Colfax City Council Meetings are ADA compliant. If you need disability-related modification or accommodation including auxiliary aids or services to participate in this meeting, please contact the City Clerk at (530) 346-2313 at least 72 hours prior to make arrangements for ensuring your accessibility.
November 8, 2023
City Council Meeting
COUNCIL CHAMBERS, 33 SOUTH MAIN STREET, COLFAX, CA
Mayor Trinity Burruss ⋅ Mayor Pro Tem Kim Douglass
Councilmembers Caroline McCully ⋅ Larry Hillberg ⋅ Sean Lomen
REGULAR MEETING AGENDA
November 8, 2023
Regular Session 6:00 PM
Closed Session to Follow
You may access the meeting and address the Council by the following means:
ZOOM at
https://us02web.zoom.us/j/84479842071
Dial in by calling one of the numbers listed below and enter the Webinar ID:
844 7984 2071
1 (669) 900-6833 1 (346) 248-7799 1 (312) 626-6799
1 (929) 205-6099 1 (253) 215-8782 1 (301) 715-8592
View Only on Facebook Live on our City of Colfax page: City of Colfax, California. You may also submit written comments to the City Clerk via email at [email protected], via regular mail to P.O. Box 702, Colfax CA 95713, or by dropping them off at City Hall, 33 S. Main Street, Colfax CA 95713.
Comments received will be submitted to Council and made a part of the record. 1 OPEN SESSION
1A. Call Open Session to Order
1B. Pledge of Allegiance
1C. Roll Call
1D. Approval of Agenda Order
Thisisthe time for changesto the agenda to be considered including removal, postponement, or change to the agenda sequence.
Recommended Action: By motion, accept the agenda as presented or amended. 1E. Statement of Conflict of Interest
2 CONSENT CALENDAR
Matters on the Consent Calendar are routine in nature and will be approved by one blanket motion with a Council vote. No discussion of these items ensues unless specific items are pulled for discussion and separate action. If you wish to have an item pulled from the Consent Agenda for discussion, please notify the Mayor.
Recommended Action: Approve Consent Calendar
2A. Minutes (Pages 4-6)
Recommendation: By Motion, approve the Colfax City Council minutes of 10/25/2023. 1 Colfax City Council Meetings are ADA compliant. If you need disability-related modification or accommodation including auxiliary aids or services to participate in this meeting, please contact the City Clerk at (530) 346-2313 at least 72 hours prior to make arrangements for ensuring your accessibility.
November 8, 2023
I, Marguerite Bailey, City Clerk for the City of Colfax, declare that this agenda was posted in accordance with the Brown Act at Colfax City Hall and Colfax Post Office. The agenda is also available on the City website at http://colfax-ca.gov/
2B. Quarterly Investment Report – Quarter ended September 30, 2023 (Pages 7-15) Recommendation: Accept and File.
2C. Fiscal Year 2023-2024 Local Transportation Funds and State Transit Assistance Funds Claim Documentation (Pages 16-40)
Recommendation: Adopt Resolution__-2023 authorizing the City Manager to file claims or execute agreements for:
1. Fiscal Year 2023-2024 Local Transportation Funds in the amount of $139,904 for streets and roads purposes (Article 8 – Section 99400 of the California Public Utilities Code), and
2. Fiscal year 2023-2024 State Transit Assistance Funds of $5,585 for contracted transit services (Article 6.5, Chapter 4, Section 99313 of the California Public Utilities Code).
3. Fiscal Year 2023-2024 State Transit Assistance Funds of $13,311 for transit capital (Article
6.5, Chapter 4, Section 99313 of the California Public Utilities Code). 2D. Postponing the November 22, 2023, Regular City Council Meeting to November 29, 2023 (Page 41-42)
Recommendation: Adopt Resolution__-2023 Postponing the November 22, 2023, Regular City Council Meeting to November 29, 2023.
*** End of Consent Calendar ***
3 PUBLIC COMMENT
Members of the public are permitted to address the Council orally or in writing on matters of concern to the public within the subject matter jurisdiction of the City that are not listed on this agenda. Please make your comments as succinct as possible. Oral comments made at the meeting may not exceed five (5) minutes per speaker. Written comments should not exceed 800 words. Written comments received before the close of an agenda item may be read into the record, with a maximum allowance of five (5) minutes in length. Council cannot act on items not listed on this agenda but may briefly respond to statements made or questions posed, request clarification, refer the matter to staff, or place the matter on a future agenda.
4 CLOSED SESSION
4A. Call Closed Session to Order
4B. Roll Call
4C. Public Employment Pursuant to Government Code Section 54957. Position to be Filled: City Manager.
4D. Report from Closed Session
5 ADJOURNMENT
2 Colfax City Council Meetings are ADA compliant. If you need disability-related modification or accommodation including auxiliary aids or services to participate in this meeting, please contact the City Clerk at (530) 346-2313 at least 72 hours prior to make arrangements for ensuring your accessibility.
November 8, 2023
Marguerite Bailey, City Clerk
Administrative Remedies must be exhausted prior to action being initiated in a court of law. If you challenge City Council action in court, you may be limited to raising only those issues you or someone else raised at a public hearing described in this notice/agenda, or in written correspondence delivered to the City Clerk of the City of Colfax at, or prior to, said public hearing. 3 Minutes 10/25/23
City Council Minutes
Regular Meeting of Colfax City Council
Wednesday, October 25, 2023
City Hall Council Chambers, 33 S Main Street,
Colfax CA and attended via Teleconference through ZOOM
1 OPEN SESSION
1A. CallOpen Session to Order – Mayor Pro Tem Douglass called the Open Session to order at 6:04 p.m.
1B. Pledge of Allegiance – Placer County Sheriff’s Office led the pledge of allegiance 1C. Roll Call
Present: Councilmember Lomen, Mayor Pro Tem Douglass, Councilmember Hillberg, Councilmember McCully
Absent: Mayor Burruss
1D. Approval of Agenda Order
MOTION made by Councilmember Lomen, and seconded by Councilmember McCully to approve the agenda order, and unanimously approved.
1E. Statement of Conflict of Interest – No conflicts were identified by the Council or the public.
CONSENT CALENDAR
2A. Minutes
Recommendation: By Motion, approve the Colfax City Council minutes of 10/11/2023. 2B. Cash Summary – September 2023
Recommendation: Accept and File.
2C. Metal Storage Buildings Grading and Foundation
Recommendation: Adopt Resolution 36-2023 authorizing the Interim City Manager to award a construction contract to Simpson & Simpson, Inc. in the amount of $19,885 with a 10% contingency in an amount not to exceed $21,874 for grading the two pads and installation of the Corporation Yard foundation for the metal equipment.
***End of Consent Calendar***
MOTION made to approve the consent calendar by Councilmember McCully and seconded by Councilmember Hillberg, and unanimously approved.
3A. Placer County Sheriff’s Office – Sergeant Kevin Griffiths spoke about the agency teamwork involved in extracting a young driver from a vehicle accident. He introduced Colfax’s newest Resident Deputy Melissa Adams, the second female deputy in Colfax. She stated she was born and raised in the foothills and was thrilled to be working in Colfax, which she considers to be her community. She is also part of the Mounted Patrol Division. 3B. CHP – Officer Jason Lyman, Public Information Officer said the first chain control of the season occurred due to substantial snow. He stated his office issued 217 total citations for the month, 15 total collisions, 4 DUIs,1 stolen vehicle, and 1 hit-and-run report. He also reminded motorists to have appropriate tires/windshield wipers, to be well stocked, and have enough gas or electric charge in preparation of winter travel conditions.
3C. Placer County Fire/CALFIRE – Placer County Fire/CALFIRE Assistant Chief Bob Counts spoke about the prescribed burn project at Mount Howell. He thanked the American Legion for putting on Item 2A
4 Minutes 10/25/23
the First Responder Appreciation Dinner. He also stated that they had been working on a Municipal Services Review with LAFCO and their consultant AP Triton and are anticipating a report soon.
Councilmember McCully asked what the determining factors were for lifting the burn ban. Assistant Chief Counts stated that there were a number of determining factors including what had already occurred in the season, the totality of fuel moistures and soil moistures, as well as staffing and resources.
3D. Non-Profits – No reports from Non-Profits
4 PRESENTATION (None)
5 PUBLIC HEARING
1. Presentation by Staff – Finance Director, Laurie Van Groningen introduced the components of the report.
2. Open the Public Hearing – Mayor Pro Tem Douglass opened the public hearing.
3. Presentation, when applicable, by Applicant – There was no applicant.
4. Accept Public Testimony – No Public Testimony was given.
5. When applicable, Applicant rebuttal period – Not applicable.
6. Close Public Hearing (No public comment is taken, hearing is closed)
7. Council comments and questions – Council had no comments or questions.
8. City Council Action
5A. Mitigation Impact Fees – Annual Report
Recommendation: Conduct a public hearing, review the annual report, consider public and staff comments, accept the report, and adopt Resolution 37-2023: Accepting and Approving the Annual AB 1600 Mitigation Fee Report and Making Findings Pursuant to Colfax Municipal Code Chapter 3.56 and the Mitigation Fee Act (Government Code 66000 Et Seq)
MOTION made by Councilmember McCully and seconded by Councilmember Lomen to approve the agenda order, and unanimously approved.
