Colfax City Council Meetings are ADA compliant. If you need disability-related modification or accommodation including auxiliary aids or services to participate in this meeting, please contact the City Clerk at (530) 346-2313 at least 72 hours prior to make arrangements for ensuring your accessibility.
June 8, 2022
City Council Meeting
COUNCIL CHAMBERS, 33 SOUTH MAIN STREET, COLFAX, CA
Mayor Trinity Burruss ⋅ Mayor Pro Tem Marnie Mendoza
Councilmembers ⋅ David Ackerman ⋅ Joe Fatula ⋅ Sean Lomen
REGULAR MEETING AGENDA
June 8, 2022
Regular Session: 6:00 PM
This Regular Meeting of the City Council is being held pursuant to Government Code Section 54953(e) which authorizes meetings to be held by teleconference. The Governor’s proclaimed state of emergency remains in effect and the City Council has made or will make the legal findings necessary to hold meetings by teleconference.
You may access the meeting and address the Council by any of the following means:
ZOOM at
https://us02web.zoom.us/j/83938709921
Dial in by calling one of the numbers listed below and enter the Webinar ID:
839 3870 9921
1 (669) 900-6833 1 (346) 248-7799 1 (312) 626-6799
1 (929) 205-6099 1 (253) 215-8782 1 (301) 715-8592
Facebook Live on our City of Colfax page: City of Colfax, California. You may also submit written comments to the City Clerk via email at city.clerk@colfaxca.gov, via regular mail to P.O. Box 702, Colfax CA 95713, or by dropping them off at City Hall, 33 S. Main Street, Colfax CA 95713. Comments received will be submitted to Council and made a part of the record.
1 CLOSED SESSION (No Closed Session)
2 OPEN SESSION
2A. Call Open Session to Order
2B. Report from Closed Session
2C. Pledge of Allegiance
2D. Roll Call
2E. Approval of Agenda Order
Thisisthe time for changesto the agenda to be considered including removal, postponement, or change to the agenda sequence.
Recommended Action: By motion, accept the agenda as presented or amended. 1 Colfax City Council Meetings are ADA compliant. If you need disability-related modification or accommodation including auxiliary aids or services to participate in this meeting, please contact the City Clerk at (530) 346-2313 at least 72 hours prior to make arrangements for ensuring your accessibility.
June 8, 2022
3 CONSENT CALENDAR
Matters on the Consent Calendar are routine in nature and will be approved by one blanket motion with a Council vote. No discussion of these items ensues unless specific items are pulled for discussion and separate action. If you wish to have an item pulled from the Consent Agenda for discussion, please notify the Mayor.
Recommended Action: Approve Consent Calendar
3A. Minutes (Pages 5-7)
Recommendation: By Motion, approve the Colfax City Council minutes of 5/25/2022. 3B. 2022 Local Agency Biennial Notice (Pages 8-17)
Recommendation: Adopt Resolution__-2022 amending the City of Colfax Conflict of Interest Code and filing the 2022 Local Agency Biennial Notice.
3C. Annual Appropriation Limits (Pages 18-26)
Recommendation: Adopt Resolution __-2022 certifying compliance with the fiscal Year 2021- 2022 Appropriation Limitation and establishing the Appropriation Limitation for the Fiscal Year 2022-2023.
3D. Revisions to the City of Colfax Procurement Policies and Procedures (Pages 27-39) Recommendation: Approve the proposed revisions to the City of Colfax Procurement Policies and Procedures as recommended.
3E. First Amendment to Best Western Hotel Subdivision Improvement Agreement (Pages 40-46) Recommendation: Adopt Resolution __-2022 authorizing the City Manager to execute a First Amendment to the December 17, 2021, Subdivision Improvement Agreement. 3F. FY 2022/2023 SB 1 Funding Project List (Pages 47-49) Recommendation: Adopt Resolution __-2022 establishing a list of potential projects for Fiscal Year 2022-2023 to be funded in full or in part by SB1, the Road Repair and Accountability Act, ensuring eligibility for State of California Road Maintenance and Rehabilitation Account (RMRA) revenues.
3G. Sewer Lift Stations and Waste Water Treatment Plant Backup Diesel Powered Generator Replacement Project – Notice of Completion (Pages 50-54) Recommendation: Adopt Resolution __-2022 accepting the Sewer Lift Stations and Waste Water Treatment Plant Backup Diesel Powered Generator Replacement Project as complete and authorizing the recording of the Notice of Completion.
3H. Waste Water Treatment Plant Laboratory Services – 49er Water Services (Pages 55-68) Recommendation: Adopt Resolution__-2022 authorizing the City Manager to enter into a contract with 49er Water Services for wastewater laboratory services for a three-year term with an amount not to exceed $163,925 and an optional fourth and fifth year. *** End of Consent Calendar ***
4 AGENCY REPORTS
4A. Placer County Sheriff Department
4B. CHP
4C. Placer County Fire Department/CALFIRE
4D. Non-Profits
5 PRESENTATION
2 Colfax City Council Meetings are ADA compliant. If you need disability-related modification or accommodation including auxiliary aids or services to participate in this meeting, please contact the City Clerk at (530) 346-2313 at least 72 hours prior to make arrangements for ensuring your accessibility.
June 8, 2022
5A. Presentation by Mike Luken, Executive Director, Placer County Transportation Planning Agency (Pages 69-82)
South Placer Transportation Sales Tax Measure and how it could impact the City of Colfax.
Discussion of other approaches to funding transportation infrastructure in Colfax. 6 PUBLIC HEARING (No Public Hearing)
7 PUBLIC COMMENT
Members of the public are permitted to address the Council orally or in writing on matters of concern to the public within the subject matter jurisdiction of the City that are not listed on this agenda. Please make your comments as succinct as possible. Oral comments made at the meeting may not exceed three (3) minutes per speaker. Written comments should not exceed 500 words. Written comments received before the close of an agenda item may be read into the record, with a maximum allowance of three (3) minutes in length. Council cannot act on items not listed on this agenda but may briefly respond to statements made or questions posed, request clarification, refer the matter to staff, or place the matter on a future agenda.
8 COUNCIL AND STAFF
The purpose of these reports is to provide information to the Council and public on projects, programs, and issues discussed at committee meetings and other items of Colfax related information. No decisions will be made on these issues. If a member of the Council prefers formal action be taken on any committee reports or other information, the issue will be placed on a future Council meeting agenda.
8A. Committee Reports and Colfax InformationalItems – All Councilmembers 8B. City Operations Update – City Manager
9 COUNCIL BUSINESS
9A. Proposed Budget – Fiscal years 2022-2023 and 2023-2024 (Pages 83-126) Recommendation: Adopt Resolution __-2022 – Adopting Annual Operating Budget for Fiscal Years 2022-2023 and 2023-2024.
9B. Parking on Narrow Streets (Pages 127-128)
Recommendation: Discuss the need to restrict parking on narrow residential streets and the feasibility of adopting and enforcing an ordinance to that effect, and provide direction to staff. 10 GOOD OF THE ORDER
Informal statements, observation reports and inquiries regarding the business of the City may be presented by Councilmembers under this agenda item or requests for placement of items of interest on a future agenda. No action will be taken.
11 ADJOURNMENT
3 Colfax City Council Meetings are ADA compliant. If you need disability-related modification or accommodation including auxiliary aids or services to participate in this meeting, please contact the City Clerk at (530) 346-2313 at least 72 hours prior to make arrangements for ensuring your accessibility.
June 8, 2022
I, Marguerite Bailey, City Clerk for the City of Colfax, declare that this agenda was posted in accordance with the Brown Act at Colfax City Hall and Colfax Post Office. The agenda is also available on the City website at http://colfax-ca.gov/
Marguerite Bailey, City Clerk
Administrative Remedies must be exhausted prior to action being initiated in a court of law. If you challenge City Council action in court, you may be limited to raising only those issues you or someone else raised at a public hearing described in this notice/agenda, or in written correspondence delivered to the City Clerk of the City of Colfax at, or prior to, said public hearing. 4 Minutes 5/25/2022
City Council Minutes
Regular Meeting of Colfax City Council
Wednesday, May 25, 2022
City Hall Council Chambers, 33 S Main Street,
Colfax CA and attended via Teleconference through ZOOM
1 CLOSED SESSION (No Closed Session)
2 OPEN SESSION
2A. CallOpen Session to Order
Mayor Burruss called the open session to order at 6:01 pm. 2B. Report from Closed Session
2C. Pledge of Allegiance
2D. Roll Call
Present: Councilmember Lomen, Councilmember Ackerman, Councilmember Fatula, and Mayor Burruss.
Absent: Mayor Pro Tem Mendoza
2E. Approval of the Agenda Order
By motion, accept the agenda as presented.
MOTION made by Councilmember Fatula and seconded by Councilmember Ackerman and approved by the following vote:
AYES: Lomen, Ackerman, Fatula, Burruss
NOES:
ABSTAIN:
ABSENT: Mendoza
3 CONSENT CALENDAR
3A. Authorize Remote Teleconference Meetings Pursuant to Government Code Section 54953 (e)[AB 361]
Recommendation: Adopt Resolution 14-2022 authorizing remote teleconference meetings pursuant to Government Code Section 54953 (e)[AB 361].
3B. Cash Summary – April 2022
Recommendation: Accept and File.
3C. Minutes
Recommendation: By Motion, approve the Colfax City Council minutes of 5/11/2022. 3D. Rainbow Music Lease Renewal
Recommendation: Authorize the City Manager to enter into a 1-year lease agreement with Rainbow Music for 99 Railroad Street Suite 4 with bartering terms. ***End of Consent Calendar***
By MOTION, approve the consent calendar
MOTION made by Councilmember Fatula and seconded by Councilmember Lomen, and approved by the following vote:
AYES: Lomen, Ackerman, Fatula, Burruss
NOES:
ABSTAIN:
3A
5 Minutes 5/25/2022
ABSENT: Mendoza
4 AGENCY REPORTS
4A. Placer County Sheriff Office – Not in Attendance.
4B. CHP – Not in Attendance
4C. Placer County Fire/CALFIRE – Chief Brian Estes spoke and announced that Captain Nolan Hale had been promoted to Battalion Chief and would be overseeing the Training and EMS Bureau in the Nevada Yuba Placer Unit. Battalion Chief Jeff Loveless provided a department report. 4D. Non-Profits – Colfax Chamber of Commerce Tim Ryan spoke about upcoming events and new businesses joining the Chamber. Justin Farwell provided an update from the Sierra Vista Community Center and announced upcoming events. Foxey McCleary spoke about the ArtWalk and Cruise and VFW pancake breakfasts.
5 PRESENTATION (No Presentation)
6 PUBLIC HEARING (No Public Hearing)
7 PUBLIC COMMENT
Jan Swift praised Public Works Director, Martin Jones and Public Works staff and spoke about her concerns regarding smoking in front of the Caboose downtown. Tim Dion spoke about Adult Use Marijuana in Colfax.
8 COUNCIL AND STAFF
8A. Committee Reports and Colfax Informational Items – All Councilmembers – Mayor Burruss provided an overview of the Cap-to-Cap event and said it was very productive. 8B. City Operations Update – City Manager – City Manager, Wes Heathcock explained that along with the Chamber of Commerce, the City was reviewing the RFP proposals for the Downtown Sustainable Grant project to bring forward conceptual proposals to Council and the general public.
He also shared that the 6.8 million dollar Home Hardening and Defensible Space grant moved from the Cal OES review to the FEMA review process without any requested revisions and thanked everyone involved in the project. He also provided an update on the CDBG Downtown Road Improvement grant.
9 COUNCIL BUSINESS
9A. November 8,2022 Election
Recommendation: Discuss and consider adopting Resolution 15-2022 Calling And Giving Notice Of A General Municipal Election To Be Held On Tuesday, November 8 2022, Requesting Consolidation Of That Election With The Statewide General Election, And Requesting Services From The Placer County Clerk With Respect To That Election; Notice Of City Officer Elections; And Notice Of The Submission Of Measure To The Voters Increasing And Expanding The Transient Occupancy Tax.
City Attorney Cabral presented the item. Councilmember Fatula requested that the vote be made in two parts.
By MOTION request services from the Placer County Clerk with respect to the Tuesday, November 8 20022 election; Notice of City Officer Elections.
MOTION made by Councilmember Fatula, and seconded by Councilmember Lomen, and approved by the following vote:
AYES: Lomen, Ackerman, Fatula, Burruss
NOES:
ABSTAIN:
ABSENT: Mendoza
3A
6 Minutes 5/25/2022
By MOTION request services from the Placer County Clerk with respect to the Tuesday, November 8 20022 election; Notice of The Submission of Measure To The Voters Increasing And Expanding The Transient Occupancy Tax.
MOTION made by Councilmember Fatula, and seconded by Councilmember Lomen, and approved by the following vote:
AYES: Lomen, Ackerman, Fatula, Burruss
NOES:
ABSTAIN:
ABSENT: Mendoza
10 GOOD OF THE ORDER
Councilmember Lomen advertised the next Placer Sierra Fire Safe Council meeting. Councilmember Fatula explained that he had some contacts who offered to cut lumber for retirees and low-income community members to provide materials for chicken housing. Mayor Burruss spoke about the upcoming Job Fair in Colfax.
Late public comment on Facebook was received by Colin McSorley asking about chicken keeping. 11 ADJOURNMENT
As there was no further business on the agenda, Mayor Burruss adjourned the meeting, by motion and without objection at 6:47 pm. Respectfully submitted to City Council this 8 th day of
June 2022.
Marguerite Bailey, City Clerk
3A
7 City of Colfax 2022 Local Agency Biennial Notice
Staff Report June 8, 2022
Staff Report to City Council
FOR THE JUNE 8, 2022, REGULAR CITY COUNCIL MEETING
From: Wes Heathcock, City Manager
Prepared by: Alfred A. “Mick” Cabral, City Attorney
Marguerite Bailey, City Clerk
Subject: 2022 Local Agency Biennial Notice
Budget Impact Overview:
N/A: √ Funded: Un-funded: Amount: Fund(s):
Summary/Background
The Political Reform Act of 1974 was enacted to prevent public officials from using their official positions to influence governmental decisions in which they have a financial interest. The Political Reform Act requires every government agency to adopt a Conflict of Interest Code (the Code) and to review the code biennially on even numbered years. The City of Colfax Conflict of Interest Code was adopted in 2002 by Resolution 44-2002 as required by the Political Reform Act of 1974 (Government Code §87100 et seq.). The Code was last amended in August, 2018 by Resolution 52-2018.
A biennial review was conducted by staff to ensure the agency’s code includes disclosure by those agency officials who make or participate in making governmental decisions. Staff has determined that an amendment is required due to the revision of job title of Community Services Director to Public Works Director and updated regulation numbers.
Fiscal Impact
N/A
Attachments:
1. Resolution __-2022
2. Amendment Conflict of Interest Code
3. Resolution 52-2018
4. 2022 Local Agency Biennial Notice
RECOMMENDED ACTION: Adopt Resolution __-2022 amending the City of Colfax Conflict of Interest Code and filing the 2022 Local Agency Biennial Notice.
3B
8 _________________________________________________________________________________________ City of Colfax 2022 Local Agency Biennial Notice
Resolution __-2022
City of Colfax
City Council
Resolution № __-2022
AMENDING THE CITY OF COLFAX CONFLICT OF INTEREST CODE AND FILING THE 2022 LOCAL
AGENCY BIENNIAL NOTICE
WHEREAS, the City of Colfax has duly adopted a Conflict of Interest Code as required by law on July 23,2022, namely through Resolution 44-2002; and,
WHEREAS, California Government Code §87306.5 requires that in each even-numbered year cities review their adopted Conflict of Interest Code and submit an amended Conflict of Interest Code in accordance with California Government Code §§87302(a) and 87303 if necessitated by changed circumstances; and, WHEREAS, It is necessary to amend the Colfax Conflict of Interest Code to amend the list of individuals required to disclose economic interests and to review the disclosure categories to incorporate the model disclosure categories prepared by the State of California Fair Political Practices Commission.
NOW THEREFORE, BE IT RESOLVED by the City Council of the City of Colfax as follows:
1. The amendments to the Conflict of Interest Code of the City of Colfax attached to this Resolution are hereby approved.
2. The remainder of the City of Colfax Conflict of Interest Code shall be and remain in full force and effect subject to said amendments. For purposes of convenience, the following paragraphs 3 through 6, are inclusive, repeat the same provisions of Resolution 44-2002 pursuant to which the City’s Conflict of Interest Code was adopted on July 23, 2002.
3. The terms of the Model Conflict of Interest Code prepared by the California Fair Political Practices Commission and set forth at Title 2, California Code of Regulations, Section 18730 and any amendments to that section which may be duly adopted by the Fair Political Practices Commission (hereafter “Section 18730”) is hereby adopted by reference as the Conflict of Interest Code of the City of Colfax.
4. The list of designated employees contained in Appendix “A” to this Resolution and the list of disclosure categories contained in Appendix “B” to this Resolution are herby adopted as the relevant Appendices referred to in subdivisions (b)(2) and (3) of section 18730.
5. Designated employees and individuals required to disclose their economic interests pursuant to Government Code Section 87200, shall file statements of economic interests with the City Clerk, who shall make the statements available for public inspection and reproduction.
6. Upon receipt of the statements of the Mayor and members of the City Council, the City Manager, the City Treasurer, and the City Attorney, the City Clerk shall make and retain a copy and forward the original of these statements to the offices of the Fair Political Practices Commission. Statements for all other designated employees shall be retained by the City Clerk.
3B
9 _________________________________________________________________________________________ City of Colfax 2022 Local Agency Biennial Notice
Resolution __-2022
THE FOREGOING RESOLUTION WAS DULY AND REGULARLY ADOPTED at a regular meeting of the City Council of the City of Colfax held on the 8th of June, 2022, by the following vote of the Council:
AYES:
NOES:
ABSTAIN:
ABSENT:
________________________________________
Trinity Burruss, Mayor
ATTEST:
________________________________________
Marguerite Bailey City Clerk
3B
10 3B
11 3B
12 3B
13 3B
14 3B
15 [email protected] 1.866.275.3772 or 916.322.5660
www.fppc.ca.gov FPPC • 076-04.2022 • Page 1 of 1
FAIR POLITICAL PRACTICES COMMISSION
2022 Conflict of Interest Code
Biennial Notice Instructions for Local Agencies
The Political Reform Act requires every local government agency to review its conflict of interest code biennially. A conflict of interest code tells public officials, governmental employees, and consultants what financial interests they must disclose on their Statement of Economic Interests (Form 700).
By July 1, 2022: The code reviewing body must notify agencies and special districts within its jurisdiction to review their conflict of interest codes.
By October 3, 2022: The biennial notice must be filed with the agency’s code reviewing body.
The FPPC has prepared a 2022 Local Agency Biennial Notice form for local agencies to complete or send to agencies within its jurisdiction to complete before submitting to the code reviewing body. The City Council is the code reviewing body for city agencies. The County Board of Supervisors is the code reviewing body for county agencies and any other local government agency whose jurisdiction is determined to be solely within the county (e.g., school districts, including certain charter schools). The FPPC is the code reviewing body for any agency with jurisdiction in more than one county and will contact them.
The Local Agency Biennial Notice is not forwarded to the FPPC.
If amendments to an agency’s conflict of interest code are necessary, the amended code must be forwarded to the code reviewing body for approval within 90 days. An agency’s amended code is not effective until it has been approved by the code reviewing body.
If you answer yes, to any of the questions below, your agency’s code probably needs to be amended.
• Is the current code more than five years old?
• Have there been any substantial changes to the agency’s organizational structure since the last code was approved?
• Have any positions been eliminated or re-named since the last code was approved? • Have any new positions been added since the last code was approved? • Have there been any substantial changes in duties or responsibilities for any positions since the last code was approved?
If you have any questions or are still not sure if you should amend your agency’s conflict of interest code, please contact the FPPC. Additional information including an online webinar regarding how to amend a conflict of interest code is available on FPPC’s website. 3B
16 www.fppc.ca.gov
FPPC Advice: [email protected] (866.275.3772)
2022 Local Agency Biennial Notice
Name of Agency:
Mailing Address:
Contact Person: Phone No.
Email: Alternate Email:
Accurate disclosure is essential to monitor whether officials have conflicts of interest and to help ensure public trust in government. The biennial review examines current programs to ensure that the agency’s code includes disclosure by those agency officials who make or participate in making governmental decisions.
