Agenda packet — Colfax City Council, August 13, 2025

Colfax City Council Meetings are ADA compliant. If you need disability-related modification or accommodation including auxiliary aids or services to participate in this meeting, please contact the City Clerk at (530) 346-2313 at least 72 hours prior to make arrangements for ensuring your accessibility.

August 13, 2025
CityCouncil Meeting COUNCIL CHAMBERS, 33 SOUTH MAIN STREET, COLFAX, CA Mayor Sean Lomen ⋅ Mayor Pro Tem Caroline McCully
Councilmembers Trinity Burruss ⋅ Kim Douglass ⋅ Larry Hillberg

REGULARMEETINGAGENDA
August 13, 2025
Regular Session 6:00 PM
Closed Session to Follow
You may access the meeting and address the Council by the following means:

ZOOM at
https://us02web.zoom.us/j/84968570574
Dial in by calling one of the numbers listed below and enter the Webinar ID:
849 6857 0574
1 669 900 6833 / 1 669 444 9171 / 1 719 359 4580 / 1 253 205 0468 View Only on Facebook Live on our City of Colfax page: City of Colfax, California.

You may also submit written comments to the City Clerk via email at [email protected], via regular mail to P.O. Box 702, Colfax CA 95713, or by dropping them off at City Hall, 33 S. Main Street, Colfax CA 95713. Comments received will be submitted to Council and made a part of the record.

While the City makes every effort to allow public participation in City Council meetings via Zoom and Facebook Live as described above, we cannot guarantee these services will be accessible. We encourage interested members of the public to submit written comments in advance of the meeting or attend the meeting in person. 1 OPEN SESSION
1A. Call Open Session to Order
1B. Pledge of Allegiance
1C. Roll Call
1D. Approval of Agenda Order
Thisisthe time for changesto the agenda to be considered including removal, postponement, or change to the agenda sequence.

Recommended Action: By motion, accept the agenda as presented or amended. 1E. Statement of Conflict of Interest
2 CONSENT CALENDAR
Matters on the Consent Calendar are routine in nature and will be approved by one blanket motion with a Council vote. No discussion of these items ensues unless specific items are pulled for discussion and separate action. If you wish to have an item pulled from the Consent Agenda for discussion, please notify the Mayor.

Recommended Action: Approve Consent Calendar
2A. Minutes
Recommended Action: By Motion, approve the Colfax City Council minutes of 7/23/2025. 2B. Cash Summary – July 2025
Recommended Action: Accept and File.
1 (Pages 4-7)
(Pages 8-14)
Colfax City Council Meetings are ADA compliant. If you need disability-related modification or accommodation including auxiliary aids or services to participate in this meeting, please contact the City Clerk at (530) 346-2313 at least 72 hours prior to make arrangements for ensuring your accessibility.

