Colfax City Council
March 27, 2024

Colfax City Council March 27, 2024
Regular Meeting of the
Colfax City Council
City Hall – City Council Chambers
33 South Main Street, Colfax, CA
Regular Session March 27, 2024 6:00 P.M.

Mayor Kim Douglass * Mayor Pro Tem Sean Lomen
Councilmembers: Caroline McCully * Larry Hillberg * Trinity Burruss You may view the City Council meeting live by the following means:

ZOOM at https://us02web.zoom.us/j/84968570574
Dial in by calling one of the numbers listed below and enter the Webinar ID: 849 6857 0574 1 669 900 6833 / 1 669 444 9171 / 1 719 359 4580 / 1 253 205 0468 View on Facebook Live on our City of Colfax page: City of Colfax, California.

You may submit written comments to the City Clerk via email at [email protected], via regular mail to P.O. Box 702, Colfax CA 95713, or by dropping them off at City Hall, 33 S. Main Street, Colfax CA 95713 by noon the day of the meeting. Comments received will be submitted to Council and made a part of the record.
1 CLOSED SESSION (None)
2 OPEN SESSION
2A. Call Open Session to Order
2B. Pledge of Allegiance
2C. Roll Call
2D. Approval of Agenda Order
This is the time for changes to the agenda to be considered including removal, postponement, or change to the agenda sequence.

Recommended Action: By motion, accept the agenda as presented or amended. 2E. Statement of Conflict of Interest
3 CONSENT CALENDAR
Matters on the Consent Calendar are routine in nature and will be approved by one blanket motion with a Council vote. No discussion of these items ensues unless specific items are pulled for discussion and separate action. If you wish to have an item pulled from the Consent Agenda for discussion, please notify the Mayor. 1 Colfax City Council March 27, 2024
Recommended Action: Approve Consent Calendar
3A. Minutes
Recommended Action: By Motion, approve the City Council minutes of 3/13/2024.
3B. Cash Summary – February 2024
Recommended Action: By Motion, accept and file this report. 3C. Quarterly Sales Tax Analysis – Quarter Ended December 31, 2023 Recommended Action: By Motion, accept and file this report. 3D. Wood Rodgers Contract Amendment to Continue Supporting Planning Application for the Shady Glen Community Sewer Consolidation Project Recommended Action: By Resolution __-2024 amend the City’s agreement with Wood Rodgers by $15,469 for continued support with the Planning Application for the Shady Glen Community Sewer Consolidation Project with a total not to exceed amount of $57,069.
3E. Contract Amendment with Clear Path Land Evolvement
Recommended Action: By Resolution __-2024 amend the contract with Clear Path Land Evolvement to expand survey efforts for the I&I Mitigation Project with an additional amount of $25,000 for a total not to exceed amount of $76,728. *** End of Consent Calendar ***
4 AGENCY REPORTS
Agencies will be in attendance to answer questions if needed; and will only be providing reports at the first council meeting of each month.
▪ Placer County Sheriff’s Office
▪ California Highway Patrol
▪ Placer County Fire Department/CALFIRE
▪ Non-Profits
5 PRESENTATIONS
5A. Recognition of Sheriff Deputy Danny Jakobs
5B. Recognition of Marguerite Bailey
5C. Sewer Rate Draft - Final Report
Recommendation: Review Wastewater Rate Study and provide direction to staff to work with Hansford Economic Consulting to move forward with the Sewer Rate Study Process.
6 PUBLIC HEARING (none)
2 Pages 5-8
Pages 9-15
Pages 16-18
Pages 19-20
Pages 21-26
Pages 27-28
Pages 29-30
Pages 31-100
Colfax City Council March 27, 2024
7 PUBLIC COMMENT
This is the time provided so that the public may speak to the Council on any item not on this agenda. Please make your comments as brief as possible (not to exceed 5 minutes).

The Council cannot act on items not included on this agenda; items may be referred to staff or placed on a future agenda.
8 COUNCIL AND STAFF
The purpose of these reports is to provide information to the Council and public on projects, programs, and issues discussed at committee meetings and other items of Colfax related information. No decisions will be made on these issues. If a member of the Council prefers formal action be taken on any committee reports or other information, the issue will be placed on a future Council meeting agenda.
8A. Committee Reports and Colfax Informational Items – All Councilmembers 8B. City Operations Update – City Manager
9 COUNCIL BUSINESS
9A. City Clerk Appointment by Council
Recommended Action: By Resolution __-2024 appoint Amanda Ahre as City Clerk.
9B. CDBG AD Hoc Committee Assignment
Recommended Action: By Motion, assign City Council members to the Community Development Block Grant (CDBG) Application Process.

10. GOOD OF THE ORDER
Informal statements, observation reports and inquiries regarding the business of the City may be presented by Councilmembers under this agenda item or requests for placement of items of interest on a future agenda. No action will be taken. 10A. Public Comment on Good of the Order
Members of the public are permitted to address the Council on matters that relate to general welfare of the City that have not been previously discussed on this agenda. Comments may not exceed five (5) minutes.
11 ADJOURNMENT
I, Amy Lind, Interim City Clerk for the City of Colfax, declare that this agenda was posted in accordance with the Brown Act at Colfax City Hall and Colfax Post Office. The agenda is also available on the City website at http://colfax-ca.gov/ ___________________________
Amy Lind, Interim City Clerk
3 Pages 101-104
Pages 105-106
Colfax City Council March 27, 2024
In compliance with the Americans with Disabilities Act of 1990, if you need special assistance to participate in this meeting, please contact the City Clerk at 530-346-2313. Notification at least 48 hours prior to the meeting will enable the City to make reasonable arrangements to ensure accessibility to this meeting. [28 CFR 35.102.35.104 ADA Title II].

Administrative Remedies must be exhausted prior to action being initiated in a court of law. If you challenge City Council action in court, you may be limited to raising only those issues you or someone else raised at a public hearing described in this notice/agenda, or in written correspondence delivered to the City Clerk of the City of Colfax at, or prior to, said public hearing.

LEVINE ACT WARNING: In certain instances, parties, participants, and their agents before the City Council are subject to the campaign disclosure provisions detailed in Government Code Section 84308, California Code of Regulations Sections 18438.1 through 18438.8, and Fair Political Practices Commission Opinion 0-22-002. All parties, participants, and their agents are hereby directed to review these sections for compliance. If you believe that these provisions apply to you or a Council Member, please inform the City Clerk at the earliest possible opportunity.
4 Colfax City Council Minutes 3/13/2024
City Council Minutes
Wednesday, March 13, 2024
City Hall Council Chambers,
33 S Main Street, Colfax, CA
A Regular Meeting of the Colfax City Council was held at Colfax City Hall, 33 S Main Street, Colfax, CA on Wednesday, March 13, 2024 at 6:00 p.m. with Mayor Douglass presiding and Interim City Clerk Amy Lind recording the minutes.

PLEDGE OF ALLEGIANCE

CALL TO ORDER/ ROLL CALL
Council Members Present: Larry Hillberg, Caroline McCully, Sean Lomen, Kim Douglass
Council Members Absent: Trinity Burruss

1. NO CLOSED SESSION

2. OPEN SESSION:

APPROVAL OF AGENDA ORDER
By Motion, approve the agenda order as presented. The motion was made by Councilmember Lomen and seconded by Councilmember McCully, and approved unanimously.
3 CONSENT CALENDAR
Council Member McCully removed item 3B from the consent calendar. ***End of Consent Calendar***
By MOTION, approve the consent calendar excluding item 3B. 3A. Minutes
By Motion, approve the City Council minutes of 2/28/2024. 3B. Railroad Days Event Donation
Removed from consent calendar. See item below.
3C. Injury and Illness Prevention Program
By Resolution 2024-9, delegate the City Manager to approve and adopt in the Injury and Illness Prevention Program amendments as required by law and any future amendments.

Item 3A5
Colfax City Council Minutes 3/13/2024
2 The Motion was made by Councilmember Lomen, and seconded by Councilmember McCully, and approved by the following vote:

AYES: Hillberg, McCully, Lomen, Douglass
NOES:

ABSTAIN:

ABSENT: Burruss
The MOTION was made by Councilmember Lomen, and seconded by Councilmember Hillberg, and approved by the following vote:

AYES: Hillberg, Lomen, Douglass
NOES:

ABSTAIN: McCully
ABSENT: Burruss

4. AGENCY REPORTS
Placer County Sheriff’s Office – Sgt Griffiths was in attendance.

California Highway Patrol – Officer Lyman, Gold Run, PIO, provided statistics from February.

Placer County Fire Department/CALFIRE – Jeff Loveless, CalFire, reported on response during a recent storm and statistics from February (available in record).

Non-Profits – n/a
City Manager Ron Walker said the agency reports will begin to be once a month.

5. PRESENTATION (none)

6. PUBLIC HEARING (none)

7. PUBLIC COMMENT
Earl Anderson, resident, spoke about signage and marketing Colfax. 3B. Railroad Days Event Donation
Council Member McCully recused herself from discussion and vote on this item.

By Resolution 2024-10, approve a $3,000 donation to Colfax Railroad Days, Inc. to help fund the 2024 Railroad Days Event.

Item 3A6
Colfax City Council Minutes 3/13/2024
3 Debbie Woolley and Sandy M, with “We the People”, spoke about government lockdowns.

Deborah, reiterated the last speakers message, regarding “We the People”.

8. COUNCIL AND STAFF
Committee Reports and Colfax Informational Items
Council Member McCully reported on the Chamber Coffee and Conversation get together.

Mayor Douglass reported on Coffee and Conversation speaker Josh Alpine, Crab Feed, Pancake Breakfast (2
nd Sunday of every month) and an Artificial
Intelligence webinar.

City Operations Update
City Manager Walker reported on the CDBG project, I&I Project, WWTP projects, and new staff.

9. COUNCIL BUSINESS
Kathy Pease, Planning Consultant, introduced this item.

Council member questions and comments followed.
9A. Downtown Connectivity Study/Main Street Improvement Plan Kathy Pease, Planning Consultant, introduced this item.

Council questions and comments followed.

Public comment: Debbie Wolley, Tim Ryan, Earl Anderson.

By Resolution 2024-11, approve the Final Colfax Downtown Connectivity and Main Street Improvement Plan.

The MOTION was made by Councilmember Hillberg, and seconded by Councilmember McCully and approved by the following vote:

AYES: Hillberg, McCully, Lomen, Douglass
NOES:

ABSTAIN:

ABSENT: Burruss
9B. Housing and General Plan Annual Progress Report
Item 3A7
Colfax City Council Minutes 3/13/2024
4 Public comment: Debbie Wolley.

By Resolution 2024-12, accept the 2023 General Plan and Housing Element Annual Progress Reports and authorize staff to transmit the reports to the State’s Office of Planning and Research and Department of Housing and Community Development.

The MOTION was made by Councilmember McCully, and seconded by Councilmember Lomen and approved by the following vote:

AYES: Hillberg, McCully, Lomen, Douglass
NOES:

ABSTAIN:

ABSENT: Burruss

GOOD OF THE ORDER/ PUBLIC COMMENT
Council Member Lomen reported on the Green Machine crab feed and Pioneer Energy meeting 3/14/2024 at 3pm.

Council Member Hillberg spoke about watching the Colfax High girls basketball team game at GoldenOne Center. He said he would like to recognize them at a City Council level.

Council Member McCully spoke about the events this month in town, VFW St Patricks Dinner, Flea Market, Chamber Volunteer Mixer, Sierra Vista Board vacancies, and Lions Easter Egg Hunt.

Mayor Douglass also recognized the girls basketball team, and the recent playoff game. He also reported on a conversation with the owner of the Colfax Hotel.

Council Member McCully addressed a public comment received via email, stating public comment is accepted in person and via email. She said public comments are no longer valid on Zoom or Facebook.

Public comment: Tim Ryan, Diane Green and Earl Anderson.

ADJOURNMENT
As there was no further business on the agenda, Mayor Douglass adjourned the meeting, by motion and without objection at 6:55 p.m.
________________________
Kim Douglass, Mayor
_________________________
Amy Lind, Interim City Clerk
Item 3A8
City of Colfax Cash Summary – February 2024
Staff Report March 27, 2024
Staff Report to City Council
FOR THE MARCH 27, 2024 REGULAR CITY COUNCIL MEETING
From: Ron Walker, City Manager
Prepared by: Shanna Stahl – Administrative Services Officer Subject: Cash Summary – February 2024
Budget Impact Overview:

N/A: √ Funded: Un-funded: Amount: Fund(s):

Summary/Background
The monthly financial report includes General Fund Reserved Cash Analysis Graphs and the City of Colfax Cash Summary Report (with supporting documentation). The purpose of these reports is to provide the status of funds and transparency for Council and the public regarding the financial transactions of the City. The reports are prepared monthly on a cash basis and are reconciled to the General Ledger accounting system, previous reports, and bank statements. Detailed budget comparisons are provided as a mid-year report and as part of the proposed budget process each year.

The attached reports reflect an overview of the financial transactions of the City of Colfax in February 2024.

Some monthly highlights are listed below:
• February revenues included:
o Allocation for Sales Tax revenues reported/paid to the State for the month of December 2023 (twomonth lag). o Received second quarter fiscal year 2023-2024 Transient Occupancy Tax o Second quarter fiscal year 2023-2024 franchise and surcharge fees from Recology Auburn Placer. • February expenditures included:
o Approved capital project expenditures – expenditures on WWTP Construction Grant and other grant funded projects.
• Negative cash fund balances at the end of February are primarily due to the timing of funding allocations and reimbursements:
o Fund 250 – Streets – Roads/Transportation. These expenses are funded by annual Transportation funding through Placer County Transportation Agency (PCTPA), transfer of City Gas Tax revenues, and a General Fund allocation. Allocations and transfers will be recorded with final fiscal year accounting processes.
o Fund 300 – Corporation Yard – This is the project for installation of a metal storage building at the Corporation Yard. Funded by General Fund 100.
o Fund 358 – CDBG Road Rehabilitation. This is a reimbursable grant – the final funding of the grant was awarded in November. CDBG has approved the start date of expenditures. The City will begin the reimbursement request process as soon as possible. City restricted Streets funds will also be used on this project as the City match.

RECOMMENDED ACTION: Accept and File.

Item 3B9
City of Colfax Cash Summary – February 2024
Staff Report March 27, 2024
o Fund 367 – SB2 Planning Grant – Final reimbursement for project is pending payment. o Fund 376 – Downtown Streetscape – This project is primarily (89%) funded with grant funds on a reimbursement basis. Reimbursement requests are submitted on a quarterly basis. The balance of funding (11%) will be a City General Fund match. This project should be computed in March and final accounting will be completed by end of fiscal year. o Fund 575 – WWTP Construction Grant. This is a reimbursable grant. Reimbursement requests are scheduled to be submitted at least quarterly.
o Fund 577 – Capital Projects. This is the project for the installation of a metal storage building at the Wastewater Treatment Plant. The project is slated to be funded by Fund 564 – Sewer Connection Fees. Funds to be transferred at project completion. o Fund 590 – Sewer Consolidation Planning Grant. This is a reimbursable grant – reimbursement requests are scheduled to be submitted quarterly upon final award of application grant. • Anticipated revenues/expenditures for March include:
o Revenues
 Allocation for Sales Tax revenues reported/paid to the State for the month of January 2024 (two-month lag).
 Capital project reimbursements.
 Property Tax allocation for January 2024.
o Expenditures
 Approved capital project expenditures. We anticipate continued large expenditures for the Wastewater Treatment Plant Construction project as the I/I Mitigation and Algae Reduction phases continue construction.
 Ongoing monthly operating expenses.
 Third quarter fiscal year 2023-2024 Placer County Sheriff contract payment.

Attachments:

1. General Fund Reserved Cash Analysis Graph

2. Cash Activity Reports
a. Cash Summary
b. Cash Transactions Report – by individual fund
c. Check Register Report - Accounts Payable
Item 3B10
Prev Yr Jul Aug Sep Oct Nov Dec Jan Feb Mar Apr May Jun Cash Balance FY2023-24 $3,911 $3,785 $3,834 $3,638 $3,789 $3,911 $3,791 $4,162 $4,263 Cash Balance FY2022-23 $3,418 $3,412 $3,568 $3,396 $3,451 $3,644 $3,560 $3,935 $4,039 $3,819 $3,765 $4,087 $3,911 Cash Balance FY2021-22 $2,857 $2,831 $2,953 $2,833 $2,943 $2,946 $2,794 $3,120 $3,088 $2,971 $3,004 $3,462 $3,418 Cash Balance FY2020-21 $2,311 $2,392 $2,497 $2,386 $2,402 $2,463 $2,393 $2,688 $2,760 $2,612 $2,771 $3,023 $2,857 Cash Balance FY2019-20 $2,013 $2,069 $2,169 $2,110 $2,170 $2,467 $2,373 $2,747 $2,730 $2,615 $2,627 $2,910 $2,311 *Reserves (Ops, Cap, Pen) $1,095 $1,145 $1,145 $1,145 $1,145 $1,145 $1,145 $1,145 $1,145 $1,145 $1,145 $1,145 $1,145 Budget FY2023-24 $3,911 $3,911 $3,911 $3,911 $3,911 $3,911 $3,911 $3,911 $3,911 $3,911 $3,911 $3,911 $3,911 $-
$500
$1,000
$1,500
$2,000
$2,500
$3,000
$3,500
$4,000
$4,500
City of Colfax - February 2024
General Fund Reserved Cash Analysis
(Dollars in Thousands)
Fiscal Year 2023-24 >>
Item 3B11
Balance 1/31/24 Revenues In* Expenses Out* Transfers Balance 2/29/24 US Bank $ 93,538.44 $ 444,857.95 $ (658,596.72) $ 375,000.00 $ 254,799.67 LAIF $ 6,823,517.76 $ - $ (375,000.00) - $ $ 6,448,517.76 Total Cash - General Ledger 6,917,056.20 $ $ 444,857.95 $ (658,596.72) $ 6,703,317.43 - $ Petty Cash (In Safe) $ 300.00 $ 300.00
Total Cash $ 6,917,356.20 $ 444,857.95 $ (658,596.72) $ 6,703,617.43 - $ Change in Cash Account Balance - Total $ (213,738.77)
Attached Reports:

1. Cash Transactions Report (By Individual Fund)

2. Check Register Report (Accounts Payable) $ (567,880.21) Cash Receipts $ 270,140.73
Payroll Checks and Tax Deposits $ (70,094.46)
Utility Billings - Receipts $ 154,095.17
LAIF Interest $ -
Void CK - $ -
$ (213,738.77) $ -
*Does not include transfers between funds
Prepared by:

Shanna Stahl, Administrative Services Officer
Reviewed by:

