Colfax City Council Meetings are ADA compliant. If you need disability-related modification or accommodation including auxiliary aids or services to participate in this meeting, please contact the City Clerk at (530) 346-2313 at least 72 hours prior to make arrangements for ensuring your accessibility.
June 26, 2024
CityCouncil Meeting COUNCIL CHAMBERS, 33 SOUTH MAIN STREET, COLFAX, CA Mayor Kim Douglass ⋅ Mayor Pro Tem Sean Lomen
Councilmembers Caroline McCully ⋅ Larry Hillberg ⋅ Trinity Burruss
REGULARMEETINGAGENDA
June 26, 2024
Regular Session 6:00 PM
You may access the meeting and address the Council by the following means:
ZOOM at
https://us02web.zoom.us/j/84968570574
Dial in by calling one of the numbers listed below and enter the Webinar ID:
849 6857 0574
1 669 900 6833 / 1 669 444 9171 / 1 719 359 4580 / 1 253 205 0468 View Only on Facebook Live on our City of Colfax page: City of Colfax, California. You may also submit written comments to the City Clerk via email at [email protected], via regular mail to P.O. Box 702, Colfax CA 95713, or by dropping them off at City Hall, 33 S. Main Street, Colfax CA 95713.
Comments received will be submitted to Council and made a part of the record. 1 CLOSED SESSION (None)
2 OPEN SESSION
2A. Call Open Session to Order
2B. Pledge of Allegiance
2C. Roll Call
2D. Approval of Agenda Order
Thisisthe time for changesto the agenda to be considered including removal, postponement, or change to the agenda sequence.
Recommended Action: By motion, accept the agenda as presented or amended. 2E. Statement of Conflict of Interest
3 CONSENT CALENDAR
Matters on the Consent Calendar are routine in nature and will be approved by one blanket motion with a Council vote. No discussion of these items ensues unless specific items are pulled for discussion and separate action. If you wish to have an item pulled from the Consent Agenda for discussion, please notify the Mayor.
Recommended Action: Approve Consent Calendar
3A. Minutes
Recommended Action: By Motion, approve the Colfax City Council minutes of 6/5/2024 1 Pages 4-5
Colfax City Council Meetings are ADA compliant. If you need disability-related modification or accommodation including auxiliary aids or services to participate in this meeting, please contact the City Clerk at (530) 346-2313 at least 72 hours prior to make arrangements for ensuring your accessibility.
June 26, 2024
3B. Minutes Pages 6-12
Recommended Action: By Motion, approve the Colfax City Council minutes of 6/12/2024. 3C. Fiscal Year 2024-2025 Rate Adjustments
Recommended Action: Informational Only.
3D. Cash Summary – May 2024
Recommended Action: Accept and File.
3E. Quarterly Sales Tax Analysis – Quarter Ended March 31, 2024 Recommended Action: Accept and File.
3F. Short-Term Rental Ordinance Pages 29-36
Recommended Action: Conduct a second reading and adopt the attached Ordinance amending the City of Colfax Municipal Code 14.123, to authorize and regulate Short-Term Rentals within the city, to be effective 30 days after adoption.
3G. MU-1 Zoning Code Amendment, Ground Floor Retail Ordinance Recommended Action: Conduct a second reading and adopt the attached Ordinance amending the City of Colfax Municipal Code 14.74.020, allowing ground floor uses in the MU-1 zoning district, to be effective 30 days after adoption.
3H. Six-Month Extension of Agreement with Bureau Veritas North America Recommended Action: Adopt Resolution __-2024 authorizing the City Manager to execute a six- month extension with Bureau Veritas North America to provide plan review, code enforcement, inspection and permit technician services.
3I. Management Advisory Services LLC (MAS) Agreement for Planning Services Recommended Action: Adopt Resolution __-2024, authorizing the City Manager to execute a two-year agreement. This agreement will address the day-to-day planning needs of the City. *** End of Consent Calendar ***
4 AGENCY REPORTS
4A. Placer County Sheriff’s Office
4B. California Highway Patrol
4C. Placer County Fire Department/CALFIRE
4D. Non-Profits
5 PRESENTATION
5A. Placer County Mosquito Vector Update
Presented By Meagan Luevano, Public Information Officer 6 PUBLIC HEARING (NONE)
2 Pages 13-17
Pages 18-25
Pages 26-28
Pages 40-18
Pages 49-67
Pages 68-73
Pages 74-87
Colfax City Council Meetings are ADA compliant. If you need disability-related modification or accommodation including auxiliary aids or services to participate in this meeting, please contact the City Clerk at (530) 346-2313 at least 72 hours prior to make arrangements for ensuring your accessibility.
June 26, 2024
I, Amanda Ahre, City Clerk for the City of Colfax, declare that this agenda was posted in accordance with the Brown Act at Colfax City Hall and Colfax Post Office. The agenda is also available on the City website at http://colfax-ca.gov/
Amanda Ahre, City Clerk
Administrative Remedies must be exhausted prior to action being initiated in a court of law. If you challenge City Council action in court, you may be limited to raising only those issues you or someone else raised at a public hearing described in this notice/agenda, or in written correspondence delivered to the City Clerk of the City of Colfax at, or prior to, said public hearing.
LEVINE ACT WARNING: In certain instances, parties, participants, and their agents before the City Council are subject to the campaign disclosure provisions detailed in Government Code Section 84308, California Code of Regulations Sections 18438.1 through 18438.8, and Fair Political Practices Commission Opinion 0-22-002. All parties, participants, and their agents are hereby directed to review these sections for compliance. If you believe that these provisions apply to you or a Council Member, please inform the City Clerk at the earliest possible opportunity. 7 PUBLIC COMMENT
Members of the public are permitted to address the Council orally or in writing on matters of concern to the public within the subject matter jurisdiction of the City that are not listed on this agenda. Please make your comments as succinct as possible. Oral comments made at the meeting may not exceed five (5) minutes per speaker. Written comments should not exceed 800 words. Written comments received before the close of an agenda item may be read into the record, with a maximum allowance of five (5) minutes in length. Council cannot act on items not listed on this agenda but may briefly respond to statements made or questions posed, request clarification, refer the matter to staff, or place the matter on a future agenda.
8 COUNCIL AND STAFF
The purpose of these reports is to provide information to the Council and public on projects, programs, and issues discussed at committee meetings and other items of Colfax related information. No decisions will be made on these issues. If a member of the Council prefers formal action be taken on any committee reports or other information, the issue will be placed on a future Council meeting agenda.
8A. Committee Reports and Colfax InformationalItems – All Councilmembers 8B. City Operations Update – City Manager
9 COUNCIL BUSINESS (NONE)
10 GOOD OF THE ORDER
Informal statements, observation reports and inquiries regarding the business of the City may be presented by Councilmembers under this agenda item or requests for placement of items of interest on a future agenda. No action will be taken.
10A. Public Comment on Good of the Order
Members of the public are permitted to address the Council on matters that relate to general welfare of the City that have not been previously discussed on this agenda. Oral comments may not exceed five (5) minutes. Written comments should not exceed 800 words.
11 ADJOURNMENT
3 CityCouncil Minutes
Special Meeting of Colfax City Council
Wednesday, June 5, 2024
City Hall Council Chambers, 33 S Main Street,
Colfax CA and attended via Teleconference through ZOOM
1. OPEN SESSION
1A. CallOpen Session to Order – Mayor Douglass called the Open Session to order at 2:03 p.m. 1B. Pledge of Allegiance - Lorie Adams lead the Pledge of Allegiance 1C. Roll Call
Present: Councilmember Hillberg, Councilmember McCully, Mayor Douglass
Absent: Councilmember Burruss, Mayor Pro Tem Lomen
PUBLIC COMMENT
Harry Anderson spoke in support of the 3rd of July event, and wanted it known that despite rumors, the vender fees are the exact same as they were last year.
2. Workshop Session – Public Hearing in accordance with the CDBG requirements, review 2024 CDBG Funding opportunities and direct staff to begin engineering and prepare for the 2024 CDBG Application submittal anticipated in August 2024.
City Manager Walker introduced Lorie Adams and Beth Dodd from Adams Ashby Group.
Lorie Adams did a brief presentation about the 2024 CDBG Grant.
Councilmember Hillberg requested clarification regarding the OTC Project application process, and the best way to assure that the City’s application is approved.
Councilmember McCully asked for clarification on each type of application's maximum funding amounts.
City Manager Walker discussed using the new CDBG grant money to repave Canyon Way.
Lorie Adams is recommending an OTC Grant for road improvements.
Councilmember Hillberg would like to see future CDBG applications for grant money for Community Center improvements.
Councilmember McCully would like to see infrastructure repaired, and possibly have the Community Center start working toward showing need in order to be able to apply for future CDBG grant application funding.
Item 3A4
Harry Anderson asked for clarification on the application process.
Councilmember McCully asked for clarification the skatepark could possibly qualify for any grant money.
11 ADJOURNMENT
As there was no further business on the agenda, Mayor Douglass adjourned the meeting, by motion and without objection at 6:59 p.m. Respectfully submitted to City Council this 26th day of June 2024.
Amanda Ahre, City Clerk
Item 3A5
CityCouncil Minutes
Regular Meeting of Colfax City Council
Wednesday, June 12, 2024
City Hall Council Chambers, 33 S Main Street,
Colfax CA and attended via Teleconference through ZOOM
2 OPEN SESSION
2A. CallOpen Session to Order – Mayor Douglass called the Open Session to order at 6:02 p.m. 2B. Pledge of Allegiance – Will Stockwin lead the Pledge of Allegiance 2C. Roll Call
Present: Councilmember Burruss, Councilmember Hillberg, Mayor Pro Tem Lomen, Councilmember McCully, Mayor Douglass
Absent:
2D. Approval of Agenda Order
MOTION Councilmember Burruss, seconded by Councilmember McCully, and approved by the following vote:
AYES: Burruss, Hillberg, Lomen, McCully, Douglass
NOES:
ABSTAIN:
ABSENT:
2E. Statement of Conflict of Interest – No conflicts were identified by the Council or the public. 3 CONSENT CALENDAR
3A. Minutes
Recommended Action: By Motion, approve the Colfax City Council minutes of 6/5/2024 3B. Minutes
Recommended Action: By Motion, approve the Colfax City Council minutes of 6/12/2024 3C. Annual Appropriation Limits
Recommended Action: Adopt Resolution 28-2024 certifying compliance with the fiscal Year 2023-2024 Appropriation Limitation and Establishing the Appropriation Limitation for the Fiscal Year 2024-2025.
3D. 2024 Local Agency Biennial Notice
Recommended Action: Adopt and file.
Item 3B6
3E. Workplace Violence Prevention Policy
Recommended Action: Adopt Resolution 29-2024 approving the revised Workplace Violence Prevention Policy as part of the City of Colfax Employee Handbook 3F. Construction Management Contract Amendment with Psomas Recommended Action: Adopt Resolution 30-2024 authorizing an amendment to the existing contract with Psomas for Construction Management and Inspection for the SWRCB Construction Grant project for $866,130 for a $53,870 contingency for a total not to exceed amount of $920,000 MOTION made by Councilmember Burruss, Seconded by Councilmember McCully and approved by the following vote:
AYES: Burruss, Hillberg, Lomen, McCully, Douglass
NOES:
ABSTAIN:
ABSENT:
4 Agency Reports
4A. Placer County Sheriff’s – Deputy Tanaromi introduced David Sanborn the newest deputy assigned to Colfax. He also reported on the number of incidents within the City.
Councilmember McCully questioned how many traffic stops in town resulted in a citation.
Councilmember Hillberg is concerned with people speeding through downtown.
Will Stowckwin feels tickets are very educational.
Harry Anderson has concerns about the three-way stop at Canyon and Siems.
Sherry Peterson would like downtown to be safer for the kids on bikes, scooters, and skateboards. 4B. CHP – Officer Lyman reported on CHP citations and arrests and vehicle accidents. 4C. Placer County Fire/CALFIRE – Chief Counts reported on their May statistics, planning for the “Big Boy” and 3rd of July events, and the testing and painting of the fire hydrants. 4D. Non-Profits –
Andrea with Colfax Green Machine updated on Green Machine Events, Jr. Falcons Summer camps for conditioning with the High School Varsity Players, Colfax Falcons football will have a kickoff fundraiser in August, the need of new skis for the Nordic Ski team, and she shared a video the Colfax High School students put together on the future skate park.
Will Stockwin (Board of Placer Mosquito and Vector Control) reported on the grasshopper infestation that is happening and gave the contact information to the Ag Commissioner.
Amanda with the Colfax Area Chamber of Commerce reported on the event they are planning for the “Big Boy” event in front of the chamber.
Item 3B7
5 PRESENTATION (None)
6 PUBLIC HEARING
6A. Delinquent Sewer Service Charges and Refuse Collection Fees Recommended Action: Conduct a public hearing to consider public and staff comments and adopt separate Resolutions 31-2024 and 32-2024 requesting collection of delinquent sewer and refuse collection fees on the Placer County Tax Roll for Tax Year 2024-2025.
Administrative Services Officer Shanna Stahl introduced this item.
No public comment.
Councilmember Burruss questioned when this item can be brought back to the Council to make this item be a part of the tax rolls permanently.
MOTION made by Councilmember Burruss, Seconded by Councilmember McCully and approved by the following vote:
AYES: Burruss, Hillberg, Lomen, McCully, Douglass
NOES:
ABSTAIN:
ABSENT:
7 PUBLIC COMMENT
Harry Anderson presented the flyer for the 3rd of July, thanked Cal Fire for putting up the banner across Grass Valley St, and commented on last year’s 3rd of July event.
Nick Dion commented on the 3rd of July.
A resident who lives on W Oak St expressed frustration over no warning that his street was going to be closed today.
Sherry Peterson is hoping that the skatepark will be user friendly for all users, feels that sewer costs to small businesses are hurting the businesses.
Jane Gallagher via e-mail asked about recreation funds to make repairs to the Sierra Vista Community Center, if CDBG funds could be applied to cover future upkeep fees of the Sierra Vista Community Center and would like to see a functioning year-round recreational center for all ages to use, rather than a skateboard park.
Councilmember Burruss explained why the City can not apply for grants on behalf of Sierra Vista Community Center.
Andrea, President of Sierra Vista Community Center (as of July 1st, 2024) spoke of grants that have been applied for by Sierra Vista Community Center.
Item 3B8
8 COUNCIL AND STAFF
8A.Committee Reports and Colfax Informational Items – All Councilmembers.
Mayor Pro Tem Lomen had nothing to report.
Councilmember Hillberg attended Coffee and Conversation.
Councilmember McCully had nothing to report.
Councilmember Burruss had nothing to report.
Mayor Douglass attended Coffee and Conversation, and spoke on the City Budget meeting. 8B.City Operations Update – City Manager
Will be attending a leadership retreat with the Mayor sponsored by PCWA, roads have been getting graded, RFPs will be advertised for Financial Director and Senior Building Inspector. 9 COUNCIL BUSINESS
9A. Proposed Budget – Fiscal years 2024-2025 and 2025-2026 Recommended Action: Adopt Resolution 33-2024 Adopting Annual Operating Budget for Fiscal Years 2024-2025 and 2025-2026
City Manager Walker introduced this item.
MOTION made by Councilmember McCully, Seconded by Councilmember Hillberg and approved by the following vote:
AYES: Burruss, Hillberg, Lomen, McCully, Douglass
NOES:
ABSTAIN:
ABSENT:
Councilmember Hillberg recused himself from this item and left the Dias. 9B. Agreement Between the City of Colfax and the County of Placer for the Construction of a Skatepark Feature at Lion’s Park
Recommended Action: Adopt Resolution 34-2024 authorizing the City Manager to execute an agreement with Placer County for funding to build a skate park.