August 13, 2025
2C. Quarterly Investment Report – Quarter Ended June 30, 2025 Recommended Action: Accept and File.
2D. City Project Report
Recommended Action: Review and Comment.
2E. PG&E Microgrid Station Sublet Agreement
Recommended Action: Adopt Resolution __-2025 authorizing the city manager to enter into a PG&E Microgrid Substation sublet agreement for 7 North Main St. 2F. Fund 292 Alternate Usage
Recommended Action: Adopt Resolution __-2025, directing the City Manager to allocate an amount not to exceed $51,150.00 from Fire Capital Fund 292 to serve as the City’s required match for the Community Home Hardening and Defensible Space Grant.
2G. On-Call Construction Inspection Services – UNICO Engineering Recommended Action: Adopt Resolution __-2025authorizing the City Manager to execute a Consultant Services Agreement with UNICO Engineering for On-Cal Construction Inspection Services for a 3-year term in an amount not to exceed $200,000.00. *** End of Consent Calendar ***
3 AGENCY REPORTS
3A. Placer County Sheriff’s Office
3B. California Highway Patrol
3C. Placer County Fire Department/CALFIRE
3D. Non-Profits
4 PRESENTATIONS (NONE)
5 PUBLIC HEARING (NONE)
6 PUBLIC COMMENT
Members of the public are permitted to address the Council orally or in writing on matters of concern to the public within the subject matter jurisdiction of the City that are not listed on this agenda. Please make your comments as succinct as possible. Oral comments made at the meeting may not exceed five (5) minutes per speaker. Written comments should not exceed 800 words. Written comments received before the close of an agenda item may be read into the record, with a maximum allowance of five (5) minutes in length. Council cannot act on items not listed on this agenda but may briefly respond to statements made or questions posed, request clarification, refer the matter to staff, or place the matter on a future agenda.
7 COUNCIL AND STAFF
The purpose of these reports is to provide information to the Council and public on projects, programs, and issues discussed at committee meetings and other items of Colfax related information. No decisions will be made on these issues. If a member of the Council prefers formal action be taken on any committee reports or other information, the issue will be placed on a future Council meeting agenda.
7A. Committee Reports and Colfax Informational Items – All Councilmembers 7B. City Operations Update – City Manager
8 COUNCIL BUSINESS
8A. Supervisory Control and Data Acquisition (SCADA) At the Wastewater Treatment Facility Recommended Action: Adopt Resolution -__2025 authorizing the City Manager to enter into an agreement with Control Point Engineering for the completion and integration of a new SCADA system at the Wastewater Treatment Plant in an amount not to exceed $163,550.00. 8B. Settlement Agreement and Stipulation for Entry of Administrative Civil Liability Order – Wastewater Treatment Plant
Recommended Action: Adopt Resolution __-2025 authorizing the City Manager to execute an agreement with Hach Company for an equipment purchase not to exceed $43,000.00. 2 (Pages 15-28)
(Pages 29-32)
(Pages 33-43)
(Pages 44-48)
(Pages 49-65)
(Pages 66-90)
(Pages 91-102)
Colfax City Council Meetings are ADA compliant. If you need disability-related modification or accommodation including auxiliary aids or services to participate in this meeting, please contact the City Clerk at (530) 346-2313 at least 72 hours prior to make arrangements for ensuring your accessibility.

August 13, 2025
I, Amanda Ahre, City Clerk for the City of Colfax, declare that this agenda was posted in accordance with the Brown Act at Colfax City Hall and Colfax Post Office. The agenda is also available on the City website at http://colfax-ca.gov/ Amanda Ahre, City Clerk
Administrative Remedies must be exhausted prior to action being initiated in a court of law. If you challenge City Council action in court, you may be limited to raising only those issues you or someone else raised at a public hearing described in this notice/agenda, or in written correspondence delivered to the City Clerk of the City of Colfax at, or prior to, said public hearing.

LEVINE ACT WARNING: In certain instances, parties, participants, and their agents before the City Council are subject to the campaign disclosure provisions detailed in Government Code Section 84308, California Code of Regulations Sections 18438.1 through 18438.8, and Fair Political Practices Commission Opinion 0-22-002. All parties, participants, and their agents are hereby directed to review these sections for compliance. If you believe that these provisions apply to you or a Council Member, please inform the City Clerk at the earliest possible opportunity. 8C. Sierra Vista Community Center Ad Hoc Committee Report Recommended Action: Review the report and provide recommendations on how to proceed. 9 GOOD OF THE ORDER
Informal statements, observation reports and inquiries regarding the business of the City may be presented by Councilmembers under this agenda item or requests for placement of items of interest on a future agenda. No action will be taken.
9A. Public Comment on Good of the Order
Members of the public are permitted to address the Council on matters that relate to general welfare of the City that have not been previously discussed on this agenda. Oral comments may not exceed five (5) minutes. Written comments should not exceed 800 words.
10 CLOSED SESSION
10A. Public comment (On Closed Session Items Only)
10B. By Consensus of the Council, adjourn to a Closed Session 10C. Side Letter Agreement between the City of Colfax (“City”) and International Union of Operating Engineers, Stationary Engineers, Local 39 (“Union”)
Recommended Action: Adopt Resolution __-2025 Directing Staff to make the agreed upon changes to the current Memorandum of Understanding (MOU) between the parties covering the term July 1, 2021 through June 30, 2026.
10D. Public Employee Performance Evaluation Pursuant to Government Code Section §54957 Title: City Manager
11 ADJOURNMENT
3 (Page 103)
CityCouncilMinutes
Regular Meeting of Colfax City Council
Wednesday, July 23, 2025
City Hall Council Chambers, 33 S Main Street,
Colfax, CA and attended via Teleconference through ZOOM 1 OPENSESSION
1A. CallOpen Session to Order – Mayor Lomen called the Open Session to order at 6:04 p.m. 1B. Pledge of Allegiance – Mayor Lomen lead the Pledge of Allegiance. 1C. Roll Call

