Agenda — Coalinga City Council, October 15, 2026

CITY COUNCIL/SUCCESSOR

AGENCY/PUBLIC FINANCE AUTHORITY

MEETINGAGENDA
October 15, 2026
6:00 PM
The Mission of the City of Coalinga is to provide for the preservation of the community character by delivering quality, responsive City services, in an efficient and cost-effective manner, and to develop, encourage, and promote a diversified economic base in order to ensure the future financial stability of the City for its citizens.

Notice is hereby given that the City Council will hold a Meeting, on October 15, 2026 in the City Council Chambers located at 155 West Durian, Coalinga, CA. Persons with disabilities who may need assistance should contact the City Clerk at least 24 hours prior to this meeting at 935-1533 x113. Anyone interested in translation services should contact the City Clerk at least 24 hours prior to the meeting at 935-1533 x113. The Meeting will begin at 6:00 p.m. and the agenda will be as follows:

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1. CALL TO ORDER

1. Pledge of Allegiance

2. Changes to the Agenda

3. Council's Approval of Agenda

2. AWARDS, PRESENTATIONS, APPOINTMENTS AND PROCLAMATIONS

1. Fiscal Year 2027 Strategic Envisioning Projects – First Quarter Progress Update

3. CITIZEN COMMENTS
This section of the agenda allows members of the public to address the City Council on any item within the jurisdiction of the Council. Members of the public, when recognized by the Mayor, should come forward to the lectern, identify themselves and use the microphone. Comments are normally limited to three (3) minutes. In accordance with State Open Meeting Laws, no action will be taken by the City Council this evening and all items will be referred to staff for follow up and a report.

Citizen Comments submitted in writing to the City Clerk by 5:00pm on the day of the City Council meeting shall be distributed to the City Council and included in the record, however they will not be read.

4. PUBLIC HEARINGS (NONE)

5. CONSENT CALENDAR

1. Approve MINUTES - March 19, 2026

2. Adopt Resolution No. 4370 Approve the Travel and Reimbursement Policy for Elected Offcials

3. Adopt Resolutions 4372 & 4373 Authorizing the Clean Water State Revolving Fund Construction Financing Application for the Sanitary Sewer Collection System and Wastewater Treatment Plant Improvements Project

4. Adopt Resolution No.4374 Accepting $27,000 From The Office of Traffic Safety

5. Adopt Resolution No. 4375 and Consideration of Approval of the Transfer of Appropriation No. 27-006 for a One Time Project of Bldg Dept/Code Enforcement Document Scanning

6. Adopt Resolution No. 4376 and Consideration of Approval of the Transfer of Appropriation No. 27-007 for the Polk Street Water Main Replacement

7. Consideration of Bid Award for Affordable Housing and Sustainable Communities (AHSC) Project Transportation Related Amenities Phase 2

8. Consideration of Bid Award for Four Lift Stations Upgrade Project

9. Notice of Completion for the Polk Street Water Main Replacement

10. Reject Claim for Damages Presented by Karrie Nagro/Mercury Insurance

6. ORDINANCE PRESENTATION, DISCUSSION AND POTENTIAL ACTION ITEMS (NONE)

7. ANNOUNCEMENTS

1. City Manager's Announcements

2. Councilmembers' Announcements/Reports

3. City Treasurer's Announcements

4. Mayor's Announcements

8. FUTURE AGENDA ITEMS

9. CLOSED SESSION

1. CONFERENCE WITH LEGAL COUNSEL – EXISTING LITIGATION.

Government Code Section 54956.9(d)(1): 1 Case. S.E., v. City of Coalinga, Officer Jacob Ripoyla (Case # 25CECG02095)

10. CLOSED SESSION REPORT
Closed Session: A "Closed" or "Executive" Session of the City Council, Successor Agency, or Public Finance Authority may be held as required for items as follows: personnel matters; labor negotiations; security matters; providing instructions to real property negotiators; legal counsel regarding pending litigation; and protection of records exempt from public disclosure.

Closed session will be held in the Administration Building at 155 W. Durian Avenue and any announcements or discussion will be held at the same location following Closed Session.

11. ADJOURNMENT

STAFF REPORT - CITY COUNCIL/SUCCESSOR AGENCY/PUBLIC FINANCE

AUTHORITY
Subject: FiscalYear 2027 Strategic Envisioning Projects – First Quarter Progress Update Meeting Date: thursday, October 15, 2026
From: Seam Brewer, City Manager
Prepared by: Sean Brewer, City Manager
I. RECOMMENDATION:

Staff recommends that the City Council receive and file the FiscalYear 2027 Strategic Envisioning Projects Progress Update for the reporting period of July 1, 2026, through October 8, 2026.

II. BACKGROUND:

The City Council's Strategic Envisioning Projects establish priorities and initiatives intended to guide City operations, capital improvements, community development, and organizational objectives throughout Fiscal Year 2027.

As part of the City's ongoing commitment to transparency, accountability, and communication, staff will provide periodic updates to the City Council regarding progress on these initiatives.

III. DISCUSSION:

At the October 15, 2026, City Council meeting, staff will present a progress update on the FiscalYear 2027 Strategic Envisioning Projects, highlighting activities and accomplishments occurring between July 1, 2026, and October 8, 2026.

The presentation will include a visual representation of the City's strategic initiatives, identifying project status, key milestones, accomplishments, and ongoing efforts. Staff willalso highlight notable developments and anticipated next steps as projects continue to advance throughout the fiscal year.

This update is intended to provide the City Counciland community with a comprehensive overview of progress toward the City's established priorities and an opportunity to discuss project implementation.

IV. ALTERNATIVES:

None.

V. FISCAL IMPACT:

There is no direct fiscal impact associated with receiving this informational update. Individual projects remain subject to their respective approved budgets and funding sources.

ATTACHMENTS:

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STAFF REPORT - CITY COUNCIL/SUCCESSOR AGENCY/PUBLIC FINANCE

AUTHORITY
Subject: Approve MINUTES - March 19, 2026
Meeting Date: Thursday, October 15, 2026
From: Sean Brewer, City Manager
Prepared by: Shannon Jensen, City Clerk
I. RECOMMENDATION:

II. BACKGROUND:

III. DISCUSSION:

IV. ALTERNATIVES:

V. FISCAL IMPACT:

ATTACHMENTS:

File Name Description
MINUTES_For_Review___Approval_031926.pdf Minutes - March 19, 2026 REGULAR & SPECIAL Minutes – March 19, 2026

MINUTES

CITY COUNCIL/SUCCESSOR

AGENCY/PUBLIC FINANCE AUTHORITY

MEETING AGENDA
March 19, 2026

1. CALL TO ORDER 6:00 PM
Council Members Present: Vosburg, Schindler, Lowder, Arroyo Others Present: City Manager Sean Brewer, Assistant City Attorney Nick Matoian, Assistant City Manager Jesse Barron, Chief of Police Jose Garza, Financial Services Director Mai Vang, City Treasurer Dawn Kahikina, Fire Chief Greg DuPuis, and Administrative Analyst Mercedes Garcia
Council Members Absent: Ramirez
Others Absent: City Clerk Shannon Jensen
Changes to the Agenda: City Manager Sean Brewer announced the following Changes to the Agenda:

1. Special Meeting shall run concurrently with the Regular Meeting;

2. Item Nos. 5.1 from the Special Agenda shall be added to the Regular Agenda as Item 5.13;

3. 6.1 and 6.2 from the Special Agenda shall be added to the Regular Meeting Agenda as Item Nos. 6.4 and 6.5 respectively; and

4. Item No. 2.4 shall be heard prior to 2.3.

Motion by Schindler, Second by Lowder to Approve the Agenda for the meeting of March 19, 2026. Motion Approved by 4/0 Roll-Call Majority Vote. (Ramirez – Absent)

2. AWARDS, PRESENTATIONS, APPOINTMENTS AND PROCLAMATIONS

1. Economic Development Update – Brooke Hill, Retail Strategies REGULAR & SPECIAL Minutes – March 19, 2026
Brooke Hill of Retail Strategies provided an update on their economic development efforts.

2. Mid Valley Disposal Annual Update – Thomas Hamon and Alfredo Alvarez, Mid Valley Disposal Thomas Hamon and Alfredo Alvarez presented Mid Valley Disposals annual update.

3. Presentation – Transportation Improvement Act – Better Roads, Safe Streets Initiative Former Fresno County Supervisor, Steve Brandau, and Andy Levine of Fresno, presented the Transportation Improvement Act – Better Roads, Safe Streets initiative, is a 30-year countywide half-cent sales tax measure set to replace Measure C starting in the summer of 2027.

4. Presentation – Fix Our Roads Initiative – Ryan Vivan VRPA Technologies Tony Born, westside county resident and former Fresno Council of Governments Executive Director, presented the Fix Our Roads initiative, a citizen-led 20-year transportation sales tax proposal in Fresno County designed to replace the existing Measure C, which expires in June 2027.

3. CITIZEN COMMENTS
The following individual(s) spoke under Citizen Comments:

Chuck Yeadon announced that the Coalinga Lions Club will be hosting a Spaghetti and Meatball Dinner on Thursday, April 23, 2026. Tickets are $15 and proceeds will be used to help the culinary program.

The following individual(s) submitted written comment(s):

None

4. PUBLIC HEARINGS

1. Public Hearing and Adoption of Resolution No. 4310 Approving the Submittal of a Community Development Block Grant (CDBG) Application for the Garfield Water Main Replacement Project Assistant City Manager Jesse Barron and City Manager Sean Brewer provided an overview of the item.

Mayor Vosburg opened the Public Hearing for comments.

Tom Dominguez spoke in favor of the project.

Seeing no other comments, Mayor Vosburg closed the Public Hearing.