This agency has reviewed its conflict of interest code and has determined that (check one BOX):
q An amendment is required. The following amendments are necessary:
(Check all that apply.)
¡ Include new positions
¡ Revise disclosure categories
¡ Revise the titles of existing positions
¡ Delete titles of positions that have been abolished and/or positions that no longer make or participate in making governmental decisions
¡ Other (describe)
q The code is currently under review by the code reviewing body. q No amendment is required. (If your code is over five years old, amendments may be necessary.)
Verification (to be completed if no amendment is required) This agency’s code accurately designates all positions that make or participate in the making of governmental decisions. The disclosure assigned to those positions accurately requires that all investments, business positions, interests in real property, and sources of income that may foreseeably be affected materially by the decisions made by those holding designated positions are reported. The code includes all other provisions required by Government Code Section 87302.
__________________________________________ _________________________ Signature of Chief Executive Officer Date
All agencies must complete and return this notice regardless of how recently your code was approved or amended. Please return this notice no later than October 3, 2022, or by the date specified by your agency, if earlier, to:
(PLACE RETURN ADDRESS OF CODE REVIEWING BODY HERE)
PLEASE DO NOT RETURN THIS FORM TO THE FPPC.
3B
17 City of Colfax Annual Appropriation Limits
Staff Report June 8, 2022
Staff Report to City Council
FOR THE JUNE 8, 2022 REGULAR CITY COUNCIL MEETING
From: Wes Heathcock, City Manager
Prepared by: Laurie Van Groningen, Finance Director
Subject: Annual Appropriation Limits
Budget Impact Overview:
N/A: √ Funded: Un-funded: Amount: Fund(s):
Summary/Background
In 1979, California voters approved Proposition 4, an initiative that added Article XIII B to the California Constitution. This constitutional amendment, known as the Gann Initiative, placed limits on the growth of expenditures for publicly funded programs. Division 9 of Title 1, beginning with Section 7900 of the Government Code, was then added to law to specify the process for calculating state and local government appropriation limits and appropriations subject to limitation under Article XII B of the Constitution. These constitutional and statutory sections explain and define the appropriations limit and appropriations subject to limitation as they apply to state and local government, and require that each entity of government formally "adopt" its appropriations limit for a given fiscal year and certify actual appropriations limit for the preceding year.
The data required to complete the calculation is provided by the State of California, Department of Finance.
The appropriation limit is calculated based on two factors: a percentage change in population in conjunction with a change in the cost of living or price. Under Proposition 111, there are options available for each of the calculation factors:
Population Factor – The City can elect to utilize the percent growth in City population or the percent growth in County population.
Price Factor – The City can elect to use the percent growth in State per capita personal income or the percent change in assessed valuation in new non-residential construction.
The population and price factors are multiplied together to calculate the Growth factor. The Growth factor is applied to the previous year calculated appropriated limit to determine the current fiscal year appropriation limit.
The Appropriations Limitation (Limit) imposed by the Propositions creates a restriction on the amount of revenue which can be appropriated in any fiscal year. Not all revenues are restricted by the Limit, only those which are referred to as “proceeds of taxes”. During any fiscal year, a city may not appropriate any proceeds of taxes they receive in excess of their Limit. In fact, any excess funds remaining after two years must be returned to the taxpayers.
RECOMMENDED ACTION: Adopt Resolution __-2022 certifying compliance with the Fiscal Year 2021-2022 Appropriation Limitation and establishing the Appropriation Limitation for the Fiscal Year 2022- 2023.
3C
18 City of Colfax Annual Appropriation Limits
Staff Report June 8, 2022
For the 2022-2023 Appropriation Limit calculation, the growth in City of Colfax population of 1.29% is more favorable than the Placer County percent growth of .37% and has therefore been utilized in the calculation. For the price factor, the percentage change in State per capita income of 7.55% is used to calculate the Limitation.
The population and price factors are multiplied together for a combined factor of 1.073. The combined growth factor is applied to the fiscal year 2021-2022 Appropriation limit of $6,6.440.054 to determine the fiscal year 2022-2023 limit of $7,015,627.
Based on the estimated actuals for fiscal year 2021-2022 and the proposed fiscal year 2022-2023 budget the City will be well under its Appropriation Limit for both years.
Attachments
1. Public Notice – Notice of Determination of appropriations Limit for the Fiscal Year 2022-2023
2. Resolution __-2022
a. Attachment 1 – Estimated actual appropriation for the fiscal year 2021-2022 b. Attachment 2 – Appropriation Limit Calculation for fiscal year 2022-2023
3. Department of Finance Price and Population information for use in calculations for fiscal year 2022-2023 appropriations limit – May 2022. 3C
19 City Of Colfax
33 SOUTH MAIN STREET, COLFAX, CA
PUBLIC NOTICE
May 13, 2022
NOTICE OF DETERMINATION OF APPROPRIATIONS LIMIT
FOR THE FISCAL YEAR 2022-2023
Section 7910 of the California Government Code requires each local government agency to determine during each fiscal year the appropriations limit pursuant to Article XIIIB of the California Constitution applicable during the fiscal year. The limit must be adopted at a regularly scheduled meeting or at a noticed special meeting, and the documentation used in determining the limit must be made available for public review fifteen days prior to such meeting.
Set below is the methodology to be used to calculate the Fiscal Year 2022-2023 appropriations limit for the City. The limit is set forth below and will be considered and adopted at the regularly scheduled meeting of the Colfax City Council on June 8, 2022.
Documentation may be requested from Colfax City Hall during regular work hours – Monday through Thursday, 8:00am to 5:00pm.
I, Marguerite Bailey, Interim City Clerk for the City of Colfax declare that this Notice was posted at Colfax City Hall and the Colfax Post Office. The Notice is also available on the City website at www.Colfax-ca.gov. -------------------------------------------------------------------------------------------------------------- Marguerite Bailey, City Clerk
2022-2023
Appropriations Limit for FY 2021-2022 6,440,054$
Price Factor
Change in California per capita 1.0755 Department of Finance - May 2022 Population Factor
City of Colfax 1.0129 Department of Finance - May 2022
Combined Growth Factor 1.089 Price Factor x Population Factor Appropriations Limit for FY 2022-2023 7,015,627$ Calculated Limit for fiscal year 2022-2023 Note: *Fiscal year 2022-2023 elected to use population factor for City of Colfax versus Placer County. 3C
20 _________________________________________________________________________________________ City of Colfax 2022-2023 Annual
Resolution __-2022 Appropriation Limits
City of Colfax
City Council
Resolution № __-2022
CERTIFYING COMPLIANCE WITH THE 2021-2022 FISCAL YEAR
APPROPRIATION LIMITATION AND ESTABLISHING THE APPROPRIATION LIMITATION FOR THE 2022-2023 FISCAL YEAR
WHEREAS, the City Council of the City of Colfax hereby certifies that the estimated actual appropriations for the Fiscal Year 2021-2022 will fall within the appropriation limitation for the 2021-2022 Fiscal Year as demonstrated in Attachment 1; and WHEREAS, the City Council of the City of Colfax must establish the appropriation limitation for the fiscal year 2022-2023, as calculated in Attachment 2; and, NOW THEREFORE, BE IT RESOLVED by the City Council of the City of Colfax, that the 2021-2022 Fiscal Year expenditures fall within the established limitations and the limitations for the 2022-2023 Fiscal Year are hereby established at $7,015,627.
THE FOREGOING RESOLUTION WAS DULY AND REGULARLY ADOPTED at the Regular Meeting of the City Council of the City of Colfax held on the 8th of June 2022 by the following vote of the Council:
AYES:
NOES:
ABSTAIN:
ABSENT:
________________________________________
Trinity Burruss, Mayor
ATTEST:
________________________________________
Marguerite Bailey, City Clerk
3C
21 Tax Revenues to be included in calculation: Actuals* 100-000-4010 Property Taxes $ 420,000
100-000-4020 Sales and Use Taxes $ 1,260,000
100-000-4040 Transient Occupancy Taxes $ 30,000
100-000-4100 Franchises $ 100,000
100-000-4200 Business Licenses $ 38,000
100-000-4700 State Motor Vehicle License $ 2,500
100-000-4710 Motor Vehicle In Lieu $ 164,000
100-000-4030 Cannabis Business Tax $ 45,000
Total Tax Revenue $ 2,059,500
Calculated Appropriation Limit Fiscal Year 2020-2021 $ 6,440,054 Remaining appropriation limit capacity $ 4,380,554
68%
*Estimate as of 02/23/22 Mid-Year Budget review
2021-2022
CITY OF COLFAX
APPROPRIATION LIMIT CALCULATION
Attachment 1
3C
22 Fiscal Year
Computed Limit
Previous Year
Cost of Living
Factor
Population Factor
County
Population Factor
City
Combined
Growth Factor Computed Limit
Population Factor
Election*
2009-2010 $ 3,519,759 1.0062 1.0174 1.0097 1.0237 $ 3,603,205 County 2010-2011 $ 3,603,205 0.9746 1.0170 1.0567 1.0299 $ 3,710,796 City 2011-2012 $ 3,710,796 1.0251 1.0151 1.0072 1.0406 $ 3,861,377 County 2012-2013 $ 3,861,377 1.0377 1.0110 1.0056 1.0491 $ 4,051,027 County 2013-2014 $ 4,051,027 1.0512 1.0056 0.9960 1.0571 $ 4,282,287 County 2014-2015 $ 4,282,287 0.9977 1.0147 1.0050 1.0124 $ 4,335,243 County 2015-2016 $ 4,335,243 1.0382 1.0076 0.9970 1.0461 $ 4,535,055 County 2016-2017 $ 4,535,055 1.0537 1.0096 1.0019 1.0638 $ 4,824,462 County 2017-2018 $ 4,824,462 1.0369 1.0176 1.0369 1.0551 $ 5,090,529 County 2018-2019 $ 5,090,529 1.0367 1.0166 1.0014 1.0539 $ 5,364,955 County 2019-2020 $ 5,364,955 1.0385 1.0185 1.0010 1.0577 $ 5,674,579 County 2020-2021 $ 5,674,579 1.0373 1.0195 1.0146 1.0575 $ 6,001,022 County 2021-2022 $ 6,001,022 1.0573 1.0150 1.0084 1.0732 $ 6,440,054 County 2022-2023 $ 6,440,054 1.0755 1.0037 1.0129 1.0894 $ 7,015,627 City City of Colfax
Appropriation Limit Calculation
Attachment 2
*The City can elect to utilize the percent growth in City popultion or the percent growth in County population. Note: In June 2019, the City recalculated the historical Appropriations limit from original adoption in fiscal year 1981 to June 30, 2019. The total growth factor for each year is the City population factor multiplied by the per capita income factor for fiscal years 1980 to 1987 and the larger of the City or County population factor multiplied by the per capita income factor for fiscal years subsequent to 1987. Independent Accountants Report dated June 3, 2019. 3C
23 3C
24 3C
25 3C
26 City of Colfax Revisions to the City of Colfax
Staff Report June 08, 2022 Procurement Policies and Procedures Staff Report to City Council
FOR THE JUNE 08, 2022 REGULAR CITY COUNCIL MEETING
From: Wes Heathcock, City Manager
Prepared by: Wes Heathcock, City Manager
Subject: Revisions to the City of Colfax Procurement Policies and Procedures Budget Impact Overview:
N/A: √ Funded: Un-funded: Amount: Fund(s):
Summary/Background
On November 3, 2020, the California Department of Resources, Recycling and Recovery (CalRecycle) received Notice of Approval of regulatory Action approving SB 1383 which requires all public agencies to adopt, or amend their purchasing policies to include and reference provisions, standards and goals set forth in SB 1383 to procure recycled organic material such as renewable energy, compost, and mulch.
The enforcement provisions in SB 1383 will assist with achieving the State’s climate goals and the 75 percent organic waste diversion goal by 2025 and into the future. Regulated entities, including the City, are required to maintain records that demonstrate how they are complying with the law.
The City must update its current Procurement Policies and Procedures in order to comply with State requirements as contained in 14 CCR Division 7, Chapter 12, Article 12 (SB 1383 procurement regulations) to procure a specified amount of Recovered Organic Waste Products (products made from California, landfilldiverted recovered Organic Waste processed at a permitted or otherwise authorized operation or facility) to support Organic Waste disposal reduction targets.
Below is a summary of the new practices that will help ensure the City’s participation in environmentally preferrable purchasing:
• Make reasonable effort to purchase and use recycled-content office products, whenever practicable; • Procure paper products including printing and writing paper consistent with the requirements of Sections 22150-22154 of the Public Contract Code, including paper products and printing and writing paper that contain a minimum of 30 percent by fiber weight, postconsumer content; • Meet recordkeeping requirements for recycled content paper procurement: The City shall include all documents supporting its compliance with the recycled content paper procurement requirements; • Include requirements in janitorial contracts, and direct City custodians to purchase and use environmentally preferrable products, including janitorial paper products; and • Use recycled mulch and compost in City landscaping projects whenever practicable and will include the same requirements in City landscaping contracts.
Fiscal Impacts
None anticipated unless enforcement becomes an issue.
Attachments:
1. Redlined Procurement Policies and Procedures.
RECOMMENDED ACTION: Approve the proposed revisions to the City of Colfax Procurement Policies and Procedures as recommended.
3D
27 City of Colfax
Procurement Policies and Procedures
1. Purpose of procurement standards. The purpose of these standards is to establish procedures for the City for the procurement of supplies and other expendable property, equipment, real property, and other services.
2. Code of conduct. No employee, officer, councilmembers, or agent shall participate in the selection, award, or administration of a contract if a real or apparent conflict of interest would be involved. Such a conflict would arise when the employee, officer, or agent, any member of his or her immediate family, his or her partner, or an organization which employs or is about to employ any of the parties indicated herein, has a financial or other interest in the firm selected for an award. The officers, employees, and agents of the City shall neither solicit nor accept gratuities, favors, or anything of monetary value from contractors, or parties to subagreements except for where the financial interest is not substantial, or the gift is an unsolicited item of nominal value. Members of the City's board of directors shall comply with all relevant fiduciary duties, including those governing conflicts of interest, when they vote upon matters related to procurement contracts in which they have a direct or indirect financial or personal interest. Officers, employees, directors, and agents of the City shall be subject to disciplinary actions for violations of these standards.
3. Competition. All procurement transactions shall be conducted in a manner to provide, to the maximum extent practical, open, and free competition. The City shall be alert to organizational conflicts of interest as well as noncompetitive practices among contractors that may restrict or eliminate competition or otherwise restrain trade. In order to ensure objective contractor performance and eliminate unfair competitive advantage, contractors that develop or draft specifications, requirements, statements of work, invitations for bids and/or requests for proposals shall be excluded from competing for such procurements. Awards shall be made to the bidder or offeror whose bid or offer is responsive to the solicitation and is most advantageous to the City, price, quality, and other factors considered. Solicitations shall clearly set forth all requirements that the bidder or offeror shall fulfill in order for the bid or offer to be evaluated by the City. Any and all bids or offers may be rejected when it is in the City's interest to do so. In all procurement the City shall avoid practices that are restrictive of competition. These include but are not limited to:
(a) Placing unreasonable requirements on firms in order for them to qualify to do business, (b) Requiring unnecessary experience and excessive bonding, (c) Noncompetitive pricing practices between firms or between affiliated companies, (d) Noncompetitive awards to consultants that are on retainer contracts, (e) Organizational conflicts of interest,
(f) Specifying only a brand name product instead of allowing an equal product to be offered and describing the performance of other relevant requirements of the procurement, and 3D
28 (g) Any arbitrary action in the procurement process.
4. Methods of Procurement to be Followed.
(a) Procurement by small purchase procedures. Small purchase procedures are those relatively simple and informal procurement methods for securing services, supplies, or other property that do not cost more than the "Simplified Acquisition Threshold" fixed at 41 U.S.C. 403(11) (currently set at $100,000) and where procurement by sealed bid is not required. If small purchase procedures are used, price or rate quotations shall be obtained from an adequate number of qualified sources to ensure that the selection process is competitive in accordance with these policies. City funded procurement is not subject to the procedures.
(b) Procurement by sealed bids (formal advertising). Bids are publicly solicited and a firm-fixed-price contract (lump sum or unit price) is awarded to the responsible bidder whose bid, conforming with all the material terms and conditions of the invitation for bids, is the lowest in price. (i) The sealed bid method is the preferred method for procuring construction if the following conditions are present:
(A) A complete, adequate, and realistic specification or purchase description is available;
(B) Two or more responsible bidders are willing and able to compete effectively and for the business; and
(C) The procurement lends itself to a firm fixed price contract and the selection of the successful bidder can be made principally on the basis of price. (ii) If sealed bids are used, the following requirements apply:
(A) The invitation for bids will be publicly advertised and bids shall be solicited from an adequate number of known suppliers, providing them sufficient time prior to the date set for opening the bids;
(B) The invitation for bids, which will include any specifications and pertinent attachments, shall define the items or services in order for the bidder to properly respond;
(C) All bids will be publicly opened at the time and place prescribed in the invitation for bids;
(D) Any or all bids may be rejected if there is a sound documented reason. (c) Procurement by competitive proposals. The technique of competitive proposals is normally conducted with more than one source submitting an offer, and either a fixed-price or costreimbursement type contract is awarded. It is generally used when conditions are not appropriate for 3D
29 the use of sealed bids or small purchase procedures. If this method is used, the following requirements apply:
(i) Requests for proposals will be publicized and identify all evaluation factors and their relative importance. Any response to publicized requests for proposals shall be honored to the maximum extent practical;
(ii) Proposals will be solicited from an adequate number of qualified sources; (iii) The City shall evaluate responses to its solicitations and select awardees in accordance the procedures outlined in section 5 below ("Procurement Procedures") (iv) Awards will be made to the responsible firm whose proposal is most advantageous to the City with price and other factors considered; and
(v) The City may use the competitive proposal procedures for qualifications-based procurement of architectural/engineering (A/E) professional services, consultant services, and other services whereby competitors' qualifications are evaluated and the most qualified competitor is selected, subject to negotiation of fair and reasonable compensation. A procurement process where price is not to be used as a stated selection factor can only be used in procurement of A/E professional services. It cannot be used to purchase other types of A/E firms are a potential source to perform the proposed effort.
(d) Procurement by noncompetitive proposals is procurement through solicitation of a proposal from only one source, or after solicitation of a number of sources, competition is determined inadequate.
(i) Procurement by noncompetitive proposals may be used only when the award of a contract is infeasible under small purchase procedures, sealed bids, or competitive proposals and one of the following circumstances applies:
(A) The item is available only from a single source;
(B) The public exigency or emergency for the requirement will not permit a delay resulting from competitive solicitation;
(C) The funding source specifically authorizes the use of noncompetitive proposals; or
(D) After solicitation of a number of sources, competition is determined inadequate. (ii) Cost analysis, i.e., verifying the proposed cost data, the projections of the data, and the evaluation of the specific elements of costs and profits, is required. (iii) When using a noncompetitive process the City normally would be expected to submit 3D
30 the proposed procurement to the relevant funding source for pre-award. (iv) When the funding is from the local municipality.
5. Procurement procedures.
(a) All procurement by the City shall comply, at a minimum, with the requirements of subsections (i), (ii), and (iii) below:
(i) the City avoid purchasing unnecessary items.
(ii) Where appropriate, an analysis is made of lease and purchase alternatives to determine which would be the most economical and practical procurement. (iii) Solicitations for goods and services provide for all of the following. (A) A clear and accurate description of the technical requirements for the material, product, or service to be procured. In competitive procurements, such a description shall not contain features which unduly restrict competition. (B) Requirements which must be fulfill and all other factors to be used in evaluating proposal submitted in response to solicitations.
(C) A description, whenever practicable, of technical requirements in terms of functions to be performed or performance required, including the range of acceptable characteristics or minimum acceptable standards. (D) When relevant, the specific features of "brand name or equal" descriptions that are to be included in responses submitted to solicitation. (E) The acceptance, to the extent practicable and economically feasible, of products and services dimensioned in the metric system of measurement. (F) Preference, to the extent practicable and economically feasible, for products and services that conserve natural resources and protect the environment and are energy efficient.
(b) The type of procuring instruments used (e.g., fixed price contracts, cost reimbursable contracts, purchase orders, and incentive contracts) shall be determined by the City but shall be appropriate for the particular procurement and for promoting the best interest of the program or project involved. The "*cost-plus-a-percentage-of- cost" or "*percentage of construction cost" methods of contracting shall not be used.
* Cost-plus-percentage-of-cost is a contract under which the contractor is paid a percentage of the total actual expenses or costs in addition to the contractor’s actual expenses or costs.