Present: Councilmember Douglass, Councilmember Hillberg, Mayor Pro Tem McCully, Mayor Lomen

Absent: Councilmember Burruss
1D. Approval of Agenda Order
MOTION made by Mayor Pro Tem to approve the agenda order, seconded by Councilmember Hillberg, and approved by the following vote:

AYES: Douglass, Hillberg, McCully, Lomen
NOES:

ABSTAIN:

ABSENT: Burruss
1E. Statement of Conflict of Interest – No conflicts were identified by the Council or the public. 2 CONSENT CALENDAR
Councilmember Hillberg requested to pull item 2B from the consent calendar. 2A. Minutes
Recommended Action: By Motion, approve the Colfax City Council minutes of 7/9/2025. 2C. City Project Report
Recommended Action: Review and Comment.
2D. ADU Ordinance Update
Recommended Action: Conduct a second reading and adopt the attached Ordinance updating the City’s Zoning Code Section 17.196 Accessory Dwelling Unit Ordinance as recommended by the State Housing and Community Development Department (HCD), to be effective 30 days after adoption. 2E. CDBG Grant Administration and Labor Compliance Professional Service Agreement – Adams Ashby Group Inc.

Recommended Action: Adopt Resolution 30-2025 authorizing the City Manager to execute a Professional Services Agreement with Adams Ashby Group, Inc., providing Grant Writing, Administration, and Implementation services for State and Federal Grant Programs in an amount not to exceed $500,000.00 for a 5-year term.

MOTION made by Councilmember Douglass to approve the consent calendar, excluding Item 2B, Seconded by Mayor Pro Tem McCully, and approved by the following vote:

AYES: Douglass, Hillberg, McCully, Lomen
NOES:

ABSTAIN:

ABSENT: Burruss
Items pulled from the Consent Calendar
2B. Minutes
Recommended Action: By Motion, approve the Colfax City Council Special Meeting minutes of 7/10/2025.

Councilmember Hillberg questioned how the City can move forward with planning Winterfest without an Item 2A4
official vote, or a set budget.

City Attorney Conor Harkins stated that a formal vote was not required, but a consensus of the Council to go forward.

Councilmember Hillberg excused himself from anything to do with Winterfest.

Erin Newington, with the Historic Colfax Downtown Association, expressed frustration that the Winterfest Public Workshop was held the same night as a Colfax Area Chamber of Commerce meeting, and suggested looking into changing how the Winterfest event should run.

MOTION made by Mayor Pro Tem McCully to approve Item 2B, Seconded by Councilmember Douglass, and approved by the following vote:

AYES: Douglass, McCully, Lomen
NOES: Hillberg
ABSTAIN:

ABSENT: Burruss
Sharon Connors questioned the budget for Winterfest, donations, vendor fees, if the City can afford it, and how the Public Workshop was noticed.

Harry Anderson would like to see the billboard utilized more to advertise Colfax events. 3 Agency Reports
3A. Placer County Sheriff’s – Sergeant Toby Williams updated on a nuisance house in the City limits, a wanted fugitive was removed from the home, and the Sheriff’s department is working on prosecuting the homeowner to have the property cleaned up.
3B. CHP – Absent.
3C. Placer County Fire/CALFIRE— Battalion Chief Clint Siebert, reported on June statistics – 116 total calls for service, 27 vegetation fires, 1 structure fire, 3 vehicle fires, with the remaining being medical assist calls. 1 strike team is currently out on fires, working on code enforcement for the Colfax Hotel, and residents can call CalFire to have defensible space inspections.
3D. Non-Profits –Caroline McCully, President of Railroad Days, gave an update on the grant received from Union Pacific to update the outdoor dining space downtown.

Erin Newington, Historic Colfax Downtown Association, reminded everyone to get their tickets for the “Taste of India” dinner on August 1st.

Jane Gallagher asked the 3rd of July non-profit status. 4 PRESENTATION (NONE)
5 PUBLIC HEARING (NONE)
6 PUBLIC COMMENT
Tom Parnham, questioned what the City can do to urge the owner of the Colfax Hotel to move forward with the renovation.