Motion by Arroyo, Second by Lowder to Approve Adopt Resolution No. 4310 Approving the Submittal of a CDBG Application for the Garfield Water Main Replacement Project. Approved by 4/0 Roll-Call Majority Vote. (Ramirez – Absent)

5. CONSENT CALENDAR

1. Check Register: 1/01/2026-1/31/2026
REGULAR & SPECIAL Minutes – March 19, 2026

2. Adopt Resolution No. 4312 and Consideration of Approval of the Transfer of Appropriations No. 26- 014 Wings Over the Westside
Mayor Vosburg Pulled Item No. 5.2 for Discussion
Administrative Analyst Mercedes Garcia provided a brief overview of the item.

3. Approve Award for the Flooring Project for City Hall Mayor Vosburg Pulled Item No. 5.3 for Discussion
Administrative Analyst Mercedes Garcia provided a brief overview of the item.

4. Authorize City Manager to Execute Task Orders with the City Engineer for Design Engineering for Water Meter Replacement Project – Phase 2, Funded by the Bureau of Reclamation’s Advance Metering Infrastructure (AMI) Project

5. Adopt Resolution No. 4313, Adopting the Coalinga Annex of the Fresno County Muli-Hazard Mitigation Plan

6. Authorize City Manager to Approve Payment of Additional Invoice from MKN & Associates for the Derrick Reservoir Rehabilitation Project

7. Strategic Plan Implementation – Envision Coalinga Project List Monthly Update (February 2026) Mayor Pro-Tem Schindler Pulled Item No. 5.7 for Discussion City Manager Sean Brewer provided a brief overview of the item.

8. Approve Budget Adjustment for Fire Department LED Sign Mayor Vosburg Pulled Item No. 5.8 for Discussion
Fire Chief Greg DuPuis provided a brief overview of the item.

9. Approve Fiscal Year 2025/2026 Mid-Year Budget Review and Adopt Resolution No. 4311 Approving Recommendations for Revising Fiscal Year 2025/2026 Operating Capital Budgets Mayor Vosburg Pulled Item No. 5.9 for Discussion
City Manager Sean Brewer provided a brief overview of the item.

10. Receive and File the Housing Successor Agency Annual Report for Fiscal Year 2024-2025

11. Authorize City Manager to Approve and Sign the Agreement with RSG Solutions for Coalinga Successor Agency FY2026-27 through FY2030-31
Item No. 5.11, originally appearing as Item No. 6.5, was Moved to the Consent Calendar as Item No. 5.11 during Changes to the Agenda.

REGULAR & SPECIAL Minutes – March 19, 2026

12. Authorize the City Manager to Execute an Agreement with RJP Latchkey LLC for the Donation of a Pumper Jack Monument
Mayor Vosburg Pulled Item No. 5.12 for Discussion
City Manager Sean Brewer provided a brief overview of the item.

13. Information Only – Code Enforcement Report December 2025, January 2026, and February 2026 Item No. 5.13, originally appearing on the Special Agenda as Item No. 5.1, was Added to the Consent Calendar as Item No. 5.13 during Changes to the Agenda.

Motion by Schindler, Second by Lowder to Approve Consent Calendar Item Nos. 5.1 through 5.13. Approved by 4/0 Roll-Call Majority Vote. (Ramirez – Absent)

6. ORDINANCE PRESENTATION, DISCUSSION AND POTENTIAL ACTION ITEMS

1. Direction and Potential Action regarding Employee Permit and Background Check Requirements in the City’s Cannabis Regulations
Sean Brewer, City Manager
City Manager Sean Brewer provided a brief overview of the item.

Motion by Lowder, Second by Schindler to Proceed with Option C and Eliminate all Local Background Check Requirements and the Employee Permit System and Rely Entirely on State Licensing Requirements Administered through the California Department of Cannabis Control. Approved by 4/0 Roll-Call Majority Vote. (Ramirez – Absent)

2. Outdoor Food Court Concept Plan – Request for Direction to Proceed with Final Design and Cost Estimating
Sean Brewer, City Manager
City Manager Sean Brewer provided an overview of the item.

Consensus of the Council was for staff to proceed with the Design and Engineer Consultants.

3. Washington DC Advocacy Trip Update
Sean Brewer, City Manager
City Manager Sean Brewer provided a brief update on Council and staff’s recent Washington DC Advocacy trip.

4. Approve Award for the Flooring Project of City Hall Include Council Chambers and Furniture Moving
Mercedes Garcia, Administrative Analyst
Item No. 6.1 from the Special Meeting Agenda was Added to the Regular Meeting Agenda as Item No. 6.4 during Changes to the Agenda.

REGULAR & SPECIAL Minutes – March 19, 2026
Administrative Analyst Mercedes Garcia provided a brief overview of the item.

Motion by Lowder, Second by Schindler to Award the Contract in the Amount of $53,197.51 to Coore Business Interiors for the Flooring Replacement Project for City Hall and the Council Chambers and to Include Option for Furniture Moving. Approved by 4/0 Roll-Call Majority Vote. (Ramirez – Absent)

5. Council Consideration and Potential Action: Consideration of City Endorsement of Proposed Measure C Renewal Plan
Sean Brewer, City Manager
Item No. 6.2 from the Special Meeting Agenda was Added to the Regular Meeting Agenda as Item No. 6.5 during Changes to the Agenda.

Council discussed the proposed transportation measure renewal plan and the competing transportation measure. Council provided direction to bring back a resolution for consideration supporting the Better Roads and Streets plan.

Motion by Vosburg, Second by Arroyo Approving Council’s Support of the Better Roads, Safe Streets initiative.

Approved by 4/0 Roll-Call Majority Vote. (Ramirez – Absent)

7. ANNOUNCEMENTS
City Manager’s Announcements:

City Manager Sean Brewer announced the following:
• Met with the Chamber of Commerce to discuss the Fourth of July event. • Provided an update on the upcoming budget schedule, including a budget workshop and a special meeting on June 17, 2026.
• Announced the Sound the Alarm event scheduled for March 21, 2026, in partnership with the American Red Cross, Fire Department, and Coalinga Gold Star Wellness Center. Approximately 50– 60 homes are scheduled to receive smoke detector installations.

Council Member’s Announcements:

Councilman Lowder announced that Fresno SCCA will be holding an event at the Fresno Fair Grounds this weekend, March 21st through March 22nd, and encouraged the community to attend.

Mayor’s Announcements:

Mayor Vosburg announced that Council and staff will be attending the International Council of Shopping Centers (ICSC) event in Monterey next week, March 23rd – 25th.

City Treasurer Dawn Kahikina indicated she had no announcements to report.

8. FUTURE AGENDA ITEMS
Councilman Arroyo requested a Future Agenda Item for information on adding shade structures to City parks.

REGULAR & SPECIAL Minutes – March 19, 2026
Councilman Lowder requested a Future Agenda Item on the status of FAA’s approval of Fresno SCCA’s use of the airport for their rallycross events.

Mayor Pro-Tem Schindler requested a Future Agenda Item regarding City Hall services being available 5 days a week.

Mayor Pro-Tem Schindler requested a Future Agenda Item to discuss the billing cycle inconsistencies on the City utility bills.

9. CLOSED SESSION

1. REAL PROPERTY NEGOTIATIONS – Government Code Section 54956.8. CONFERNCE WITH REAL PROPERTY NEGOTIATORS. PROPERTY: 150 W. Elm Ave and 270 S. 6th Street located in Coalinga, CA. CITY NEGOTIATORS: City Manager, Sean Brewer; and City Attorney Mario Zamora. NEGOTIATING PARTIES: Momentum Tactical, LLC. UNDER NEGOTIATION: Price, Terms and Condition of Property

2. CONFERENCE WITH LEGAL COUNSEL – Government Code Section 54957.6. CITY NEGOTIATORS: City Manager, Sean Brewer and City Attorney Mario Zamora. EMPLOYEE (ORGANIZATIONS): General Employees and Coalinga Police Officers Association

3. CONFERENCE WITH LEGAL COUNSEL – Anticipated Litigation. Significant Exposure to Litigation Pursuant to Section 54956.9(b): 1 Case

4. REAL PROPERTY NEGOTIATIONS – Government Code Section 54956.8. CONFERNCE WITH REAL PROPERTY NEGOTIATORS. PROPERTY: APN: 070-070-42ST (Coalinga Airport) located in the City of Coalinga. CITY NEGOTIATORS: City Manager Sean Brewer and City Attorney Mairo Zamora. NEGOTIATING PARTIES: Momentum Tactical, LLC. UNDER NEGOTIATION: Price and Terms of Payment

10. CLOSED SESSION REPORT
No reportable action was taken during Closed Session.

11. ADJOURNMENT 9:40 PM
APPROVED:
___________________________________
Nathan Vosburg, Mayor
ATTEST:
___________________________________
Shannon Jensen, City Clerk
___________________________________
Date

STAFF REPORT - CITY COUNCIL/SUCCESSOR AGENCY/PUBLIC FINANCE

AUTHORITY
Subject: Adopt Resolution No. 4370 Approve the Traveland Reimbursement Policy for Elected Offcials
Meeting Date: Thursday, October 15, 2026
From: Sean Brewer, City Manager
Prepared by: Mai Vang, Financial Services Director
I. RECOMMENDATION:

Staff recommends that the City Counciladopt Resolution No. 4370 approving the Traveland Reimbursement Policy for Elected Officials and authorize the City Manager or designee to administer the policy and establish procedures necessary for its implementation consistent with the adopted policy and applicable law.

II. BACKGROUND:

California Government Code sections 53232.2 through 53232.4 establish expense reimbursement requirements applicable to members of a localagency legislative body. The proposed Traveland Reimbursement Policy for Elected Officials provides a written framework governing traveland reimbursement for City elected officials, including members of the City Counciland the elected City Treasurer, while conducting official City business.