Ron Walker, City Manager
City of Colfax
Cash Summary
February 29, 2024
Item 3B12
Beginning
Balance
Debit
Revenues
Credit
(Expenditures)
Ending
Balance
Fund Type: 1.11 - General Fund - Unassigned
Fund: 100 - General Fund $ 3,955,138.48 $ 205,404.89 $ (108,045.54) $ 4,052,497.83 Fund: 120 - Land Development Fees $ 193,539.86 $ 4,907.06 $ (2,681.65) $ 195,765.27 Fund: 200 - Cannabis Application $ 14,194.82 $ 1,086.91 $ - $ 15,281.73 Fund Type: 1.11 - General Fund - Unassigned $ 4,162,873.16 $ 211,398.86 $ (110,727.19) $ 4,263,544.83 Fund Type: 1.14 - General Fund - Restricted
Fund: 205 - Escrow Funds $ 39,737.00 $ - $ - $ 39,737.00 Fund: 571 - AB939 Landfill Diversion $ 23,317.26 $ - $ - $ 23,317.26 Fund: 572 - Landfill Post Closure Maintenance 844,760.06 $ $ 32,379.99 $ (5,308.99) $ 871,831.06 Fund Type: 1.14 - General Fund - Restricted $ 907,814.32 $ 32,379.99 $ (5,308.99) $ 934,885.32 Fund Type: 1.24 - Special Rev Funds - Restricted
Fund: 210 - Mitigation Fees - Roads $ 147,493.71 $ - $ - 147,493.71 $ Fund: 211 - Mitigation Fees - Drainage $ 5,637.35 $ - $ - $ 5,637.35 Fund: 212 - Mitigation Fees - Trails $ 78,313.89 $ - $ - $ 78,313.89 Fund: 213 - Mitigation Fees - Parks/Rec $ 194,614.46 $ - $ - 194,614.46 $ Fund: 214 - Mitigation Fees - City Bldgs $ 105,794.85 $ - $ - 105,794.85 $ Fund: 215 - Mitigation Fees - Vehicles $ 23,105.42 $ - $ - $ 23,105.42 Fund: 217 - Mitigation Fees - DT Parking $ 35,647.48 $ - $ - $ 35,647.48 Fund: 218 - Support Law Enforcement $ (770.44) $ 19,646.68 $ - $ 18,876.24 Fund: 244 - CDBG Program Inc - ME Lending $ 508.07 $ - $ - $ 508.07 Fund: 250 - Streets - Roads/Transportation $ (52,212.76) $ - $ (15,956.18) $ (68,168.94) Fund: 253 - Gas Taxes $ 20,564.59 $ 4,736.62 $ (1,527.80) $ 23,773.41 Fund: 257 - Street /Road - Transit Capital $ 48,346.04 $ - $ - $ 48,346.04 Fund: 258 - Road Maintenance - SB1/RSTBG $ 245,095.70 $ 4,940.29 $ - 250,035.99 $ Fund: 270 - Beverage Container Recycling $ 19,962.33 $ - $ - $ 19,962.33 Fund: 280 - Oil Recycling $ 3,936.14 $ - $ - $ 3,936.14 Fund: 290 - SB1383 Implementation Grant $ 15,614.11 $ - $ - $ 15,614.11 Fund: 292 - Fire Department Capital Funds $ 97,472.95 $ - $ - $ 97,472.95 Fund: 342 - Fire Construction - Mitigation $ 82,744.47 $ - $ - $ 82,744.47 Fund: 343 - Recreation Construction $ 82,744.95 $ - $ - $ 82,744.95 Fund: 367 - SB2 - Planning Grant $ (25,951.40) $ - $ - $ (25,951.40) Fund: 376 - Downtown Streetscape $ (68,863.95) $ 11,071.58 $ - $ (57,792.37) Fund: 378 - Zoning Code Update $ (2,802.71) $ 5,605.42 $ (2,802.71) $ - Fund Type: 1.24 - Special Rev Funds - Restricted$ 1,056,995.25 $ 46,000.59 $ (20,286.69) $ 1,082,709.15 Fund Type: 1.34 - Capital Projects - Restricted
Fund: 300 - GF Capital Projects $ (12,899.52) $ - $ - $ (12,899.52) Fund: 358 - CDBG Pavement $ (379,283.86) $ - $ (16,814.78) $ (396,098.64) Fund Type: 1.34 - Capital Projects - Restricted $ (392,183.38) $ - $ (16,814.78) $ (408,998.16) Fund Type: 2.11 - Enterprise Funds
Fund: 560 - Sewer $ 1,879,542.76 $ 98,139.11 $ (90,142.56) $ 1,887,539.31 Fund: 561 - Sewer Liftstations $ 623,128.34 $ 14,329.78 $ (16,032.09) $ 621,426.03 Fund: 563 - Wastewater Treatment Plant $ 1,022,169.57 $ 41,751.06 $ - 1,063,920.63 $ Fund: 564 - Sewer Connections $ 321,774.88 $ - $ - 321,774.88 $ Fund: 575 - WWTP Construction Grant $ (2,622,541.29) $ - (393,754.57) $ $ (3,016,295.86) Fund: 577 - Capital Projects $ (7,229.51) $ - $ - $ (7,229.51) Fund: 590 - Sewer Consolidation Planning $ (40,584.21) $ - $ (5,529.85) $ (46,114.06) Fund Type: 2.11 - Enterprise Funds - Unassigned$ 1,176,260.54 $ 154,219.95 $ (505,459.07) $ 825,021.42 Fund Type: 9.0 - CLEARING ACCOUNT
Fund: 998 - PAYROLL CLEARING FUND $ 5,296.31 $ 858.56 $ 6,154.87 Fund Type: 9.0 - CLEARING ACCOUNT $ 5,296.31 $ 858.56 $ - $ 6,154.87 Grand Totals: $ 6,917,056.20 $ 444,857.95 $ (658,596.72) $ 6,703,317.43 City of Colfax
Cash Transactions Report - February 2024
Item 3B13

CITY OF COLFAX
Check Register Report
Check
Date
Check
Number
Status Amount
BANK:

Vendor
Number Vendor Name Check Description
US BANK Page: 1
Time: 1:03 pm
Date: 03/11/2024
Void/Stop
Date
Reconcile
Date
US BANK Checks
60303 02/08/24 Reconciled 02/29/24 01448 AMERIGAS - COLFAX DEPOT PHONE 181.60 60304 02/08/24 Reconciled 02/29/24 01500 ANDERSON'S SIERRA AEROMOD SUPPLIES 161.84 60305 02/08/24 Reconciled 02/29/24 8062 CATHERINE HANSFORD RATE STUDY JAN 2024 2,602.50 60306 02/08/24 Reconciled 02/29/24 3425 CINTAS UNIFORM SVCS JAN 2024 434.15 60307 02/08/24 Reconciled 02/29/24 03435 CITY OF AUBURN CITY CLERK SVCS JAN 2024 784.19 60308 02/08/24 Reconciled 02/29/24 3494 COLANTUONO, HIGHSMITH & LEGAL MATTER JAN 2024 4,988.52 60309 02/08/24 Reconciled 02/29/24 14859 GHD INC. ENG SVCS DEC 2023 15,200.00 60310 02/08/24 Reconciled 02/29/24 07570 GRAINGER WWTP SUPPLIES 412.18 HANSEN BROS. 121.36

ENTERPRISES
60311 02/08/24 Reconciled 02/29/24 08070 CULVER ST ROCK HANSEN BROS. 245.84

ENTERPRISES
60312 02/08/24 Reconciled 02/29/24 08070 LANDFILL DRAINAGE ROCK HILL BROTHERS CHEMICAL 5,188.49
CO.
60313 02/08/24 Reconciled 02/29/24 08159 CHEMICALS
60314 02/08/24 Reconciled 02/29/24 08170 HILLS FLAT LUMBER CO SUPPLIES 671.55 HOME DEPOT CREDIT 406.07

SERVICES
60315 02/08/24 Reconciled 02/29/24 08501 SUPPLIES
60316 02/08/24 Reconciled 02/29/24 8661 HYDROCOMPLIANCE WWTP QSP SERVICES 3,200.00 LIBERTY PROCESS 1,544.53

EQUIPMENT, INC
60317 02/08/24 Reconciled 02/29/24 012207 WWTP STATOR PUMP MANAGEMENT ADVISORY 5,960.32

SERVICES
60318 02/08/24 Reconciled 02/29/24 13191 PLANNING SVCS JAN 2023 60319 02/08/24 Reconciled 02/29/24 013278 MNJ ADVISORS INC. CITY MANAGER JAN 2024 4,145.86 60320 02/08/24 Reconciled 02/29/24 18400 NAPA AUTO PARTS WWTP SUPPLIES 11.66 PELLETREAU, ALDERSON & 9,232.58
CABRAL
60321 02/08/24 Reconciled 02/29/24 16011(2) LEGAL SVCS JAN 2024 60322 02/08/24 Reconciled 02/29/24 16821 PSOMAS WWTP PROJ CONST INSP DEC 2023 43,313.50 60323 02/08/24 Reconciled 02/29/24 18590 ROTO-ROOTER STORM DRAIN CAMERA & JETTING 1,518.00 60324 02/08/24 Reconciled 02/29/24 18593 RUDY SCHROEDER FLAGGER TRAINING 650.00 60325 02/08/24 Reconciled 02/29/24 19037 SAFE SIDE SECURITY CORP YARD SECURITY JAN 2024 155.00 60326 02/08/24 Reconciled 02/29/24 19037 SAFE SIDE SECURITY WWTP SECURITY JAN 2024 95.00 60327 02/08/24 Reconciled 02/29/24 19037 SAFE SIDE SECURITY CORP YARD SECURITY FEB 2024 155.00 60328 02/08/24 Reconciled 02/29/24 19037 SAFE SIDE SECURITY WWTP SECURITY FEB 2024 95.00 60329 02/08/24 Reconciled 02/29/24 01790 SIERRA OFFICE PRODUCTS OFFICE SUPPLIES 281.96 60330 02/08/24 Reconciled 02/29/24 19743 WILLIAM STOCKWIN COLFAX CONN EDITING FEB 2024 300.00 60331 02/08/24 Reconciled 02/29/24 21452 EMMANUEL URSU PLANNING SVCS DEC 2023 2,265.08 US BANK CORPORATE PMT 1,093.83
SYSTEM
60332 02/08/24 Reconciled 02/29/24 21560 SUPPLIES
VAN GRONINGEN & 4,200.00

ASSOCIATES
60333 02/08/24 Reconciled 02/29/24 22106 FINANCIAL SVCS JAN 2024 60334 02/08/24 Reconciled 02/29/24 22134 VISION QUEST TECH SUPPORT SVCS MARCH 24 3,800.00 60335 02/08/24 Reconciled 02/29/24 23169 WAVE BUSINESS SOLUTIONS DEPOT PHONE 18.77 60336 02/09/24 Reconciled 02/29/24 03141 CALPERS HEALTH PREMIUM FEB 2024 13,477.95 60337 02/15/24 Reconciled 02/29/24 01766 AT&T MOBILITY CITY CELL PHONES 1,105.48 60338 02/15/24 Reconciled 02/29/24 02054 BANNER BANK I&I MITIGATION RETENTION JAN 32,840.70 60339 02/15/24 Reconciled 02/29/24 03460 CITY OF ROSEVILLE PCCOA DINNER 140.00 COLFAX FARM AND COUNTRY 67.04
STORE
60340 02/15/24 Reconciled 02/29/24 06730 PROPANE
60341 02/15/24 Reconciled 02/29/24 4187 DAWSON OIL COMPANY DYED DIESEL 370.64 60342 02/15/24 Reconciled 02/29/24 14859 GHD INC. CDBG DESIGN JAN 2024 14,582.28 60343 02/15/24 Printed 08660 HUNT AND SONS, INC. FUEL 749.08 60344 02/15/24 Reconciled 02/29/24 13239 MCGUIRE & HESTER I&I MITIGATION JAN 2024 295,566.30 60345 02/15/24 Reconciled 02/29/24 16035 PG&E ELECTRICITY 26,794.78 60346 02/15/24 Printed 16040A PITNEY BOWES POSTAGE MACH LEASE Q3 23/24 167.84 RICHARDSON & COMPANY, 2,960.00
LLP
60347 02/15/24 Reconciled 02/29/24 18378 AUDIT SVCS FY 22/23 60348 02/15/24 Reconciled 02/29/24 21500 USA BLUE BOOK, INC WWTP SUPPLIES 101.39 60349 02/15/24 Reconciled 02/29/24 23169 WAVE BUSINESS SOLUTIONS CITY HALL PHONE 215.84 60350 02/15/24 Reconciled 02/29/24 23301 WESTERN PLACER WASTE SLUDGE REMOVAL JAN 2024 1,474.41 60351 02/15/24 Reconciled 02/29/24 23453 WM LYLES ALGAE REDUCTION JAN 2024 5,085.77 Item 3B14

CITY OF COLFAX
Check Register Report
Check
Date
Check
Number
Status Amount
BANK:

Vendor
Number Vendor Name Check Description
US BANK Page: 2
Time: 1:03 pm
Date: 03/11/2024
Void/Stop
Date
Reconcile
Date
US BANK Checks
60352 02/20/24 Reconciled 02/29/24 2087 BASIC PACIFIC FSA BENEFIT PYMT 158.45 60353 02/29/24 Printed 1161 49ER WATER SERVICES WWTP DEC 2023 MONTHLY TESTING 12,427.00 ALHAMBRA & SIERRA 174.82

SPRINGS
60354 02/29/24 Printed 01414 WATER
60355 02/29/24 Printed 01416 ALL ELECTRIC MOTORS, INC WWTP MOTOR RPR 281.35 60356 02/29/24 Printed 01448 AMERIGAS - COLFAX DEPOT PROPANE 308.03 60357 02/29/24 Printed 01448 AMERIGAS - COLFAX DEPOT PROPANE 189.58 60358 02/29/24 Printed 01448 AMERIGAS - COLFAX DEPOT PROPANE 179.55 60359 02/29/24 Printed 01448 AMERIGAS - COLFAX SHERIFF DEPT PROPANE 702.63 60360 02/29/24 Printed 01448 AMERIGAS - COLFAX CITY HALL PROPANE 1,419.50 BUREAU VERITAS NORTH 907.50

AMERICA
60361 02/29/24 Printed 02901 OLD HOTEL PLAN CK
60362 02/29/24 Printed 2982 BURRUSS, TRINITY CAP TO CAP AIRFARE REIMB 502.96 60363 02/29/24 Printed 03401 CHOICE BUILDER PREMIUMS MAR 2024 575.08 60364 02/29/24 Printed 3475 CLARK PEST CONTROL PEST CONTROL FEB 2024 508.00 60365 02/29/24 Printed 04592 DACOMM WWTP INTERNET 103.45 60366 02/29/24 Printed 04234 DE LAGE LANDEN FINANCIAL COPY MACH LEASE MAR 2024 496.43 60367 02/29/24 Printed 06146 FAST SIGNS ROUNDABOUT REPLACEMENT SIGN 2,306.76 60368 02/29/24 Printed 6203 FENNEMORE CRAIG, PC LEGAL MATTER 255.00 FRONTIER 255.88

COMMUNICATIONS
60369 02/29/24 Printed 06278 WWTP PHONE
60370 02/29/24 Printed 08660 HUNT AND SONS, INC. FUEL 1,293.28 60371 02/29/24 Printed 9585 I.S. TOURS CAP TO CAP TRINITY BURRUSS 4,860.00 60372 02/29/24 Printed 23101 LARRY WALKER ASSOCIATES NPDES PERMIT ASS JAN 2024 5,035.08 LAWRENCE & ASSOCIATES 1,629.75
INC
60373 02/29/24 Printed 12180 LANDFILL MONITORING JAN 2024 NORTHERN CALIFORNIA 132.86
GLOVE
60374 02/29/24 Printed 14356 PW SUPPLIES
60375 02/29/24 Printed 16300 PCWA -PLACER COUNTY WATER 1,109.51 PLACER COUNTY 56.97

DOCUMENT
60376 02/29/24 Printed 16192 BLDG PERMIT JACKETS
60377 02/29/24 Printed 18010 RACO MANUFACTURING LS 5 ALARM SVC 450.00 60378 02/29/24 Printed 19037 SAFE SIDE SECURITY BALLPARK CAMERA LICENSING 180.00 60379 02/29/24 Printed 19396 SIERRA SAFETY COMPANY ST SIGNS 413.28 60380 02/29/24 Printed 19743 WILLIAM STOCKWIN COLFAX CONN EDITING MAR 2024 300.00 US BANK CORPORATE PMT 1,523.33
SYSTEM
60381 02/29/24 Printed 21560 SUPPLIES
VULCAN MATERIALS 324.43

COMPANY
60382 02/29/24 Printed 22240 ASPHALT PATCH
W. ROSENAU MOTOR 3,200.00

REWINDING
60383 02/29/24 Printed 18579 MOTOR REWIND
60384 02/29/24 Printed 23169 WAVE BUSINESS SOLUTIONS CORP YARD INTERNET 67.87 60385 02/29/24 Printed 23169 WAVE BUSINESS SOLUTIONS CITY HALL INTERNET 159.90 60386 02/29/24 Printed 23450 WINNER CHEVROLET, INC. WWTP TRUCK MAINT 19.95 60387 02/29/24 Printed 23451 WOOD RODGERS SEWER CONSOLIDATION JAN 2024 5,529.85 60388 02/29/24 Printed 23451 WOOD RODGERS WWTP CONST GRNT JAN 2024 10,708.30 Total Checks: 86 Checks Total (excluding void checks): 567,880.21 Total Payments: 86 Bank Total (excluding void checks): 567,880.21 Total Payments: 86 Grand Total (excluding void checks): 567,880.21 Item 3B15
Quarterly Sales Tax Analysis
QE 12.31.23
City of Colfax
Staff Report March 27, 2024
Staff Report to City Council
FOR THE MARCH 27, 2024 REGULAR CITY COUNCIL MEETING
From: Ron Walker, City Manager
Prepared by: Shanna Stahl, Administrative Services Officer Subject: Quarterly Sales Tax Analysis – Quarter Ended December 31, 2023 Budget Impact Overview:

N/A: √ Funded: Un-funded: Amount: Fund(s):

Summary/Background
City staff provides a quarterly report on Sales and Use Tax revenues as quarterly information is available. We have received the final Accounting for Sales and Use Tax revenues for the quarter ended December 31, 2023, which is the second quarter of fiscal year 2023-2024.

As reported in the chart below, sales tax revenues for the quarter ended December 31, 2023 decreased 6% as compared to the same quarter last year, and was 16% lower as compared to the previous quarter (09/30/2023).

Fiscal and Budget Impacts
Sales tax revenues are very difficult to predict. The budget for the current 2023-2024 fiscal year was conservative and is just slightly lower (99.8%) than 2022-2023 actuals. It is our best estimate that this budget projection is still valid. Staff will continue to monitor and provide updates as additional information is available.