* Percentage-of-Construction-costs is a values set for the total estimated construction contract award amount, including of all built-in costs to set a contract.
3D
31 (c) Contracts shall be made only with responsible contractors who possess the potential ability to perform successfully under the terms and conditions of the proposed procurement. Consideration shall be given to such matters as contractor integrity, record of past performance, financial and technical resources, or accessibility to other necessary resources. (d) Debarment and Suspension – No contract shall be made to parties listed on the General Services Administration’s List of Parties Excluded from Federal Procurement or Nonprocurement Programs in accordance with E.O.s 12549 and 12689, “Debarment and Suspension.” Contractors with awards that exceed the small purchase threshold shall provide the required certification regarding its exclusion status and that of its principal employees.
6. Environmental Preferable Purchasing.
(a) Purpose.
(i) It is the policy of the City to institute practices that reduce waste by increasing product efficiency and effectiveness, purchase products that minimize environmental impacts, toxics, pollution, and hazards to worker and community safety to the greatest extent practicable, and purchase products that include recycled content, are durable and longlasting, conserve energy and water, reduce greenhouse gas emissions, use unbleached or chlorine-free manufacturing processes, are lead-free and mercury-free, and use wood from sustainably harvested forests.
(ii) This policy is adopted in order to support strong recycling markets, reduce materials that are landfilled, identify environmentally preferable products and distribution systems, increase the use and availability of environmentally preferable products that protect the environment, reward manufacturers and vendors that reduce environmental impacts in their production and distribution systems or services, and create a model for successfully purchasing environmentally preferable products that encourages other purchasers to adopt similar goals.
(iii) This policy shall comply with State requirements as contained in 14 CCR Division 7, Chapter 12, Article 12 (SB 1383 procurement regulations) to procure a specified amount of Recovered Organic Waste Products, to purchase Recycled-Content Paper Products, and Recycled-Content Printing and Writing Paper, and procure resources in a way that aligns with the City’s goals.
(b) Recycled Content Products.
(i) All products for which the United States Environmental Protection Agency (U.S. EPA) has established minimum recycled content standard guidelines, such as those for printing paper, office paper, janitorial paper, construction, landscaping, parks and recreation, transportation, vehicles, miscellaneous, and non-paper office products, shall contain the highest postconsumer content practicable, but no less than the minimum recycled content standards established by the U.S. EPA Guidelines. 3D
32 (ii) If fitness and quality of Recycled-Content Paper Products and Recycled-Content Printing and Writing Paper are equal to that of non-recycled items, all departments and divisions of the City shall purchase Recycled-Content Paper Products and Recycled-Content Printing and Writing Paper that consists of at least thirty percent (30%), by fiber weight, postconsumer fiber, whenever available at the same or a lesser total cost than nonrecycled items, consistent with the requirements of the Public Contracts Code, Sections 22150 through 22154 and Sections 12200 and 12209, as amended. (iii) All Paper Products and Printing and Writing Paper shall be eligible to be labeled with an unqualified recyclable label as defined in Title 16 Code of Federal Regulations Section 260.12 (2013).
(iv) Records must be submitted to the City of all Paper Products and Printing and Writing Paper purchases on a schedule to be determined by the City and not less than annually (both recycled-content and non-recycled content, if any is purchased) for all purchases made by a division or department or employee of the City. (v) All vendors that provide Paper Products (including janitorial Paper Products) and Printing and Writing Paper to the City shall:
(A) Provide Recycled-Content Paper Products and Recycled-Content Printing and Writing Paper that consists of at least thirty percent (30%), by fiber weight, postconsumer fiber, if fitness and quality are equal to that of non-recycled item, and available at equal or lesser price.
(B) Certify in writing the minimum percentage of postconsumer material in the Paper Products and Printing and Writing Paper offered or sold to the City. This certification requirement may be waived if the percentage of postconsumer material in the Paper Products and/or Printing and Writing Paper can be verified by a product label, catalog, invoice, or a manufacturer or vendor internet website.
(C) Only provide Paper Products and Printing and Writing Papers that meet Federal Trade Commission Recyclability standard as defined.
(D) Provide records to the Recordkeeping Designee for all Paper Products and Printing and Writing Paper on a schedule to be determined by the Recordkeeping Designee.
(E) All vendors providing printing services to the City via a printing contract or written agreement, shall use Printing and Writing Paper that consists of at least thirty percent (30%), by fiber weight, postconsumer fiber, or as amended by Public Contract Code Section 12209.
(vi) All pre-printed recycled content papers intended for distribution that are purchased or 3D33
produced shall contain a statement that the paper is recycled content. (vii) Copiers and printers bought shall be compatible with the use of recycled content products.
(c) Green Building – Construction and Renovations
(i) All building and renovations undertaken by the City shall follow Green Building Practices for design, construction, and operation, where appropriate, as described in the *LEEDTM Rating System and meet *CalGreen and *MWELO requirements. Building and landscaping products, purchases, and use by the City shall be consistent with CalGreen and MWELO requirements.
(d) Landscaping.
(i) All landscape renovations, construction, and maintenance by the City, including workers and contractors providing landscaping services for the City, shall employ sustainable landscape management techniques for design, construction, and maintenance whenever possible, including, but not limited to, integrated pest management, grasscycling, drip irrigation, composting, and procurement and use of mulch and compost.
(ii) The City, including through its direct service providers, will make every effort to meet its annual procurement target for *Recovered Organic Waste Products as determined by the State. Periodically, the City’s Recordkeeping Designee shall distribute information to City Staff on the Procurement target and specific products that meet the SB 1383 procurement requirements. Divisions and departments responsible for landscaping maintenance shall:
(A) Use SB 1383 Eligible Compost and SB 1383 Eligible Mulch produced from recovered Organic Waste, as defined in the Definitions section of this Policy, for landscaping maintenance as practicable, whenever available, and capable of meeting quality standards and criteria specified.
* LEED – Leadership Energy and Environmental Design
• Recovered Organic Waste Products - means products made from California, landfill-diverted recovered Organic Waste processed at a permitted or otherwise authorized operation or facility, or as otherwise defined in 14 CCR Section 18982(a)(60). * CalGreen – California state mandated green building code standards https://calgreenenergyservices.com/knowledge-center/calgreencode/ 3D
34 *MWELO – Model Water Efficient Landscape Ordinance
*Recovered Organic Waste Products - means products made from California, landfill-diverted recovered Organic Waste processed at a permitted or otherwise authorized operation or facility, or as otherwise defined in 14 CCR Section 18982(a)(60). (B) Keep records, including invoices or proof of Recovered Organic Waste Product procurement (either through purchase or acquisition), and submit records to the City, on a schedule to be determined by City. General Procurement Records shall include: General description of how and where the product was used and applied, if applicable; Source of product including name, physical location, and contact information for each entity, operation, or facility from whom the Recovered Organic Waste Products were procured; Type of product; Quantity of each product; and, Invoice or other record demonstrating purchase or procurement.
(C) For Compost and SB 1383 Eligible Mulch provided to residents through giveaway events or other types of distribution methods, keep records of the Compost and SB 1383 Eligible Mulch provided. Records shall be maintained and submitted to the City in accordance with the requirements specified in Section 7 below. (D) When a direct service provider for the City procures compost or mulch, enters into a written contract or agreement, or executes a purchase order between the City and direct service provider with enforceable provisions that include:
Definitions and specifications for SB 1383 Eligible Mulch, Compost, Renewable Gas, and/or Electricity Procured from Biomass Conversion, and, an enforcement mechanism (e.g., termination or liquidated damages) in the event the direct service provider is not compliant with the requirements. (E) Projects subject to California’s MWELO that will be used to meet the annual recovered organic waste product procurement target must comply with CCR Title 23, Division 2, Chapter 2.7, Sections 492.6 (a)(3)(B), (C), (D), and (G). (e) Gas and Oil Procurement.
(i) For Renewable Gas procurement (used for fuel for transportation, electricity, or heating applications), the City shall:
(A) Procure Renewable Gas made from recovered Organic Waste for transportation fuel, electricity, and heating applications to the degree that it is appropriate and available for the Jurisdiction.
(B) Keep records in the same manner indicated in Section 7 below. for the amount of Renewable Gas procured and used by the Jurisdiction, including the general procurement record information specified in Section 7, and submit records to 3D
35 the City on a schedule to be determined by the City and not less than annually.
Jurisdiction shall additionally obtain the documentation and submit records specified in Section 7 below, if applicable.
7. Procurement records. Procurement records and files for purchases in excess of the small purchase threshold as fixed at 41 U.S.C. 403(11) (currently $25,000) shall include the following at a minimum: (a) basis for contractor selection, (b) justification for lack of competition when competitive bids or offers are not obtained, and (c) basis for award cost or price.
(a) Record Keeping.
(i) The City Manager shall select an employee to act as the Recordkeeping Designee that will be responsible for obtaining records pertaining to Procurement of Recovered Organic Waste Products, Recycled-Content Paper Products, and Recycled-Content Printing and Writing Paper. The Recordkeeping Designee will do the following to track Procurement of Recovered Organic Waste Products, Recycled-Content Paper Products, and Recycled-Content Printing and Writing Paper:
(A) Collect and collate copies of invoices or receipts (paper or electronic) or other proof of purchase that describe the procurement of Printing and Writing Paper and Paper Products, including the volume and type of all paper purchases; and, copies of certifications and other required verifications from all departments and/or divisions procuring Paper Products and Printing and Writing Paper (whether or not they contain recycled content) and/or from the vendors providing Printing and Writing Paper and Paper Products. These records must be kept as part of the City’s documentation of its compliance with 14 CCR Section 18993.3.
(B) If non-Recycled-Content Paper Products and/or non-Recycled-Content Printing and Writing Paper are provided, include a description of why Recycled-Content Paper Products and/or Recycled-Content Printing and Writing Paper were not purchased.
(C) Collect and collate copies of invoices or receipts or documentation evidencing procurement from all departments and divisions procuring Recovered Organic Waste Products and invoices or similar records from vendors/contractors /others procuring Recovered Organic Waste Products on behalf of the City to develop evidence of the City meeting its Annual Recovered Organic Waste Product Procurement Target. These records must be kept as part of the City’s documentation of its compliance with 14 CCR Section 18993.1. (D) Collect, collate, and maintain documentation submitted by the City’s direct service providers, and/or vendors, including the information reported to the Recordkeeping Designee.
(E) Collect, collate, and maintain documentation submitted by the City’s direct 3D
36 service providers, and/or vendors, including the information reported to the Recordkeeping Designee.
(ii) As required, compile data and report on the City’s direct procurement, and vendor/other procurement on behalf of the City, of Recovered Organic Waste Products, Recycled-Content Paper Products, and Recycled-Content Printing and Writing Paper, consistent with the requirements for Recycled-Content Paper Products and RecycledContent Printing and Writing Paper procurement.
8. Contract administration. A system for contract administration shall be maintained to ensure contractor conformance with the terms, conditions, and specifications of the contract and to ensure adequate and timely follow up of all purchases. The City shall evaluate contractor performance and document, as appropriate, whether contractors have met the terms, conditions, and specifications of the contract.
9. Contract provisions. The City shall include, in addition to provisions to define a sound and complete agreement, the following provisions in all contracts. The following provisions shall also be applied to subcontracts.
(a) Contracts in excess of the *Simplified Acquisition Threshold shall contain contractual provisions or conditions that allow for administrative, contractual, or legal remedies in instances in which a contractor violates or breaches the contract terms and provide for such remedial actions as may be appropriate.
(b) All contracts in excess of the Simplified Acquisition Threshold shall contain suitable provisions for termination by the City, including the manner by which termination shall be effected and the basis for settlement. In addition, such contracts shall describe conditions under which the contract may be terminated for default as well as conditions where the contract may be terminated because of circumstances beyond the control of the contractor.
(c) For contracts dealing with construction or facility improvements the City shall comply with all requirements imposed by its funding sources (and the government regulations applicable to those funding sources) with regard to construction bid guarantees, performance bonds, and payment bonds. (d) All negotiated contracts (except those for less than the Simplified Acquisition Threshold) awarded by the City shall include a provision to the effect that the City shall have access to any books, documents, papers, and records of the contractor which are directly pertinent to a specific program for the purpose of making audits, examinations, excerpts, and transcriptions. (e) All contracts, including small purchases, awarded by the City and their contractors where the source of the funds, directly or indirectly, is the federal government, shall contain the following procurement provisions as applicable.
* Simplified Acquisition Threshold means the dollar amount below which a non-Federal entity may purchase property or services using 3D
37 small purchase methods
(i). Equal Employment Opportunity - All contracts, when funded in whole or part by monies derived from the Federal government (either directly or indirectly), shall contain a provision requiring compliance with E.O. 11246, "Equal Employment Opportunity," as amended by E.O. 11375, "Amending Executive Order 11246 Relating to Equal Employment Opportunity," and as supplemented by regulations at 41 CFR part 60, "Office of Federal Contract Compliance Programs, Equal Employment Opportunity, Department of Labor." (ii). Copeland "Anti-Kickback" Act (18 U.S.C. 874 and 40 U.S.C. 276c) - All contracts in excess of $2000 for construction or repair, when funded in whole or part by monies derived from the Federal government (either directly or indirectly) shall include a provision for compliance with the Copeland "Anti-Kickback" Act (18 U.S.C. 874), as supplemented by Department of Labor regulations (29 CFR part 3, "Contractors and Subcontractors on Public Building or Public Work Financed in Whole or in Part by Loans or Grants from the United States"). The Act provides that each contractor or subrecipient shall be prohibited from inducing, by any means, any person employed in the construction, completion, or repair of public work, to give up any part of the compensation to which he is otherwise entitled. The recipient shall report all suspected or reported violations to the Federal awarding agency.
(iii). Davis-Bacon Act, as amended (40 U.S.C. 276a to a-7) - When required by Federal program legislation, all construction contracts awarded by the recipients and subrecipients of more than $2000 shall include a provision for compliance with the Davis-Bacon Act (40 U.S.C. 276a to a-7) and as supplemented by Department of Labor regulations (29 CFR part 5, "Labor Standards Provisions Applicable to Contracts Governing Federally Financed and Assisted Construction"). Under this Act, contractors shall be required to pay wages to laborers and mechanics at a rate not less than the minimum wages specified in a wage determination made by the State Secretary of Labor. In addition, contractors shall be required to pay wages not less than once a week. The recipient shall place a copy of the current prevailing wage determination issued by the Department of Labor in each solicitation and the award of a contract shall be conditioned upon the acceptance of the wage determination. The recipient shall report all suspected or reported violations to the Federal awarding agency. (iv). Contract Work Hours and Safety Standards Act (40 U.S.C. 327-333) - All contracts in excess of $2000 for construction contracts and in excess of $2500 for other contracts that involve the employment of mechanics or laborers, when funded in whole or part by monies derived from the Federal government (either directly or indirectly), shall include a provision for compliance with Sections 102 and 107 of the Contract Work Hours and Safety Standards Act (40 U.S.C. 327-333), as supplemented by Department of Labor regulations (29 CFR part 5). (v). Rights to Inventions Made Under a Contract or Agreement - Contracts or agreements for the performance of experimental, developmental, or research work, when funded in whole or part by monies derived from the Federal government (either directly or indirectly), shall provide for the rights of the Federal Government and the recipient in any resulting invention in 3D
38 accordance with 37 CFR part 401, "Rights to Inventions Made by Nonprofit Organizations and Small Business Firms Under Government Grants, Contracts and Cooperative Agreements," and any implementing regulations issued by the awarding agency. (vi). Clean Air Act (42 U.S.C. 7401 et seq.) and the Federal Water Pollution Control Act (33 U.S.C. 1251 et seq.), as amended - Contracts and subgrants of amounts in excess of $100,000, when funded in whole or part by monies derived from the Federal government (either directly or indirectly), shall contain a provision that requires the recipient to agree to comply with all applicable standards, orders or regulations issued pursuant to the Clean Air Act (42 U.S.C. 7401 et seq.) and the Federal Water Pollution Control Act as amended (33 U.S.C. 1251 et seq.).
Violations shall be reported to the Federal awarding agency and the Regional Office of the Environmental Protection Agency (EPA).
(vii). Byrd Anti-Lobbying Amendment (31 U.S.C. 1352) - Contacts for an amount above $100,000, when funded in whole or part by monies derived from the Federal government (either directly or indirectly), shall include a certification by the contracting parties that they have not and will not use Federal appropriated funds to pay any person or organization for influencing or attempting to influence an officer or employee of any agency, a member of Congress, officer or employee of Congress, or an employee of a member of Congress in connection with obtaining any Federal contract, grant or any other award covered by 31 U.S.C. 1352. and to further require disclosure of any lobbying with non-Federal funds that takes place in connection with obtaining any Federal award.
10. Effect Date. This policy shall take effect on June 09, 2022. 3D
39 City of Colfax Best Western Hotel First Amendment to Subdivision Improvement Agreement Staff Report June 8, 2022
Staff Report to City Council
FOR THE JUNE 8, 2022, REGULAR CITY COUNCIL MEETING
From: Wes Heathcock, City Manager
Prepared by: Wes Heathcock, City Manager
Alfred A. “Mick” Cabral, City Attorney
Subject: First Amendment to Best Western Hotel Subdivision Improvement Agreement Budget Impact Overview:
N/A: √ Funded: Un-funded: Amount: Fund(s):
Summary/Background
The proposed resolution, if adopted, will extend by three months until September 17, 2022, the Owner’s obligation to complete all public and private improvements for the Best Western Hotel, and will continue to require adequate security for completion of those improvements.
On June 13, 2018, the City Council adopted Resolution 43-2018 whereby it approved a mitigated negative declaration and design review DRP-2017-03 for the Best Western Hotel on South Auburn Street in the City (the “Project”). The conditions of Project approval impose upon the Project Owner the obligation to install several project improvements prior to obtaining a certificate of occupancy.
On December 17, 2021, upon request by the Owner and with the recommendation of City staff, the Council authorized execution of a Subdivision Improvement Agreement that allowed the Owner to receive a certificate of project occupancy before completing all required Project improvements. The Subdivision Improvement Agreement obliged the Owner to deposit $113,920.00 as security for completion of the Project improvements and required the improvements to be completed no later than June 17, 2022. The Owner timely deposited the required security, which the City continues to hold.
Circumstances have changed since December 17, 2021, such that Owner will not be able to complete all Project Improvements by June 17, 2022. In particular, (a) a storm drainpipe on the Project site needs to be repaired or replaced, (b) various items detailed in a punch list dated May 12, 2022, need to be completed, and (c) the City and Owner are discussing the feasibility of relocating Project secondary access from the approved location off Whitcomb to an alternative location off South Auburn Street. These changed circumstances prompted the Owner to request, and staff to recommend, a three-month extension of the June 17, 2022, deadline to September 17, 2022. The City will continue to require adequate security for all improvements.
Discussions regarding relocating the secondary access are ongoing. Staff is evaluating whether access off South Auburn can comply with current building standards.
Staff recommends that Council adopt the proposed resolution authorizing the City Manager to execute the First Amendment to the Subdivision Improvement Agreement with Colfax Hospitality Partners, LLC.
RECOMMENDED ACTION: Adopt Resolution __-2022 authorizing the City Manager to execute a First Amendment to the December 17, 2021, Subdivision Improvement Agreement with Colfax Hospitality Partners, LLC, for the Best Western Hotel Project.
3E
40 City of Colfax Best Western Hotel First Amendment to Subdivision Improvement Agreement Staff Report June 8, 2022
Fiscal Impact
N/A
Attachments:
1. Resolution __-2022
2. First Amendment to Subdivision Improvement Agreement
3. City Engineer Letter
3E
41 _________________________________________________________________________________________ City of Colfax Colfax Hospitality Partners First Amendment to Subdivision Resolution _-2022 Improvement Agreement
City of Colfax
City Council
Resolution № __-2022
AUTHORIZING THE CITY MANAGER TO EXECUTE THE FIRST AMENDMENT TO THE
SUBDIVISION IMPROVEMENT AGREEMENT WITH COLFAX HOSPITALITY PARTNERS LLC, FOR
THE BEST WESTERN HOTEL PROJECT
WHEREAS, on June 13, 2018, the City Council adopted Resolution 43-2018 whereby, it approved a mitigated negative declaration and design review DRP-2017-03 for a Best Western Hotel on South Auburn Street in the City (the “Project”); and,
WHEREAS, the conditions of Project approval require the Project developer and owner, Colfax Hospitality Partners, LLC, to install various public and private Project improvements prior to issuance of a Project certificate of occupancy; and,
WHEREAS, on December 17, 2021, the City Council authorized the City Manager to execute a Subdivision Improvement Agreement that allowed the City to issue a certificate of occupancy for the Best Western Hotel in exchange for the Hotel Owner’s agreement to complete all project improvements no later than June 17, 2022, and the Owner’s deposit of a valid check in the amount of $113,920.00 to secure completion of the Project improvements; and, WHEREAS, circumstances have changed since December 17, 2021, such that Owner will not be able to complete all Project Improvements by June 17, 2022, and has requested, and City staff has recommended, a three-month extension to September 17, 2022, to complete all required project improvements; and, WHEREAS, the City Council finds and determines that execution of an amendment to the subdivision improvement agreement in the form presented to Council and the deposit of security in the form and amount required by that amendment will adequately protect the City and is in the City’s best interests.
