Coalinga City Council
September 17, 2026

CITY COUNCIL/SUCCESSOR

AGENCY/PUBLIC FINANCE AUTHORITY

MEETINGAGENDA
September 17, 2026
6:00 PM
The Mission of the City of Coalinga is to provide for the preservation of the community character by delivering quality, responsive City services, in an efficient and cost-effective manner, and to develop, encourage, and promote a diversified economic base in order to ensure the future financial stability of the City for its citizens.

Notice is hereby given that the City Council will hold a Meeting, on September 17, 2026 in the City Council Chambers located at 155 West Durian, Coalinga, CA. Persons with disabilities who may need assistance should contact the City Clerk at least 24 hours prior to this meeting at 935-1533 x113. Anyone interested in translation services should contact the City Clerk at least 24 hours prior to the meeting at 935-1533 x113. The Meeting will begin at 6:00 p.m. and the agenda will be as follows:

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1. CALL TO ORDER

1. Pledge of Allegiance

2. Changes to the Agenda

3. Council's Approval of Agenda

2. AWARDS, PRESENTATIONS, APPOINTMENTS AND PROCLAMATIONS

1. Townsend Public Affairs Legislative Update and November 2026 Ballot Initiative Briefing

2. Presentation Workforce Connection for Workforce Partnership Collaboration by America AlshokaiI, Career Advisor

3. Code Enforcement Report (August 2026) - Yaneth Ibarra, Code Enforcement Officer

3. CITIZEN COMMENTS
This section of the agenda allows members of the public to address the City Council on any item within the jurisdiction of the Council. Members of the public, when recognized by the Mayor, should come forward to the lectern, identify themselves and use the microphone. Comments are normally limited to three (3) minutes. In accordance with State Open Meeting Laws, no action will be taken by the City Council this evening and all items will be referred to staff for follow up and a report.

Citizen Comments submitted in writing to the City Clerk by 5:00pm on the day of the City Council meeting shall be distributed to the City Council and included in the record, however they will not be read.

4. PUBLIC HEARINGS

1. Public Hearing and Adoption of Resolution No. 4365 Under the Tax and Equity Financial Responsibility Act in Connection with the Proposed Issuance of Revenue Bonds by the California Municipal Fianace Authority to Finance or Refinance the Acquisition, Rehabilitation, Improvement and Equipping of Westwood I Apartments Jarod Suzuki, Financial Advisor

5. CONSENT CALENDAR

1. Information Only: FY25/26 Transient Occupancy Tax Quarter Ending June 30, 2026

2. Information Only: FY25/26 Measure J Revenue Quarter Ending June 30, 2026

3. Information Only: FY25/26 Budget Report Ending June 30, 2026

4. Information Only: FY25/26 Cannabis Revenue Ending June 30, 2026

5. Informational Only: Sales Tax Update FY24/25 Compared to FY25/26

6. Adopt Resolution No. 4368 Amending the City's Conflict of Interest Code Regarding Designated Employees and Disclosure Categories as Required by the Political Reform Act and Approving the 2026 Local Agency Biennial Notice

7. City Council Authorize the City Manager to Advertise the attached Request for Proposals (RFP) for a Real Estate Brokerage and Advisory Services firm to Serve as the City's On Call Agent for Real Estate Transactions

8. Approval of At-Will Employment Agreement with Anthony Valdez for the Position of Human Resources Director

9. Authorize the City Manager to Execute a Professional Services Agreement with RAD Studios for Videography Services for the 2nd Annual Wings Over the Westside Airshow

10. Adopt Resolution No. 4366 and Consideration of Approval of the Transfer of Appropriation No. 26-021 for a One Time Project of 2 Submersible Pumps for Sandalwood Lift Station from Fiscal Year 2025-2026

11. Approval of West Coast Arborists, Inc. Proposal for Citywide On-Call Tree Maintenance Services and Authorization for the City Manager to Execute a Professional Services Agreement

12. Consideration of Bid Award for Elm Ave Tree Well Replacement Project (7th to Van Ness)

6. ORDINANCE PRESENTATION, DISCUSSION AND POTENTIAL ACTION ITEMS

1. Approval of First Addendum to the City Manager Employment Agreement Mario Zamora, City Attorney

2. Approval of Fresno Chapter SFR Sports Car Club of America (SCCA) Motorsports Event at the New Coalinga Municipal Airport and Authorization for the City Manager to Execute the Facilities Use Lease Agreement
Sean Brewer, City Manager

3. Review of the Emergency Action for the Polk Street 6-Inch Water Main Replacement Pursuant to Public Contract Code Section 22050 and Determination, by a Four-Fifths Vote, That the Need for Emergency Action No Longer Exists Jesse Barron, Assistant City Manager

4. Discussion, Consideration and Potential Adoption of Resolution No. 4367 Approving the City of Coalinga Mural Policy and Administrative Procedures Jesse Barron, Assistant City Manager

7. ANNOUNCEMENTS

1. City Manager's Announcements

2. Councilmembers' Announcements/Reports

3. City Treasurer's Announcements

4. Mayor's Announcements

8. FUTURE AGENDA ITEMS

9. CLOSED SESSION

1. REAL PROPERTY NEGOTIATIONS - Government Code Section 54956.8.

CONFERENCE WITH REAL PROPERTY NEGOTIATORS. PROPERTY: APN:
072-131-22 located in the City of Coalinga. CITY NEGOTIATORS: City Manager, Sean Brewer; and City Attorney, Mario Zamora. NEGOTIATING PARTIES: Coalinga Feed Yard Inc. UNDER NEGOTIATION: Price and Terms of Payment

10. CLOSED SESSION REPORT
Closed Session: A "Closed" or "Executive" Session of the City Council, Successor Agency, or Public Finance Authority may be held as required for items as follows: personnel matters; labor negotiations; security matters; providing instructions to real property negotiators; legal counsel regarding pending litigation; and protection of records exempt from public disclosure.

Closed session will be held in the Administration Building at 155 W. Durian Avenue and any announcements or discussion will be held at the same location following Closed Session.

11. ADJOURNMENT

STAFF REPORT - CITY COUNCIL/SUCCESSOR AGENCY/PUBLIC FINANCE

AUTHORITY
Subject: Code Enforcement Report (August 2026) - Yaneth Ibarra, Code Enforcement Officer
Meeting Date: Thursday, September 17, 2026
From: Sean Brewer, City Manager
Prepared by: Yaneth Ibarra, Code Enforcement Officer
I. RECOMMENDATION:

II. BACKGROUND:

III. DISCUSSION:

IV. ALTERNATIVES:

V. FISCAL IMPACT:

ATTACHMENTS:

File Name Description
August_Report.pdf August, 2026

STAFF REPORT - CITY COUNCIL/SUCCESSOR AGENCY/PUBLIC FINANCE

AUTHORITY
Subject: Public Hearing and Adoption of Resolution No. 4365 Under the Tax and Equity Financial Responsibility Act in Connection with the Proposed Issuance of Revenue Bonds by the California Municipal Fianace Authority to Finance or Refinance the Acquisition, Rehabilitation, Improvement and Equipping of Westwood I Apartments
Meeting Date: Thursday, September 17, 2026
From: Sean Brewer, City Manager
Prepared by: Jesse Barron, Assistant City Manager
I. RECOMMENDATION:

Conduct a public hearing under the Tax and Equity Fiscal Responsibility Act (“TEFRA”) on September 17, 2026 in connection with the proposed issuance of revenue bonds by the California Municipal Finance Authority (the “CMFA”), a joint exercise of powers authority and public entity of the State of California, in an amount not to exceed $30,000,000, (the “Bonds”), to: (1) finance or refinance the acquisition, rehabilitation, improvement and equipping of Westwood I Apartments, a multifamily rental housing project located at 301 West Polk Street, Coalinga, California; and (2) pay certain expenses incurred in connection with the issuance of the Bonds.

Adopt Resolution No. 4365 approving the financing of the Project by the CMFA.

II. BACKGROUND:

The Borrower requested that the CMFA serve as the municipal issuer of the Bonds in an aggregate principal amount not to exceed $30,000,000 (the “Bonds”) of tax-exempt revenue bonds. The proceeds of the Bonds will be used to: (1) finance or refinance the acquisition, rehabilitation, improvement and equipping of Westwood I Apartments, a multifamily rental housing project located at 301 West Polk Street, Coalinga, California; and (2) pay certain expenses incurred in connection with the issuance of the Bonds.

In order for the Bonds to qualify as tax-exempt bonds, the City of Coalinga must conduct a public hearing (the “TEFRA Hearing”) providing for the members of the community an opportunity to speak in favor of or against the use of tax-exempt bonds for the financing of the Project. Prior to such TEFRA Hearing, reasonable notice must be provided to the members of the community. Following the close of the TEFRA Hearing, an “applicable elected representative” of the governmental unit hosting the Project must provide its approval of the issuance of the Bonds for the financing of the Project.

CALIFORNIA MUNICIPAL FINANCE AUTHORITY:

The CMFA was created on January 1, 2004 pursuant to a joint exercise of powers agreement to promote economic, cultural and community development, through the financing of economic development and charitable activities throughout California. To date, over 350 municipalities have become members of CMFA.

The CMFA was formed to assist local governments, non-profit organizations and businesses with the issuance of taxable and tax-exempt bonds aimed at improving the standard of living in California. The CMFA’s representatives and its Board of Directors have considerable experience in bond financings.

III. DISCUSSION:

The Bonds to be issued by the CMFA for the Project will be the sole responsibility of the Borrower, and the City will have no financial, legal, moral obligation, liability or responsibility for the Project or the repayment of the Bonds for the financing of the Project. All financing documents with respect to the issuance of the Bonds willcontain clear disclaimers that the Bonds are not obligations of the City or the State of California but are to be paid for solely from funds provided by the Borrower.

The Board of Directors of the California Foundation for Stronger Communities, a California non-profit public benefit corporation (the “Foundation”), acts as the Board of Directors for the CMFA. Through its conduit issuance activities, the CMFA shares a portion of the issuance fees it receives with its member communities and donates a portion of these issuance fees to the Foundation for the support of local charities.

IV. ALTERNATIVES:

Do not hold the hearing and do not approve Resolution No.4365 V. FISCAL IMPACT:

It is expected that a portion of the issuance fee attributable to the City will be granted by the CMFA to the general fund of the City. Such grant may be used for any lawful purpose of the City.

ATTACHMENTS:

File Name Description
Resolution_No_4365_TEFRA.pdf Resolution No. 4365
RESOLUTION NO. 4365

RESOLUTION OF THE CITY COUNCIL OF THE CITY OF COALINGA APPROVING THE ISSUANCE OF

THE CALIFORNIA MUNICIPAL FINANCE AUTHORITY EXEMPT FACILITY BONDS IN AN AGGREGATE PRINCIPAL AMOUNT NOT TO EXCEED $30,000,000 FOR THE PURPOSE OF FINANCING OR

REFINANCING THE ACQUISITION, REHABILITATION, IMPROVEMENT AND EQUIPPING OF

WESTWOOD I APARTMENTS AND CERTAIN OTHER MATTERS RELATING THERETO WHEREAS, Westwood I Community Partners, LP (the “Borrower”) a partnership of which Community Preservation Partners (the “Developer”) or a related person to the Developer is the general partner, has requested that the California Municipal Finance Authority (the “Authority”) adopt a plan of financing providing for the issuance of exempt facility bonds for a qualified residential rental project pursuant to Section 142(a)(7) of the Internal Revenue Code of 1986 (the “Code”) in one or more series issued from time to time, including bonds issued to refund such exempt facility bonds in one or more series from time to time, and at no time to exceed $30,000,000 in aggregate principal amount (the “Bonds”), to finance or refinance the acquisition, rehabilitation, improvement and equipping of a multifamily rental housing project located at 301 West Polk Street, Coalinga, California (the “Project”); and WHEREAS, pursuant to Section 147(f) of the Code, the issuance of the Bonds by the Authority must be approved by the City of Coalinga (the “City”) because the Project is located within the territorial limits of the City; and
WHEREAS, the City Council of the City (the “City Council”) is the elected legislative body of the City and is one of the “applicable elected representatives” required to approve the issuance of the Bonds under Section 147(f) of the Code; and
WHEREAS, the Authority has requested that the City Council approve the issuance of the Bonds by the Authority in order to satisfy the public approval requirement of Section 147(f) of the Code and the requirements of Section 4 of the Joint Exercise of Powers Agreement Relating to the California Municipal Finance Authority, dated as of January 1, 2004 (the “Agreement”), among certain local agencies, including the City; and
WHEREAS, pursuant to Section 147(f) of the Code, the City Council has, following notice duly given, held a public hearing regarding the issuance of the Bonds, and now desires to approve the issuance of the Bonds by the Authority;
NOW, THEREFORE, BE IT RESOLVED, by the City Council of the City of Coalinga as follows:

Section 1. The foregoing resolutions are true and correct.

Section 2. The City Council hereby approves the issuance of the Bonds by the Authority. It is the purpose and intent of the City Council that this resolution constitute approval of the issuance of the Bonds by the Authority, for the purposes of (a) Section 147(f) of the Code by the applicable elected representative of the governmental unit having jurisdiction over the area in which the Project is located, in accordance with said Section 147(f) and (b) Section 4 of the Agreement.

Section 3. The issuance of the Bonds shall be subject to the approval of the Authority of all financing documents relating thereto to which the Authority is a party. The City shall have no responsibility or liability whatsoever with respect to the Bonds.

Section 4. The adoption of this Resolution shall not obligate the City or any department thereof to (i) provide any financing to acquire or construct the Project or any refinancing of the Project; (ii) approve any application or request for or take any other action in connection with any planning approval, permit or other action necessary for the acquisition, construction, rehabilitation, installation or operation of the Project; (iii) make any contribution or advance any funds whatsoever to the Authority; or (iv) take any further action with respect to the Authority or its membership therein.

Section 5. The officers of the City are hereby authorized and directed, jointly and severally, to do any and all things and to execute and deliver any and all documents which they deem necessary or advisable in order to carry out, give effect to and comply with the terms and intent of this resolution and the financing transaction approved hereby.

Section 6. This resolution shall take effect immediately upon its adoption.

PASSED AND ADOPTED by the City Council of the City of Coalinga this 17th, day of September 2026.

AYES:

NOES:

ABSTAIN:

ABSENT:

APPOVED:
______________________________
Nathan Vosburg, Mayor
ATTEST:
__________________________
Shannon Jensen, City Clerk

STAFF REPORT - CITY COUNCIL/SUCCESSOR AGENCY/PUBLIC FINANCE AUTHORITY Subject: Information Only: FY25/26 Transient Occupancy Tax Quarter Ending June 30, 2026 Meeting Date: Thursday, September 17, 2026
From: Sean Brewer, City Manager
Prepared by: Mai Vang, Financial Services Director
I. RECOMMENDATION:

II. BACKGROUND:

III. DISCUSSION:

The unaudited FY25/26 total Transient Occupancy tax revenue received for June 30, 2026, was $58,179. This is 16% or $8,179 more than the anticipated total quarterly revenue of $50,000. Best Western plus made up 61% or $35,630 of the total revenue received.

FY25/26 Transient Occupancy Tax revenue increased by 20%, or $11,738, compared to FY24/25.

IV. ALTERNATIVES:

V. FISCAL IMPACT:

ATTACHMENTS:

File Name Description
FY_25-26_Transient_Occupancy_Tax_(TOT)_Revenue_2026-Q2.pdf 2026Q2 FY2526 TOT Transient Occupancy Tax
Fiscal Year 2025-2026
Hotel/Motel Name Jul-Sep
2025-Q3
Oct-Dec
2025-Q4
Jan-Mar
2026-Q1
Apr-June
2026-Q2 Total
Best Western Plus 10,749 8,563 7,742 8,576 35,630
Cambridge Inn 468 182 94 152 895
Coalinga Motel - 4,412 3,289 - 7,701
Laura Lodge - - 152 5,241 5,393
Royal Lodge 2,843 1,343 807 1,111 6,104
Travel Inn 540 530 946 441 2,456
Total 14,599 15,029 13,031 15,520 58,179
Total Revenue Budgeted 12,500 12,500 12,500 12,500 50,000 July - September October - December January-March April-June $17,519
$10,240
$8,134
$10,548
$14,599 $15,029
$13,031
$15,520

TRANSIENT OCCUPANCY TAX
FY24/25-25/26 QUARTERLY COMPARISON
FY24/25 FY25/26

STAFF REPORT - CITY COUNCIL/SUCCESSOR AGENCY/PUBLIC FINANCE AUTHORITY Subject: Information Only: FY25/26 Measure J Revenue Quarter Ending June 30, 2026 Meeting Date: Thursday, September 17, 2026
From: Sean Brewer, City Manager
Prepared by: Mai Vang, Financial Services Director
I. RECOMMENDATION:

II. BACKGROUND:

III. DISCUSSION:

The unaudited FY25/26 Measure J revenue received on June 30, 2026, was $2,256,081. This is 13% or $225,081 more than the approved revenue budgeted of $2,031,000.

FY25/26 Measure J revenue of $2,256,081 decreased by 3%, or $67,918, compared to the revenue received in FY24/25 of $2,323,999.

IV. ALTERNATIVES:

V. FISCAL IMPACT:

ATTACHMENTS:

File Name Description
Quarter_End_June_2026.docx.pdf FY25/26 MeasureJ
Budget
Actual
FY21/22
Audited
FY22/23
Audited
FY23/24
Unaudited
FY24/25
Unaudited
FY25/26
Unaudited
1,785,000
2,100,000 2,106,042 2,166,042
2,031,000
2,250,345 2,249,728 2,323,999 2,323,999 2,256,081
MEASURE J 5-YEAR TREND
Budget Actual
Measure J
1% Transitions & Use Tax
Fiscal Year 2025-2026
Reporting Period Total
Jul-2025 $ 157,211
Aug-2025 $ 154,745
3rd Quarter True Up $ 289,048
Oct-2025 $ 138,084
Nov-2025 $ 141,725
4th Quarter True Up $ 262,276
Jan-2026 $ 125,743
Feb-2026 $ 131,688
1st Quarter True Up $ 256,913
Apr-2026 $ 158,669
May-2026 $ 179,935
2nd Quarter True Up $ 260,044
Total $ 2,256,081
Approved Revenue Budget $ 2,031,000
Anticipated Targeted Revenue $ 2,031,000
% of Revenue received over/(under) Targeted Revenue 13% Over Amount of Revenue received over/(under) Targeted Revenue 225,081

STAFF REPORT - CITY COUNCIL/SUCCESSOR AGENCY/PUBLIC FINANCE AUTHORITY Subject: Information Only: FY25/26 Budget Report Ending June 30, 2026 Meeting Date: Thursday, September 17, 2026
From: Sean Brewer, City Manager
Prepared by: Mai Vang, Financial Services Director
I. RECOMMENDATION:

II. BACKGROUND:

III. DISCUSSION:

IV. ALTERNATIVES:

V. FISCAL IMPACT:

ATTACHMENTS:

File Name Description
BudgetReport_June_2026.pdf FY25/26 Budget Report

STAFF REPORT - CITY COUNCIL/SUCCESSOR AGENCY/PUBLIC FINANCE AUTHORITY Subject: Information Only: FY25/26 Cannabis Revenue Ending June 30, 2026 Meeting Date: Thursday, September 17, 2026
From: Sean Brewer, City Manager
Prepared by: Mai Vang, Financial Services Director
I. RECOMMENDATION:

II. BACKGROUND:

III. DISCUSSION:

The FY25/26 total for Cannabis related revenue received on June 30, 2026 was $241,869 which is 97% of the totalexpected budgeted revenue of $250,000. The Cannabis Revenue Raising Fees make up 85% or $205,321 of the total Cannabis revenue received.

FY25/26 Cannabis revenue of $241,869 decreased by 38%, or $145,604, compared to the revenue received in FY24/25 of $387,473.

IV. ALTERNATIVES:

V. FISCAL IMPACT:

ATTACHMENTS:

File Name Description
Cannabis_Related_Rev_Quarter_End_June_2026.pdf FY25/26 CannabisRev $-
$20,000
$40,000
$60,000
$80,000
$100,000
$120,000
$140,000
$160,000
$180,000
July - September October - December January-March April- June $98,795
$175,342
$61,419 $51,917
$44,214
$73,731
$21,551
$102,373
Cannabis Related Revenue FY24/25-25/26 Quarterly Comparison FY24/25 FY25/26
Cannabis Related Revenue
Fiscal Year 2025-2026
GL Account GL Name Budget
Jul-Sep
2025
2025-Q3
Oct-Dec
2025
2025-Q4
Jan-Mar
2026
2026-Q1
Apr-Jun
2026
2026-Q2 Total
%
Received
101-400-42170 Cannabis Application Fees $ 3,000 $ 846 - $ 8,285 $ 183 $ 9,314 310% 101-400-42180 Cannabis Regulatory Permit Renewal $ 2,000 - - - - - 0% 101-400-42190 Cannabis Revenue Raising Fee $ 200,000 $ 34,464 $ 73,731 $ 13,266 $ 83,860 $ 205,321 103% 101-400-42200 Cannabis Regulatory Licensing Fee $ 45,000 $ 8,904 - - $ 18,330 $ 27,234 61% Total $ 250,000 $ 44,214 $ 73,731 $ 21,551 $102,373 $ 241,869 97%

STAFF REPORT - CITY COUNCIL/SUCCESSOR AGENCY/PUBLIC FINANCE

AUTHORITY
Subject: Informational Only: Sales Tax Update FY24/25 Compared to FY25/26 Meeting Date: Thursday, September 17, 2026
From: Sean Brewer, City Manager
Prepared by: Mai Vang, Financial Services Director
I. RECOMMENDATION:

II. BACKGROUND:

III. DISCUSSION:

As per HDL Companies, the report attached reflects FY24/25 - FY25/26 Sales tax cash to actual receipts.

Please note that their quarterly sales tax meeting will likely take place in November 2026. After this meeting, a full set of FY25/26 reports will be provided.

IV. ALTERNATIVES:

V. FISCAL IMPACT:

ATTACHMENTS:

File Name Description
Coalinga_FY_25-26_Sales_Tax_(Cash-Actual_Receipts).pdf SalexTaxFy24/25-25/26Comparison

CITY OF COALINGA

MAJOR INDUSTRY GROUPS
Major Industry Group Count FY 25/26 FY 24/25 $ Change % Change Fuel and Service Stations 9 464,936 419,735 45,201 10.8% State and County Pools - 211,062 184,997 26,065 14.1%
Restaurants and Hotels 52 193,663 178,504 15,158 8.5%
Food and Drugs 13 172,888 172,578 310 0.2%
Business and Industry 87 101,806 69,440 32,366 46.6%
Autos and Transportation 27 89,428 79,120 10,308 13.0%
Building and Construction 9 47,410 56,943 (9,533) -16.7% General Consumer Goods 44 46,832 42,978 3,854 9.0%
Transfers & Unidentified 51 10,002 672 9,329 -N/ATotal 292 1,338,027 1,204,969 133,058 11.0% $0K
$50K
$100K
$150K
$200K
$250K
$300K
$350K
$400K
$450K
$500K
Fuel and
Service
Stations
State and
County
Pools
Restaurants
and
Hotels
Food
and
Drugs
Business
and
Industry
Autos
and
Transportation
Building
and
Construction
General
Consumer
Goods
FY 24/25 Compared To FY 25/26
FY 24/25 FY 25/26
FY 25/26 Percent of Total
35%
Fuel and
Service
Stations
16%
State and
County
Pools
15%
Restaurants
and
Hotels
13%
Food
and
Drugs
8%
Business
and
Industry
7%
Autos
and
Transportation
4%
Building
and
Construction
4%
General
Consumer
Goods
HdL • 909.861.4335 • www.hdlcompanies.com

STAFF REPORT - CITY COUNCIL/SUCCESSOR AGENCY/PUBLIC FINANCE

AUTHORITY
Subject: Adopt Resolution No. 4368 Amending the City's Conflict of Interest Code Regarding Designated Employees and Disclosure Categories as Required by the Political Reform Act and Approving the 2026 LocalAgency Biennial Notice Meeting Date: Thursday, September 17, 2026
From: Sean Brewer, City Manager
Prepared by: Shannon Jensen, City Clerk
I. RECOMMENDATION:

City Manager recommends the City Counciladopt Resolution No. 4368 amending the City's Conflict of Interest Code regarding designated employees and associated disclosure categories as required by the Political Reform Act and approve the the 2026 LocalAgency Biennial Notice.

II. BACKGROUND:

A conflict of interest code tells public officials, government employees, and consultants ("designated employees") what financial interests they must disclose on their Statement of Economic Interest (Form 700).

Financial interests include investments, business positions, income, loans, and gifts. The code requires different levels of disclosure ("disclosure categories") for the designated positions. An accurate disclosure is essential to monitor whether officials, employees, and consultants have conflicts of interest and is the basis or the transparency that California's Political Reform Act requires of public officials.

III. DISCUSSION:

The Political Reform Act requires every local government agency to adopt a conflict of interest code and review that code at least every two (2) years. Amendments are required to include new positions, revision of disclosure categories, revision to titles of existing positions, and deletion of titles of positions that have been abolished and/or positions that no longer make or participate in making governmental decisions.

No amendments are necessary since the City's last biennial notice in 2024.

IV. ALTERNATIVES:

None
V. FISCAL IMPACT:

None
ATTACHMENTS:

File Name Description
RESO#4368_Amending_City_s_Conflict_of_Interest_Code_for_2026_091026_.docx Resolution No. 4368 RESOLUTION NO. 4368

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF COALINGA

AMENDING ITS CONFLICT OF INTEREST CODE REGARDING DESIGNATED EMPLOYEES

AND DISCLOUSRE CATEGOTIES
WHEREAS, California Code of Regulations, Sections 18730 et seq., contain the terms of a standard conflict of interest code adopted by the Fair Political Practices Commission (FPPC); and WHEREAS, the FPPC amends the conflict of interest code term on a regular basis in accordance with the Political Reform Act (Government Code Sections 81000 et seq.); and WHEREAS, on September 17, 1992, the City Council of the City of Coalinga adopted Resolution No. 2316 that incorporated, by reference, the terms of California Code of Regulations, Sections 18730 et seq., along with the designation of employees (“Exhibit A”) and the formulation of disclosure categories (“Exhibit B”); and
WHEREAS, Government Code Section 87306 requires that a report be submitted to the City Council of the City of Coalinga identifying any changes in the conflict of interest code including, but not limited to, changes to designated employees and disclosure categories.

NOW, THEREFOR, BE IT RESOLVED by the City Council of the City of Coalinga as follows:

1. The conflict of interest code for the City of Coalinga is hereby amended regarding designated employees as set forth in Exhibit A (amendments are noted in italics).

2. All persons holding designed positions shall file statement of economic interests as required by law, including those designated positions listed in Government Code Section 87200.

The foregoing Resolution was introduced and adopted at regular meeting of the City Council of the Coalinga held on this 17th day of September 2026 by the following vote:

AYES:

NOES:

ABSTAIN:

ABSENT:

APPROVED:

Nathan Vosburg, Mayor
APPROVED:

Shannon Jensen, City Clerk

EXHIBIT A

DESIGNATED EMPLOYEES
Disclosure Category 1: Board Responsibilities: Full Disclosure Assistant City Manager
City Clerk
Assistant to the City Manager / Deputy City Clerk
Police Chief
Fire Chief
Human Resources Director
Financial Services Director
Financial Services Supervisor
Senior Administrative Analyst
Disclosure Category 2: City-Wide Purchasing Approval Responsibilities [None]
Disclosure Category 3: Department / Division Purchasing Approval Responsibilities [None]
Disclosure Category 4: Regulatory Power
Building Official
Chief Plant Operator
Police Commander
Disclosure Category 5: Decision-Making Authority Affecting Real Property Building Official
Disclosure Category 6: Decision-Making Authority Affecting Claims and/or Insurance [None]
Disclosure Category 7: Investment Responsibilities
[None]

EXHIBIT B

DISCLOSURE CATEGORIES
Disclosure Category 1: Broad Responsibilities: Full Disclosure Employees disclose all reportable interests, including investments, business positions, sources of income, loans, gifts, including travel payments, and real property as required by the FPPC guidelines. Additionally, the real property disclosure category is expanded to include property located within a two-mile radius of the City of Coalinga or any property owned or used by the City of Coalinga.

Disclosure Category 2: City-Wide Purchasing Approval Responsibilities Employees disclose interests in investments, business positions, income, loans, and gifts from sources that provide services, supplies, materials, machinery, or equipment of the type utilized by the City of Coalinga.

Disclosure Category 3: Department/Division Purchasing Approval Responsibilities Employees disclose interests in investments, business positions, income, loans, and gifts from sources that provide services, supplies, materials, machinery, or equipment of the type utilized by the designated employee’s department or division.

Disclosure Category 4: Regulatory Power
Employees disclose interests in investments, business positions, income, loans, and gifts from any source that is subject to the regulatory, permit, or licensing authority of the designated employee’s department or division.

Disclosure Category 5: Decision-Making Authority Affecting Real Property Employees disclose interests in investments, business positions, income, loans, and gifts from sources that engage in land development, construction, or the acquisition or sale of real property. These designated employees must also disclose all interests in real property located within the City of Coalinga, as well as within a one mile radius of the City of Coalinga or any property owned or used by the City of Coalinga.

Category 6: Decision-Making Authority Affecting Claims and/or Insurance Employees disclose interests in investments, business positions, income, loans, and gifts from: (a) persons or entities that provide services, supplies, materials, machinery, or equipment of the type utilized by the City of Coalinga; (b) business entities that manufacture, sell, supply, or promote personnel training materials or that offer personnel consulting services, and that do business, or expect to do business, within the City of Coalinga; (c) persons and entities that are engaged in the business of insurance; (d) financial institutions; (e) persons or entities who have filed a claim, or have a claim pending, against the City of Coalinga that is reviewed by the designated employee’s department or division; (f) business entities that offer, sell, or service group medical insurance, group life insurance, group dental insurance, pension plans, or that make investments, or in any way manage funds related thereto, and that do business, or expect to do business, within the City of Coalinga.

Disclosure Category 7: Investment Responsibilities
Employees disclose interests in investments, business positions, income, loans, and gifts from financial institutions doing business with, or eligible to do business with, the City of Coalinga.

STAFF REPORT - CITY COUNCIL/SUCCESSOR AGENCY/PUBLIC FINANCE

AUTHORITY
Subject: City CouncilAuthorize the City Manager to Advertise the attached Request for Proposals (RFP) for a Real Estate Brokerage and Advisory Services firm to Serve as the City's On CallAgent for Real Estate Transactions Meeting Date: Thursday, September 17, 2026
From: Sean Brewer, City Manager
Prepared by: Mercedes Garcia, Senior Administrative Analyst I. RECOMMENDATION:

Staff recommends the City Councilauthorize the City Manager to advertise the attached Request for Proposals (RFP) for a Real Estate Brokerage and Advisory Services firm to Serve as the City's On Call Agent for Real Estate Transactions
II. BACKGROUND:

At the February 20, 2025, meeting, the Council reached a consensus to have staff extend the contract with Mid State Realty through December 2026.

At that time the City Council directed staff to issue an RFP approximately 90 days before the expiration of the contract. Staff will then bring the proposals received back to the Council for consideration before the end of the 2026 calendar year. The attached Request for Proposal was developed to seek a Real Estate firm OnCall Services.

III. DISCUSSION:

The attached RFP outlines the scope of work, required qualifications, and submission details for interested firms. The City willevaluate proposals based on experience, approach, cost-effectiveness, and demonstrated success in handling realestate transactions.

The recommended process includes:

Authorization to Advertise – Upon Council approval, staff will release the RFP to solicit proposals for a designated 30 day period on its website.

Proposal Evaluation – Staff will review submissions and conduct interviews as needed.

Selection & Contract Negotiation – A final recommendation is expected to be presented to the City Council for approvalat a future meeting in November 2026.

IV. ALTERNATIVES:

Approve the request as recommended.

Modify the scope of the RFP before advertisement.

Decline to advertise the RFP and provide alternative direction to staff.

V. FISCAL IMPACT:

There is no anticipated fiscal impact from the action take on this item ATTACHMENTS:

File Name Description
City_of_Coalinga_RFP_-
_Real_Estate_Brokerage_Services090926.docx
City of Coalinga RFP-Real Estate Brokerage andAdvisory
Services

REQUEST FOR PROPOSALS
FOR

REAL ESTATE BROKERAGE

AND ADVISORY SERVICES
Prepared By:

Sean Brewer, City Manager
City of Coalinga
155 W. Durian
Coalinga CA 93210
Deadline for Submissions: October 21, 2026, at 5:00 p.m.

REQUEST FOR PROPOSALS
INTRODUCTION AND PURPOSE:

The City of Coalinga (“City”) is requesting proposals from qualified, licensed real estate brokers and real estate firms to provide professional real estate brokerage and advisory services for City-related real property transactions. The selected firm will serve as an on-call resource to assist the City with the sale, acquisition, leasing, marketing, and evaluation of real property as needs arise.