The policy is intended to establish clear and consistent standards for the prudent use of public funds, allowable and non-reimbursable expenses, reimbursement limits, supporting documentation, administrative review, and required reporting. The policy also incorporates the forms necessary to administer traveland reimbursement requests.

III. DISCUSSION:

The proposed policy establishes uniform standards for traveland expenses incurred by elected officials while conducting official City business. Travel must serve a public purpose and be consistent with the City’s adopted budget and Council priorities. Non-budgeted traveland expenses outside the policy or applicable reimbursement limits require prior City Councilapproval, except where otherwise provided by law.

The policy addresses registration, transportation, lodging, meals and incidentalexpenses, City-hosted business meals, and other travel-related costs. Personal vehicle mileage will be reimbursed at the prevailing Internal Revenue Service business mileage rate, and mealand incidental reimbursements are limited by applicable U.S. General Services Administration rates. Itemized receipts and supporting documentation are required, and personalexpenses, alcohol, travel upgrades, guest expenses, and other costs unrelated to official City business are not reimbursable.

Reimbursement requests must generally be submitted within ten (10) working days after completion of travel or incurring the reimbursable expense and are subject to administrative review for compliance with the policy.

The policy also includes the acknowledgment, travel/reimbursement, and mileage forms necessary for implementation. In addition, an elected officialattending a meeting or event at City expense must provide a brief report at the next regular City Council meeting, and reimbursement records are public records subject to disclosure under applicable law.

Adoption of Resolution No. 4370 will formally establish the policy for elected officials and authorize the City Manager or designee to administer the policy and related procedures, provided such procedures do not increase reimbursement rates, expand reimbursable activities, or waive requirements established by the City Council or applicable law.

IV. ALTERNATIVES:

V. FISCAL IMPACT:

Adoption of the policy does not authorize additional travelexpenditures or create a new appropriation.

Reimbursable travelexpenses remain subject to the City’s adopted budget, the limits established by the policy, and any required prior City Councilapproval.

ATTACHMENTS:

File Name Description
20261015_-_Resolution_No._4370_-
_Elected_Officials_Travel_and_Reimbursement_Policy.pdf
Resolution No. 4370
20261015_-_Travel_and_Reimbursement_Policy_-_Elected_Officials.pdf Travel and Reimbursement Policy for Elected
Officials
Resolution No. 4370
RESOLUTION NO. 4370

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF COALINGA

ADOPTING A TRAVEL AND REIMBURSEMENT POLICY FOR ELECTED OFFICIALS WHEREAS, the City Council desires to establish clear, uniform, and fiscally prudent standards governing travel and reimbursement expenses incurred by City elected officials while conducting official City business; and
WHEREAS, California Government Code sections 53232.2 through 53232.4 require a local agency that reimburses members of a legislative body for expenses to adopt a written policy specifying the types of occurrences that qualify for reimbursement and the applicable reimbursement rates; and
WHEREAS, the proposed Travel and Reimbursement Policy for Elected Officials establishes requirements for authorized travel and public purpose, travel arrangements and registration, transportation, lodging, meals and incidental expenses, City-hosted business meals, non-reimbursable expenses, expense reporting, and administrative review; and WHEREAS, the policy establishes the applicable U.S. General Services Administration Meals and Incidental Expenses rates as maximum meal and incidental reimbursement rates and the prevailing Internal Revenue Service business mileage rate for use of a personal vehicle on official City business; and
WHEREAS, the policy requires itemized receipts and other supporting documentation, requires elected officials to report briefly at the next regular City Council meeting following attendance at a meeting or event at City expense, and recognizes that reimbursement records are public records subject to disclosure under applicable law; and WHEREAS, the City Council finds that adoption of the policy promotes transparency, accountability, consistent administration, and prudent use of public funds.

NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF COALINGA AS FOLLOWS:

1. Adoption of Policy. The City Council hereby adopts the “Travel and Reimbursement Policy for Elected Officials,” attached hereto as Exhibit “A” and incorporated herein by this reference.

2. Applicability. The policy shall apply to City elected officials, including members of the City Council and the elected City Treasurer, when incurring or seeking reimbursement for travel, meals, lodging, transportation, registration, and related expenses in connection with official City business.

3. Administration. The City Manager or designee is authorized to administer the policy and establish forms and administrative procedures necessary to implement its provisions, provided such procedures do not increase reimbursement rates, expand reimbursable activities, or waive requirements established by the City Council or applicable law.

4. Expenses Outside Policy Limits. Any expense that does not fall within the adopted policy or applicable reimbursement limits shall require approval by the City Council at a public meeting before the expense is incurred, except where state law provides otherwise.

5. Superseding Provisions. To the extent any prior City policy, resolution, practice, or administrative procedure governing reimbursement of elected official expenses conflicts with this Resolution or Exhibit “A,” this Resolution and Exhibit “A” shall control.

6. Severability. If any section, subsection, sentence, clause, or phrase of this Resolution or the policy adopted hereby is for any reason held invalid or unconstitutional by a court Resolution No. 4370
of competent jurisdiction, such decision shall not affect the validity of the remaining portions.

7. Effective Date. This Resolution and the Travel and Reimbursement Policy for Elected Officials shall become effective upon adoption by the City Council and shall remain in effect until amended or repealed by the City Council.

PASSED AND ADOPTED by the City Council of the City of Coalinga at a regular meeting held on the 15th day of September 2026, by the following vote:

AYES:

NOES:

ABSTAIN:

ABSENT:

APPROVED:
__________________________________
Nathan Vosburg, Mayor
ATTEST:
__________________________________
Shannon Jensen, City Clerk

Page 1 ends

CITY OF COALINGA POLICY
POLICY: TRAVEL AND REIMBURSEMENT POLICY FOR ELECTED OFFICIALS RESOLUTION NO.: 4370 EFFECTIVE DATE: October 15, 2026

PURPOSE
The purpose of this policy is to establish responsibilities and guidelines for reimbursement of travel, meals, lodging, and related expenses incurred by City elected officials, including members of the City Council and the elected City Treasurer, while conducting official City business. This policy is intended to ensure prudent use of public funds and compliance with California Government Code sections 53232.2 through 53232.4 (AB 1234), the California Public Records Act, and other applicable laws.

POLICY
Elected Officials may be reimbursed only for actual and necessary expenses incurred in the performance of official City duties and for activities that serve a public purpose. Reimbursement is limited to expenses authorized by this policy, supported by required documentation, and within the rates established herein. Fiscal prudence shall prevail in the expenditure of public funds.

Section 1: Definitions

1. Official City business - authorized attendance or participation in conferences, meetings, trainings, legislative or intergovernmental activities, and other events directly related to the Elected Official’s official duties or the City’s adopted interests and priorities.

2. Local travel - travel within a radius of fifty (50) miles from the City of Coalinga.

3. Out-of-town travel - travel greater than fifty (50) miles from the City of Coalinga.

4. Allowable expense - a reasonable and necessary cost directly related to official City business, including authorized transportation, lodging, meals, registration, parking, tolls, and public transit.

5. GSA rate - the applicable U.S. General Services Administration (GSA) per diem rate for the destination, including the Meals and Incidental Expenses (M&IE) schedule and meal breakdown.

6. IRS mileage rate - the prevailing standard mileage rate established by the Internal Revenue Service for business use of a personal vehicle.

Section 2: Provisions

1. Authorized Travel and Public Purpose
 Elected Officials must sign the acknowledge form.
 Elected Officials may incur reimbursable expenses for conferences, organized educational activities, meetings of regional or intergovernmental organizations, meetings with governmental representatives, legislative advocacy consistent with City-adopted positions, and other activities reasonably related to the performance of official City duties.
 Travel and attendance should be consistent with the City’s adopted budget and Council priorities. Nonbudgeted travel shall require approval by the City Council before expenses are incurred.  Elected Officials seeking reimbursement are expected to attend and participate in the conference, training, meeting, or other official event for which the expense is incurred. Expenses attributable to personal activities or avoidable non-attendance are not reimbursable. Staff will prepare the Travel Reimbursement Request Form, if reimbursement is required.

Page 2 ends

2. Travel Arrangements and Registration
 When practical, City staff shall coordinate registration, lodging, and transportation arrangements to obtain government, conference, or group rates and to minimize the need for personal reimbursement. Staff will prepare the Travel Request Form to itemize the expenses for the travel.  Conference and training registration fees are allowable expenses. When the City pays registration directly, no reimbursement is due to the Elected Official. If an Elected Official pays an authorized registration fee personally, the fee may be reimbursed upon submission of appropriate documentation.  When traveling with the City Manager or City staff, shared authorized expenses may be paid using a Cityissued credit card. A City credit card does not expand the types or amounts of expenses allowed under this policy.
 Elected Officials may make their own authorized travel arrangements and request reimbursement, subject to this policy.

3. Transportation
 Transportation shall be selected based on the most reasonable and cost-effective method considering total cost, travel time, and the needs of official City business.  Air travel shall be coach/economy class or equivalent. Upgrades, premium seating, or other additional personal travel costs are not reimbursable unless required for a documented City business purpose and approved in advance as provided by law.
 Use of a personal vehicle for official City business shall be reimbursed at the prevailing IRS business mileage rate. Mileage shall be calculated using the most direct reasonable route and supported by standard mapping documentation. See the Mileage Reimbursement Request Form.  Government and group rates for transportation shall be used when available. Reasonable parking, tolls, public transportation, taxi, ride-share, and similar ground transportation expenses are reimbursable when necessary for official City business.

4. Lodging
 Government, conference, and group lodging rates shall be used when available.  When lodging is connected with a conference or organized educational activity, lodging shall not exceed the maximum group rate published by the conference or activity sponsor when that rate is available at the time of booking. If the group rate is unavailable, comparable lodging consistent with this policy shall be used.
 The City will pay or reimburse a standard single-occupancy room, applicable taxes, and authorized parking for the night(s) reasonably necessary to attend the official event. Room upgrades and additional costs attributable to guests are the Elected Official’s responsibility.

