Colfax City Council Meetings are ADA compliant. If you need disability-related modification or accommodation including auxiliary aids or services to participate in this meeting, please contact the City Clerk at (530) 346-2313 at least 72 hours prior to make arrangements for ensuring your accessibility.
June 12, 2024
CityCouncil Meeting COUNCIL CHAMBERS, 33 SOUTH MAIN STREET, COLFAX, CA Mayor Kim Douglass ⋅ Mayor Pro Tem Sean Lomen
Councilmembers Caroline McCully ⋅ Larry Hillberg ⋅ Trinity Burruss
REGULARMEETINGAGENDA
June 12, 2024
Regular Session 6:00 PM
You may access the meeting and address the Council by the following means:
ZOOM at
https://us02web.zoom.us/j/84968570574
Dial in by calling one of the numbers listed below and enter the Webinar ID:
849 6857 0574
1 669 900 6833 / 1 669 444 9171 / 1 719 359 4580 / 1 253 205 0468 View Only on Facebook Live on our City of Colfax page: City of Colfax, California. You may also submit written comments to the City Clerk via email at [email protected], via regular mail to P.O. Box 702, Colfax CA 95713, or by dropping them off at City Hall, 33 S. Main Street, Colfax CA 95713.
Comments received will be submitted to Council and made a part of the record. 1 CLOSED SESSION (None)
2 OPEN SESSION
2A. Call Open Session to Order
2B. Pledge of Allegiance
2C. Roll Call
2D. Approval of Agenda Order
Thisisthe time for changesto the agenda to be considered including removal, postponement, or change to the agenda sequence.
Recommended Action: By motion, accept the agenda as presented or amended. 2E. Statement of Conflict of Interest
3 CONSENT CALENDAR
Matters on the Consent Calendar are routine in nature and will be approved by one blanket motion with a Council vote. No discussion of these items ensues unless specific items are pulled for discussion and separate action. If you wish to have an item pulled from the Consent Agenda for discussion, please notify the Mayor.
Recommended Action: Approve Consent Calendar
3A. Minutes
Recommended Action: By Motion, approve the Colfax City Council minutes of 5/22/2024. 1 (Pages 5-10)
Colfax City Council Meetings are ADA compliant. If you need disability-related modification or accommodation including auxiliary aids or services to participate in this meeting, please contact the City Clerk at (530) 346-2313 at least 72 hours prior to make arrangements for ensuring your accessibility.
June 12, 2024
3B. Minutes (Pages 11-12)
Recommended Action: By Motion, approve the Colfax City Council minutes of 5/29/2024. 3C. Annual Appropriation Limits (Pages 13-21)
Recommended Action: Adopt Resolution __-2024 certifying compliance with the fiscal Year 2023-2024 Appropriation Limitation and Establishing the Appropriation Limitation for the Fiscal Year 2024-2025.
3D. 2024 Local Agency Biennial Notice (Pages 22-29)
Recommended Action: Adopt Resolution __-2024 filing the 2024 Local Agency Biennial Notice. 3E. Workplace Violence Prevention Policy (Pages 30-47)
Recommended Action: Adopt Resolution __-2024 approving the revised Workplace Violence Prevention Policy as part of the City of Colfax Employee Handbook 3F. Construction Management Contract Amendment with Psomas Recommended Action: Adopt Resolution __-2024 authorizing an amendment to the existing contract with Psomas for Construction Management and Inspection for the SWRCB Construction Grant project for $866,130 for a $53,870 contingency for a total not to exceed amount of $920,000 *** End of Consent Calendar ***
4 AGENCY REPORTS
4A. Placer County Sheriff’s Office
4B. California Highway Patrol
4C. Placer County Fire Department/CALFIRE
4D. Non-Profits
5 PRESENTATION (NONE)
6 PUBLIC HEARING
Notice to the Public: City Council, when considering a matter scheduled for hearing, will take the following actions:
1. Presentation by Staff
2. Open the Public Hearing
3. Presentation, when applicable, by Applicant
4. Accept Public Testimony
5. When applicable, Applicant rebuttal period
6. Close Public Hearing (No public comment is taken, hearing is closed)
7. Council comments and questions
8. City Council Action
Public Hearings that are continued will be so noted. The continued Public Hearing will be listed on a subsequent council agenda and posting of that agenda will serve as notice. 2 (Pages 48-51)
Colfax City Council Meetings are ADA compliant. If you need disability-related modification or accommodation including auxiliary aids or services to participate in this meeting, please contact the City Clerk at (530) 346-2313 at least 72 hours prior to make arrangements for ensuring your accessibility.
June 12, 2024
Recommended Action: Conduct a public hearing to consider public and staff comments and adopt separate Resolutions__-2024 and __-2024 requesting collection of delinquent sewer and refuse collection fees on the Placer County Tax Roll for Tax Year 2024-2025. 7 PUBLIC COMMENT
Members of the public are permitted to address the Council orally or in writing on matters of concern to the public within the subject matter jurisdiction of the City that are not listed on this agenda. Please make your comments as succinct as possible. Oral comments made at the meeting may not exceed five (5) minutes per speaker. Written comments should not exceed 800 words. Written comments received before the close of an agenda item may be read into the record, with a maximum allowance of five (5) minutes in length. Council cannot act on items not listed on this agenda but may briefly respond to statements made or questions posed, request clarification, refer the matter to staff, or place the matter on a future agenda.
8 COUNCIL AND STAFF
The purpose of these reports is to provide information to the Council and public on projects, programs, and issues discussed at committee meetings and other items of Colfax related information. No decisions will be made on these issues. If a member of the Council prefers formal action be taken on any committee reports or other information, the issue will be placed on a future Council meeting agenda.
8A. Committee Reports and Colfax InformationalItems – All Councilmembers 8B. City Operations Update – City Manager
9 COUNCIL BUSINESS
9A. Proposed Budget – Fiscal years 2024-2025 and 2025-2026 (Pages 63-110) Recommended Action: Adopt Resolution __-2024 Adopting Annual Operating Budget for Fiscal Years 2024-2025 and 2025-2026
9B. Agreement Between the City of Colfax and the County of Placer for the Construction of a Skatepark Feature at Lion’s Park (Pages 111-183)
Recommended Action: Adopt Resolution __-2024 authorizing the City Manager to execute an agreement with Placer County for funding to build a skate park. 9C. City Attorney Recruitment AD Hoc Committee Assignment Recommended Action: Discuss and Appoint an Ad HOC Committee for the purpose of retaining a City Attorney.
9D. November 5, 2024 Election
Recommended Action: Adopt Resolution __-2024 (1) calling and giving notice of a general municipal election to be held on Tuesday, November 5, 2024, requesting consolidation of that election with the statewide general election and requesting services from the Placer County Clerk with respect to that election; and (2) Notice of City Officer Elections 3 6A. Delinquent Sewer Service Charges and Refuse Collection Fees (Pages 52-62) (Page 184)
(Pages 185-187)
Colfax City Council Meetings are ADA compliant. If you need disability-related modification or accommodation including auxiliary aids or services to participate in this meeting, please contact the City Clerk at (530) 346-2313 at least 72 hours prior to make arrangements for ensuring your accessibility.
June 12, 2024
I, Amanda Ahre, City Clerk for the City of Colfax, declare that this agenda was posted in accordance with the Brown Act at Colfax City Hall and Colfax Post Office. The agenda is also available on the City website at http://colfax-ca.gov/
Amanda Ahre, City Clerk
Administrative Remedies must be exhausted prior to action being initiated in a court of law. If you challenge City Council action in court, you may be limited to raising only those issues you or someone else raised at a public hearing described in this notice/agenda, or in written correspondence delivered to the City Clerk of the City of Colfax at, or prior to, said public hearing.
LEVINE ACT WARNING: In certain instances, parties, participants, and their agents before the City Council are subject to the campaign disclosure provisions detailed in Government Code Section 84308, California Code of Regulations Sections 18438.1 through 18438.8, and Fair Political Practices Commission Opinion 0-22-002. All parties, participants, and their agents are hereby directed to review these sections for compliance. If you believe that these provisions apply to you or a Council Member, please inform the City Clerk at the earliest possible opportunity. 9E. Public Hearing to Review Potential Projects for 2024 Community Development Block Grant Program – Council Directive (Pages 188-199)
Recommended Action: Review public meeting information in accordance with the CDBG requirements, review 2024 CDBG Funding opportunities and direct staff to begin engineering and prepare for the 2024 CDBG Application submittal anticipated in August 2024
9F. “Big Boy” Whistle Stop Event Funding Request
Recommended Action: Discuss and Adopt Resolution __-2024 approving the Colfax Area Chamber of Commerce request of $2,000 for the “Big Boy” Whistle Stop Event 10 GOOD OF THE ORDER
Informal statements, observation reports and inquiries regarding the business of the City may be presented by Councilmembers under this agenda item or requests for placement of items of interest on a future agenda. No action will be taken.
10A. Public Comment on Good of the Order
Members of the public are permitted to address the Council on matters that relate to general welfare of the City that have not been previously discussed on this agenda. Oral comments may not exceed five (5) minutes. Written comments should not exceed 800 words.
11 ADJOURNMENT
4 (Pages 200-202)
CityCouncil Minutes
Regular Meeting of Colfax City Council
Wednesday, May 22, 2024
City Hall Council Chambers, 33 S Main Street,
Colfax CA and attended via Teleconference through ZOOM
2 OPEN SESSION
2A. CallOpen Session to Order – Mayor Douglass called the Open Session to order at 6:03 p.m. 2B. Pledge of Allegiance – A resident lead the Pledge of Allegiance. 2C. Roll Call
Present: Councilmember Hillberg, Mayor Pro Tem Lomen, Councilmember McCully, Mayor Douglass
Absent: Councilmember Burruss
2D. Approval of Agenda Order
MOTION made by Mayor Pro Tem Lomen, seconded by Councilmember McCully, and approved by the following vote:
AYES: Hillberg, Lomen, McCully, Douglass
NOES:
ABSTAIN:
ABSENT: Burruss
2E. Statement of Conflict of Interest – No conflicts were identified by the Council or the public. 3 CONSENT CALENDAR
Item 3A was pulled by Councilmember Hillberg
Item 3C was pulled by Councilmember Lomen
3B. Cash Summary – April 2024
Recommended Action: Accept and file.
3D. FY 2024/2025 SB 1 Funding Project List
Recommended Action: Adopt Resolution 24-2024 adopting a list of potential projects to be funded in full or in part by SB 1: The Road Repair and Accountability Act, ensuring eligibility for State of California Road Maintenance and Rehabilitation Account (RMRA) revenues. 3E. Tentative Map Extension Village Oaks Subdivision
Recommended Action: Adopt Resolution 25-2024 extending the Village Oaks Vesting Tentative Subdivision Map for one year.
MOTION made by Mayor Pro Tem Lomen, Seconded by Councilmember Hillberg and approved by the following vote:
AYES: Hillberg, Lomen, McCully, Douglass
Item 3A5
NOES:
ABSTAIN:
ABSENT: Burruss
3A. Minutes
Recommended Action: By Motion, approve the Colfax City Council minutes of 5/22/2024 Councilmember Hilberg asked for clarification on his vote on item 9B 3C. Cooperative Fire Service Agreement with Placer County Extension Recommended Action: Adopt Resolution 23-2024 authorizing the City Manager to execute a 3- year extension of the cooperative agreement with Placer County to Provide Fire Protection, Fire Prevention, Rescue, Fire Marshal, and Medical Emergency Services for the City of Colfax.
Mayor Pro Tem Lomen asked Bob Counts, Cal Fire Chief, to discuss the benefits of this contract, the loss of volunteers, and the loss of an apparatus.
MOTION made by Mayor Pro Tem Lomen to approve 3A. and 3C, Seconded by Councilmember Hillberg and approved by the following vote:
AYES: Hillberg, Lomen, McCully, Douglass
NOES:
ABSTAIN:
ABSENT: Burruss
4 Agency Reports
4A. Placer County Sheriff’s – Sherrif Griffiths reported on educating community members about riding dirt bikes through town and near the railroad tracks, and that the transient camp under the 174 bridge has been mostly cleaned up.
Councilmember McCully brought up concerns about drivers making u-turns in front of Starbucks, and the speeding of cars through town.
4B. CHP – Officer Lyman mentioned the fatality from the past weekend, noting that CHP was not in active pursuit at the time of the crash.
4C. Placer County Fire/CALFIRE – Chief Counts reported on the 6 million dollar FEMA grant that Colfax received.
4D. Non-Profits – Colfax Elementary School District Superintendent Andrew Giannini discussed the discussed their district’s new control accountability plan and the 3 goals that have been set. 5 PRESENTATION (None)
Item 3A6
6 PUBLIC HEARING
6A. Adopt Wastewater Rate Study and Establish Sewer Service Charges Recommended Action: Conduct a public hearing, review and tabulate any valid protests received and, if there is not a majority protest, adopt Resolution __-2024 adopting the City of Colfax Wastewater Rate Study and Establishing Sewer Service Charges for Fiscal Years 2024/2025, 2025/2026, 2026/2027, 2027/2028, and 2028/2029
City Manager Walker Presented this Item.
Catherine Hansford gave a brief presentation on the wastewater sewer rate study.
Steve Harvey questioned what year the EDU process for determining usage, and questioned the water flow.
Paul Borcherding discussed the operating costs of Donner Summit Utility District, and the water Flow, questioned how the rates are structured, and expressed concerns over high-flow days when the freeway is closed and restaurants/gas stations are busy.
Kevin Patterson asked why the rate adaption is not on the general election ballot in November.
Council discussed rate options.
MOTION made by Councilmember Hillberg for a 3% rate increase cap, but to start the first year with only 2%, Seconded by Mayor Pro Tem Lomen and approved by the following vote:
AYES: Hillberg, Lomen, McCully, Douglass
NOES:
ABSTAIN:
ABSENT: Burruss
6B. Short-Term Rental Ordinance
Recommended Action: Introduce the proposed ordinance by title only, conduct a public hearing, wave the first reading and schedule the proposed ordinance for a second reading and adoption at the next regular City Council meeting currently scheduled for June 12, 2024 to be effective 30 days after adoption.
City Manager Walker Introduced City Planner Kathy Pease to present this item City Planner Pease gave a brief presentation on the proposed Short-Term Rental Ordinance Harry Anderson expressed concerns over the city making it to easy for landlords to obtain a permit.
City Planner discussed permit fees at $1500 for initial permitting, with a $500 yearly renewal.
Ingrid Elsel stated she has had an Air BNB for 7 years.
Council discussed permitting regulations, the appeal process for those that are denied, owner responsibilities as well as what rights proposed property locations neighbors would have.
MOTION made by Councilmember Hillberg, Seconded by Mayor Pro Tem Lomen and approved by the following vote:
AYES: Hillberg, Lomen, McCully, Douglass
Item 3A7
NOES:
ABSTAIN:
ABSENT: Burruss
6C. MU-1 Zoning Code Amendment, Ground Floor Retail Ordinance Recommended Action: Introduce the proposed ordinance by title only, conduct a public hearing, waive the first reading and schedule the proposed ordinance for a second reading and adoption at the next regular City Council meeting currently scheduled for June 12, 2024, to be effective 30 days after adoption.
City Planner Kathy Pease did a brief presentation on this item.
Harry Anderson expressed concerns in how the City is marketing the Downtown and signage to direct people to that area.
Councilmember Hillberg agrees that marketing for the Downtown could be improved.
Councilmember McCully questioned how the City can make sure that the businesses that will be allowed to open will be customer-based and bring foot traffic to downtown.
Councilmember Hillberg expressed concerns over losing sales tax revenue if the stores are not strictly retail.
MOTION made by Mayor Pro Tem Lomen to introduce the proposed ordinance by title only, conduct a public hearing, waive the first reading and schedule the proposed ordinance for a second reading and adoption at the next regular City Council meeting currently scheduled for June 12, 2024, to be effective 30 days after adoption, Seconded by Councilmember Hillberg and approved by the following vote:
AYES: Hillberg, Lomen, McCully, Douglass
NOES:
ABSTAIN:
ABSENT: Burruss
7 PUBLIC COMMENT
Ingrid Elsel, member of the Garden Club and the Downtown Beautification Committee, spoke about first-place awards the club has received, and to show her appreciation she invited all of Council to her home to celebrate the Garden Club’s awards.
Councilmember Hillberg questioned the Garden Club’s non-profit status. 8 COUNCIL AND STAFF
8A.Committee Reports and Colfax Informational Items – All Councilmembers.
Mayor Pro Tem Lomen reported that the Placer Sierra Fire Safe Council has their meeting 5/9/2024, where he will be talking about the FEMA grant that the City just received and the positive impact that grant should have on the City.
Councilmember Hillberg attended the Sierra Vista Community Center meeting, and the WAC/MAC meeting.
Item 3A8
Councilmember McCully attended the Flood Control Board meeting and a SACOG meeting, and that the Colfax Chamber will be hosting a “block party” for the Big Boy event.
Mayor Douglass attended the Sierra Vista Community Center meeting and met with the schools regarding a music program, and plans for the July 14th “Big Boy” stop. 8B.City Operations Update – City Manager
Reported on the CDBG projects, the I&I project, the delivery of the metal buildings at the WWTP and Corp Yard, and the FEMA grant that was just received.
9 COUNCIL BUSINESS
9A. 3rd of July Event Funding for Fireworks
Recommended Action: Adopt Resolution 27-2024 approving a $5,000 to $8,000 donation to Festivals-of-Cali-805 to help fund fireworks for the 2024 3rd of July Event.
City Manager Walker introduced this item.
Lisa Green, of Festivals-Of-Cali-805, requested a donation of $5,000-$8,000.
Council questioned vendor quotes, and direct payment from the City Council to the Fireworks vendor.
MOTION made by Mayor Pro Tem Lomen to donate $10,000 to cover the cost of the fireworks with proof of an acceptable contract, and an amendment to the budget, Seconded by Councilmember McCully and approved by the following vote:
AYES: Hillberg, Lomen, McCully, Douglass
NOES:
ABSTAIN:
ABSENT: Burruss
10 GOOD OF THE ORDER
Mayor Pro Tem Lomen had nothing to report.
Councilmember Hillberg wants to make sure that public comment is watched and that members of the public are all timed and held to the 5-minute limit.
Councilmember McCully had nothing to report.
Mayor Douglass would like City Attorney Cabral to come up with suggestions as to how the City could work with the Movie Theater to open.
10A.Public Comment on Good of the Order
No Public Comment on Good of the Order.
Item 3A9
11 ADJOURNMENT
As there was no further business on the agenda, Mayor Douglass adjourned the meeting, by motion and without objection at 8:24 p.m. Respectfully submitted to City Council this 12th day of June 2024.
Amanda Ahre, City Clerk
Item 3A10
CityCouncil Minutes
Special Meeting of Colfax City Council
Wednesday, May 29, 2024
City Hall Council Chambers, 33 S Main Street,
Colfax CA and attended via Teleconference through ZOOM
1. OPEN SESSION
1A. CallOpen Session to Order – Mayor Douglass called the Open Session to order at 2:03 p.m. 1B. Pledge of Allegiance
1C. Roll Call
Present: Councilmember Hillberg, Mayor Pro Tem Lomen, Councilmember McCully, Mayor Douglass
Absent: Councilmember Burruss
PUBLIC COMMENT
Support of 3rd of July to get foot traffic to the Downtown area, why donate to the Garden Club that doesn’t generate tax revenue? Amazon shipments hurting small businesses, concerns over inflation rates, desire of a letter of financial support to Big Government, and concerns of cutting fire stations and education, and questioning a bond to fix Colfax Schools.
2. Workshop Session
2A.Annual Review of Administrative Policies and Procedures Laurie Van Groningen reviewed this item, and did not have any suggestions to change administrative policies and procedures.
2B.Risk Assessment Process
No new risks were identified.
2C.Review of Fiscal Year 2024/2025 & 2025/2026 Preliminary Budget City Manager Walker introduced this item. He discussed the City Manager's salary and training, and event funding.
Councilmember McCully discussed increasing event funding, and possibly increasing event funding to $25,000 - $30,000 and splitting the fund 60/40 between events and non-profits. That way the event planners know what their maximum support will be and can fundraise appropriately.
Mayor Pro Tem agrees that these events bring people to Colfax, but feels it could be hard to know the exact costs of these events, but is not opposed to setting a cap to event funding per event.
Item 3B11
3B.
Minutes 05/29/2024
Councilmember Hillberg likes setting a cap for events, and would like to see non-profits be able to use this fund as well and split the event fund into two line items to be able to track event support and nonprofit support.
Laurie Van Groningen requested clarification of direction to staff as to the events fund.
Mayor Douglass discussed possible scholarships to the schools, and would like to see how Council can help get instruments for the schools. He would also like to discuss the possibility of having a drone show instead of fireworks.
The direction to staff is to increase the events fund to $30,000 with a 60/40 split between events and non-profits.
Public comment about Council Concerns about events and getting people downtown for those, but not as concerned about getting people downtown on a daily basis.
City Manager Walker brought up the Downtown dining area.
Councilmember McCully requested waiting until September to discuss this item because a grant request has been submitted to help with funding for this.
Laurie Van Groningen suggested making a line item in the Capital budget fund for this project.
City Manager Walker brought up the City Manager’s salary that is paid out of the sewer.
Councilmember McCully suggested moving 10-15% of the City Manager’s salary to the general fund.
Councilmember Hillberg would like to be transparent about city staff salaries and what percentage comes from each fund.
Laurie Van Groningen stated the current percentages of the City Manager’s salary and gave an overview of budget estimations for the 2024/2025 & 2025/2026 Fiscal Years.
Mayor Pro Tem Lomen had questions about the 292 fund and allocations of those funds. 11 ADJOURNMENT
As there was no further business on the agenda, Mayor Douglass adjourned the meeting, by motion and without objection at 3:12 p.m. Respectfully submitted to City Council this 12th day of June 2024.
Amanda Ahre, City Clerk
Item 3B12
Item 3C
Staff Report to City Council
FOR THE JUNE 12, 2024 REGULAR CITY COUNCIL MEETING
From: Ron Walker, City Manager
Prepared by: Shanna Stahl, Administrative Services Officer Subject: Annual Appropriation Limits
Budget Impact O.>erview:
I N/A: ../ I Funded: I Un-funded: I Amount: I Fund(s):
RECOMMENDED ACTION: Adopt Resolution _-2024 certifying compliance with the Fiscal Year 2023-2024 Appropriation Limitation and establishing the Appropriation Limitation for the Fiscal Year 2024- 2025
Summary/Background
ill 1979, California voters approved Proposition 4, an initiative that added Article XIII B to the California Constitution. This constitutional amendment, known as the Gann illitiative, placed limits on the growth of expenditures for publicly funded programs. Division 9 of Title 1, beginning with Section 7900 of the Government Code, was then added to law to specify the process for calculating state and local government appropriation limits and appropriations subject to limitation under Alticle XII B of the Constitution. These constitutional and statuto1y sections explain and define the appropriations limit and appropriations subject to limitation as they apply to state and local government and require that each entity of government fonnally "adopt" its appropriations limit for a given fiscal year and ce1tify actual appropriations limit for the preceding year.
The data required to complete the calculation is provided by the State of California, Depaitment of Finance.
The appropriation limit is calculated based on two factors: a percentage change in population in conjunction with a change in the cost of living or price. Under Proposition 111, there are options available for each of the calculation factors:
• Population Factor - The City can elect to utilize the percent growth in City population or the percent growth in County population.
• Price Factor - The City can elect to use the percent growth in State per capita personal income or the percent change in assessed valuation in new non-residential constrnction.
The population and price factors are multiplied together to calculate the Growth factor. The Growth factor is applied to the previous year calculated appropriated limit to dete1mine the cmTent fiscal yeai· appropriation limit.
The Appropriations Limitation (Limit) imposed by the Propositions creates a restriction on the amount of revenue which can be appropriated in any fiscal year. Not all revenues are restricted by the Limit, only those which are refeITed to as "proceeds of taxes". During any fiscal year, a city may not appropriate any proceeds of taxes they receive in excess of their Limit. ill fact, any excess funds remaining after two years must be returned to the taxpayers.
City of Colfax Annual Appropriation Limits
Staff Report June 12, 2024
13 City of Colfax Annual Appropriation Limits
Staff Report June 12, 2024
For the 2024-2025 Appropriation Limit calculation, the growth in Placer County population of .67% is more favorable than the City of Colfax percent decline of -1.09% and has therefore been utilized in the calculation.
For the price factor, the percentage change in State per capita income of 3.62% is used to calculate the Limitation. The population and price factors are multiplied together for a combined factor of 1.043. The combined growth factor is applied to the fiscal year 2023-2024 Appropriation limit of $7,342,508 to determine the fiscal year 2024-2025 limit of $7,659,282.
Based on the estimated actuals for fiscal year 2023-2024 and the proposed fiscal year 2024-2025 budget the city will be well under its Appropriation Limit for both years.
Attachments
1. Public Notice – Notice of Determination of appropriations Limit for the Fiscal Year 2024-2025.
2. Resolution __-2024
a. Attachment 1 – Estimated actual appropriation for the fiscal year 2023-2024. b. Attachment 2 – Appropriation Limit Calculation for fiscal year 2024-2025
3. Department of Finance Price and Population information for use in calculations for fiscal year 2024-2025 appropriations limit – April 30, 2024.
Item 3C14
City Of Colfax
33 SOUTH MAIN STREET, COLFAX, CA
PUBLIC NOTICE
May 29, 2024
NOTICE OF DETERMINATION OF APPROPRIATIONS LIMIT
FOR THE FISCAL YEAR 2024-2025
Section 7910 of the California Government Code requires each local government agency to determine during each fiscal year the appropriations limit pursuant to Article XIIIB of the California Constitution applicable during the fiscal year. The limit must be adopted at a regularly scheduled meeting or at a noticed special meeting, and the documentation used in determining the limit must be made available for public review fifteen days prior to such meeting.
Set below is the methodology to be used to calculate the Fiscal Year 2024-2025 appropriations limit for the City. The limit is set forth below and will be considered and adopted at the regularly scheduled meeting of the Colfax City Council on June 12, 2024.
2024-2025
Appropriations Limit for FY 2023-
2024 $ 7,342,508
Price Factor
Change in California per capita 1.0362 Department of Finance – April 30, 2024 Population Factor
Placer County 1.0067 Department of Finance – April 30, 2024 Combined Growth Factor 1.043 Price Factor x Population Factor Appropriations Limit for FY 2024-
2025 $ 7,659,282 Calculated Limit for fiscal year 2024-2025 Note: *Fiscal year 2024-2025 elected to use population factor for Placer County versus City of Colfax Documentation may be requested from Colfax City Hall during regular work hours – Monday through Thursday, 8:00am to 5:00pm.
I, Amanda Ahre, City Clerk for the City of Colfax declare that this Notice was posted at Colfax City Hall and the Colfax Post Office. The Notice is also available on the City website at www.Colfax-ca.gov. -------------------------------------------------------------------------------------------------------------- Amanda Ahre, City Clerk
Item 3C15
_________________________________________________________________________________________ City of Colfax Annual Appropriation Limits
Resolution __-2024
City of Colfax
City Council
Resolution № __-2024
CERTIFYING COMPLIANCE WITH THE 2023-2024 APPROPRIATION LIMITATION AND ESTABLISHING THE APPROPRIATION LIMITATION FOR THE 2024-2025 FISCAL YEAR WHEREAS, the City Council of the City of Colfax hereby certifies that the estimated actual appropriations for the Fiscal Year 2023-2024 will fall within the appropriation limitation for the 2023-2024 Fiscal Year as demonstrated in Attachment 1; and,
WHEREAS, the City Council of the city of Colfax must establish the appropriation limitation for the fiscal year 2024-2025, as calculated in Attachment 2; and, NOW THEREFORE, BE IT RESOLVED BY the City Council of the City of Colfax that the 2023- 2024 Fiscal Yer expenditures fall within the established limitations and the limitations for the 2024-2025 Fiscal Year are hereby established at $7,659,282.
THE FOREGOING RESOLUTION WAS DULY AND REGULARLY ADOPTED at the Regular Meeting of the City Council of the City of Colfax held on the 12th day of June 2024 by the following vote of Council:
AYES: Lomen, Douglass, Hillberg, McCully, Burruss
NOES:
ABSTAIN:
ABSENT:
____________________________________
Kim Douglass, Mayor
_____________________________________
Amanda Ahre, City Clerk
Item 3C16
CITY OF COLFAX
APPROPRIATION LIMIT CALCULATION
Attachment 1
Tax Revenues to be included in calculation:
100-000-4010
100-000-4020
100-000-4040
100-000-4100
100-000-4200
100-000-4 700
100-000-4710
100-000-4030
Property Taxes
Sales and Use Taxes
Transient Occupancy Taxes
Franchises
Business Licenses
State Motor Vehicle License
Motor Vehicle In Lieu
Cannabis Business Tax
Total Tax Revenue
$
$
$
$
$
$
$
$
$
2023-2024
Actuals*
465,000
1,336,734
130,000
100,000
38,000
2,500
164,000
37,000
2,273,234
Calculated Appropriation Limit Fiscal Year 2023-2024
Remaining appropriation limit capacity
$ 7,342,508
$ 5,069,274
69%
*Estimate as of Mid-Year Budget review February 2024
Item 3C
17 City of Colfax
Appropriation Limit Calculation
Attachment 2
Item 3C
Computed Limit Cost of Uvinc Population Factor Population Factor Combined Population Factor Fiscal Year Previous Year Factor County City Growth Factor Computed Limit Election• 2009-2010 $ 3,519,759 1.0062 1.0174 1.0097 1.0237 $ 3,603,205 Countv 2010-2011 $ 3,603,205 0.9746 1.0170 1.0567 1.0299 $ 3,710,796 City 2011-2012 $ 3,710,796 1.0251 1.0151 1.0072 1.0406 $ 3,861,377 County 2012-2013 $ 3,861,377 1.0377 1.0110 1.0056 1.0491 $ 4,051,027 County 2013-2014 $ 4,051,027 1.0512 1.0056 0.9960 1.0571 $ 4,282,287 County 2014-2015 $ 4,282,287 0.9977 1.0147 1.0050 1.0124 $ 4,335,243 Countv 2015-2016 $ 4,335,243 1.0382 1.0076 0.9970 1.0461 $ 4,535,055 County 2016-2017 $ 4,535,055 1.0537 1.0096 1.0019 1.0638 $ 4,824,462 County 2017-2018 $ 4,824,462 1.0369 1.0176 1.0369 1.0551 $ 5,090,529 County 2018-2019 $ 5,090,529 1.0367 1.0166 1.0014 1.0539 $ 5,364,955 County 2019-2020 $ 5,364,955 1.0385 1.0185 1.0010 1.0577 $ 5,674,579 Countv 2020-2021 $ 5,674,579 1.0373 1.0195 1.0146 1.0575 $ 6,001,022 County 2021-2022 $ 6,001,022 1.0573 1.0150 1.0084 1.0732 $ 6,440,054 County 2022-2023 $ 6,440,054 1.0755 1.0037 1.0129 1.0894 $ 7,015,627 City 2023-2024 $ 7,015,627 1.0444 1.0021 0.9892 1.0466 $ 7,342,508 County 2024-2025 $ 7,342,508 1.0362 1.0067 0.9891 1.0431 $ 7,659,282 Countv •The City can elect to utilize the percent growth in City popultion or the percent growth in County population. Note: In June 2019, the City recalculated the historical Appropriations limit from original adoption in fiscal year 1981 to June 30, 2019. The total growth factor for each year is the City poputation factor multiplied by the per capita income factor for fiscal years 1980 to 1987 and the larger of the City or County population factor muttiplied by the per capita income factor for fiscal years subsequent to 1987. Independent Accountants Report dated June 3, 2019. 18 April 30, 2024
Dear Fiscal Officer:
Price Factor and Population Information
Appropriations Limit
California Revenue and Taxation Code section 2227 requires the Department of Finance to transmit an estimate of the percentage change in population to local governments.
Each local jurisdiction must use their percentage change in population factor for January 1, 2024, in conjunction with a change in the cost of living, or price factor, to calculate their appropriations limit for fiscal year 2024-25. Attachment A provides the change in California’s per capita personal income and an example for utilizing the factors to calculate the 2024-25 appropriations limit. Attachment B provides the city and unincorporated county population percentage change. Attachment C provides the population percentage change for counties and their summed incorporated areas. The population percentage change data excludes federal and state institutionalized populations and military populations.
Population Percent Change for Special Districts
Some special districts must establish an annual appropriations limit. California Revenue and Taxation Code section 2228 provides additional information regarding the appropriations limit. Article XIII B, section 9(C) of the California Constitution exempts certain special districts from the appropriations limit calculation mandate. Special districts required by law to calculate their appropriations limit must present the calculation as part of their annual audit. Any questions special districts have on this requirement should be directed to their county, district legal counsel, or the law itself. No state agency reviews the local appropriations limits.
Population Certification
The population certification program applies only to cities and counties. California Revenue and Taxation Code section 11005.6 mandates Finance to automatically certify any population estimate that exceeds the current certified population with the State Controller’s Office. Finance will certify the higher estimate to the State Controller by June 1, 2024. Please note: The prior year’s city population estimates may be revised. The per capita personal income change is based on historical data.
If you have any questions regarding this data, please contact the Demographic Research Unit at (916) 323-4086.
/s Richard Gillihan
RICHARD GILLIHAN
Chief Operating Officer
Attachment
Item 3C19
May 2024
Attachment A
A. Price Factor: Article XIII B specifies that local jurisdictions select their cost of living factor to compute their appropriation limit by a vote of their governing body. The cost of living factor provided here is per capita personal income. If the percentage change in per capita personal income is selected, the percentage change to be used in setting the fiscal year 2024-25 appropriation limit is:
Per Capita Personal Income
Fiscal Year Percentage change
(FY) over prior year
2024-25 3.62
B. Following is an example using sample population change and the change in California per capita personal income as growth factors in computing a 2024-25 appropriation limit.
2024-25:
Per Capita Cost of Living Change = 3.62 percent
Population Change = 0.17 percent
Per Capita Cost of Living converted to a ratio: 3.62 + 100 = 1.0362 100
Population converted to a ratio: 0.17 + 100 = 1.0017
100
Calculation of factor for FY 2024-25: 1.0362 x 1.0017 = 1.0379 Item 3C20
Fiscal Year 2024-25
Attachment B
Annual Percent Change in Population Minus Exclusions*
January 1, 2023 to January 1, 2024 and Total Population, January 1, 2024 Total
County Population Percent Change --- Population Minus Exclusions --- City 23-24 1-1-23 1-1-24 1-1-24
Placer
Auburn -0.94 13,344 13,218 13,218
Colfax -1.09 2,010 1,988 1,988
Lincoln 1.79 52,296 53,231 53,231
Loomis 0.06 6,597 6,601 6,601
Rocklin 0.26 71,420 71,609 71,609
Roseville 1.05 152,726 154,329 154,329
Unincorporated 0.16 111,692 111,868 111,868
County Total 0.67 410,085 412,844 412,844
*Exclusions include residents on federal military installations and group quarters residents in state mental institutions, state and federal correctional institutions and veteran homes.
Item 3C21
CoLF'AX Staff Report to City Council
FOR THE JUNE 12, 2024 REGULAR CITY COUNCIL MEETING
From:
Prepared by:
Subject:
Budget Impact O.>erview:
Ron Walker, City Manager
Alfred A. "Mick" Cabral, City Attorney
Shanna Stahl, Administrative Services Officer
2024 Local Agency Biennial Notice
I N/A: ../ I Funded: I Un-funded: I Amount: I Fund(s):
Item 3D
RECOMMENDED ACTION: Adopt Resolution _-2024 filing the 2024 Local Agency Biennial Notice.
Summary/Background
The Political Refo1m Act of 1974 was enacted to prevent public officials from using their official positions to influence governmental decisions in which they have a financial interest. The Political Refo1m Act requires eve1y government agency to adopt a Conflict of Interest Code (the Code) and to review the code biennially on even numbered years. The City of Colfax Conflict of Interest Code was adopted in 2002 by Resolution 44-2002 as required by the Political Refo1m Act of 1974 (Government Code §87100 et seq.). The Code was last amended in June 2022 by Resolution 19-2022.
Staff conducted a biennial review to ensure the agency's code includes disclosure by those agency officials who make or pa1ticipate in making governmental decisions. Staff has dete1mined that no revisions are necessaiy.