Attachments:

1. Graph – City of Colfax – Sales and Use Tax Revenues

2. Chart – City of Colfax – Sales and Use Tax Revenues History QE 09/30 QE 12/31 QE 03/31 QE 06/30
Total Fiscal
Year Actuals
Fiscal Year
Budget
Actuals as %
of Fiscal
Year Budget
Actuals to
Budget
Difference
Original
Budget
Fiscal Year 2023-2024 $ 397,425 $ 332,232 $ - $ - $ 729,657 $ 1,336,734 55% (607,077) $ $ 1,336,734 Fiscal Year 2022-2023 $ 410,913 $ 353,933 $ 248,626 $ 325,197 1,338,670$ $ 1,297,800 103% 40,870 $ $ 1,297,800 Fiscal Year 2021-2022 $ 300,458 $ 298,414 $ 378,914 $ 414,444 1,392,230$ $ 1,260,000 110% 132,230 $ $ 1,260,000 Fiscal Year 2020-2021 $ 391,444 $ 340,379 $ 326,981 $ 365,994 1,424,798$ $ 1,250,000 114% 174,798 $ $ 1,125,000 Fiscal Year 2019-2020 $ 457,737 $ 320,975 $ 370,903 $ 374,688 1,524,302$ $ 1,450,000 105% 74,302 $ $ 1,430,388 % Change - Previous Calendar Qtr -16%
% Change - Same Qtr - Prev Year -6%
RECOMMENDED ACTION: Accept and File
Item 3C16
City of Colfax
Sales and Use Tax Revenues
Actuals Change % Change
1999-2000 $ 478,169
2000-2001 $ 484,801 $ 6,632 1%
2001-2002 $ 592,392 $ 107,591 22%
2002-2003 $ 581,749 $ (10,643) -2%
2003-2004 $ 601,276 $ 19,527 3%
2004-2005 $ 707,515 $ 106,239 18%
2005-2006 $ 749,583 $ 42,068 6%
2006-2007 $ 752,431 $ 2,848 0%
2007-2008 $ 648,989 $ (103,442) -14%
2008-2009 $ 540,051 $ (108,938) -17%
2009-2010 $ 538,549 $ (1,502) 0%
2010-2011 $ 551,953 $ 13,404 2%
2011-2012 $ 571,943 $ 19,990 4%
2012-2013 $ 706,828 $ 134,885 24%
2013-2014 $ 928,729 $ 221,901 31%
2014-2015 $ 956,342 $ 27,613 3%
2015-2016 * $ 1,104,357 $ 148,015 15%
2016-2017 $ 1,103,560 $ (797) 0%
2017-2018 $ 1,370,741 $ 267,181 24%
2018-2019 $ 1,401,608 $ 30,867 2%
2019-2020 $ 1,524,302 $ 122,694 9%
2020-2021 $ 1,424,789 $ (99,513) -7%
2021-2022 $ 1,392,230 $ (32,559) -2%
2022-2023 $ 1,338,670 $ (53,560) -4%
*Included true up and final adjustments related to the end of the decade old triple flip sales tax program which ended December 31, 2015 City of Colfax
Sales and Use Tax Revenue History
Item 3C17
City of Colfax
Sales and Use Tax Revenues
(Actuals Through Quarter Ended 12/31/2023)
QE 09/30 QE 12/31 QE 03/31 QE 06/30
2023-2024 Budget $334,184 $334,184 $334,184 $334,184
2023-2024 $397,425 $332,232
2022-2023 $410,913 $353,933 $248,626 $325,197
2021-2022 $300,458 $298,414 $378,914 $414,444
2020-2021 $391,444 $340,379 $326,981 $365,994
FY 2023-2024 Q1
FY 2023-2024 Q2
$200,000
$240,000
$280,000
$320,000
$360,000
$400,000
$440,000
$480,000 Sales Tax by Quarter
Item 3C18
City of Colfax Shady Glen Community Sewer Consolidation Planning Grant Staff Report March 27, 2024 Application
Staff Report to City Council
FOR THE MARCH 27, 2024 REGULAR CITY COUNCIL MEETING
From: Ron Walker, City Manager
Prepared by: Ron Walker, City Manager
Subject: Wood Rodgers Contract Amendment to Continue Supporting Planning Application for the Shady Glen Community Sewer Consolidation Project Budget Impact Overview:

N/A: Funded: √ Un-funded: Amount: $57,069 Fund(s):

Summary/Background
On June 14, 2023, through Resolution 23-2023, City Council authorized the City Manager to execute an agreement with Wood Rodgers to prepare two Planning Grant Application to the State Water Resources Control Board (SWRCB) for the Shady Glen Sewer Consolidation Project. The agreement amount was $41,600 and included preparation of two Plan of Studies to consolidate the Shady Glen Community’s wastewater system into the City of Colfax. The scope of work included sewer system expansion, geotechnical investigations, survey, improvement plan development, environmental processing, and project management. The scope of work did not anticipate the need for studies and a process to annex the Shady Glen Community during the Planning effort.

It was determined that the Placer County Local Agency Formation Commission (LAFCo) would require the city to annex any expansion of the City’s sewer system beyond the City Limit. This annexation requirement expanded the coordination and planning effort, both for the City and Wood Rodgers. The Applications were completed and submitted to the SWRCB on January 26, 2024. Wood Rodgers made every effort to complete the Planning Grant Application effort within the original agreement amount; however as of February 29th, Wood Rodgers has experienced a cost overrun of $5,469. City staff would like Wood Rodgers to continue supporting the Application process until Planning Grant Agreements are executed between the City and the SWRCB. Agreement execution and subsequent grant funds are expected no earlier than August and possibly as late as December 2024.

Recommendation
Staff recommends that the City Council amend the current contract with Wood Rodgers to 1) reimburse Wood Rodgers for their $5,469 cost overrun, and 2) supplement the agreement budget with an additional $10,000.

Wood Rodgers anticipated the remaining effort to include providing SWRCB staff with additional information, responding to questions, coordinating and attending meetings, and reviewing the Planning Grant Application agreement between the City and SWRCB prior to execution.

Fiscal Impact
The City is currently funding the Application process through its Wastewater Funds, 560 and 561. If and when the City obtains the CWSRF grant funds, the Regional Board will reimburse the City for the actual cost to prepare the Planning Grant Application, including the cost of this agreement with Wood Rodgers.

Attachment:

Resolution __-2024
RECOMMENDED ACTION: By Resolution __-2024 amend the City’s agreement with Wood Rodgers by $15,469 for continued support with the Planning Application for the Shady Glen Community Sewer Consolidation Project with a total not to exceed amount of $57,069.

Item 3D19
Shady Glen Consolidation Planning Grant ApplicationResolution __-2024 Wood Rodgers Agreement Amendment City of Colfax
City Council
Resolution № __-2024
AMENDING THE CITY’S AGREEMENT WITH WOOD RODGERS BY $15,469 FOR

CONTINUED SUPPORT WITH THE PLANNING APPLICATION FOR THE SHADY

GLEN COMMUNITY SEWER CONSOLIDATION PROJECT WITH A TOTAL NOT TO EXCEED AMOUNT OF $57,069
WHEREAS, The City of Colfax entered into a Professional Services Agreement with Wood Rodgers through Resolution 23-2023 to prepare two Planning Grant Applications to the State Water Resources Control Board (SWRCB) for the consolidation of the Shady Glen Estates sewer system into the City of Colfax; and,
WHEREAS, Wood Rodgers’ scope of work did not include planning for and coordinating annexation of the Shady Glen community with the Project; and, WHEREAS, Wood Rodgers has incurred cost overruns due to their efforts to coordinate meetings and incorporate the required annexation process into the Planning Grant Application documents. The cost overrun amount is $5,469 and an additional $10,000 is needed for future expenses; and,
WHEREAS, The City would like Wood Rodgers to continue to manage the Planning Grant Application process until the Applications are approved by the SWRCB, the Planning Grant Agreements are executed, and Planning Grant Funds are available to the City.

NOW THEREFORE, BE IT RESOLVED the City Council of the City of Colfax amends the Professional Services Agreement established through Resolution 23-2023 by $15,469 for a total not to exceed amount of $57,069.

THE FOREGOING RESOLUTION WAS DULY AND REGULARLY ADOPTED at the Regular Meeting of the City Council of the City of Colfax held on the 27th day of March 2024 by the following vote of the Council:

AYES:

NOES:

ABSTAIN:

ABSENT:
_________________________________________
Kim A. Douglass, Mayor
ATTEST:
____________________________________
Amy Lind, Interim City Clerk
Item 3D20
City of Colfax Clear Path Agreement Amendment
Staff Report March 27, 2024
Staff Report to City Council
FOR THE MARCH 27, 2024 REGULAR CITY COUNCIL MEETING
From: Ron Walker, City Manager
Prepared by: Jim Fletter, Project Manager
Subject: Contract Amendment with Clear Path Land Evolvement Budget Impact Overview:

N/A: Funded: √ Un-funded: Amount: $76,728 Fund(s): 575
Summary/Background
The City of Colfax entered into a contract with Clear Path Land Evolvement (Clear Path) on June 22, 2022, as authorized with Resolution 23-2022. The original scope of work involved preparing topographic maps to support design of the I&I Mitigation Project that is currently in construction rehabilitating sewer mains and manholes throughout the city. Clear Path’s costs have been reimbursed by the State Water Resources Control Board (SWRCB) through grant funding provided through a Clean Water State Revolving Fund (CWSRF) Construction Grant. This original agreement was for $31,950 with a Council authorized contingency up to $38,340.

During construction of the I&I Mitigation Project, Clear Path has been providing additional services related to the I&I Mitigation Project but not related to the original scope that Council authorized. The additional services were approved by City Managers through the authority provided by City Council for small contracts ($5,000 - $10,000). The additional services that Clear Path provided were for the creation of Deeds to establish sewer easements over public sewer mains on private property and topographic mapping of Gearhart Lane.

The following is a list of the services that Clear Path has provided since the aforementioned original agreement was established.

Service Description Original Budget Actual Cost
(incl. Contingency)
Original Agreement, 6/20/22 $38,340 $33,588
Easement for Culver Street Sewer, 12/20/22 $4,800 $4,800 Easement for Canyon Way Sewer, 12/20/22 $2,400 $2,400
Easement for Sholtz Ave. Sewer, 10/13/23 $9,600 $6,000
Topographic Mapping – Gearhart, 2/11/24 $4,940 $4,940 (estimated) Total Budget/Cost to Date $60,080 $51,728
The most recent service provided by Clear Path was initiated because it was determined that the private sewer in Gearhart Lane is severely degrading and has the potential to be a health and safety concern. In fact, this private sewer main has been cleared of stoppage by City personnel several times over the past few years. City staff is now pursuing the possibility of the City reconstructing the private sewer with CWSRF grant funds by transferring ownership of the sewer to the City. The City Manager approved the topographic mapping effort so RECOMMENDED ACTION: By Resolution __-2024 amend the contract with Clear Path Land Evolvement to expand survey efforts for the I&I Mitigation Project with an additional amount of $25,000 for a total not to exceed amount of $76,728.

Item 3E
21 City of Colfax Clear Path Agreement Amendment
Staff Report March 27, 2024
that design of a new sewer system could be completed as quickly as possible while the legal boundaries for the transfer are researched and discussed.

Clear Path provided the attached proposal to create the legal documents needed to establish City ownership of the sewer system in Gearhart Lane, if the City were to constructs a new sewer system for the residents currently served by the private sewer in Gearhart.

Findings and Recommendation
Staff has determined that the private sewer in Gearhart Lane is severely degraded and deficient to the point that it may pose a risk to health and safety. Over the past few years, the City has cleared blockages in this sewer main on emergency basis to prevent or mitigate sewage from entering the public storm drainage system. The City has sufficient CWSRF grant fund to replace the sewer system serving the Gearhart Lane residents; however, the funds cannot be used on private systems. Staff would like to investigate the possibility of replacing the Gearhart Lane sewer with the CWSRF grant funds by identifying the legal boundaries and property lines. If the legal boundaries of Gearhart are conducive for reconstruction of the sewer in Gearhart Lane, then Staff will, at a later date, advise City Council and potentially recommend that they approve sewer reconstruction and transfer of the new sewer to City ownership once it is constructed.

Staff’s recommendation is for City Council to amend Clear Path’s Agreement of Contract Services to include the cost of the previous work authorized through Resolution 23-2022 and by the City Managers under their approval authority, including all those items of work and costs listed above. The total cost of this previous authorization is $51,728. Staff further recommends that the City Council amend Clear Path’s Agreement by an additional $25,000 to complete the “Gearhart Lane Record of Survey” scope outlined in Clear Path’s proposal attached to this staff report. The additional amount includes filing fees and contingency.

Fiscal Impacts
The original approved amount of the Agreement for Construction Services with Clear Path was $38,340 with the contingency. If the City Council approves the amendment as recommended by Staff, the Agreement value will be $76,728. All costs of this contract will be reimbursed by the State through the CWSRF amended funding Agreement No. D2101007 executed between the City and SWRCB on December 6, 2023.

Attachments:

1. Resolution __-2024

2. Clear Path Proposal
Item 3E
22 Clear Path Agreement Amendment
Resolution __-2024
City of Colfax
City Council
Resolution № __-2024

AMEND THE CONTRACT FOR SERVICES WITH CLEAR PATH LAND EVOLVEMENT

TO EXPAND SURVEY EFFORTS FOR THE I&I MITIGATION PROJECT WITH AN ADDITIONAL AMOUNT OF $25,000 FOR A TOTAL NOT TO EXCEED AMOUNT OF $76,728
WHEREAS, The City of Colfax contracted with Clear Path Land Evolvement (Clear Path) on June 22, 2022 through Resolution 23-2022 to support design of the grant funded “2020 WWTP and I&I Mitigation Project” (Project); and,
WHEREAS, The City Council authorized a budget of $38,340 for the Project work and ultimately the cost was $33,588; and,
WHEREAS, Under the authority afforded to the City Manager by City Council, Clear Path provided four additional services for a total cost of $18,140; and, WHEREAS, The City has requested that Clear Path provide Record of Survey for the right-ofway in Gearhart Lane to construct a new sewer main. Due to filing fees and other variable costs, the exact cost of the work is not known but will not exceed $25,000; and, WHEREAS, The total cost of the services that Clear Path has performed and the additional scope of service that the city is requesting totals $76,728.

NOW THEREFORE, BE IT RESOLVED the City Council of the City of Colfax amends the Agreement for Contract Services established through Resolution 23-2022 with Clear Path Land Evolvement in the amount not to exceed $76,728.

THE FOREGOING RESOLUTION WAS DULY AND REGULARLY ADOPTED at the Regular Meeting of the City Council of the City of Colfax held on the 27th day of March 2024 by the following vote of the Council:

AYES:

NOES:

ABSTAIN:

ABSENT:
_________________________________________
Kim Douglass, Mayor
ATTEST:
____________________________________
Amy Lind, Interim City Clerk
Item 3E
23

February 27, 2024
City of Colfax
PO Box 702
Colfax, CA 95713
Attn: Ron Walker
Phone: 530.346.2313
Email: [email protected]
Re: Colfax Gearhart Lane Record of Survey
Section 34, T 15 N, R 09 E, MDM
City of Colfax, CA 95713
Dear Ron,
This letter is our proposal and contract to provide survey and mapping services for your project on Gearhart Lane. Our proposed scope of work and fees are as follows:

Scope of Work: Record of Survey
Preform necessary research, field and office work to complete a boundary survey for the northerly and southerly rights of way of Gearhart Lane based on historic records and field evidence. Set permanent corner monuments along the right of way at property line intersections and corners. Prepare a Record of Survey plat showing results of survey and submit to the Placer County Surveyor for review and recording. Prepare digital mapping files to accompany the topographic data and submit to Wood Rogers, Inc. for design.

Clear Path Fee: $19,180.00
Placer County Fee: $454(first 2 sheets, $143 per additional sheet +3.5% IT fee)
The above fee shall not be exceeded without prior authorization from client and shall remain valid for 60 days.

The scope of services included in this proposal is limited to the specific scope as outlined above. Any exclusions noted are for clarity only and do Item 3E
24

not represent the complete list of exclusions to the services. Any additional services proposed or performed other than those listed in this proposal shall be provided as an Additional Service.

If you would like us to proceed, please sign and return one copy of this letter.

Thank you for this opportunity. If you have any questions or need additional information, please don't hesitate to call.

Sincerely,
Clear Path Land Evolvement, Inc.

Willow Fierro, PLS
________________________ _______ , Auburn, CA
Responsible party Dated
Authorization to Proceed
e:\clear path\proposals\2024\240226 colfax gearhart ln\colfax gearhart ln record of survey.doc
Item 3E
25 (Page intentionally blank)
Item 3E
26 Proclamation
WHEREAS, Sheriff Deputy Danny Jakobs with the Placer County Sheriffs Department was stationed in the City of Colfax for five years; and,
WHEREAS, Sheriff Deputy Danny Jakobs provided a high level of commendable and dedicated service to the Colfax community; and,
WHEREAS, Sheriff Deputy Danny Jakobs had been an integral part of our community, ensuring the safety and well-being of our residents during the time he was assigned to the city.

NOW THEREFORE, City of Colfax City Council, do formally recognize Sheriff Deputy Danny Jakobs for his exceptional service, dedication, and positive impact on our community during his assignment.

FURTHERMORE, I call upon all residents to join me in expressing our heartfelt gratitude to Sheriff Deputy Danny Jakobs for his time of service and wish him all the best in his future assignments.

Signed this 27th day of March 2024
___________________________ ___________________________ Kim A Douglass, Mayor Sean Lomen, Mayor Pro Tem
____________________________ ___________________________ Trinity Burruss, Councilmember Caroline McCully, Councilmember _________________________________
Larry Hillberg, Councilmember
Item 5A27
(Page intentionally blank)
28 Proclamation
WHEREAS, Marguerite Bailey has dedicated her career to public service, serving diligently as the City Clerk of the City of Colfax for over two years; and, WHEREAS, Marguerite Bailey has exhibited unparalleled professionalism, integrity, and commitment to upholding the principles of transparency and accountability in local government; and,
WHEREAS, Marguerite Bailey has played a pivotal role in the efficient functioning of city operations, ensuring the proper recording and preservation of official documents, records, and proceedings.

NOW THEREFORE, City of Colfax City Council, do formally recognize Marguerite Bailey for her dedicated service and significant contributions to our community.

FURTHERMORE, I call upon all residents to join me in expressing our heartfelt gratitude to Marguerite Bailey for her time of service and wish her all the best in her future endeavors.

Signed this 27th day of March 2024
___________________________ ___________________________ Kim A Douglass, Mayor Sean Lomen, Mayor Pro Tem
____________________________ ___________________________ Trinity Burruss, Councilmember Caroline McCully, Councilmember _________________________________
Larry Hillberg, Councilmember
Item 5B29
(Page intentionally blank)
Item 5B30
City of Colfax Sewer Rate Draft Final Report
Staff Report March 27, 2024
Staff Report to City Council
FOR THE MARCH 27, 2024 REGULAR CITY COUNCIL MEETING
From: Ron Walker, City Manager
Prepared by: Ron Walker, City Manager
Subject: Sewer Rate Draft Final Report
Budget Impact Overview:

N/A: Funded:  Un-funded: Amount: $0 Fund(s): 560 & 561 Summary/Background
A sewer rate study was completed in 2018 which established rates for five years. Early in 2023 the city advertised a Request for Proposals seeking a professional consulting service to update the City Utility Rates for Wastewater. The scope of the study is to provide analyses and documentation to perform a study of the City’s wastewater utility rates and make a recommendation of a five-year rate schedule to assure the rates will cover operational and capital costs while adhering to the legal requirements of Proposition 218. Hansford Economic Consulting LLC (HEC) was awarded a contract to perform the study.

