Colfax City Council Meetings are ADA compliant. If you need disability-related modification or accommodation including auxiliary aids or services to participate in this meeting, please contact the City Clerk at (530) 346-2313 at least 72 hours prior to make arrangements for ensuring your accessibility.
October 25, 2023
City Council Meeting
COUNCIL CHAMBERS, 33 SOUTH MAIN STREET, COLFAX, CA
Mayor Trinity Burruss ⋅ Mayor Pro Tem Kim Douglass
Councilmembers Caroline McCully ⋅ Larry Hillberg ⋅ Sean Lomen
REGULAR MEETING AGENDA
October 25, 2023
Regular Session 6:00 PM
Closed Session to Follow
You may access the meeting and address the Council by the following means:
ZOOM at
https://us02web.zoom.us/j/84754931404
Dial in by calling one of the numbers listed below and enter the Webinar ID:
847 5493 1404
1 (669) 900-6833 1 (346) 248-7799 1 (312) 626-6799
1 (929) 205-6099 1 (253) 215-8782 1 (301) 715-8592
View Only on Facebook Live on our City of Colfax page: City of Colfax, California. You may also submit written comments to the City Clerk via email at [email protected], via regular mail to P.O. Box 702, Colfax CA 95713, or by dropping them off at City Hall, 33 S. Main Street, Colfax CA 95713.
Comments received will be submitted to Council and made a part of the record. 1 OPEN SESSION
1A. Call Open Session to Order
1B. Pledge of Allegiance
1C. Roll Call
1D. Approval of Agenda Order
Thisisthe time for changesto the agenda to be considered including removal, postponement, or change to the agenda sequence.
Recommended Action: By motion, accept the agenda as presented or amended. 1E. Statement of Conflict of Interest
2 CONSENT CALENDAR
Matters on the Consent Calendar are routine in nature and will be approved by one blanket motion with a Council vote. No discussion of these items ensues unless specific items are pulled for discussion and separate action. If you wish to have an item pulled from the Consent Agenda for discussion, please notify the Mayor.
Recommended Action: Approve Consent Calendar
2A. Minutes
Recommendation: By Motion, approve the Colfax City Council minutes of 10/11/2023. 1 (Pages 5-8)
Colfax City Council Meetings are ADA compliant. If you need disability-related modification or accommodation including auxiliary aids or services to participate in this meeting, please contact the City Clerk at (530) 346-2313 at least 72 hours prior to make arrangements for ensuring your accessibility.
October 25, 2023
2B. Cash Summary – September 2023
Recommendation: Accept and File.
2C. Metal Storage Buildings Grading and Foundation
Recommendation: Adopt Resolution -2023 authorizing the Interim City Manager to award a construction contract to Simpson & Simpson, Inc. in the amount of $19,885.00 with a 10% contingency in an amount not to exceed $21,874.00 for grading the two pads and installation of the Corporation Yard foundation for the metal equipment storage buildings at the Public Works Corporation Yard and Waste Water Treatment Plant.
*** End of Consent Calendar ***
3 AGENCY REPORTS
3A. Placer County Sheriff’s Office
3B. California Highway Patrol
3C. Placer County Fire Department/CALFIRE
3D. Non-Profits
4 PRESENTATION (None)
5 PUBLIC HEARING
5A. Mitigation Impact Fees – Annual Report
Recommendation: Conduct a public hearing, review the annual report, consider public and staff comments, accept the report, and adopt Resolution __-2023: Accepting And Approving the Annual AB 1600 Mitigation Fee Report and Making Findings Pursuant to Colfax Municipal Code Chapter
3.56 and the Mitigation Fee Act (Government Code §66000 Et Seq) Notice to the Public: City Council, when considering a matter scheduled for hearing, will take the following actions:
1. Presentation by Staff
2. Open the Public Hearing
3. Presentation, when applicable, by Applicant
4. Accept Public Testimony
5. When applicable, Applicant rebuttal period
6. Close Public Hearing (No public comment is taken, hearing is closed)
7. Council comments and questions
8. City Council Action
Public Hearings that are continued will be so noted. The continued Public Hearing will be listed on a subsequent council agenda and posting of that agenda will serve as notice. 2 (Pages 9-16)
(Pages 17-30)
(Pages 31-37)
Colfax City Council Meetings are ADA compliant. If you need disability-related modification or accommodation including auxiliary aids or services to participate in this meeting, please contact the City Clerk at (530) 346-2313 at least 72 hours prior to make arrangements for ensuring your accessibility.
October 25, 2023
6 PUBLIC COMMENT
Members of the public are permitted to address the Council orally or in writing on matters of concern to the public within the subject matter jurisdiction of the City that are not listed on this agenda. Please make your comments as succinct as possible. Oral comments made at the meeting may not exceed five (5) minutes per speaker. Written comments should not exceed 800 words. Written comments received before the close of an agenda item may be read into the record, with a maximum allowance of five (5) minutes in length. Council cannot act on items not listed on this agenda but may briefly respond to statements made or questions posed, request clarification, refer the matter to staff, or place the matter on a future agenda.
7 COUNCIL AND STAFF
The purpose of these reports is to provide information to the Council and public on projects, programs, and issues discussed at committee meetings and other items of Colfax related information. No decisions will be made on these issues. If a member of the Council prefers formal action be taken on any committee reports or other information, the issue will be placed on a future Council meeting agenda.
7A. Committee Reports and Colfax InformationalItems – All Councilmembers 7B. City Operations Update – City Manager
8 COUNCIL BUSINESS
9 GOOD OF THE ORDER
Informal statements, observation reports and inquiries regarding the business of the City may be presented by Councilmembers under this agenda item or requests for placement of items of interest on a future agenda. No action will be taken.
9A. Public Comment on Good of the Order
Members of the public are permitted to address the Council on matters that relate to general welfare of the City that have not been previously discussed on this agenda. Oral comments may not exceed five (5) minutes. Written comments should not exceed 800 words.
10 CLOSED SESSION
10A. Call Closed Session to Order
10B. Roll Call
10C. Public Comment (On the Closed Session Item)
10D. Public Employment Pursuant to Government Code Section 54957. Position to be Filled: City Manager.
10E. Report from Closed Session
3 (None)
Colfax City Council Meetings are ADA compliant. If you need disability-related modification or accommodation including auxiliary aids or services to participate in this meeting, please contact the City Clerk at (530) 346-2313 at least 72 hours prior to make arrangements for ensuring your accessibility.
October 25, 2023
I, Marguerite Bailey, City Clerk for the City of Colfax, declare that this agenda was posted in accordance with the Brown Act at Colfax City Hall and Colfax Post Office. The agenda is also available on the City website at http://colfax-ca.gov/
Marguerite Bailey, City Clerk
Administrative Remedies must be exhausted prior to action being initiated in a court of law. If you challenge City Council action in court, you may be limited to raising only those issues you or someone else raised at a public hearing described in this notice/agenda, or in written correspondence delivered to the City Clerk of the City of Colfax at, or prior to, said public hearing. 11 ADJOURNMENT
4 Minutes 10/11/23
City Council Minutes
Regular Meeting of Colfax City Council
Wednesday, October 11, 2023
City Hall Council Chambers, 33 S Main Street,
Colfax CA and attended via Teleconference through ZOOM
1 OPEN SESSION
1A. CallOpen Session to Order – Mayor Burruss called the Open Session to order at 6:04 p.m. 1B. Pledge of Allegiance
1C. Roll Call
Present: Councilmember Lomen, Mayor Pro Tem Douglass, Councilmember Hillberg, Councilmember McCully and Mayor Burruss.
1D. Approval of Agenda Order
MOTION made by Mayor Pro Tem Douglass to move Item 6 Public Comment to the end of the agenda and seconded by Councilmember McCully, and approved by the following roll call vote:
AYES: Douglass, McCully, Lomen
NOES: Hillberg, Burruss
ABSTAIN:
ABSENT:
1E. Statement of Conflict of Interest – No conflicts were identified by the Council or the public.
CONSENT CALENDAR
2A. Minutes
Recommendation: By Motion, approve the Colfax City Council minutes of 9/27/2023. 2C. Second Reading and Adoption of Ordinance 554, an Ordinance of the City of Colfax Amending Colfax Municipal Code Title 8 by Adding Chapter 8.34 Prohibiting Syringe Service Programs in the City of Colfax
Recommendation: Waive the second reading and adopt Ordinance 554 prohibiting syringe service programs in the City of Colfax.
2D. Second Reading of Ordinance 555 Amending Colfax Municipal Code Title 17 – Zoning Recommendation: Waive the second reading and adopt Ordinance 555 to update the Zoning Code. 2E. Response to the Grand Jury on Account for City Homeless Spending Recommendation: Direct staff to respond to the Grand Jury Report on Homeless Spending as indicated in this report.
2F. Interim City Manager to Attend CaLAFCO Annual Conference Recommendation: Authorize the Interim City Manager to attend the CalLAFCO Annual Conference in Monterey with reimbursement of conference fees only. ***End of Consent Calendar***
Item 2B pulled by Councilmember McCully.
MOTION made to approve the consent calendar with the exception of Item 2B, by Mayor Pro Tem Douglass and seconded by Councilmember McCully, and unanimously approved. 2B. Phase 2 and 3 of the Colfax Sewer Collection System and Waste Water Treatment Plant- Authorization Resolution
Recommendation: Adopt Resolution 35-2023 authorizing Resolution related to Phase 2 and 3 of the 5 Item 2A
Minutes 10/11/23
Colfax Sewer Collection System and Waste Water Treatment Plant.
Councilmember McCully asked if it was possible to amend the resolution to state Mayor and Mayor Pro Tem, without the names attached. Interim City Manager, Mike Luken explained that it would be permissible.
MOTION made to approve Item 2B by Councilmember Lomen, and seconded by Mayor Pro Tem Douglass, and unanimously approved.
3A. Placer County Sheriff’s Office – Deputy Tannarome provided response statistics for Placer County and for the City of Colfax including traffic stops. He explained how transient-related calls are determined and what alarm calls consist of.
3B. CHP – Officer Jason Lyman, Public Information Officer provided a public announcement that Caltrans would be shutting down I80 for upcoming paving rehab and repairs that would be performed between the hours of 8 pm and 7 am.
3C. Placer County Fire/CALFIRE – Placer County Fire/CALFIRE Battalion Chief Jeff Loveless spoke about upcoming plans for off-season staffing demands. He also stated that the burn ban would be lifted on October 13th, however, permits would still be required and permit holders would be responsible for ensuring that it was not a No-Burn Day. 3D. Non-Profits Ric Tetrault, Colfax American Legion Commander announced that there were still up to 30 seats left for the First Responder dinner on October 19th.
Laurianna Cecchi, President of the Colfax Area Chamber of Commerce spoke about upcoming family-friendly events including the first Oktoberfest coming on October 14th from 12-6p, and the following weekend a Chili Cook-Off/Community Gathering. The Chamber was also working on a Coffee and Conversation event on Nov 2nd.