5. Meal and Incidental Expenses
 The City establishes the applicable GSA Meals and Incidental Expenses (M&IE) rates as the maximum reimbursement rates for Elected Official meals and incidentals. Elected status does not provide a higher meal reimbursement threshold.
 Meal reimbursement shall be based on actual reasonable costs incurred, supported by itemized receipts, and shall not exceed the applicable GSA meal amount for the destination. The daily aggregate reimbursement shall not exceed the applicable GSA M&IE limit.  For overnight travel, the applicable GSA destination rate shall be based on the location where the Elected Official stops for rest or sleep. The first and last calendar day of travel shall be limited to seventy-five percent (75%) of the applicable GSA M&IE rate.
 When a meal is provided as part of conference registration, lodging, or another City-paid event cost, the corresponding GSA meal amount shall not also be reimbursed. A continental breakfast shall not be treated as a provided meal when consistent with the City’s employee travel policy.  Meals for local travel are generally not reimbursable. A meal may be reimbursed when attendance at the meal itself is a necessary component of official City business, such as an official hosted meeting or required conference meal, and the expense otherwise complies with this policy.  Alcoholic beverages are not reimbursable.

Page 3 ends

6. City-Hosted Business Meals
 When it is necessary for an Elected Official to host a business meeting with outside stakeholders for an official City purpose, the City may pay the actual reasonable cost of the meal for attendees, including nonalcoholic beverages, tax, and gratuity not to exceed fifteen percent (15%), when documented by itemized receipts.
 Hosted meals are distinct from an individual Elected Official’s travel meal allowance and should be reasonably priced based on the location, nature of the meeting, and stakeholder group. The business purpose and attendees shall be documented.

7. Non-Reimbursable Expenses
 Personal or entertainment expenses; alcoholic beverages; snacks or other personal convenience items not included within an allowable incidental expense; spa, gym, laundry, dry-cleaning, or similar personal services.
 Expenses of spouses, family members, guests, or other persons who are not traveling on authorized City business.
 Travel upgrades, luxury accommodation, indirect routes, personal extensions of travel, or other additional costs incurred for personal preference.
 Political or charitable contributions, fines, traffic violations, personal vehicle repairs or fuel when mileage reimbursement is claimed, or expenses reimbursed by another agency.  Any expense that is not directly related to official City business or that does not comply with this policy.

8. Expenses Exceeding Policy Limits
 An expense that does not fall within this adopted policy or the applicable reimbursement limits shall be approved by the City Council at a public meeting before the expense is incurred, except where state law provides otherwise.
 If an Elected Official chooses to incur costs above the rates established by this policy without the required prior Council approval, the additional cost shall be the Elected Official’s personal expense.

Section 3: Expense Reports and Reimbursement
Elected Officials shall submit the City’s designated expense reporter reimbursement form within ten (10) working days after completion of travel or incurring the reimbursable expense, unless circumstances reasonably prevent timely submission.

Expense reports shall identify the official City purpose, dates, destination, event or meeting attended, and each expense for which reimbursement is requested.

Itemized receipts shall accompany the expense report for reimbursable expenses. Mileage requests shall include mileage documentation showing the route and distance. When the City directly pays an expense, supporting documentation shall be retained with the City’s travel records.

All reimbursement requests shall be reviewed administratively for compliance with this policy. Administrative review does not authorize an expense that requires prior approval of the City Council under Government Code section 53232.2.

Section 4: Report to the City Council and Public Records At the next regular City Council meeting following a meeting or event attended at City expense, the Elected Official shall provide a brief report regarding the meeting or event, as required by Government Code section 53232.3.

Expense reports, receipts, and other documents relating to reimbursable City expenditures are public records subject to disclosure under the California Public Records Act.

Section 5: Administration
The City Manager or designee shall administer this policy and may establish forms and administrative procedures necessary to implement its provisions, provided that such procedures do not increase reimbursement rates, expand reimbursable activities, or waive requirements established by the City Council or state law. Questions involving legal compliance or interpretation may be referred to the City Attorney.

Page 4 ends

Section 6: Violations
Misuse of public resources or falsification of expense reports may result in loss of reimbursement privileges, restitution to the City, civil penalties, prosecution for misuse of public resources, and any other remedies authorized by law, including Government Code section 53232.4.

Section 7: Effective Date
This policy shall become effective upon adoption by the City Council at a public meeting and shall remain in effect until amended or repealed by the City Council.

LEGAL REFERENCES
 California Government Code §§ 53232.2-53232.4 (expense reimbursement requirements applicable to members of a legislative body)
 California Government Code § 54952.2(c) (organized educational activities)  California Public Records Act, Government Code § 7920.000 et seq.  IRS standard business mileage rate and Publication 463, as applicable  U.S. General Services Administration (GSA) Per Diem Rates FORMS

1. Acknowledge Form

2. Elected Official Travel Report and Reimbursement Form

3. Mileage Reimbursement Request Form
Memo of Acknowledgment
To: City Elected OƯicials
From: Sean Brewer, City Manager
Date: October 15, 2026
Re: Acknowledgment of Receipt and Understanding of Resolution 4370 – Travel and Reimbursement Policy for Elected OƯicials
This memo serves as formal acknowledgment that you have received, read, and understood the City of Coalinga's Travel and Reimbursement Policy for Elected OƯicials.

The purpose of this policy is to ensure compliance with City procedures and applicable regulations regarding travel-related expenses. It outlines allowable expenses, reimbursement procedures, documentation requirements, and Elected OƯicial’s responsibilities while conducting oƯicial City business.

By signing below, you acknowledge that:
 You have received a copy of the Travel and Reimbursement Policy for Elected OƯicials;  You have read and understood the content of the policy;  You agree to comply with the procedures and expectations outlined therein;  You understand that failure to follow the policy may result in delayed or denied reimbursements and may be subject to further review.

Please return a signed copy of this acknowledgment to the City Manager for your personnel file.

Acknowledgment
I acknowledge that I have received, read, and understand the City of Coalinga Travel and Reimbursement Policy for Elected OƯicials.

Name (Print): ___________________________________________________ Signature: ______________________________________________________ Title and District: ________________________________________________ Date: _________________________
Date:
(Obtain from Finance before processing of form)
Attendee Name: District No.

Travel Date Range
Event Address:

Pre-Paid
(Y/N)
Request
Amount
a)
b)
c)
d)
e)
f)
-
Signature Date

CITY MANAGER
Signature Date
Name of Event:

City of Coalinga
Elected Official Travel Report Form
(Submit form to REQUEST for travel. MUST be submitted and receive approval BEFORE travel) Travel Report No:

Itemize Expenses
Hotel
Breakfast
Lunch
Dinner
Mileage
Parking
Registration Fees
Airfare
Miscellaneous
Print Name
*Total Travel Budget
* Total Travel Budget must include all known or estimated cost allowable under the travel policy.

PREPARER:

I certify that on behalf of the named elected official above, the information provided above is true and accurate to the best of my knowledge, and I understand that I am responsible for any false or inaccurate information.

Print Name
I have reviewed this request and confirm that it appears accurate and in compliance with applicable policies. I understand that I share responsibility for ensuring the validity of the information submitted. 0 Date:
(Original Trip Report No.)
Attendee Name: 0 District No.
0 Travel Date Range
Event Address:

Pre-Paid
(Y/N)
Initial
Request Actual Cost
Reimbursement
Amount
0 0 -
0 0 -
0 0 -
0 0 -
0 0 -
0 0 -
0 0 -
0 0 -
a) 0 0 -
b) 0 0 -
c) 0 0 -
d) 0 0 -
e) 0 0 -
f) 0 0 -
Total - - -
*Travel Reimbursement Amount -
* Travel Reimbursement Amount should:

1. Not include any or all advance/prepayment

2. Not include any expenses that was previously paid for by the City

3. Include only new eligible expenses incurred between the travel period

4. Reconcile with proof/documentation of reimbursement request Signature Date
CITY MANAGER:

Signature Date
Itemize Expenses
Print Name
PREPARER:

I have reviewed this request and confirm that it appears accurate and in compliance with applicable policies. I understand that I share responsibility for ensuring the validity of the information submitted. 0 0
Print Name
0 0
0 0
0 City of Coalinga
Elected Official Travel Reimbursement Request Form
0 Dinner
Mileage
Parking
Registration Fees
Airfare
Miscellaneous
Travel Report No:

Name of Event:

Hotel
Breakfast
Lunch
0 (Form to be sumitted after a trip for reimbursement)
Elected Name
District No.

Current IRS Rate
Mileage Reimbursement request is related to a trip report? Date of Travel Purpose of Travel Reimbursement Amount
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
Certification Statement for Mileage Reimbursements
Date
City Manager Signature Date
I hereby certify that the information I have verified that the mileage reimbursements is true, correct, and submitted in accordance with the City of Coalinga’s travel and reimbursement policy for Elected Officials. I affirm that no false or misleading claims have been made, and I understand that any falsification or misrepresentation may constitute perjury.

UPON COMPLETION, SUBMIT TO FINANCE AP WITH MAP(S) FOR REIMBURSEMENT Mileage Reimbursement Request Form
Mileage
Preparer's Signature
Total
I hereby certify that I am preparing on behalf of the elected official named above and the information I have provided for mileage reimbursements is true, correct, and submitted in accordance with the City of Coalinga’s travel and reimbursement policy for Elected Officials. I affirm that no false or misleading claims have been made, and I understand that any falsification or misrepresentation may constitute perjury.