Fiscal Impact
NIA
Attachments:
1. Resolution 19-2022
2. 2024 Local Agency Biennial Notice
City of Colfax
Staff Report June 12, 2024
2024 Local Agency Biennial Notice
22 Item 3D
City of Colfax
City Council
Resolution N� 19-2022
AMENDING THE CITY OF COLFAX CONFLICT OF INTEREST CODE AND FILING THE 2022 LOCAL
AGENCY BIENNIAL NOTICE
WHEREAS, the City of Colfax has duly adopted a Conflict of Interest Code as required by law on July 23,2022, namely through Resolution 44-2002; and,
WHEREAS, California Government Code §87306.5 requires that in each even-numbered year cities review their adopted Conflict of Interest Code and submit an amended Conflict of Interest Code in accordance with California Government Code §§87302(a) and 87303 if necessitated by changed circumstances; and, WHEREAS, It is necessary to amend the Colfax Conflict of Interest Code to amend the list of individuals required to disclose economic interests and to review the disclosure categories to incorporate the model disclosure categories prepared by the State of California Fair Political Practices Commission.
NOW THEREFORE, BE IT RESOLVED by the City Council of the City of Colfax as follows:
1. The amendments to the Conflict of Interest Code of the City of Colfax attached to this Resolution are hereby approved.
2. The remainder of the City of Colfax Conflict of Interest Code shall be and remain in full force and effect subject to said amendments. For purposes of convenience, the following paragraphs 3 through 6, are inclusive, repeat the same provisions of Resolution 44-2002 pursuant to which the City's Conflict of Interest Code was adopted on July 23, 2002.
3. The terms of the Model Conflict oflnterest Code prepared by the California Fair Political Practices Commission and set forth at Title 2, California Code of Regulations, Section 18730 and any amendments to that section which may be duly adopted by the Fair Political Practices Commission (hereafter "Section 18730") is hereby adopted by reference as the Conflict of Interest Code of the City of Colfax.
4. The list of designated employees contained in Appendix "A" to this Resolution and the list of disclosure categories contained in Appendix "B" to this Resolution are herby adopted as the relevant Appendices referred to in subdivisions (b )(2) and (3) of section 18730.
5. Designated employees and individuals required to disclose their economic interests pursuant to Government Code Section 87200, shall file statements of economic interests with the City Clerk, who shall make the statements available for public inspection and reproduction.
6. Upon receipt of the statements of the Mayor and members of the City Council, the City Manager, the City Treasurer, and the City Attorney, the City Clerk shall make and retain a copy and forward the original of these statements to the offices of the Fair Political Practices Commission. Statements for all other designated employees shall be retained by the City Clerk.
City of Colfax
Resolution 19-2022
2022 Local Agency Biennial Notice
23 THE FOREGOING RESOLUTION WAS DULY AND REGULARLY ADOPTED at a regular meeting of the City Council of the City of Colfax held on the 8th of June, 2022, by the following vote of the Council:
A YES: Lomen, Ackerman, Fatula, Burruss
NOES:
ABSTAIN:
ABSENT: Mendoza
ATTEST:
�i�er
City of Colfax
Resolution 19-2022
2022 Local Agency Biennial Notice
Item 3D
24 City of Colfax
Conflict of Interest Code
The Political Reform act of 1974 (Government Code Section 81000 et seq.) requires state and local government agencies to adopt and promulgate conflict of interest codes.
The Fair Political Practices Commission ("FPPC") had adopted a regulation (2 Cal. Code of Regs. 18730) which contains the terms of a standard conflict of interest code which may be incorporated by reference in an agency's code, and which may be amended by the Fair Political Practices Commission to conform to amendments in the Political Reform Act, following public notice and hearings.
Therefore, the terms of 2 Cal. Code of Regs. 18730 and any amendments to it duly adopted by the FPPC are herby incorporated by reference. This Resolution and the attached Appendixes designating officials and employees and establishing disclosure categories shall constitute the Conflict of Interest code for the City of Colfax.
Designated employees shall file statements of economic interests with the City of Colfax. The City of Colfax shall make all statements available for public inspection and reproduction, pursuant to Government Code section 81008.
Item 3D
25 CITY OF COLFAX
CONFLICT OF INTEREST CODE
APPENDIX "A"
LIST OF DESIGNATED EMPLOYEES
The following is a listing of those persons who are required to submit Statements of Economic interest pursuant to the Political Reform Act of 1974, as amended, excluding those persons who are already required to file the Form 700 pursuant to Government Code §87200. Designated employees shall file statements of economic interests with the City Clerk.
1. Members Boards and Commissions who are required to file Form 700:
Citizen Boards/Commissions Disclosure Category
Economic Development Commission Category 1
Design Review Commission
Ad-Hoc Finance Committee
Parks & Recreation Commission
All other Boards & Commissions
Category 1
Category 1
Category 1
Category 1
2. Persons occupying any of the following designated positions are required to file Form 700:
Department Position Disclosure Category
Administrative City Manager Category 1
City Clerk Category 1
Finance Finance Director (Consultant) Category 1
Planning Planning Director (Consultant) Category 1
Public Works City Engineer (Consultant) Category 1
Public Works Director Category 1
Building Building Inspector (Consultant) Category 1
Consultants See Notes
Notes: Consultants. 2 Cal. Code Regs §18700.3(a) defines "consultant" as an individual who pursuant to a contract with a state or local government agency.
A. Makes a government decision whether to:
i. Approve a rate, rule, or regulation;
ii. Adopt or enforce a law;
iii. Issue, deny, suspend, or revoke any permit, license, application, certificate, approval, order or similar authorization or entitlement; iv. Authorize the agency to enter into, modify, or renew a contract provided it is the type of contract that requires agency approval;
v. Grant agency approval to a plan, design, report, study or similar item; vi. Adopt, or grant agency approval of, policies, standards, or guidelines for the agency, or for any subdivision thereof; or
B. Serves in a staff capacity with the agency and in that capacity participates in making a governmental decision as defined in regulation 18704(a) & (b) or performs the same Item 3D
26 or substantially all the same duties for the agency that would otherwise be preformed by an individual holding a position specified in the agency's Conflict of Interest Code under section 87302
The disclosure required of consultants shall be determined on a case by case basis by the City Manager in consultation with the City Attorney. The City Manager may make a determination as to what disclosure, if any, is required by any particular consultant. The City Manager's determination is a public record and shall be retained for public inspection in the same manner and location as this Conflict of Interest Code.
Item 3D
27 EXHIBIT B
DISCLOSURE CATEGORIES
1. Full Disclosure. All interests in real property in the City of Colfax, as well as investments, business positions and sources of income, including gifts, loans and travel payments.
2. Full Disclosure Excluding Interests in Real Property. All investments, business positions and sources of income, including gifts, loans and travel payments.
3. Interests in Real Property. All interests in real property in the City of Colfax.
4. Contracting. All investments, business positions and income, including gifts, loans and travel payments, from sources that provide leased facilities, goods, equipment, vehicles, machinery or services, including training or consulting service, of the type used by the City of Colfax.
5. Regulatory, Permit or Licensing. All investments, business positions and income, including gifts, loans, and travel payments, from sources that are subject to the regulatory, permit or licensing authority of, or have an application for a license or permit pending before the City of Colfax.
Item 3D
28 2024 Local Agency Biennial Notice
Name of Agency: City of Colfax
Item 3D
Mailing Address: _P_O_B_o
_
x
_?_0_2 ___________________ _
Contact Person: Amancia Ahre
Email: [email protected]
Phone No. (530) 346-2313
Alternate Email: ______________ _
Accurate disclosure is essential to monitor whether officials have conflicts of interest and to help ensure public trust in government. The biennial review examines current programs to ensure that the agency's code includes disclosure by those agency officials who make or participate in making governmental decisions.
This agency has reviewed its conflict of interest code and has determined that (check one BOX):
■ An amendment is required. The following amendments are necessary:
(Check all that apply.)
■ Include new positions
■ Revise disclosure categories
■ Revise the titles of existing positions
■ Delete titles of positions that have been abolished and/or positions that no longer make or participate in making governmental decisions
■ Other (describe) _______________________ _
■ The code is currently under review by the code reviewing body. ■ No amendment is required. (If your code is over five years old, amendments may be necessary.)
Verification (to be completed if no amendment is required) This agency's code accurately designates all positions that make or participate in the making of governmental decisions. The disclosure assigned to those positions accurately requires that all investments, business positions, interests in real property, and sources of income that may foreseeably be affected materially by the decisions made by those holding designated positions are reported. The code includes all other provisions required by Government Code Section 87302.
Signature of Chief Executive Officer Date
All agencies must complete and return this notice regardless of how recently your code was approved or amended. Please return this notice no later than October 1, 2024, or by the date specified by your agency, if earlier, to:
(PLACE RETURN ADDRESS OF CODE REVIEWING BODY HERE)
PLEASE DO NOT RETURN THIS FORM TO THE FPPC.
www.fppc.ca.gov
FPPC Advice: [email protected] (866.275.3772)
29 Staff Report to City Council
FOR THE JUNE 12, 2024 REGULAR CITY COUNCIL MEETING
From:
Prepared by:
Subject:
Budget Impact O.>erview:
Ron Walker, City Manager
Shanna Stahl, Administrative Services Officer
Workplace Violence Prevention Policy
I N/A: ../ I Funded: I Un-funded: I Amount: I Fund(s):
RECOMMENDED ACTION: Adopt resolution _-2024 approving the revised Workplace Violence Prevention Policy as part of the City of Colfax Employee Handbook.
Summary/Background
The City of Colfax adopted the cmTent version of the Employee Handbook with resolution 24-2017 in July 2017. The Employee Handbook has a section titled "Workplace Violence" on pages 48-49; however, new regulations deem this policy insufficient.
SB 553 requires employers to establish, implement, and maintain an effective written Workplace Violence Prevention Plan (WVPP) which includes:
• The names of persons responsible for plan implementation. • Effective procedures for employee involvement in developing and implementing the plan. • Methods to coordinate implementation of the plan with other employers, when applicable. • Procedures for employers to handle and respond to repo1is of workplace violence while ensuring no retaliation against the repo1iing employee.
• Procedures to ensure compliance from employees, including supervisors. • Procedures to communicate with employees regarding workplace violence matters. • Emergency response protocols.
• Training provisions.
• Procedures to identify and evaluate workplace violence hazards that include inspections with the following frequency:
• When the plan is first set up.
• Periodically scheduled.
• After violent incidents.
• Whenever a new hazard becomes known.
• Procedures to timely correct workplace violence hazards identified and evaluated. • Procedures for post-incident response and investigation. • Procedures that allow for plan review
• Annually.
• When a deficiency is observed or becomes apparent.
• After a workplace violence incident.
• Any other procedure necessaiy for employee health and safety as required by the Division and Standards Board.
• The plan must be in effect at all times and in all work areas and be specific to the hazai·ds and conective measures for each work area and operation.
• The written plan may be incorporated as a stand-alone section in the written injmy and illness prevention program required by section 3203 of title 8 of the California Code of Regulations or maintained as a separate document.
City of Colfax Workplace Violence Prevention Policy
Staff Report- June 12, 2024
30 City of Colfax Workplace Violence Prevention Policy
Staff Report – June 12, 2024
Recommendation
Review attached WVPP and adopt it as part of the Employee Handbook approved in July 2017.
Fiscal Impacts
None
Attachments:
1. Resolution __-2024
2. Workplace Violence Prevention Policy
31 _________________________________________________________________________________________ City of Colfax Workplace Violence Prevention Policy
Resolution -2024
City of Colfax
City Council
Resolution № -2024
APPROVE THE REVISED WORKPLACE VIOLENCE PREVENTION POLICY AS PART OF THE CITY
OF COLFAX EMPLOYEE HANDBOOK
WHEREAS, the City of Colfax adopted the current version of the Employee Handbook with Resolution 24-2017; and,
WHEREAS, SB 553 requires employers to establish, implement, and maintain an effective written Workplace Violence Prevention Plan with specific elements; and, WHEREAS, the City staff have prepared a comprehensive Workplace Violence Prevention Plan that meets the requirements of the new regulations.
NOW THEREFORE, BE IT RESOLVED the City Council of the City of Colfax approves the revised Workplace Violence Prevention Policy as part of the City of Colfax Employee Handbook.
THE FOREGOING RESOLUTION WAS DULY AND REGULARLY ADOPTED at the Regular Meeting of the City Council of the City of Colfax held on the 12th of June 2024 by the following vote of the Council:
AYES:
NOES:
ABSTAIN:
ABSENT:
________________________________________
Kim Douglass, Mayor
ATTEST:
________________________________________
Amanda Ahre, City Clerk
32 WORKPLACE VIOLENCE PREVENTION PROGRAM for
City of Colfax
Our establishment’s Workplace Violence Prevention Plan (WVPP) addresses the hazards known to be associated with the four types of workplace violence as defined by Labor Code (LC) section 6401.9.
Date of Last Review: April 8, 2024
Date of Last Revision(s): April 8, 2024
DEFINITIONS
Emergency - Unanticipated circumstances that can be life threatening or pose a risk of significant injuries to employees or other persons.
Engineering controls - An aspect of the built space or a device that removes a hazard from the workplace or creates a barrier between the employee and the hazard.
Log - The violent incident log required by LC section 6401.9.
Plan - The workplace violence prevention plan required by LC section 6401.9.
Serious injury or illness - Any injury or illness occurring in a place of employment or in connection with any employment that requires inpatient hospitalization for other than medical observation or diagnostic testing, or in which an employee suffers an amputation, the loss of an eye, or any serious degree of permanent disfigurement, but does not include any injury or illness or death caused by an accident on a public street or highway, unless the accident occurred in a construction zone.
Threat of violence - Any verbal or written statement, including, but not limited to, texts, electronic messages, social media messages, or other online posts, or any behavioral or physical conduct, that conveys an intent, or that is reasonably perceived to convey an intent, to cause physical harm or to place someone in fear of physical harm, and that serves no legitimate purpose.
Workplace violence - Any act of violence or threat of violence that occurs in a place of employment.
Workplace violence includes, but is not limited to, the following:
• The threat or use of physical force against an employee that results in, or has a high likelihood of resulting in, injury, psychological trauma, or stress, regardless of whether the employee sustains an injury.
• An incident involving a threat or use of a firearm or other dangerous weapon, including the use of common objects as weapons, regardless of whether the employee sustains an injury. • The following four workplace violence types:
1 33
Type 1 violence - Workplace violence committed by a person who has no legitimate business at the worksite, and includes violent acts by anyone who enters the workplace or approaches employees with the intent to commit a crime.
Type 2 violence - Workplace violence directed at employees by customers, clients, patients, students, inmates, or visitors.
Type 3 violence - Workplace violence against an employee by a present or former employee, supervisor, or manager.
Type 4 violence - Workplace violence committed in the workplace by a person who does not work there, but has or is known to have had a personal relationship with an employee.
Workplace violence does not include lawful acts of self-defense or defense of others.
Work practice controls - Procedures and rules which are used to effectively reduce workplace violence hazard
2 34
RESPONSIBILITY
The WVPP administrator, the City Manager, has the authority and responsibility for implementing the provisions of this plan for the City of Colfax. If there are multiple persons responsible for the plan, their roles will be clearly described.
Example:
Responsible
Persons
Job
Title/Position
WVPP Responsibility(ies) Phone # Email
Ron Walker City Manager Overall responsibility for the
plan; Ron approves the final
plan and any major changes.
(530) 346-2313 City.manager@colfaxca.gov
Shanna Stahl Administrative
Services Officer
Responsible for employee
involvement and training;
Shanna updates training
materials, and handles any
reports of workplace violence.
(530) 346-2313 Accounting@colfaxca.gov
All managers and supervisors are responsible for implementing and maintaining the WVPP in their work areas and for answering employee questions about the WVPP.
EMPLOYEE ACTIVE INVOLVEMENT
The City of Colfax ensures the following policies and procedures to obtain the active involvement of employees and authorized employee representatives in developing and implementing the plan:
• Management will work with and allow employees and authorized employee representatives to participate in:
o Identifying, evaluating, and determining corrective measures to prevent workplace violence.
Management will have regular safety meetings with employees and their representatives to discuss identification of workplace violence related concerns/hazards, evaluate those hazards and/or concerns, and how to correct them. These meetings could involve brainstorming sessions, discussions of recent incidents, and reviews of safety procedures. o Designing and implementing training
Employees are encouraged to participate in designing and implementing training programs, and their suggestions are incorporated into the training materials. For example, an employee might suggest a new training scenario based on a recent incident. o Reporting and investigating workplace violence incidents. Employees may report an incident to any supervisor or manager. A third-party investigation may be conducted if necessary. All inappropriate acts will be taken seriously, and will lead to discipline up to and including termination. • Management will ensure that all workplace violence policies and procedures within this written plan are clearly communicated and understood by all employees. Managers and supervisors will enforce the rules fairly and uniformly.
• All employees will follow all workplace violence prevention plan directives, policies, and procedures, and assist in maintaining a safe work environment. It is every employee’s responsibility to assist in establishing and maintaining a violence-free work environment. Therefore, each employee is expected and encouraged to report any incident which may be threatening to you or your co-workers or any event which you reasonably believe is threatening or violent.
3 35
• The plan shall be in effect at all times and in all work areas and be specific to the hazards and corrective measures for each work area and operation.
EMPLOYEE COMPLIANCE
Our system to ensure that employees comply with the rules and work practices that are designed to make the workplace more secure, and do not engage in threats or physical actions which create a security hazard for others in the workplace, include at a minimum:
• Training employees, supervisors, and managers in the provisions of The City of Colfax Workplace Violence Prevention Plan (WVPP)
• Effective procedures to ensure that supervisory and nonsupervisory employees comply with the WVPP.
The City of Colfax has a zero-tolerance policy for acts of violence and threats of violence. • Provide retraining to employees whose safety performance is deficient with the WVPP. • Recognizing employees who demonstrate safe work practices that promote the WVPP in the workplace by acknowledging their situation during the next WVPP training session. • Discipline employees for failure to comply with the WVPP. The City of Colfax has a zero-tolerance policy for acts of violence and threats of violence. All inappropriate acts will be taken seriously and will lead to discipline up to and including termination.
COMMUNICATION WITH EMPLOYEES
We recognize that open, two-way communication between our management team, staff, and other employers, about workplace violence issues is essential to a safe and productive workplace. The following communication system is designed to facilitate a continuous flow of workplace violence prevention information between management and staff in a form that is readily understandable by all employees, and consists of one or more of the following:
• New employee orientation includes workplace violence prevention policies and procedures. • Workplace violence prevention training programs.
• Regularly scheduled meetings that address security issues and potential workplace violence hazards • Effective communication between employees and supervisors about workplace violence prevention and violence concerns including regular staff training.
• Posted or distributed workplace violence prevention information. • How employees can report a violent incident, threat, or other workplace violence concern to employer or law enforcement without fear of reprisal or adverse action. o Employees can anonymously report a violent incident, threat, or other violence concerns. o In the event of an emergency, call 911. Then call Ron Walker, City Manager, at 530-604-3829 or Shanna Stahl at 805-469-5412
• Employees will not be prevented from accessing their mobile or other communication devices to seek emergency assistance, assess the safety of a situation, or communicate with a person to verify their safety. Employees’ concerns will be investigated in a timely manner and they will be informed of the results of the investigation.
Updates on the status of investigations and corrective actions are provided to employees through email and at safety meetings. These updates could include information about the progress of investigations, the results of investigations, and any corrective actions taken.
Updates during daily/weekly/monthly/quarterly meetings with other employers in the building (at or near 4 36
and around the same worksite) to discuss the plan and any updates. These meetings could involve sharing updates to the plan, discussing recent incidents, and coordinating training sessions.
Sharing training materials and incident reports with other employers to ensure a coordinated response to any incidents. This could involve sending copies of training materials and incident reports to other employers.
COORDINATION WITH OTHER EMPLOYERS
The City of Colfax will implement the following effective procedures and ensure that employees understand their respective roles and rights while working with outside employers or vendors, as provided in the plan. • All employees will be trained on workplace violence prevention. • Workplace violence incidents involving any employee are reported, investigated, and recorded.
WORKPLACE VIOLENCE INCIDENT REPORTING PROCEDURE
The City of Colfax will implement the following effective procedures to ensure that:
• All threats or acts of workplace violence are reported to an employee’s supervisor or manager, who will inform the WVPP administrator. This will be accomplished by phone call or email. If that's not possible, employees will report incidents directly to the WVPP administrator, Ron Walker, City Manager.
Employees can report incidents to their supervisor, HR, or through an anonymous hotline. o Workplace Violence Reporting Hotline: 530-604-3829
o Workplace Violence Reporting form: [email protected] A strict non-retaliation policy is in place, and any instances of retaliation are dealt with swiftly and decisively. An employee who retaliates against a coworker for reporting an incident could be disciplined or terminated.
EMERGENCY RESPONSE PROCEDURES
City of Colfax has in place the following specific measures to handle actual or potential workplace violence emergencies:
• Effective means to alert employees of the presence, location, and nature of workplace violence emergencies by the following: phone, text or email depending on the threat. • City of Colfax will have evacuation or sheltering plans. Staff should evacuate their location and meet remaining staff at Roy Tom’s Plaza on W. Grass Valley Street. • If there is immediate danger, call for emergency assistance by dialing (9) 9-1-1, and then notify Ron.
In the event of an emergency, including a Workplace Violence Emergency, contact the following:
Responsible
Persons
Job
Title/Position
WVPP Responsibility(ies) Phone # Email
Ron Walker City Manager Responsible for emergency
response, hazard
identification, and
coordination with other
employers
530-604-3829 City.manager@colfaxca.gov
• You can also reach Shanna Stahl, Administrative Services Officer at 805-469-5412. 5 37
WORKPLACE VIOLENCE HAZARD IDENTIFICATION AND EVALUATION The following policies and procedures are established and required to be conducted by City of Colfax to ensure that workplace violence hazards are identified and evaluated:
• Inspections shall be conducted when the plan is first established, after each workplace violence incident, and whenever the employer is made aware of a new or previously unrecognized hazard.
Review all submitted/reported concerns of potential hazards:
o Online form for reporting workplace violence hazards
o Voicemail/email/text messages
Periodic Inspections
Periodic inspections of workplace violence hazards will identify unsafe conditions and work practices. This may require assessment for more than one type of workplace violence. Periodic Inspections shall be conducted quarterly.
Periodic inspections to identify and evaluate workplace violence and hazards will be performed by the following designated personnel in the following areas of the workplace:
Specific Person Name/Job Title Area/Department/Specific location Ron Walker Public Works, WWTP
Shanna Stahl City Hall
Inspections for workplace violence hazards include assessing:
• The exterior and interior of the workplace for its attractiveness to robbers. • The need for violence surveillance measures, such as mirrors and cameras. • Procedures for employee response during a robbery or other criminal act, including our policy prohibiting employees, who are not security guards, from confronting violent persons or persons committing a criminal act.
• Procedures for reporting suspicious persons or activities. • Posting of emergency telephone numbers for law enforcement, fire, and medical services. • Whether employees have access to a telephone with an outside line. • Whether employees have a designated safe area where they can go to in an emergency. 6 38
• Adequacy of workplace security systems, such as door locks, physical barriers, and restraint systems. • Frequency and severity of threatening or hostile situations that may lead to violent acts by persons who are service recipients of our establishment.
• Employees’ skill in safely handling threatening or hostile service recipients (example: security guards). • The use of work practices such as the "buddy" system for specified emergency events. • How well our establishment's management and employees communicate with each other. • Access to and freedom of movement within the workplace by non-employees, including recently discharged employees or persons with whom one of our employees is having a dispute. • Frequency and severity of employees’ reports of threats of physical or verbal abuse by managers, supervisors, or other employees.
• Any prior violent acts, threats of physical violence, verbal abuse, property damage or other signs of strain or pressure in the workplace.
WORKPLACE VIOLENCE HAZARD CORRECTION
Workplace violence hazards will be evaluated and corrected in a timely manner. The City of Colfax will implement the following effective procedures to correct workplace violence hazards that are identified:
• If an imminent workplace violence hazard exists that cannot be immediately abated without endangering employee(s) , all exposed employee(s) will be removed from the situation except those necessary to correct the existing condition. Employees necessary to correct the hazardous condition will be provided with the necessary protection. This typically applies to the office staff inside City Hall.
Violent members of the public will be asked to leave while safe staff members gather in another location.
• All corrective actions taken will be documented and dated on the appropriate forms. The incident and corrective action will be documented in the Workplace Violence Log. • Corrective measures for workplace violence hazards will be specific to a given work area. o Make the workplace unattractive to robbers by:
o Improve lighting around and at the workplace.
o Provide workplace violence systems, such as door locks and physical barriers. o Ensure the adequacy of workplace violence systems
o Post emergency telephone numbers for law enforcement, fire, and medical services o Control, access to, and freedom of movement within, the workplace by non-employees, include recently discharged employees or persons with whom one of our employees is having a dispute. o Ensure employees have access to a telephone with an outside line. Provide employee training/retraining(refreshers) on the WVPP, which could include but not limited to the following:
Recognizing and handling threatening or hostile situations that may lead to violent acts by persons who are service recipients of our establishment. Ensure that all reports of violent acts, threats of physical violence, verbal abuse, property damage or other signs of strain or pressure in the workplace are handled effectively by management and that the person making the report is not subject to retaliation by the person 7 39
making the threat.
Improve how well our establishment's management and employees communicate with each other.
Procedures for reporting suspicious persons, activities, and packages. Provide/review employee, supervisor, and management training on emergency action procedures.
o Increase awareness by employees, supervisors, and managers of the warning signs of potential workplace violence through regular training.
o Ensure that employee disciplinary and discharge procedures address the potential for workplace violence.
o Establish a policy for prohibited practices.
o Limit the amount of cash on hand and use time access safes for large bills. o Provide procedures for a "buddy" system for specified emergency events.
PROCEDURES FOR POST INCIDENT RESPONSE AND INVESTIGATION After a workplace incident, the WVPP administrator or their designee will implement the following post-incident procedures:
• Visit the scene of an incident as soon as safe and practicable. • Interview involved parties, such as employees, witnesses, law enforcement, and/or security personnel. • Review security footage of existing security cameras if applicable. • Examine the workplace for security risk factors associated with the incident, including any previous reports of inappropriate behavior by the perpetrator.
• Determine the cause of the incident.
• Take corrective action to prevent similar incidents from occurring. • Record the findings and ensuring corrective actions are taken. • Obtain any reports completed by law enforcement.
• The violent incident log will be used for every workplace violence incident and will include information, such as:
o The date, time, and location of the incident.
o The workplace violence type or types involved in the incident. o A detailed description of the incident.
o A classification of who committed the violence, including whether the perpetrator was a client or customer, family or friend of a client or customer, stranger with criminal intent, coworker, supervisor or manager, partner or spouse, parent or relative, or other perpetrator. 8 40
o A classification of circumstances at the time of the incident, including, but not limited to, whether the employee was completing usual job duties, working in poorly lit areas, rushed, working during a low staffing level, isolated or alone, unable to get help or assistance, working in a community setting, or working in an unfamiliar or new location.
o A classification of where the incident occurred, such as in the workplace, parking lot or other area outside the workplace, or other area.
o The type of incident, including, but not limited to, whether it involved any of the following:
Physical attack without a weapon, including, but not limited to, biting, choking, grabbing, hair pulling, kicking, punching, slapping, pushing, pulling, scratching, or spitting. Attack with a weapon or object, including, but not limited to, a firearm, knife, or other object. Threat of physical force or threat of the use of a weapon or other object. Sexual assault or threat, including, but not limited to, rape, attempted rape, physical display, or unwanted verbal or physical sexual contact.
Animal attack.
Other.
o Consequences of the incident, including, but not limited to:
Whether security or law enforcement was contacted and their response. Actions taken to protect employees from a continuing threat or from any other hazards identified as a result of the incident.
Information about the person completing the log, including their name, job title, and the date completed.
• Reviewing all previous incidents.
Support and resources, such as counseling services, are provided to affected employees through the Employee Assistance Program.
Ensure that no personal identifying information is recorded or documented in the written investigation report. This includes information which would reveal identification of any person involved in a violent incident, such as the person’s name, address, electronic mail address, telephone number, social security number, or other information that, alone or in combination with other publicly available information, reveals the person’s identity.
TRAINING AND INSTRUCTION
All employees, including managers and supervisors, will have training and instruction on general and job-specific workplace violence practices. These sessions could involve presentations, discussions, and practical exercises.
Training and instruction will be provided as follows:
• When the WVPP is first established.
• Annually to ensure all employees understand and comply with the plan. • Whenever a new or previously unrecognized workplace violence hazard has been identified and when changes are made to the plan. The additional training may be limited to addressing the new workplace violence hazard or changes to the plan.
9 41
City of Colfax will provide its employees with training and instruction on the definitions found on page 1 of this plan and the requirements listed below:
• The employer’s WVPP, how to obtain a copy of the employer’s plan at no cost, and how to participate in development and implementation of the employer’s plan.
• How to report workplace violence incidents or concerns to the employer or law enforcement without fear of reprisal.
• Workplace violence hazards specific to the employees’ jobs, the corrective measures the City of Colfax has implemented, how to seek assistance to prevent or respond to violence, and strategies to avoid physical harm.
• The violent incident log and how to obtain copies of records pertaining to hazard identification, evaluation and correction, training records, and violent incident logs. • Opportunities the City of Colfax has for interactive questions and answers with a person knowledgeable about the City of Colfax plan.
• Strategies to avoid/prevent workplace violence and physical harm, such as:
o How to recognize workplace violence hazards including the risk factors associated with the four types of workplace violence.
o Ways to defuse hostile or threatening situations.
• How to recognize alerts, alarms, or other warnings about emergency conditions and how to use identified locations for sheltering.
• Emergency medical care provided in the event of any violent act upon an employee • Post-event trauma counseling for employees desiring such assistance.
Note: Employers must use training material appropriate in content and vocabulary to the educational level, literacy, and language of employees.
EMPLOYEE ACCESS TO THE WRITTEN WVPP
City of Colfax ensures that the WVPP plan shall be in writing and shall be available and easily accessible to employees, authorized employee representatives, and representatives of Cal/OSHA at all times. This will be accomplished by:
• Whenever an employee or designated representative requests a copy of the written WVPP, we will provide the requester with a printed copy of the WVPP, unless the employee or designated representative agrees to receive an electronic copy.
• We will provide unobstructed access through the City’s website https://colfax-ca.gov/government/cityadministration/human-resources/, which allows an employee to review, print, and email the current version of the written WVPP. Unobstructed access means that the employee, as part of their regular work duties, predictably and routinely uses the electronic means to communicate with management or co-employees.
RECORDKEEPING
City of Colfax will:
• Create and maintain records of workplace violence hazard identification, evaluation, and correction, for a minimum of five (5) years.
10 42
• Create and maintain training records for a minimum of one (1) year and include the following:
o Training dates.
o Contents or a summary of the training sessions.
o Names and qualifications of persons conducting the training. o Names and job titles of all persons attending the training sessions. • Maintain violent incident logs for minimum of five (5) years. • Maintain records of workplace violence incident investigations for a minimum of five (5) years. o The records shall not contain medical information per subdivision (j) of section 56.05 of the Civil Code.
• All records of workplace violence hazard identification, evaluation, and correction; training, incident logs and workplace violence incident investigations required by LC section 6401.9(f), shall be made available to Cal/OSHA upon request for examination and copying.
EMPLOYEE ACCESS TO RECORDS
The following records shall be made available to employees and their representatives, upon request and without cost, for examination and copying within 15 calendar days of a request:
• Records of workplace violence hazard identification, evaluation, and correction. • Training records.
• Violent incident logs.
REVIEW AND REVISION OF THE WVPP
The City of Colfax WVPP will be reviewed for effectiveness:
• At least annually.
• When a deficiency is observed or becomes apparent.
• After a workplace violence incident.
• As needed.
Review and revision of the WVPP will include the procedures listed in the EMPLOYEE ACTIVE INVOLVEMENT section of this WVPP, as well as the following procedures to obtain the active involvement of employees and authorized employee representatives in reviewing the plan’s effectiveness:
• Review of City of Colfax’s WVPP should include, but is not limited to:
o Review of incident investigations and the violent incident log. o Assessment of the effectiveness of security systems, including alarms, emergency response, and security personnel availability (if applicable).
• Review that violence risks are being properly identified, evaluated, and corrected. Any necessary revisions are made promptly and communicated to all employees. [These revisions could involve changes to procedures, updates to contact information, and additions to training materials.]
EMPLOYER REPORTING RESPONSIBILITIES
As required by California Code of Regulations (CCR), Title 8, Section 342(a). Reporting Work-Connected Fatalities and Serious Injuries, City of Colfax will immediately report to Cal/OSHA any serious injury or illness (as defined by CCR, Title 8, Section 330(h)), or death (including any due to Workplace Violence) of an employee occurring in a place of employment or in connection with any employment. 11 43
I, Ron Walker, City Manager of City of Colfax, hereby authorize and ensure the establishment, implementation, and maintenance of this written workplace violence prevention plan and the documents/forms within this written plan. I am committed to ensuring the safety and well-being of our employees and believe that these policies and procedures will help us achieve that goal.
____________________________________________ ____________________ Ron Walker, City Manager Date
12 44
Violent Incident Log
This log must be used for every workplace violence incident that occurs in our workplace. At a minimum, it will include the information required by LC section 6401.9(d).
The information that is recorded will be based on:
• Information provided by the employees who experienced the incident of violence. • Witness statements.
• All other investigation findings.
All information that personally identifies the individual(s) involve will be omitted from this log, such as:
• Names
• Addresses – physical and electronic
• Telephone numbers
• Social security number
[Enter the date the incident occurred (Day, Month, Year)] [Enter the time (or approximate time) that the incident occurred]a.m./p.m.
Location(s) of Incident Workplace Violence Type (Indicate which type(s) (Type 1, 2,3,4)
Check which of the following describes the type(s) of incident, and explain in detail:
Note: It’s important to understand that “Workplace Violence Type” and “Type of Incident” have separate requirements. For this part of the log, “Type of Incident” specifically refers to the nature or characteristics of the incident being logged. It does not refer to the type of workplace violence. • Physical attack without a weapon, including, but not limited to, biting, choking, grabbing, hair pulling, kicking, punching, slapping, pushing, pulling, scratching, or spitting. • Attack with a weapon or object, including, but not limited to, a firearm, knife, or other object. • Threat of physical force or threat of the use of a weapon or other object. • Sexual assault or threat, including, but not limited to, rape, attempted rape, physical display, or unwanted verbal or physical sexual contact.
• Animal attack.
• Other.
13 45
Explain: [Provide a detailed description of the incident and any additional information on the violence incident type and what it included. Continue on separate sheet of paper if necessary.] ]
Workplace violence committed by: [For confidentiality, only include the classification of who committed the violence, including whether the perpetrator was a client or customer, family or friend of a client or customer, stranger with criminal intent, coworker, supervisor or manager, partner or spouse, parent or relative, or other perpetrator.]
Circumstances at the time of the incident: [write/type what was happening at the time of the incident, including, but not limited to, whether the employee was completing usual job duties, working in poorly lit areas, rushed, working during a low staffing level, isolated or alone, unable to get help or assistance, working in a community setting, or working in an unfamiliar or new location.]
Where the incident occurred: [Where the incident occurred, such as in the workplace, parking lot or other area outside the workplace, or other area.]
Consequences of the incident, including, but not limited to:
• Whether security or law enforcement was contacted and their response. • Actions taken to protect employees from a continuing threat or from any other hazards identified as a result of the incident.
[Include information on what the consequences of the incident were.] ]
o Were there any injuries? Yes or No. Please explain:
14 46
[Indicate here if there were any injuries, if so, provide description of the injuries ]
o Were emergency medical responders other than law enforcement contacted, such as a Fire Department, Paramedics, On-site First-aid certified personnel? Yes or No. If yes, explain below:
[
]
Did the severity of the injuries require reporting to Cal/OSHA? If yes, document the date and time this was done, along with the name of the Cal/OSHA representative contacted. __________________________________________________________________________________________ __________________________________________________________________________________________ __________________________________________________________________________________________ A copy of this violent incident log needs to be provided to the employer. Indicate when it was provided and to whom.