NOW THEREFORE, BE IT RESOLVED that the City Council of the City of Colfax authorizes the City Manager to execute in the name of the City a First Amendment to Subdivision Improvement Agreement with Colfax Hospitality Partners, LLC, in the form presented to Council for approval and attached to this Resolution.
THE FOREGOING RESOLUTION WAS DULY AND REGULARLY ADOPTED at a regular meeting of the City Council of the City of Colfax held on the 8th of June 2022 by the following vote of the Council:
AYES:
NOES:
ABSTAIN:
ABSENT:
________________________________________
Trinity Burruss, Mayor
ATTEST:
________________________________________
Marguerite Bailey City Clerk
3E
42 May 30, 2022 DRAFT
FIRST AMENDMENT TO
CITY OF COLFAX
SUBDIVISION IMPROVEMENT AGREEMENT
FOR THE BEST WESTERN HOTEL PROJECT
This First Amendment to Subdivision Improvement Agreement for the Best Western Hotel Project (“First Amendment”) is made and entered by and among the City of Colfax, a Municipal Corporation of the State of California and General Law City (“City”), and Colfax Hospitality Partners, LLC, a California Limited Liability Company (“Owner”). The City and Owner may be referred to herein individually as a “Party” and collectively as the “Parties”.
RECITALS
This First Amendment is entered on the basis of the following facts, understandings and intentions of the Parties:
A. On June 13, 2018, the City Council adopted Resolution 43-2018 whereby it approved a mitigated negative declaration and design review DRP-2017-03 for a Best Western Hotel on South Auburn Street in the City (the “Project”).
B. The conditions of Project approval (the “Project Approvals”) impose upon the Owner a requirement that improvements installed by the Owner for the benefit of the Project shall contain supplemental size, capacity, number, or length for the benefit of property not within the development (the “Road Improvements”) and that the Road Improvements be dedicated to the public. The required project improvements include (a) the Road Improvements, (b) the items listed in a letter dated December 10, 2021, from Carl Moore, Contract City Engineer to Owner, , and (c) completion of a screen wall/fence along the Project property line. For purposes of this First Amendment, all public and private improvements required by the Project Approvals will be referred to collectively as the “Project Improvements”.
C. The Project Conditions of Approval require the Owner to either construct all public and private Project Improvements to the satisfaction of the City or enter into a subdivision improvement agreement for completion of all public and private improvements prior to occupancy of the Project and provide bonds, proof of workers compensation insurance and general liability insurance in forms and amounts deemed satisfactory to and by the City.
D. Colfax Municipal Code (“CMC”) Section 16.48.30 requires the Owner to provide various forms and amounts of security for completion of Project Improvements. CMC Section 16.48.030 D requires security in sufficient amount deemed necessary by the City to assure faithful performance of the Project Improvements in the event of default or, in the case of a subdivision, where a final map is not prepared and approved. Such security must be in a form acceptable to the City and be in the amount of onehundred ten percent (110%) of the cost of the Project Improvements for Performance and fifty percent (50%) of the cost of the Project Improvements for Labor and Materials.
E. As of December 17, 2021, the City and Owner estimated that the cost for completing the Project Improvements, which is the basis upon which the amount of all bonding or other security was required, was $113,920.00, subject to adjustment as determined by the City.
F. On December 17, 2021, the Colfax City Council authorized, and the Parties executed, a Subdivision Improvement Agreement for the Best Western Hotel Project (the “Subdivision Improvement Agreement”) that required, among other things, the Owner to complete all Project Improvements no later 3E
43 May 30, 2022 DRAFT
than June 17, 2022, and to post security in the amount of $113,920.00 (the “Security Deposit”). The Owner timely posted its check in the amount of $113,920.00 as and for the Security Deposit, which the City continues to hold.
G. In accordance with the Subdivision Improvement Agreement, the City issued Owner a certificate of occupancy for the Project on December 17, 2021.
H. Circumstances have changed since December 17, 2021, such that Owner will not be able to complete all Project Improvements by June 17, 2022. In particular, (a) a storm drainpipe on the Project site needs to be repaired or replaced, (b) various items detailed in a punch list dated May 12, 2022, attached hereto and by this reference incorporated herein need to be completed, and (c) the Parties are discussing the feasibility of relocating Project secondary access from the approved location off Whitcomb to an alternative location off South Auburn Street. These changed circumstances and others warrant modification of the deadlines established in, and other provisions of, the Subdivision Improvement Agreement.
I. The Parties desire to amend the Subdivision Improvement Agreement to (a) extend the deadline for completing the Project Improvements either as approved or as subsequently modified, to the City’s satisfaction, and (b) to ensure that adequate security for the Project Improvements remains in place.
AGREEMENT
NOW THEREFORE, in consideration of the mutual covenants contained in this First Amendment, the City and Owner agree as follows:
Section 1: Incorporation of Recitals.
1.1 The foregoing Recitals are true and correct statements of fact and are incorporated into this First Amendment by this reference.
Section 2: Effective Date and Term.
2.1 Effective Date. This First Amendment shall be dated, and the obligations of the City and the Owner shall be effective as of the date upon which this First Amendment is executed by the City (the “Effective Date”).
2.2 Term. The Term of this First Amendment shall commence on the Effective Date and shall expire on the earlier of September 17, 2022, or when all Project Improvements are completed to the City’s satisfaction.
Section 3: Project Improvements.
3.1 The Parties acknowledge that the Owner timely posted the $113,920.00 Security Deposit required by the Subdivision Improvement Agreement. The City shall continue to hold the Security Deposit until all Project Improvements as originally approved or as subsequently modified and approved by the City are completed to the City’s satisfaction. If the Owner fails to complete all Project Improvements to the City’s satisfaction by September 17, 2022, the City may, in its sole discretion, apply the Security Deposit toward the cost of completing the Project Improvements in accordance with Colfax Municipal Code Chapter 16.48. If the Owner completes the Project Improvements to the City’s satisfaction by September 3E
44 May 30, 2022 DRAFT
17, 2022, the Security Deposit, or so much thereof that has not been applied to completion of the Project Improvements, will be released to the Owner in accordance with Colfax Municipal Code Chapter 16.48.
3.2 The City may require the Owner to replace the Security Deposit. If the City requires replacement of the Security Deposit, the Owner shall replace the Security Deposit with equal security, or such greater or lesser amount as the City may require any time prior to the completion of the Project Improvements.
Section 4. Subdivision Improvement Agreement Otherwise Unmodified.
4.1 The remainder of the Subdivision Improvement Agreement shall remain in full force and effect.
All provisions of the Subdivision Improvement Agreement are applicable to and incorporated into this First Amendment, except to the extent that such provisions are inconsistent herewith. If any term, condition or provision of the Subdivision Improvement Agreement is inconsistent with the provisions of this First Amendment, then the provisions of this First Amendment shall control to the extent necessary to resolve or interpret any such inconsistency.
IN WITNESS WHEREOF, the Parties have executed this First Amendment as of the Effective Date.
CITY:
CITY OF COLFAX, a California municipal corporation
By: ___________________________________________
Wes Heathcock, City Manager
Date:
OWNER:
COLFAX HOSPITALITY PARTNERS, LLC, a California Limited Liability Company By: ___________________________________________
Rajinder Singh, Manager
Date:
3E
45 May 12, 2022
The following is a punch list notice of road improvements and onsite improvements that require corrections:
Road Improvement Items Identified
• The landscape area between the sidewalk and curb & gutter along S. Auburn where the swale was filled in and a culvert placed prior to the city receiving any revised plans will require treatment. Acceptable treatment includes removal of all vegetation (including invasive species) from the swale, installing a weed barrier and reinstalling riprap to secure the inorganic mulch layer. The amount of reinstalled of riprap should be 2-3 times greater than what was originally installed.
• Remove garbage within the city right-of-way
List of onsite improvements previously identified that still require correction:
1. Per previous conversations at City Hall, the revised plan dated 9/10/2021 will be voided and construction will proceed along the access road per approval plans. The following items are outstanding and/or require an updated plan revision:
a) Access road off Whitcomb Ave requires paving.
b) AC curb to be added on both sides of the access road as a plan revision. c) Complete the screen wall along the fire access road per plan. On the adjacent property owner side, add compacted dirt or aggregate base from the top of footing to form a smooth transition to existing grade. Install a fence on top of the 3’ high CMU wall. d) Provide a detail for the 4-block high screen wall including a fence to be installed on top of the screen wall to meet the code requirement of 4-6foot high screen wall as a plan revision.
e) Install on 18’ x 18’ drainage inlet on the adjacent property where the storm drain was intercepted and connect into existing storm drainpipe with 12” SD pipe as a plan revision. Though this was completed, the City will still need to receive inspection documents certifying that the pipe was installed to industry standards.
2. Hole in access road due to drainage needs to be excavated to repair pipe and backfill with competent material in the presence of the site geotechnical engineer and City Inspector.
3. Provide an appropriate cap to all screen walls per plan.
If items have change or have been completed, please make notations coupled with an explanation of the completed work or approved change order.
3E
46 City of Colfax FY 2022/2023 SB 1 Funding Project List Staff Report May 11, 2022
Staff Report to City Council
FOR THE June 8, 2022 REGULAR CITY COUNCIL MEETING
From: Wes Heathcock, City Manager
Prepared by: Martin Jones, Public Works Director
Subject: FY 2022/2023 SB 1 Funding Project List
Budget Impact Overview:
N/A: √ Funded: Un-funded: Amount: Fund(s):
Summary/Background
State Senate Bill (SB 1), also known as the Road Repair and Accountability Act (RMRA) of 2017, was signed into law by Governor Brown on April 28, 2017. SB 1 establishes funding to address deferred maintenance on the State highway system and local street and road systems. The bill provides that funds shall be used for: Road Maintenance and Rehabilitation, Safety Projects, Railroad Grade Separations, Complete Street Components or, Traffic Control Devices.
The City is expected to receive about $49,510 in SB 1 Funds in Fiscal Year 2022-2023. SB 1 revenues should increase in subsequent years.
To be considered for funding, SB 1 requires all projects proposed for SB 1 Funding be named and acknowledged by resolution. Staff is recommending the following projects:
• Culver Street (Phase III) – This project involves reconstructing Culver Street from Church Street to W. Grass Valley Street. The project would complete the Culver Street corridor and is estimated at $220,000. The project is intended to provide a new roadway surface to improve traffic flow and the quality of the roadway.
• Pleasant Street – This project involves reconstructing Pleasant Street from Depot Street to Parkhill Dr.
The project is estimated at $1,000,000 and is intended to provide a new roadway surface to improve traffic flow and quality of the roadway.
• Depot Street – This project involves reconstructing Depot Street from Kneeland Street to N. Main Street. The project is estimated at $300,000 and is intended to provide a new roadway surface to improve traffic flow and quality of the roadway.
• School Street – This project involves reconstructing School Street form N. Main Street to Pleasant Street. The project is estimated at $250,000 and is intended to provide a new roadway surface to improve traffic flow and quality of the roadway.
• Forest Hill Street (All) – This project involves reconstructing all of Forest Hill Street from Highway 174 to Dinky Avenue. The project is estimated a $1.5 million and is intended to provide a new roadway surface to improve traffic flow and quality of roadway along this corridor.
The SB 1 funding will be used in conjunction with the Community Development Block Grant Over-the-Counter projects to maximize program administration efficiency.
Attachments:
1. Resolution __-2022
RECOMMENDED ACTION: Adopt Resolution __-2022 establishing a list of potential projects for Fiscal Year 2022-2023 to be funded in full or in part by SB 1, the Road Repair and Accountability Act, ensuring eligibility for State of California Road Maintenance and Rehabilitation Account (RMRA) revenues. 3F
47 _________________________________________________________________________________________ City of Colfax SB 1 Funding Project List
Resolution __-2022
City of Colfax
City Council
Resolution № __-2022
ESTABLISHING A LIST OF POTENTIAL PROJECTS FOR FISCAL YEAR 2022-2023 TO BE FUNDED IN FULL OR IN PART BY SB 1, THE ROAD REPAIR AND ACCOUNTABILITY ACT,
ENSURING ELIGIBILITY FOR STATE OF CALIFORNIA ROAD MAINTENANCE AND
REHABILITATION ACCOUNT (RMRA) REVENUES
WHEREAS, Senate Bill 1 (SB 1), the Road Repair and Accountability Act of 2017 was passed by the State Legislature and signed into law by the Governor on April 2017 to address the significant multi-modal transportation funding shortfalls statewide; and,
WHEREAS, SB 1 includes accountability and transparency provisions that will ensure the residents of the City of Colfax are aware of the projects proposed for funding and which projects have been completed each fiscal year; and,
WHEREAS, the City of Colfax must adopt a resolution of all projects proposed to receive funding from the Road Maintenance and Rehabilitation Account (RMRA), created by SB 1, which must include a description and the location of each proposed project, a proposed schedule for the project’s completion, and the estimated useful life of the improvement; and,
WHEREAS, the City of Colfax, will receive an estimated $49,510 in RMRA funding in FY 2022-2023 from SB 1; and,
WHEREAS, the City of Colfax adopted its City of Colfax 2018 Pavement Management Plan and used said Pavement Management Plan to develop the SB 1 project list for SB 1 funds that are being used on the highest priority projects and in the most cost-effective way; and, WHEREAS, the funding from SB 1 will help the City of Colfax maintain and/or rehabilitate street/roads within the City of Colfax this year and similar projects in the future.
NOW THEREFORE, BE IT RESOLVED the City Council of the City of Colfax affirms the foregoing recitals are true and correct. The City of Colfax hereby adopts the following list of projects to be funded in part or solely with Fiscal Year 2022-2023 Road Maintenance and Rehabilitation Account revenues. • Culver street Reconstruction (Phase III)
O Description: Street reconstruction. The project is estimated at $220,000. The project is intended to provide a new roadway surface to improve traffic flow and the quality of the roadway.
O Location: Culver Street from Church Street to W. Grass Valley Street. o Estimated Useful Life of Project: 20 years.
o Estimated Year of Construction: Fiscal Year 2022-2023 • Pleasant Street Project
3F
48 _________________________________________________________________________________________ City of Colfax SB 1 Funding Project List
Resolution __-2022
O Description: Street reconstruction. The project is estimated at $1,000,000. The project is intended to provide a new roadway surface to improve traffic flow and the quality of the roadway.
O Location: Pleasant Street from Depot Street to Parkhill Drive. o Estimated Useful Life of Project: 20 years.
o Estimated Year of Construction: Fiscal Year 2022-2023 • Depot Street Project
O Description: Street reconstruction. The project is estimated at $300,000. The project is intended to provide a new roadway surface to improve traffic flow and the quality of the roadway.
O Location: Depot Street from Kneeland Street to North Main Street. o Estimated Useful Life of Project: 20 years.
o Estimated Year of Construction: Fiscal Year 2022-2023 • School Street Project
O Description: Street reconstruction. The project is estimated at $250,000. The project is intended to provide a new roadway surface to improve traffic flow and the quality of the roadway.
O Location: School Street from Pleasant Street to North Main Street. o Estimated Useful Life of Project: 20 years.
o Estimated Year of Construction: Fiscal Year 2022-2023 • Forest Hill Project (All)
O Description: Street reconstruction. The project is estimated at $1.5 million. The project is intended to provide a new roadway surface to improve traffic flow and the quality of the roadway.
O Location: Forest Hill Street from Highway 174 to Dinky Avenue. o Estimated Useful Life of Project: 20 years.
o Estimated Year of Construction: Fiscal Year 2022-2023 THE FOREGOING RESOLUTION WAS DULY AND REGULARLY ADOPTED at the Regular Meeting of the City Council of the City of Colfax held on the 8th day of June 2022 by the following vote of the Council:
AYES:
NOES:
ABSTAIN:
ABSENT:
________________________________________
Trinity Burruss, Mayor
ATTEST:
________________________________________
Marguerite Bailey, City Clerk
3F
49 City of Colfax
Staff Report June 8, 2022
Sewer Lift Stations and Waste Water Treatment Plant Back-up Diesel Powered Generator Replacement Project – Notice of Completion
Staff Report to City Council
FOR THE JUNE 8, 2022, REGULAR CITY COUNCIL MEETING
From: Wes Heathcock, City Manager
Prepared by: Laurie Van Groningen, Finance Director
Marguerite Bailey, City Clerk
Subject: Sewer Lift Stations and Waste Water Treatment Plant Backup Diesel Powered Generator Replacement Project – Notice of Completion
Budget Impact Overview:
N/A: √ Funded: Un-funded: Amount: Fund(s):
Summary/Background
On June 23, 2021 the City Council approved Resolution 32-2021 authorizing the City Manager to award a construction contract to Rosendin Electric to replace five backup diesel powered generators for the City sewer collections system and Waste Water Treatment Plant (WWTP) in an amount not to exceed $447,569 which included a 10% contingency.
The City of Colfax was awarded $300,000 for this project from Cal OES. The City sold the old generators for $58,000 and applied $89,569 in Federal Stimulus funding from ARPA (American Rescue Plan Act). The project was completed and commissioned on April 26, 2022. The City contracted $406,881 with Rosendin and a single change order was approved by staff for $2,501.25 for a final construction cost of $409,382.25.
Staff recommends that the City Council adopt a Resolution accepting the WWTP Backup Diesel Powered Generator Replacement Project as complete and to authorize the City Clerk to file a Notice of Completion with the Placer County Recorder.
Fiscal Impact
N/A
RECOMMENDED ACTION: Adopt Resolution __-2022 accepting the Sewer Lift Stations and Waste Water Treatment Plant Backup Diesel Powered Generator Replacement Project as complete and authorizing the recording of the Notice of Completion.
3G
50 City of Colfax
Staff Report June 8, 2022
Sewer Lift Stations and Waste Water Treatment Plant Back-up Diesel Powered Generator Replacement Project – Notice of Completion
Overall, the project completed at $33,305 under final approved budget (with construction contingency).
Attachments:
1. Resolution __-2022
2. Resolution 32-2021
3. Recording Notice of Completion
3G
51 _________________________________________________________________________________________ City of Colfax Sewer Lift Stations and Waste Water Treatment Plant Back-up Diesel Powered Generator Replacement Project – Notice of Completion
Resolution __-2022
City of Colfax
City Council
Resolution № __-2022
ACCEPTING THE SEWER LIFT STATIONS AND WASTE WATER TREATMENT PLANT BACKUP
DIESEL POWERED GENERATOR REPLACEMENT PROJECT AS COMPLETE AND AUTHORIZING
THE RECORDING OF THE NOTICE OF COMPLETION
WHEREAS, On June 23, 2021 the City Council approved Resolution 32-2021 authorizing the City Manager to award a construction contract to Rosendin Electric to replace five backup diesel powered generators for the City sewer collections system and Waste Water Treatment Plant in an amount not to exceed $447,569 which included a 10% contingency; and,
WHEREAS, staff has determined that the work performed by Rosendin Electric is complete and in conformance with the contract terms; and,
WHEREAS, overall, the project completed at $33,305 under final approved budget (with construction contingency).
NOW THEREFORE, BE IT RESOLVED the City Council of the City of Colfax, accepts the Sewer Lift Stations and Waste Water Treatment Plant Backup Diesel Powered Generator Replacement Project as complete and authorizes the recording of the notice of completion.