The City anticipates entering into an agreement for an initial term of two (2) years, with the option to extend the agreement upon mutual agreement of the parties. Selection does not guarantee any minimum number or dollar amount of transactions.

BACKGROUND AND SETTING:

The City owns and periodically acquires, sells, or leases real property in support of municipal operations, economic development, housing, infrastructure, and other public purposes. Properties may include residential, commercial, industrial, vacant land, and other real estate. The City is seeking a qualified firm that can provide responsive real estate expertise and practical knowledge of the Coalinga and regional market.

SCOPE OF SERVICES:

The selected firm may be requested to provide services including, but not limited to, the following:
 Assist with the sale and marketing of City-owned residential, commercial, industrial, vacant, and other real property.
 Assist with identifying and acquiring real property for municipal, economic development, housing, infrastructure, or other City purposes.
 Provide market analyses, comparable sales information, opinions regarding market conditions, and recommendations regarding listing or acquisition strategies.  Develop marketing strategies and materials and list City properties through appropriate multiple listing services and other marketing platforms when authorized.  Coordinate property showings, inquiries, offers, counteroffers, negotiations, and transaction-related activities.
 Assist City staff with property leasing, including marketing City-owned property for lease or identifying property for lease by the City.
 Coordinate with City staff, the City Attorney, title and escrow companies, appraisers, surveyors, environmental consultants, and other professionals involved in a transaction.  Assist with due diligence and transaction coordination through closing.  Provide other real estate brokerage or advisory services requested by the City and agreed upon by the parties.

All real estate transactions will remain subject to applicable law and any required authorization or approval by the Coalinga City Council. The selected broker or firm will not have authority to bind the City to any sale, purchase, lease, or other transaction.

NON-EXCLUSIVE RELATIONSHIP:

The City anticipates establishing a general on-call professional relationship with the selected firm. Unless specifically authorized in writing for an individual property or transaction, selection under this RFP shall not constitute an exclusive right to represent the City in all real estate matters. The City reserves the right to utilize other brokers, consultants, or professionals when determined to be in the City’s best interest.

PROPOSALS:

At a minimum, proposals should include:

Cover Letter
 Firm name, address, telephone number, email address, and a brief introduction.

Primary Representative
 Identify the broker or agent who will serve as the City’s primary point of contact and provide a brief description of qualifications and experience.

Licensing
 Provide applicable California real estate broker and/or salesperson license information.

Experience and Qualifications
 Describe relevant experience with commercial and industrial property, vacant land, residential property, acquisitions, leasing, and public agencies or governmental entities, if applicable.

Local Market Knowledge
 Describe familiarity with Coalinga and the surrounding regional real estate market.

Marketing Approach
 Briefly describe the firm’s approach to marketing City-owned property and maximizing exposure to prospective buyers or tenants.

Proposed Compensation / Commission Structure
 Identify proposed commissions or fees for City property sales, City acquisitions, leasing transactions, and any other proposed charges. Identify how commissions would be handled when another broker represents the other party.

References
 Provide at least three (3) professional references for similar real estate services, preferably including public agency clients when available.

Conflicts of Interest
 Identify any existing or potential conflicts of interest that could affect the firm’s representation of the City.

Additional Information
 Provide any other information demonstrating the firm’s ability to effectively represent the City.

SUBMITTAL REQUIREMENTS:

One (1) electronic copy of the proposal must be received no later than 5:00 p.m. on October 21, 2026.

Late submittals will not be considered.

Proposals should be submitted to:

Sean Brewer, City Manager
[email protected]
155 W. Durian Ave
Coalinga, CA 93210
EVALUATION:

Proposals will be evaluated based on:
 Relevant experience and demonstrated qualifications
 Knowledge of the Coalinga and regional real estate market  Experience with the types of real property transactions anticipated by the City  Proposed commission and fee structure
 Marketing capabilities and proposed approach
 References, availability, and responsiveness
 Overall best value to the City
The City reserves the right to select and/or reject any and all proposals submitted, waive minor irregularities, request clarification or additional information, and negotiate the final scope of services and compensation with the selected firm. The City is not required to select the proposal with the lowest proposed commission or fee.

SELECTION PROCESS:

Proposals Due: October 21, 2026, by 5:00 p.m.

Firm Selection / Interviews, if necessary: October 27, 2026 City Council Approval of Agreement, if required: November 5, 2026 AGREEMENT REQUIREMENTS:

Prior to providing services, the selected firm will be required to execute an agreement acceptable to the City and provide evidence of all required licenses and insurance. The selected firm will also be required to obtain or show proof of a valid City of Coalinga business license.

Individual property listings, representation agreements, commission arrangements, or other transactionspecific terms may require separate written authorization by the City. The City reserves the right to decline to proceed with any proposed transaction and to use other real estate professionals when determined appropriate.

QUESTIONS:

Please submit all questions in writing to Sean Brewer, City Manager, at [email protected].

STAFF REPORT - CITY COUNCIL/SUCCESSOR AGENCY/PUBLIC FINANCE

AUTHORITY
Subject: Approval of At-Will Employment Agreement with Anthony Valdez for the Position of Human Resources Director
Meeting Date: Thursday, September 17, 2026
From: Sean Brewer, City Manager
Prepared by: Sean Brewer, City Manager
I. RECOMMENDATION:

Staff recommends that the City Councilapprove the At-Will Employment Agreement between the City of Coalinga and Anthony Valdez for the position of Human Resources Director and authorize the City Manager to execute the Agreement.

II. BACKGROUND:

The City recently conducted a recruitment for the Human Resources Director position. Following the recruitment and selection process, Anthony Valdez was identified as the preferred candidate for the position.

The Human Resources Director is a department head position appointed by and serving at the pleasure of the City Manager. The proposed Employment Agreement establishes the terms and conditions of Mr. Valdez's employment with the City, with an anticipated effective date of October 5, 2026.

III. DISCUSSION:

The proposed Agreement establishes Mr. Valdez as an at-willemployee serving under the direction and supervision of the City Manager. The Agreement provides for an annual base salary of $120,275.07, beginning at Step B of the City's Department Head salary schedule.

As part of the City's recruitment and employment negotiations, the Agreement also includes the following provisions:

Vacation accrual of 139 hours annually, or 5.38 hours per bi-weekly pay period; An initial bank of 60 hours of Administrative Leave available upon employment; City payment of 100% of the employee's health insurance contribution and 65% of dependent/family health insurance premiums;
Participation in the City's dental, vision, retirement, and other benefits applicable to Executive Management employees;
Operational schedule flexibility, including any remote work arrangements, remaining at the discretion of the City Manager; and
Written performance evaluations at six months, twelve months, and annually thereafter.

The Agreement further provides that Mr. Valdez's employment is at-willand may be terminated by the City Manager in accordance with the terms of the Agreement. No severance payment or continuation of salary or benefits following termination is guaranteed.

The proposed Agreement memorializes the negotiated employment terms and provides the City with the ability to recruit and retain a qualified professional to lead the City's Human Resources functions.

A copy of the contract will be added to this agenda item before the meeting scheduled for September 17th.

IV. ALTERNATIVES:

Do not approve the bulleted deviations from regulator employment and provide direction to the City Manager.

V. FISCAL IMPACT:

The Agreement provides for an annual base salary of $120,275.07, plus applicable City-paid benefits and employer costs. Funding for the Human Resources Director position is included within the City's 2027 personnel budget. Additionalcosts associated with the negotiated benefit provisions will be absorbed within the applicable personneland benefit accounts.

ATTACHMENTS:

File Name Description
Coalinga_HR_Director_Employment_Agreement_-_Valdez.pdf Coalinga HR Director Employment Agreement - Valdez

AT-WILL EMPLOYMENT AGREEMENT BETWEEN THE

CITY OF COALINGA AND ANTHONY VALDEZ FOR POSITION OF HUMAN

RESOURCES DIRECTOR
This At-Will Employment Agreement ("Agreement") is made and entered into as of October 5, 2026, by and between the City of Coalinga, a California municipal corporation ("City"), and Anthony Valdez ("Employee"), collectively referred to herein as the "Parties."

WITNESSETH
WHEREAS, the City Manager is empowered and authorized to appoint, supervise, and remove department heads and subordinate municipal officers; and WHEREAS, the City, through its City Manager, desires to employ the professional services of Employee as a department director, specifically as the Human Resources Director for the City of Coalinga; and
WHEREAS, the City desires to establish certain conditions of employment, set specific benefits, and outline working conditions for Employee; and
WHEREAS, Employee desires to accept employment with the City of Coalinga as Human Resources Director under the terms, covenants, and conditions contained herein.

NOW, THEREFORE, in consideration of the mutual covenants and promises contained herein, the Parties agree as follows:

SECTION 1. DUTIES AND RESPONSIBILITIES.
a. The City agrees to employ Anthony Valdez as the Human Resources Director of the City of Coalinga. Employee shall perform the duties and assume the responsibilities of said position as established in the job classification, and as directed from time to time by the City Manager. b. Employee agrees to devote his full professional time, attention, skill, and effort to the performance of his duties for the City. The position of Human Resources Director is classified as exempt from overtime under the Fair Labor Standards Act (FLSA). c. Employee shall maintain exclusive employment with the City and shall not engage in secondary outside employment or consulting without prior written approval from the City Manager.

SECTION 2. STATUS AND TERM.

The term of this Agreement shall commence on October 5, 2026 ("Effective Date") and shall continue until terminated by either party in accordance with Section 3 below.

SECTION 3. TERMINATION AND AT-WILL STATUS.
a. At-Will Employment: Employee serves at the pleasure of the City Manager as an "at-will" employee.

Employee's employment may be terminated by the City Manager at any time, with or without cause, notice, or right of appeal, subject only to the provisions herein. b. Termination by Employee: Employee may resign from employment at any time by delivering at least thirty (30) days' prior written notice to the City Manager, unless a shorter period is mutually agreed upon in writing.
c. Termination by City Without Cause: The City Manager may terminate Employee's employment without cause at any time upon thirty (30) days written notice. No severance pay, lump-sum payout, or continuation of salary/benefits past the effective date of termination shall be guaranteed under this Agreement.
d. Termination for Cause: The City Manager may immediately terminate Employee's employment for cause, without prior notice, for reasons including but not limited to: conviction of a felony or misdemeanor involving moral turpitude; willful misconduct or insubordination; material breach of this Agreement; violation of federal, state, or municipal laws or ethics policies; dishonesty; or failure to perform duties.

SECTION 4. COMPENSATION.

Employee shall receive a base annual salary of one hundred and twenty thousand, two-hundred seventyfive dollars ($120,275.07) beginning at Step B of the City’s Department Head salary schedule, payable in bi-weekly installments in accordance with the City's standard payroll practices. Employee's salary shall be subject to standard statutory withholdings and deductions.

SECTION 5. LEAVE AND BENEFIT PROVISIONS.
a. Vacation Leave Accrual: Upon hire, Employee shall accrue vacation leave at an accelerated rate of 139 hours per year (5.38 hours per bi-weekly pay period).
b. Administrative Leave: On the Effective Date, Employee shall be credited with an initial upfront balance of sixty (60) hours of Administrative Leave available for immediate use on day one without prior accrual.
c. Sick Hours: On the Effective Date, Employee shall be credited with an initial upfront balance of one hundred (100) hours of Sick Leave Hours available for immediate use on day one without prior accrual. d. Health, Dental, and Vision Insurance: Employee shall be eligible to participate in the City's group health, dental, and vision insurance plans. The City shall cover 100% of Employee contribution for health benefits. Additionally, the City shall contribute sixty-five percent (65%) toward the cost of dependent/family health insurance premiums, with Employee paying the remaining thirty-five percent (35%) contribution through payroll deduction.
e. Work Schedule and Flexibility: Employee's work schedule requires on-site management and operational presence. Operational schedule flexibility or remote arrangements shall remain under the ongoing discretion and approval of the City Manager.

SECTION 6. RELATIONSHIP TO PERSONNEL RULES AND OVERRIDING AUTHORITY. a. Conflict and Overriding Provisions: To the extent any specific term, condition, leave accrual, or benefit provided in this Agreement deviates from, conflicts with, or modifies the City of Coalinga Personnel Rules, Policies, and Procedures, the terms of this Agreement shall control, govern, and override the Personnel Rules.
b. General Incorporation of Benefits: Except as specifically modified or superseded by this Agreement, all other general employee benefits, leaves, working conditions, and administrative procedures set forth in the City of Coalinga Personnel Rules and Regulations applicable to Department Heads and Executive Management shall be afforded to Employee.

SECTION 7. RETIREMENT BENEFITS.

The City shall provide retirement benefits to Employee through the California Public Employees' Retirement System (CalPERS) in accordance with applicable state law (including PEPRA rules) and City policy for Executive Management employees. Employee shall pay the required employee member contribution as mandated by CalPERS and City policy.

SECTION 8. PERFORMANCE EVALUATIONS.

The City Manager shall evaluate Employee's job performance in writing upon completion of six (6) months of service, twelve (12) months of service, and annually thereafter, utilizing criteria established by the City Manager.

SECTION 9. INDEMNIFICATION.

The City shall defend and indemnify Employee against tort, professional liability, or administrative claims arising out of any alleged act or omission occurring within the course and scope of Employee's duties as Human Resources Director, to the full extent required by California law (Government Code § 825 et seq.).

SECTION 10. GENERAL PROVISIONS.
a. Entire Agreement: This Agreement contains the entire understanding and agreement between the Parties with respect to Employee's employment and supersedes any prior oral or written agreements, negotiations, or representations.
b. Amendments: No modification or amendment of this Agreement shall be effective unless made in writing and executed by both Parties.
c. Severability: If any provision of this Agreement is held to be invalid or unenforceable, the remaining provisions shall remain in full force and effect. d. Governing Law and Venue: This Agreement shall be governed by and construed in accordance with the laws of the State of California, with venue situated in Fresno County.

IN WITNESS WHEREOF, the Parties hereto have executed this Agreement as of the date first written above.

CITY OF COALINGA:
___________________________________
Sean Brewer, City Manager
Date: ________________________
EMPLOYEE:
___________________________________
Anthony Valdez
Date: ________________________
APPROVED AS TO FORM:
___________________________________
Mario U. Zamora, City Attorney
Griswold, LaSalle, Cobb, Dowd & Gin, L.L.P.

ATTEST:
___________________________________
Shannon Jensen, City Clerk

STAFF REPORT - CITY COUNCIL/SUCCESSOR AGENCY/PUBLIC FINANCE

AUTHORITY
Subject: Authorize the City Manager to Execute a Professional Services Agreement with RAD Studios for Videography Services for the 2nd Annual Wings Over the Westside Airshow
Meeting Date: Thursday, September 17, 2026
From: Seam Brewer, City Manager
Prepared by: Sean Brewer, City Manager
I. RECOMMENDATION:

Staff recommends that the City Councilauthorize the City Manager to execute a Professional Services Agreement with RAD Studios for videography and video production services for the 2nd Annual Wings Over the Westside Airshow in an amount not to exceed $6,000.

II. BACKGROUND:

The City of Coalinga will host the 2nd Annual Wings Over the Westside Airshow on October 3, 2026, at the Coalinga MunicipalAirport. As part of the City’s efforts to promote the event and professionally document the airshow, the City previously solicited qualifications for professional videography and video production services.

Following review of the RFQ submissions, staff selected RAD Studios to provide videography services for the 2026 event. RAD Studios is a local videography and photography company with experience producing promotional videos, commercials, social media content, and other professionally edited video projects.

III. DISCUSSION:

The proposed Professional Services Agreement provides for comprehensive video production services before, during, and following the airshow.

RAD Studios will provide the following services:

Practice Day Coverage – October 2: Coverage of aircraft, performers, practice flights, event setup, and behind-the-scenes activities at the Coalinga MunicipalAirport.

Friday Night Football Game – October 2: Coverage of airshow-related promotionalactivities occurring during the local high school varsity football game.

Airshow Coverage – October 3: Comprehensive coverage of aerial performances, static displays, opening ceremonies, car show, vendors, sponsors, community activities, crowds, interviews, and the overallevent.

Post-Production: Production of a professionally edited Wings Over the Westside event highlight video and delivery of usable raw footage to the City.

The video content will provide the City with professional material to showcase the event, promote future Wings Over the Westside Airshows, support community outreach, and assist with future marketing and sponsorship efforts.

IV. ALTERNATIVES:

Do not approved the Airshow Videography Contract.

V. FISCAL IMPACT:

The Professional Services Agreement with RAD Studios is for a totalamount not to exceed $6,000, inclusive of filming, equipment, personnel, travel, editing, and post-production services.

ATTACHMENTS:

File Name Description
Airshow_videography_Services_-_RAD_Studios.docx Agreement - Airshow Videography Services - RAD Studios Initial: City______ Provider______

AGREEMENT FOR VIDEOGRAPHY SERVICES FOR THE 2026 WINGS

OVER THE WESTSIDE AIRSHOW
This Agreement for Professional Services (“Agreement”) is made and entered into this ____ day of August by and between the City of Coalinga, a Municipal Corporation (“City”), and RAD Studios (“Provider”).

RECITALS
A. Provider represents to City that they are specially trained, experienced, licensed and competent to perform the services which will be required by this Agreement; and B. Provider represents to City that they possessthe skill, experience, ability, background, certification and knowledge to provide the services described in this Agreement on the terms and conditions described herein.

C. City desires to retain Provider to render the services as set forth in this Agreement, as Exhibit 1.

NOW THEREFORE, in consideration of the mutual covenants set forth herein for such other good and valuable consideration, the receipt and adequacy of which is hereby acknowledged, the parties hereto agree as follows:

1. Retention of Provider. Subject to the terms and conditions set forth herein, City retains Provider to perform the services identified in this Agreement, as an independent contractor and Provider hereby accepts this independent contractor appointment.

2. Scope of Services. The Provider shall perform professional services, in accordance with all the provisions of this Agreement. The Scope of Work is attached hereto as Exhibit 1.

Provider shall correct any and all errors and/or omissions, which arise out of Provider’s negligence or intentional misconduct, in the performance of the Services and any documents resulting therefrom even though City has accepted said Services or documents. Provider shall make such corrections upon City’s request and at no cost or expense to City.

3. Time of Performance. This agreement shall remain in effect until canceled by either party. Contract time of completion for individual projects will be agreed upon before assignment of each project to Provider. Services designated in the scope of work shall be completed on agreed date unless prior written approval for a time extension has been granted by the City Manager or his/her designee.

4. Compensation. Compensation to be paid to Provider per the Exhibit 1.

5. Method of Payment. Provider shall submit monthly billings to City describing the work performed during the preceding month. Provider’s bills shall include a brief description of the Services performed and the date the Services were performed the number of hours spent and by whom, and a description of any reimbursable expenditures. City shall pay Provider no later than 30 Initial: City______ Provider______

days after the date of submittal of a complete invoice for completed tasks and approval of the invoice by City staff.

6. Extra Work. At any time during the term of this Agreement, City may request that Provider perform Extra Work. As used herein, “Extra Work” means any work which is determined by City to be necessary for the proper completion of the Services, but which the parties did not include in the Scope of Work. Extra work will be performed on an hourly basis under the Provider’s most current hourly fee schedule. Provider shall not perform, nor be compensated for Extra Work without written authorization from City.

7. Termination. This Agreement may be terminated by the City immediately and without notice for cause or by City without cause upon ten (10) days’ written notice of termination to Provider. Upon termination, Provider shall be entitled to compensation for Services performed up to the effective date of termination, unless this Agreement is terminated for cause, in which case, City may withhold compensation due Provider in order to reimburse City for any losses, damages or expenses caused by Provider’s default under this Agreement.

8. Equal Opportunity Employment. Provider represents that it is an equal opportunity employer and it shall not discriminate against any sub provider, employee or applicant for employment because of race, religion, color, national origin, handicap, ancestry, sex or age. Such non-discrimination shall include, but not be limited to, all activities related to initial employment, upgrading, demotion, transfer, recruitment or recruitment advertising, layoff or termination. Provider shall also comply with all relevant provisions of City’s programs or guidelines currently in effect as identified and provided to Provider by City.

9. Insurance Requirements.
a. Provider, at Provider’s own cost and expense, shall procure and maintain, for the duration of this Agreement, the following insurance policies. i. Workers Compensation Coverage. As required by the State of California, with Statutory Limits, and Employer’s Liability Insurance with a limit of no less than ONE MILLION AND NO/100 DOLLARS ($1,000,000) per accident for bodily injury or disease. ii. General Liability Coverage. Insurance Services Office (ISO) Form CG 0001, including products and completed operations, with limits of no less than ONE MILLION AND NO/100 DOLLARS ($1,000,000) per occurrence for bodily injury, personal injury, and property damage. If a general aggregate limit applies, either the general aggregate limit shall apply separately to this project/location or the general aggregate limit shall be TWO MILLION AND NO/100 DOLLARS ($2,000,000), twice the required occurrence limit. iii. Automobile Liability Coverage. ISO Form Number CA 0001 covering any auto (Code 1), with a limit no less than ONE MILLION AND NO/100 DOLLARS ($1,000,000) per accident for bodily injury and property damage. iv. Professional Liability Coverage. Contractor will maintain Professional Liability coverage with limits no less than ONE MILLION AND NO/100 DOLLARS Initial: City______ Provider______

($1,000,000) per occurrence or claim, and TWO MILLION AND NO/100 DOLLARS ($2,000,000) policy aggregate.

If Provider maintains higher limits than the minimums shown above, the City requires and shall be entitled to coverage for the higher limits maintained by Provider.

Provider’s insurance policies shall be “occurrence” policies and not “claims-made” coverage except for Professional Liability Coverage.

Provider may maintain an Umbrella policy in conjunction with the insurance policies referenced above. In such case, Providershall be deemed to have satisfied the insurance requirements of this contract as long as: (i) the coverage limits of the Umbrella policy and of the underlying liability policy(ies), when combined, satisfy each of the per occurrence and aggregate requirements identified in this subsection a.; and (ii) coverage under the Umbrella policy is as broad as and includes all incidents and events covered by the underlying insurance that it supplements.

Any deductibles or self-insured retentions must be declared to and approved by the City. The City may require Provider to purchase coverage with a lower deductible or retention or provide proof of ability to pay losses and related investigations, claim administration, and defense expenses within the retention. Alternatively, the City may require Provider to provide a financial guarantee satisfactory to the City guaranteeing payment of losses and related investigations, claim administration, and defense expenses within the retention.

The policies are to contain, or be endorsed to contain, the following provisions:
i. The City and its officers, officials, employees, and volunteers are to be covered as additional insureds on the CGL and automobile liability policies with respect to liability arising out of work or operations performed by or on behalf of Provider including materials, parts, or equipment furnished in connection with such work or operations; products used by Provider; or automobiles owned, leased, hired or borrowed by Provider. General liability coverage can be provided in the form of an endorsement to Provider’s insurance at least as broad as ISO Form CG 20 10 11 85 or if not available, through the addition of both CG 20 10 and CG 20 37 if a later edition is used. The coverage shall contain no special limitations on the scope of protection afforded to the City, its officers, officials, employees or volunteers.
ii. For any claims related to this contract, Provider’s insurance coverage shall be primary insurance as respects the City and its officers, officials, employees, and volunteers.

Any insurance or self-insurance maintained by the City and/or its officers, officials, employees, or volunteers shall be in excess of Provider’s insurance and shall be non-contributory. iii. Each insurance policy required above shall provide that coverage shall not be canceled, except with notice to the City.

Insurance is to be placed with insurers with a current A.M. Best’s rating of no less than A:VII.

Initial: City______ Provider______

Providershall furnish the City with original certificates and amendatory endorsements or copies of the applicable policy language effecting coverage required by this clause. All certificates and endorsements are to be received and approved by the City before work commences. However, failure to obtain the required documents prior to the work beginning shall not waive the Provider’s obligation to provide them. The City reserves the right to require complete, certified copies of all required insurance policies, including endorsements required by these specifications, at any time.

Provider hereby grants to City and its officers, officials, employees, and volunteers a waiver of any right to subrogation which any insurer of Provider may acquire against the City and/or its officers, officials, employees, and volunteers by virtue of the payment of any loss under such insurance. Provider agrees to obtain endorsements necessary to effect this waiver of subrogation, but this provision applies regardless of whether or not the City has received a waiver of subrogation endorsement from the insurer.

The City reserves the right to modify the insurance requirements contained in this contract, including, without limitation, coverage limits, based on the nature of the risk, prior experience, insurer, coverage, or other special circumstances.

10. Indemnification. To the fullest extent allowable by law, Provider agrees to indemnify, defend and hold harmless the City and its officials, officers, employees, agents and volunteers from and against all claims, demands, actions, injuries, liabilities, losses, costs or damages, direct or indirect, and any and all attorneys’ fees and other expenses which City or its officials, officers, employees, agents or volunteers may sustain or incur as a consequence of or are in any way related to Provider’s or its owners, directors, officers, managers, employees, agents and subcontractor’s willful or negligent acts or omissions in the performance of the services and Providers responsibilities and obligations to be performed under this agreement or its failure to perform or comply with any of its obligations or responsibilities contained in this agreement; excluding, however, such liability, claims, losses, damages or expenses arising from City’s sole or active negligence or willful acts. This duty to indemnify, defend, and hold harmless shall survive the termination of this agreement. If Provider maintains additional coverage or higher limits than those required herein, then City shall be entitled to additional coverage or higher limits maintained by Provider.

11. Independent Contractor Status. It is understood and agreed that Provider, in the performance of the Services to be performed pursuant to this Agreement, shall act as and be an independent contractor and shall not act as an agent or employee of City. Provider shall obtain no retirement benefits or other benefits which accrue to City’s employees and Provider hereby expressly waives any claim it may have to any such rights. Nothing in this Agreement shall create or be construed as creating a partnership, joint venture or any other relationship between City and Provider.

12. Provider’s Books and Records.
a. Provider shall maintain any and all ledgers, books of account, invoices, vouchers, canceled checks, and other records or documents evidencing or relating to charges for services, or expenditures and disbursements charged to City for a minimum period of three (3) years, or for any longer period required by law, from the date of final payment to Provider under this Agreement.

Initial: City______ Provider______

b. Provider shall maintain all documents and records that demonstrate performance under this Agreement for a minimum period of three (3) years, or for any longer period required by law, from the date of termination or completion of this Agreement. c. Any records or documents required to be maintained pursuant to this Agreement shall be made available for inspection or audit, at any time during regular business hours, upon written request by the City. Copies of such documents shall be provided to the City for inspection at the City offices.
d. Where City has reason to believe that such records or documents may be lost or discarded due to dissolution, disbandment or termination of Provider’s business, City may, by written request, require that custody of the records be given to the City and that the records and documents be maintained in the City offices. Access to such records and documents shall be granted to any party authorized by Provider, Provider’s representatives, or Provider’s successor-in-interest.

13. Professional Ability of Provider. City has relied upon Provider’s representations regarding its training and professional ability to perform the Services hereunder as a material inducement to enter into this Agreement. Provider shall therefore provide properly skilled personnel to perform all Services under this Agreement. The primary provider of the Services called for by this Agreement shall be [NAME] who shall not be replaced without the written consent of the City. All work performed by Provider under this Agreement shall be in accordance with the applicable professional standard of care and shall meet the local professional standard of quality ordinarily to be expected of competent persons in Provider’s field of expertise working in Fresno County.

14. Compliance with Laws. Provider shall use the proper standard of care in performing the Services and shall comply with all applicable federal, state and local laws, codes, ordinances and regulations in effect at the time the Agreement is executed. In addition, if the request for proposal to provide professional services which are the subject of this Agreement cited any federal or state financial assistance involved in the project for which the Services are provided, the Provider shall perform all services in accordance with all applicable federal and state laws, rates and regulations in effect at the time the agreement is executed.

15. Licenses. Provider represents and warrants to City that it has all licenses, permits, qualifications, and insurance which are legally required of Provider to lawfully and competently perform the Services. Provider represents and warrants to City that Provider shall, at its sole cost and expense, keep in effect or obtain at all times during the term of this Agreement, any licenses, permits, and insurance which are legally required of Provider to lawfully and competently perform the Services. Provider shall maintain a City of Coalinga business license.

16. Assignment and Subcontracting. The parties recognize that a substantial inducement to City for entering into this Agreement is the reputation, experience and competence of Provider. Assignments of any or all rights, duties or obligations of the Provider under this Agreement will be permitted only with the express written consent of the City, which will not be unreasonably withheld. Provider shall not subcontract any portion of the Services to be performed under this Agreement without the express written consent of the City, which will not be unreasonably withheld.

If City consents to such subcontract, Providershall be fully responsible to City for all acts or omissions of the subcontractor. Nothing in this Agreement shall: (1) create any contractual relationship between Initial: City______ Provider______

City and sub Provider; (ii) create any obligation on the part of the City to pay or to see to the payment of any monies due to any such subcontractor; (iii) or relieve Provider of any of its obligations and responsibilities under this Agreement.

17. Attorneys’ Fees. If an action at law or in equity is necessary to enforce or interpret the terms of this Agreement, the prevailing party shall be entitled to reasonable attorneys’ fees, costs and necessary disbursements in addition to any other reasonable relief to which he may be entitled.

With respect to any suit, action or proceeding arising out of or related to this Agreement, or the documentation related hereto, the parties hereby submit to the jurisdiction and venue of the Superior Court for the County of Fresno, State of California for any proceeding arising hereunder.

18. Sole and Only Agreement. This Agreement supersedes any and all other agreements, either oral or in writing, between the parties hereto with respect to the matters set forth herein and contains all of the covenants and agreements between the parties regarding said matters.

Each party to this Agreement acknowledges that no representations, inducements, promises or agreements, orally or in writing, have been made by any party or anyone acting on behalf of any party which are not embodied in this Agreement and no other agreement, statement or promise shall be valid or binding.

19. Invalidity. If any provision of this Agreement is held by a court of competent jurisdiction to be invalid, void or unenforceable, the remaining provisions shall nevertheless continue in full force and effect without being impaired or invalidated in any way.

20. Amendment. No change, amendment or modification of this Agreement shall be valid unless the same be in writing and signed by the parties hereto.

21. Governing Law. This Agreement shall be construed and governed pursuant to the laws of the State of California. Any action to enforce this Agreement is to be brought in Fresno County, California.

22. Waiver. Waiver of a breach or default under this Agreement shall not constitute a continuing waiver of a subsequent breach of the same or any other provision under this Agreement.

23. Mediation. The parties agree to make a good faith attempt to resolve any disputes arising out of this Agreement through mediation prior to commencing litigation. The parties shall mutually agree upon the mediator and shall divide the costs of mediation equally. If the parties are unable to agree upon a mediator, the dispute shall be submitted to JAMS/ENDISPUTE (“JAMS”) or its successor in interest. JAMS shall provide the parties with the names of five qualified mediators.

Each party shall have the option to strike two of the five mediators selected by JAMS and thereafter the mediator remaining shall hear the dispute. If the dispute remains unresolved after mediation, either party may commence litigation.

24. Authority to Enter Agreement. Provider has all requisite power and authority to conduct its business and to execute, deliver and perform the Agreement. Each party warrants that the individuals who have signed this Agreement have the legal power, right, and authority to make this Agreement and to bind each respective party.

Initial: City______ Provider______

25. Notice. Except as otherwise expressly provided herein, any notice, consent, authorization or other communication to be given hereunder shall be in writing and shall be deemed duly given and received when delivered personally, when transmitted by facsimile or e-mail if receipt is acknowledged by the addressee, one business day after being deposited for next-day delivery with a nationally recognized overnight delivery service, or three business days after being mailed by first class mail, charges and postage prepaid, property addressed to the party to receive such notice at the last address furnished for such purpose by the party to whom notice is directed and addressed as follows:

CITY: PROVIDER:

City of Coalinga Ryan Arguello, RAD Studios
155 West Durian 3047 Carmele Court
Coalinga, California 93210 Coalinga, CA 93210
IN WITNESS WHEREOF, the parties have executed this Agreement effective on the day and in the year first set forth above.

CITY OF COALINGA, a Municipal Corporation
By:__________________________________
Sean Brewer, City Manager

PROVIDER
By:___________________________________
Ryan Arguello, Owner
ATTEST:
______________________________________
Shannon Jenson, Clerk
Initial: City______ Provider______

Exhibit 1
Scope of Work
RAD Studios (“Consultant”) shall provide professional videography and video production services for the City of Coalinga’s 2026 Wings Over the Westside Airshow for a total not-toexceed amount of $6,000.

Scope of Services

1. Practice Day Coverage – October 2, 2026
Provide video coverage of airshow practice and preparation activities at the Coalinga Municipal Airport, including aircraft, performers, practice flights, event setup, and behind-the-scenes footage.

2. Friday Night Football Game – October 2, 2026
Provide video coverage of airshow-related activities occurring during the local high school varsity football game, including performer or aircraft appearances, event promotion, crowd interaction, and other activities associated with promoting the following day’s airshow.