Harry Anderson was pleased to see the lot by ARCO has been cleaned up, he would like the owner of the Bottle Shop to clean up the property around that business.

Sharon Connors questioned what is going on with the Colfax Hotel, and asked if the City could make concessions to help the owner move forward with construction.

Item 2A5
7 COUNCIL AND STAFF
7A. Committee Reports and Colfax Informational Items – All Councilmembers.

Councilmember Douglass met with the Colfax Hotel owner, and is following the Commercial Building Vacancy Ordinance that Auburn is working on.

Councilmember Hillberg attended a SVCC meeting, and stated that the Colfax Hotel owner owns two other buildings in town.

Mayor Pro Tem McCully attended a Heritage Park meeting.

Mayor Lomen attended a Pioneer Community Energy Meeting, and will be attending the Sierra Fire Safe Council meeting on 7/24/25.
7B. City Operations Update – City Manager
City Manager Walker reported out for Councilmember Burrus: PTO letter is valid from PG&E for solar field at WWTP and PCTPA was awarded a federal grant for the Highway 80/65 expansion.

City Manger Walker met with CPO Matt Anderson to discuss maintenance at the WWTP, Economic Development document to be placed on the City website, and attended the Winterfest staff meeting. 8 COUNCIL BUSINESS
8A. Funding Request for Historic Colfax Downtown Association Recommended Action: Adopt Resolution 31-2025 authorizing the City Manager to make a donation in the amount of $5,000.00 to the Historic Colfax Downtown Association.

Erin Newington, President of the Historic Colfax Downtown Association, provided a brief history of the association's mission and its goals.

Council discussed, questioning what has already been done for raising money, how the money will be used, and what events the association has planned.

Harry Anderson, Tom Parnham, and Sharon Connors think that Erin’s association has done so much to breathe new life into how Colfax’s downtown image is perceived. With Sunday being a large travel day, Tom Parnham would like to see businesses open on Sundays for travelers to be able to patron the businesses.

MOTION made by Councilmember Hillberg to approve a donation of $5,000.00, Seconded by Mayor Lomen COUNTER MOTION made by Mayor Pro Tem McCully to approve a donation of $2,500.00, seconded by Councilmember Douglass, and failed by the following vote:

AYES: Douglass, McCully
NOES: Hillberg, Lomen
ABSTAIN:

ABSENT: Burruss
MOTION made by Councilmember Hillberg to approve a donation of $5,000.00, Seconded by Mayor Lomen, and approved by the following vote:

AYES: Douglass, Hillberg, McCully, Lomen
NOES:

ABSTAIN:

ABSENT: Burruss
Item 2A6
9 GOOD OF THE ORDER
Councilmember Douglas stated that the Colfax Hotel owner is hosting an event at the Dutch Flat Hotel.

Councilmember Hillberg would like to see people support local.

Mayor Pro Tem had nothing to report.

Mayor Lomen had nothing to report.
9A. Public Comment on Good of the Order
No Public Comment on Good of the Order.
10 CLOSED SESSION (NONE)
11 ADJOURNMENT
As there was no further business on the agenda, Mayor Lomen adjourned the meeting by motion and without objection at 7:42 p.m. Respectfully submitted to City Council this 13th day of August, 2025.

Amanda Ahre, City Clerk
Item 2A7
City of Colfax Cash Summary – July 2025
Staff Report August 13, 2025
Staff Report to City Council
FOR THE AUGUST 13, 2025 REGULAR CITY COUNCIL MEETING
From: Ron Walker, City Manager
Prepared by: Shanna Stahl – Administrative Services Officer Subject: Cash Summary – July 2025
Budget Impact Overview:

N/A: √ Funded: Un-funded: Amount: Fund(s):

Summary/Background
The monthly financial report includes General Fund Reserved Cash Analysis Graphs and the City of Colfax Cash Summary Report (with supporting documentation). The purpose of these reports is to provide the status of funds and transparency for Council and the public regarding the financial transactions of the City. The reports are prepared monthly on a cash basis and are reconciled to the General Ledger accounting system, previous reports, and bank statements. Detailed budget comparisons are provided as a mid-year report and as part of the proposed budget process.

