Agenda packet — Colfax City Council, May 28, 2025

Colfax City Council Meetings are ADA compliant. If you need disability-related modification or accommodation including auxiliary aids or services to participate in this meeting, please contact the City Clerk at (530) 346-2313 at least 72 hours prior to make arrangements for ensuring your accessibility.

May 28, 2025
CityCouncil Meeting COUNCIL CHAMBERS, 33 SOUTH MAIN STREET, COLFAX, CA Mayor Sean Lomen ⋅ Mayor Pro Tem Caroline McCully
Councilmembers Trinity Burruss ⋅ Kim Douglass ⋅ Larry Hillberg

REGULAR MEETINGAGENDA
May 28, 2025
Regular Session 6:00 PM
You may access the meeting and address the Council by the following means:

ZOOM at
https://us02web.zoom.us/j/84968570574
Dial in by calling one of the numbers listed below and enter the Webinar ID:
849 6857 0574
1 669 900 6833 / 1 669 444 9171 / 1 719 359 4580 / 1 253 205 0468 View only on Facebook Live on our City of Colfax page: City of Colfax, California. You may also submit written comments to the City Clerk via email at city.clerk@colfaxca.gov, via regular mail to P.O. Box 702, Colfax, CA 95713, or by dropping them off at City Hall, 33 S. Main Street, Colfax, CA 95713. Comments received will be submitted to Council and made a part of the record.

While the City makes every effort to allow public participation in City Council meetings via Zoom and Facebook Live as described above, we cannot guarantee these services will be accessible. We encourage interested members of the public to submit written comments in advance of the meeting or attend the meeting in person. 1 OPEN SESSION
1A. Call Open Session to Order
1B. Pledge of Allegiance
1C. Roll Call
1D. Approval of Agenda Order
Thisisthe time for changesto the agenda to be considered including removal, postponement, or change to the agenda sequence.

Recommended Action: By motion, accept the agenda as presented or amended. 1E. Statement of Conflict of Interest
2 CONSENT CALENDAR
Matters on the Consent Calendar are routine in nature and will be approved by one blanket motion with a Council vote. No discussion of these items ensues unless specific items are pulled for discussion and separate action. If you wish to have an item pulled from the Consent Agenda for discussion, please notify the Mayor.

Recommended Action: Approve Consent Calendar
1 Colfax City Council Meetings are ADA compliant. If you need disability-related modification or accommodation including auxiliary aids or services to participate in this meeting, please contact the City Clerk at (530) 346-2313 at least 72 hours prior to make arrangements for ensuring your accessibility.

May 28, 2025
2A. Minutes
Recommended Action: By Motion, approve the Colfax City Council minutes of 5/14/2025. 2B. Cash Summary – April 2025
Recommended Action: Accept and File.
2C. Risk Assessment Review
Recommended Action: Accept and File.
2D. City Projects Report
Recommended Action: Review and Comment.
2E. FY 2025/2026 SB 1 Funding Project List
Recommended Action: Adopt Resolution __-2025 adopting a list of potential projects to be funded in full or in part by SB 1: The Road Repair and Accountability Act, ensuring eligibility for State of California Road Maintenance and Rehabilitation Account (RMRA) revenues. 2F. Cap-to-Cap Information
Recommended Action: Receive and comment.
*** End of Consent Calendar ***
3 AGENCY REPORTS
3A. Placer County Sheriff’s Office
3B. California Highway Patrol
3C. Placer County Fire Department/CALFIRE
3D. Non-Profits
4 PRESENTATIONS (NONE)
5 PUBLIC HEARING (NONE)
6 PUBLIC COMMENT
Members of the public are permitted to address the Council orally or in writing on matters of concern to the public within the subject matter jurisdiction of the City that are not listed on this agenda. Please make your comments as succinct as possible. Oral comments made at the meeting may not exceed five (5) minutes per speaker. Written comments should not exceed 800 words. Written comments received before the close of an agenda item may be read into the record, with a maximum allowance of five (5) minutes in length. Council cannot act on items not listed on this agenda but may briefly respond to statements made or questions posed, request clarification, refer the matter to staff, or place the matter on a future agenda.
7 COUNCIL AND STAFF
The purpose of these reports is to provide information to the Council and public on projects, programs, and issues discussed at committee meetings and other items of Colfax related information. No decisions will be made on these issues. If a member of the Council prefers formal action be taken on any committee reports or other information, the issue will be placed on a future Council meeting agenda.
7A. Committee Reports and Colfax Informational Items – All Councilmembers 7B. City Operations Update – City Manager
8 COUNCIL BUSINESS
8A. Safe Streets 4 All (SS4A) Grant
Recommended Action: Adopt Resolution __-2025 authorizing the City Manager to execute an agreement with Placer County Transportation Planning Agency for grant application and management. 8B. Ad Hoc Committee Assignment – Winterfest & Oktoberfest Recommended Action: Discuss and give direction to staff. 2 Pages 4-6
Pages 7-14
Pages 15-18
Pages 19-23
Pages 24-26
Pages 27-30
Pages 31-40

Page 41 ends

May 28, 2025
I, Amanda Ahre, City Clerk for the City of Colfax, declare that this agenda was posted in accordance with the Brown Act at Colfax City Hall and Colfax Post Office. The agenda is also available on the City website at http://colfax-ca.gov/ Amanda Ahre, City Clerk
Administrative Remedies must be exhausted prior to action being initiated in a court of law. If you challenge City Council action in court, you may be limited to raising only those issues you or someone else raised at a public hearing described in this notice/agenda, or in written correspondence delivered to the City Clerk of the City of Colfax at, or prior to, said public hearing.

LEVINE ACT WARNING: In certain instances, parties, participants, and their agents before the City Council are subject to the campaign disclosure provisions detailed in Government Code Section 84308, California Code of Regulations Sections 18438.1 through 18438.8, and Fair Political Practices Commission Opinion 0-22-002. All parties, participants, and their agents are hereby directed to review these sections for compliance. If you believe that these provisions apply to you or a Council Member, please inform the City Clerk at the earliest possible opportunity. 8C. Sierra Vista Community Center - Colfax Boys Basketball Program Recommended Action: Adopt Resolution __-2025 authorizing the City Manager to make a donation in an amount between $0.00 - $14,000.00 to the Sierra Soar Non-Profit in support of the Colfax Boys Basketball program.
8D. S.A.F Algae Unit Testing and Pond Management
9 Recommended Action: Adopt Resolution __-2025 authorizing the City Manager to accept the S.A.F.

Algae Unit without any further equipment testing.

GOOD OF THE ORDER
Informal statements, observation reports and inquiries regarding the business of the City may be presented by Councilmembers under this agenda item or requests for placement of items of interest on a future agenda. No action will be taken.
9A. Public Comment on Good of the Order
Members of the public are permitted to address the Council on matters that relate to general welfare of the City that have not been previously discussed on this agenda. Oral comments may not exceed five (5) minutes. Written comments should not exceed 800 words.
10 CLOSED SESSION (NONE)
11 ADJOURNMENT
3 Pages 42-46
Pages 47-54
CityCouncilMinutes
Regular Meeting of Colfax City Council
Wednesday, May 14, 2025
City Hall Council Chambers, 33 S Main Street,
Colfax CA and attended via Teleconference through ZOOM
1 OPENSESSION
1A. CallOpen Session to Order – Mayor Pro Lomen called the Open Session to order at 6:01 p.m. 1B. Pledge of Allegiance – Mayor Lomen lead the Pledge of Allegiance. 1C. Roll Call

Present: , Councilmember Douglass, Councilmember Hillberg, Mayor Pro Tem McCully, Mayor Lomen

Absent: Councilmember Burruss
1D. Approval of Agenda Order
MOTION made by Mayor Pro Tem McCully to approve the agenda order, seconded by Councilmember Hillberg, and approved by the following vote:

AYES: Burruss, Douglass, Hillberg, McCully, Lomen
NOES:

ABSTAIN:

ABSENT:
1E. Statement of Conflict of Interest – No conflicts were identified by the Council or the public. 2 CONSENT CALENDAR
2A. Minutes
Recommended Action: By Motion, approve the Colfax City Council minutes of 4/23/2025. 2B. Administrative Policies & Procedures Review
Recommended Action: Adopt the revised administrative Policies and Procedures. 2C. City Projects Report
Recommended Action: Review and Comment.
2D. Emergency Sewer Repair of Force Main on Canyon Way
Recommended Action: Adopt Resolution 15-2025 authorizing the City Manager to make payment to Gabe Mendez, Inc. in the amount of $25,657.15 for emergency Repair of the Force Main on Canyon Way. 2E. Fire Severity Map Ordinance
Recommended Action: Conduct a second reading and adopt the attached Ordinance designating Fire Hazard Severity Zones as recommended by the California Department of Forestry and Fire Protection with modifications pursuant to Government Code Section 51179, to be effective 30 days after adoption.

MOTION made by Councilmember Hillberg to approve the consent calendar Seconded by Councilmember Burruss, and approved by the following vote:

AYES: Burruss, Douglass, Hillberg, McCully, Lomen
NOES:

ABSTAIN:

ABSENT:
3 Agency Reports
3A. Placer County Sheriff’s – Sergeant Toby Williams reported on statistics from the month of April. PCSO had 152 calls for service within Colfax City Limits – 15 arrests, 10 calls for transient, 51 citizen-generated calls, and 76 Deputy-initiated calls.

Item 2A4

3B. CHP – Absent
3C. Placer County Fire/CALFIRE— Battalion Chief Clint Siebert reported on statistics from the month of April. CalFire had 88 total calls. Chief Siebert introduced Kevin Ordway who works with Placer County Public Works to discuss the upcoming construction at Yankee Jim’s Bridge. 3D. Non-Profits – None
4 PRESENTATION (NONE)
5 PUBLIC HEARING (NONE)
6 PUBLIC COMMENT
Taylor Smith with Pioneer Community Energy spoke on different programs to help customers save money.

Connie Heilman asked if the Farmer’s Market would be able to keep parking spots open in front of her store. 7 COUNCIL AND STAFF
7A. Committee Reports and Colfax Informational Items – All Councilmembers.

Councilmember Douglass reminded everyone of the Placer Rides program.

Councilmember Hillberg has an upcoming Central Advisory Committee meeting (formerly WAC/MAC), attended a Bianchini Board meeting, and a SVCC meeting.

Councilmember Burruss reported on her Cap to Cap trip.

Mayor Pro Tem McCully attended a Bianchini Board meeting, a PG&E emergency event, Coffee and Conversations, the Concert Hosted by CareSphere, and Trivia Night.

Mayor Lomen attended the SVCC meeting, Pioneer Energy Meeting, and LAFCO Meeting,. 7B. City Operations Update – City Manager
City Manager Walker reported on his Cap to Cap trip, and CalOES grant reporting. 8 COUNCIL BUSINESS
8A. Public Works Week
Recommended Action: Proclaim May 18-24, 2025 Public Works Week.

City Manager Walker introduced this item.

Mayor Lomen read the proclamation, proclaiming May 18-24, 2025 as Public Works Week.

Mayor Pro Tem McCully recused herself and left the Dias for item 8B due to her conflict of interest as president of Railroad Days.
8B. 3rd of July Event Funding
Recommended Action: Adopt Resolution 16-2025 Approving a $6,800.00 donation to the 3rd of July Organization (operating under Colfax Railroad Days 501c3) to help fund the 2025 3rd of July Event.

City Manager Walker introduced this item.

Caroline Glenn Presson, coordinator of 3rd of July, spoke of the fundraising efforts that have been done to date, as well as upcoming fundraisers. She also altered her request of funding from $7,800.00 to $6,800.00.

Item 2A5

Council praised the success of the fundraising efforts.

Councilmember Burruss informed Caroline Glenn Presson that if it is later discovered that additional funding might be needed for crowd control services that she is welcome to return to Council for an additional funding request.