THE FOREGOING RESOLUTION WAS DULY AND REGULARLY ADOPTED at the Regular Meeting of the City Council of the City of Colfax held on the 8th of June, 2022, by the following vote of the Council:
AYES:
NOES:
ABSTAIN:
ABSENT:
________________________________________
Trinity Burruss, Mayor
ATTEST:
________________________________________
Marguerite Bailey City Clerk
3G
52 53
3G
No Fee Per Gov. Code 27383
NOTICE OF COMPLETION
NOTICE IS HEREBY GIVEN pursuant to California Civil Code §9204 that Rosendin Electric, Inc. 1338 N. Market Blvd. Sacramento, CA 95834 performed and completed for the City of Colfax the following contract, Wastewater Backup Diesel Powered Generator Replacement which consisted of replacing five existing backup diesel generators at the sewer collection lift stations and wastewater treatment plant in amount not to exceed $447,569 including a 10% contingency. The owner of the Project and property is the City of Colfax at the above address. The Project was completed in accordance with the Project Plans and Specifications on April 29, 2022.
Verification: I, Wes Heathcock, depose and say: I am the City Manager of the City of Colfax, the Owner identified in this Notice of Completion. I have read this notice of completion and know the contents thereof. The same is true of my own knowledge. I declare under penalty of perjury under the laws of the State of California that the foregoing is true and correct. Executed on June ____, 2022 at Colfax, California.
City of Colfax
________________________________
Wes Heathcock, City Manager
A notary public or other officer completing this certificate verifies only the identity of the individual who signed the document to which this certificate is attached, and not the truthfulness, accuracy, or validity of that document.
State of California
County of Placer
On June____, 2022 before me, Marguerite Bailey, City Clerk, personally appeared Wes Heathcock who proved to me on the basis of satisfactory evidence to be the person(s) whose name(s) is/are subscribed to the within instrument and acknowledged to me that he/she/they executed the same in his/her/their authorized capacity(ies), and that by his/her/their signature(s) on the instrument the person(s) or the entity upon behalf of which the person(s) acted, executed the instrument. I certify under PENALTY OF PERJURY under the laws of the State of California that the foregoing paragraph is true and correct.
WITNESS my hand and official seal.
Marguerite Bailey, City Clerk
Recording Request by:
City of Colfax
When recorded return to:
CITY OF COLFAX
PO BOX 702
COLFAX, CA 95713
3G
54 City of Colfax Wastewater Treatment Plant Laboratory ServicesStaff Report June 8, 2022 49er Water Services FOR THE JUNE 8, 2022 CITY COUNCIL MEETING
From: Wes Heathcock, City Manager
Prepared by: Devon Morris, Chief Plant Operator
Subject: Waste Water Treatment Plant Laboratory Services – 49er Water Services Budget Impact Overview:
N/A: Funded:√ Un-funded: Amount: $163,925 Fund(s): 560
Summary/Background
The City of Colfax Wastewater Treatment Plant has utilized 49er Water Services for the required laboratory testing services since 2017 to comply with the NPDES permit requirements and the contract for services has expired. Staff believes 49er Water Services is the best choice for wastewater laboratory services based on their first-hand knowledge of the plant, flexibility of sampling, consistency, and their familiarity with the permit requirements. The recommendation is for a three-year contract term with an optional fourth and fifth year.
Fiscal Impact
The initial 3-year term will result in an amount not to exceed $163,925 budgeted in the Sewer Fund 560. Any future changes to the City’s permit requirements may result in additional expenses.
Attachments:
1. Resolution __-2022
2. Attachment B - 49er Water Services Price Quote Form
3. Contract for Services
RECOMMENDED ACTION: Adopt Resolution__-2022 authorizing the City Manager to enter into a contract with 49er Water Services for wastewater laboratory services for a three-year term with an amount not to exceed $163,925 and an optional fourth and fifth year. 3H
55 _________________________________________________________________________________________ City of Colfax Wastewater Treatment Plant Laboratory ServicesResolution __-2022 49er Water Services City of Colfax
City Council
Resolution № __-2022
AUTHORIZING THE CITY MANAGER TO ENTER INTO A CONTRACT WITH 49ER WATER
SERVICES FOR WASTEWATER LABORATORY SERVICES FOR A THREE-YEAR TERM WITH AN AMOUNT NOT TO EXCEED $163,925 AND AN OPTIONAL FOURTH AND FIFTH YEAR WHEREAS, The City has been utilizing 49er Water Services for required laboratory testing services since 2017; and,
WHEREAS, Staff believes 49er Water Services is the best choice for wastewater laboratory services based on their first-hand knowledge of the plant, sampling flexibility, consistency and their familiarity with the permit requirements.
NOW THEREFORE, BE IT RESOLVED THAT the City Council of the City of Colfax authorizes the City Manager to enter into an agreement with 49er Water Services for City Wastewater Treatment Plant laboratory services for a three-year term with an optional fourth and fifth year.
THE FOREGOING RESOLUTION WAS DULY AND REGULARLY ADOPTED at the Regular Meeting of the City Council of the City of Colfax held on the 8th of June 2022 by the following vote of the Council:
AYES:
NOES:
ABSTAIN:
ABSENT:
________________________________________
Trinity Burruss, Mayor
ATTEST:
________________________________________
Marguerite Bailey, City Clerk
3H
56 3H
57 3H
58 3H 59
8th June
3H
60 3H
61 3H
62 3H
63 3H
64 3H
65 3H
66 3H
67 If to Consultant:
3H
68 Placer Regional Transportation
Challenges & Needs-Colfax
June 8, 2022
5A 69
Who is PCTPA & What do we do?
Regional agency that oversees all
transportation projects and programs in Placer
County
Plan regional transportation projects and
programs
Find money to fund projects
Make sure projects are completed on time
and on budget
5A 70
Placer Transportation Challenges
South Placer is a Pro-Growth Fast Growing
Community
Placer needs all forms of transportation
Roads
Transit
Bike/Ped
State has decided to not allow Communities
to Expand Highways-Climate Action Plan For
Transportation (CAPTI)
Immediate Action-No Phase Out
Federal Government May Follow State Lead
Redesign Infrastructure at What Cost?
5A 71
Filling the Gap
(South Placer County)
5A 72
STATE AND FEDERAL 90% GOVERNMENT FUNDING
DECADES AGO
STATE AND FEDERAL GOVERNMENT FUNDING
Funding Then vs Now
LOCAL
FUNDING
10%
STATE AND FEDERAL 50% GOVERNMENT FUNDING
STATE AND FEDERAL GOVERNMENT FUNDING
LOCAL
FUNDING
10%
NOW
FUNDING GAP
5A 73
5A 74
220-6380
Key Findings of a Survey Conducted:
April 10-16, 2022
5A
75 Q4. I’d like to read you a brief list of issues that could be problems for people living in your local area. Please tell me whether you personally consider it to be an extremely serious problem, a very serious problem, a somewhat serious problem, or a not too serious problem at all for people living in your area. Split Sample 47%
50%
42%
34%
41%
37%
33%
36%
33%
25%
22%
16%
28%
24%
29%
34%
27%
30%
30%
21%
21%
29%
31%
34%
19%
21%
20%
17%
15%
19%
21%
20%
22%
24%
38%
29%
8%
13%
14%
12%
15%
17%
21%
21%
9%
19%
6%
Inflation
Gas prices
Long-term water shortages in
our region
Homelessness
The conflict in Ukraine
The cost of housing
The cost of healthcare
Waste and mismanagement in
state government
The amount you pay in state and federal taxes
The risk of wildfire
Traffic congestion on local freeways and highways
The impact of the coronavirus on the local economy
Ext. Ser. Prob. Very Ser. Prob. Smwt. Ser. Prob. Not Too Ser. Prob. Don't Know Ext./Very Ser. Prob.
76%
74%
71%
69%
68%
67%
62%
57%
54%
54%
53%
50%
Cost of living issues of inflation and
gas prices are voters’ top concerns.
5A 76
Q3.
36%
28%
3%
1%
11%
19%
2%
Definitely yes
Probably yes
Undecided, lean yes
Undecided, lean no
Probably no
Definitely no
Undecided
Total
Yes
67%
Total
No
31%
Do you think you would vote “yes” or “no” on this measure? Two-thirds of voters support
the measure initially.
64% without
“leaners”
5A 77
Q3. Do you think you would vote “yes” or “no” on this measure? Results from Prior Surveys were for the District Boundaries Only and Not Countywide 67%
63%
64%
61%
62%
63%
66%
75%
6%
31%
31%
32%
37%
35%
35%
32%
22%
April 2022
November/December 2021
June 2021
June 2020
March 2020
January 2020
February 2019
October 2017
Total Yes Undecided Total No
This is the strongest level of initial
support for the measure since 2017.
5A 78
• Bunch Creek Trail Project
• South Auburn Street and Witcomb
Avenue Pedestrian and Road
Improvement Project
• Colfax CDBG Road Rehab Project
(Various Streets)
• Downtown Streetscape Project
• Colfax Roundabout Project
Horseshoe Bar Road Interchange (Loomis)
Colfax/Colfax Area Projects
County Placer East Road Projects
(Shoulder Widening/Bridge Projects)
• Applegate Rd
• Bonneynook Rd
• Canyon Wy
• Crother Rd
• Giesendorfer Rd
• Gold Run Rd
• Hampshire Rocks Rd
• Lincoln Rd
• Magra Rd
• Paoli Ln
• Placer Hills Rd.
• Ponderosa
Wy
• Ridge Rd
• Rollins Lake
Rd
• Tokayana Rd
• Weimer Cross
Rd
• State Route
174 to Rollins
Lake
• Yankee Jims
Bridge
City of Colfax Projects
5A 79
Local Transit
Capitol Corridor Intercity Rail
5A 80
Local Transit
Capitol Corridor Third Track
5A 81
Mike Luken Rick Carter
Executive Director Deputy Executive Director
[email protected] [email protected]
(530)823-4035 (530)823-4033
Thank you!
5A 82
City of Colfax Proposed Budget for Fiscal Years 2022-2023 and 2023-2024 Staff Report June 8, 2022
Staff Report to City Council
FOR THE JUNE 8, 2022 REGULAR CITY COUNCIL MEETING
From: Wes Heathcock, City Manager
Prepared by: Laurie Van Groningen, Finance Director
Subject: Proposed Budget – Fiscal Years 2022-2023 and 2023-2024 Budget Impact Overview:
N/A: √ Funded: Un-funded: Amount: Fund(s):
Summary/Background
In accordance with City Financial Policies, staff has compiled the final budget proposal for the fiscal years 2022-2023 and 2023-2024.
The proposed budget is balanced, with expenditure amounts in the General Fund and Enterprise Funds within projected revenues and available non-restricted funds, while providing for contributions toward prudent fund balance reserves. The key assumptions utilized in the forecasting process are outlined in the Management Budget Memo. The estimations are conservative, but reasonable.
A draft proposed budget was presented and reviewed with Council at a Special Meeting – Budget Workshop on May 16, 2022. One amendment was proposed at the meeting and has been included in the proposed budget. • Increase expenditure 100-110-8263 Economic Development – Event support to $20,000 per fiscal year.
It was recommended at the Special meeting that Council have a discussion regarding the establishment of a General Fund reserve for response to Emergencies.
Recommendation
Staff recommends adoption of the proposed budget for fiscal years 2022-2023 and 2023-2024.
Attachments:
1. Proposed Budget for Council Approval – Fiscal Years 2022-2023 and 2023-2024
2. Resolution __-2022 Adopting the Annual Operating Budget for Fiscal Year 2022-2023 and Fiscal Year 2023-2024 RECOMMENDED ACTION: Adopt Resolution __-2022 – Adopting Annual Operating Budget for Fiscal Years 2022-2023 and 2023-2024.
9A
83 _________________________________________________________________________________________ City of Colfax Proposed Budget – Fiscal Years 2022-2023 and 2023-2024 Resolution __-2022
City of Colfax
City Council
Resolution № __-2022
ADOPTING THE ANNUAL OPERATING BUDGET FOR FISCAL YEAR 2022-2023 AND FISCAL YEAR 2023-2024
WHEREAS, the proposed budget for the City of Colfax is entitled “Annual Operating Budget, Fiscal Years 2022-2023 and 2023-2024”, a copy of which is on file in City Hall for public review; and, WHEREAS, the proposed expenditures shown in the summaries of expenditures by fund which is attached hereto are hereby appropriated to the departments, offices and operations in the amount and for the objects and purposes as set forth in the budget document; and WHEREAS, it is ordered that a copy of this Resolution and the budget documents be made available for public review in Colfax City Hall and that the budget document be certified by the City Clerk and filed in the Office of the City Clerk; and,
WHEREAS, this Resolution is required for the orderly operation and maintenance of municipal activities and the usual and current expenses of the City during the 2022-2023 and 2023-2024 Fiscal Years beginning July 1, 2022 and ending June 30, 2024; and,
NOW THEREFORE, BE IT RESOLVED the City Council of the City of Colfax adopts the Fiscal Year 2022-2023 and Fiscal Year 2023-2024 Annual Operating Budget.
THE FOREGOING RESOLUTION WAS DULY AND REGULARLY ADOPTED at the Regular Meeting of the City Council of the City of Colfax held on the 8th of June 2022 by the following vote of the Council:
AYES:
NOES:
ABSTAIN:
ABSENT:
________________________________________
Trinity Burruss, Mayor
ATTEST:
________________________________________
Marguerite Bailey, City Clerk
9A
84 Page No. Page No.
Budget Memo Operating Revenues & Expenditures (continued) Management Budget Memo 1 - 4
Special Revenues
Fund Summary Fund Descriptions 29
Fiscal Year 2022-2023 5 Special Revenues - Department Revenues and Expenditures Fiscal Year 2023-2024 6 218 000 Supplemental Law Enforcement 30 250 000 Streets and Roads 31-32
Staffing Personnel Equivalents 253 000 Gas Tax Fund 33
Fiscal Year 2022-2023 and 2023-2024 7
Enterprise Funds
Capital Projects Fund Descriptions 34
Fiscal Year 2022-2023 and 2023-2024 8 Enterprise Funds - Department Revenues and Expenditures 560 000 WWTP Maintenance and Operations 35-37
Operating Revenues & Expenditures 561 000 Sewer Collection Systems 38-39 General Fund 563 000 Debt Service 40
Fund Descriptions 9
General Fund Summary 10 Acronyms 41
General Fund Revenue Detail 11-12
General Fund - Department Revenues and Expenditures Annual Appropriations Limit TBD 100 100 Central Services 13
100 110 City Council 14 Budget Resolutions TBD
100 120 Administration and Finance 15-16
100 160 City Attorney 17
100 200 Fire Department 18
100 300 Sheriff Services 19
100 400 Building Department 20
100 425 City Engineer 21
100 450 Planning 22
100 500 Buildings 23-24
100 530 Parks and Recreation 25-26
120 000 Land Development Fees 27
572 000 Landfill Post Closure Maintenance 28
City of Colfax - Proposed Budget
For the Fiscal Years 2022-2023 and 2023-2024
TABLE OF CONTENTS
PROPOSED
9A
85 CITY OF COLFAX
Proposed Budget for Fiscal Years 2022-2023 and 2023-2024 Management Budget Memo
June 2022
Honorable Mayor and Members of the Colfax City Council
City staff is pleased to present the Fiscal Year 2022-2023 and Fiscal Year 2023-2024 Annual Operating Budgets for the City of Colfax. The Annual Budget provides the framework for the delivery of public services to the City. This budget document presents staff’s recommendation of a spending plan consistent with projected funding availability, public and City Council goals, efficient and effective service delivery to the community, existing contractual agreements and legal requirements. The proposed budget is balanced, with expenditure amounts in the General Fund and Enterprise Funds within projected revenues and available non-restricted funds, while providing for contributions toward prudent fund balance reserves.
Budget Highlights and Assumptions
Staffing
The City directly allocates costs to the funds and departments that directly benefit from those costs. For payroll and employee benefit expenses, a percentage allocation is utilized during the payroll process.
The percentage allocation is developed from a review of each staff position and its related functions during the budget review and preparation process. The cost of payroll related expense and employee benefits costs are allocated using the same percentage allocation.
Staffing levels for the forecasted two years are consistent with current approved staffing levels. Consistent with previous years, a Cost-ofLiving Adjustment (COLA) has been budgeted effective July 1, 2022 and July 1, 2023. The COLA in recent years has been based on Consumer Price Index for Urban Wage Earners and Clerical Workers. For budgeting purposes, an increase of 3% has been used for estimating labor costs. In addition, a provision has been estimated for between
2.5% or 5% in merit increases at employee anniversary dates. These increases are projected for both represented and non-represented employees. These estimates are in accordance with the current Memorandum of Understanding with our labor union which expires on June 30, 2026.
Payroll related expenses and employee benefit costs include:
employer payroll taxes, workers compensation insurance, employer portion of CalPERS retirement benefits, health and dental insurance through a Section 125 Cafeteria plan, Flexible Spending Account (FSA) plan and life insurance for employees. The City also provides a Section 457 deferred compensation plan – employee contributions only (no City cost).
Due to fluctuating needs of some administrative functions, the City continues to contract services with outside agencies and service providers. The functions that are currently contracted are:
Attorney Services
Finance Services
Planner Services
Building Services
Engineering Services
Estimates for these functions are consistent with previous year’s activity and current contracts. In addition to these ongoing functions an expense estimates are included for a Grant consultant, City
PROPOSED
newsletter editor, marketing consultants, economic development 9A
86 consultant, and rate study and tax measure consultants. Expense estimates for Human Resource consulting, Labor law assistance and Defense attorney services on an as needed basis have also been included.
General Funds
Sales and Use Tax is the largest revenue source in the City General Fund and in recent years has accounted for 50-60% of total unrestricted revenues. Annual sales tax revenues have decreased in the last couple of years – presumably due to the Covid Pandemic. It is anticipated that we are at the end of the decline, therefore projecting a conservative 3% increase for both budget years over the projection for the current year. The total projection accounts for 53% of total General Fund revenues.
Property Taxes are the second largest revenue source in the General Fund and staff estimates a modest growth of 3% in this revenue category for both budget years.
The new hotel on South Auburn Street which just opened in the current fiscal year will bring additional Transient Occupancy Tax to the City.
We have estimated an 85% increase in this category for both budget years. This is a conservative estimate until we can obtain more actual data.
We are estimating that other licenses and permit revenues (business licenses, plan check fees, building permits, etc) will remain at current levels and are budgeted at zero growth.
Approximately one–third of general fund expenditures are for public safety services and specifically for the City contracts with Placer County for Sheriff and Fire services. The budget projection reflects a 3.0% increase in contracted costs for both fiscal years. City staff labor costs (increases discussed in staffing section of this memo) are the next highest expenditure category in the general fund.
The projected forecast for General Funds includes $468,000 in fiscal year 2022-2023 and $351,000 in fiscal year 2023-2024 for funding capital projects (refer to capital project listing), funding General Fund capital reserves, and the City’s annual contribution to Streets and Roads operating expenses.
The scrutiny of City General Funds has been exhaustive since the economic downturn in 2008 and has afforded the City to establish committed and unassigned reserve balances reflected in the chart below.
We have budgeted increases in committed reserves as follows:
Operating – Current policy dictates that operating reserve will be 25% of anticipated operating expenses
Capital – Established practice to allocate $50,000 per year for
PROPOSED
Capital Reserve
9A
87 Special Revenue Funds
Special revenue funds include:
1. Mitigation Fees – Conservative estimates for mitigation fee revenues have been forecasted for the completion of the Sierra Oaks Estates Development. Other pending projects mitigation fee revenues will be updated at mid-year and fiscal year budget reviews.
2. Support for Law Enforcement – The proposed budget includes an estimate of $100,000 per year from the COPS grant. The balance of costs for the Sheriff contract is budgeted in the General Fund.
3. Transportation/Streets & Roads – The City receives funding for transportation funds processed through Placer County
Transportation Planning Agency (PCTPA). The forecast for fiscal year 2022-2023 is based on projections provided by PCTPA and fiscal year 2023-2024 is projected at the same value. Funds received via the Transportation Development Act Tax (TDA) are first allocated to Transit costs and then available for Street and Road operations and maintenance. Expenses for
transportation and street maintenance exceed the
transportation funding therefore, the fund is supplemented from unrestricted General Funds and Gas Tax revenues.
4. Gas Tax funds - These funds are used to maintain the City’s street lights – with residual funding being allocated to Streets and Roads operating expenses. Revenues are projected based on the latest State of California estimates.
Capital Projects
The proposed capital project list provides a detailed project listing and includes both City and grant/developer funded projects. Funding sources for each project are identified. The projected projects for the two budget years are forecasted at $9.5 million – of which $8.4 million (91%) is funded by grants. The balance is funded by mitigation fees and operating funds.