4 PRESENTATION (None)
5 PUBLIC HEARING (None)
7 COUNCIL AND STAFF
7A. Committee Reports and Colfax Informational Items – All Councilmembers. Councilmember Lomen provided an update on a Fuel Reduction Project Caltrans implemented clearing 500 acres in the right of way along I80. Mayor Pro Tem Douglass attended a Pioneer Community Energy Meeting on September 28th where they provided a statistic of having a 16% lower rate than PG&E.
Councilmember Hillberg said that the Sierra Vista Community Center was still working to make progress. Councilmember McCully explained working with the Chamber of Commerce to provide outreach to local businesses.
7B. City Operations Update – Interim City Manager Mike Luken provided an update of upcoming agenda meeting items. He announced that final interviews for the new City Manager would be done at the November 8
th City Council meeting and for the public to prepare for a shorter meeting with a 2-4 hour Closed Session. He explained there would be a Special City Council Meeting on November 30th for the City Manager contract and some items on the General Plan Update. He said an Administrative Draft Study of the Downtown Connectivity Plan was being worked on by staff.
After which, the Ad Hoc Committee and Downtown Advisory Committee would review the draft report, then it would be presented to the public hopefully at Winterfest. Finally, it would go back to Council for adoption in January. The Skatepark Ad Hoc Committee and Ty Conners were working on a realistic cost estimate for the project. Interim City Manager Luken stated the Sewer Fee Update was still underway. He also explained that bids could likely go out in December for the CDBG project to ideally get started in the Spring. He provided an update on the FEMA Grant submitted in February 2022 which was still being processed, and the lengthy FEMA grant schedule is affected by the number of National disasters there are. He said what the City was inquiring into the feasibility of repaving Canyon Way. Lastly, he explained that an inspection for the Closed landfill and SB1383 compliance with CalRecycle was being planned.
6 Item 2A
Minutes 10/11/23
8 COUNCIL BUSINESS
8A. Draft Environmental Impact Report (Draft EIR) on the General Plan Update Recommendation: Accept public comments on the Draft EIR Planning Director, Emmanuel Ursu provided an overview of the item. No public comments were received during the meeting.
8B. Winerfest Event Fireworks Funding
Recommendation: Winterfest Event Fireworks Funding
Colfax Area Chamber of Commerce President Lauriana Cecchi explained the plan for the event and an overview of the fireworks budget expenses being requested.
MOTION made by Councilmember Lomen to approve Item 8B and seconded by Councilmember McCully, and unanimously approved.
8C. Consideration of Terminating Public Comment Via Teleconference at Future Council meetings.
Recommendation: Terminate All Public Comment via Teleconference at Future Council Meetings.
Interim City Manager, Mike Luken provided an explanation of staff recommendations. Council discussed the item.
Residents Andy Cave, Jim Dion, and Tom Parnham were in support of removing teleconferencing for public comments. Jane Gallagher was in support of maintaining teleconference capabilities for public comments.
MOTION made by Mayor Burruss to continue using teleconferencing for public comments and seconded by Councilmember Lomen, and approved by the following vote:
AYES: Lomen, Douglass, McCully, Lomen, Burruss
NOES:
ABSTAIN:
ABSENT:
9 GOOD OF THE ORDER
Mayor Pro Tem Douglass spoke about a special on Channel 13 that focused on Colfax and the replacement of Yankee Jim's bridge over the American River. Councilmember Hillberg inquired about the City being a Bird Sanctuary and signs that used to be displayed. Councilmember McCully asked about the removal of a pile of refuse on Miller Drive. 9A. No comments on Good of the Order.
6 PUBLIC COMMENT
Harold Cooper spoke about potholes and a lack of painting on the roads, as well as the curb at the new Hotel which needed repair. Tim Ryan spoke about the proposition of renegotiating the City’s sewer loan from the State to coincide with the annexing of Shady Glen to possibly lower sewer fees. Tom Parnham spoke about exploring the opportunity of connecting with a sewer pipeline down the hill to get out of the waste water treatment business.
CLOSED SESSION
10A. Call Closed Session to Order – Closed Session called to order at 8:03 p.m. 10B. Roll Call
Present: Councilmember Lomen, Mayor Pro Tem Douglass, Councilmember Hillberg, Councilmember McCully, and Mayor Burruss.
10C. Public Comment (On Closed Session Item) No Public Comment was provided. 10D. Public Employment Pursuant to Government Code Section 54957. Position to be Filled: City Manager.
10E. There were no reportable actions from Closed Session 7 Item 2A
Minutes 10/11/23
11 ADJOURNMENT
As there was no further business on the agenda, Mayor Burruss adjourned the meeting, by motion and without objection at 8:17 p.m. Respectfully submitted to City Council this 25th day of October, 2023.
Marguerite Bailey, City Clerk
8 Item 2A
City of Colfax Cash Summary – September 2023
Staff Report October 25, 2023
Staff Report to City Council
FOR THE OCTOBER 25, 2023 REGULAR CITY COUNCIL MEETING
From: Mike Luken, Interim City Manager
Prepared by: Laurie Van Groningen, Finance Director
Subject: Cash Summary – September 2023
Budget Impact Overview:
N/A: √ Funded: Un-funded: Amount: Fund(s):
Summary/Background
The monthly financial report includes General Fund Reserved Cash Analysis Graphs and the City of Colfax Cash Summary Report (with supporting documentation). The purpose of these reports is to provide the status of funds and transparency for Council and the public regarding the financial transactions of the City. The reports are prepared monthly on a cash basis and are reconciled to the General Ledger accounting system, previous reports, and bank statements. Detailed budget comparisons are provided as a mid-year report and as part of the proposed budget process each year.
The attached reports reflect an overview of the financial transactions of the City of Colfax in September 2023.
Some monthly highlights are listed below:
September revenues included:
o Allocation for Sales Tax revenues reported/paid to the State for the month of July 2023 (two-month lag).
September expenditures included:
o Approved capital project expenditures – expenditures on WWTP Construction Grant and other grant funded projects.
o Quarterly payment for Sheriff contract.
Negative cash fund balances at the end of September are due to the timing of funding allocations and reimbursements:
o Fund 218 – Current fiscal year revenues for the COPS (Citizens’ Option for Public Safety) grant funding is expected to begin in October.
o Fund 250 – Streets – Roads/Transportation. These expenses are funded by annual Transportation funding through Placer County Transportation Agency (PCTPA), transfer of City Gas Tax revenues, and a General Fund allocation. PCTPA has just initiated the claim process for current fiscal year. Allocations and transfers will be recorded with final fiscal year accounting process. o Fund 358 – CDBG Road Rehabilitation. This is a reimbursable grant – the final funding of the grant is now in progress. CDBG has approved the start date of expenditures. Any unfunded expenditures would require allocation from other Funds. o Fund 367 – SB2 Planning Grant – this is a reimbursable grant. Reimbursement requests are submitted on a quarterly basis.
RECOMMENDED ACTION: Accept and File.
Item 2B9
City of Colfax Cash Summary – September 2023
Staff Report October 25, 2023
o Fund 376 – Downtown Streetscape – This project is primarily (89%) funded with grant funds on a reimbursement basis. Reimbursement requests are expected to be submitted on a quarterly basis.
The balance of funding (11%) will be a City General Fund match. o Fund 378 – Zoning Code Update. This project is 100% funded with grant funds on a reimbursement basis. Reimbursement requests are expected to be submitted on a quarterly basis.
Reimbursement requests can be submitted monthly based on project activity. o Fund 575 – WWTP Construction Grant. This is a reimbursable grant. Reimbursement requests are scheduled to be submitted at least quarterly.
o Fund 577 – Capital Projects. This is the new project for the installation of a metal storage building at the Waste Water Treatment Plant. The project is slated to be funded by Fund 564 – Sewer Connection Fees. Funds to be transferred at project completion. o Fund 590 – Sewer Consolidation Planning Grant. This is a reimbursable grant – reimbursement requests are scheduled to be submitted quarterly.
Anticipated revenues/expenditures for October include:
o Revenues
Allocation for Sales Tax revenues reported/paid to the State for the month of August 2023 (two-month lag).
o Expenditures
Approved capital project expenditures. We anticipate continued large expenditures for the Wastewater Treatment Plant Construction project as the I/I Mitigation and Algae Reduction phases continue construction.