STAFF REPORT - CITY COUNCIL/SUCCESSOR AGENCY/PUBLIC FINANCE

AUTHORITY
Subject: Adopt Resolutions 4372 & 4373 Authorizing the Clean Water State Revolving Fund Construction Financing Application for the Sanitary Sewer Collection System and Wastewater Treatment Plant Improvements Project
Meeting Date: Thursday, October 15, 2026
From: Sean Brewer, City Manager
Prepared by: Jesse Barron, Assistant City Manager
I. RECOMMENDATION:

Staff recommends that the City Council adopt Resolutions 4372 & 4373 authorizing the City to submit a Financial Assistance Application to the State Water Resources Control Board (SWRCB) through the Clean Water State Revolving Fund (CWSRF) for the Sanitary Sewer Collection System and Wastewater Treatment Plant Improvements Project and establishing the City's intent to reimburse eligible project expenditures from CWSRF financing.

II. BACKGROUND:

The City prepared a Project Feasibility Report (PFR) for the Sanitary Sewer Collection System and Wastewater Treatment Plant Improvements Project to evaluate deficiencies within the City's existing sewer collection system and Wastewater Treatment Plant (WWTP) and identify recommended improvements. The PFR was prepared with planning grant funds received from the SWRCB through the CWSRF and is intended to support a CWSRF construction funding application.

The proposed project includes the replacement and rehabilitation of deteriorated sewer mains throughout the City, along with improvements to the City's WWTP. The City is now preparing a CWSRF Financial Assistance Application to fund construction of the proposed improvements.

III. DISCUSSION:

The proposed project includes approximately 19,802 linear feet of sewer main replacement and 30,815 linear feet of trenchless sewer main rehabilitation. The short-term WWTP improvements are intended to maximize use of the City's existing treatment infrastructure and include rehabilitation of the headworks, construction of additional lined storage ponds, a recycled water pump station and piping, and associated electrical and instrumentation improvements.

The total estimated project cost is $16,957,643, which the City intends to request through the CWSRF construction application.

As part of the CWSRF financial assistance application, the City is required to adopt a Reimbursement Resolution and an Authorizing Resolution. The Reimbursement Resolution establishes the City's intent to reimburse eligible project expenditures from CWSRF financing up to $16,957,643. The Authorizing Resolution designates an Authorized Representative to submit the application, execute required financing documents, certify disbursement requests, and otherwise act on behalf of the City in administering the CWSRF financing.

Adoption of the resolutions will allow the City to proceed with the financial assistance application for the proposed project.

IV. ALTERNATIVES:

The City Council may elect not to adopt the proposed resolutions or may direct staff to make revisions.

Failure to adopt the required resolutions may delay the City's CWSRF Financial Assistance Application and the City's ability to obtain funding for the proposed project.

V. FISCAL IMPACT:

The total estimated project cost is $16,957,643. The City is requesting $16,957,643 in financial assistance from the SWRCB through the CWSRF to fund the proposed improvements.

Adoption of the proposed resolutions is required as part of the financial assistance application and does not, by itself, commit the City to the expenditure of funds. Final funding terms will be determined through the SWRCB application and grant approval process.

There will be no impact to the general fund.

ATTACHMENTS:

File Name Description
Resolution_No._4372_Adoption_CWSRF_Reimbursment_Resolution_101526.pdf Resolution No. 4372 Resolution_No._4373_Adoption_CWSRF_Authorizing_Resolution.pdf Resolution No. 4373 RESOLUTION NO. 4372

RESOLUTION OF THE CITY COUNCIL OF THE CITY OF COALINGA

DECLARING ITS OFFICIAL INTENT TO REIMBURSE CERTAIN EXPENDITURES

FROM PROCEEDS OF INDEBTEDNESS
WHEREAS, the City of Coalinga (the “Agency”) desires to finance the costs of constructing and/or reconstructing certain public facilities and improvements relating to its water system, including certain treatment facilities, pipelines and other infrastructure (the “Project”); and
WHEREAS, the Agency intends to finance the construction and/or reconstruction of the Project or portions of the Project with moneys (“Project Funds”) provided by the State of California, acting by and through the State Water Resources Control Board; and WHEREAS, the State Water Board may fund the Project Funds with proceeds from the sale of obligations the interest upon which is excluded from gross income for federal income tax purposes (the “Obligations”); and
WHEREAS, prior to either the issuance of the Obligations or the approval by the State Water Resources Control Board of the Project Funds, the Agency desires to incur certain capital expenditures (the “Expenditures”) with respect to the Project from available moneys of the Agency; and
WHEREAS, the Agency has determined that those moneys to be advanced on and after the date hereof to pay the Expenditures are available only for a temporary period and it is necessary to reimburse the Agency for the Expenditures from the proceeds of the Obligations.

NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Coalinga, as follows:

1. The Agency hereby states its intention and reasonably expects to reimburse Expenditures paid prior to the issuance of the Obligations or the approval by the State Water Resources Control Board of the Project Funds.

2. The Agency reasonably expects that the maximum principal amount of the Project Funds will be $16,957,643.

3. This resolution is being adopted no later than 60 days after the date on which the Agency will expend moneys for the construction portion of the Project costs to be reimbursed with Project Funds.

4. Each Agency expenditure will be of a type properly chargeable to a capital account under general federal income tax principles.

5. To the best of our knowledge, this Agency is not aware of the previous adoption of official intents by the Agency that have been made as a matter of course for the purpose of reimbursing expenditures and for which tax-exempt obligations have not been issued.

6. This resolution is adopted as official intent of the Agency in order to comply with Treasury Regulation §1.150-2 and any other regulations of the Internal Revenue Service relating to the qualification for reimbursement of Project costs.

7. All the recitals in this Resolution are true and correct and this Agency so finds, determines and represents.

The foregoing resolution was introduced and adopted at a regular meeting of the City Council of the City of Coalinga held on the 15th day of October, 2026, by the following vote:

AYES:

NOES:

ABSTAIN:

ABSENT:

APPROVED:
_______________________________
Nathan Vosburg, Mayor
ATTEST:
_________________________________
Shannon Jensen, City Clerk
RESOLUTION NO. 4373

RESOLUTION OF THE CITY COUNCIL OF THE CITY OF COALINGA

AUTHORIZING THE SUBMITTAL OF A FINANCIAL ASSISTANCE APPLICATION

TO THE STATE WATER RESOURCES CONTROL BOARD FOR THE SANITARY

SEWER COLLECTION SYSTEM AND WASTEWATER TREATMENT PLANT

IMPROVEMENTS PROJECT
WHEREAS, the City of Coalinga desires to seek financial assistance from the State Water Resources Control Board for the planning, design, and construction of the Sanitary Sewer Collection System and Wastewater Treatment Plant Improvements Project.

NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Coalinga, as follows:

1. The City Manager (“Authorized Representative”), or designee, is hereby authorized and directed to sign and file, for and on behalf of the City of Coalinga, a Financial Assistance Application for a financing agreement from the State Water Resources Control Board for the planning, design, and construction of the Sanitary Sewer Collection System and Wastewater Treatment Plant Improvements Project.

2. The Authorized Representative, or designee, is designated to provide the assurances, certifications, and commitments required for the financial assistance application, including executing a financial assistance agreement from the State Water Resources Control Board and any amendments or changes thereto.

3. The Authorized Representative, or designee, is designated to represent the City of Coalinga in carrying out the City of Coalinga's responsibilities under the financing agreement, including certifying disbursement requests on behalf of the City of Coalinga and compliance with applicable state and federal laws.

The foregoing resolution was introduced and adopted at a regular meeting of the City Council of the City of Coalinga held on the 15th day of October, 2026, by the following vote:

AYES:

NOES:

ABSTAIN:

ABSENT:

APPROVED:
_______________________________
Nathan Vosburg, Mayor
ATTEST:
_________________________________
Shannon Jensen, City Clerk

STAFF REPORT - CITY COUNCIL/SUCCESSOR AGENCY/PUBLIC FINANCE

AUTHORITY
Subject: Adopt Resolution No.4374 Accepting $27,000 From The Office of Traffic Safety Meeting Date: Thursday, October 15, 2026
From: Sean Brewer, City Manager
Prepared by: Sean Young, Police Commander
I. RECOMMENDATION:

Staff is recommending the adoption of Resolution No. 4374, approving the acceptance of $27,000 in grant funding from the Office of Traffic Safety (OTS) to be used towards their Selective Traffic Enforcement Program (STEP), as part of the California Traffic Safety Program.

II. BACKGROUND:

The Police Department was made aware of a grant funding opportunity through OTS earlier this year, in January. OTS provides grant money to agencies that is to be used to help reduce the number of drunk drivers and drug and alcohol related collisions. This grant funding is used for enforcement targeting drunk drivers by conducting saturation patrols and DUI / Drivers License checkpoints, providing education to the community regarding drunk driving, distracted driving, speed, bicycle and pedestrian safety, and training officers in the detection of DUI drivers.

In January 2026, the Police Department began the application process for this grant and on October 1 st
, the
Police Department was awarded $27,000 in grant funding.

III. DISCUSSION:

By accepting the OTS STEP grant funding, the Police Department will be able to participate in national campaigns such as National Pedestrian Safety Month, National Walk to School Day, National Teen Driver Safety Week, NHTSA Winter Mobilization, National Distracted Driving Awareness Month, National Motorcycle Safety Month, National Bicycle Safety Month, National Click it or Ticket Mobilization, National Speed Prevention Campaigns, NHTSA Summer Mobilization, National Child Passenger Safety Week, and California's Pedestrian Safety Month.

The Police Department would be able to maintain a program to identify repeat offenders, send officers to DUI specialized training, conduct 2 DUI / Drivers License checkpoints, conduct DUI saturation patrols, conduct saturation patrols focused on primary collision factors in our area, and host community presentations that focus on traffic safety.