3. Airshow Coverage – October 3, 2026
Provide comprehensive video coverage of the Wings Over the Westside Airshow, including aerial performances, static aircraft displays, opening ceremonies, car show, vendors, sponsors, community activities, crowds, interviews, and general event atmosphere. Drone footage shall be provided where authorized and operationally appropriate.

6. Post-Production and Deliverables
Following the event, Consultant shall professionally edit the footage and provide:
 A final Wings Over the Westside event highlight video.  All usable raw video footage captured during the project.

Post-production shall include editing, color correction, audio balancing, licensed music, graphics, titles, and City/event branding.

Compensation
The total compensation for all services described above shall not exceed $6,000 and shall include all filming, equipment, personnel, travel, editing, and post-production necessary to complete the work. Any additional services must receive prior written authorization from the City.

STAFF REPORT - CITY COUNCIL/SUCCESSOR AGENCY/PUBLIC FINANCE

AUTHORITY
Subject: Adopt Resolution No. 4366 and Consideration of Approval of the Transfer of Appropriation No. 26-021 for a One Time Project of 2 Submersible Pumps for Sandalwood Lift Station from FiscalYear 2025-2026
Meeting Date: Thursday, September 17, 2026
From: Sean Brewer, City Manager
Prepared by: Jesse Barron, Assistant City Manager
I. RECOMMENDATION:

City Manager and Financial Services Director recommends City Council to:

1. Adopt Resolution No. 4366 – Amending the FY26/27 Operating and Capital Budget

2. Consideration of approval of the Transfer of Appropriations No. 76-002 in the amount of $93,209.00.

II. BACKGROUND:

The submersible pumps at the Sandalwood lift station were installed in 1992 and have a life expectancy of 10- 20 years. The submersible pumps at the Sandalwood lift station have been rebuilt several times throughout the years, the last time as early as March 2024.

III. DISCUSSION:

The submersible pumps are crucial for operating and pumping all sewer from the Sandalwood neighborhood to the sewer plant. The pumps have outlasted their life expectancy of 10-20 years and we are currently operating in an emergency situation using rented pumps pumping in a bypass method.

Two New Submersible Pumps were a one-time project for FY 25/26. A budget adjustment was brought to city counciland approved on 4/2/26, however, the product did not arrive untilafter July 1st causing the funds to come out of the FY 26/27 budget. No funds were allocated for FY 26/27. The cost of the pumps is $93,208.50, which was not budgeted this fiscal year. Staff is requesting a budget adjustment to cover the cost the cost of the pumps.

IV. ALTERNATIVES:

Not approve appropriation transfer.

V. FISCAL IMPACT:

This will impact the Wastewater Enterprise Fund-Fund Balance by reducing it by $93,209 to cover the additionalcost. The budget for account 503-521-98040 will be amended from $408,000 to $502,009.

ATTACHMENTS:

File Name Description
RESO#4366_FY26-27_Budget_Adj_TOA#27-002-Submersible_Pumps_for_Sandalwood_Lift_Station_091726.pdf Resolution No. 4366 Submersible_Pumps_for_Sandalwood_Lift_Station_Transfer_of_Appropriation_FY_26-27.pdf Budget Adjustment Resolution No. XXXX
RESOLUTION NO. 4366

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF COALINGA

ADOPTING ITS RECOMMENDATION FOR REVISING THE FISCAL YEAR 2026 / 2027 OPERATING BUDGET
WHEREAS, the City is required by law to approve a budget prior to the beginning of each fiscal year, and finds it prudent to review the status of the budget throughout the fiscal year;’ and WHEREAS, the Financial Services Director and requesting City Department Heads have undertaken a thorough review of the request and account; and
WHEREAS, the City Council has received and considered the Staff recommendations and adjustment to the budget for Fiscal Year 2026-2027, commencing July 1, 2026, and ending June 30, 2027; and
WHEREAS, the purpose of the budget adjustment is to update the community on the financial condition of the City and recommend adjustments to the City’s Budget that have been identified subsequent to budget adoption; and
WHEREAS, it is the intention of the City Council to adopt the Staff recommendations and said budget as modified and amended by the City Council of the City of Coalinga as the Financial Amended Budget for the fiscal year 2026-2027.

NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF COALINGA AS FOLLOWS:

1. That the City Council of the City of Coalinga hereby approves and adopts the Staff recommendations with the following budget adjustment:

Account Number Account Description Current Budget Increase Decrease Adjusted Budget 503-000-39500 General Fund-Fund Balance $7,360,961 $93,209 $7,267,752 503-521-98040 Major Machinery & Equipment $408,800 $93,209 $502,009 Total $93,209 $93,209

2. From and after the adoption date of this resolution the serval amounts stated in the Final Annual Budget hereinafter referred to as adopted expenditures shall become and thereafter appropriated to the offices, departments, accounts, objects and purposes stated therein for the fiscal year to which said budget is to apply and said monies are hereby authorized to be expended for the purposes and objects specified in said budget.

3. All resolutions and parts of resolutions in conflict herewith, including, but not necessarily limited to, such resolutions or parts of resolutions relating to compensation, allowances or benefits as may be in conflict herewith, are hereby expressly repealed.

Resolution No. XXXX

4. This resolution shall take effect immediately upon adoption.

PASSED AND ADOPTED by the City Council of the City of Coalinga at its regular meeting held on September 17, 2026, by the following vote:

AYES:

NOES:

ABSTAIN:

ABSENT:

APPROVED:
________________________________
Nathan Vosburg, Mayor
ATTEST:
________________________________
Shannon Jensen, City Clerk
BA No.

To: Fiscal Year:

From: Date:

Contact Name: Resolution No:

X Budget Appropriation Transfer Receipt of Unanticipated Revenue No X Yes. Provide Approval Date:

APPROVED by the City Council of the City of Coalinga, State of California, this day of 20 .

ATTEST:
27-002
Requested by: Reviewed & Approved by:

Budget Adjustment Form
Approvals
Justification of the Transfer (Required)
FY 25/26 one time project for the replacement of 2 submersible pumps for the Sandalwood Lift Station. The pumps did not arrive until FY 26/27, therefore an adjustment to the budget needs to be made in the amount of $93,209.00.

Totals in “Transfer FROM” and “Transfer TO” must match.

Description Amount
Approved by:

City Clerk
City Manager Signature Date
4366
Budget Line Description Amount
ACTION
Project previously approved by City Council?
4/2/2026
Total: 93,209
Transfer To
Budget Line
Financial Services Department
Public Works
Eric DeLeon
Transfer From
Wastewater Enterprise-Fund Balance 93,209
503-521-98040 Major Machinery & Equipment 93,209
Department Head Signature Date Financial Serivces Department Date Type of Request: (Check one)
FY26/27
8/27/2026
Total: 93,209
503-000-39500

STAFF REPORT - CITY COUNCIL/SUCCESSOR AGENCY/PUBLIC FINANCE

AUTHORITY
Subject: Approval of West Coast Arborists, Inc. Proposal for Citywide On-Call Tree Maintenance Services and Authorization for the City Manager to Execute a Professional Services Agreement
Meeting Date: Thursday, September 17, 2026
From: Sean Brewer, City Manager
Prepared by: Jesse Barron, Assistant City Manager
I. RECOMMENDATION:

It is recommended that the Coalinga City Councilapprove the proposal submitted by West Coast Arborists, Inc. for Citywide On-Call Tree Maintenance Services and authorize the City Manager to execute the City’s standard Professional Services Agreement for a two-year term.

II. BACKGROUND:

On June 3
rd
, 2026 staff approved the City Engineer Task Order for Engineering Services to proceed with the preparation of a Request for Proposal for Citywide On-Call Tree Maintenance Services III. DISCUSSION:

City Staff received and opened 1 proposal for this project on 9/01/2026, at 2:00pm. West Coast Arborists, Inc. was the only contractor to submit a proposal. The entire proposal is included. West Coast Arborists, Inc., has furnished the required proposal requirements. If the City Council decides to award the maintenance agreement to West Coast Arborists, Inc., and the ”Notice to Proceed” is issued, the Contractor will have a maintenance service agreement of Two (2) years. The following is a tentative schedule:

Award of Contract: September 17, 2026
Start of Construction: As Needed
Completion of Construction: September 17, 2028
IV. ALTERNATIVES:

The alternative to this councilaction would be to reject all proposals. If all proposals are rejected, the City would have to re-advertise or cancel the project. Staff believes that re-advertising the proposal will not result in lower bids.

V. FISCAL IMPACT:

Totalauthorization request for this contract will vary as it is an on-call service however, the average annual budget will be $25,000 per year.

There will be no fiscal impact to the general fund; funds will be expended from the Measure C Flexible spending account.

ATTACHMENTS:

File Name Description
WCA_2026_Citywide_On-Call_Tree_Maintenance_Services.pdf Proposal City of Coalinga
RFP 26-12-01
Citywide On-Call Tree
Maintenance Services
Client Name / RFP Name
2 Setting the Gold Standard

Table of Contents
COVER LETTER ................................................................................................................................. 3 PROPOSAL FORMS ......................................................................................................................... 4 INTRODUCTION ............................................................................................................................. 24 CLIENT REFERENCES ...................................................................................................................... 26 COMPANY PERSONNEL ............................................................................................................... 29 SCOPE OF SERVICES ..................................................................................................................... 35 IMPLEMENTATION, QUALITY CONTROL & SAFETY ...................................................................... 38 EQUIPMENT .................................................................................................................................... 45 TECHNOLOGY & INFORMATION MANAGEMENT ...................................................................... 47 WILDLIFE, GREEN WASTE & COMMUNITY ................................................................................... 51

Citywide On-Call Tree Maintenance Services | RFP 15

PROPOSAL FORM
RFP 26-12-01
Addendum #01
Submit this Form, completely filled out and signed, along with your completed Proposal, which must include the below listed items in the Request for Proposal.

Proposal must include the following items:

1. ☐ INTRODUCTION

2. ☐ LIST OF SUBCONTRACTORS

3. ☐ SPECIFIC RATE OF COMPENSATION

4. ☐ REFERENCES

5. ☐ CERTIFICATIONS

6. ☐ GUARANTEE

7. ☐ INSURANCE CERTIFICATION
The undersigned offers and agrees to perform all work, upon which the prices are quoted, at the price set on the Proposal Form, if this Proposal is accepted within forty-five (45) days of the submission due date. The undersigned certifies that all equipment, materials, and methods used in the performance of the tree maintenance, pruning, trimming, and related services shall meet or exceed all applicable federal, state, and local laws, regulations, industry standards, and project specifications. The undersigned further agrees that if approved, all tree maintenance and trimming services shall be performed by qualified personnel under the supervision of a contractor properly licensed and authorized by the State of California to perform the work specified in this Request for Proposals.

Proposer acknowledges receipt of the following Addenda: ____________________________________ WARNING: If an addendum or addenda have been issued by the administering agency and not noted above as being received by the Proposer, this proposal may be rejected.

PROPOSER’S INFORMATION

1. Proposing Firm 2. Type of Business
Corporation Jt. Venture Partnership
Individual DBA _______________________________

3. Business Address 4. Telephone Number
( ) City State Zip Code 5. Fax Number
( )

6. E-mail Address 8. Signature of Authorized Person

7. Name of Authorized Person
No. 1
West Coast Arborists, Inc.

Fresno CA 93722
5424 N. Barcus Street
[email protected]
Patrick Mahoney, President
714 991-1900
714 956-3745
Citywide On-Call Tree Maintenance Services | RFP 16

LIST OF SUBCONTRACTORS
The undersigned certifies that he/she has used the sub-bids of the following listed Subcontractors in making up his/her Proposal, and that the duly licensed Subcontractors listed will be used for the work for which they bid, subject to the approval of the City Engineer, and in accordance with the applicable provisions of these Specifications and Plans.

CLASSIFICATION SUBCONTRACTOR ADDRESS & TELEPHONE NO. STATE LICENSE NO.

BE and Non-DBE subcontractors
Date Proposer′s Name
NO SUBCONTRACTORS TO BE USED.
08/27/2026 West Coast Arborists, Inc.
1 WEST COAST ARBORISTS, INC. – FEE SCHEDULE
City of Coalinga
RFP 26-12-01 - Citywide On-Call Tree Maintenance Services Rate Schedule
Basic Hourly Rates
Employee Classification Hourly Rate
Senior Tree Trimmer/Foreman $135.00
Tree Trimmer $135.00
Groundsperson $135.00
Inventory Data Collector $135.00
Plant Health Care Technician $135.00
ISA Certified Arborist $175.00
Registered Consulting Arborist $175.00
These rates apply to standard business hours, Monday through Friday.

Detailed Rates
Description Unit Unit Cost
Tree Trimming/Pruning Services Per man hour $135.00
A typical tree pruning team typically comprises 3 to 5 workers, with a specific number depending on the nature and complexity of the task. Hourly rates for this service are contingent upon crew size and equipment needed. At the direction of the staff, WCA will perform various tree pruning services, including but not limited to crown raising, clearance pruning, crown clearance, palm pruning, palm skinning, and pruning for crown reduction.

Tree Removal Services Per man hour $135.00
A typical tree removal team typically comprises 5 to 6 workers, with a specific number depending on the nature and complexity of the task. Hourly rates for this service are contingent upon crew size and equipment needed. At the direction of staff, WCA will remove trees designated for removal.

Stump Removal Services Per man hour $135.00
A typical stump grinding team typically comprises 2 to 3 workers, with a specific number depending on the nature and complexity of the task. Hourly rates for this service are contingent upon crew size and equipment needed. At the direction of staff, WCA will grind stumps designated for removal.
2 Tree Planting Services Per man hour $135.00
A typical tree planting team typically comprises 2 to 3 workers, with a specific number depending on the nature and complexity of the task. Hourly rates for this service are contingent upon crew size and equipment needed. At the direction of staff, WCA will plant trees of various sizes at sites designated by the County. The cost of trees and materials will be the responsibility of the County. Rate excludes tree and materials.

Plant Health Care Per man hour $135.00
At the direction of staff, WCA can provide a variety of plant health care services, including, but not limited to, fertilization, soil injections, trunk injections, tree pest treatment, tree cabling, tree bracing, and/or tree staking. The cost of materials will be the cost plus 15%.

Kindly note that the composition of any crew can be adjusted according to the requirements of each project and/or the County’s needs.

Specialty Equipment (excludes operator rate of $135/hour) Some projects may require the use of specific equipment to conduct the work efficiently and safely. Hourly rates are listed below.
55-ft Aerial Tower Per hour No fee
95-ft Aerial Tower Per hour $65.00
Chipper Dump Truck Per hour No fee
Chipper Per hour No fee
Stump Grinder per hour $25.00
Crane up to 10 tons Per hour $65.00
Crane up to 20 tons Per hour $165.00
Crane up to 40 tons Per hour $365.00
Bobcat/ Loader Per hour $65.00
Rolloff Truck & Loader Per hour $65.00
Tub Grinder Per hour $865.00
Rates for the equipment above are based on all hours, Monday – Sunday.

Emergency Response Services Per man hour $185.00
WCA is available for emergency calls 24/7 and has a toll-free emergency telephone number. Customers can call 866-LIMB-DOWN (866-546-2369), and one of our Area Managers will respond. Should an emergency call-out occur during evening hours, weekends, and/or holidays, we can respond and begin work on-site between 120 and 240 minutes from when notification was given. Our emergency response team will do what is necessary to leave the tree site safe until the following workday. The rate excludes equipment. Four hour minimum.

Arborist Services Per hour $175.00
GPS Tree Inventory Services Per tree site $5.00
3 Disposal
Green waste disposal fee Per ton $50.00
• Hourly Rates
The hourly crew rates are very competitive and comparable to those of other agencies that recently conducted their request for proposals. County staff will approve and authorize all quotes before the commencement of work.
• Emergency Response time required
WCA, Inc.’s emergency response rates are only applied when call-outs require a response within 2 hours during evenings, weekends, or holidays. All requests outside this time frame are considered routine maintenance hours when contacted during regular business hours of 7:00 am to 4:00 pm, Monday through Friday. After regular work hours, a fixed hourly rate is applied.
• Equipment
WCA, Inc., owns all of its equipment to perform the services required by the County. It does not rent equipment or use subcontractors.

COOPERATIVE PURCHASE
It is intended that any other public agency (e.g., City, County, District, public authority, public agency, municipality, and other political subdivision or public corporation) shall have the option to participate in any award made as a result of this solicitation at the same prices. The Agency shall incur no financial responsibility in connection with any purchase by another public agency. The public agency shall accept sole responsibility for placing orders and making payments to the vendor.

Citywide On-Call Tree Maintenance Services | RFP 22

REFERENCES
The Proposer shall provide below at least three (3) separate project references with similar services as specified herein for a previous five (5) year period from the issuance of this document.

Reference #1
Client
Contact Name
Phone Number
Email
Project Name
Description and Year Completed
Reference #2
Client
Contact Name
Phone Number
Email
Project Name
Description and Year Completed
Reference #3
Client
Contact Name
Phone Number
Email
Project Name
Description and Year Completed
City of Chowchilla
Joe Roman, Deputy Director of Public Works
(559) 665-8615
[email protected]
Municipal Tree Management & Maintenance Contract
WCA performs tree maintenance and management
services for the City of Chowchilla on an as-needed
basis. Services include tree pruning, removals, planting, and emergeny tree-related work. Completed 2018
City of Madera
Tree Management & Maintenance Services
Hector Sanchez, Parks Supervisor
(559) 661-5485
[email protected]
City of Visalia
Annual Community Forest Maintenance
WCA performs tree maintenance and management services
for the City of Visalia. Throughout the years, we have
continuously updated the City’s tree inventory as work is completed. In addition to tree pruning and removals we also provide the City of Visalia with tree planting services and arborist services. Set to complete 02/2027
The City of Madera has been averaging a 3-5 year
maintenance cycles for their lighting and landscape
districts. The City has collaborated with the merchants in the downtown area to allow them to pay a fee to have
more regular pruning performed in this high traffic areas.

Set to complete 11/2026.
[email protected]
Alvin Dias, Park Manager
(559) 713-4564
Citywide On-Call Tree Maintenance Services | RFP 23

GUARANTEE
The undersigned guarantees to the Owner
That the construction and installation of work for:

Project:

Contract:

Should any of the materials or equipment prove defective or should the work as a whole prove defective, due to faulty workmanship, material furnished or methods of installation, or should the work of any part thereof fail to operate properly as originally intended and in accordance with the Plans and Specifications, due to any of the above causes, all within twelve (12) months after the date on which the contract is accepted by the owner, the undersigned agrees to reimburse the Owner, upon demand, for its expense incurred in restoring said work to the condition contemplated in said project, including the cost of any such equipment or materials replaced and the cost of removing and replacing any other work necessary to make such replacement or repairs, or, upon demand by the owner, to replace any such material and to repair said work completely without cost to the owner, so that said work will function successfully as originally contemplated.

In the event the owner elects to have said work performed by the undersigned, the owner undersigned agrees that the repairs shall be furnished and installed within a reasonable time after the receipt of the demand from the Owner.

If the undersigned shall fail or refuse to comply with his obligations under this guaranty, the Owner shall be entitled to all costs and expenses, including attorney’s fees, reasonably incurred by reason of said failure or refusal.

Contractor:

Business Name:

Name:

Title:

Signature: Date
RFP 26-12-01 Citywide On-Call Tree Maintenance Services N/A
West Coast Arborists, Inc.

Patrick Mahoney
President
08/27/2026
Citywide On-Call Tree Maintenance Services | RFP 24

INSURANCE CERTIFICATION
(This certification shall be completed and submitted with this Proposal)

By signing below, I hereby certify that
(Insert company name)

is currently insured by an insurance company that is an “Authorized” carrier by the Insurance Commissioner of the California State Department of Insurance to transact the business of insurance in the State of California and shall be written by insurers with a current A.M. Best Rating of “A-” or better, and a financial size of “VII” or greater. Said insurance will expire on .

I further hereby certify that, as the signer of this Bid Proposal, I have read and understand the City’s insurance requirements as described in the Section entitled “Certificate of Insurance” within these Specifications and that proof of insurance shall be required before the Public Works Services Contract is recommended for award. Such proof shall be provided on an ISO Accord 25(s) form and an endorsement naming the City of Coalinga as additionally insured is on the ISO CG 20 10 11 85 form or any other comparable endorsement, which does not further limit coverage, and which may be approved and accepted by the City.

(Print name)

Signature of Bidder:
(Signature) (Date)
West Coast Arborists, Inc.
07/01/2027
Patrick Mahoney, President
08/27/2026
Citywide On-Call Tree Maintenance Services | RFP 25

NON-COLLUSION DECLARATION OF CONTRACTOR
State of ,
County of , ss
, being first duly sworn, deposes and says that:

I am the (Owner, partner, officer, representative, or agent) of the party making the foregoing Bid:

The Bid is not made in the interest of, or on behalf of, any undisclosed person, partnership, company, association, organization, or corporation. The Bid is genuine and not collusive or sham. The Bidder has not directly or indirectly induced or solicited any other Bidder to put in a false or sham Bid. The Bidder has not directly or indirectly colluded, conspired, connived, or agreed with any Bidder or anyone else to put in a sham Bid, or to refrain from Bidding. The Bidder has not in any manner, directly or indirectly, sought by agreement, communication, or conference with anyone to fix the Bid price of the Bidder or any other Bidder, or to fix any overhead, profit, or cost element of the Bid price, or of that of any other Bidder. All statements contained in the Bid are true. The Bidder has not, directly or indirectly, submitted his or her Bid price or any breakdown thereof, or the contents thereof or divulged information or data relative thereto, to any corporation, partnership, company, association, organization, bid depository, or to any member or agent thereof, to effectuate a collusive or sham Bid, and has not paid, and will not pay, any person or entity for such purpose.

Any person executing this declaration on behalf of a Bidder that is a corporation, partnership, joint venture, limited liability company, limited liability partnership, or any other entity, hereby represents that he or she has full power to execute, and does execute, this declaration on behalf of the Bidder.

I declare under penalty of perjury under the laws of the State of California that the foregoing is true and correct and that this declaration is executed on [date], at [city], [state].

Signature:

Title
California
Orange
President West Coast Arborists, Inc.
27th Anaheim CA
Patrick Mahoney
President
Citywide On-Call Tree Maintenance Services | RFP 26

PUBLIC CONTRACT CODE
Public Contract Code Section 10162 Questionnaire
In conformance with Public Contract Code Section 10162, the Bidder shall complete, under penalty of perjury, the following questionnaire:

Has the bidder, any officer of the bidder, or any employee of the bidder who has a proprietary interest in the bidder, ever been disqualified, removed, or otherwise prevented from bidding on, or completing a federal, state, or local government project because of a violation of law or a safety regulation? Yes _____ No _____
If the answer is yes, explain the circumstances in the following space.

Public Contract Code Section 10232 Statement
In conformance with Public Contract Code Section 10232, the Contractor, hereby states under penalty of perjury, that no more than one final unappealable finding of contempt of court by a federal court has been issued against the Contractor within the immediately preceding two-year period because of the Contractor's failure to comply with an order of a federal court which orders the Contractor to comply with an order of the National Labor Relations Board.

Note: The bidder must place a checkmark after "has" or "has not" in one of the blank spaces provided. The above Statement is part of the Proposal. Signing this Proposal on the signature portion thereof shall also constitute signature of this Statement. Bidders are cautioned that making a false certification may subject the certifier to criminal prosecution.

Signature
X
Patrick Mahoney, President
Citywide On-Call Tree Maintenance Services | RFP 27
Public Contract Code Section 10285.1 Statement
In conformance with Public Contract Code Section 10285.1 (Chapter 376, Stats. 1985), the bidder hereby declares under penalty of perjury under the laws of the State of California that the bidder has ___ , has not ___ been convicted within the preceding three years of any offenses referred to in that section, including any charge of fraud, bribery, collusion, conspiracy, or any other act in violation of any state or Federal antitrust law in connection with the bidding upon, award of, or performance of, any public works contract, as defined in Public Contract Code Section 1101, with any public entity, as defined in Public Contract Code Section 1100, including the Regents of the University of California or the Trustees of the California State University. The term "bidder" is understood to include any partner, member, officer, director, responsible managing officer, or responsible managing employee thereof, as referred to in Section 10285.1.

Note: The bidder must place a checkmark after "has" or "has not" in one of the blank spaces provided. The above Statements and Questionnaire are part of the Proposal. Signing this Proposal on the signature portion thereof shall also constitute signature of this Statement. Bidders are cautioned that making a false certification may subject the certifier to criminal prosecution.

Signature Patrick Mahoney, President
Citywide On-Call Tree Maintenance Services | RFP 28

LABOR CERTIFICATION
[LABOR CODE SECTION 1861]

STATE OF CALIFORNIA )
) ss

COUNTY OF FRESNO )
I, the undersigned, do hereby certify:

That I am aware of the provision of Section 3700 of the Labor Code of the State of California, which requires that every employer to be insured against liability for Workers Compensation or to undertake self-insurance in accordance with the provisions of that section, and I will comply with such provision before commencing the performance of the work of this Contract.

Executed at
On ,
I certify under penalty of perjury that the foregoing is true and correct.

Contractor-Employer
Anaheim, California
08/27/2026
West Coast Arborists, Inc.

Citywide On-Call Tree Maintenance Services | RFP 29

DEBARMENT AND SUSPENSION CERTIFICATION
TITLE 49, CODE OF FEDERAL REGULATIONS, PART 29
The bidder, under penalty of perjury, certifies that, except as noted below, he/she or any other person associated therewith in the capacity of owner, partner, director, officer, manager:
• is not currently under suspension, debarment, voluntary exclusion, or determination of ineligibility by any Federal agency;
• has not been suspended, debarred, voluntarily excluded or determined ineligible by any Federal agency within the past 3 years;
• does not have a proposed debarment pending; and
• has not been indicted, convicted, or had a civil judgment rendered against it by a court of competent jurisdiction in any matter involving fraud or official misconduct within the past 3 years.

If there are any exceptions to this certification, insert the exceptions in the following space.

Exceptions will not necessarily result in denial of award but will be considered in determining bidder responsibility.

For any exception noted above, indicate below to whom it applies, initiating agency, and dates of action.

Notes: Providing false information may result in criminal prosecution or administrative sanctions. The above certification is part of the Proposal. Signing this Proposal on the signature portion thereof shall also constitute signature of this Certification.

Signature Patrick Mahoney, President
Citywide On-Call Tree Maintenance Services | RFP 30

LOBBYING CERTIFICATION

DISCLOSURE OF LOBBYING ACTIVITIES
COMPLETE THIS FORM TO DISCLOSE LOBBYING ACTIVITIES PURSUANT TO 31 U.S.C. 1352

1. Type of Federal Action:
a. contract
b. grant
c. cooperative agreement
d. loan
e. loan guarantee
f. loan insurance

2. Status of Federal Action:
a. bid/offer/application
b. initial award
c. post-award

3. Report Type:
a. initial filing
b. material change
For Material Change Only:

Year ________ quarter __________
Date of last report ______________

4. Name and Address of Reporting Entity:

Prime Subawardee
Tier _____________, if known:

Congressional District, if known:

5. If Reporting Entity in No. 4 is a Subawardee, Enter
Name and Address of Prime:

Congressional District, if known:

6. Federal Department/Agency: 7. Federal Program Name/Description:

CDFA Number, if applicable: _______________________

8. Federal Action Number, if known: 9. Award Amount, if known:

10. a. Name and Address of Lobbying Registrant
(If individual, last name, first name, MI):
b. Individuals Performing Services (including address if different from No. 10a)
(Last name, first name, MI):
(attach Continuation Sheet(s) if necessary)

11. Amount of Payment (check all that apply):
$ ________________________ actual planned

13. Type of Payment (check all that apply):
a. retainer
b. one-time fee
c. commission
Not Applicable
Citywide On-Call Tree Maintenance Services | RFP 31

12. Form of Payment (check all that apply):
a. cash
b. in-kind; specify: nature _________________
value __________________
d. contingent fee
b. deferred
f. other, specify _______________________________

14. Brief Description of Services Performed or to be performed and Dates(s) of Service, including officer(s), employee(s), or member(s) contacted, for Payment Indicated in Item 11:
(attach Continuation Sheet(s) if necessary)

15. Continuation Sheet(s) attached: Yes No

16. Information requested through this form is authorized by title 31 U.S.C. Section 1352. This disclosure of lobbying activities is a material representation of fact upon which reliance was placed by the tier above when this transaction was made or entered into. This disclosure is required
pursuant to 31 U.S.C. 1352. This information will be
reported to the Congress semi-annually and will be available for public inspection. Any person who fails to file the required disclosure shall be subject to a civil penalty of not less than $10,000 and not more than $100,000 for each
such failure.

Signature: _______________________________________
Print Name: ______________________________________
Title: ___________________________________________
Telephone No.: ____________________ Date: __________
Federal Use Only:

Patrick Mahoney
President
(714) 991-1900 08/27/2026
X
4630 West Jennifer Avenue, Suite 101
Fresno, California 93722-6415
Tel: (559) 447-9075
Fax: (559) 447-9074
Email: [email protected]
www.TriCityEngineering.com
ADDENDUM NO. 01

CITY OF COALINGA
RFP for Citywide On-Call Tree Maintenance Services
Project No. RFP 26-12-01
RFP Due Date: 09/01/2026, 2:00 P.M.
8/26/2026
Issued By:

Erika Lansburgh, Project Manager
Tri City Engineering, Inc.

A1-1
ADDENDUM NO. 01
Date: August 26, 2026
Project: RFP for Citywide On-Call Tree Maintenance Services Project No.: RFP 26-12-01
Owner: City of Coalinga
NOTICE: TO ALL PRIME CONTRACTORS
This Addendum, which is issued for clarification and interpretation, forms a part of the Contract Documents and modifies the original RFP Documents dated August 4, 2026 only to the extent stated herein. Submit this addendum, signed by the bidder, as a part of the Bid Form.

PLEASE ACKNOWLEDGE THIS ADDENDUM BY SIGNING BELOW AND FAXING OR EMAILING THIS SHEET, PAGE A1-1 ONLY, TO (559) 447-9074 OR [email protected].

Company Name:

By:

Date:

Acknowledge receipt of this Addendum in the space provided in the Proposal. Failure to do so may disqualify the Bidder.

This Addendum consists of a total of eight (8) pages, consisting of the following:

1. Addendum No. 01, dated August 26, 2026. Total of 4 pages.

2. Request for Proposals: Citywide On-Call Tree Maintenance Services. Total of 4 pages.

CHANGES TO THE REQUEST FOR PROPOSAL

1. APPENDIX A: SUBMITTAL REQUIREMENTS, PROPOSAL FORM, PAGE 15 a) Stated “TOTAL COST OF PROPOSAL __________ DOLLARS AND ________ CENTS. ($________)” b) Removed the above-mentioned text.
c) Replace the revised attached page 15, Proposal Form, into your Request for Proposals.

2. APPENDIX B: PROPOSAL EVALUATION, EVALUATION PROCESS, CATEGORY AND POINTS TABLE, PAGE 32 a) Stated
West Coast Arborists, Inc.
08/28/2026
Patrick Mahoney, President
A1-2
b) Should be
c) Replace the revised attached page 32, Evaluation Process, into your Request for Proposals and add page 33. d) Added sections “QUALIFICATIONS & EXPERIENCE (60 POINTS) , ORGANIZATION & APPROACH (20 POINTS) , REFERENCES (15 POINTS) , COMPLETENESS OF RESPONSE (PASS/FAIL) , COST (PASS/FAIL) e) Replace the revised attached page 32, Evaluation Process, into your Request for Proposals and add page 33.

3. APPENDIX C: CITY OF COALINGA LIMITS MAP, PAGE 34
a) Stated page “33”
b) Should be “34”
c) Replace the revised attached page 34, Appendix C: City of Coalinga Limits Map, into your Request for Proposals.

RESPONSE TO CONTRACTORS’ QUESTIONS

1. Who is the current contractor?
a) There is currently no contractor under contract with the City for on-call tree maintenance services.

2. What was the budget for the last fiscal year?
a) This is the first year the city will be hiring an on-call consultant however, the average budget for tree maintenance has been $25,000 per year.

3. What is the proposed budget for the new contract?
a) No specific budget has been established for this contract. This is an on-call service contract, and proposers are requested to provide their proposed rates for the services identified in the RFP.

4. Do you have tree inventory, and is it current?
a) There is currently no tree inventory.

5. Will a Tree Inventory shapefile be provided to the next contractor? A1-3
a) No, the city does not have tree inventory shapefiles.

6. Can you provide the current contractor pricing for the last fiscal year? a) There was no previous contractor nor budget dedicated.

7. Which area of the city were trimmed recently?
a) The areas that have been trimmed recently have varied depending on the specific circumstances and weather conditions at the time. Some trees near Merced Ave & Polk St, Forest Ave & Pacific Ave, El Rancho Blvd and Posa Chanet Blvd, and near Elm Ave & Van Ness St.