Attachments:
1. General Fund Reserved Cash Analysis Graph
2. Cash Activity Reports
a. Cash Summary
b. Cash Transactions Report – by individual fund
c. Check Register Report - Accounts Payable
Item 2B10
Prev Yr Jul Aug Sep Oct Nov Dec Jan Feb Mar Apr May Jun Cash Balance FY2023-24 $3,911 $3,785 $3,834 $3,638
Cash Balance FY2022-23 $3,418 $3,412 $3,568 $3,396 $3,451 $3,644 $3,560 $3,935 $4,039 $3,819 $3,765 $4,087 $3,911 Cash Balance FY2021-22 $2,857 $2,831 $2,953 $2,833 $2,943 $2,946 $2,794 $3,120 $3,088 $2,971 $3,004 $3,462 $3,418 Cash Balance FY2020-21 $2,311 $2,392 $2,497 $2,386 $2,402 $2,463 $2,393 $2,688 $2,760 $2,612 $2,771 $3,023 $2,857 Cash Balance FY2019-20 $2,013 $2,069 $2,169 $2,110 $2,170 $2,467 $2,373 $2,747 $2,730 $2,615 $2,627 $2,910 $2,311 *Reserves (Ops, Cap, Pen) $1,095 $1,145 $1,145 $1,145 $1,145 $1,145 $1,145 $1,145 $1,145 $1,145 $1,145 $1,145 $1,145 Budget FY2023-24 $3,911 $3,911 $3,911 $3,911 $3,911 $3,911 $3,911 $3,911 $3,911 $3,911 $3,911 $3,911 $3,911 $-
$500
$1,000
$1,500
$2,000
$2,500
$3,000
$3,500
$4,000
$4,500
City of Colfax - September 2023
General Fund Reserved Cash Analysis
(Dollars in Thousands)
Fiscal Year 2023-24 >>
Item 2B11
Balance
08/31/23 Revenues In* Expenses Out* Transfers Balance 09/30/23 US Bank $ 287,282.18 $ 370,843.00 $ (1,680,620.66) $ - (1,022,495.48) $ LAIF $ 8,816,854.32 $ - $ - $ - 8,816,854.32 $
Total Cash - General Ledger 9,104,136.50 $ $ 370,843.00 $ (1,680,620.66) $ - 7,794,358.84 $ Petty Cash (In Safe) $ 300.00 $ 300.00
Total Cash $ 9,104,436.50 $ 370,843.00 $ (1,680,620.66) $ - 7,794,658.84 $ Change in Cash Account Balance - Total $ (1,309,777.66) Attached Reports:
1. Cash Transactions Report (By Individual Fund)
2. Check Register Report (Accounts Payable) $ (1,612,888.01) Cash Receipts $ 163,596.50
Payroll Checks and Tax Deposits $ (61,816.85)
Utility Billings - Receipts $ 201,330.70
LAIF Interest $ -
Void CK - Reissued July Check $ -
$ (1,309,777.66) $ -
*Does not include transfers between funds
Prepared by: Laurie Van Groningen, Finance Director
Laurie Van Groningen, Finance Director
Reviewed by: Mike Luken, Interim City Manager
Mike Luken, Interim City Manager
City of Colfax
Cash Summary
September 30, 2023
Item 2B12
Beginning
Balance
Debit
Revenues
Credit
(Expenditures)
Ending
Balance
Fund Type: 1.11 - General Fund - Unassigned
Fund: 100 - General Fund $ 3,639,226.17 $ 132,975.63 $ - $ 3,772,201.80 Fund: 120 - Land Development Fees $ 179,571.84 $ 1,124.60 $ - $ 180,696.44 Fund: 200 - Cannabis Application $ 10,260.27 $ 2,173.82 $ - $ 12,434.09 Fund Type: 1.11 - General Fund - Unassigned $ 3,829,058.28 $ 136,274.05 $ - $ 3,965,332.33 Fund Type: 1.14 - General Fund - Restricted
Fund: 205 - Escrow Funds $ 39,737.00 $ - $ - $ 39,737.00 Fund: 571 - AB939 Landfill Diversion $ 23,317.26 $ - $ - $ 23,317.26 Fund: 572 - Landfill Post Closure Maintenance $ 856,563.18 $ 750.00 $ - $ 857,313.18 Fund Type: 1.14 - General Fund - Restricted $ 919,617.44 $ 750.00 $ - $ 920,367.44 Fund Type: 1.24 - Special Rev Funds - Restricted
Fund: 210 - Mitigation Fees - Roads $ 144,711.37 $ - $ - $ 144,711.37 Fund: 211 - Mitigation Fees - Drainage $ 5,531.00 $ - $ - $ 5,531.00 Fund: 212 - Mitigation Fees - Trails $ 76,836.57 $ - $ - $ 76,836.57 Fund: 213 - Mitigation Fees - Parks/Rec $ 190,925.42 $ - $ - $ 190,925.42 Fund: 214 - Mitigation Fees - City Bldgs $ 103,799.12 $ - $ - $ 103,799.12 Fund: 215 - Mitigation Fees - Vehicles $ 22,669.55 $ - $ - $ 22,669.55 Fund: 217 - Mitigation Fees - DT Parking $ 44,378.69 $ - $ - $ 44,378.69 Fund: 218 - Support Law Enforcement $ - $ - $ - $ -
Fund: 244 - CDBG Program Inc - ME Lending $ 500.00 $ - $ - $ 500.00 Fund: 250 - Streets - Roads/Transportation $ (45,691.97) $ - $ - $ (45,691.97) Fund: 253 - Gas Taxes $ 15,145.07 $ - $ - $ 15,145.07
Fund: 257 - Street /Road - Transit Capital $ 47,904.50 $ - $ - $ 47,904.50 Fund: 258 - Road Maintenance - SB1/RSTBG $ 219,341.22 $ 4,238.96 $ - $ 223,580.18 Fund: 270 - Beverage Container Recycling $ 19,585.75 $ - $ - $ 19,585.75 Fund: 280 - Oil Recycling $ 3,861.88 $ - $ - $ 3,861.88 Fund: 290 - SB1383 Implementation Grant $ 20,686.58 $ - $ - $ 20,686.58 Fund: 292 - Fire Department Capital Funds $ 95,634.20 $ - $ - $ 95,634.20 Fund: 342 - Fire Construction - Mitigation $ 79,470.43 $ - $ - $ 79,470.43 Fund: 343 - Recreation Construction $ 79,470.91 $ - $ - $ 79,470.91 Fund: 367 - SB2 - Planning Grant $ (67,175.21) $ - $ - $ (67,175.21) Fund: 376 - Downtown Streetscape $ (52,353.95) $ 24,223.36 $ - $ (28,130.59) Fund: 378 - Zoning Code Update $ (36.05) $ - $ - $ (36.05) Fund Type: 1.24 - Special Rev Funds - Restricted$ 1,005,195.08 $ 28,462.32 $ - $ 1,033,657.40 Fund Type: 1.34 - Capital Projects - Restricted
Fund: 300 - GF Capital Projects $ - $ - $ - $ -
Fund: 358 - CDBG Pavement $ (161,334.92) $ - $ - $ (161,334.92) Fund Type: 1.34 - Capital Projects - Restricted $ (161,334.92) $ - $ - $ (161,334.92) Fund Type: 2.11 - Enterprise Funds
Fund: 560 - Sewer $ 1,725,391.30 $ 127,143.15 $ - $ 1,852,534.45 Fund: 561 - Sewer Liftstations $ 676,555.28 $ 20,235.17 $ - $ 696,790.45 Fund: 563 - Wastewater Treatment Plant $ 1,216,383.69 $ 57,770.61 $ - $ 1,274,154.30 Fund: 564 - Sewer Connections $ 321,774.88 $ - $ - $ 321,774.88 Fund: 575 - WWTP Construction Grant $ (426,326.67) $ - $ - $ (426,326.67) Fund: 577 - Capital Projects $ - $ - $ - $ -
Fund: 590 - Sewer Consolidation Planning $ (1,490.00) $ - $ - $ (1,490.00) Fund Type: 2.11 - Enterprise Funds - Unassigned$ 3,512,288.48 $ 205,148.93 $ - $ 3,717,437.41 Fund Type: 9.0 - CLEARING ACCOUNT
Fund: 998 - PAYROLL CLEARING FUND $ (687.86) $ 207.70 $ - $ (480.16) Fund Type: 9.0 - CLEARING ACCOUNT $ (687.86) $ 207.70 $ - $ (480.16) Grand Totals: $ 9,104,136.50 $ 370,843.00 $ - $ 9,474,979.50 City of Colfax
Cash Transactions Report - September 2023
Item 2B13
CITY OF COLFAX
Check Register Report
Check
Date
Check
Number
Status Amount
Checks Processed Sept 2023
BANK:
Vendor
Number Vendor Name Check Description
US BANK Page: 1
Time: 2:26 pm
Date: 10/16/2023
Void/Stop
Date
Reconcile
Date
US BANK Checks
59776 09/01/23 Reconciled 09/30/23 01416 ALL ELECTRIC MOTORS, INC PUMP RPR 1,915.26 59777 09/01/23 Reconciled 09/30/23 4591 ASHLYNN SMITH DEPOT/CITY HALL CLEANING SVC 225.00 59778 09/01/23 Reconciled 09/30/23 13051 BRIAN MACHADO SMART WAY AUTO DEPOSIT REFUND 500.00 BUREAU VERITAS NORTH 402.50
AMERICA
59779 09/01/23 Reconciled 09/30/23 02901 PLAN REVIEW
BUREAU VERITAS NORTH 1,832.50
AMERICA
59780 09/01/23 Reconciled 09/30/23 02901 PLAN CHECK
BUREAU VERITAS NORTH 1,025.00
AMERICA
59781 09/01/23 Reconciled 09/30/23 02901 PLAN CHECK
BUREAU VERITAS NORTH 495.00
AMERICA
59782 09/01/23 Reconciled 09/30/23 02901 WWTP ALGEA PLAN CHK BUREAU VERITAS NORTH 220.00
AMERICA
59783 09/01/23 Reconciled 09/30/23 02901 PLAN CHECK
COMMERCIAL PUMP 5,274.95
SERVICE, INC
59784 09/01/23 Reconciled 09/30/23 03562 LS PUMP RPR
59785 09/01/23 Reconciled 09/30/23 04234 DE LAGE LANDEN FINANCIAL COPY MACH ANNUAL TAX 58.77 59786 09/01/23 Reconciled 09/30/23 04234 DE LAGE LANDEN FINANCIAL COPY MACH LEASE SEPT 2023 472.79 EOSI - ENVIRONMENT 10,573.56
OPERATING
59787 09/01/23 Reconciled 09/30/23 05221 CHEMICALS
FRONTIER 247.97
COMMUNICATIONS
59788 09/01/23 Reconciled 09/30/23 06278 WWTP PHONE
59789 09/01/23 Reconciled 09/30/23 07570 GRAINGER WWTP SUPPLIES 599.14 HOME DEPOT CREDIT 138.55
SERVICES
59790 09/01/23 Reconciled 09/30/23 08501 WWTP WIRE
59791 09/01/23 Reconciled 09/30/23 09455 INLAND BUSINESS SYSTEMS COPY MACH LEASE Q1 23/24 5.63 59792 09/01/23 Reconciled 09/30/23 09540 INTERSTATE SALES CURB PAINT 262.23 59793 09/01/23 Reconciled 09/30/23 23101 LARRY WALKER ASSOCIATES NPDES PERMIT ASS JULY 2023 759.00 NORTHERN CALIFORNIA 49.84