Jeff Wheeler spoke in favor of the skatepark.
Madden spoke of riding his scooter downtown daily and would like to see the skatepark built so he can have a safe place to ride his scooter.
Sailor spoke about wanting a skatepark close to home because both of his parents work and he wouldn’t have to try to get a ride to one out of town.
Nick Dion feels that the entire community would benefit from the skatepark.
Item 3B9
Jim Dion complimented the kids in town who ride their bikes, scooters, and skateboards on being respectful, and that he would like to see a place for the kids to be able to use in a safe way.
Ashleigh Boone commented via Zoom in favor of the skatepark.
Larry Hillberg expressed concerns that the skatepark started small with no city funds now there is city involvement and the cost of the project has expanded. He expressed concern over the budget of the skatepark, security, and safety. He would like to know who’s project this is. City? Green Machine? He is requesting more transparency for the residents of Colfax.
City Attorney Cabral clarified that this item is not approving a skatepark, just agreeing to approve the agreement with Placer County, and the City will not be responsible for the skatepark until the Green Machine offers the skatepark to the City, and the City accepts the project.
McCully stated that a design change is being done, and the Council will have choices once that is complete.
Councilmember Burruss stated that this is simply an opportunity to accept grant funds only if the project goes forward and the City accepts the project.
Mayor Pro Tem met with the design team and the skatepark design change will be targeted toward beginners and intermediate users.
Councilmember McCully feels the design team has good ideas to make the skatepark user friendly for everyone.
MOTION made by Councilmember Burruss, Seconded by Mayor Pro Tem Lomen and approved by the following vote:
AYES: Burruss, Lomen, McCully, Douglass
NOES:
ABSTAIN:
ABSENT: Hillberg
Councilmember Hillberg rejoined the meeting.
Council took a recess at 7:10pm
Council reconvened at 7:23pm
Mayor Douglass reopened Public Comment so that Lisa Green from Festivals-of-Cali-805 could comment.
Lisa Green commented her excitement to keel the 3rd of July event going, clarified vendor prices, and thanked the City for the opportunity to take over this event.
Item 3B10
9C. City Attorney Recruitment AD Hoc Committee Assignment Recommended Action: Discuss and Appoint an Ad HOC Committee for the purpose of retaining a City Attorney.
City Manager Walker introduced this item.
Tim Ryan praised Mick and the knowledge he has provided to the city, and suggested that Mick be a part of the Committee as well.
Mayor Pro Tem Lomen volunteered for this committee.
Councilmember Hillberg excused himself from this assignment.
Councilmember Burruss volunteered for this committee.
MOTION made by Councilmember McCully, Seconded by Councilmember Hillberg and approved by the following vote:
AYES: Burruss, Hillberg, Lomen, McCully, Douglass
NOES:
ABSTAIN:
ABSENT:
9D. November 5, 2024 Election
Recommended Action: Adopt Resolution 35-2024 (1) calling and giving notice of a general municipal election to be held on Tuesday, November 5, 2024, requesting consolidation of that election with the statewide general election and requesting services from the Placer County Clerk with respect to that election; and (2) Notice of City Officer Elections City Attorney Cabral presented this item and noted added wording to the Resolution stating that the City will not have any measures on the ballot this year.
MOTION made by Councilmember Burruss, Seconded by Mayor Pro Tem Lomen and approved by the following vote:
AYES: Burruss, Lomen, McCully, Douglass
NOES:
ABSTAIN:
ABSENT: Hillberg
9E. Public Hearing to Review Potential Projects for 2024 Community Development Block Grant Program – Council Directive
Recommended Action: Review public meeting information in accordance with the CDBG requirements, review 2024 CDBG Funding opportunities and direct staff to begin engineering and prepare for the 2024 CDBG Application submittal anticipated in August 2024 City Manager Walker presented this event, recommending to apply for street improvements for Canyon way.
Item 3B11
Councilmember Hillberg would like to see future CDBG grant money go to something other than roads.
Councilmember Burruss would like to see a better long-term road maintenance program for the City Council’s direction to staff, is to begin engineering for Canyon way. 9F. “Big Boy” Whistle Stop Event Funding Request
Recommended Action: Discuss and Adopt Resolution 36-2024 approving the Colfax Area Chamber of Commerce request of $2,000 for the “Big Boy” Whistle Stop Event.
City Manager Walker introduced this item.
Councilmember asked for clarification if this would be a non-profit donation, or an event.
MOTION made by Councilmember Burruss, Seconded by Councilmember McCully and approved by the following vote:
AYES: Burruss, Hillberg, Lomen, McCully, Douglass
NOES:
ABSTAIN:
ABSENT:
10 GOOD OF THE ORDER
Mayor Pro Tem Lomen is excited for new skatepark design.
Councilmember Hillberg would like to see a future partnership between the Sierra Vista Community Center and the City.
Councilmember McCully talked about the spaghetti feed fundraiser at Sierra Market for the 3rd of July event, Lion’s Club fashion show, and the Colfax Area Chamber of Commerce hosting a fire workshop.
Councilmember Burruss reminded citizens to re-sign up next month for PCWA auto-pay, and discussed the Brown Act and social media posting.
Mayor Douglass talked about the upcoming car show and art walk. 10A.Public Comment on Good of the Order
No public comment on Good of the Order.
11 ADJOURNMENT
As there was no further business on the agenda, Mayor Douglass adjourned the meeting, by motion and without objection at 7:43 p.m. Respectfully submitted to City Council this 12th day of June 2024.
Amanda Ahre, City Clerk
Item 3B12
City of Colfax Fiscal Year 2024-2025 Rate Adjustments
Staff Report June 26, 2024
Staff Report to City Council
FOR THE JUNE 26, 2024 REGULAR CITY COUNCIL MEETING
From: Ron Walker, City Manager
Prepared by: Shanna Stahl, Administrative Services Officer Subject: Fiscal Year 2024-2025 Rate Adjustments
Budget Impact Overview:
N/A: √ Funded: Un-funded: Amount: Fund(s):
Summary/Background
Effective July 1, 2024, the City will be implementing annual rate adjustments for the following categories:
1. Sewer Impact Fees
2. Monthly Sewer Rates
3. CalPERS retirement Employer and Employee contribution rates
4. City employee salary adjustments
Sewer Impact Fees
New connections to the City of Colfax sewer system are assessed a sewer impact fee (connection fee) in accordance with Municipal Code Chapter 13.08. The Code stipulates that the sewer impact fee shall be adjusted on July 1st of each year by the City Engineer by a percentage equal to the annual percentage of increase or decrease in the San Francisco Bay Area construction cost index, as published in the May Engineering NewsRecord (ENR) or equivalent ENR data.
The City has received the May 2024 ENR data from GHD and the construction cost index is reported at a 1.1% increase. The City is applying the increase to calculate the fiscal year 2024-2025 sewer impact fee as reflected in the chart below. Effective July 1, 2024, the sewer impact fee will be adjusted to $11,430 per Equivalent Dwelling Unit (EDU).
Fiscal Year Previous ENR% New Rate*
2020-2021 $8,950 3.90% $9,300
2021-2022 $9,300 4.70% $9,740
2022-2023 $9,740 14.2% $11,120
2023-2024 $11,120 1.75% $11,310
2024-2025 $11,310 1.10% $11,430
*Rounded to the nearest ten dollars for simplicity.
RECOMMENDED ACTION: Information Only.
Item 3C13
City of Colfax Fiscal Year 2024-2025 Rate Adjustments
Staff Report June 26, 2024
Monthly Sewer Rates
In May of 2024, the City Council, after due notice, public hearing, and protests heard and received in an open and public meeting adopted and approved the City of Colfax Wastewater Rate Study prepared by Hansford Economic Consulting LLC (HEC) relating to the Sewer Service Charges for Fiscal Years 2024-2025 through 2028-2029. The City Council adopted a maximum of 3% increase to be reviewed and adjusted on an annual basis through the fiscal year 2028-2029. The Sewer Service Charges for fiscal year 2024-2025 were adopted by Resolution 26-2024 and are reflected below. The monthly sewer rate per Equivalent Dwelling Unit (EDU) will be adjusted by 2% to $145.93 monthly ($293.86 bi- monthly billing) effective July 1, 2024. # EDU's
Current
Monthly
Rate
Adopted
Monthly Rate
Fiscal Year
2024/2025
1.00 143.07$ $ 145.93
1.20 171.68$ $ 175.12
1.30 185.99$ $ 189.71
1.40 200.29$ $ 204.30
1.50 214.60$ $ 218.90
1.60 228.91$ $ 233.49
1.70 243.22$ $ 248.08
1.80 257.52$ $ 262.68
1.90 271.83$ $ 277.27
2.00 286.14$ $ 291.86
2.10 300.44$ $ 306.46
2.20 314.75$ $ 321.05
2.30 329.06$ $ 335.64
2.40 343.36$ $ 350.24
2.50 357.67$ $ 364.83
2.60 371.98$ $ 379.42
Item 3C14
City of Colfax Fiscal Year 2024-2025 Rate Adjustments
Staff Report June 26, 2024
California Public Employee’s Retirement System (CalPERS) Retirement The CalPERS Actuarial Office provides an annual valuation report each year which contains specific information for the City retirement plans including the development of the current and projected employer and employee contributions. The required normal payroll contributions for the fiscal year 2024-2025 are reflected in the following chart.
Fiscal Year
Classic Employees PEPRA Employees
Employer % Employee % Employer % Employee %
2023-2024 10.68% 7.00% 7.68% 7.75%
2024-2025 10.71% 7.00% 7.87% 7.75%
Salary Schedules
In accordance with the Memorandum of Understanding between the City of Colfax and I.U.O.E Stationary Engineers, Local 39 (Union), a cost-of-living adjustment (COLA) is due effective July 1, 2024. The COLA is based on an average of the Consumer Price Index (CPI) for San Francisco- Oakland-San Jose Urban Wage Earners and Clerical Workers and United States City Average Urban Wage Earners and Clerical Workers.
The average CPI for the fiscal year 2023-2024 COLA calculation is 3.67% and will be applied accordingly.
Consistent with previous years and the adopted operating budget, the City will apply this increase to both represented and non-represented employees’ salary schedules. The salary schedules for the fiscal year 2024- 2025 are attached to this report.
Item 3C15
CPI Increase 07/01/2024: 3.67%
1 2 3 4 5 6 7 8 9 10 11