MOTION made by Councilmember Burruss to adopt Resolution 16-2025, seconded by Councilmember Hillberg, and approved by the following vote:

AYES: Burruss, Douglass, Hillberg, Lomen
NOES:

ABSTAIN:

ABSENT: McCully
9 GOOD OF THE ORDER
Councilmember Douglass would like to see a safety net in the City Budget for emergency transit needs for residents.

Councilmember Hillberg spoke of being in St. Petersburg in 1978 for the coronation of the Pope.

Councilmember Burruss would like to schedule a workshop with the SVCC Board to discuss solutions and actions to their current financial deficit.

Mayor Pro Tem McCully reminded everyone of the upcoming Farmer’s Market, Art Walk and Car Show, and Green Machine Bingo.

Maor Lomen had nothing to report.

City Manager discussed creating an Ad Hoc Committee to discuss options for Oktoberfest and Winerfest due to the CACC no longer sponsoring those City events.
9A. Public Comment on Good of the Order
No public comment on good of the order.
10 CLOSED SESSION (NONE)
11 ADJOURNMENT
As there was no further business on the agenda, Mayor Lomen adjourned the meeting, by motion and without objection at 7:14 p.m. Respectfully submitted to City Council this 28th day of May, 2025.

Amanda Ahre, City Clerk
Item 2A6
Cash Summary – April 2025
City of Colfax
Staff Report May 28 2025
Staff Report to City Council
FOR THE MAY 28, 2025 REGULAR CITY COUNCIL MEETING
From: Ron Walker, City Manager
Prepared by: Shanna Stahl – Administrative Services Officer Subject: Cash Summary – April 2025
Budget Impact Overview:

N/A: √ Funded: Un-funded: Amount: Fund(s):

Summary/Background
The monthly financial report includes General Fund Reserved Cash Analysis Graphs and the City of Colfax Cash Summary Report (with supporting documentation). The purpose of these reports is to provide the status of funds and transparency for Council and the public regarding the financial transactions of the City. The reports are prepared monthly on a cash basis and are reconciled to the General Ledger accounting system, previous reports, and bank statements. Detailed budget comparisons are provided as a mid-year report and as part of the proposed budget process.

The attached reports reflect an overview of the financial transactions of the City of Colfax in April 2025. Some monthly highlights are listed below:
o April revenues included:
o Allocation for Sales Tax revenues for the month of February 2025. (two-month lag). o Reimbursements for WWTP Construction Grant and CDBG Road Rehab.

April expenditures included:
o Approved capital project expenditures – expenditures on WWTP Construction Grant.

RECOMMENDED ACTION: Accept and File.
o Negative cash fund balances at the end of April are primarily due to the timing of funding allocations and reimbursements:
o Fund 250 – Streets – Roads/Transportation. These expenses are funded by annual Transportation funding through Placer County Transportation Agency (PCTPA), transfer of City Gas Tax revenues, and a General Fund allocation.
o Fund 348 – Home Hardening. This is a reimbursable grant with a 10% City match requirement.

Reports will be submitted quarterly.
o Fund 358 – CDBG Road Rehabilitation. This is a reimbursable grant –Reimbursement requests are currently on hold pending the approval of Phase II. o Fund 363 – Railroad Street Crossing. These expenses are being tracked for the Railroad Street Crossing Improvements with Union Pacific Railroad.
o Fund 575 – WWTP Construction Grant. This is a reimbursable grant. Reimbursement requests are submitted quarterly.
o Fund 590 – Sewer Consolidation Planning Grant. This is a reimbursable grant – reimbursement requests are scheduled to be submitted quarterly upon final award of application grant. Tentatively Item 2B7
City of Colfax Cash Summary – April 2025
Staff Report May 28, 2025
scheduled for Fall 2025.
o Anticipated revenues/expenditures for May include:
o Revenues
 Allocation for Sales Tax revenues reported/paid to the State for the month of March 2025 (two-month lag).
 Capital project reimbursements.
 Second allocation (40%) of fiscal year 2024-2025 property tax and delinquent sewer charges from Placer County.
o Expenditures
 Approved capital project expenditures. The WWTP construction is in the final stages.  Ongoing monthly operating expenses.

Attachments:

1. General Fund Reserved Cash Analysis Graph

2. Cash Activity Reports
a. Cash Summary
b. Cash Transactions Report – by individual fund
c. Check Register Report - Accounts Payable
Item 2B8
Prev Yr Jul Aug Sep Oct Nov Dec Jan Feb Mar Apr May Jun Cash Balance FY2024-25 $4,363 $4,352 $4,761 $4,545 $4,705 $5,212 $5,100 $5,577 $6,055 $5,853 $5,957 Budget FY2024-25 $4,363 $4,363 $4,363 $4,363 $4,363 $4,363 $4,363 $4,363 $4,363 $4,363 $4,363 $4,363 $4,363 Cash Balance FY2023-24 $3,911 $3,785 $3,834 $3,638 $3,789 $3,911 $3,791 $4,162 $4,263 $4,124 $4,251 $4,570 $4,363 Cash Balance FY2022-23 $3,418 $3,412 $3,568 $3,396 $3,451 $3,644 $3,560 $3,935 $4,039 $3,819 $3,765 $4,087 $3,911 Cash Balance FY2021-22 $2,857 $2,831 $2,953 $2,833 $2,943 $2,946 $2,794 $3,120 $3,088 $2,971 $3,004 $3,462 $3,418 Cash Balance FY2020-21 $2,311 $2,392 $2,497 $2,386 $2,402 $2,463 $2,393 $2,688 $2,760 $2,612 $2,771 $3,023 $2,857 Cash Balance FY2019-20 $2,013 $2,069 $2,169 $2,110 $2,170 $2,467 $2,373 $2,747 $2,730 $2,615 $2,627 $2,910 $2,311 *Reserves (Ops, Cap, Pen) $1,095 $1,145 $1,145 $1,145 $1,145 $1,145 $1,145 $1,145 $1,145 $1,145 $1,145 $1,145 $1,145 $-
$1,000
$2,000
$3,000
$4,000
$5,000
$6,000
$7,000
City of Colfax - April 2025
General Fund Reserved Cash Analysis
(Dollars in Thousands)
Fiscal Year 2024-25 >>
Item 2B9
Balance 3/31/25 Revenues In* Expenses Out* Transfers Balance 4/30/25 US Bank $ 156,134.26 $ 1,407,898.69 $ (870,500.34) $ (550,000.00) $ 143,532.61 LAIF $ 9,798,978.53 $ 98,841.10 $ - $ 550,000.00 $ 10,447,819.63 Total Cash - General Ledger $ 9,955,112.79 $ 1,506,739.79 $ (870,500.34) $ - $ 10,591,352.24 Petty Cash (In Safe) $ 300.00 $ 300.00
Total Cash $ 9,955,412.79 $ 1,506,739.79 $ (870,500.34) $ - $ 10,591,652.24 Change in Cash Account Balance - Total $ 636,239.45
Attached Reports:

1. Cash Transactions Report (By Individual Fund)

2. Check Register Report (Accounts Payable) $ (752,558.09) Cash Receipts $ 1,234,290.39
Payroll Checks and Tax Deposits $ (82,351.42)
Utility Billings - Receipts $ 138,017.47
LAIF Interest $ 98,841.10
Utility Billing Tax Rolls $ -
$ 636,239.45 $ -
*Does not include transfers between funds
Prepared by: Shanna Stahl, Administrative Services Officer Shanna Stahl, Administrative Services Officer
Reviewed by:

Ron Walker, City Manager
City of Colfax
Cash Summary
April 30, 2025
Item 2B10
Beginning
Balance
Debit
Revenues
Credit
(Expenditures)
Ending
Balance
Fund Type: 1.11 - General Fund - Unassigned
Fund: 100 - General Fund $ 5,621,947.77 $ 262,817.68 $ (159,196.65) $ 5,725,568.80 Fund: 120 - Land Development Fees $ 206,505.71 $ 3,222.93 $ (3,762.50) $ 205,966.14 Fund: 200 - Cannabis Application $ 25,312.92 $ 1,086.90 $ - $ 26,399.82 Fund Type: 1.11 - General Fund - Unassigned $ 5,853,766.40 $ 267,127.51 $ (162,959.15) $ 5,957,934.76 Fund Type: 1.14 - General Fund - Restricted
Fund: 205 - Escrow Funds $ - $ - $ - $ -
Fund: 571 - AB939 Landfill Diversion $ 23,299.04 $ - $ - $ 23,299.04 Fund: 572 - Landfill Post Closure Maintenance 900,886.38 $ $ 30,489.23 $ (4,552.96) $ 926,822.65 Fund Type: 1.14 - General Fund - Restricted $ 924,185.42 $ 30,489.23 $ (4,552.96) $ 950,121.69 Fund Type: 1.24 - Special Rev Funds - Restricted
Fund: 210 - Mitigation Fees - Roads $ 25,811.10 $ 254.41 $ - $ 26,065.51 Fund: 211 - Mitigation Fees - Drainage $ 24,994.31 $ 246.36 $ - $ 25,240.67 Fund: 212 - Mitigation Fees - Trails $ 81,981.27 $ 808.04 $ - $ 82,789.31 Fund: 213 - Mitigation Fees - Parks/Rec $ 204,142.21 $ 2,012.09 $ 206,154.30 - $ Fund: 214 - Mitigation Fees - City Bldgs $ 81,398.38 $ 802.29 $ - $ 82,200.67 Fund: 215 - Mitigation Fees - Vehicles $ 25,997.01 $ 256.24 $ - $ 26,253.25 Fund: 217 - Mitigation Fees - DT Parking $ 45,573.70 $ 449.19 $ - $ 46,022.89 Fund: 218 - Support Law Enforcement $ 25,000.00 $ - $ - $ 25,000.00 Fund: 244 - CDBG Program Inc - ME Lending $ 5,800.00 $ 500.00 $ - $ 6,300.00 Fund: 250 - Streets - Roads/Transportation $ (87,411.14) $ - $ (19,238.10) $ (106,649.24) Fund: 253 - Gas Taxes $ 30,302.00 $ 6,356.54 $ (4,860.96) $ 31,797.58 Fund: 257 - Street /Road - Transit Capital $ 63,671.20 $ 627.57 $ - $ 64,298.77 Fund: 258 - Road Maintenance - SB1/RSTBG $ 31,946.52 $ 4,504.21 $ - $ 36,450.73 Fund: 270 - Beverage Container Recycling $ 20,858.16 $ 205.59 $ - $ 21,063.75 Fund: 280 - Oil Recycling $ 4,112.79 $ 40.54 $ - $ 4,153.33 Fund: 290 - SB1383 Implementation Grant $ 41,108.94 $ 438.87 $ 41,547.81 Fund: 291 - City County Beverage Container $ 5,000.00 $ 16.43 $ - $ 5,016.43 Fund: 292 - Fire Department Capital Funds $ 101,847.05 $ 1,003.84 $ 102,850.89 - $ Fund: 342 - Fire Construction - Mitigation $ 100,150.83 $ 1,367.12 $ 101,517.95 - $ Fund: 343 - Recreation Construction $ 100,151.36 $ 1,367.13 $ 101,518.49 - $ Fund Type: 1.24 - Special Rev Funds - Restricted$ 932,435.69 $ 21,256.46 $ (24,099.06) $ 929,593.09 Fund Type: 1.34 - Capital Projects - Restricted
Fund: 300 - GF Capital Projects $ - $ - $ - $ -
Fund: 348 - Home Hardening CalOES $ - $ - $ (1,450.00) $ (1,450.00) Fund: 358 - CDBG Pavement $ (248,682.61) $ 47,104.56 $ (151.19) $ (201,729.24) Fund: 363 - Railroad Street Crossing $ (1,712.76) $ - $ - $ (1,712.76) Fund Type: 1.34 - Capital Projects - Restricted $ (250,395.37) $ 47,104.56 $ (1,601.19) $ (204,892.00) Fund Type: 2.11 - Enterprise Funds
Fund: 560 - Sewer $ 2,160,743.57 $ 168,470.07 $ (162,898.92) $ 2,166,314.72 Fund: 561 - Sewer Liftstations $ 447,505.40 $ 16,889.20 $ (59,182.77) $ 405,211.83 Fund: 563 - Wastewater Treatment Plant $ 1,310,066.87 $ 37,167.92 $ 1,347,234.79 - $ Fund: 564 - Sewer Connections $ 363,408.66 $ - $ 363,408.66 - $ Fund: 575 - WWTP Construction Grant $ (1,727,484.54) $ 918,081.00 $ (452,426.37) $ (1,261,829.91) Fund: 590 - Sewer Consolidation Planning $ (62,372.96) $ - $ (2,779.92) $ (65,152.88) Fund Type: 2.11 - Enterprise Funds - Unassigned$ 2,491,867.00 $ 1,140,608.19 $ (677,287.98) $ 2,955,187.21 Fund Type: 9.0 - CLEARING ACCOUNT
Fund: 998 - PAYROLL CLEARING FUND $ 3,253.65 $ 153.84 $ - $ 3,407.49 Fund Type: 9.0 - CLEARING ACCOUNT $ 3,253.65 $ 153.84 $ - $ 3,407.49 Grand Totals: $ 9,955,112.79 $ 1,506,739.79 $ (870,500.34) $ 10,591,352.24 City of Colfax
Cash Transactions Report - April 2025
Item 2B11