6 PUBLIC COMMENT
There was no public comment provided. Councilmember Hillberg asked City Attorney Mick Cabral about cutting off public comments that are not germane to the subject matter of the City. 7 COUNCIL AND STAFF
7A. Committee Reports and Colfax Informational Items – All Councilmembers.
Councilmember Douglass said that he attended a First Responders Appreciation Dinner and spoke at a local event for a Board of Realtors Meeting and that he also attended a Placer Air Pollution Control Meeting.
7B. City Operations Update – City Manager
Interim City Manager, Mike Luken said the upcoming November 8th meeting would have a short consent calendar, with the rest of the meeting consisting of a long Closed Session for the top 2 or 3 candidates for the City Manager position. He explained there would be a meeting on November 29th for the proposed City Manager contract and some items from the General Plan Update. He provided an update on the plan check comments that have been received back from the Historic Hotel owners.
He said the City should be receiving the contract to execute the Community Development Block Grant (CDBG) program grant for the City’s road project very soon and the project would be sent out to bid soon thereafter. He explained that the City was working with Golden State Patient Care (GSPC) on their permit and the overpayment of City fees and reconciliation of state sales tax. He stated, the City was working with Caltrans on the emergency repairs and a striping project and announced that the District 3 Director Amarjeet Benipal, who assisted with the roundabout project was retiring. He gave an update on the Skate Park Ad Hoc Committee’s work on getting a consultant to provide an accurate cost update. He also explained that there was an inspection at the Item 2A
5 Minutes 10/25/23
closed landfill scheduled as well as a compliance check with the State for compliance with SB 1383.
There would be a meeting of the Downtown Main Street Connectivity Committee on November 7th.
He explained the City was working with CaLAFCO on a proposed planning grant and the scope of work that would be needed for the possibility of the annexation of Shady Glen. He said he was having a productive trip to Washington DC and meeting with the regional Business Alliance to help with regulatory relief of projects with local government and businesses.
Councilmember Hillberg thanked the City for working cooperatively with the Historic Hotel owners and asked what the outlook planning was for the next round of CDBG funds. Interim City Manager Luken said the City was looking into identifying key roadways and thanked Mayor Pro Tem Douglass for being instrumental with the Historic Hotel movement. 8 COUNCIL BUSINESS (None)
9 GOOD OF THE ORDER
Councilmember McCully commended the Chamber of Commerce for putting on two back-to-back fun events including the first-ever Oktoberfest and a chili cookoff. 9A. No comments on Good of the Order.
CLOSED SESSION
10A. Call Closed Session to Order – Closed Session called to order at 7:06 p.m. 10B. Present: Councilmember Lomen, Mayor Pro Tem Douglass, Councilmember Hillberg, Councilmember McCully
Absent: Mayor Burruss
10C. Public Comment (On Closed Session Item) No Public Comment was provided. 10D. Public Employment Pursuant to Government Code Section 54957. Position to be Filled: City Manager.
10E. There were no reportable actions from Closed Session. 11 ADJOURNMENT
As there was no further business on the agenda, Mayor Burruss adjourned the meeting, by motion and without objection at 7:07 p.m. Respectfully submitted to City Council this 8th day of November, 2023.
Marguerite Bailey, City Clerk
Item 2A
6 City of Colfax Quarterly Investment Report – Quarter Ended 09/30/2023 Staff Report November 8, 2023
Staff Report to City Council
FOR THE NOVEMBER 8, 2023 REGULAR CITY COUNCIL MEETING
From: Mike Luken, Interim City Manager
Prepared by: Laurie Van Groningen, Finance Director
Subject: Quarterly Investment Report – Quarter ended September 30, 2023 Budget Impact Overview:
N/A: √ Funded: Un-funded: Amount: Fund(s):
California Government Code Section 53646 and the City of Colfax Investment Policy require a quarterly investment report be submitted to the City Council. Such report shall include at least the following information:
• Types of Investments;
• Name of the institution in which funds are invested or deposited; • Date of Maturity, if applicable;
• Par and dollar amount investment for all securities;
• Percent distribution of each type of investment or deposit; current market value as of the date of the report, including source of the valuation except those under LAIF; • Rate of interest;
• Average weighted yield of all investments;
• A statement relating the report to the City’s Investment Policy; and • A statement that there are sufficient funds to meet the City’s next six months of financial obligations.
The current practice for cash management is to maintain an operating balance between $75,000 and $150,000 in the City’s US Bank Corporate checking account. This account accumulates Earnings Credits based on the account balance which offset/reduce monthly service charges. City funds in excess of the targeted operating balance are transferred to the State of California Local Agency Investment Fund (LAIF) on a weekly basis. The checking account balance may be reported at an amount higher than the target balance by the Bank due to the timing of City checks being processed by vendors/service providers.
The City’s investment policy is authorized under the California Government Code, section 53600, et. seq. as it applies to the investment of public funds. The Government Code governs the City’s allowable investments, and the lengths of those investments. Our investment policy dictates that the City should have liquid short term securities to meet six months of financial obligations. The budget for fiscal year 2023-2024 reflects just over $4.9M in annual operating expenditures; therefore, our target for liquid short-term securities would be $2.45M.
The attached schedule Analysis of Treasury Investment Pool satisfies the State’s reporting requirements.
Additionally, we have determined:
• The investments held at September 30, 2023 conform to the City Investment Policy adopted by Resolution 29-2014.
• The composite yield of the City’s investment pool (US Bank and LAIF) to be the rate of 3.30% for the quarter ended September 30, 2023.
• There are sufficient funds on deposit to meet all anticipated City expenditures for the period October 01, 2023, through March 31, 2024.
RECOMMENDED ACTION: Accept and File
Item 2B7
City of Colfax Quarterly Investment Report – Quarter Ended 09/30/2023 Staff Report November 8, 2023
Historically, due to fluctuations in fund balances, investment opportunities outside the corporate checking and LAIF accounts have been somewhat limited. Staff will continue to review for opportunities, but at this time will continue with the current investment structure.
Attachments:
1. Analysis of Treasury Investment Pool
2. State of California – PMIA and LAIF Performance Report (QE 09/30/2023)
3. State of California – PMIA Average Monthly Effective Yields
4. Resolution 29-2014
Item 2B8
City of Colfax
Analysis of Treasury Investment Pool
Quarterly Analysis - FY2022-2023
Report Date: 09/30/2023
Type of Investment Financial Institution
Date of
Maturity
Investment
Amount
% of Total
Investment
Average
Investment
Yield
Investment Fund State Local Agency Investment Fund (LAIF) N/A 7,641,854 $ 95% 3.42% Corporate Checking US Bank N/A $ 385,570 5% 0.16%
Total Investment Pool $ 8,027,424 100% 3.30%
Quarter Ended 09/30/2023
Item 2B9
September 3.534
August 3.434
July 3.305**
June 3.167
May 2.993
April 2.870
LAIF Apportionment Rate(2): 3.59
LAIF Earnings Ratio(2): 0.00009812538629360
LAIF Administrative Cost(1)*: 0.29
PMIA Average Life(1): 256
LAIF Fair Value Factor(1): 0.986307739
PMIA Daily(1): 3.48
PMIA Quarter to Date(1): 3.42
Treasuries
64.37%
Agencies
20.72%
Certificates of
Deposit/Bank Notes
7.03%
Time
Deposits
3.35%
Commercial
Paper
4.01%
Corporate
Bonds
0.28%
Loans
0.24%
Notes: The apportionment rate includes interest earned on the CalPERS Supplemental Pension Payment pursuant to Government Code 20825 (c)(1) and interest earned on the Wildfire Fund loan pursuant to Public Utility Code 3288 (a). *The percentage of administrative cost equals the total administrative cost divided by the quarterly interest earnings. The law provides that administrative costs are not to exceed 5% of quarterly EARNINGS of the fund. However, if the 13-week Daily Treasury Bill Rate on the last day of the fiscal year is below 1%, then administrative costs shall not exceed 8% of quarterly EARNINGS of the fund for the subsequent fiscal year. ** Revised
Source:
(1) State of California, Office of the Treasurer
(2) State of Calfiornia, Office of the Controller
PMIA Average Monthly
Effective Yields(1)
PMIA/LAIF Performance Report
as of 10/18/23
Daily rates are now available here. View PMIA Daily Rates Quarterly Performance
Quarter Ended 09/30/23
Chart does not include $2,444,000.00 in mortgages, which equates to 0.002%. Percentages may not total 100% due to rounding.