Clerk Typist Monthly 2,918.24$ 2,993.71$ 3,069.18$ $ 3,148.25 $ 3,229.11 $ 3,309.98 $ 3,394.43 $ 3,480.69 $ 3,568.74 $ 3,658.58 $ 3,750.23 Hourly 16.84$ 17.27$ 17.71$ $ 18.16 $ 18.63 $ 19.10 $ 19.58 $ 20.08 $ 20.59 $ 21.11 $ 21.64 Annual 35,018.90$ 35,924.56$ 36,830.22$ $ 37,779.01 $ 38,749.36 $ 39,719.71 $ 40,733.19 $ 41,768.23 $ 42,824.83 $ 43,903.00 $ 45,002.73 Lead Mechanic Monthly 4,948.79$ 5,074.58$ 5,202.16$ $ 5,333.34 $ 5,466.31 $ 5,604.68 $ 5,744.84 $ 5,890.39 $ 6,037.74 $ 6,188.68 $ 6,343.22 Hourly 28.55$ 29.28$ 30.01$ $ 30.77 $ 31.54 $ 32.33 $ 33.14 $ 33.98 $ 34.83 $ 35.70 $ 36.60 Annual 59,385.49$ 60,894.93$ 62,425.93$ $ 64,000.05 $ 65,595.74 $ 67,256.12 $ 68,938.06 $ 70,684.69 $ 72,452.89 $ 74,264.21 $ 76,118.66 Maintenance Worker I Monthly 3,417.79$ 3,502.25$ 3,590.30$ $ 3,681.94 $ 3,775.38 $ 3,870.62 $ 3,967.66 $ 4,070.08 $ 4,172.51 $ 4,276.73 $ 4,384.55 Hourly 19.72$ 20.21$ 20.71$ $ 21.24 $ 21.78 $ 22.33 $ 22.89 $ 23.48 $ 24.07 $ 24.67 $ 25.30 Annual 41,013.51$ 42,026.99$ 43,083.59$ $ 44,183.32 $ 45,304.62 $ 46,447.48 $ 47,611.90 $ 48,841.01 $ 50,070.12 $ 51,320.80 $ 52,614.60 Maintenance Worker II Monthly 4,210.25$ 4,316.27$ 4,424.08$ $ 4,537.29 $ 4,650.50 $ 4,769.10 $ 4,887.69 $ 5,011.68 $ 5,137.47 $ 5,266.85 $ 5,399.82 Hourly 24.29$ 24.90$ 25.52$ $ 26.18 $ 26.83 $ 27.51 $ 28.20 $ 28.91 $ 29.64 $ 30.39 $ 31.15 Annual 50,522.95$ 51,795.19$ 53,088.99$ $ 54,447.48 $ 55,805.98 $ 57,229.16 $ 58,652.34 $ 60,140.21 $ 61,649.65 $ 63,202.21 $ 64,797.90 PW - Working Supervisor Monthly 5,407.01$ 5,543.58$ 5,683.74$ $ 5,827.50 $ 5,973.05 $ 6,123.99 $ 6,276.73 $ 6,433.07 $ 6,596.59 $ 6,761.91 $ 6,932.62 Hourly 31.19$ 31.98$ 32.79$ $ 33.62 $ 34.46 $ 35.33 $ 36.21 $ 37.11 $ 38.06 $ 39.01 $ 40.00 Annual 64,884.15$ 66,522.97$ 68,204.91$ $ 69,929.98 $ 71,676.61 $ 73,487.93 $ 75,320.82 $ 77,196.83 $ 79,159.09 $ 81,142.92 $ 83,191.44 Operator in Training Monthly 3,863.44$ 3,960.47$ 4,059.30$ $ 4,163.53 $ 4,267.75 $ 4,375.57 $ 4,485.18 $ 4,598.39 $ 4,713.39 $ 4,833.79 $ 4,955.98 Hourly 22.29$ 22.85$ 23.42$ $ 24.02 $ 24.62 $ 25.24 $ 25.88 $ 26.53 $ 27.19 $ 27.89 $ 28.59 Annual 46,361.22$ 47,525.65$ 48,711.63$ $ 49,962.31 $ 51,212.98 $ 52,506.78 $ 53,822.15 $ 55,180.64 $ 56,560.69 $ 58,005.44 $ 59,471.75 Operator II Monthly 5,169.82$ 5,300.99$ 5,433.97$ $ 5,570.53 $ 5,710.70 $ 5,854.45 $ 6,001.80 $ 6,152.75 $ 6,307.28 $ 6,467.21 $ 6,628.94 Hourly 29.83$ 30.58$ 31.35$ $ 32.14 $ 32.95 $ 33.78 $ 34.63 $ 35.50 $ 36.39 $ 37.31 $ 38.24 Annual 62,037.79$ 63,611.91$ 65,207.60$ $ 66,846.42 $ 68,528.36 $ 70,253.43 $ 72,021.62 $ 73,832.94 $ 75,687.39 $ 77,606.53 $ 79,547.24 Operator III Monthly 5,836.48$ 5,985.63$ 6,136.57$ $ 6,291.11 $ 6,451.04 $ 6,612.76 $ 6,779.88 $ 6,948.79 $ 7,123.10 $ 7,302.79 $ 7,486.08 Hourly 33.67$ 34.53$ 35.40$ $ 36.29 $ 37.22 $ 38.15 $ 39.11 $ 40.09 $ 41.09 $ 42.13 $ 43.19 Annual 70,037.79$ 71,827.55$ 73,638.87$ $ 75,493.32 $ 77,412.46 $ 79,353.16 $ 81,358.56 $ 83,385.51 $ 85,477.16 $ 87,633.50 $ 89,832.96 Chief Plant Operator Monthly 7,353.11$ 7,538.19$ 7,726.87$ $ 7,920.94 $ 8,118.61 $ 8,323.46 $ 8,531.90 $ 8,747.54 $ 8,964.97 $ 9,189.59 $ 9,419.59 Hourly 42.42$ 43.49$ 44.58$ $ 45.70 $ 46.84 $ 48.02 $ 49.22 $ 50.47 $ 51.72 $ 53.02 $ 54.34 Annual 88,237.27$ 90,458.30$ 92,722.45$ $ 95,051.29 $ 97,423.26 $ 99,881.48 $ 102,382.83 $ 104,970.44 $ 107,579.60 $ 110,275.02 $ 113,035.13 Chief Plant Operator* Monthly 7,353.11$ 7,721.48$ 8,107.82$ $ 8,513.93 $ 8,939.81 $ 9,164.43 $ 9,394.44 $ 9,629.84 $ 9,870.63 N/A N/A **GFE Hourly 42.42$ 44.55$ 46.78$ $ 49.12 $ 51.58 $ 52.87 $ 54.20 $ 55.56 $ 56.95 N/A N/A Annual 88,237.27$ 92,657.76$ 97,293.88$ $ 102,167.20 $ 107,277.72 $ 109,973.14 $ 112,733.25 $ 115,558.05 $ 118,447.54 N/A N/A Administrative Assistant/ Monthly 4,884.10$ 5,008.09$ 5,132.08$ $ 5,261.46 $ 5,394.43 $ 5,531.00 $ 5,669.37 $ 5,811.33 $ 5,956.88 $ 6,106.02 $ 6,258.77 Community Development Hourly 28.18$ 28.89$ 29.61$ $ 30.35 $ 31.12 $ 31.91 $ 32.71 $ 33.53 $ 34.37 $ 35.23 $ 36.11 Annual $ 58,609.21 $ 60,097.08 $ 61,584.96 $ 63,137.52 $ 64,733.21 $ 66,372.02 $ 68,032.40 $ 69,735.91 $ 71,482.54 $ 73,272.30 $ 75,105.18 **GFE Employees started prior to 7/1/21
Step
City of Colfax - Salary Range Schedule FY2024/2025
Represented Employees
Effective 7/1/24
Item 3C16
Pay Scale as of 7/1/24 for non-represented employees
1 2 3 4 5 6 7 8 9 10 11
City Clerk Monthly 5,259.66 $ $ 5,392.64 $ 5,529.20 $ 5,667.57 $ 5,809.53 $ 5,955.08 $ 6,104.23 $ 6,256.97 $ 6,415.10 $ 6,575.03 $ 6,740.35 Hourly $ 30.34 $ 31.11 $ 31.90 $ 32.70 $ 33.52 $ 34.36 $ 35.22 $ 36.10 $ 37.01 $ 37.93 $ 38.89 Annual 63,115.95 $ $ 64,711.64 $ 66,350.46 $ 68,010.84 $ 69,714.34 $ 71,460.98 $ 73,250.73 $ 75,083.62 $ 76,981.20 $ 78,900.33 $ 80,884.16 Accounting Technician Monthly 4,884.10 $ $ 5,008.09 $ 5,132.08 $ 5,261.46 $ 5,394.43 $ 5,531.00 $ 5,669.37 $ 5,811.33 $ 5,956.88 $ 6,106.02 $ 6,258.77 Hourly $ 28.18 $ 28.89 $ 29.61 $ 30.35 $ 31.12 $ 31.91 $ 32.71 $ 33.53 $ 34.37 $ 35.23 $ 36.11 Annual 58,609.21 $ $ 60,097.08 $ 61,584.96 $ 63,137.52 $ 64,733.21 $ 66,372.02 $ 68,032.40 $ 69,735.91 $ 71,482.54 $ 73,272.30 $ 75,105.18 Public Works Director Monthly 8,684.64 $ $ 8,903.87 $ 9,128.49 $ 9,358.50 $ 9,593.90 $ 9,834.69 $ 10,080.87 $ 10,334.24 $ 10,593.00 $ 10,858.95 $ 11,132.08 Hourly $ 50.10 $ 51.37 $ 52.66 $ 53.99 $ 55.35 $ 56.74 $ 58.16 $ 59.62 $ 61.11 $ 62.65 $ 64.22 Annual 104,215.72 $ $ 106,846.45 $ 109,541.87 $ 112,301.98 $ 115,126.78 $ 118,016.27 $ 120,970.45 $ 124,010.88 $ 127,116.01 $ 130,307.38 $ 133,585.02 Customer Service Rep Monthly 3,286.62 $ $ 3,369.28 $ 3,453.73 $ 3,541.78 $ 3,631.63 $ 3,723.27 $ 3,816.71 $ 3,913.75 $ 4,012.58 $ 4,115.01 $ 4,219.23 Hourly $ 18.96 $ 19.44 $ 19.93 $ 20.43 $ 20.95 $ 21.48 $ 22.02 $ 22.58 $ 23.15 $ 23.74 $ 24.34 Annual 39,439.39 $ $ 40,431.30 $ 41,444.78 $ 42,501.38 $ 43,579.55 $ 44,679.28 $ 45,800.58 $ 46,965.00 $ 48,150.98 $ 49,380.09 $ 50,630.77 Customer Service Rep Monthly 3,286.62 $ $ 3,450.14 $ 3,624.44 $ 3,805.93 $ 3,996.41 $ 4,097.04 $ 4,199.46 $ 4,307.28 $ 4,415.10 N/A N/A GFE** Hourly $ 18.96 $ 19.90 $ 20.91 $ 21.96 $ 23.06 $ 23.64 $ 24.23 $ 24.85 $ 25.47 N/A N/A Annual 39,439.39 $ $ 41,401.65 $ 43,493.30 $ 45,671.20 $ 47,956.91 $ 49,164.46 $ 50,393.57 $ 51,687.37 $ 52,981.18 N/A N/A Administrative Analyst Monthly 5,938.91 $ $ 6,088.06 $ 6,240.80 $ 6,397.13 $ 6,558.86 $ 6,722.38 $ 6,891.29 $ 7,065.59 $ 7,241.70 $ 7,423.19 $ 7,610.07 Hourly $ 34.26 $ 35.12 $ 36.00 $ 36.91 $ 37.84 $ 38.78 $ 39.76 $ 40.76 $ 41.78 $ 42.83 $ 43.90 Annual 71,266.90 $ $ 73,056.66 $ 74,889.55 $ 76,765.56 $ 78,706.26 $ 80,668.53 $ 82,695.49 $ 84,787.13 $ 86,900.34 $ 89,078.24 $ 91,320.83 Administrative Analyst Monthly 5,938.91 $ $ 6,235.40 $ 6,548.07 $ 6,876.91 $ 7,220.13 $ 7,401.62 $ 7,586.71 $ 7,777.19 $ N/A N/A 7,973.05 GFE** Hourly $ 34.26 $ 35.97 $ 37.78 $ 39.67 $ 41.65 $ 42.70 $ 43.77 $ 44.87 $ N/A N/A 46.00 Annual $ 71,266.90 $ 74,824.86 $ 78,576.88 $ 82,522.98 $ 86,641.58 $ 88,819.48 $ 91,040.51 $ 93,326.22 $ 95,676.63 N/A N/A Administrative Services Officer Monthly 7,423.64 $ $ 7,610.07 $ 7,800.99 $ 7,996.41 $ 8,198.57 $ 8,402.97 $ 8,614.11 $ 8,831.99 $ 9,052.12 $ 9,278.98 $ 9,512.59 Hourly $ 42.83 $ 43.90 $ 45.01 $ 46.13 $ 47.30 $ 48.48 $ 49.70 $ 50.95 $ 52.22 $ 53.53 $ 54.88 Annual 89,083.63 $ $ 91,320.83 $ 93,611.94 $ 95,956.95 $ 98,382.83 $ 100,835.66 $ 103,369.36 $ 105,983.91 $ 108,625.43 $ 111,347.80 $ 114,151.04 Administrative Services Officer Monthly 7,423.64 $ $ 7,794.26 $ 8,185.09 $ 8,596.14 $ 9,025.16 $ 9,252.03 $ 9,483.39 $ 9,721.48 $ N/A N/A 9,966.32 Hourly $ 42.83 $ 44.97 $ 47.22 $ 49.59 $ 52.07 $ 53.38 $ 54.71 $ 56.09 $ N/A N/A 57.50 GFE** Annual $ 89,083.63 $ 93,531.07 $ 98,221.10 $ 103,153.72 $ 108,301.98 $ 111,024.35 $ 113,800.63 $ 116,657.78 $ 119,595.79 N/A N/A **GFE Employees started prior to 7/1/21
Step
Item 3C17
City of Colfax Cash Summary – May 2024
Staff Report June 26, 2024
Staff Report to City Council
FOR THE JUNE 26, 2024 REGULAR CITY COUNCIL MEETING
From: Ron Walker, City Manager
Prepared by: Shanna Stahl – Administrative Services Officer Subject: Cash Summary – May 2024
Budget Impact Overview:
N/A: √ Funded: Un-funded: Amount: Fund(s):
Summary/Background
The monthly financial report includes General Fund Reserved Cash Analysis Graphs and the City of Colfax Cash Summary Report (with supporting documentation). The purpose of these reports is to provide the status of funds and transparency for Council and the public regarding the financial transactions of the City. The reports are prepared monthly on a cash basis and are reconciled to the General Ledger accounting system, previous reports, and bank statements. Detailed budget comparisons are provided as a mid-year report and as part of the proposed budget process each year.
The attached reports reflect an overview of the financial transactions of the City of Colfax in May 2024. Some monthly highlights are listed below:
• May revenues included:
o Allocation for Sales Tax revenues reported/paid to the State for the month of March 2024 (twomonth lag). o Reimbursement from the State Water Resources Control Board on the WWTP Construction Grant. o Placer County property tax revenues and direct charges - second allocation (40%) • May expenditures included:
o Approved capital project expenditures – expenditures on WWTP Construction Grant and other grant funded projects.
• Negative cash fund balances at the end of May are primarily due to the timing of funding allocations and reimbursements:
o Fund 250 – Streets – Roads/Transportation. These expenses are funded by annual Transportation funding through Placer County Transportation Agency (PCTPA), transfer of City Gas Tax revenues, and a General Fund allocation. Allocations and transfers will be recorded with the final fiscal year accounting processes.
o Fund 300 – Corporation Yard – This is the project for installation of a metal storage building at the Corporation Yard. Funded by General Fund 100. Installation of the building has begun. o Fund 358 – CDBG Road Rehabilitation. This is a reimbursable grant – the final funding of the grant was awarded in November. CDBG has approved the start date of expenditures. The City has begun the reimbursement process. City restricted Streets funds will also be used on this project as the City match.
RECOMMENDED ACTION: Accept and File.
Item 3D18
City of Colfax Cash Summary – May 2024
Staff Report June 26, 2024
o Fund 376 – Downtown Streetscape – This project is primarily (89%) funded with grant funds on a reimbursement basis. Reimbursement requests are submitted on a quarterly basis. The balance of funding (11%) will be a City General Fund match. Final reimbursement request was submitted in April.
o Fund 575 – WWTP Construction Grant. This is a reimbursable grant. Reimbursement requests are scheduled to be submitted at least quarterly.
o Fund 577 – Capital Projects. This is the project for the installation of a metal storage building at the Wastewater Treatment Plant. The project is slated to be funded by Fund 564 – Sewer Connection Fees. Funds to be transferred at project completion. Installation of the building has begun.
o Fund 590 – Sewer Consolidation Planning Grant. This is a reimbursable grant – reimbursement requests are scheduled to be submitted quarterly upon final award of application grant. • Anticipated revenues/expenditures for June include:
o Revenues
Allocation for Sales Tax revenues reported/paid to the State for the month of April 2024 (two-month lag).
Capital project reimbursements.
o Expenditures
Approved capital project expenditures. We anticipate continued large expenditures for the Wastewater Treatment Plant Construction project as the I/I Mitigation and Algae Reduction phases continue construction. The CDBG project has also started. Ongoing monthly operating expenses.