CITY OF COLFAX
Check Register Report
Check
Date
Check
Number
Status Amount
BANK:

Vendor
Number Vendor Name Check Description
US BANK Page: 1
Time: 12:34 pm
Date: 05/02/2025
Void/Stop
Date
Reconcile
Date
US BANK Checks
61589 04/01/25 Reconciled 04/30/25 03141 CALPERS HEALTH PREMIUMS APR 25 17,646.36 61624 04/03/25 Reconciled 04/30/25 01142 4LEAF, INC. HOME HARDENING MAR 25 1,450.00 61625 04/03/25 Reconciled 04/30/25 01448 AMERIGAS - COLFAX SHERIFF DEPT PROPANE 151.33 61626 04/03/25 Reconciled 04/30/25 01500 ANDERSON'S SIERRA BALL PARK SPRINKLER REPAIR 550.26 61627 04/03/25 Reconciled 04/30/25 03121 CALIFORNIA BUILDING Q3 FY 24/25 GREEN FEES LESS 10% 125.10 61628 04/03/25 Reconciled 04/30/25 03160 CARTWRIGHT NOR CAL, INC. ENG SVCS MAR 25 19,075.00 CLEAR PATH LAND 1,800.00

EVOLVEMENT,
61629 04/03/25 Reconciled 04/30/25 03482 WWTP ANNUAL SURVEY COMMERCIAL PUMP 5,977.69

SERVICE, INC
61630 04/03/25 Reconciled 04/30/25 03562 LS #5 SERVICE CALL DEPARTMENT OF 765.53

CONSERVATION
61631 04/03/25 Reconciled 04/30/25 04250 SMIP FEES Q3 FY 24/25 DIVISION OF STATE 7.60

ARCHITECT
61632 04/03/25 Reconciled 04/30/25 04532 SB1186 Q3 FY 24/25 FRONTIER 322.35

COMMUNICATIONS
61633 04/03/25 Reconciled 04/30/25 06278 WWTP PHONE
61634 04/03/25 Reconciled 04/30/25 07570 GRAINGER WWTP SUPPLIES 121.71 61635 04/03/25 Reconciled 04/30/25 08170 HILLS FLAT LUMBER CO SUPPLIES 778.01 HOME DEPOT CREDIT 559.71

SERVICES
61636 04/03/25 Reconciled 04/30/25 08501 SUPPLIES
61637 04/03/25 Reconciled 04/30/25 08660 HUNT AND SONS, LLC FUEL 734.54 61638 04/03/25 Reconciled 04/30/25 09500 INTELLIPAY CREDIT CARD REFUND 146.25 61639 04/03/25 Reconciled 04/30/25 09540 INTERSTATE SALES ROUND ABOUT SIGNS 641.36 61640 04/03/25 Reconciled 04/30/25 11130 KRUGER, INC. WWTP FILTERS 31,939.50 61641 04/03/25 Reconciled 04/30/25 23101 LARRY WALKER ASSOCIATES NPDES PERMIT ASSIST JAN 25 2,293.50 61642 04/03/25 Printed 13250 CASEY MERRILL BOX TO RTN MERCHANDISE 17.57 Stop 04/17/25 16035 PG&E 0.00
Payment
61643 04/03/25 ELECTRICITY
PLACER COUNTY EXECUTIVE 1,718.35
OFFICE
61644 04/03/25 Reconciled 04/30/25 16161 Q3 24/25 CAP FAC IMPACT FEES 61645 04/03/25 Reconciled 04/30/25 03580 PLACER COUNTY HHS ANIMAL & FIELD SVCS Q4 FY 24/25 10,106.67 61646 04/03/25 Reconciled 04/30/25 16821 PSOMAS WWTP I&I MITIGATION/ALGAE 362.75 FEBRUARY 2025
61647 04/03/25 Reconciled 04/30/25 16821 PSOMAS WWTP I&I MITIGATION/ALGAE 13,339.25 JANUARY 2025
RARE EARTH LANDSCAPE 304.54

MATERIALS
61648 04/03/25 Reconciled 04/30/25 18111 BALL PARK COMPOST 61649 04/03/25 Reconciled 04/30/25 19037 SAFE SIDE SECURITY CORP YARD SECURITY APR 25 155.00 61650 04/03/25 Reconciled 04/30/25 19037 SAFE SIDE SECURITY WWTP SECURITY APR 25 95.00 SECURE RECORD 75.00

MANAGEMENT
61651 04/03/25 Reconciled 04/30/25 19193 SHREDDING SVCS Q4 FY 24/25 61652 04/03/25 Reconciled 04/30/25 19575 SHANNA STAHL SCORE MILEAGE REIMB 191.80 61653 04/03/25 Reconciled 04/30/25 19743 WILLIAM STOCKWIN APRIL 25 COLFAX CONNECTION 300.00 61654 04/03/25 Reconciled 04/30/25 19990 T-MOBILE USA INC WWTP INTERNET MAR25 78.63 US BANK CORPORATE PMT 5,719.26
SYSTEM
61655 04/03/25 Reconciled 04/30/25 21560 SUPPLIES
61656 04/03/25 Reconciled 04/30/25 22134 VISION QUEST TECH SUPPORT MAY 25 4,053.33 61657 04/03/25 Reconciled 04/30/25 22134 VISION QUEST CM NEW WEBCAM 75.39 61658 04/03/25 Reconciled 04/30/25 23169 WAVE BUSINESS SOLUTIONS DEPOT PHONE 18.58 61659 04/03/25 Reconciled 04/30/25 23453 WM LYLES ALGAE REDUCTION FEB 25 436,676.87 EMPLOYMENT DEV. 222.90

DEPARTMENT
61660 04/04/25 Reconciled 04/30/25 05200 Q1 2025 1% SDI UNDER ASSESSED 61661 04/08/25 Reconciled 04/30/25 2087 BASIC PACIFIC FSA BENEFITS PYMT 21.92 ALHAMBRA & SIERRA 63.42

SPRINGS
61662 04/10/25 Reconciled 04/30/25 01414 WATER
61663 04/10/25 Reconciled 04/30/25 01448 AMERIGAS - COLFAX SHERIFF DEPT PROPANE 117.92 61664 04/10/25 Reconciled 04/30/25 01766 AT&T MOBILITY CITY CELL PHONES 803.27 BUREAU VERITAS NORTH 1,360.50

AMERICA
61665 04/10/25 Reconciled 04/30/25 02901 PLAN CHECK
BUREAU VERITAS NORTH 1,650.00

AMERICA
61666 04/10/25 Reconciled 04/30/25 02901 PLAN CHECK
Item 2B12

CITY OF COLFAX
Check Register Report
Check
Date
Check
Number
Status Amount
BANK:

Vendor
Number Vendor Name Check Description
US BANK Page: 2
Time: 12:34 pm
Date: 05/02/2025
Void/Stop
Date
Reconcile
Date
US BANK Checks
BUREAU VERITAS NORTH 1,672.50

AMERICA
61667 04/10/25 Reconciled 04/30/25 02901 PLAN CHECK
BUREAU VERITAS NORTH 2,161.00

AMERICA
61668 04/10/25 Reconciled 04/30/25 02901 PLAN CHECK
BUREAU VERITAS NORTH 675.00

AMERICA
61669 04/10/25 Reconciled 04/30/25 02901 PLAN CHECK
BUREAU VERITAS NORTH 1,117.50

AMERICA
61670 04/10/25 Reconciled 04/30/25 02901 PLAN CHECK
CALIFORNIA RURAL WATER 782.00
ASSOC
61671 04/10/25 Reconciled 04/30/25 03128(2) ANNUAL CRWA MEMEBERSHIP APRIL 25 61672 04/10/25 Reconciled 04/30/25 3425 CINTAS UNIFORMS MAR 25 714.01 61673 04/10/25 Reconciled 04/30/25 03450 CITY OF LINCOLN PCCOA DINNER 90.00 61674 04/10/25 Reconciled 04/30/25 3494 COLANTUONO, HIGHSMITH & LEGAL MATTER MAR 25 8,050.00 61675 04/10/25 Reconciled 04/30/25 03795 CVH NETWORKS LLC WWTP MODEM CRADLE 2,187.90 HANSEN BROS. 237.74

ENTERPRISES
61676 04/10/25 Reconciled 04/30/25 08070 ROCK FOR CITY DRAINAGE HANSEN BROS. 50.99

ENTERPRISES
61677 04/10/25 Reconciled 04/30/25 08070 SAND FOR PUBLIC MANAGEMENT ADVISORY 7,287.00

SERVICES
61678 04/10/25 Reconciled 04/30/25 13191 PLANNING SVCS MAR 25 61679 04/10/25 Reconciled 04/30/25 18400 NAPA AUTO PARTS SUPPLIES 390.68 61680 04/10/25 Reconciled 04/30/25 15900 PAC MACHINE CO., INC LS#5 PUMP RENTAL 5,734.06 61681 04/10/25 Reconciled 04/30/25 17951 R3 CONSULTING GROUP NON SB1383 CONSULTING MARCH 25 487.50 SCORE - SMALL CITIES 21,319.61

ORGANIZED
61682 04/10/25 Reconciled 04/30/25 19070 WORKERS COMP Q4 FY 24/25 61683 04/10/25 Reconciled 04/30/25 01790 SIERRA OFFICE PRODUCTS OFFICE SUPPLIES 89.04 61684 04/10/25 Reconciled 04/30/25 23169 WAVE BUSINESS SOLUTIONS CITY HALL PHONES 215.71 61685 04/10/25 Reconciled 04/30/25 23301 WESTERN PLACER WASTE SLUDGE REMOVAL MAR 25 1,223.32 61686 04/18/25 Reconciled 04/30/25 01500 ANDERSON'S SIERRA WATER FOUNTAIN 92.09 61687 04/18/25 Reconciled 04/30/25 01794 AUBURN SAW INC STRING TRIMMER 568.41 BUREAU VERITAS NORTH 6,836.00

AMERICA
61688 04/18/25 Reconciled 04/30/25 02901 BLDG OFFICIAL SVCS MAR 25 CASH- PETTY CASH 87.93

REIMBURSEMENT
61689 04/18/25 Reconciled 04/30/25 03164 2024/2025 PETTY CASH

REIMBURSEMENT
61690 04/18/25 Reconciled 04/30/25 03401 CHOICE BUILDER PREMIUMS MAY 25 770.95 61691 04/18/25 Reconciled 04/30/25 3494 COLANTUONO, HIGHSMITH & HR LEGAL MATTERS JAN 25 4,907.50 EDWARDS HEATING & 378.69

COOLING
61692 04/18/25 Reconciled 04/30/25 05120 PW BUILDING
GOLD MOUNTAIN 232.68