The largest projects are the Wastewater Treatment Improvements project (which includes installation of Solar at the WWTP, new WWTP equipment and Inflow/Infiltration (I/I) system improvements) and the Road Improvements (CDBG Construction Grant) project. Both projects are 100% grant funded. The Wastewater Treatment Improvements project was started in the current fiscal year and is anticipated to complete in fiscal year 2022-2023. Anticipated savings from the solar installation are not expected to be realized until fiscal year 2024-2025.
The Road Improvements project is pending final distribution of funding.
Sewer Enterprise Fund
The City continues to follow the recommendations from the formal Wastewater Rate Study that was adopted in June of 2018. The recommendations from the Study included:
Recommended rate adjustment of 2.45% effective July 1st each year for five years (through July 1, 2022)
Maintain established operating reserves, debt service reserves required by loan agreement, short lived asset reserve required by grant/loan agreement, and capital replacement reserve to be funded annually.
A new Wastewater Rate Study is due in June 2023 and the cost has
PROPOSED
been projected in the fiscal year 2022-2023.
9A
88 Sewer Enterprise Funds that are not invested in capital assets are listed in chart below.
We have budgeted increases in committed reserves as follows:
Operating – Current policy dictates that operating reserve will be 25% of anticipated operating expenses
Capital – Established practice to allocate $100,000 per year for Capital Reserve
Fiscal Challenges and Opportunities
Although the unrestricted general fund revenues are modeled after recent years trends, the future of the economy is expected to be unsettled for the next couple of years. In addition, the inflation rates will continue to impact the jurisdiction’s purchase power for current and future projects.
Cal PERS Retirement expenses are expected to continue increasing over the next five years. It is anticipated that Unfunded liabilities will continue to increase.
The ongoing and new Development projects will bring an increase in economic vitality to the City and increases in sales tax and transient occupancy tax revenues. Additionally, Mitigation Fees from Development projects will provide much needed funding for City Infrastructure projects.
Conclusion
As in previous years, we are challenged with minimal resources to provide solid local government services. City Council and staff must continue to focus on finding and securing new or improved sources of revenue and be good stewards of taxpayers’ monies. The continued commitment to business recruitment and community promotion will align with goals set by Council.
Wes Heathcock
City Manager
Projected
Balance
06/30/2022
Restricted Funds - Debt Reserves, Capital funds $ 933,000 Unrestricted - Committed - Operating $ 360,000
Unrestricted - Committed - Capital $ 400,000
Unrestricted - Unassigned $ 1,924,000
Total $ 3,617,000
Enterprise (Sewer) Fund
PROPOSED
9A
89 Fund Description Fund #
Projected Fund
Balance
07/01/2022
Projected
Revenues
Operating
Expenses Grants/Other Capital Projects Reserves
Fund Transfers
In (Out)
Projected Fund
Balance
06/30/2023
General Fund - Unrestricted 100/120/570 $ 2,357,537 $ 2,469,142 $ (2,390,306) $ - $ (150,000) $ (347,771) $ 1,938,602 General Fund - Restricted
Operating Reserve - 25% 100 500,000 - - 100,000 - 600,000 Pension Liability Reserve 100 145,000 - - - - 145,000
Capital Project Reserve 100 300,000 - 50,000 - 350,000
2% AB939 Landfill Diversion 571 23,317 - - - - 23,317
Landfill - Postclosure Maintenance 572 788,820 95,000 (99,886) - 783,934 Total General Fund - Restricted $ 1,757,137 $ 95,000 $ (99,886) $ - $ - $ 150,000 $ - $ 1,902,251 Special Revenues $ -
Mitigation Funds 210-17 852,366 57,973 - - - (47,341) 862,998 Support Law Enforcement 218 - 100,000 (100,000) - - -
CDBG - Program Income 244 - 6,000 (6,000) - - - -
Transportation - Streets/Roads 250 29,362 163,773 (330,038) - - - 166,265 29,362 Gas Taxes 253 - 69,014 (19,000) - - - (50,014) -
Road Maintenance - SB1, RSTBG 258 165,217 165,217
Beverage/Oil Recycling 270/280 22,840 - - - - 22,840
Fire Capital Fund 292 93,158 - - - - (80,000) 13,158
Fire Construction - Mitigation 342 94,343 8,875 - - - 103,218 Recreation Construction 343 94,344 8,875 - - - 103,219
Total Special Revenues $ 1,351,630 $ 414,510 $ (455,038) $ - $ - $ - $ (11,090) $ 1,300,012 Capital Projects - GF
Administration/Planning - - 120,000 (163,025) 43,025 -
Buildings & Grounds - - - - (138,700) 138,700 -
Streets & Roads - CDBG (92,621) - 2,954,172 (2,961,346) 99,795 - Other - - - 851,030 (928,371) 77,341 -
Total Capital Projects - GF $ (92,621) $ - $ - $ 3,925,202 $ (4,191,442) $ - $ 358,861 $ - Enterprise Funds
WWTP, Collection System, Debt Service 560, 561, 563 1,924,561 2,180,874 (1,929,645) - - (200,000) (129,078) 1,846,712 Capital Projects - - - 4,460,554 (4,700,520) 239,966 -
Operating Reserve - 25% (Restricted) 360,000 - 100,000 - 460,000 Sewer Connections - Restricted 564 253,864 - - (68,388) 185,476 Short Term Asset Reserve (Restricted) 240,065 - - - (42,500) 197,565 Loan Payment Reserve (Restricted) 438,974 - 438,974
Capital Projects - Reserve 400,000 - 100,000 - 500,000
Total Enterprise Funds $ 3,617,464 $ 2,180,874 $ (1,929,645) $ 4,460,554 $ (4,700,520) $ - $ - $ 3,628,727 TOTAL ALL FUNDS $ 8,991,147 $ 5,159,526 $ (4,874,875) $ 8,385,756 $ (8,891,962) $ - $ - $ 8,769,593 Fund Summary - Projected Revenues, Expenditures, Transfers and Fund Balance For Fiscal Year 2022-2023
Fiscal Year 2022-2023
CITY OF COLFAX
Revised 05/16/2022
PROPOSED
9A
90 Fund Description Fund #
Projected Fund
Balance
07/01/2023
Projected
Revenues
Projected
Expenses Grants/Other Capital Projects Reserves
Fund Transfers
In (Out)
Projected Fund
Balance
06/30/2024
General Fund - Unrestricted 100/120/570 $ 1,938,602 $ 2,525,436 $ (2,405,576) $ - $ (50,000) $ (355,589) $ 1,652,873 General Fund - Restricted
Operating Reserve - 25% 100 600,000 - - - - 600,000
Pension Liability Reserve 100 145,000 - - - - 145,000
Capital Project Reserve 100 350,000 - - 50,000 - 400,000 AB939 571 23,317 (23,317) -
Landfill - Postclosure Maintenance 572 783,934 95,000 (103,991) - 774,944 Total General Fund - Restricted $ 1,902,251 $ 95,000 $ (103,991) $ - $ - $ 50,000 $ (23,317) $ 1,919,944 Special Revenues $ -
Mitigation Funds 210-17 862,998 1,085 - - - 864,083
Support Law Enforcement 218 - 100,000 (100,000) - - -
CDBG - Program Income 244 - 6,000 (6,000) - - -
Transportation - Streets/Roads 250 29,362 163,773 (340,533) - - 176,760 29,362 Gas Taxes 253 - 69,014 (19,000) - - (50,014) -
Road Maintenance - SB1, RSTBG 258 165,217 165,217
Beverage/Oil Recycling 270/280 22,840 - - (22,840) -
Fire Capital Fund 292 13,158 - - - - 13,158
Fire Construction - Mitigation 342 103,218 100 - - - 103,318 Recreation Construction 343 103,219 100 - - 103,319
Total Special Revenues $ 1,300,012 $ 340,072 $ (465,533) $ - $ - $ - $ 103,906 $ 1,278,457 Capital Projects - GF
Administration/Planning - - - - - - -
Buildings & Grounds - - - - (100,000) 100,000 -
Streets & Roads - CDBG - - (175,000) 175,000 -
Other
Total Capital Projects - GF $ - $ - $ - $ - $ (275,000) $ - $ 275,000 $ - Enterprise Funds
WWTP, Collection System, Debt Service 560, 561, 563 1,846,712 2,248,349 (1,939,187) - - (137,500) - 2,018,374 Capital Projects
-
Operating Reserve - 17% (Restricted) 460,000 - - 460,000 Sewer Connections - Restricted 185,476 - - 185,476
Short Term Asset Reserve (Restricted) 197,565 - 37,500 - 235,065 Loan Payment Reserve (Restricted) 438,974 - 438,974
Capital Projects - Reserve 500,000 - - 100,000 - 600,000 Total Enterprise Funds $ 3,628,727 $ 2,248,349 $ (1,939,187) $ - $ - $ - $ - $ 3,937,889 TOTAL ALL FUNDS $ 8,769,593 $ 5,208,857 $ (4,914,286) $ - $ (275,000) $ - $ - $ 8,789,163 Fund Summary - Projected Revenues, Expenditures, Transfers and Fund Balance For Fiscal Year 2023-2024
Fiscal Year 2023-2024
CITY OF COLFAX
Revised 05/16/2022
PROPOSED
9A
91 Employees/Temporary Staff Status Union Current FY2022-2023 FY2023-2024 City Manager Full-time No 1.0 1.0 1.0
City Clerk Part-Time No 0.8 0.8 0.8
Public Works Director Full-time No 1.0 1.0 1.0
Customer Service Representative Part-Time No 0.5 0.5 0.5 Administrative Analyst Full-time No 1.0 1.0 1.0
Chief Plant Operator Full-time Yes 1.0 1.0 1.0
Sewer Operator II Full-time Yes 1.0 1.0 1.0
Sewer Operator II Full-time Yes 1.0 1.0
Public Works Supervisor Full-time Yes 1.0 1.0 1.0
Maintenance Worker II Full-time Yes 1.0 1.0
Maintenance Worker I Full-time Yes 1.0 1.0 1.0
Maintenance Worker I Full-time Yes 1.0 1.0 1.0
Maintenance Worker I Full-time Yes 1.0 1.0
9.3 12.3 12.3
Consultants/Contract Services
Fire/Sheriff Services (Placer County) Contracted Services Attorney Services Contracted Services
Building Services Contracted Services
Engineering Serivces Contracted Services
Finance Services Contracted Services
Information Technology Support Contracted Services
Planner Services Contracted Services
Human Resources Consult Services As Needed
Labor law Services/Defense Attorney As Needed
Grant Consultant As Needed - Individual Projects
Rate Study Consultant As Needed - Individual Projects
Branding and Retail Strategy Services As Needed
TOTAL
City of Colfax
Budget - Staffing Personnel Equivalents
For the Fiscal Years 2022-2023 and 2023-2024
Budget
PROPOSED
9A
92 City of Colfax
Capital Expenditures
Proposed Budget for Fiscal Year 2022-2023 and 2023-2024 Fund Description
Administration
Grant General Plan Update $ 150,000 $ 85,000 $ 235,000 SB2 Grant - $160,000 , LEAP - $65,000, REAP - $10,000 Grant/General Fund Zoning Update $ 5,000 $ 38,025 $ 43,025 REAP Grant - $40,000, City match $3,025 General Fund Records Management System/Equipment $ - $ 40,000 $ 40,000 $ -
Total Administration $ 155,000 $ 163,025 $ - $ - $ 318,025 Buildings & Grounds
270/571/General Fund Corp Yard Security/Recycling Improvements $ - $ 80,000 $ 80,000 Estimate $80K - Project moved forward from previous years 292 - Fire Capital Roof Replacement - Fire Station 36 $ 80,000 $ 80,000 Estimate $80K - Project moved forward from previous years General Fund ADA Project - 2023 $ 20,000 $ - $ 20,000 One project per year General Fund ADA Project - 2024 $ 20,000 $ 20,000 One project per year General Fund Metal Storage Building for Corp Yard $ 1,300 $ 18,700 $ 20,000 Project carried forward from previous years - Increased cost 214 City Hall Lighting and Flooring upgrades $ 20,000 $ 20,000 City Hall upgrades to be funded by Mitigation Fees Fund 214 - City Buildings Total Buildings & Grounds $ 1,300 $ 138,700 $ 100,000 $ - $ 240,000 Steets & Roads
Grant Road Rehabilitation - CDBG Construction Grant/SB1 Funds $ 92,621 $ 2,861,551 $ - $ 2,954,172 CDBG Grant Funding and SB1 Road Maintenance Funds General Fund Caterpillar Loader/Backhoe $ 175,000 $ 175,000 General Fund Transfer to Streets and Roads General Fund Bobcat Skid Steer $ 99,795 $ 99,795 General Fund Transfer to Streets and Roads Total Streets & Roads $ 92,621 $ 2,961,346 $ 175,000 $ - $ 3,228,967 Other
General Fund Message Boards (Emergency Messaging) $ 50,000 $ 50,000 General Fund Transfer to Streets and Roads Grant/217 Downtown connectivity - Main Street Improvement $ 20,000 $ 218,371 $ 238,371 Grant funded - 11% City Match required - $27,341 Mitigation Fees - Downtown Parking Grant/Donations Skate Park $ 660,000 $ 660,000 Prop 68 Grant, Placer County Grant, Green Machine Donations, Local donations Total Other $ 20,000 $ 928,371 $ - $ - $ 948,371
Sewer Plant and Collection Systems
Grant CWSRF Construction Grant $ 1,500,000 $ 4,096,191 $ 5,596,191 SAF System, Solar, Lift Station #3 Force Main, I&I repairs - 100% Grant Grant ARPA/564 Lift Station 5 - Repairs and Improvements $ 150,000 $ 432,751 ARPA Grant - $364,363. Balance from Fund 564 Sewer Connections $218,388 Sewer Operations Metal Storage Building for WWTP $ 1,300 $ 18,700 Project carried forward from previous years - Increased cost Sewer Operations Nitritax Sensor $ 27,878 Monitors wastewater nitrogen content Short term Asset Reserve Spare blower mower $ 5,500 Procure with short term asset reserve Short term Asset Reserve Membrane Filter Replacement $ 27,000 Procure with short term asset reserve Short term Asset Reserve Spare Lift Station VFD's $ 10,000 Procure with short term asset reserve Sewer Operations Lift Station #5 Motor Replacement $ 82,500 WWTP $ 1,651,300 $ 4,700,520 $ - $ - $ 5,596,191
TOTAL $ 1,920,221 $ 8,891,962 $ 275,000 $ - $ 10,331,554 Estimated
Future Year
Expenditure
Total Project
Cost Funding and General Notes
Estimated
Previous Year
Expenditure
FY2022-2023
Capital Outlay
FY2023-2024
Capital Outlay
PROPOSED
9A
93 Fund Dept Fund/Dept Name Description
100 100 Central Services Central Service Department provides support for city-wide services consumed by all City departments. Services include copy machine costs, office supplies, animal control contracts.
The department also includes an allocation for City wide audit services. 100 110 City Council
The City Council serves as the Board of Directors for the municipal organization providing policy direction and guidance to staff. The City Council consists of five members, elected atlarge on a non-partisan basis. Members serve for four years, with overlapping terms. The City Council enacts city ordinances, establishes policies, hears appeals, adopts annual budget, sets salaries, represents the public, and maintains intergovernmental relations. The Mayor presides over the City Council meeting. Regular meetings of the Council are held on the second and fourth Wednesdays of every month. Council members also serve on regional and local boards, and on Council ad-hoc committees. 100 120 Administration and
Finance
The Administration and Finance Department implements the legislative actions of the City Council, provides for the City's administrative, fiscal, personnel, property management, public information, record keeping functions, maintaining the financial integrity, and managing the day-to-day financial operations of the City. In addition, staff manages labor relations and staff support, inter-governmental relations, business license administration, and insurance administration. 100 160 City Attorney The City Attorney prepares contracts, agreements, leases, and other legal documents, ordinances, and resolutions. The City Attorney advises the City Council and staff on legal matters, represents and defends the City in litigation and supervises outside Counsel activities in special areas. 100 200 Fire Services
The Fire Department's primary function and responsibility is to reduce the risk of life and property loss resulting from fire and hazardous materials incidents, and provide emergency medical assistance to the residents of Colfax. The City contracts with Placer County/CalFire for Fire Services. The City is responsible for maintenance and utilities for City owned fire stations.
100 300 Sheriff Services The Sheriff department is responsible for the enforcement of State laws and municipal ordinances, the prevention of crime, traffic, investigations, and apprehension of suspected criminals. The City contracts with Placer County for Sheriff services. 100 400 Building Department The Building Department administers and enforces the California Building Codes, other pertinent State and Federal Laws, and City ordinances regulating construction activities. The Department issues permits, collects fees, reviews construction plans for compliance, inspects construction projects, and provides information about the development. 100 425 City Engineer The Engineering Department is responsible for all engineering related functions of the City. The city engineer reviews development and construction plans for impact to road circulation, water drainage, and other City impacts.
100 450 Planning
The Planning Department oversees development and maintenance of the City General Plan, related community plans, design standards, zoning regulations and other development and design programs. It administers all City environmental review processes for public and private projects. Planning also helps the City Manager develop and manage economic development programs.
100 500 Buildings The Building and Grounds Department is responsible for the maintenance of all City-owned buildings and adjacent grounds areas. Included are City Hall, Fire Stations, Depot, Courthouse, and the Corporation Yard.
100 530 Parks and Recreation The Park and Recreation Department is responsible for maintaining the City's park and recreation gathering areas, and for the maintenance and upkeep of the landscaped areas surrounding City facilities.
571 N/A AB939 Landfill
Diversion
State Assembly Bill 939 requires the reduction of Solid waste going into landfills through "diversion" - diverting garbage away from landfills and into recycling programs. This surcharge is not longer collected. Fund balance has been identified to help fund Security/Recycling improvements at the City Corporation Yard. 572 N/A Landfill Post Closure
Maintenance
The City of Colfax adopted Resolution 20-92 on March 10, 1992 implementing a surcharge on all refuse disposal fees for costs of closure of the Colfax Landfill and ongoing monitoring costs. City is required to maintain a fund balance to cover postclosure period (30 years initially to 15 year minimum) City of Colfax - Fund Descriptions
The General Fund receives all unrestricted money, which pays for departmental spending on the day-to-day operating costs for traditional City services. Major funding sources include property taxes, sales taxes, transient occupancy taxes, franchise fees, business license fees, building permits, and vehicle license fees. Most of the individual revenue sources are sensitive to changes in the economy, and most are not directly under the City's control.