GLOVE
59794 09/01/23 Reconciled 09/30/23 14356 PW IVY WIPES
59795 09/01/23 Reconciled 09/30/23 16040A PITNEY BOWES POSTAGE MACH INK 97.91 59796 09/01/23 Reconciled 09/30/23 16821 PSOMAS WWTP CONST INSPECTIONS JULY 40,979.50 RARE EARTH LANDSCAPE 842.91
MATERIALS
59797 09/01/23 Reconciled 09/30/23 18111 DOWNTOWN BARK
59798 09/01/23 Reconciled 09/30/23 18193 RECOLOGY AUBURN PLACER 5% TEETER TAX ROLLS 22-23 407.75 59799 09/01/23 Void 09/11/23 19797 SWANA LEGISLATIVE TASK FORCE 23/24 0.00 59800 09/01/23 Reconciled 09/30/23 21452 EMMANUEL URSU PLANNING SVCS JULY 2023 13,887.56 US BANK CORPORATE PMT 2,037.19
SYSTEM
59801 09/01/23 Reconciled 09/30/23 21560 STMT 8/22/23
59802 09/01/23 Reconciled 09/30/23 21500 USA BLUE BOOK, INC LAB TESTING SUPPLIES 762.62 59803 09/01/23 Reconciled 09/30/23 23169 WAVE BUSINESS SOLUTIONS CITY HALL INTERNET 159.90 59804 09/01/23 Reconciled 09/30/23 23169 WAVE BUSINESS SOLUTIONS CORP YARD INTERNET 64.67 59805 09/01/23 Reconciled 09/30/23 23451 WOOD RODGERS SEWER CONSOLIDATION APP JULY 4,542.50 59806 09/01/23 Reconciled 09/30/23 23451 WOOD RODGERS SSMP UPDATE JULY 2023 172.50 59807 09/01/23 Reconciled 09/30/23 23451 WOOD RODGERS WWTP CONST GRANT JULY 2023 30,754.55 59808 09/06/23 Reconciled 09/30/23 03141 CALPERS HEALTH PREMIUMS SEPT 2023 14,895.30 59809 09/12/23 Printed 1161 49ER WATER SERVICES WWTP MONTHLY TESTING AUG 2023 2,623.00 59810 09/12/23 Reconciled 09/30/23 01416 ALL ELECTRIC MOTORS, INC MOTOR RPR 1,484.78 59811 09/12/23 Reconciled 09/30/23 01448 AMERIGAS - COLFAX SHERIFF PROPANE 7.72 59812 09/12/23 Reconciled 09/30/23 01448 AMERIGAS - COLFAX DEPOT PROPANE 151.84 59813 09/12/23 Reconciled 09/30/23 01448 AMERIGAS - COLFAX FIRE DEPT PROPANE 34.15 59814 09/12/23 Reconciled 09/30/23 01500 ANDERSON'S SIERRA IRRIGATION LOT OF ART 119.37 59815 09/12/23 Reconciled 09/30/23 01766 AT&T MOBILITY CITY CELL PHONES AUG 2023 1,435.41 59816 09/12/23 Reconciled 09/30/23 02054 BANNER BANK I&I CONST RETENTION 86,978.20 BUREAU VERITAS NORTH 6,862.50
AMERICA
59817 09/12/23 Reconciled 09/30/23 02901 BLDG OFFICIAL SVCS AUG 2023 CHRIS CUT TREE SERVICE 3,300.00
LLC
59818 09/12/23 Reconciled 09/30/23 03402 W OAK TREE REMOVAL 59819 09/12/23 Reconciled 09/30/23 3425 CINTAS UNIFORM SVCS AUG 2023 533.27 59820 09/12/23 Reconciled 09/30/23 3494 COLANTUONO, HIGHSMITH & LEGAL MATTER AUG 2023 3,791.95 COMMERCIAL PUMP 675.00
SERVICE, INC
59821 09/12/23 Reconciled 09/30/23 03562 PUMP RPR
Item 2B14
CITY OF COLFAX
Check Register Report
Check
Date
Check
Number
Status Amount
Checks Processed Sept 2023
BANK:
Vendor
Number Vendor Name Check Description
US BANK Page: 2
Time: 2:26 pm
Date: 10/16/2023
Void/Stop
Date
Reconcile
Date
US BANK Checks
CVCWA-CENTRAL VALLEY 3,350.00
CLEAN
59822 09/12/23 Printed 03790 ANNUAL MEMBERSHIP FY 23/24 59823 09/12/23 Reconciled 09/30/23 7223 GEOCON CONSULTANTS INC. WWTP CONS GRANT MAN JUL & AUG 1,625.00 59824 09/12/23 Reconciled 09/30/23 14859 GHD INC. ENG SVCS JUNE 2023 17,907.50 59825 09/12/23 Reconciled 09/30/23 14859 GHD INC. CDBG DESIGN AUG 2023 65,724.10 GOLD MOUNTAIN 244.03
CALIFORNIA
59826 09/12/23 Reconciled 09/30/23 07460 METAL BLDG NOTICE TO BIDDER 59827 09/12/23 Reconciled 09/30/23 07570 GRAINGER WWTP SUPPLIES 37.11 59828 09/12/23 Reconciled 09/30/23 08170 HILLS FLAT LUMBER CO SUPPLIES 1,048.47 59829 09/12/23 Reconciled 09/30/23 8501 HOLT RENEWABLES WWTP SOLAR CONST PROG PAY 78,330.25 59830 09/12/23 Reconciled 09/30/23 08660 HUNT AND SONS, INC. FUEL 1,003.77 59831 09/12/23 Reconciled 09/30/23 08660 HUNT AND SONS, INC. FUEL 1,107.06 59832 09/12/23 Reconciled 09/30/23 8661 HYDROCOMPLIANCE WWTP CONST GRANT QSP AUG 3,200.00 59833 09/12/23 Reconciled 09/30/23 13239 MCGUIRE & HESTER I&I CONST AUG 2023 782,803.80 59834 09/12/23 Void 09/13/23 13277 MMANC ANNUAL MEMBERSHIP 23/24 0.00 59835 09/12/23 Reconciled 09/30/23 013278 MNJ ADVISORS INC. CITY MANAGER AUG 2023 18,137.69 PELLETREAU, ALDERSON & 13,035.75
CABRAL
59836 09/12/23 Reconciled 09/30/23 16011(2) LEGAL SVCS AUG 2023 59837 09/12/23 Reconciled 09/30/23 16035 PG&E ELECTRICITY 24,964.25 59838 09/12/23 Reconciled 09/30/23 16040A PITNEY BOWES Q1 FY 23/24 POSTAGE MACH LEASE 167.84 PLACER COUNTY SHERIFF 230,372.00
DEPT.
59839 09/12/23 Reconciled 09/30/23 16200 Q1 FY 23/24 SHERIFF PYMT 59840 09/12/23 Printed 16759 PRESTIGE CHEMICALS LAWN CARE SUPPLIES 596.13 59841 09/12/23 Reconciled 09/30/23 16040 PURCHASE POWER POSTAGE REFILL 503.50 59842 09/12/23 Reconciled 09/30/23 18407 RIGHT STRIPING DOWNTOWN STRIPING REFRESH 8,508.86 59843 09/12/23 Reconciled 09/30/23 19037 SAFE SIDE SECURITY CORP YARD SECURITY SEPT 2023 155.00 59844 09/12/23 Reconciled 09/30/23 19037 SAFE SIDE SECURITY WWTP SECURITY SEPT 2023 95.00 SECURE RECORD 75.00
MANAGEMENT
59845 09/12/23 Reconciled 09/30/23 19193 SHREDDING SVCS Q1 23/24 59846 09/12/23 Reconciled 09/30/23 19743 WILLIAM STOCKWIN COLFAX CONN EDITING SEPT 2023 300.00 59847 09/12/23 Reconciled 09/30/23 19797 SWANA LEG TASK FORCE 750.00 59848 09/12/23 Reconciled 09/30/23 20063 TELSTAR INSTRUMENTS, INC SMARTCOVER RPRS 1,524.00 59849 09/12/23 Reconciled 09/30/23 21500 USA BLUE BOOK, INC WWTP SUPPLIES 460.54 VAN GRONINGEN & 7,166.25
ASSOCIATES
59850 09/12/23 Reconciled 09/30/23 22106 FINANCIAL SVCS AUG 2023 59851 09/12/23 Reconciled 09/30/23 22134 VISION QUEST TECH SUPPORT OCT 2023 3,800.00 59852 09/12/23 Reconciled 09/30/23 22134 VISION QUEST TECH SUPPORT SUPPLIES 95.90 VULCAN MATERIALS 219.33
COMPANY
59853 09/12/23 Reconciled 09/30/23 22240 ASPHALT
VULCAN MATERIALS 147.04
COMPANY
59854 09/12/23 Reconciled 09/30/23 22240 ASPHALT
59855 09/12/23 Reconciled 09/30/23 23169 WAVE BUSINESS SOLUTIONS DEPOT PHONE 18.77 59856 09/12/23 Reconciled 09/30/23 18883 WAXIE SANITARY SUPPLY WWTP SUPPLIES 162.88 59857 09/12/23 Reconciled 09/30/23 18883 WAXIE SANITARY SUPPLY PW SUPPLIES 438.68 59859 09/14/23 Void 09/14/23 3555 COLFAX RAILROAD DAYS EVENT DEPOSIT REFUND 0.00 59860 09/14/23 Reconciled 09/30/23 3555 COLFAX RAILROAD DAYS EVENT DONATION 2,500.00 ALHAMBRA & SIERRA 330.26
SPRINGS
59861 09/21/23 Reconciled 09/30/23 01414 WATER
59862 09/21/23 Reconciled 09/30/23 8062 CATHERINE HANSFORD SEWER RATE STUDY AUG 2023 545.00 59863 09/21/23 Reconciled 09/30/23 03401 CHOICE BUILDER PREMIUMS OCT 2023 1,000.44 59864 09/21/23 Reconciled 09/30/23 03458 CITY OF ROCKLIN PCCOA DINNER 135.00 59865 09/21/23 Reconciled 09/30/23 3468 CIVICWELL DOWTOWN STREETSCAPE JULY 2023 12,339.99 59866 09/21/23 Printed 03540 COLFAX LIONS CLUB EVENT DEPOSIT REFUND 100.00 59867 09/21/23 Printed 03540 COLFAX LIONS CLUB EVENT DEPOSIT REFUND 100.00 59868 09/21/23 Printed 3555 COLFAX RAILROAD DAYS EVENT DEPOSIT REFUND 100.00 COLFAX SMOG & AUTO 100.00
REPAIR
59869 09/21/23 Reconciled 09/30/23 03558 WWTP TRUCK SMOG 59870 09/21/23 Printed 3562 COLLINS, CHRISTINA 2023 BOOT ALLOWANCE 150.84 59871 09/21/23 Printed 04592 DACOMM WWTP INTERNET 103.45 59872 09/21/23 Reconciled 09/30/23 6203 FENNEMORE WENDEL LEGAL MATTER 342.00 Item 2B15
CITY OF COLFAX
Check Register Report
Check
Date
Check
Number
Status Amount
Checks Processed Sept 2023
BANK:
Vendor
Number Vendor Name Check Description
US BANK Page: 3
Time: 2:26 pm
Date: 10/16/2023
Void/Stop
Date
Reconcile
Date
US BANK Checks
59873 09/21/23 Reconciled 09/30/23 14859 GHD INC. GEN ENG JULY 2023 11,922.50 GOLD MOUNTAIN 377.18
CALIFORNIA
59874 09/21/23 Reconciled 09/30/23 07460 ZONING CODE PUBLIC NOTICE GOLD MOUNTAIN 154.98
CALIFORNIA
59875 09/21/23 Reconciled 09/30/23 07460 PUBLIC NOTICE
59876 09/21/23 Reconciled 09/30/23 07570 GRAINGER WWTP SUPPLIES 40.23 59877 09/21/23 Reconciled 09/30/23 07570 GRAINGER WWTP SUPPLIES 74.82 59878 09/21/23 Reconciled 09/30/23 07570 GRAINGER WWTP SUPPLIES 25.19 HILL BROTHERS CHEMICAL 7,783.00
CO.