__________________________________________________________________________________________ __________________________________________________________________________________________ __________________________________________________________________________________________ This violent incident log was completed by:
_____________________________________ ____________________ Printed Name & Title Date
_____________________________________
Signature
15 47
Item 3F
Staff Report to City Council
FOR THE JUNE 12, 2024 REGULAR CITY COUNCIL MEETING
From:
Prepared by:
Subject:
Budget Impact O.>erview:
I N/ A: I Funded: ✓
Ron Walker, City Manager
Ron Walker, City Manager
Constrnction Management Contract Amendment with Psomas
I Un-funded: I Amount: $177,540 I Fund(s): 575
RECOMMENDED ACTION: Adopt Resolution _-2024 authorizing an amendment to the existing contracf with Psomas for Construction Management and Inspection for the SWRCB Construction Grant projects for $866,130 with a $53,870 continj1;encv for a total not to exceed amount of $920,000.
Summary/Background
The City of Colfax entered into a Constrnction Grant Agreement with the State Water Resources Control Board (SWRCB) in 2021 for the constrnction of the Solar, Algae Reduction, and I&I Mitigation Projects. The grant totaled $5,596,191. Due to rising costs and expansion of the projects, the grant was increased to $13,297,674.
While the projects were originally expected to conclude by December 2023, the cmTent expected completion date is March 2025.
On March 9, 2022, the City of Colfax and Psomas entered into an agreement for consultant services for $374,490 to provide construction management and inspection (CM&I) services for the Solar, Algae Reduction and I&I Mitigation projects funded with State Water Resource Contr·ol Board (SWRCB) Clean Water State Revolving Funds (CWSRF). At that time, the projects were expected to proceed concmTently with one inspector overseeing all three projects each day. Ultimately, the I&I Mitigation project was delayed by one year, staiiing in July 2023 at the same time that constr11ction of the Solai· project concluded.
On November 8, 2023, the agreement was amended to $688,590. The amendment provided funding to extend CM&I service through October 2024. It was anticipated that the I&I Mitigation project would be completed in April 2024 and the Algae Reduction project in October 2024.
At t
his time, it is anticipated that the I&I Mitigation project will be completed in June 2024. Construction for the Algae Reduction project began in March 2024 with scheduled completion expected in April 2025.
Construction Management Amendment
With finiher extension of the completion dates for the I&I Mitigation and Algae Reduction Projects, staff has detennined that the cmTent agreement funding is insufficient for CM&I services through April 2025. Psomas provided the attached cost projection. Under this scenario, Psomas will provide daily CM&I services for the I&I Mitigation and Algae Reduction projects through June 2024. After June 2024, the Algae Reduction project is not anticipated to need daily inspection so, as shown in the attachment, the monthly CM&I costs ai·e significantly lower.
Conclusions and Findings
The City has been working with Psomas over the past two yeai·s as they successfully manage the contr·actors and constrnction. As shown in their attached cost projection, this amendment to their agreement increases the budget by $177,540, from $688,590 to 866,130.
City of Colfax
Staff Report June 12, 2024
Sewer and WWTP Grant
Psomas Agreement Amendment
48 City of Colfax Sewer and WWTP Grant
Staff Report June 12, 2024 Psomas Agreement Amendment
Staff recommends that City Council authorize amendment of Psomas’ agreement as outlined in their attached cost projection. Staff further recommends that City Council authorize the City Manager to expend an additional $53,870, as a contingency, without Council authorization.
Fiscal Impacts
The additional $177,540 and contingency cost will be reimbursed by the State through the amended CWSRF funding Agreement No. D2101007 executed between the City and SWRCB on December 6, 2023.
Attachments:
1. Psomas Cost Projection
2. Resolution __-2024
Item 3F49
#
PERIOD
ENDING
3/31/2022
4/28/2022
6/2/2022
6/30/2022
7/28/2022
08/25/2022
9/29/2022
10/27/2022
11/24/2022
12/29/2022
2/2/2023
3/2/2023
3/30/2023
4/27/2023
6/1/2023
6/30/2023
7/27/2023
8/24/2023
9/28/2023
10/26/2023
11/23/2023
12/28/2023
2/1/2024
2/29/2024
3/28/2024
4/24/2024
5/31/2024
6/28/2024
7/26/2024
8/30/2024
9/27/2024
10/25/2024
11/29/2024
12/27/2024
1/24/2025
2/28/2025
3/28/2025
4/25/2025
Hours
Rate
Rate 07/01
Total
Cliff Watson Vitaliy Serduke
PM/RE Inspector
City of Colfax
City of Colfax WWTP and l&I Projects
Period Ending 03/28/2024
Psomas Job Number: 6COL030300
Vitaliy Serduke
Inspector OT
BUDGET Projected ACTUAL BUDGET Projected ACTUAL BUDGET Projected ACTUAL BUDGET 40 0 0
42 12 12 0
44 6 6 0
40 3 2.5 0
46 0
69 6 5.5 0
69 6 6 0
40 6 6 0
42 7 6.5 0
42 8 7.5 0
40 9 8.50 0
40 4 4.00 0
40 0
40 1 1.00 0
40 2 1.50 0
40 1.5 1.50 4 4.00
108 108.00
5.5 5.50 160 160.00 8 7.50
6 6.00 176 176.00 4 3.50
6 6.00 136 136.00 4 4.00
5 5.00 144 144.00 10 9.50
14 14.00 144 144.00 4 4.00
33 33.00 152 152.00 8 7.50
30 30 123 123.00 9 9.00
28.5 28.50 152 152.00 5 5.00
24 160 4
24 160 4
24 160 4
12 48
12 48
8 48
8 48
8 48
8 48
8 48
8 48
8 48
8 48
714 317 79 0 1779 272 0 8 8 0
$230.00 $230.00 $230.00 $200.00 $200.00 $200.00 $0.00 $0.00 $0.00 $93.00 $200.00 $200.00 $200.00 $266.00 $266.00 $266.00 $93.00
$164,220.00 $72,795.00 $18,170.00 $0.00 $355,800.00 $0.00 $0.00 $0.00 $0.00 $0.00 Assumptions from October 2023:
1. l&I will complete construction in April 2024
2. ACS construction will commence in April of 2024 and complete in October of 2024
3. Inspection and RE services will be needed for one month past construction for closeout Laura Riley
Admin
Projected ACTUAL
7.00 7.0
0.75 0.75
0.5 0.50
31.5 31.50
9 9.00
4 4.00
3.75 3.75
10 10.00
31.5 31.50
57.25 57.25
29.258 29.25
21.75 21.75
24 24
24 24
24 24
24 24
24 24
24 12
12 53 49
$93.00 $93.00
$93.00 $93.00
$4,905.75 $4,533.75
4. For budgeting, we have Cliff taking over the RE role when Fred retires. It is likely we will have another staff member take over in February
5. ACS only requires spot inspection. This may be performed by someone other than Vitaliy if Vitaliy's FT assignment is not conducive to short colfax visits.
6. Inspector OT will not be charged to Colfax when ACS is the only project Evaluation of 2023 assumptions, April 2024:
1. l&I will continue through June
2. ACS started in late March, so consistent with previous assumption
3. ACS is projected to complete construction in March of 2025, five months longer than originally anticipated
4. We did not have another staff member take over for Cliff, other projects were delayed enabling Cliff to stay on longer
5. Vitaliy will continue to provide PT inspection on ACS while l&I is underway
PERIOD ENDING TOTALS CUMULATIVE TOTALS
BUDGET Projected ACTUAL BUDGET Projected
$ 17,280.00 $ 7,125.00 $ 7,125.00 $ 17,280.00 $ 7,125.00 $ $ 22,110.00 $ 16,521.00 $ 16,521.00 $ 39,390.00 $ 23,646.00 s $ 23,140.00 $ 16,724.75 $ 16,724.75 $ 62,530.00 $ 40,370.75 s $ 21,080.00 $ 8,175.00 $ 8,175.00 $ 83,610.00 $ 48,545.75 s $ 46,020.00 $ 14,350.00 $ 14,350.00 $ 129,630.00 $ 62,895.75 s $ 48,270.00 $ 10,955.00 $ 10,955.00 $ 177,900.00 $ 73,850.75 s $ 48,270.00 $ 10,975.00 $ 10,975.00 $ 226,170.00 $ 84,825.75 s $ 32,480.00 $ 18,080.00 $ 18,080.00 $ 258,650.00 $ 102,905.75 s $ 34,080.00 $ 18,595.00 $ 18,595.00 $ 292,730.00 $ 121,500.75 s $ 34,080.00 $ 21,770.00 $ 21,770.00 $ 326,810.00 $ 143,270.75 s $ 24,880.00 $ 16,680.00 $ 16,680.00 $ 351,690.00 $ 159,950.75 s $ 24,880.00 $ 8,235.00 $ 8,235.00 $ 376,570.00 $ 168,185.75 s $ 24,880.00 $ 1,140.00 $ 1,140.00 $ 401,450.00 $ 169,325.75 s $ 24,880.00 $ 4,220.00 $ 4,220.00 $ 426,330.00 $ 173,545.75 s $ 24,880.00 $ 1,865.00 $ 1,865.00 $ 451,210.00 $ 175,410.75 s $ 24,400.00 $ 22,139.00 $ 22,139.00 $ 475,610.00 $ 197,549.75 s $
- $ 40,979.50 $ 40,979.50 $ 475,610.00 $ 238,529.25 s
$
- $ 52,547.00 $ 52,547.00 $ 475,610.00 $ 291,076.25 s
$
- $ 55,133.00 $ 55,133.00 $ 475,610.00 $ 346,209.25 s
$
- $ 46,742.75 $ 46,742.75 $ 475,610.00 $ 392,952.00 s
$
- $ 48,857.00 $ 48,857.00 $ 475,610.00 $ 441,809.00 s
$
- $ 43,313.50 $ 43,313.50 $ 475,610.00 $ 485,122.50 s
$
- $ 45,309.25 $ 45,309.25 $ 475,610.00 $ 530,431.75 s
$
- $ 36,614.99 $ 36,614.25 $ 475,610.00 $ 567,046.74 s
$
- $ 40,307.75 $ 40,307.75 $ 475,610.00 $ 607,354.49 s
$
- $ 40,816.00 $ - $ 475,610.00 $ 648,170.49 s
$
- $ 40,816.00 $ - $ 475,610.00 $ 688,986.49 s
$
- $ 40,816.00 $ - $ 475,610.00 $ 729,802.49 s
$
- $ 14,592.00 $ - $ 475,610.00 $ 744,394.49 s
$
- $ 14,592.00 $ - $ 475,610.00 $ 758,986.49 s
$
- $ 13,672.00 $ - $ 475,610.00 $ 772,658.49 s
$
- $ 13,672.00 $ - $ 475,610.00 $ 786,330.49 s
$
- $ 13,672.00 $ - $ 475,610.00 $ 800,002.49 s
$
- $ 13,672.00 $ - $ 475,610.00 $ 813,674.49 s
$
- $ 13,672.00 $ - $ 475,610.00 $ 827,346.49 s
$
- $ 13,672.00 $ - $ 475,610.00 $ 841,018.49 s
$
- $ 12,556.00 $ - $ 475,610.00 $ 853,574.49 s
$
- $ 12,556.00 $ - $ 475,610.00 $ 866,130.49 s
$
- $- $- $ 475,610.00 $ 866,130.49 s
B dget
od'fica ·on 2/ 9/ 0 3
6. Once l&I is complete, bring in one of our PT inspectors to provide inspection on ACS. Assume 4 hrs/day 3 days/week. We will coordinate with the contractor to schedule critical inspections on one of the scheduled days.
7. ACS is demanding more time than anticipated during the intital phases. Likely less management needed once they are out of the ground, submittals are in, and major changes or resolved.
Item 3F
ACTUAL
7,125.00
23,646.00
40,370.75
48,545.75
62,895.75
73,850.75
84,825.75
102,905.75
121,500.75
143,270.75
159,950.75
168,185.75
169,325.75
173,545.75
175,410.75
197,549.75
238,529.25
291,076.25
346,209.25
392,952.00
441,809.00
485,122.50
530,431.75
567,046.00
607,353.75
567,046.00
567,046.00
567,046.00
567,046.00
567,046.00
567,046.00
567,046.00
567,046.00
567,046.00
567,046.00
567,046.00
567,046.00
567,046.00
567,046.00
$ 74,4 0.00
$ 4,100.00
$ 7,35 .75
$ ,23 .25
50 Sewer and WWTP GrantResolution __-2024 Psomas Agreement Amendment City of Colfax
City Council
Resolution № __-2024
AUTHORIZING AN AMENDMENT TO THE EXISTING CONTRACT WITH PSOMAS
FOR CONSTRUCTION MANAGEMENT AND INSPECTION FOR THE SWRCB CONSTRUCTION GRANT PROJECTS FOR A $866,130 WITH A $53,870 CONTINGENCY FOR A TOTAL NOT TO EXCEED AMOUNT OF $920,000 WHEREAS, The City of Colfax entered into an agreement for consultant services with Psomas on March 9, 2022 and the PSA was amended on November 8, 2023 with a current contract amount of $688,590 to provide construction management and inspection services for the Sewer Collection and Wastewater Treatment Plant Improvements Project funded by Clean Water State Revolving Funds (Grant); and,
WHEREAS, The Project consists of three major sub-projects, including a Solar Array and an Algae Reduction System at the wastewater treatment plant, and sewer collection system replacement and reconstruction throughout the City; and,
WHEREAS, Psomas based its cost estimate on the assumptions that construction of all three projects would occur concurrently over a ten month period; however, the projects are occurring consecutively and will likely take 34 months to complete; and, WHEREAS, Psomas provided an updated time and cost projection of their construction management and inspection services through April 2025, with an estimated final cost of $886,130, with a budget gap of $177,540.
NOW THEREFORE, BE IT RESOLVED the City Council of the City of Colfax amends the aforementioned Agreement for Consultant Services with an additional $177,540, resulting in a new contract budget of $866,130 and a $53,870 contingency for a total not to exceed amount of $920,000.
THE FOREGOING RESOLUTION WAS DULY AND REGULARLY ADOPTED at the Regular Meeting of the City Council of the City of Colfax held on the 12th day of June 2024 by the following vote of the Council:
AYES:
NOES:
ABSTAIN:
ABSENT:
_________________________________________
Kim Douglass, Mayor
ATTEST:
____________________________________
Amanda Ahre, City Clerk
Item 3F51
Item 6A
Staff Report to City Council
FOR THE JUNE 12, 2024 REGULAR CITY COUNCIL MEETING
From: Ron Walker, City Manager
Prepared by: Shanna Stahl, Administrative Services Officer Subject: Public Hearing: Delinquent Sewer Service Charges and Refuse Collection Fees Budget Impact O.>erview:
I N/A: ../ I Funded: I Un-funded: I Amount: I Fund(s):
RECOMMENDED ACTION: Conduct a public hearing to consider public and staff comments and adopt separate resolutions - 2024 and -2024 requesting collection of delinquent sewer and refuse collection fees on the Placer County Tax Roll for Tax Year 2024-2025.
Summary/Background
Colfax Municipal Code (the "Code") Title 8 and Title 13, authorizes the City to collect delinquent sewer service charges and delinquent refuse collection fees on the secured tax roll at the same time as general property taxes.
The Code requires the City Council to adopt a Resolution(s) in order to collect the delinquent charges on the tax roll.
Separate written repo1ts for collection of delinquent sewer service charges and delinquent charges for refuse collection services have been prepared and are on file with the City. The written repo1t for delinquent sewer service charges contains a description of each parcel receiving sewer services and facilities and the amount of the delinquent sewer se1vice charges. The written repo1t for delinquent refuse collection charges includes the parcel number of each parcel ofreal property upon which the charges are delinquent, the name(s) of the owner(s) of the real prope1ty to which refuse collection se1vices were provided, the street address of the property se1ved, the period of se1vice, and the amounts due including reasonable administrative charges. All charges reflected in the written repo1t have been computed in conformity with the Code.
A public hearing is required before the proposed Resolutions can be adopted. Notice of the Public Hearing regarding the delinquent accounts was published in the Auburn Journal once each week for two successive weeks prior to the hearing in compliance with the Code. All prope1ty owners with a delinquent balance were notified in writing of the public hearing process within the times required by the Code.
The pmpose of the hearing is to allow the Council to hear objections and protests to the reports. At the conclusion of the hearing, the Council may adopt, revise, change, reduce or modify any sewer se1vice charge or charge for refuse collection se1vices in either repo1t, sustain or ovenule any objections to either repo1t and adopt or decline to adopt the repo1ts as modified. If the repo1ts are adopted with or without modification, the City will file them with the County Auditor-Controller. The charges reflected in the final repo1ts will be collected at the same time as ad valorem property taxes and remitted to the City, subject to a 1 % County administrative charge. Placer County requires a resolution containing specific provisions to be adopted to collect the delinquent charges on the prope1ty tax roll.
City of Colfax
Staff Report June 12, 2024
Public Hearing: Delinquent Sewer Service Charges and Refuse Collection Fees
52 City of Colfax Public Hearing: Delinquent Sewer Service Charges and Refuse Staff Report June 12, 2024 Collection Fees
Fiscal Impacts
This process is essential to properly collecting delinquent sewer service charges and delinquent refuse collection fees on the annual County tax roll. Without this process, the City would have to pursue separate collection efforts against each property owner.
There are $166,386.11 in delinquent Sewer charges and $6,924.15 delinquent refuse collection fees due as of June 5, 2024. Applicable interest, penalty, and administrative fees will be added to the account balance before transfer to the County. These amounts will be paid to the City and deposited into the applicable funds and/or transferred to Recology as appropriate.
Attachments:
1. Exhibit A – Report of Delinquent Sewer Service Charges and Refuse Collection Fees (Revised Report Date June 5, 2024)
2. Resolution __-2024 – A Resolution of the City of Colfax requesting collection of sewer service charges on the Placer county tax roll for tax year 2024-2025.
3. Resolution __-2024 – A Resolution of the City Council of the City of Colfax confirming the report of delinquent refuse collection accounts and placing liens on said properties and special assessments upon property taxes pursuant to City of Colfax Municipal Code Section 8.20.130.
Item 6A53
City of Coif ax
Delinquent Sewer Service Charges and Refuse
Collection Fees Report Date: June 5, 2024
The attached reports includes:
1. Delinquent sewer accounts as of June 5, 2024 by
individual account.
2. Delinquent refuse collection accounts as of June 5, 2024 *************************************************
Delinquent balances that remain unpaid as of the County filing deadlines will be placed on the tax rolls for 2024-2025.
1. Unsecured (denoted as "US" on report} direct charges will be transferred to County by June 29, 2024.
2. Secured direct charges which represent the balance of the delinquent accounts will be transferred to County by July 24, 2024. • Applicable interest, penalty, and administrative fees will be added to the account balance before transfer to the County.
Item 6A
54 Total
Location ID Service Address Due Name
AUBS-000002-0000-00 2 S AUBURN ST $1,238.97 GOZA/BEN & AMOS// AUBS-000015-0000-00 15 S AUBURN ST $1,238.97 VINTAGE DEVELOPMENT & AUBS-000150-0000-00 150 S AUBURN ST $1,888.50 GARGAN/STEPHANIE// AUBS-000303-0000-00 303 S AUBURN ST $2,088.13 WHEELER/KATHERINE// AUBS-000309-0000-00 309 S AUBURN ST $1,888.50 WILLIAMS/JENNIFER// AUBS-000313-0000-03 313 S AUBURN ST $1,562.31 BASQUIAL/THOMAS & BETTY// AUBS-000320-0000-00 320 S AUBURN ST $1,888.50 KNIGHT/VICTOR & CHELSEA// CACC-000214-0000-00 214 CANYON CREEK CIR $1,888.50 CHAVEZ/JOSE// CACC-000238-0000-00 238 CANYON CREEK CIR $1,888.50 GUDINO/TONY & KELLY// CACC-000300-0000-00 300 CANYON CREEK CIR $1,888.50 KEANE/LISETTE// CANN-000300-0000-00 300 N CANYON WAY $4,721.35 VALERO GAS CANS-000400-0000-01 400 S CANYON WAY $3,777.04 ORION PETROLEUM MARKETING IN COLF-000040-0000-02 40 COLFAX AVE $2,217.56 SCHILLING/JENNA// CULV-000005-0000-01 5 CULVER ST $1,888.50 DIETZ-CHRISMAN/PATRICK// CULV-000015-0000-00 15 CULVER ST $1,888.50 RAMEY/B.L.// CULV-000133-0000-00 133 CULVER ST $2,454.95 ALPINE/JOSHUA// DEPO-000110-0000-00 110 DEPOT STREET $1,888.50 BANGERT/BEAU// DINK-000202-0000-00 202 DINKY AVE $1,888.50 DOWLING/LUANA// FOHN-000120-0000-00 120 N FORESTHILL AVENUE $2,217.56 FATULA/JOE & MARY// FORS-000034-0000-00 34 S FOREST HILL AVE. $1,207.93 TAFT/RUSSELL// FORS-000128-0000-00 128 S FOREST HILL AVE. $1,888.50 REYES/DIEGO// FOST-000204-0000-02 204 FOSTER RD $1,888.50 TURNER/BRITTANY// FOST-000207-0000-01 207 FOSTER RD $1,448.20 MASHBURN/PAUL & JEANINE// GLEN-000220-0001-00 220 GLENDALE RD $1,625.41 FAITZ/KURT// GLEN-000222-0000-00 222 GLENDALE RD $1,581.26 HERRERA/TERESA// GLEN-000230-0000-00 230 GLENDALE RD $2,217.56 LYMAN/TYLER & ALICIA// GRAV-023755-0000-00 23755 GRAND VIEW AVE $1,888.50 OSGOOD/BOB// H174-000745-0000-00 745 HWY 174 $8,375.73 JOHNSON/LINDA// INCL-000217-0000-00 217 INCLINE DR $918.50 GAETA/KENDALL// INCL-000230-0000-00 230 INCLINE DR $918.50 MCCORMICK/CHRIS// LINC-000029-0000-00 29 LINCOLN ST $1,888.50 CRESTVIEW INVESTMENTS LLC LINC-000033-0000-03 33 LINCOLN ST $1,966.85 FOLEY/CHERYL// MAIN-000007-0000-00 7 N MAIN ST $8,127.94 TODD/GARY//
MAIN-000054-0000-00 50/54 N MAIN STREET $5,287.85 FATULA/MARY// MAIN-000130-0000-02 130 N MAIN ST $3,106.14 KORAF CORPORATION MAIN-000222-0000-00 222 N MAIN ST $1,888.50 QUANDT/CHRIS// MINC-000116-0000-01 116 MINK CREEK DR $1,268.74 BARR/JASON// MINC-000118-0000-00 118 MINK CREEK DR $2,217.56 HEATER/KEVIN & KAELI// MOON-000560-0000-00 560 MOONRISE LN $1,888.50 FEDERAL NATIONAL MORTGAGE A NEWM-000021-0000-00 21 NEWMAN ST $1,272.81 WREN/DOUG AND ROBYNN// OAKE-000010-0000-00 10 E OAK ST $1,888.50 CAMPBELL/MARTHA// OAKE-000145-000A-00 145 E OAK STREET $1,725.33 RUSSELL/ANTHONY// OAKH-000102-0000-00 102 OAK HILL DR $1,888.50 MORSE/KENNETH// OAKH-000105-0000-02 105 OAK HILL DR $1,888.50 MOREY/BRANDIE// OAKH-000108-0000-00 108 OAK HILL DR $1,078.87 SCHWARTZ/KRISTY & CYNTHIA// OAKH-000140-0000-02 140 OAK HILL DR $1,888.50 PLATZER/MICHAEL// OAKR-001329-0000-00 1329 OAK RIDGE DR $757.20 ALLBRIGHT/ANGELA// OAKR-001332-0000-00 1332 OAK RIDGE DR $2,394.72 FELIZ/JAMES// OAKR-001334-0000-00 1334 OAK RIDGE DR $1,888.50 SHOBERG/KERRY// OAKR-001356-0000-02 1356 OAK RIDGE DR $1,442.26 DICKSON/JARED// OAKR-001376-0000-00 1376 OAK RIDGE DR $1,888.50 PEREZ/JEANETTE// Item 6A55
OAKW-000211-0000-00
OAKW-000216-0001-00
OAKW-000233-0000-00
PINE-000212-0000-00
PIN S-000155-0000-00
PLEA-000150-0000-00
POU N-000055-0000-02
RISS-000230-0000-00
SHAD-000102-0000-00
SHAD-000108-0000-00
SHAD-000111-0000-00
SHAD-000113-0000-00
SHOL-000232-0000-00
SHOL-000236-0000-00
SHOL-000444-0000-00
SIER-001124-0000-00
TREA-000151-0000-02
TREA-000170-0000-02
TREA-000172-0000-00
TREA-000203-0000-00
TREA-000211-0000-02
TREA-000222-0000-00
VIST-000222-0002-00
WALN-000041-0000-00
WALN-000044-0000-00
WASH-000051-0000-00
WIND-000103-0000-03
WIND-000105-0000-03
211 W OAK ST
216 W OAK ST
233 W OAK ST
212 PINE CT
155 PINE ST
150 PLEASANT ST
55 POUNDS CT
230 RISING SUN RD
102 SHADOW WOOD PL
108 SHADOW WOOD PL
111 SHADOW WOOD PL
113 SHADOW WOOD PL
232 SCHOLTZ AVE
236 SCHOLTZ AVE
444 SCHOLTZ AVE
1124 SIERRA OAKS DR
151 TREASURTON ST
170 TREASURTON ST
172 TREASURTON ST
203 TREASURTON ST
211 TREASURTON ST
222 TREASURTON ST
222 VISTA AVE
41 WALNUT ST
44 WALNUT ST
51 WASHINGTON ST
103 WINDER RD
105 WINDER RD
79 $1,888.50 GONZALES/JIMMY & TIFFANY//
$7,539.77 WIESE INVESTMENTS, INC.
$752.55 BOZZA/FRANK//
$1,888.50 ROSALES/MARCELLA//
$3,399.35 SMITHNICKI//
$1,888.50 MARKLE TRUST/HELEN//
$1,888.50 MUSQUIZA/CARLOS//
$1,888.50 HOLDERFIELD/GLEN & KELLEY//
$1,562.31 EDWARDS/KENNETH//
$1,888.50 BERGLAND/MICHAEU/
$1,766.32 GREEN/RUTH//
$893.53 JONES/RONNIE//
$1,888.50 FALTERSACK/KIRK//
$1,047.28 MAGORIAN/SHEILA//
$1,888.50 PRICE/WAYNE//
$2,549.47 MARTINEZ/ANDREW//
$1,888.50 MARK/LISA//
$1,888.50 BROWN/TRACY//
$918.50 HECK/JENNIFER
$1,888.50 KLOSSNER/BRADLEY & KA TIE//
$1,888.50 BRACKEN/JAMES & THERESA//
$970.12 ENGLAND/RUSSEU/
$1,888.50 BOWEN/BRENT & LAUREN//
$1,600.68 FEENEY/MICHAEL//
$1,888.50 MCSHANE/BETH//
$918.50 KIBEUDONALD//
$1,888.50 NOTTER/BRIAN//
$2,137.03 JURADO/ELIZABETH//
$166,386.11
Item 6A
56 Item 6A
Parcel# house# Street name unit# owner Lien Amount
100-250-002-000 1306 OAK RIDGE DR KELLISON, ASHLY & IONA $95.82 006-044-011-000 225 VISTA AVE KELLER, SONJA $95.82
100-090-027-000 1071 HWY 174 WAER, GEORGE $83.10
101-200-040-000 256 CANYON CREEK CIR MARSTON, LOUIS $131.13 006-043-010-000 120 N FOREST HILL AVE FATULA, MARY $191.64 100-250-044-000 1334 OAK RIDGE DR SHOBERG, KERRY $192.51 101-010-044-000 1149 HWY 174 BOROW, PATRICK & JERRI $196.10 006-030-006-000 150 PLEASANT ST MARKLE, HELEN $196.10
100-130-056-000 424 SCHOLTZ AVE RADFORD, LINDA $196.94
006-044-007-000 210 SUNRISE AVE BACK, GEORGE & DOROTHY $196.10 006-103-006-000 150 S. AUBURN ST. GARGAN, STEPHANIE $200.72 100-250-050-000 1356 OAK RIDGE DR DICKSON, JERED $230.17 006-051-003-000 1 SUNSET AVE RAMIREZ, EDWARD $229.20
006-142-042-000 145 EOAK ST RUSSELL, ANTHONY $239.70
006-131-004-000 44 LINCOLN ST GLENN, DAMON & STEFANIE $175.94 100-270-045-000 230 GLENDALE RD LYMAN, ALICIA & TYLER $275.04 006-063-005-000 5 CULVER ST DEITZ, PATRICK $276.04
006-133-005-000 44 WALNUT ST KOERBER, ELIZABETH $281.44 006-010-052-000 504 PLEASANT ST B MINCHAU,DIANE $220.03 100-160-010-000 603 RAILROAD AVE CARNALL, BETHANIE & $208.30 101-210-034-000 1115 SIERRA OAKS DR CATANZARO, JAMES $299.00 006-080-042-000 230 RISING SUN RD HOLDERFIELD, KELLEY $365.72 100-260-006-000 170 TREASURTON ST BROWN, TRACY $367.10
100-250-001-000 1302 OAK RIDGE DR 4 GJERTSEN,LIL TH $364.96 006-080-032-000 211 WOAK ST GONZALES, JIMMY $596.83
006-143-004-000 320 S AUBURN ST KNIGHT, CHELSEA $418.94 100-130-050-000 444 SCHOLTZ AVE PRICE, WAYNE $599.76
$6,924.151
57 1
Resolution __-2024 City of Colfax Delinquent Sewer Service Charges City of Colfax
City Council
Resolution № __-2024
REQUESTING COLLECTION OF SEWER SERVICE CHARGES ON THE PLACER COUNTY TAX ROLL FOR TAX YEAR 2024-2025
WHEREAS, Colfax Municipal Code Title 13, Chapter 13.08, Article VI authorizes the City of Colfax (the “City”) to collect delinquent sewer services charges which have accrued on the secured and unsecured tax roll in the same manner and at the same time as general property taxes; and, WHEREAS, a written report attached as Exhibit A to this Resolution (the “Report”) containing a description of each parcel of real property receiving sewer services and the amount of delinquent charges for each parcel has been prepared and filed with the City Clerk in accordance with Colfax Municipal Code §13.08.320; and,
WHEREAS, notice of the filing of the Report and notice of the time and place of the hearing thereon by the City Council has been duly given and published as required by Colfax Municipal Code §13.08.330; and,
WHEREAS, at the June 12, 2024 hearing the City Council heard and considered all objections and protests to the Report and determined that protests were not made by the owners of a majority of the separate parcels of property described in the Report; and, WHEREAS, at the conclusion of the hearing, after incorporating all revisions to the Report that the Council deemed necessary and after addressing or overruling all objections to the Report the Council found and determined that each charge as described in the Report is due, owing and unpaid; and,
WHEREAS, the County has required as a condition of the collection of said charges that the City warrant the legality of said charges and defend and indemnify the County from any challenge to the legality thereof.
NOW THEREFORE, BE IT RESOLVED the City Council of the City of Colfax, as follows:
1. The foregoing recitals are true and correct statements of fact and are hereby incorporated into this Resolution.
2. The Report attached as Exhibit A hereto is adopted and said adoption is final. The City Clerk is hereby directed to file with the Placer County Auditor-Controller a copy of this Resolution and the Report.
3. The Auditor-Controller of Placer County is requested to attach for collection on the County tax rolls those taxes, assessments, fees and/or charges, listed on the Report attached as Exhibit A attached hereto.
Item 6A58
2 Resolution __-2024 City of Colfax Delinquent Sewer Service Charges
4. The City warrants and represents that the taxes, assessments, fees and/or charges imposed by the City and being requested to be collected by Placer County comply with all requirements of state law, including but not limited to Articles XIIIC and XIIID of the California Constitution (Proposition 218).
5. The City releases and discharges the County, and its officers, agents and employees from any and all claims, demands, liabilities, costs and expenses, damages, causes of action, and judgments, in any manner arising out of the collection by the County on the property tax roll of any taxes, assessments, fees and/or charges on behalf of the City.
6. In consideration for the County’s collection of the charge through the County’s property tax roll, the City agrees to and shall defend, indemnify and hold harmless the County, its officers, agents and employees (the “Indemnified Parties”) from any and all claims, demands, liabilities, costs and expenses, damages, causes of action, and judgments, in any manner arising out of the collection by the County of any of the City’s said taxes, assessments, fees and/or charges requested to be collected by the County for the City, or in any manner arising out of the City’s establishment and imposition of said taxes, assessments, fees and/or charges. The City agrees that, in the event a judgment is entered in a court of law against any of the Indemnified Parties as a result of the collection of one of the City’s taxes, assessments, fees and/or charges, the County may offset the amount of the judgment from any other monies collected by the County on behalf of the City, including property taxes.
7. The City agrees that its officers, agents and employees will cooperate with the County by responding to all inquiries referred to the City by the County from any person concerning the City’s taxes, assessments, fees and/or charges, and that the City will not refer such persons to the County officers and employees for response.
8. The City agrees to pay the County for the reasonable and ordinary charges to recoup its costs of placement and collection on the tax rolls at the agreed upon rate of 1% of the taxes, assessments, fees and/or charges, as provided by Government Code sections 29304 and 51800.
THE FOREGOING RESOLUTION WAS DULY AND REGULARLY ADOPTED at the Regular Meeting of the City Council of the City of Colfax held on the 12th day of June 2024 by the following vote of the Council:
AYES:
NOES:
ABSTAIN:
ABSENT:
_________________________________________
Kim Douglass, Mayor
ATTEST:
____________________________________
Amanda Ahre, City Clerk
Item 6A59
1 Resolution __-2024 City of Colfax Delinquent Refuse Collection Accounts City of Colfax
City Council
Resolution № __-2024
CONFIRMING THE REPORT OF DELINQUENT REFUSE COLLECTION
ACCOUNTS AND PLACING LIENS ON SAID PROPERTIES AND SPECIAL
ASSESSMENTS UPON PROPERTY TAXES PURSUANT TO CITY OF COLFAX MUNICIPAL CODE SECTION 8.20.130
WHEREAS, pursuant to Colfax Municipal Code Title 8, Chapter 8.20, subscription to, and payment for, Refuse Collection Service for all occupied properties in the City of Colfax is mandatory; and,
WHEREAS, pursuant to the provisions of the Colfax Municipal Code, each owner of property for which there is a delinquency in payment for refuse collection services has been notified in writing of their obligation to subscribe to waste collection services and make payment for that service; and, WHEREAS, said property owners have been notified in writing of the commencement of lien proceedings; and,
WHEREAS, Refuse Collection Service has been provided by Recology Auburn Placer to all properties described in the report attached hereto as Exhibit “A” and each of said properties remains delinquent in the payment for waste collection services in the amounts reflected in Exhibit A; and, WHEREAS, said property owners have failed to make payments for sixty days or more for waste collection services as required; and,
WHEREAS, the City and Recology Auburn Placer have incurred collection and delinquency costs on the above described delinquent properties; and, WHEREAS, City staff has established an administrative charge of $40 per parcel for processing the delinquent accounts and recording the assessment lien; and, WHEREAS, the City has, on June 12, 2024, held a duly noticed public hearing and afforded each delinquent property owner identified on Exhibit A to this Resolution the right to object to and protest the assessment lien for delinquent collection charges and administrative fees; and, WHEREAS, the City Council has reviewed, considered, revised and corrected the delinquent accounts report as it deems just.
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Colfax as follows:
Item 6A60
2 Resolution __-2024 City of Colfax Delinquent Refuse Collection Accounts
1. The City Council hereby confirms the report of delinquent accounts attached as Exhibit A hereto and made a part hereof and hereby places a lien and levies a special assessment against said properties in the amounts described.
2. The City Clerk is hereby authorized to record a certified copy of the confirmed report with the Placer County Recorder. Exhibit A may be amended to delete or reduce any enumerated refuse collection service charges and administrative costs paid before the special assessments authorized by this Resolution are forwarded to the Placer County Recorder.
3. The City Clerk is hereby directed to deliver a copy of this Resolution to the Placer County Auditor-Controller who is authorized to cause the above amounts to be collected in the manner provided by law for the collection of ad valorem taxes and special assessments.
4. The Auditor-Controller of Placer County is requested to attach for collection on the County tax rolls those taxes, assessments, fees and/or charges listed on Exhibit A attached hereto.
5. The City warrants and represents that the taxes, assessments, fees and/or charges imposed by the City and being requested to be collected by Placer County comply with all requirements of state law, including but not limited to Articles XIIIC and XIIID of the California Constitution (Proposition 218).