Governmental Activities - General Fund
PROPOSED
9A
94 City of Colfax
Proposed Budget
For the Fiscal Year 2022-2023 and 2023-2024
Actuals Estimate
Description 2020-2021 2021-2022 MYR 2022-2023 2023-2024
REVENUES BY MAJOR CATEGORY
Property, Sales, and TOT Taxes $ 1,887,345 $ 1,755,000 $ 1,869,800 $ 1,921,094 Franchise Fees 82,891 100,000 100,000 100,000
Licenses and Permits 140,771 101,292 101,292 101,292
Charges for Current Services 73,486 126,050 106,050 106,050 Revenue from Other Agencies 207,127 196,500 196,500 196,500 Other Sources of Revenues 114,971 93,000 89,500 94,500
Transfers In 20,146 6,000 6,000 6,000
TOTAL REVENUES $ 2,526,737 $ 2,377,842 $ 2,469,142 $ 2,525,436
EXPENDITURES BY DEPARTMENT
100 Central Services 224,817 185,066 252,210 258,710
110 City Council 67,978 52,700 178,025 127,300
120 Administration and Finance 265,888 306,665 288,517 297,269 160 City Attorney 112,919 97,000 104,500 104,500
200 Fire Department 78,304 82,200 83,700 85,700
300 Sheriff Department 633,535 675,026 761,722 787,289
400 Building Department 60,882 60,500 75,000 75,000
425 Engineering 85,842 100,000 160,000 160,000
450 Planning 44,752 45,000 50,000 50,000
500 Buildings & Property 162,158 184,149 192,566 207,529 530 Parks And Recreation 112,600 137,978 168,066 176,279 120-XXX Land Development Fees 47,074 116,000 76,000 76,000 TOTAL EXPENDITURES $ 1,896,750 $ 2,042,283 $ 2,390,306 $ 2,405,576 General Fund
Summary
Budget
PROPOSED
9A
95 City of Colfax
Proposed Budget
For the Fiscal Year 2022-2023 and 2023-2024
Actuals Estimate
Description 2020-2021 2021-2022 MYR 2022-2023 2023-2024 General Fund
Revenue Detail
Budget
PROPERTY AND SALES TAXES
4010 Property Taxes $ 381,360 $ 400,000 412,000 424,360 4015 Real Property Transaction Tax 20,160 20,000 20,000 20,000 4020 Sales and Use Taxes 1,424,798 1,260,000 1,297,800 1,336,734 4030 Cannabis Business Tax 47,466 45,000 45,000 45,000
4040 Transient Occupancy Tax 13,561 30,000 95,000 95,000 TOTAL TAXES 1,887,345 1,755,000 1,869,800 1,921,094
FRANCHISES
4100 Franchises 82,891 100,000 100,000 100,000
TOTAL FRANCHISES 82,891 100,000 100,000 100,000
LICENSES AND PERMITS
4200 Business Licenses 37,586 38,000 38,000 38,000
4210 Plan Check Fees 30,501 15,000 15,000 15,000
4220 Building Permits 65,225 30,000 30,000 30,000
4230 Nuisance Abatement Fees 920
4240 Encroachment Permits 5,840 1,500 1,500 1,500
4270 Sign Permits 700 500 500 500
4305 Fair Share Reimbursements 0 16,292 16,292 16,292
TOTAL LICENSES & PERMITS 140,771 101,292 101,292 101,292
CURRENT SERVICE CHARGES
4605 Recreation Fees 3,480 3,500 3,500 3,500
4620 Planning & Zoning Fees (Fund 120) 68,360 120,000 100,000 100,000 4630 Court Fines 1,580 2,500 2,500 2,500
4640 Copies & Reports
PROPOSED
66 50 50 50
9A
96 City of Colfax
Proposed Budget
For the Fiscal Year 2022-2023 and 2023-2024
Actuals Estimate
Description 2020-2021 2021-2022 MYR 2022-2023 2023-2024 General Fund
Revenue Detail
Budget
TOTAL CURRENT SERVICE CHARGES 73,486 126,050 106,050 106,050
REVENUE FROM OTHER AGENCIES
4700 State Motor Vehicle License 1,578 2,500 2,500 2,500 4710 Motor Vehicle In-Lieu 174,121 164,000 164,000 164,000 4720 Revenues from Other Agencies 2,078 - - -
4760 Prop 172 - Public Safety 29,350 30,000 30,000 30,000 TOTAL FROM OTHER AGENCIES 207,127 196,500 196,500 196,500
OTHER SOURCES OF FUNDS
4800 Rents and Leases 10,110 9,000 9,000 9,000
4810 Sign Rental & Leases 75,014 70,000 70,000 70,000
4815 Digital Sign Fees 300 500 500 500
4900 Miscellaneous 2,971 1,000 - -
4964 Accounting & Admin Reimb 1,789 - - -
4970 Insurance Refunds 6,756 3,500 - -
4980 Interest Income 18,030 9,000 10,000 15,000
TOTAL OTHER SOURCES OF FUNDS 114,971 93,000 89,500 94,500
TRANSFERS IN
4998 Transfer In 20,146 6,000 6,000 6,000
TOTAL TRANSFERS IN 20,146 6,000 6,000 6,000
TOTAL GENERAL FUND REVENUE $ 2,526,737 $ 2,377,842 $ 2,469,142 $ 2,525,436
PROPOSED
9A
97 City of Colfax
Proposed Budget
For the Fiscal Year 2022-2023 and 2023-2024
Actuals Estimate
Description 2020-2021 2021-2022 MYR 2022-2023 2023-2024
SUPPLIES AND EQUIPMENT
5201 Materials and Supplies $ 8,296 $ 8,900 $ 10,000 $ 10,000 5220 Copy Machine 2,907 6,000 4,000 4,000
COMMUNICATIONS
5410 Postage 2,582 2,100 2,500 3,000
5420 Telephone/Internet 7,362 8,500 8,500 8,500
5440 Printing and Advertising 1,993 3,310 3,310 3,310
CONTRACTED SERVICES
5510 Animal Control Contract 23,073 24,806 25,000 25,000 5560 Software Maintenance Contract 3,246 2,000 3,500 3,500 5650 Auditors 12,430 11,250 13,500 13,500
5660 Professional Services 3,514 6,500 4,000 4,000
5665 Legal Fees 102,549 35,000 100,000 100,000
RESOURCE DEVELOPMENT
5810 Memberships and Dues 4,674 4,800 5,000 5,000
OCCUPANCY
6120 Utilities 10,017 11,000 12,000 13,000
MISCELLANEOUS
8250 Miscellaneous 62 4,000 - -
8252 Bank Charges 2,758 3,400 3,400 3,400
8260 Property Tax Admin Costs 6,908 8,000 8,000 8,000
8300 Payment to Other Agencies 1,131 3,500 3,500 3,500
8320 LAFCO Fees - Placer County 974 1,000 1,000 1,000
8400 Insurance and Bonds 30,339 41,000 45,000 50,000
TOTALS $ 224,817 $ 185,066 $ 252,210 $ 258,710
General Fund Departmental Detail
Department 100
Central Services
Budget
PROPOSED
9A
98 City of Colfax
Proposed Budget
For the Fiscal Year 2022-2023 and 2023-2024
Actuals Estimate
Description 2020-2021 2021-2022 MYR 2022-2023 2023-2024
PERSONNEL
5060 Council Member Stipends $ 7,250 $ 7,800 $ 7,800 $ 7,800 5110 Social Security Taxes 555 650 650 650
SUPPLIES AND EQUIPMENT
5201 Materials and Supplies 502 1,000 1,000 1,000
COMMUNICATIONS
5430 Internet/Website 747 1,500 1,500 1,500
5440 Printing & Advertising 445 250 250 250
CONTRACTED SERVICES
5660 Professional Services 56,810 35,000 144,325 93,600
RESOURCE DEVELOPMENT
5815 Conferences & Meetings 170 1,000 1,000 1,000
5820 Education and Training 500 1,000 1,000 1,000
5830 Travel and Mileage Reimbursement - 500 500 500
MISCELLANEOUS
8263 Economic Development - Event support 1,000 4,000 20,000 20,000 TOTALS $ 67,978 $ 52,700 $ 178,025 $ 127,300
Budget
General Fund Department Detail
Department 110
City Council
PROPOSED
9A
99 City of Colfax
Proposed Budget
For the Fiscal Year 2022-2023 and 2023-2024
Actuals Estimate
Description 2020-2021 2021-2022 MYR 2022-2023 2023-2024
PERSONNEL
5010 Salaries and Wages $ 114,555 $ 134,600 $ 136,699 $ 146,751 5110 Social Security Taxes 13,211 13,000 10,457 11,226
5115 Employment & Training Tax 1,359 1,500 856 863
5120 Worker's Compensation 9,483 11,013 11,420 11,504
5130 Health & Life Insurance 18,114 19,002 16,515 16,515 5160 Retirement 14,724 16,000 11,270 12,110
5170 Auto Allowance 2,410 2,400 2,400 2,400
5175 Temporary Services 4,581 3,000
SUPPLIES AND EQUIPMENT
5201 Materials & Supplies 864 5,000 - -
COMMUNICATIONS
5425 Cell Phone and Pagers 689 800 1,200 1,200
5440 Printing and Advertising 8,269 9,000 10,000 10,000
CONTRACTED SERVICES
5560 Software Maintenance Contract 2,561 3,000 3,500 4,000 5660 Professional Services 64,074 80,000 66,200 66,200
RESOURCE DEVELOPMENT
5815 Conference & Meetings 357 500 1,000 1,000
5820 Education & Training 4,303 2,000 5,000 5,000
5830 Travel & Mileage Reimbursement 19 500 3,000 3,000
MISCELLANEOUS
8250 Miscellaneous 903 1,000 1,000 1,000
8270 Medical Expenses 2,000 2,000 2,000
General Fund Departmental Detail
Department 120
Administration and Finance
Budget
PROPOSED
9A
100
City of Colfax
Proposed Budget
For the Fiscal Year 2022-2023 and 2023-2024
Actuals Estimate
Description 2020-2021 2021-2022 MYR 2022-2023 2023-2024 General Fund Departmental Detail
Department 120
Administration and Finance
Budget
8550 Election Costs 2,021 - 3,500 -
8600 Codification 3,392 2,350 2,500 2,500
TOTALS $ 265,888 $ 306,665 $ 288,517 $ 297,269
PROPOSED
9A
101
City of Colfax
Proposed Budget
For the Fiscal Year 2022-2023 and 2023-2024
Actuals Estimate
Description 2020-2021 2021-2022 MYR 2022-2023 2023-2024
CONTRACTED SERVICES
5665 Legal Fees - City Attorney 112,919 97,000 104,500 104,500 TOTALS $ 112,919 $ 97,000 $ 104,500 $ 104,500
General Fund Departmental Detail
Department 160
City Attorney and Legal Fees
Budget
PROPOSED
9A
102
City of Colfax
Proposed Budget
For the Fiscal Year 2022-2023 and 2023-2024
Actuals Estimate
Description 2020-2021 2021-2022 MYR 2022-2023 2023-2024
PERSONNEL
5120 Worker's Compensation $12,014 - - -
SUPPLIES AND EQUIPMENT
5201 Materials & Supplies 3,865 1,000 - -
5320 Vehicle Repairs & Maintanance 28,058 - - -
5325 Gas & Oil 2,568 500 - -
COMMUNICATIONS
5420 Telephone/internet 1,741 500 500 500
CONTRACT SERVICES
5620 Fire Protection Services 25,000 75,000 78,000 80,000 5660 Professional Services (198) - - -
RESOURCE DEVELOPMENT
5820 Education and Training 92 - - -
OCCUPANCY
6120 Utilities 1,790 1,500 1,500 1,500
6125 Water 1,217 1,200 1,200 1,200
6140 Building Repairs & Maintenance 1,698 2,500 2,500 2,500
MISCELLANEOUS
8250 Miscellaneous 239 - - -
8270 Medical Expenses 220 - - -
TOTALS $ 78,304 $ 82,200 $ 83,700 $ 85,700
General Fund Departmental Detail
Department 200
Fire Department
Budget
PROPOSED
9A
103
City of Colfax
Proposed Budget
For the Fiscal Year 2022-2023 and 2023-2024
Actuals Estimate
Description 2020-2021 2021-2022 MYR 2022-2023 2023-2024
CONTRACTED SERVICES
5580 Booking Fees - - 1,000 1,000
5600 Placer County Sheriffs 625,506 666,526 752,222 777,789
OCCUPANCY
6120 Utilities 8,029 8,500 8,500 8,500
TOTALS $ 633,535 $ 675,026 $ 761,722 $ 787,289
General Fund Departmental Detail
Department 300
Sheriff Department
Budget
PROPOSED
9A
104
City of Colfax
Proposed Budget
For the Fiscal Year 2022-2023 and 2023-2024
Actuals Estimate
Description 2020-2021 2021-2022 MYR 2022-2023 2023-2024 General Fund Departmental Detail
Department 400
Building Department
Budget
SUPPLIES AND EQUIPMENT
5201 Materials & Supplies 17 500 - -
CONTRACTED SERVICES
5660 Professional Services 60,865 60,000 75,000 75,000
TOTALS $ 60,882 $ 60,500 $ 75,000 $ 75,000
PROPOSED
9A
105
City of Colfax
Proposed Budget
For the Fiscal Year 2022-2023 and 2023-2024
Actuals Estimate
Description 2020-2021 2021-2022 MYR 2022-2023 2023-2024
CONTRACTED SERVICES
5540 Engineering Services 85,842 100,000 160,000 160,000 TOTALS $ 85,842 $ 100,000 $ 160,000 $ 160,000
General Fund Departmental Detail
Department 425
Engineering
Budget
PROPOSED
9A
106
City of Colfax
Proposed Budget
For the Fiscal Year 2022-2023 and 2023-2024
Actuals Estimate
Description 2020-2021 2021-2022 MYR 2022-2023 2023-2024
CONTRACTED SERVICES
5570 Planning Services 44,752 45,000 50,000 50,000
TOTALS $ 44,752 $ 45,000 $ 50,000 $ 50,000
General Fund Departmental Detail
Department 450
Planning
Budget
PROPOSED
9A
107
City of Colfax
Proposed Budget
For the Fiscal Year 2022-2023 and 2023-2024
Actuals Estimate
Description 2020-2021 2021-2022 MYR 2022-2023 2023-2024
PERSONNEL
5010 Salaries and Wages $ 47,107 $ 70,000 $ 71,224 $ 75,757 5040 Salary - Call back 3,960 - -
5110 Social Security Taxes 3,761 5,922 5,449 5,795
5115 Unemployment and Training tax 422 477 446 445
5120 Worker's Compensation 5,339 8,500 5,950 5,939
5130 Health & Life Insurance 13,140 15,000 15,960 15,960 5150 Uniform Allowances 1,282 1,000 1,500 1,500
5160 Retirement 3,512 5,000 5,037 5,382
5175 Temporary Services - 1,000 - -
SUPPLIES AND EQUIPMENT
5201 Materials and Supplies 21,398 20,000 23,000 25,000 5300 Equip. Repairs & Maintenance 3,898 500 2,000 2,500 5320 Vehicle Repairs & Maintenance 916 2,500 2,500 2,500 5325 Gas and Oil 1,872 3,000 3,000 3,000
5350 Tools Rental 563 1,500 1,500 1,500
COMMUNICATIONS
5425 Cell phone and pagers 1,100 1,250 1,250 1,250
RESOURCE DEVELOPMENT
5820 Education and Training - 1,000 1,000 1,000
5830 Travel and Mileage Reimbursement - 500 500 500
General Fund Departmental Detail
Department 500
Buildings
Budget
PROPOSED
9A
108
City of Colfax
Proposed Budget
For the Fiscal Year 2022-2023 and 2023-2024
Actuals Estimate
Description 2020-2021 2021-2022 MYR 2022-2023 2023-2024 General Fund Departmental Detail
Department 500
Buildings
Budget
OCCUPANCY
6100 Rents and Leases - 5,000 5,000 5,000
6120 Utilities 18,398 25,000 25,000 27,000
6125 Water 3,279 3,500 3,500 3,750
6140 Building Repairs & Maintenance 28,894 10,000 15,000 20,000 6160 Security 3,317 3,500 3,750 3,750
TOTALS $ 162,158 $ 184,149 $ 192,566 $ 207,529
PROPOSED
9A
109
City of Colfax
Proposed Budget
For the Fiscal Year 2022-2023 and 2023-2024
Actuals Estimate
Description 2020-2021 2021-2022 MYR 2022-2023 2023-2024
PERSONNEL
5010 Salaries and Wages $ 34,335 $ 50,000 $ 71,224 $ 75,757 5040 Salary - Call Back 2,808 - - -
5110 Social Security Taxes 2,785 4,300 5,449 5,795
5115 Unemployment and Training Tax 345 346 446 445
5120 Worker's Compensation 3,874 6,000 5,950 5,939
5130 Health Insurance 8,633 11,000 15,960 15,960
5150 Uniform Allowance 1,200 1,000 1,500 1,500
5160 Retirement 2,507 4,331 5,037 5,382
5175 Temporary Services - 1,000 - -
SUPPLIES AND EQUIPMENT
5201 Materials and Supplies 19,334 12,500 14,000 16,000 5300 Equipment Repairs and Maintenance 4,351 2,500 2,750 3,000 5320 Vehicle Repair and Maintenance 950 2,500 2,500 2,500 5325 Gas & Oil 1,779 2,500 3,000 3,000
5350 Tool Rental 212 2,500 2,500 2,750
COMMUNICATIONS
5425 Cell Phone and Pagers 896 1,000 1,000 1,000
RESOURCE DEVELOPMENT
5820 Education and Training - 1,000 1,000 1,000
5830 Travel and Mileage - 500 500 500
General Fund Departmental Detail
Department 530
Parks and Recreation
Budget
PROPOSED
9A
110
City of Colfax
Proposed Budget
For the Fiscal Year 2022-2023 and 2023-2024
Actuals Estimate
Description 2020-2021 2021-2022 MYR 2022-2023 2023-2024 General Fund Departmental Detail
Department 530
Parks and Recreation
Budget
OCCUPANCY
6120 Utilities 2,897 4,000 4,000 4,500
6125 Water 18,719 20,000 20,000 20,000
6140 Repairs and Maintenance 1,762 10,000 10,000 10,000 6160 Security 5,214 1,000 1,250 1,250
TOTALS $ 112,600 $ 137,978 $ 168,066 $ 176,279
PROPOSED
9A
111
City of Colfax
Proposed Budget
For the Fiscal Year 2022-2023 and 2023-2024
Actuals Estimate
Description 2020-2021 2021-2022 MYR 2022-2023 2023-2024
COMMUNICATIONS
5440 Printing and Advertising 309 1,000 1,000 1,000
CONTRACTED SERVICES
5540 Engineering Services 32,840 30,000 20,000 20,000
5570 Planning Services 7,382 20,000 50,000 50,000
5660/65 Professional Services 10,690 65,000 5,000 5,000 8250 Miscellaneous (4,147)
TOTALS $ 47,074 $ 116,000 $ 76,000 $ 76,000
General Fund Departmental Detail
Department 120-XXX
Land Development Fees
Budget
PROPOSED
9A
112
City of Colfax
Proposed Budget
For the Fiscal Year 2022-2023 and 2023-2024
Actuals Estimate
NUMBER DESCRIPTION 2020-2021 2021-2022 MYR 2022-2023 2023-2024
REVENUES
4660 Landfill Closure Surcharge $ 85,823 $ 95,000 $ 95,000 $ 95,000 TOTAL REVENUE $ 80,000 $ 95,000 $ 95,000 $ 95,000
EXPENDITURES
5010 Salaries and Wages 22,400 34,315 35,685 38,353
5040 Salary - Call Back 547 800 800 800
5110 Social Security Taxes 1,694 2,625 2,730 2,934
5115 Unemployment & Training Tax 127 211 224 225
5120 Workmen's Compensation 2,358 2,736 2,981 3,007
5130 Health Insurance 4,077 6,198 6,225 6,225
5150 Uniform and Shoe Allowance 158 200 200 200
5160 Retirement 1,787 3,044 2,841 3,047
5201 Materials and Supplies 344 500 500 500
5325 Gas & Oil 349 600 600 600
5425 Cell Phone and Pagers 399 600 600 600
5660 Professional Services 10,510 7,000 6,500 6,500
5810 Membership and Dues 298 - - -
8300 Payments to Other Agencies 13,122 15,000 15,000 15,000 8400 Bonds and Insurance 2,515 3,500 5,000 6,000
8525 Testing and Monitoring 26,631 20,000 20,000 20,000 TOTAL EXPENDITURES $ 87,316 $ 97,330 $ 99,886 $ 103,991 Landfill Post Closure Maintenance
Fund #572
Budget
PROPOSED
9A
113
City of Colfax - Fund Descriptions
Fund Dept Fund/Dept Name Description
210-217 N/A Mitigation Fees
Mitigation fees (development impact fees) are levied on developers to offset impacts on infrastructure or other public facilites related to the approval and construction of new projects. For each mitigation impact fee hereby established, the city council shall, by resolution: establish the specific amount of the fee; identify the purpose of the fee; identify the specific use to which the fee is to be put; determine how there is a reasonable relationship between the fee's use and the type of development project on which the fee is imposed; determine how there is a reasonable relationship between the need for the public facility and the impacts caused by the type of development project on which the fee is imposed; and determine how there is a reasonable relationship between the amount of the fee and the cost of the public facility or portion of the public facility attributable to the development project for which the fee is imposed.
218 N/A Support Law
Enforcement
Citizens Option for Public Safety (COPS) provides funding for "front line law enforcement services". Funding is allocated by the State Controller to each city and county based on population with a minimum $100,000 grant.
244 N/A
CDBG - ME
Lending/Program
Income
The City previously received Community Development Block Grant (CDBG) funding for a Micro-Enterpirse loan program. CDBG has since reclassifed all the remaining funding as Program Income. The City has one outstanding loan and all annual revenues under $35K can be "defederalized" and become unrestricted for City use (transfer to General Fund revenues).