59879 09/21/23 Printed 08159 WWTP CHEMICALS
HINDERLITER, DE LLAMAS & 612.26
ASSOC
59880 09/21/23 Reconciled 09/30/23 08200 SALES TAX AUDIT Q1 23/24 59881 09/21/23 Printed 12201 MARK LEATHERS 2023 BOOT ALLOWANCE 55.14 LIEBERT CASSIDY 174.00
WHITMORE
59882 09/21/23 Reconciled 09/30/23 12209 LEGAL MATTER
59883 09/21/23 Reconciled 09/30/23 13188 MALOTT, LORIDEE EVENT DEPOSIT REFUND 100.00 59884 09/21/23 Reconciled 09/30/23 18400 NAPA AUTO PARTS SUPPLIES 415.03 59885 09/21/23 Printed 16300 PCWA -PLACER COUNTY WATER 3,012.90 59886 09/21/23 Reconciled 09/30/23 01790 SIERRA OFFICE PRODUCTS OFFICE SUPPLIES 254.02 59887 09/21/23 Reconciled 09/30/23 19320 SOLENIS WWTP CHEMICALS 5,888.04 59888 09/21/23 Reconciled 09/30/23 21105 UNICO ENGINEERING MAIDU CONST MAN AUG 2023 443.40 59889 09/21/23 Reconciled 09/30/23 21452 EMMANUEL URSU PLANNING SVCS AUG 2023 16,969.56 VULCAN MATERIALS 222.47
COMPANY
59890 09/21/23 Reconciled 09/30/23 22240 ASPHALT
VULCAN MATERIALS 354.75
COMPANY
59891 09/21/23 Reconciled 09/30/23 22240 ASPHALT
VULCAN MATERIALS 324.14
COMPANY
59892 09/21/23 Reconciled 09/30/23 22240 ASPHALT
VULCAN MATERIALS 177.38
COMPANY
59893 09/21/23 Reconciled 09/30/23 22240 ASPHALT
59894 09/21/23 Reconciled 09/30/23 23169 WAVE BUSINESS SOLUTIONS CITY HALL PHONE 214.93 59895 09/21/23 Reconciled 09/30/23 23169 WAVE BUSINESS SOLUTIONS CORP YARD INTERNET 67.87 59896 09/21/23 Reconciled 09/30/23 23301 WESTERN PLACER WASTE SLUDGE REMOVAL AUG 2023 2,242.00 59897 09/21/23 Reconciled 09/30/23 23453 WM LYLES WWTP ALGAE REDUCTION SYS 32,400.00 Total Checks: 121 Checks Total (excluding void checks): 1,612,888.01 Total Payments: 121 Bank Total (excluding void checks): 1,612,888.01 Total Payments: 121 Grand Total (excluding void checks): 1,612,888.01 Item 2B16
City of Colfax
Staff Report October 25, 2023
Metal Storage Buildings Grading and Foundation Project
Staff Report to City Council
FOR THE OCTOBER 25, 2023 REGULAR CITY COUNCIL MEETING
From: Mike Luken, Interim City Manager
Prepared by: Carl Moore, City Engineer
Subject: Metal Storage Buildings Grading and Foundation Budget Impact Overview:
N/A: Funded: √ Un-funded: Amount: $21,874.00 Fund(s): 214/564 Summary/Background
City Council adopted Resolution No. 06-2023 authorizing the City Manager to execute a purchase agreement with Viking Steel Structures for the procurement and installation of metal equipment storage buildings at the Public Works Corporation Yard (PWCY) and Wastewater Treatment Plant (WWTP) with a not to exceed amount of $38,481.
The Viking Steel Structures construction plans includes the design of a reinforced concrete foundation for the larger of the two steel buildings located at the PWCY and soil anchors/anchor rods at the WWTP with no concrete foundation.
The quote for the metal buildings includes the erection of the metal buildings, connection of the metal building to the concrete foundation at the PWCY and installation of the soil anchors/anchor rods at the WWTP but excludes grading the pads and constructing the PWCY reinforced concrete foundation.
The scope of work for both metal building locations includes a 3-inch thick layer of aggregate base across the entire building pad.
The grading and foundation project included both metal building locations and was advertised to bid in September, 2023; a mandatory pre-bid conference was held on September 21, 2023; and bids were opened on October 5, 2023. A total of 4 bidders attended the pre-bid conference and a total of 3 bidders submitted bids with costs ranging from $19,885.00 to $68,100.00. Simpson & Simpson, Inc. was determined to be the responsible Bidder with the lowest responsive Bid.
Grading and Foundation Project
Vendor Cost
Simpson & Simpson, Inc $19,885.00
Swierstok Enterprise, Inc. dba Pro Builders $68,100.00
McGuire and Hester $30,900.00
RECOMMENDED ACTION: Adopt Resolution -2023 authorizing the Interim City Manager to award a construction contract to Simpson & Simpson, Inc. in the amount of $19,885.00 with a 10% contingency in an amount not to exceed $21,874.00 for grading the two pads and installation of the Corporation Yard foundation for the metal equipment storage buildings at the Public Works Corporation Yard and Waste Water Treatment Plant.
Item 2C
17 City of Colfax
Staff Report October 25, 2023
Metal Storage Buildings Grading and Foundation Project
Conclusions and Findings
Staff recommends that City Council authorize the Interim City Manager to award a construction contract to Simpson & Simpson, Inc. for the grading and foundation project for the metal equipment storage buildings at the PWCY and WWTP, with a not to exceed amount of $21,874.00.
Fiscal Impact
The fiscal impact of this purchase agreement is for a not to exceed amount of $21,874.00, which includes a 10% contingency.
This purchase agreement brings the total project budget to $60,355 including the previously approved contract with Viking Steel for procurement and installation.
This project is funded by Fund 214 – Mitigation Fees City Buildings (PWCY structure) and Fund 564 – Sewer Connections (WWTP structure).
Attachments:
1. Resolution -2023
2. Resolution 06-2023
3. Agreement
Item 2C
18 _________________________________________________________________________________________ City of Colfax Metal Building Grading and Foundation Project Resolution __-2023
City of Colfax
City Council
Resolution № __-2023
ADOPT RESOLUTION __ - 2023 AUTHORIZING THE INTERIM CITY MANAGER TO AWARD A CONSTRUCTION CONTRACT TO SIMPSON & SIMPSON, INC. IN THE AMOUNT OF $19,885.00 WITH A 10% CONTINGENCY IN AN AMOUNT NOT TO EXCEED $21,874.00 FOR GRADING THE TWO
PADS AND INSTALLATION OF THE CORPORATION YARD FOUNDATION FOR THE METAL
EQUIPMENT STORAGE BUILDINGS AT THE CORPORATION YARD AND WASTE WATER TREATMENT PLANT.
WHEREAS, On January 25, 2023, the City Council adopted Resolution No. 06-2023 authorizing the City Manager to execute a purchase agreement with Viking Steel Structures for the procurement and installation of metal equipment storage buildings at the Public Works Corporation Yard (PWCY) and Wastewater Treatment Plant (WWTP) with a not to exceed amount of $38,481.; and, WHEREAS, The Viking Steel Structures construction plans includes the design of a reinforced concrete foundation for the larger of the two steel buildings located at the PWCY and soil anchors/anchor rods at the WWTP with no concrete foundation.; and,
WHEREAS, The quote for the metal buildings includes the erection of the metal buildings, connection of the metal building to the concrete foundation at the PWCY and installation of the soil anchors/anchor rods at the WWTP but excludes grading the pads and constructing the PWCY reinforced concrete foundation; and, WHEREAS, The grading and foundation project included both metal building locations and was advertised to bid in September, 2023; a mandatory pre-bid conference was held on September 21, 2023; and bids were opened on October 5, 2023. A total of 4 bidders attended the pre-bid conference and a total of 3 bidders submitted bids with costs ranging from $19,885.00 to $68,100.00. Simpson & Simpson, Inc. was determined to be the responsible Bidder with the lowest responsive Bid.
NOW THEREFORE, BE IT RESOLVED the City Council of the City of Colfax authorizes the Interim City Manager to award a construction contract with Simpson & Simpson, Inc. for the grading and foundation project for the metal equipment storage buildings at the PWCY and WWTP, with a not to exceed amount of $21,874.00.
THE FOREGOING RESOLUTION WAS DULY AND REGULARLY ADOPTED at the Regular Meeting of the City Council of the City of Colfax held on the 25th day of October 2023 by the following vote of the Council:
AYES:
NOES:
ABSTAIN:
ABSENT: ________________________________________
ATTEST: Trinity Burruss, Mayor
________________________________________
Marguerite Bailey, City Clerk
Item 2C
19 City of Colfax
City Council
Resolution N2 06-2023
AUTHORIZING THE CITY MANAGER TO EXECUTE A PURCHASE AGREEMENT WITH VIKING
STEEL STRUCTURES FOR THE PROCUREMENT AND INSTALLATION OF METAL EQUIPMENT
STORAGE BUILDINGS AT THE PUBLIC WORKS CORPORATION YARD AND WASTE WATER TREATMENT PLANT WITH A NOT TO EXCEED AMOUNT OF $38,481
WHEREAS, FY 2022/2023 City Budget approval by City Council on June 8, 2022, included the purchase of two storage buildings to protect city equipment. City staff solicited three quotes for metal equipment storage buildings to house the growing equipment fleet utilized by Public Works and Waste Water; and
WHEREAS, three proposals were received from Viking Steel Structures, Coast to Coast Carports and Foothill Sheds; and
WHEREAS, After reviewing all three proposals, Viking Steel Structures was selected as the lowest qualified bid in the amount of $34,984, and included a 10% contingency bringing the total to $38,481.
NOW THEREFORE, BE IT RESOLVED the City Council of the City of Colfax authorizes the City Manager to execute a purchase agreement with Viking Steel Structures for the acquisition and installation of metal equipment storage buildings at the Public Works Corporation Yard and Waste Water Treatment Plant, with a not to exceed amount of $38,481,
THE FOREGOING RESOLUTION WAS DULY AND REGULARLY ADOPTED at the Regular Meeting of the City Council of the City of Colfax held on the 25th da f January 2023 by the following vote of the Council:
A YES: Lomen, Ackerman, Douglass, Mendoza, Burruss
NOES:
ABSTAIN:
ABSENT:
ATTEST:
City of Colfax
Resolution 06-2023
Metal Storage Buildings Procurement & Installation.
20 Item 2C
AGREEMENT FOR CONTRACT SERVICES
THIS AGREEMENT is made and entered into on this 26th day of October, 2023 by and between the City of Colfax, a municipal corporation of the State of California (“City”) and Simpson & Simpson, Inc. (“Contractor”.)
RECITALS
A. The City desires to retain Contractor to provide the Services set forth in detail in Exhibit A hereto (the “Services”) subject to the terms and conditions of this Agreement.
B. Contractor is duly licensed and sufficiently experienced to undertake and perform the Services in a skilled and workmanlike manner and desires to do so in accordance with the terms and conditions of this Agreement.
Now, therefore, in consideration of the mutual covenants, promises and conditions set forth in this Agreement, the City and Contractor agree as follows:
Section 1. Services.
Subject to the terms and conditions set forth in this Agreement, Contractor shall furnish and perform all of the Services described in detail in Exhibit A hereto and incorporated herein by this reference (the “Services”) to the satisfaction of the City. Contractor shall not perform any work exceeding the scope of the Services described in Exhibit A without prior written authorization from the City.
Section 2. Time of Completion.
Contractor’s schedule for performance of the Services is set forth in Exhibit A hereto which is incorporated herein by this reference. Contractor shall commence performance of the Services promptly upon receipt of written notice from the City to proceed. Performance of the Services shall progress and conclude in accordance with the schedule set forth in Exhibit A. During the performance of the Services, Contractor shall provide the City with written progress reports at least once each month and at such additional intervals as City may from time to time request.
Section 3. Compensation.