IV. ALTERNATIVES:

Councilcan choose not to accept the OTS grant funding and not approve the resolution. (Not recommended)
V. FISCAL IMPACT:

The grant is reimbursement-based, meaning the initialcosts of the activities would come from the General Fund (Not to exceed $27,000) and be reimbursed by OTS.

ATTACHMENTS:

File Name Description
Resolution_4374.docx Resolution 4374
GRANT_AGR.pdf Grant Agreement
RESOLUTION NO. 4374

A RESOLUTION OF THE COUNCIL OF THE CITY OF COALINGA AUTHORIZING THE ACCEPTANCE FOR FUNDING FROM THE OFFICE OF TRAFFIC SAFETY 2026 SELECTIVE TRAFFIC ENFORCEMENT

PROGRAM
WHEREAS the Council of the City of Coalinga desires to participate in the Selective Traffic Enforcement Program (STEP) funded through the Office of Traffic Safety (Hereby referred to as OTS).

NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF COALINGA:

Section 1.that the Coalinga Police Department Chief of Police be authorized on behalf of the Council of the City of Coalinga to accept grant funding from the OTS, including any amendments thereof.

Section 2.that grant funds received hereunder shall not be used to supplant expenditures controlled by this body.

Section 3.that the Council of the City of Coalinga and the Coalinga Police Department agree to abide by the terms and conditions of the Grant Agreement as set forth by the OTS.

The foregoing resolution was approved and adopted a regular meeting of the City Council of the City of Coalinga held on this 15th day of October, 2026, by the following vote:

AYES:

NOES:

ABSTAIN:

ABSENT:

APPROVED:
__________________________________
Nathan Vossberg, Mayor
ATTEST:
__________________________________
Shannon Jensen, City Clerk

STAFF REPORT - CITY COUNCIL/SUCCESSOR AGENCY/PUBLIC FINANCE

AUTHORITY
Subject: Adopt Resolution No. 4375 and Consideration of Approval of the Transfer of Appropriation No. 27-006 for a One Time Project of Bldg Dept/Code Enforcement Document Scanning
Meeting Date: Thursday, October 15, 2026
From: Sean Brewer, City Manager
Prepared by: Jesse Barron, Assistant City Manager
I. RECOMMENDATION:

City Manager and Financial Services Director recommends City Council to:

1. Adopt Resolution No. 4375 – Amending the FY26/27 Operating and Capital Budget

2. Consideration of approval of the Transfer of Appropriations No. 27-006 in the amount of $30,000.00.

II. BACKGROUND:

Document scanning for the Building Department and Code Enforcement was a One-Time Project that inadvertently did not not get added for the FY 26/27 budget.

III. DISCUSSION:

A One-Time Project of Document Scanning was budgeted for FY 25/26, however, it was delayed due to lack of adequate funding and the large amount of documents that needed to be organized and boxed for transportation to be scanned.

The One-Time Project was set to be rolled into FY 26/27 but was inadvertently left off the final list.

IV. ALTERNATIVES:

Not approve appropriation transfer.

V. FISCAL IMPACT:

This will impact the General Fund-Fund Balance by reducing it by $30,000 to cover the cost. The budget for account 101-404-70040 will be amended from $200 to $32,000.

ATTACHMENTS:

File Name Description
RESO#4375_FY26-27_Budget_Adj_TOA#27-006-Scanning_Bldg___Code_Enforcement_Documents_101526.pdf Resolution No. 4375 Document_Scanning_Transfer_of_Appropriation_BA27-006__FY_26-27.pdf Budget Adjustment Resolution No. XXXX
RESOLUTION NO. 4375

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF COALINGA

ADOPTING ITS RECOMMENDATION FOR REVISING THE FISCAL YEAR 2026 / 2027 OPERATING BUDGET
WHEREAS, the City is required by law to approve a budget prior to the beginning of each fiscal year, and finds it prudent to review the status of the budget throughout the fiscal year;’ and WHEREAS, the Financial Services Director and requesting City Department Heads have undertaken a thorough review of the request and account; and
WHEREAS, the City Council has received and considered the Staff recommendations and adjustment to the budget for Fiscal Year 2026-2027, commencing July 1, 2026, and ending June 30, 2027; and
WHEREAS, the purpose of the budget adjustment is to update the community on the financial condition of the City and recommend adjustments to the City’s Budget that have been identified subsequent to budget adoption; and
WHEREAS, it is the intention of the City Council to adopt the Staff recommendations and said budget as modified and amended by the City Council of the City of Coalinga as the Financial Amended Budget for the fiscal year 2026-2027.

NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF COALINGA AS FOLLOWS:

1. That the City Council of the City of Coalinga hereby approves and adopts the Staff recommendations with the following budget adjustment:

Account Number Account Description Current Budget Increase Decrease Adjusted Budget 101-000-39500 General Fund-Fund Balance $10,437,044 $30,000 $10,407,044 101-404-70040 Printing & Binding $200 $30,000 $32,000
Total $30,000 $30,000

2. From and after the adoption date of this resolution the serval amounts stated in the Final Annual Budget hereinafter referred to as adopted expenditures shall become and thereafter appropriated to the offices, departments, accounts, objects and purposes stated therein for the fiscal year to which said budget is to apply and said monies are hereby authorized to be expended for the purposes and objects specified in said budget.

3. All resolutions and parts of resolutions in conflict herewith, including, but not necessarily limited to, such resolutions or parts of resolutions relating to compensation, allowances or benefits as may be in conflict herewith, are hereby expressly repealed.

Resolution No. XXXX

4. This resolution shall take effect immediately upon adoption.

PASSED AND ADOPTED by the City Council of the City of Coalinga at its regular meeting held on October 15, 2026, by the following vote:

AYES:

NOES:

ABSTAIN:

ABSENT:

APPROVED:
________________________________
Nathan Vosburg, Mayor
ATTEST:
________________________________
Shannon Jensen, City Clerk
BA No.

To: Fiscal Year:

From: Date:

Contact Name: Resolution No:

X Budget Appropriation Transfer Receipt of Unanticipated Revenue X No Yes. Provide Approval Date:

APPROVED by the City Council of the City of Coalinga, State of California, this day of 20 .

ATTEST:

Department Head Signature Date Financial Serivces Department Date Type of Request: (Check one)
FY26/27
10/15/2026
Total: 30,000
101-000-39500
Financial Services Department
Community Development
Robert Smith
Transfer From
General Fund-Fund Balance 30,000
101-404-70040 Printing & Binding 30,000
4375
Budget Line Description Amount
ACTION
Project previously approved by City Council?
Total: 30,000
Transfer To
Budget Line
Approved by:

City Clerk
City Manager Signature Date
27-006
Requested by: Reviewed & Approved by:

Budget Adjustment Form
Approvals
Justification of the Transfer (Required)
A One-Time Project to Scan Bldg/Code Enforcement Plans & Files was inadvertantly left off of the approved On-Time Project list for FY 26/27.

Totals in “Transfer FROM” and “Transfer TO” must match.

Description Amount

STAFF REPORT - CITY COUNCIL/SUCCESSOR AGENCY/PUBLIC FINANCE

AUTHORITY
Subject: Adopt Resolution No. 4376 and Consideration of Approval of the Transfer of Appropriation No. 27-007 for the Polk Street Water Main Replacement Meeting Date: Thursday, October 15, 2026
From: Sean Brewer, City Manager
Prepared by: Jesse Barron, Assistant City Manager
I. RECOMMENDATION:

City Manager and Financial Services Director recommends City Council to:

1. Adopt Resolution No. 4376 – Amending the FY26/27 Operating and Capital Budget

2. Consideration of approval of the Transfer of Appropriations No. 27-007 in the amount of $230,000.00.

II. BACKGROUND:

The California Department of Transportation (Caltrans) is currently reconstructing Polk Street through its contractor, Cal Valley Construction. During the course of the construction project, the City's existing 6-inch water main located along the south side of Polk Street sustained repeated failures.

To date, the water main has broken approximately twelve (12) times, resulting in recurring water outages and repeated emergency repairs. The continued failures have also reduced available fire hydrant pressure in the area, creating a direct threat to public health, safety, and fire protection. Staff has determined that additional failures are likely if the existing water main remains in service while construction activities continue.

Recognizing the urgency of the situation, City staff met with Caltrans and Cal Valley Construction to identify the most efficient and least disruptive solution. Cal Valley Construction has offered to immediately replace the damaged water main while already mobilized on the project, allowing the work to be completed without delaying the ongoing roadway improvements.

III. DISCUSSION:

City Councilapproved an Emergency Declaration on July 30, 2026 for the replacement of the existing 6-inch water main located along the south side of Polk Street.

This was an unanticipated cost and not a budgeted item for fiscal year 2026/2027. Staff requires a budget adjustment of the Water Enterprise Fund to cover the cost of the replacement.

IV. ALTERNATIVES:

Not approve appropriation transfer.

V. FISCAL IMPACT:

This will impact the Wastewater Enterprise Fund-Fund Balance by reducing it by $230,000 to cover the additionalcost. The budget for account 503-521-98040 will be amended from $502,009 to $732,009.

ATTACHMENTS:

File Name Description
RESO#4376_FY26-27_Budget_Adj_TOA#27-007-Polk_St_Water_Main_Replacement_101526.pdf Resolution No. 4376 Polk_St_Water_Main_Replacement_Transfer_of_Appropriation_BA27-007__FY_26-27.pdf Budget Adjustment Resolution No. XXXX
RESOLUTION NO. 4376

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF COALINGA

NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF COALINGA AS FOLLOWS:

1. That the City Council of the City of Coalinga hereby approves and adopts the Staff recommendations with the following budget adjustment:

Account Number Account Description Current Budget Increase Decrease Adjusted Budget 501-000-39500 General Fund-Fund Balance $4,461,852 $230,000 $4,231,852 501-508-98040 Major Machinery & Equipment $253,500 $230,000 $483,500 Total $230,000 $230,000

Resolution No. XXXX

4. This resolution shall take effect immediately upon adoption.

PASSED AND ADOPTED by the City Council of the City of Coalinga at its regular meeting held on October 15, 2026, by the following vote:

AYES:

NOES:

ABSTAIN:

ABSENT:

APPROVED:
________________________________
Nathan Vosburg, Mayor
ATTEST:
________________________________
Shannon Jensen, City Clerk
BA No.