Conclusions and Findings
HEC has worked with city staff to prepare a draft final report for your consideration. HEC is presenting the findings of the study, including a detailed description of the methodology used to conduct the financial analysis, and how the updated rates meet the requirements of Proposition 218. At the February 28, 2024 presentation city council directed Catherine to bring back calculation of three different rate increases, 2.0%, 3.0%, and 4.0%, and how each rate adjustment percentage are projected to provide revenues over the next five years to cover operation and capital costs. HEC will explain the next steps in the adoption and implementation of new rates, including critical dates to ensure new rates are in place with the start of fiscal year 2025, customer rights and opportunities for input.

Fiscal Impacts
There is no fiscal impact to the city.

Attachments:

1. Draft Final Report

2. Presentation
RECOMMENDED ACTION: Review and provide direction to staff to work with Hansford Economic Consulting to move forward with the Sewer Rate Study Process.

Item 5C31
HEC No. 230401
Item 5C32
The following report was prepared by Hansford Economic Consulting LLC.

The analyses and findings contained within this report are based on primary data provided by the City of Colfax, as well as additional secondary sources of data available as of the date of this report. Updates to information used in this report could change or invalidate the findings contained herein. While it is believed that the primary and secondary sources of information are accurate, this is not guaranteed.

Every reasonable effort has been made in order that the data contained in this study reflect the most accurate and timely information possible. No responsibility is assumed for inaccuracies in reporting by the client, its consultants and representatives, or any other data source used in the preparation of this study. No warranty or representation is made that any of the projected values or results contained in this report will be achieved. There will usually be differences between forecasted or projected results and actual results due to changes in events and circumstances.

Changes in economic and social conditions that may negatively affect the findings of this report include, but are not limited to, economic recessions, major environmental problems, or natural disasters. Any applications for financing, or bond sales analyses, should re-evaluate the financial health and projection of revenues and expenses at the time of the application or preparation for bond sale.

Item 5C33
City of Colfax Wastewater Rate Study DRAFT FINAL Page i

TABLE OF CONTENTS

SECTION PAGE

1. Introduction 1

1.1 Study Background 1

1.2 Major Assumptions of the Study 3

1.3 Key Findings and Calculated Fees 5

1.4 Comparison of Current and Calculated Fees 7

2. City Customers and Financial Health 8

2.1 City Customers 8

2.2 Financial Health of the Wastewater Fund 9

3. Projected Revenue Requirement 13

3.1 Operating Costs 13

3.2 Capital Improvements and Debt Service 14

3.3 System Rehabilitation Costs 16

3.4 Projected Revenue Requirement and Rate Revenue 17

4. Cost of Service Wastewater Fee Calculations 20

4.1 Wastewater Fee Calculations 20

5. City and Customer Impacts 23

5.1 Operating Fund Cash Flow Projection 23

5.2 Wastewater Fund Ending Cash Balances 24

5.3 Residential Bill Impacts 27

Appendix A: Rate Study Support Tables

Item 5C34
City of Colfax Wastewater Rate Study DRAFT FINAL Page ii

LIST OF TABLES

TABLE PAGE
1 Calculated Maximum Wastewater Fee per EDU per Month 6 2 Customer Characteristics 9
3 Projected Growth in Wastewater EDUs 9
4 Historical Revenues and Expenses 10
5 Projected Wastewater System CIP Expenditures 14
6 State Water Board Grant-Funded Projects 15
7 Consolidation Efforts Preliminary Cost Estimate 15
8 Restructured SRF Loan Repayment 16
9 Projected Revenue Requirement and Rate Revenue (Alternative 1) 19 10 Calculated Cost per EDU Fiscal Year 2025 (Alternative 1) 20 11 Calculated Rates per EDU and Projected Annual Rate Revenues (Alternative 1) 21 12 Projected Operating Fund Cash Flow (Alternative 1) 23 13 Projected Wastewater Fund Ending Cash Balance (Alternative 1) 25

LIST OF FIGURES

FIGURE PAGE
1 Fee-Setting Process 2
2 Projected Cash Balances under Three Rate Alternatives 6 3 Projected Monthly Fees for a Home under Three Rate Alternatives 7 4 Wastewater Generation by Customer Group 8
5 Historical Operating Expenditures 11
6 Projected Revenue Requirement and Rate Revenues 18
7 Projected Monthly Wastewater Rate per EDU Alternative 1 21 8 Projected Monthly Fees per EDU under Three Rate Alternatives 22 9 Historical Wastewater Fund Ending Cash Balance 24
10 Projected Wastewater Fund Ending Cash Balance 26
11 Historical and Projected Wastewater Fund Cash Balances 26 12 Residential Regional Bill Comparison 27

Item 5C35
City of Colfax Wastewater Rate Study DRAFT FINAL Page 1 Section 1: INTRODUCTION

1.1 STUDY BACKGROUND
The City of Colfax (City) provides wastewater collection, treatment and disposal services to residents and businesses in the Colfax community. The City contracted with Hansford Economic Consulting LLC (HEC) to determine the level of funding required over the next five years to sufficiently fund service provision, and the fees to be collected from customers to achieve that level of funding. The wastewater financial model projects revenues and expenses and calculates required annual property-related fees by customer type to maintain revenue sufficiency.

The property-related fees (also called “rates” in the Study) are exempt from Proposition 26 but are subject to California Constitution Article XIII D (commonly referred to as Proposition 218) requirements for water, wastewater, and solid waste property-related fees.

This Study provides an explanation of, and justification for, calculated annual wastewater fees per Equivalent Dwelling Unit (EDU) through June 30, 2029, and documents adherence to the law regarding the setting of property-related fees by a City. Specifically, the California Constitution requires that the fees for wastewater service shall not be extended, imposed, or increased by any agency unless all the following requirements have been met:
(1) Revenues derived from the fee or charge shall not exceed the funds required to provide the property related service.
(2) Revenues derived from the fee or charge shall not be used for any purpose other than that for which the fee or charge was imposed.
(3) The amount of a fee or charge imposed upon any parcel or person as an incident of property ownership shall not exceed the proportional cost of the service attributable to the parcel.
(4) No fee or charge may be imposed for a service unless that service is used by, or immediately available to, the owner of the property in question. Fees or charges based on potential or future use of a service are not permitted. (5) No fee or charge may be imposed for general governmental services including, but not limited to, police, fire, ambulance, or library services, where the service is available to the public at large in substantially the same manner as it is to property owners.

Fee studies are typically conducted every three to five years to ensure revenue sufficiency. In addition, an important part of the fee study is a cost-of-service analysis, so that the study addresses not only revenue sufficiency, but also whether customers are paying for their Item 5C36
City of Colfax Wastewater Rate Study DRAFT FINAL Page 2 share of system costs, adjusting rates and customer classifications to achieve equity to the maximum extent practicable. The fee-setting cycle is illustrated in Figure 1 below. The City last adopted wastewater rates in June 2018, with the last rate increase effective July 1, 2022.

Figure 1
Fee-Setting Process

UTILITY
FEES

DETERMINE

REVENUE

REQUIREMENT

SELECT FEE

STRUCTURE

CALCULATE
FEES

IMPLEMENT
FEES
REVIEW
FEES
This report was prepared using principles established by the American Water Works Association (AWWA), the Water Environment Federation (WEF), and Government Finance Officers Association (GFOA). Standard rate-setting practices are described in the WEF Manual of Practice No. 27 and guidelines prepared by the California State Water Resources Control Board for State Revolving Fund financing. The GFOA publishes guidelines on sufficient cash balances for enterprise funds. Minimum cash balance targets for each utility fund in this Study are based on the GFOA guidelines.

The following four steps outline how wastewater rates are calculated such that the wastewater fees meet California’s legal requirements.

1. Establish the Wastewater Customer Base and User Characteristics – The wastewater customer base includes residential and commercial users. All users are counted in EDUs for purposes of fee-setting, as described in Section 2 of the Study. Section 2 also provides details on the current rate schedule and historical financial health of the City’s wastewater fund.

Item 5C37
City of Colfax Wastewater Rate Study DRAFT FINAL Page 3

2. Project Revenue Requirement – The revenue requirement is the amount of money to be raised from rates. The revenue requirement analysis compares the revenues of the utility to its operating and capital costs to determine the adequacy of existing rates to recover the utility’s costs. Components of revenue requirement include capital improvement costs, system rehabilitation costs, operations and maintenance costs, and operating reserve costs. Non-rate revenue credited against the projected costs include interest income, inspection fees, rent and late charges. Revenue requirement calculations are provided in Section 3 of the Study.

3. Allocate Revenue Requirement to Customer Types and Determine Cost per EDU – The revenue requirement is allocated to customer types based on flow (their number of EDUs). Section 4 of this Study describes the rate calculation methodology and determines projected rates per step 3.

Section 5 includes an analysis of the impact of the updated rates on customers, calculated fees, cash flow projection, and a comparison of bills with other regional communities and cities of comparable size.

Appendix A includes support tables for the wastewater rates analysis.

1.2 MAJOR ASSUMPTIONS OF THE STUDY
No Change to the Rate Structure
Most wastewater providers charge all properties that have paid their connection fees and have physically connected to the wastewater system, or are ready to connect, at least some portion of rates, depending on the fee structure used. The EDU fee structure, which is often used for smaller systems, charges properties that have purchased capacity in the wastewater system, whether or not they are currently using the service because the wastewater system must always be ready to receive wastewater flow from properties that have connected or are ready to connect to the system.

The City’s customer base has not changed significantly for many years and there are no industrial customers being served at the wastewater treatment plant. Wastewater strength is similar across all customers currently served. Pursuant to State Water Board guidance, it is reasonable to continue to charge the same fee per EDU across all customer categories.

What is an EDU? City Ordinance No. 475 defines an EDU as the average wastewater discharge from a Single Family Dwelling. For purposes of calculating sewerage system design parameters and comparing wastewater discharge from sewer service users other than single family dwellings, one EDU equals a domestic wastewater volume of 200 gallons per day, and 180 milligrams per liter maximum each, BOD and TSS, per day at average dry weather flow rates. One EDU is further considered to generate domestic wastewater, carrying a minimal to moderate load of nonhazardous contaminants such as common household cleaning and maintenance products.

Item 5C38
City of Colfax Wastewater Rate Study DRAFT FINAL Page 4 Growth
Historical growth of 0.25% per year is included in the 5-year rate model. The growth rate increases the number of wastewater EDUs by three per year.

Potential Consolidation of Shady Glen - Feasibility Analysis Included but Construction not assumed in 5-Year Projection
A feasibility study is proposed for consolidation of the Shady Glen community and its surrounding area with the City’s wastewater system. The costs associated with the feasibility study (planning), which would be grant-funded by the State, are included in the cost projection for the next five years as those costs impact cash flow.

If the project is determined to be feasible, and construction is to start before the end of fiscal year 2029, the City will be required to undertake a rate study as part of its financial analysis prepared for the State, and possibly the Local Agency Formation Commission (LAFCO).

Construction is not assumed to take place in the 5-year projection.

No New Debt
It is assumed that all operating and capital costs will be paid for with fees and cash reserves, as well as State grants, and that no new debt will be incurred in the next 5-year period.

Three Financial Criteria
The rates are calculated with three financial criteria in mind:

1. General operating cash reserves of at least 75% of operating expenses (9 months of operating costs) shall always be maintained.

2. A minimum $950,000 shall be kept in restricted and designated reserves to cover the SRF loan reserve requirement of $439,000 plus at least $500,000 for capital projects.

3. Every year, the net operating income will exceed debt service by at least 1.25.

Three Rate Alternatives
Wastewater fees for next five fiscal years have been calculated for three rate alternatives.

The calculated rates are the maximum that could be imposed. If adopted rates produce revenues that are greater than needed in future years, the City could freeze rates, or even lower rates, or could put aside funds for a dedicated purpose, including rate stabilization.

How is an EDU determined? EDUs are assigned by the City at time of application for service, depending on the intended use(s) of the property. The number of EDUs are reviewed upon change in building use and/or application for building alterations.

Item 5C39
City of Colfax Wastewater Rate Study DRAFT FINAL Page 5 Alternative 1: The revenue requirement, and three financial criteria, are met over the next 5 years by applying a 4.00% rate increase each year. The City stops collecting rates for system rehabilitation because sufficient cash reserves have been accumulated. The total cash balance is projected to increase $400,000 to $500,000 over the next five years, depending on the number of customers added to the wastewater system.

Alternative 2: Rates are increased 3.00% each year to meet the revenue requirement and ensure the three financial criteria are met. As with alternative 1, no additional cash is generated over the next 5 years to fund system rehabilitation. The total cash balance is projected to remain about the same between the end of fiscal years 2023 and 2029.

Alternative 3: The three financial criteria to remain fiscally healthy are met over the next 5 years by applying a 2.00% rate increase each year. The City does not fully fund the revenue requirement and draws on cash reserves to pay for a portion of capital project costs. Cash reserves of about $155,000 are drawn down to pay for a portion of repairs needed in the next 5 years.

1.3 KEY FINDINGS AND CALCULATED FEES
Key Findings
This Study makes the following key findings:
• Cost of service has been distributed among customers proportionately using City Ordinance 475’s definition of EDUs.
• It is projected that, with implementation of any of the three alternative fee schedules, the City will be able to pay for all projected costs in the five-year period, meet the obligations of its SRF loan, and maintain sufficient reserves to pay for studies and construction of State-funded projects which costs will be reimbursed.

Figure 2 shows the projected total cash balances under the three rate alternatives. The minimum cash balance target of $950,000 is shown by the black line. A minimum implies that cash balances should be greater than that amount. When cash balance is greater than the minimum, funds are held for designated purposes, such as rate stabilization, emergency repairs, and so forth.

It is important to note that the cash balance is not lower at the end of the 5-year period, even under rate alternative 3, because of the addition of connection fees (which cannot be used to fund rehabilitation), and reimbursements by the State for grant-funded projects the City has been paying for during fiscal year 2024. As shown by the blue line in Figure 2, cash balance by the end of fiscal year 2029 is projected to be about the same as at the beginning of fiscal year 2024 under alternative 2.

Item 5C40
City of Colfax Wastewater Rate Study DRAFT FINAL Page 6 Figure 2
Projected Cash Balances under Three Rate Alternatives
$0
$500,000
$1,000,000
$1,500,000
$2,000,000
$2,500,000
$3,000,000
$3,500,000
$4,000,000
$4,500,000
$5,000,000
2025 2026 2027 2028 2029
Alt. 1 Rate (4.00%) Alt. 2 Rate (3.00%)
Alt. 3 Rate (2.00%) Min. Target Reserve
Beginning FY2024
Calculated Rates
The current wastewater fee per EDU is $143.07 per month. The calculated maximum monthly wastewater fee per EDU for the next five fiscal years is shown in Table 1 for the three rate alternatives.

Table 1
Calculated Maximum Wastewater Fee per EDU per Month
Scenario FY 2025 FY 2026 FY 2027 FY 2028 FY 2029
Alternative 1 (4.00%) $148.79 $154.74 $160.93 $167.37 $174.06 Alternative 2 (3.00%) $147.36 $151.78 $156.33 $161.02 $165.85 Alternative 3 (2.00%) $145.93 $148.85 $151.83 $154.87 $157.97 Item 5C41
City of Colfax Wastewater Rate Study DRAFT FINAL Page 7

1.4 COMPARISON OF CURRENT AND CALCULATED FEES
Figure 3 shows the projection of monthly fees for a single family home over the next five years under the three rate alternatives.

Figure 3
Projected Monthly Fees for a Home under Three Rate Alternatives $148.79
$154.74
$160.93
$167.37
$174.06
$147.36
$151.78
$156.33
$161.02
$165.85
$145.93
$148.85
$151.83
$154.87
$157.97
$143.07
$120
$130
$140
$150
$160
$170
$180
FY 2025 FY 2026 FY 2027 FY 2028 FY 2029
Alt. 1 Rate (4.00%) Alt. 2 Rate (3.00%)
Alt. 3 Rate (2.00%) Current Rate
Item 5C42
City of Colfax Wastewater Rate Study DRAFT FINAL Page 8 Section 2: CITY CUSTOMERS AND FINANCIAL HEALTH

2.1 CITY CUSTOMERS
RATE METHODOLOGY STEP 1
Establish the Wastewater Customer Base and User Characteristics The City provides wastewater service to about 760 accounts, which together comprise about 2,150 equivalent dwelling units (EDUs). The City’s historical population and housing unit estimates are shown in Table A-1 in Appendix A.

The City’s customers send, on average, about 250,000 gallons of untreated wastewater to the wastewater treatment plant each day. Residential customers generate approximately 70% of the flow. Figure 4 shows the contributing flow to the wastewater treatment plant from each customer group.

Figure 4
Wastewater Generation by Customer Group
Residential
70%
Commercial
21%
Institutional
9%
Table 2 shows the City’s customer characteristics and the flow and load factors that are used in the rate study to allocate the revenue requirement among the customers. Because the wastewater characteristics are assumed generally the same across all customer types, total revenue requirement is divided by total number of EDUs each year.

Over the next 5 years, it is estimated that the City will add 3 EDUs per year to the wastewater system, as shown in Table 3.

Item 5C43
City of Colfax Wastewater Rate Study DRAFT FINAL Page 9 Table 2
Customer Characteristics
Customer Number
Category EDUs Flow BOD SS

GPD MG/L MG/L
(A) (B) (C) (D)
Residential
Single Family 601.14 200 180 180
Multi-Unit 280.00 200 180 180
Commercial
All Commercial 258.50 200 180 180
Institutional
Church 15.00 200 180 180
Government 10.08 200 180 180
Railroad 30.00 200 180 180
School 58.30 200 180 180
TOTAL 1,253.02
Source: City of Colfax municipal code 13.080.090 and customer database as of June 2023.

Wastewater Characteristics
Table 3
Projected Growth in Wastewater EDUs
Item 2023 FY 2024 FY 2025 FY 2026 FY 2027 FY 2028 FY 2029 Growth Assumption --> 0.25% 0.25% 0.25% 0.25% 0.25% 0.25% Sewer EDUs 1,250 1,253 1,256 1,259 1,263 1,266 1,269
Increase in EDUs 3 3 3 3 3 3
Source: City of Colfax and HEC, December 2023.

2.2 FINANCIAL HEALTH OF THE WASTEWATER FUND
Table 4 summarizes the City’s historical revenues and expenditures. The table excludes depreciation, which is a non-cash item. Every year for the past five fiscal years, the City has had positive net income.

About 95% of the City’s revenues are from wastewater service charges. All accounts pay a minimum of one EDU per month, regardless of whether the home or business space is currently occupied or vacant. Other sources of operating revenue include inspection fees, interest income, late charges, and miscellaneous revenue.