8. Will there be a site provided for parking of vehicles & equipment and/or staging of materials? a) The City will not provide a designated staging or parking area for Contractor vehicles, equipment, or materials. If a staging area is needed, the Contractor shall identify the proposed location and submit it to the City for approval prior to use. Given the nature and anticipated size of the maintenance projects, a dedicated staging area may not be necessary for all work.

9. Which firm had the most previous contract for tree maintenance? a) West Coast Arborist was the most recent contract hired by the City for a tree removal project.

10. Can the bidders obtain copy of the most previous Agreement including price schedule? a) The City does not currently have an agreement with a contractor for on-call tree maintenance services. Therefore, there is no existing agreement or price schedule available for reference.

11. Can the City please provide a breakdown of all trees by size categories? a) The City does not maintain a tree inventory or records identifying the quantity and size categories of trees within the City’s service area. Bidders shall be responsible for conducting any necessary field assessments to determine existing tree conditions and quantities for purposes of preparing their proposals.

12. Does the City perform Grid Pruning or Pruning by Species, or by Service Request? a) The City typically performs tree maintenance by Service Request however, a citywide tree management plan is being prepared that may have a more precise plan available for future use.

13. Is the Contractor required to collect a new GPS tree inventory as part of this contract? a) The contractor is not required to collect any GPS tree inventory.

14. Are park trees part of this contract?
a) Yes, trees within parks only owned by the City, which are Sandalwood Park at Sandalwood St & Juniper Ridge and Centennial Park at El Rancho Blvd and Posa Chanet Blvd.

15. Are bidders allowed to include pricing for additional services that are not listed in the RFP? a) Bidders may not include pricing for additional services not specifically identified in the RFP. Only rates for services regarding tree trimming may be included.

16. What are the annual averages for trees pruned, removed, planted and emergency responses over the last 3 years?
a) Approximately, 30 to 40 trees.

17. What is the anticipated budget for this project?
a) The average budget has been approximately $25,000 per year and can vary per the circumstance.

18. What were expenditures for the last calendar or fiscal year? A1-4
a) This answer is not available at this time.

19. How is work scheduled throughout the year?
a) As previously stated, it is typically by circumstance and requests but tree trimming is also typically scheduled in Fall and Spring.

20. Given that most work will take place on public-rights-of-way, will the City consider requiring a C-31 contractor's license for traffic control?
a) No, there should be minimal traffic control and should only be in the shoulders. If more traffic control is needed, the city should be able to assist.

21. Is the City interested in keeping the wood chips that are generated from tree maintenance operations to satisfy AB1383?
a) Yes, the city could keep the wood chips generated from on-call services.

22. The Sample Cost Proposal provided in the RFP seems to be more aligned with engineering/construction work.

Can the City provide a bid sheet with tree related bid line items, such as grid pruning, tree and stump removal, tree planting, etc.?
a) This RFP will be based on qualifications and specific rate of compensation (indirect cost rate) as it is an on-call/asneeded contract. There will be no bid items and no lump sum proposal cost for this project.

23. How will the cost be evaluated? Will the lowest bidder receive the full 20 points? a) The cost will not be ranked by indirect cost rates for personnel proposed to work for the city and direct cost items.

Points have been distributed throughout the other categories.

Client Name / RFP Name
24 Setting the Gold Standard

INTRODUCTION
Company Introduction
WCA is a Proven Municipal Tree Management Provider
Delivering Measurable Performance.

West Coast Arborists, Inc. (WCA) has provided municipal tree maintenance services since 1972 and currently supports over 400 public agencies with scalable, performance-driven urban forestry programs. WCA delivers measurable results aligned with public agency expectations, including:
• Over 712,000 trees pruned annually
• 24/7 emergency response with documented tracking
• Proven ability to manage multi-million-dollar contracts WCA’s service model is built on measurable performance, accountability, and regulatory compliance, ensuring that all work is delivered in alignment with contract requirements, ANSI A300 standards, and ISA Best Management Practices.

Our Vision
WCA is dedicated to responsible corporate stewardship in every community we serve. We maintain the highest standards of ethical conduct and environmental responsibility, ensuring transparent communication with our clients and the public. Our goal is to lead the industry in advanced urban tree care and management services through innovation, accountability, and consistent operational excellence.
100% Customer Satisfaction
WCA remains committed to providing exceptional service and tangible value to our clients. Customer satisfaction is not just a priority; it is the core of our operational philosophy. Our longstanding reputation for reliability, integrity, and excellent workmanship reflects this dedication. Every team member is empowered to take the necessary actions to ensure work is done correctly, efficiently, and to the highest professional standards. By focusing on quality from the start, we reduce disruptions, lower longterm costs, and deliver dependable results our clients can trust.

COMPANY INFORMATION
President: Patrick Mahoney
Organization Type: Corporation
Established: 1972
Federal Tax ID: 95-3250682
DIR Registration: 1000000956
Members of Laborers’ Union:

LiUNA!
SAM Entity ID: CFJMVMJ9NSD1
Website: wcainc.com

CORPORATE OFFICE
2200 E. Via Burton St.

Anaheim, CA 92806

REGIONAL OFFICES
Arlington, TX
Escondido, CA
Fresno, CA
Indio, CA
Ontario, CA
Phoenix, AZ
Riverside, CA
Sacramento, CA
San Diego, CA
San Jose, CA
San Francisco, CA
Santa Clarita, CA
Stockton, CA
Ventura, CA

CONTRACT ADMINISTRATION
Victor Gonzalez, Vice President
Corporate Office
Phone (714) 991-1900
Fax (714) 956-3745
Email: [email protected]

FIELD MANAGEMENT
Steve Hunt, Area Manager
5424 N. Barcus Street
Fresno, CA 93722
Phone (559) 275-2086
Fax (559) 275-7865
Email: [email protected]
EMERGENCY RESPONSE 24/7
1-800-LIMB-DOWN
Client Name / RFP Name
25 Setting the Gold Standard
Corporate Capabilities
West Coast Arborists, Inc. is committed to delivering superior performance to the City by adhering to defined specifications, established budgets, and agreed‑upon schedules. Our long‑standing reputation for quality is the direct result of the disciplined systems, skilled personnel, and proven methodologies we apply to each engagement. These capabilities provide our clients with confidence in our ability to manage their urban forest effectively and consistently meet high service expectations.
• In business continuously and actively since 1972
• Contractor’s License C61/D49, C49,
C27, C31, C21, A & B
• Over $25,000,000 line of credit available
• Annual financial audits available upon request
• Bonded by ARCH, an A+ rated company
• 1,200+ employees
• 400+ contracts with public agencies
• 125+ Certified Arborists
• 170+ Certified Tree Workers
• Drug-free workplace
• 14,000 sq. ft. company-owned
Headquarters (Anaheim)
• Department of Agriculture Nursery license
• Avg. 712,000 trees pruned annually over past 3 years
• Avg. 46,000 trees removed annually over past 3 years
• Avg. 20,000 trees planted annually over past 3 years
• Avg. 250,000 trees inventoried annually over past 3 years • Fully insured with insurance up to $25 million
• Federal Tax ID #95-3250682, current on all taxes and
fillings with state and federal government
• Sales volume over $220 million annually
• Fleet of approximately 1,800 pieces of equipment
Active Memberships:

Tree Care Industry Association (TCIA)
International Society of Arboriculture (ISA)
League of California Cities (LCC)
California Parks & Recreation Society (CPRS)
Association of CA Cities, Orange County (ACCOC)
Maintenance Superintendents Association (MSA)
California Landscape Contractors Association (CLCA)
Street Tree Seminar (STS)
California Urban Forest Council (CaUFC)
American Public Works Association (APWA)
Western Chapter International Society of
Arboriculture (WCISA)
26 Setting the Gold Standard

CLIENT REFERENCES
West Coast Arborists delivers cost-effective tree maintenance solutions that help cities improve service levels, ranging from emergency response to comprehensive urban forest management, as demonstrated in the references below.

CITY OF CHOWCHILLA SINCE 2007
WCA performs tree maintenance and management services for the City of Chowchilla on an as-needed basis. Services include tree pruning, removals, planting, and emergeny tree-related work.

Contact: Joe Roman, Deputy Director of Public Works
130 S. 2nd Street, Chowchilla, CA 93610 ~ (559) 665-8615 ~ [email protected]
ANNUAL BUDGET: $50,000
CITY OF MADERA SINCE 2006
The City of Madera has been averaging a 3-5 year maintenance cycles for their lighting and landscape districts. The City has collaborated with the merchants in the downtown area to allow them to pay a fee to have more regular pruning performed in this high traffic areas.

Contact: Hector Sanchez, Parks Supervisor
701 E. 5th Street, Madera, CA 93638 ~ (559) 661-5485 ~
[email protected]
ANNUAL BUDGET: $175,000
CITY OF VISALIA SINCE 2008
WCA performs tree maintenance and management services for the City of Visalia. Throughout the years, we have continuously updated the City’s tree inventory as work is completed. In addition to tree pruning and removals we also provide the City of Visalia with tree planting services and arborist services.

Contact: Alvin Dias, Park Manager
336 N. Ben Maddox Way, Visalia, CA 93292 ~ (559) 713-4564 ~ [email protected]
ANNUAL BUDGET: $1,700,000
CITY OF FRESNO SINCE 1992
WCA has been working in and operating a satellite office in the City of Fresno for over 20 years. WCA maintains the City's 'frontage parkways' (sub-streets and median islands). Service request pruning, hazardous pruning and removals are also performed for the varying entities of the City including the Fire, Water, Airport and other departments. Fresno consists of over 35,000 city-owned trees.

Contact: Vince Patlan, Public Works Supertintendent
2101 G Street, Bldg. E-1, Fresno, CA 93706 ~ (559) 621-1301 ~ [email protected]
ANNUAL BUDGET: $3,800,000
27 Setting the Gold Standard
EXPERIENCE: CURRENT CALIFORNIA CITIES/COUNTIES UNDER CONTRACT WITH WCA

CITY OF AGOURA HILLS

CITY OF ALAMEDA

CITY OF ALHAMBRA

CITY OF AMERICAN CANYON

CITY OF ANAHEIM

CITY OF ARCADIA

CITY OF ARTESIA

CITY OF BALDWIN PARK

CITY OF BEAUMONT

CITY OF BELL

CITY OF BELL GARDENS

CITY OF BELLFLOWER

CITY OF BERKELEY

CITY OF BEVERLY HILLS

CITY OF BISHOP

CITY OF BRAWLEY

CITY OF BREA

CITY OF BUENA PARK

CITY OF BURLINGAME

CITY OF CAMARILLO

CITY OF CARLSBAD

CITY OF CARMEL-BY-THE-SEA

CITY OF CARPINTERIA

CITY OF CARSON

CITY OF CERES

CITY OF CHINO

CITY OF CHINO HILLS

CITY OF CHULA VISTA

CITY OF CITRUS HEIGHTS

CITY OF CLAREMONT

CITY OF COACHELLA

CITY OF COLTON

CITY OF CORONA

CITY OF CORONADO

CITY OF COSTA MESA

CITY OF COVINA

CITY OF CUDAHY

CITY OF CULVER CITY

CITY OF CUPERTINO

CITY OF DALY CITY

CITY OF DANA POINT

CITY OF DAVIS

CITY OF DEL MAR

CITY OF DIAMOND BAR

CITY OF DUARTE

CITY OF EL CAJON

CITY OF EL CENTRO

CITY OF EL SEGUNDO

CITY OF ELK GROVE

CITY OF ENCINITAS

CITY OF ESCONDIDO

CITY OF FILLMORE

CITY OF FOLSOM

CITY OF FONTANA

CITY OF FREMONT

CITY OF FRESNO

CITY OF FULLERTON

CITY OF GARDEN GROVE

CITY OF GILROY

CITY OF GLENDALE

CITY OF GLENDORA

CITY OF GOLETA

CITY OF GRAND TERRACE

CITY OF HALF MOON BAY

CITY OF HANFORD

CITY OF HAWAIIAN GARDENS

CITY OF HIGHLAND

CITY OF HOLLISTER

CITY OF HUNTINGTON BEACH

CITY OF IMPERIAL BEACH

CITY OF INDIO

CITY OF INDUSTRY

CITY OF INGLEWOOD

CITY OF IRWINDALE

CITY OF JURUPA VALLEY

CITY OF LA CANADA

CITY OF LA HABRA

CITY OF LA MESA

CITY OF LA MIRADA

CITY OF LA PALMA

CITY OF LA PUENTE

CITY OF LA VERNE

CITY OF LAGUNA BEACH

CITY OF LAGUNA HILLS

CITY OF LAKE ELSINORE

CITY OF LAKE FOREST

CITY OF LAKEWOOD

CITY OF LATHROP

CITY OF LEMON GROVE

CITY OF LINCOLN

CITY OF LIVERMORE

CITY OF LODI

CITY OF LOMA LINDA

CITY OF LONG BEACH

CITY OF LOS ALAMITOS

CITY OF LOS ALTOS

CITY OF LOS ANGELES

CITY OF LOS BANOS

CITY OF MADERA

CITY OF MANHATTAN BEACH

CITY OF MENIFEE

CITY OF MENLO PARK

CITY OF MERCED

CITY OF MILPITAS

CITY OF MISSION VIEJO

CITY OF MODESTO

CITY OF MONROVIA

CITY OF MONTCLAIR

CITY OF MONTEBELLO

CITY OF MONTEREY

CITY OF MONTEREY PARK

CITY OF MOORPARK

CITY OF MORENO VALLEY

CITY OF MORGAN HILL

CITY OF MOUNTAIN HOUSE

CITY OF MOUNTAIN VIEW

CITY OF MURRIETA

CITY OF NATIONAL CITY

CITY OF NEWARK

CITY OF NEWPORT BEACH

CITY OF NORCO

CITY OF NORWALK

CITY OF NOVATO

CITY OF OAKLAND

CITY OF OAKLEY

CITY OF OCEANSIDE

CITY OF ONTARIO

CITY OF ORANGE

CITY OF PALM DESERT

CITY OF PALM SPRINGS

CITY OF PALO ALTO

CITY OF PARAMOUNT

CITY OF PICO RIVERA

CITY OF PLACENTIA

CITY OF PLEASANTON

CITY OF POMONA

CITY OF POWAY

CITY OF RANCHO CORDOVA

CITY OF RANCHO CUCAMONGA

CITY OF RPV

CITY OF REDLANDS

CITY OF REDONDO BEACH

CITY OF RIALTO

CITY OF RIVERSIDE

CITY OF ROLLING HILLS ESTATE

CITY OF ROSEMEAD

CITY OF ROSEVILLE

CITY OF SACRAMENTO

CITY OF SAN BERNARDINO

CITY OF SAN BRUNO

CITY OF SAN DIEGO

CITY OF SAN DIMAS

CITY OF SAN FERNANDO

CITY OF SAN JACINTO

CITY OF SAN JUAN CAP

CITY OF SAN LEANDRO

CITY OF SAN MARCOS

CITY OF SAN RAMON

CITY OF SANTA ANA

CITY OF SANTA BARBARA

CITY OF SANTA CLARA

CITY OF SANTA CLARITA

CITY OF SANTA FE SPRINGS

CITY OF SANTA MARIA

CITY OF SANTEE

CITY OF SEAL BEACH

CITY OF SIERRA MADRE

CITY OF SIGNAL HILL

CITY OF SOLANA BEACH

CITY OF SOUTH EL MONTE

CITY OF SOUTH PASADENA
CITY OF SO. SAN FRANCISCO
CITY OF ST. HELENA

CITY OF STOCKTON

CITY OF SUNNYVALE

CITY OF TEMPLE CITY

CITY OF THOUSAND OAKS

CITY OF TORRANCE

CITY OF TRACY

CITY OF TULARE

CITY OF TURLOCK

CITY OF TUSTIN

CITY OF UPLAND

CITY OF VALLEJO

CITY OF VENTURA

CITY OF VERNON

CITY OF VICTORVILLE

CITY OF VISALIA

CITY OF VISTA

CITY OF WALNUT

CITY OF WEST COVINA

CITY OF WEST HOLLYWOOD

CITY OF WEST SACRAMENTO

CITY OF WHITTIER

CITY OF WOODLAND

CITY OF YORBA LINDA

CITY OF YUCAIPA

COUNTY OF ALAMEDA

COUNTY OF COLUSA

COUNTY OF CONTRA COSTA

COUNTY OF EL DORADO

COUNTY OF LOS ANGELES

COUNTY OF MONTEREY

COUNTY OF NAPA

COUNTY OF ORANGE

COUNTY OF PLACER

COUNTY OF RIVERSIDE

COUNTY OF SAN BERNARDINO

COUNTY OF SAN JOAQUIN

COUNTY OF SAN MATEO

COUNTY OF TULARE

COUNTY OF VENTURA

COUNTY OF YOLO

ROSSMOOR CSD

TOWN OF ATHERTON

TOWN OF LOOMIS
28 Setting the Gold Standard
Firm Experience with Large-Scale Projects
WCA consistently meets or exceeds contractual service levels, maintains long-term client relationships, and successfully completes full-cycle pruning programs on schedule. Listed below are current clients that exceed $2M in contracted tree maintenance services.

Customer Duration Annual Contract Amount
City of Fresno Since 2001 $5,300,000
County of Los Angeles Since 2000 $5,000,000
City of Riverside Since 2018 $4,300,000
Riverside Public Utilities Since 1997 $4,200,000
County of Orange Since 2014 $4,000,000
City of Beverly Hills Since 2000 $3,500,000
City of Santa Clarita Since 2017 $3,500,000
City of Anaheim/Anaheim Utilities Since 2007 $3,300,000 City of Long Beach Since 2016 $3,300,000
City of San Diego Since 2015 $3,200,000
City of Santa Ana Since 2015 $2,600,000
City of Sacramento Since 2006 $2,250,000
City of Fontana Since 1994 $2,200,000
City of Mission Viejo Since 1992 $2,200,000
City of Poway Since 2012 $2,200,000
City of Corona Since 2010 $2,100,000
City of Glendale Since 2015 $2,100,000
City of Whittier Since 2005 $2,100,000
City & County of San Francisco Since 2017 $2,000,000
City of Alameda Since 2012 $2,000,000
City of Monterey Since 1999 $2,000,000
City of Ontario Since 1998 $2,000,000
29 Setting the Gold Standard

COMPANY PERSONNEL
Introduction
West Coast Arborist’s (WCA) consists of a management team, a safety committee, support staff, trained mechanics, and dedicated field crews. Its staff members come from various educational backgrounds, including accounting, business administration, engineering, and forestry.

WCA’s Proud Work Force
WCA actively maintains ongoing processes to assure that only qualified and competent staff provides safe and quality tree maintenance services. These skilled employees can only be achieved through both training and work experience. We believe that essential experience should always be obtained through qualified supervision; this includes both basic and extended skills. WCA makes every attempt to ensure that this is undertaken before performing work, leading a crew, or career advancement. The work performed on this contract is routine, recurring and usual. The work includes watering, trimming, pruning, planting, removal and replacement of trees and plants, and servicing of irrigation. The rates included in the Cost Proposal are based on the current prevailing wage determination for “Tree Maintenance (Laborer).”
Certification
WCA encourages its employees to become certified by the International Society of Arboriculture to raise the standards of professional tree care companies. This standard exemplifies our company’s commitment to providing customers with competent, knowledgeable certified workers.

Crew Performance
WCA employees are evaluated through an internal mechanism supervised by our Management Team. Each employee performs their duties according to a criteria-based job description that reflects safety, quality workmanship, productivity, appropriateness of care, problem solving, and customer service. A performance appraisal is conducted for each employee upon completion of the probationary period and at least annually thereafter. Each worker is also required to complete a competency assessment and orientation upon hire, and annually thereafter in selected areas, to ensure ongoing requirements are met and opportunities for improvement are identified.

WCA employs the largest
number of ISA Certified
Arborists and ISA
Certified Tree Workers of
any company!
30 Setting the Gold Standard
Meet the Team: Project Team
JASON PINEGAR Regional Manager/V.P.

Jason Pinegar has been with West Coast Arborists, Inc. since December 1993. He started with WCA as a climber and within 6 years was continuously promoted reaching the position of Area Manager.

As an Area Manager, he excelled in both customer service, crew management and streamlined operations. He eventually moved to Northern California and developed our operations in the North to include Sacramento, San Jose, Stockton, and San Francisco. In 2018, Jason Pinegar was promoted to Regional Manager for Northern California. As a Regional Manager, he is responsible for field operations and oversees Area Managers in Northern California. • ISA Certified Arborist #WE-2039AU
• TCIA Certified Treecare Safety Professional #259
• ATSSA Certified Traffic Control Designer #00236727
STEVE HUNT Area Manager
Steve Hunt has been with West Coast Arborists, Inc. since May of 1991. Before that time, he worked for a residential tree service company as a Leadworker/Foreman for five years. Over his career with WCA, he has earned the esteemed ‘Top Gun’ Award for outstanding performance. In April 1994.

Steve made the move to Fresno, helping build the company’s Central CA/ Fresno presence. Steve is responsible for evaluating and scheduling the necessary tree maintenance and management for his customers. He will be the Agency’s main point of contact as he is responsible for providing customer service, estimating work, while managing field operations and crews throughout the Central CA/Fresno region.
• ISA Certified Arborist/ Tree Worker Climber Specialist #WE-1044AT • TCIA Certified Treecare Safety Professional #564
• NCCCO Certified Crane Operator #050518883
FAUSTO GUZMAN Area Supervisor
Fausto Guzman joined WCA in 1995 and has completed the in-house Qualified Arborist and ISA Tree Worker Climber training. As Site Supervisor, Fausto is a full-time employee who speaks fluent English.

He is responsible for reviewing the day’s activities, assisting the Area Manager in scheduling, and ensuring proper safety procedures are being followed. As Supervisor, he will communicate with contract administrators and other interested parties on a daily basis. Report and resolve malfunctions, damage, or industrial injury. He will also assist in employee training programs, maintain records, and file daily reports and receipts.
• ISA Certified Tree Worker Climber Specialist # WE-11083T • TCIA Certified Treecare Safety Professional #3686
31 Setting the Gold Standard
Meet the Team: Support Staff
ANDREW PINEDA GIS Manager
Andrew Pineda has been with WCA since 2018. As WCA’s GIS Manager, he works on a wide range of projects including tree inventories scope and collection, iTree analysis, tree canopy assessments, tree planting prioritization, ArborAccess training, grant funded tree planting projects, and much more. He was worked with tree inventories of all sizes from small campus inventories with less than 5,000 trees to large California cities with over 140,000 trees. He has in-depth knowledge and understanding of tree inventories, urban forestry best practices, and spatial data and works closely with office and field personnel to ensure tree inventories, reports, and analysis exceed customer expectations. • ISA Certified Arborist #WE-12738A
• FAA UAS Part 107 Remote Pilot
• M.S. Geographic Information Science (GIS), CSU Long Beach • B.A. Environmental Science, Boston University
TIM CROTHERS Plant Health Care Manager
Tim Crothers has over 20 years of experience working in the horticulture industry. He started working at WCA in 2012 as a supervisor. He was quickly promoted to Area Manager, a role that required him to produce reports as a Certified Arborist as well as train staff and clients in proper tree care, inventory management, landscape design and plant identification. In his role as Plant Health Care Manager, Mr. Crothers supervises arborist services staff and plant health care operations throughout California and Arizona. He oversees the creation of Urban Forestry Master Plans (UFMPs) and is a Registered Consulting Arborist by the American Society of Consulting Arborists. • ISA Board Certified Master Arborist #WE-7655BUM
• B.S. Environmental Horticulture Science
• ASCA Registered Consulting Arborist #721
• CA Dept. Pesticide Regulation QAL #145321 B, D
• ISA Tree Risk Assessment
• Qualified & TLC Wildlife Aware
KAYLI GARCIA Customer Service Representative
Kayli Garcia joined WCA in 2024 as a Customer Service Representative (CSR)/ Office Manager. As the CSR, Kayli is responsible for providing support to the Area Manager, Site Supervisor, and crew. She is to function as a liaison between the company and its clients as well as the general public. Kayli is responsible for responding to customer service inquires and facilitating contracting functions, such as:
mapping, underground service alert, data entry, field book preparation, list preparation, etc. 32 Setting the Gold Standard
Upper Management Team
From marketing, contract administration, field and fleet management, to information technology, our Upper Management Team Staff is involved in the day-to-day operations supporting each Project Team and customer to ensure the highest quality of tree care is being achieved in the industry.

Patrick Mahoney
President
Richard Mahoney
Secretary
Rose Epperson
Treasurer
Debbie DePasquale
V.P. – Contract Services
Chris Crippen
V.P. – I.T.

Victor Gonzalez
V.P. – Business
Development
Jason Pinegar
V.P. – NorCal Region
Nick Alago
V.P. – SoCal
Northwest Region
Michael Palat
V.P. – SoCal
Southeast and AZ Region
33 Setting the Gold Standard
34 Setting the Gold Standard
WCA’s ISA Certified Arborists/Utility Arborists/Municipal Specialists/Master Arborists ADAN BALTAZAR REYNAGA WE-7786AT HUGO ANGEL RINCON WE-8710AT JOSE MANUEL PEREZ WE-0818AT PATRICK O. MAHONEY WE-1172A ANDREW JOSEPH PINEDA WE-12738A IGNACIO LOPEZ WE-7329AU JOSEPH NICK ALAGO WE-4396AU REBECCA A. MEJIA WE-2355A ANDREW JOSEPH ONDREJECH WE-13817A ISAAC GARZA, JR. WE-8689A JOSEPH BARTOLO WE-2034AU RENE PORTILLO WE-2038AUT BENJAMIN EUGENE BORDSON WE-10777A ISAAC ONTIVEROS WE-8567A JUAN ORTIZ WE-8514AT RENE ROSALES WE-7941AT BRIAN C. KIRKEGAARD WE-10476AT ISAIAS BARAJAS MACIAS WE-10979AT JUAN P. LAIJA, JR. WE-13425A RICHARD R. MAHONEY WE-1171A BRIAN M. KOCH WE-0341A ISIDRO ESTRADA BARBOZA WE-11685A JULIO C. GARCIA VAZQUEZ WE-11175AT ROBERT EDWARD KNIGHT WE-11564AT CALVIN F. HAUPT WE-7634A J. ALONSO GARCIA-LOPEZ WE-8499A JUSTIN LEE MENZEL WE-11756AU ROBERT D. THOMPSON WE-0915AU DANE JENSEN WE-12014A JAIME ROGELIO HERNANDEZ WE-5297AT KELLY ANN PARKINS WE-13868A ROBERT A. WRIGHTSON WE-10411A DANIEL CHAVARRIA WE-10292AT JAMES PAUL SPECK II WE-10858AT KELLEY LEWIS GILLERAN WE-7061BUM ROSE M. EPPERSON WE-1045A DANIEL MAHONEY WE-10434A JASON ROSS DAVLIN WE-7628A KRIS BURBIDGE WE-9566AUM RYAN R. COLBERT WE-13154A DANIEL RIVAS WE-10850AT JASON PINEGAR WE-2039AU LEONARDO RAMOS WE-11264AT SAMUEL JIMENEZ WE-11109AT DANIEL WILLIAM VILLA, II WE-13609AT JEREMY PAUL PIERCE WE-12566A LEONEL CORTEZ WE-8625AT SEAN PATRICK SULLIVAN WE-10050AT DAVID GLYN EVANS WE-1588A JERRY A. ROWLAND WE-6353A LORENZO PEREZ WE-7443AT SHAWN A. GUZIK WE-3182AU DEBORAH DEPASQUALE WE-3812A JOEL LOPEZ WE-10871AT MANUEL BRIANO WE-8791AT STEFAN B. KALLENBERG WE-10730AT EDIBERTO SERNA SALAZAR WE-11051AT JOHN LEE PINEDA WE-10367AUT MARCO A. PADILLA JIMENEZ WE-8621AT STEPHEN GLENN DAVIS, JR. WE-10894AUTM EDUARDO VARGAS WE-11058AT JORGE MAGANA WE-3460A MARIO A. GONZALEZ WE-13119A STEVE B. HUNT WE-1044AT ERIK DIAZ WE-1214AM JOSE LUIS ABALOS WE-3460A MATEO ARVIZU WE-10151AT TIMOTHY R. PATTERSON WE-12037A FELIX HERNANDEZ WE-2037AT JOSE M. CORTEZ TORRES WE-8734AUT MICHAEL ALAN DA SILVA II) WE-12483A TIM CROTHERS WE-7655BUM FRANCIS LEO MALABUYOC WE-12279AT JOSE MANUEL JIMENEZ URQUIZO WE-8539AUT MICHAEL LOUIS YOUNG WE-11687AT TYLER KEASBEY LEHMANN WE-13460A GENARO VICENTE CORONEL WE-12740A JOSE INEZ MANCILLA WE-11111AT MICHAEL ANTHONY NUNES WE-12943A VICTOR M. GONZALEZ WE-7175AM GERARDO MARTINEZ GARCIA WE-11358A JOSE M. CHAVARRIA MANZO WE-10983AT MICHAEL PALAT WE-6541BUM WALLACE BURCH WE-0713AT GERARDO PEREZ WE-9131AT JOSE A. ALVAREZ WE-11210AT MITCHELL ANDREW OWENS WE-12619AT WILLIAM STEVE PONCE WE-6461A GONZALO REGALADO WE-9952AT JOSE ALFREDO GONZALEZ WE-10908AT NESTOR M. CABRERA MORA WE-13613AT HECTOR MONTES WE-8079AUT JOSE LUIS DELREAL WE-6475AT NESTOR VALENCIA WE-11359A HERMINIO PADILLA WE-7552AUTM JOSE M. MUNIZ GARCIA WE-11686AUT OSCAR GUTIERREZ WE-12783AT WCA’s ISA Certified Tree Worker/Climbers/Line Clearance Tree Workers ADAN BALTAZAR REYNAGA WE-7786AT GABRIEL MERCADO RUIZ WE-11568T JOSE MANUEL PEREZ WE-0818AT SAMUEL JIMENEZ WE-11109AT ADAN RODRIGUEZ WE-11281T GAMALIEL MANZANO CORONA WE-12280T JUAN AMADOR ARCE WE-11480T SANTOS MACIAS LEMUS WE-10980T ADOLFO S. RUIZ WE-11294T GEORGE HERNANDEZ PEREZ WE-12269T JUAN BECERRA WE-10932T SEAN PATRICK SULLIVAN WE-10050AT ADRIAN MUNOZ WE-13987T GERARDO MARTINEZ GARCIA WE-10997T JUAN C. LOPEZ GARCIA WE-12918T SERGIO LOPEZ-RIVERA WE-10957T ALFREDO ANGEL LOPEZ WE-11334T GERARDO PEREZ WE-9131AT JUAN MARQUEZ WE-10987T SERGIO MACIAS-PEREZ WE-10920T ANDRES ROMAN WE-11285T GERARDO PEREZ BADILLO WE-13986T JUAN ORTIZ WE-8514AT STEFAN B. KALLENBERG WE-10730AT ANDREW JOSEPH ONDREJECH WE-13817AT GERARDO A. ORDUNO WE-11036T JUAN C. PENA-ARIAS WE-11327T STEPHEN GLENN DAVIS, JR. WE-10894AUTM ANTHONY DOUGLAS FONG II WE-12051T GONZALO REGALADO WE-9952AT JUAN TELLEZ TAPIA WE-11137T STEVE B. HUNT WE-1044AT ANTONIO CASTELLANOS WE-11203T HARLEY THOMAS DAVIS WE-13430T JUAN C. TORRES-COVARRUBIAS WE-12343T TRISTON JAMES POWERS WE-12211T ANTONIO GARCIA CONTRERAS WE-11173T HECTOR MONTES WE-8079AUT JULIO C. GARCIA VAZQUEZ WE-11175T TYLER KEASBEY LEHMANN WE-13460AT ARIEL ALONSO WE-10906T HERIBERTO CORONEL WENCESLAO WE-11218T LEONARDO RAMOS WE-11264T VENTURA GOMEZ WE-11180T ARMANDO O. LOPEZ WE-10953T HERMINIO PADILLA WE-7552AUTM LEONEL CORTEZ WE-8625AT WALLACE BURCH WE-0713AT ARMANDO SOTO WE-11131T HUGO ANGEL RINCON WE-8710AT LETUSA MUAAU, JR. WE-11021T AURELIO PAZ-GUZMAN WE-11084T HUMBERTO CHAVARRIA WE-11207T LORENZO ARREOLA-MURILLO WE-13612T BENJAMIN EUGENE BORDSON WE-10777AT ISAIAS BARAJAS MACIAS WE-10979AT LORENZO PEREZ WE-7443AT BRIAN C. KIRKEGAARD WE-10476AT ISRAEL A. RAMIREZ WE-11567T LUIS P. PEREZ WE-11245T BRIAN NORTON WE-12678T J. SOCORRO GARCIA WE-11172T LUIS A. MUNOZ RAMIREZ WE-11023T CANDELARIO PRIEGO WE-12781T JAIME ROGELIO HERNANDEZ WE-5297AT MANUEL BARRAGAN WE-10925T CARLOS IXTA WE-11106T JAMES PAUL SPECK II WE-10858AT MANUEL BRIANO WE-8791AT CARLOS LEYVA BARAJAS WE-12620T JESUS M. SARABIA PENA WE-11450T MARCO A. CASTILLO REYES WE-13429T CARLOS RAMOS WE-11263T JESUS A. MONTES( WE-11014T MARCO A. PADILLA JIMENEZ WE-8621AT CELEDONIO R. MANZANO OLEA WE-10984T JESUS E. GARCIA ARCE WE-13723T MARCOS RICHARD-MARTINEZ WE-10989T CELESTINO PEREZ WE-11243T JOEL LOPEZ WE-10871AT MATEO ARVIZU WE-10151AT CESAR GUADALUPE VALENZUELA REYES WE-11076T JOEL MARTINEZ WE-10992T MELCHOR LEMUS WE-11237T CESAR WENCESLAO WE-10968T JOEL ORTIZ WE-11039T MICHAEL ALAN DA SILVA II WE-12207T CUAUHTEMOC AMEZCUA QUEZADA WE-14058T JOEL M. RIVERA WE-11273T MICHAEL LOUIS YOUNG WE-11687AT DANIEL CHAVARRIA WE-10292AT JOHN LEE PINEDA WE-10367AUT MIGUEL AYALA WE-10924T DANIEL ELIZARRARAS WE-13611T JONATHAN GARCIA HERNANDEZ WE-13989T MIGUEL MACIAS WE-10978T DANIEL RIVAS WE-10850T JORGE ARREOLA-HERNANDEZ WE-11321T MIGUEL A. VALERIO AJAL WE-13848T DELFINO AGUILAR-MORALES WE-10900T JORGE DUENAS WE-11144T MITCHELL ANDREW OWENS WE-12619T DEMETRIO LIRA WE-11323T JORGE JIMENEZ WE-11110T NELSON R. AGUIRRE WE-10901T DEMETRIO OSEGUERA WE-11043T JOSAFAT MONTOYA WE-11015T NESTOR M. CABRERA MORA WE-13613T EDIBERTO SERNA SALAZAR WE-11051T JOSE AGUAYO WE-10899T NICOLAS GODINA WE-11907T EDUARDO AVILA WE-10812T JOSE ABEL CANCINO WE-11192T OSCAR GUTIERREZ WE-12783T EDUARDO HERNANDEZ WE-12917T JOSE AGUSTIN CARRILLO WE-11200T PEDRO CUEVAS WE-11765T EDUARDO VARGAS WE-11058AT JOSE M. CORTEZ TORRES WE-8539AUT PEDRO GARCIA WE-11168T EDWIN ANTONIO FUENTES WE-12777T JOSE R. GRANADOS WE-11186T PEDRO ALTAMIRANO WE-11095T FAUSTO GUZMAN WE-11083T JOSE JIMENEZ WE-11108T PEDRO SANDOVAL WE-11301T FELIX GARCIA WE-11170T JOSE JIMENEZ HERNANDEZ WE-11113T RAMON ZUNIGA GOMEZ WE-10977T FELIX HERNANDEZ WE-2037AT JOSE MANUEL JIMENEZ URQUIZO WE-11111T RANULFO PERALTA CASTANEDA WE-11202T FRANCIS LEO MALABUYOC WE-12279AT JOSE INEZ MANCILLA WE-10983T RAUL JIMENEZ DURAN WE-13865T FRANCISCO URENA JIMENEZ WE-11075T JOSE M. CHAVARRIA MANZO WE-11210AT RAUL MANZO HERNANDEZ WE-10985T FRANCISCO LOPEZ WE-10952T JOSE RODRIGUEZ WE-11277T RAUL TELLEZ TAPIA WE-11138T FRANCISCO RAMIREZ WE-11259T JOSE ALEJANDRO VALENZUELA WE-11674T RENE ROSALES WE-7941AT FRANCISCO VILLANUEVA WE-10965T JOSE A. ALVAREZ WE-10908T ROBERT EDWARD KNIGHT WE-11564T FRANCISCO F. WENCESLAO BARAJAS WE-10969T JOSE ALFREDO GONZALEZ WE-6475AT ROMUALDO GAETA LUNA WE-11165T FRED LOPEZ-PASTOR WE-13988T JOSE LUIS DELREAL WE-11231AT SALOMON SILVA WE-11053T GABRIEL GAMINO WE-11167T GABRIEL MERCADO RUIZ WE-11568T SALUSTIO SANCHEZ ARROYO WE-11462T 35 Setting the Gold Standard