Attachments:
1. General Fund Reserved Cash Analysis Graph
2. Cash Activity Reports
a. Cash Summary
b. Cash Transactions Report – by individual fund
c. Check Register Report - Accounts Payable
Item 3D19
Prev Yr Jul Aug Sep Oct Nov Dec Jan Feb Mar Apr May Jun Cash Balance FY2023-24 $3,911 $3,785 $3,834 $3,638 $3,789 $3,911 $3,791 $4,162 $4,263 $4,124 $4,251 $4,570 Cash Balance FY2022-23 $3,418 $3,412 $3,568 $3,396 $3,451 $3,644 $3,560 $3,935 $4,039 $3,819 $3,765 $4,087 $3,911 Cash Balance FY2021-22 $2,857 $2,831 $2,953 $2,833 $2,943 $2,946 $2,794 $3,120 $3,088 $2,971 $3,004 $3,462 $3,418 Cash Balance FY2020-21 $2,311 $2,392 $2,497 $2,386 $2,402 $2,463 $2,393 $2,688 $2,760 $2,612 $2,771 $3,023 $2,857 Cash Balance FY2019-20 $2,013 $2,069 $2,169 $2,110 $2,170 $2,467 $2,373 $2,747 $2,730 $2,615 $2,627 $2,910 $2,311 *Reserves (Ops, Cap, Pen) $1,095 $1,145 $1,145 $1,145 $1,145 $1,145 $1,145 $1,145 $1,145 $1,145 $1,145 $1,145 $1,145 Budget FY2023-24 $3,911 $3,911 $3,911 $3,911 $3,911 $3,911 $3,911 $3,911 $3,911 $3,911 $3,911 $3,911 $3,911 $-
$500
$1,000
$1,500
$2,000
$2,500
$3,000
$3,500
$4,000
$4,500
$5,000
City of Colfax - May 2024
General Fund Reserved Cash Analysis
(Dollars in Thousands)
Fiscal Year 2023-24 >>
Item 3D20
Balance 4/30/24 Revenues In* Expenses Out* Transfers Balance 5/31/24 US Bank $ 89,299.90 $ 2,659,053.90 $ (1,352,980.59) $ (1,375,000.00) $ 20,373.21 LAIF $ 7,745,253.38 $ - $ - $ 1,375,000.00 $ 9,120,253.38 Total Cash - General Ledger $ 7,834,553.28 $ 2,659,053.90 $ (1,352,980.59) $ - $ 9,140,626.59 Petty Cash (In Safe) $ 300.00 $ 300.00
Total Cash $ 7,834,853.28 $ 2,659,053.90 $ (1,352,980.59) $ - $ 9,140,926.59 Change in Cash Account Balance - Total $ 1,306,073.31
Attached Reports:
1. Cash Transactions Report (By Individual Fund)
2. Check Register Report (Accounts Payable) $ (1,135,205.46) Cash Receipts $ 2,331,570.64
Payroll Checks and Tax Deposits $ (82,262.69)
Utility Billings - Receipts $ 191,970.82
LAIF Interest $ -
$ -
$ 1,306,073.31 $ -
*Does not include transfers between funds
Prepared by:
Shanna Stahl, Administrative Services Officer
Reviewed by:
Ron Walker, City Manager
City of Colfax
Cash Summary
May 31, 2024
Shanna Stahl
Ron Walker
Item 3D21
Beginning
Balance
Debit
Revenues
Credit
(Expenditures)
Ending
Balance
Fund Type: 1.11 - General Fund - Unassigned
Fund: 100 - General Fund $ 4,032,688.76 $ 417,802.47 $ (95,928.30) $ 4,354,562.93 Fund: 120 - Land Development Fees $ 200,982.14 $ 2,682.87 $ (900.00) $ 202,765.01 Fund: 200 - Cannabis Application $ 17,455.55 $ - $ (4,000.00) $ 13,455.55 Fund Type: 1.11 - General Fund - Unassigned $ 4,251,126.45 $ 420,485.34 $ (100,828.30) $ 4,570,783.49 Fund Type: 1.14 - General Fund - Restricted
Fund: 205 - Escrow Funds $ - $ - $ - $ -
Fund: 571 - AB939 Landfill Diversion $ 23,317.26 $ - $ - $ 23,317.26 Fund: 572 - Landfill Post Closure Maintenance $ 891,972.94 $ - $ (4,214.61) $ 887,758.33 Fund Type: 1.14 - General Fund - Restricted $ 915,290.20 $ - $ (4,214.61) $ 911,075.59 Fund Type: 1.24 - Special Rev Funds - Restricted
Fund: 210 - Mitigation Fees - Roads $ 149,051.68 $ - $ - $ 149,051.68 Fund: 211 - Mitigation Fees - Drainage $ 5,696.90 $ - $ - $ 5,696.90 Fund: 212 - Mitigation Fees - Trails $ 79,141.12 $ - $ - $ 79,141.12 Fund: 213 - Mitigation Fees - Parks/Rec $ 196,670.17 $ - $ - $ 196,670.17 Fund: 214 - Mitigation Fees - City Bldgs $ 106,912.36 $ - $ - $ 106,912.36 Fund: 215 - Mitigation Fees - Vehicles $ 23,349.49 $ - $ - $ 23,349.49 Fund: 217 - Mitigation Fees - DT Parking $ 36,024.03 $ - $ - $ 36,024.03 Fund: 218 - Support Law Enforcement $ 5,837.59 $ - $ - $ 5,837.59 Fund: 244 - CDBG Program Inc - ME Lending $ 513.44 $ - $ - $ 513.44 Fund: 250 - Streets - Roads/Transportation $ (101,838.88) $ 69,952.00 $ (13,620.71) $ (45,507.59) Fund: 253 - Gas Taxes $ 36,284.28 $ 4,430.92 $ (1,585.05) $ 39,130.15 Fund: 257 - Street /Road - Transit Capital $ 48,346.04 $ - $ - $ 48,346.04 Fund: 258 - Road Maintenance - SB1/RSTBG $ 261,071.26 $ 4,532.24 $ - $ 265,603.50 Fund: 270 - Beverage Container Recycling $ 20,173.20 $ - $ - $ 20,173.20 Fund: 280 - Oil Recycling $ 3,977.72 $ - $ - $ 3,977.72 Fund: 290 - SB1383 Implementation Grant $ 14,761.15 $ 75,000.00 $ - $ 89,761.15 Fund: 292 - Fire Department Capital Funds $ 98,502.56 $ - $ - $ 98,502.56 Fund: 342 - Fire Construction - Mitigation $ 83,618.50 $ - $ - $ 83,618.50 Fund: 343 - Recreation Construction $ 83,618.98 $ - $ - $ 83,618.98 Fund: 367 - SB2 - Planning Grant $ - $ - $ - $ -
Fund: 376 - Downtown Streetscape $ (111,862.90) $ - $ - $ (111,862.90) Fund: 378 - Zoning Code Update $ 57,829.22 $ - $ - $ 57,829.22 Fund Type: 1.24 - Special Rev Funds - Restricte $ 1,097,677.91 $ 153,915.16 $ (15,205.76) $ 1,236,387.31 Fund Type: 1.34 - Capital Projects - Restricted
Fund: 300 - GF Capital Projects $ (12,899.52) $ - $ - $ (12,899.52) Fund: 358 - CDBG Pavement $ (425,942.73) $ - $ (53,458.65) $ (479,401.38) Fund Type: 1.34 - Capital Projects - Restricted $ (438,842.25) $ - $ (53,458.65) $ (492,300.90) Fund Type: 2.11 - Enterprise Funds
Fund: 560 - Sewer $ 1,896,146.03 $ 242,100.70 $ (164,762.39) $ 1,973,484.34 Fund: 561 - Sewer Liftstations $ 596,801.14 $ 31,394.30 $ (46,053.54) $ 582,141.90 Fund: 563 - Wastewater Treatment Plant $ 1,154,478.58 $ 87,912.50 $ (33,052.98) $ 1,209,338.10 Fund: 564 - Sewer Connections $ 321,774.88 $ - $ - $ 321,774.88 Fund: 575 - WWTP Construction Grant $ (1,907,254.36) $ 1,722,174.00 $ (923,351.56) $ (1,108,431.92) Fund: 577 - Capital Projects $ (7,229.51) $ - $ - $ (7,229.51) Fund: 590 - Sewer Consolidation Planning $ (46,589.06) $ - $ (12,052.80) $ (58,641.86) Fund Type: 2.11 - Enterprise Funds - Unassign $ 2,008,127.70 $ 2,083,581.50 $ (1,179,273.27) $ 2,912,435.93 Fund Type: 9.0 - CLEARING ACCOUNT
Fund: 998 - PAYROLL CLEARING FUND $ 1,173.27 $ 1,071.90 $ 2,245.17 Fund Type: 9.0 - CLEARING ACCOUNT $ 1,173.27 $ 1,071.90 $ - $ 2,245.17 Grand Totals: $ 7,834,553.28 $ 2,659,053.90 $ (1,352,980.59) $ 9,140,626.59 City of Colfax
Cash Transactions Report - May 2024
Item 3D22
CITY OF COLFAX
Check Register Report
Check
Date
Check
Number
Status Amount
BANK:
Vendor
Number Vendor Name Check Description
US BANK Page: 1
Time: 4:19 pm
Date: 06/11/2024
Void/Stop
Date
Reconcile
Date
US BANK Checks
60561 05/02/24 Reconciled 05/31/24 03141 CALPERS HEALTH INS PREMIUM MAY 24 14,034.90 60591 05/07/24 Reconciled 05/31/24 011200 24 SEVEN FIRE PROTECTION ANNUAL FIRE EXT SVC 842.26 60592 05/07/24 Reconciled 05/31/24 1161 49ER WATER SERVICES WWTP TESTING FEB 2024 1,055.00 60593 05/07/24 Reconciled 05/31/24 01270 ADAMS ASHBY GROUP, INC. CDBG LABOR COMPLIANCE JAN 24 5,000.00 60594 05/07/24 Reconciled 05/31/24 1340 AHRE, AMANDA EMPLOYEE POTLUCK 15.25 60595 05/07/24 Reconciled 05/31/24 01500 ANDERSON'S SIERRA IRRIGATION 617.47 60596 05/07/24 Reconciled 05/31/24 2819 BIG BRAND TIRE & SERVICE ASPHALT TRAILER 176.01 60597 05/07/24 Reconciled 05/31/24 3469 CIVIC PLUS CODIFICATION/MUNICODE SUPPORT 2,730.69 COMMERCIAL PUMP 14,705.83
SERVICE, INC
60598 05/07/24 Reconciled 05/31/24 03562 LS PUMP REPAIR FRONTIER 254.20
COMMUNICATIONS
60599 05/07/24 Reconciled 05/31/24 06278 WWTP PHONE
60600 05/07/24 Reconciled 05/31/24 7223 GEOCON CONSULTANTS INC. I&I CONSTRUCTION MGMNT MAR9 24 1,220.00 60601 05/07/24 Reconciled 05/31/24 08170 HILLS FLAT LUMBER CO SUPPLIES 1,389.54 HOME DEPOT CREDIT 460.85
SERVICES
60602 05/07/24 Reconciled 05/31/24 08501 SUPPLIES
60603 05/07/24 Reconciled 05/31/24 08660 HUNT AND SONS, LLC FUEL 542.06 60604 05/07/24 Reconciled 05/31/24 8661 HYDROCOMPLIANCE WWTP MONTHLY QSP SVCS 1,400.00 PELLETREAU, ALDERSON & 12,774.58
CABRAL
60605 05/07/24 Reconciled 05/31/24 16011(2) LEGAL SVCS APR 24 60606 05/07/24 Reconciled 05/31/24 19037 SAFE SIDE SECURITY CORP YARD SECURITY MAY 24 155.00 60607 05/07/24 Reconciled 05/31/24 19037 SAFE SIDE SECURITY WWTP SECURITY MAY 2024 95.00 60608 05/07/24 Reconciled 05/31/24 19045 SALIX CONSULTING I&I MITIGATION CONST MGMNT 1,000.00 SECURE RECORD 75.00
MANAGEMENT
60609 05/07/24 Printed 19193 SHREDDING SVCS Q4 FY 23/24 60610 05/07/24 Reconciled 05/31/24 19743 WILLIAM STOCKWIN COLFAX CONNECTION MAY 2024 300.00 SWRCB - STORM WATER 200.00
SECTION
60611 05/07/24 Reconciled 05/31/24 19802 CDBG PROJECT FEE US BANK CORPORATE PMT 2,835.12
SYSTEM
60612 05/07/24 Reconciled 05/31/24 21560 SUPPLIES
60613 05/07/24 Reconciled 05/31/24 21500 USA BLUE BOOK, INC WWTP LAB SUPPLIES 348.56 60614 05/07/24 Reconciled 05/31/24 22134 VISION QUEST TECH SUPPORT JUNE 2024 3,800.00 60615 05/07/24 Reconciled 05/31/24 23169 WAVE BUSINESS SOLUTIONS CITY HALL INTERNET 159.90 60616 05/07/24 Reconciled 05/31/24 23169 WAVE BUSINESS SOLUTIONS DEPOT PHONE 18.77 60617 05/07/24 Reconciled 05/31/24 23451 WOOD RODGERS SEWER CONSOLIDATION MAR 2024 6,026.40 60618 05/07/24 Reconciled 05/31/24 23451 WOOD RODGERS WWTP CONST GRANT ENG MAR 24 19,856.55 60671 05/15/24 Reconciled 05/31/24 1161 49ER WATER SERVICES WWTP TESTING APR 24 4,737.00 60672 05/15/24 Reconciled 05/31/24 01142 4LEAF, INC. PW SUP TRAINING APR 2024 4,440.00 60673 05/15/24 Reconciled 05/31/24 01270 ADAMS ASHBY GROUP, INC. CDBG GEN ADMIN FEB 24 5,000.00 60674 05/15/24 Reconciled 05/31/24 01270 ADAMS ASHBY GROUP, INC. CDBG LABOR COMPLIANCE FEB 24 5,500.00 60675 05/15/24 Reconciled 05/31/24 01270 ADAMS ASHBY GROUP, INC. CDBG LABOR COMPLIANCE MAR 24 5,500.00 60676 05/15/24 Reconciled 05/31/24 01270 ADAMS ASHBY GROUP, INC. CDBG GENERAL ADMIN MAR 24 5,000.00 60677 05/15/24 Reconciled 05/31/24 1340 AHRE, AMANDA CITY CLERK TRAINING 302.17 ALHAMBRA & SIERRA 123.91
SPRINGS
60678 05/15/24 Reconciled 05/31/24 01414 WATER
60679 05/15/24 Void 05/15/24 01448 AMERIGAS - COLFAX CITY HALL PROPANE 0.00 60680 05/15/24 Reconciled 05/31/24 01766 AT&T MOBILITY CITY CELL PHONES 822.95 CARROT-TOP INDUSTRIES, 466.38
INC.
60681 05/15/24 Printed 3158 CITY FLAGS
60682 05/15/24 Reconciled 05/31/24 8062 CATHERINE HANSFORD SEWER RATE STUDY APR 2024 1,656.02 60683 05/15/24 Reconciled 05/31/24 03401 CHOICE BUILDER PREMIUMS JUNE 2024 1,072.06 60684 05/15/24 Reconciled 05/31/24 3425 CINTAS UNIFORMS APRIL 2024 522.04 60685 05/15/24 Reconciled 05/31/24 03435 CITY OF AUBURN CITY CLERK SVCS APR 24 419.82 CLEAR PATH LAND 4,933.50
EVOLVEMENT,
60686 05/15/24 Reconciled 05/31/24 03482 I&I MITIGATION 60687 05/15/24 Reconciled 05/31/24 3494 COLANTUONO, HIGHSMITH & LEGAL MATTERS APR 2024 350.00 60688 05/15/24 Printed 03540 COLFAX LIONS CLUB EASTER EGG HUNT DEPOSIT 100.00 REFUND
60689 05/15/24 Reconciled 05/31/24 6203 FENNEMORE CRAIG, PC LEGAL MATTER APR 2024 425.00 60690 05/15/24 Reconciled 05/31/24 7798 G&T TRUCK REPAIR VACTOR REPAIR 746.28 Item 3D23
CITY OF COLFAX
Check Register Report
Check
Date
Check
Number
Status Amount
BANK:
Vendor
Number Vendor Name Check Description
US BANK Page: 2
Time: 4:19 pm
Date: 06/11/2024
Void/Stop
Date
Reconcile
Date
US BANK Checks
GOLD MOUNTAIN 400.00
CALIFORNIA
60691 05/15/24 Reconciled 05/31/24 07460 ZONING PUBLIC NOTICE GOLD MOUNTAIN 400.00
CALIFORNIA
60692 05/15/24 Reconciled 05/31/24 07460 DELINQUENT SEWER NOTICE HANSEN BROS. 40.81
ENTERPRISES
60693 05/15/24 Reconciled 05/31/24 08070 STREET REPAIR
HILL BROTHERS CHEMICAL 5,188.76
CO.