To: Fiscal Year:

From: Date:

Contact Name: Resolution No:

X Budget Appropriation Transfer Receipt of Unanticipated Revenue X No Yes. Provide Approval Date:

APPROVED by the City Council of the City of Coalinga, State of California, this day of 20 .

ATTEST:

Department Head Signature Date Financial Serivces Department Date Type of Request: (Check one)
FY26/27
10/15/2026
Total: 230,000
501-000-39500
Financial Services Department
Public Works
Eric DeLeon
Transfer From
Water Enterprise Fund-Fund Balance 230,000
501-508-98040 Major Machinery & Equipment 230,000
4376
Budget Line Description Amount
ACTION
Project previously approved by City Council?
Total: 230,000
Transfer To
Budget Line
Approved by:

City Clerk
City Manager Signature Date
27-007
Requested by: Reviewed & Approved by:

Budget Adjustment Form
Approvals
Justification of the Transfer (Required)
Replacement of 6-inch Water Main on Polk Street was unanticipated this fiscal year.

Totals in “Transfer FROM” and “Transfer TO” must match.

Description Amount

STAFF REPORT - CITY COUNCIL/SUCCESSOR AGENCY/PUBLIC FINANCE

AUTHORITY
Subject: Consideration of Bid Award for Affordable Housing and Sustainable Communities (AHSC) Project Transportation Related Amenities Phase 2 Meeting Date: Thursday, October 15, 2026
From: Sean Brewer, City Manager
Prepared by: Jesse Barron, Assistant City Manager
I. RECOMMENDATION:

It is recommended that the Coalinga City Councilaward a Contract in the amount of $91,105.00 to Power Design Electric, Inc. for the Affordable Housing and Sustainable Communities Project Transportation Related Amenities Phase 2. It is also recommended that a contingency of 10% ($9,110.50) be included in the Council action to cover any unforeseen incidentals for a total authorization amount of $100,215.50.

II. BACKGROUND:

In 2020, the City of Coalinga was awarded funds through the Affordable Housing and Sustainable Communities program (AHSC) in the amount of $5,595,700 which included grant administration, a portion going towards STI (Sustainable Transportation Infrastructure) and a portion going to TRA (Transportation Related Amenities). Scope for STI and TRA projects was established during the application project which included new sidewalks, ADA Curb Ramps, Street Trees, Lighting, RRFB's, crosswalks, a bus shelter and bike lanes. These improvements were completed in 2025.

Subsequent coordination with the grant administrator confirmed the availability of additional project funding in the amount of $259,122.44. With these supplemental funds, the project scope has been expanded to include the purchase and installation of solar LED street lighting and gateways at additional locations throughout the City and the purchase of a License Plate Recognition (LPR) Trailer & Message Board.

III. DISCUSSION:

City Staff received and opened 3 bids for this project on 9/29/2026, at 10:00am. Power Design Electric, Inc. was the apparent low bidder with a total bid proposal of $91,105.00. The Engineer’s Estimate was $70,100.00. The entire bid summary is included as Attachment “A”. Power Design Electric, Inc., has furnished the required bid bond. If the City Council decides to award the project to Power Design Electric, Inc., and the ”Notice to Proceed” is issued, the Contractor will have Thirty (30) working days to complete the work. The following is a tentative schedule:

Award of Contract: October 15, 2026
Start of Construction: November 16, 2026
Completion of Construction: December 30, 2026
IV. ALTERNATIVES:

The alternative to this councilaction would be to reject all bids. If all bids are rejected, the City would have to re-advertise or cancel the project. Staff believes that re-advertising the project will not result in lower bids.

V. FISCAL IMPACT:

Totalauthorization request for this contract is $91,105.00 with an additional 10% contingency of $9,110.50 for a total of $100,215.50.

The City has an estimated $80,547.78 from the Affordable Housing and Sustainable Communities Project Transportation Related Amenities grant funds. An additional $19,667.72 will not be covered by the grant.

There are sufficient funds in Measure C to support this project.

There will be no impact to the general fund.

ATTACHMENTS:

File Name Description
AHSC_Bid_Results.pdf Bid Results
AHSC_Bid_Summary.pdf Bid Summary
Attachment "B"
AHSC Pacific Apartments Transportation Related Amenities PW 26-13/ #2965B
September 29, 2026
10:00 AM (D.S.T.), at Tri City Engineering Office
Base Bid
1 $91,105.00
2 $97,825.00
3 $105,000.00
4 5
6 7
Project Name:

Bidder
Power Design Electric, Inc.

C3 Electrical Construction Inc.

Sub List
Bid Results
City of Coalinga
Project No. :

Bid Date:

NorCal Pipeline Services
Robbie's Construction
Tri City Engineering
4630 W. Jennifer Ave., #101
Fresno, CA 93722-5415
Tel: 559.447.9075
Fax: 559.447-9074
[email protected]
City of Coalinga
155 W. Durian Ave
Coalinga, CA 93210
Tel (559) 935-1533
Fax (559) 935-1184
City of Coalinga
Project: AHSC Pacific Apartments Transportation Related Amenities Date: Tuesday, September 29, 2026
Base Bid Items
Item Description Unit Qty. Engineer's Est. Unit Price Extension Unit Price Extension Unit Price Extension 1 MOBILIZATION / GENERAL REQUIREMENTS LS 1 $ 4,200.00 $ 19,000.00 $ 19,000.00 $ 12,000.00 $ 12,000.00 $ 12,000.00 $ 12,000.00 2 WORKER SAFETY LS 1 $ 1,900.00 $ 1,275.00 $ 1,275.00 $ 1,500.00 $ 1,500.00 $ 2,000.00 $ 2,000.00 3 TRAFFIC CONTROL LS 1 $ 500.00 $ 5,500.00 $ 5,500.00 $ 10,500.00 $ 10,500.00 $ 14,000.00 $ 14,000.00 4 DUST CONTROL LS 1 $ 300.00 $ 560.00 $ 560.00 $ 2,000.00 $ 2,000.00 $ 2,500.00 $ 2,500.00 5 FOUNDATION HYDROVAC EXCAVATION EA 17 $ 8,000.00 $ 1,317.00 $ 22,389.00 $ 1,375.00 $ 23,375.00 $ 1,250.00 $ 21,250.00 6 SOLAR LIGHT AND GATEWAY ASSEMBLY,
INSTALLATION, AND CONCRETE FOUNDATION EA 17 $ 55,200.00 $ 2,493.00 $ 42,381.00 $ 2,850.00 $ 48,450.00 $ 3,132.35 $ 53,250.00 Base Bid Summary $ 70,100.00 $ 91,105.00 $ 97,825.00 $ 105,000.00 3 Robbie's Construction
ATTACHMENT "A" Bids 1-3
1 2
Power Design Electric C3 Electrical Construction Inc.

STAFF REPORT - CITY COUNCIL/SUCCESSOR AGENCY/PUBLIC FINANCE

AUTHORITY
Subject: Consideration of Bid Award for Four Lift Stations Upgrade Project Meeting Date: Thursday, October 15, 2026
From: Sean Brewer, City Manager
Prepared by: Jesse Barron, Assistant City Manager
I. RECOMMENDATION:

It is recommended that the Coalinga City Councilaward a Contract in the amount of $489,000.00 to Spiess Construction Co., Inc. for the Four Lift Stations Upgrade Project. It is also recommended that a contingency of 10% ($48,900.00) be included in the Council action to cover any unforeseen incidentals for a total authorization amount of $537,900.00.

II. BACKGROUND:

On December 19, 2024 the Coalinga City Councilapproved the Task Orders for design & bid support services for the Four Lift Stations Upgrade Project and the Project Budget to proceed with Construction.

III. DISCUSSION:

City Staff received and opened 2 bids for this project on 9/29/2026, at 2:00pm. Spiess Construction Co., Inc. was the apparent low bidder with a total bid proposal of $489,000.00. The Engineer’s Estimate was $445,000.00. The entire bid summary is included as Attachment “A”. Spiess Construction Co., Inc., has furnished the required bid bond. If the City Council decides to award the project to Spiess Construction Co., Inc., and the ”Notice to Proceed” is issued, the Contractor will have One Hundred Eighty (180) calendar days to complete the work. The following is a tentative schedule:

Award of Contract: October 15, 2026
Start of Construction: November 16, 2026
Completion of Construction: May 17, 2027
IV. ALTERNATIVES:

V. FISCAL IMPACT:

Totalauthorization request for this contract is $489,000.00 with an additional 10% contingency of $48,900.00 for a total of $537,900.00. There are sufficient funds in the Sewer Collection Fund to cover this cost.

There will be no fiscal impact to the General Fund.