SCOPE OF SERVICES
Efficient, Scalable Service Delivery Model
WCA’s service approach is designed to:
• Maximize grid pruning efficiency
• Reduce long-term maintenance costs
• Ensure consistent service across all City areas
• Minimize repeat work and service requests
Performance Outcome:
• Lower lifecycle cost per tree
• Improved service consistency
• Reduced backlog and complaint volume
Tree Pruning Services
Tree pruning services may be performed within designated districts, parks, or grid areas on a defined cycle, often encompassing all trees within the specified zone. Services include structural pruning, crown raising, and light crown cleaning, all conducted in accordance with the International Society of Arboriculture’s Best Management Practices. No more than 25% of live foliage is removed during any pruning cycle to ensure long‑term tree health and structural integrity.

Special Request Tree Pruning
Special Request Tree Pruning is performed on specific trees designated by the City’s Arborist or authorized representative. These services may include structural pruning, crown raising, crown cleaning, restorative pruning, or corrective pruning due to a hanging or broken limb, each completed in full compliance with the International Society of Arboriculture’s Pruning Standards and Best Management Practices.

When conditions warrant a reduction of canopy mass or excessive limb weight, crown reduction pruning may be implemented to enhance overall tree health and structural stability. This service is provided at the agreed‑upon rate established between the City and West Coast Arborists, Inc.

Line Clearance (as necessary)
Trees that interfere or have the possibility of interfering with utility lines will be trimmed in a manner to achieve the required clearances as specified and in accordance with the California Public Utilities Commission. It is our goal to protect the current health and condition of the tree and to maintain its symmetry and direct growth away from the utility lines. 36 Setting the Gold Standard
Tree and Stump Removal Operations
With a minimum of 48 hours advanced notice, WCA will inform Underground Service Alert (USA) of the location of work for the purpose of identifying any and all utility lines. The removal process consists of lowering limbs delicately onto the ground to prevent any hardscape damage.

Immediately following the removal, the stump will be ground down, if ordered to do so and with proper USA notification. Our standard stump grinder is the Vermeer SC802. This stump grinder is ideal for any size job and can be used to grade large stumps. We also use the Dosko SC69 stump grinders.

These are intended to remove tree stumps and exposed root systems close to ground level. Tree removal and stump removal are to be charged separately in accordance with the contract.

Emergency Response Services
We are fully prepared to respond to tree-related emergencies 24 hours a day, 7 days a week, including weekends and holidays. Emergency calls are received through our toll-free number, 866- LIMB-DOWN (866-546-2369), which will be provided to the City, as well as local Police and Fire Departments for direct access when urgent conditions arise.

Upon notification, our emergency response team will take all necessary actions to promptly mitigate hazardous tree or tree-related conditions and render the site safe until permanent corrective work can be completed during the following workday.

Our emergency response resources include a large, well-equipped fleet of specialized arboricultural vehicles and equipment capable of addressing any tree-related hazard, from stormdamaged limbs and fallen trees to immediate public safety concerns involving roadways, sidewalks, or critical infrastructure.
37 Setting the Gold Standard
Plant Health Care (PHC) Services
Tim Crothers, Plant Health Care Manager
ISA Board Certified Master Arborist WE-7655 BUM
DPR Qualified Pest Control Applicator #145321, QAL Category B & D West Coast Arborist’s Plant Health Care (PHC) Program, managed by Mr. Crothers, is designed to support the long-term vitality, safety, and sustainability of the urban forest. Our approach goes well beyond standard chemical applications by emphasizing science-based care, proactive monitoring, and environmentally responsible treatment strategies.

WCA has developed an efficient and comprehensive Integrated Pest Management (IPM) Program, which prioritizes accurate diagnosis and targeted treatment rather than routine or unnecessary pesticide use. All recommended actions are based on careful evaluation of tree health conditions, pest activity, and environmental factors.

Our PHC team is staffed with highly trained, licensed applicators and professional advisors who are fully compliant with the California Department of Pesticide Regulation and committed to using methods that are safe, effective, and environmentally conscious. This service allows WCA to provide the City with:
• Accurate Diagnosis and Assessment
Proper identification of pest, disease, and physiological disorders through detailed on-site inspections, with laboratory testing performed when necessary to confirm findings. • Proactive and Preventative Care
Early detection and proactive recommendations that reduce the potential for widespread pest infestations and disease outbreaks, minimizing long-term impacts and costs. • Customized Treatment Plans
Site-specific solutions that may include cultural practices, soil health improvements, biological controls, or targeted applications only when warranted. • Ongoing Monitoring and Follow-Up Evaluations
Post-treatment assessments to ensure that recommended measures are effective and that tree health is improving, resulting in a balanced, resilient, and thriving urban forest.

Through this comprehensive PHC approach, WCA helps protect valuable community tree assets while promoting responsible stewardship and sustainable urban forests. 38 Setting the Gold Standard

IMPLEMENTATION, QUALITY CONTROL & SAFETY
Implementation Plan
WCA will ensure a seamless transition and immediate service continuity through the following:

Day 1–30 Transition Plan
• Assign a dedicated Area Manager and crews
• Review City priorities, inventory, and backlog
• Deploy initial crews within the first operational week Ongoing Operations
• Balanced workload distribution across the fiscal year • Weekly progress reporting and coordination
meetings
• Real-time schedule adjustments based on City
needs
Risk Mitigation
• Redundant crews to prevent service delays
• Backup equipment readily available to eliminate downtime • Established emergency response infrastructure
Area Manager: Steve Hunt
ISA Certification #: WE-1044AT
The project Area Manager will be the central point of contact and will work cooperatively with Agency staff, local residents and business owners, etc. The Area Manger will provide overall field supervision and crew management.

Daily Management
Daily management will consist of, but not be limited to:
• Email notification complete with location, crew, equipment type, and work description • Supervise crew personnel to ensure proper pruning standards are followed in a safe manner • Traffic control setup and maintenance of the work zone • Ensure work area is left free of debris at the end of the shift • Maintain good public relations at all times
• Provide immediate notification to City Inspector upon damage to personal property, including a plan for corrective measures to take place within 48 hours Weekly Management
Weekly management will consist of, but is not limited to:
• Weekly inspection of work completed
• Meet with the City to review work schedule and progress • Ensure standards of pruning are performed in accordance with City specifications • Maintain open communication
Special shifts including
weekends and evenings
can be arranged in
accordance with the
Agency’s specifications.
39 Setting the Gold Standard
Public Notification
Upon City staff approval, WCA will post a door hanger notice prior to commencement of grid pruning (within 24-48 hours). After tree planting, door hangers will be provided to residents, instructing them on proper care for their newly planted tree. For more comprehensive outreach, we can also submit a press release for special projects or routine maintenance. The City may modify the procedures and materials we notify residents about.

WCA’s Communication Systems
Our use of modern, reliable communication systems enhances our daily job performance by increasing efficiency. Management and field personnel use smartphones as both navigation and communication devices in the field. Smartphones have proven to be a convenient way to input data for tree inventories, daily work records, timesheets, photos, and billing information, eliminating the need to handwrite data and improving customer service by minimizing response time.

Permits and Licensing
WCA currently holds a valid City Business License and, if necessary, will obtain any “no-fee” permits prior to commencing work. Permits (e.g., encroachment, traffic control, etc.) that require fees will be charged back to the City.

Right-of-Way Presence
All work will be performed in the public right-of-way. Employees will not utilize private property for eating, breaks, or any other reason, or use water or electricity from such property without prior written permission of the owner.

Cooperation and Collateral Work
WCA will grant the right to operate within the project to Agency workers and/or other contractors, utility companies, street sweepers, and others, as needed, in a cooperative effort to minimize interference with daily operations.

Project Site Cleanliness
The work site will be left free of debris at the end of each workday. We will not discharge smoke, dust, or any other air contaminants in quantities that violate the regulations of any legally constituted authority.

Scheduling of Work
Guaranteed Response and Scheduling Performance. WCA
commits to the following measurable service levels:

Service Type WCA Commitment
Emergency Dispatch Within 1 hour
Emergency On-Site Within 2 hours
Emergency Make-Safe Within 24 hours
Service Requests Completed within 48 hours
Grid Pruning 100% completion within cycle
40 Setting the Gold Standard
Proposed Workflow Timelines
GRID PRUNING FLOWCHART (Within 30-day Completion)
TREE REMOVAL FLOWCHART (Within 15-day Completion)
TREE PLANTING FLOWCHART (Within 15-day Completion)
EMERGENCY RESPONSE FLOWCHART (Within 1-3 hour Response / 24-hour Completion)

PLANT HEALTH CARE FLOWCHART
41 Setting the Gold Standard
Emergency Contacts Sample Planting Door Hanger
In case of emergency AFTER
normal business hours:
866.546.2369
Leave a message, if you do not
receive a call back within 10 minutes,
call the following contacts in order:

Ediberto Serna, Foreman
559.351.7440
Fausto Guzman, Supervisor
559.351.9220
Steve Hunt, Area Manager
559.351.6060
AFTER confirmation from on-call
Manager, you can email multiple
locations to:

[email protected]
Normal Business Hours
714.991-1900
42 Setting the Gold Standard
Quality Control
Feedback
WCA regularly receives and tracks customer and resident feedback to acknowledge good performance and provide prompt resolution for any negative comments. Every month, the management team reviews the feedback summary and sends it to the City.

Customer Service Department
As we work with or near the public, we
are mindful that we will most likely be
the first person the public contacts. We
have a full-time Customer Service
Department, with each Customer
Service Representative (CSR) trained
to address concerned residents and
bystanders.

Complaints & Damage
Resolution
Should there be any property damage,
we follow specific procedures to
resolve the issue. The Foreman on the
job site will notify the resident and the
Inspector immediately.

If the resident is not at home, then we will leave a WCA card with instructions to call our Claims Coordinator in our corporate office. The ultimate goal at each work site is to leave the property in the same condition as when we entered. We will notify the Agency Representative immediately of any damage to private property, including plans for corrective measures to be implemented within 48 hours.

Any activities found by the Agency to be unacceptable will be rectified immediately. All other complaints will be abated or resolved within twenty-four (24) hours of the occurrence. We have teams specifically assigned for handling damage to properties, both private and public. Through our communication system, we can dispatch either team and have them respond immediately to the site for proper repair.

We pride ourselves on professional workmanship to avoid incidents like this; however, should one occur, we take all appropriate measures to resolve the matter in a timely and efficient manner.

Protection of Public and Private Property
WCA will provide all necessary safety measures to protect the public and workers in the work area.

We will maintain good public relations at all times, and the work will be conducted in a manner that will cause the least disturbance.
43 Setting the Gold Standard
Safety & Training
Safety Program
Safety standards are top priority at WCA. Our line of work demands that all work be performed in a manner that provides the maximum safety to the general public and our employees. Our crews are instructed to follow the ANSI Z133.1 safety standards and Cal-OSHA requirements. We have one of the most extensive safety training programs in the industry. We provide our employees with stateof-the-art training tools and company-wide instructional sessions. Our insurance carriers and CalOSHA have recognized us repeatedly for outstanding safety training efforts.

We have a full-time Safety & Training Manager, Dane Jensen, who is professionally trained in horticulture (his qualifications are listed below). As WCA’s Training Manager, Dane is responsible for staying up to date on all tree-related industry standards related to safety and the wellness of our employees and the public we serve. Training materials are regularly reviewed and updated to ensure WCA employees receive the proper education, instruction, and hands-on experience needed to perform their day-to-day activities safely and efficiently. Training topics include a full circle from proper pruning techniques, arboriculture, to customer service, and everything in between.
• ISA Certified Utility & Municipal Arborist #WE-12014A • ISA Skills Test Evaluator—TW Climber
• TCIA Certified Treecare Safety Professional #3303
• ISA Tree Risk Assessment Qualification #E4068
• American Heart Association BLS and First Aid Instructor Public Convenience and Safety
WCA will comply with any and all local sound control and noise level rules, regulations, and ordinances that apply to any work performed in the contracted area. All work will cease by 5:00 pm or as directed by the City (excluding emergency services).

Our line of work demands
that all work is performed
in a manner that provides
the maximum safety to the
general public as well as
our employees.
44 Setting the Gold Standard
Safety Performance and Accountability
WCA maintains a comprehensive safety program supported by:
• ANSI Z133 and Cal-OSHA compliance
• Dedicated Safety & Training Manager (Mr. Dane Jensen) • Routine field audits and crew inspections
• Telematics technology also supports WCA’s safety program by monitoring driver behavior and vehicle operation. This proactive approach helps reduce accidents, improve driver safety, and minimize public risk.

Measured Safety Performance:
• Experience Modification rating (EMR) below industry average • Documented incident reduction trends
• Ongoing training and certification compliance
Risk Reduction for the City:
• Reduced liability exposure
• Safer public work zones
• Documented compliance for all operations
Traffic Control
Traffic control procedures will be set up in accordance with the Work Area Traffic Control Handbook (WATCH) and the State of California Manual of Traffic Controls and the Agency Traffic and Safety Operating Rules. WCA holds a Class C31 (Traffic Control) license. Every effort will be made to keep commercial driveways and passageways open to the public during business hours. High-visibility arrow board(s) will be used when needed. Prior to use, the Agency will approve traffic safety equipment and devices.

Pedestrian and vehicular traffic shall be allowed to pass through the work areas only under conditions of safety and with as little inconvenience and delay as possible. Unless the work area is barricaded or otherwise kept safe, at least one worker will coordinate safe operations on the ground during work.

WCA is dedicated to
health and safety for
trees, employees, and
the community.
45 Setting the Gold Standard

EQUIPMENT
Our modern fleet undergoes daily inspection prior to use to ensure efficiency and safety. All equipment is routinely serviced, painted, and detailed. All equipment used during this project will meet state and federal safety requirements and have all required certifications.

CHP Biennial Inspection of Terminal
Certification
We have successfully been awarded the CHP Biennial
Inspection Award of Recognition. This inspection has
assisted our company in instituting several safety
programs, including our Preventive Maintenance
Program, which is utilized by our in-house fleet
department. The inspection reviews our vehicle
maintenance and repair records, our procedural
methods, and policies for vehicle maintenance and
operations. This certification ensures that our vehicles operate safely.

Telematics (GPS)
WCA has partnered with Geo-Tab to provide GPS units
on all vehicles and equipment. This investment has
given our customers and us the following benefits:
• Provide faster response times and more efficient
routing, allowing us to service more customers
• Lower operational costs by optimizing our fleet size, reducing labor, overtime, and insurance, and
minimizing costly vehicle repairs
• Decrease fuel use by monitoring fleet fuel economy
and saving on unnecessary fuel expenditures
• Reduce emissions by helping drivers improve their
habits, such as speed and idle time, and reducing
total miles driven, which will significantly reduce
harmful greenhouse gas emissions
• Improve dispatching with landmarks and driving
directions, GPS units help us to better dispatch so
that we can service more customers, faster
• Recover stolen vehicles, reducing liability costs
which can be passed on to customers
46 Setting the Gold Standard
In-House Fleet Maintenance
We currently have more than 1,800 pieces of fairly new equipment, enabling us to replace equipment immediately should unforeseen mechanical problems arise. We employ over 80 fulltime mechanics who perform an in-house fleet maintenance program. This allows our equipment to remain in good operating condition, which is necessary to meet the City’s needs. Our mechanics generally work on a single line of equipment, and by keeping it as uniform as possible, they really get to know it inside and out, minimizing downtime. Equipment is assigned to different crews, and if the crew is shared with another contract, the equipment will be as well.

Preventative Maintenance Program
All WCA equipment goes through our Preventative Maintenance program. From our solar-powered arrow boards to our Freightliner Roll Off trucks. Our mechanics generally work on a single line of equipment, and by keeping it as uniform as possible, they really get to know it inside and out, minimizing downtime.

Sustainability
Over the last few years, we have invested heavily in new equipment to keep our fleet modern, comply with state requirements, meet demand, and reduce our environmental impact. We understand, with a fleet as large as ours, that we are responsible for the emissions our vehicles produce and actively work to monitor and reduce our carbon footprint.

Through our ability to
dedicate specific
pieces of equipment for
this project, we believe
it will lead to a
successful program.
47 Setting the Gold Standard

TECHNOLOGY & INFORMATION MANAGEMENT
ArborAccess
WCA will provide and operate ArborAccess, its webbased computerized tree inventory and asset management system, at no cost to the City, in full
compliance with RFP requirements, and which
directly satisfies the City’s requirements for:
• Tree inventory management
• Work order tracking
• Real-time reporting
• Historical maintenance records
Benefits to the City:
• Full visibility into all work performed
• Reduced administrative workload
• Real-time contract performance tracking
• Transparent and defensible reporting
Inventory Methodology and Professional Standards
The inventory update will be carried out using a limited visual inspection method following: ANSI A300 Tree Care Standards, ANSI Z133 Safety Standards, International Society of Arboriculture (ISA) tree inventory best management practices, and industry-recognized municipal tree inventory protocols. Each tree and vacant planting site will be updated to ensure full compatibility with the City’s GIS base layers, including streets, parcels, addresses, rights-of-way, and hardscape datasets, as required by the RFP.

Inventory Staffing, Quality Control, and Data Integrity Tree inventory work will be completed by WCA’s dedicated tree inventory and plant health care staff, drawing from a pool of 20+ trained and certified personnel, including: ISA Certified Arborists, TRAQ-qualified arborists, Board Certified Master Arborists (BCMA), Wildlife-trained personnel, Qualified Applicator License (QAL) holders, and various additional industry certifications and licenses. An experienced Inventory Supervisor will oversee data collection and perform ongoing quality assurance and quality control (QA/QC) to ensure accuracy, consistency, and compliance with City and RFP standards. Inventory data will be updated in real time in the field, enabling real-time tracking of changes and ensuring the City always has access to the latest information.

ArborAccess Features
Create work orders
View tree site details
View work history
View invoices
Mobile app
Live data
GIS/GPS mapping
Recycling reports
48 Setting the Gold Standard
WCA’s Telematics Program
WCA utilizes an advanced telematics program integrated across its fleet and operations to enhance efficiency, accountability, safety, and service delivery for the City.

WCA’s telematics system provides real-time visibility into field operations, allowing management to monitor vehicle location, crew activity, routing efficiency, and equipment utilization throughout the workday. This level of oversight ensures that operations are performed efficiently and in alignment with City priorities.

Operational Efficiency and Routing
Telematics data is used to optimize daily routing and crew deployment, reducing travel time between job sites and improving productivity. By analyzing route patterns and field activity, WCA can:
• Minimize non-productive travel time
• Improve scheduling accuracy and adherence
• Increase the number of work orders completed per day
• Reduce fuel consumption and operating costs
This results in more efficient service delivery and better overall value to the City.

Safety Enhancement
Telematics technology also supports WCA’s safety program by monitoring driver behavior and vehicle operation.
• Tracking of driving patterns such as speed, braking, and idling • Identification of unsafe driving behaviors
• Reinforcement of safe driving practices through training and coaching This proactive approach helps reduce accidents, improve driver safety, and minimize risk to the public.

Fleet Management and Maintenance Support
Telematics data is integrated into WCA’s fleet management program to support preventative maintenance and equipment reliability.
• Monitoring of engine hours, usage, and performance
• Scheduling of maintenance based on actual equipment utilization • Early identification of potential mechanical issues
This ensures that equipment remains in optimal condition and reduces the likelihood of unexpected breakdowns.
49 Setting the Gold Standard
WCA’s IT Staff
WCA’s technology platforms are supported by a dedicated in-house IT and GIS team of over 10 full-time professionals with expertise in enterprise systems, GIS integration, mobile applications, and data security. Team credentials include Microsoft Certified Professionals, GIS specialists, FAAcertified remote pilots, and telematics installers, ensuring ArborAccess and related systems are continuously maintained, improved, and fully compatible with municipal GIS environments. This internal expertise enables WCA to deliver responsive technical support, maintain data integrity, and foster ongoing innovation throughout the contract lifecycle.

Data Collected for Each Tree and Vacant Site
WCA will build on the City’s existing inventory database. All current data points will be reviewed and updated as needed, and new records will be added for trees and vacant sites not yet included.

The inventory will, at a minimum, include all required RFP fields and any additional attributes mutually agreed upon with the City. The final set of inventory fields will be determined during a pre-start scope refinement meeting to ensure they align with the City’s reporting needs, management objectives, and long-term urban forest planning goals.

Tree Maintenance Records
Accurate maintenance records for each location oftentimes can assist the City with liability claims.

Maintaining a detailed history of work performed at each location demonstrates good faith in preserving each location's urban forest. It is imperative that work requests be pulled from the system before work is performed.

Mobile Application with
Detailed Tree Site Characteristics
The advanced technology provides a
valuable tool to urban forestry
professionals by displaying specific tree
site information along with a
representative photograph of the
species type and a recommended
maintenance field. ArborAccess’ built-in
quality control features assist in data
accuracy. As maintenance is performed,
the work history is updated and
accompanied with bi-weekly invoices.

This process eliminates the need for dualinputting and helps keep the tree inventory current and accurate.
50 Setting the Gold Standard
Sample: Species Frequency Report
The Species Frequency report can assist the City in
identifying the tree population within the urban forest. This type of information is valuable in the event of an insect infestation, a deadly disease, or even in estimating future maintenance costs. In addition, an analysis can be
conducted to evaluate the performance history of a
particular species within your Agency.

Detailed Reporting Options
Inventory Work History District Frequency
View Invoices Work Type by District/Zone Species Frequency (sample above) Job Balances DBH Frequency All Trees at an Address
Recycling Height Frequency Estimated Tree Value
WCA helps agencies
understand and
manage their canopy
by sharing inventories,
insight, and data.
51 Setting the Gold Standard

WILDLIFE, GREEN WASTE & COMMUNITY
Recycling
WCA’s commitment to be a socially responsible corporate partner to our customers and communities is exemplified in our Recycling Program. With the steadily increasing concern for the ecological health of our communities, WCA has embarked on a landfill diversion process in which all material is taken to recycling facilities for use in the production of soil amendments. We are committed to taking all recyclable materials removed from trees trimmed during this project to a recycling center for processing. Verification of amounts recycled will be obtained and reported by WCA via ArborAccess to meet the State's goals for reducing landfill use.

MULCH is made from coarse-ground branches and leaves. It should be spread on the ground at a rate of six to twelve inches for the best effect. Fresh mulch will deplete nitrogen at the soil surface, reducing weed growth. Once the mulch has decomposed, it returns nitrogen to the soil, which helps improve soil quality for plants. WCA processes a large amount of tree debris and uses it in large-scale mulching projects to establish native plants in open space areas.

COMPOST is made from fine-ground branches, leaves, or other organic material. When mixed with oxygen and water, the organic material will decay or “compost.” Finished compost is excellent for turning into the top layer of soil and will add nitrogen and increase the soil's water-holding capacity.

You can make compost at home in a pile in your yard or in a bin that you make or purchase. Largescale composting is done at regional recycling facilities.

FIREWOOD is traditionally the most common use of large branches and logs. Firewood is used to heat homes during the winter months. WCA takes the logs to our yard, where they are then chopped into usable firewood.

Wildlife Protection
We have a full-time Biologist, Ms. Lissette Rios, on
staff whose responsibilities include writing reports,
pre-work bird assessments, and training crews on
current bird nesting laws as well as BMPs for tree
maintenance. The protection of birds, especially
during nesting season, is critical to providing
responsible tree maintenance and her experience,
training and skilled eye have proven to be a great
asset to our team. Our safety and training
department has committed to working with wildlife
preservation associations and played a key role in
the establishment of the Tree Care for Birds and
Other Wildlife BMP that is used in the tree care
industry.
52 Setting the Gold Standard
Arbor Day Advocates & Community Involvement
WCA participates in over 100 Arbor Days, Earth Days, and other community events annually by providing educational presentations, tree plantings, and sponsorships. As a community partner, we understand the importance of teaching youth about the benefits of trees not only to better our environment but to ensure our urban forests are maintained for years to come.

Community Partnerships
WCA has partnered with Invest From the Ground Up and the Western Chapter International Society of Arboriculture to plant trees across California under their newest initiative – Cool Parks. With a generous grant from CAL FIRE, the Cool Parks team is working alongside partner cities and nonprofits to bring 2,500 trees to California’s disadvantaged and low-income communities, organize a CA Tree Team workshop, and engage residents to learn and care about the trees in their city.

Prior to the “Cool Parks” campaign, WCA participated in the CIRCLE (California Initiative to Reduce Carbon and Limit Emissions) campaign since its launch in October of 2016. Each round of tree planting events has provided thousands of trees to communities across California. The trees planted have the potential to sequester millions of pounds of CO2.

These events are valuable to California communities by generating thousands of volunteers, improving air quality, and educating the local community about proper tree planting techniques.

Together, we can grow the urban forest for a more sustainable future.

Partnering with the City of
Tracy to support urban
forestry initiatives during
its Arbor Day celebration.

STAFF REPORT - CITY COUNCIL/SUCCESSOR AGENCY/PUBLIC FINANCE

AUTHORITY
Subject: Consideration of Bid Award for Elm Ave Tree Well Replacement Project (7th to Van Ness)
Meeting Date: Thursday, September 17, 2026
From: Sean Brewer, City Manager
Prepared by: Jesse Barron, Assistant City Manager
I. RECOMMENDATION:

It is recommended that the Coalinga City Councilaward a Contract in the amount of $108,594.73 to Terra General Engineering, LLC for the Elm Ave Tree Well Replacement Project (7th to Van Ness). It is also recommended that a contingency of 10% ($10,859.00) be included in the Council action to cover any unforeseen incidentals for a total authorization amount of $119,453.73.

II. BACKGROUND:

The Coalinga City Councilapproved the City Engineer Task Orders for Design to proceed with Construction for the Elm Ave Tree Well Replacement Project (7th to Van Ness).

III. DISCUSSION:

The installation of tree wells along Elm Avenue will significantly enhance the overallappearance of the corridor by creating a more attractive, cohesive, and inviting streetscape. In addition to providing designated spaces for trees and landscaping, the tree wells will help organize and improve the pedestrian environment while reducing the amount of ongoing maintenance required around existing trees. By establishing defined planting areas, the project can minimize conflicts with surrounding pavement, reduce weed growth and landscaping upkeep, and promote healthier, more sustainable tree growth. Overall, the improvements will beautify Elm Avenue while providing a practical, long-term solution that reduces maintenance needs and enhances the quality of the public right-of-way.

City Staff received and opened 4 bids for this project on 9/1/2026, at 2:00pm. Terra General Engineering, LLC was the apparent low bidder with a total bid proposal of $108,594.73. The Engineer’s Estimate was $129,897.00. The entire bid summary is included as Attachment “A”. Terra General Engineering, LLC, has furnished the required bid bond. If the City Council decides to award the project to Terra General Engineering, LLC, and the ”Notice to Proceed” is issued, the Contractor will have Thirty (30) working days to complete the work. The following is a tentative schedule:

Award of Contract: September 17, 2026
Start of Construction: October 13, 2026
Completion of Construction: November 24, 2026
IV. ALTERNATIVES:

The alternative to this councilaction would be to reject all bids. If all bids are rejected, the City would have to re-advertise or cancel the project. Staff believes that re-advertising the project will not result in lower bids.

V. FISCAL IMPACT:

Totalauthorization request for this contract is $108,594.73 with an additional 10% contingency of $10,859.00 for a total of $119,453.73. This project will be funded using Measure C Flexible Funds. There are sufficient funds overall for this project, however a budget adjustment will need to be made at a later time.

There will be no impact to the general fund.