A. Except as may otherwise be provided in Exhibit A or elsewhere in this Agreement or its exhibits, Contractor shall invoice City once each month for the Services performed during the preceding month. Such invoices shall itemize all charges in such detail as may reasonably be required by City in the usual course of City business but shall include at least (i) the date of performance of each of the Services, (ii) identification of the person who performed the Services, (iii) a detailed description of the Services performed on each date, (iv) the hourly rate at which the Services on each date are charged, (v) an itemization of all costs incurred and (vi) the total charges for the Services for the month invoiced. As long as the Contractor performs the Services to the satisfaction of the City, the City shall pay the Contractor an all inclusive compensation that shall not exceed the amount as detailed in Exhibit A except pursuant to an authorized written change Item 2C21
order issued pursuant to Section 15 of this Agreement before the Services requiring additional compensation are performed. City shall pay Contractor no later than thirty (30) days after approval of the monthly invoice by City’s staff.
B. The Contractor's compensation for the Services shall be full compensation for all indirect and direct personnel, materials, supplies, equipment and services incurred by the Contractor and used in carrying out or completing the Services. Payments shall be in accordance with the payment schedule established in Exhibit A or elsewhere in this Agreement or its exhibits.
C. The City shall have the right to receive, upon request, documentation substantiating charges billed to the City pursuant to this Agreement. The City shall have the right to perform an audit of the Contractor's relevant records pertaining to the charges.
D. Any Services performed more than sixty (60) days prior to the date upon which they are invoiced to the City shall not be compensable.
Section 4. Professional Ability; Standard of Quality.
City has relied upon the professional training and ability of Contractor to perform the Services described in Exhibit A as a material inducement to enter into this Agreement. Contractor shall therefore provide properly skilled professional and technical personnel to perform all Services under this Agreement. All Services performed by Contractor under this Agreement shall be in a skillful, workmanlike manner in accordance with applicable legal requirements and shall meet the standard of quality ordinarily to be expected of competent professionals in Contractor’s field of expertise.
Section 5. Indemnification.
Contractor shall hold harmless and indemnify, including without limitation the cost to defend, the City and its officers, agents and employees from and against any and all claims, demands, damages, costs or liability that arise out of, or pertain to, or relate to the negligence, recklessness or willful misconduct of Contractor and/or its agents in the performance of the Services. This indemnity does not apply to liability for damages for death or bodily injury to persons, injury to property, or other loss, arising from the sole negligence, willful misconduct or material defects in design by the City or its agents, servants employees or independent contractors other than Contractor who are directly responsible to the City, or arising from the active negligence of the City officers, agents, employees or volunteers
Section 6. Insurance.
Without limiting Contractor’s indemnification obligations provided for above, Contractor shall take out before beginning performance of the Services and maintain at all times during the life of this Agreement the following policies of insurance with insurers possessing a Best rating of not less than A. Contractor shall not allow any subcontractor, professional or otherwise, to commence work on any subcontract until all insurance required of the Contractor has also been obtained by the subcontractor.
Item 2C22
A. Workers’ Compensation Coverage. Statutory Workers’ Compensation insurance and Employer’s Liability Insurance to cover its employees. In the alternative, Contractor may rely on a self-insurance program to meet its legal requirements as long as the program of selfinsurance complies fully with the provisions of the California Labor Code. Contractor shall also require all subcontractors, if such are authorized by the City, to similarly provide Workers’ Compensation insurance as required by the Labor Code of the State of California for all of the subcontractor’s employees. All Workers’ Compensation policies shall be endorsed with the provision that the insurance shall not be suspended, voided, or cancelled until thirty (30) days prior written notice has been provided to City by the insurer. The Workers’ Compensation insurance shall also contain a provision whereby the insurance company agrees to waive all rights of subrogation against the City and its elected or appointed officials, officers, agents, and employees for losses paid under the terms of such policy which arise from the Services performed by the insured for the City.
B. General Liability Coverage. General liability insurance, including personal injury and property damage insurance for all activities of the Contractor and its subcontractors, if such are authorized by the City, arising out of or in connection with the Services. The insurance shall be written on a comprehensive general liability form and include a broad form comprehensive general liability endorsement. In the alternative, the City will accept, in satisfaction of these requirements, commercial general liability coverage which is equivalent to the comprehensive general liability form and a broad form comprehensive general liability endorsement. The insurance shall be in an amount of not less than $1 million combined single limit personal injury and property damage for each occurrence. The insurance shall be occurrence based insurance. General liability coverage written on a claims made basis shall not be acceptable absent prior written authorization from the City.
C. Automobile Liability Coverage. Automobile liability insurance covering bodily injury and property damage for all activities of the Contractor arising out of or in connection with this Agreement, including coverage for owned, hired and non-owned vehicles, in an amount of not less than $1 million combined single limit for each occurrence.
D. Policy Endorsements. Each general liability and automobile liability insurance policy shall be endorsed with the following provisions:
1. The City, and its elected or appointed officials, employees and agents shall be named as insureds or additional insureds with regard to damages and defenses of claims arising from activities performed by or on behalf of the Contractor.
2. The insurance afforded by each policy shall apply separately to each insured who is seeking coverage or against whom a claim is made or a suit is brought, except with respect to the insurer’s limits of liability.
3. The insurance shall be primary insurance as respects the City and its elected or appointed officers, officials, employees and agents. Any other insurance maintained by the City or its elected or appointed officers, officials, employees, agents or volunteers shall be in excess of this insurance and shall not contribute with it.
Item 2C23
4. The insurance shall not be suspended, voided, cancelled, or reduced in coverage or in limits except after thirty (30) days prior written notice has been provided to the City.
5. Any failure to comply with the reporting requirements of any policy shall not affect coverage provided to the City, its elected or appointed officers, officials, employees, or agents.
E. Professional Liability Coverage. If required by the City, Contractor shall also take out and maintain professional liability, errors and omissions insurance in an amount not less than $1 million. The professional liability insurance policy shall be endorsed with a provision stating that it shall not be suspended, voided, cancelled, or reduced in coverage or in limits except after thirty (30) days written notice has been provided to the City.
F. Insurance Certificates and Endorsements. Prior to commencing the Services under this Agreement, Contractor shall submit to the City documentation evidencing the required insurance signed by the insurance agent and the companies named. This documentation shall be on forms which are acceptable to the City and shall include all required endorsements and verify that coverage is actually in effect. This Agreement shall not be effective until the required insurance forms and endorsements are submitted to and approved by the City.
Failure to provide these forms within the time period specified by City may result in the award of this Agreement to another Contractor should the City, in its sole discretion, decide to do so.
Current certification of insurance shall be kept on file with the City at all times during the term of this Agreement.
G. Deductible and Self-Insured Retentions. Any deductibles or self-insured retentions must be declared to and approved by City.
H. Termination of Insurance. If the City receives notification that Contractor’s insurance will be suspended, voided, cancelled or reduced in coverage or in limits, and if the Contractor does not provide for either the reinstatement of that insurance or for the furnishing of alternate insurance containing all of the terms and provisions specified above prior to the termination of that insurance, City may either terminate this Agreement for that breach, or City may secure the required insurance to satisfy the conditions of this Agreement and deduct the cost thereof from compensation which would otherwise be due and payable to the Contractor for Services rendered under the terms of this Agreement.
Section 7. Subcontracts.
Contractor may not subcontract any portion of the Services without the written authorization of City. If City consents to a subcontract, Contractor shall be fully responsible to the City and third parties for all acts or omissions of the subcontractor to which the Services or any portion thereof are subcontracted. Nothing in this Agreement shall create any contractual relationship between City and any subcontractor, nor shall it create any obligation on the part of the City to pay or cause the payment of any monies due to any such subcontractor except as otherwise is required by law.
Item 2C24
Section 8. Assignment.
Contractor shall not assign any right or obligation under this Agreement without the City’s prior written consent. Any attempted assignment of any right or obligation under this Agreement without the City’s prior written consent shall be void.
Section 9. Entire Agreement.
This Agreement represents the entire understanding of City and Contractor as to those matters contained herein. No prior oral or written understanding shall be of any force or effect with respect to those matters covered herein. This Agreement may not be modified or altered except in writing signed by both parties.
Section 10. Jurisdiction.
This Agreement shall be administered and interpreted under the laws of the State of California.
Jurisdiction over any litigation arising from this Agreement shall be in the Superior Court of the State of California with venue in Placer County, California.
Section 11. Suspension of Services.
Upon written request by Contractor, City may suspend, in writing, all or any portion of the Services if unforeseen circumstances beyond the control of the City and Contractor make normal progress of the Services impossible, impractical or infeasible. Upon written City approval to suspend performance of the Services, the time for completion of the Services shall be extended by the number of days performance of the Services is suspended.
Section 12. Termination of Services.
City may at any time, at its sole discretion, terminate all or any portion of the Services and this Agreement upon seven (7) days written notice to Contractor. Upon receipt of notice of termination, Contractor shall stop performance of the Services at the stage directed by City. Contractor shall be entitled to payment within thirty (30) days for Services performed up to the date of receipt of the written notice of termination. Contractor shall not be entitled to payment for any Services performed after the receipt of the notice of termination unless such payment is authorized in advance in writing by the City.
Should Contractor fail to perform any of the obligations required of Contractor within the time and in the manner provided for under the terms of this Agreement, or should Contractor violate any of the terms and conditions of this Agreement, City may terminate this Agreement by providing Contractor with seven (7) days written notice of such termination. The Contractor shall be compensated for all Services performed prior to the date of receipt of the notice of termination.
However, the City may deduct from the compensation which may be owed to Contractor the amount of damage sustained or estimated by City resulting from Contractor’s breach of this Agreement.
Item 2C25
Contractor’s obligations pursuant to Sections 5 and 6 of this Agreement shall survive termination, and continue in effect for as long as necessary to fulfill the purposes of Sections 5 and 6.
Section 13. Independent Contractor.
Contractor shall in all respects be an independent contractor and not an agent or employee of City.
Contractor has and shall retain the right to exercise full control and supervision of the means and methods of performing the Services. Contractor shall receive no premium or enhanced pay for Services normally understood as overtime; nor shall Contractor receive holiday pay, sick leave, administrative leave or pay for any other time not actually expended in the performance of the Services. It is intended by the parties that Contractor shall not be eligible for benefits and shall receive no compensation from the City, except as expressly set forth in this Agreement. Contractor shall submit completed W-9 and Report of Independent Contractor forms upon execution of this Agreement and prior to the payment of any compensation hereunder.
Section 14. Ownership of Documents.
Within thirty (30) days after the Contractor substantially completes performance of the Services, or within thirty (30) days after the termination of this Agreement, the Contractor shall deliver to the City all files, records, materials and documents drafted or prepared by Contractor's in the performance of the Services. It is expressly understood and agreed that all such files, records, materials and documents are the property of the City and not the property of the Contractor. All finished and unfinished reports, plans, studies, documents and other writings prepared by and for Contractor, its officers, employees and agents in the course of performing the Services shall become the sole property of the City upon payment to Contractor for the Services, and the City shall have the exclusive right to use such materials in its sole discretion without further compensation to Contractor or to any other party. Contractor shall, at Contractor’s expense, provide such reports, plans, studies, documents and writings to City or any party the City may designate, upon written request. Contractor may keep file copies of all documents prepared for City. Use of any such documents by the City for projects that are not the subject of this Agreement or for purposes beyond the scope of the Services shall be at the City’s sole risk without legal liability or expense to Contractor.
Section 15. Changes and/or Extra Work.