60694 05/15/24 Reconciled 05/31/24 08159 WWTP CHEMICALS LAWRENCE & ASSOCIATES 502.50
INC
60695 05/15/24 Reconciled 05/31/24 12180 LANDFILL MONITORING APR 24 60696 05/15/24 Reconciled 05/31/24 18400 NAPA AUTO PARTS SUPPLIES 400.95 60697 05/15/24 Reconciled 05/31/24 16035 PG&E ELECTRICITY MAR 24 23,753.84 60698 05/15/24 Reconciled 05/31/24 16040A PITNEY BOWES POSTAGE MACH LEASE Q4 FY 23/24 167.84 60699 05/15/24 Reconciled 05/31/24 16821 PSOMAS I&I MITIGATION 40,307.75 60700 05/15/24 Reconciled 05/31/24 18565 MARIA RODRIGUEZ EVENT DEPOSIT REFUND 100.00 60701 05/15/24 Reconciled 05/31/24 01790 SIERRA OFFICE PRODUCTS OFFICE SUPPLIES 323.81 60702 05/15/24 Reconciled 05/31/24 19396 SIERRA SAFETY COMPANY DEPOT PARKING SIGN 142.11 VAN GRONINGEN & 3,281.25
ASSOCIATES
60703 05/15/24 Reconciled 05/31/24 22106 FINANCIAL SERV APR 24 VULCAN MATERIALS 314.57
COMPANY
60704 05/15/24 Reconciled 05/31/24 22240 ASPHALT PATCH
60705 05/15/24 Reconciled 05/31/24 23169 WAVE BUSINESS SOLUTIONS CITY HALL PHONES 215.55 60706 05/15/24 Reconciled 05/31/24 23301 WESTERN PLACER WASTE SLUDGE REMOVAL APRIL 2024 769.95 60707 05/15/24 Reconciled 05/31/24 1161 49ER WATER SERVICES LANDFILL TESTING MAR 2024 302.00 60708 05/23/24 Reconciled 05/31/24 01270 ADAMS ASHBY GROUP, INC. CDBG GEN ADMIN APR 24 5,000.00 60709 05/23/24 Reconciled 05/31/24 01270 ADAMS ASHBY GROUP, INC. CDBG LABOR COMPLIANCE APR 24 5,500.00 60710 05/23/24 Reconciled 05/31/24 01448 AMERIGAS - COLFAX CITY HALL PROPANE 722.77 60711 05/23/24 Reconciled 05/31/24 02054 BANNER BANK I & I CONST. RETENTION APR 24 38,177.70 BUREAU VERITAS NORTH 6,570.00
AMERICA
60712 05/23/24 Reconciled 05/31/24 02901 BLDG OFFICIAL SVCS APR 2024 CASH- PETTY CASH 29.49
REIMBURSEMENT
60713 05/23/24 Reconciled 05/31/24 03164 2023/2024 PETTY CASH REIMB. 60714 05/23/24 Reconciled 05/31/24 3475 CLARK PEST CONTROL PEST CONTROL MAY 2024 537.00 CLEAR PATH LAND 11,995.50
EVOLVEMENT,
60715 05/23/24 Reconciled 05/31/24 03482 I&I MITIGATION SERVICES 60716 05/23/24 Printed 04592 DACOMM WWTP INTERNET JUNE 2024 103.45 60717 05/23/24 Reconciled 05/31/24 14859 GHD INC. CDBG ROAD REHAB APR 24 16,758.65 60718 05/23/24 Reconciled 05/31/24 07570 GRAINGER WWTP SUPPLIES 68.00 60719 05/23/24 Reconciled 05/31/24 07570 GRAINGER WWTP SUPPLIES 3.29 60720 05/23/24 Reconciled 05/31/24 07570 GRAINGER WWTP SUPPLIES 60.33 60721 05/23/24 Reconciled 05/31/24 07570 GRAINGER WWTP LINE MARKER AND PAINT 150.94 60722 05/23/24 Reconciled 05/31/24 08660 HUNT AND SONS, LLC FUEL 951.85 60723 05/23/24 Printed 11130 KRUGER, INC. WWTP FILTER 469.62 60724 05/23/24 Reconciled 05/31/24 23101 LARRY WALKER ASSOCIATES NPDES PERMIT ASS APR 24 379.50 LIEBERT CASSIDY 130.50
WHITMORE
60725 05/23/24 Reconciled 05/31/24 12209 LEGAL MATTER
MANAGEMENT ADVISORY 5,914.38
SERVICES
60726 05/23/24 Printed 13191 PLANNING SVC APRIL 2024
60727 05/23/24 Reconciled 05/31/24 13239 MCGUIRE & HESTER I&I CONSTRUCTION APR 2024 343,599.30 60728 05/23/24 Reconciled 05/31/24 16300 PCWA -PLACER COUNTY WATER 1,400.47 PLACER COUNTY 984.00
ENVIRONMENTAL
60729 05/23/24 Reconciled 05/31/24 16168 WWTP HAZMAT FY 24/25 60730 05/23/24 Printed 18193 RECOLOGY AUBURN PLACER 40% TEETER FY 23/24 TAX ROLL 4,936.63 60731 05/23/24 Printed 19065 SCI CONSULTING GROUP CANNABIS REVIEW 2023 AUDIT 4,000.00 60732 05/23/24 Reconciled 05/31/24 21500 USA BLUE BOOK, INC WWTP LAB SUPPLIES 1,239.33 60733 05/23/24 Reconciled 05/31/24 23453 WM LYLES ALGAE REDUCTION APR 2024 420,781.10 CLEAR PATH LAND 1,800.00
EVOLVEMENT,
60734 05/30/24 Printed 03482 WWTP ANNUAL SURVEY
60735 05/30/24 Printed 03511 COLFAX GARDEN CLUB DEPOSIT RTN/SPRING PLANT SALE 100.00 60736 05/30/24 Printed 04234 DE LAGE LANDEN FINANCIAL COPY MACHINE LEASE JUNE 24 504.79 Item 3D24
CITY OF COLFAX
Check Register Report
Check
Date
Check
Number
Status Amount
BANK:
Vendor
Number Vendor Name Check Description
US BANK Page: 3
Time: 4:19 pm
Date: 06/11/2024
Void/Stop
Date
Reconcile
Date
US BANK Checks
FRONTIER 274.07
COMMUNICATIONS
60737 05/30/24 Printed 06278 WWTP PHONE
60738 05/30/24 Printed 07570 GRAINGER WWTP COMPRESSOR PART 9.58 60739 05/30/24 Printed 08050 HACH COMPANY WWTP EQUIP REPAIR 3,544.00 HOME DEPOT CREDIT 1,187.13
SERVICES
60740 05/30/24 Printed 08501 STMT 5/21/24
60741 05/30/24 Printed 8661 HYDROCOMPLIANCE WWTP MONTHLY QSP SVCS 1,400.00 60742 05/30/24 Printed 19037 SAFE SIDE SECURITY WWTP UPDATE ALARM HRS 170.00 60743 05/30/24 Printed 23169 WAVE BUSINESS SOLUTIONS CITY HALL INTERNET 159.90 60744 05/30/24 Printed 23169 WAVE BUSINESS SOLUTIONS CORP YARD INTERNET 67.87 60745 05/30/24 Void 06/06/24 23451 WOOD RODGERS SEWER CONSOLIDATION APR 24 0.00 60746 05/30/24 Printed 23451 WOOD RODGERS WWTP CONST GRANT ENG APR 24 38,680.16 Total Checks: 105 Checks Total (excluding void checks): 1,129,179.06 Total Payments: 105 Bank Total (excluding void checks): 1,129,179.06 Total Payments: 105 Grand Total (excluding void checks): 1,129,179.06 Item 3D25
City of Colfax Quarterly Sales Tax Analysis QE 03.31.24 Staff Report June 26, 2024
Staff Report to City Council
FOR THE JUNE 26, 2024 REGULAR CITY COUNCIL MEETING
From: Ron Walker, City Manager
Prepared by: Shanna Stahl, Administrative Services Officer Subject: Quarterly Sales Tax Analysis – Quarter Ended March 31, 2024 Budget Impact Overview:
N/A: √ Funded: Un-funded: Amount: Fund(s):
Summary/Background
City staff provides a quarterly report on Sales and Use Tax revenues as quarterly information is available. We have received the final Accounting for Sales and Use Tax revenues for the quarter ended March 31, 2024, which is the third quarter of fiscal year 2023-2024.
As reported in the chart below, sales tax revenues for the quarter ended March 31, 2024 increased 23% as compared to the same quarter last year, and was 8% lower as compared to the previous quarter (12/31/2023).
Fiscal and Budget Impacts
The budget for the current fiscal year was forecasted at a conservative 3% growth over the 2022-2023 fiscal year budget and equates to 48% of the actual revenues received in the last fiscal year.
Sales tax revenues are very difficult to predict. It is our best estimate that the fiscal year budget projection is still valid. We are still at 77% of the annual budget – and with the last quarter historically being a higher generator of sales tax – we anticipate that we will still be within the approved budget for the fiscal year.
Staff will continue to monitor and provide updates as additional information is available.
Attachments:
1. Graph – City of Colfax – Sales and Use Tax Revenues
2. Chart – City of Colfax – Sales and Use Tax Revenues History QE 09/30 QE 12/31 QE 03/31 QE 06/30
Total Fiscal
Year Actuals
Fiscal Year
Budget
Actuals as %
of Fiscal
Year Budget
Actuals to
Budget
Difference
Original
Budget
Fiscal Year 2023-2024 $ 397,425 $ 332,232 $ 305,997 $ - 1,035,654$ $ 1,336,734 77% (301,080) $ $ 1,336,734 Fiscal Year 2022-2023 $ 410,913 $ 353,933 $ 248,626 $ 325,197 1,338,670$ $ 1,297,800 103% 40,870 $ $ 1,297,800 Fiscal Year 2021-2022 $ 300,458 $ 298,414 $ 378,914 $ 414,444 1,392,230$ $ 1,260,000 110% 132,230 $ $ 1,260,000 Fiscal Year 2020-2021 $ 391,444 $ 340,379 $ 326,981 $ 365,994 1,424,798$ $ 1,250,000 114% 174,798 $ $ 1,125,000 Fiscal Year 2019-2020 $ 457,737 $ 320,975 $ 370,903 $ 374,688 1,524,302$ $ 1,450,000 105% 74,302 $ $ 1,430,388 % Change - Previous Calendar Qtr -8%
% Change - Same Qtr - Prev Year 23%
RECOMMENDED ACTION: Accept and File
Item 3E26
City of Colfax
Sales and Use Tax Revenues
Actuals Change % Change
1999-2000 $ 478,169
2000-2001 $ 484,801 $ 6,632 1%
2001-2002 $ 592,392 $ 107,591 22%
2002-2003 $ 581,749 $ (10,643) -2%
2003-2004 $ 601,276 $ 19,527 3%
2004-2005 $ 707,515 $ 106,239 18%
2005-2006 $ 749,583 $ 42,068 6%
2006-2007 $ 752,431 $ 2,848 0%
2007-2008 $ 648,989 $ (103,442) -14%
2008-2009 $ 540,051 $ (108,938) -17%
2009-2010 $ 538,549 $ (1,502) 0%
2010-2011 $ 551,953 $ 13,404 2%
2011-2012 $ 571,943 $ 19,990 4%
2012-2013 $ 706,828 $ 134,885 24%
2013-2014 $ 928,729 $ 221,901 31%
2014-2015 $ 956,342 $ 27,613 3%
2015-2016 * $ 1,104,357 $ 148,015 15%
2016-2017 $ 1,103,560 $ (797) 0%
2017-2018 $ 1,370,741 $ 267,181 24%
2018-2019 $ 1,401,608 $ 30,867 2%
2019-2020 $ 1,524,302 $ 122,694 9%
2020-2021 $ 1,424,789 $ (99,513) -7%
2021-2022 $ 1,392,230 $ (32,559) -2%
2022-2023 $ 1,338,670 $ (53,560) -4%
*Included true up and final adjustments related to the end of the decade old triple flip sales tax program which ended December 31, 2015 City of Colfax
Sales and Use Tax Revenue History
Item 3E27
City of Colfax
Sales and Use Tax Revenues
(Actuals Through Quarter Ended 03/31/2024)
QE 09/30 QE 12/31 QE 03/31 QE 06/30
2023-2024 Budget $334,184 $334,184 $334,184 $334,184
2023-2024 $397,425 $332,232 $305,997
2022-2023 $410,913 $353,933 $248,626 $325,197
2021-2022 $300,458 $298,414 $378,914 $414,444
2020-2021 $391,444 $340,379 $326,981 $365,994
FY 2023-2024 Q1
FY 2023-2024 Q2
2023-2024, $305,997
$200,000
$240,000
$280,000
$320,000
$360,000
$400,000
$440,000
$480,000 Sales Tax by Quarter
Item 3E28
Staff Report to City Council
FOR THE June 26, 2024 REGULAR CITY COUNCIL MEETING
From: Ron Walker, City Manager
Prepared by: Kathy Pease, AICP, Planning Consultant
Subject: Short-Term Rental Ordinance
Budget Impact Overview:
N/A: Funded: √ Un-funded: Amount: Fund(s): 100
Summary/Background
On May 22, 2024, the City Council reviewed and adopted on first reading of a draft ordinance amending Chapter 17 of the Colfax Municipal Code, by adding Chapter 17.123, to authorize and regulate Short-Term Rentals within the City. The ordinance adds new definitions, provides clarification on expectations and addresses permit requirements and conditions of operation.
Attachments
1. Ordinance Cover
2. Ordinance
3. May 22, 2024 Staff Report
RECOMMENDED ACTION: Conduct a second reading and adopt the attached Ordinance amending the City of Colfax Municipal Code 17.123, to authorize and regulate Short-Term Rentals within the City, to be effective 30 days after adoption.
Item 3F City of Colfax 29
Staff Report June 26, 224
Short Term Rental Ordinance
CITY OF COLFAX
ORDINANCE NO. 557
AN ORDINANCE OF THE CITY COUNCIL OF
THE CITY OF COLFAX AMENDING COLFAX MUNICIPAL
CODE TITLE 17 BY ADDING CHAPTER 17.123 AUTHORIZING AND
REGULATING SHORT TERM RENTALS.
The City Council of the City of Colfax does ordain as follows:
Section 1:
Title 17 of the Colfax Municipal Code is hereby amended by adding Chapter 17.123 as set forth in Exhibit A attached hereto and by this reference incorporated herein.
Section 2. Superceding Provisions
The provisions of this ordinance and any resolution adopted pursuant hereto shall supersede any previous ordinance or resolution to the extent the same is in conflict herewith.
Section 3. Severability
If any section, phrase, sentence, or portion of this ordinance is for any reason held invalid or unconstitutional by any court of competent jurisdiction, the invalid or unconstitutional portion shall be deemed a separate, distinct, and independent provision and such holding shall not affect the validity of the remaining portions hereof.
Section 4. California Environmental Quality Act Findings The City of Colfax finds that, if the provisions of the California Environmental Quality Act, Public Resources Code §21000 et seq (hereinafter "CEQA") apply, the title of this ordinance would constitute a brief description of the "Project" as required by Section 15062(a)(1) of the Guidelines for Implementation of the California Environmental Quality Act published by the State of California Office of Planning and Research (hereinafter the "CEQA Guidelines").
FINDING OF NO PROJECT
The City of Colfax finds that adoption of this ordinance does not constitute a "Project" as that term is defined by or used in CEQA, the CEQA Guidelines or any court of attorney general opinion construing the same. Accordingly, the City of Colfax finds that the provisions of CEQA and the CEQA Guidelines are not applicable to said action.
FINDING OF EXEMPTION
In the event that it is found that the said action constitutes a "Project" as defined by or used in CEQA or the CEQA Guidelines, which finding would be contrary to the City’s opinion of its action, the City of Colfax hereby finds that said action is exempt from compliance with CEQA and the CEQA Guidelines, for the following reasons: The action falls within the “common sense” CEQA exemption provided in 14 CCR 15061(b)(3) in that CEQA applies only to projects which have the potential for causing a significant effect on the environment. Where it can be seen with certainty that there is no possibility that the action may have a significant effect on the environment, the action is not subject to CEQA. CEQA Guidelines, Section 15061(b)(3). It can be seen with certainty that adoption of this ordinance and its provisions cannot possibly have a significant effect on the environment.
Item 3F30
This ordinance shall, within 15 days after its adoption, be published or posted in accordance with Section 36933 of the Government Code of the State of California with the names of those City Council members voting for and against it.
The foregoing ordinance was introduced at a duly held regular meeting of the City Council of the City of Colfax on the 22nd day of May 2024 and passed and adopted at a duly held regular meeting of the City Council on the 26th day of June 2024, by the following vote:
AYES:
NOES:
ABSTAIN:
ABSENT:
______________________________
Kim Douglass
Mayor
APPROVED AS TO FORM: ATTEST:
_______________________________ _____________________________ Alfred Cabral Amanda Ahre
City Attorney City Clerk
Item 3F31
EXHIBIT A
CITY OF COLFAX
ORDINANCE NO. 557
AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF COLFAX AMENDING COLFAX MUNICIPAL CODE TITLE 17 BY ADDING CHAPTER 17.123 AUTHORIZING AND REGULATING SHORT TERM RENTALS.