CALIFORNIA
61693 04/18/25 Reconciled 04/30/25 07460 FIRE SEVERITY MAP 61694 04/18/25 Reconciled 04/30/25 08660 HUNT AND SONS, LLC FUEL 687.52 INTERNATIONAL INSTITUTE 195.00
OF
61695 04/18/25 Reconciled 04/30/25 09520 ANNUAL MEMBERSHIP LORANG BROTHERS 18,824.48

CONSTRUCTION
61696 04/18/25 Printed 12564 LS #5 REPAIR
61697 04/18/25 Reconciled 04/30/25 16300 PCWA -PLACER COUNTY WATER 1,352.43 61698 04/18/25 Reconciled 04/30/25 16035 PG&E ELECTRICITY 21,902.04 PLACER COUNTY OES 20,488.63

FISCAL UNIT
61699 04/18/25 Reconciled 04/30/25 16202 FIRE MARSHAL SVCS Q3 FY 24/25 SIERRA MOUNTAIN 113.45

INTERNET
61700 04/18/25 Printed 19393 WWTP INTERNET MAY 25
61701 04/18/25 Reconciled 04/30/25 21500 USA BLUE BOOK, INC WWTP SUPPLIES 2,534.83 61702 04/18/25 Reconciled 04/30/25 23226 WESTECH WWTP BRUSH SET 1,911.59 61703 04/18/25 Reconciled 04/30/25 23451 WOOD RODGERS WWTP INSTRUMENTATION SURVEY 625.00 MARCH 2025
61704 04/18/25 Reconciled 04/30/25 23451 WOOD RODGERS WWTP FINAL DESIGN & CONST 1,947.50 MARCH 2025
61705 04/18/25 Reconciled 04/30/25 23451 WOOD RODGERS SEWER CONSOLIDATION MAR 25 2,779.92 61706 04/21/25 Reconciled 04/30/25 2087 BASIC PACIFIC FSA BENEFITS PYMT 326.02 61707 04/29/25 Printed 011200 24 SEVEN FIRE PROTECTION ANNUAL FIRE EXT SVC 846.79 61708 04/29/25 Printed 1161 49ER WATER SERVICES WWTP TESTING MAR 25 2,158.00 61709 04/29/25 Printed 01448 AMERIGAS - COLFAX CITY HALL PROPANE 842.20 61710 04/29/25 Printed 01448 AMERIGAS - COLFAX DEPOT PROPANE 302.28 Item 2B13

CITY OF COLFAX
Check Register Report
Check
Date
Check
Number
Status Amount
BANK:

Vendor
Number Vendor Name Check Description
US BANK Page: 3
Time: 12:34 pm
Date: 05/02/2025
Void/Stop
Date
Reconcile
Date
US BANK Checks
61711 04/29/25 Printed 2819 BIG BRAND TIRE & SERVICE PW TIRE REPAIR 48.48 61712 04/29/25 Printed 03540 COLFAX LIONS CLUB REFUND DEPOSIT FOR EASTER EGG 100.00 HUNT
61713 04/29/25 Printed 04234 DE LAGE LANDEN FINANCIAL COPY MACH LEASE MAY 25 504.79 DEPARTMENT OF WATER 21,075.00

RESOURCES
61714 04/29/25 Printed 04260 ANNUAL DAM FEES FY 25/26
61715 04/29/25 Printed 07175 GB GALAXIE GRAPHICS ROUNDABOUT SIGN 291.66 HOME DEPOT CREDIT 89.83

SERVICES
61716 04/29/25 Printed 08501 SUPPLIES
61717 04/29/25 Printed 23101 LARRY WALKER ASSOCIATES NPDES PERMIT ASSIST MAR 25 1,207.50 LAWRENCE & ASSOCIATES 650.40
INC
61718 04/29/25 Printed 12180 LANDFILL MONITORING MAR 25 LIEBERT CASSIDY 57.00

WHITMORE
61719 04/29/25 Printed 12209 EMPLOYEE HANDBOOK MAR 25
61720 04/29/25 Printed 16035 PG&E ELECTRICITY 19,149.97 VULCAN MATERIALS 340.52

COMPANY
61721 04/29/25 Printed 22240 ASHPALT PATCH
61722 04/29/25 Printed 23169 WAVE BUSINESS SOLUTIONS CORP YARD INTERNET 71.83 61723 04/29/25 Printed 23169 WAVE BUSINESS SOLUTIONS CITY HALL INTERNET 159.90 Total Checks: 101 Checks Total (excluding void checks): 752,558.09 Total Payments: 101 Bank Total (excluding void checks): 752,558.09 Total Payments: 101 Grand Total (excluding void checks): 752,558.09 Item 2B14
City of Colfax Annual Risk Assessment Review
Staff Report May 28, 2025
Staff Report to City Council
FOR THE MAY 28, 2025 REGULAR CITY COUNCIL MEETING
From: Ron Walker, City Manager
Prepared by: Shanna Stahl, Administrative Services Officer Subject: Risk Assessment Review
Budget Impact Overview:

N/A: X Funded: Un-funded: Amount: Fund(s):

Summary/Background
The Fiscal Year 2017-2018 audit report included a recommendation for the city to include a discussion in the annual budget process to identify risks with the city that could result in fraud or material misstatement. Staff met earlier this month on this topic and the meeting agenda and findings are attached. Council and public discussion are encouraged on this topic.

Attachments:

1. May 8, 2025 Risk Assessment Review Minutes

2. Risk Assessment Review Matrix
RECOMMENDED ACTION: Accept and File.

Item 2C15
Item 2C16
Item 2C17
City of Colfax Annual Financial Risk Assessment Matrix
Objective: Identify potential financial risks, related mitigation strategies, and action items Last Updated: 8-May-25
Attendees Ron Walker (City Manager), Tim Ryan (City Treasurer), Tim Jones (Financial Services), Shanna Stahl (Administrative Services Officer), and Cecelia Heath (Accounting Technician) Indicator Category Key Metrics Risk Level Mitigation Strategies Action Items Revenue Volatility
Number of revenue streams, permanent or
temporary, aging of revenue
Medium
Analyze trends, identify new revenue sources,
update/adjust current revenue sources, proactive
collection of outstanding balances
Provide Council with outstanding receivables by fiscal year. Provide Council with a summary of when fees…were last reviewed and updated.

Engage sales tax/property tax forecasting contractor?
Expenditure Control
Budget overruns, rising operational costs,
pension/OPEB liabilities
Medium
Implement comprehensive budget controls, conduct
annual financial audits, improve forecasting methods
Consider moving to a one year budget cycle. Discontinue mid-year revisions. Amend adopted budget only if material changes occur.

Incorporate expenditure control policies in the annual budget document.

Fraud Prevention
Security of check stock, segregation of
duties, access to accouting system, access
to bank and investment institutions
Medium
Store blank check stock in City's safe, regular
assessment of fiscal duties and appropriate level of
segregation, limit access to bank and investment
credentials to approved staff.

Create a diagram of the fiscal processes and include in fiscal policies document. Annually review it. Consider implementing Positive Pay for the City's operating bank account.

Debt Management
Debt-to-revenue ratio, bond ratings,
repayment schedules
Low
Maintain sustainable debt levels, explore refinancing
options, ensure compliance with debt covenents. Regularly report debt activity to the Council.

Liquidity & Reserves
Cash flow stability, reserve fund levels,
forecasting
Medium
Implement clear and appropriate reserve policies,
improve cash flow management, optimize investment
strategies
Economic Conditions
Local business health, employment rates,
property values
Low
Support and attract local businesses, identify new
investments, assess spending priorities
Financial Transparency
Audit compliance, timely financial reporting,
identifying financial challenges
Low
Comprehensive, written internal controls, annual
financial audits, monthly/quarterly/annual reporting to Coucil
Complete a comprehensive update to the financial policies and procedures document.

Item 2C18
City of Colfax Project(s) Report
Staff Report May 28, 2025
Staff Report to City Council
FOR THE MAY 28, 2025 REGULAR CITY COUNCIL MEETING
Budget Impact Overview:

N/A: X Funded: Un-funded: Amount: Fund(s):

Summary/Background
The following is a list of projects, by department, that have either been completed or are in progress.

Week of – April 27, 2025- May 3, 2025
City Manager
• Met with Councilmen Douglass.
• Met with Councilmen Hillberg.
• Met with Councilmen McCully.
• Met with Chief Plant Operator Matt Anderson.
• Worked with Jim Fletter – Algae Closeout Documents
• Prepared Council Agenda.
• Prepared for Cap-to-Cap trip.

Planning
• Out of the office this week.

Maintenance Department
• We continued pulling weeds around the Depot area and music rail cart. • We continued weed eating S. Auburn St.
• Filled over 20 potholes large ones and small ones between S. Auburn St. and Canyon Way. • Mowed all City parks, checked all irrigation and made repairs at Roy Tom’s, the Art Park and the Splash pad.
• Completed multiple 811 locates.

Wastewater Treatment Plant/Sewer
• Finishing end-of-the-month reports.
• Plants ammonia problems have been identified and corrected. • Pond 2 Mixer failed, working on fix or replacement.
• Normal operations.

From: Ron Walker, City Manager
Prepared by: Ron Walker, City Manager
Subject: City Projects Report
RECOMMENDED ACTION: Review and Comment.

Item 2D19
City of Colfax Project(s) Report
Staff Report May 28, 2025
Administrative Services
• Worked with Vision Quest to create an online Utility Billing update platform to collect customer contact information for future electronic invoicing.
• Collection efforts with IC Systems.
• Internal posting of a Maintenance Worker II position. • Meeting with Tim Jones.
• Oversaw daily accounting activities including accounts payable, accounts receivable and payroll. • Assigned required trainings to staff and Council members. • Spoke with the auditor regarding audit needs for year ending 6/30/25. • Bank Reconciliation for the month of April 2025.
• Cash Summary for month of April 2025 - Submitted to Tim Jones for review. • Assisted with bi-monthly billing of sewer service charges. •
City Clerk
• Reviewed the Records Retention policy to be able to start inventorying and archiving records. • Attended an Institute of Local Government webinar: Grant Funding Uncertainties: Making Sense of Federal Grant Freezes and Executive Orders.
• Researched ways to enhance public participation in City Council meetings. • Had an introductory meeting with Timothy Jones.
• Assisted in the day-to-day operations of City Hall.

Engineering
• Reviewed the Records Retention policy to be able to start inventorying and archiving records. • Attended an Institute of Local Government webinar: Grant Funding Uncertainties: Making Sense of Federal Grant Freezes and Executive Orders.
• Researched ways to enhance public participation in City Council meetings. • Had an introductory meeting with Timothy Jones.
• Assisted in the day-to-day operations of City Hall.

Building/Code Enforcement
• Preparing all correspondence with the solar company for the owner of 39 W. Church to help her recoup costs for the faulty installation.
• Preparing letter for Illegal ADU – converted to Airbnb at 129 W. Oak St. • 29 Lincoln St.: brush has been cleared. Building improvements under way. • Dave Gard applied for the lateral and moved ADA porta john behind building. He Must add a compliant bathroom.
• 7-11 sewer lateral: video cleared from Starbuck’s cleanout to city main. First section to be repaired.

Thursday pre-site meeting.
• Sent a letter to Starbuck’s asking for compliance with the Fats, Oils and Grease that we saw during the lateral inspection.
• NID building on Whitcomb - TI design meetings w/ architect. • 11 N. Main sewer smell. 14 N. Foresthill: Plumber found float/wires wrapped and not working right.

Secured wire and replaced lid.
• 333 Canyon – TI for Sierra Animal Clinic. ADA parking to begin work. Shards of glass against the shed. • Plan reviews and inspections sewer lateral inspections.