ATTACHMENTS:

F
ileNameDescription
4_Lift_Station_Bid_Results.pdfBidResults
4_Lift_Station_Bid_Summary.pdfBidSummary
Attachment "B"
Four Lift Station Upgrades Project
PW 26-09 / #3151
September 26, 2026
2:00 PM (D.S.T.), at Tri City Engineering Office
Base Bid
1 $489,000.00
2 $662,656.00
3 4
5 6
7 Project Name:

Bidder
Spiess Construction
Laurel Ag & Water
Sub List
Bid Results
City of Coalinga
Project No. :

Bid Date:

Rain for Rent
National Coating & Lining
Lighthouse Electric
Tri City Engineering
4630 W. Jennifer Ave., #101
Fresno, CA 93722-5415
Tel: 559.447.9075
Fax: 559.447-9074
[email protected]
City of Coalinga
155 W. Durian Ave
Coalinga, CA 93210
Tel (559) 935-1533
Fax (559) 935-1184
City of Coalinga
Project: Four Lift Station Upgrades Project
Date: Tuesday, September 29, 2026
Base Bid Items
Item Description Unit Qty. Engineer's Est. Unit Price Extension Unit Price Extension 1 MOBILIZATION / GENERAL REQUIREMENTS LS 1 $ 41,000.00 $ 27,000.00 $ 27,000.00 $ 20,214.00 $ 20,214.00 2 BYPASS PUMPING LS 1 $ 35,000.00 $ 44,000.00 $ 44,000.00 $ 26,747.00 $ 26,747.00 3 TRAFFIC CONTROL LS 1 $ 12,000.00 $ 15,000.00 $ 15,000.00 $ 12,995.00 $ 12,995.00 4 SHORING FOR SANDALWOD LS LS 1 $ 1,000.00 $ 6,000.00 $ 6,000.00 $ 38,892.00 $ 38,892.00 5 4" BYPASS CONNECTION LS 1 $ 40,000.00 $ 42,500.00 $ 42,500.00 $ 49,925.00 $ 49,925.00 6 RECOAT PIPE AND APPURTENANCES IN
SANDALWOOD VALVE VAULT LS 1 $ 50,000.00 $ 19,500.00 $ 19,500.00 $ 24,607.00 $ 24,607.00 7 REPLACE PUMP GUIDE RAILS & CABLES LS 1 $ 5,000.00 $ 32,000.00 $ 32,000.00 $ 7,393.00 $ 7,393.00 8 CONCRETE PADS AT SANDALWOOD LS LS 1 $ 8,000.00 $ 14,500.00 $ 14,500.00 $ 7,220.00 $ 7,220.00 9 SANDALWOOD LS ELECTRICAL AND
INSTRUMENTATION LS 1 $ 140,000.00 $ 175,000.00 $ 175,000.00 $ 271,947.00 $ 271,947.00 10 LA CUESTA LS ELECTRICAL AND
INSTRUMENTATION LS 1 $ 38,000.00 $ 29,000.00 $ 29,000.00 $ 67,572.00 $ 67,572.00 11 HIGHWAY 33 LS ELECTRICAL AND
INSTRUMENTATION LS 1 $ 47,000.00 $ 44,000.00 $ 44,000.00 $ 73,925.00 $ 73,925.00 12 KIMBERLY LS ELECTRICAL AND
INSTRUMENTATION LS 1 $ 28,000.00 $ 40,500.00 $ 40,500.00 $ 61,219.00 $ 61,219.00 Base Bid Summary $ 445,000.00 $ 489,000.00 $ 662,656.00 ATTACHMENT "A" Bids 1-2
1 2
Spiess Construction Co., Inc. Laurel Ag & Water, LLC

STAFF REPORT - CITY COUNCIL/SUCCESSOR AGENCY/PUBLIC FINANCE

AUTHORITY
Subject: Notice of Completion for the Polk Street Water Main Replacement Meeting Date: Thursday, October 15, 2026
From: Sean Brewer, City Manager
Prepared by: Jesse Barron, Assistant City Manager
I. RECOMMENDATION:

It is recommended that the Coalinga City Council accept the project as complete, authorize the City Engineer to file the Notice of Completion for the project with the County Recorder and notify surety to exonerate contract bonds, and authorize the Finance Department to release the 5% construction retention payment to Cal Valley Construction 35 days after recordation of the Notice of Completion by the Fresno County Registrar-Recorder’s Office, contingent upon no claims being filed on the project.

II. BACKGROUND:

In May 2026 Caltrans and their prime contractor Cal Valley Construction started construction on their Road Diet Project, a highway road reconstruction project on State Route 33 and 198 from Cambridge Ave to Merced Ave. This project included reconstruction of the structural section of the road including the asphalt concrete, aggregate base, and native soil subgrade. During construction the existing city’s 6-inch water main was deteriorating under the compaction of the native soil subgrade. It was brought to the city’s attention and recommended to repair the water main while the road is excavated.

The project replaced approximately 1,114 linear feet of existing 6-inch water main, including reconnection to existing water mains, service laterals, fire hydrants, within E Polk St/SR-33 from approximately 103 L.F. (FRE-33-15.368) west of the S 5th St/SR-33 and 160 L.F. west of Hachman St (FRE-33-15.183) and replaced with a 6” PVC C900.

III. DISCUSSION:

The project was ultimately completed on August 31, 2026.

A final inspection of the project was performed. The notice of completion, when filed, begins a time period for which mechanics liens, liens against the contractor, and stop payment notices can be filed against a public construction project. It is a protection for the City during a construction project. Staff is not aware of any issues related to this project.

IV. ALTERNATIVES:

None.

V. FISCAL IMPACT:

Totalauthorization requested for this agreement is $230,000.00 and is funded by the Water Enterprise Fund.

There will be no fiscal impact to the General Fund.

ATTACHMENTS:

File Name Description
Polk_St_Water_Main_Project_Notice_of_Completion.pdf Notice of Completion

RECORDING REQUESTED BY
City of Coalinga
No Fee – Gov’t. Code Sections
6103 and 27383
WHEN RECORDED MAIL TO:

Tri City Engineering Inc.
4630 W. Jennifer Ave., Suite 101
Fresno, CA 93722
SPACE ABOVE THIS LINE FOR RECORDER’S USE

NOTICE OF COMPLETION

1. The undersigned is OWNER or agent of the OWNER of the interest or estate stated below in the property hereinafter described.

2. The FULL NAME of the OWNER is City of Coalinga

3. The FULL ADDRESS of the OWNER is 155 W. Durian Ave, Coalinga, CA 93210

4. The NATURE OF THE INTEREST or ESTATE of the undersigned is: In Fee (If other than fee, strike “in fee” and insert, for example, “purchaser under contract of purchase,” or leasee)

5. The FULL NAMES and FULL ADDRESSES of ALL PERSONS, if any, WHO HOLD SUCH INTEREST or ESTATE with the undersigned as JOINT TENANTS or as TENANTS IN COMMON are:

Names: Addresses:

6. The full names and full addresses of the predecessors in interest of the undersigned if the property was transferred subsequent to the commencement of the work of improvement herein referred to:

Names: Addresses:

7. All work of improvement on the property hereinafter described was COMPLETED August 31, 2026

8. The work of improvement
completed is described as
follows:

The Polk Street Water Main Replacement consists of replacing approximately 1,114 linear feet of existing 6-inch water main, including reconnection to existing water mains, service laterals, fire hydrants, within E Polk St/SR-33 from approximately 103 L.F. (FRE-33-15.368) west of the S 5th St/SR-33 and 160 L.F. west of Hachman St (FRE-33-15.183) and to replace with a 6” PVC C900.

9. The NAME OF THE ORIGINAL CONTRACTOR, if any, for such work of improvement is Cal Valley Construction.

10. The street address of said property is Polk Street / SR-33

11. The property on which said work of improvement was completed is in the City of
Coalinga
County of Fresno , State of California, and is described as follows:

Polk Street Water Main Replacement
Date: Signature of Owner
Or Agent of Owner
Daniel E. Jauregui, City of Coalinga Engineer Representative Verification for INDIVIDUAL owner:

I, the undersigned, declare under penalty of perjury under the laws of the State of California that I am the owner of the aforesaid interest or estate in the property described in the above notice; that I have read said notice, that I know and understand the contents thereof, and that the facts stated therein are true and correct.

Fresno, CA
Date and Place
Verification for NON-INDIVIDUAL owner City of Coalinga :

I, the undersigned, declare under penalty of perjury under the laws of the State of California that I am the Contract City Engineer of the aforesaid interest or estate in the property described in the above notice; that I have read the said notice, that I know and understand the contents thereof, and that the facts stated therein are true and correct.

Fresno, CA
Date and Place Daniel E. Jauregui, City of Coalinga Engineer Representative

STAFF REPORT - CITY COUNCIL/SUCCESSOR AGENCY/PUBLIC FINANCE

AUTHORITY
Subject: Reject Claim for Damages Presented by Karrie Nagro/Mercury Insurance Meeting Date: Thursday, October 15, 2026
From: Sean Brewer, City Manager
Prepared by: Mercedes Garcia, Senior Administrative Analyst I. RECOMMENDATION:

Senior Administrative Analyst and City Manager recommend the City Council reject the claim for damages presented by Karrie Nagro and Mercury Insurance.

II. BACKGROUND:

Karrie Nagro represented by Mercury Insurance filed a claim with the City of Coalinga (see attached) on July 14, 2026. The claim was sent to George Hills Company for review of damage to vehicle due to no U Turn sign falling onto her vehicle. After review and investigation of the claim it was determined the property is not owned or controlled by the City of Coalinga.

III. DISCUSSION:

George Hills Company recommends rejection of claim due to Government Code section 830 (c) defines "public property" and "property of a public entity" as "real or personal property" that is "owned or controlled by the public entity". Staff has confirmed the City of Coalinga neither owns nor maintains the traffic control signal where the loss occurred. With this in mind George Hills Company recommends the City of Coalinga reject this claim.

IV. ALTERNATIVES:

None.

V. FISCAL IMPACT:

The fiscal impact to the General Fund will be determined by Council decision.

ATTACHMENTS:

File Name Description
Nagro_Karrie_Claim_for_Damages.pdf Claim for Damages Karrie Nagro Mercury Insurance

Coalinga City CouncilOctober 15, 2026

Coalinga City Council
October 15, 2026