Pooled Money Investment Account
Monthly Portfolio Composition (1)
09/30/23
$156.4 billion
Item 2B10
10/19/23, 10:43 AM PMIA Average Monthly Effective Yields https://www.treasurer.ca.gov/pmia-laif/historical/avg_mn_ylds.asp Home | Comments | Disclosure Notice | Privacy Notice | Accessibility Statement | Unclaimed Property | Site Map | Download Adobe Reader Home ->> PMIA ->> PMIA Average Monthly Effective Yields PMIA Average Monthly Effective Yields
Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec
1977 5.770 5.660 5.660 5.650 5.760 5.850 5.930 6.050 6.090 6.090 6.610 6.730 1978 6.920 7.050 7.140 7.270 7.386 7.569 7.652 7.821 7.871 8.110 8.286 8.769 1979 8.777 8.904 8.820 9.082 9.046 9.224 9.202 9.528 9.259 9.814 10.223 10.218 1980 10.980 11.251 11.490 11.480 12.017 11.798 10.206 9.870 9.945 10.056 10.426 10.961 1981 10.987 11.686 11.130 11.475 12.179 11.442 12.346 12.844 12.059 12.397 11.887 11.484 1982 11.683 12.044 11.835 11.773 12.270 11.994 12.235 11.909 11.151 11.111 10.704 10.401 1983 10.251 9.887 9.688 9.868 9.527 9.600 9.879 10.076 10.202 10.182 10.164 10.227 1984 10.312 10.280 10.382 10.594 10.843 11.119 11.355 11.557 11.597 11.681 11.474 11.024 1985 10.579 10.289 10.118 10.025 10.180 9.743 9.656 9.417 9.572 9.482 9.488 9.371 1986 9.252 9.090 8.958 8.621 8.369 8.225 8.141 7.844 7.512 7.586 7.432 7.439 1987 7.365 7.157 7.205 7.044 7.294 7.289 7.464 7.562 7.712 7.825 8.121 8.071 1988 8.078 8.050 7.945 7.940 7.815 7.929 8.089 8.245 8.341 8.397 8.467 8.563 1989 8.698 8.770 8.870 8.992 9.227 9.204 9.056 8.833 8.801 8.771 8.685 8.645 1990 8.571 8.538 8.506 8.497 8.531 8.538 8.517 8.382 8.333 8.321 8.269 8.279 1991 8.164 8.002 7.775 7.666 7.374 7.169 7.098 7.072 6.859 6.719 6.591 6.318 1992 6.122 5.863 5.680 5.692 5.379 5.323 5.235 4.958 4.760 4.730 4.659 4.647 1993 4.678 4.649 4.624 4.605 4.427 4.554 4.438 4.472 4.430 4.380 4.365 4.384 1994 4.359 4.176 4.248 4.333 4.434 4.623 4.823 4.989 5.106 5.243 5.380 5.528 1995 5.612 5.779 5.934 5.960 6.008 5.997 5.972 5.910 5.832 5.784 5.805 5.748 1996 5.698 5.643 5.557 5.538 5.502 5.548 5.587 5.566 5.601 5.601 5.599 5.574 1997 5.583 5.575 5.580 5.612 5.634 5.667 5.679 5.690 5.707 5.705 5.715 5.744 1998 5.742 5.720 5.680 5.672 5.673 5.671 5.652 5.652 5.639 5.557 5.492 5.374 1999 5.265 5.210 5.136 5.119 5.086 5.095 5.178 5.225 5.274 5.391 5.484 5.639 2000 5.760 5.824 5.851 6.014 6.190 6.349 6.443 6.505 6.502 6.517 6.538 6.535 2001 6.372 6.169 5.976 5.760 5.328 4.958 4.635 4.502 4.288 3.785 3.526 3.261 2002 3.068 2.967 2.861 2.845 2.740 2.687 2.714 2.594 2.604 2.487 2.301 2.201 2003 2.103 1.945 1.904 1.858 1.769 1.697 1.653 1.632 1.635 1.596 1.572 1.545 2004 1.528 1.440 1.474 1.445 1.426 1.469 1.604 1.672 1.771 1.890 2.003 2.134 2005 2.264 2.368 2.542 2.724 2.856 2.967 3.083 3.179 3.324 3.458 3.636 3.808 2006 3.955 4.043 4.142 4.305 4.563 4.700 4.849 4.946 5.023 5.098 5.125 5.129 2007 5.156 5.181 5.214 5.222 5.248 5.250 5.255 5.253 5.231 5.137 4.962 4.801 2008 4.620 4.161 3.777 3.400 3.072 2.894 2.787 2.779 2.774 2.709 2.568 2.353 2009 2.046 1.869 1.822 1.607 1.530 1.377 1.035 0.925 0.750 0.646 0.611 0.569 2010 0.558 0.577 0.547 0.588 0.560 0.528 0.531 0.513 0.500 0.480 0.454 0.462 2011 0.538 0.512 0.500 0.588 0.413 0.448 0.381 0.408 0.378 0.385 0.401 0.382 2012 0.385 0.389 0.383 0.367 0.363 0.358 0.363 0.377 0.348 0.340 0.324 0.326 2013 0.300 0.286 0.285 0.264 0.245 0.244 0.267 0.271 0.257 0.266 0.263 0.264 2014 0.244 0.236 0.236 0.233 0.228 0.228 0.244 0.260 0.246 0.261 0.261 0.267 2015 0.262 0.266 0.278 0.283 0.290 0.299 0.320 0.330 0.337 0.357 0.374 0.400 2016 0.446 0.467 0.506 0.525 0.552 0.576 0.588 0.614 0.634 0.654 0.678 0.719 2017 0.751 0.777 0.821 0.884 0.925 0.978 1.051 1.084 1.111 1.143 1.172 1.239 2018 1.350 1.412 1.524 1.661 1.755 1.854 1.944 1.998 2.063 2.144 2.208 2.291 2019 2.355 2.392 2.436 2.445 2.449 2.428 2.379 2.341 2.280 2.190 2.103 2.043 2020 1.967 1.912 1.787 1.648 1.363 1.217 0.920 0.784 0.685 0.620 0.576 0.540 2021 0.458 0.407 0.357 0.339 0.315 0.262 0.221 0.221 0.206 0.203 0.203 0.212 2022 0.234 0.278 0.365 0.523 0.684 0.861 1.090 1.276 1.513 1.772 2.007 2.173 2023 2.425 2.624 2.831 2.870 2.993 3.167 3.305* 3.434 3.534 * Revised
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Item 2B11
Item 2B 12
Item 2B13
Item 2B
14 Item 2B15
City of Colfax FY 2023-2024 Local Transportation Funds and State Transit Staff Report November 8, 2023 Assistance Funds
Staff Report to City Council
FOR THE NOVEMBER 8, 2023 REGULAR CITY COUNCIL MEETING
From: Mike Luken, Interim City Manager
Prepared by: Laurie Van Groningen, Finance Director
Subject: Fiscal Year 2023-2024 Local Transportation Funds and State Transit Assistance Funds Claim Documentation
Budget Impact Overview:
N/A: √ Funded: Un-funded: Amount: Fund(s):
Summary/Background
Staff has completed the required Claim Documentation for Local (LTF) and State (STA)Transportation Funds for the City allocation for Fiscal Year 2023-2024. The total amount allocated to the City of Colfax and being requested is $158,800, which is 11% less than last fiscal year. The decrease is primarily due to less than anticipated sales tax revenues in Placer County and adjustments made for previous years’ miscommunication between PCTPA and the County. It should be noted that the increase in 2021-2022 funding was directly attributable to carryover funds from the Fiscal Year 2020-2021 allocation which had been reduced by Placer County Transportation Planning Agency (PCTPA) based on estimated COVID-19 Sales Tax impacts to be a 20% decrease (over the previous year) and the actual results were reported at a 18.5% increase. The actual allocations for FY 2023-2024 are lower than estimates in the adopted budget by approximately $5,000 – and will potentially increase required transfers from the General Fund to support Public Works operations costs.
Annual Allocation 2022-2023 2022-2023 2021-2022 2020-2021 2019-2020 2018-2019 LTF $ 139,904 $ 160,130 $ 184,435 $ 93,867 $ 138,622 118653 STA $ 18,896 $ 18,998 $ 17,097 $ 8,317 $ 14,062 $ 14,274 TOTAL $ 158,800 $ 179,128 $ 201,532 $ 102,184 $ 152,684 $ 132,927 -11% -11% 97% -33% 15%
Adopted Budget
LTF $ 148,062
STA $ 15,611
Permits $ 100
Gas Tax $ 50,014
General Fund Transfer 126,746 $
TOTAL $ 340,533
Fiscal Year
RECOMMENDED ACTION: Adopt Resolution XX-2023 authorizing the City Manager to file claims or execute agreements for :
1. Fiscal Year 2023-2024 Local Transportation Funds in the amount of $139,904 for streets and roads purposes (Article 8 – Section 99400 of the California Public Utilities Code), and
2. Fiscal Year 2023-2024 State Transit Assistance Funds of $5,585 for contracted transit services (Article
6.5, Chapter 4, Section99313 of the California Public Utilities Code).