The attached reports reflect an overview of the financial transactions of the City of Colfax in July 2025. Some monthly highlights are listed below:

July revenues included:
o Allocation for Sales Tax revenues for the month of May 2025. (two-month lag). o LAIF quarterly investment earnings for the period ending June 30, 2025.

July expenditures included:
o Regular monthly expenditures.
o WWTP Construction grant expenditures
o Annual Liability and Quarterly Worker’s Compensation Insurance Payments o Negative cash fund balances at the end of July are primarily due to the timing of funding allocations and reimbursements:
o Fund 250 – Streets – Roads/Transportation. These expenses are funded by annual Transportation funding through Placer County Transportation Agency (PCTPA), transfer of City Gas Tax revenues, and a General Fund allocation.
o Fund 348 – Home Hardening. This is a reimbursable grant with a 10% City match requirement.

Reports will be submitted quarterly.
o Fund 358 – CDBG Road Rehabilitation. This is a reimbursable grant pending Phase II approval. o Fund 363 – Railroad Street Crossing. These expenses are being tracked for the Railroad Street Crossing Improvements with Union Pacific Railroad.
o Fund 575 – WWTP Construction Grant. This is a reimbursable grant. Reimbursement requests are submitted quarterly.

RECOMMENDED ACTION: Accept and File.

Item 2B8
City of Colfax Cash Summary – July 2025
Staff Report August 13, 2025
o Fund 590 – Sewer Consolidation Planning Grant. This is a reimbursable grant – reimbursement requests are scheduled to be submitted quarterly upon final award of application grant. Tentatively scheduled for Winter 2025.
o Anticipated revenues/expenditures for August include:
o Revenues
 Allocation for Sales Tax revenues reported/paid to the State for the month of June 2025 (two-month lag).
 Capital project reimbursement.
 Property Tax allocation for June 2025.
o Expenditures
 Approved capital project expenditures. The WWTP construction is in the final stages.  Ongoing monthly operating expenses.

Attachments:

1. General Fund Reserved Cash Analysis Graph

2. Cash Activity Reports
a. Cash Summary
b. Cash Transactions Report – by individual fund
c. Check Register Report - Accounts Payable
Item 2B9
Prev Yr Jul Aug Sep Oct Nov Dec Jan Feb Mar Apr May Jun Cash Balance FY2025-26 $6,385 $6,503
Budget FY2025-26 $4,363 $4,726 $4,726 $4,726 $4,726 $4,726 $4,726 $4,726 $4,726 $4,726 $4,726 $4,726 $4,726 Cash Balance FY2024-25 $4,363 $4,352 $4,761 $4,545 $4,705 $5,212 $5,100 $5,577 $6,055 $5,853 $5,957 $6,500 $6,385 Cash Balance FY2023-24 $3,911 $3,785 $3,834 $3,638 $3,789 $3,911 $3,791 $4,162 $4,263 $4,124 $4,251 $4,570 $4,363 Cash Balance FY2022-23 $3,418 $3,412 $3,568 $3,396 $3,451 $3,644 $3,560 $3,935 $4,039 $3,819 $3,765 $4,087 $3,911 Cash Balance FY2021-22 $2,857 $2,831 $2,953 $2,833 $2,943 $2,946 $2,794 $3,120 $3,088 $2,971 $3,004 $3,462 $3,418 Cash Balance FY2020-21 $2,311 $2,392 $2,497 $2,386 $2,402 $2,463 $2,393 $2,688 $2,760 $2,612 $2,771 $3,023 $2,857 Cash Balance FY2019-20 $2,013 $2,069 $2,169 $2,110 $2,170 $2,467 $2,373 $2,747 $2,730 $2,615 $2,627 $2,910 $2,311 *Reserves (Ops, Cap, Pen) $1,240 $1,300 $1,300 $1,300 $1,300 $1,300 $1,300 $1,300 $1,300 $1,300 $1,300 $1,300 $1,300 $-
$1,000
$2,000
$3,000
$4,000
$5,000
$6,000
$7,000
City of Colfax - July 2025
General Fund Reserved Cash Analysis
(Dollars in Thousands)
Fiscal Year 2025-26
Item 2B10
Balance 6/30/25 Revenues In* Expenses Out* Transfers
US Bank $ 126,322.21 $ 633,457.46 $ (717,140.80) $ 200,000.00 Balance 7/31/25
$ 242,638.87
LAIF $ 10,897,819.63 $ 114,573.54 $ - (200,000.00) $ 10,812,393.17 Total Cash - General Ledger $ 11,024,141.84 $ 748,031.00 $ (717,140.80) $ - $ 11,055,032.04 Petty Cash (In Safe) $ 300.00 $ 300.00
Total Cash $ 11,024,441.84 $ 748,031.00 $ (717,140.80) $ - $ 11,055,332.04 Change in Cash Account Balance - Total $ 30,890.20
Attached Reports:

1. Cash Transactions Report (By Individual Fund)

2. Check Register Report (Accounts Payable) $ (441,820.44) Cash Receipts $ 323,687.40
Payroll Checks and Tax Deposits $ (124,197.19)
Utility Billings - Receipts $ 158,646.89
LAIF Interest $ 114,573.54
Void Checks $ -
$ 30,890.20 $ (0.00)
*Does not include transfers between funds
Prepared by: Shanna Stahl, Administrative Services Officer Shanna Stahl, Administrative Services Officer
Reviewed by:

Ron Walker, City Manager
City of Colfax
Cash Summary
July 31, 2025
Item 2B11
Beginning
Balance
Debit
Revenues
Credit
(Expenditures)
Ending
Balance
Fund Type: 1.11 - General Fund - Unassigned
Fund: 100 - General Fund $ 6,165,249.00 $ 380,921.71 $ (272,575.16) $ 6,273,595.55 Fund: 120 - Land Development Fees $ 203,176.14 $ - $ (687.50) $ 202,488.64 Fund: 200 - Cannabis Application $ 27,489.72 $ - $ - $ 27,489.72 Fund Type: 1.11 - General Fund - Unassigned $ 6,385,113.60 $ 380,921.71 $ (273,262.66) $ 6,503,573.91 Fund Type: 1.14 - General Fund - Restricted
Fund: 205 - Escrow Funds $ - $ - $ - $ -
Fund: 571 - AB939 Landfill Diversion $ 23,299.04 $ - $ - $ 23,299.04 Fund: 572 - Landfill Post Closure Maintenance $ 907,855.05 $ 30,972.61 $ (12,207.48) $ 926,620.18 Fund Type: 1.14 - General Fund - Restricted $ 931,154.09 $ 30,972.61 $ (12,207.48) $ 949,919.22 Fund Type: 1.24 - Special Rev Funds - Restricted
Fund: 210 - Mitigation Fees - Roads $ 26,065.51 $ 271.94 $ - $ 26,337.45 Fund: 211 - Mitigation Fees - Drainage $ 25,240.67 $ 263.34 $ - $ 25,504.01 Fund: 212 - Mitigation Fees - Trails $ 82,789.31 $ 863.74 $ - $ 83,653.05 Fund: 213 - Mitigation Fees - Parks/Rec $ 206,154.30 $ 2,150.80 $ - $ 208,305.10 Fund: 214 - Mitigation Fees - City Bldgs $ 82,200.67 $ 857.60 $ - $ 83,058.27 Fund: 215 - Mitigation Fees - Vehicles $ 26,253.25 $ 273.90 $ - $ 26,527.15 Fund: 217 - Mitigation Fees - DT Parking $ 46,022.89 $ 480.16 $ - $ 46,503.05 Fund: 218 - Support Law Enforcement $ - $ - $ - $ -
Fund: 244 - CDBG Program Inc - ME Lending $ - $ 500.00 $ - $ 500.00 Fund: 250 - Streets - Roads/Transportation $ (75,835.10) $ 2,536.50 $ (66,920.15) $ (140,218.75) Fund: 253 - Gas Taxes $ 37,292.60 $ 5,183.97 $ - $ 42,476.57 Fund: 257 - Street /Road - Transit Capital $ 64,298.77 $ 670.83 $ - $ 64,969.60 Fund: 258 - Road Maintenance - SB1/RSTBG $ 48,255.79 $ 5,008.06 $ - $ 53,263.85 Fund: 270 - Beverage Container Recycling $ 21,063.75 $ 219.76 $ - $ 21,283.51 Fund: 280 - Oil Recycling $ 4,153.33 $ 43.34 $ - $ 4,196.67 Fund: 290 - SB1383 Implementation Grant $ 36,036.06 $ 411.73 $ (2,829.56) $ 33,618.23 Fund: 291 - City County Beverage Container $ 5,016.43 $ 52.34 $ - $ 5,068.77 Fund: 292 - Fire Department Capital Funds $ 102,850.89 $ 1,073.04 $ - $ 103,923.93 Fund: 342 - Fire Construction - Mitigation $ 101,517.95 $ 1,059.14 $ - $ 102,577.09 Fund: 343 - Recreation Construction $ 101,518.49 $ 1,059.14 $ - $ 102,577.63 Fund Type: 1.24 - Special Rev Funds - Restrict $ 948,195.56 $ 22,979.33 $ (69,749.71) $ 894,125.18 Fund Type: 1.34 - Capital Projects - Restricted
Fund: 300 - GF Capital Projects $ - $ - $ - $ -
Fund: 348 - Home Hardening CalOES $ (29,722.35) $ - $ (10,635.39) $ (40,357.74) Fund: 358 - CDBG Pavement $ (8,350.00) $ - $ (3,707.50) $ (12,057.50) Fund: 363 - Railroad Street Crossing $ (2,177.86) $ - $ - $ (2,177.86) Fund Type: 1.34 - Capital Projects - Restricted $ (40,250.21) $ - $ (14,342.89) $ (54,593.10) Fund Type: 2.11 - Enterprise Funds
Fund: 560 - Sewer $ 2,276,694.07 $ 207,461.42 $ (278,234.57) $ 2,205,920.92 Fund: 561 - Sewer Liftstations $ 342,539.01 $ 29,077.69 $ (68,742.19) $ 302,874.51 Fund: 563 - Wastewater Treatment Plant $ 1,457,827.12 $ 76,387.48 $ (401.30) $ 1,533,813.30 Fund: 564 - Sewer Connections $ 363,408.66 $ - $ - $ 363,408.66 Fund: 575 - WWTP Construction Grant $ (1,579,259.88) $ - $ (200.00) $ (1,579,459.88) Fund: 590 - Sewer Consolidation Planning $ (65,152.88) $ - $ - $ (65,152.88) Fund Type: 2.11 - Enterprise Funds - Unassign $ 2,796,213.63 $ 312,926.59 $ (347,578.06) $ 2,761,404.63 Fund Type: 9.0 - CLEARING ACCOUNT
Fund: 998 - PAYROLL CLEARING FUND $ 371.44 $ 230.76 $ - $ 602.20 Fund Type: 9.0 - CLEARING ACCOUNT $ 3,715.17 $ 230.76 $ - $ 602.20 Grand Totals: $ 11,024,141.84 $ 748,031.00 $ (717,140.80) $ 11,055,032.04 City of Colfax
Cash Transactions Report - July 2025
Item 2B12