ATTACHMENTS:

File Name Description
PW_25-006_Bid_Summary.pdf Bid Summary
City of Coalinga
Project: 25-006 Elm Ave Tree Well Replacement Project (7th to Van Ness) Date: Tuesday, September 1, 2026
Base Bid Items
Item Description Unit Qty. Engineer's Est. Unit Price Extension Unit Price Extension Unit Price Extension Unit Price Extension 1 MOBILIZATION / GENERAL REQUIREMENTS LS 1 $ 6,000.00 $ 9,624.76 $ 9,624.76 $ 12,904.00 $ 12,904.00 $ 14,000.00 $ 14,000.00 $ 17,000.00 $ 17,000.00 2 WORKER SAFETY LS 1 $ 400.00 $ 2,062.38 $ 2,062.38 $ 564.00 $ 564.00 $ 1,000.00 $ 1,000.00 $ 2,000.00 $ 2,000.00 3 TRAFFIC CONTROL LS 1 $ 4,800.00 $ 8,623.79 $ 8,623.79 $ 15,579.00 $ 15,579.00 $ 10,220.00 $ 10,220.00 $ 3,000.00 $ 3,000.00 4 DUST AND EROSION CONTROL LS 1 $ 1,700.00 $ 5,187.14 $ 5,187.14 $ 1,005.00 $ 1,005.00 $ 9,300.00 $ 9,300.00 $ 10,500.00 $ 10,500.00 5 TREE WELL EXCAVATION SF 1286 $ 10,288.00 $ 28.67 $ 36,871.36 $ 28.17 $ 36,226.62 $ 12.50 $ 16,075.00 $ 30.00 $ 38,580.00 6 2" FLEXIBLE POROUS PAVEMENT AND 4"
CRUSHED STONE SF 1286 $ 90,020.00 $ 26.95 $ 34,653.52 $ 38.66 $ 49,716.76 $ 50.00 $ 64,300.00 $ 55.00 $ 70,730.00 7 24 INCH BOXED CHINESE ELMS TREES EA 11 $ 10,175.00 $ 573.81 $ 6,311.89 $ 619.66 $ 6,816.26 $ 1,600.00 $ 17,600.00 $ 2,000.00 $ 22,000.00 8 TREE WATERING SYSTEM WITH BUBBLER EA 22 $ 6,050.00 $ 167.95 $ 3,694.92 $ 219.70 $ 4,833.40 $ 200.00 $ 4,400.00 $ 250.00 $ 5,500.00 9 1" SCH. 40 PVC IRRIGATION LINE LF 58 $ 464.00 $ 44.22 $ 2,564.97 $ 174.64 $ 10,129.12 $ 30.00 $ 1,740.00 $ 80.00 $ 4,640.00 Base Bid Summary $ 129,897.00 $ 109,594.73 $ 137,774.16 $ 138,635.00 $ 173,950.00 ATTACHMENT "A" Bids 1-4
1 2
Harris Development Corp
4 Terra General Engineering LLC Marina Landscape, Inc.
3 WABO Landscape & Construction
F:\Docs\3100's\3116 Elm Ave Tree Well Replacement Project (7th to Van Ness)\Bid Docs\PW 25-006 Bid Summary Date Printed: 9/8/2026, 9:56 AM

STAFF REPORT - CITY COUNCIL/SUCCESSOR AGENCY/PUBLIC FINANCE

AUTHORITY
Subject: Approval of First Addendum to the City Manager Employment Agreement Meeting Date: Thursday, September 17, 2026
From: Mario Zamora, City Attorney
Prepared by: Mario Zamora, City Attorney
I. RECOMMENDATION:

Staff recommends that the City Councilapprove the First Addendum to the City Manager Employment Agreement between the City of Coalinga and City Manager Sean Brewer, providing for a 3.5% salary adjustment, and authorize the Mayor to execute the Addendum on behalf of the City.

II. BACKGROUND:

On July 17, 2025, the City Councilapproved an Employment Agreement with Sean Brewer to serve as City Manager for the City of Coalinga. The Agreement established the terms and conditions of employment and provides for an annual performance evaluation by the City Council, including discussion of performance, goals, objectives, and potentialcompensation adjustments.

The current Employment Agreement extends through July 31, 2029.

Following completion of the City Manager’s annual performance evaluation, the City Council discussed an adjustment to the City Manager’s compensation. The proposed First Addendum reflects the compensation adjustment resulting from that evaluation.

III. DISCUSSION:

The proposed First Addendum amends Section 4, “Salary,” of the City Manager Employment Agreement to provide for a 3.5% salary increase.

The City Manager’s current annual salary is $195,000, or $16,250 per month. Under the proposed Addendum, the annual salary will increase to $201,825, equivalent to $16,818.75 per month.

The Addendum modifies only Section 4 of the Employment Agreement. All other terms, conditions, benefits, and provisions of the original Employment Agreement remain unchanged and in full force and effect.

Approval of the Addendum will formalize the compensation adjustment agreed upon following the City Manager’s annual performance evaluation.

IV. ALTERNATIVES:

Do not approve the amendment to the City Managers contract.

V. FISCAL IMPACT:

The 3.5% salary adjustment increases the City Manager’s base salary by $6,825 annually, from $195,000 to $201,825. Additionalemployer costs associated with salary-based benefits and payroll obligations will increase accordingly. Funding for the adjustment will be provided through the City Manager Department personnel budget.

ATTACHMENTS:

File Name Description
coalinga-city-manager-contract-addendum_2026.docx City Managers Contract Addendum City_Manager_Employment_Agreement_(Final)_FULLY_EXE_071725.pdf City Manager Initial Contact 2025

CITY OF COALINGA

FIRST ADDENDUM TO AGREEMENT FOR EMPLOYMENT OF CITY MANAGER This First Addendum to Employment Agreement (“Addendum”) is made and entered into by and between the City of Coalinga (“City”), a municipal corporation, and Sean Brewer (“Employee”).

RECITALS
WHEREAS, the City and Employee entered into an Employment Agreement (“Agreement”) effective July 17, 2025; and
WHEREAS, the Agreement is effective through July 31, 2029; and WHEREAS, following a satisfactory performance evaluation, the City and Employee have agreed to amend the terms of the Agreement to reflect a salary increase of three and a half percent (3.5%); and
NOW, THEREFORE, in consideration of the foregoing recitals and the mutual covenants herein contained, the parties agree as follows:

TERMS

1. Amendment of Section 4. Section 4 of the Agreement, titled “SALARY,” is hereby amended in its entirety to read as follows:
“SECTION 4. SALARY. City shall pay Employee a monthly salary of $16,818.75 (equivalent to an annual salary of $201,825.00) for services rendered, payable in installments at the same time that other employees of City are paid. Such compensation shall be adjusted for payroll taxes, workers’ compensation, and other payroll-related liability costs.”

2. Effect of Addendum. Unless otherwise amended by this Addendum, all other terms, conditions, and provisions of the original Employment Agreement effective July 17, 2025, shall remain unchanged and in full force and effect.

IN WITNESS WHEREOF, the City has caused this First Addendum to the Employment Agreement of City Manager to be signed on its behalf by its Mayor and duly attested by its City Clerk, and Employee has signed and executed this Addendum on the date written below.

EMPLOYEE:

Dated: ________________, 2026
_______________________________

SEAN BREWER
City Manager
CITY:

City of Coalinga, a municipal corporation
Dated: ________________, 2026
By: _____________________________

NATHAN VOSBURG
Mayor
ATTEST:

By: _____________________________

SHANNON JENSEN
City Clerk
APPROVED AS TO FORM:

GRISWOLD, LaSALLE, COBB, DOWD &
GIN, L.L.P.

City Attorneys
By: _____________________________
MARIO U. ZAMORA
City Attorney

CITY OF COALINGA

CITY MANAGER EMPLOYMENT AGREEMENT
* * * * *
This Employment Agreement (“Agreement”) is effective the 17th day of July, 2025, and is made by and between the City of Coalinga, California, a municipal corporation (“City”), and Sean Brewer (“Employee”).

SECTION 1. DUTIES.

City hereby employs Employee as City Manager to perform the functions and duties specified in the laws of the State of California and Ordinances and Resolutions of the City, and to perform such other duties and functions as the Coalinga City Council (“Council”) shall from time-to-time assign.

Employee and Council acknowledge that the duties of the City Manager are not confined to a standard 9-to-5 or 4-10 work schedule and may require work outside of typical City Hall operating hours, including evenings and weekends, as needed to fulfill the responsibilities of the position. As an exempt employee, the Employee's work schedule shall maintain a degree of flexibility to accommodate the demands of the role, without adherence to fixed daily or weekly hours, provided the responsibilities are met in the determination of the Council.

SECTION 2. TERM OF AGREEMENT.

Employee’s employment as City Manager shall commence July 17, 2025 and terminate July 31, 2029 unless otherwise extended.

SECTION 3. TERMINATION OF AGREEMENT.

A. Employee shall serve as City Manager at the pleasure of the Council and shall be an “AT-WILL” employee of City.

B. Either party may terminate this Agreement immediately for cause by providing written notice to the other party.

C. Either party may terminate this Agreement for no cause by providing fourteen (14) calendar days’ prior written notice to the other party.

D. If termination occurs without cause, the Employee shall be entitled to six (6) months severance if terminated before July 31, 2027 and nine (9) months if terminated thereafter.

E. Termination without cause during any point of the contract shall not occur during the period that starts with the day of the first council meeting attended by a newly appointed or elected city council person and ending 180 days later.
• For purposes of this Agreement, “cause” shall include, but not be limited to: gross misconduct, willful neglect of duty, fraud, embezzlement, conviction of a felony or any crime involving moral turpitude, material breach of any provision of this Agreement, or repeated failure to comply with lawful directives of the Council after written notice and a reasonable opportunity to cure.

Docusign Envelope ID: F749D9BF-ED61-4309-8FBF-BCE23B6EBD79

F. Termination with or without cause shall be by a majority of the council.

SECTION 4. SALARY.

City shall pay Employee a monthly salary of $16,250.00 (equivalent to an annual salary of $195,000.00) for services rendered, payable in installments at the same time that other employees of City are paid. Such compensation shall be adjusted for payroll taxes, workers’ compensation, and other payrollrelated liability costs.

The Council shall conduct an annual performance evaluation of the Employee. The initial performance evaluation shall occur within twelve (12) months of the effective date of this Agreement, and annually thereafter. The purpose of such evaluations is to provide feedback on performance and to discuss goals, objectives, and compensation adjustments, including potential salary increases, for the upcoming year.

SECTION 5. BENEFITS AND LEAVE.

City shall provide the following benefit during this agreement:
• City will maintain Employee’s enrollment in the Public Employees’ Retirement System (“PERS”), and City will pay the employer’s required contribution. Employee shall pay, at his sole cost, the full employee contribution to PERS. City will maintain Employee’s current PERS retirement program as a Classic CalPERS member at 2% @ 55 PERS retirement program. Retirement formula designation is based on Employee’s CalPERS service date.
• City will continue to provide term life insurance for Employee in the amount of TWO HUNDRED THOUSAND DOLLARS ($200,000.00).
• City will pay for the Employee's annual membership to the International City/County Management Association (ICMA), up to $1,200 per year.
• City shall provide Employee with a cell phone allowance of $115.00 per month. • City shall contribute an amount equal to eight percent (8%) of the Employee’s monthly salary to the Employee’s 457 deferred compensation plan.
• City shall provide Employee with ninety-six (96) hours of “Admin Hours” per calendar year to be used within that calendar year.
• Employee shall continue to accrue vacation leave at the rate of 160 hours annually (equivalent to 20 vacation days). Employee shall have the option to cash out up to eighty (80) hours of accrued vacation per contract year.
• City will pay the full cost of health, dental, and vision insurance coverage for the Employee and their dependents.

Docusign Envelope ID: F749D9BF-ED61-4309-8FBF-BCE23B6EBD79

• Except in an emergency, Employee will not be required to work on holidays.

SECTION 6. CREDIT CARD.

City will provide to Employee a State of California purchasing card (CalCard) that Employee may utilize for City-related expenses. Employee shall only use City’s CalCard for City-related business and in accordance with State law and regulations and the City’s purchasing card policy, the terms of which are incorporated herein by reference. Any misuse of City’s CalCard shall be grounds for discipline, including surrender of CalCard and/or immediate termination of employment for cause. Any legal expenses incurred by the City as a result of Employee’s misuse of CalCard shall be reimbursed by Employee.

SECTION 7. NOTICES.

Notices pursuant to this Agreement shall be in writing given by deposit in the custody of the United Stated Postal Service (certified mail, return receipt requested) or deposit in the custody of a nationally recognized delivery service, addressed as follows:

CITY:

City of Coalinga
Attn: Mayor
155 W Durian Ave
Coalinga, CA 93210
EMPLOYEE:
(Notices submitted to Employee will be
sent to Employee’s home address on record
with the City’s Human Resources
division.)
Alternatively, notices required pursuant to this Agreement may be personally served in the same manner as is applicable to the civil judicial process. Notice shall be deemed given as of the date of personal service or as of the date of deposit of such written notice in the course of transmission of the United States Postal Service or nationally-recognized delivery service. Notice mailed must include/utilize delivery confirmation or the equivalent service offered by the delivery service at the time notice is mailed.

SECTION 8. GENERAL PROVISIONS.

A. The text herein shall constitute the entire agreement between the parties, and supersedes any and all other agreements, either oral or in writing, between the parties hereto with respect to the employment of Employee by City. Each party to this Agreement acknowledges that no representations, inducements, promises, or agreements, orally or otherwise, have been made by either party, or anyone acting on behalf of either party, which are not embodied herein, and that no other agreement, statement, or promise not contained in this Agreement shall be valid or binding on either party.

B. This Agreement shall not be assignable by either party without the express written consent of the other.

C. If any provision, or any portion thereof, contained in this Agreement is held unconstitutional, invalid, or unenforceable, the remainder of this Agreement, or portion thereof, shall be deemed severable, shall not be affected and shall remain in full force and effect.

D. Any modification of this Agreement will be effective only if it is in writing and signed by both Employee and City.

Docusign Envelope ID: F749D9BF-ED61-4309-8FBF-BCE23B6EBD79

E. No waiver or any breach of any term, condition or provision of this Agreement shall constitute a waiver of any other breach of any other term, condition or provision and no consent of one party to any departures by the other shall be effective unless such waiver shall be in writing and shall be signed by the non-waiving party or a duly authorized agent thereof and the same shall be effective only for a period, on the conditions, and for the specific instances and purposes specified in such writing. No notice to or demand on the non-waiver party in any case shall entitle the non-waiving party to any other or further notice or demand in similar or other circumstances.

F. This Agreement shall be governed by the laws of the State of California. The venue for any and all litigation arising from this Agreement shall be in the Superior Court for the County of Fresno, California, if in state court, or the United States District Court, Eastern District of California, if in federal court. If an action at law or in equity is necessary to enforce or interpret the terms of this Agreement, the prevailing party shall be entitled to reasonable attorneys’ fees, costs, and necessary disbursements in addition to any other reasonable relief to which he may be entitled.

IN WITNESS WHEREOF, the parties have executed this Agreement in Coalinga, Fresno County, California.

EMPLOYEE
Dated: July , 2025

SEAN BREWER
CITY
City of Coalinga, a municipal corporation
Dated: July , 2025 By:

Mayor
APPROVED AS TO FORM:

GRISWOLD, LaSALLE, COBB,
DOWD & GIN, L.L.P., City Attorneys
By:

MARIO U. ZAMORA
ATTEST:

By:

SHANNON JENSEN
City Clerk
17th
Nathan Vosburg
Docusign Envelope ID: F749D9BF-ED61-4309-8FBF-BCE23B6EBD79 07/28/2025

STAFF REPORT - CITY COUNCIL/SUCCESSOR AGENCY/PUBLIC FINANCE

AUTHORITY
Subject: Approval of Fresno Chapter SFR Sports Car Club of America (SCCA) Motorsports Event at the New Coalinga MunicipalAirport and Authorization for the City Manager to Execute the Facilities Use Lease Agreement Meeting Date: Tuesday, September 17, 2026
From: Sean Brewer, City Manager
Prepared by: Mercedes Garcia, Senior Administrative Analyst I. RECOMMENDATION:

City Manager recommends the City Councilapprove the use of the New Coalinga MunicipalAirport for a non-aeronautical motorsports event and authorize the City Manager to execute a lease for facilities use with Fresno Chapter SFR Sports Car Club of America (SCCA).

II. BACKGROUND:

Fresno Chapter SFR Sports Car Club of America (SCCA) requested a non-aeronauticalevent at the New Coalinga MunicipalAirport in March 2026.

Staff reviewed the proposed use and submitted a request to the FederalAviation Administration (FAA) for a non-aeronauticalevent of the airport property. Approval of a non-aeronautical event was received from the FAA. The event remains subject to all applicable conditions, restrictions and requirements contained in the FAA approval. Airport rules and regulations applicable permits and the executed agreement between the City and SCCA.

III. DISCUSSION:

Fresno Chapter SFR Sports Car Club of America (SCCA) proposed to conduct an organized motorsports event consisting of automobile driving o a temporary course. The event will be conducted within a specially designated area approved by the Airport and will not interfere with active aircraft operations, aircraft movement areas or other protected aeronautical functions. The event area will be controlled during setup, operation, and teardown. Access to rested airport areas will be limited to authorized personnelevent workers and emergency responders as appropriate.

Airport staff willcoordinate with SCCA to ensure the event is conducted in a manner that protects the airport operations and public safety. SCCA will be responsible for event management and for ensuring that its participants, workers and spectators comply with the applicate event requirements. Conditions of approval include as applicable:

Compliance with allairport rules, regulations, and security requirments Compliance with the conditions of the FAA approval
Use of only the areas specifically authorized by the airport Appropriate separation between the even area and active aeronautical operations Controlled access to restricted areas
Traffic, pedestrian, and spectator control
Emergency access maintained throughout the event
Proper installation and removal of temporary course equipment Protections of airport facilites
The proposed SCCA event provides a temporary use of designated airport property for a non-aeronautical motorsports activity. FAA review has been completed and approval has been received for the proposed use.

The event may be accommodated without affecting the safe and efficient operation of the Airport. Staff recommends approval of the proposed SCCA event.

IV. ALTERNATIVES:

Do not authorize the City Manager to execute the proposed lease agreement.

V. FISCAL IMPACT:

The agreement will generate $1,000 in lease revenue for the Airport.

The City willalso realize additional revenue associated with increased sales tax and hotel occupancy tax.

ATTACHMENTS:

File Name Description
City_of_Coalinga-SCCA_Agreement_090926__.docx City of Coalinga-Fresno Chapter SFR Sports Car Club ofAmerica Lease 1 CITY OF COALINGA USE AGREEMENT
New Coalinga Municipal Airport
THIS USE AGREEMENT (“Agreement”) is entered into by and between the City of Coalinga (“City”), and Fresno Chapter SFR Sports Car Club of America, (“Lessee”), on the other hand. The City and Lessee shall individually be referred to as a “Party” and jointly referred to as the “Parties”.

WITNESSETH
WHEREAS, the City controls, owns, operates, and maintains the New Coalinga Municipal Airport (“Airport”) with the power to grant rights and privileges with respect thereto; and WHEREAS Lessee desires to host and conduct a private Autocross event at the Airport.

NOW, THEREFORE, in consideration of the mutual covenants, terms, conditions, privileges, obligations and agreements herein contained, and other good and valuable consideration, the receipt and sufficiency of which is hereby acknowledged, the Parties mutually undertake, promise and agree, each for itself and its successors and assigns, as follows:

AGREEMENT

1. Definitions/Recitals. The definitions and recitals set forth above are incorporated here by reference and made a part of this Agreement.

2. Use of Premises. Lessee shall have the exclusive right to use the Airport apron/tarmac property and/or facilities as shown and approved by City (“Premises”) during the Term of this Agreement (defined below) for the purpose of hosting and conducting a private event known as Autocross (“Event” or “Activity”). The tarmac shall be utilized as is, without any changes or alterations by Lessee. Lessee may not use the Premises for any other purpose without the prior written approval by the City. In no event may Lessee use or permit the Premises to be used for any activity prohibited by federal, state, or local law.

3. Term. The term of this Agreement shall be from 6:00 a.m.to 6:00 p.m. PST on October 17th and 18th, 2026 (“Term”), unless terminated earlier as provided for in this Agreement or otherwise agreed to in a writing signed by the Parties. The Airport will not unreasonably withhold its consent to any reasonable extension of the Term requested by Lessee for the purpose of set up and tear down before and after the Event. Unless terminated earlier as provided for in this Agreement, Lessee will cease all Activity on the Premises upon expiration of the Term or the date of any extension of the Term agreed to in a writing signed by theParties.

4. Rents, Charges, and Fees. As consideration for the rights and privileges granted by this Agreement, including without limitation the right to use the Premises, Lessee shall pay the Airport the following rents, charges, and fees:

A. Surface use of apron/tarmac and other areas: $1,000 use fee, The Airport will invoice Lessee for the rents, charges, and fees after the completion of the Event, which shall be due and payable when billed.
2 5. Clean Up. Lessee shall be responsible for removing all personal property, trash, and debris from the Premises. Lessee shall be responsible for maintaining the Premises in a clean and orderly condition for the entire duration of the Term of this Agreement. Lessee is further responsible for all clean up of the Premises by the expiration of the Term of the Agreement.

If Lessee fails to clean up the Premises and restore it to the same condition as it was upon commencement of the Term, the Airport may perform or cause to be performed such clean up and restoration and bill Lessee for the actual costs, which shall be due and payable when billed. Lessee will coordinate with the City of Coalinga and the Airport Manager for entry/exit of the airport days and weeks prior to and after the event for potential set-up and tear down, as well as any promotional pictures/videos/media that may need to be taken on the premises. Lessee will minimize impacts to airport operations during these activities.

6. Other Charges. Lessee shall be financially responsible for the repair or replacement of any City property damaged by any activity related to the Event or any activity of Lessee’s employees, agents, representatives, or other person or entity which Lessee has control over. Lessee shall also be financially responsible for the repairs or replacement of any property of a third-party, who is unaffiliated with the Event, which is damaged by any activity related to the Event or any activity of Lessee’s employees, agents, representatives, or other person or entity which Lessee has control over.

7. Payments. All payments and deposits required by this Agreement shall be made in lawful money of the United States of America payable to the City of Coalinga and delivered thereto.

8. Condition of the Premises. The City makes no representations or warranties, express or implied, regarding the condition, suitability, fitness, or compliance of the Premises with any federal, state, or local laws, ordinances, rules, or regulations. The Premises are otherwise provided to Lessee “AS IS, WHERE IS” and “WITH ALL FAULTS.” Lessee acknowledges that it has had the opportunity to inspect the Premises and agrees that the Premises are suitable for the Event, except as otherwise documented in a writing signed by the Parties.

Lessee ASSUMES ALL RISK of non-compliance of the Premises, or any part thereof, with any federal, state, or local laws, ordinances, rules or regulations, including, without limitation, any provision of the City Charter, City Code, ordinances, rules or regulations.

Except as otherwise provided in this Agreement, Lessee shall not be entitled to any adjustment of any rents, charges, or fees due hereunder on account of the condition of the Premises or any failure of any of the component parts to be in working order or because of any necessity of Lessee to repair or take corrective actions with respect to any part thereof or because of the inability of obtaining or any delay in obtaining any required approvals from any governmental body having jurisdiction, including but not limited to City agencies.

9. Special Event Permits. Lessee is solely responsible for obtaining any special event permits or agreements required for the Event, if required.

10. Other Permits/Licenses. Lessee shall obtain and maintain in current status all proper licenses and permits required for the operation of their businesses, the Event, and the performance of Lessees’ obligations under this Agreement.

11. Additional Terms and Conditions. Lessee agrees to the following additional terms and conditions for the Event:

A. Coordination. Lessee will coordinate all activities on the airport premises with the Airport Manager, and will comply with all applicable federal, state and local regulations as well as the on premises logistical requirements outlined by the Airport Manager. During the event Runway 12-30 will remain active. Lessee will 3 accommodate the movement of aircraft to and from the hangars and Runway 12-

30. B. Spectators. Lessee shall limit the number of spectators admitted to five hundred (500) for the two-day Event. In addition to the permitted number of public spectators, each tenant shall receive entry to the Event.

C. Waivers. Lessee will ensure that all event participants, including drivers, crew members, volunteers, and spectators, execute a liability waiver naming the City as release.

D. Type of Event. The vehicles participating in the solo event will be limited to two vehicles on the apron/tarmac at a time.

E. Fire and Emergency Services. Aircraft Rescue and Fire Fighting (“ARFF”) services will not be available to support the Event, and the Coalinga Fire Department will not be required to be on site. Lessee shall, at its sole cost and expense, develop and maintain an emergency response plan for the Event that addresses fire suppression, medical emergencies, and other reasonably foreseeable emergencies. Lessee shall ensure that appropriate emergency procedures and contact information are readily available throughout the Event and shall comply with all applicable requirements of the Coalinga Fire Department and other applicable emergency service providers.

F. Law Enforcement/Security Plan. Lessee shall, at its sole expense, develop and maintain an Event security plan. Security personnel and law enforcement presence will not be required to be on site unless otherwise determined necessary by Lessee based on the circumstances of the Event. Lessee shall ensure that appropriate procedures are in place to address security concerns, emergencies, and other reasonably foreseeable incidents during the Event
G. Parking Plan. Lessee agrees to prepare and implement a parking plan indicating the location of parking that will be available.

12. Indemnification. Lessee is responsible for any and all damages to property or injury to persons arising out of the exercise of the Agreement. It is further understood and agreed that Lessee voluntarily assumes all risk and liability for any damage or injury that may occur as a result of conducting any activity related to the Event, including any damage to Airport property or the property of others and hereby agree to indemnify, defend, and hold harmless the City and Airport, its officers, directors members of its City Council, agents, employees, and servants from and against any and all loss, damage, injuries, claims, causes of action, or liabilities that may be sustained as a direct or indirect result of Lessee’s activities in connection with the Event. Lessee shall keep and hold City and its officers, directors, agents, servants, employees, and members of its Council harmless from any and all liabilities, losses, suits, claims, judgments, fines, penalties, demands or expenses, including all reasonable costs for investigation and defense thereof (including but not limited to attorneys’ fees, court costs and expert fees), claimed by anyone by reason of injury or damage to persons or property sustained in or about the Airport, as a proximate result of the acts or omissions of Lessee, its agents, servants, or employees, or arising out of the operations of Lessee upon and about the Airport, excepting such liability as may result from the gross negligence of City, its officers, directors, servants, agents or employees; provided, however, that upon the filing of any claim with City for damages arising out of incidents for which Lessee herein agrees to hold City harmless, then and in 4 that event City shall notify Lessee of such claim and Lessee shall have the right to settle, compromise or defend the same. The indemnity provision set forth herein shall survive the expiration or early termination of this Agreement. Notwithstanding the provisions of this section, Lessee is not liable for any environmental claim, action, loss, damage, injury, liability, penalty, fine or attorney’s fee attributable to: (i) a pre-existing condition on, under or about the Premises not previously occupied by Lessee; (ii) the acts of a third party that are not in any way connected with the Activity or Lessee’s use and occupancy of the Premises or use of the Airport; or (iii) acts of the City, its officers, directors, servants, agents or employees that are not in any way connected to the Activity or Lessee’s use and occupancy of the Premises or use of the Airport

13. Insurance. Lessee will procure and maintain in full force and effect, during the entire Term of this Agreement and any extension of the Term approved by the City in writing, the following insurance coverage for the purpose of indemnifying the City against any and all claims whatsoever for injury or damage to persons or property due to the Event, Lessee’s use and occupancy of the Premises or use of the Airport, the actions or omissions of Lessee, or as a result of this Agreement in the following amounts:

A. Comprehensive General Liability Insurance in the minimum amount of one million dollars ($1,000,000) combined single limit for bodily injury and property damage for each occurrence. The required insurance coverage will include Personal Injury and Damage to Rented Premises.

B. Lessee agrees that the City will be named as additional insured on such policy or policies of insurance.

C. A certificate or certificates evidencing such insurance coverage shall be filed with the Airport not less than thirty (30) days prior to the commencement date of the Term and said certificate(s) shall provide that such insurance coverage will not be canceled or reduced without at least thirty (30) days prior written notice to the City.

The certificate must be signed by the insurance company's authorized representative.

D. All policies of insurance will be on the ACORD form or other form provided by City, with a company or companies reasonably satisfactory to City.

E. Lessee is responsible for ensuring the delivery of all certificates of required insurance to the Airport. Lessee will provide copies of any or all required insurance policies upon request by the Airport.

F. Lessee hereby waives and releases any and all rights of recovery, claims, actions, or causes of action against the City of Coalinga, its officers, officials, council members, employees, agents, servants, and volunteers for any loss, damage, or injury to property or persons to the extent such loss, damage, or injury is covered by (or required to be covered by) any insurance policy maintained by Lessee pursuant to this Agreement. Lessee shall cause each insurance policy required hereunder to be endorsed with a waiver of all rights of subrogation against the City of Coalinga, its officers, officials, council members, employees, agents, servants, and volunteers for losses or claims arising out of or related to the Event, the Activity, or Lessee’s use and occupancy of the Premises. This waiver of subrogation shall apply regardless of whether the City has received a formal waiver endorsement from Lessee’s insurance carrier.
5 14. Compliance with Law. At all times during the term of this Agreement, Lessee will comply with all existing and future statutes, ordinances and regulations of federal, state, and local governmental bodies of competent jurisdiction that apply to or affect, either directly or indirectly, the Activity or Lessee’s use of the Premises or obligations under this Agreement.

15. Conduct on the Airport Property. Lessee will ensure that all persons conducting or participating in the Activity on the Airport property obey all directions and requests of the Airport personnel, as well as all rules and regulations of the Airport. Lessee and all of their employees, agents, and representatives shall conduct themselves accordingly and in a professional manner while on the Airport property.

16. Security Requirements. Lessee shall comply with the Airport’s security requirements as set forth in this Agreement and in the Airport Security Program and Aviation Regulations.

Lessee shall also comply with the security requirements of all federal, state, and local authorities having jurisdiction.

17. National Emergency. This Agreement is subject to whatever right the United States Government now has, or in the future may have or acquire, affecting the control, operation, regulation, and taking over of the Airport or the exclusive or nonexclusive use of the Airport by the United States during the time of war or national emergency.

18. Noninterference with Operation of the Airport. Each Lessee agrees for itself, its successors, and assigns to prevent any use of the Premises that might interfere with or adversely affect the operation or maintenance of the Airport or the landing and taking off of aircraft at the Airport or otherwise constitute a hazard to aircraft or others.

19. Right of Flight for Passage of Aircraft. The City reserves for itself and for the use and benefit of the public a right of flight for the passage of aircraft in the airspace above the Premises including the right to cause in said airspace any noise and other intrusion as may be inherent in the operation of any aircraft used for navigation or flight through the said airspace or landing at, taking off from, or operating at theAirport.

20. Airspace Rights and Requirements. Except to the extent required for the performance of any of Lessee’s obligations under this Agreement, nothing contained in this Agreement shall grant to Lessee any rights whatsoever in the airspace above the Premises. In that regard, the City reserves the right to take any action whatsoever that it considers necessary to protect the aerial approaches and departures of the Airport against obstruction, including but not limited to the right to prevent Lessee from erecting or permitting to be erected any building or other structure or growth of natural objects at the Airport and to require demolition or removal of structures upon the Premises that would constitute an obstruction to air navigation. Lessee acknowledges and agrees that the height of objects and other obstructions on the Premises, whether temporary or permanent, shall be restricted to a height that complies with all applicable Federal Aviation Regulations or other federal mandates. Lessee shall specifically comply with the notification and review requirements stated in 14 C.F.R. Part 77 if construction of a structure by Lessee is planned for the Premises or in the event of any planned modification or alteration by Lessee of any present or future structure situated on the Premises during the Term of this Agreement.

21. Non-Exclusive Rights. Nothing herein shall be construed to grant to Lessee any exclusive right or privilege within the meaning of the Federal Aviation Act of 1958, 49 U.S.C. § 14103(e), as the same may be amended from time to time, for the conduct of any aeronautical activity on the Airport, except that, subject to the terms and provisions of this Agreement, Lessee will have the right to exclusive use of the Premises leased to Lessee 6 under this Agreement.

22. Authority to Execute. The individuals executing this Agreement on behalf of Lessee personally warrant and represent to the Airport that they have full authority to execute this document on behalf of and to bind Lessee for whom they are actingherein.

23. Assignment. Lessee may not assign or otherwise transfer this Agreement or any right or obligation hereunder without the prior written consent of theCity.

24. Governing Law. This Agreement is subject to and shall be interpreted under the laws of the State of California.

25. Relationship of Parties. All activity conducted pursuant to this Agreement shall be subject to the supervision of Lessee at all times, and as such, services shall not be provided by City or its agents as officers, employees, or agents of the City or the Airport. In the performance of Lessee’s obligations under this Agreement, Lessee is at all times acting and performing as independent contractors, and the City will neither have nor exercise any control or direction over the manner and means by which Lessee perform their obligations under this Agreement. Lessee understands and agrees that Lessee and Lessee’s employees, agents, servants, or other personnel are not City employees. Lessee’s will be solely responsible for payment of salaries, wages, payroll taxes, unemployment benefits or any other form of compensation or benefit to Lessee or any of Lessee’s employees, agents, servants or other personnel performing service under this Agreement. This Agreement is not intended by any of its terms, provisions, or conditions to create in the public or any individual member of the public a third party beneficiary relationship, or to authorize any person not a party to this Agreement to maintain a suit for personal injuries or property damage pursuant to the terms, provisions, or conditions of this Agreement. Nothing contained herein shall be deemed or construed as creating the relationship of principal and agent, partners, joint ventures, or any other similar relationship between the Airport and Lesseehereto.