3. Fiscal Year 2023-2024 State Transit Assistance Funds of $13,311 for transit capital (Article 6.5, Chapter 4, Section 99313 of the California Public Utilities Code).
Item 2C
16 City of Colfax FY 2023-2024 Local Transportation Funds and State Transit Staff Report November 8, 2023 Assistance Funds
In addition to the current year STA funding available for Transit capital, the City has a carryover balance of $47,905 to complete a capital improvement project at the Colfax Transit Center adjacent to the Depot. Total funding available for the project from STA funding will be $61,216.
Recommendation
Staff recommends approval of the Resolution and immediate submittal of claim forms for available funding and reallocation.
Attachments
1. PCTPA – Final Findings of Apportionment for FY2023-2024
2. TDA Compliance Checklist
3. TDA Claim Worksheet
4. Claim for Local Transportation Funds – Streets and Road Purposes – Fiscal Year 2023-2024
5. Claim for State Transit Assistance Funds – Transit Capital and contracted transit services - Fiscal Year 2023-2024
6. TDA Annual Project and Financial Plan
7. Copy of Agreement with Placer County for Transit Services Fiscal Year 2023-2024
8. Resolution XX-2023
Item 2C
17 FY 2022/2023 FY 2023/2024 FY 2023/2024
Estimated Fund Revenue Apportionment
Balance Subtotal (1) Subtotal Total
($672,059) $32,151,144 $31,479,085
2.42380668% $779,283 $779,283
($108,595) ($108,595)
TRPA TOTAL $779,283 $670,688
$264 $264
$670,424
97.57619332% $31,371,862 $31,371,862
($563,463) ($563,463)
PCTPA TOTAL $31,371,862 $30,808,399
$8,736 $8,736
$475,000 $475,000
($11,269) $617,762.53 $606,493
($24,849) $757,894 $733,045
($527,345) $29,512,470 $28,985,125
Population FY 2023/2024 FY 2022/2023 Carryover Revenue
January 1, 2023 Allocation Subtotal Apportionment(6) Apportionment PLACER COUNTY 101,952 25.46508143% $7,515,374 ($144,871) $7,370,503 AUBURN 13,365 3.33824558% $985,199 ($19,185) $966,014
COLFAX 2,016 0.50354681% $148,609 ($2,876) $145,733
LINCOLN 52,313 13.06649016% $3,856,244 ($72,244) $3,784,000 LOOMIS 6,607 1.65026476% $487,034 ($9,475) $477,559
ROCKLIN 71,179 17.77874913% $5,246,948 ($101,109) $5,145,839 ROSEVILLE 152,928 38.19762214% $11,273,062 ($213,703) $11,059,358 TOTAL 400,360 100.00% $29,512,470 ($563,463) $28,949,007 Revenue Planning Available to
Apportionment Contribution(7) Claimant(8)
PLACER COUNTY $7,370,503 ($294,820) $7,075,683
AUBURN $966,014 ($38,641) $927,374
COLFAX $145,733 ($5,829) $139,904
LINCOLN $3,784,000 ($151,360) $3,632,640
LOOMIS $477,559 ($19,102) $458,456
ROCKLIN $5,145,839 ($205,834) $4,940,006
ROSEVILLE $11,059,358 ($442,374) $10,616,984
TOTAL $28,949,007 ($1,157,960) $27,791,047
NOTES:
4) Pedestrian and Bicycle Allocation is 2% of the remaining apportionment, per PCTPA Board direction. 5) Community Transit Service Article 4.5 allocation is up to 5% of the remaining apportionment, per PCTPA Board direction.
FY 2023/24 Article 4.5 allocation is set at 4.5%.
5.1) For FY 23/24, the Community Transit Service Article 4.5 allocation is set at 2.4% TRPA Population2 9,945 2.42380668%
PCTPA Population 400,360 97.57619332%
TOTAL 410,305 100.00000000%
1. Table E-1: City/County Population Estimates January 1, 2022 to January 1, 2023, DOF, released May 2, 2023. 8) Assumes 0.4% growth in revenue over FY 2022/23 per HDL statewide sales tax projectio LTF balance has been adjusted for claims owed to jurisdictions and online sales tax adjustment per HDL to occur during FY 2023/24. 3) Apportioned per Section 7.1 PCTPA Rules & Bylaws for FY 2022/23 Final Overall Work Program and Budget, May 25, 2022. 2) Tahoe Regional Planning Agency receives funds proportional to its population within Placer County (see box below). 6) FY 2022/23 carryover apportionment (see next page) uses May 2021 DOF population estimates. 7) PCTPA receives 4% of apportionment for regional planning purposes and implementation of federal planning requirements.
2. Western Slope and Tahoe Basin for Placer County as of January 1, 2023, DOF, June 15, 2023.
County Auditor Administrative Costs
BALANCE AVAILABLE FOR APPORTIONMENT BY PCTPA
Sources:
Jurisdiction
PCTPA Administrative and Planning Costs (3)
January 1, 2023 DOF Population Estimates1
Community Transit Service Article 4.5 Allocation (5, 5.1) Apportionment of FY 2023/2024 PCTPA LTF Revenue Estimate Available to Claimant Apportionment of FY 2023/2024 PCTPA LTF Revenue Estimate by Jurisdiction Pedestrian and Bicycle Allocation (4)
Jurisdiction Percent (%)
BALANCE AVAILABLE FOR APPORTIONMENT BY TRPA
County Auditor Administrative Costs
1) FY 2022/23 LTF balance based on August 4, 2022 Final LTF Fund Estimate provided by the Placer County Auditor.
PCTPA LTF Fund Balance
TRPA LTF Fund Balance
FINAL FINDINGS OF APPORTIONMENT FOR FY 2023/2024
September 2023
PLACER COUNTY TRANSPORTATION PLANNING AGENCY (PCTPA)
PCTPA Revenue Estimate
PLACER COUNTY LTF REVENUE ESTIMATE
LOCAL TRANSPORTATION FUND (LTF)
TRPA Revenue Estimate (2)
Printed:9/28/2023
Item 2C
18 Amount of FY 2022/2023 Carryover:
POPULATION
JURISDICTION January 1,
2022(1) PERCENT
FY 2022/2023
CARRYOVER
ALLOCATION
TOTAL
CARRYOVER
ALLOCATION
PLACER COUNTY 102,669 25.71% ($144,871) ($144,871)
AUBURN 13,596 3.40% ($19,185) ($19,185)
COLFAX 2,038 0.51% ($2,876) ($2,876)
LINCOLN 51,199 12.82% ($72,244) ($72,244)
LOOMIS 6,715 1.68% ($9,475) ($9,475)
ROCKLIN 71,655 17.94% ($101,109) ($101,109)
ROSEVILLE 151,450 37.93% ($213,703) ($213,703)
TOTAL 399,322 100.00% -$563,463 -$563,463
Sources:
2. FY 2022/23 LTF balance based on August 2023 Final LTF Fund Estimate provided by the Placer County Auditor (adjusted for farebox penalties being held, capital reserve, and anticipated online sales tax adjustments).
Calculation of FY 2022/2023 PCTPA LTF Carryover
($563,463)
1. Table E-1: City/County Population Estimates January 1, 2021 to January 1, 2022, DOF, May 1, 2022.
Using 2022 Population - Western Slope
Printed:9/28/2023
Item 2C
19 PUC 99313 Allocation $3,929,356
PUC 99314 Allocation $558,784
Total STA Allocation(1) $4,488,140
4.5 Percent Allocation of PUC 99313 to WPCTSA(2) $176,821 Total PUC 99313 Allocation Available to Jurisdictions$3,752,535 January PUC 99313 PUC 99313
Jurisdiction 2023 Population Population
Population(3) Percentage Allocation
Placer County 101,952 25.47% $955,586
Auburn 13,365 3.34% $125,269
Colfax 2,016 0.50% $18,896
Lincoln 52,313 13.07% $490,325
Loomis 6,607 1.65% $61,927
Rocklin 71,179 17.78% $667,154
Roseville 152,928 38.20% $1,433,379
TOTAL 400,360 100.00% $3,752,535
Notes: (1) 2023/2024 State Transit Assistance Allocation Final Estimate, California State Controller Division of Accounting and Reporting, August 1, 2023. (2) 4.5% of unencumbered PUC 99313 Allocation is allocated to WPCTSA. (3) Table E-1: City/County Population Estimates January 1, 2022 to January 1, 2023, DOF, released May 2, 2023.
PUC = Public Utilities Code
PUC 99314 PUC 99314 PUC 99314 Total
Jurisdiction Fare Revenue Fare Revenue Fare Revenue Jurisdiction Basis(4) Percentage Allocation Allocation
Placer County $5,410,141 81.9% $457,505 $1,413,091
Auburn $21,830 0.3% $1,846 $127,115
Colfax $0 0.0% $0 $18,896
Lincoln $0 0.0% $0 $490,325
Loomis $0 0.0% $0 $61,927
Rocklin $0 0.0% $0 $667,154
Roseville $1,175,827 17.8% $99,433 $1,532,812
TOTAL $6,607,798 100.0% $558,784 $4,311,319
Notes: (4) 2023/2024 State Transit Assistance Allocation Preliminary Estimate, California State Controller Division of Accounting and Reporting, August 1, 2023.