THE CITY COUNCIL OF THE CITY OF COLFAX DOES ORDAIN AS FOLLOWS:
Title 17 of the Colfax Municipal Code is hereby amended by adding Chapter 17.123, “Short Term Rentals” to read as follows:
17.123.010 Purpose and Intent
It is the purpose of this chapter to provide rules governing the issuance of permits and establishment of operational requirements and restrictions for short-term rentals of dwellings within the City of Colfax. The intent of this chapter is to ensure that the operation of these short-term rentals is consistent with applicable local, State and Federal laws, statutes, rules, and regulations.
17.123.020 Permit Required
It is unlawful for any person to advertise, maintain, authorize the use or occupancy of, or operate a short-term rental of a dwelling in the City of Colfax without first obtaining a valid permit as required by this chapter. A short-term rental permit may not be issued for both a single-family dwelling and an accessory dwelling unit on the same parcel.
17.123.030 Term and Scope of Permit
A short-term rental permit issued under this chapter shall expire twelve (12) months from the date of issuance, unless revoked, suspended or surrendered earlier.
The permit authorizes the permittee to conduct only such activities and services as described in the permit and in accordance with the terms and conditions of the permit and the requirements and limitations in this Chapter. It is unlawful for a permittee or other responsible person to violate the terms and conditions of the short-term rental permit.
17.123.040 Definitions Used In this Chapter
For purposes of this chapter, the following definitions apply:
A. “Accessory Dwelling” unit has the same meaning as defined in California Government Code Section 65852.2.
Item 3F32
B. “Advertise” or “Advertisement” means any method used to solicit interest in a short-term rental including but not limited to, internet-based listing or hosting services.
C. “Lodger” means a person to whom a person is providing lodging for compensation.
D. “Owner-occupied Short-Term Rental” is where the owner or tenant is permanently residing within the Short-term rental.
E. “Parcel” means property assigned a separate parcel number by the Placer County Assessor.
F. “Permittee” means the property owner to whom a short-term rental permit is issued.
G. “Person” means any individual, partnership, co-partnership, firm association, joint stock company, corporation, limited liability company or combination of the above in whatever form or character.
H. “Property Owner” means the owner of fee title to the property on which the short-term rental exists, or their agent authorized to rent the short-term rental.
I. “Single Family Dwelling” means a building or portion thereof, except a tent or trailer, designed or intended to be used for residence purposes by one family. Mobilehomes which are not placed on a permanent foundation will be treated as a trailer for the purposes of this definition.
J. “Short-term Rental” means any single-family dwelling or accessory dwelling unit located in a residential or commercial zone that is rented in whole or in part on a short-term basis. A short-term basis is thirty (30) calendar days or less to the same person or the same group of persons.
17.123.050 Application and Renewal of Short-term Rental Permits A. A property owner may apply for a short-term rental permit by filing an application with the Planning Director and/or designee. The application must be on a form approved by the Planning Director and/or designee and may require any information or documentation consistent with the provisions of this chapter. The permit application shall be on a form furnished by the city and signed by the applicant. Such application shall include, but not be limited to, the following information:
1. Name, address, and telephone number of the applicant;
2. Name, address, and 24-hour telephone numbers(s) of applicant and secondary point of contact, if the applicant is not located onsite;
3. Floor plan, parking location(s), a copy of the business license, and proof of insurance;
4. Any supplemental information which the Planning Director or designee finds reasonably necessary to determine whether to approve a shortterm rental permit.
B. To renew a short-term rental permit, the permittee shall file an application with the Planning Director or designee that complies with Section A above. The Item 3F33
application must be submitted no later than thirty (30) calendar days prior to the short-term rental permit expiration date.
C. Knowingly making a false statement of fact or knowingly omitting any information that is required in an application for a short-term rental permit shall be grounds for denial of a permit.
17.123.060. Permit Fee
Every permit application shall be accompanied by a nonrefundable short-term rental permit application fee as established by resolution of the City council, as may be amended from time to time. This application fee shall be in addition to the City’s business license tax, transient occupancy tax, and any other license, permit fee, or penalty fee imposed by local, State or Federal laws, statutes, rules, or regulations.
17.123.070 Registry Required.
A. Every permittee within the City of Colfax shall keep a register containing the following information or each person who stays at the short-term rental and shall maintain such register for a period of eighteen (18) months;
1. Name
2. Address;
3. Vehicle year, make, model, color;
4. License plate number;
5. State in which the vehicle is registered;
6. Date of arrival;
7. Date of departure;
8. Number of guests;
9. The amount of rent paid by lodgers for each night of lodging.
17.123.080 Suspending, revoking, or conditioning a short-term rental permit.
A. The Planning Director or designee may suspend, revoke, or condition any shortterm rental permit if the permittee has violated any provision of this chapter or if it is determined that it is necessary to preserve the health, safety and welfare of lodgers and citizens of Colfax.
B. Additionally, upon issuance of any permit, the Planning Director or designee may limit the permit by any condition reasonably necessary to preserve the health, safety and welfare of lodgers and the citizens of Colfax and fulfill the purpose of this chapter.
C. The conditions that the city may impose on the short-term rental permit include, but are not limited to:
1. Requiring the permittee to remain at the short-term rental during certain hours while guests are present;
2. Reducing the number of guests that are allowed to lodge at the short-term rental;
Item 3F34
3. Reducing the number of days in a year that the permittee is allowed to provide short-term lodging;
4. Reducing the number of vehicles that may park on the property.
17.123.100 Grounds for Denying a Short-term Rental Permit The Planning Director may deny an application for a short-term rental permit for any of the following reasons;
A. The application is incomplete;
B. The application contains a false or misleading statement or omission of a material fact;
C. The Short-term rental or permittee is currently in violation of, or under investigation for violation of any local, State or Federal laws, statutes, rules or regulations;
D. The property owner or occupants of the short-term rental is delinquent on any payment to the city of any fees, penalties, taxes, or any other monies related to the short-term rental property including, but not limited to, transient occupancy taxes;
E. If a short-term rental permit for the dwelling was ever revoked or suspended; F. The operation of a short-term rental is a threat to the public health, safety, or welfare; or
G. Any required application fee or renewal fee has not been paid.
17.123.110 Appeal of Action on Permit
A. Any permittee may appeal the Planning Director’s decision to deny, suspend, revoke, or condition a short-term rental permit by submitting a written notice of appeal to the Planning Director within fourteen (14) calendar days from the date of service of the notice of decision.
D. The appeal hearing shall be conducted by the City Council or the City Council’s designee pursuant to Colfax Municipal Code Chapter 17.56 “Revocation Procedure.
B. Upon receipt of any appeal filed pursuant to this section, the Planning Director or designee shall schedule the appeal hearing within forty-five (45) calendar days, or as soon thereafter as is practicable.
C. The City shall provide a notice of the appeal hearing to the appellant. The notice shall be in writing and contain the date, time and location of the appeal hearing.
The notice shall be provided to the appellant at the address shown on the appeal at least fifteen (15) calendar days prior to the date of the hearing.
D. Only those matters or issues specifically raised by the appellant in the written notice of appeal shall be considered in the appeal hearing.
E. If such an appeal is not received within fourteen (14) calendar days, the decision of the Planning Director shall be final.
Item 3F35
17.123.130 Violations
A. It is unlawful for any person to operate a short-term rental without complying with the provisions of this chapter. Violation of any provision of this chapter may, at the discretion of the Planning Director, be charged as an administrative citation under Chapter 1.25 of this Code, or as a misdemeanor or infraction under Chapter 1.24 of this Code. Each day a violation is committed or permitted to continue shall constitute a separate offense. In the case of administrative citations, administrative fines shall be assessed in the amounts provided under Section 1.25.030 B 2 of this Code for commercial, industrial and other properties.
B. Violations of this chapter are hereby declared to be a public nuisance.
Additionally, a public nuisance may be deemed to exist if operation of the shortterm rental results in:
1. More than one response to the parcel, property and/or short-term rental, from law enforcement officers during the term of the permit;
2. Disruption to the free passage of persons or vehicles in the immediate neighborhood;
3. All short-term rental guests are required to comply with the noise standards of the City of Colfax General Plan and the community noise equivalent levels (CNEL) standards (Table 4-3 Noise Compatibility Standards of the General Plan).
4. Any other impacts on the neighborhood or public generally which are disruptive of normal activity in the area.
C. The remedies and penalties provided herein are cumulative and nonexclusive.
The use of one does not prevent the use of other criminal, civil, or administrative remedy or penalty authorized by, or set forth in, the Colfax Municipal Code.
None of the penalties or remedies authorized by, or set forth in, the Colfax Municipal Code shall prevent the city from using any other penalty or remedy under State statute which may be available to enforce this chapter or to abate a public nuisance.
17.123.140. Adoption of Rules and Regulations.
The City Manager or designee may develop operational rules, regulations requirements, or performance standards to implement the provisions and intent of this Chapter. All such operational rules, regulations, requirements, or performance standards shall be placed on a public meeting agenda for review and approval by resolution of the city council prior to being implemented.
Item 3F36
Staff Report to City Council
FOR THE MAY 22, 2024 REGULAR CITY COUNCIL MEETING
From: Ron Walker, City Manager
Prepared by: Kathy Pease, AICP, Planning Consultant
Subject: Short-Term Rental Ordinance.
Budget Impact Overview:
N/A: Funded: √ Un-funded: Amount: Fund(s): LEAP
Summary/Background
This is a proposal to consider adoption of a Short-Term Rental Ordinance, which would allow any single-family dwelling or accessory dwelling unit located in a residential or commercial zone to be rented in whole or in part on a short-term basis. A short-term basis is defined as thirty (30) calendar days or less to the same person or the same group of persons.
At the January 25, 2023, meeting, the City Council directed staff to draft regulations to allow Short-term Rentals.
At the June 14, 2023, City Council meeting staff brought forward an outline of proposed regulations for the City Council’s consideration and shared the results of an online survey.
Discussion by the City Council at that time included concern with being overly restrictive.
Since that time, staff continued to receive calls from potential applicants, interested in establishing short-term rentals.
The proposed Short Term Rental ordinance strives to balance business-friendly economic development goals while maintaining residential neighborhoods and ensuring that existing near-by residents are not impacted by the use.
Discussion
The proposed Ordinance would amend Chapter 17 of the Colfax Municipal Code, by adding Chapter 17.123, to authorize and regulate Short-Term Rentals within the City. The ordinance would add new definitions, provide clarification on expectations and address permit requirements and conditions of operation.
A Short-Term Rental Permit would be required and would expire twelve (12) months from the date of issuance, unless revoked, suspended or surrendered earlier. The approval of the Short-Term Rental Permit would be administrative. The Permit will authorize the permittee to conduct only such activities and services as described in the Permit and in accordance with the terms and conditions of the permit. Yearly renewal would be required 30 days prior to the expiration of the permit.
Provisions are included in the Ordinance that would allow the city to deny a permit or revoke it if RECOMMENDED ACTION: Introduce the proposed ordinance by title only, conduct a public hearing, waive the first reading and schedule the proposed ordinance for second reading and adoption at the next regular City Council meeting currently scheduled for June 12, 2024, to be effective 30 days after adoption.
Item 3F37
there are issues. The applicant would have the ability to appeal such an action to the City Council.
Short Term Rental Regulations
Proposed Short Term Rental Regulations are provided as Attachment 3. The regulations are intended to limit the number of guests, establish quiet hours, and provide notification to surrounding property owners. It is intended to allow only one short term rental on a property at a time. For instance, if there is an accessory dwelling unit (ADU) on the property, both the primary dwelling and secondary ADU shall not be rented at the same time, but either may be allowed as a short-term rental.
Proposed limits on the number of Short-Term Rentals is not proposed at this time because while the city has received interest from potential permittees, it is not expected that there will be a large number proposed such as in tourist locations like Lake Tahoe. If in the future, the interest in Colfax is larger than anticipated, staff can always bring the Ordinance back to the City Council to consider limits.
The following are several of the performance standards outlined in the proposed Short-Term Rental Regulations:
Complaints: A responsible contact must be designated for each rental that would be responsible for responding to any complaints within 30 minutes, regardless of time of day.
Noise: No outdoor amplified music would be allowed, and quiet hours between 10:00 p.m. and 7:00 a.m. would be established.
No special events (weddings, or other commercial activities) would be permitted.
General Plan Consistency Findings:
The proposed Ordinance amending the Municipal Code is consistent with the General Plan because the proposed Ordinance will enhance existing permit procedures and operational standards for the use of residential structures as transient occupancies, thereby ensuring the health and safety of occupants, guests and surrounding residential neighborhoods and minimizing negative effects associated with such uses.
The proposed Ordinance amending the Municipal Code would not be detrimental to the public interest, health, safety, convenience or welfare of the County because the proposed regulations enhance existing permit procedures and operational standards for the use of residential as transient occupancies, thereby ensuring the health and safety of occupants, guests and surrounding residential neighborhoods and minimizing negative effects associated with such uses;
The proposed Ordinance amending the Municipal Code is internally consistent with other applicable provisions of the Municipal Code. The proposed Ordinance adds new definitions, regulations, establishes permit requirements and expands tourist opportunities within the city.
Fiscal
Short-Term Rental applicants would pay a permit fee to cover staff costs associated with processing the permits. In addition, Short-Term Rentals would be subject to the City’s Transient Occupancy Tax. The revenue generated by this tax is dedicated to funding general city services.
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Environmental Review
The proposed Ordinance qualifies under the “common sense” CEQA exemption pursuant to CEQA Guidelines Section 15060(c)(2) and 15061(b)(3), which provides that, where it can be seen with certainty that there is no possibility that a project may have a significant effect on the environment, the project is not subject to CEQA. CEQA only applies to projects that have the potential for causing a significant effect on the environment – either through direct impact or reasonably foreseeable indirect impact. The proposed Ordinance does not have that possibility.
Direct impact of the proposed Ordinance on the environment will be minor. It is not expected to prompt any new development or direct physical effects. Instead, the expected result of the proposed Ordinance is to establish regulations governing the use of Short-Term Rentals within the City to reduce the potential for impacts. Accordingly, the City believes the “common sense” exemption is most appropriate for this project.
Attachments
1. Short Term Rental Ordinance Cover
2. Short Term Rental Ordinance
3. Short Term Rental Regulations.
Item 3F39
Staff Report to City Council
FOR THE June 26, 2024 REGULAR CITY COUNCIL MEETING
From: Ron Walker, City Manager
Prepared by: Kathy Pease, AICP, Planning Consultant
Subject: MU-1 Zoning Code Amendment, Ground Floor Retail Ordinance.
Budget Impact Overview:
N/A: Funded: √ Un-funded: Amount: Fund(s): 100
Summary/Background
On May 22, 2024, the City Council reviewed and adopted on first reading of a draft ordinance amending Section 17.74.020 of the municipal code to expand permitted uses in the Mixed-Use-1 Zoning District on the ground floor.
Attachments
1. MU-1 Ground Floor Retail Ordinance Cover
2. MU-1 Ground Floor Retail Ordinance
3. May 22, 2024 Staff Report
RECOMMENDED ACTION: Conduct a second reading and adopt the attached Ordinance amending the City of Colfax Municipal Code 17.74.020, allowing ground floor uses in the MU-1 zoning district, to be effective 30 days after adoption.