26. Force Majeure. No Party shall be responsible for delay or failure to perform any part of this Agreement if such delay or failure to perform is caused, directly or indirectly, by an occurrence beyond that Party’s reasonable control. Unless the scheduled date for performance has passed and no rescheduling is possible, the affected Party must resume performing promptly when the circumstance that prevented performanceends.

27. Amendment. No amendment or modification of this Agreement is valid unless expressed in writing and executed by the Parties in the same manner as the execution of this Agreement.

28. No Waiver; Severability. The failure of a Party to insist in any instance upon the strict and punctual performance of any provision of this Agreement will not constitute a continuing waiver of such a provision. No Party will be deemed to have waived any right, power or privilege under this Agreement or any provision of this Agreement unless such waiver is in writing and duly executed by the Party to be charged with such waiver, and such waiver will be a waiver only with respect to the specific instance involved and will in no way impair the rights of the waiving Party or the obligations of any other Party in any other respect or at any other time. If any provision of this Agreement is waived or found to be unconstitutional, invalid, illegal, void, or unenforceable, the remaining provisions of this Agreement will be unaffected thereby and will remain binding and in full force and effect.

29. Entire Agreement. This Agreement constitutes the entire agreement between the Parties 7 with respect to the subject matter hereof, and supersedes all prior oral or written agreements and understandings that are different from the terms and conditions of this Agreement.

30. Headings. The headings appearing at the beginning of the several sections contained in this Agreement have been inserted for identification and reference purposes only and may not be used in the construction and interpretation of thisAgreement.

31. Counterparts. This Agreement may be executed in counterparts, each of which is deemed an original, but which together shall constitute one and the same instrument. If this Agreement is executed in counterparts, no signatory is bound until all of the Parties named below have duly executed or caused to be duly executed a counterpart of this Agreement.

IN WITNESS WHEREOF, the Parties have executed this Agreement on the dates listed below to be effective as of the date signed by the City.

CITY OF COALINGA:

By: _________________________________ Date: _________________________ Name: _________________________________
Title: _________________________________
Fresno Chapter SFR Sports Car Club of America (SCCA):

By: _________________________________ Date: _________________________ Name: _________________________________
Title: _________________________________

STAFF REPORT - CITY COUNCIL/SUCCESSOR AGENCY/PUBLIC FINANCE

AUTHORITY
Subject: Review of the Emergency Action for the Polk Street 6-Inch Water Main Replacement Pursuant to Public Contract Code Section 22050 and Determination, by a Four-Fifths Vote, That the Need for Emergency Action No Longer Exists Meeting Date: Thursday, September 17, 2026
From: Sean Brewer, City Manager
Prepared by: Jesse Barron, Assistant City Manager
I. RECOMMENDATION:

Review the status of the emergency replacement of the 6-inch water main on Polk Street and determine, by a four-fifths vote, that there no longer remains a need to continue the emergency action without competitive bidding pursuant to Public Contract Code Section 22050.

II. BACKGROUND:

On July 30, 2026, the City Counciladopted Resolution No. 4347, declaring an emergency arising from the repeated failure of the 6-inch water main along Polk Street and authorizing its immediate replacement without competitive bidding pursuant to California Public Contract Code Section 22050.

The emergency declaration was based on approximately twelve breaks in the existing water main during Caltrans’ Polk Street reconstruction project. These failures caused recurring water outages, required repeated emergency repairs, and reduced fire-hydrant pressure, creating a direct threat to public health, safety, and fire protection.

Following the Council’s action, City staff coordinated with Caltrans and its contractor, Cal Valley Construction, to complete the emergency replacement. Because Cal Valley Construction was already mobilized within the project limits, the replacement could proceed immediately, minimizing additional disruption to the public and avoiding further delays to the roadway project.

Cal Valley Construction has completed the emergency replacement of the 6-inch water main. Accordingly, the conditions requiring continuation of the emergency action without competitive bidding no longer exist.

Pursuant to Public Contract Code Section 22050, the City Council must review the emergency action at each regularly scheduled meeting until the action is terminated. Because the emergency work is complete, staff recommends that the City Council determine, by a four-fifths vote, that there no longer remains a need to continue the emergency action and terminate the emergency authorization.

III. DISCUSSION:

Since the emergency declaration was adopted on July 30, 2026, City staff has coordinated with Caltrans and Cal Valley Construction to complete the emergency replacement of the 6-inch water main on Polk Street. Cal Valley Construction has completed the emergency work, and the conditions necessitating continuation of the emergency action without competitive bidding no longer exist.

Pursuant to California Public Contract Code Section 22050, the City Council must review the emergency action at each regularly scheduled meeting until the action is terminated. Because the emergency work has been completed and the immediate threat has been eliminated, staff recommends that the City Council determine, by a four-fifths (4/5) vote, that there no longer remains a need to continue the emergency action.

Upon making this determination, the emergency action will be terminated, and no further reviews by the City Council will be required.

IV. ALTERNATIVES:

Option 1 (Recommended):

Receive the project status update and, if declare that the emergency workis complete, and there no longer is a need to continue the emergency action pursuant to California Public Contract Code Section 22050.

Option 2:

Receive the project status update and determine that the emergency work has not been completed and that there is a need to continue the emergency action.

V. FISCAL IMPACT:

The estimated cost of the emergency water main replacement remains $230,000 (lump sum)(previously approved) and will be funded through the Water Enterprise Fund. There is no anticipated impact to the General Fund.

ATTACHMENTS:

File Name Description
NoAttachments Available

STAFF REPORT - CITY COUNCIL/SUCCESSOR AGENCY/PUBLIC FINANCE

AUTHORITY
Subject: Discussion, Consideration and PotentialAdoption of Resolution No. 4367 Approving the City of Coalinga Mural Policy and Administrative Procedures Meeting Date: Thursday, September 17, 2026
From: Sean Brewer, City Manager
Prepared by: Jesse Barron, Assistant City Manager
I. RECOMMENDATION:

Staff recommends that the City Counciladopt Resolution No. 4367, approving and adopting the City of Coalinga Mural Policy and Administrative Procedures, attached as Exhibit A to the resolution.

II. BACKGROUND:

On June 23, 2016, the City Counciladopted the City’s Mural Guidelines and Procedures to establish a formal process for reviewing and approving murals in Coalinga. The adopted guidelines were intended to encourage public art that contributes to the City’s history and image while ensuring that murals are not used as advertising.

During City Council discussion on July 16, 2026, Councilmembers raised questions about whether the current guidelines adequately address long-term maintenance, responsibility for graffitiand vandalism, treatment of murals that fade or peel over time, the role of artistic rights in repainting or removal, whether the City should encourage particular themes, whether approvals should remain with the City Council, and whether any advertising should be permitted within murals.

To help inform future direction, staff held a workshop with City Council on August 6, 2026. During the workshop, the Council identified several policy issues for staff to address, including:

The distinction between murals and commercial signs or advertising.

Long-term maintenance responsibility.

Graffiti, vandalism, deterioration, and repair.

Mural lifespan, repainting, replacement, and removal.

Artist rights under applicable state and federal law.

Administrative review and appeal procedures.

Objective design, placement, safety, and material standards.

Coordination with the City’s existing sign regulations, Downtown Design Guidelines, Building and Safety requirements, property-maintenance requirements, and encroachment procedures.

Following the workshop, staff prepared the City of Coalinga Mural Policy and Administrative Procedures.

The proposed policy updates and replaces the City’s existing mural guidelines and establishes a clear administrative process for reviewing murals on private property and, where applicable, City-owned property.

III. DISCUSSION:

The proposed City of Coalinga Mural Policy and Administrative Procedures update and replace the City’s existing mural guidelines. The policy is intended to provide a clear, consistent, and administratively workable process for murals on private property and, where applicable, publicly owned property.

The proposed policy includes the following primary components:

Noncommercial murals. Murals are defined as works of noncommercial artistic expression.

Advertising, business promotion, logos, and other content that constitutes a sign would remain subject to the City’s sign regulations.

Objective review standards. The policy establishes standards for mural location, safety, visibility, building features, materials, surface preparation, installation, maintenance, and graffiti-resistant treatment. The policy includes advisory guidance relating to Coalinga’s history, identity, culture, and community character but does not regulate murals based on viewpoint, artistic style, or perceived artistic merit.

Administrative permit process. The Community Development Director or designee would review mural permit applications and approve, conditionally approve, or deny proposals based on compliance with applicable objective standards and City requirements. Applicants would submit property-owner authorization, a mural rendering, site/elevation information, dimensions, materials, installation information, and maintenance responsibility information.

Appeals. Mural permit decisions may be appealed in accordance with the Coalinga Municipal Code and applicable City appeal procedures.

Maintenance and vandalism. The property owner remains primarily responsible for mural maintenance, including repair of deterioration, graffiti, vandalism, and other damage. The City does not assume longterm maintenance responsibility for private-property murals unless expressly agreed to by the City.

Lifespan, alteration, and removal. Applications must identify the anticipated mural lifespan and whether the mural is temporary or long-term. Significant changes to an approved mural require City review. The policy establishes procedures for maintenance, restoration, repainting, replacement, or removal when a mural deteriorates, is not maintained, is substantially altered, is affected by redevelopment, or otherwise becomes subject to removal.

Artist rights and agreements. The policy recognizes that murals may be subject to artist-rights protections under state and federal law. The City may require a mural agreement or artist/propertyowner acknowledgment when necessary to address artist rights, public funding, encroachment, City ownership or involvement, maintenance, insurance, or other project-specific matters.

Coordination with other requirements. Approval of a mural does not approve any required sign permit, building permit, encroachment permit, or other City or outside-agency authorization. The policy will be administered with the Coalinga Municipal Code, Downtown Design Guidelines, Building and Safety requirements, and applicable property-maintenance and code-enforcement provisions.

Environmental Review
The proposed action consists of adopting administrative procedures for the processing and regulation of murals. The policy establishes administrative standards and procedures that do not approve a specific mural, development project, physical improvement, or land-use entitlement. Staff recommends that the City Council find that adoption of the Mural Policy and Administrative Procedures is exempt from the California Environmental Quality Act pursuant to CEQA Guidelines Section 15061(b)(3), the common-sense exemption, because it can be seen with certainty that adoption of administrative procedures alone will not have a significant effect on the environment.

Proposed Motion
Move to adopt Resolution No. 4367, approving and adopting the City of Coalinga Mural Policy and Administrative Procedures, attached as Exhibit A to the resolution, and finding the action exempt from the California Environmental Quality Act pursuant to CEQA Guidelines Section 15061(b)(3).

IV. ALTERNATIVES:

Do not approve and instruct staff on other directions to take.

V. FISCAL IMPACT:

There will be no fiscal impact.

ATTACHMENTS:

File Name Description
Resolution_4367_combined_with_Policy.pdf Resolution No. 4367 Mural_Policy_and_Procedures_-_Final.pdf Mural Policy (Attachment A) RESOLUTION NO. 4367

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF COALINGA, CALIFORNIA, ADOPTING THE

CITY OF COALINGA MURAL POLICY AND ADMINISTRATIVE PROCEDURES WHEREAS, the City of Coalinga recognizes that murals and other forms of public art can contribute to community identity, preserve and communicate local history and culture, enhance the built environment, support artistic expression, and beautify the City; and WHEREAS, on June 23, 2016, the City Council adopted Mural Guidelines and Procedures to establish a process for the review and approval of murals within the City; and WHEREAS, the City’s existing mural framework is also informed by the City’s Downtown Design Guidelines, which encourage murals and public art that contribute to Coalinga’s history and image and that are compatible with surrounding buildings and public spaces; and WHEREAS, the City Council conducted a workshop on August 6, 2026 to discuss the City’s existing mural guidelines and potential updates relating to commercial content, maintenance, graffiti and vandalism, mural lifespan, alteration and removal, artist rights, review authority, appeals, materials, safety, and related administrative procedures; and
WHEREAS, following the City Council workshop, staff prepared the City of Coalinga Mural Policy and Administrative Procedures, attached hereto as Exhibit A and incorporated herein by this reference; and WHEREAS, the City Council has considered the staff report, the proposed Mural Policy and Administrative Procedures, public comments, and all other information presented at the public meeting; and WHEREAS, adoption of the Mural Policy and Administrative Procedures is exempt from the California Environmental Quality Act pursuant to CEQA Guidelines Section 15061(b)(3), because it can be seen with certainty that adoption of administrative procedures alone will not have a significant effect on the environment.

NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF COALINGA DOES HEREBY RESOLVE AS FOLLOWS:

1. Recitals. The City Council hereby finds that all the facts set forth in the recitals above are true and correct and incorporated herein.

2. CEQA. The City Council finds that adoption of the City of Coalinga Mural Policy and Administrative Procedures is exempt from CEQA pursuant to CEQA Guidelines Section 15061(b)(3), the commonsense exemption, because the action consists of adopting administrative standards and procedures and does not approve a specific physical development project or authorize an activity that may result in a significant effect on the environment.

3. Adoption. The City Council hereby approves and adopts the City of Coalinga Mural Policy and Administrative Procedures, attached hereto as Exhibit A.

4. Relationship to Municipal Code. The Mural Policy and Administrative Procedures shall be administered in conjunction with the Coalinga Municipal Code, including applicable provisions related to signs, building and safety requirements, encroachments, property maintenance, code enforcement, and appeals. In the event of a conflict between the Mural Policy and Administrative Procedures and the Coalinga Municipal Code, the Coalinga Municipal Code shall control.

5. Administrative Implementation. The City Manager, Community Development Director, and their respective designees are authorized and directed to implement the Mural Policy and Administrative Procedures and to prepare, revise, and maintain administrative application forms, property owner authorization forms, maintenance acknowledgments, mural agreement templates, inspection checklists, and other supporting materials consistent with the adopted policy and applicable law.

6. Supersession of Prior Guidelines. Upon the effective date of this resolution, the City of Coalinga Mural Policy and Administrative Procedures shall supersede the City’s prior Mural Guidelines and Procedures adopted on June 23, 2016, except to the extent that a prior mural approval, mural agreement, condition of approval, enforcement action, or other existing obligation expressly remains in effect. The City may apply the adopted Mural Policy and Administrative Procedures to future permits, amendments, substantial alterations, maintenance issues, enforcement actions, or other future administrative actions to the extent permitted by law.

7. Severability. If any provision, clause, sentence, section, or part of this resolution or the attached Mural Policy and Administrative Procedures is found to be invalid, unenforceable, or unconstitutional by a court of competent jurisdiction, that finding shall not affect the validity or enforceability of the remaining provisions, which shall remain in full force and effect.

8. Effective Date. This resolution shall become effective immediately upon adoption.

PASSED, APPROVED, AND ADOPTED by the City Council of the City of Coalinga at a regular meeting held on the 17th day of September, 2026, by the following vote:

AYES:

NOES:

ABSENT:

ABSTAIN:

APPROVED:
____________________________
Nathan Vosburg, Mayor
ATTEST:
_________________________________
Shannon Jensen, City Clerk
1 City of Coalinga Mural Policy and Administrative Procedures

1. Purpose and Applicability

1.1 Purpose
The City of Coalinga recognizes the importance of art in public places and the role murals can play in preserving local culture, conveying the history and identity of the community, beautifying the City, and advancing the arts.

The purpose of these Mural Policy and Administrative Procedures (“Policy and Procedures”) is to establish clear and consistent standards for the installation, review, approval, maintenance, alteration, and removal of murals within the City of Coalinga.

These Policy and Procedures are intended to encourage artistic expression while ensuring that murals are appropriately located, safely installed, constructed with durable materials, maintained over time, and distinguished from commercial signs and advertising.

1.2 Applicability
These Policy and Procedures apply to murals proposed within the City of Coalinga on private property and, where applicable, publicly owned property.

Murals shall comply with these Policy and Procedures and all other applicable City requirements, including the Coalinga Municipal Code, Building and Safety requirements, encroachment requirements, and Downtown Design Guidelines where applicable.

These Policy and Administrative Procedures are intended to implement the City’s municipal code requirements applicable to murals, signs, building safety, encroachments, and property maintenance. In the event of a conflict between the Policy and Procedures and the Coalinga Municipal Code, the Municipal Code shall control.

Approval of a mural does not constitute approval of any other permit or authorization required by the City or another agency.

2. Definitions
Applicant means the person, organization, business, or other entity submitting a mural application to the City.

Commercial Content or Advertising means words, logos, symbols, images, branding, product representations, or other content whose primary purpose is to advertise, identify, promote, or direct attention to a business, product, service, or commercial transaction. 2 Commercial content, advertising, or other content that constitutes a sign under the Coalinga Municipal Code shall be regulated under the applicable sign regulations and shall not be approved as mural content under these Procedures.

Deterioration includes substantial fading, peeling, cracking, flaking, physical damage, prolonged defacement, or other conditions that materially affect the appearance or integrity of a mural.

Mural means an original work of visual art painted, applied, or otherwise installed on an exterior wall or other approved surface and intended primarily as artistic expression rather than commercial advertising.

Mural Artist means the individual or individuals responsible for creating or substantially contributing to the artistic work.

Mural Sponsor means an individual, organization, or entity that provides financial or organizational support for a mural project.

Obsolete Mural means a mural for which one or more of the following circumstances exists:

1. The mural’s approved lifespan or authorized display period has expired;

2. The mural has deteriorated to a condition in which repair or restoration is not reasonably feasible;

3. The building or approved mural surface is scheduled for demolition, substantial alteration, or redevelopment requiring removal of the mural;

4. The mural will be permanently replaced by a new mural approved under these Procedures; or

5. A condition expressly identified in the mural approval or mural agreement as requiring removal has occurred.

A mural shall not be considered obsolete solely because of its age, artistic style, subject matter, message, or changes in public opinion regarding the artwork.

Property Owner means the legal owner of the property or structure upon which a mural is proposed or installed.

Sign shall have the meaning established by the Coalinga Municipal Code, Title 9, Chapter 4, Article 5 – Signs.

Substantial Alteration means a change to the approved mural’s imagery, message, color scheme, dimensions, materials, location, or associated sign content that materially changes the mural as approved. Substantial alteration does not include routine cleaning, graffiti removal, in-kind repair, or restoration that retains the approved design to the maximum extent practicable.

Temporary Mural means a mural approved by the City for installation for a specified and limited period.
3 3. Mural Content and Design Standards

3.1 Non-Commercial Artistic Expression
A mural approved under the Policy and Procedures shall be a work of noncommercial artistic expression. A mural shall not be used to advertise, identify, promote, or direct attention to a business, product, service, brand, commercial transaction, or commercial activity.

3.2 Incidental Attribution
An artist signature and limited sponsor, donor, or project acknowledgment may be permitted when all of the following apply:
• The acknowledgment is incidental to the mural and does not function as advertising; • The acknowledgment does not include a logo, trademark, slogan, product image, price, telephone number, website, social-media handle, or call to action; • The acknowledgment is limited to the name of the artist, sponsor, donor, or project; • The acknowledgment is placed in a non-prominent location; and • The acknowledgment complies with any applicable sign regulations.

3.3 Advertising and Commercial Content
A component of a proposed mural that constitutes a sign under the Coalinga Municipal Code shall be separately reviewed under the applicable sign regulations. Approval of a mural under these Procedures does not approve any sign, advertisement, commercial message, or other regulated sign component.

A proposal containing both mural artwork and a separately regulated sign component may be reviewed under the requirements applicable to each component. The presence of a sign component does not exempt that component from applicable sign permit requirements.

3.4 Relationship to Sign Regulations
Approval of a mural under these Policy and Procedures does not constitute approval of a sign incorporated into or associated with the mural.

Where the City determines that a proposed picture, wall graphic, graphic decorative display, or other component meets the definition of a sign under the Coalinga Municipal Code, Title 9, Chapter 4, Article 5 – Signs (§§ 9-4.501 et seq.), applicable sign regulations and permit requirements shall apply to that component.

A proposal containing both mural artwork and regulated signage may be reviewed under the respective requirements applicable to each component.

3.5 Themes and Community Guidance
Murals should enhance communication of Coalinga's history and image.

Appropriate mural themes may include:
• The history, growth, and development of Coalinga and the surrounding region; 4 • Local culture and traditions;
• Significant people, places, events, or achievements;
• Community identity and character;
• The natural environment and regional landscape; and
• Other subject matter consistent with the purpose of these Policy and Procedures.

The themes identified in this section are advisory only and shall not independently serve as a basis for approval or denial.

3.6 Content and Applicable Law
The City shall administer these Policy and Procedures consistent with applicable constitutional and statutory protections governing artistic expression.

Standards relating to location, dimensions, materials, durability, maintenance, safety, and other physical characteristics shall be applied objectively and consistently.

4. Design, Materials, and Placement Standards

4.1 Location and Placement
Murals shall be located on surfaces appropriate for mural installation and be designed with consideration of the building or structure upon which they are located.

Murals shall not:
• Obstruct required windows, doors, exits, entrances, ventilation openings, or other required building features;
• Interfere with pedestrian or vehicular visibility or create a safety hazard; • Cover required building identification, safety signage, or other required markings; or • Be installed within the public right-of-way without any required City authorization or encroachment permit.

4.2 Compatibility
Murals should consider the scale, architectural features, materials, and character of the building or structure upon which they are installed.

Within areas subject to the Downtown Design Guidelines, mural proposals shall also comply with applicable provisions of those Guidelines.

4.3 Durable Materials
Murals shall be constructed using durable materials suitable for the location and anticipated environmental conditions.

Exterior murals shall use exterior-grade paints, coatings, or other materials designed to withstand weather, sunlight, temperature changes, and other conditions reasonably anticipated at the mural location.
5 Materials shall be selected to minimize premature fading, peeling, cracking, and deterioration.

4.4 Surface Preparation
The surface upon which a mural is installed shall be appropriately prepared prior to installation.

Surface preparation may include cleaning, repairing, priming, sealing, or otherwise preparing the wall or structure to provide an appropriate surface for installation and to support the anticipated lifespan of the mural.

4.5 Colors
Colors should be selected with consideration of the mural design, building, and surrounding area.

Consistent with the City's Downtown Design Guidelines, super-bright or fluorescent colors are discouraged in Downtown. This section is advisory only and shall not independently serve as a basis for approval or denial of a mural permit.

4.6 Graffiti-Resistant Treatment
The application shall identify the graffiti-resistant materials, protective coating, or other protective treatment proposed for an exterior mural, if any.

Where a protective treatment is proposed or required as a condition of approval, it shall be compatible with the mural materials and shall allow reasonable graffiti removal and cleaning without unnecessarily damaging the underlying artwork.

4.7 Safety
Murals and associated installations shall comply with applicable Building and Safety requirements.

Moving, projecting, illuminated, electrical, structural, or similar components associated with a mural may require separate review and permitting.

An encroachment permit or other City authorization shall be obtained where mural installation or associated improvements affect the public right-of-way.

5. Mural Permit and Application Requirements

5.1 Mural Permit Required
A mural permit shall be obtained from the City before painting, installing, or substantially altering a mural subject to these Policy and Procedures.

No mural installation shall begin until required City approval and any other applicable permits have been issued.
6 Where a proposed mural includes a component regulated as a sign under the Coalinga Municipal Code, any required sign permit or approval shall also be obtained.

The City Council may establish an application or mural permit fee by resolution.

5.2 Application Requirements
An application for a mural permit shall be submitted to the Community Development Department on a City-approved Mural Permit Application form. The application shall be completed in full and signed by the applicant and property owner, as applicable.

A complete mural application shall include, at minimum:
• A completed Mural Permit Application form;
• A completed Property Owner Authorization form;
• Applicant name and contact information;
• Property owner name and contact information;
• Mural artist name and contact information;
• Property address and proposed mural location;
• A site plan or elevation drawing identifying the mural location, dimensions, and distance from property lines, sidewalks, driveways, required building openings, and any existing signs, as applicable;
• Proposed mural dimensions;
• A color rendering, sketch, or similar representation of the proposed mural; • Photographs of the existing building and proposed mural surface; • Description of paints, media, coatings, and other materials; • Proposed surface preparation and installation methods; • Proposed graffiti-resistant materials, protective coating, or other protective treatment, if any;
• Anticipated installation and completion dates;
• Maintenance and graffiti-response information; and
• Anticipated mural lifespan.

The City may request additional information reasonably necessary to determine compliance with these Policy and Procedures and other applicable requirements.

5.3 Property Owner Authorization
Where the applicant is not the property owner, written authorization from the property owner shall be submitted with the application.

The property owner shall acknowledge applicable responsibilities for maintenance, correction of violations, alteration, and removal.
7 5.4 Artist Qualifications
The City encourages applicants to retain artists with experience in mural design, exterior materials, surface preparation, and installation. Artist qualifications are not an approval criterion unless the proposal includes structural, electrical, projecting, or other specialized components for which applicable law requires qualified persons, plans, or permits.

Artist qualifications are not an approval criterion unless the proposal includes structural, electrical, projecting, illuminated, or other specialized components for which applicable law requires qualified persons, plans, specifications, permits, or inspections.

The City may request artist experience information to evaluate proposed installation methods and material durability; however, the City shall not approve or deny a mural based on artistic quality, style, viewpoint, or perceived artistic merit.

5.5 Materials and Installation Information
The application shall identify:
• Proposed paint, media, or other artistic materials;
• Surface-preparation method;
• Protective or graffiti-resistant coatings;
• Installation method; and
• Any structural, electrical, projecting, or other components requiring additional review.

5.6 Maintenance and Graffiti Plan
The application shall identify the person or entity responsible for long-term mural maintenance.

The maintenance information shall address, as appropriate:
• Routine maintenance;
• Fading and weathering;
• Peeling, cracking, or other deterioration;
• Physical damage;
• Graffiti and vandalism; and
• Contact information for the responsible party.

Where the City provides a graffiti-removal assistance program applicable to murals, the applicant may also identify whether participation in such a program is anticipated.

5.7 Intended Lifespan
The application shall identify the anticipated lifespan of the mural and whether the mural is intended to be temporary or long-term.

The application shall also identify the anticipated approach to future restoration, repainting, replacement, or removal.
8 5.8 Temporary Murals
An application for a temporary mural shall identify the proposed installation date and removal date.

A temporary mural may be approved for a period not exceeding one year unless the Community Development Director or designee determines that a longer period is appropriate based on the proposed location, materials, maintenance plan, property owner authorization, and consistency with these Procedures.

A temporary mural shall be removed by the expiration of its approved term unless the City approves an extension or a subsequent mural permit before expiration.

Following removal, the property owner shall restore the affected wall or surface to a clean and maintained condition, unless otherwise approved by the City.

6. Review and Approval Process

6.1 Application Review
The Community Development Department shall review each mural application for completeness and compliance with the Policy and Procedures and other applicable City requirements.

As part of its review, staff shall determine whether the proposal:
• Qualifies as a mural under these Policy and Procedures; • Includes commercial content, advertising, or another component that is subject to the Coalinga Municipal Code sign regulations;
• Complies with applicable location, placement, safety, material, surface-preparation, maintenance, and other physical standards;
• Includes the required property owner authorization;
• Includes the required maintenance and graffiti-response information; • Complies with the Downtown Design Guidelines, where applicable; and • Requires another City permit, approval, authorization, or review, including a building permit, sign permit, encroachment permit, or other applicable approval. •
The Community Development Department may request information reasonably necessary to determine whether the proposed mural complies with these Policy and Procedures and other applicable City requirements.

If an application is incomplete, the Community Development Department shall notify the applicant of the information or materials required to complete the application. An incomplete application shall not be approved until all required information has been submitted and the application has been determined complete.
9 6.2 Approval Authority
The Community Development Director or designee shall approve, conditionally approve, or deny a complete mural permit application based on compliance with these Policy and Procedures and all other applicable City requirements.

Approval of a mural permit shall not be based on the City’s agreement or disagreement with the mural’s artistic message, subject matter, viewpoint, style, or perceived artistic merit.

The Community Development Director or designee shall apply the applicable standards objectively and consistently. Advisory provisions in these Policy and Procedures that use terms such as “should,” “encouraged,” or “may” are not independently enforceable and shall not serve as the sole basis for denial of a mural permit.

6.3 Review and Approval
A mural permit may be approved or conditionally approved only when the Community Development Director or designee finds that the proposed mural:

1. Meets the definition of a mural established by these Policy and Procedures;

2. Does not include commercial content, advertising, or a sign component, except for incidental attribution expressly allowed under Section 3.2;

3. Complies with applicable City requirements relating to location, placement, public safety, building features, visibility, and access;

4. Does not obstruct required windows, doors, exits, entrances, ventilation openings, building identification, safety signage, or other required building features or markings;

5. Does not create a pedestrian, vehicular, public-safety, or other hazard;

6. Uses materials and installation methods suitable for the proposed location and consistent with applicable Building and Safety requirements;

7. Includes adequate property owner authorization, maintenance responsibility, graffitiresponse information, and intended mural lifespan;

8. Complies with applicable Downtown Design Guidelines, where the project site is located within an area subject to those Guidelines;

9. Includes all other permits, approvals, or authorizations required by the City or another agency; and

10. Complies with all other applicable provisions of the Coalinga Municipal Code, these Policy and Administrative Procedures, and applicable law.

6.4 Conditions of Approval
The Community Development Director or designee may impose reasonable conditions of approval necessary to ensure compliance with these Policy and Procedures, the Coalinga Municipal Code, and other applicable requirements.

Conditions of approval may address, as applicable:
• Installation timing and methods;
• Surface preparation;
• Paints, coatings, materials, and protective treatments; 10 • Building, electrical, structural, or safety requirements; • Encroachment, right-of-way, or access requirements;
• Maintenance and graffiti removal;
• Required permits or approvals;
• Inspections;
• Completion deadlines;
• Restoration of affected building surfaces, landscaping, or public improvements; • Temporary-mural duration and removal requirements; and • Other requirements reasonably necessary to ensure compliance with applicable City standards.

A condition of approval shall not regulate the mural’s message, viewpoint, artistic style, or perceived artistic merit unless the condition is required by applicable law.

6.5 Written Decision
The Community Development Department shall provide the applicant with written notice of the decision to approve, conditionally approve, or deny a mural permit application.

A written decision approving or conditionally approving a mural permit shall identify any applicable conditions of approval, required permits, inspections, deadlines, or other requirements that must be satisfied before or during mural installation.

A written decision denying a mural permit application shall identify the applicable objective standard, City requirement, or legal requirement upon which the denial is based. The written decision shall also include information regarding the applicable appeal procedure and appeal deadline.

Approval of a mural permit does not authorize the applicant, property owner, artist, mural sponsor, or any other person to begin installation until all required permits, approvals, and authorizations have been obtained.

6.6. Expiration of Approval
Unless otherwise specified in the approval or required by another applicable City permit, a mural permit shall expire if installation of the approved mural has not commenced within one year of the approval date.

The Community Development Director or designee may approve a written request for an extension before expiration of the mural permit when the applicant demonstrates good cause for the extension and the approved mural remains consistent with these Policy and Administrative Procedures and other applicable City requirements.

If the approved mural design, dimensions, location, materials, installation method, property ownership, or other material aspect of the project changes before installation, the applicant shall notify the Community Development Department. The Community Development Director or 11 designee shall determine whether the change requires an amendment to the mural permit or a new mural permit application.

6.7 Effect of Approval
A mural permit authorizes only the mural project described in the approved application and any approved conditions of approval.

Approval of a mural permit does not:
• Approve a sign, advertisement, commercial message, or other component regulated under the Coalinga Municipal Code sign regulations;
• Authorize work in the public right-of-way without an encroachment permit or other required City authorization;
• Authorize structural, electrical, illuminated, projecting, moving, or other features requiring separate Building and Safety review or permits; • Relieve the property owner, applicant, artist, mural sponsor, or contractor from compliance with applicable federal, state, or local laws; or • Establish a City obligation to maintain, preserve, restore, alter, or remove a mural.

The property owner shall remain responsible for maintaining the approved mural and the affected building surface in compliance with these Policy and Administrative Procedures, the Coalinga Municipal Code, applicable conditions of approval, and other applicable law.

7. Appeals

7.1 Right to Appeal
A decision to approve, conditionally approve, or deny a mural permit application may be appealed by the applicant or any other person authorized to appeal under the Coalinga Municipal Code.

An appeal shall be filed within the applicable timeframe and in the manner required by the Coalinga Municipal Code and any City-adopted appeal procedures.

7.2 Appeal Authority
An appeal of a mural permit decision shall be heard by the appeal authority designated under the Coalinga Municipal Code for an administrative decision of the Community Development Director or designee.

The appeal authority shall review the decision for consistency with the applicable provisions of the Coalinga Municipal Code, these Policy and Administrative Procedures, applicable conditions of approval, and other applicable law.
12 7.3 Scope of Review
The appeal authority shall consider the mural permit application, the written decision being appealed, the applicable objective standards, the administrative record, and any timely submitted appeal materials.

The appeal authority shall not affirm, reverse, or modify a mural permit decision based on agreement or disagreement with the mural’s message, subject matter, viewpoint, style, or perceived artistic merit, except to the extent that regulation of particular content is authorized by applicable law.