August 2023
(EXCLUDING TAHOE BASIN)
PLACER COUNTY TRANSPORTATION PLANNING AGENCY
FY 2023/24 STATE TRANSIT ASSISTANCE (STA) FUND FINAL ALLOCATION ESTIMATE FY 2023/2024 Jurisdiction PUC Section 99313 STA Fund Allocation FY 2023/2024 Jurisdiction PUC 99314 STA Fund Allocation 1 8/29/2023
Item 2C
20 City of Colfax
3 Revised October 2023
ANNUAL VERIFICATION OF TDA COMPLIANCE TO ACCOMPANY LTF AND STA CLAIMS
FOR TRANSIT / STREETS AND ROADS PURPOSES
PART I – ALL CLAIMANTS
1. Date annual TDA fiscal and compliance audit was approved by PCTPA Board:
5/24/2023
2. Is the claimant's retirement system fully funded?
☒ YES
☐ NO
3. Is the claimant using the maximum Federal funds available for transit and/or streets/roads purposes?
☒ YES
☐ NO
PART II – TRANSIT CLAIMANTS
4. Date Transit Operator's Financial Transaction Report was submitted to State Controller's Office: Click or tap to enter a date. Attach copy of dated, signed cover sheet rom report.
5. Are public transit vehicles routinely staffed with one driver? ☐ YES
☐ NO (Explain) Click or tap here to enter text.
6. Has the proposed transit operating budget changed by more than 15% compared to the previous year?
☐ Yes (Explain) Click or tap here to enter text.
☐ NO
7. Did the transit operator meet its minimum farebox recovery requirement during the previous fiscal year? (requirement: 15% - Roseville; 12.94% - Placer County; 10% - Auburn)1
☐ YES
☐ NO (see below)
If the farebox recovery requirement was not met, then claimant must complete the following worksheet for the most recent fiscal year. 1Assembly Bill 90, 2019-20 [Reg. Session] temporarily prohibits the penalty for non-compliance with farebox recovery ratio requirement during FY 2019-20 and 2020-21. The claimant should still identify whether the requirement was met. AB 149 of 2021 extends the noncompliance relief through FY 2022/23, and AB 125 of 2023 further extended it through FY 2025/26.
Item 2C
21 City of Colfax
Revised October 2023
Transit Operating Expenses: enter text. +
Capital Purchases/Reserves: enter text. = LTF spent in most Subtotal: enter text. - recent fiscal year
Federal Revenues: enter text. = cannot exceed
STA Revenues: enter text. - result below.
Total: enter text. * 0.5= enter text.
8. Is there a prohibition on the employment of part-time drivers or on contracting with common carriers?
☐ YES
☐ NO (Explain) Click or tap here to enter text.
9. Are STA funds being used for transit operating purposes this fiscal year? ☐ YES (see below)
☐ NO
If STA funds are being used for transit operating purposes, indicate which efficiency standard was met. In calculating the operating cost, operators may exclude costs that exceed prior year costs, as adjusted by the CPI. Notes: (1) Use the STA Qualifying Criteria worksheet contained in the TDA Claim workbook to determine eligible exclusions. (2) These items may also be excluded when computing the farebox recovery ratio. (3) You may refer to operating cost figures from TDA fiscal audits for the applicable fiscal year.
Efficiency Standard #1: ☐ Yes ☐ No2
Efficiency Standard #2: ☐ Yes ☐ No2
If neither efficiency standard was met, list the percentage of STA Funding limited to:
Capital Expenditures: Enter %% Operating Expenditures: Enter %.%
10. Describe or attach current fare structure:
Click or tap here to enter text.
11. Attach copy of latest CHP terminal inspection report.
12. Each transit claimant must report on efforts to implement recommendations included in the FY 2018/19 through FY 2020/21 Triennial Performance Audit, which was completed in 2022 (attach additional pages as necessary).
Click or tap here to enter text.
2Assembly Bill 90, 2019-20 [Reg. Session] temporarily prohibits the penalty for non-compliance with required STA efficiency standards during FY 2019-20 and 2020-21. The claimant should still identify whether the standards was met. AB 149 of 2021 extends the noncompliance relief through FY 2022/23, and AB 125 of 2023 further extended it through FY 2025/26.
Item 2C
22 FISCAL YEAR:
CITY/COUNTY OF:
$ 29,362.00
$ -
$ -
$ -
$ -
$ -
$ -
$ -
$ -
$ -
$ -
$ -
$ -
$ 18,543.00
$ 455.00
$ -
$ -
$ -
$ -
$ -
$ -
$ -
$ 48,360.00
E. Local Cash Grants:
C. Federal Grants & Reimbursements received in 2022/23:
F. Operating Revenues:
H. TOTAL FY 2022/23 AVAILABLE RESOURCES
(A+B+C+D+E+F+G)
ESTIMATED PUBLIC TRANSIT REVENUES AND EXPENSES FOR FISCAL YEAR 2022/23
Part 1 of 4
I. FY 2022/23 AVAILABLE RESOURCES
12. Other (list) __________________________________
1. Passenger Fares
D. State Grants (Source/Amount):
$ -
3. FTA Capital Assistance
2. FTA Operating Assistance
3. LTF-Community Transit Services(PUC 99275; Article 4.5)
4. LTF-Contracted Transit Service (PUC 99400c; Article 8c)
5. LTF-Capital Reserve Contribution (CCR 6648)
9. STAF-Community Transit Services (CCR 6730d; <CTSA>)
6. LTF-Capital expenses for contracted transit services (PUC 99400e; Article 8e)
7. STAF-Operations (CCR 6730a)
8. STAF-Capital (CCR 6730b)
2023/24
City of Colfax
2. LTF-Capital (PUC 99260a; Article 4)
11. SGR-Capital (CCR 6730b)
PLACER COUNTY TRANSPORTATION PLANNING AGENCY
TRANSPORTATION DEVELOPMENT ACT CLAIM WORKSHEET
B. Interest Earnings through June 30, 2022.
A. Carryover from prior fiscal year (Unexpended prior year transit cash receipts held in claimants treasury as of June 30, 2022. From TDA Financial Audit Report)
1. FTA Planning Assistance
4. Other (list) ___________________________________
G. Other Revenues
1. LTF-Operations (PUC 99260a; Article 4)
10. STAF-Contracted Service (CCR 6731b)
2. Charters
3. Other (list) __________________________________
Item 2C
23 $ -
$ -
$ -
$ -
$ -
$ -
$ -
$ -
$ -
$ -
$ -
$ -
$ -
$ -
$ -
$ -
$ -
$ -
$ -
$ -
$ -
$ 48,360.00
1. 2.
3. 4.
5. M. TOTAL FY 2022/23 EXPENSES & USES (I+J+K+L)
N. Estimated Deferred Revenue as of June 30, 2023 (H-M) K. Capital Assets (Itemize)
4. Vehicle Materials & Supplies
5. Utilities
6. Insurance
Capital Outlay Reserve Contribution (CCR 6648)
2. Operating Salaries and Wages
3. Other Salaries and Wages
4. Fringe Benefits
J. Services and Supplies
1. Professional Services
10. Leases & Rentals
2. Maintenance Services
3. Other Services
L. Other Uses:
7. Purchased Transit Services
9. Interest
II. FY 2022/23 PROJECTED EXPENSES & USES
I. Personnel
1. Administrative Salaries and Wages
8. Miscellaneous
Item 2C
24 $ 48,360.00
$ -
$ -
$ -
$ -
$ -
$ -
$ -
$ -
$ -
$ -
$ -
$ -
$ -
$ -
$ 48,360.00
BUDGETED PUBLIC TRANSIT REVENUES & EXPENSES FOR FISCAL YEAR 2023/24
I. FY 2023/24 NON-TDA BUDGETED RESOURCES & DEFERRED REVENUE
3. Other (list) __________________________________
1. H. TOTAL FY 2023/24 CARRYOVER & NON-TDA BUDGETED
RESOURCES (A+B+C+D+E+F+G)
G. Other Revenues
3. 1.
2. E. Local Non-TDA Cash Grants:
2. Charters
1. Passenger Fares
F. Operating Revenues:
D. State Grants (Source/Amount):
C. Federal Grants & Reimbursements
4. Other (list) __________________________________
Part 2 of 4
B. Interest earnings through June 30, 2023
A. Carryover from prior fiscal year (Unexpended prior year transit cash receipts held in claimants treasury as of June 30, 2023-- From Part 1, line N)
2. 1.