6. The City releases and discharges the County, and its officers, agents and employees from any and all claims, demands, liabilities, costs and expenses, damages, causes of action, and judgments, in any manner arising out of the collection by the County on the property tax roll of any taxes, assessments, fees and/or charges on behalf of the City.
7. In consideration for the County’s collection of the charges through the County’s property tax roll, the City agrees to and shall defend, indemnify and hold harmless the County, its officers, agents and employees (the “Indemnified Parties”) from any and all claims, demands, liabilities, costs and expenses, damages, causes of action, and judgments, in any manner arising out of the collection by the County of any of the City’s said taxes, assessments, fees and/or charges requested to be collected by the County for the City, or in any manner arising out of the City’s establishment and imposition of said taxes, assessments, fees and/or charges. The City agrees that, in the event a judgment is entered in a court of law against any of the Indemnified Parties as a result of the collection of one of the City’s taxes, assessments, fees and/or charges, the County may offset the amount of the judgment from any other monies collected by the County on behalf of the City, including property taxes.
8. The City agrees that its officers, agents and employees will cooperate with the County by responding to all inquiries referred to the City by the County from any person concerning the City’s taxes, assessments, fees and/or charges, and that the City will not refer such persons to the County officers and employees for response.
9. The City agrees to pay the County for the reasonable and ordinary charges to recoup its costs of placement and collection on the tax rolls at the agreed upon rate of 1% of the taxes, assessments, fees and/or charges, as provided by Government Code sections 29304 and 51800.
Item 6A61
3 Resolution __-2024 City of Colfax Delinquent Refuse Collection Accounts THE FOREGOING RESOLUTION WAS DULY AND REGULARLY ADOPTED at the Regular Meeting of the City Council of the City of Colfax held on the 12th day of June 2024 by the following vote of the Council:
AYES:
NOES:
ABSTAIN:
ABSENT:
_________________________________________
Kim Douglass, Mayor
ATTEST:
____________________________________
Amanda Ahre, City Clerk
Item 6A62
Item 9A
Staff Report to City Council
FOR THE JUNE 12, 2024 REGULAR CITY COUNCIL MEETING
From: Ron Walker, City Manager
Prepared by: Shanna Stahl, Administrative Services Officer Subject: Proposed Budget - Fiscal Years 2024-2025 and 2025-2026 Budget Impact O.>erview:
I N/A: ../ I Funded: I Un-funded: I Amount: I Fund(s):
RECOMMENDED ACTION: Adopt Resolution _-2024 Adopting Annual Operating Budget for Fiscal Years 2024-2025 and 2025-2026.
Summary/Background
ill accordance with City Financial Policies, staff has compiled the final budget proposal for the fiscal years 2024-2025 and 2025-2026.
The proposed budget is balanced, with expenditure amounts in the General Fund and Ente1prise Funds within projected revenues and available non-restricted funds, while providing for contributions toward pmdent fund balance rese1ves. The key assumptions utilized in the forecasting process are outlined in the Management Budget Memo. The estimations are conse1vative, but reasonable.
A draft proposed budget was presented and reviewed with the Council at a Special Meeting - Budget Workshop on May 29, 2024. Several amendments were proposed at the meeting and have been included in the proposed budget.
• illCrease expenditure 100-110-8263 Economic Development - Event suppo1t to $30,000 per fiscal year. • illCrease expenditure 100-100-5201 Material and Supplies by $2,500 to allow Public Works staff to revamp the downtown dining area.
• Add a $25,000 capital project for future potential downtown dining improvements.
It was recollllllended at the Special meeting that the $50,000 ea1marked for Fire Station mold remediation be expensed to fund 342 - Fire Construction Mitigation. The intent is to allow the fund 292 - Fire Depa1tment Capital funds to later be utilized towards the Home Hardening Grant project. Fmther grant details are pending.
Annual Sheriff Contract - Clarification
The annual Sheriff conti·act with Placer County is paid from two City funds - therefore, must be combined to calculate the total annual cost. The City receives $100,000 annually through the COPS Citizens Option for Public Safety fund for law enforcement. ill October 2023, the City received additional funding through the ELEAS Special Growth Adjustment to reduce the commitment from the general fund monies. Although we have received this funding for the last several years, it is not guaranteed so we budget accordingly and adjust at the mid-year review.
2023-2024 2024-2025 2025-2026
MYR Preliminary Budget
Fund 100 - Department 300 Sheriff Department $ 735,329.00 $ 872,170.00 $ 925,639.00 Fund 218 - Supplemental Law Enforcement $ 186,000.00 $ 100,000.00 $ 100,000.00 TOTAL Annual Sheriff Contract $ 921,329.00 $ 972,170.00 $ 1,025,639.00 %Change 5.5% 5.5%
City of Colfax Proposed Budget for Fiscal Years 2024-2025 and 2025-2026 Staff Report June 12, 2024
63 City of Colfax Proposed Budget for Fiscal Years 2024-2025 and 2025-2026 Staff Report June 12, 2024
General Fund Revenue Clarification
Council requested information regarding the various revenue sources for the General Fund. The chart below represents the various revenues posted to the general fund.
Recommendation
Staff recommend adoption of the proposed budget for fiscal years 2024-2025 and 2025-2026.
Attachments:
1. Proposed Budget for Council Approval – Fiscal Years 2024-2025 and 2025-2026
2. Resolution __-2024 Adopting the Annual Operating Budget for Fiscal Year 2024-2025 and Fiscal Year 2025-2026 Item 9A64
CITY OF COLFAX - CALIFORNIA
BUDGET
FISCAL YEARS 202
4-202
5 AND 202
5-202
6 City Council
Kim Douglass, Mayor
Sean Lomen, Mayor Pro-Tem
Trinity Burruss, Council Member
Caroline McCully, Council Member
Larry Hillberg, Council Member
City Manager
Ron Walker
Administrative Services Officer
Shanna Stahl
Item 9A
65 Page No. Page No.
Budget Memo Operating Revenues & Expenditures (continued) Management Budget Memo 1 - 4
Special Revenues
Fund Summary Fund Descriptions 28
Fiscal Year 2024-2025 5 Special Revenues - Department Revenues and Expenditures Fiscal Year 2025-2026 6 218 000 Supplemental Law Enforcement 29 250 000 Streets and Roads 30-31
Staffing Personnel Equivalents 253 000 Gas Tax Fund 32
Fiscal Year 2024-2025 and 2025-2026 7 270 000 Beverage Recycling 33 280 000 Oil Grant 34
Capital Projects 290 000 SB1383 Implementation Grant 35 Fiscal Year 2024-2025 and 2025-2026 8
Enterprise Funds
Operating Revenues & Expenditures Fund Descriptions 36
General Fund Enterprise Funds - Department Revenues and Expenditures Fund Descriptions 9-10 560 000 WWTP Maintenance and Operations 37-39 General Fund Summary 11 561 000 Sewer Collection Systems 40-41 General Fund Revenue Detail 12-14 563 000 Debt Service 42 General Fund - Department Revenues and Expenditures
100 100 Central Services 15 Acronyms 43
100 110 City Council 16
100 120 Administration and Finance 17 Annual Appropriations Limit 100 160 City Attorney 18
100 200 Fire Department 19 Budget Resolutions
100 300 Sheriff Services 20
100 400 Building Department 21
100 425 City Engineer 22
100 450 Planning 23
100 500 Buildings 24
100 530 Parks and Recreation 25
120 000 Land Development Fees 26
572 000 Landfill Post Closure Maintenance 27
City of Colfax - Adopted Budget
For the Fiscal Years 2024-2025 and 2025-2026
TABLE OF CONTENTS
Item 9A66
CITY OF COLFAX
Adopted Budget for Fiscal Years 2024-2025 and 2025-2026 Management Budget Memo
June 2024
Honorable Mayor and Members of the Colfax City Council
City staff is pleased to present the Fiscal Year 2024-2025 and Fiscal Year 2025-2026 Annual Operating Budgets for the City of Colfax. The Annual Budget provides the framework for the delivery of public services to the City. This budget document presents staff’s recommendation of a spending plan consistent with projected funding availability, public and City Council goals, efficient and effective service delivery to the community, existing contractual agreements and legal requirements. The proposed budget is balanced, with expenditure amounts in the General Fund and Enterprise Funds within projected revenues and available non-restricted funds, while providing for contributions toward prudent fund balance reserves.
Budget Highlights and Assumptions
Staffing
The City directly allocates costs to the funds and departments that directly benefit from those costs. For payroll and employee benefit expenses, a percentage allocation is utilized during the payroll process.
The percentage allocation is developed from a review of each staff position and its related functions during the budget review and preparation process. The cost of payroll related expense and employee benefits costs are allocated using the same percentage allocation.
Staffing levels for the forecasted two years are consistent with current approved staffing levels. Consistent with previous years, a Cost-ofLiving Adjustment (COLA) has been budgeted effective July 1, 2024 and July 1, 2025. The COLA in recent years has been based on Consumer Price Index for Urban Wage Earners and Clerical Workers. For budgeting purposes, an increase of 3% has been used for estimating labor costs. In addition, a provision has been estimated for between
2.5% or 5% in merit increases at employee anniversary dates. These increases are projected for both represented and non-represented employees. These estimates are in accordance with the current Memorandum of Understanding with our labor union which expires on June 30, 2026.
Payroll related expenses and employee benefit costs include:
employer payroll taxes, workers compensation insurance, employer portion of CalPERS retirement benefits, health and dental insurance through a Section 125 Cafeteria plan, and life insurance for employees.
The City also provides a Section 457 deferred compensation plan and Flexible Spending Account (FSA) plan – employee contributions only (no City cost).
Due to fluctuating needs of some administrative functions, the City continues to contract services with outside agencies and service providers. The functions that are currently contracted are:
• Attorney Services
• Finance Services
• Planner Services
• Building Services
• Engineering Services
Estimates for these functions are consistent with previous year’s activity and current contracts. In addition to these ongoing functions an expense estimates are included for a Grant consultant and City newsletter editor. Expense estimates for Human Resource consulting, 1 Item 9A67
Labor law assistance and Defense attorney services have also been included.
General Funds
Sales and Use Tax is the largest revenue source in the City General Fund and in recent years has accounted for 50-60% of total unrestricted revenues. Annual sales tax revenues have decreased slightly in the last couple of years. We are projecting a conservative 1% increase for both budget years over the projection for the current year.
The total projection accounts for 50% of total General Fund revenues.
Property Taxes are the second largest revenue source in the General Fund and staff estimates growth of 5% in this revenue category for both budget years.
The new hotel on South Auburn Street has brought increased Transient Occupancy tax to the City. We have estimated a conservative 2% increase in this category for both budget years with the addition of short-term rentals.
We are estimating that other licenses and permit revenues (business licenses, plan check fees, building permits, etc.) will remain at current levels and are budgeted at zero growth.
Approximately one-third of general fund expenditures are for public safety services and specifically for the City contracts with Placer County for Sheriff and Fire services. The budget projection reflects a 3.0% increase in contracted costs for both fiscal years for Fire services and a
5.5% increase to Sheriff services. City staff labor costs (increases discussed in staffing section of this memo) are the next highest expenditure category in the general fund.
The projected forecast for General Funds includes $103,396 in fiscal year 2024-2025 and $102,000 in fiscal year 2025-2026 for funding capital projects (refer to capital project listing), funding General Fund capital reserves, and the City's annual contribution to Streets and Roads operating expenses.
The scrutiny of City General Funds has been exhaustive since the economic downturn in 2008 and has afforded the City to establish committed and unassigned reserve balances reflected in the chart below.
Projected
General Fund - Unrestricted Balance
06/30/2024
Unrestricted - Committed - Operating $ 600,000
Unrestricted - Committed - Capital $ 400,000
Unrestricted - Committed - Pension $ 145,000
Unrestricted - Unassigned $2,600,000
Total Unrestricted $3,745,000
We have budgeted increases in committed reserves as follows:
• Operating - Current policy dictates that operating reserve will be 25% of anticipated operating expenses.
• Capital - Established practice to allocate $50,000 per year for Capital Reserve
2 Item 9A
68 Special Revenue Funds
Special revenue funds include:
1. Mitigation Fees – Conservative estimates for mitigation fee revenues have been forecasted for the completion of the Sierra Oaks Estates Development. Other pending projects mitigation fee revenues will be updated at mid-year and fiscal year budget reviews.
2. Support for Law Enforcement – The proposed budget includes an estimate of $100,000 per year from the COPS grant. The balance of costs for the Sheriff contract is budgeted in the General Fund.
3. Transportation/Streets & Roads – The City receives funding for transportation funds processed through Placer County
Transportation Planning Agency (PCTPA). The forecast for the fiscal year 2024-2025 is based on projections provided by PCTPA and fiscal year 2025-2026 is projected at the same value. Funds received via the Transportation Development Act Tax (TDA) are first allocated to Transit costs and then available for Street and Road operations and maintenance.
Expenses for transportation and street maintenance exceed the transportation funding therefore, the fund is
supplemented from unrestricted General Funds and Gas Tax revenues.
4. Gas Tax funds - These funds are used to maintain the City’s streetlights – with residual funding being allocated to Streets and Roads operating expenses. Revenues are projected based on the latest State of California estimates.
Capital Projects
The proposed capital project list provides a detailed project listing and includes both City and grant/developer funded projects. Funding sources for each project are identified. The projected projects for the two budget years are forecasted at $8.9 million – of which $8 million (89%) is funded by grants. The balance is funded by mitigation fees and operating funds.
The Wastewater Treatment Improvements project (which includes new WWTP equipment and Inflow/Infiltration (I/I) system improvements) is 100% grant funded. We anticipate completion of this project in early 2025-2026. Anticipated savings from the previous solar installation are not expected to be realized until the fiscal year 2025-2026. The Road Rehab Improvements (CDBG Construction Grant) project is 89% grant funded. This project is expected to be completed and reimbursed in early 2024-2025. There is also the Shady Glen sewer consolidation planning application that will be funded upon approval. The City has already expended funds towards the planning application. Project estimates for the Shady Glen sewer consolidation are not currently available. Reimbursement of the planning efforts are expected in midyear 2024-2025.
Sewer Enterprise Fund
The City will follow the recommendations from the formal Wastewater Rate Study that was adopted in May of 2024. The recommendations from the Study included:
• Maintain established operating reserves, debt service reserves required by loan agreement, short lived asset reserve required by grant/loan agreement, and capital replacement reserve to be funded annually.
3 Item 9A69
• A maximum of 3% increase to be reviewed and adjusted on an annual basis was adopted. The sewer rate increase for 2024- 2025 was set at 2%.
• A new Wastewater Rate Study will not be completed until June 2029.
Sewer Enterprise Funds that are not invested in capital assets are listed in the chart below.
Projected
Enterprise (Sewer) Fund Balance
06/30/2024
Restricted Funds - Debt Reserves, Capital funds $1,075,000 Unrestricted - Committed - Operating $ 485,000
Unrestricted - Committed - Capital $ 600,000
Unrestricted - Unassigned $2,210,000
Total $4,370,000
We have budgeted increases in committed reserves as follows:
• Operating - Current policy dictates that operating reserve will be 25% of anticipated operating expenses.
• Capital - Established practice to allocate $100,000 per year for Capital Reserve
Fiscal Challenges and Opportunities
Although the unrestricted general fund revenues are modeled after recent years' trends, the future of the economy is expected to be unsettled for the next couple of years. In addition, the inflation rates will continue to impact the jurisdiction's purchase power for current and future projects.
Item 9A
Cal PERS Retirement expenses are expected to continue increasing over the next five years. It is anticipated that Unfunded liabilities will continue to increase.
Conclusion
As in previous years, we are challenged with minimal resources to provide solid local government services. City Council and staff must continue to focus on finding and securing new or improved sources of revenue and be good stewards of taxpayers' monies. The continued commitment to business recruitment and community promotion will align with goals set by the Council.
Ron Walker
City Manager
4 70
fund Description
General fund• Unrestricted
General fund • Restricted
Opgrating R9Sllrvll - 25%
P11nsion Liability R9Sllrvll
Capital Projl!Ct R11S11rv11
2% AB939 landfill Div11�ion
Landfill - Postclosur11 Maint11nanC11
Total General fund • Restricted
Special Revenues
Mitigation Funds
Support law Enforc11m11nt
CDBG - Program lncom11
Transportation - Str1111ts/Roads
Gas Tax11s
STA - Transit Capital Funds
Road Maint11nanc11 - SB1, RSTBG
Bllv11ragg/Oil R9CYcling/SB1383
Fir11 Capital Fund
Fir11 Construction - Mitigation
R11Cr11ation Construction
Total Special Revenues
Capital Projects • Gf
Administration/Planning
Buildings & Grounds
CDBG
Oth11r
Total Capital Projects • Gf
Enterprise funds
WWTP, Coll11ction Syst11m, Dllbt S11rvic11
Capital Proj11Cts
Opgrating R9Sllrvll • 25% (R9Strictlld)
Sl!Wllr Conn11Ctions - R11strictlld
Short T 11rm AsSllt RIISl!rvll (Rl!Strictlld)
Loan Paym11nt R9Sllrvll (R9Strictlld)
Capital Projl!Cts - RIISllrvll
Total Enterprise funds
TOTAL ALL f'UNDS
CITY OF COLFAX
Fund Summary - Projected Revenues, Expenditures, Transfers and Fund Balance For Fiscal Year 2024-2025
fiscal Year 2024-2025
Projected fund
Balance Projected Operating
fund# 07/01/2024 Revenues Expenses Grants/Other Capital Projects 100/120/5 70 s 2,600,482 s 2,643,300 s (2,584,425)
100 600,000
100 145,000
100 400,000
571
5n 860,776 120,000 (103,368)
s 2,005,776 s 120,000 s (103,368) s
. s .
s
210-17 586,383 61,780
218 100,000 (100,000)
244 6,000 (6,000)
250 167,638 (310,582)
253 61,267 (22,000)
257 47,905
258 274,851 57,600
270/28/J/290 1,080 37,500
292 95,634 3,000
342 78,855 7,000
343 78,856 7,000
s 1,163,565 s 508,785 s (438,582) s
. s .
(65,000)
20,000 (88,396)
(425,943) 3,482,644 (3,628,766)
560,000 (660,000)
s (425,943) s . s . s 4,062,644 s (4,442,162)
560, 561, 563 2,209,889 2,298,414 (2,157,761)
1,880,832 (2,048,674)
485,000
564 321,775
315,065
438,974
600,000
s 4,370,703 s 2,298,414 s (2,157,761) s 1,880,832 s (2,048,674) s 9,714,583 s 5,570,499 s (5,284,137) s 5,943,476 s (6,490,836) Item 9A
Projected fund
fund Transfers Balance
Reserves In (Out) 06/30/2025
s (95,000) s (207,073) s 2,357,284
45,000 645,000
145,000
50,000 450,000
877,408
s 95,000 s
. s 2,117,408
(100,000) 548,163
142,944 0
(39,267)
47,905
(5n,065) (239,614
38,580
98,634
(50,000) 35,855
85,856
s . s (618,388) s 615,380
65,000
88,3% 20,000
572,065
100,000
s . s 825,461 s 20,000
(192,500) (147,842) 2,010,200
167,842
55,000 540,000
321,775
37,500 (20,000) 332,565
438,974
100,000 700,000
s . s . s 4,343,514
s
- s- s 9,453,585
5 71
Fund Description
General Fund• Unrestricted
General Fund • Restricted
Opgrating R9Sllrvll • 25%
P11nsion Liability R9Sllrvll
Capital Projl!Ct R11S11rv11
AB939
Landfill • Postclosur11 Maint11nanC11
Total General Fund • Restricted
Special Revenues
Mitigation Funds
Support Law Enforc11m11nt
CDBG - Program lncom11
Transportation - Str1111ts/Roads
Gas Tax11s
STA - Transit Capital Fund
Road Maint11nanc11 - 581, RSTBG
Bllv11ragg/Oil Rgcycling/581383
Fir11 Capital Fund
Fir11 Construction - Mitigation
R11Cr11ation Construction
Total Special Revenues
Capital Projects - GF
Administration/Planning
Buildings & Grounds
Str1111ts & Roads - CDBG
Othllr
Total Capital Projects • GF
Enterprise Funds
WWTP, Coll11ction Syst11m, Dllbt S11rvic11
Capital Proj11Cts
Opgrating R9Sllrvll - 17% (R9Strictlld)
Sl!w11r Connl!Ctions - R11strictlld
Short T 11rm AsSllt RIISl!rvll (Rl!Strictlld)
Loan Paym11nt R9Sllrvll (R9Strictlld)
Capital Projl!Cts - RIISllrvll
Total Enterprise Funds
TOTAL ALL f'UNDS
CITY OF COLFAX
Fund Summary - Projected Revenues, Expenditures, Transfers and Fund Balance For Fiscal Year 2025-2026
Fiseal Year 2025-2026
Projected Fund
Balance Projected Projected
Fund# 07/01/2025 Revenues Expenses Grants/Other Capita I Projects 100/120/5 70 s 2,357,284 s 2,685,965 s (2,620,217) s
-
100 645,000
100 145,000
100 450,000
571
572 877,408 120,000 (106,764)
s 2,117,..08 s 120,000 s (106,764) s - s -
s
210-17 548,163 37,320
218 100,000 (100,000)
244 6,000 (6,000)
250 0 167,638 (334,490)
253 61,267 (22,000)
257 47,905
258 (239,614) 57,600
270/280/290 38,580 37,500 0
292 98,634 3,000
342 35,855 7,000
343 85,856 7,000
s 615,380 s 484,325 s (462,490) s
- s-
(50,000)
20,000 (40,000)
(12,000)
s 20,000 s . s - s - s (102,000)
560, 561, 563 2,010,200 2,369,271 (2,208,514)
2,114,331 (2,249,331)
540,000
321,775
332,565 (47,000)
438,974
700,000
s 4,343,514 s 2,369,271 s {2,208,514) s 2,114,331 s {2,296,331) s 9,453,585 s 5,659,561 s (5,397,985 s 2,114,331 s {2,398,331) Item 9A
Projected Fund
Fund Transfers Balance
Reserves In {Out) 06/30/2026
s (60,000) s (229,585) s 2,133,446
10,000 655,000
145,000
50,000 500,000
890,644
s 60,000 s . s 2, 190,6◄◄
585,483
166,852 0
(39,267)
(182,014)
76,080
101,634
42,855
92,856
s
- s 127,585 s 716,895
50,000
40,000 20,000
12,000
s - s 102,000 s 20,000
(147,500) 2,023,458
(135,000)
10,000 550,000
321,775
37,500 323,065
438,974
100,000 800,000
s - s . s 4,322,272
s
- s- s 9,383,257
6 72
City of Coif ax
Budget - Staffing Personnel Equivalents
For the Fiscal Years 2024-2025 and 2025-2026
Employees/Temporary Staff
City Manager
City Clerk
Customer Service Representative
Customer Service Representative
Accounting Technician
Administrative Services Officer
Chief Plant Operator
Sewer Operator II
Sewer Operator II
Public Works Supervisor
Maintenance Worker 1/11
Maintenance Worker I
Maintenance Worker I
Maintenance Worker I
Consultants/Contract Services
Fire/Sheriff Services (Placer County)
Attorney Services
Building Services
Engineering Serivces
Finance Services
Information Technology Support
Planner Services
Human Resources Consult Services
Labor law Services/Defense Attorney
I
Status Union Current
Full-time No 1.0
Full-time No 1.0
Part-Time No 0.5
Part-Time No 0.5
Full-time No 1.0
Full-time No 1.0
Full-time Yes 1.0
Full-time Yes 1.0
Full-time Yes 1.0
Full-time Yes 1.0
Full-time Yes 1.0
Full-time Yes 1.0
Full-time Yes 1.0
Full-time Yes 1.0
TOTAL 13.0
Contracted Services
Contracted Services
Contracted Services
Contracted Services
Contracted Services
Contracted Services
Contracted Services
As Needed
As Needed
Item 9A
Budget
FY2024-2025 FY2025-2026
1.0 1.0
1.0 1.0
0.5 0.5
1.0 1.0
1.0 1.0
1.0 1.0
1.0 1.0
1.0 1.0
1.0 1.0
1.0 1.0
1.0 1.0
1.0 1.0
1.0 1.0
12.5 12.5
7 73
Item 9A
City of Colfax
Capital Expenditures Estimated
Estimated Previous FY2024-2025 FY202S-2026 Future Year
Adopted Budget for Fiscal Year 2024-2025 and 2025-2026 Year Expencitl•e capital Outlay CapblOUtlay Expenditure Total Project Cost Funding and General Notes Fund Oescrintion
Administration � General Fund Records Manaaement -..V<tten\fEaui�t $ $ 40 000 $ 40 000 General Fund Downtown Dinina lnvvnvPmPnts $ $ 25 000 $ 25.000 General Fund Accounr.rv.. Software : ..........,.,,e $ 50 000 Total Administration $ $ 65000 0 $ $ 115.000
Buildinas & G<ounds
292 - Fire , ... M ... I Mold Remediation - Fire Station 36 $ 50 000 $ 50 000 Eslmate $SOK General Fund f>DA ...,.eel - 2025 s 20 000 s s 20 000 One nrr,,aoct oer � ... r General Fund f>DA .-miect - 2026 $ 20000 $ 20 000 One nmiPct oer �Ar General Fund Metal ,,...,,.,,e Building fo, _:cm Yard $ 18947 $ 18 396 $ 37 343 >'miect earned forward from previous vears - Increased cost 214 '""' Hall Uahrin.n. and Floorina uoorades $ $ 20000 $ 20 000 Cilv Hall •-rades to be funded bv '-Waation Fees Fund 214 - Cilv Buildinas T ota1 Buidinno & Grounds $ 18.947 $ 88 396 $ 40000 $ $ 147 343 Sleets & Roads �i I
Grant alJililation - CDBG Construction GranUSB1 Funds $ 425943 $ 3 628 766 $ 4054 709 COBG Grant Funding and SB1 Road Maintenance Funds Streets & Roads t Roller $ $ 12000 12,000
T olal Streets & Roads $ 42 943 $ 3 628 766 $ 1 000 4 709 1�,� Other GranUDonations I. I�§§� I..Or'r\n 68 Grant Placer Coootv Grant Green Machine Donations Local donations Total Other
Sewer Plant and Collection SYfltems Grant CWSRF Construction Grant $ 7 460 511 $ 1 822 832 $ 2 114 331 $ 11397 674 SAF -..V"Uem Solar l&J reoairs - 100% Grant Grant Sewer Consolidation P1annina Aool ication $ 52000 $ 58,000 $ 110 000 5ewern...--..t.r.ns Metal .... ".......,,.,..e Buildina for W'NTP $ 10·- $ 10669 $ 20 968 �ct earned forward from orevious ,_,,.ro - Ina-eased cost Sewer n.-....-..oons Nitritax Sensor $ 10 705 $ 17 173 $ 27 878 Mxlitors wastewater ,.,,,....,...,._.. content Sewer Jl"IF'nltions Pond 3 Access Road I�nts $ 70 000 $ 70 000 Sewer Jl"IF'nltions Crane Truck $ 100 000 $ 100 000 Crane truck to DUii nnmns Short term Asset Res� Membrane Filter Renlacement $ $ 27000 $ 27000 Procure with short term asset reserve Short term Asset Resonno ...-:n ... re Lift Station VFO's s 20 000 s 20000 s 40 000 Procure with short term asset reserve Sewer Jl"IF'nltions Lift Station #5 Backuo Motor $ 50,000 $ 50 000 Sewer Ol)erations Lift Station #2 Motor 1<ea1acement $ 35,000 $ 35,000 WWTP $ 7• 515 $ 2 048 674 $ ')·.-331 $ $ 11 878 520 TOTAL s 797&-- s it-, 836 s 7 _ ,...__331 s s 16.867.:,t, 8 74
Item 9A
CITY OF COLFAX
Fund Descriptions • General Funds
The General Fund receives all unrestricted money, which pays for departmental spending on the day-to-day operating costs for traditional City services. Major funding sources include property taxes, sales taxes, transient occupancy taxes, franchise fees, business license fees, building permits, and vehicle license fees. Most of the individual revenue sources are sensitive to changes in the economy, and most are not directly under the City's control.
Fund Dept Fund Name Fund Description Budget Notes/ Assumptions 100
100 Central Services Central Service Department provides support for city-wide services consumed by all City departments. services include copy machine costs, office supplies, animal control contracts.
The department also includes an allocation for City wide audit services. 110 City Council The City Council serves as the Board of Directors for the municipal organization providing policy Council member stipends are projected at current rates of 5100 per month for members direction and guidance to staff. The City Council consists of five members, elected at-large on and 5150 per month for the mayor. The City Treasurer also receives a monthly stipend a non-partisan basis. Members serve for four years, with overlapping terms. The City Council of 5100. enacts city ordinances, establishes policies, hears appeals, adopts annual budget, sets salaries, represents the public, and maintains intergovernmental relations. The Mayor presides over the City Council meeting. Regular meetings of the Council are held on the second and fourth Wednesdays of every month. Council members also serve on regional and local boards, and on Council ad-hoc committees.
120 Adminstration and The Administration and Finance Department implements the legislative actions of the City City staff and consultants are allocated to Fund/Departments based on annual estimates Finance < buncil, provides for the City's administrative, fiscal, personnel, property management, public of tasks to be performed. i formation, record keeping functions, maintaining the financial integrity, and managing the c �y-to-day financial operations of the City. In addition, staff manages labor relations and staff s ,pport, inter-governmental relations, business license administration, and insurance . .
160 City Attorney The City Attorney prepares contracts, agreements, leases, and other legal documents, City contracts with an outside attorney. Budget estimates of general fund legal expenses ordinances, and resolutions. The City Attorney advises the City Council and staff on legal based on previous years' actual costs. matters, represents and defends the City in litigation and supervises outside Counsel activities in snorial areas.
200 Fire Department The Fire Department's primary function and responsibility is to reduce the risk of life and Budget estimates based on contract with Cal Fire - and projected expenses provided by property loss resulting from fire and hazardous materials incidents, and provide emergency Fire Chief. medical assistance to the residents of Colfax. Fire protection services are provided primarily through the use of volunteers. Currently, management is provided by contract with Placer County using Cal Fire. Volunteer services are coordinated through the Cal Fire Fire Chief. 300 Sheriff The Sheriff department is responsible for the enforcement of State laws and municipal Budget estimates based on contract with Placer County. City also pays for booking fees ordinances, the prevention of crime, traffic, investigations, and apprehension of suspected when the 3-year average has been met. criminals. The City contracts with Placer County for Sheriff services. 400 Building Dept The Building Department administers and enforces the California Building Codes, other City staff and consultants are allocated to Fund/Departments based on annual estimates pertinent State and Federal Laws, and City ordinances regulating construction activities. The of tasks to be performed.
Department issues permits, collects fees, reviews construction plans for compliance, inspects construction oroiects and orovides information about the develooment. 425 City Engineer The Engineering Department is responsible for all engineering related functions of the City. The City contracts with an outside Engineering firm on an hourly basis. Budget estimates The city engineer reviews development and construction plans for impact to road circulation, of general fund engineering expenses based on previous years actual costs. water drainage, and other City impacts. Additionally, the City Engineer is also responsible for the Citv's capital improvement pro�ram.
450 Planning The Planning Department oversees development and maintenance of the City General Plan, The City contracts with an outside firm on an hourly basis. Budget estimates of general related community plans, design standards, zoning regulations and other development and fund planning expenses based on previous years actual costs. design programs. It administers all City environmental review processes for public and private projects. Planning also coordinates projects through and administers all programs related to the Planning Commission. Planning also helps the City Manager develop and manage economic ��"'·�·
9 75
Item 9A
CITY OF COLFAX
Fund Descriptions • General Funds
The General Fund receives all unrestricted money, which pays for departmental spending on the day-to-day operating costs for traditional City services. Major funding sources include property taxes, sales taxes, transient occupancy taxes, franchise fees, business license fees, building permits, and vehicle license fees. Most of the individual revenue sources are sensitive to changes in the economy, and most are not directly under the City's control.
Fund Dept Fund Name Fund Description Budget Notes/ Assumptions 500 City Buildings The Building and Grounds Department is responsible for the maintenance of all City-owned City staff and consultants are allocated to Fund/Departments based on annual estimates buildings and adjacent grounds areas. Included are City Hall, Fire Stations, Depot, Sheriff of tasks to be performed.
Station and the Corooration Yard.
530 Par1<s and Rec The Par1< and Recreation Department is responsible for maintaining the City's park and City staff and consultants are allocated to Fund/Departments based on annual estimates recreation gathering areas, and for the maintenance and upkeep of the landscaped areas of tasks to be performed. surrounding City facilities.
571 NIA 2% AB939 State Assembly Bill 939 requires the reduction of Solid waste going into landfills through This surcharge is no longer collected. "diversion· - diverting garbage away from landfills and into recycling programs. 5n NIA 27% Landfill The City of Colfax adopted Resolution 20-92 on March 10, 1992 implementing a surcharge on all City is required to maintain a fund balance to cover postclosure period {30 years initially) refuse disposal fees for costs of closure of the Colfax Landfill. 10 76
I
City of Colfax
Proposed Budget
For the Fiscal Year 2024-2025 and 2025-2026
I
Description
REVENUES BY MAJOR CATEGORY
Property, Sales, and TOT Taxes
Franchise Fees
Licenses and Permits
Charges for Current Services
Revenue from Other Agencies
Other Sources of Revenues
Transfers In
TOTAL REVENUES
EXPENDITURES BY DEPARTMENT
100 Central Services
110 City Council
120 Administration and Finance
160 City Attorney
200 Fire Department
300 Sheriff Department
400 Building Department
425 Engineering
450 Planning
500 Buildings a Property
530 Parks And Recreation
120-XXX Land Development Fees
TOT AL EXPENDITURES
Actuals
2022-2023
s 1,987,652
71,888
109,547
107,351
268,951
178,596
3,009
General Fund
Summary
Estimate Preliminary Budget
2023-2024 MYR 2024-2025 I2025-2026
s 1,988,734 s 2,028,850 s 2,071,415
100,000 100,000 100,000
98,292 82,700 82,700
104,550 45,250 45,250
196,500 196,500 196,500
203,500 184,000 184,100
6,000 6,000 6,000
1 s 2,726,993 1 s 2,697,576 1 s 2,643,300 1 s 2,685,965 1 287,261 265,010 256,910 220,460
82,520 127,300 51,800 56,300
294,239 295,514 385,549 400,016
114,012 104,500 171,000 171,000
84,774 85,700 87,154 89,613
719,016 744,829 883,170 936,639
78,210 75,000 80,400 85,400
112,933 100,000 160,000 160,000
59,411 60,000 60,000 60,000
175,427 197,972 204,871 193,269
141,364 163,472 157,571 161,519
71,908 76,000 86,000 86,000
1 s 2,221,074 Is 2,295,297 Is 2,584,425 Is 2,620,2171
Item 9A
11 77
I
City of Colfax
Proposed Budget
For the Fiscal Year 2024-2025 and 2025-2026
I
Description
PROPERTY AND SALES TAXES
4010 Property Taxes
4015 Real Property Transaction Tax
4020 Sales and Use Taxes
4030 Cannabis Business Tax
4040 Transient Occupancy Tax
TOTAL TAXES
FRANCHISES
4100 Franchises
TOTAL FRANCHISES
LICENSES AND PERMITS
4200 Business Licenses
4205 SB1186 Fees Collected - 90%
4210 Plan Check Fees
4220 Building Permits
4230 Nuisance Abatement Fees
4240 Encroachment Permits
4270 Sign Permits
4305 Fair Share Reimbursements
TOTAL LICENSES 8: PERMITS
CURRENT SERVICE CHARGES
4605 Recreation Fees
Actuals
2022-2023
s 462,189
7,754
1,338,670
37,033
142,007
1,987,6521
71,8881
71,8881
38,959
23,174
42,801
600
2,580
1,433
0 109,5471
1,328 I
General Fund
Revenue Detail
Estimate Preliminary Budget
2023-2024 MYR I
2024-2025 I2025-2026
465,000 488,250 512,663
20,000 15,000 15,000
1,336,734 1,350,000 1,363,500
37,000 43,000 45,000
130,000 132,600 135,252
1,988,7341 2,028,8501 2,071,4151
100,0001 100,0001 100,0001
100,0001 100,0001 100,0001
38,000 38,000 38,000
12,000 12,000 12,000
30,000 30,000 30,000
600 600
1,500 1,500 1,500
500 600 600
16,292 0 0
98,2921 82,7001 82,7001
3,500 1 4,ooo 1 4,ooo 1
Item 9A
12 78
City of Colfax
Proposed Budget
For the Fiscal Year 2024-2025 and 2025-2026
I
Description
4620 Planning a Zoning Fees (Fund 120)
4630 Court Fines
4640 Copies a Reports
TOTAL CURRENT SERVICE CHARGES
REVENUE FROM OTHER AGENCIES
4700 State Motor Vehicle License
4710 Motor Vehicle In-Lieu
4720 Revenues from Other Agencies
4760 Prop 172 - Public Safety
4560 State Grant
TOTAL FROM OTHER AGENCIES
OTHER SOURCES OF FUNDS
4800 Rents and Leases
4810 Sign Rental a Leases
4815 Digital Sign Fees
4900 Miscellaneous
4905 Chicken Permits
4962 Reimbursements a Restitutions
4964 Accounting a Admin Reimb
4970 Insurance Refunds
4980 Interest Income
TOTAL OTHER SOURCES OF FUNDS
Actuals
2022-2023
102,714
3,296
14 107,351 I
2,093
184,726
.