Item 3G City of Colfax
Staff Report June 26, 2024
Ground Floor Retail Zoning Code Amendment 40
CITY OF COLFAX
ORDINANCE NO. 558
AN ORDINANCE OF THE CITY COUNCIL OF
THE CITY OF COLFAX AMENDING COLFAX MUNICIPAL
CHAPTER 17.74.020 TO ALLOW ADDITIONAL COMMERCIAL USES
IN GROUNDFLOOR RETAIL SPACES IN THE MU-1 ZONING DISTRICT.
The City Council of the City of Colfax does ordain as follows:
Section 1:
Title 17, Chapter 17.74.020 of the Colfax Municipal Code is hereby amended as set forth in Exhibit A attached hereto and by this reference incorporated herein.
Section 2. Superceding Provisions
The provisions of this ordinance and any resolution adopted pursuant hereto shall supersede any previous ordinance or resolution to the extent the same is in conflict herewith.
Section 3. Severability
If any section, phrase, sentence, or portion of this ordinance is for any reason held invalid or unconstitutional by any court of competent jurisdiction, the invalid or unconstitutional portion shall be deemed a separate, distinct, and independent provision and such holding shall not affect the validity of the remaining portions hereof.
Section 4. California Environmental Quality Act Findings The City of Colfax finds that, if the provisions of the California Environmental Quality Act, Public Resources Code §21000 et seq (hereinafter "CEQA") apply, the title of this ordinance would constitute a brief description of the "Project" as required by Section 15062(a)(1) of the Guidelines for Implementation of the California Environmental Quality Act published by the State of California Office of Planning and Research (hereinafter the "CEQA Guidelines").
FINDING OF NO PROJECT
The City of Colfax finds that adoption of this ordinance does not constitute a "Project" as that term is defined by or used in CEQA, the CEQA Guidelines or any court of attorney general opinion construing the same. Accordingly, the City of Colfax finds that the provisions of CEQA and the CEQA Guidelines are not applicable to said action.
FINDING OF EXEMPTION
In the event that it is found that the said action constitutes a "Project" as defined by or used in CEQA or the CEQA Guidelines, which finding would be contrary to the City’s opinion of its action, the City of Colfax hereby finds that said action is exempt from compliance with CEQA and the CEQA Guidelines, for the following reasons: The action falls within the “common sense” CEQA exemption provided in 14 CCR 15061(b)(3) in that CEQA applies only to projects which have the potential for causing a significant effect on the environment. Where it can be seen with certainty that there is no possibility that the action may have a significant effect on the environment, the action is not subject to CEQA. CEQA Guidelines, Section 15061(b)(3). It can be seen with certainty that adoption of this ordinance and its provisions cannot possibly have a significant effect on the environment.
Item 3G41
This ordinance shall, within 15 days after its adoption, be published or posted in accordance with Section 36933 of the Government Code of the State of California with the names of those City Council members voting for and against it.
The foregoing ordinance was introduced at a duly held regular meeting of the City Council of the City of Colfax on the 22nd day of May 2024 and passed and adopted at a duly held regular meeting of the City Council on the 26th day of June 2024, by the following vote:
AYES:
NOES:
ABSTAIN:
ABSENT:
______________________________
Kim Douglass
Mayor
APPROVED AS TO FORM: ATTEST:
_______________________________ _____________________________ Alfred Cabral Amanda Ahre
City Attorney City Clerk
Item 3G42
EXHIBIT A
CITY OF COLFAX
ORDINANCE NO. 558
AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF COLFAX AMENDING COLFAX MUNICIPAL CODE TITLE 17.74.020 PERMITTED USE TYPES.
THE CITY COUNCIL OF THE CITY OF COLFAX DOES ORDAIN AS FOLLOWS:
Chapter 17.74 MIXED USE ZONES
17.74.020 Permitted use types.
Primary uses are permitted in mixed use zones subject to the requirements of this title as designated below:
A. Principally permitted use, designated as "P”.
B. Conditionally permitted use, designated as "CUP"; and C. Administratively permitted use, designated as "AP."
Primary use types not listed or designated by a dash (-) are not permitted in that zone district. Any single use that occupies more than 5,000 square feet in the MU-1 zone or more than 8,000 square feet in the MU-2 zone is subject to a conditional use permit.
Accessory uses and structures are permitted in mixed use zones subject to the requirements set forth in Chapter 17.96.
CIVIC USE TYPES MU-1 MU-2
Community Assembly (2) P(1) P
Community Services P(1) P
Essential Services P(1) P
Libraries and museums P(1) P
Power Generating Facilities(3)
Emergency P P
Passive Power P P
Public Parking Services - AP
Social Services
Food Distribution (4) CUP CUP
Item 3G43
Food Service (5) CUP CUP
Emergency Shelter (6) - CUP
RESIDENTIAL USE TYPES MU-1 MU-2
Community Care Facilities, Small
Dwelling
Accessory Dwelling Unit P(1) P
Junior Accessory Dwelling Unit P(1) P
Multi-Family P(1) P
Single-Family P(1) P
Family Day Care Homes, Small P(1) P
Family Day Care Homes, Large (7) P(1) P
Rooming and Boarding House P(1) P
Supportive and Transitional Housing P(1) P
COMMERCIAL USE TYPES MU-1 MU-2
Animal Sales and Service (8)
Grooming and Pet Stores P P
Veterinary Clinic P(1) P
Automotive and Equipment
Automotive Body and Equipment Repair - CUP
Automotive Rentals AP AP
Automotive Repairs - CUP
Automotive Sales - -
Carwash and Detailing - CUP
Commercial Parking - CUP
Gasoline Sale - CUP
Banks and Financial Services P P
Bars and Drinking Places AP AP
Broadcasting and Recording Studios P(1) P
Business Support Services P(1) P
Item 3G44
Community Care Facility - AP
Day Care Center AP(1) AP
Eating and Drinking Establishments
Fast Food with Drive-Through - -
Convenience P P
Full Services P P
Food and Beverage Retail Sales P P
Lodging P(1) P
Long-Term Care Facility CUP -
Maintenance and Repair P(1) P
Medical Services, General P(1) P
Neighborhood Commercial P P
Nightclubs(9) AP -
Offices, Professional P(1) P
Personal Services P(1) P
Retail Sales and Services P P
Specialized Education and Training
Vocational Schools P(1) P
Specialty Schools P(1) P
TRANSPORTATION AND
COMMUNICATION USE TYPES
MU-1 MU-2
Telecommunication Facilities(10) - P/AP/CU
P
(1) Only allowed on the second story or on ground floor portions of buildings that are no less than 30 feet from the front property line.
Item 3G45
Staff Report to City Council
FOR THE MAY 22, 2024 REGULAR CITY COUNCIL MEETING
From: Ron Walker, City Manager
Prepared by: Kathy Pease, AICP, Planning Consultant
Subject: MU-1 Zoning Code Amendment, Ground Floor Retail Ordinance.
Budget Impact Overview:
N/A: Funded: √ Un-funded: Amount: Fund(s): LEAP
Summary/Background
This is a proposal to consider adoption of a zoning code amendment to the Mixed Use-1 (MU-1) Zoning District to allow additional uses within ground floor retail spaces in the Downtown District.
According to the Zoning Code: Mixed Use – 1 is applied to Main Street in the Historic Downtown (MU-1) and is intended to retain the historic character of the downtown while providing a vibrant mix of uses in an attractive area where the community and visitors gather to shop, socialize, and recreate, and where residents can live. This district requires that the ground-floor spaces with street frontage be accessible to the public and that uses generate walk-in clientele to contribute to and activate the pedestrian experience along Main Street. Appropriate ground-floor uses with street frontage include retail shops, cafes, restaurants, and other similar uses that generate pedestrian traffic. Currently, spaces without ground-floor street frontage are intended for uses such as offices, residential, and lodging.
Discussion
The proposed Ordinance amendment would amend Chapter 17 of the Colfax Municipal Code, Section 17.74.020, to eliminate some commercial restrictions for ground floor retail space.
Currently the Zoning Code allows many uses by right in the MU-1 District but states that only retail uses can be on the ground floor, other uses are restricted if they have a footnote reference:
(1) Only allowed on the second story or on ground floor portions of buildings that are no less than 30 feet from the front property line.
This means that the following uses would not be allowed to occupy vacant ground floor retail spaces:
• Community services
• Essential services
• Libraries and museums
• Veterinary Clinic
RECOMMENDED ACTION: Introduce the proposed ordinance by title only, conduct a public hearing, waive the first reading and schedule the proposed ordinance for a second reading and adoption at the next regular City Council meeting currently scheduled for June 12, 2024, to be effective 30 days after adoption.
Item 3G46
• Broadcasting and Recording Studios
• Business Support Services
• Offices, Professional
• Personal Services
Staff has recently been contacted by businesses interested in buying and/or occupying spaces that are vacant in the Downtown area, and the way the code reads, none of the proposed uses would be allowed.
According to an article in ModernRetail, the recent retail collapse stems from retailers’ decisions going back more than two decades. Before the internet, stores’ main competition was other stores down the street. As e-commerce arose, more and more retailers entered the market, and consumers had the power of choice, and so brick and mortar retail has been struggling in recent years.
In addition, there are three particular economic trends for American retail recently that may mean it is harder to attract strict retail uses:
1. Retail sales will be kept in check by a general slowing in the economy.
2. Inflation has reduced purchasing power.
3. Consumer spending is increasing in very specific areas, such as bars, restaurants, vacations, and experiences like live sports events.
While the Zoning Code is attempting to protect retail space, it is unclear whether turning away prospective businesses is a wise choice. It may lead to vacant retail spaces that will sit vacant for an extended period of time, waiting for retail uses to come forward.
For example, a busy use like a veterinary clinic on a ground floor would activate the space and bring a steady stream of clients into the Downtown, who may end up staying to eat, or shop while they are running errands, and the business itself would eliminate a vacant space and potential blight in the near term. Therefore, this amendment is intended to allow more flexibility for commercial uses in the Downtown area.
Ground floor space restrictions would remain for residential uses.
General Plan Consistency Findings:
The proposed Ordinance amending the Municipal Code is consistent with the General Plan Mixed use designation which allows for a combination of commercial and residential uses in the downtown area.
This designation allows for shops, restaurants, services, offices, hospitality and other compatible uses.
The proposed Ordinance amending the Municipal Code would not be detrimental to the public interest, health, safety, convenience or welfare of the County because it will support commercial uses already allowed by right in the MU-1 District and support economic development.
The proposed Ordinance amending the Municipal Code is internally consistent with other applicable provisions of the Municipal Code. The proposed Ordinance adds flexibility to allow commercial opportunities within the city.
Item 3G47
Fiscal
There is no impact on the City’s General Fund as a result of this amendment.
Environmental Review
The proposed Ordinance qualifies under the “common sense” CEQA exemption pursuant to CEQA Guidelines Section 15060(c)(2) and 15061(b)(3), which provides that, where it can be seen with certainty that there is no possibility that a project may have a significant effect on the environment, the project is not subject to CEQA. CEQA only applies to projects that have the potential for causing a significant effect on the environment – either through direct impact or reasonably foreseeable indirect impact. The proposed Ordinance does not have that possibility.
Direct impact of the proposed Ordinance on the environment will be minor. It is not expected to prompt any new development or direct physical effects. Instead, the expected result of the proposed Ordinance is to allow flexibility in uses already allowed by right. Accordingly, the City believes the “common sense” exemption is most appropriate for this project.
Attachments
1. MU-1 Ground Floor Retail Ordinance Cover
2. MU-1 Ground Floor Retail Ordinance
Item 3G48
City of Colfax Bureau Veritas North America Agreement Extension Staff Report June 26, 2024
Staff Report to City Council
FOR THE JUNE 26, 2024 REGULAR CITY COUNCIL MEETING
From:
Prepared by:
Subject:
Ron Walker, City Manager
Ron Walker, City Manager
Six-Month Extension of Agreement with Bureau Veritas North America Budget Impact Overview:
N/A: Funded: √ Un-funded: Amount: $40,000 Fund(s): 400
Summary/Background
The agreement with Bureau Veritas North America to provide plan review, code enforcement, inspection and permit technician services is set to conclude June 30, 2024. To meet Federal and State requirements for grant reimbursement, services must be obtained through the Request for Proposal (RFP) process. The city has announced the acceptance of requests for proposals to provide plan review, code enforcement, inspection and permit technician services, but it will take a few months to complete the process and enter into a new agreement for services.
Conclusions and Findings
To meet the requirements for grant reimbursement an RFP has been advertised rather than extending a service agreement with Bureau Veritas North America. To assure the City can continue to operate the building department during the RFP process an extension of the current agreement with Bureau Veritas North America is needed.
Fiscal Impacts
The fiscal impacts to the City $40,000.
Attachments:
1. Resolution __-2024
2. Agreement Extension Bureau Veritas North America – 2024
3. Agreement for Consultant Services – Bureau Veritas North America - 2015 RECOMMENDED ACTION: Adopt Resolution __-2024 authorizing the City Manager to execute a sixmonth agreement extension with Bureau Veritas North America to provide plan review, code enforcement, inspection and permit technician services.
Item 3H49
_________________________________________________________________________________________ City of Colfax Six-Month Extension of Agreement with Bureau Veritas North Resolution _-2024 America
City of Colfax
City Council
Resolution № __-2024
APPROVING AND AUTHORIZING THE CITY MANAGER TO SIGN A SERVICES AGREEMENT
WITH BUREAU VERITAS NORTH AMERICA TO PROVIDE PLAN REVIEW, CODE
ENFORCEMENT, INSPECTIONS AND PERMIT TECHNICIAN SERVICES WHEREAS, the agreement with Bureau Veritas North America to provide plan review, code enforcement, inspection and permit technician services is set to conclude June 30, 2024.; and, WHEREAS, to meet Federal and State requirements for grant reimbursement, services must be obtained through the Request for Proposal (RFP) process.; and, WHEREAS, the city has announced the acceptance of requests for proposals to provide plan review, code enforcement, inspection and permit technician services; and, WHEREAS, to assure the City can continue to operate the building department during the RFP process an extension of the current agreement with Bureau Veritas North America is needed.
NOW THEREFORE, BE IT RESOLVED by the City Council of the City of Colfax approves and authorizes the City Manager to execute an agreement with Bureau Veritas North America for up to six months.
THE FOREGOING RESOLUTION WAS DULY AND REGULARLY ADOPTED at the Regular Meeting of the City Council of the City of Colfax held on June 26, 2024, by the following vote of the Council:
AYES:
NOES:
ABSTAIN:
ABSENT:
________________________________________
Kim Douglass, Mayor
ATTEST:
________________________________________
Amanda Ahre, City Clerk
Item 3H50
AMENDMENT TO THE CONSULTANT SERVICES AGREEMENT BETWEEN THE CITY
OF COLFAX AND BUREAU VERITAS NORTH AMERICA
This Amendment (hereinafter referred to as the “Amendment”) to the original Consultant Services Agreement between the City of Colfax and Bureau Veritas North America, dated July 15, 2021 for $355,453, (hereinafter referred to as the “Agreement”) is made and entered into on June 26, 2024, by and between theCity ofColfax, a public body, hereinafterreferred to as the “City”, and Bureau Veritas North America, hereinafter referred to as “Consultant.” WITNESSETH:
A. Consultant currently provides plan review, code enforcement, inspection and permit technician services and Associated Entitlements (“Work”). Payment for the Work under the Agreement is not to exceed $40,000.
NOW, THEREFORE, IT IS AGREED by and between the City and the Consultant as follows:
1. Section 1(Scope of Services) under the Agreement shall be amended to include in Exhibit A, an updated scope of services and schedule of fees.