2. FTA Operating Assistance
3. FTA Capital Assistance
1. FTA Planning Assistance
Item 2C
25 $ 48,360.00
II. FY 2023/24 PROJECTED EXPENSES & USES
$ -
$ -
$ -
$ -
$ -
$ -
$ -
$ -
$ -
$ -
$ 6,040.00
$ -
$ -
$ -
$ 61,216.00
$ -
$ -
$ -
$ -
$ -
$ -
N. TOTAL FY 2023/24 EXPENSES & USES (J+K+L+M) $ 67,256.00 O. Unfunded Balance (I - N) $ (18,896.00)
J. Personnel:
4. Fringe Benefits
1. Professional Services
2. Maintenance Services
K. Services and Supplies:
3. Other Services
4. Vehicle Materials & Supplies
1. Administrative Salaries and Wages
2. Operating Salaries and Wages
I. TOTAL FY 2023/24 CARRYOVER & NON-TDA BUDGETED
RESOURCES (From Line H)
L. Capital Assets (Itemize):
3. Other Salaries and Wages
Transit Center Improvements
2. 3.
4. M. Other Uses:
1. Capital Outlay Reserve Contribution.(CCR 6648)
5. 2.
5. Utilities
6. Insurance
7. Purchased Transit Services
8. Miscellaneous
9. Interest
10. Leases & Rentals
Item 2C
26 O. Unfunded Balance (I - N) $ (18,896.00)
$ -
$ -
$ -
$ -
$ -
$ -
$ -
$ -
$ 13,311.00
$ 5,585.00
$ -
5. TOTAL STF CLAIM (Q1+Q2+Q3+Q4) $ 18,896.00
$ -
$ -
$ 18,896.00
III. FY 2023/24 TDA TRANSIT CLAIMS
1. STAF-Operations (CCR 6730a)
2. STAF-Capital (CCR 6730b)
3. STAF-Community Transit Services (CCR 6730d) / CTSA
P. FY 2023/24 LTF TRANSIT CLAIMS:
Q. FY 2023/24 STAF CLAIMS:
3. LTF-Community Transit Services (PUC 99275; Article 4.5)
4. LTF-Contracted Transit Service (PUC 99400c: Article 8c)
5. LTF-Capital Reserve Contribution (CCR 6648)
6. LTF-Capital for contracted transit service
(PUC 99400e; Article 8e)
7. TOTAL LTF CLAIM (P1+P2+P3+P4+P5)
2. TOTAL SGR CLAIM (R1)
S. TOTAL 2022/23 TRANSIT CLAIMS (P6 + Q5 + R2)
1. LTF-Operations (PUC 99260a; Article 4)
4. STAF-Contracted Service (CCR 6731b)
2. LTF-Capital (PUC 99260a; Article 4)
R. FY 2023/24 SGR CLAIMS:
1. SGR-Capital (CCR 6730b)
Item 2C
27 I. FY 2022/23 AVAILABLE TDA STREET AND ROAD RESOURCES $ -
$ 160,130.00
$ -
$ 160,130.00
$ 15,046.90
$ 116,188.05
$ -
$ 28,895.05
$ -
$ 160,130.00
$ -
D. Total FY 2022/23 Available TDA Street and Road Resources. (A+B+C) E. Administration and Engineering
J. TOTAL FY 2022/23 EXPENDITURES (E+F+G+H+I)
K. Estimated Carryover of TDA Street and Road Revenues at June 30, 2023 (D-J)
F. Maintenance
G. Construction
H. Equipment
I. Other
Part 3 of 4
ESTIMATED STREETS AND ROADS TDA EXPENDITURES FOR FISCAL YEAR 2022/23
A. Carryover from prior fiscal year (Actual Unexpended Prior Year TDA Streets And Roads Cash Receipts Held in Claimant's Treasury as of June 30, 2022. From TDA Fiscal Audits)
B. FY 2022/23 TDA Cash Receipts from LTF trust fund for streets and roads purposes (PUC 99400a).
C. Interest Earned on claimant TDA streets and roads cash balances through June 30, 2023.
II. FY 2022/23 TDA STREET AND ROAD EXPENDITURES
Item 2C
28 $ -
$ 139,904.00
$ -
$ 139,904.00
$ 139,904.00
$ -
$ 139,904.00
$ 13,146.32
$ 101,512.36
$ -
$ 25,245.32
$ -
$ -
$ 139,904.00
$ -
N. Total FY 2023/24 Estimated Expenditures (H+I+J+K+L+M) O. Estimated Carryover as of June 31, 2024 (D-N)
H. Administration and Engineering
I. Maintenance
J. Construction
K. Equipment
L. Transportation Planning Process (P.U.C. 99402)
M. Other
B. 2023/24 TDA Funds Available For Streets And Roads
C. FY 2023/24 Estimated Interest Earned on TDA Cash Balances through June 30, 2024.
D. Total Estimated FY 2023/24 Available TDA Resources. (A+B4+C) II. FY 2023/24 ESTIMATED EXPENDITURES
3. Balance of 2023/24 LTF Apportionment (B1-B2)
4. FY 2023/24 LTF Apportionment To be Claimed for Streets and Roads Purposes Pursuant to PUC 99400a. (Can Not Exceed Line B3)
A. Carryover as of June 30, 2023 (From Part 3, Line K.) STREETS AND ROADS TDA BUDGET FOR FISCAL YEAR 2022/23
I. FY 2022/23 AVAILABLE TDA STREET AND ROAD RESOURCES
1. FY 2023/24 LTF Total Apportionment (From PCTPA)
2. FY 2023/24 LTF Transit Claim (From Part 2, Line P6)
Part 4 of 4
Item 2C
29 City of Colfax
Revised October 2023
CLAIM FOR LOCAL TRANSPORTATION FUNDS
TO: PLACER COUNTY TRANSPORTATION PLANNING AGENCY
299 NEVADA STREET, AUBURN, CA 95603
FROM:
CLAIMANT: City of Colfax
ADDRESS: PO Box 702
Colfax, CA 95713
CONTACT PERSON: Laurie Van Groningen
Phone:(530) 346-2313 Email:laurie.vangroningen@colfaxca.gov The City of Colfax hereby requests, in accordance with the State of California Public Utilities Code, commencing with Section 99200 and the California Code of Regulations commencing with Section 6600, that this claim for Local Transportation Funds be approved for Fiscal Year 2023/24, in the following amounts for the following purposes to be drawn from the Local Transportation Fund deposited with the Placer County Treasurer:
P.U.C. 99260a, Article 4, Transit Operations: $ Click or tap here to enter $ P.U.C. 99260a, Article 4, Transit Capital: $Click or tap here to enter $ P.U.C. 99275, Article 4.5, Community Transit Services $Click or tap here to enter $ P.U.C. 99400a, Article 8a, Local Streets and Roads $139,904 P.U.C. 99402, Article 8a, Transportation Planning Process $Click or tap here to enter $ P.U.C. 99400c, Article 8c, Contracted Transit Services: $Click or tap here to enter $ P.U.C. 99400e, Article 8e, Capital for Contracted Services: $Click or tap here to enter $ C.C.R. 6648, Capital Reserve: $Click or tap here to enter $ When approved, this claim will be transmitted to the Placer County Auditor for payment. Approval of the claim and payment by the County Auditor to the applicant is subject to such monies being available for distribution, and to the provisions that such monies will be used only in accordance with the terms of the approved annual financial plan and budget. Claimant must submit a complete Fiscal and Compliance Audit for the prior fiscal year prior to issuance of instructions to the County Auditor to pay the claimant in full.
APPROVED: APPLICANT: City of Colfax
PLACER COUNTY
TRANSPORTATION PLANNING AGENCY
BOARD OF DIRECTORS
BY: BY:
(signature) (signature)
TITLE: TITLE: Interim City Manager
DATE: DATE: November 9, 2023
Item 2C
30 City of Colfax
Revised October 2023
CLAIM FOR STATE TRANSIT ASSISTANCE FUNDS
TO: PLACER COUNTY TRANSPORTATION PLANNING AGENCY
299 NEVADA STREET, AUBURN, CA 95603
FROM:
CLAIMANT: City of Colfax
ADDRESS: PO Box 702
Colfax, CA 95713
CONTACT PERSON: Laurie Van Groningen
Phone:(530) 346-2313 Email:laurie.vangroningen@colfaxca.gov The Choose Agency hereby requests, in accordance with the State of California Public Utilities Code commencing with Section 99200 and the California Code of Regulations commencing with Section 6600, that this claim for State Transit Assistance be approved in the amount of $$18,896 for Fiscal Year 2023/24 , in the following amounts for the following purposes to be drawn from the State Transit Assistance fund deposited with the Placer County Treasurer:
Transit Operations (6730a): $Click or tap here to enter $ Transit Capital (6730a): $13,311
Contracted Transit Services (6731b): $5,585
Community Transit Services Provided by WPCTSA (6731.1): $Click or tap here to enter $ When approved, this claim will be transmitted to the Placer County Auditor for payment. Approval of the claim and payment by the County Auditor to the applicant is subject to such monies being available for distribution, and to the provisions that such monies will be used only in accordance with the terms of the approved annual financial plan and budget.