37,800
44,332
268,9511
(3,364)
79,011
600
840
2 .
-
.
101,508
178,5961
General Fund
Revenue Detail
Estimate Preliminary Budget
2023-2024 MYR 2024-2025 2025-2026
100,000 40,000 40,000
1,000 1,200 1,200
50 50 50
104,5501 45,2501 45,2501
2,500 2,500 2,500
164,000 164,000 164,000
- . .
30,000 30,000 30,000
- . .
196,5001 196,5001 196,5001
13,000 13,500 13,600
70,000 70,000 70,000
500 500 500
- . .
- . .
- . .
- . .
- . .
120,000 100,000 100,000
203,5001 184,0001 184, 1001
Item 9A
13 79
I
City of Colfax
Proposed Budget
For the Fiscal Year 2024-2025 and 2025-2026
I
TRANSFERS IN
4998 Transfer In
Description
TOTAL TRANSFERS IN
TOTAL GENERAL FUND REVENUE
Actuals
2022-2023
3,009
3,009
General Fund
Revenue Detail
Estimate Preliminary Budget
2023-2024 MYR I
2024-2025 I2025-2026
6,000 6,000 6,000
6,000 6,000 6,000
1 s 2,126,993 1 s 2,697,576 1 s 2,643,300 1 s 2,685,965 I Item 9A
14 80
I
City of Colfax
Proposed Budget
For the Fiscal Year 2024-2025 and 2025-2026
I
Description
SUPPLIES AND EQUIPMENT
5201 Materials and Supplies
5220 Copy Machine
COMMUNICATIONS
5410 Postage
5420 Telephone/Internet
5440 Printing and Advertising
CONTRACTED SERVICES
5510 Animal Control Contract
5560 Software Maintenance Contract
5650 Auditors
5660 Professional Services
5665 Legal Fees
RESOURCE DEVELOPMENT
5810 Memberships and Dues
OCCUPANCY
6120 Utilities
MISCELLANEOUS
8250 Miscellaneous
8252 Bank Charges
8260 Property Tax Admin Costs
8300 Payment to Other Agencies
8320 LAFCO Fees - Placer County
8400 Insurance and Bonds
TOTALS
s
s
General Fund Departmental Detail
Department 100
Central Services
Actuals Estimate Preliminary Budget
2022-2023 2023-2024 MYR 2024-2025 I2025-2026
6,291 s 10,000 s 11,500 s 9,000
3,287 4,000 4,000 4,000
2,667 3,000 3,500 3,500
8,021 8,500 8,500 8,500
2,063 3,310 3,310 3,310
25,292 25,000 40,400 40,400
1,776 3,500 1,500 1,500
10,677 13,500 13,500 13,500
14,282 4,000 3,000 3,000
137,417 100,000 70,000 30,000
5,006 I 5,ooo 1 5,5001 5,5001
13,188 I 13,000 1 14,000 1 14,0001
1,309 . - .
3,274 3,400 3,400 3,400
7,632 8,000 8,500 8,500
3,399 3,500 3,500 3,500
2,302 2,300 2,300 2,300
39,380 55,000 60,500 66,550
287,261 s 265,010 s 256,910 s 220,460
Item 9A
15 81
City of Colfax
Proposed Budget
For the Fiscal Year 2024-2025 and 2025-2026
I
Description
PERSONNEL
5060 Council Member Stipends
5110 Social Security Taxes
SUPPLIES AND EQUIPMENT
5201 Materials and Supplies
COMMUNICATIONS
5430 Internet/Website
5440 Printing a Advertising
CONTRACTED SERVICES
5660 Professional Services
RESOURCE DEVELOPMENT
5815 Conferences a Meetings
5820 Education and Training
5830 Travel and Mileage Reimbursement
MISCELLANEOUS
8263 Economic Development • Community support
TOTALS
s
IS
General Fund Department Detail
Department 110
City Council
Actuals Estimate Preliminary Budget
2022-2023 2023-2024 MYR
6,600 s 7,800 s
505 650
200 1 1,000 1
1,500 I
250
50,667 I 93,600 1
3,048 1,000
. 1,000
- 500
21,500 1 20,000 1
82,520 1 s 121,300 1 s
2024-2025 I
7,800 s
650
1,000 1
1,500 I
250
3,600 1
5,500
1,000
500
30,000 1
51,800 1 s
2025-2026
7,800
650
1,000 1
1,500
250 I
3,600 1
10,000
1,000
500
30,000 1
56,300 1
Item 9A
16 82
City of Colfax
Proposed Budget
For the Fiscal Year 2024-2025 and 2025-2026
Description
PERSONNEL
5010 Salaries and Wages
5110 Social Security Taxes
5115 Employment & Training Tax
5120 Worker's Compensation
5130 Health & life Insurance
5160 Retirement
5170 Auto Allowance
5175 Temporary Services
5180 Cell Phone Allowance
SUPPLIES AND EQUIPMENT
5201 Materials & Supplies
COMMUNICATIONS
5425 Cell Phone and Pagers
5440 Printing and Advertising
CONTRACTED SERVICES
5560 Software Maintenance Contract
5660 Professional Services
RESOURCE DEVELOPMENT
5815 Conference & Meetings
5820 Education & Training
5830 Travel & Mileage Reimbursement
MISCELLANEOUS
8250 Miscellaneous
8270 Medical Expenses
8550 Election Costs
8600 Codification
TOTALS
$
General Fund Departmental Detail
Department 120
Administration and Finance
Actuals
2022-2023
144,303
11,739
620
9,038
21,318
18,589
2,310
-
959 I
441
5,014
2,823
64,719
1,727
2,225
1,688
283
2,140
2,264
2,040
Estimate Preliminary Budget
2023-2024 MYR 2024-2025 2025-2026
$ 120,000 $ 197,426 $ 211,578
11,226 15, 103 16,186
863 1,168 1,176
12,100 17,302 18,285
16,515 31,636 31,636
12,110 17,214 18,455
2,400 5,200 5,200
- 1,300 1,300
1,200 1,200 1,200
10,000 10,000 10,000
4,000 7,000 7,500
90,000 60,000 60,000
1,600 1,500 1,500
5,000 8,000 8,000
3,000 3,500 3,500
1,000 1,000 1,000
2,000 1,000 1,000
3,500 -
2,500 2,500 2,500
1 s 294,239 1 s 295,514 1 s 385,549 1 s 400.016 1
Item 9A
17 83
I
City of Colfax
Proposed Budget
For the Fiscal Year 2024-2025 and 2025-2026
I
Description
CONTRACTED SERVICES
5665 Legal Fees - City Attorney
TOTALS
Actuals
2022-2023
General Fund Departmental Detail
Department 160
City Attorney and Legal Fees
Estimate Preliminary Budget
2023-2024 MYR 2024-2025 I2025-2026
114,012 I 104,500 1 111,000 1 111,000 1
IS 114,0121$ 104,500IS 171,000IS 171,000I
Item 9A
18 84
I
City of Colfax
Proposed Budget
For the Fiscal Year 2024-2025 and 2025-2026
I
Description
PERSONNEL
5120 Worker's Compensation
SUPPLIES AND EQUIPMENT
5201 Materials a Supplies
5320 Vehicle Repairs a Maintanance
5325 Gas a Oil
COMMUNICATIONS
5420 Telephone/internet
CONTRACT SERVICES
5620 Fire Protection Services
5660 Professional Services
RESOURCE DEVELOPMENT
5820 Education and Training
OCCUPANCY
6120 Utilities
6125 Water
6140 Building Repairs a Maintenance
MISCELLANEOUS
8250 Miscellaneous
8270 Medical Expenses
TOTALS IS
General Fund Departmental Detail
Department 200
Fire Department
Actuals Estimate Preliminary Budget
2022-2023 2023-2024 MYR
5001
77,250
226 I
2,027 1,500
1,001 1,200
3,814 2,500
84,774 I $ 85,700 1 s
2024-2025 I2025-2026
81,�
54 I
1,500 1,500
1,200 1,200
2,500 2,500
87,154 I$ 89,613 I
Item 9A
19 85
I
City of Colfax
Proposed Budget
For the Fiscal Year 20 24-20 25 and 20 25-20 26
I
CONTRACTED SERVICES
5580 Booking Fees
Description
5600 Placer County Sheriffs
OCCUPANCY
6120 Utilities
6140 Building Repairs a Maintenance
TOTALS
General Fund Departmental Detail
Department 300
Sheriff Department
Actuals Estimate Preliminary Budget
2022-2023 2023-2024 MYR 2024-2025 I2025-2026
. 1, 000 1,000 1,000
708,177 735,329 872,170 925,639
9, 581 I
1,258
8, 500 I 10,000 I 10,000 I
1 s 719,0 161 s 744,829 Is 883,170 1 s 936,639 I
Item 9A
20 86
I
City of Colfax
Proposed Budget
For the Fiscal Year 2024-2025 and 2025-2026
I
Description
SUPPLIES AND EQUIPMENT
5201 Materials a Supplies
CONTRACTED SERVICES
5660 Professional Services
TOTALS I
S
General Fund Departmental Detail
Department 400
Building Department
Actuals Estimate Preliminary Budget
2022-2023 2023-2024 MYR 2024-2025 I2025-2026
1,541 I 4001 4001
76,669 I 75,ooo I so,ooo I s5,ooo I
1s,210 1 s 75,ooo I s so,400 1 s s5,4oo I
Item 9A
21 87
I
City of Colfax
Proposed Budget
For the Fiscal Year 2024-2025 and 2025-2026
I
Description
CONTRACTED SERVICES
5540 Engineering Services
TOTALS
Actuals
2022-2023
General Fund Departmental Detail
Department 425
Engineering
Estimate Preliminary Budget
2023-2024 MYR 2024-2025 I2025-2026
112,933 I 100,000 1 160,000 1 160,0001
1 s 112,933 Is 100,0001 s 160,0001 s 160,0001
Item 9A
22 88
I
City of Colfax
Proposed Budget
For the Fiscal Year 2024-2025 and 2025-2026
I
Description
CONTRACTED SERVICES
5570 Planning Services
8300 Payments to Other Agencies
TOTALS I
S
General Fund Departmental Detail
Department 450
Planning
Actuals Estimate Preliminary Budget
2022-2023 2023-2024 MYR 2024-2025 I2025-2026
59,411 60,�00 I 60,�00 I 60,�
00 I
59,411 1s 60,000 1 s 60,000 1 s 60,000 I
Item 9A
23 89
I
City of Colfax
Proposed Budget
For the Fiscal Year 2024-2025 and 2025-2026
I Description
PERSONNEL
5010 Salaries and Wages
5040 Salary - Call back
5110 Social Security Taxes
5115 Unemployment and Training tax
5120 Worker's Compensation
5130 Health & Life Insurance
5150 Uniform Allowances
5160 Retirement
5175 Temporary Services
SUPPLIES AND EQUIPMENT
5201 Materials and Supplies
5300 Equip. Repairs & Maintenance
5320 Vehicle Repairs & Maintenance
5325 Gas and Oil
5350 Tools Rental
COMMUNICATIONS
5425 Cell phone and pagers
RESOURCE DEVELOPMENT
5820 Education and Training
5830 Travel and Mileage Reimbursement
OCCUPANCY
61 00 Rents and Leases
6120 Utilities
6125 Water
6140 Building Repairs & Maintenance
6160 Security
TOTALS
IS
General Fund Departmental Detail
Department 500
Buildings
Actuals Estimate Preliminary Budget
2022-2023 2023-2024 MYR 2024-2025 I2025-2026
60,325 $ 65,000 $ 54,807 $ 57,785
3,663 - -
4,810 5,795 4,193 4,421
769 445 324 321
4,709 5,939 6,725 6,992
15,430 15,960 15,370 15,370
1,492 1,500 1,500 1,500
3,837 5,382 3,902 4,131
- - - -
18,495 25,000 30,000 30,000
1,519 2,500 2,000 2,500
5,021 2,500 2,500 2,500
2,834 3,500 3,500 3,500
511 1,500 1,500 1,500
1,258 I 1,250 1 1,500 1 1,500 1
1,�
571 1,0001
500
1,500 1
500
1,500 1
500
5,000 5,000 5,000 5,000
22,973 27,000 32,000 32,000
3,206 4,200 4,300 4,500
11,907 20,000 30,000 14,000
6,611 4,000 3,750 3,750
1 s 115,4211 s 197,972 1 s 204,871 1 s 193,269 I
Item 9A
24 90
I
City of Colfax
Proposed Budget
For the Fiscal Year 2024-2025 and 2025-2026
I Description
PERSONNEL
5010 Salaries and Wages
5040 Salary • Call Back
5110 Social Security Taxes
5115 Unemployment and Training Tax
5120 Worker's Compensation
5130 Health Insurance
5150 Uniform Allowance
5160 Retirement
5175 Temporary Services
SUPPLIES AND EQUIPMENT
5201 Materials and Supplies
5300 Equipment Repairs and Maintenance
5320 Vehicle Repair and Maintenance
5325 Gas &: Oil
5350 Tool Rental
COMMUNICATIONS
5425 Cell Phone and Pagers
RESOURCE DEVELOPMENT
5820 Education and Training
5830 Travel and Mileage
OCCUPANCY
6120 Utilities
6125 Water
6140 Repairs and Maintenance
6160 Security
TOTALS
IS
General Fund Departmental Detail
Department 530
Parks and Recreation
Actuals I Estimate Preliminary Budget
2022-2023 I 2023-2024 MYR 2024-2025 I 2025-2026
59,541 $ 65,000 $ 54,807 $ 57,785
3,663 - . -
4,750 5,795 4,193 4,421
746 445 324 321
4,709 5,939 6,725 6,992
11,630 15,960 15,370 15,370
1,492 1,500 1,500 1,500
3,847 5,382 3,902 4,131
. - . .
14,790 16,000 17,000 17,000
4,113 3,000 3,000 3,000
5,121 2,500 2,500 2,500
2,713 3,250 3,500 3,500
667 2,750 2,500 2,750
1,258 I 1,2001 1,500 1 1,5001
1,0001
500
1,5001
500
5,271 5,000 5,500 5,500
13,912 22,000 22,000 22,000
1,325 5,000 10,000 10,000
760 1,250 1,250 1,250
1 s 141,364 I s 163,472 I s 157,571 1 s 161,5191
Item 9A
25 91
I
City of Colfax
Proposed Budget
For the Fiscal Year 2024-2025 and 2025-2026
I
Description
COMMUNICATIONS
5440 Printing and Advertising
CONTRACTED SERVICES
5540 Engineering Services
5570 Planning Services
5660/65 Professional Services
8250 Miscellaneous
TOTALS I
S
General Fund Departmental Detail
Department 120-XXX
Land Development Fees
Actuals Estimate Preliminary Budget
2022-2023 2023-2024 MYR 2024-2025 I2025-2026
8651 1,0001 1,0001 1,0001
14,829 20,000 20,000 20,000
30,450 50,000 60,000 60,000
28,804 5,000 5,000 5,000
(3,040)
71,908 I$ 76,ooo I s 86,ooo I s s6,ooo 1
Item 9A
26 92
I
City of Colfax
Proposed Budget
For the Fiscal Year 2024-2025 and 2025-2026
NUMBER I
REVENUES
4660
DESCRIPTION
Landfill Closure Surcharge
TOTAL REVENUE
EXPENDITURES
5010 Salaries and Wages
5040 Salary - Call Back
5110 Social Security Taxes
5115 Unemployment a Training Tax
5120 Workmen's Compensation
5130 Health Insurance
5150 Uniform and Shoe Allowance
5160 Retirement
5175 Temporary Services
5201 Materials and Supplies
5325 Gas a Oil
5425 Cell Phone and Pagers
5660 Professional Services
5810 Membership and Dues
8300 Payments to Other Agencies
8400 Bonds and Insurance
8525 Testing and Monitoring
TOT AL EXPENDITURES
Landfill Post Closure Maintenance
Fund #572
Actuals Estimate Preliminary Budget
2022-2023 2023-2024 MYR 2024-2025 I
2025-2026
I s 151,095 1 s
1 s 151,095 1 s
IS
34,310
625
2,568
207
2,360
5,116
150
2,434
.
1,216
565
392
6,498
320
13,931
3,321
23,199
91,210 1 s
95,ooo I s
120,000 1 s 120,000 1
95,ooo I s
120,000 1 s 120,000 1
23,000 29,002 30,894
800 800 800
2,934 2,219 2,363
225 172 172
3,007 3,558 3,738
6,225 5,510 5,510
200 200 200
3,047 2,607 2,786
. - .
$2,000 3,500 3,500
700 700 700
600 600 600
13,000 7,500 7,500
. - .
15,000 17,000 17,000
6,000 6,000 6,000
20,000 24,000 25,000
96,738 1 s 103,368 1 s 106,764 I
Item 9A
27 93
Item 9A
CITY OF COLFAX
Fund Descriptions - Special Revenue Funds
Special Revenue Funds are used to account for revenues derived from specific taxes or other earmarked revenue sources. They are usually required by statute, or local ordinance to finance particular governmental functions or activities.
Fund Fund Name Fund Description Budget Notes/ Assumptions 210-17 Mitigation Funds The development fees for mitigation of traffic, drainage, trails, parks and recreation, The Skate Park is a planned capital project to utilize some of the parl<s a recreation city buildings, vehicles, and downtown parl<.ings are necessary for community safety, mitigation fees. welfare, and continued economic viability. The fees collected shall be expended only for the nu--es mentioned.
218 Support I.aw Enforcement Support I.aw Enforcement and COPS (Citizen Option for Public Safety): State of Budget assumes that the City will oontiooe to receive annual COPS grant in the amount California appropriated special reveooe funds to enhance law enforcement efforts in of 5100K. Funding is not constitutionally protected and is subject to reappropriation communities throughout the state. The funds are used primarily to enhance each year and may be eliminated at the discretion of the State Legislature, or by a veto communications and records management, to improve information available to officers of the Governor. in patrol and other police services. The City has a contract with Placer County for police protection.
244 CDBG - Program Income CDBG Program Income carried forward from previous years. Funds are restricted within Program Income less than $25K per year can be •defederalized' and transferred to City CDBG guidelines. General Funds.
250 Transportation /Streets a California Transportation Commission allocates funds for transit and transportation Funding levels based on Adopted apportionment approved by PCTPA.
Roads needs. Funds flow to the City as local Transportation Funds (LTF) and State Transit Assistance (STA) through Placer County Transportation Planning Agency. STA funds can only be used for transit services. LTF funds must first be used on transit services, additional funds can be used for other transportation needs and streets/roads projects. 253 Gas Taxes The State currently imposes a 14 cent tax per gallon of gasoline, and allocates part of it Expenses in fund include cost of street and traffic lights - residual of funds to cities and counties on the basis of population and statutory formulas. These funds are transferred to Fund 250. are restricted to use of street maintenance, traffic safety, and construction, 258 581 Road Maintenance a This funding will be apportioned by formula to eligible cities and oounties pursuant to This funding is being utilized to fund the CDBG Road Rehabilitation city match Rehabilitation Streets and Highways Code section 2032(h) for basic road maintenance, rehabilitation, requirement. and critical safety projects on the local streets and roads system. 270 Beverage Recycling The Department of Resources Recycling and Recovery (CalRecycle) funds beverage No planned activity. container recycling and litter abatement projects. Expenses can be for education, recycling containers, etc.
280 Oil Grant The Department of Resources Recycling and Recovery (CalRecycle) funds No planned activity. 290 581383 Local Assistance This Program provides funds to local jurisdictions to help implement SB 1383 The City is working with R3 Consulting to manage the grant process and expenditures.
Grant requirements.
292 Fire Capital Fund The City on occasion •rents• equipment and volunteers to help with out of oounty fires Balance in fund is reserved for facility improvements. (strike team coverage). Net revenues of this fund is designated for capital costs associated with the Fire Department.
342 Fire Construction The City collects .5 percent on the value of new construction. Net revenues of this fund Balance in fund is reserved for facility improvements. is designated for capital costs associated with the Fire Department. 343 Recreation Construction The City collects .5 percent on the value of new construction. Net revenues of this fund Balance in fund is reserved for replacement of current equipment and facility is designated for capital costs associated with City Recreation construction. improvements. 28 94
City of Colfax
Proposed Budget
For the Fiscal Year 2024-2025 and 2025-2026
NUMBER IDESCRIPTION
REVENUES
4560 State Grant
TOTAL REVENUE
EXPENDITURES
5600 Sheriff Protection Services
TOTAL EXPENDITURES
I s
Supplemental Law Enforcement
Fund #218
Actuals Estimate Preliminary Budget
2022-2023 2023-2024 MYR
165,211 I s
165,271
165,211 I
165,2711
186,000 1 s
186,000 1
186,000 I
186,0001
2024-2025 I
100,000 1 s
100,000 1
100,000 I
100,0001
2025-2026
100,000 I
100,000 I
100,000 I
100,000 I
Item 9A
29 95
I
City of Colfax
Proposed Budget
For the Fiscal Year 2024-2025 and 2025-2026
NUMBER I DESCRIPTION
TRANSPORTATION FUND REVENUE
4280 Transportation Permit
4540 Local Transportation Fund
4541 State Transit Assistance Fund
4998 Transfer In
4980 Interest Earnings
Total Transportation Revenue
PERSONNEL
5010 Salaries and Wages
5040 Salary • Call Back
5110 Social Security Taxes
5115 Unemployment a Training Tax
5120 Worker's Compensation
5130 Health a Life Insurance
5150 Uniforms
5160 Retirement
5175 Temporary Services
SUPPLIES AND EQUIPMENT
5201 Materials and Supplies
5215 Snow Plowing
5219 Street Repair and Maintenance
5300 Equip. Repairs a Maintenance
5320 Vehicle Repairs
5325 Gas a Oil
5350 Tool Rental
Actuals
2022-2023
s 180
160,130
18,998
198,130
.
377,438 1
82,817
5,303
6,632
1,100
6,628
19,919
1,830
5,328
.
19,822
13,983
96,468
11,300
8,957
4,247
5,006
Streets and Roads
Fund #250
Estimate Preliminary Budget
2023-2024 MYR 2024-2025 I2025-2026
s 100 s 100 s 100
139,904 149,272 149,272
18,896 18,266 18,266
. - -
. . .
158,900 1 167,638 1 167,638 I
90,000 82,210 86,677
. . .
8,160 6,289 6,631
627 486 482
8,362 10,087 10,487
22,950 23,055 23,055
1,500 1,500 1,500
7,551 5,854 6,197
. - -
20,000 28,000 28,000
. . .
100,000 100,000 100,000
3,000 3,000 3,000
6,000 2,500 2,500
6,000 6,000 6,000
1,750 1,500 1,750
Item 9A
30 96
I
City of Colfax
Proposed Budget
For the Fiscal Year 2024-2025 and 2025-2026
NUMBER IDESCRIPTION
COMMUNICATIONS
5425 Cell phone and pagers
CONTRACTED SERVICES
5540 Engineering Services
5560 Software Maintenance Contract
5590 Transit Services
5650 Auditors
5660 Professional Services
RESOURCE DEVELOPMENT
5810 Membership and Dues
5820 Education and Training
5830 Travel and Mileage Reimbursement
OCCUPANCY
6100 Rents and Leases
MISCELLANEOUS
8400 Bonds and Insurance
TOTAL EXPENDITURES
Actuals
2022-2023
1,748 I
665
1,000
.
1,109
13,518
200
1,838
.
2501
13,604 I
323,271
Streets and Roads
Fund #250
Estimate Preliminary Budget
2023-2024 MYR 2024-2025 I2025-2026
1,7501 1,750 1 1,750 1
. - -
1,250 1,250 1,250
. - 15,611
1,500 1,500 1,500
13,000 12,100 12,500
500 500 500
1,000 1,500 1,500
350 250 250
2501 2501 2501
19,0001 21,000 1 23,1001
314,501 310,582 I 334,490 1
Item 9A
31 97
I
City of Colfax
Proposed Budget
For the Fiscal Year 2024-2025 and 2025-2026
NUMBER I
REVENUE
4050 Gas Tax 2103
4051 Gas Tax 2105
4052 Gas Tax 2106
4053 Gas Tax 2107
4980 Interest Income
DESCRIPTION
Total Gas Tax Revenues
EXPENDITURES
SUPPLIES AND EQUIPMENT
5300 Equip. Repairs & Maintenance
OCCUPANCY
6120 Utilities
8250 Miscellaneous
9998 Transfer Out
CAPITAL OUTLAY
7010 Truck
7100 Streets & Road Repairs
TOTALS EXPENDITURES
Actuals
2022-2023
s 16,643
11,624
12,241
16,841
-
57,349 1
-I
-
I
16,011
-
68,463
� I
84,474 I
Gas Tax Fund
Fund #253
Estimate Preliminary Budget
2023-2024 MYR 2024-2025 I
2025-2026
s 21,392 s 17,902 s 17,902
14,013 12,516 12,516
13,485 12,744 12,744
20,124 18,105 18,105
. - .
69,014 I 61,261 1 61,261 1
-
I - I - I
3,ooo 1 3,ooo 1 3,ooo 1
19,000 19,000 19,000
. - .
� I � I � I
22,000 1 22,000 1 22,000 1
Item 9A
32 98
I
City of Colfax
Proposed Budget
For the Fiscal Year 2024-2025 and 2025-2026
NUMBER I
DESCRIPTION
REVENUES
4560 Grant Income
4980 Interest
TOTAL REVENUE
EXPENDITURES
5300 Equipment Repairs a Maintenance
5440 Printing a Advertising
5660 Professional Services
TOTAL EXPENDITURES
Beverage Recycling Fund
Fund 270
Budget
2022-2023 I
2023-2024
4 :� I 4
:� I
01450 1
II II
0101
Item 9A
Preliminary Budget
2024-2025 I 2025-2026
0 1
01 0
1 01
33 99
I
City of Colfax
Proposed Budget
For the Fiscal Year 2024-2025 and 2025-2026
NUMBER I
DESCRIPTION
REVENUES
4560 Grant Income
4980 Interest
TOTAL REVENUE
EXPENDITURES
5300 Equipment Repairs a Maintenance
5440 Printing a Advertising
5660 Professional Services
TOTAL EXPENDITURES
Oil Grant
Fund 280
Budget
2022-2023 I
2023-2024
1 �� I 1
�� I
01100 1
II II
0101
Item 9A
Preliminary Budget
2024-2025 I 2025-2026
0 1
0 1
0 1
0 1
34 100
I
City of Colfax
Proposed Budget
For the Fiscal Year 2024-2025 and 2025-2026
NUMBER I
DESCRIPTION
REVENUES
4560 Grant Income
4980 Interest
TOTAL REVENUE
EXPENDITURES
5 3
00 Equipment Repairs a Maintenance
5440 Printing a Advertising
5660 Professional Services
TOTAL EXPENDITURES
SB1383
Fund 290
Budget
2022-2023 I
2023-2024
4�� I 4�� I
01400 1
II II
0101
Item 9A
Preliminary Budget
2024-2025 I 2025-2026
3 7
5001 3
7 5001
3 7
5001
3 7
5001
0 1
0 1
35 101
Item 9A
CITY OF COLFAX
Fund Descriptions - Enterprise Funds
Enterprise Funds are used to account for the operations of self-supporting governmental activities that render services or goods to the public. The accounting records are maintained on an accrual basis.
The intent of the City is that the costs (expenses and depreciation) of providing goods and services to the general public on a continuing basis be financed and recovered primarily through user charges.
Fund Fund Harne Fund Description Budget Notes/ Assumptions 560 SewerWWTP This fund is for Sewer/Wastewater Treatment Plant maintenance and operations.
Maintenance 8: Operations
561 Sewer Collections This fund is for the sewer collection system including the four lift stations maintained Systems by the City of Colfax. sewer collection fees are billed on a bi-monthly basis. 563 WWTP Debt Service Fund originally set up for tracking costs on WWTP project funded by SRF loan. Funds to be used for debt servicing on loan associated with building of WWTP. 36 102
I
City of Colfax
Proposed Budget
For the Fiscal Year 2024-2025 and 2025-2026
NUMBER IDESCRIPTION
REVENUES
4660 Sewer Service Charges
4800 Rent
4900 Miscellaneous Revenue
4980 Interest Income
4982 Interest/Late Charges
TOT AL REVENUE
PERSONNEL
5010 Salaries and Wages
5030 Overtime
5040 Salary • Call back/Standby
5110 Social Security Taxes
5115 Unemployment and Training Tax
5120 Worker's Compensation
5130 Health a Life Insurance
5150 Uniform a Shoe Allowances
5160 Retirement
5161 Temporary
SUPPLIES AND EQUIPMENT
5201 Materials and Supplies
5220 Copy Machine
5300 Equipment Repairs and Maintenance
5320 Vehicle Repairs and Maintenance
5325 Gas a Oil
5340 Chemicals
5350 Tools Rental
Actuals
2022-2023
s 1,332,447
3,000
.
72,437
23,557
1,431,441
308,805
.
19,472
25,254
2,494
23,927
64,015
3,046
30,794
.
27,440
1,641
43,139
3,544
9,258
198,927
5,176
s
Sewer WWTP Maint and Ops
Fund #560
Item 9A
Estimate Preliminary Budget
2023-2024 MYR 2024-2025 I2025-2026
1,372,768 s 1,370,611 s 1,414,407
3,000 3,000 3,000
. . .
65,000 65,000 65,000
18,000 18,000 18,000
1,458,768 1 1,456,611 1,500,407 I
320,000 387,578 413,268
4,000 4,000 4,000
18,480 . .
29,468 29,650 31,615
2,265 2,293 2,296
30,197 33,967 35,716
53,940 76,360 76,360
3,500 3,500 3,500
28,571 30,361 32,488
. . .
70,000 60,000 60,000
3,000 3,000 3,000
60,000 90,000 90,000
3,000 2,500 2,500
5,000 5,000 5,000
140,000 170,000 170,000
2,000 6,000 5,000
37 103
I
City of Colfax
Proposed Budget
For the Fiscal Year 2024-2025 and 2025-2026
NUMBER I
COMMUNICATIONS
5410 Postage
DESCRIPTION
5420 Telephone/Internet
5425 Cell phone and pagers
5440 Printing and Advertising
CONTRACT SERVICES
5540 City Engineering Services
5560 Software Maintenance Contracts
5650 Auditors
5660 Professional Services
5665 Legal Fees
5660 Professional Services - Rate Study
RESOURCE DEVELOPMENT
5810 Membership and Dues
5815 Conferences and Meetings
5820 Education a Training
5830 Travel and Mileage
OCCUPANCY
6120 Utilities
6140 Repairs a Maintenance
6160 Security
Actuals
2022-2023
1,784
4,137
3,889
1,699
25,935
11,215
11,085
83,949
8,599
.
3,909
1,074
.
157,031
4,679
1,283
Sewer WWTP Maint and Ops
Fund #560
Estimate Preliminary Budget
2023-2024 MYR 2024-2025 I2025-2026
1,750 1,750 2,000
4,200 4,200 4,200
3,800 4,400 4,400
1,000 1,000 1,000
9,000 10,000 5,000
11,500 11,500 11,500
15,000 15,000 15,000
80,000 55,250 56,250
5,500 9,000 9,000
32,978 . .
3,500 3,500 3,500
500 500 500
2,500 2,500 2,500
500 500 500
185,000 190,000 190,000
5,000 5,000 5,000
3,500 3,500 3,500
38 Item 9A
104
I
City of Colfax
Proposed Budget
For the Fiscal Year 2024-2025 and 2025-2026
NUMBER
MISCELLANEOUS
8250
8270
8280
8300
8400
8525
8530
8532
I
DESCRIPTION
Miscellaneous
Medical Expenses
Sludge Removal
Payments to Other Agencies
Bonds and Insurance
Testing and Monitoring
Bacteria and Lab Test Supplies
Acute and Chronic Testing
TOT AL EXPENDITURES
Actuals
2022-2023
19,579
219
14,785
27,366
38,776
32,432
3,201
4,720
1,228,275 1
Sewer WWTP Maint and Ops
Fund #560
Item 9A
Estimate Preliminary Budget
2023-2024 MYR 2024-2025 I2025-2026
1,000 1,000 1,000
1,000 1,000 1,000
15,000 15,000 15,000
30,000 30,000 30,000
60,000 65,000 75,000
30,000 33,000 35,000
35,000 12,000 12,000
4,500 5,000 5,000
1,315,149 I 1,3s3,8os 1 1,422,592 I
39 105
I
City of Colfax
Proposed Budget
For the Fiscal Year 2024-2025 and 2025-2026
NUMBER IDESCRIPTION
REVENUES
4680 Lift Charges/Collection System
4672 Inspection Fees
4998 Transfer In
EXPENDITURES
PERSONNEL
TOTAL REVENUE
5010 Salaries and Wages
5040 Salary - Call Back
5110 Social Security Taxes
5115 Unemployment & Training Tax
5120 Worker's Compensation
5130 Health & Life Insurance
5150 Uniform & Shoe Allowance
5160 Retirement
5175 Temporary Services
SUPPLIES AND EQUIPMENT
5201 Materials and Supplies
5220 Copy Machine
5300 Equipment Repairs & Maintenance
5320 Vehicle Repairs & Maintenance
5325 Gas & Oil
5350 Tools Rental
COMMUNICATIONS
5410 Postage
5425 Cell Phones and Pagers
Actuals
2022-2023
$ 208,762 $
10,582
3,479
222,823 1
105,560
6,196
8,410
1,017
7,991
21,698
1,284
7,445
-
2,587
545
18,959
326
4,498
4,316
870
1,243
Collection Systems/Lift Stations
Fund #561
Item 9A
Estimate Preliminary Budget
2023-2024 MYR 2024-2025 I2025-2026
212,016 $ 211,709 $ 218,472
10,000 6,500 7,000
222,016 1 21s,209 1 225,472 1
117,000 145,023 154,456
4,600 - -
9,810 11,094 11,816
754 858 858
10,052 12,710 13,349
19,050 31,067 31,067
1,200 1,200 1,200
9,168 10,678 11,402
- - -
7,000 3,000 3,000
600 650 700
90,000 20,000 20,000
2,000 2,000 2,000
8,000 6,500 6,500
22,000 5,000 5,000
1,000 1,000 1,000
1,300 2,100 2,100
40 106
I
City of Colfax
Proposed Budget
For the Fiscal Year 2024-2025 and 2025-2026
NUMBER IDESCRIPTION
5440 Printing and Advertising
CONTRACT SERVICES
5540 City Engineers
5560 Software Maintenance Contract
5660 Professional Services
5820 Education and Training
5830 Travel and Milege Reimbursement
OCCUPANCY
6120
6125
6140
6160
MISCELLANEOUS
8250
8300
8400
Utilities
Water
Building Repairs and Maintenance
Security
Miscellaneous
Payments to Other Agencies
Bonds and Insurance
TOTAL EXPENDITURES
Actuals
2022-2023
-
16,388
847
13,689
833
-
25,471
513
236
-
-
5,362
16,496
2n,78o 1
Collection Systems/Lift Stations
Fund #561
Item 9A
Estimate Preliminary Budget
2023-2024 MYR 2024-2025 2025-2026
500 500 500
5,000 5,000 5,000
2,000 2,000 2,000
13,000 12,100 12,500
- - -
500 500 500
23,000 28,000 28,000
500 500 500
500 500 500
1,000 1,000 1,000
- - -
7,000 7,000 7,000
25,000 25,000 25,000
381,534 I 334,979 1 346,947 1
41 107
I
City of Colfax
Proposed Budget
For the Fiscal Year 2024-2025 and 2025-2026
NUMBER
REVENUES
4662
4940
4982
EXPENDITURES
I
DESCRIPTION
Debt Service Charges
Sale of Property
Interest/Late Charges
TOT AL REVENUE
8710 Interest Expense
8250 Miscellaneous - Loan Principal
TOTAL EXPENDITURES
Actuals
2022-2023
$ 599,436 $
$ -
8,823
608,259 1
65,843
373,131
438,974 I
WWTP/Debt Service
Fund #563
Estimate
Item 9A
Preliminary Budget
2023-2024 MYR 2024-2025 I 2025-2026
617,565 $ 616,594 $ 636,393
5,000 7,000 7,000
622,565 I 623,594 I 643,393 1
79,500 70,000 70,000
359,474 368,974 368,974
438,974 I 438,974 I 438,974 I
42 108
Item 9A
ACRONYl'\S
A8939 Assemblv Bil 9». California 1 .. , ...... ,ated Wasae u.. .. -ent Act ADA Americans with Disabilities Act
ARPA American Rescue Plan Actof2021 -Covid ReliefFtx1dslFederal\ COBG Communrtu De.....&nnrnent Block Geant Pt-nnram - US �rrment of Housina and Urban n.:.u.:.innment COPS Citizens nr.tion for Ptblic Safetv- Cafifomia Assembly Bill 3229 i:wtnntott: in 1996 LAFCo local A-...,.., Fom,ation Commission - Placer Countv LEAP local E......._, Action Plan,..__,, Grant o-,,,am - Cafifomia Oeoartmert of Housino and Communitv De•-a....-..,,,..ent local Transponation Fund (L TF). is deri\ied from a ¼ cent of the general sates tax collected s&ale'Mde. The State 8oatd of Equafization, based on sates tax collected in LTF local Transooration Fund -Tran...........t"'iinn Develooment Act of 1971 each oounlY, rerums ihe n.:.neral sales tax rewnues 10 each oountvs L TF. Each cc,,...-tv then a� f'le L TF funds wiltwl the cc,,..,-in, based on nnnulation.