Item 2D20
City of Colfax Project(s) Report
Staff Report May 28, 2025
• 203/211 Grass Valley: Contractor added to application. Work to begin. • Stairs and porch for 120 Pleasant. Sent an email to Tina Tran asking for update. She’s hiring a second contractor. She also went through 2 architects as well. • 1225 Hwy 174 commercial building development. Waiting for response to BV review. • 416 Rubican SFD. 3rd plan set sent to BV for review.
• Reviewed/Sent the BV 3rd comments to ARCO TESLA project. • Colfax Storage: BV sent 2nd round of comments to owner. Waiting for a response. • 54 W. Oak St. sewer lateral replacement. Plumber starts May 9th. • 734 HWY 174 New storage building: plans approved; permit issued. • 333 Culver Code violation: HVAC and main panel w/o permit, wrong panel installed, unsafe service entrance. May have PGE cut power to building if non-compliance. • Met fire/owner at 1225 S Auburn building. Fire requires sprinklers only at the cabinet shop. • Orielly’s civil plans almost complete. Building plans approved. • 411 Veda retaining wall: on hold waiting for lot line adjustment • Creating response to 222 N. Main. They claim previous inspector told them everything was good with their structures including illegal sewer lateral. They claim they should not have to grout in their sewer lateral and don’t know how….
• Pursuing liens on a property on Alpine and on Dinky for non-response. • Working with Tammy on old/expired permits.

Week of May 4, 2025 – May 10, 2025
City Manager
• Met with Councilmen Douglass.
• Met with Councilmen Hillberg.
• Met with Councilmen McCully.
• Met with Chief Plant Operator Matt Anderson.
• Worked with Jim Fletter – Algae Closeout Documents
• Prepared Council Agenda.

Planning
• Out of the office this week.

Maintenance Department
• Weeded Church St. along the new drainage rock we added and in front of the church. • Weeded S. Main St. from Arbor Park all the way down to Walnut St. • Replaced the irrigation timers at Art Park and at City Hall for the hanging baskets along Main St. • We raised the flags back up from half mass.
• Picked up the public parking signs for Roy Tom's parking. • Completed weeding the rest of the solar field at Wastewater and the whole access road leading to the upper area.
• Weeded Pine St. lift station over 30 feet around the station and 10 feet on both sides of the road leading to it.
• Weeded the corner of Rose and Lincoln St.

Item 2D21
City of Colfax Project(s) Report
Staff Report May 28, 2025
• Weed abatement of the Culver Street Island area.
• Weed abatement of the West Oak Island area.
• Started weeding behind the water tank and Splash Pad. • Mowed all City parks.

Wastewater Treatment Plant/Sewer
• Plant diverted due to high ammonia content. Working on a solution. • Solids in plant have recovered to normal range.
• Construction finishing up on the last items for completion of the SAF project • Finishing end of month reports
Administrative Services
• Lift station rental pump being returned Monday.
• Lift station 5 pump is repaired and being installed 5/15. • Second lift station 5 pump being sent back for repair free of charge 5/15. • Normal operations.
•
City Clerk
• Met with representatives from CivicPlus regarding Agenda Management software. • Attended webinar hosted by Zoom to learn about updates to the Zoom platform. • Compiled, posted, and distributed the Agenda for the 5-14-25 City Council meeting. • Assisted in the day-to-day operations of the Front Office.

Engineering
• Review & respond to daily emails.
• Attend staff meeting.
• Review 1744 Canyon Way sewer.
• Research public vs private roads and 1993 Reso for Alpine Way. • Review encroachment permit applications.
• Respond to complaints.

Building/Code Enforcement
• Preparing all correspondence with the solar company for the owner of 39 W. Church to help her recoup costs for the faulty installation.
• Preparing letter for Illegal ADU – converted to Airbnb at 129 W. Oak St. • 29 Lincoln St.: brush has been cleared. Building improvements under way. • Dave Gard applied for the lateral and moved ADA porta john behind building. He Must add a compliant bathroom.
• 7-11 sewer lateral to be repaired from 7-11 cleanout to Starbuck’s cleanout. Plumber told to slurry backfill.
• Sent a letter to Starbuck’s asking for compliance with the Fats, Oils and Grease that we saw during the lateral inspection.
• NID building on Whitcomb - TI design meetings w/ architect.

Item 2D22
City of Colfax Project(s) Report
Staff Report May 28, 2025
• 11 N. Main sewer smell. 14 Foresthill: Plumber found float/wires wrapped and not working right.

Secured wire and replaced lid.
• 333 Canyon – TI for Sierra Animal Clinic. ADA parking to begin work. Shards of glass against the shed. • Plan reviews and inspections sewer lateral inspections. • 203/211 Grass Valley: Contractor added to application. Foundation is complete. • Stairs and porch for 120 Pleasant. On hold.
• 1225 Hwy 174 commercial building development. Waiting for response to BV review. • 416 Rubican SFD. 3rd plan set sent to BV for review.
• Reviewed/Sent the BV 3rd comments to ARCO TESLA project. • Colfax Storage: BV sent 2nd round of comments to owner. Waiting for a response. • 54 W. Oak St. sewer lateral replacement. Plumber starts May 9th. • 734 HWY 174 New storage building: plans approved; permit issued. • 333 Culver Code violation: HVAC and main panel w/o permit, wrong panel installed, unsafe service entrance.
• Met fire/owner at 1225 S Auburn building. On hold.
• Orielly’s civil plans almost complete. Building plans approved. • 411 Veda retaining wall: on hold waiting for lot line adjustment • Working with Tammy on old/expired permits.
• Met with tenant of 21 sunset. Allowed 2 more weeks to remove junk RV trailer. • Met with owner of 1744 S. Canyon to discuss sewer/septic issues. The rear house has to have the septic tank removed.

Item 2D23
Staff Report to City Council
FOR THE MAY 28, 2025 REGULAR CITY COUNCIL MEETING
From: Ron Walker, City Manager
Prepared by: Carl Moore, City Engineer
Subject: FY 2025/2026 SB 1 Funding Project List
Budget Impact Overview:

N/A: X Funded: Un-funded: Amount: Fund(s):

Summary/Background
State Senate Bill (SB 1), also known as the Road Repair and Accountability Act (RRAA) of 2017, was signed into law by Governor Brown on April 28, 2017. SB 1 establishes funding to address deferred maintenance on the State highway system and local street and road systems. The bill provides that funds shall be used for: Road Maintenance and Rehabilitation, Safety Projects, Railroad Grade Separations, Complete Street Components or, Traffic Control Devices.

The City is expected to receive about $51,594 in SB 1 Funds in Fiscal Year 2025-2026. SB 1 revenues should increase in subsequent years. The remaining grant and SB1 allowance from the 2024 CDBG project is $1,371,840
To be considered for funding, SB 1 requires all projects proposed for SB 1 Funding be named and acknowledged by resolution. Staff is recommending the following projects:

Projects included in the current CDBG street improvement projects:
• Depot Street – This project involves reconstructing 465 lineal feet of 64-foot-wide Depot Street from Kneeland Street to N. Main Street. The project is estimated at $594,600 and is intended to provide a new roadway surface to improve traffic flow and quality of the roadway. • E. Church Street – This project involves reconstructing 278 lineal feet of 34-foot-wide E. Church Street from S. Auburn Street to North Star Avenue. The project is estimated at $248,900 and is intended to provide a new roadway surface to improve traffic flow and quality of the roadway. • E. Oak Street – This project involves reconstructing 383 lineal feet of 32-foot-wide E. Oak Street from S. Auburn Street to CA-174. The project is estimated at $333,400 and is intended to provide a new roadway surface to improve traffic flow and quality of the roadway. • Marvin Avenue – This project involves reconstructing 330 lineal feet of 16-foot-wide Marvin Avenue from S. Auburn Street to North Star Avenue. The project is estimated at $144,000 and is intended to provide a new roadway surface to improve traffic flow and quality of the roadway.

The SB 1 funding will be used in conjunction with the Community Development Block Grant Over-the-Counter projects to maximize program administration efficiency.

Attachments:

1. Resolution __-2025
RECOMMENDED ACTION: Adopt Resolution _-2025 adopting a list of potential projects to be funded in full or in part by SB 1: The Road Repair and Accountability Act, ensuring eligibility for State of California Road Maintenance and Rehabilitation Account (RMRA) revenues.

Item 2E24
City of Colfax
City Council
Resolution № __-2025
ADOPT A LIST OF POTENTIAL PROJECTS FOR FISCAL YEAR 2025-2026 TO BE FUNDED IN FULL OR IN PART BY SB1, THE ROAD REPAIR AND

ACCOUNTABILITY ACT, ENSURING ELIGIBILITY FOR STATE OF CAIFORNIA

ROAD MAINTENANCE AND REHABILITATION ACCOUNT (RMRA) REVENUES WHEREAS, Senate Bill 1 (SB 1), the Road Repair and Accountability Act of 2017 was passed by the State Legislature and signed into law by the Governor in April 2017 to address the significant multi-modal transportation funding shortfalls statewide; and,
WHEREAS, SB 1 includes accountability and transparency provisions that will ensure the residents of the City of Colfax are aware of the projects proposed for funding and which projects have been completed each fiscal year; and,
WHEREAS, the City of Colfax must adopt a resolution of all projects proposed to receive funding from the Road Maintenance and Rehabilitation Account (RMRA), created by SB 1, which must include a description and the location of each proposed project, a proposed schedule for the project’s completion, and the estimated useful life of the improvement; and,
WHEREAS, the City of Colfax, will receive an estimated $52,447 in RMRA funding in FY 2025-2026 from SB 1; and,
WHEREAS, the City of Colfax adopted its City of Colfax 2018 Pavement Management Plan, revised June 26, 2020, and used said Pavement Management Plan to develop the SB 1 project list, so SB 1 funds are being used on the highest priority projects and in the most cost-effective way; and, WHEREAS, the funding from SB 1 will help the City of Colfax maintain and/or rehabilitate street/roads within the City of Colfax this year and similar projects in the future.

NOW THEREFORE, BE IT RESOLVED the City Council of the City of Colfax affirms the foregoing recitals are true and correct. The City of Colfax hereby adopts the following list of projects to be funded in part or solely with Fiscal Year 2025-2026 Road Maintenance and Rehabilitation Account revenues.

CURRENT CDBG STREET IMPROVEMENT PROJECTS:
• Depot Street Project
O Description: Street reconstruction. The project is estimated at $594,600. The project is intended to provide a new roadway surface to improve traffic flow and the quality of the roadway.

O Location: Depot Street from Kneeland Street to N. Main Street. o Estimated Useful Life of Project: 20 years.

O Estimated Year of Construction: Fiscal Year 2025-2026 Item 2E25
• E. Church Street Project
O Description: Street reconstruction. The project is estimated at $248,900. The project is intended to provide a new roadway surface to improve traffic flow and the quality of the roadway.

O Location: E. Church Street from S. Auburn Street to North Star Avenue. o Estimated Useful Life of Project: 20 years.

O Estimated Year of Construction: Fiscal Year 2025-2026 • E. Oak Street Project
O Description: Street reconstruction. The project is estimated at $333,400. The project is intended to provide a new roadway surface to improve traffic flow and the quality of the roadway.

O Location: E. Oak Street from S. Auburn Street to CA-174. o Estimated Useful Life of Project: 20 years.

O Estimated Year of Construction: Fiscal Year 2025-2026 • Marvin Avenue Project
O Description: Street reconstruction. The project is estimated at $144,000. The project is intended to provide a new roadway surface to improve traffic flow and the quality of the roadway.

O Location: Marvin Avenue from S. Auburn Street to North Star Avenue. o Estimated Useful Life of Project: 20 years.
o Estimated Year of Construction: Fiscal Year 2025-2026 THE FOREGOING RESOLUTION WAS DULY AND REGULARLY ADOPTED at the Regular Meeting of the City Council of the City of Colfax held on the 28th day of May 2025 by the following vote of the Council:

AYES:

NOES:

ABSTAIN:

ABSENT:
________________________________________
Sean Lomen, Mayor
ATTEST:
________________________________________
Amanda Ahre, City Clerk
Item 2E26
City of Colfax Cap-to-Cap Information
Staff Report May 28, 2025
Staff Report to City Council
FOR THE MAY 28, 2025 REGULAR CITY COUNCIL MEETING
From: Ron Walker, City Manager
Prepared by: Ron Walker, City Manager
Subject: Cap-to-Cap Information
Budget Impact Overview:

N/A: Funded: Un-funded: Amount: Fund(s):

Summary/Background
City Councilmember Trinity Burruss and City Manager Ron Walker joined the Cap-to-Cap Wildfire & Forestry Health Team—alongside representatives from the Placer County Water Agency, Placer County Air Pollution Control District, and the Sacramento Metropolitan Fire District—for a trip to Washington, D.C. The delegation met with Congressman Kevin Kiley, as well as representatives from the offices of Congressman Doug LaMalfa and Congressman Adam Schiff, to discuss response, recovery, and resilience related to fire and it affect communities.