APPROVED: APPLICANT: City of Colfax
PLACER COUNTY
TRANSPORTATION PLANNING AGENCY
BOARD OF DIRECTORS
BY: BY:
(signature) (signature)
TITLE: TITLE: Interim City Manager
DATE: DATE: November 9, 2023
Item 2C
31 City of Colfax
Revised October 2023
CLAIM FOR LOCAL TRANSPORTATION FUNDS
TO: PLACER COUNTY TRANSPORTATION PLANNING AGENCY
299 NEVADA STREET, AUBURN, CA 95603
FROM:
CLAIMANT: City of Colfax
ADDRESS: PO Box 702
Colfax, CA 95713
CONTACT PERSON: Laurie Van Groningen
Phone:(530) 346-2313 Email:[email protected]
The City of Colfax hereby requests, in accordance with the State of California Public Utilities Code, commencing with Section 99200 and the California Code of Regulations commencing with Section 6600, that this claim for Local Transportation Funds be approved for Fiscal Year 2023/24, in the following amounts for the following purposes to be drawn from the Local Transportation Fund deposited with the Placer County Treasurer:
P.U.C. 99260a, Article 4, Transit Operations: $ Click or tap here to enter $ P.U.C. 99260a, Article 4, Transit Capital: $Click or tap here to enter $ P.U.C. 99275, Article 4.5, Community Transit Services $Click or tap here to enter $ P.U.C. 99400a, Article 8a, Local Streets and Roads $139,904 P.U.C. 99402, Article 8a, Transportation Planning Process $Click or tap here to enter $ P.U.C. 99400c, Article 8c, Contracted Transit Services: $Click or tap here to enter $ P.U.C. 99400e, Article 8e, Capital for Contracted Services: $Click or tap here to enter $ C.C.R. 6648, Capital Reserve: $Click or tap here to enter $ When approved, this claim will be transmitted to the Placer County Auditor for payment. Approval of the claim and payment by the County Auditor to the applicant is subject to such monies being available for distribution, and to the provisions that such monies will be used only in accordance with the terms of the approved annual financial plan and budget. Claimant must submit a complete Fiscal and Compliance Audit for the prior fiscal year prior to issuance of instructions to the County Auditor to pay the claimant in full.
APPROVED: APPLICANT: City of Colfax
PLACER COUNTY
TRANSPORTATION PLANNING AGENCY
BOARD OF DIRECTORS
BY: BY:
(signature) (signature)
TITLE: TITLE: Interim City Manager
DATE: DATE: November 9, 2023
Item 2C
32 City of Colfax
Revised October 2023
TDA ANNUAL PROJECT AND FINANCIAL PLAN
This form will show the planned expenditures of all TDA funds claimed for the fiscal year in addition to any TDA funds carried over from previous years. Briefly describe all operational, capital and/or streets and roads projects which will be funded by TDA moneys. Please show BOTH prior year TDA funds (if any) and current year TDA funds to be used, provide the total cost of each project, and indicate all other sources of funding associated with each project. For capital projects, the projects listed, and their associated costs and funding sources should be consistent with the budget developed in the TDA Claim Worksheet completed for the submittal of this claim. The total project cost and total funding source(s) listed below should balance for each project. See attached sample plan for additional guidance.
Claimant: City of Colfax
Fiscal Year: FY 2023/24
Brief Project Description Project Cost Source of Funding & Amount TDA Streets and Roads
Roadway maintenance, construction,
and related equipment
Streets and Roads Operating expenses
per adopted budget for FY2023-2024
=$324,922
LTF $139,904
Gas Tax $ 50,014
Fund Transfer $135,004
Capital Improvements at Colfax
Transit Center
Anticipated capital expenditures in
the amount of $61,216
STA FY2019-2020 $ 3,948
STA FY2020-2021 $ 8,317
STA FY2021-2022 $17,097
STA FY2022-2023 $18,543
STA FY2023-2024 $13,311
Public Transit with Placer County $ 6,040
Placer County Transit Services
Agreement
STA FY2022-2023 $ 455
STA FY2023-2024 $ 5,585
Item 2C
33 May 1, 2023
Wes Heathcock
City Manager
City of Colfax
PO Box 702
Colfax, CA 95713
RE: TRANSIT SERVICE AGREEMENT WITH THE CITY OF COLFAX, CONTRACT #12368 – FY23/24 EXHIBITS
Dear Wes,
As agreed in Contract #12368, which automatically renews on July 1, 2023, please find updated Exhibits A-E for your review. These exhibits list transit service schedules and cost details for fiscal year 2023/24. This is being sent to satisfy Section II C of our agreement. The total estimated cost for FY 2023/24 is $6,040. As a result of COVID-19, continued stimulus funds will offset a portion of the City of Colfax’s costs ($13,400).
Colfax is also receiving an annual credit from formula FTA 5311 funds in the amount of $16,950 and State of Good Repair funds through Placer County Transportation Planning Agency in the amount of $2,511.
If you have any questions or would like to discuss the schedules and cost details further, please call me at (530) 745-7582.
Sincerely,
__________________
Jaime Wright
Transit Manager
Attachments: Exhibits A -E
Item 2C
34 Exhibit A
Intercity Route Service Schedule
Service does not operate on New Year’s Day, Presidents Day, Memorial Day, Independence Day, Labor Day, Thanksgiving Day and Christmas Day.
This service is available on weekdays only.
Reservations required for Alta destinations.
Eastbound A.M. P.M.
Auburn Station 7:00 3:15
Elder's By Reservation Only By Reservation Only
Bowman By Reservation Only By Reservation Only
Meadow Vista By Reservation Only By Reservation Only
Applegate By Reservation Only By Reservation Only
Weimar By Reservation Only By Reservation Only
Colfax Amtrak 7:20 3:45
Gold Run By Reservation Only By Reservation Only
Dutch Flat By Reservation Only By Reservation Only
Alta Store 8:00 4:15
This service is available on weekdays only.
Reservations required for Alta destinations.
Westbound A.M. P.M.
Alta Store 8:00 4:15
Dutch Flat By Reservation Only By Reservation Only
Gold Run By Reservation Only By Reservation Only
Colfax Amtrak 8:20 4:45
Weimar By Reservation Only By Reservation Only
Applegate By Reservation Only By Reservation Only
Meadow Vista By Reservation Only By Reservation Only
Bowman By Reservation Only By Reservation Only
Elder's By Reservation Only By Reservation Only
Auburn Station Drop Off Only Drop Off Only
For information, call Placer County Transit at (530) 885-BUSS or (916) 784-6177, or send email to [email protected] Colfax / Alta
Item 2C
35 Exhibit B
Regional Fixed Route Service Schedule
Connection with Taylor Road Shuttle made at Sierra College:
Westbound at: 17 minutes past the hour and eastbound at :40 minutes past the hour.
Service does not operate on New Year’s Day, Presidents Day, Memorial Day, Independence Day, Labor Day, Thanksgiving Day and Christmas Day.
PCT operates Monday - Saturday. No service on Sunday.
A.M. P.M.
Auburn Station 5:00 6:00 7:00 8:00 9:00 10:00 11:00 12:00 1:00 2:00 3:00 4:00 5:00 6:00 7:00 Sierra College 5:17 6:17 7:17 8:17 9:17 10:17 11:17 12:17 1:17 2:17 3:17 4:17 5:17 6:17 7:17 Galleria 5:30 6:30 7:30 8:30 9:30 10:30 11:30 12:30 1:30 2:30 3:30 4:30 5:30 6:30 7:30 Louis Ln & Orlando 5:40 6:40 7:40 8:40 9:40 10:40 11:40 12:40 1:40 2:40 3:40 4:40 5:40 6:40 7:40 Light Rail-Watt/I-80 6:00 7:00 8:00 9:00 10:00 11:00 12:00 1:00 2:00 3:00 4:00 5:00 6:00 7:00 8:00 PCT operates Monday - Saturday. No service on Sunday.
(First bus holds for 6:10 LRT arrival)
A.M. P.M.