Pl-�68 California�-68 - California d ............ water rurts cli-nate coastal ........................ and outdoor access for all Actof 2018 Pron 172 Callomia o..-.-.._ 172 - Local Public Saf_, ----' in November 1993 ProDOsition 172. which established a r.-rmanent staaewicle half-cent sales tax for�-----of local ........ -safetvfunctions in cilies and c:ounies REAP Reoional Earlv Action Planninn Grant Proaram - Callornia Oeoanment of Housino and Communitv Dewlooment The funds can be used to preserve and i-nprove the conditions and periomiance on highways. bridges. tunnels.. pedestrian facilities. bic-ycle nfrastrucc1..-e. and transit RSTBG Reaional &.face Tranav-oration Funtlinn Block Grant - � Federal Aid F,......r....., ca....t..a nmi.Al-ts.
SAF I c .... ...........-... Ar Flotation
S81 Callomia Senate Bil 1 - Road Reo;;,i- and Acoountabiiv Act of 2017 S82 Callomia Senate Bil 2 - The Buildrlo Homes and Job Ar:t of 2017.
CWSRF Clean Water S&ate RINO!vino Fund - California State Water Resources Control Board Clean Wat« S&8le Re1o10lvino Fund - PrCNides low cost fnancrlo 10 .-.nv_... Calfomu"s waters from oonution The ST A funds are appropriated by the legislatin 10 the State Controller's Office (SCO). The SCO then allocates the tax revenue. by forrrnAa. to plannWlg agencies and other �ecled agencies. Statue requires that 50% of ST A funds be allocated aocording 10 popliation and 50% be allocated acocwdw'lg 10 transit operalOf rewoues from STA S&8le TransilAssistance- Tranviortation n---............entActof 1971 the.....;..... fiscal w-ar.
VFD Variable F.....,....,,__, Drive faka . . oonstant nressure .... -. ... t WWTP Waste Water Treatment Plant
43 109
_________________________________________________________________________________________ City of Colfax Proposed Budget – Fiscal Years 2024-2025 and 2025-2026 Resolution __-2024
City of Colfax
City Council
Resolution № __-2024
ADOPTING THE ANNUAL OPERATING BUDGET FOR FISCAL YEAR 2024-2025 AND FISCAL YEAR 2025-2026
WHEREAS, the proposed budget for the City of Colfax is entitled “Annual Operating Budget, Fiscal Years 2024-2025 and 2025-2026”, a copy of which is on file in City Hall for public review; and, WHEREAS, the proposed expenditures shown in the summaries of expenditures by fund which is attached hereto are hereby appropriated to the departments, offices and operations in the amount and for the objects and purposes as set forth in the budget document; and, WHEREAS, it is ordered that a copy of this Resolution and the budget documents be made available for public review in Colfax City Hall and that the budget document be certified by the City Clerk and filed in the Office of the City Clerk; and,
WHEREAS, this Resolution is required for the orderly operation and maintenance of municipal activities and the usual and current expenses of the City during the 2024-2025 and 2025-2026 Fiscal Years beginning July 1, 2024 and ending June 30, 2026; and,
NOW THEREFORE, BE IT RESOLVED the City Council of the City of Colfax adopts the Fiscal Year 2024-2025 and Fiscal Year 2024-2025 Annual Operating Budget.
THE FOREGOING RESOLUTION WAS DULY AND REGULARLY ADOPTED at the Regular Meeting of the City Council of the City of Colfax held on the 12th of June 2024 by the following vote of the Council:
AYES:
NOES:
ABSTAIN:
ABSENT:
________________________________________
Kim Douglass, Mayor
ATTEST:
________________________________________
Amanda Ahre, City Clerk
Item 9A 110
Staff Report to City Council
FOR THE JUNE 12, 2024 REGULAR CITY COUNCIL MEETING
From:
Prepared by:
Subject:
Budget Impact O.>erview:
I N/ A: I Funded:
Ron Walker, City Manager
Ron Walker, City Manager
Agreement Between the City of Colfax and the County of Placer for the Constmction of a Skatepark Feature at Lion's Park.
I Un-funded: I Amount: $0 I Fund(s):
RECOMMENDED ACTION: Adopt Resolution -2023 authorizing the City Manager to execute an agreement with Placer County for funding to build a skate park.
Summary/Background
Item 98
On October 23, 2019, the City Council adopted Resolution 51 - 2019 which fo1mally approved locating the Skate Park adjacent to the Splash pad at the Lion's Park. This project has experienced multiple delays and has yet to be completed. The skate park, a Colfax Green Machine Project, for which donations have been promised and/or collected from the community over the years.
fu 2022 the City entered into an agreement with the County of Placer in which the County agreed to provide Park Dedication Fees to the City in an amount not to exceed Seventy-Five Thousand and no/100 Dollars ($75,000.00) for the procurement and installation of a new skatepark feature at the Lyons Park.
Due to escalating costs, notably prevailing wage expenses, smpassing the project budget, there's a risk of fmther project delays. fu March 2024, the Colfax Green Machine requested additional financial suppo11 from the County of Placer for the skate park project. The County agreed to provide the City an extra $130,000, for a total of $205,000.00 (the original $75,000.00 + $130,000.00).
On April 4, 2024 the City received a new agreement from the County of Placer to reflect the additional $130,000.00 for the Skate Park project. This new agreement, if approved by the City Council and signed by the City Manager will te1minate the March 9, 2022 agreement, and is between the City and the County. The City essentially acts as a conduit for the grant funds. The agreement also asse1is that the City has dete1mined that construction of a pool onsite is not feasible.
This is a reimbursement type agreement; the City must incur funds and provide detailed invoicing to the County, the city must allocate $369,000.00 to the project, including fees, grants and donations. All plans must be submitted to the County for approval before any work is done, the constmction must be completed by December 31, 2026, and all improvements become City prope1iy. This is a 20-year agreement, tenninable on 60 days' notice.
At the May 8, 2024, Council meeting, Council discussed whether the City should negotiate a "force majeure" and/or a "good faith" provision to mitigate the required reimbursement if the City either te1minates the agreement or fails to maintain and operate a skate park for twenty years.
City of Colfax
Staff Report June 12, 2024
Agreement Between the City of Colfax and the County of Placer for the Construction of a Skatepark Feature at Lion's Park. 111
City of Colfax Agreement Between the City of Colfax and the County of Placer Staff Report June 12, 2024 for the Construction of a Skatepark Feature at Lion’s Park.
Conclusions and Findings
After consideration the City legal department recommends the City does not move forward to negotiate a “force majeure” and/or a “good faith” provision to mitigate the required reimbursement if the City either terminates the agreement or fails to maintain and operate a skate park for twenty years.
Staff is asking City Council to approve and authorize the City Manager to execute an agreement with the County of Placer to receive Park Dedication Fees in the amount of $205,000.00.
Fiscal Impacts
The fiscal impact of accepting the agreement from Placer County will be contingent upon the duration for which the facility is operated and maintained.
Attachments:
1. Resolution __-2024
2. Placer County 2022 Agreement
3. Placer County 2024 Agreement
Item 9B 112
_________________________________________________________________________________________ City of Colfax Agreement Between the City of Colfax and the County of Placer Resolution _-2024 for the Construction of a Skatepark Feature at Lion’s Park City of Colfax
City Council
Resolution № __-2024
APPROVING AND AUTHORIZING THE CITY MANAGER TO SIGN A CONSTRUCTION
FUNDING AGREEMENT WITH THE COUNTY OF PLACER FOR A SKATE PARK WHEREAS, in 2022 the City entered into an agreement with the County of Placer in which the County agreed to provide Park Dedication Fees to the City in an amount not to exceed Seventy-Five Thousand dollars for a Skate Park to be constructed; and, WHEREAS, due to escalating construction related costs surpassing the project budget, an additional $130,000 of financial support was later requested from the county; and, WHEREAS, on April 4, 2024 the city received a new agreement from the County of Placer reflecting the additional $130,000 of financial support for a total of $205,000; and, WHEREAS, the April 4, 2024 agreement will terminate the March 9, 2024 agreement.
NOW THEREFORE, BE IT RESOLVED by the City Council of the City of Colfax approves and authorizes the City Manager to execute an agreement with the County of Placer to receive Park Dedication Fees in the amount of $205,000.00
THE FOREGOING RESOLUTION WAS DULY AND REGULARLY ADOPTED at the Regular Meeting of the City Council of the City of Colfax held on June 12, 2024, by the following vote of the Council:
AYES:
NOES:
ABSTAIN:
ABSENT:
________________________________________
Kim Douglass, Mayor
ATTEST:
________________________________________
Amanda Ahre, City Clerk
Item 9B 113
March 17, 2022
City Manager
City of Colfax
33 S. Main St.
P.O. Box702
Re: Agreement Between the City of Colfax and the County of Placer Item 98
COUNTY�
OF.-.- � �Placer· _....-.,..____.
Please find signed copies of the Agreement between the City of Colfax and the County of Placer for constructio� of a skatepark feature at Lyons Par.
Placer County Parks Administrator
County of Placer
Department of Parks and Open Space
3091 County Center Dr. Ste 220
Auburn, CA 95603
RECcSJED
�I\" 7 8 2022
CITY (�f CJ01.FAX
Deportment of Porks and Open Space • 3091 County Center Drive. Suite 220 • Auburn. CA 95603 (530) 866-4901 office• {530) 889-6809 fox• [email protected] W in � f 114
AGREEMENT NO· Op I ?,000
DESCRIPTION: AGREEMENT BETWEEN THE CITY OF COLFAX ANO THE COUNTY OF
PLACER FOR CONSTRUCTION OF A SKA TEPARK FEATURE AT L VONS PARK
THIS AGREEMENT is made and entered into this_ day ot ______ , 2022, by and between the COUNTY OF PLACER, hereinafter referred to as "COUNTY'', and the CITY OF COLFAX, hereinafter referred to as "CITY", to provide funding for a skatepark feature at Lyons Park in Colfax, California.
WHEREAS, COUNTY has received funds for public parks and recreation facilities pursuant to California Govemment Code Section 66477, commonly known as the Quimby A<:J., and Placer County Code Sections 15.34.010, 16.08.100 and/or 17.54.100 (D): and, WHEREAS, CITY owns a 2.7-acre park called Lyons Park (previously referred to as "Colfax Regional Park" in agreement, referenced below), located at 101 Park Hill Drive in the City of Colfax; and,
WHEREAS, Lyons Park was constructed with active and passive recreational facilities including a swimming pool, ballpark, picnic area, basketball court and children's play area; and, WHEREAS, the swimming pool facility was antiquated and not up to current building and accessibility standards, and was therefore demolished in 201 O; and, WHEREAS, on December 13, 2011, the COUNTY Board of Supervisors appropriated $100,000 in park fees to the CITY for the construction of a new 45' x 75' heated swimming pool, but after the CITY was unsuccessful In securing matching funds for the project, on August 21, 2012, the Board of Supervisors redirected the funds to construction of a splash play area adjacent to the pool location, which was subsequently constructed; and,
WHEREAS, given the cost of construction and operation, the CITY considers the construction and operation of a swimming pool at the previously identified location to be infeasible in the foreseeable future, and continues to seek an alternate location and partnership for development of a swimming pool to serve the greater Colfax area; and, WHEREAS. the parties are interested in constructing a skatepark feature at the prior pool location since the skateparl< would have public benefits. including providing a sate environment for skateboarding, giving physical and mental health benefits to the users, promoting healthy and active lifestyles. and reducing damage to private property; and, WHEREAS, the skatepark feature will serve the recreational needs of residents of the CITY and COUNTY in a cost effective manner.
NOW, THEREFORE, IN CONSIDERATION OF THE MUTUAL PROMISES HEREIN CONTAINED, IT IS AGREED AS FOLLOWS:
1. COUNTY wlll provide Park Dedication Fees to the CITY in an amount not to exceed Seventy• Five Thousand and no/100 Dollars ($75,000.00) (the "Funds�) for the procurement and installation of a new skatepark feature at Lyons Park (the •Project" or �tmprovements·).
Item 98
115
AGREEMENT BElWEEN PLACER COUNTY ANO COlFAX
FOR A SKATEPARK FEATURE AT COLFAX REGIONAL PARK.
2. Prior to release of the Funds, the CITY must provide the COUNTY with detailed involce(s) identifying the total costs incurred by the CITY. COUNTY Funds shall not exceed actual costs Incurred. After the Improvements are complete, COUNTY shall perform an audit of all expenses Incurred and may also physically inspect the facility before releasing any Funds.
3. Prior to beginning work on this Project, CITY shall submit plans and/or specifications to COUNTY for review to verify the work to be done is consistent with the scope of work specified in this Agreement.
4. CITY shall post a sign near the Improvements during the term of this Agreement recognizing County funding was used to pay for a portion of Project costs.
5. Construction shall be completed by December 31, 2024, unless COUNTY grants an extension In writing.
6. CITY shall comply, to the extent applicable, with the Califomia Environmental Quality Act (California Public Resources Code Section 21000 et seq.) with regard to its use of the Funds received hereunder.
7. CITY, at its sole cost and expense, shall obtain all necessary permits, provide all utilities for the Improvements, shall maintain the insurance levels set forth in Exhibit A, and shall operate, maintain, and repair the Improvements during the term of this Agreement as set forth below.
8. All Improvements purchased and/or Installed by CITY pursuant to this Agreement shall become the sole and separate property of CITY as of the time said Improvements are installed.
9. CITY agrees the Funds shall not be used for any purpose not specified in this Agreement.
10. CITY shall keep detaHed accounting records. COUNTY shall have the right to inspect said records at any reasonable time.
11. The term of this Agreement shall be for a period of twenty (20) years commencing on the 1•• day of March, 2022 and ending on the 1'1 day of March, 2042.
T \flP\CO/fTRACTSICOU:AX\SKATEPAAK PARK 2021 P�10l8
Item 98
116
AGREEMENT BEMEEN Pl.ACER COUNTY ANO COLFAX
FOR A SKATEPARK FEATURE AT COLFAX REGIONAL PARK
12. Either party may terminate this Agreement, without cause, upon providing a minimum sixty (60) days advanced written notice to the other party. If CITY terminates this Agreement or otherwise fails to maintain and operate the Project during the twenty {20) year term of this Agreement, CITY shall reimburse COUNTY a specified percentage of the Funds, not to exceed the amount specified in Section 1, in accordance with the following schedule:
Veam in use
1 2
3 4
5 6
7 8
9 10
Percent to be
Reimbursed by CITY
95 90
85 80
75 70
65 60
55 50
Years inu�
11 12
13 14
15 16
17 18
19 20or more
Percent to bt
Reimbursed by CITY
45 40
35 30
25 20
15 10
5 0
13. All notices to either Party that may be required or authorized by this Agreement shall be In writing and either deposited in the United States Mail, postage prepaid, or personally delivered. The notice shall be effective upon the date of personal delivery or date of mailing. Notices regarding this Agreement shall be sent or delivered to CITY or COUNTY at:
COUNTY:
CITY/Remit To:
Placer County Parks Administrator
County of Placer
Department of Parks & Open Space
3091 County Center Or., Ste 220
Auburn, CA 95603
City Manager
City of Colfax
33 S. Main Street
P.O. Box 702
Colfax, CA 95713
14. CITY hereby agrees to protect, defend, indemnify, and hold COUNTY free and harmless from any and all losses, claims, liens, demands, and causes of action of every kind and ctlaracter including, but not limited to, the amounts of judgments, penalties, interest, court costs, legal fees, and all other expenses incurred by COUNTY incident to, in connection with, or arising directly or indirectly out of, this Agreement, including but not limited to the completion of the Project and subsequent use of the Improvements. CITY agrees to investigate, respond to, provide defense for, and defend any such claims, demands, or suits at the sole expense of CITY. CITY also agrees to bear all other costs and expenses related thereto, even if the claim or claims alleged are groundless, false, or fraudulent. As used in this section, the term COUNTY means Placer County or its officers, agents, employees, and volunteers. This section shall survive expiration or tennination of this Agreement
T \FIP\CONTRACTS\COlfAXISKATl'PAAK PARK ?O?t
Item 98
117
AGREEMENT 8ETVIIEEN PLACER COUNTY AND COi.FAX
FOR A SKATEPARK FEATURE AT COi.FAX REGJONAI. PARK.
15. This Agreement shall inure to the benefit of, and bind the parties hereto, and their successors and assigns, including any and all public agencies to which the real property and faciJities horein referred to may be transferred by reason of Incorporation, annexation, unification, consolidation or for any other reason.
16. If any provision of this Agreement, as applicable to either party, or to any other person or circumstance, is for any reason held to be invalid, it shaff not affect the validity of any other provision of this Agreement.
17. Any waiver of any covenant, obligation or requirement under this Agreement must be In writing and signed by both parties. Waiver by either party of a breach of any covenant or a waiver of any obligation of this Agreement shall not constitute a waiver of any subsequent breach or obligation of this Agreement.
18. This is an integrated Agreement and contains all of the tenns, conditions, understandings and promises of the parties. The terms of this Agreement may not be modified except upon the mutual written consent of the parties.
19. Each person executing this Agreement on behalf of a party represents and warrants that such person is duly and validly authorized to do so on behalf of the entity which it purports to bind
20. This Agreement may be executed in electronically and/or in counterparts, each of which shall be deemed an original, and all of which when affixed together shall constitute but one and the same instrument.
•• REMAINDER OF PAGE LEFT BLANK ••
T 1.FIJ'\CONlAACTSICOLFAX\SKATePAAK PAAK 2021
Item 98
118
AGREEMENT BETWEEN PLACER COUNTY ANO COLFAX
FOR A SKATEPARK FEATURE AT COLFAX REGIONAL PARK.
IN WITNESS WHEREOF, the parties hereto have caused this Agreement to be executed by the persons duly authorized on behalf of the governing boards of the parties hereto.
City of Colfax (CITY)
Placer County (COUNTY)
B Km: � y: __..,,_c,_,�t_ ...,
_
M-'
_
•9_10_1:_�·_i1_•s_r1 __________ _
Director of the Department of Public Works
Approved as to Form:
By:�
Placer County Counsel
Approved as to Funds:
By: ... ,j,;.:i .... , 8, l'Jll 1�·/6P$1)
• Placer County Auditor
Exhibit A: Insurance Requirements
T:V'V'\CON'TRACTS'COIJ'AXISl<ATEPARK PARK 2021
...... *.
Date:'f:}�...2�
Date: Mar 9, 202
2 Date: Mar 8, 02 22
Date: __ M_ar_s_,_20_2_
2 ____ _
Item 98
119
AGREEMENT BETWEEN P\.ACER COUNTY AND COL.FAX
fOR A &<ATEPARK FEATUIU: AT COLFAX REGIONAL PARK.
EXHIBIT A
INSURANCE REQUIREMENTS
1. It is agreed that CITY shall maintain at all times during the perfonnance of this Agreement Insurance coverage or self•insurance in the amounts of not less than One Million Dollars ($1,000,000) to cover all of Its operations, including, but not limited to not less than One Million Dollars ($1,000,000) general liability, One Million Dollars ($1,000,000) automobile liability, and One Millioo Dollars ($1,000,000) workers' compensation.
T·lflPICONTRACTSICOU'AXISKAlEPAAK PAAI< ,021
Item 98
120
3/26124, 11.41 AM Mail. z_wes Heathcock__ARCHIVE-9/19/2023. Outlook RE: Skatepark • property deed restrictions
Wes Heathcock <[email protected]>
Wed 11/17/2021 12:14 PM
To:Ted Rel <[email protected]>
Cc:Ty Conners <[email protected]>;Andy Fisher <[email protected]> Item 98
Thank you Ted, we call the recorder as well which stated Exhibit 8 is not recorded. I agree it is more likely to be a typo.
Thank you,
Wes Heathcock
City Manager
City of Coif ax
P.O. Box 702
Colfax, CA
530-346-2313
COLFAX
l "'• C•+• •
From: Ted Rel [mailto:[email protected]]
Sent: Wednesday, November 17, 2021 12:13 PM
To: Wes Heathcock
Cc: Ty Conners; Andy Fisher
Subject: RE: Skatepark - property deed restrictions
Hi Wes,'
We came to the same conclusion when we checked the recorded doc. We were just trying to get a bead on what exactly the restriction was if it comes up. I'm not sure if "exhibit B" is a typo and is actually pointing to the legal description that is exhibit A. We couldn't find what the restriction is or was, which is why we reached out. -Ted
From: Wes Heathcock <[email protected]>
Sent: Wednesday, November 17, 2021 11 :30 AM
To: Ted Rel <[email protected]>
Cc: Ty Conners <[email protected]>; Andy Fisher <[email protected]> Subject: [EXTERNAL) RE: Sl<atepark - property deed restrictions H1 Ted,
I went back to review our files and we do not have an "Exhibit 8'1 attached to the Deed. Conversely, the County Recorder declaration of restrictions for the parcels does not show any restrictions. Furthermore, the site was formally the Colfax Swimming Pool, which is consistent with the proposed use.
I can do more research if you still feel that is necessary.
Thank you,
https://outlook .office365.com/mail/Wes.Healhcock@colfax·ca.govnd/AAOkADMxN2Zh YjNkLWUzYWUtNDM 1M11 iMjY2L Tc50DY2Yz<lkYjE2YwAQAlru . 1 f2 121
3/26/24. 11 :41 AM
Wes Heathcock
City Manager
City of Colfax
P.O. Box 702
Colfax, CA
530-346-2313
CoLi=-Ax
c-. ' ... .
Mail• Z_Wes Healhcock_ARCHIVE-9/19/2023 • Outlook
from: Ted Rel [mailto:[email protected]]
Sent: Wednesday, November 17, 2021 9:47 AM
To: Wes Heathcock
Cc: Ty Conners; Andy Fisher
Subject: Skatepark - property deed restrictions
Good Morning Wes,
Item 98
I was reading through the deed restrictions, and it wasn't clear what the restrictions were in the document provided (attached)? In paragraph VI it states the restrictions are set forth with an "exhibit B" but could not find the corresponding exhibit in the provided document. Do you have a copy of exhibit B? -Ted
Ted D. Rel, Associate Planner
Placer County I Department of Parks and Open Space
3091 County Ctr Dr, Suite 220, Auburn, CA 95603
(530) 889-6807 office I (530) 889-4901 mainline] P.lacer.ca.gov Mobile (530) 308-2749 text -or- call
Disclaimer
Chck Here
https://oullook.office365.com/mail/[email protected]/id/AAQkAOMxN2ZhYjNkLWUzYWUtNOM1Mi11MjY2LTc50DY2YzdkYjE2YwAQAlru... V2 122
3126124, 11 44 AM Mail -z_ Wes Heathcock_ARCHIVE-9/19/2023 • Outlook RE: Park development fees • Revised Agreement - Skatepark Wes Heathcock <[email protected]>
Tue 3/1/2022 10·19 AM
To:Ted Rel <[email protected]>
Item 98
Cc:Andy Fisher <[email protected]>;Ty Conners <[email protected]>;Tracy Hodgson <[email protected]>; Marguerite Bailey <[email protected]>
0 1 attachments (48 KB)
2022 2 22.22 DPW Consent Item • City of Colfax Pa, k Fee Agreement• Skate Park • AGREEMENTv2.docx Hi Ted,
I can have the City Clerk mail the executed agreement. First, I need the blank information Imes on the agreement filled out. Do you want me to do that?
Thank you,
Wes Heathcock
City Manager
City of Coif ax
P.O. Box 702
Colfax, CA
530-346-2313
From: Ted Rel <[email protected]>
Sent: Thursday, February 24, 2022 5:04 PM
To: Wes Heathcock <Wes.Heathcock@colfax ca.gov>
Cc: Andy Fisher <[email protected]>; Ty Conners <[email protected]>; Tracy Hodgson <[email protected]>
Subject: RE: Park development fees• Revised Agreement• Skatepark Wes,
Are you going to be mailing a signed copy of the agreement so we can get it executed here on our end? We can come pick it up also, if need be. Just let us know.
-Ted
Ted D. Rel, Associate Planner
Placer County I Department of Parks and Open Space
3091 County Ctr Or, Suite 220, Auburn, CA 95603
(530) 889-6807 office I (530) 889-4901 mainline I Qlacer.ca.gm::
Mobile (530) 308-2749 text -or- call
httpsJ/outlook.office365.com/mait/Wes.Heathcock@colfax•ca.gov/id/ MQkA0MxN2Zh YJNkLWUzYWUtNDM 1 M,1 iM)Y2L Tc5ODY2YzdkYjE2YwAQAM.,. 1/4 123
3/26/24, 11 44 AM Mail· Z_Wes Heathcock_ARCHIVE-9/19/2023 • Outlook From: Wes Heathcock <[email protected]>
Sent: Wednesday, Februar y 16, 2022 8:28 AM
To: Ted Rel <[email protected]>
Cc: Andy Fisher <[email protected],gov>; Ty Conners <[email protected],>; Margaret Tides <[email protected]>
Subject: (EXTERNAL) RE: Park development fees - Revised Agreement Skatepark Hi Ted,
Item 98
Thank you for the quick response. Your response make sense, therefore, I do not have any issues moving forward with the resolution as presented. Thanks again for considering funding the Colfax project.© What time should we be at the meeting?
Thank you,
Wes Heathcock
City Manager
City of Colfax
P.O. Box 702
Colfax, CA
530-346-2313
COLFAX
'�, I ,."!I" ,o.
From: Ted Rel [mailto:TRel@i:2lacer.ca.gov]
Sent: Tuesday, February 15, 2022 5:21 PM
To: Wes Heathcock
Cc: Andy Fisher; Ty Conners; Margaret Tides
Subject: RE: Park development fees - Revised Agreement - Skatepark Hi Wes,
I'll provide answers in RED below. let me know if you have any questions beyond this ASAP as we will have to get your approval by tomorrow to stay on the 2/22 agenda, otherwise we'll have to kick it to 3/08. -Ted
Ted D. Rel, Associate Planner
Placer County I Department of Parks and Open Space
3091 County Ctr Dr, Suite 220, Auburn, CA 95603
(530) 889-6807 office I (530) 889-4901 mainline I P.lacer.ca.gQ:i! Mobile (530) 308-2749 text -or- call
from: Wes Heathcock <[email protected]'.>
Sent: Tuesday, February 15, 2022 3:39 PM
To: Ted Rel <I.e&l.@olacetca,gQl'.>
Cc: Andy Fisher <[email protected]>; Ty Conners <[email protected]>; Margaret Tdes ht1ps://outlook.office365.eom/[email protected]/id/MQkAOMxN2Zh YjNkLWUzYWUtNDM 1 Mi 1 iMjY2LTc5ODY2YzdkYjE2YwAOAM . . V4 124
Item 98
3/26124, 11 :44 AM Mail• Z_Wes Heathcock_ARCHIVE•9/19/2023 • Outlook <[email protected]>
Subject: [EXTERNAL] RE: Park development fees - Revised Agreement - Skatepark Hi Ted,
I have a couple comments/questions.
1) Why does the agreement specifically call-out a project that was previous completed based on the terms of the agreement (Splash Pad/Swimming Pool)? The splash pad/swimming pool was mentioned to demonstrate that the park fees previously requested had been used in a manner that satisfied the agreement terms for that previous request and is this project is not being used in any way to meet any perceived unmet terms from the previous request.
2) If you are going to mention the prior project, you should add the statement the City met their financial obligation. The splash pad project must be maintained for a full 20 years (or the terms in the agreement) before any reimbursement obligations are completely satisfied Again, we just mentioned it in the agret>ment so there is arm's length separation between the two requests.
3) Is there a reason that the skate feature project was not mentioned as satisfying the PC recreational planning document? I brought this up to Andy and he ,aid that is a good point and was not ntent10na The master plan has not yet been approved and the ·project i� highlighted in the "other agency" section 4) Is there a reason why 20 year reimbursement scheduled was selected? Is that a standard clause or is this being required because of public/elected comments? 20 year reimbursement schedule is standard unless the amenities have a lesser useful life, such as a playground, that has a 10-12 year replacement expectation.
Thank you,
Wes Heathcock
City Manager
City of Colfax
P.O. Box 702
Colfax, CA
530-346-2313
COLFAX
C '• •..J. .. •• •
From: Ted Rel (maitto.TRcl@placer,ca.ggyJ
Sent: Tuesday, February 15, 2022 9:18 AM
To: Wes Heathcock
Cc: Andy Fisher; Ty Conners; Margaret Tides
Subject: Park development fees - Revised Agreement • Skatepark Good Morning Wes,
I wanted to pass along a revised version of the agreement for the Skate Park use of park development fees. This is scheduled to be heard by the Board on Thursday, Feb 22, 2022. Please let me know if you have any comments or please provide a signed copy prior to the meeting date. Please see attached.
Ted D. Rel, Associate Planner
Placer County I Department of Parks and Open Space
3091 County Ctr Dr, Suite 220, Auburn, CA 95603
https://out1ook.office365.com/mail/[email protected]/id/AAQkAOM,cN2Zh YjNkLWUzYWUtNOM 1M11 iMjY2LTc5OOY2YzdkYjE2YwAQAM... 314 125
3/26/24. 11:44 AM Mail - Z_Wes Heathcock_ARCHIVE-9/19/2023 - Outlook (530) 889-6807 office I (530) 889-4901 mainline l P.lacer.ca.g� Mobile (530) 308-2749 text •or• call
Disclaimer
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Click Here
Item 98
https:1/outlook.office365.com/mail/[email protected]/id/AAQkADMxN2Zh YjNklWUzYWUtNDM 1 Mi 1 iMJY2LTc50DY2YzdkYJE2YwAQAM... 4/4 126
Item 98
AGREEMENT NO: _____ _
DESCRIPTION: AGREEMENT BETWEEN THE CITY OF COLFAX AND THE COUNTY OF
PLACER FOR CONSTRUCTION OF A SKA TEPARK FEATURE AT L VONS PARK
THIS AGREEMENT is made and entered into this __ day of ______ , 2022, by and between the COUNTY OF PLACER, hereinafter referred to as "COUNTY", and the CITY OF COLFAX, hereinafter referred to as "CITY", to provide funding for a skatepark feature at Lyons Park in Colfax, California.
WHEREAS, COUNTY has received funds for public parks and recreation facilities pursuant to California Government Code Section 66477. commonly known as the Quimby Act. and Placer County Code Sections 15.34.010, 16.08.100 and/or 17.54.100 (D); and.
WHEREAS, CITY owns a 2.7-acre park called Lyons Park (previously referred to as "Colfax Regional Park" in agreements referenced below), located at 101 Park Hill Drive in the City of Colfax; and,
WHEREAS, Lyons Park was constructed with active and passive recreational facilities including a swimming pool, ballpark, picnic area, basketball court and children's play area; and, WHEREAS, the swimming pool facility was antiquated and not up to current building and accessibility standards, and was therefore demolished in 2010; and, WHEREAS, on December 13, 2011, the COUNTY Board of Supervisors appropriated $100,000 in park fees to the CITY for the construction of a new 45' x 75' heated swimming pool, but after the CITY was unsuccessful in securing matching funds for the project, on August 21, 2012, the Board of Supervisors redirected the funds to construction of a splash play area adjacent to the pool location, which was subsequently constructed; and,
WHEREAS, given the cost of construction and operation, the CITY considers the construction and operation of a swimming pool at the previously identified location to be infeasible in the foreseeable future, and continues to seek an alternate location and partnership for development of a swimming pool to serve the greater Colfax area; and, WHEREAS, the parties are interested in constructing a skatepark feature at the prior pool location �ince the skatepark would have public benefits, including providing a safe environment for skateboarding, giving physical and mental health benefits to the users, promoting healthy and active lifestyles, and reducing damage to private property; and, WHEREAS, the skatepark feature will serve the recreational needs of residents of the CITY and COUNTY in a cost effective manner.
NOW, THEREFORE, IN CONS IDERATION OF THE MUTUAL PROMISES HEREIN CONTAINED, IT IS AGREED AS FOLLOWS:
1. COUNTY will provide Park Dedication Fees to the CITY in an amount not to exceed SeventyFive Thousand and no/100 Dollars ($75,000.00) (the "Funds") for the procurement and installation of a new skatepark feature at Lyons Park (the "Project" or "Improvements"). 127
AGREEMENT BETWEEN PLACER COUNTY AND COLFAX
FOR A SKATEPARK FEATURE AT COLFAX REGIONAL PARK.
2. Prior to release of the Funds, the CITY must provide the COUNTY with detailed invoice(s) identifying the total costs incurred by the CITY. COUNTY Funds shall not exceed actual costs incurred. After the Improvements are complete, COUNTY shall perform an audit of all expenses incurred and may also physically inspect the facility before releasing any Funds.
3. Prior to beginning work on this Project, CITY shall submit plans and/or specifications to Item 98
COUNTY for review to verify the work to be done is consistent with the scope of work specified in this Agreement.
4. CITY shall post a sign near the Improvements during the term of this Agreement recognizing County funding was used to pay for a portion of Project costs.
5. Construction shall be completed by December 31, 2024, unless COUNTY grants an extension in writing.
6. CITY shall comply, to the extent applicable, with the California Environmental Quality Act (California Public Resources Code Section 21000 et seq.) with regard to its use of the Funds received hereunder.
7. CITY, at its sole cost and expense, shall obtain all necessary permits, provide all utilities for the Improvements, shall maintain the insurance levels set forth in Exhibit A, and shall operate, maintain, and repair the Improvements during the term of this Agreement as set forth below.
8. All Improvements purchased and/or installed by CITY pursuant to this Agreement shall become the sole and separate property of CITY as of the time said Improvements are installed.
9. CITY agrees the Funds shall not be used for any purpose not specified in this Agreement.
10. CITY shall keep detailed accounting records. COUNTY shall have the right to inspect said records at any reasonable time.
T IF\PICONTRAC TS\COLF AX\Sl<AT EPAAK PAAI< 2021 Page 2 al 6 128
AGREEMENT BETWEEN PLACER COUNTY AND COLFAX
FOR A SKATEPARK FEATURE AT COLFAX REGIONAL PARK.
11. The term of this Agreement shall be for a period of twenty (20) years commencing on the ___ day of ______ , 2022 and ending on the ___ day of ______ _ 2042.