Item 5C44
City of Colfax Wastewater Rate Study DRAFT FINAL Page 10 Table 4
Historical Revenues and Expenses
Revenues and
Expenses 2019 2020 2021 2022 2023
Operating Revenues
Service Charges $1,928,185 $2,172,280 $2,162,840 $2,142,729 $2,140,645 Miscellaneous $285,442 $41,394 $37,103 $39,277 $42,962
Subtotal Operating Revenues $2,213,627 $2,213,674 $2,199,943 $2,182,006 $2,183,607 Operating Expenses
Personnel Services $517,004 $631,044 $528,960 $507,856 $695,223 Operation and Maintenance $567,658 $576,231 $685,005 $662,186 $851,747 Subtotal Operating Expenses $1,084,662 $1,207,275 $1,213,965 $1,170,042 $1,546,970 Net Operating Income $1,128,965 $1,006,399 $985,978 $1,011,964 $636,637 Non-Operating Revenues (Expenses)
Insurance Reimbursements $0 $0 $191,446 $17,437 $0
Interest Income $58,707 $54,363 $17,333 $12,791 $72,438 Rental Income $0 $3,000 $3,000 $3,000 $3,000
Other Income $0 $0 $35,737 $58,000 $0
Interest Expense ($80,403) ($76,817) ($73,195) ($69,537) ($65,844) Subtotal Non-Operating Revenues ($21,696) ($19,454) $174,321 $21,691 $9,594 Capital Contributions
State Grant $5,255 $280,246 $162,042 $1,085,387 $1,721,175 Transfers In (grants) $0 $0 $286 $196,392 $304,294
Transfers Out $0 $0 $0 $0 $0
Net Income $1,112,524 $1,267,191 $1,322,627 $2,315,434 $2,671,700 Capital Activities
Capital Expenditures $100,438 $316,597 $702,156 $1,317,073 $2,135,261 Debt Service Principal $356,196 $359,760 $363,354 $366,991 $370,659 Settlements / Other $25,602 $0 $0 $0 $0
Subtotal Capital Activities $482,236 $676,357 $1,065,510 $1,684,064 $2,505,920 Net Income after Capital Expenses $630,288 $590,834 $257,117 $631,370 $165,780 Source: City of Colfax finance department.

Fiscal Year Ending
Figure 5 illustrates that management of the wastewater system comprises approximately 47% of the total annual costs. Repairs and maintenance comprise 16% of the annual costs, and occupancy, which comprises power costs, building repairs and security, comprise 14% of total annual costs.

Item 5C45
City of Colfax Wastewater Rate Study DRAFT FINAL Page 11 Figure 5
Historical Operating Expenditures
Personnel
47%
Supplies &
Equipment
Communications 16%
1%
Contract
Services
10%
Occupancy
14%
All Other
12%
Reserves
The City is expected to have approximately $1.76 million in unrestricted reserves and $1.83 million in restricted or designated reserves at the end of this fiscal year, June 30th, 2024.

Reserves are necessary for several reasons, to:
• Serve cash flow needs
• Pay for emergency and unplanned necessary repairs
• Accumulate for system rehabilitation (planned improvements) • Provide rate stabilization
The GFOA offers the following guidelines for a wastewater provider to determine its cash reserve needs.
“The maintenance of reserves can be defined generally as the maintenance of cash or financial capabilities to meet unknown changes in the budgets and financial needs of a utility. These needs could arise from new laws and regulations, natural disasters, operating emergencies, financial losses in earning potential from idle cash, drop in economic conditions in the service area or the state, insurance losses, litigation, revenue collection process breakdowns, and operating emergencies in the service area. These needs may vary according to the types and designations of the funds collected or expenses require, thereby necessitating different policies for varying areas or funds of an agency’s operation.”1
1 Page 35, Financing and Charges for Wastewater Systems, Manual of Practice No. 27.

Item 5C46
City of Colfax Wastewater Rate Study DRAFT FINAL Page 12 “The utility should identify the drivers affecting [its] financial activities. It should determine the maximum length of time that it might have to operate without the revenue or expense and then determine the cumulative dollar value for this period of time.”2 While each utility needs to assess its risks on an individual basis using knowledge of the current status of infrastructure, regulatory requirements, cash flow “bumps” and so forth, there are some general guidelines to measure what a prudent reserve would be for the utility. The GFOA best practice is to start with a baseline of 90 days of operating expenses and adjust depending on local circumstance. GFOA guidelines to adjust the target for local circumstances include:
• Frequency of revenue collection – The City’s wastewater fund has predictable, steady revenues – this lowers the cash flow concern.
• Diversity of the customer base – timely payments and cash flow is less of a concern with a diverse customer base. Colfax’s customer base is becoming more diverse as it grows; however, it is predominantly a residential community. • Unpredictable weather events – large weather events can cause need for costly emergency work. Colfax does experience snow and flood events, and large wildfires in the region in recent years should be considered. In the case of major environmental disaster, government funding relief may be found for rebuilding the wastewater system, but these sources of funding will not cover loss of rate revenues.
• Ever-increasing California environmental standards / requirements for wastewater treatment – may require new infrastructure and/or monitoring expenses. The City has been subject to large increased costs due to environmental concerns in the past. • Rate stabilization – raising rates is unappealing; especially with a small customer base such as the City’s. When there are sufficient reserves, more gradual rate increases can be introduced.

This rate study makes the following cash reserve recommendations, which are two of three financial criteria used in the rate model:
• Maintain general operating cash reserves of at least 75% of operating expenses (9 months of operating costs).
• Keep a minimum $950,000 in restricted and designated reserves to cover the SRF loan reserve requirement of $439,000 plus at least $500,000 for capital projects. 2 Page 37, Financing and Charges for Wastewater Systems, Manual of Practice No. 27.

Item 5C47
City of Colfax Wastewater Rate Study DRAFT FINAL Page 13 Section 3: PROJECTED REVENUE REQUIREMENT
RATE METHODOLOGY STEP 2
Project the Revenue Requirement and Allocate to Collection and Treatment Costs The revenue requirement is the amount to be raised by wastewater fees. The projection of the revenue requirement is the cornerstone for calculation of rates. This section explains the derivation of the revenue requirement for this Study.

Components of the revenue requirement include:
• Operating Expenses
• Debt Service
• System Rehabilitation
• Capital Project Costs (new facilities and expansion of existing facilities) Non-wastewater fees revenue projections are credited against projected costs. Nonwastewater fee revenues include inspection fees, interest income, late charges, and miscellaneous revenue.

3.1 OPERATING COSTS
Operating expenses are projected based on fiscal year 2024 budgeted expenditures and conversations with City staff regarding adjustments for the next five-year period. Operating expenses include annual costs for personnel (including benefits), professional and contract services, treatment plant operations and maintenance, collection system and other wastewater facilities operations and maintenance, utilities, facilities equipment, tools, subscriptions, and supplies. Operating expenses are budgeted at $1.5 million in fiscal year 2024.

Appendix Table A-2 shows how City expenses have increased annually, on average, compared with the San Francisco Engineering News Record Construction Cost Index (ENR CCI) and the West Region Consumer Price Index (CPI). Overall, the City’s annual operating expenses increased 8.2% per year for the last five years compared with 5.0% for the San Francisco ENR CCI and 4.2% for the West Region CPI. It is typical for utility costs to increase at a greater pace than these two indices. The rate study increases each of the operating cost categories by 4.0% to 5.0% each year over the next five years in anticipation of inflationary cost increases.

Appendix Tables A-3 through Table A-5 provide detail of historical revenues and expenses by treatment plant, collection system, and debt service financial components of the wastewater fund.

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City of Colfax Wastewater Rate Study DRAFT FINAL Page 14

3.2 CAPITAL IMPROVEMENTS AND DEBT SERVICE
The City anticipates needing many capital improvements at the wastewater treatment plant as well as replacement of pumps at four lift stations over the next five years. Table 5 summarizes the estimated costs of wastewater projects in the City’s Capital Improvement Plan (CIP), as provided by City staff. All the costs shown in the table are in inflated dollars (the amount that the improvement would cost at the time it is constructed). In total, it is estimated that the improvements will cost about $1.60 million. All these costs are the responsibility of existing customers because all the listed improvements will be used to serve existing customers. Table A-6 and Table A-7 in Appendix A provide supporting information for the wastewater system CIP.

Table 5
Projected Wastewater System CIP Expenditures
Description Total FY 2025 FY 2026 FY 2027 FY 2028 FY 2029 Treatment Plant $1,332,180 $143,855 $162,562 $301,600 $204,162 $520,000 Ponds $64,480 $52,000 $0 $0 $12,480 $0
Lift Stations $208,000 $0 $52,000 $52,000 $52,000 $52,000 Total System CIP $1,604,660 $195,855 $214,562 $353,600 $268,642 $572,000 Source: City of Colfax February 2024.
inflated dollars
Table 6 summarizes State Water Board grant-funded projects, which include major upgrades to the collection system, algae reduction treatment and the treatment plant. These two projects are estimated to cost just under $10.0 million.

In addition to these known projects, the City is working with the State Water Resources Control Board and LAFCO on potential consolidation of wastewater customers in and around Shady Glen. This latter project would be a long-term project; however, significant planning costs could be incurred in the next five-year period for a feasibility study. Although it is anticipated that costs associated with the feasibility study will also be grant-funded, the City would have to pay costs first and be reimbursed by the State. As such, the City must ensure it has sufficient cash flow to carry associated consolidation feasibility study costs. Preliminary cost estimates for consolidation planning and construction are shown in Table 7.

Construction is not assumed to take place in the 5-year projection.

Item 5C49
City of Colfax Wastewater Rate Study DRAFT FINAL Page 15 Table 6
State Water Board Grant-Funded Projects
Improvement Project
2023 Bid Amount
[1]
Collection System
Inflow & Infiltration Mitigation $5,225,633
Treatment Plant
Algae Reduction $4,564,224
Total Grant-Funded Projects $9,789,857
Source: City of Colfax, January 2024.
[1] Includes contingencies.

Table 7
Consolidation Efforts Preliminary Cost Estimate
Category Cost Estimate [1]
Colfax Planning $3,590,000
Shady Glen Planning $2,230,000
Preliminary Planning Cost $5,820,000
Construction Cost Estimate $46,970,000
Source: Wood Rodgers, Project Engineer, January 2024.
[1] Costs include inflation.

Debt
The City has a State Revolving Fund (SRF) loan with the State Water Resources Control Board. The loan was restructured in 2017. The scheduled loan repayments are shown in Table 8. The State requires the City hold $439,000 in a restricted reserve account, which can be drawn upon if the City has insufficient funds to make a payment.

A debt service coverage of 1.25 provides the third financial criterion to be met in the rate model. This is the debt service coverage typically required for revenue bonds. Each year, the net operating income should exceed debt service by at least 1.25.

Item 5C50
City of Colfax Wastewater Rate Study DRAFT FINAL Page 16 Table 8
Restructured SRF Loan Repayment
FY Ending Principal Interest Total
Accrued
Interest
Outstanding
Principal
2024 $374,366 $64,608 $438,974 $64,608 $6,086,395
2025 $378,110 $60,864 $438,974 $60,864 $5,708,285
2026 $381,891 $57,083 $438,974 $57,083 $5,326,394
2027 $385,710 $53,264 $438,974 $53,264 $4,940,684
2028 $389,567 $49,407 $438,974 $49,407 $4,551,117
2029 $393,463 $45,511 $438,974 $45,511 $4,157,654
2030 $397,397 $41,577 $438,974 $41,577 $3,760,257
2031 $401,371 $37,603 $438,974 $37,603 $3,358,886
2032 $405,385 $33,589 $438,974 $33,589 $2,953,501
2033 $409,439 $29,535 $438,974 $29,535 $2,544,062
2034 $413,533 $25,441 $438,974 $25,441 $2,130,529
2035 $417,669 $21,305 $438,974 $21,305 $1,712,861
2036 $421,845 $17,129 $438,974 $17,129 $1,291,015
2037 $426,064 $12,910 $438,974 $12,910 $864,952
2038 $430,324 $8,650 $438,974 $8,650 $434,627
2039 $434,627 $4,346 $438,974 $4,346 $0
Source: SWRCB Payment Schedule, September 15, 2022.

Loan Terms: 25 years repayment period, 1.00% interest.

Total Funding $12,989,267
Principal Forgiveness $3,319,000
Loan $9,670,267
Payment due October 31

3.3 SYSTEM REHABILITATION COSTS
Depreciation is used as the basis for which to collect rates to cover system rehabilitation costs. Collecting for system rehabilitation in the rates allows the City to replace assets as they outlive their useful lives. Depreciation is approximately $770,000 per year for the wastewater system. In fiscal year 2024, the City is funding approximately 15% of annual depreciation.

The level of funding of depreciation significantly influences the level of wastewater rates.

While it is important to include replacement of assets in rates, most entities do not include 100% depreciation in their rates because of the ability to obtain low-cost financing, or even grants, when the need arises to undertake the rehabilitation or replacement work. Another reason rehabilitation costs may be only partially recovered, or not recovered in rates is when Item 5C51
City of Colfax Wastewater Rate Study DRAFT FINAL Page 17 much of the system is currently being repaired and improved, or when the city has built up cash reserves that are greater than targeted and can prudently be drawn on. City Council was presented with a rate alternative that would continue to fund depreciation at 15% at its regular meeting February 28, 2024. The Council directed staff and the consultant to continue with rate alternatives that do not fund depreciation in the next five years.

Although the rate alternatives presented in this report do not fund depreciation, the City is continuing to designate about $37,000 each year for replacement of short-lived assets (assets with a useful life of 15 years or less). Under each alternative, end of year net revenues greater than 9 months of operating costs are transferred to designated and restricted reserves and may be used for capital improvements costs.

The three rate alternatives are:

Alternative 1: The revenue requirement, and three financial criteria, are met over the next 5 years by applying a 4.00% rate increase each year. The City stops collecting rates for system rehabilitation because sufficient cash reserves have been accumulated. The total cash balance is projected to increase $400,000 to $500,000 over the next five years, depending on the number of customers added to the wastewater system.

Alternative 2: Rates are increased 3.00% each year to meet the revenue requirement and ensure the three financial criteria are met. As with alternative 1, no additional cash is generated over the next 5 years to fund system rehabilitation. The total cash balance is projected to remain about the same between the end of fiscal years 2023 and 2029.

Alternative 3: The three financial criteria to remain fiscally healthy are met over the next 5 years by applying a 2.00% rate increase each year. The City does not fully fund the revenue requirement and draws on cash reserves to pay for a portion of capital project costs. Cash reserves of about $155,000 are drawn down to pay for a portion of repairs needed in the next 5 years.

3.4 PROJECTED REVENUE REQUIREMENT AND RATE REVENUE
Table 9 estimates the revenue requirement for the next five years. The revenue requirement is projected to increase to account for increases in some cost categories that are anticipated to increase by more than inflation, for inflation, to fund capital expenditures, and to make SRF debt service payments. Non-rate revenue is credited against the estimated annual costs.

Non-rate revenue is held constant due to variability in these revenues given the health of the local and national economy. The revenue requirement is projected to increase from $2.03 million in fiscal year 2024 to $2.16 million in fiscal year 2025. By year five, the revenue requirement is projected to be $2.85 million.

Item 5C52
City of Colfax Wastewater Rate Study DRAFT FINAL Page 18 Calculated Rates. Using the revenue requirement projection, wastewater rates would need to increase different percentages each year; however, it is preferable to adopt equal percentage rate increases each year. Under each of the three rate alternatives, the City would be able to pay for projected costs and meet the three financial criteria of the rate study:

1. General operating cash reserves of at least 75% of operating expenses (9 months of operating costs) shall always be maintained.

2. A minimum $950,000 shall be kept in restricted and designated reserves to cover the SRF loan reserve requirement of $439,000 plus at least $500,000 for capital projects.

3. Every year, the net operating income will exceed debt service by at least 1.25.

Figure 6 illustrates projected rate revenue without rate increases, the projected revenue requirement, and the amount projected raised by rates under alternative 1 (4.00% rate increase each year). In some years, the rate revenue will exceed costs, and in other years it will produce less than needed to pay costs; however, over the total 5-year period, the revenues will pay for total costs included in the revenue requirement.

Figure 6
Projected Revenue Requirement and Rate Revenues
$1,000,000
$1,500,000
$2,000,000
$2,500,000
$3,000,000
FY 2024 FY 2025 FY 2026 FY 2027 FY 2028 FY 2029
Revenue Requirement Increased Rates Revenue
Revenue No Rate Increase
Under alternative 2, rates raise about $340,000 less than the projected 5-year revenue requirement. Under alternative 3, rates raise about $685,000 less than the projected revenue requirement.

Item 5C53
City of Colfax Wastewater Rate Study DRAFT FINAL Page 19 Table 9
Projected Revenue Requirement and Rate Revenue (Alternative 1) Expenses and Inflation FY 2024 FY 2025 FY 2026 FY 2027 FY 2028 FY 2029 Credits Factor Budget 1 2 3 4 5
Treatment Plant Operating Expenses
Personnel 5.0% $537,146 $564,003 $592,203 $621,813 $652,904 $685,549 Supplies & Equipment 5.0% $229,000 $240,450 $252,473 $265,096 $278,351 $292,268 Communications 4.0% $10,100 $10,504 $10,924 $11,361 $11,816 $12,288 Contract Services 4.5% $86,500 $90,393 $94,460 $98,711 $103,153 $107,795 Resource Development 4.0% $7,000 $7,280 $7,571 $7,874 $8,189 $8,517 Occupancy 4.0% $193,500 $201,240 $209,290 $217,661 $226,368 $235,422 Miscellaneous 4.0% $161,500 $167,960 $174,678 $181,666 $188,932 $196,489 Subtotal Treatment Plant $1,224,746 $1,281,829 $1,341,599 $1,404,182 $1,469,712 $1,538,329 Collection System Operating Expenses
Personnel 5.0% $178,267 $187,180 $196,539 $206,366 $216,685 $227,519 Supplies & Equipment 5.0% $25,100 $26,355 $27,673 $29,056 $30,509 $32,035 Communications 4.0% $2,600 $2,704 $2,812 $2,925 $3,042 $3,163 Contract Services 4.5% $20,500 $21,423 $22,387 $23,394 $24,447 $25,547 Occupancy 4.0% $25,000 $26,000 $27,040 $28,122 $29,246 $30,416 Miscellaneous 4.0% $24,000 $24,960 $25,958 $26,997 $28,077 $29,200 Subtotal Collection System $275,467 $288,622 $302,409 $316,860 $332,005 $347,880 Capital Expenses
Capital Improvements Table 5 $26,310 $195,855 $214,562 $353,600 $268,642 $572,000 System Rehabilitation [1] 4.0% $115,474 $0 $0 $0 $0 $0
Capital Expenses in Rates $141,784 $195,855 $214,562 $353,600 $268,642 $572,000 Debt Service
SRF WWTP Table 8 $438,974 $438,974 $438,974 $438,974 $438,974 $438,974 Subtotal Debt Service $438,974 $438,974 $438,974 $438,974 $438,974 $438,974 Total Costs $2,080,970 $2,205,280 $2,297,545 $2,513,616 $2,509,334 $2,897,182 Credits
Inspection Fees constant $10,000 $10,000 $10,000 $10,000 $10,000 $10,000 Interest Income constant $10,000 $10,000 $10,000 $10,000 $10,000 $10,000 Rent constant $3,000 $3,000 $3,000 $3,000 $3,000 $3,000 Interest/Late Charges constant $23,000 $23,000 $23,000 $23,000 $23,000 $23,000 Subtotal Credits $46,000 $46,000 $46,000 $46,000 $46,000 $46,000 Revenue Requirement $2,034,970 $2,159,280 $2,251,545 $2,467,616 $2,463,334 $2,851,182 Amount Raised by Rates [2] $2,151,450 $2,243,059 $2,338,589 $2,438,219 $2,542,130 $2,650,351 Source: City of Colfax and HEC, March 2024.
[1] System rehabilitation currently funds 15% of depreciation. [2] Budgeted rate revenue for fiscal year 2024 is $2,202,349. The rates model projects lower revenue for this year.