250 N/A Streets -
Roads/Transportation
The base sales tax rate in Placer County includes .5% for County Transportation Funds. These funds flow to the City as Local Transportation Funds (LTF) and State Transit Assistance (STA) through Placer County Transportation Planning Agency. STA funds can only be used for transit services. LTF funds must first be used on transit services, additional funds can be used for other transportation needs and streets/roads projects. This fund is used for costs associated with City Streets and Roads maintenance. 253 Gas Taxes
The State of California imposes taxes on various transportation fuels, including gasoline and diesel. The revenues are essentially allocated to cities based on population. Motor vehicle fuel tax revenues may be expended for research, planning, construction, improvement, maintenance and operation of public streets and highways or public mass transit guideways. Direct expenses in this fund include City street lights - balance of funding is allocated to Fund 250. 258 N/A Road Maintenance -
SB1/RSTBG
Senate Bill (SB) 1, Chapter 5, Statutes of 2017, created the Road Maintenance and Rehabilitation Program (RMRP) to address deferred maintenance on the State Highway System and the local street and road system, and the Road Maintenance and Rehabilitation Account (RMRA) for the deposit of various funds for the program. A percentage of this new RMRA funding will be apportioned by formula to eligible cities and counties pursuant to Streets and Highways Code section 2032(h) for basic road maintenance, rehabilitation, and critical safety projects on the local streets and roads system. This fund is also used to hold/segregate other restricted funds for road maintenance and improvements such as RSTBG funding.
270/280 N/A Beverage Container
and Oil Recycling
The Department of Resources Recycling and Recovery (CalRecycle) granted funding for beverage container and oil recycling and litter abatement projects. Expenses can be for education, recycling containers, etc. Funding has been terminated and fund balance has been identifed to help fund Security/Recycling improvements at the City Corporation Yard. 292 N/A Fire Department -
Capital Funds
In the past, the City "rented" equipment and volunteers to help with out of county fires (strike team coverage). Net revenues of this fund is designated for capital costs associated with the Fire Department.
342 N/A Construction Fees -
Fire
A residential construction tax is imposed on the privelege of constructing any mobilehome lot or residential dwelling unit in the City. One-half of all taxes collected shall be expended for the acquisition of additional firefighting and fire prevention vehicles, equipment, supplies and inventory and to provide for the replacement of the same as deemed necessary by the council.
343 N/A Construction Fees -
Recreation
A residential construction tax is imposed on the privelege of constructing any mobilehome lot or residential dwelling unit in the City. One-half of all taxes collected shall be expended for the acquistion, improvement and expansion of the public park, playground and recreational facilites of the city in accordance with the parks and recreational elemnet of the general plan of the City.
Governmental Activities - Special Revenues
Special Revenue Funds are used to account for revenues derived from specific taxes or other earmarked revenue sources. They are usually required by statute, or local ordinance to finance particular governmental functions or activities
PROPOSED
9A
114
City of Colfax
Proposed Budget
For the Fiscal Year 2022-2023 and 2023-2024
Actuals Estimate
NUMBER DESCRIPTION 2020-2021 2021-2022 MYR 2022-2023 2023-2024
REVENUES
4560 State Grant $ 156,110 $ 160,000 $ 100,000 $ 100,000 TOTAL REVENUE 156,110 160,000 100,000 100,000
EXPENDITURES
5600 Sheriff Protection Services 156,110 160,000 100,000 100,000 TOTAL EXPENDITURES 156,110 160,000 100,000 100,000
Supplemental Law Enforcement
Fund #218
Budget
PROPOSED
9A
115
City of Colfax
Proposed Budget
For the Fiscal Year 2022-2023 and 2023-2024
Actuals Estimate
NUMBER DESCRIPTION 2020-2021 2021-2022 MYR 2022-2023 2023-2024
TRANSPORTATION FUND REVENUE
4280 Transportation Permit $ 90 $ 500 $ 100 $ 100
4540 Local Transportation Fund 93,867 124,200 148,062 148,062 4541 State Transit Assistance Fund 8,317 12,600 15,611 15,611 Total Transportation Revenue 102,274 137,300 163,773 163,773
PERSONNEL
5010 Salaries and Wages 65,630 80,000 100,237 106,671
5040 Salary - Call Back 5,291 - - -
5110 Social Security Taxes 5,244 7,967 7,668 8,160
5115 Unemployment & Training Tax 570 642 628 627
5120 Worker's Compensation 7,178 9,150 8,374 8,362
5130 Health & Life Insurance 17,350 20,000 22,950 22,950 5150 Uniforms 1,412 1,500 1,500 1,500
5160 Retirement 4,800 6,000 7,070 7,551
5175 Temporary Services - 1,500 - -
SUPPLIES AND EQUIPMENT
5201 Materials and Supplies 12,015 20,000 20,000 20,000 5219 Street Repair and Maintenance 14,105 40,000 100,000 100,000 5300 Equip. Repairs & Maintenance 666 2,500 2,500 2,500 5320 Vehicle Repairs 3,652 2,000 2,000 2,000
5325 Gas & Oil 2,790 4,000 4,000 4,500
5350 Tool Rental 296 1,500 1,500 1,750
Streets and Roads
Fund #250
Budget
PROPOSED
9A
116
City of Colfax
Proposed Budget
For the Fiscal Year 2022-2023 and 2023-2024
Actuals Estimate
NUMBER DESCRIPTION 2020-2021 2021-2022 MYR 2022-2023 2023-2024 Streets and Roads
Fund #250
Budget
COMMUNICATIONS
5425 Cell phone and pagers 1,588 1,500 1,500 1,500
CONTRACTED SERVICES
5560 Software Maintenance Contract 750 750 1,000 1,250
5590 Transit Services - - 15,611 15,611
5650 Auditors 1,270 2,000 1,500 1,500
5660 Professional Services 8,788 9,000 13,000 13,000
RESOURCE DEVELOPMENT
5810 Membership and Dues - 500 500 500
5820 Education and Training - 1,000 1,000 1,000
5830 Travel and Mileage Reimbursement - 250 250 350
OCCUPANCY
6100 Rents and Leases 250 250 250 250
MISCELLANEOUS
8400 Bonds and Insurance 11,830 15,500 17,000 19,000
TOTAL EXPENDITURES 165,476 227,509 330,038 340,533
PROPOSED
9A
117
City of Colfax
Proposed Budget
For the Fiscal Year 2022-2023 and 2023-2024
Actuals Estimate
NUMBER DESCRIPTION 2020-2021 2021-2022 MYR 2022-2023 2023-2024
REVENUE
4050 Gas Tax 2103 $ 14,358 $ 18,378 $ 21,392 $ 21,392
4051 Gas Tax 2105 10,964 11,915 14,013 14,013
4052 Gas Tax 2106 11,673 12,326 13,485 13,485
4053 Gas Tax 2107 15,836 15,225 20,124 20,124
Total Gas Tax Revenues 52,830 57,844 69,014 69,014
EXPENDITURES
OCCUPANCY
6120 Utilities 14,848 19,000 19,000 19,000
8250 Miscellaneous 261 - - -
TOTALS EXPENDITURES 15,109 19,000 19,000 19,000
Gas Tax Fund
Fund #253
Budget
PROPOSED
9A
118
City of Colfax - Fund Descriptions
Fund Dept Fund/Dept Name Description
560 N/A Sewer Operations -
WWTP
Operations and maintenance of the City Wastewater Treatment plant. 561 N/A Lift Stations
Operations and maintenance of the City sewer collection system including the four lift stations currently in operation. 563 N/A Debt Servicing
This fund is used for debt servicing on the State Water Resource Control Board loan associated with the building of the City wastewater treatment plant and collection systems. 564 N/A Sewer Connections
(Mitigation)
Any person making a new connection to the sewerage system of the city or expanding, modifying, enlarging or conducting any other activity that will increase the volume or change the physical character of the sewage already disharged from the city shall pay the appropriate sewer impact fee for connecting to the city sewerage system to pay their share of the capital investment in the city sewerage system. Revenues derived shall be used only for the acquisition, construction, reconstruction, maintenance and operation of the sewerage systems and facilitiesof the city and planning, engineering and administration related thereto, to repay the principal and interest on bonds issued for the acquisition, construction or reconstruction of such sewerage systems and facilities and to repay any federal or state loans or advances made for the construction or reconstruction of such sewerage systems and facilities.
Proprietary Funds are used to account for the operations of self-supporting governmental activities that render services or goods to the public. The accounting records are maintained on an accrual basis. The intent of the City is that the costs (expenses and depreciation) of providing goods and services to the general public on a continuing basis be financed and recovered primarily through user charges.
Proprietary Funds (Business Type-Activities) - WWTP and Lift Station Operations
PROPOSED
9A
119
City of Colfax
Proposed Budget
For the Fiscal Year 2022-2023 and 2023-2024
Actuals Estimate
NUMBER DESCRIPTION 2020-2021 2021-2022 MYR 2022-2023 2023-2024
REVENUES
4660 Sewer Service Charges $ 1,213,220 $ 1,275,000 $ 1,331,301 $ 1,372,768 4800 Rent 3,000 3,000 3,000 3,000
4900 Miscellaneous Revenue 172 - - -
4980 Interest Income 15,709 8,000 9,000 10,000
4982 Interest/Late Charges 19,451 18,000 18,000 18,000
TOTAL REVENUE 1,251,551 1,304,000 1,361,301 1,403,768
PERSONNEL
5010 Salaries and Wages 247,124 365,000 361,872 385,205 5030 Overtime 4,287 4,000 4,000 4,000
5040 Salary - Call back/Standby 15,545 - - -
5110 Social Security Taxes 20,407 29,451 27,683 29,468
5115 Unemployment and Training Tax 2,058 2,372 2,267 2,265 5120 Worker's Compensation 26,535 30,694 30,230 30,197
5130 Health & Life Insurance 44,178 67,479 53,940 53,940 5150 Uniform & Shoe Allowances 2,758 2,000 3,500 3,500
5160 Retirement 26,031 31,955 26,629 28,571
5161 Temporary 2,291 2,500 - -
SUPPLIES AND EQUIPMENT
5201 Materials and Supplies 13,644 40,000 40,000 40,000 5220 Copy Machine 1,451 3,000 3,000 3,000
5300 Equipment Repairs and Maintenance 17,448 60,000 60,000 60,000 5320 Vehicle Repairs and Maintenance 1,246 3,000 1,500 1,500 5325 Gas & Oil 4,654 15,000 1,500 1,500
5340 Chemicals 65,365 110,000 121,000 121,000
5350 Tools Rental - 2,500 2,000 2,000
Sewer WWTP Maint and Ops
Fund #560
Budget
PROPOSED
9A
120
City of Colfax
Proposed Budget
For the Fiscal Year 2022-2023 and 2023-2024
Actuals Estimate
NUMBER DESCRIPTION 2020-2021 2021-2022 MYR 2022-2023 2023-2024 Sewer WWTP Maint and Ops
Fund #560
Budget
COMMUNICATIONS
5410 Postage 1,669 1,500 1,500 1,500
5420 Telephone/Internet 3,721 4,000 3,800 3,800
5425 Cell phone and pagers 3,564 4,000 3,800 3,800
5440 Printing and Advertising 395 500 1,000 1,000
CONTRACT SERVICES
5540 City Engineering Services 3,230 1,000 5,000 5,000
5560 Software Maintenance Contracts 1,951 2,000 3,000 3,500 5650 Auditors 12,700 12,500 15,000 15,000
5660 Professional Services 157,308 45,000 57,500 57,500 5665 Legal Fees 1,496 2,000 5,500 5,500
5660 Professional Services - Rate Study - - 40,000 -
RESOURCE DEVELOPMENT
5810 Membership and Dues 643 3,500 3,500 3,500
5815 Conferences and Meetings - 500 500 500
5820 Education & Training 2,058 7,000 2,500 2,500
5830 Travel and Mileage - 500 500 500
OCCUPANCY
6120 Utilities 158,393 160,000 176,000 185,000
6140 Repairs & Maintenance 141 5,000 5,000 5,000
6160 Security - 4,000 3,500 3,500
PROPOSED
9A
121
City of Colfax
Proposed Budget
For the Fiscal Year 2022-2023 and 2023-2024
Actuals Estimate
NUMBER DESCRIPTION 2020-2021 2021-2022 MYR 2022-2023 2023-2024 Sewer WWTP Maint and Ops
Fund #560
Budget
MISCELLANEOUS
8250 Miscellaneous 952 1,000 1,000 1,000
8270 Medical Expenses 90 1,000 1,000 1,000
8280 Sludge Removal 9,763 10,000 10,000 10,000
8300 Payments to Other Agencies 23,168 25,000 25,000 25,000 8400 Bonds and Insurance 35,117 45,000 45,000 45,000
8525 Testing and Monitoring 39,827 10,000 40,000 40,000 8530 Bacteria and Lab Test Supplies 5,982 7,500 35,000 35,000 8532 Acute and Chronic Testing 4,350 13,000 4,500 4,500 TOTAL EXPENDITURES 961,541 1,134,451 1,228,221 1,224,746
PROPOSED
9A
122
City of Colfax
Proposed Budget
For the Fiscal Year 2022-2023 and 2023-2024
Actuals Estimate
NUMBER DESCRIPTION 2020-2021 2021-2022 MYR 2022-2023 2023-2024
REVENUES
4680 Lift Charges/Collection System $ 190,042 $ 195,000 $ 205,585 $ 212,016 4672 Inspection Fees 9,768 10,000 10,000 10,000
TOTAL REVENUE 199,810 205,000 215,585 222,016
EXPENDITURES
PERSONNEL
5010 Salaries and Wages 78,138 110,000 120,852 128,233
5040 Salary - Call Back 5,051 - - -
5110 Social Security Taxes 6,387 9,212 9,245 9,810
5115 Unemployment & Training Tax 794 742 757 754
5120 Worker's Compensation 8,304 9,601 10,096 10,052
5130 Health & Life Insurance 14,979 22,257 19,050 19,050 5150 Uniform & Shoe Allowance 738 600 1,200 1,200
5160 Retirement 6,226 7,500 8,550 9,168
5175 Temporary Services 2,291 2,500 - -
SUPPLIES AND EQUIPMENT
5201 Materials and Supplies 2,196 1,500 3,000 3,000
5220 Copy Machine 482 600 600 600
5300 Equipment Repairs & Maintenance 24,886 25,000 9,000 11,000 5320 Vehicle Repairs & Maintenance 173 750 1,000 1,000
5325 Gas & Oil 2,322 8,000 8,000 8,000
5350 Tools Rental - - 1,500 1,500
COMMUNICATIONS
5410 Postage 863 750 1,000 1,000
5425 Cell Phones and Pagers 1,011 1,100 1,100 1,100
Collection Systems/Lift Stations
Fund #561
Budget
PROPOSED
9A
123
City of Colfax
Proposed Budget
For the Fiscal Year 2022-2023 and 2023-2024
Actuals Estimate
NUMBER DESCRIPTION 2020-2021 2021-2022 MYR 2022-2023 2023-2024 Collection Systems/Lift Stations
Fund #561
Budget
5440 Printing and Advertising 200 - 500 500
CONTRACT SERVICES
5540 City Engineers 2,960 2,500 5,000 5,000
5560 Software Maintenance Contract 768 1,000 1,500 2,000 5660 Professional Services 35,276 14,000 13,000 13,000
5820 Education and Training 61 2,000 - -
5830 Travel and Milege Reimbursement - 500 500 500
OCCUPANCY
6120 Utilities 16,732 19,000 21,000 23,000
6125 Water 483 500 500 500
6140 Building Repairs and Maintenance 564 500 500 500
6160 Security 1,778 1,000 1,000 1,000
MISCELLANEOUS
8250 Miscellaneous 154 - - -
8300 Payments to Other Agencies 4,500 5,500 5,500 5,500 8400 Bonds and Insurance 14,345 18,500 18,500 18,500
TOTAL EXPENDITURES 232,660 265,111 262,451 275,467
PROPOSED
9A
124
City of Colfax
Proposed Budget
For the Fiscal Year 2022-2023 and 2023-2024
Actuals Estimate
NUMBER DESCRIPTION 2020-2021 2021-2022 MYR 2022-2023 2023-2024
REVENUES
4662 Debt Service Charges $546,350 $ 575,000 $ 598,988 $ 617,565 4982 Interest/Late Charges 7,884 5,000 5,000 5,000
TOTAL REVENUE 554,234 580,000 603,988 622,565
EXPENDITURES
8710 Interest Expense 73,195 79,500 83,000 79,500
8250 Miscellaneous - Loan Principal 365,779 359,474 355,974 359,474 TOTAL EXPENDITURES 438,974 438,974 438,974 438,974
WWTP/Debt Service
Fund #563
Budget
PROPOSED
9A
125
AB939 Assembly Bill 939- California Integrated Waste Management Act ADA Americans with Disabilities Act
ARPA American Rescue Plan Act of 2021 - Covid Relief Funds (Federal) CDBG Community Development Block Grant Program - US Department of Housing and Urban Development COPS Citizens Option for Public Safety - California Assembly Bill 3229 adopted in 1996 LAFCo Local Agency Formation Commission - Placer County LEAP Local Early Action Planning Grant Program - California Department of Housing and Community Development LTF Local Transporation Fund - Transportation Development Act of 1971 Prop 68 California Proposition 68 - California drought, water, parks, climate, coastal protection, and outdoor access for all Act of 2018 Prop 172 California Proposition 172 - Local Public Safety approved in November 1993 REAP Regional Early Action Planning Grant Program - California Department of Housing and Community Development RSTBG Regional Surface Transporation Funding Block Grant - Special Federal Aid Funding SAF Suspended Air Flotation
SB1 California Senate Bill 1 - Road Repair and Accountability Act of 2017 SB2 California Senate Bill 2 - The Building Homes and Job Act of 2017.
CWSRF Clean Water State Revolving Fund - California State Water Resources Control Board STA State Transit Assistance - Transportation Development Act of 1971 VFD Variable Frequency Drive (aka..constant pressure pump) WWTP Waste Water Treatment Plant
ACRONYMS
PROPOSED
9A
126
t
City of Colfax Parking on Narrow Streets
Staff Report June 8, 2022
Staff Report to City Council
FOR THE JUNE 8, 2022, REGULAR CITY COUNCIL MEETING
From: Wes Heathcock, City Manager
Prepared by: Wes Heathcock, City Manager
Alfred A. “Mick” Cabral, City Attorney
Subject: Parking On Narrow Streets
Budget Impact Overview:
N/A: √ Funded: Un-funded: Amount: Fund(s):
Summary/Background
The primary issue for Council discussion is whether it wants to consider regulating or prohibiting parking on some narrow residential streets that are difficult to access by emergency, utility, and sanitation vehicles, and to a lesser extent normal traffic. If so, staff will present a regulatory ordinance for Council consideration at a future meeting. If not, no further staff action will be taken.
Colfax Municipal Code (“CMC”) regulates stopping, standing, and parking within the city. It generally allows the city to designate areas for prohibited parking but does not indicate how that designation is to be made. The two specific areas of the city designated as no parking areas are Foresthill Street between Oak Street and Central Street, except to load or unload, and South Auburn Street and Placer Hills Road beginning at the Canyon Way over crossing sign which reads “S. Auburn Street and Placer Hills Road” and extending along both sides of S. Auburn Street northward four hundred fifty (450) feet. See CMC 10.16.080.
State law, through the California Vehicle Code, includes a lengthy and complicated set of rules that regulate stopping, standing, and parking, but not upon narrow residential streets. The State has reserved to cities and counties the right, by ordinance or resolution, to prohibit or restrict the stopping, standing, or parking on certain streets, or portions thereof, during all or certain portions of the day. The ordinance or resolution to that effect does not apply until signs or other markings giving adequate notice of the restrictions have been placed. The ordinance or resolution can also include provisions issuing preferential parking privilege permits to residents and exempt them from the restrictions.
The Placer County Sheriff's Office is responsible for parking enforcement. See CMC 10.16.030. PCSO has indicated that if Colfax wants to restrict parking on certain residential streets, it will need to adopt an enforceable ordinance to that effect and post appropriate signage.
The Sheriff has received one complaint that vehicles parked along a narrow street prohibit safe passage by emergency, utility, and sanitation vehicles. Various members of the City Council and members of City staff have either received or are aware of multiple complaints to the same effect. Recology has apparently been unable to access one or more streets for refuse collection.
This is a policy issue for Council discussion and direction.
Staff will be available to answer questions or provide additional information.
RECOMMENDED ACTION: Discuss the need to restrict parking on narrow residential streets and the feasibility of adopting and enforcing an ordinance to that effect, and provide direction to staff. 9B
127
t
City of Colfax Parking on Narrow Streets
Staff Report June 8, 2022
Fiscal Impacts
Posting and maintaining the necessary signage will involve the expenditure of city funds. There will also be some level of enforcement cost.
9B
128