Requested Action:

The Capitol Region—a critical hub for the state’s economic, water, and transportation infrastructure— is uniquely vulnerable to wildfire risks due to its proximity to fire-prone forestlands in Placer, El Dorado, Amador, and Nevada counties, much of which lie within federal responsibility areas. The proposed policy roadmap is built around three pillars – Response, Recovery, Resilience – informed by the 2023 Wildland Fire Mitigation and Management Commission Report and supported by a cross-sector coalition. Within this policy framework, the Wildfire and Forest Health Team urges federal partners to safeguard response capabilities, reduce barriers to recovery work, and enhance long-term resilience efforts through the following requested actions:
• Ensure funding is available for pre-positioning of local fire response apparatus, equipment, and personnel to mitigate threats on or adjacent to federal lands. • Safeguard investment in FEMA’s Assistance to Firefighters Grant Programs, which directly aid local agencies for wildfire response and prevention.
• Prioritize proactive investment in wildfire preparedness, especially in the wildland urban interface. This includes water infrastructure for fire suppression, defensible space initiatives, fire-resistant building initiatives, smoke impact mitigation, and local implementation of landscape treatments on or adjacent to federal lands.
• Manage federal forested land for fuels reduction and forest health by providing categorical exclusions under the National Environmental Protection Act, utilizing good neighbor agreements to increase prescribed fire and landscape-scale treatments, and seeking ways to monetize timber and biomass materials.
• Invest in the National Interagency Fire Center (NIFC) and National Interagency Coordination Center (NICC) to support efficient resource management.

RECOMMENDED ACTION: Receive and Comment.

Item 2F27
City of Colfax Cap-to-Cap Information
Staff Report May 28, 2025
• Support H.R. 471 Fix Our Forests Act and other legislation that supports wildfire response, recovery and resilience.

How this supports Businesses:

Rapid wildfire response and recovery is essential for protecting the business interests of the Capitol Region. The requested actions enhance business resilience by ensuring swift response and mitigation, protecting commercial properties, supply chains, and economic activity. Enhanced support for local fire response allows for quicker containment of fires on or near federal lands, reducing catastrophic losses. Investing in FEMA’s Assistance to Firefighters Grant Programs strengthens local fire agencies’ ability to protect commercial and industrial areas, minimizing business disruptions. Proactive wildfire preparedness initiatives, such as defensible space programs and fire-resistant infrastructure, help businesses stay operational while reducing damages, insurance costs, and lost revenue.

Resilience efforts are just as critical to securing long-term economic stability for businesses in the Capitol Region. Efficient federal land management, made possible through streamlined regulations, supports industries that rely on healthy forests, such as timber, tourism, and agriculture, and provides opportunities for economic innovation in the utilization of timber and biomass materials. Facilitating collaboration between federal, state, and local partners on fuels reduction and forest management projects brings value and engagement to local businesses and supports sustainable resource management.

How this supports Residents of our Region:

Ensuring local fire resources are readily available to protect homes, neighborhoods, and essential infrastructure during wildfire events on or near federal lands significantly enhances public safety and quality of life in the Capitol Region. Prioritizing proactive wildfire preparedness—such as water infrastructure for fire suppression, defensible space, and fire-resistant building programs—reduces fire-related displacement and property loss, giving residents greater peace of mind.

Better federal land management, including prescribed burns and other fuel reduction strategies, lowers wildfire frequency and intensity, ultimately improving air quality and reducing health risks for all residents in the region.

Strengthening interagency coordination at the NIFC and NICC enhances emergency preparedness and response, ensuring that residents receive timely evacuation warnings and critical resources when needed. Legislative support for wildfire resilience reinforces the federal commitment to protecting and enhancing the quality of life for all residents in the Capitol Region—from urban centers to wildland-urban interface communities.

Strategic Actions for Response, Recovery, and Resilience To support healthy and fire-resistant forests, specific and strategic actions can be taken. These actions are vital to supporting wildfire response, recovery, and resilience. These actions are embodied in the report of the Wildland Fire Mitigation and Management Commission (Commission), completed in September 2023, which provided a comprehensive set of priority policies derived from the work of the bipartisan Commission. The requested action aligns with the recommendations of the Commission, specifically the recommendations noted below:

Item 2F28
City of Colfax Cap-to-Cap Information
Staff Report May 28, 2025
Community Resilience and Interagency Coordination
Promoting partnerships, local engagement, and coordination across agencies and jurisdictions in order to reduce red tape and streamline wildfire preparedness and response efforts.

Commission Recommendations (see Attachment):
#1, 29, 51, 52, 53, 56, 57, 58, 66, 67, 90, 126, 129, 132 Data, Planning & Workforce Development
Building capacity through data infrastructure improvements, proactive planning, and promoting a skilled workforce in order to reduce inefficiencies and modernize wildfire preparedness and response.

Commission Recommendations (see Attachment):
#4, 32, 33, 34, 42, 54, 55, 56, 57, 58, 66, 67, 90, 104, 132 Forest Management, Fuels Reduction & Innovation
Supporting active land management strategies like prescribed fire, fuels treatment, restoration, and innovation in wood processing and biomass utilization in order to reduce wildfire risks while promoting responsible resource utilization.

Commission Recommendations (see Attachment):
#12, 14, 17, 18, 19, 20, 21, 33, 42, 77, 126
Attachments:

1. Cited Recommendations
Item 2F29
Item 2F
30 City of Colfax Safe Streets 4 All (SS4A) Grant
Staff Report May 28, 2025
Staff Report to City Council
FOR THE MAY 28, 2025 REGULAR CITY COUNCIL MEETING
From:

Prepared by:

Subject:

Ron Walker, City Manager
Cory Peterson, Senior Transportation Planner (PCTPA)
Safe Streets for All (SS4A) Grant
Budget Impact Overview:

N/A: Funded: √ Un-funded: Amount: $20,000 Fund(s): 100
Summary/Background
In 2024, Placer County Transportation Planning Agency (PCTPA) offered their assistance in applying for a Safe Streets for All (SS4A) from the USDOT to prepare a Comprehensive Safety Action Plan (CSAP) for the City of Colfax. The grant application was unsuccessful, and at the encouragement of USDOT staff, PCTPA and the City both intend to reapply in the current grant cycle. The purpose of a CSAP is to identify the most significant roadway safety concerns within a community and identify projects and programs for implementation to address roadway safety issues. These plans (or similar) are a requirement to apply for traffic safety capital grants from USDOT and Caltrans, and would open up the City to future funding opportunities to address traffic safety issues. In 2024, the SS4A grant request was $100,000 with a 20% match, for a total project cost of $120,000.

In-kind PCTPA and City staff time can be used to make up some of the $20,000 required match.

Conclusions and Findings
SS4A grants have two application types: Planning and Demonstration, and Implementation. PCTPA is proposing to apply for a Planning and Demonstration SS4A grant to prepare a CSAP for the City. A CSAP has eight main components that are explained in detail in a USDOT handout attached to this staff report. In short, the CSAP would provide an analysis and review of traffic safety concerns in Colfax, engage with the community, collaborate with stakeholders such as first responders, schools, etc; and provide an action plan with policy, program, and capital project recommendations. Once the CSAP is complete, the City would be eligible to apply for SS4A Implementation grants to implement the plan’s recommendations, as well as Highway Safety Improvement Program (HSIP) grant funds from Caltrans.

PCTPA is willing to co-apply and write the grant application on the City’s behalf, and if awarded, administer the grant, hire a consultant, and complete the planning work, all in close coordination with City staff. A combination of staff time from PCTPA, The grant request will be the same as 2024; $100,000 with a 20% match, for a total project cost of $120,000. City staff, and cash will be used to cover the required 20% match for the grant. The grant deadline to USDOT is June 26th, 2025 with awards expected in November.

Fiscal Impacts
The fiscal impact to the City is up to $20,000. Future applications for capital grants may require additional match funds in future fiscal years.

RECOMMENDED ACTION: Adopt Resolution __-2025 authorizing the City Manager to execute an agreement with Placer County Transportation Planning Agency for grant application and management.

Item 8A31
City of Colfax Safe Streets 4 All (SS4A) Grant
Staff Report May 28, 2025
Attachments:

1. Resolution __-2025

2. PCTPA Agreement

3. Safe Streets 4 All (SS4A) PowerPoint Presentation
Item 8A32
_________________________________________________________________________________________ City of Colfax Safe Streets 4 All (SS4A) Grant
Resolution _-2025
City of Colfax
City Council
Resolution № __-2025

APPROVING AND AUTHORIZING THE CITY MANAGER TO ENTER INTO AN

MEMORANDUM OF UNDERSTANDING (MOU) WITH THE PLACER COUNTY

TRANSPORTATION PLANNING AGENCY (PCTPA) TO CO-APPLY AND WRITE A GRANT APPLICATION FOR ASAFE STREET FOR ALL (SS4A) GRANT.

WHEREAS, the Placer County Transportation Planning Agency (PCTPA) would like to offer their assistance in applying for a Safe Streets for All (SS4A) Grant from the USDOT to prepare a Comprehensive Safety Action Plan (CSAP) for the City of Colfax; and, WHEREAS, the purpose of a CSAP is to identify the most significant roadway safety concerns within a community and identify projects and programs for implementation to address roadway safety issues.; and,
WHEREAS, PCTPA is willing to co-apply and write the grant application on the City’s behalf, and if awarded, administer the grant, hire a consultant, and complete the planning work, all in close coordination with City staff.; and,
WHEREAS, the City of Colfax wishes to execute an agreement with the PCTPA to co-apply and write the grant application on the City’s behalf, and if awarded, administer the grant, hire a consultant, and complete the planning work, all in close coordination with City staff.

NOW THEREFORE, BE IT RESOLVED by the City Council of the City of Colfax approves and authorizes the City Manager to execute an agreement with the PCTPA to co-apply and write the grant application on the City’s behalf, and if awarded, administer the grant, hire a consultant, and complete the planning work, all in close coordination with City staff.

THE FOREGOING RESOLUTION WAS DULY AND REGULARLY ADOPTED at the Regular Meeting of the City Council of the City of Colfax held on May 28, 2025, by the following vote of the Council:

AYES:

NOES:

ABSTAIN:

ABSENT:
________________________________________
Sean Lomen, Mayor
ATTEST:
________________________________________
Amanda Ahre, City Clerk
Item 8A33

Page 1 of 2 ends

MEMORANDUM OF UNDERSTANDING BETWEEN THE PLACER

COUNTY TRANSPORTATION PLANNING AGENCY AND THE CITY OF
COLFAX
This Memorandum of Understanding (MOU) is entered into on the 11TH day of June in 2025 (herein referred to as the “Effective Date”) by and between:

Placer County Transportation Planning Agency (herein referred to as “PCTPA”) and City of Colfax (herein referred to as “the City”).

PURPOSE
The purpose of this MOU is to establish a good-faith foundation between PCTPA and the City in the preparation of a grant application to the Safe Streets and Roads for All (SS4A) program and subsequent execution of said grant if awarded. The grant would fund the preparation of a Community Safety Action Plan (CSAP) for the City of Colfax. The Parties agree to work together in a cooperative and coordinated manner.

This MOU is designed to detail the specifics of the working relationship between PCTPA and the City to the mutual benefit of both parties and the communities they serve. This MOU does not obligate either party to provide funds or payment. This MOU does not bind Parties to any legal obligations.

ROLES AND RESPONSIBILITIES
To achieve Parties’ mutual desires, each party agrees to the following roles and responsibilities:

The two parties agree to submit the SS4A application as co-applicants with PCTPA being the lead applicant.