Item 5C54
City of Colfax Wastewater Rate Study DRAFT FINAL Page 20 SECTION 4: COST OF SERVICE WASTEWATER FEE CALCULATIONS

4.1 WASTEWATER FEE CALCULATIONS
RATE METHODOLOGY STEP 3
Allocate Revenue Requirement to Customer Types and Determine Cost per EDU The amount to be raised by rates is allocated among customer types according to EDU count by customer type. Total allocated cost to each customer category and the calculated fee per EDU for fiscal year 2025 are shown in Table 10 below for alternative 1. Residential customers are responsible for 70% of the total costs. Commercial and institutional customers are responsible for the remaining 30% of cost.

Table 10
Calculated Cost per EDU Fiscal Year 2025 (Alternative 1) Customer Percentage No. of Cost
Type of Cost EDUs per EDU
Residential per month
Single Family $1,079,140 48% 604.40 $148.79
Multi-Unit $499,934 22% 280.00 $148.79
Subtotal Residential $1,579,075 70%
Commercial
All Commercial $461,547 21% 258.50 $148.79
Institutional
Church $26,782 1% 15.00 $148.79
Government $17,998 1% 10.08 $148.79
Railroad $53,564 2% 30.00 $148.79
School $104,093 5% 58.30 $148.79
TOTAL $2,243,059 100% 1,256.28 $148.79
Number of EDUs 1,256
Fee per EDU per Month $148.79
Source: HEC March 2024.

Amount to be
Raised by Rates
The projected monthly wastewater rates per EDU for the next five fiscal years are shown in Figure 7. Most rate revenues pay for treatment plant operating and capital costs. The calculations of rate per EDU, the portion of rates supporting the treatment plant, collection system, and debt service, and annual wastewater rate revenues under rate alternative 1 (4.00% fee increase each year) are shown in Table 11.

Item 5C55
City of Colfax Wastewater Rate Study DRAFT FINAL Page 21 Figure 7
Projected Monthly Wastewater Rate per EDU Alternative 1 $143.07 $148.79 $154.74 $160.93 $167.37 $174.06
$0
$20
$40
$60
$80
$100
$120
$140
$160
$180
$200
FY 2024 FY 2025 FY 2026 FY 2027 FY 2028 FY 2029
Treatment Plant Collection System Debt Service
Table 11
Calculated Rates per EDU and Projected Annual Rate Revenues (Alternative 1) Item FY 2024 FY 2025 FY 2026 FY 2027 FY 2028 FY 2029
Annual Rates percentage increase 3.00%
Monthly Rate per EDU $143.07 $147.36 $151.78 $156.33 $161.02 $165.85 Treatment Plant $91.07 $98.74 $99.37 $106.09 $108.21 $117.83 Collection System $20.05 $19.29 $23.41 $22.94 $24.64 $22.89 Debt Service $31.95 $29.33 $29.00 $27.30 $28.17 $25.13
Number of EDUs 1,253.15 1,256.28 1,259 1,263 1,266 1,269 Est. New Rates Revenue $2,151,450 $2,221,501 $2,293,855 $2,368,525 $2,445,682 $2,525,341 Revenue Requirement $2,034,970 $2,159,280 $2,251,545 $2,467,616 $2,463,334 $2,851,182 Rates Rev. less Rev. Req't $116,479 $62,221 $42,310 ($99,090) ($17,652) ($325,842) Five-Year Total (2025-2029) Revenue Requirement $12,192,956 Five-Year Total (2025-2029) Rate Revenue $11,854,904
Source: HEC March 2024.

Item 5C56
City of Colfax Wastewater Rate Study DRAFT FINAL Page 22 The calculated monthly fees per EDU over the next five years under the three rate alternatives are illustrated in Figure 8.

Figure 8
Projected Monthly Fees per EDU under Three Rate Alternatives $148.79
$154.74
$160.93
$167.37
$174.06
$147.36
$151.78
$156.33
$161.02
$165.85
$145.93
$148.85
$151.83
$154.87
$157.97
$143.07
$120
$130
$140
$150
$160
$170
$180
FY 2025 FY 2026 FY 2027 FY 2028 FY 2029
Alt. 1 Rate (4.00%) Alt. 2 Rate (3.00%)
Alt. 3 Rate (2.00%) Current Rate
Item 5C57
City of Colfax Wastewater Rate Study DRAFT FINAL Page 23 SECTION 5: CITY AND CUSTOMER IMPACTS

5.1 OPERATING FUND CASH FLOW PROJECTION
The projected operating fund cash flow, assuming the calculated fee revenues are collected under rate alternative 1, is presented in Table 12. This table shows two of the three financial criteria being met:

1. Maintaining a debt service coverage ratio of at least 1.25.

2. At least 9 months of operating expenses in reserve.

Table 12
Projected Operating Fund Cash Flow (Alternative 1)
Revenues and FY 2024 FY 2025 FY 2026 FY 2027 FY 2028 FY 2029 Expenses 1 2 3 4 5
Revenues
Rate Revenue [1] $2,151,450 $2,243,059 $2,338,589 $2,438,219 $2,542,130 $2,650,351 Inspection Fees $10,000 $10,000 $10,000 $10,000 $10,000 $10,000 Interest Income $10,000 $10,000 $10,000 $10,000 $10,000 $10,000 Rent $3,000 $3,000 $3,000 $3,000 $3,000 $3,000
Interest/Late Charges $23,000 $23,000 $23,000 $23,000 $23,000 $23,000 Total Revenues $2,197,450 $2,289,059 $2,384,589 $2,484,219 $2,588,130 $2,696,351 Operating Expenses
Treatment Plant $1,224,746 $1,281,829 $1,341,599 $1,404,182 $1,469,712 $1,538,329 Collection System $275,467 $288,622 $302,409 $316,860 $332,005 $347,880 Total Operating Expenses $1,500,213 $1,570,451 $1,644,008 $1,721,042 $1,801,717 $1,886,209 Net Income $697,237 $718,608 $740,581 $763,177 $786,413 $810,143 Debt Service $438,974 $438,974 $438,974 $438,974 $438,974 $438,974 Debt Service Coverage 1.59 1.64 1.69 1.74 1.79 1.85
Net Operating Revenue $258,263 $279,634 $301,607 $324,204 $347,439 $371,169 Beginning Operations Cash Balance $2,036,738 $1,757,877 $1,180,387 $1,234,870 $1,291,950 $1,352,264 plus Net Operating Revenue $258,263 $279,634 $301,607 $324,204 $347,439 $371,169 Ending Operations Cash (Unrestricted) $2,295,001 $2,037,511 $1,481,994 $1,559,074 $1,639,388 $1,723,434 Transfer to Operating Reserve ($50,000) ($50,000) ($50,000) ($50,000) ($50,000) ($50,000) Transfer to Short-Lived Asset Reserve [2] ($37,124) ($37,124) ($37,124) ($37,124) ($37,124) ($37,124) Transfer to Capital Reserve ($450,000) ($770,000) ($160,000) ($180,000) ($200,000) ($220,000) Ending Balance Operations Cash $1,757,877 $1,180,387 $1,234,870 $1,291,950 $1,352,264 $1,416,310 Months of Operating Expenses 14.06 9.02 9.01 9.01 9.01 9.01 Target Minimum Cash $1,125,160 $1,177,839 $1,233,006 $1,290,781 $1,351,288 $1,414,656 Source: City of Colfax financial records and HEC, March 2024. [1] Budgeted rate revenue for fiscal year 2024 is $2,202,349. The rates model projects lower revenue for this year. [2] Per the requirement of the USDA Letter of Conditions attached to the SRF loan.

If rates are increased 4.00% each year, all operating costs and debt service are paid for; the remaining cash is kept in the operating fund to maintain at least 9 months of operating expenses. When cash exceeds what is necessary to maintain at least 9 months of operating expenses, it is transferred out to other unrestricted and designated funds that support capital expenditures of the wastewater fund.

Item 5C58
City of Colfax Wastewater Rate Study DRAFT FINAL Page 24 Transfers include (a) $37,124 each year to fund the short-lived assets of the system, per the City’s USDA Letter of Conditions attached to the SRF loan, (b) $50,000 each year to an operating reserve that may be used for any purpose, such as emergency repairs, and (c) variable transfers each year to pay for the City’s CIP.

5.2 WASTEWATER FUND ENDING CASH BALANCES
Historical ending cash balances for the wastewater fund are provided in Appendix A Table A8 and are illustrated in Figure 9. The City has been accumulating cash in anticipation of capital expenditures to replace worn assets and upgrade facilities to meet current State regulations.

Figure 9
Historical Wastewater Fund Ending Cash Balance
$2,062,000
$2,711,000
$3,223,000 $3,313,000
$3,893,000 $4,035,000
$0
$500,000
$1,000,000
$1,500,000
$2,000,000
$2,500,000
$3,000,000
$3,500,000
$4,000,000
$4,500,000
2018 2019 2020 2021 2022 2023
Fiscal Year Ending
Unrestricted Restricted or Designated
The projected cash balances of the wastewater fund, including the operating fund, capital funds, and temporary funds set up for State grant-funded projects, are shown in Table 13 for alternative 1.

Item 5C59
City of Colfax Wastewater Rate Study DRAFT FINAL Page 25 Table 13
Projected Wastewater Fund Ending Cash Balance (Alternative 1) Project Total FY 2024 FY 2025 FY 2026 FY 2027 FY 2028 FY 2029 Description 1 2 3 4 5
$1,559,340 $1,387,759 $608,982 $2,299,814 $2,825,985 $2,884,178 Estimated Drawdowns [1]
Consolidation Project (Planning) $5,820,000 $0 $2,037,000 $2,037,000 $1,746,000 Consolidation Construction $0 $0 $0
Collection System I&I $5,225,633 $1,567,690 $3,657,943
WWTP Algae Reduction Project $4,564,224 $1,825,690 $2,738,534 Subtotal Estimated Drawdowns $15,609,857 $3,393,380 $8,433,478 $2,037,000 $1,746,000 $0 $0 Estimated Reimbursements
Consolidation Project (Planning) $5,820,000 $300,000 $1,200,000 $2,000,000 $2,320,000 Consolidation Construction $0 $0 $0
Collection System I&I $5,225,633 $1,097,383 $3,292,149 $836,101 WWTP Algae Reduction Project $4,564,224 $1,277,983 $2,464,681 $821,560 Subtotal Estimated Reimbursements $15,609,856 $2,675,366 $6,956,830 $3,657,661 $2,320,000 $0 $0 Cash from Rates & Connection Fees $546,433 $697,870 $70,171 ($47,829) $58,193 ($224,070) Ending Reserves Balance $1,387,759 $608,982 $2,299,814 $2,825,985 $2,884,178 $2,660,109 Source: HEC March 2024.
[1] Drawdowns based on percentage of project:

Consolidation Project (Planning) 100% 35% 35% 30%
Collection System I&I 100% 30% 70%
WWTP Algae Reduction Project 0% 40% 60%
Reserve Funds Available for Capital Projects /
Reimbursement from Grants
Figure 10 illustrates the total ending cash balances with breakdown of operating reserves, debt service reserve, and all other reserves (which may be used for capital) under rate alternative 1. Detailed estimates of cash used for capital facilities and grant projects are provided in Tables A-9 and A-10 in Appendix A.

The historical and projected wastewater fund ending cash balances are shown in Figure 11 under rate Alternative 1.

Note, figures in Table 13 and figures 10 and 11 may not match exactly due to rounding to thousands of dollars.

Item 5C60
City of Colfax Wastewater Rate Study DRAFT FINAL Page 26 Figure 10
Projected Wastewater Fund Ending Cash Balance
$3,585,000
$2,228,000
$3,974,000
$4,557,000 $4,675,000 $4,515,000
$0
$1,000,000
$2,000,000
$3,000,000
$4,000,000
$5,000,000
FY 2024 FY 2025 FY 2026 FY 2027 FY 2028 FY 2029
Gen. Operating Cash
Restricted or Designated Reserves
Debt Service Reserve
Figure 11
Historical and Projected Wastewater Fund Ending Cash Balance $3,313,000
$3,893,000 $4,035,000
$3,585,000
$2,228,000
$3,974,000
$4,557,000 $4,675,000
$4,515,000
$0
$1,000,000
$2,000,000
$3,000,000
$4,000,000
$5,000,000
2021 2022 2023 2024 2025 2026 2027 2028 2029

PROJECTED
Item 5C61
City of Colfax Wastewater Rate Study DRAFT FINAL Page 27

5.3 RESIDENTIAL BILL IMPACTS
Figure 12 compares the City’s wastewater bill for a single-family home with that of regional communities, and other cities of similar population size.

Regional communities include Cascade Shores, Lake of the Pines, and Lake Wildwood, which have sanitation systems run by Nevada County, and Donner Summit. Cities with similar population range from 1,370 people (Ferndale) to 4,240 (Portola Valley – which is in the Bay Area). The City of Colfax has a population of approximately 2,020.

Rates are lower than in neighboring communities (Lake Wildwood, Lake of the Pines, and Cascade Shores), but are higher than many other California cities of comparable size. With the calculated rate increase for fiscal year 2025 under any of the 3 rate alternatives, Colfax’s single family home wastewater bill would remain in the mid to high range of the comparison communities shown.

Figure 12
Residential Regional Bill Comparison
$278
$221
$197
$159 $154 $153 $149 $143
$120
$109 $108 $108 $98
$87 $86 $84 $83
$0
$50
$100
$150
$200
$250
$300
Item 5C62
Item 5C63
Hansford Economic Consulting LLC Regional and Resource Economics

APPENDIX A

SUPPORTING TABLES FOR CITY OF COLFAX

WASTEWATER RATE STUDY
Item 5C64
Item 5C65
Table A‐1
City of Colfax Wastewater Rate Study
Historical Population and Housing Units
Jan. 1 Population
Housing
Units
2010 1,963 929
2011 1,984 929
2012 2,013 929
2013 2,058 928
2014 2,070 927
2015 2,069 926
2016 2,097 926
2017 2,113 926
2018 2,131 926
2019 2,139 926
2020 2,001 921
2021 2,005 927
2022 2,038 955
2023 2,016 963
Change 53 34
Avg. % Change 0.21% 0.28%
Source: California Department of Finance.

DRAFT
Item 5C66
Table A-2
City of Colfax Wastewater Rate Study
Historical Annual Changes in Operating Costs
Operating 2019 - 2023
Cost 2019 2020 2021 2022 2023 Change
Personnel $528,685 $619,320 $514,122 $590,667 $637,407 $108,722 4.8% Supplies & Equipment $172,018 $178,544 $133,777 $225,127 $320,355 $148,338 16.8% Communications $11,685 $10,499 $11,423 $15,321 $13,622 $1,937 3.9% Contract Services $87,589 $66,415 $215,750 $78,334 $172,539 $84,949 18.5% Resource Development $1,035 $910 $2,701 $10,466 $4,983 $3,948 48.1% Occupancy $158,639 $152,020 $178,091 $181,766 $189,213 $30,574 4.5% Miscellaneous $121,464 $155,613 $138,247 $147,215 $146,356 $24,892 4.8% Total Operating Costs $1,081,115 $1,183,321 $1,194,112 $1,248,897 $1,484,475 $403,361 8.2% San Francisco Engineering News Record Construction Cost Index (2018-2023) 5.0% West Region Consumer Price Index (2018-2023) 4.2%
Source: City financial records, Bureau of Labor Statistics, and the Engineering News Record.