Only the City Council may authorize extra and/or changed Services, modification of the time of completion of the Services, or additional compensation for the tasks to be performed by Contractor.
Contractor expressly recognizes that other City personnel are without authorization to order extra and/or changed Services or to obligate the City to the payment of additional compensation. The failure of Contractor to secure the prior written authorization for such extra and/or changed Services shall constitute a waiver of any and all right to adjustment in the contract price due to such unauthorized Services, and Contractor thereafter shall not be entitled to any compensation whatsoever for the performance of such extra or changed Services. In the event Contractor and City agree that extra and/or changed Services are required, or that additional compensation shall be awarded to Contractor for performance of the Services under this Agreement, a supplemental agreement providing for such compensation shall be prepared and shall be executed by the Item 2C26
Contractor and the necessary City officials before the extra and/or changed Services are provided.
Section 16. Compliance with Federal, State and Local Laws.
Contractor shall comply with all applicable federal, state and local laws, statutes, ordinances, rules and regulations affecting the Services, including without limitation laws requiring licensing and prohibiting discrimination in employment because of race, creed, color, sex, age, marital status, physical or mental disability, national origin or other prohibited bases. City shall not be responsible or liable for Contractor’s failure to comply with applicable laws, statutes, ordinances, rules or regulations.
Section 17. Retention of Records.
Contractor and any subcontractors authorized by the terms of this Agreement shall keep and maintain full and complete documentation and accounting records, employees’ time sheets, and correspondence pertaining to the Services, and Contractor shall make such documents available for review and/or audit by City and City’s representatives at all reasonable times during performance of the Services and for at least four (4) years after completion of the Services and/or termination of this Agreement.
Section 18. Alternative Dispute Resolution
A. Before resorting to mediation, arbitration or other legal process, the primary contacts of the parties shall meet and confer and attempt to amicably resolve any dispute arising from or relating to this Agreement subject to the following provisions. Any party desiring to meet and confer shall so advise the other party pursuant to a written notice. Within 15 days after provision of that written notice by the party desiring to meet and confer, the primary contacts for each party shall meet in person and attempt to amicably resolve their dispute.
Each primary contact, or the person acting in their absence with full authority to resolve the dispute, shall attend the meeting and shall be prepared to devote an entire day thereto. If any dispute remains unresolved at the end of the meeting, any party to this Agreement shall have the right to invoke the mediation process provided for in the subparagraph B below.
B. Subject to the provisions of subparagraph A, any dispute that remains unresolved after the meet and confer shall immediately be submitted to non-binding neutral mediation, before a mutually acceptable, neutral retired judge or justice at the Sacramento Office of the Judicial Arbitration and Mediation Service (“JAMS”). If within five days after the meet and confer the parties are unable to agree upon the selection of a neutral mediator, then the first available retired judge or justice at the Sacramento office of JAMS shall serve as the neutral mediator. The parties agree to commit to at least one full day to the mediation process. Additionally, to expedite the resolution of any dispute that is not resolved by mediation, the parties agree to each bring to the neutral mediation a list of at least five neutral arbitrators, including their resumes, whose availability for an arbitration hearing within 30 days after the mediation has been confirmed.
C. If mediation is unsuccessful, before the mediation concludes, the parties shall mediate the Item 2C27
selection of a neutral arbitrator to assist in the resolution of their dispute. If the parties are unable to agree on an arbitrator, the parties agree to submit selection of an arbitrator to the mediator, whose decision shall be binding on the parties. In that case, the mediator shall select a neutral arbitrator from the then active list of retired judges or justices at the Sacramento Office of the JAMS. The arbitration shall be conducted pursuant to the provisions of the California Arbitration Act, sections 1280-1294.2 of the California Code of Civil Procedure. In such case, the provisions of Code of Civil Procedure Section 1283.05 and 1283.1 shall apply and are hereby incorporated into this Agreement.
D. This section 18 shall survive the termination or expiration of this Agreement. If there is no Sacramento office of JAMS, then the office of JAMS closest to the City shall be used instead of a Sacramento office.
Section 19. Severability.
The provisions of this Agreement are severable. If any portion of this Agreement is held invalid by an arbitrator or by a court of competent jurisdiction, the remainder of the Agreement shall remain in full force and effect unless amended or modified by the mutual written consent of the parties.
Section 20. Entire Agreement; Amendment.
This Agreement, including all exhibits hereto, constitutes the complete and exclusive expression of the understanding and agreement between the parties with respect to the subject matter hereof. All prior written and oral communications, including correspondence, drafts, memoranda, and representations, are superseded in total by this Agreement. This Agreement may be amended or extended from time to time only by written agreement of the parties hereto.
Section 21. Time of the Essence.
Time is of the essence in the performance of the Services. The Contractor will perform its Services with due and reasonable diligence consistent with sound professional practices and shall devote such time to the performance of the Services as may be necessary for their timely completion.
Section 22. Written Notification.
Except as otherwise specified in this Agreement, any notice, demand, request, consent, approval or communications that either party desires or is required to give to the other party shall be in writing and either served personally or sent by first class mail, postage prepaid and addressed as follows.
Either party may change its address by notifying the other party in writing of the change of address.
Notice shall be deemed communicated within two business days from the time of mailing if mailed within the State of California as provided in this Section.
If to City: City of Colfax
33 S. Main Street
Colfax, CA 95713
Item 2C28
If to Contractor: Simpson & Simpson
10001 Ophir Road
Newcastle, CA 95658
Section 23. Execution.
This Agreement may be executed in original counterparts, each of which shall constitute one and the same instrument and shall become binding upon the parties when at least one original counterpart is signed by both parties hereto. In proving this Agreement, it shall not be necessary to produce or account for more than one such counterpart.
Section 24. Successors. This Agreement shall be binding on and inure to the benefit of the respective parties hereto except to the extent of any contrary provision in this Agreement.
Section 25. Attorney’s Fees. If any party to this Agreement commences legal proceedings to enforce any of its terms or to recover damages for its breach, the prevailing party shall be entitled to recover its reasonable attorney’s fees, costs and the expenses of expert witnesses, including any such fees costs and expenses incurred on appeal.
Section 26. Liquidated Damages. Contractor and Owner recognize that time is of the essence as stated in Section 2 above and that Owner will suffer financial loss if the Work is not completed within the times specified in Exhibit A, plus any extensions thereof allowed in accordance with Article 11 of the General Conditions. The parties also recognize the delays, expense, and difficulties involved in proving in a legal or arbitration proceeding the actual loss suffered by Owner if the Work is not completed on time. Accordingly, instead of requiring any such proof, Owner and Contractor agree that as liquidated damages for delay (but not as a penalty), Contractor shall pay Owner $100 for each day that expires after the time specified in Exhibit A for Substantial Completion until the Work is substantially complete. After Substantial Completion, if Contractor shall neglect, refuse, or fail to complete the remaining Work within the Contract Time or any proper extension thereof granted by Owner, Contractor shall pay Owner $100 for each day that expires after the time specified in Exhibit A for completion and readiness for final payment until the Work is completed and ready for final payment.
IN WITNESS WHEREOF, the parties hereby have executed this Agreement on the day first above written:
CITY CONTRACTOR
Signature Signature
Printed Name Printed Name
Title Title
Date Date
Item 2C29
APPROVED AS TO FORM:
City Attorney
Item 2C30
City of Colfax Mitigation Impact Fees – Annual Report
Staff Report October 25, 2023
Staff Report to City Council
FOR THE OCTOBER 25, 2023 REGULAR CITY COUNCIL MEETING
From: Mike Luken, Interim City Manager
Prepared by: Laurie Van Groningen, Finance Director
Subject: Mitigation Impact Fees – Annual Report
Budget Impact Overview:
N/A: √ Funded: Un-funded: Amount: Fund(s):
Summary/Background
The State of California, through the enactment of Government Code Section 66000 et seq. (the “Mitigation Fee Act”), conferred upon local government units authority to adopt fees imposed on a broad class of projects and fees imposed on specific projects for the purpose of defraying all or a portion of the cost of public facilities related to the development project. The City of Colfax Municipal Code Chapter 3.56 established the local authority for imposing Mitigation Impact Fees as allowed by the Mitigation Fee Act.
Colfax Municipal Code §3.56.120B requires the City to complete an annual AB1600 Mitigation report and Council to review the annual report at a noticed public hearing. At the close of the hearing, the Council must determine whether the mitigation impact fee amounts continue to be reasonably related to the impact of development and whether the described public facilities are still needed. The Council is authorized to revise the mitigation impact fees to include additional projects not previously foreseen as being needed.
The City maintains separate fund accounts for each mitigation fee type. The City has established the following Mitigation Impact Fees:
1. Fund 210 - Roads
2. Fund 211 - Drainage
3. Fund 212 - Trails
4. Fund 213 - Parks and Recreation
5. Fund 214 - City Buildings
6. Fund 215 - City Vehicles
7. Fund 217 - Downtown Parking
8. Fund 342 - Fire Construction Fees
9. Fund 343 - Recreation Construction Fees
These funds earn and accumulate interest and all expenditures from these funds have been for the purpose for which the fees were collected. A detailed financial analysis by fund and a schedule of mitigation fees are attached as part of this report.
Mitigation Fees are accounted for using the accounting method known as FIFO (first in, first out), which means the first revenue received is assumed to be the first spent. State law and the Colfax Municipal Code require the City to prepare an annual report for each fund established to account for Mitigation Impact Fees. The report must RECOMMENDED ACTION: Conduct public hearing, review the annual report, consider public and staff comments, accept the report and adopt Resolution __-2023: Accepting And Approving the Annual AB 1600 Mitigation Fee Report And Making Findings Pursuant To Colfax Municipal Code Chapter 3.56 And The Mitigation Fee Act (Government Code §66000 Et Seq)
Item 5A31
City of Colfax Mitigation Impact Fees – Annual Report
Staff Report October 25, 2023
include (1) A brief description of the type of fee in the account or fund (Government Code §66006(b)(1)(A)) , (2) the amount of the fee (Government Code §66006(b)(1)(B)), (3) the beginning and ending balance of the account or fund (Government Code §66006(b)(1)(C)), (4) the amount of the fees collected and the interest earned (Government Code §66006(b)(1)(D)), (5) an identification of each public improvement on which fees were expended and the amount of the expenditures on each improvement, including the total percentage of the cost of the public improvement that was funded with the fees (Government Code §66006(b)(1)(E)), (6) an identification of an approximate date by which the construction of the public improvement will commence if the city determines that sufficient funds have been collected to complete financing on an incomplete public improvement (Government Code §66006(b)(1)(F)), (7) a description of each inter-fund transfer or loan made from the account or fund, including the public improvement on which the transferred or loaned fees will be expended, and, in the case of an inter-fund loan, the date on which the loan will be repaid, and the rate of interest that the account or fund will receive on the loan (Government Code §66006(b)(1)(G)) and (8) the amount of refunds made and allocations made if the cost of making a refund exceeds the amount to be refunded.