PCTPA agrees to prepare a complete SS4A application, including (but not limited to): all narratives, required forms, budget, schedule, maps, and other attachments. City staff agrees to provide data as needed, fill out required forms if needed, and review the application in its entirety before submittal.

Should the SS4A grant be awarded, the two parties agree that PCTPA will be the administrator of said grant award. PCTPA will release an RFP, select a consultant, and complete the CSAP planning work in close coordination with City staff. City staff agrees to review the RFP before release, participate on the selection committee, and work closely with PCTPA staff throughout the development of the CSAP including participating in meetings and review/comment on all plan deliverables. Parties agree to uphold their roles and responsibilities in a committed, good-faith manner.

RESOURCES
To further the collaborative relationship between the Parties, the Parties agree to provide the following resources.

PCTPA and City staff agree to share the $20,000 required grant match using in-kind staff time from both agencies. The specific break down of staff time for each agency will be determined later. On a monthly basis, Item 8A34

Page 2 of 2 ends

PCTPA and the City shall provide to the other documentation of the costs of staff time that is eligible as a grant expense in a format suitable to the grant awarding agency.

While it is anticipated that in-kind staff time will be sufficient to cover the $20,000 grant match, should it fall short of the required amount, the City agrees to fund the remainder of the $20,000 with cash.

Upon completion of the CSAP, should the City choose to pursue traffic safety capital grants to implement the CSAP, it is understood that PCTPA will not fund any required local matches and that the City would need to fund said matches.

Parties agree to provide the resources above at a minimum. The Parties may agree to provide additional resources in future agreements by amendments to this MOU or by another MOU. Each party agrees to bear their own financial burden of resources committed in this MOU unless otherwise specified.

AMENDMENTS
The terms of this MOU may be amended upon written approval by both parties and their designated representatives.

TERM AND TERMINATION
This agreement becomes effective on the date it is signed by both parties. It remains in force unless explicitly terminated, in writing, by either party or parties. It shall terminate if the grant is not awarded, unless an extension to re-apply for the grant is mutually agreed upon. If the grant is awarded, it shall terminate upon the completion of the CASP and the accepted closure of the SS4A grant by USDOT.

Both Parties may terminate this MOU by means of signing a termination addendum upon 30 days’ written notice to the other party or parties. The undersigned Parties acknowledge and agree to this MOU:

FOR THE PLACER COUNTY TRANSPORTATION PLANNING AGENCY

____________________________________________________
Matt Click, AICP Date
Executive Director

FOR THE CITY OF COLFAX
____________________________________________________
Ron Walker Date
City Manager
Item 8A35
Colfax Safe Streets for All
Grant Application
Colfax City Council Meeting
May 28, 2025
Item 8A36
What is SS4A and a CSAP?
• SS4A = Safe Streets for All
• Federal grant program from USDOT to address traffic safety issues • Funds planning and capital projects
• CSAP = Comprehensive Safety Action Plan
• Comprehensive analysis of traffic safety concerns specific to Colfax • Data analysis, community outreach, stakeholder meetings, prioritized list of projects/programs/strategies
• Makes City eligible to apply for state and federal traffic safety capital grants
• Examples: guard rail repair, pedestrian crossings, shoulder widening, signing and striping
Item 8A37
Grant Application
• Applied in 2024; application was unsuccessful
• USDOT encouraged PCTPA and City to apply again
• $100,000 request from USDOT with $20,000 match from PCTPA and City
• In-kind staff time will be used in lieu of cash
• PCTPA to write application and submit on behalf of City • If awarded, PCTPA will administer and conduct planning work with consultant assistance and in close coordination with City staff Item 8A38
Next Steps
• Consider approval of MOU between PCTPA and City
• Grant application is due on June 26th
• Decisions are expected in the fall
Item 8A39
Thank you!
Cory Peterson
Senior Transportation Planner
[email protected]
Item 8A40
City of Colfax Ad Hoc Committee – Winterfest & October Fest Staff Report May 28, 2025
Staff Report to City Council
FOR THE MAY 28, 2025 REGULAR CITY COUNCIL MEETING
From:

Prepared by:

Subject:

Ron Walker, City Manager
Ron Walker, City Manager
Ad Hoc Committee – Winterfest & Oktoberfest
Budget Impact Overview:

N/A: Funded: Un-funded: Amount: Fund(s):

Summary/Background
At the April 23, 2025 City Council meeting, Lauriana Cecchi of the Colfax Area Chamber of Commerce announced that the Chamber will no longer sponsor the 2025 Winterfest fireworks or vendor activities.

Additionally, staff have since learned that the Chamber will also discontinue its sponsorship of the Oktoberfest event.

At the May 14, 2025 City Council meeting, staff recommended forming an ad hoc committee to explore options for continuing Oktoberfest and Winterfest in light of the Chamber’s withdrawal. The Council directed staff to bring the item back for further discussion at the May 28, 2025 City Council meeting.

RECOMMENDED ACTION: Discuss and give direction to staff.

X
Item 8B41
City of Colfax Sierra View Community Center - Colfax Boys Basketball Staff Report May 28, 2025 Program
Staff Report to City Council
FOR THE MAY 28, 2025 REGULAR CITY COUNCIL MEETING
From: Ron Walker, City Manager
Prepared by: Ron Walker, City Manager
Subject: Sierra Vista Community Center - Colfax Boys Basketball Program Budget Impact Overview:

N/A: Funded: √ Un-funded: Amount: Fund(s): 110-8263
Summary/Background
The Colfax Boys Basketball program, established in 1963, has seen more than 740 young men take the court.

Over the decades, the program has achieved 17 league championships and 5 section titles, consistently fielding highly competitive teams—despite Colfax High School being the smallest school in its league.

Beyond wins and accolades, the program has played a vital role in preparing young men for the challenges of life. Through basketball, players learn essential life lessons: the value of hard work, perseverance, overcoming adversity, being a supportive teammate, executing a plan with precision, how to win with humility, and how to turn losses into motivation for growth.

The coaching staff serves as mentors, emphasizing respect for others, honesty, integrity, personal commitment, and the conduct expected of young men in our community. Each time a player puts on the uniform, he is reminded that he represents not only his teammates but also the generations of athletes who came before—and the City of Colfax itself.

Over the years, every team has included players from challenging backgrounds, including many without father figures or stable home environments. For these young men, the basketball program has been more than a sport—it has provided structure, support, and a sense of belonging. The coaches create a team culture that feels like family, offering guidance that often extends far beyond the gym, the program and its coaches helped lay the foundation for the future successes of the participants.

Staff has received a request from Bob Morales of Sierra Soar Non-Profit to assist with raising funds to improve the basketball gym at the SVCC community center.

RECOMMENDED ACTION: Adopt Resolution __-2025 authorizing the City Manager to make a donation in an amount between $0.00 - $14,000.00 to the Sierra Soar Non-Profit in support of the Colfax Boys Basketball program.

Item 8C42
City of Colfax Sierra View Community Center - Colfax Boys Basketball Staff Report May 28, 2025 Program
• Smart TV and rolling stand
• $500
• Local school logos painted on each wall by Foxy for:
o CHS
o Weimar
o Colfax Elementary
o Chicago Park
o Materials
• $100
Conclusions and Findings
In conclusion, staff believes that the Colfax Boys Basketball program is a worthwhile cause, as it offers structure, support, and a strong sense of belonging to its participants. Therefore, the Council is encouraged to consider supporting the program with a donation in the range of $0 to $14,000.

Attachments:

1. Resolution __-2025

2. Sierra Soar non-profit funding request.

Item 8C43
_________________________________________________________________________________________ City of Colfax Donation to Sierra Soar Non-Profit to support the Colfax Boys Resolution _-2025 Basketball team to support improvements to the SVCC Gym City of Colfax
City Council
Resolution № __-2025

APPROVING AND AUTHORIZING THE CITY MANAGER TO MAKE A DONATION IN AN AMOUNT BETWEEN $0.00 -$14,000.00 TO THE SIERRA SOAR NON-PROFIT IN SUPPORT OF THE COLFAX BOYS BASKETBALL PROGRAM.

WHEREAS, The Colfax Boys Basketball program, established in 1963, has seen more than 740 young men take the court. Over the decades, the program has achieved 17 league championships and 5 section titles, consistently fielding highly competitive teams—despite Colfax High School being the smallest school in its league; and,
WHEREAS, beyond wins and accolades, the program has played a vital role in preparing young men for the challenges of life. Through basketball, players learn essential life lessons: the value of hard work, perseverance, overcoming adversity, being a supportive teammate, executing a plan with precision, how to win with humility, and how to turn losses into motivation for growth; and, WHEREAS, the coaching staff serves as mentors, emphasizing respect for others, honesty, integrity, personal commitment, and the conduct expected of young men in our community. Each time a player puts on the uniform, he is reminded that he represents not only his teammates but also the generations of athletes who came before—and the City of Colfax itself; and, WHEREAS, over the years, every team has included players from challenging backgrounds, including many without father figures or stable home environments. For these young men, the basketball program has been more than a sport—it has provided structure, support, and a sense of belonging. The coaches create a team culture that feels like family, offering guidance that often extends far beyond the gym, the program and its coaches helped lay the foundation for the future successes of the participants; and,
WHEREAS, staff has received a request from Bob Morales of Seirra Soar Non-Profit to assist with raising funds to improve the basketball gym at the SVCC community center.

The items on the Sierra Soar Non-Profits wish list are:
• Two new glass backboards with brackets
• $900
• New basketball court lines
• $500 with tape machine
• Floor refinishing
• Last estimate was $10,000 without the lines, $12,000 with the lines • We are researching buying a floor sander and having local alumni volunteer their labor to sand and seal.
• Smart TV and rolling stand
• $500
• Local school logos painted on each wall by Foxy for:
o CHS
o Weimar
o Colfax Elementary
Item 8C44
_________________________________________________________________________________________ City of Colfax Donation to Sierra Soar Non-Profit to support the Colfax Boys Resolution _-2025 Basketball team to support improvements to the SVCC Gym o Chicago Park
o Materials
• $100
;and,
WHEREAS, the City of Colfax wishes to support the Colfax Boys Basketball program with improvements to the SVCC gym.

NOW THEREFORE, BE IT RESOLVED by the City Council of the City of Colfax approves and authorizes the City Manager to make a donation to the Sierra Soar non-profit in an amount between $0.00 - $14,000.00.

THE FOREGOING RESOLUTION WAS DULY AND REGULARLY ADOPTED at the Regular Meeting of the City Council of the City of Colfax held on May 28, 2025, by the following vote of the Council:

AYES:

NOES:

ABSTAIN:

ABSENT:
________________________________________
Sean Lomen, Mayor
ATTEST:
________________________________________
Amanda Ahre, City Clerk
Item 8C45
Item 8C
46 City of Colfax S.A.F. Unit Testing and Pond Management Staff Report May 28, 2025
Staff Report to City Council
FOR THE MAY 28, 2025 REGULAR CITY COUNCIL MEETING
From: Ron Walker, City Manager
Prepared by: Matt Anderson, Chief Plant Operator
Subject: S.A.F. Algae Unit Testing and Pond Management
Budget Impact Overview:

N/A: Funded: Un-funded: Amount: Fund(s):

Summary/Background
Following multiple discussions with Jim Fletter regarding the start-up and testing of the new S.A.F. (Suspended Air Flotation) unit, it has been decided that the testing phase will not proceed as originally planned.

This decision is based on the current condition of our storage pond, which is at 20 million gallons with an NTU (turbidity) reading of less than 0.2. Based on our flow calculations, the volume is expected to decrease to approximately 10 million gallons by July 10, assuming no significant changes in plant flow rates.

Given the upcoming summer season, it is important to slow the flow from the pond into the plant to conserve water for ongoing treatment processes. Jim suggested that we slow the pond flow now and proceed with the SAF testing, which was intended to utilize algae growth. However, staff explained why this approach is not advisable.

If staff continues to discharge water from the pond quickly, it can prevent algae from developing. However, if staff intentionally encourage algae growth for testing and the SAF unit underperforms, it would force process algae-laden water through the plant. This could result in operational challenges and potential permit violations.