7.4 Appeal Decision
Following review of the appeal, the appeal authority may affirm, reverse, or modify the decision, or remand the matter to the Community Development Director or designee for further consideration consistent with the appeal decision.

The appeal authority’s decision shall be documented in writing and shall identify the applicable standards or requirements supporting the decision.

The decision of the appeal authority shall be final, subject to any further appeal or review expressly authorized by the Coalinga Municipal Code or other applicable law.

8. Maintenance, Graffiti, and Vandalism

8.1 Maintenance Responsibility
The property owner shall be primarily responsible for ensuring that an approved mural is maintained in good condition.

The property owner may assign or share maintenance responsibilities with the artist, applicant, or mural sponsor through a private agreement; however, such an agreement shall not eliminate the property owner's responsibilities to the City.

The City shall not assume long-term maintenance, restoration, or preservation responsibility for murals located on private property unless expressly agreed to by the City.

8.2 Maintenance Standards
Approved murals shall be maintained so that they do not exhibit substantial deterioration, as defined in Section 2, or constitute a public nuisance or unsafe condition under applicable law.

Maintenance shall include addressing substantial:
• Fading;
• Peeling or flaking;
• Cracking;
• Weather-related deterioration;
• Physical damage;
13 • Graffiti or vandalism; and
• Other conditions materially affecting the mural's appearance or integrity.

8.3 Graffiti and Vandalism
The responsible property owner or other designated party shall address graffiti and vandalism within the timeframe established by the City following notice.

Graffiti removal methods should be selected to minimize unnecessary damage to the underlying artwork.

Where damage cannot reasonably be repaired, the City may require restoration, repainting, or removal consistent with these Policy and Procedures and applicable law.

8.4 City Graffiti-Removal Assistance
Where graffiti-removal assistance or equipment is available through the City, a property owner may coordinate with the City regarding available assistance.

City assistance may include the use of available graffiti-removal equipment or cleaning methods where determined appropriate by the City.

Before City personnel perform work that may affect mural artwork, the City may require property owner authorization and acknowledgment of potential impacts to the mural.

Provision of City graffiti-removal assistance shall not transfer long-term maintenance responsibility from the property owner to the City.

9. Artistic Rights, Lifespan, and Removal

9.1 Artistic Rights
Murals may be subject to protections under applicable state and federal law, including the California Art Preservation Act (CAPA) and the federal Visual Artists Rights Act (VARA).

Applicants, artists, and property owners are responsible for understanding applicable rights relating to attribution, alteration, destruction, and removal of artwork.

9.2 Artist / Property Owner Acknowledgment
Prior to installation, the City may require the artist and property owner to execute a written acknowledgment or mural agreement, as applicable, addressing artist rights and the circumstances under which the mural may be maintained, repaired, altered, repainted, replaced, or removed. Such documentation should establish expectations before mural installation and reduce uncertainty regarding future maintenance or removal.

9.3 Mural Lifespan
The anticipated lifespan of the mural shall be identified during the application process. 14 Approval of a mural does not necessarily establish that the mural will remain permanently.

Temporary murals shall be removed by the end of their approved term unless an extension or subsequent approval is obtained in accordance with City requirements.

9.4 Alteration / Repainting
A Substantial Alteration of an approved mural requires approval of an amendment to the mural permit or a new mural permit before the alteration occurs, unless the Community Development Director or designee determines in writing that the proposed work constitutes routine maintenance, in-kind repair, or restoration under the definition of Substantial Alteration.

Routine maintenance and repair that substantially retains the approved design shall not require a new mural application unless otherwise determined by the City.

9.5 Removal Authority
A mural may be subject to removal in circumstances including:
• Substantial deterioration or failure to maintain the mural; • Continued graffiti or vandalism that is not corrected; • Installation or alteration inconsistent with City approval; • Building demolition, alteration, or redevelopment;
• Property owner-requested removal;
• Expiration of a temporary mural approval; or
• City enforcement action following failure to correct a violation.

Mural alteration or removal shall be undertaken consistent with applicable artist-rights laws and any executed mural agreement or acknowledgment.

The City may require removal of an obsolete mural, as defined in Section 2, subject to applicable law and any applicable mural agreement, approval condition, or artist/property owner acknowledgment.

Following removal, the City may require the affected wall or building surface to be restored to a clean and maintained condition.

10. Code Enforcement and Abatement

10.1 Unapproved Murals
A mural installed without required City approval shall be considered an unapproved mural.

The City may provide the property owner an opportunity to submit a mural application for retroactive review where appropriate.
15 A wall painting or display determined to constitute commercial signage shall be subject to applicable sign regulations and enforcement procedures.

10.2 Violations
A mural may be considered in violation of these Policy and Procedures when:
• It is installed without required approval;
• Installation substantially differs from the approved mural application; • Required conditions of approval are not satisfied;
• The mural is substantially altered without required approval; • The mural is not adequately maintained; or
• Other applicable City requirements are violated.

10.3 Notice and Opportunity to Correct
Enforcement, notice, hearing, appeal, and abatement procedures shall be conducted in accordance with the Coalinga Municipal Code, including the timeframes applicable to the particular violation. For graffiti, the property owner shall comply with the notice and abatement requirements established by the Municipal Code.

Corrective action may include, as applicable:
• Cleaning;
• Maintenance;
• Graffiti removal;
• Repair or restoration;
• Repainting;
• Obtaining required approval;
• Modification; or
• Removal.

Failure to correct a violation within the applicable timeframe may result in further enforcement or abatement pursuant to the Coalinga Municipal Code.

10.4 Abatement
If a violation is not corrected within the applicable timeframe, the City may pursue enforcement or abatement in accordance with the Coalinga Municipal Code and applicable law.

The City may require removal or other corrective action and may recover applicable abatement costs from the responsible property owner or other responsible party, to the extent authorized by law.

11. Mural Agreement
The City may require a mural agreement when necessary to address City ownership or involvement, installation within the public right-of-way, encroachment, public funding, long-term maintenance, insurance, artist-rights issues, or other project-specific responsibilities. A mural agreement is not required for a standard private-property mural unless determined necessary by the Community Development Director or designee based on the factors listed in this section. 16 The mural agreement may address, as applicable:
• Approved mural location, dimensions, design, and materials; • Property owner authorization;
• Mural artist and applicant information;
• Installation and anticipated completion timeframe;
• Ownership of the mural and mural image;
• Long-term maintenance responsibilities;
• Graffiti and vandalism response;
• Participation in available City graffiti-removal assistance, if applicable; • Intended mural lifespan;
• Repair, alteration, repainting, replacement, and removal; • Applicable CAPA and VARA rights and acknowledgments;
• Liability and insurance requirements;
• Encroachment permits and other required City permits; • Protection or replacement of affected landscaping, where applicable; • Enforcement and corrective-action procedures; and
• Responsibility for applicable maintenance, removal, or abatement costs.

The agreement shall be signed by the parties determined necessary by the City before mural installation.

12. Inspection
The City may inspect a mural during installation and following completion to determine consistency with the approved application, these Procedures, applicable conditions of approval, and other applicable City requirements.

If an installation materially differs from the approved mural or does not comply with applicable requirements, the City shall notify the responsible party and may require corrective action pursuant to Section 10.

Supporting Forms and Administrative Procedures
The Community Development Department may prepare and maintain administrative forms and templates necessary to implement these Procedures, including:

A. Mural Permit Application
B. Property Owner Authorization and Maintenance Acknowledgment C. Mural Agreement, when required under Section 11
D. Inspection Checklist or other administrative materials 1 City of Coalinga Mural Policy and Administrative Procedures

1. Purpose and Applicability

1.1 Purpose
The City of Coalinga recognizes the importance of art in public places and the role murals can play in preserving local culture, conveying the history and identity of the community, beautifying the City, and advancing the arts.

The purpose of these Mural Policy and Administrative Procedures (“Policy and Procedures”) is to establish clear and consistent standards for the installation, review, approval, maintenance, alteration, and removal of murals within the City of Coalinga.

These Policy and Procedures are intended to encourage artistic expression while ensuring that murals are appropriately located, safely installed, constructed with durable materials, maintained over time, and distinguished from commercial signs and advertising.

1.2 Applicability
These Policy and Procedures apply to murals proposed within the City of Coalinga on private property and, where applicable, publicly owned property.

Murals shall comply with these Policy and Procedures and all other applicable City requirements, including the Coalinga Municipal Code, Building and Safety requirements, encroachment requirements, and Downtown Design Guidelines where applicable.

These Policy and Administrative Procedures are intended to implement the City’s municipal code requirements applicable to murals, signs, building safety, encroachments, and property maintenance. In the event of a conflict between the Policy and Procedures and the Coalinga Municipal Code, the Municipal Code shall control.

Approval of a mural does not constitute approval of any other permit or authorization required by the City or another agency.

2. Definitions
Applicant means the person, organization, business, or other entity submitting a mural application to the City.

Commercial Content or Advertising means words, logos, symbols, images, branding, product representations, or other content whose primary purpose is to advertise, identify, promote, or direct attention to a business, product, service, or commercial transaction. 2 Commercial content, advertising, or other content that constitutes a sign under the Coalinga Municipal Code shall be regulated under the applicable sign regulations and shall not be approved as mural content under these Procedures.

Deterioration includes substantial fading, peeling, cracking, flaking, physical damage, prolonged defacement, or other conditions that materially affect the appearance or integrity of a mural.

Mural means an original work of visual art painted, applied, or otherwise installed on an exterior wall or other approved surface and intended primarily as artistic expression rather than commercial advertising.

Mural Artist means the individual or individuals responsible for creating or substantially contributing to the artistic work.

Mural Sponsor means an individual, organization, or entity that provides financial or organizational support for a mural project.

Obsolete Mural means a mural for which one or more of the following circumstances exists:

1. The mural’s approved lifespan or authorized display period has expired;

2. The mural has deteriorated to a condition in which repair or restoration is not reasonably feasible;

3. The building or approved mural surface is scheduled for demolition, substantial alteration, or redevelopment requiring removal of the mural;

4. The mural will be permanently replaced by a new mural approved under these Procedures; or

5. A condition expressly identified in the mural approval or mural agreement as requiring removal has occurred.

A mural shall not be considered obsolete solely because of its age, artistic style, subject matter, message, or changes in public opinion regarding the artwork.

Property Owner means the legal owner of the property or structure upon which a mural is proposed or installed.

Sign shall have the meaning established by the Coalinga Municipal Code, Title 9, Chapter 4, Article 5 – Signs.

Substantial Alteration means a change to the approved mural’s imagery, message, color scheme, dimensions, materials, location, or associated sign content that materially changes the mural as approved. Substantial alteration does not include routine cleaning, graffiti removal, in-kind repair, or restoration that retains the approved design to the maximum extent practicable.

Temporary Mural means a mural approved by the City for installation for a specified and limited period.
3 3. Mural Content and Design Standards

3.1 Non-Commercial Artistic Expression
A mural approved under the Policy and Procedures shall be a work of noncommercial artistic expression. A mural shall not be used to advertise, identify, promote, or direct attention to a business, product, service, brand, commercial transaction, or commercial activity.

3.2 Incidental Attribution
An artist signature and limited sponsor, donor, or project acknowledgment may be permitted when all of the following apply:
• The acknowledgment is incidental to the mural and does not function as advertising; • The acknowledgment does not include a logo, trademark, slogan, product image, price, telephone number, website, social-media handle, or call to action; • The acknowledgment is limited to the name of the artist, sponsor, donor, or project; • The acknowledgment is placed in a non-prominent location; and • The acknowledgment complies with any applicable sign regulations.

3.3 Advertising and Commercial Content
A component of a proposed mural that constitutes a sign under the Coalinga Municipal Code shall be separately reviewed under the applicable sign regulations. Approval of a mural under these Procedures does not approve any sign, advertisement, commercial message, or other regulated sign component.

A proposal containing both mural artwork and a separately regulated sign component may be reviewed under the requirements applicable to each component. The presence of a sign component does not exempt that component from applicable sign permit requirements.

3.4 Relationship to Sign Regulations
Approval of a mural under these Policy and Procedures does not constitute approval of a sign incorporated into or associated with the mural.

Where the City determines that a proposed picture, wall graphic, graphic decorative display, or other component meets the definition of a sign under the Coalinga Municipal Code, Title 9, Chapter 4, Article 5 – Signs (§§ 9-4.501 et seq.), applicable sign regulations and permit requirements shall apply to that component.

A proposal containing both mural artwork and regulated signage may be reviewed under the respective requirements applicable to each component.

3.5 Themes and Community Guidance
Murals should enhance communication of Coalinga's history and image.

Appropriate mural themes may include:
• The history, growth, and development of Coalinga and the surrounding region; 4 • Local culture and traditions;
• Significant people, places, events, or achievements;
• Community identity and character;
• The natural environment and regional landscape; and
• Other subject matter consistent with the purpose of these Policy and Procedures.

The themes identified in this section are advisory only and shall not independently serve as a basis for approval or denial.

3.6 Content and Applicable Law
The City shall administer these Policy and Procedures consistent with applicable constitutional and statutory protections governing artistic expression.

Standards relating to location, dimensions, materials, durability, maintenance, safety, and other physical characteristics shall be applied objectively and consistently.

4. Design, Materials, and Placement Standards

4.1 Location and Placement
Murals shall be located on surfaces appropriate for mural installation and be designed with consideration of the building or structure upon which they are located.

Murals shall not:
• Obstruct required windows, doors, exits, entrances, ventilation openings, or other required building features;
• Interfere with pedestrian or vehicular visibility or create a safety hazard; • Cover required building identification, safety signage, or other required markings; or • Be installed within the public right-of-way without any required City authorization or encroachment permit.

4.2 Compatibility
Murals should consider the scale, architectural features, materials, and character of the building or structure upon which they are installed.

Within areas subject to the Downtown Design Guidelines, mural proposals shall also comply with applicable provisions of those Guidelines.

4.3 Durable Materials
Murals shall be constructed using durable materials suitable for the location and anticipated environmental conditions.

Exterior murals shall use exterior-grade paints, coatings, or other materials designed to withstand weather, sunlight, temperature changes, and other conditions reasonably anticipated at the mural location.
5 Materials shall be selected to minimize premature fading, peeling, cracking, and deterioration.

4.4 Surface Preparation
The surface upon which a mural is installed shall be appropriately prepared prior to installation.

Surface preparation may include cleaning, repairing, priming, sealing, or otherwise preparing the wall or structure to provide an appropriate surface for installation and to support the anticipated lifespan of the mural.

4.5 Colors
Colors should be selected with consideration of the mural design, building, and surrounding area.

Consistent with the City's Downtown Design Guidelines, super-bright or fluorescent colors are discouraged in Downtown. This section is advisory only and shall not independently serve as a basis for approval or denial of a mural permit.

4.6 Graffiti-Resistant Treatment
The application shall identify the graffiti-resistant materials, protective coating, or other protective treatment proposed for an exterior mural, if any.

Where a protective treatment is proposed or required as a condition of approval, it shall be compatible with the mural materials and shall allow reasonable graffiti removal and cleaning without unnecessarily damaging the underlying artwork.

4.7 Safety
Murals and associated installations shall comply with applicable Building and Safety requirements.

Moving, projecting, illuminated, electrical, structural, or similar components associated with a mural may require separate review and permitting.

An encroachment permit or other City authorization shall be obtained where mural installation or associated improvements affect the public right-of-way.

5. Mural Permit and Application Requirements

5.1 Mural Permit Required
A mural permit shall be obtained from the City before painting, installing, or substantially altering a mural subject to these Policy and Procedures.

No mural installation shall begin until required City approval and any other applicable permits have been issued.
6 Where a proposed mural includes a component regulated as a sign under the Coalinga Municipal Code, any required sign permit or approval shall also be obtained.

The City Council may establish an application or mural permit fee by resolution.

5.2 Application Requirements
An application for a mural permit shall be submitted to the Community Development Department on a City-approved Mural Permit Application form. The application shall be completed in full and signed by the applicant and property owner, as applicable.

A complete mural application shall include, at minimum:
• A completed Mural Permit Application form;
• A completed Property Owner Authorization form;
• Applicant name and contact information;
• Property owner name and contact information;
• Mural artist name and contact information;
• Property address and proposed mural location;
• A site plan or elevation drawing identifying the mural location, dimensions, and distance from property lines, sidewalks, driveways, required building openings, and any existing signs, as applicable;
• Proposed mural dimensions;
• A color rendering, sketch, or similar representation of the proposed mural; • Photographs of the existing building and proposed mural surface; • Description of paints, media, coatings, and other materials; • Proposed surface preparation and installation methods; • Proposed graffiti-resistant materials, protective coating, or other protective treatment, if any;
• Anticipated installation and completion dates;
• Maintenance and graffiti-response information; and
• Anticipated mural lifespan.

The City may request additional information reasonably necessary to determine compliance with these Policy and Procedures and other applicable requirements.

5.3 Property Owner Authorization
Where the applicant is not the property owner, written authorization from the property owner shall be submitted with the application.

The property owner shall acknowledge applicable responsibilities for maintenance, correction of violations, alteration, and removal.
7 5.4 Artist Qualifications
The City encourages applicants to retain artists with experience in mural design, exterior materials, surface preparation, and installation. Artist qualifications are not an approval criterion unless the proposal includes structural, electrical, projecting, or other specialized components for which applicable law requires qualified persons, plans, or permits.

Artist qualifications are not an approval criterion unless the proposal includes structural, electrical, projecting, illuminated, or other specialized components for which applicable law requires qualified persons, plans, specifications, permits, or inspections.

The City may request artist experience information to evaluate proposed installation methods and material durability; however, the City shall not approve or deny a mural based on artistic quality, style, viewpoint, or perceived artistic merit.

5.5 Materials and Installation Information
The application shall identify:
• Proposed paint, media, or other artistic materials;
• Surface-preparation method;
• Protective or graffiti-resistant coatings;
• Installation method; and
• Any structural, electrical, projecting, or other components requiring additional review.

5.6 Maintenance and Graffiti Plan
The application shall identify the person or entity responsible for long-term mural maintenance.

The maintenance information shall address, as appropriate:
• Routine maintenance;
• Fading and weathering;
• Peeling, cracking, or other deterioration;
• Physical damage;
• Graffiti and vandalism; and
• Contact information for the responsible party.

Where the City provides a graffiti-removal assistance program applicable to murals, the applicant may also identify whether participation in such a program is anticipated.

5.7 Intended Lifespan
The application shall identify the anticipated lifespan of the mural and whether the mural is intended to be temporary or long-term.

The application shall also identify the anticipated approach to future restoration, repainting, replacement, or removal.
8 5.8 Temporary Murals
An application for a temporary mural shall identify the proposed installation date and removal date.

A temporary mural may be approved for a period not exceeding one year unless the Community Development Director or designee determines that a longer period is appropriate based on the proposed location, materials, maintenance plan, property owner authorization, and consistency with these Procedures.

A temporary mural shall be removed by the expiration of its approved term unless the City approves an extension or a subsequent mural permit before expiration.

Following removal, the property owner shall restore the affected wall or surface to a clean and maintained condition, unless otherwise approved by the City.

6. Review and Approval Process

6.1 Application Review
The Community Development Department shall review each mural application for completeness and compliance with the Policy and Procedures and other applicable City requirements.

As part of its review, staff shall determine whether the proposal:
• Qualifies as a mural under these Policy and Procedures; • Includes commercial content, advertising, or another component that is subject to the Coalinga Municipal Code sign regulations;
• Complies with applicable location, placement, safety, material, surface-preparation, maintenance, and other physical standards;
• Includes the required property owner authorization;
• Includes the required maintenance and graffiti-response information; • Complies with the Downtown Design Guidelines, where applicable; and • Requires another City permit, approval, authorization, or review, including a building permit, sign permit, encroachment permit, or other applicable approval. •
The Community Development Department may request information reasonably necessary to determine whether the proposed mural complies with these Policy and Procedures and other applicable City requirements.

If an application is incomplete, the Community Development Department shall notify the applicant of the information or materials required to complete the application. An incomplete application shall not be approved until all required information has been submitted and the application has been determined complete.
9 6.2 Approval Authority
The Community Development Director or designee shall approve, conditionally approve, or deny a complete mural permit application based on compliance with these Policy and Procedures and all other applicable City requirements.

Approval of a mural permit shall not be based on the City’s agreement or disagreement with the mural’s artistic message, subject matter, viewpoint, style, or perceived artistic merit.

The Community Development Director or designee shall apply the applicable standards objectively and consistently. Advisory provisions in these Policy and Procedures that use terms such as “should,” “encouraged,” or “may” are not independently enforceable and shall not serve as the sole basis for denial of a mural permit.

6.3 Review and Approval
A mural permit may be approved or conditionally approved only when the Community Development Director or designee finds that the proposed mural:

1. Meets the definition of a mural established by these Policy and Procedures;

2. Does not include commercial content, advertising, or a sign component, except for incidental attribution expressly allowed under Section 3.2;

3. Complies with applicable City requirements relating to location, placement, public safety, building features, visibility, and access;

4. Does not obstruct required windows, doors, exits, entrances, ventilation openings, building identification, safety signage, or other required building features or markings;

5. Does not create a pedestrian, vehicular, public-safety, or other hazard;

6. Uses materials and installation methods suitable for the proposed location and consistent with applicable Building and Safety requirements;

7. Includes adequate property owner authorization, maintenance responsibility, graffitiresponse information, and intended mural lifespan;

8. Complies with applicable Downtown Design Guidelines, where the project site is located within an area subject to those Guidelines;

9. Includes all other permits, approvals, or authorizations required by the City or another agency; and

10. Complies with all other applicable provisions of the Coalinga Municipal Code, these Policy and Administrative Procedures, and applicable law.

6.4 Conditions of Approval
The Community Development Director or designee may impose reasonable conditions of approval necessary to ensure compliance with these Policy and Procedures, the Coalinga Municipal Code, and other applicable requirements.

Conditions of approval may address, as applicable:
• Installation timing and methods;
• Surface preparation;
• Paints, coatings, materials, and protective treatments; 10 • Building, electrical, structural, or safety requirements; • Encroachment, right-of-way, or access requirements;
• Maintenance and graffiti removal;
• Required permits or approvals;
• Inspections;
• Completion deadlines;
• Restoration of affected building surfaces, landscaping, or public improvements; • Temporary-mural duration and removal requirements; and • Other requirements reasonably necessary to ensure compliance with applicable City standards.

A condition of approval shall not regulate the mural’s message, viewpoint, artistic style, or perceived artistic merit unless the condition is required by applicable law.

6.5 Written Decision
The Community Development Department shall provide the applicant with written notice of the decision to approve, conditionally approve, or deny a mural permit application.

A written decision approving or conditionally approving a mural permit shall identify any applicable conditions of approval, required permits, inspections, deadlines, or other requirements that must be satisfied before or during mural installation.

A written decision denying a mural permit application shall identify the applicable objective standard, City requirement, or legal requirement upon which the denial is based. The written decision shall also include information regarding the applicable appeal procedure and appeal deadline.

Approval of a mural permit does not authorize the applicant, property owner, artist, mural sponsor, or any other person to begin installation until all required permits, approvals, and authorizations have been obtained.

6.6. Expiration of Approval
Unless otherwise specified in the approval or required by another applicable City permit, a mural permit shall expire if installation of the approved mural has not commenced within one year of the approval date.

The Community Development Director or designee may approve a written request for an extension before expiration of the mural permit when the applicant demonstrates good cause for the extension and the approved mural remains consistent with these Policy and Administrative Procedures and other applicable City requirements.

If the approved mural design, dimensions, location, materials, installation method, property ownership, or other material aspect of the project changes before installation, the applicant shall notify the Community Development Department. The Community Development Director or 11 designee shall determine whether the change requires an amendment to the mural permit or a new mural permit application.

6.7 Effect of Approval
A mural permit authorizes only the mural project described in the approved application and any approved conditions of approval.

Approval of a mural permit does not:
• Approve a sign, advertisement, commercial message, or other component regulated under the Coalinga Municipal Code sign regulations;
• Authorize work in the public right-of-way without an encroachment permit or other required City authorization;
• Authorize structural, electrical, illuminated, projecting, moving, or other features requiring separate Building and Safety review or permits; • Relieve the property owner, applicant, artist, mural sponsor, or contractor from compliance with applicable federal, state, or local laws; or • Establish a City obligation to maintain, preserve, restore, alter, or remove a mural.

The property owner shall remain responsible for maintaining the approved mural and the affected building surface in compliance with these Policy and Administrative Procedures, the Coalinga Municipal Code, applicable conditions of approval, and other applicable law.

7. Appeals

7.1 Right to Appeal
A decision to approve, conditionally approve, or deny a mural permit application may be appealed by the applicant or any other person authorized to appeal under the Coalinga Municipal Code.

An appeal shall be filed within the applicable timeframe and in the manner required by the Coalinga Municipal Code and any City-adopted appeal procedures.

7.2 Appeal Authority
An appeal of a mural permit decision shall be heard by the appeal authority designated under the Coalinga Municipal Code for an administrative decision of the Community Development Director or designee.

The appeal authority shall review the decision for consistency with the applicable provisions of the Coalinga Municipal Code, these Policy and Administrative Procedures, applicable conditions of approval, and other applicable law.
12 7.3 Scope of Review
The appeal authority shall consider the mural permit application, the written decision being appealed, the applicable objective standards, the administrative record, and any timely submitted appeal materials.

The appeal authority shall not affirm, reverse, or modify a mural permit decision based on agreement or disagreement with the mural’s message, subject matter, viewpoint, style, or perceived artistic merit, except to the extent that regulation of particular content is authorized by applicable law.

7.4 Appeal Decision
Following review of the appeal, the appeal authority may affirm, reverse, or modify the decision, or remand the matter to the Community Development Director or designee for further consideration consistent with the appeal decision.

The appeal authority’s decision shall be documented in writing and shall identify the applicable standards or requirements supporting the decision.

The decision of the appeal authority shall be final, subject to any further appeal or review expressly authorized by the Coalinga Municipal Code or other applicable law.

8. Maintenance, Graffiti, and Vandalism

8.1 Maintenance Responsibility
The property owner shall be primarily responsible for ensuring that an approved mural is maintained in good condition.

The property owner may assign or share maintenance responsibilities with the artist, applicant, or mural sponsor through a private agreement; however, such an agreement shall not eliminate the property owner's responsibilities to the City.

The City shall not assume long-term maintenance, restoration, or preservation responsibility for murals located on private property unless expressly agreed to by the City.

8.2 Maintenance Standards
Approved murals shall be maintained so that they do not exhibit substantial deterioration, as defined in Section 2, or constitute a public nuisance or unsafe condition under applicable law.

Maintenance shall include addressing substantial:
• Fading;
• Peeling or flaking;
• Cracking;
• Weather-related deterioration;
• Physical damage;
13 • Graffiti or vandalism; and
• Other conditions materially affecting the mural's appearance or integrity.

8.3 Graffiti and Vandalism
The responsible property owner or other designated party shall address graffiti and vandalism within the timeframe established by the City following notice.

Graffiti removal methods should be selected to minimize unnecessary damage to the underlying artwork.

Where damage cannot reasonably be repaired, the City may require restoration, repainting, or removal consistent with these Policy and Procedures and applicable law.

8.4 City Graffiti-Removal Assistance
Where graffiti-removal assistance or equipment is available through the City, a property owner may coordinate with the City regarding available assistance.

City assistance may include the use of available graffiti-removal equipment or cleaning methods where determined appropriate by the City.

Before City personnel perform work that may affect mural artwork, the City may require property owner authorization and acknowledgment of potential impacts to the mural.

Provision of City graffiti-removal assistance shall not transfer long-term maintenance responsibility from the property owner to the City.

9. Artistic Rights, Lifespan, and Removal

9.1 Artistic Rights
Murals may be subject to protections under applicable state and federal law, including the California Art Preservation Act (CAPA) and the federal Visual Artists Rights Act (VARA).

Applicants, artists, and property owners are responsible for understanding applicable rights relating to attribution, alteration, destruction, and removal of artwork.

9.2 Artist / Property Owner Acknowledgment
Prior to installation, the City may require the artist and property owner to execute a written acknowledgment or mural agreement, as applicable, addressing artist rights and the circumstances under which the mural may be maintained, repaired, altered, repainted, replaced, or removed. Such documentation should establish expectations before mural installation and reduce uncertainty regarding future maintenance or removal.

9.3 Mural Lifespan
The anticipated lifespan of the mural shall be identified during the application process. 14 Approval of a mural does not necessarily establish that the mural will remain permanently.

Temporary murals shall be removed by the end of their approved term unless an extension or subsequent approval is obtained in accordance with City requirements.

9.4 Alteration / Repainting
A Substantial Alteration of an approved mural requires approval of an amendment to the mural permit or a new mural permit before the alteration occurs, unless the Community Development Director or designee determines in writing that the proposed work constitutes routine maintenance, in-kind repair, or restoration under the definition of Substantial Alteration.

Routine maintenance and repair that substantially retains the approved design shall not require a new mural application unless otherwise determined by the City.

9.5 Removal Authority
A mural may be subject to removal in circumstances including:
• Substantial deterioration or failure to maintain the mural; • Continued graffiti or vandalism that is not corrected; • Installation or alteration inconsistent with City approval; • Building demolition, alteration, or redevelopment;
• Property owner-requested removal;
• Expiration of a temporary mural approval; or
• City enforcement action following failure to correct a violation.

Mural alteration or removal shall be undertaken consistent with applicable artist-rights laws and any executed mural agreement or acknowledgment.

The City may require removal of an obsolete mural, as defined in Section 2, subject to applicable law and any applicable mural agreement, approval condition, or artist/property owner acknowledgment.

Following removal, the City may require the affected wall or building surface to be restored to a clean and maintained condition.

10. Code Enforcement and Abatement

10.1 Unapproved Murals
A mural installed without required City approval shall be considered an unapproved mural.

The City may provide the property owner an opportunity to submit a mural application for retroactive review where appropriate.
15 A wall painting or display determined to constitute commercial signage shall be subject to applicable sign regulations and enforcement procedures.

10.2 Violations
A mural may be considered in violation of these Policy and Procedures when:
• It is installed without required approval;
• Installation substantially differs from the approved mural application; • Required conditions of approval are not satisfied;
• The mural is substantially altered without required approval; • The mural is not adequately maintained; or
• Other applicable City requirements are violated.

10.3 Notice and Opportunity to Correct
Enforcement, notice, hearing, appeal, and abatement procedures shall be conducted in accordance with the Coalinga Municipal Code, including the timeframes applicable to the particular violation. For graffiti, the property owner shall comply with the notice and abatement requirements established by the Municipal Code.

Corrective action may include, as applicable:
• Cleaning;
• Maintenance;
• Graffiti removal;
• Repair or restoration;
• Repainting;
• Obtaining required approval;
• Modification; or
• Removal.

Failure to correct a violation within the applicable timeframe may result in further enforcement or abatement pursuant to the Coalinga Municipal Code.

10.4 Abatement
If a violation is not corrected within the applicable timeframe, the City may pursue enforcement or abatement in accordance with the Coalinga Municipal Code and applicable law.

The City may require removal or other corrective action and may recover applicable abatement costs from the responsible property owner or other responsible party, to the extent authorized by law.

11. Mural Agreement
The City may require a mural agreement when necessary to address City ownership or involvement, installation within the public right-of-way, encroachment, public funding, long-term maintenance, insurance, artist-rights issues, or other project-specific responsibilities. A mural agreement is not required for a standard private-property mural unless determined necessary by the Community Development Director or designee based on the factors listed in this section. 16 The mural agreement may address, as applicable:
• Approved mural location, dimensions, design, and materials; • Property owner authorization;
• Mural artist and applicant information;
• Installation and anticipated completion timeframe;
• Ownership of the mural and mural image;
• Long-term maintenance responsibilities;
• Graffiti and vandalism response;
• Participation in available City graffiti-removal assistance, if applicable; • Intended mural lifespan;
• Repair, alteration, repainting, replacement, and removal; • Applicable CAPA and VARA rights and acknowledgments;
• Liability and insurance requirements;
• Encroachment permits and other required City permits; • Protection or replacement of affected landscaping, where applicable; • Enforcement and corrective-action procedures; and
• Responsibility for applicable maintenance, removal, or abatement costs.

The agreement shall be signed by the parties determined necessary by the City before mural installation.

12. Inspection
The City may inspect a mural during installation and following completion to determine consistency with the approved application, these Procedures, applicable conditions of approval, and other applicable City requirements.

If an installation materially differs from the approved mural or does not comply with applicable requirements, the City shall notify the responsible party and may require corrective action pursuant to Section 10.

Supporting Forms and Administrative Procedures
The Community Development Department may prepare and maintain administrative forms and templates necessary to implement these Procedures, including:

A. Mural Permit Application
B. Property Owner Authorization and Maintenance Acknowledgment C. Mural Agreement, when required under Section 11
D. Inspection Checklist or other administrative materials