Item 98
12. Either party may terminate this Agreement, without cause, upon providing a minimum sixty (60) days advanced written notice to the other party. If CITY terminates this Agreement or otherwise fails to maintain and operate the Project during the twenty (20) year term of this Agreement, CITY shall reimburse COUNTY a specified percentage of the Funds, not to exceed the amount specified in Section 1, in accordance with the fallowing schedule:
Years in use
1 2
3 4
5 6
7 8
9 10
Percent to be
Reimbursed by CITY
95 90
85 80
75 70
65 60
55 50
Years in use
11 12
13 14
15 16
17 18
19 20 or more
Percent to be
Reimbursed by CITY
45 40
35 30
25 20
15 10
5 0
13. All notices to either Party that may be required or authorized by this Agreement shall be in writing and either deposited in the United States Mail, postage prepaid, or personally delivered. The notice shall be effective upon the date of personal delivery or date of mailing. Notices regarding this Agreement shall be sent or delivered to CITY or COUNTY at COUNTY:
CITY/Remit To:
Placer County Parks Administrator
County of Placer
Department of Parks & Open Space
3091 County Center Dr., Ste 220
Auburn. CA 95603
City Manager
City of Coif ax
33 S. Main Street
Colfax, CA 95713
14. CITY hereby agrees to protect, defend, indemnify, and hold COUNTY free and harmless from any and all losses, claims, liens, demands, and causes of action of every kind and character including, but not limited to, the amounts of judgments, penalties, interest. court costs, legal fees, and all other expenses incurred by COUNTY incident to, in connection with, or arising directly or indirectly out of, this Agreement, including but not limited to the completion of the Project and subsequent use of the Improvements. CITY agrees to investigate, respond to, provide defense for, and defend any such claims, demands, or suits at the sole expense of CITY. CITY also agrees to bear all other costs and expenses related thereto, even if the claim or claims alleged are groundless, false, or fraudulent. As used in this section, the term COUNTY means Placer County T1F\P\CONTRACTS'.COlFM\SKATEPAAK PAAK 2021 Page 3 d 6
129
AGREEMENT BETWEEN PLACER COUNTY AND COLFAX
FOR A SKATEPARK FEATURE AT COLFAX REGIONAL PARK.
or its officers, agents, employees, and volunteers. This section shall survive expiration or termination of this Agreement.
Item 98
15. This Agreement shall inure to the benefit of, and bind the parties hereto, and their successors and assigns, including any and all public agencies to which the real property and facilities herein referred to may be transferred by reason of incorporation, annexation, unification, consolidation or for any other reason.
16. If any provision of this Agreement, as applicable to either party, or to any other person or circumstance, is for any reason held to be invalid, it shall not affect the validity of any other provision of this Agreement.
17. Any waiver of any covenant, obligation or requirement under this Agreement must be in writing and signed by both parties. Waiver by either party of a breach of any covenant or a waiver of any obligation of this Agreement shall not constitute a waiver of any subsequent breach or obligation of this Agreement.
18. This is an integrated Agreement and contains all of the terms, conditions, understandings and promises of the parties. The terms of this Agreement may not be modified except upon the mutual written consent of the parties.
19. Each person executing this Agreement on behalf of a party represents and warrants that such person is duly and validly authorized to do so on behalf of the entity which it purports to bind
20. This Agreement may be executed in electronically and/or in counterparts, each of which shall be deemed an original, and all of which when affixed together shall constitute but one and the same instrument.
** REMAINDER OF PAGE LEFT BLANK**
T ,AP\CONTRACTS\COl.FAX\SKATEPARK PARK 2021
130
AGREEMENT BETWEEN PLACER COUNTY AND COLFAX
FOR A SKATEPARK FEATURE AT COLFAX REGIONAL PARK
Item 98
IN WITNESS WHEREOF, the parties hereto have caused this Agreement to be executed by the persons duly authorized on behalf of the governing boards of the parties hereto.
City of Colfax (CITY)
By: ___ �--------------- Date: _________ _
Title:
Placer County (COUNTY)
By: __________________ _ Date: ---------- Director of the Department of Public Works Approved as to Form:
By: __________________ _ Date: ---------- Placer County Counsel Approved as to Funds:
By: __________________ _ Date: ---------- Placer County Auditor Exhibit A: Insurance Requirements
* • - ••• *
T""'1?\CONTRACfS\COLFAAISKATEPMK PAAK 2021 Page5ol6
131
AGREEMENT BETWEEN PLACER COUNTY AND COLFAX
FOR A SKATEPARK FEATURE AT COLFAX REGIONAL PARK.
EXHIBIT A
INSURANCE REQUIREMENTS
Item 98
1. It is agreed that CITY shall maintain at all times during the performance of this Agreement insurance coverage or self-insurance in the amounts of not less than One Million Dollars ($1,000,000) to cover all of its operations, including, but not limited to not less than One Million Dollars ($1,000,000} general liability, One Million Dollars ($1,000,000) automobile Liability, and One Million Dollars ($1,000,000) workers' compensation.
T·\J'IPICONTRACTS\COI.F AXISKATEPAAK PAAK 2021
132
To:
From:
Subject:
Placer County Parks Commission
Wes Heathcock, City Manager
Martin Jones, Public Works Director
Park Dedication Fee Request for the Colfax Skatepark Feature at Lions Park Item 98
PROJECT TITLE/ RECOMMENDATION: Recommend the Placer County Park Commission approve the request of the City of Colfax for $75,000.00 of the Placer County Dedication Fee Program from Recreation District #5, West Slope for a Skatepark feature at Lions Park in Colfax. Wes Heathcock, City Manager and Martin Jones, Public Works Director are the requestors of these fees, contact information is as follows:
Wes Heathcock
City Manager
33 S. Main St.
Colfax, CA 95713
(530) 346-2313
[email protected]
PROJECT SUMMARY:
Martin Jones
Public Works Director
33 S. Main St.
Colfax, CA 95713
(530} 346-2313
[email protected]
Sergeant Ty Conners with the Placer County Sheriff's Office and past Colfax Station Commander has been working in collaboration with the community to build a public Skatepark for our community's youth. Both the "Colfax Skatepark Committee" and "The Colfax Green Machine" (a non-profit 501(c)(3) organization) envision creating a vibrant community center for engaging the youth of Colfax and the surrounding area. The Skatepark will facilitate developing civic identity and community interaction that will engage hundreds of children and young adults in our community that are passionate about skateboarding, BMX, scootering, and roflerblading. Currently, the City of Colfax does not provide a safe area for these athletes to pursue their sport. Their passion and athletic drive should be supported by a safe, sanctioned place to exercise, socialize, and develop skills that will be useful throughout their lives.
The coordination of this project has been in process for over 7 years, numerous venues have been reviewed, including a downtown location and an area at the Sierra Vista Community Center. Although these locations did not prove to be viable locations the city was able to allocate an old pool site at Lions Park adjacent to a baseball field, splash park, and children's play area. The pool area was filled in numerous years ago has since been unutilized. The item was brought before City Council and the land use plan for a Skatepark was granted through city resolution. The total size of the area is 21,780 square feet or half an acre that would incorporate transition features and bowls for these athletes to traverse.
Additionally, the site would be ADA (American Disability Act) compliant that has prompted a partnership with SkateMD, a non-profit group that provides skate camps for developmentally disadvantaged kids.
SkateMD has stated that upon completing the build of this skatepark they will move their camps from Sacramento to Colfax. The current operational hours for Lion's Park will be applicable to this skatepark feature. The ballfield, basketball court, children's play area and skatepark features will be operational 365 days a year between the hours of dusk and dawn.
Placer County Park Dedication Fee Program Application
City of Colfax, Recreation Area #5
133
NEED FOR THE PROJECT:
Colfax is a small rural city located in the foothills of the Sierra Mountains that currently contains one community park and two pocket parks. Other than some after school programs and school sport activities provided by Colfax High School and Colfax Elementary School, the children and young adults have limited opportunities for outdoor activities. The city municipal code does not allow skateboarding on the streets and sidewalks, which can lead to confrontations with pedestrians and the pursuit of these activities is on-going. Providing a dedicated location for these young residents to express themselves and participate in their preferred activity within a safe environment is a driving force for this project.
The proposed use of this area has been approved by the Colfax City Council and is currently zoned for recreational activities. The lions Community Park has a baseball field, children's play area with swings and play structure, a splash park in the summer, a basketball court, and now a proposed skatepark. This is a rural community with very few amenities to provide to the youth. If kids like to hike or mountain bike ride, this area is perfect. But if you want to skateboard, scooters, or rollerblade, you have to travel 20 miles to the nearest skateparks. In the City of Colfax and other rural communities nearby, parents have to work out of town, therefore making it difficult for parents to take their children to the nearest skatepark for after-school activities. The location of this skatepark will be within a short safe walking distance to both Colfax High School and Colfax Elementary School.
The need for this project is supported not just by the youth of Colfax but also from numerous dignitaries, non-profit groups and local businesses. The project has also been featured in the Auburn Journal and Sacramento Bee newspapers along with various social media platforms. Moreover, Beach Hut Deli, a local business in Colfax has partnered with this project along with other persons and groups that are listed as follows:
• Placer County Board of Supervisor Cindy Gustafson
• Robert Dugan: CEO of CALCIMA
• Colfax City Council Members: David Ackerman, Mayor Pro Tern Trinity Burruss, Joe Fatula, Mayor Sean Lomen, Marnie Mendoza,
School Support:
• Principal Colfax High School Paul Lundberg
• Superintendent/Principal Colfax Elementary John Baggett Various Groups and non-profits In support of the project:
• Colfax Chamber of Commerce
• Colfax Lyons Club
• Colfax Green Machine
• Colfax Lioness Club
• United Auburn Indian Community
• Motherload Foundation
• Placer Deputy Sheriff's Association
• Colfax Kiwanis Club
• Skatepark Project (formally Tony Hawk Foundation)
• SkateMO Organization
Placer County Park Dedication Fee Program Application
City of Colfax, Recreation Area #5
Page2 of6
Item 98
134
• Project-Cornerstone
Various local business supporters:
• Main Street Pizza Colfax
• Colfax Market
• Colfax Chevron
• Milo Sports Auburn
• Snowboard Academy Auburn
• Robinsons Gravel
• Diamond Pacific
• Teichert Construction
• Camblin Steel
• Quality Graphics
• Carpe Vino
• Hills Flat Lumber
• River City Rentals
• Beach Hut Deli
Although this project has gained a lot of support and notoriety, there is also opposition. To date, the only opposition the organizers of this project have received has been from a couple residents that live adjacent to the proposed location for the skatepark feature. The resident has expressed concern over the possibility of increased noise and crime associated with this project. The City of Colfax has mitigated these concerns with a pledge to install additional camera systems to their existing system to reduce after-hour problems. Additionally, monies were raised by the primary organizers of the project to pay for a noise (decibel) study to ensure that neighboring properties would not be disturbed. The report generated from this study stated that the decibel readings recorded at the proposed location of the skatepark are below the acceptable noise levels as described in the "Colfax Municipal Code 8.28.010- Noise Standards".
b. Any noise from the above activities, including from any equipment used therewith, shall not produce noise levels in excess of the following:
i. Saturdays: eighty (80) dBA when measured at the property line or at a distance of twenty-five (25) feet, whichever is greater.
ii. Sundays and observed holidays: seventy (70) dBA when measured ac the property line or at distance of twenty-five (25) feet, whichever is greater.
The project has been submitted to Placer County Recreation and has been included in the April, 2021 "Public Draft Placer County Parks & Trails Master Plan Volume 1" as a "Tier 1" project. Additional information for the location of this project has been listed in Appendi>< A of the Volume 1 draft.
Over the past 7-years, the coordinators of the project have completed numerous fund raisers that have generated $240,952.00 towards the completion of this project. This amount includes awarded grants and donated materials from numerous local businesses, which Is approximated at $250,000.
The addition of the $75,000.00 the City of Colfax is requesting for this project, will be pooled with the already pledged assets to pay for the labor needed to complete the build. If program fundings are not Placer County Park Dedication Fee Program Application
City of Colfax, Recreation Area lfS
Item 98
135
awarded, fundraising efforts will need to continue to generate the funds needed and the project timeline will be further delayed.
Maintenance Plan:
One of the many benefits associated with this feature are the materials that will be utilized to complete the build. The use of concrete and steel not only make this feature durable and long lasting but also minimize the maintenance needed to keep the feature functional. Primary activities associated with maintaining this feature will include:
• Removal of debris daily
• Removal of trash from the receptacles that will be located around the feature • Removal of any graffiti
• Daily inspections of the concrete and steel to identify any potential structural problems.
The labor (maintenance) needed to maintain this area would be a very minimal increase from the daily schedule that is completed in this park. There would be no need for budgetary increases as the minimal activities would be included within the current fiscal budget for this community park.
Budget:
The funding requested from the County Park Dedication Fees, would be allocated towards the labor budget for this project. All materials have been secured through donations from local businesses, which allows for the remaining funds that have been secured to be utilized solely for labor. The current allocation of funding is as follows:
Funding sources for cash:
• Prop 68: $177,952
• Skatepark Project Grant: up to $25,000 in process ofthe application • Placer County Park and Rec fees: $75,000 (To be determined) • Fundraising efforts: $58,000 {Fundraising efforts will continue until the skatepark is built) • Home Depot Community Grant: $5000
Total cash funds for labor costs $340,952.00
In-Kind Donations for all materials and equipment needs: (All companies listed are dedicated to filling the needs for the skatepark)
• All aggregate, fill dirt, and concrete needs: Teichert Construction • All lumber/forming material: Diamond Pacific lumber
• Land preparation/grading and hauling: Triton Construction • Dumpster needs: Auburn Recology
• Hauling/transport of fill dirt needs: Robinsons Grading and Paving • Equipment Rentals: River City Rentals
• Rebar: Camblin Steel
• Living arrangements: Pending
In-kind donations is approximately $250,000 In value.
Placer County Park Dedication fee Program Application
City of Colfax, Recreation Area #5
Item 98
136
Background Information:
The half-acre parcel located at lion's Park, is the proposed location for this project, which is owned and maintained by the City of Colfax. The deed and legal description from the Placer County Accessors Office are included in the attachments.
Lion's Park is the sole community park in Colfax, it is an attraction that brings users year-round to play baseball, basketball along with various other activities. All activities are free to the public with the exception of little league and Junior Falcons Football that pay a small field use fee for their season. The proposed skatepark will be a feature that will be free to the public, whether they are City of County residents.
This project is vital to our community, not only because it provides a safe location for residents to enjoy their sport but also because of the scope of the design that incorporates both old and new forms of street skating in a safe area. The design illustrates a bowl design with various transition ramps and rails that have become very popular with the newer generation of street skaters. Creativity and safety have been incorporated into this design by keeping these obstacles at a height that is manageable for all users. Having personally viewed a similar project in Oak Park, Sacramento I can testify that these features are very well received by athletes of all ages and all skill levels. Furthermore, upon surveying communities within the vicinity of Colfax, we found that the nearest location to experience a skatepark is currently 20 miles away, which emphasizes the need for this attraction in our park not just for Colfax residents but also for residents of nearby communities. As we move into the construction phase, Coif ax will utilize our City Engineer and City Inspector along with additional inspectors from either UNICO or Coastland Engineering to oversee the build. Ensuring that all aspects of these skatepark features are properly installed assures us that safety and long-term minimal maintenance will be observed.
Fun and safety is a message that has been publicized since the conception of this project, to date there have been numerous publications in the Colfax Record, Auburn Journal, Sacramento Bee along with numerous posts on various social media outlets. In addition to these publications, Green Machine and the Colfax Skatepark Committee have hosted multiple fund raiser events to solicit support while promoting the exciting idea of a permanent skatepark feature within the city boundaries.
Feedback from a Municipal Advisory Council:
The organizers of this project are currently scheduled to take this item before the Weimar/ Applegate/ Colfax Municipal Advisory Council {MAC) on November 17, 2021. There is a high level of confidence that the MAC will be in approval of this project based on the tremendous support received from the local communities.
Regulatory Requirements:
All permits required for this project shall be provided by the City of Colfax at no cost, regulatory approvals for this project have been granted by both City Council and has been included in the Placer County Recreation Master Plan. The only approval that is still in process is from the Weimar/ Applegate / Colfax Municipal Advisory Council (MAC), which will occur on November 17, 2021.
Placer County Park Dedication Fee Program Application
City of Colfax, Recreation Area #5
Page S of 6
Item 98
137
California Environmental Quality Act:
October 15, 2021 the City of Colfax received a California Environmental Quality Act (CEQA) Compliance Certification for the Skatepark feature to be constructed at 101 Parkhill Drive, Lion's Children's Park.
Project Completion Information:
The tasks required to complete the project will be the construction phase of the project, which is tentatively scheduled for the Spring 2023.
Attachments
• Location Map
• Authorization to Apply
• Letters of Support
• Photographs of Project Site
• Site Plan
• CEQA Compliance Certificate
• News Articles Supporting the Project
• Photographs of Fundraising Events
Placer County Park Dedication Fee Program Application
City of Colfax, Recreation Area #5
Item 98
138
State of C.llfomla -Ttte Natunl Resources Agency
DEPARTMENT OF PARKS AND RECREATION
CEQA Compliance Certification
GRANTEE: City of Colfax
Project Name:
Project Addreu: 101 PARKHILL DRIVE, COLFAX. CA 95713
Is CEQA complete?(!] YesONo Is compfetfng CEQA a PROJECT SCOPE item? D Yes@No What document was fUad, or Is expected to be flied for this projeGt'• CEQA analysls:
Date complete/expected to be completed 0 Notice of Exemption (attach recorded copy if filed) August 3 2021 D Notice of Determination (attach recorded copy if filed) □Other:
If CEQA is complete, and a Notice of Exemption or Notice of Determination was not filed, attach a letter from the Lead Agency explaining why, certifying the project has complied with CEQA and noting the date that the project was approved by the Lead Agency.
Lead Agency Contact Information
Af.;
ency Name:
Cl OFCOLFAX
Contact Person:
WES HEATHCOCK. CITY MANAGER
Mailing _Address:
PO BOX 702 COLFAX, CA 95713
Phone: ( ) (530) 346-2313 Email: W �s, Ad, A- fl., c-oJ� e, e,t> I 4'1' . e-4.-Joi � Certification:
I hereby certify that the above referenced Lead Agency has complied or will comply with the California Environmental Quality Act (CEQA) and ttiat the project is descri>ed in adequate and sufficient detail to allow the project's construction or acquisition. f further certify that the CEQA analysis for this project encompasses all aspects of the work to be completed with grant funds.
AUTHORIZED REPRESENTATIVE Signature
WES HEATHCOCK, CITY MANAGER
Print Name and Title
FOR OGAL8 USE ONLY
I 1t Doc:umant I NOE□NOD
Date Rec:emd POfnltlata
Item 98
139
RETURN TO:
City of Colfax
Planning Department
33 S. Main Street
Colfax, CA 95 713
NOTICE OF EXEMPTION
TO: Placer County Recorder's Office
2954 Richardson Drive
Auburn. CA 95603
Proj«t Title: Lions Children's Park Skate fetture
Project Appllcant: Colfax Green Machine Inc.
TO: Office of Planning and Research
P.O. Box 3044, Rm 113
Sacramento, CA 95812-3044
Item 98
Project Lions Children's Park, IOI Parkhill Dr.,
Location: Colfax, CA 9S113
Prgtec• Dgcripdog: Construction and operation of an approximately I l,160-squarc foot skate feature and remodel and partial demolition of an adjacent 1,216-square foot sltUcture within the bounds of the developed portion of Lions Children's Park in the center of Colfax in a fenced and lighted area of the park that has a long history of various recreational uses intluding a publk swimming pool.
l;Scdlo llOIO· 5MO
Sec.lS262
A JI084•J53M
cilit Sec.15301
Normal Operations of Facilities for Public Oalhering.,
Sec:.1Sl23
X In.fill Develo ment Pro"ec:ts Sec. I 5332
Sec.
Bwont why proiffl ft uanRf:
Existing FaclllUM 16301(a)&(d)'. This exemption applies to the remodef and partial demotion of the existing 1.216- equare root structure.
Replacement or Recon.truction18302: The proposed skate feature ii a recreational feature proposed In a ponlon of an existing public park that hat a history of various recreational uses. The size and capacity of the skate feature is comparable to the size and capacity of the prior ree,eatfonal uses on the site and its hours of operatlcn will be within the same hours of the Lions Chldren's Park In which the skate feature iS proposed.
Nonnal Operation• of Facltltlea for PubHc GaUlennaa 15323: TI1e proposed skate feature is for public recrealional use In an existing public park which has been in CMtinuous operation for many decades. It has the same purpose to the historic and on-going uses of the park to provide reQ'eationa(opportunlties for the youth and families of Colfax. Current and prior uses of the park include sports field, water feature/splash park, playground and dimblng structures. swimming pool, and bask.tball courts. The skate feature would not result In a change in hours of operation of the park.
In.Pm devefopment 15332: (a)The purpose of the land use designation for tt1e site Includes residential parks and playgrounds and the zoning allows pubic parks by right, (b) the project de la ten than five acres,(c) the project site I& bare di1 and ruderal grassea with no suitable habitat and Is In an urbanized area surrounded by developed p,aperty, (d) the project would have no significant traffic: effects due to tts central focatlon wihin walking distance of the adjacent residential neighborhoods, would not create significant noise impact, as dOQlmented lo the August 2, 2021 Noise Assenment prepaNd by Saxelby Acoultics, and wou1d not significantly affect air or water quality (e) all utilities and publlc senncea neceuary to construct and operate the skate feature are avaifabte. l&Jd Appq: City of Colfax. 33 S. Main Stteet, Colfax, CA 95713 ��' �IUrsu flull(SJ0)346•2JIJ
Piaiinina Director
August 3. 2021
Date
Purs11Mt to Section 7 I I .4(d)(2) of the Fish and Oame Code, $CI.Wtory and c:ateaoricat exemptions are exempc from Department of Fish and Wildlife filing fees.
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Item 98
Hl,twy: 2013-ooo935,l OECI.ARATION OF RES
141
October 21, 2021
To: Colfax Green Machine - Colfax Skatepark
Atten.: Ty Connors
From: Debra A Smith
Trustee, Smith Family Trust
Subject: Smith Family Trust Sponsorship/Donation to Colfax Skatepark We, Debra A Smith, and son, Spencer A Smith, have pledged a total donation of $30,000.00 to the completion of a new skatepark in Colfax.
A check for one half of that amount, $15,000.00 has been presented to this project.
The remaining $15,000.00 will be paid in early 2022, or when actual construction of The skatepark commences.
All questions should be directed to me via email at:
Sincerely,
Debra A Smith
Item 98
142
1 RECOkDINO llBQUBS'I'l!D �Y:
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20 21 IV. WHERJ3AS, o.n July l, 7,CU l • DPR'a Offlm ot Oranla Md Local Sav4cet coadido.aal 12 appsoved Onmt O'l-31-025 • (b«einafter � to 11-onat") for Mab tmp.rovemmm to an exiltifts 23 ball pmt in Colt'ait. Clll the Pa,,pcny. aibject 10, mnang ocha' coadilions, �lioa of dus Dcod u R.Cllhiction on the Property; and
2S v. WHEREAS. but for the imposition of the Deed R.Oltriction c:ondldon of lho Orut. the M Orut would QOt be eon1lllea1 wlch die pul,ltc pwpoea of Che 2002 Raourca Bond Act, Per Capf-ca 27 the f\aods thM arc die subject of the Onmt could therorort not have beer) panted; and Item 98
143
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2. TAXBS AND MSBSMBNIS, t& is iDtonded that this Deed lwlriction It hmoclble ud wll conadnai, ea c,nfOfOMbte NIICricrion wilhla Ille meuilia of a) Amde xm. ICC1M>D a. of Ibo California Coaatitu1,on; IAd b) 1CCtion 402.J of the California ReYCnm ancl Taaaion Code onuccealOJ 16 17 .-ae. Fonhtrmffl, tbil Deed bstricUOD -U bo deaned to c:omtiluie a 8C'Yitude upon llld burden to IS the Property within t.be mean11, of IOCCiOD 371 l(d) of die Ctlifonua Rovemle 111d Taxation Code. or 19 ncce11C1l' aiatue. whk:h IWVives • ale of tax-deeded property. 20 3. IUOJD: Ql BNT&X, DPR or itt ,aat or employees may eater On1o tbc �J)CftY at 1· 21 reaonably aceepllble to Owner(•) to MCelCllo wbe&her �*restriction, aet b1h above a.re beffla 22 obMrYecl:
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an available Jepl anctlor equitable remodfa to enforce the cenu and conditiom of tbs, Doed 'R.esuictlon. 27 2
Item 98
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2 ID tho MrK of a bttach. any for� oo die part of DPR 10 enforce the cenm ad pt0vlsiou hertof shall not bo doomed a waiver of onforoement riabta reprdlaa aay � btach. s. SBYBMBD,to', If any prorision of these reattk1ioas ii held 10 be lnwlld, or for al) 4 raaon becoma WICllfon:ablc, no oUaet proviflon aball be aff'eculd or impwed. 6 ,
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Item 98
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4 Item 98
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BXHIBITA
LBOAL DBSCRJmON
PLACBB, CQUNTY. Ch:1,JFQRNIA A8SBSSOR.'S PARCEL 006-030-059-00Q:
All
Ranp 9 P.ast,
that certain real property situate in the Soulhcast quarter of Section 34, Township IS North, described
MD.8. & M� in dao City of Colfax, Coull1y of Placer, State of Califoinia, u follows�
PataJQv:
All that portion oflhat certain parcel described in deed to Jemen, recor<W April 24. 1980. in book 22S0 of Official Reeords at page S73. in tbt office of the Placer County Recorder, more particularly descn"bcd as follows:
Boahmlng at die Southwest comor of said Jensen parcel, also bcin& the NoJ1beut oomer of the Weslan Addi1ion to the City of Colfax as shown on the Official Plat theleof filed in Book C of Maps at page
pound by a 1 ½
47, in tile office of the Placer County Recorder. and said pomt being marked in the .. pipe tasged RCE IJS72; tbmce from said Point of Beginning along the South line of said Jensen pmperty South 78° 33• 24" But 142.15 feet to a%" pipe widi an eyobolt alon,plde; thence continuing along said South line of said Jensen parcel South 76° 47•0111 East lSJ.29 feet to a ¼" iron bar with copper sleeve sttmped LS 3062; 1hence leaving said South Line thence
of said Jemcn. puce( North ()90 Io· But 57.80 feet to a nail and auney tag stampecf T .S 4S8S; North 76° 47•or Wat 30.0l feet to a I" capped iron pipe stamped LS 4515. tbenco Nonh 81° 37•3rwat 90.83 foot to • l" capped ma pipo seamped LS 4S8S; thel1ce North 83° 59'54 .. West 65.44 feet to a I" capped iron pi� stamped LS 4S84; thence North 38° 3s•20'· Woat 129 .33 feet to a P.G. a E. power pole; thence Norlh 83° 28' 29" Wost 24.92 feet to a point oo tho West line of said Jenson parceJ. from which point the Point of Reafm,tna bean South 03° 36'4S• West 113.BS feet; thancc along said West line of saicl Jensen parcel South 03° 36'45" Wost 113.8S feet to the Point of Beginning, and containing 0.4'1 acres more or less.
Parcel One deseribed
Reserving lbereftom and easement for road and udlity purposes over die F.ast 40.00 feet of above.
PmeelTwo:
Commeaclng at the Southwest comer of the aforementioned Jcmen puce]. also being the Northeast comer of the said Wcstem Addition to the City of Colfax, and being marked in it the around by a 1 ½" pipe tl88cd RCE 11572: thence fiom said Point of Commencement along the West line of said Jensen pan:el and its Northerly extemioa tbacofNorth 03° 36' 4S" East 251.42 feet to a¾" iron bar with a copper sleeve 9Cllm,Pl\d LS 3062 on dlo NoJtb line of said JC1111C11 para:I; tbcace along said North Jmo of taid Jentai pucel due Wat 334.25 feet to the Tcue Point ofBepmiing of herein cleacril,ed parcel; tbenoo &om llld True Point of Beginning coJllinuina aloDa said North line of Slid Jensen pan:el due West 268.4S feet to the Nol!bwest comor ch«eol, being a point oo the No!1h -Sou1h centerline of said Secdon 34; thence alona said Nol1h-Soudl cmaer-Un.e of uid Section 34 South 01° 52• 44" West 22.S7 feet, mo� or Item 98
147
recorded in book
less, to the North-west comer of that certain pm,el described in deed to the City of Colfax, Rccorda', thence
S44 o( Official Records at page 417, in the office of lhe Placer County alona the Noich line of 111d City of Colfax parcel South 87° ts• 24" F.ast 267.26 fOClt to a point which bears South 03°
North
36' 4S" Wat &om the Point ofBcginnina; tbenco
03° 36' 45--&st 35.42 feet to the Point of Beginniq, and containiq 0.18 ar.res. more or leasarea.
PLACBR COUNTY. CALIFORNIA ASSESSOR'S PARQ31.S 006-030:QIZ:QOQ. 006-051--001· ooo, OQ6-0SZ=002•0QO AND 006-QSl•ROW:OQO:
All those certain lots, pieces orpmcels ofland situate in the City of Colmx. County of Placer, State of California. and bounded and desaibcd as follows. to-wit:
Lots 3, 4, 7, 8, 9, 10, 11, 12, l 7t 18, 19, 20, 21, 22, 23, 24, 25, 26, 27, 2t 29, 30, 31. 32, 33, 34, 35, 36, 37, 38, 39, 40, 41, 42. 43. 44, 46, 47, 48. 49, 50, 51, 52. and 53 of Western Addition to City of Colfax. as per map filed in the office of die County RA9c:otder of Placer County, Calltomla,
appertaining. and the
to,etber with the tenements, bm:ditaments. and appu.rtaumces thereto belonging or revmion and nmnions, remainder and remainders, rents, issues,, and profi11 thereof:'
PLACER. COUNTY, CALIFORNIA ASSESSOR'S PARcy.l, Q06-QSI-R.OW::OOQ:
That catain real property, situate in the City of Colfax, County of Placer, State ofCaJiforma, described as foUo'WS:
Lot 45, as said lot 4S is delineated and so deaignatcd upon the map of the Jeannie K. Lobner Western Addition to the City of Colfax &led for� in the office of the County Recorder of said County of Placer.
Item 98
148
City of Colfax Per Capita Appllcatlon for the Colfax Skatepark Location Photos
Item 98
149
City of Colfax Per Capita Application for the Colfax Skatepark location Photos
2 Item 98
150
City of Colfax Per Capita Application for the Colfax Skatepark Location Photos
Sita Photos, Taken September 21, 2021
Item 98
3 151
City of Colfax
City Council
Resolution NQ 01-2017
AUTHORIZING A DONATION OF $5,000 TO THE SKATEPARK FUND TO
DEMONSTRATE CITY OF COLFAX SUPPORT TO BUILD A SKATEPARK
ADJACENT TO THE COLFAX SPLASH PARK
WHEREAS, the youth of Colfax would benefit from a Park designed for Skateboarding; and,
WHEREAS, the City of Colfax owns property adjacent to the Colfax Splash Park that is not currently being used for Recreational Purposes; and WHEREAS, Citizens and Law Enforcement of the City of Colfax have expressed support of a Skatepark and plan to raise funds to construct such a facility, NOW THEREFORE, BE IT RESOLVED the City Council of the City of Colfax authorizes a donation of $5,000 to the Skatepark fund to demonstrate City of Colfax support to build a Skatepark adjacent to the Colfax Splash Park.
THE FOREGOING RESOLUTION WAS DULY AND REGULARLY ADOPTED at the Regular Meeting of the City Council of the City of Colfax held on the 11th day of January, 2017 by the following vote of the Council:
AYES:
NOES:
ABSENT:
ABSTAIN:
ATTEST:
Douglass, Harvey, Hesch
Stockwin
None
None
ine Cassidy, Cl
Stephen Harvey, Mayor
Item 98
152
Item 98
City of Coif ax
City Council
Resolution N2 20-2021
APPROVING THE PRELIMINARY PLANS FOR THE COLFAX SKATE PARK AND SKATE PARK LOCATION ADJACENT TO THE SPLASH PAD.
WHEREAS, City Council approved Resolution 4 7 - 2015 which authorized a fundraising effort for the Skate park to be located adjacent to the Splash Pad in the Colfax City park; and, WHEREAS, on October 23, 2019, the City Council adopted Resolution S l - 2019 which fonnally approved locating the Skate Park adjacent to the Splash pad; and, WHEREAS, on June l 0, 2020, the City Council approved a design concept with a stipulation that staff would bring engineered plans back to the City Council for approval of the plans and proposed location; and, WHEREAS, the Colfax. Green Machine engaged consultants to prepare the preliminary design, wherein the preliminary plans are attached hereto; and,
WHEREAS, the very preliminary cost estimate for the project is in the range or$535,000 - $660,000; and,
WHEREAS, proposed funding for the project consists of a Proposition 68 grant in the amount of S l 75,000, a grant through Placer County in the amount of $75,000 - $100,000, Green Machine $33,000 in cash and donations of materials from local contractors.
NOW THEREFORE, BE IT RESOLVED the City Council of the City of Colfax., that the City Council approves the Preliminary Plans for the Colfax Skate Park and Skate Park location adjacent to the Splash Pad.
THE FOREGOING RESOLUTION WAS DULY AND REGULARLY ADOPTED at the regular Meeting of the City Council of the City of Colfax. held on the 24th day of March 2021 by the following vote of the Council:
A YES: Mendoza, Ackerman, Burruss, Fatula, Lomen
NOES:
ABSTAIN:
ABSENT:
ATTEST:
A i...ntd
Amy Li�nterim City Clerk
Cily of Colfax
Resolution 20.202l
Sean Lomen, Mayor
Skate Park Preliminary Plans and location Approval
153
Colfax Skatepark Concept
Colfax, CA
Item 98
154
Item 98
155
Item 98
AttesN!llDS I
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156
Item 9B
157
Item 98
Attachment 1
158
Item 98
AtlachD11ot 1
159
Item 98
Atttd)man11
160
City of Colfax
City Council
Resolution N2 47-2015
AUTHORIZING A FUNDRAISING DRIVE FORA PORTABLE SKATE PARK TO BE
LOCATED ADJACENT TO THE COLFAX SPLASH PARK
WHEREAS, the youth of Colfax would benefit from a Park Designed for Skateboarding; and,
WHEREAS, the City of Colfax owns property adjacent to the Colfax Splash Park that is not currently being used for Recreational Purposes; and WHEREAS, Citizens and Law Enforcement of the City of Colfax have expressed support of a Skate Park and plan to raise funds to construct such a facility, NOW THEREFORE, BE IT RESOLVED by the City Council of the City of Colfax that Citizens and Law Enforcement of the City of Colfax are Authorized to Raise Funds for Construction of a Skate Park adjacent to the Colfax Splash Park.
PASSED AND ADOPTED at the Regular Meeting of the City Council of the City of Colfax held on the 91h day of December, 2015 by the following vote of the Council:
AYES:
NOES:
ABSENT:
ABSTAIN:
ATTEST:
Douglass, Hesch, Parnham
Stockwin
Harvey
None
�q -Cassidy,� Clerk
K·�rr ;>--Av
Kim A. Douglass, Miyor
Item 98
161
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CITY OF COLFAX SKA TEPARK
LIONS CHILDREN PARK
PARKHILL DRIVE
COLFAX CALIFORNIA 95713
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173
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174
Item 98
DESIGN. BUILD. COME TOGETHER.