The pilot study previously conducted on the SAF unit supports this decision. During testing, the team discontinued the use of water from Pond 3 due to insufficient organic content and switched to Pond 2, which had higher organics. This history further supports our cautious approach.

Conclusions and Findings
In conclusion, staff believe it is more prudent to prioritize emptying the pond now and avoiding potential complications, rather than risking permit violations for the sake of testing. Therefore, staff are recommending to the council that we accept the project without further operational testing.

Attachments:
• Resolution __-2025
• Heron Pilot Test Document
RECOMMENDED ACTION: Adopt Resolution __-2025 authorizing the City Manager to accept the S.A.F.

Algae Unit without further equipment testing.

Item 8D47
City of Colfax S.A.F. Algae Unit Testing and Pond Management Resolution _-2025
City of Colfax
City Council
Resolution № __-2025
APPROVING AND AUTHORIZING THE CITY MANAGER TO ACCEPT THE S.A.F. ALGAE

UNIT WITHOUT FURTHER EQUIPMENT TESTING
WHEREAS, following multiple discussions with Jim Fletter regarding the start-up and testing of the new S.A.F. (Suspended Air Flotation) unit, it has been decided that the testing phase will not proceed as originally planned; and,
WHEREAS, this decision is based on the current condition of our storage pond, which is at 20 million gallons with an NTU (turbidity) reading of less than 0.2. Based on our flow calculations, the volume is expected to decrease to approximately 10 million gallons by July 10, assuming no significant changes in plant flow rates; and,
WHEREAS, Given the upcoming summer season, it is important to slow the flow from the pond into the plant to conserve water for ongoing treatment processes. Jim suggested that we slow the pond flow now and proceed with the SAF testing, which was intended to utilize algae growth. However, staff explained why this approach is not advisable; and,
WHEREAS, if staff continues to discharge water from the pond quickly, it can prevent algae from developing. However, if staff intentionally encourage algae growth for testing and the SAF unit underperforms, it would force process algae-laden water through the plant. This could result in operational challenges and potential permit violations; and,
WHEREAS, the pilot study previously conducted on the SAF unit supports this decision. During testing, the team discontinued the use of water from Pond 3 due to insufficient organic content and switched to Pond 2, which had higher organics. This history further supports our cautious approach; and, WHEREAS, staff believe it is more prudent to prioritize emptying the pond now and avoiding potential complications, rather than risking permit violations for the sake of testing. Therefore staff are recommending to the council that we accept the project without further operational testing.

NOW THEREFORE, BE IT RESOLVED by the City Council of the City of Colfax approves and authorizes the City Manager to accept the S.A.F Algae unit without further equipment testing.

THE FOREGOING RESOLUTION WAS DULY AND REGULARLY ADOPTED at the Regular Meeting of the City Council of the City of Colfax held on May 28, 2025, by the following vote of the Council:
_________________________________________________________________________________________ Item 8D48
_________________________________________________________________________________________ City of Colfax S.A.F. Algae Unit Testing and Pond Management Resolution _-2025
AYES:

NOES:

ABSTAIN:

ABSENT:

Sean Lomen, Mayor
ATTEST:
________________________________________
Amanda Ahre, City Clerk
Item 8D49
Trial Summary – Colfax WWTP
June 17-19, 2020
General
Colfax WWTP utilizes an Aero-Mod Wastewater Treatment Plant to treat municipal waste generated throughout the City of Colfax. The plant discharges into an unnamed tributary of Smuthers Ravine.

Plant capacity is permitted at 0.5M GPD; with additional allowances for wet weather.

Suspended Air® Flotation (SAF®) water treatment process trial utilizing its 350 gpm self-contained trailer, treated water from pond 3. The trailer was positioned at the north side of pond 3, between ponds 2 & 3. A pump station located on the south side of pond 3 near the dam, pumped water from pond 3 to the trailer. Treated water was gravity discharged back into the northern edge of pond 3.

Pond 3
Unnamed Tributary
Trailer Location
Pond 2
Pump Station
Item 8D50
Discussion
The SAF® trailer became operational on May 21, 2020. In the first two weeks of the trial, the SAF® trailer was typically operated by plant personnel during their regular (day) shift. A Heron Innovators Technician would visit the site every few days to assess progress. By request, flows were typically set at ~225gpm. While the onsite Heron technician was operating the trailer, it ran at 330gpm for an entire day, i.e., maximum flow available from plant feed pumps. Although not documented during the trial, good results (~2 NTU) were achieved at this higher hydraulic loading rate; confirming the 20 gpm/ft2 loading capacity of SAF®.

During the initial days, the water quality in pond 3 looked much like clean storm water. Metering pumps were challenged to turn down abnormally low and although solids were being removed, it seemed like water quality was only marginally improved. It appeared as if the SAF® system was cleaning processed water. The data collected showed water treating to the 2 NTU range. For this reason, the much dirtier water from pond 2 was diverted to the trailer; this water, although not high in solids content, was treated utilizing typical chemical dosing. Solids collection and removal rates appeared to be similar to results Heron Innovators has experienced treating comparable water. After approximately one week of treating pond 2 water, the client clarified the need to focus the SAF® trial on treating pond 3.

A formal 3-day continuous trial was agreed to commence on June 17, 2020, treating pond 3 water only.

In anticipation of warmer weather and longer summer days, the trial was purposefully delayed for about a week to allow for an increase in algae growth such that pond 3 would have normal summer algae concentrations. This 3-day, 24 hour per day, trial would involve the collection of data during normal workdays, with the plant continuing to operate unattended during off-hours. Initially flows were to be set at 330 gpm; this being the maximum previously experienced flow deliverable from site pumps. However, for unknown reasons, the maximum flow on the first day was 305 gpm.

Although performance at this hydraulic loading rate was expectable, it became obvious that the lack of freshwater provided to the trailer via ~150ft of 5/8” garden hose was not sufficient. At this process flow rate, inertia pressure drops created by the SAF® solenoid when calling for water, were significant.

With every solenoid cycle, freshwater supplied to the polymer dilution system would stop or nearly stop, for 7 seconds/cycle; effectively not feeding polymer to the incoming waste stream. At 305 gpm water is flowing through the 4” floctube at ~7.9ft/sec; in 7 seconds that water has traveled~55ft or nearly the length of the floc tube. Although this same phenomenon plays out at 225 gpm, it lasts only 3 seconds; this coupled with the fact that the water is traveling at a lower velocity through the floctube made for more consistent operation. This benefited water clarity and the decision was made to run at this acceptable, albeit lower run rate.

A Heron Technician was dispatched to observe and collect data during normal plant operating hours.

Samples were collected for incoming and treated water on an hourly basis. These samples were analyzed for turbidity utilizing the Plant’s Hach Model 2100Q Turbidimeter. In addition, PH was monitored at this same hourly frequency, utilizing the Foxboro Model PH875-TYFN-7 PH controller, contained on board the SAF® trailer (see attachment 1)
Item 8D51
The table below shows the hourly sample results for Influent vs Effluent turbidities. Interestingly, effluent results, as well as chemistry dosing, were not sensitive to incoming turbidity. Incoming turbidity ranged from a low of ~5 NTU to a maximum of ~33 NTU, however effluent results remained steady; day 1&2 around 1.5-2.0 NTU, day 3, ~0.8 NTU. Chemical dosages were never adjusted until the very end of the 3rd test day.

Above table reports Influent vs Effluent Turbidities. Samples were collected hourly during the hours of 10AM-2PM over the 3-day continuous trial.

Aside from turbidity, data was collected for PH and Skimmed Solids Generation. Skimmed Solids were estimated by measuring the amount of time it took to fill a 5- gallon bucket. With regard to solids collection, no dewatering (draining) of water was accounted for in this estimate, it was clear that a significant amount of the water “pushed” over the beach by the chain and flight skimmer would easily separate from the algae. A subjective observation of this test was that the volume of skimmed solids could be greatly reduced by manipulation of the skimmer rake speed in conjunction with maximizing solids dewatering via optimization of the “On & Off” delay timers; standard features included on production units.
• PH: 8.2-8.7
• Skimmed Solids Collection: 0.3 gal/min (5 gallons in 16 minutes) 0 5
10 15
20 25
30 35
1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20
Turbidity
(NTU)
Influent Effluent
Day 1 Day 2 Day 3
Item 8D52
Summary
Overall, the results were good to excellent. The impact associated with the fresh water pressure cycles was felt throughout the trial, and results from a fully engineered installation will be significantly better. Those better results will not only manifest themselves with even better water quality, but also in lower chemical consumption and higher percent solids.

Although not thoroughly investigated during this short trial, the last few hours of the last day, showed a significant opportunity to reduce chemical dosing. For this application we anticipate the cost of operation would range from, $100-$300 per million gallons of water treated.

Item 8D53
Stroke
% Freq. % GPH PPM % Pump GPH PPM Froth GPM GPH - FA PPM Influent Effluent 17-Jun 10:00 AM 305 48 52 0.12 6.8 15 0.6 33 6.5 0.07 3.9 14.8 2.417-Jun 11:00 AM 305 30 51 0.08 4.2 10 0.4 22 6.5 0.07 3.9 9.15 3.917-Jun 12:00 PM 225 20 52 0.05 3.9 10 0.4 30 4.5 0.05 3.7 8.88 1.8717-Jun 12:20 PM 225 20 52 0.05 3.9 10 0.4 30 4.5 0.05 3.7 5.1 1.617-Jun 1:00 PM 225 20 52 0.05 3.9 10 0.4 30 4.5 0.05 3.7 7.37 1.4617-Jun 2:00 PM 225 20 52 0.05 3.9 10 0.4 30 4.5 0.05 3.7 18.2 1.3618-Jun 9:30 AM 8.2 225 20 52 0.05 3.9 10 0.4 30 4.1 0.05 3.4 31.8 1.3818-Jun 10:00 AM 8.2 225 20 52 0.05 3.9 10 0.4 30 4.1 0.05 3.4 21.7 1.8418-Jun 11:00 AM 8.2 225 22 52 0.06 4.2 10 0.4 30 4.1 0.05 3.4 11 1.8818-Jun 12:00 PM 8.2 225 22 52 0.06 4.2 10 0.4 30 4.1 0.05 3.4 31.2 1.9718-Jun 1:00 PM 8.2 225 22 52 0.06 4.2 10 0.4 30 4.1 0.05 3.4 23.3 1.9418-Jun 2:00 PM 8.2 225 22 52 0.06 4.2 10 0.4 30 4.1 0.05 3.4 12.7 2.0618-Jun 7:45 AM 8.7 225 22 52 0.06 4.2 10 0.4 30 4.1 0.05 3.4 7.9 1.4318-Jun 9:00 AM 8.7 225 18 52 0.05 3.5 10 0.4 30 4.1 0.05 3.4 13.6 0.8119-Jun 9:45 AM 8.7 225 18 52 0.05 3.5 10 0.4 30 3.8 0.04 3.1 7.37 0.8519-Jun 10:00 AM 8.7 225 18 52 0.05 3.5 10 0.4 30 3.8 0.04 3.1 13.5 0.8819-Jun 11:00 AM 8.7 225 15 18 0.01 1.0 5 0.2 15 2 0.02 1.6 8.47 0.8619-Jun 12:00 PM 8.7 225 15 18 0.01 1.0 5 0.2 15 2 0.02 1.6 23.5 0.8419-Jun 1:00 PM 8.7 225 15 18 0.01 1.0 5 0.2 15 2 0.02 1.6 24.8 1.0319-Jun 2:00 PM 8.7 225 15 18 0.01 1.0 5 0.2 15 2 0.02 1.6 32.6 0.86 Metering Pumps could
not reliably go lower
Froth Output Turbidity (NTU)
Date Time pH GPM
Polymer Dosage
(Pump Max - 0.5GPH)
Coagulant Dosage
(Pump Max - 4.0 GPH)
Attachment #1
Item 8D54

Colfax City CouncilMay 28, 2025

Colfax City Council
May 28, 2025