CITY OF COLFAX
Check Register Report
Check
Date
Check
Number
Status Amount
BANK:

Vendor
Number Vendor Name Check Description
US BANK Page: 1
Time: 4:29 pm
Date: 08/04/2025
Void/Stop
Date
Reconcile
Date
US BANK Checks
61901 07/03/25 Reconciled 07/31/25 03141 CALPERS HEALTH PREMIUMS JULY 25 17,646.36 61902 07/09/25 Reconciled 07/31/25 03141 CALPERS UNFUNDED LIABILITY #27177 3,421.00 61903 07/19/25 Reconciled 07/31/25 03141 CALPERS UNFUNDED LIABILITY #7683 17,897.00 61904 07/11/25 Reconciled 07/31/25 01142 4LEAF, INC. HOME HARDENING JUN 25 10,635.39 ALLIANT INSURANCE 1,020.00

SERVICES,
61905 07/11/25 Reconciled 07/31/25 01413 AUTO COVERAGE FY 25/26 ALLIANT INSURANCE 1,277.00

SERVICES,
61906 07/11/25 Reconciled 07/31/25 01413 CRIME POLICY RENEWAL FY 25/26 61907 07/11/25 Reconciled 07/31/25 01766 AT&T MOBILITY CITY CELL PHONES 693.38 61908 07/11/25 Printed 03121 CALIFORNIA BUILDING Q4 FY 24/25 GREEN FEES 28.80