Light Rail-Watt/I-80 6:10 7:00 8:00 9:00 10:00 11:00 12:00 1:00 2:00 3:00 4:00 5:00 6:00 7:00 8:00 Louis Ln & Orlando 6:15 7:10 8:10 9:10 10:10 11:10 12:10 1:10 2:10 3:10 4:10 5:10 6:10 7:10 8:10 Galleria 6:30 7:30 8:30 9:30 10:30 11:30 12:30 1:30 2:30 3:30 4:30 5:30 6:30 7:30 8:30 Sierra College 6:40 7:40 8:40 9:40 10:40 11:40 12:40 1:40 2:40 3:40 4:40 5:40 *6:40 7:40 8:40 Auburn Station 7:00 8:00 9:00 10:00 11:00 12:00 1:00 2:00 3:00 4:00 5:00 6:00 7:00 8:00 9:00 For information, call Placer County Transit at (530) 885-BUSS or (916) 784-6177, or send email to [email protected] Auburn to Light Rail
Light Rail to Auburn
Saturday times
appear shaded
*Drop off on Taylor Rd.
by request (Sat. only)
Saturday times
appear shaded
Item 2C
36 Exhibit C
Commuter Bus Service
Operates on Monday through Friday only
Does not operate on New Year’s Day, Martin Luther King Jr. Day, President’s Day, Cesar Chavez Day, Memorial Day, Independence Day, Labor Day, Columbus Day, Veterans Day, Thanksgiving and Day After, and Christmas Day Placer Commuter Express Bus Schedule - Effective May 27, 2008 Morning Departures - AM Evening Departures - PM
Bus
1 Bus
2 Bus
3 Bus
4 Bus
1 Bus
2 Bus
3 Bus
4 Colfax Depot - Main St 5:20 5:40 6:23 **** J St. & 4th St. 4:17 4:22 4:32 5:15 Clipper Gap Park 'n' Ride 5:32 5:52 6:35 **** J St. & 8th St. 4:19 4:24 4:34 5:17 Auburn Station - Nevada St 5:43 6:03 **** 6:37 J St. & 11 St. 4:21 4:26 4:36 5:19 Penryn Park 'n' Ride 5:55 6:15 6:50 **** 15th St. & K St. 4:24 4:29 4:39 5:22 Loomis Station
- Taylor/Horseshoe Bar 5:59 6:19 **** 6:53 15th St. & N St. 4:25 4:30 4:40 5:23 Rocklin Station
- Pacific St/Rocklin Rd 6:06 6:26 **** 7:00 P St. & 13th St. 4:27 4:32 4:42 5:25 Roseville - Taylor Rd Park 'n'
Ride next to Sunsplash 6:15 6:35 7:00 **** P St. & 9th St. 4:30 4:35 4:45 5:28 **** Buses 3 and 4 depart from select bus stops only. P St. & 5th St. 4:32 4:37 4:47 5:30 Morning Arrivals - AM Evening Arrivals - PM
J St. & 4th St. 6:50 7:10 7:40 7:40
Roseville - Taylor Rd Park 'n'
Ride next to Sunsplash 5:12 **** 5:27 6:10
J St. & 8th St. 6:51 7:11 7:41 7:41
Rocklin Station
- Pacific St/Rocklin Rd **** 5:17 5:35 6:18
J St. & 11 St. 6:52 7:12 7:42 7:42
Loomis Station
- Taylor/Horseshoe Bar **** 5:24 5:42 6:25
15th St. & K St. 6:55 7:15 7:45 7:45 Penryn Park 'n' Ride 5:24 **** 5:49 6:32 15th St. & N St. 6:56 7:16 7:46 7:46 Auburn Station - Nevada St **** 5:40 6:00 6:43 P St. & 13th St. 6:57 7:17 7:47 7:47 Clipper Gap Park 'n' Ride 5:39 **** 6:12 6:55 P St. & 9th St. 6:58 7:18 7:48 7:48 Colfax Depot - Main St 5:51 **** 6:24 7:07 P St. & 5th St. 7:00 7:20 7:50 7:50 **** Buses 1 and 2 return to select bus stops only.
Item 2C
37 Exhibit D
Calculation of Bus Replacement Costs for Placer County Transit City of Colfax
Total Bus Cost for 5 year Plan $ 569,403
Grant Funds (credit) $ -
Remaining Cost to County $ 569,403 Allocation of Service Miles Number of buses 9 Local Service 8,230
Cost per bus (after grants) $ 63,267.00 LRT Extension 360 Lifetime bus miles 200,000 Total 8,590
Cost per lifetime bus mile $ 0.3163
LRT Extension Miles 387
Colfax Service Miles 8,230
Reimbursement for FY 2022/23 $ -
Total Annual Charge $ 2,726
Item 2C
38 Item 2C
39 _________________________________________________________________________________________ Fiscal Year 2023-2024 Local Transportation Funds and State Transit Assistance Funds Claim Documentation
City of Colfax
Resolution __-2023
City of Colfax
City Council
Resolution № __-2023
AUTHORIZING THE CITY MANAGER TO FILE CLAIMS OR EXECUTE AGREEMENTS FOR:
• LOCAL TRANSPORTATION FUNDS IN THE AMOUNT OF $139,904 FOR STREETS AND ROADS PURPOSES (ARTICLE 8 – SECTION 99400 OF THE CALIFORNIA PUBLIC UTILITIES CODE).
• STATE TRANSIT ASSISTANCE FUNDS IN THE AMOUNT OF $5,585 FOR CONTRACTED TRANSIT SERVICES (SECTION 99313 OF THE CALIFORNIA PUBLIC UTILITIES CODE). • STATE TRANSIT ASSISTANCE FUNDS IN THE AMOUNT OF $13,311 FOR TRANSIT CAPITAL (SECTION 99313 OF THE CALIFORNIA PUBLIC UTILITIES CODE CHAPTER 4, ARTICLE 6.5) WHEREAS, TITLE 21, Chapter 3 of the California Administrative Code establishes procedures for applying for Local Transportation Funds; and,
WHEREAS, the Placer County Transportation Planning Agency is authorized to receive and approve all claims for Local Transportation Funds and State Transit Assistance Funds.
NOW, THEREFORE, BE IT RESOLVED, by the City Council of the City of Colfax as follows:
1. The foregoing recitals are true and correct statements of facts and are incorporated by reference into this resolution.
2. The City Manager is authorized to submit claims to the Placer County Transportation Planning Agency for the City of Colfax’s Article 8 Local Transportation Funds and State Transit Assistance Funds.
THE FOREGOING RESOLUTION WAS DULY AND REGULARLY ADOPTED at the Regular Meeting of the City Council of the City of Colfax held on the 8 th day of November 2023 by the following vote
of the Council:
AYES:
NOES:
ABSTAIN:
ABSENT:
________________________________________
Trinity Burruss, Mayor
ATTEST:
________________________________________
Marguerite Bailey, City Clerk
Item 2C
40 t
City of Colfax Postponing the November 22, 2023 Regular Staff Report November 8, 2023 City Council Meeting to Nov. 29, 2023 Staff Report to City Council
FOR THE NOVEMBER 8, 2023, REGULAR CITY COUNCIL MEETING
From: Mike Luken, Interim City Manager
Prepared by: Marguerite Bailey, City Clerk
Subject: Postponing the November 22, 2023, Regular City Council Meeting to November 29, 2023
Budget Impact Overview:
N/A: √ Funded: Un-funded: Amount: Fund(s):
Summary/Background
According to the Colfax Municipal Code Section 2.04.010 A, the regular Colfax City Council meetings are held on the second and fourth Wednesdays of each month, or on such other days and times as may be established by resolution of the City Council. The fourth Wednesday of November 2023 is the evening before the Thanksgiving holiday, which the City of Colfax, the State of California and the Federal Government officially recognize.
It is in the best interest of the City to postpone the November 22, 2023 regular City Council meeting for one week from November 22, 2023 to November 29, 2023 in order to properly recognize the Thanksgiving holiday and allow essential City business to be conducted before the first regular City Council meeting in December 2023.
Fiscal Impacts
None.
Attachments:
1. Resolution __-2023
RECOMMENDED ACTION: Adopt Resolution__-2023 Postponing the November 22, 2023, Regular City Council Meeting to November 29, 2023
Item 2D
41 _________________________________________________________________________________________ City of Colfax Postponing the November 22, 2023 City Council Resolution __-2023 Meeting to November 29, 2023
City of Colfax
City Council
Resolution № __-2023
POSTPONING THE NOVEMBER 22, 2023, REGULAR CITY COUNCIL MEETING TO NOVEMBER 29, 2023
WHEREAS, in accordance with Colfax Municipal Code Section 2.04.010 A, the regular Colfax City Council meetings are held on the second and fourth Wednesdays of each month, or on such other days and times as may be established by resolution of the City Council; and, WHEREAS, the fourth Wednesday of November 2023 is the evening before the Thanksgiving holiday, which the City of Colfax, the State of California, and the Federal Government officially recognize; and, WHEREAS, the City Council has determined to postpone the November 22, 2023, regular City Council meeting for one week from November 22, 2023, to November 29, 2023, in order to properly recognize the Thanksgiving holiday and allow essential City business to be conducted before the first regular City Council meeting in December 2023.
NOW THEREFORE, BE IT RESOLVED by the City Council of the City of Colfax that the November 22, 2023, regular City Council meeting shall be postponed one week until November 29, 2023, commencing at 6:00 p.m., at Colfax City Hall, 33 S. Main Street, Colfax, California, and that said postponed regular meeting is hereby established as the City Council’s second regular meeting of November 2023.
THE FOREGOING RESOLUTION WAS DULY AND REGULARLY ADOPTED at the Regular Meeting of the City Council of the City of Colfax held on the 8th day of November 2023 by the following vote of Council:
AYES:
NOES:
ABSTAIN:
ABSENT:
____________________________________
Trinity Burruss, Mayor
_____________________________________
Marguerite Bailey, City Clerk
Item 2D42