Public Notice
This report was available at City Hall counter by: October 11, 2023 Notice of Public Hearing was published: Auburn Journal October 14, 2023 Staff recommends that Council Accepts And Approves the Annual AB 1600 Mitigation Fee Report And Makes Findings Pursuant To Colfax Municipal Code Chapter 3.56 And The Mitigation Fee Act (Government Code §66000 Et Seq).
Attachments:
1. Resolution __-2023
2. Annual AB1600 Report
3. Mitigation Fee Schedule
The 2006 Mitigation Fee Study and 2006 Mitigation Fee Council Minutes are available at City Hall.
Item 5A32
_________________________________________________________________________________________ City of Colfax Mitigation Impact Fees – Annual Report
Resolution __-2023
City of Colfax
City Council
Resolution № __-2023
ACCEPTING AND APPROVING THE ANNUAL AB 1600 MITIGATION FEE REPORT AND MAKING FINDINGS PURSUANT TO COLFAX MUNICIPAL CODE CHAPTER 3.56 AND THE MITIGATION FEE ACT (GOVERNMENT CODE §66000 Et Seq)
WHEREAS, the State of California, through the enactment of Government Code Section 66000 et seq. (the “Mitigation Fee Act”), conferred upon local government unit’s authority to adopt fees imposed on a broad class of projects and fees imposed on specific projects for the purpose of defraying all or a portion of the cost of public facilities related to the development project; and, WHEREAS, the City of Colfax Municipal Code Chapter 3.56 established the local authority for imposing Mitigation Impact Fees as allowed by the Mitigation Fee Act; and, WHEREAS, Colfax Municipal Code §3.56.120B requires the City to complete an annual AB1600 Mitigation report and Council to review the annual report at a noticed public hearing; and, WHEREAS, at the close of the hearing, the Council must determine whether the mitigation impact fee amounts continue to be reasonably related to the impact of development and whether the described public facilities are still needed; and,
WHEREAS, the Council is authorized to revise the mitigation impact fees to include additional projects not previously foreseen as being needed; and,
WHEREAS, the City maintains separate fund accounts for each mitigation fee type. The City has established the following Mitigation Impact Fees:
1. Fund 210 - Roads
2. Fund 211 - Drainage
3. Fund 212 - Trails
4. Fund 213 - Parks and Recreation
5. Fund 214 - City Buildings
6. Fund 215 - City Vehicles
7. Fund 217 - Downtown Parking
8. Fund 342 - Fire Construction Fees
9. Fund 343 - Recreation Construction Fees; and,
WHEREAS, these funds earn and accumulate interest and all expenditures from these funds have been for the purpose for which the fees were collected; and, WHEREAS, a detailed financial analysis by fund and a schedule of mitigation fees are attached as part of this report; and,
WHEREAS, Mitigation Fees are accounted for using the accounting method known as FIFO (first in, first out), which means the first revenue received is assumed to be the first spent; and, Item 5A33
_________________________________________________________________________________________ City of Colfax Mitigation Impact Fees – Annual Report
Resolution __-2023
WHEREAS, State law and the Colfax Municipal Code require the City to prepare an annual report for each fund established to account for Mitigation Impact Fees; and, WHEREAS, the report must include (1) A brief description of the type of fee in the account or fund (Government Code §66006(b)(1)(A)) , (2) the amount of the fee (Government Code §66006(b)(1)(B)), (3) the beginning and ending balance of the account or fund (Government Code §66006(b)(1)(C)), (4) the amount of the fees collected and the interest earned (Government Code §66006(b)(1)(D)), (5) an identification of each public improvement on which fees were expended and the amount of the expenditures on each improvement, including the total percentage of the cost of the public improvement that was funded with the fees (Government Code §66006(b)(1)(E)), (6) an identification of an approximate date by which the construction of the public improvement will commence if the city determines that sufficient funds have been collected to complete financing on an incomplete public improvement (Government Code §66006(b)(1)(F)), (7) a description of each inter-fund transfer or loan made from the account or fund, including the public improvement on which the transferred or loaned fees will be expended, and, in the case of an inter-fund loan, the date on which the loan will be repaid, and the rate of interest that the account or fund will receive on the loan (Government Code §66006(b)(1)(G)) and (8) the amount of refunds made and allocations made if the cost of making a refund exceeds the amount to be refunded; and,
WHEREAS, on October 25, 2023, pursuant to notice duly published and posted, the Colfax City Council opened a public hearing for the purpose of (1) reviewing the Mitigation Fee Report and the Mitigation Impact Fees and determining whether the Mitigation Impact Fee amounts continue to be reasonably related to the impact of development, (2) determining whether the described facilities are still needed, (3) determining whether the Mitigation Impact Fees should be revised to include additional projects not previously foreseen as being needed and (4) making other findings required by law; and, WHEREAS, on October 25, 2023, the public hearing was closed after all public comments were received.
NOW THEREFORE, BE IT RESOLVED the City Council of the City of Colfax as follows:
1. The foregoing recitals are true and correct statements of fact and are incorporated into this Resolution by reference.
2. Based upon all of the evidence in the record before it and the comments received from the public, the Colfax City Council hereby finds and determines:
a. The purpose to which each Mitigation Impact Fee identified in the Mitigation Fee Report is to be applied is adequately identified in Colfax Municipal Code §3.56.050 and the Major Projects and Mitigation Fee Study dated August 14, 2006, as amended. b. It has been adequately demonstrated that there continues to be a reasonable relationship between each Mitigation Impact Fee and the purpose for which it is charged. c. To the extent any improvements to be funded by Mitigation Impact Fees remain incomplete, the sources and amount of funding are identified in the Major Projects and Mitigation Fee Study dated August 14, 2006 as amended and include without limitation future development projects in Colfax.
d. The approximate dates on which funding for all projects to be funded by Mitigation Impact Fees will be deposited into the appropriate Mitigation Impact Fee Account or fund is presently unknown because development within the City is unpredictable but is estimated to beat approximately the same time as future development occurs. e. The amounts of the Mitigation Impact Fees continue to be reasonably related to the impact of development.
Item 5A34
_________________________________________________________________________________________ City of Colfax Mitigation Impact Fees – Annual Report
Resolution __-2023
f. The public facilities described in the Major Projects and Mitigation Fee Study dated August 14, 2006, as amended, and as provided in Colfax Municipal Code §3.56.050 are still needed.
3. The Mitigation Fee Report is hereby approved.
THE FOREGOING RESOLUTION WAS DULY AND REGULARLY ADOPTED at the Regular Meeting of the City Council of the City of Colfax held on the 25th day of October 2023 by the following vote of Council:
AYES:
NOES:
ABSTAIN:
ABSENT:
____________________________________
Trinity Burruss, Mayor
_____________________________________
Marguerite Bailey, City Clerk
Item 5A35
Roads Drainage Trails Parks & Rec City Building City Vehicle Downtown
Parking
Fire
Construction
Recreation
Construction Total
210 211 212 213 214 215 217 342 343
Beginning Balance 07/01/22 $ 141,491.04 $ 5,407.90 $ 75,126.68 $ 192,396.49 $ 101,489.23 $ 22,165.06 $ 43,391.10 $ 75,976.18 $ 75,976.65 $ 733,420.33
REVENUE
Fees Collected* -$ -$ -$ -$ -$ -$ -$ 1,040.00 $ $ 1,040.00 $ 2,080.00 Interest Earnings $ 3,220.33 $ 123.10 $ 1,709.89 $ 4,378.93 $ 2,309.89 $ 504.49 $ 987.59 $ 1,739.27 $ 1,739.28 $ 16,712.77 Other Revenue -$ -$ -$ -$ -$ -$ -$ -$ -$ -$
Transfers in -$ -$ -$ -$ -$ -$ -$ -$ -$ -$
$ 3,220.33 $ 123.10 $ 1,709.89 $ 4,378.93 $ 2,309.89 $ 504.49 $ 987.59 $ 2,779.27 $ 2,779.28 $ 18,792.77
EXPENDITURES
Project Expenditures -$ -$ -$ -$ -$ -$ 9,403.68 $ -$ -$ 9,403.68 $ Refunds -$ -$ -$ -$ -$ -$ -$ -$ -$ -$
Transfers Out -$ -$ -$ -$ -$ -$ -$ -$ -$ -$
-$ -$ -$ -$ -$ -$ 9,403.68 $ -$ -$ 9,403.68 $
Revenue Over/(Under) Expenditures $ 3,220.33 $ 123.10 $ 1,709.89 $ 4,378.93 $ 2,309.89 $ 504.49 $ (8,416.09) $ 2,779.27 $ 2,779.28 $ 9,389.09 Ending Balance at 06/30/23 $ 144,711.37 $ 5,531.00 $ 76,836.57 $ 196,775.42 $ 103,799.12 $ 22,669.55 $ 34,975.01 $ 78,755.45 $ 78,755.93 $ 742,809.42 Roads Drainage Trails Parks & Rec City Building City Vehicle Downtown
Parking
Recreation
Construction
Fire
Construction Total
210 211 212 213 214 215 217 342 343
Project: Downtown Streetscape $ - $ - $ - $ - $ - $ - $ 9,404 $ - $ - $ 9,404 11% Project: $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - 100%
Project: $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - 100%
$ - $ - $ - $ - $ - $ - $ - $ - $ - $ -
$ - $ - $ - $ - $ - $ - $ - $ - $ - $ -
Total Expenditures by Project $ - $ - $ - $ - $ - $ - $ 9,404 $ - $ - $ 9,404 Percentage
Funded with
Mitigation Fees
City of Colfax
Annual Report on Mitigation Fees Per Government Code 66000 AB1600 Statement - Fiscal Year 2022-2023
Analysis of Change in Fund Balance
Expenditures by Project
Item 5A36
MITIGATION FEE BY LANDUSE & TYPE COLFAX MITIGATION FEE STUDY Mitigation Fee 3.56 Single Multi Office Retail Industrial Item Code/Ordinance Section Family Family Building Building Building per unit per unit per 1000 sf per 1000 sf per 1000 sf Roads 3.56.030A $ 1,802 $ 1,301 $ 5,285 $ 6,342 $ 1,172 Drainage Study 3.56.030B $ 74 $ 48 $ 57 $ 68 $ 43 Drainage systems on e-w culverts 3.56.030C $ 3,416 $ 2,216 $ 2,616 $ 3,139 $ 1,962 Trails 3.56.030D $ 1,125 $ 787 $ 35 $ 31 $ 12 Park & Rec. 3.56.030E $ 5,731 $ 4,011 $ 178 $ 160 $ 63 City Buildings 3.56.030F $ 684 $ 494 $ 2,007 $ 2,409 $ 445 City Vehicles 3.56.030G $ 130 $ 94 $ 380 $ 456 $ 84 Downtown Parking 3.56030H $ 581 $ 420 $ 1,705 $ 2,046 $ 378 Mitigation Fee Study $ - $ - $ - $ - $ - per unit per unit Totals for a 10,000 sf building, example Total $ 13,543 $ 9,372 $ 122,628 $ 146,522 $ 41,595 Totals areas not using e-w culverts $ 10,126 $ 7,156 $ 96,465 $ 115,128 $ 21,974 Item 5A
37