2. Section 2 (Time of Completion) shall be amended to state that the Agreement will remain in effect unless terminated before December 31, 2024. The agreement can be extended by the City and Consultant past December 31, 2024, if needed and if both parties agree.
3. Section 2 (Payment) of the Agreement shall be amended to include the total Payment authorized by the Agreement and this Amendment shall not exceed $40,000.
IN WITNESS WHEREOF, the undersigned have executed this Amendment as of this 26th day of June 2024.
CITY CONSULTANT
By: ___________________________ By: _________________________ Ron Walker Craig Baptista
City Manager Vice President – West, Plan Check & Inspection Item 3H51
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67 City of Colfax Management Advisory Services Contract Extension Staff Report June 26, 2024
Staff Report to City Council
FOR THE JUNE 26, 2024 REGULAR CITY COUNCIL MEETING
From: Ron Walker, City Manager
Prepared by: Ron Walker, City Manager
Subject: Management Advisory Services LLC (MAS) Agreement for Planning Services Budget Impact Overview:
N/A: Funded: √ Un-funded: Amount: $120,000 Fund(s): 450 Summary/Background
In September 2023, the city entered into an agreement with Management Advisory Services LLC (MAS) to offer high-level professional planning review assistance for the Colfax.Net Cell tower project. In December 2023 the city ended services with Ursu Consulting for regular contract services and increased the contract with M.A.S. from $50,000 to $75,000 for regular planning services previously supplied by Ursu Consulting. The agreement extension is scheduled to conclude on June 30, 2024. Because the original agreement was to assist with the Colfax.net tower project staff has decided to start a new agreement which will address Planning Services for both front counter, general plan update, zoning code update and current planning projects are performed on a regular basis.
Conclusions and Findings
A review of the planning department has revealed that many planning ordinances require updating.
Consequently, the city will need to hire a City Planner to address this matter.
It is the staff’s opinion that Kathy Peas, with Management Advisory Services LLC (MAS), has delivered outstanding planning services, consistently meeting or surpassing the city's requirements. Her exceptional interaction with the general public, staff, and council justifies a new agreement.
Fiscal Impacts
The City's fiscal impact will be budgeted at $120,000 per year, totaling $240,000 over a two-year period.
Attachments:
1. Resolution __-2024
2. Agreement for Services 2024
RECOMMENDED ACTION: Adopt Resolution __-2024, authorizing the City Manager to execute a twoyear agreement. This agreement will address the day-to-day planning needs of the city.
Item 3I 68
_________________________________________________________________________________________ City of Colfax Management Advisory Services Contract Extension Resolution _-2024
City of Colfax
City Council
Resolution № __-2024
APPROVE AND AUTHORIZING THE CITY MANAGER TO SIGN A TWO-YEAR AGREEMENT
WITH MANAGEMENT ADVISORY SERVICES LLC FOR PLANNING SERVICES WHEREAS, the agreement extension for Planning Services with Management Advisory Services LLC (MAS) is scheduled to conclude on June 30, 2024; and, WHEREAS, MAS has provided planning services for both front counter, general plan update, zoning code update and current planning projects on a regular basis; and, WHEREAS, A review of the planning department has revealed that many planning ordinances require updating. Consequently, the city will need to hire a City Planner to address this matter; and, WHEREAS, the City of Colfax wishes to execute an agreement with Management Advisory Services LLC (MAS) for planning services.
NOW THEREFORE, BE IT RESOLVED by the City Council of the City of Colfax approves and authorizes the City Manager to execute an agreement with Management Advisory Services LLC (MAS) for planning services for a two year period.
THE FOREGOING RESOLUTION WAS DULY AND REGULARLY ADOPTED at the Regular Meeting of the City Council of the City of Colfax held on June 26, 2024, by the following vote of the Council:
AYES:
NOES:
ABSTAIN:
ABSENT:
________________________________________
Kim Douglass, Mayor
ATTEST:
________________________________________
Amanda Ahre, City Clerk
Item 3I 69
1 CITY OF COLFAX
CONSULTANT SERVICES AGREEMENT
This Consultant Services Agreement (“Agreement”) is made and entered into between the City of Colfax, a municipal corporation (“City”) and Management Advisory Services LLC, (“Consultant”) effective as of July 1, 2024 (the “Effective Date”). City and Consultant are hereinafter collectively referred to as (the “Parties”). In consideration of their mutual covenants, the Parties hereby agree as follows:
1. Scope of Services. Consultant shall provide on-call planning services (“Work”). The Work shall commence on the Effective Date and shall be completed to the satisfaction of the City by June 30, 2026 unless otherwise modified pursuant to Section 8, Termination.
On-call planning services are routed to the City Manager and then allocated by the City Manager on a case-by-case basis to Consultant. Consultant is an independent contractor, not representing the City and therefore shall not be authorized to recommend, make or participate in making decisions on planning applications. Consultant’s Work shall be limited to reviewing and analyzing applications and drafting advance planning documents, ordinances and resolutions.
2. Assignment of Planning Consultant. Consultant will assign an experienced planning consultant to provide services to the City. In the event that City disapproves of any planning consultant assigned by Consultant, City may terminate this Agreement, subject to Section 8, Termination.
3. Payment. City shall pay Consultant an amount not to exceed One Hundred Twenty Thousand Dollars ($120,000) for Work performed by Consultant. While compensation is on a project basis, as a convenient way of distributing costs, Consultant will invoice monthly, with payment due within thirty days. Payments to Consultant are independent of receipt by City of reimbursement of costs payable by third parties.
Consultant’s billing rate for monthly invoices shall be $170 per hour. Effective January 1st of each year, starting on January 1, 2025, the billing rate will be increased by the Bureau of Labor Statistics Consumer Price Index, All Urban Consumers, for the most recently published twelve-month period.
Travel time is invoiced at half-time. Reimbursable expenses are invoiced at cost, including mileage at IRS rates.
The amount stated above is the entire compensation payable to Consultant for the Work performed hereunder, including all labor, materials, tools and equipment furnished by Consultant, unless such amount is modified by the City in writing.
4. Independent Contractor. It is understood and agreed that this Agreement is not a contract of employment and does not create an employer-employee relationship between the City and Consultant. At all times Consultant shall be an independent contractor. Consultant is not authorized to bind the City to any contracts or other obligations without the express written consent of the City. Further, the Parties recognize and agree that:
(a) While Consultant’s Work is based on this Agreement with the City, Consultant will be free from the control and direction of the City in connection with the performance of the Work, both under the Agreement for the performance of the Work and in fact. (b) Consultant will perform Work that is outside the usual course of the City’s work. (c) Consultant is customarily engaged in an independently established trade, occupation, or business of the same nature as the Work performed.
Item 3I 70
2 5. Indemnification. City shall indemnify, defend and hold harmless the Consultant from and against any and all liability, loss, damage, claims, expenses and costs (including, without limitation, attorneys’ fees and costs of litigation) (collectively, “Liability”) of every nature arising out of or in connection with the Work, except such Liability caused by the gross negligence or willful misconduct of the Consultant.
6. Insurance. Prior to beginning the Work and continuing throughout the term of this Agreement, Consultant shall, at Consultant’s sole cost and expense, obtain and maintain insurance in the following amounts:
A. Commercial General Liability and Property Damage Insurance in an amount not less than ONE MILLION DOLLARS ($1,000,000) combined single limit per occurrence, TWO MILLION DOLLARS ($2,000,000) annual aggregate, for bodily injury, property damage, products, completed operations and contractual liability coverage.
B. Comprehensive hired and non-owned automobile insurance in an amount not less than ONE MILLION DOLLARS ($1,000,000) per occurrence for bodily injury and property damage.
C. Professional Liability Insurance in an amount not less than ONE MILLION DOLLARS ($1,000,000) covering professionals’ errors and omissions.
City acknowledges that Consultant does not have any employees, and is not required to obtain Workers’ Compensation insurance
All insurance policies shall be written on an occurrence basis.
Consultant shall provide a certificate of insurance for the Commercial General Liability and Property Damage Insurance. The certificate of insurance shall contain a statement of obligation on the part of the carrier to notify City of any material change, cancellation, termination or non-renewal of the coverage at least thirty (30) days in advance of the effective date of any such material change, cancellation, termination or non-renewal.
7. Compliance with all Applicable Laws; Nondiscrimination. Consultant shall comply with all applicable local, state and federal laws, regulations and ordinances in the performance of this Agreement.
Consultant shall not discriminate in the provision of service or in the employment of persons engaged in the performance of this Agreement on account of race, color, national origin, ancestry, religion, gender, marital status, sexual orientation, age, physical or mental disability in violation of any applicable local, state or federal laws or regulations.
8. Termination. City may terminate or suspend this Agreement at any time and without cause upon written notification to Consultant. Upon receipt of notice of termination or suspension, Consultant shall immediately stop all work in progress under this Agreement. The City's right of termination shall be in addition to all other remedies available under law to the City.
Consultant may terminate or suspend this Agreement at any time and without cause upon written notification to City. Consultant’s right of termination shall be in addition to all other remedies available under law to the Consultant.
City will compensate Consultant for any Work performed up to the date of the notice of termination, and for any additional Work requested by City.
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3 9. Severability. If any term or portion of this Agreement is held to be invalid, illegal, or otherwise unenforceable by a court of competent jurisdiction, the remaining provisions of this Agreement shall continue in full force and effect.
10. Entire Agreement. This Agreement represents the entire and integrated agreement between the Parties. This Agreement may be modified or amended only by a subsequent written agreement signed by both Parties.
11. Prevailing Party. In the event that either party to this Agreement commences any legal action or proceeding (including but not limited to arbitration) to interpret the terms of this Agreement, the prevailing party in such a proceeding shall be entitled to recover its reasonable attorney’s fees associated with that legal action or proceeding.
12. Notice. All notices and other communications which are required or may be given under this Agreement shall be in writing and shall be deemed to have been duly given (i) when received if personally delivered; (ii) when received if transmitted by telecopy, if received during normal business hours on a business day (or if not, the next business day after delivery) provided that such facsimile is legible and that at the time such facsimile is sent the sending Party receives written confirmation of receipt; (iii) if sent for next day delivery to a domestic address by recognized overnight delivery service (e.g., Federal Express); and (iv) upon receipt, if sent by certified or registered mail, return receipt requested. In each case notice shall be sent to the respective Parties as follows:
Consultant: Management Advisory Services
Tom Sinclair, President
Post Office Box 4882
Auburn, CA 95604
City: City Manager
City of Colfax
Post Office Box 702
Colfax, CA 95713
13. Execution in Counterpart. This Agreement may be executed in counterparts and/or by facsimile or other electronic means, and when each Party has signed and delivered at least one such counterpart, each counterpart shall be deemed an original, and, when taken together with other signed counterpart, shall constitute one Agreement, which shall be binding upon and effective as to all Parties.
14. Tax Withholding. Consultant represents and warrants that Consultant is a resident of the State of California in accordance with California Revenue & Taxation Code Section 18662, as may be amended, and is exempt from withholding. Consultant accepts sole responsibility for verifying the residency status of any subcontractors and withhold taxes from non-California subcontractors as required by law.
15. Assignment, Governing Law. The Consultant may not assign any of Consultant’s obligations under this Agreement without the City’s prior written approval. This Agreement is governed by California law. The jurisdiction for any litigation arising from this Agreement shall be in the state of California and shall be venued in the County of Placer.
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4 IN WITNESS WHEREOF, the Parties have executed this Agreement as of the date written above.
CITY: CONSULTANT:
By: _____________________________ By: _________________________ Ron Walker Tom Sinclair
City Manager President
APPROVED AS TO FORM:
By: ____________________________
City Attorney
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PLACER MO SQ UITO AN D
VECTO R CO N TRO L DISTRICT
AN N UAL UPDATE
Meagan Luevano, Public Information Officer
June 26, 2024
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DISTRICT MISSIO N
To effectively a nd efficiently ma na ge the risks from vectors a nd vector-borne disea se in order to protect public hea lth a nd qua lity of life in Pla cer County.
Item 5A75
W HO W E ARE
Special District
Governed by Ca lifornia
Mosquito a nd Vector
Control La w
Seven-member
Boa rd of Trustees
25 Fulltime Sta ff +
Sea sona l Employees a nd
Interns
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W HO W E SERVE
Item 5A77
W HAT W E DO
Vector and Disease
Surveillance
Integrated Vector Management
Chemical Control
Community and School Technology and Innovation
Outreach Applied Research
Biological and Physical
Control
Item 5A78
PUBLIC SERVICE REQ UESTS
Report a problem at placermosquito.org/ report
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MO SQ UITO FISH
Report a standing water problem at
placermosquito.org/ report
• Produced a t Roseville fa cility
• Preventa tive biologica l control a gent a ga inst
mosquitoes
• Reduces la rva e from conta ined wa ter sources like
ponds, unma inta ined swimming pools a nd a nima l
wa ter troughs
• W a ter’s condition, time of yea r, species of
mosquito present a nd mosquitofish preda tors
present a ffect a bility for mosquitofish to thrive
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W EST N ILE VIRUS
• 2023 record detections in Placer County
⚬ 1 death
⚬ 6 human cases
⚬ 44 dead birds
⚬ 177 mosquito samples
⚬ Detected St. Louis Encephalitis virus
in a mosquito, first time since 2017
• Statewide detections in 2024
⚬ 0 deaths
⚬ 0 human cases
⚬ 31 dead birds
⚬ 111 mosquito samples
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IN VASIVE AEDES
Invasive Aedes a re not na tive to Ca lifornia a nd a ble to tra nsmit Zika , dengue, chikungunya a nd yellow fever.
Aggressively bite during the da y a nd la y their eggs in sma ll conta iners of wa ter.
2024 Detections
• Ma y 31, 2024 – Aedes aegypti found in the Foothills
Junction Neighborhood of Roseville
• June 5, 2024 - Aedes aegypti found in the Parker Whitney Neighborhood of Rocklin
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HO W TO PRO TECT YO URSELF FRO M
MO SQ UITO BITES
Learn more at placermosquito.org/ prevent
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REPO RT DEAD BIRDS
Report dead birds at westnile.ca.gov
Pla ce ba g in a
sha dy a rea
where it ca n be
picked up by
your loca l
mosquito district.
Ca ll 1-877-WNVBIRD or report the
dea d bird online a t
westnile.ca.gov.
Using gloves,
ca refully pla ce the
dea d bird in a pla stic
ba g la beled “dea d
bird”.
DEAD BIRD
Found a dea d
bird?
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TICKS
The Western Black-Legged Tick is abundant in the Placer County foothills nearly year-round. This tick is the primary vector for Lyme disease in Placer County. It’s important to protect yourself and your family from ticks.
• DEFEND yourself from ticks with an EPA-registered tick repellent.
• DRESS PROTECTIVELY by covering exposed skin with
clothing, wearing long pants and sleeves, and tucking pant legs into socks.
• DISCOURAGE ticks from around your home by clearing
debris and dense vegetation.
• DO regular tick checks for several days after being in tick habitat and shower or bathe as soon as possible after being in a tick habitat.
• DETACH ticks immediately using the proper technique.
Item 5A85
SIGN UP FO R EMAILS
Subscribe to monthly district news, treatment notifications and invasive Aedes upda tes.
Sign up a t placermosquito.org/ treatment-updates
Item 5A86
Meagan Luevano, MPPA
Public Information Officer
mea ga nl@pla cermosquito.org
916.380.5444
pla cermosquito.org
@pla cermosquito
Q UESTIO N S?
Item 5A87