Avg. Annual
% Change
Fiscal Year Ending
DRAFT
Item 5C67
Table A‐3
City of Colfax Wastewater Rate Study
Fund #560 ‐ Operating Fund Historical Revenues and Expenses Revenues and Expenditures Budget
Number Description 2019 2020 2021 2022 2023 2023‐2024

REVENUES
4660 Sewer Service Charges $1,154,885 $1,195,763 $1,213,220 $1,276,877 $1,332,447 $1,372,768 4800 Rent $2,900 $3,000 $3,000 $3,000 $3,000 $3,000
4900 Miscellaneous Revenue $0 $227 $0 $0 $0 $0
4980 Interest Income $52,167 $53,305 $15,709 $12,245 $72,437 $10,000 4982 Interest/Late Charges $16,399 $24,032 $19,451 $19,384 $23,557 $18,000 TOTAL REVENUE $1,226,351 $1,276,327 $1,251,379 $1,311,506 $1,431,441 $1,403,768

EXPENDITURES
Personnel
5010 Salaries and Wages $247,711 $321,562 $247,124 $295,509 $308,805 $385,205 5030 Overtime $1,973 $2,787 $4,287 $2,699 $0 $4,000
5040 Salary ‐ Call back/Standby $11,183 $15,672 $15,545 $18,621 $19,472 $0 5110 Social Security Taxes $19,400 $24,807 $20,407 $23,408 $25,254 $29,468 5115 Unemployment and Training Tax $1,681 $2,245 $2,058 $1,715 $2,494 $2,265 5120 Worker's Compensation $24,016 $18,531 $26,535 $29,724 $23,927 $30,197 5130 Health & Life Insurance $53,791 $56,227 $44,178 $50,760 $64,015 $53,940 5150 Uniform & Shoe Allowances $3,296 $4,022 $2,758 $2,648 $3,046 $3,500 5160 Retirement $21,527 $28,664 $26,031 $29,152 $30,794 $28,571 5175 Temporary $14,132 $0 $2,291 $2,074 $0 $0
Subtotal Personnel $398,710 $474,517 $391,214 $456,310 $477,805 $537,146 Supplies & Equipment
5201 Materials and Supplies $8,877 $26,110 $13,644 $27,819 $27,440 $40,000 5220 Copy Machine $2,587 $1,928 $1,451 $1,557 $1,641 $3,000 5300 Equipment Repairs and Maintenance $50,578 $23,284 $17,448 $58,423 $43,139 $60,000 5320 Vehicle Repairs and Maintenance $618 $1,287 $1,246 $2,533 $3,544 $1,500 5325 Gas & Oil $4,041 $8,102 $4,564 $13,614 $9,258 $1,500 5340 Chemicals $99,656 $98,613 $65,365 $90,176 $198,927 $121,000 5350 Tools Rental $170 $0 $0 $1,863 $5,176 $2,000
Subtotal Supplies & Equipment $166,527 $159,325 $103,718 $195,985 $289,125 $229,000 Communications
5410 Postage $1,247 $1,275 $1,669 $1,290 $1,784 $1,500
5420 Telephone/Internet $2,786 $3,436 $3,721 $3,562 $4,137 $3,800 5425 Cell phone and pagers $3,710 $3,844 $3,564 $3,845 $3,889 $3,800 5440 Printing and Advertising $1,464 $214 $395 $4,894 $1,699 $1,000 Subtotal Communications $9,207 $8,770 $9,349 $13,592 $11,509 $10,100 Contract Services
5540 City Engineering Services $11,428 $4,840 $3,230 $0 $25,935 $5,000 5560 Software Maintenance Contracts $1,626 $1,707 $1,951 $1,882 $11,215 $3,500 5570 Planning Services $0 $0 $105 $0 $0 $0
5650 Auditors $10,673 $10,575 $12,700 $10,810 $11,085 $15,000 5660 Professional Services $42,774 $30,708 $157,203 $51,490 $83,949 $57,500 5665 Legal Fees $864 $2,987 $1,496 $1,081 $8,599 $5,500 Subtotal Contract Services $67,364 $50,817 $176,686 $65,263 $140,782 $86,500 Resource Development
5810 Membership and Dues $912 $768 $643 $4,075 $3,909 $3,500 5815 Conferences and Meetings $0 $0 $0 $0 $0 $500
5820 Education & Training $123 $142 $2,058 $6,391 $1,074 $2,500 5830 Travel and Mileage $0 $0 $0 $0 $0 $500
Subtotal Resource Development $1,035 $910 $2,701 $10,466 $4,983 $7,000 Occupancy
6120 Utilities $136,458 $135,928 $158,393 $149,476 $157,031 $185,000 6140 Repairs & Maintenance $2,966 $272 $141 $3,460 $4,679 $5,000 6160 Security $0 $0 $0 $3,392 $1,283 $3,500
Subtotal Occupancy $139,424 $136,200 $158,534 $156,328 $162,993 $193,500 Miscellaneous
8250 Miscellaneous $0 $0 $952 $607 $3,000 $1,000
8270 Medical Expenses $0 $478 $90 $0 $219 $1,000
8280 Sludge Removal $4,702 $8,934 $9,763 $15,134 $14,785 $10,000 8300 Payments to Other Agencies $25,332 $55,521 $23,168 $24,291 $27,366 $25,000 8400 Bonds and Insurance $26,938 $26,495 $35,117 $36,356 $38,776 $45,000 8525 Testing and Monitoring $40,592 $39,220 $39,827 $35,134 $32,432 $40,000 8530 Bacteria and Lab Test Supplies $9,203 $7,974 $5,982 $4,226 $3,201 $35,000 8532 Acute and Chronic Testing $0 $325 $4,350 $10,890 $4,720 $4,500 Subtotal Miscellaneous $106,766 $138,947 $119,249 $126,639 $124,499 $161,500 TOTAL EXPENDITURES $889,033 $969,486 $961,451 $1,024,583 $1,211,696 $1,224,746 NET INCOME FUND 560 $337,318 $306,841 $289,928 $286,923 $219,745 $179,022 Source: City of Colfax financial records, November 2023.

Fiscal Year Ending Actuals
Treatment Plant
DRAFT
Item 5C68
Table A‐4
City of Colfax Wastewater Rate Study
Fund #561 ‐ Operating Fund Historical Revenues and Expenses Revenues and Expenditures Budget
Number Description 2019 2020 2021 2022 2023 2023‐2024

REVENUES
4680 Lift Charges/Collection System $181,181 $187,693 $190,042 $199,716 $208,762 $212,016 4672 Inspection Fees $10,328 $8,140 $9,768 $12,210 $10,582 $10,000 TOTAL REVENUE $191,509 $195,833 $199,810 $211,926 $219,344 $222,016

EXPENDITURES
Personnel
5010 Salaries and Wages $78,062 $97,189 $77,784 $86,484 $105,560 $128,233 5030 Overtime $122 $1,074 $354 $0 $0 $0
5040 Salary ‐ Call Back $10,757 $5,097 $5,051 $5,859 $6,196 $0 5110 Social Security Taxes $6,752 $7,652 $6,387 $6,992 $8,410 $9,810 5115 Unemployment & Training Tax $758 $888 $794 $745 $1,017 $754 5120 Worker's Compensation $7,770 $5,910 $8,304 $9,984 $7,991 $10,052 5130 Health & Life Insurance $18,351 $18,707 $14,979 $15,015 $21,698 $19,050 5150 Uniform & Shoe Allowance $1,012 $1,200 $738 $870 $1,284 $1,200 5160 Retirement $5,655 $7,085 $6,226 $6,525 $7,445 $9,168 5175 Temporary Services $738 $0 $2,291 $1,884 $0 $0
Subtotal Personnel $129,975 $144,803 $122,908 $134,357 $159,602 $178,267 Supplies & Equipment
5201 Materials and Supplies $846 $2,063 $2,196 $571 $2,587 $3,000 5220 Copy Machine $577 $528 $482 $518 $545 $600
5300 Equipment Repairs & Maintenance $693 $9,300 $24,886 $23,175 $18,959 $11,000 5320 Vehicle Repairs & Maintenance $550 $895 $173 $207 $326 $1,000 5325 Gas & Oil $2,824 $6,434 $2,322 $4,671 $4,498 $8,000 5350 Tools Rental $0 $0 $0 $0 $4,316 $1,500
Subtotal Supplies & Equipment $5,490 $19,220 $30,058 $29,142 $31,231 $25,100 Communications
5410 Postage $717 $666 $863 $678 $870 $1,000
5425 Cell Phones and Pagers $1,019 $1,064 $1,011 $1,051 $1,243 $1,100 5440 Printing and Advertising $743 $0 $200 $0 $0 $500
Subtotal Communications $2,478 $1,729 $2,074 $1,729 $2,113 $2,600 Contract Services
5540 City Engineers $5,535 $185 $2,960 $0 $16,388 $5,000 5560 Software Maintenance Contract $697 $732 $768 $807 $847 $2,000 5660 Professional Services $13,994 $14,681 $35,276 $11,504 $13,689 $13,000 5820 Education and Training $0 $0 $61 $760 $833 $0
5830 Travel and Milege Reimbursement $0 $0 $0 $0 $0 $500 Subtotal Contract Services $20,225 $15,598 $39,065 $13,071 $31,756 $20,500 Occupancy
6120 Utilities $18,550 $15,043 $16,732 $24,003 $25,471 $23,000 6125 Water $497 $441 $483 $529 $513 $500
6140 Building Repairs and Maintenance $168 $336 $564 $504 $236 $500 6160 Security $0 $0 $1,778 $402 $0 $1,000
Subtotal Occupancy $19,215 $15,820 $19,557 $25,438 $26,220 $25,000 Miscellaneous
8250 Miscellaneous $0 $0 $154 $0 $0 $0
8300 Payments to Other Agencies $3,521 $4,277 $4,500 $5,110 $5,362 $5,500 8400 Bonds and Insurance $11,177 $10,823 $14,345 $15,466 $16,496 $18,500 8525 Testing and Monitoring $0 $1,566 $0 $0 $0 $0
Subtotal Miscellaneous $14,698 $16,666 $18,998 $20,576 $21,858 $24,000 TOTAL EXPENDITURES $192,082 $213,836 $232,660 $224,314 $272,780 $275,467 NET INCOME FUND 561 ($573) ($18,003) ($32,850) ($12,388) ($53,436) ($53,451) Source: City of Colfax financial records, November 2023.

Fiscal Year Ending Actuals
Collection Systems/Lift Stations
DRAFT
Item 5C69
Table A‐5
City of Colfax Wastewater Rate Study
Fund #563 ‐ Operating Fund Historical Revenues and Expenses Revenues and Expenditures Budget
Number Description 2019 2020 2021 2022 2023 2023‐2024

REVENUES
4662 Debt Service Charges $519,497 $537,894 $546,350 $574,237 $599,436 $617,565 4940 Sale of Property $0 $0 $0 $58,000 $0 $0
4982 Interest/Late Charges $6,540 $8,995 $7,884 $7,683 $8,823 $5,000 TOTAL REVENUE $526,037 $546,889 $554,234 $639,920 $608,259 $622,565

EXPENDITURES
8710 Interest Expense $80,403 $76,817 $73,195 $69,538 $65,843 $79,500 8250 Miscellaneous $360 $0 $430 $0 $0 $0
TOTAL EXPENDITURES [1] $80,763 $76,817 $73,625 $69,538 $65,843 $79,500 NET INCOME FUND 563 $445,274 $470,072 $480,609 $570,383 $542,415 $543,065 Source: City of Colfax financial records, November 2023.

Fiscal Year Ending Actuals
WWTP Debt Service
DRAFT
Item 5C70
Table A‐6
City of Colfax Wastewater Rate Study
Summary of CIP Estimated Costs in Inflated Dollars
Description Total FY 2025 FY 2026 FY 2027 FY 2028 FY 2029 inflation assumption ‐‐‐> 4.0% 4.0% 4.0% 4.0% 4.0%
Treatment Plant
SCADA tie in of chemical feed systems $15,600 $0 $0 $15,600 $0 $0 3 New Blowers and VFDs $208,000 $0 $0 $104,000 $104,000 $0 Filter rehabilitation $104,000 $0 $0 $104,000 $0 $0
All Control Systems connected to SCADA $156,000 $0 $78,000 $78,000 $0 $0 Facility Electrical rehabilitation $156,000 $0 $0 $0 $0 $156,000 Fork Lift $62,400 $0 $62,400 $0 $0 $0
Boom truck $78,000 $0 $0 $0 $78,000 $0
Service (Tool) truck with crane $104,000 $104,000 $0 $0 $0 $0 Combination sewer truck $364,000 $0 $0 $0 $0 $364,000
Service contract ‐ Trojan Uv $9,081 $9,081 $0 $0 $0 $0
Service contract ‐  Generators $11,014 $11,014 $0 $0 $0 $0 Service contract ‐ Server & PLC maintenance $15,600 $15,600 $0 $0 $0 $0 Service contract ‐  SSMP $4,160 $4,160 $0 $0 $0 $0
Gantry crane purchase $0 $0 $0 $0 $0 $0
UV Modules Maintenance (60) $44,325 $0 $22,162 $0 $22,162 $0 Ponds
Pond 3 service road repair $52,000 $52,000 $0 $0 $0 $0
Pond #2 dredging $12,480 $0 $0 $0 $12,480 $0
Lift Station 1
Replacement pump $36,400 $0 $0 $36,400 $0 $0
Panelview HM $15,600 $0 $0 $15,600 $0 $0
Lift Station 2
Replacement pump $36,400 $0 $36,400 $0 $0 $0
Panelview HM $15,600 $0 $15,600 $0 $0 $0
Lift Station 3
Replacement pump $36,400 $0 $0 $0 $36,400 $0
Panelview HM $15,600 $0 $0 $0 $15,600 $0
Lift Station 4
Replacement pump $36,400 $0 $0 $0 $0 $36,400
Panelview HM $15,600 $0 $0 $0 $0 $15,600
Total Wastewater Treatment Plant Improvements $1,604,660 $195,855 $214,562 $353,600 $268,642 $572,000 Source: City of Colfax February 2024.

DRAFT
Item 5C71
Table A‐7
City of Colfax Wastewater Rate Study
Summary of CIP Estimated Costs in 2023 Dollars
Description Total FY 2025 FY 2026 FY 2027 FY 2028 FY 2029 Treatment Plant
SCADA tie in of chemical feed systems $15,000 $0 $0 $15,000 $0 $0 3 New Blowers and VFDs $200,000 $0 $0 $100,000 $100,000 $0 Filter rehabilitation $100,000 $0 $0 $100,000 $0 $0
All Control Systems connected to SCADA $150,000 $0 $75,000 $75,000 $0 $0 Facility Electrical rehabilitation $150,000 $0 $0 $0 $0 $150,000 Fork Lift $60,000 $0 $60,000 $0 $0 $0
Boom truck $75,000 $0 $0 $0 $75,000 $0
Service (Tool) truck with crane $100,000 $100,000 $0 $0 $0 $0 Combination sewer truck $350,000 $0 $0 $0 $0 $350,000
Service contract ‐ Trojan Uv $8,732 $8,732 $0 $0 $0 $0
Service contract ‐  Generators $10,590 $10,590 $0 $0 $0 $0 Service contract ‐ Server & PLC maintenance $15,000 $15,000 $0 $0 $0 $0 Service contract ‐  SSMP $4,000 $4,000 $0 $0 $0 $0
Gantry crane purchase $0 $0 $0 $0 $0 $0
UV Modules Maintenance (60) $42,620 $0 $21,310 $0 $21,310 $0 Ponds
Pond 3 service road repair $50,000 $50,000 $0 $0 $0 $0
Pond #2 dredging $12,000 $0 $0 $0 $12,000 $0
Lift Station 1
Replacement pump $35,000 $0 $0 $35,000 $0 $0
Panelview HM $15,000 $0 $0 $15,000 $0 $0
Lift Station 2
Replacement pump $35,000 $0 $35,000 $0 $0 $0
Panelview HM $15,000 $0 $15,000 $0 $0 $0
Lift Station 3
Replacement pump $35,000 $0 $0 $0 $35,000 $0
Panelview HM $15,000 $0 $0 $0 $15,000 $0
Lift Station 4
Replacement pump $35,000 $0 $0 $0 $0 $35,000
Panelview HM $15,000 $0 $0 $0 $0 $15,000
Total Wastewater Treatment Plant Improvements $1,542,942 $188,322 $206,310 $340,000 $258,310 $550,000 Source: City of Colfax February 2024.

DRAFT
Item 5C72
Table A‐8
City of Colfax Wastewater Rate Study
Historical Wastewater Fund Ending Cash Balances
Cash Category 2019 2020 2021 2022 2023
Restricted Cash
Debt Service Reserve $438,974 $438,974 $438,974 $438,974 $438,974 Pond 3 Fissure Resource Proceeds $292,194 $231,945 $0 $0 $0 Capital Improvements * $55,892 $282,031 $351,119 $443,018 $321,775 Replacement Short‐Lived Assets * $167,565 $205,065 $202,565 $240,065 $277,565 Restricted Cash $954,625 $1,158,015 $992,658 $1,122,057 $1,038,314 Unrestricted Cash $1,756,045 $2,064,508 $2,320,407 $2,770,481 $2,996,738 Total Cash Balance $2,710,670 $3,222,523 $3,313,065 $3,892,538 $4,035,052 Change in Cash Balance $649,116 $511,853 $90,542 $579,473 $142,514 Source: City of Colfax audited financials.
* Designated by the City for capital projects; not restricted by third parties.

Fiscal Year Ending, June 30th
DRAFT
Item 5C73
Table A-9
City of Colfax Wastewater Rate Study
Reserves Available for Capital Projects Excl. Grant Projects (Alternative 1) Reserve FY 2024 FY 2025 FY 2026 FY 2027 FY 2028 FY 2029 Fund 12345
Operating Reserve (Unrestricted)
Beginning Balance $460,000 $510,000 $560,000 $610,000 $660,000 $710,000 Transfer from Operating Fund $50,000 $50,000 $50,000 $50,000 $50,000 $50,000 Ending Balance a $510,000 $560,000 $610,000 $660,000 $710,000 $760,000 Capital Reserve (Unrestricted)
Beginning Balance $500,000 $923,690 $1,497,835 $1,443,273 $1,269,673 $1,201,030 less Capital Projects ($26,310) ($195,855) ($214,562) ($353,600) ($268,642) ($572,000) Transfer from Operating Fund $450,000 $770,000 $160,000 $180,000 $200,000 $220,000 Ending Balance b $923,690 $1,497,835 $1,443,273 $1,269,673 $1,201,030 $849,030 Capital Improvements (Designated)
Beginning Balance $321,775 $357,394 $393,995 $431,605 $470,252 $509,964 Connection Fees $35,619 $36,601 $37,610 $38,647 $39,712 $40,806 Ending Balance c $357,394 $393,995 $431,605 $470,252 $509,964 $550,770 Replacement Short-Lived Assets (Designated)
Beginning Balance $277,565 $314,689 $351,813 $388,937 $426,061 $463,185 Transfer from Operating Fund $37,124 $37,124 $37,124 $37,124 $37,124 $37,124 Ending Balance d $314,689 $351,813 $388,937 $426,061 $463,185 $500,309 Reserve Funds Available for Capital
Projects / Grant Reimbursement
e =
a+b+c $2,105,773 $2,803,644 $2,873,815 $2,825,986 $2,884,179 $2,660,109 Debt Service Reserve (Restricted) [1] $438,974 $438,974 $438,974 $438,974 $438,974 $438,974 Source: City of Colfax financial records and HEC, March 2024. [1] Fully funded per requirement of the SRF loan.

DRAFT
Item 5C74
Table A-10
City of Colfax Wastewater Rate Study
Estimated Designated & Restricted Funds Balances with Grant Projects (Alternative 1) Project Total FY 2024 FY 2025 FY 2026 FY 2027 FY 2028 FY 2029 Description 12345
$1,559,340 $1,387,759 $608,982 $2,299,814 $2,825,985 $2,884,178 Estimated Drawdowns [1]
Consolidation Project (Planning) $5,820,000 $0 $2,037,000 $2,037,000 $1,746,000 Consolidation Construction $0 $0 $0
Collection System I&I $5,225,633 $1,567,690 $3,657,943
WWTP Algae Reduction Project $4,564,224 $1,825,690 $2,738,534 Subtotal Estimated Drawdowns $15,609,857 $3,393,380 $8,433,478 $2,037,000 $1,746,000 $0 $0 Estimated Reimbursements
Consolidation Project (Planning) $5,820,000 $300,000 $1,200,000 $2,000,000 $2,320,000 Consolidation Construction $0 $0 $0
Collection System I&I $5,225,633 $1,097,383 $3,292,149 $836,101 WWTP Algae Reduction Project $4,564,224 $1,277,983 $2,464,681 $821,560 Subtotal Estimated Reimbursements $15,609,856 $2,675,366 $6,956,830 $3,657,661 $2,320,000 $0 $0 Cash from Rates & Connection Fees $546,433 $697,870 $70,171 ($47,829) $58,193 ($224,070) Ending Reserves Balance $1,387,759 $608,982 $2,299,814 $2,825,985 $2,884,178 $2,660,109 Source: HEC March 2024.
[1] Drawdowns based on percentage of project:

Consolidation Project (Planning) 35% 35% 30%
Collection System I&I 30% 70%
WWTP Algae Reduction Project 40% 60%
Reserve Funds Available for Capital Projects /
Reimbursement from Grants
DRAFT
Item 5C75
Wastewater Rate Study
All figures are DRAFT until the Public Hearing

CITY OF COLFAX
City Council Meeting Presentation
March 27, 2024
1 Item 5C76
Purpose of the Rate Study
2 • Revenue Sufficiency – to operate the wastewater system for the next 5 years, disposing of wastewater safely while
meeting all regulatory requirements, for the residents and businesses in Colfax
• Fund the CIP – create adequate revenue for funding of capital improvements projects (CIP)
• Ensure Adequate Reserves – to ensure sufficient cash flow (especially now while waiting for State grant-funded project reimbursements), and to provide funds for emergencies
• Fulfill Financial Agreement Obligations – Meet State SRF loan restricted cash and debt service coverage requirements
Item 5C77
Rate Study supports the Enterprise Fund
Operating expenses are
primarily funded by:
Wastewater Rates -
charges that customers
pay for the services they
receive
Capital expenses are
primarily funded by:
Wastewater Rates
Connection Fees
3 Utility
Enterprise
Fund
Funds
need to be
selfsufficient
Funds
dedicated
exclusively
to utilities
Funded by
user fees
and
charges
Item 5C78
Rate Setting Process
Typically, every 5 years
Strive to meet multiple
objectives
4 UTILITY
RATES

DETERMINE

REVENUE

REQUIREMENT
SELECT
RATE

STRUCTURE

CALCULATE
RATES

IMPLEMENT
RATES
REVIEW
RATES
Item 5C79
5 Revenue
Sufficiency
Simple &
Logical
Utility Billing
Compatible
Signal Value
of Service
Support City
Goals
Multiple
Objectives
Item 5C80
Proposition 218 Requirements

1. Revenues from the fee shall not exceed funds required to provide the service.

2. Revenues from the fee shall not be used for any purpose other than that for which it was imposed.

3. The amount of the fee imposed as an incident of property ownership shall not exceed the proportional cost of service to the parcel.