IN-KIND DONATION OPPORTUNITIES
COLFAX SKATEPARK - COLFAX. CA
MAY 21, 2021
ITEM:
RENTAl.S
CREW LODGING
TEMPOAARY CONSTRUCTION FENCING
TEMPORARY DUMPSTER
SKID STEER
MINI-EXCAVATOR
ROLLER
UNEPUMP
COMPRESSOR
MATERIALS
FORMING LUMBER
FORMING LUMBER
FORMING LUMBER
FORMING SCREWS
SEALANT
DRAIN GRATES
BASE COURSE
Fill MATERIAL
REBAR
CONCRETE
POOL COPING
LANDSCAPE BOULDERS
ACCESS18LE RAMP HANDRAllS
lABOlt
CONSTRUCTION STAKING
OEMOLITION -FENCE
DEMOLITION -BUILDING
OEMOLITION -CONCRETE StAB
CLEARING & GRUBBING
ORAINUNE
ROUGH GRADING & COMPACTION
SPfCIFlCATIONS: QUANTITY:
3 ROOMS (2 BEDS/ROOM) 4MONTHS
SUPPLY & INSTAU -4' SNOW FENCE 600 LINEAR FEET
10-20 YARD (FOR CONSTRUCTION DEBRIS) 3HAULS
CAT 2S7B OR EQUIVALENT (SMOOTH EDGE BUCKET & TRACKS) 4MONTHS CAT 305 OR EQUIVALENT (TOOTHED BUCKET} 4WEEKS
1.5 TON DOUBLE ORUM {SMOOTH) 4WEEKS
MINIMUM 30 YO/HOUR SWING TUBE 4WEEKS
MINIMUM 185 CF/MINUTE 4WEEKS
PLYWOOD (4' X 8' X W + 4' XS' X %•) 80SHEETS
2· X 4• X lO' + i- X 6M X 10' 250UNITS
BENDER BOARD 500 LINEAR FEET
2S LS. BOX OF 3" 119 TORX T2 5 DECK SCREWS SBOXES
SIKAFLEX JOINT SEALANT (20 OZ. TUBES) 5CASES
6• BRASS GRATE BY NOS (OR APPROVED EQUAL) 3 GRATES
CLASS II AGGREGATE BASE COURSE 160TONS
CLEAN (NO ORGANIC MATTER) 795 CUBIC VAROS
20' STICKS (#3, GRADE 60) 1,300 STICKS
7.S SACK, 4,000 PSI 250 CUBIC YARDS
5,000 PSI CONCRETE POOL BLOCK BY FEDERAL STONE (OR APPROVED EQUAL) 150 LINEAR FEET 12-18 CUBIC FEET (LOCAL STANDARDS) 2BOULOERS
HOT-OIP GALVAN12EO STEEL (1 W) 40 LINEAR FEET
STAKE CORNERS & CONTROL POINTS 2S POINTS
REMOVAL, HAULING & OISPOSAL 330 LINEAR FEET
REMOVAL, HAULING & DISPOSAL 450 SQUARE FEET
REMOVAL, HAULING & DISPOSAL 1,250 SQUARE FEIT
REMOVAL, HAULING & DISPOSAL 9, 500 SQUARE FEET
SUPPLY & INSTAU-SDR 3S, 4" DIAMETER 160 LINEAR FEET
+/· .1' OF SPECIFIED SUBGRADE ELEVATIONS 11,500 SQUARE FEET SP-OBN.RANca..Jl)lC] I P 626-330-5803 I F 626-330-5503 I W SPOHNRANCH.COM E [email protected] I 6824 S CENTINELA AVE. LOS ANGELES. CA 90230 175
3/26/24, 11:32 AM Mail - Public Works Direclor - Outlook [EXTERNAL! LOI Approval & Invitation t ...
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[EXTERNAL] LOI Approval & Invitation to Submit Full
Proposal
CD Some content in this message has been blocked because the sender isn't in your Safe senders list. Show blocked content
TP The Skatepark Project <[email protected]> To: Ty Conners <[email protected]>
Cc: [email protected]
Dear Ty,
Tue 10/19/2021 10:23 AM
The Skatepark Project is pleased to invite your organization to submit a full grar for your Colfax Skatepark request as outlined in your LOI.
There is sufficient interest in your program(s) that we would like more informati< evaluate whether your program(s) meet The Skatepark Project's highest funding Please be advised, however, that this invitation to submit a full proposal does nc guarantee of funding.
Please log on to The Skatepark Project's online grant system, to access the full a The full application will be accessible on your dashboard; click the blue Edit App link on the right.
We look forward to reviewing your grant proposal.
Sincerely,
The Skatepark Project
bllps:liwww.graotinterface,com/Home/Logon?ur!k�y=skateRaek Applicant Information
Ty Conners
PO BOX 1541
Colfax, CA 95713
530-308-0849
[email protected]
Item 98
X
Skate P
https://outlook.offlce.com/[email protected]/archive/idJAAQkADY4V2VmMTQ3LWJhZTltNGY3ZS04MjBk1.W04NWM4NTEwNTAzZQA0... 1/1 176
3126124, 11:33AM Mail • Public Works Director • Outlook [EXTERNAL} RE: Colfax Skatepark
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[EXTERNAL] RE: Colfax Skatepark
OD
TyDana Davis < [email protected] >
To: Ty Conners <[email protected]>
Cc: Crystal Howard <[email protected]>
CE Hide email d'
Mon 8/2/2021 3:35 PM
I am following up on our conversation today. To summarize our commitment thus far ...
Teichert Aggregates, a division of Teichert Materials, will donate 160 tons of Class II Aggregate Base Course, estimated value $3000 FOB our Bear River Aggregate plant in Meadow Vista (Teichert does not have trucking services so we need to work to find one or more donors for trucking services).
Teichert Aggregates will donate 795 Cubic Yards of Fill Material, estimated value $8000 FOB a Teichert site to be determined, likely Bear River Aggregate plant in Meadow Vista. Like the Base Course, we need to find one or more donors for trucking services.
Teichert Materials and A&A Concrete will together donate 250 cubic yards of Concrete, 7.5 sack, estimated value $45,000. Teichert and A&A hope to attract other industry participants to help share in this donation however please assume the full value is committed. The cost includes delivery ..
Teichert Aggregates is also willing to donate the 2 boulders, FOB either from our Cool Cave or Sear River plant, assuming we have the boulders that satisfy your designers wishes.
In exchange, Teichert and A&A would like access to the site to promote concrete sustainability in construction and careers in the concrete industry. We wish to place a permanent kiosk on site (similar to what appears in community parks) promoting concrete in construction as a sustainable building material and the various careers in concrete from truck drivers to college graduates managing operations. One such program is the Concrete Industry Management Program at CSU Chico, for example. As part of this promotion, we envision periodic visits from film crews to capture footage with supportive commentary. To help offset these promotion costs which our industry will be responsible for, we will be reaching out to our industry associations for support - CalCIMA and NRMCA. Crystal Howard is coordinating this promotional activity and we will run any footage by your agency to confirm acceptance before publishing.
Thanks,
Dana Davis
President
Item 98
X
Skate P
https://outlook.offlce.com/mall/[email protected]/archlvefld/AAQkAOY4Y2VmMTQ3LWJhZTltNGY3ZS04MjBkLWQ4NWM4NTEwNTAzZQAO... 1/1 177
AGREEMENT NO: _____ _
DESCRIPTION: AGREEMENT BETWEEN THE CITY OF COLFAX AND THE COUNTY OF
PLACER FOR CONSTRUCTION OFA SKATEPARK FEATURE AT LYONS
PARK
THIS AGREEMENT is made and entered into this __ day of ______ , 2024, by and between the COUNTY OF PLACER, hereinafter referred to as "COUNTY''. and the CITY OF COLFAX, hereinafter referred to as "CITY", to provide funding for a skatepark feature at Lyons Park in Colfax, California.
WHEREAS, COUNTY has received funds for public parks and recreation facilities pursuant to California Government Code Section 66477, commonly known as the Quimby Act, and Placer County Code Sections 15.34.010, 16.08.100 and/or 17.54.100 (D); and, WHEREAS, CITY owns a 2.7-acre park called Lyons Park (previously referred to as "Colfax Regional Park" in agreements referenced below), located at 101 Park Hill Drive in the City of Colfax; and,
WHEREAS, Lyons Park was constructed with active and passive recreational facilities including a swimming pool, ballpark, picnic area. basketball court and children's play area; and, WHEREAS, the swimming pool facility was antiquated and not up to current building and accessibility standards, and was therefore demolished in 201 O; and, WHEREAS, the CITY had determined the construction and operation of a swimming pool at the previously identified location to be infeasible in the foreseeable future; and, WHEREAS, the parties are interested in constructing a skatepark feature at the prior pool location since the skatepark would have public benefits, including providing a safe environment for skateboarding, giving physical and mental health benefits to the users, promoting healthy and active lifestyles, and reducing damage to private property; and, WHEREAS, on February 22, 2022, the COUNTY Board of Supervisors appropriated $75,000 in Area #3 park fees to the CllY for the construction of a new skatepark feature; and, WHEREAS, since the 2022 appropriation of $75,000 in park fees, the skatepark project proponents have determined the cost of the project has increased with inflation and regulations affecting contracting methodology; and,
WHEREAS, project proponents now require an additional $130,000 to add to funding committed by the CITY and private donors in order to complete the necessary project funding; and, WHEREAS, the skatepark feature will serve the recreational needs of residents of the CllY and COUNTY in a cost effective manner.
Item 98
178
AGREEMENT BETWEEN PLACER COUNTY AND COLFAX
FOR A SKATEPARK FEATURE AT COLFAX REGIONAL PARK.
NOW, THEREFORE, IN CONSIDERATION OF THE MUTUAL PROMISES HEREIN CONTAINED, IT IS AGREED AS FOLLOWS:
1. The • Agreement between the City of Colfax and the County of Placer for Construction of a Skatepark Feature at Lyons Park", executed on March 9, 2022, is hereby terminated and replaced in its entirety by this Agreement.
2. COUNTY will provide Park Dedication Fees to the CITY in an amount not to exceed Two Hundred Five Thousand and no/100 Dollars ($205,000.00) {the "Fundsfl ) for the procurement and
installation of a new skatepark feature at Lyons Park (the "Project" or "Improvements").
3. Prior to release of the Funds, the CITY must provide the COUNTY with detailed invoice(s) identifying the total costs incurred by the CITY. COUNTY Funds shall not exceed actual costs incurred. After the Improvements are complete, COUNTY shall perform an audit of all expenses incurred and may also physically inspect the facility before releasing any Funds.
4. CITY has allocated a minimum of $369,000 for the Project comprised of CITY generated fees, grants, and donations ("CITY Project Funding"). CITY shall exhaust all CITY Project Funding before requesting COUNTY Funding pursuant to this Agreement.
5. Prior to beginning work on this Project, CITY shall submit plans and/or specifications to COUNTY for review to verify the work to be done is consistent with the scope of work specified in this Agreement.
6. CITY shall post a sign near the Improvements during the term of this Agreement recognizing County funding was used to pay for a portion of Project costs.
7. Construction shall be completed by December 31, 2026, unless COUNTY grants an extension in writing.
8. CITY shall comply, to the extent applicable, with the California Environmental Quality Act (California Public Resources Code Section 21000 et seq.) with regard to its use of the Funds received hereunder.
9. CITY, at its sole cost and expense, shall obtain all necessary permits, provide all utilities for the Improvements, shall maintain the insurance levels set forth in Exhibit A, and shall operate, maintain, and repair the Improvements during the term of this Agreement as set forth below.
10. All Improvements purchased and/or installed by CITY pursuant to this Agreement shall become the sole and separate property of CITY as of the time said Improvements are installed.
11. CITY agrees the Funds shall not be used for any purpose not specified in this Agreement.
12. CITY shall keep detailed accounting records. COUNTY shall have the right to inspect said records at any reasonable time.
T:IFIP\CONTRACTS\COLFM\SKATEPARK PARK 2021 PIQl2cl6
Item 98
179
AGREEMENT BETWEEN PLACER COUNTY AND COLFAX
FOR A SKATEPARK FEATURE AT COLFAX REGIONAL PARK,
13. The term of this Agreement shall be for a period of twenty (20) years commencing on the ___ day of ______ , 2024 and ending on the ___ day of _____ _ 2044.
14. Either party may terminate this Agreement, without cause, upon providing a minimum sixty (60) days advanced written notice to the other party. If CITY terminates this Agreement or otherwise fails to maintain and operate the Project during the twenty (20) year term of this Agreement. CITY shall reimburse COUNTY a specified percentage of the Funds, not to exceed the amount specified in Section 1, in accordance with the following schedule:
Percent to be Percent to be
Years in use
1 Reimbursed by CITY
95 Years in use
11 Reimbursed by CITY
45 2 90
3 85
4 80
5 75
6 70
7 65
8 60
9 55
10 50
12 13
14 15
16 17
18 19
20 or more
40 35
30 25
20 15
10 5
0 15. All notices to either Party that may be required or authorized by this Agreement shall be in writing and either deposited in the United States Mail, postage prepaid, or personally delivered. The notice shall be effective upon the date of personal delivery or date of mailing. Notices regarding this Agreement shall be sent or delivered to CITY or COUNTY at:
COUNTY:
CITY/Remit To:
Placer County Parks Administrator
County of Placer
Department of Agriculture, Parks, and Natural Resources 3091 County Center Dr., Ste 220
Auburn, CA 95603
City Manager
City of Colfax
33 S. Main Street
Colfax. CA 95713
16. CITY hereby agrees to protect, defend, Indemnify, and hold COUNTY free and harmless from any and all losses, claims, liens, demands, and causes of action of every kind and character including, but not limited to, the amounts of judgments, penalties, interest, court costs, legal fees, and all other expenses incurred by COUNTY incident to, in connection with, or arising directly or indirectly out of, this Agreement, including but not limited to the completion of the Project and subsequent use of the Improvements. CITY agrees to investigate, respond to, provide defense for. and defend any such claims, demands, or suits at the sole expense of CITY. CITY also agrees to T IFIPICONTRACT$\COI.FAXISKATEPAA� PAA� 2021
Item 98
180
AGREEMENT BET'M:EN PLACER COUNTY AND COLFAX
FORA SKATEPARK FEATURE AT COLFAX REGIONAL PARK.
bear all other costs and expenses related thereto, even if the claim or claims alleged are groundless. false, or fraudulent. As used in this section, the term COUNTY means Placer County or its officers, agents. employees, and volunteers. This section shall survive expiration or termination of this Agreement.
17. This Agreement shall inure to the benefit of, and bind the parties hereto, and their successors and assigns, including any and all public agencies to which the real property and facilities herein referred to may be transferred by reason of incorporation, annexation, unification, consolidation or for any other reason.
18. If any provision of this Agreement, as applicable to either party, or to any other person or circumstance, is for any reason held to be invalid, it shall not affect the validity of any other provision of this Agreement.
19. Any waiver of any covenant, obligation or requirement under this Agreement must be in writing and signed by both parties. Waiver by either party of a breach of any covenant or a waiver of any obligation of this Agreement shall not constitute a waiver of any subsequent breach or obligation of this Agreement.
20. This is an integrated Agreement and contains all of the terms, conditions. understandings and promises of the parties. The terms of this Agreement may not be modified except upon the mutual written consent of the parties.
21. Each person executing this Agreement on behalf of a party represents and warrants that such person is duly and validly authorized to do so on behalf of the entity which it purports to bind
22. This Agreement may be executed in electronically and/or in counterparts, each of which shall be deemed an original, and all of which �hen affixed together shall constitute but one and the same instrument.
"* REMAINDER OF PAGE LEFT BLANK **
T \F\P\CONTRACTS\COI.FM1$1<ATEPAAK PAAK 2021
Item 98
181
AGREEMENT BETWEEN PLACER COUNTY AND COLFAX
FOR A SKATEPARK FEATURE AT COLFAX REGIONAL PARK.
IN WITNESS WHEREOF, the parties hereto have caused this Agreement to be executed by the persons duly authorized on behalf of the governing boards of the parties hereto.
City of Colfax (CITY)
By: _________________ _ Date: _________ _
Title:
Placer County (COUNTY)
By:__________________ Date: _________ _
Director of the Department of Agriculture, Parks, and Natural Resources Approved as to Form:
By: _______________ _ Date: _________ _
Placer County Counsel
Exhibit A: Insurance Requirements
TIF\P\CONT RACTSICOI.FAX\SM TEPAAK PAAK 2021
Item 98
182
AGREEMENT BETWEEN PLACER COUNTY AND COLFAX
FOR A SKATEPARK FEATURE AT COLFAX REGIONAL PARK.
EXHIBIT A
INSURANCE REQUIREMENTS
1. It is agreed that CITY shall maintain at all times during the performance of this Agreement insurance coverage or self-insurance in the amounts of not less than One Million Dollars ($1,000,000) to cover all of its operations, including, but not limited to not less than One Million Dollars ($1,000,000) general liability, One Million Dollars ($1,000,000) automobile Liability, and One Million Dollars ($1,000,000) workers' compensation.
Signature:
Email: [email protected]
T:\F\PICONTRAC1'.$1COlFAX\$KATEPARI< PAA1< 2021
Item 98
183
Staff Report to City Council
FOR THE JUNE 12, 2024 REGULAR CITY COUNCIL MEETING
From:
Prepared by:
Subject:
Budget Impact O.>erview:
I N/ A: I Funded: ✓
Ron Walker, City Manager
Ron Walker, City Manager
City Attorney Recrnitment AD Hoc Committee Assignment
I Un-funded: I Amount: $0 I Fund(s): 100
ltem9C
RECOMMENDED ACTION: Discuss and Appoint an Ad HOC Committee for the purpose of retaining a City Attorney.
Summary/Background
The city is provided legal se1vices through an agreement with Alfred A. Cabral, Inc., a professional c01poration, doing business as the Law Offices of Pelletreau, Alderson, & Cabral. Alfred "Mick" Cabral has been acting as City Attorney since 2009.
On May 1, 2024 Mr. Cabral send an email addressed to Mayor Douglas and Council members announcing his retirement, and his intent to resign his position as City Attorney.
The city attorney shall be appointed by the council wholly on the basis of his or her legal ability and experience, paiticularly in the municipal law field. The city attorney shall be an attorney-at-law licensed to practice law in the state and shall be the chief officer of the city under the direction and control of the council.
The city attorney shall take his or her orders and instrnctions from the council only when sitting in a duly convened meeting of the council and no individual council member shall give any orders or instrnctions to the city attorney. However, any councilmember, as an individual, may request pe1tinent infonnation on municipal affairs from the city attorney.
Conclusions and Findings
Staff is asking the City Council to discuss and appoint an Ad Hoc committee for the pmpose of retaining a City Attorney.
Fiscal Impacts
There is no fiscal impact to the city.
Attachments:
City of Colfax Ad Hoc Assignment to Recmit a City Attomey Staff Report June 12, 2024
184
Staff Report to City Council
FOR THE JUNE 12, 2024 REGULAR CITY COUNCIL MEETING
From:
Prepared by:
Ron Walker, City Manager
Alfred A. "Mick" Cabral, City Attorney
Amanda Ahre, City Clerk
Item 9D
Subject: 1. Calling and giving notice of the November 5, 2024 General Municipal election, requesting consolidation of that election with the statewide general election and requesting services from the Placer County Clerk with respect to that election; and
2. Notice of City Officer Elections.
Budget Impact O.>erview:
I N/ A: I Funded: X I Un-funded: I Amount: $2,500 I Fund(s): 100-120 RECOMMENDED ACTION: Adopt Resolution _-2024 (1) calling and giving notice of a general municipal election to be held on Tuesday, November 5, 2024, requesting consolidation of that election with the statewide general election and requesting services from the Placer County Clerk with respect to that election; and (2) Notice of City Officer Elections.
Summary/Background
The proposed resolution, if adopted by Council majority, will call a general municipal election for November 5, 2024, request consolidation of that election with the statewide general election, request se1vices from the Placer County Clerk with respect to that election and provide notice of City officer elections and the offices to be filled.
A regular, general municipal election is scheduled for November5, 2024. The proposed resolution calls and gives notice of that election, including the City offices to be filled. It requests consolidation of the municipal election with the statewide general election as allowed by California Elections Code Section 10400, and requests the se1vices of the Placer County Clerk regarding that election. Although the se1vices of the Placer County Clerk are typically utilized for Colfax municipal elections, those services are not automatically provided and, under California Elections Code Section 10002, must be requested by resolution. The City will have to pay for the se1vices provided by the County Clerk.
The proposed resolution is routine and made by the Council with eve1y regular election.
Fiscal Impacts
The City will be required to pay the cost of the County Clerk's se1vices, estimated at $2,500.
Attachments:
1. Resolution -2024
185
City of Colfax
City Council
Resolution № __-2024
RESOLUTION OF THE CITY COUNCIL OF THE CITY OF COLFAX, CALIFORNIA DECLARING AN ELECTION TO BE HELD ON TUESDAY NOVEMBER 5, 2024, REQUESTING
CONSOLIDATION OF THAT ELECTION WITH THE STATEWIDE GENERAL ELECTION, AND
REQUESTING SERVICES FROM THE PLACER COUNTY CLERK WITH RESPECT TO THAT ELECTION; NOTICE OF CITY OFFICER ELECTIONS
WHEREAS, a statewide general election will be held on Tuesday, November 5, 2024; and, WHEREAS, a general municipal election for the City of Colfax is scheduled for Tuesday, November 5, 2024; and,
WHEREAS, the interests of efficiency call for the consolidation of the City’s election with the statewide general election to be held on the same day; and, WHEREAS, the Colfax City Council requests services from the Placer County Clerk for the conduct of that election;
NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF COLFAX AS FOLLOWS:
Section 1. The city hereby finds and determines that the foregoing recitals are true and correct.
Section 2. The Colfax City Council hereby calls and orders a General Municipal election to be held on Tuesday, November 5, 2024 (the “Election”) for the purpose of electing municipal officers to fill the vacancies that will arise with the expiration of terms of the following City Council Members:
Larry Paul Hillberg Councilmember Regular Full Term
Caroline McCully Councilmember Regular Full Term
Timothy David Ryan Treasurer Regular Full Term
Officeholders for the City of Colfax are elected “At Large” as there are no divisions in the City. All Voters within the City vote for all candidates.
Section 3. Pursuant to Section 10400 et seq. of the Elections Code, the Board of Supervisors of Placer County is requested to consolidate the Election with other elections held on the same day in the same territory or in the territory that is in part the same. This Resolution shall constitute the request for consolidation required by California Elections Code Section 10403 and acknowledgment that the consolidated election will be held and conducted in the manner prescribed in Elections Code Section 10418.
Item 9D 186
Section 4. Notice of the time and place of holding the Election is hereby given, and the City Clerk is authorized, instructed and directed to give further or additional notice of the Election, in time, form and manner required by law. In all particulars, whether or not recited in this Resolution, the general election shall be held and conducted as provided by law. The City Clerk is hereby authorized, instructed and directed to procure and furnish, or cause to be procured and furnished, any and all official ballot notices, printed matter and all other supplies, materials, and equipment that may be necessary to prepare and lawfully conduct the Election.
Section 5. The Colfax City Council hereby determines the following Election particulars with respect to the election of officers: The length of each candidate statement shall not exceed 200 words. The cost of each Candidate Statement shall be paid by the Candidate. In case of a tie vote, the Election shall be determined by LOT. If by the close of candidate filing, the number of qualified candidates does not exceed the number of seats to be filled in a particular office, the City Council shall, in accordance with Elections Code Section 10229(a), appoint to the office the person(s) who has been nominated and/or appoint to the office any eligible elector if no one has been nominated. The foregoing sentence shall not apply if (a) the number of nominees for another City office exceeds the number of seats to be filled, or (b) a City measure has qualified and is to be submitted to the voters at the Election. If either (a) or (b) occurs, all City offices will be put before the voters of the City, regardless of the number of nominees, in accordance with Elections Code Section 10229(b).
Section 6. The Board of Supervisors is authorized to canvass the returns of the Election pursuant to Section 10411 of the Elections Code.
Section 7. Pursuant to Section 10002 of the Elections Code, the Board of Supervisors is requested to permit the County Clerk to render all services specified by Section 10418 of the Elections Code relating to the Election, for which services the City agrees to reimburse the County, in accordance with current County pro-rations and allocation procedures.
Section 8. The City Clerk shall file a certified copy of this Resolution with the County Clerk.
Section 9. This Resolution shall be effective immediately upon adoption.
Section 10. There have been no City boundary changes since the City’s most recent election.
THE FOREGOING RESOLUTION WAS DULY AND REGULARLY ADOPTED at the Regular Meeting of the City Council of the City of Colfax held on May __, 2024, by the following vote of the Council:
AYES:
NOES:
ABSTAIN:
ABSENT:
________________________________________
Kim Douglass, Mayor
ATTEST:
________________________________________
Amanda Ahre, City Clerk
Item 9D 187
Item 9E
COLFAX Staff Report to City Council
FOR THE JUNE 12, 2024 REGULAR CITY COUNCIL MEETING
From: Ron Walker, City Manager
Prepared by: Lorie Adams, Adams Ashby Group, Inc.
Subject: Public Hearing to Review Potential Projects for 2024 Community Development Block Grant Program - Council Directive
Budget Impact O.>erview:
I N/A: I Funded: X I Un-funded: I Amount: $517,000 I Fund(s): 100-110 RECOMMENDED ACTION: Review public meeting information in accordance with the COB requirements, review 2024 CDBG Funding opportunities and direct staff to begin engineering and prepare fo11 the 2024 CDBG Application submittal anticipated in August 2024.
Summary/Background
The City held a special meeting on June 5, 2024 to engage with the community regarding the 2024 Community Development Block Grant Program and upcoming funding to be issued under a Notice of Funding Availability.
Adams Ashby Group, Inc. provided information on the amount of CDBG funds expected to be made available for the current fiscal year; the range of activities that may be undertaken with the CDBG funds; the estimated amount of the CDBG funds proposed to be used for activities that will meet the national objective of benefit to low- and moderate-income persons; and if the proposed CDBG activities likely to result in displacement and the local government's anti-displacement and relocation plans required under 24 CFR 570.488. Additionally, the City provided information regarding the opportunities being considered for this funding cycle.
For review only:
The U.S. Department of Housing and Urban Development (HUD) Community Development Block Grant (CDBG) program authorizes the use of funds to assist low- and moderate-income families or aid in the prevention or elimination of slums or blight. There are two types of CDBG programs: "entitlement" and "non-entitlement".
Metropolitan cities and urban counties are entitled to receive annual grants under the "entitlement" program - direct from HUD. Metropolitan cities are principal cities or Metropolitan Areas (MAs) or other cities within MAs that have populations of at least 50,000. Urban Counties are within MAs that have population of 200,000 or more excluding the population of metropolitan cities within their boundaries. The "non-entitlement" program is administered by the State Department of Housing and Community Development (HCD) and where the City can apply for funding under a competitive application process.
The 2024 State Notice of Funding Availability (NOFA) involving approximately $44 million in CDBG funds is anticipated to be released this summer (July 2024 ). It is anticipated that applicants will be allowed to apply for one project up to approximately $3.3 million and up to two competitive applications, one program and one planning grant, each up to approximately $300,000.
The City, as required by the State and HUD regulations and procedures, has conducted a public hearing to discuss the funding and potential application(s) and allow for public input. This is now the time for the staff to City of Colfax
StaffRepo1t June 12, 2024
Review Potential Projects for
2024 Community Development Block Grant Program.
188
Item 9E
provide recommendations for Council consideration and request Council review of potential CDBG programs/activities and provide direction on the projects/activities that staff should include in the application(s).
ProjecU Activity Selection
In order to be considered eligible, a suggested projecUactivity must meet one or more of the three National Objectives listed in CDBG Federal Statutes:
• Benefit to low- and moderate-income persons;
• Prevention or elimination of slums and blight; or
• Meeting an urgent community need which pose an immediate threat to the health and welfare of the community (State designates when the "urgent need" objective is allowed for a NOFA).
The benefit to low- and moderate-income persons is the most predominately used National Objective. In order to benefit low- or moderate-income persons, the projecUactivity must either benefit an area that is comprised of at least 51% low- or moderate-income households, or the program benefits individually qualified households (i.e., each participating household is income certified).
In addition to meeting one of the three National Objectives, the projecUactivity must also fall under the activity categories listed below.
Over the Counter Application Competitive Application
(OTC)
• Public Improvements • Public Service
• Housing Activities • Planning Technical
Assistance
• Economic Development
• Business Assistance
• Economic Development
• Micro Enterprise Program
Aoolication Due 8/2024 Aoolications Due 9/2024
A sample review of the projecUprograms that are eligible:
• Public Improvements: The improvements under this category are considered Over the Counter and include all publicly owned infrastructure and public facilities improvements and construction, including but not limited to, water, sewer, storm drainage, lighting, community centers, removal architectural barriers, ADA improvements, fire station improvements/construction, senior centers, park improvements/development, etc.
• Public Service: The applications under this category are considered Competitive and include the following examples: subsistence payments, security deposits, childcare, health care, recreation programs, fair housing counseling, drug and alcohol abuse counseling and testing, homeless services, senior services, and nutrition services benefitting low- and moderate-income persons. • Planning and Technical Assistance: The product must show a connection to assisting with an eligible CDBG activity that, if implemented, meets a National Objective. Product(s) are submitted to the State at the time of completion. The grant may require a cash match to be expended prior to expenditure of CDBG funds. Examples include studies, analysis, and data gathering for master plans, energy efficiency programs, housing studies, environmentals, engineering plans, etc.
City of Colfax
StaffRepo1t June 12, 2024
Review Potential Projects for
2024 Community Development Block Grant Program.
189
City of Colfax Review Potential Projects for
Staff Report June 12, 2024 2024 Community Development Block Grant Program. • Housing Activities:
• Code Enforcement Activity: this program must also provide a housing rehabilitation funding component.
• Homeownership Assistance Program: assistance with loans for down-payment or closing costs. • Housing Rehabilitation Program for Single Family Homes: loans for repairs and improvements of owner-occupied units including energy efficiency and handicap accessible improvements. • Support of New Housing Construction: Acquisition of sites on which buildings will be constructed for use or resale as housing; clearing toxic contaminants on property to be used for new construction of housing; site improvements to publicly owned land to enable the property to be used for new construction of housing;
• Business Assistance: Examples include financing of working capital, furniture, equipment, and property repairs/improvements.
• Microenterprise Assistance: Examples providing technical assistance, advice, and business support services (including assistance, advice, and support relating to developing business plans, securing funding, conducting marketing, and otherwise engaging in microenterprise activities.
Conclusions and Findings
At this time the Council will review the project being recommended for the application process and direct staff, as appropriate, to begin the required application preparation, finalize design and complete the environmental process in order to prepare the application for submittal.
The public meeting reviewed all possible activities and had determined the following project to be the priority at this time:
• Street Improvements – Canyon Way
ALTERNATIVES
1. Provide other projects for consideration.
2. Direct staff to take other actions.
Fiscal Impacts
The costs for the application are estimated as follows:
Application preparation: $7,500 Adams Ashby Group, Inc.
Environmental: $9,500 Adams Ashby Group, Inc.
Engineering: $500,000 City Engineer
The costs associated with the preparation of application are an eligible expenditure of CDBG General Administration funds under the current grant contract.
Attachments
Presentation provided at the June 5, 2024 Public Meeting Item 9E 190
2024 NOFA
COMMUNITY
DEVELOPMENT
BLOCK GRANT
NOFA Public Hearing
Purpose:
■ To provide an opportunity to educate
and inform local residents about the
program and project funding
■ Provide forum for resident input
regarding projects and programs being
considered
■ Obtain any housing and community
development needs and other concerns
191
Potential Funding Limits - 2024 CDBG Program
Total NOFA anticipated funding allocation: $44 million
Total funds available per Jurisdiction: $3.6 million
Possible Applications:
1 OTC Project ($3.3 million) + 1 OTC Program ($1.5 Million) + 1 Competitive ($300 thousand)
-OR1 OTC Project ($3.3 million) + 2 Competitive ($300 thousand, each) -OR1 OTC Program ($1.5 Million) + 2 Competitive ($300 thousand, each) . 192
National Objective
Jobs
193
194
Enterprise Fund
• Grants for loans lo businesses for
• working capital,
• land acquisition,
• equipment purchase,
• inventory purchase,
• debt restructuring, and
• other direct assistance.
• Grants lo support businesses by
• providing water and sewer services,
• access roads, and
• other public facilities.
• Microenlerprise tunds may provide
• credit,
• general support (e.g., Childcare,
transportation), or
• technical assistance for persons
developing microenterprises
Eligible Activities
Economic Development
Over-the-Counter
• Grants tor the
• creation or retention of jobs for
low-income workers.
• May include loans or loan guarantees lo
businesses for
• construction,
• on-site improvements,
• equipment purchase,
• working capital, and
• site acquisition.
• May also include loans tor
• business start-ups,
• grants for publicly-owned
infrastructure, and
• loans or grants for small business
incubators.
Planning and
Technical Assistance
• Studies and plans for
economic development
activities that
■ meet CDBG
national objectives
and
• provide principal
benefit to lowincome persons
195
- -
--
196
ReYiiew Status of
L0cal otJsing Elemer;it
The jurisdiction is in compliance, and this may be reviewed as a part of our General Plan ana is located on our website at:
https:/ / col' ax-ca .gov/ government /planning/ aolfax-pla nningdocu ments/ 197
Residentia
l
Anti-Displacement and
Relocation
Assistance Plan
24 CFR 42 325
As part o f the requ
irement of the
funding source,
the cit y will adop t a
residentia l anti-displacement and
relocation assistance plan.
The current proposed project will not
cause any displacement.
198
Fair Housing: More Than Just Words
Fair Housing Resources
www.hud.gov/program_ offices/fair _housing_ equal_ opp /fair _housing_resources Region IX - Reporting Assistance
Arizona, American Samoa, California, Guam, Hawaii,
and Nevada
San Francisco Regional Office of FHEO
U.S. Department of Housing and Urban
Development
One Sansome Street Suite 1200
San Francisco, CA 94104
(415) 489-6524
(800) 347-3739
TTY. 415 436-
EQUAL HOUSINO
OPPORTUNITY
199
CoLF'AX Staff Report to City Council
FOR THE JUNE 12, 2024 REGULAR CITY COUNCIL MEETING
From:
Prepared by:
Subject:
Budget Impact O.>erview:
Ron Walker, City Manager
Amanda Ahre, City Clerk
"Big Boy" Whistle Stop Event Funding Request
IN/A: I Funded: ../ I Un-funded: I Amount: TBD I Fund(s): 100-110 Item 9F
RECOMMENDED ACTION: Discuss and Adopt Resolution _-2024 approving the Colfax Area Chamber of Commerce request of$2,000 for the "Big Boy" Whistle Stop Event.
Summary/Background
The City of Colfax sponsors three primaiy community events each year - 3rd of July, Raih-oad Days, and Winteifest. The City adopted budget for Fiscal Yeai· 2023/2024 includes $20,000 for Miscellaneous Economic Development - Event Suppo1i. The Colfax Area Chamber of Commerce is hosting the "Big Boy" Whistle Stop Event on Sunday, July 14th. They are requesting suppo1i for the event in the amount of $2,000.
Fiscal Impact
The requested amount of $2,000 will be funded by the Fund 100-110 (General Fund-City Council).
Attachments:
1. Colfax Area Chamber of Commerce Funding Request.
2. Resolution -2024
City of Colfax
Staff Report June 12, 2022
"Big Boy" Whistle Stop Event Funding Request
200
Date: May 30, 2024 at 11:34:09 AM PDT
To: [email protected]
Cc: [email protected], [email protected], Kat Albright <[email protected]>, [email protected], [email protected]
Subject: CACC Request at next council meeting
Good afternoon Kim,
Can you please add to the next agenda (June 12) a request by the Chamber to obtain City funds for the purpose of promoting and hosting an event centered around Big Boy’s whistle stop? We will be asking for $2,000.00.
Please do not hesitate to reach out with any questions or clarifications.
Thank you,
Amanda
Amanda Palmquist
Board President | Real Estate Agent
(916) 591 9779
Alta
Item 9F 201
_________________________________________________________________________________________ City of Colfax “Big Boy” Whistle Stop Event Funding Request Resolution -2024
City of Colfax
City Council
Resolution № __-2024
APPROVING A $2,000 DONATION TO THE COLFAX AREA CHAMBER OF COMMERCE TO HELP FUND THE “BIG BOY” WHISTLE STOP EVENT
WHEREAS, the City Council of the City of Colfax traditionally donates funds to support certain city-wide events each year; and,
WHEREAS, The organizer must request the funding amount and provide details on how the money will be spent as required by the City; and,
WHEREAS, the Colfax Area Chamber of Commerce, organizers of the 2024 ”Big Boy” Whistle Stop Event have requested $2,000 to go towards the general funding for the event which is scheduled for July 14th, 2024.
NOW THEREFORE, BE IT RESOLVED by the City Council of the City of Colfax approves a donation of $2,000 to the Colfax Area Chamber of Commerce to go towards the general funding for the “Big Boy” Whistle Stop Event on July 14th,2024.
THE FOREGOING RESOLUTION WAS DULY AND REGULARLY ADOPTED at the Regular Meeting of the City Council of the City of Colfax held on June 12, 2024, by the following vote of the Council:
AYES:
NOES:
ABSTAIN:
ABSENT:
________________________________________
Kim Douglass, Mayor
ATTEST:
________________________________________
Amanda Ahre, City Clerk
Item 9F 202