4. No fee may be imposed for service unless the service is used OR is immediately available to the parcel.

5. No fee may be imposed for general governmental services (such as police, fire, library) where the service is available to the public at large in much the same manner as to the parcels charged the fee.

Item 5C81
Major Assumptions
• No Change to the Rate Structure
EDU structure appropriate and typical for smaller systems with no industrial customers & customers have similar wastewater strength; all customers who have paid connection fees pay per EDU as the system is ready to receive their wastewater flow
• Growth
Continued historical trend 3 EDUs per year
• Potential Shady Glen Consolidation
Grant-funded feasibility study costs included; IF construction will start in next 5 years, the City will have to undertake a rate study update • No New Debt
7 Item 5C82
EDU Fee Structure
An EDU is defined in City Ordinance 475 as the average
wastewater discharge from a Single-Family Dwelling. One EDU is considered to generate domestic wastewater, carrying minimal to moderate load of non-hazardous contaminants such as common household cleaning and maintenance products.

EDUs are assigned by the City at time of application for service, depending on the intended use(s) of the property. The number of EDUs are reviewed upon change in building use and/or application for building alterations.
8 Item 5C83
Wastewater Generation by Customers
9 Residential
70%
Commercial
21%
Institutional
9%
Item 5C84
Revenue Requirement
Determine funding needed to
meet financial needs
Operations &
Maintenance
Capital Improvements
System Rehabilitation
Debt Service
Prudent Reserves
10 Item 5C85
Wastewater Fund Operating Expenses
11 Personnel
47%
Supplies &
Equipment
Communications 16%
1%
Contract
Services
10%
Occupancy
14%
All Other
12%
Item 5C86
Financial Health Criteria
Based on guidelines provided by the Government Finance
Officers Association

1. Maintain general operating cash reserves at least 75% of operating expenses

2. A minimum $950,000 shall be kept in restricted and designated reserves to cover the SRF loan reserve requirement of $439,000 plus at least $500,000 for capital expenses

3. Each year, the net operating income will exceed debt service by at least 1.25
12 Item 5C87
Fee Level Alternatives for Wastewater
13 Alternative Modeling Effect
Alternative 1
Annual
increases

4.00%
Stop collecting rates for
system rehabilitation
because sufficient cash
reserves have been
accumulated.

No additional cash accumulated
for future repairs; however, the
total cash balance is projected to
increase $400,000 - $500,000
depending on number of new
connections.

Alternative 2
Annual
increases

3.00%
No rates collected for
system rehabilitation.

No additional cash accumulated
for future repairs; total cash
balance will remain about the
same between FY23 and FY29.

Alternative 3
Annual
increases

2.00%
Revenue requirement
not fully funded with
rates. Cash reserves used
to pay for a portion of
capital project costs.

Cash reserves about $155,000
drawn down to pay for repairs in
next 5 years.

Item 5C88
Projected Revenue Requirement & Revenues
(Alternative 1)
14 $1,000,000
$1,500,000
$2,000,000
$2,500,000
$3,000,000
FY 2024 FY 2025 FY 2026 FY 2027 FY 2028 FY 2029
Revenue Requirement Increased Rates Revenue
Revenue No Rate Increase
Item 5C89
Monthly EDU Fee (Alternative 1)

4.00% increase each year
15 $143.07 $148.79 $154.74 $160.93 $167.37 $174.06
$0
$20
$40
$60
$80
$100
$120
$140
$160
$180
$200
FY 2024 FY 2025 FY 2026 FY 2027 FY 2028 FY 2029
Item 5C90
Components of Projected Cash Balances
(Alternative 1)
16 $3,585,000
$2,228,000
$3,974,000
$4,557,000 $4,675,000 $4,515,000
$0
$1,000,000
$2,000,000
$3,000,000
$4,000,000
$5,000,000
FY 2024 FY 2025 FY 2026 FY 2027 FY 2028 FY 2029
Gen. Operating Cash
Restricted or Designated Reserves
Debt Service Reserve
Item 5C91
Historical & Projected Cash Balances
(Alternative 1)
17 $3,313,000
$3,893,000 $4,035,000
$3,585,000
$2,228,000
$3,974,000
$4,557,000 $4,675,000
$4,515,000
$0
$1,000,000
$2,000,000
$3,000,000
$4,000,000
$5,000,000
2021 2022 2023 2024 2025 2026 2027 2028 2029

PROJECTED
Item 5C92
Projected Wastewater Fund Cash Balances
under Alternative Fee Levels
Minimum implies reserves should be greater than target shown 18 $0
$500,000
$1,000,000
$1,500,000
$2,000,000
$2,500,000
$3,000,000
$3,500,000
$4,000,000
$4,500,000
$5,000,000
2025 2026 2027 2028 2029
Alt. 1 Rate (4.00%) Alt. 2 Rate (3.00%)
Alt. 3 Rate (2.00%) Min. Target Reserve
Beginning FY2024
Item 5C93
Summary of Calculated Wastewater Rates
under Alternative Fee Levels
19 $148.79
$154.74
$160.93
$167.37
$174.06
$147.36
$151.78
$156.33
$161.02
$165.85
$145.93
$148.85
$151.83
$154.87
$157.97
$143.07
$120
$130
$140
$150
$160
$170
$180
FY 2025 FY 2026 FY 2027 FY 2028 FY 2029
Alt. 1 Rate (4.00%) Alt. 2 Rate (3.00%)
Alt. 3 Rate (2.00%) Current Rate
Item 5C94
Comparison Wastewater Bills for a Home
20 $278
$221
$197
$159 $154 $153 $149 $143
$120
$109 $108 $108 $98
$87 $86 $84 $83
$0
$50
$100
$150
$200
$250
$300
Item 5C95
Next Steps: Rate Adoption
21 Item 5C96
Adoption Timeline
22 March 27,
2024
Draft Final
Report
Presentation
April 5, 2024
Last day to
mail
Proposition
218 Notices
May X, 2024
Public
Workshop
May 22, 2024
Public
Hearing & Fee
Resolution
July 1, 2024
New Rates
Effective
Item 5C97
Customer’s Right to Protest
• Every property owner has the right to protest the proposed rates included in the Proposition 218 notice
• Only one protest per parcel can be counted*
• Protest must be mailed or otherwise physically submitted in handwriting to the City – electronic submittals are invalid • A valid protest will be counted if received by close of the public hearing and it includes:

1. Customer’s name (must be legible)

2. Address or Assessor Parcel Number of the property

3. A statement of the rates being protested

4. Signature and Date
*Protests must be filed with the City for a period of 2 years 23 Item 5C98
Adoption of New Rates
• Upon close of the public hearing, the protests are counted. • If >50% of the owners of public record protest the City cannot proceed.
• Absent a majority protest, the City can proceed with adoption of maximum rates.
• At any time in the next 5 years, the City can freeze or reduce the rates shown on the notice but cannot increase them
without another Proposition 218 public noticing process. 24 Item 5C99
Customer’s Rights after Adoption of Rates
As of January 1, 2022, pursuant to Government Code 53759(d), there is a 120-day state of limitation for ratepayers to challenge increased rates.

Any challenge must be filed within 120 days of the effective date or date of final passage, adoption, or approval of the resolution adopting the wastewater rates.
25 Item 5C 100
Staff Report to City Council
FOR THE MARCH 27, 2024 REGULAR CITY COUNCIL MEETING
From: Ron Walker, City Manager
Prepared by: Shanna Stahl, Administrative Services Officer Subject: City Clerk – Amanda Ahre
Budget Impact Overview:

N/A: Funded: √ Un-funded: Amount: Fund(s): 100-120, 560, 561 Summary/Background
Staff recently advertised for the City Clerk position. The City received 92 applications and interviewed the top nine candidates. The interview panel was unanimous in ranking Amanda Ahre as the top candidate. Mrs. Ahre expressed interest and accepted the offer of employment contingent on the Council’s action. Colfax Municipal Code Chapter 2.12 states that the City Council, upon recommendation of the City Manager, appoints the City Clerk. The City Manager wholeheartedly recommends that the City Council appoints Amanda Ahre as Colfax City Clerk.

FISCAL IMPACT:

The position is allocated across Funds 100-120, 560 and 561.

Attachments

1. Resolution __-2024

2. Non-Represented Salary Schedule
RECOMMENDED ACTION: Discuss and consider adopting Resolution __-2024 appointing Amanda Ahre as City Clerk.

Item 9A 101
City of Colfax
City Council
Resolution № __-2024

APPOINTING AMANDA AHRE AS CITY CLERK
WHEREAS, Municipal Code 2.12 creates the position of City Clerk and authorizes City Council to appoint an individual to fill that position based on the recommendation of the City Manager; and, WHEREAS, the City Manager conducted a recruitment for the position of City Clerk and as a result of the recruitment Amanda Ahre was selected as the top candidate; and, WHEREAS, the City Manager recommends Ms. Ahre to fill the position of City Clerk.

NOW THEREFORE, BE IT RESOLVED the City Council of the City of Colfax appoints Amanda Ahre as City Clerk.

THE FOREGOING RESOLUTION WAS DULY AND REGULARLY ADOPTED at the Regular Meeting of the City Council of the City of Colfax held on the 27th of March 2024 by the following vote of the Council:

AYES:

NOES:

ABSTAIN:

ABSENT:
________________________________________
Kim Douglass, Mayor
ATTEST:
________________________________________
Amy Lind, Interim City Clerk
Item 9A 102
Step
1 2 3 4 5 6 7 8 9 10 11
City Clerk Monthly 5,073.47 $ $ 5,201.73 $ 5,333.47 $ 5,466.93 $ 5,603.87 $ 5,744.27 $ 5,888.13 $ 6,035.47 $ 6,188.00 $ 6,342.27 $ 6,501.73 Hourly $ 29.27 $ 30.01 $ 30.77 $ 31.54 $ 32.33 $ 33.14 $ 33.97 $ 34.82 $ 35.70 $ 36.59 $ 37.51 Annual 60,881.60 $ $ 62,420.80 $ 64,001.60 $ 65,603.20 $ 67,246.40 $ 68,931.20 $ 70,657.60 $ 72,425.60 $ 74,256.00 $ 76,107.20 $ 78,020.80 Accounting Technician Monthly 4,711.20 $ $ 4,830.80 $ 4,950.40 $ 5,075.20 $ 5,203.47 $ 5,335.20 $ 5,468.67 $ 5,605.60 $ 5,746.00 $ 5,889.87 $ 6,037.20 Hourly $ 27.18 $ 27.87 $ 28.56 $ 29.28 $ 30.02 $ 30.78 $ 31.55 $ 32.34 $ 33.15 $ 33.98 $ 34.83 Annual 56,534.40 $ $ 57,969.60 $ 59,404.80 $ 60,902.40 $ 62,441.60 $ 64,022.40 $ 65,624.00 $ 67,267.20 $ 68,952.00 $ 70,678.40 $ 72,446.40 Public Works Director Monthly 8,377.20 $ $ 8,588.67 $ 8,805.33 $ 9,027.20 $ 9,254.27 $ 9,486.53 $ 9,724.00 $ 9,968.40 $ 10,218.00 $ 10,474.53 $ 10,738.00 Hourly $ 48.33 $ 49.55 $ 50.80 $ 52.08 $ 53.39 $ 54.73 $ 56.10 $ 57.51 $ 58.95 $ 60.43 $ 61.95 Annual 100,526.40 $ $ 103,064.00 $ 105,664.00 $ 108,326.40 $ 111,051.20 $ 113,838.40 $ 116,688.00 $ 119,620.80 $ 122,616.00 $ 125,694.40 $ 128,856.00 Customer Service Rep Monthly 3,170.27 $ $ 3,250.00 $ 3,331.47 $ 3,416.40 $ 3,503.07 $ 3,591.47 $ 3,681.60 $ 3,775.20 $ 3,870.53 $ 3,969.33 $ 4,069.87 Hourly $ 18.29 $ 18.75 $ 19.22 $ 19.71 $ 20.21 $ 20.72 $ 21.24 $ 21.78 $ 22.33 $ 22.90 $ 23.48 Annual 38,043.20 $ $ 39,000.00 $ 39,977.60 $ 40,996.80 $ 42,036.80 $ 43,097.60 $ 44,179.20 $ 45,302.40 $ 46,446.40 $ 47,632.00 $ 48,838.40 Customer Service Rep Monthly 3,170.27 $ $ 3,328.00 $ 3,496.13 $ 3,671.20 $ 3,854.93 $ 3,952.00 $ 4,050.80 $ 4,154.80 $ 4,258.80 N/A N/A GFE** Hourly $ 18.29 $ 19.20 $ 20.17 $ 21.18 $ 22.24 $ 22.80 $ 23.37 $ 23.97 $ 24.57 N/A N/A Annual 38,043.20 $ $ 39,936.00 $ 41,953.60 $ 44,054.40 $ 46,259.20 $ 47,424.00 $ 48,609.60 $ 49,857.60 $ 51,105.60 N/A N/A Administrative Analyst Monthly 5,728.67 $ $ 5,872.53 $ 6,019.87 $ 6,170.67 $ 6,326.67 $ 6,484.40 $ 6,647.33 $ 6,815.47 $ 6,985.33 $ 7,160.40 $ 7,340.67 Hourly $ 33.05 $ 33.88 $ 34.73 $ 35.60 $ 36.50 $ 37.41 $ 38.35 $ 39.32 $ 40.30 $ 41.31 $ 42.35 Annual 68,744.00 $ $ 70,470.40 $ 72,238.40 $ 74,048.00 $ 75,920.00 $ 77,812.80 $ 79,768.00 $ 81,785.60 $ 83,824.00 $ 85,924.80 $ 88,088.00 Administrative Analyst Monthly 5,728.67 $ $ 6,014.67 $ 6,316.27 $ 6,633.47 $ 6,964.53 $ 7,139.60 $ 7,318.13 $ 7,501.87 $ 7,690.80 N/A N/A GFE** Hourly $ 33.05 $ 34.70 $ 36.44 $ 38.27 $ 40.18 $ 41.19 $ 42.22 $ 43.28 $ 44.37 N/A N/A Annual $ 68,744.00 $ 72,176.00 $ 75,795.20 $ 79,601.60 $ 83,574.40 $ 85,675.20 $ 87,817.60 $ 90,022.40 $ 92,289.60 N/A N/A **GFE Employees started prior to 7/1/21
Administrative Services Officer Monthly 7,160.83 $ $ 7,340.67 $ 7,524.83 $ 7,713.33 $ 7,908.33 $ 8,105.50 $ 8,309.17 $ 8,519.33 $ 8,731.67 $ 8,950.50 $ 9,175.83 25% above Analyst Hourly $ 41.31 $ 42.35 $ 43.41 $ 44.50 $ 45.63 $ 46.76 $ 47.94 $ 49.15 $ 50.38 $ 51.64 $ 52.94 Annual 85,930.00 $ $ 88,088.00 $ 90,298.00 $ 92,560.00 $ 94,900.00 $ 97,266.00 $ 99,710.00 $ 102,232.00 $ 104,780.00 $ 107,406.00 $ 110,110.00 Administrative Services Officer Monthly 7,160.83 $ $ 7,518.33 $ 7,895.33 $ 8,291.83 $ 8,705.67 $ 8,924.50 $ 9,147.67 $ 9,377.33 $ 9,613.50 N/A N/A (25% above Analyst) Hourly $ 41.31 $ 43.38 $ 45.55 $ 47.84 $ 50.23 $ 51.49 $ 52.78 $ 54.10 $ 55.46 N/A N/A GFE** Annual $ 85,930.00 $ 90,220.00 $ 94,744.00 $ 99,502.00 $ 104,468.00 $ 107,094.00 $ 109,772.00 $ 112,528.00 $ 115,362.00 N/A N/A Pay Scale as of 7/1/23 for non-represented employees
Item 9A 103
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Item 9A 104
City of Colfax CDBG AD Hoc Committee Assignment
Staff Report March 27, 2024
Staff Report to City Council
FOR THE MARCH 27, 2024 REGULAR CITY COUNCIL MEETING
From: Ron Walker, City Manager
Prepared by: Ron Walker, City Manager
Subject: CDBG AD Hoc Committee Assignment
Budget Impact Overview:

N/A: Funded: Un-funded: Amount: $0 Fund(s):

Summary/Background
The CDBG program is a block grant given by the US Department of Housing and Urban Development (HUD).

The program is authorized by the Housing and Community Development Act of 1974 in place of several community development categorical grant programs. CDBG provides eligible metropolitan cities and urban counties (called "entitlement communities") with annual direct grants that they can use to revitalize neighborhoods, expand affordable housing and economic opportunities, and/or improve community facilities and services, principally to benefit low- and moderate-income persons.

Currently the city is using CDBG grant funds to adjust utility grade, replace concrete curb, gutter, sidewalk, and repave the following streets: Culver St. from Church St. to Grass Valley St., Church St. from Culver St. To Rising Sun., Pleasant St. from Depot St. to the water plant road, School St. S. Forest Hill St. from E. Oak St. to Vista Ave., Pine St., and the intersection of Culver St. and W. Oak St.

Conclusions and Findings
The City is on track to start the application process for the next round of CDBG funding and staff is requesting the Council to create an Ad Hoc committee to prioritize project(s) for the upcoming grant application.

Fiscal Impacts
There is no fiscal impact to the city.

RECOMMENDED ACTION: Discuss and by motion, assign City Council members to the Community Block Grant (CDBG) Application Process. Development
Item 9B 105
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