COLLECTED
61909 07/11/25 Reconciled 07/31/25 03160 CARTWRIGHT NOR CAL, INC. ENG SVCS JUNE 25 7,900.00 61910 07/11/25 Reconciled 07/31/25 3425 CINTAS UNIFORMS JUNE 2025 418.00 CITRUS HEIGHTS MOWER 23,129.59
LLC
61911 07/11/25 Reconciled 07/31/25 3450 PW EQUIPMENT
61912 07/11/25 Reconciled 07/31/25 03540 COLFAX LIONS CLUB DEPOSIT REFUND-3RD OF JULY 100.00 PARADE
COMMERCIAL PUMP 4,175.38

SERVICE, INC
61913 07/11/25 Reconciled 07/31/25 03562 LS #2 CALL OUT CRANMER ENGINEERING, 760.00
INC.
61914 07/11/25 Reconciled 07/31/25 03650 LANDFILL ADDITIONAL TESTING DEPARTMENT OF 9.39

CONSERVATION
61915 07/11/25 Reconciled 07/31/25 04250 SMIP FEES Q4 FY 24/25 DIVISION OF STATE 117.20

ARCHITECT
61916 07/11/25 Reconciled 07/31/25 04532 SB 1186 Q4 FY 24/25 61917 07/11/25 Reconciled 07/31/25 08050 HACH COMPANY WWTP EQUIPMENT WARRANTY 5,499.00 61918 07/11/25 Reconciled 07/31/25 08170 HILLS FLAT LUMBER CO SUPPLIES 2,225.19 61919 07/11/25 Reconciled 07/31/25 08660 HUNT AND SONS, LLC FUEL 846.42 61920 07/11/25 Reconciled 07/31/25 09540 INTERSTATE SALES BARRICADE LEGS 422.14 61921 07/11/25 Reconciled 07/31/25 12101 LAFCO LAFCO FEES FY 25/26 2,486.09 MANAGEMENT ADVISORY 4,734.80

SERVICES
61922 07/11/25 Reconciled 07/31/25 13191 PLANNING SVCS JUN 25 61923 07/11/25 Reconciled 07/31/25 18400 NAPA AUTO PARTS SUPPLIES 491.93 PLACER COUNTY 17,860.00

DEPARTMENT OF
61924 07/11/25 Reconciled 07/31/25 16190 FY 24/25 TRANSIT SVCS 61925 07/11/25 Reconciled 07/31/25 03580 PLACER COUNTY HHS ANIMAL & FIELD SVCS Q1 FY 25/26 10,416.95 61926 07/11/25 Reconciled 07/31/25 17951 R3 CONSULTING GROUP NON SB1383 CONSULTING JUNE 2025 3,577.50 SACRAMENTO AREA 828.00

COUNCIL OF
61927 07/11/25 Reconciled 07/31/25 18900 ANNUAL MEMBERSHIP FY 25/26 61928 07/11/25 Reconciled 07/31/25 19037 SAFE SIDE SECURITY CORP YARD SECURITY JULY 25 155.00 61929 07/11/25 Reconciled 07/31/25 19037 SAFE SIDE SECURITY WWTP SECURITY JULY 25 95.00 SECURE RECORD 75.00

MANAGEMENT
61930 07/11/25 Reconciled 07/31/25 19193 SHREDDING SVCS Q1 FY 25/26 61931 07/11/25 Reconciled 07/31/25 19575 SHANNA STAHL NOTARY CLASS 40.18 61932 07/11/25 Reconciled 07/31/25 01790 SIERRA OFFICE PRODUCTS SUPPLIES 45.53 61933 07/11/25 Reconciled 07/31/25 19525 CHUCK SPINKS DEPOSIT REFUND/PLAQUE 100.00

DEDICATION
61934 07/11/25 Reconciled 07/31/25 19743 WILLIAM STOCKWIN JULY COLFAX CONNECTIONS 300.00 61935 07/11/25 Reconciled 07/31/25 20570 TIMOTHY JONES FINANCIAL SVCS JUN 25 11,839.00 UNION PACIFIC RAILROAD 250.00

COMPANY
61936 07/11/25 Reconciled 07/31/25 21131 DINKY CLOSURE 7/25/25-7/24/26 US BANK CORPORATE PMT 4,480.10
SYSTEM
61937 07/11/25 Reconciled 07/31/25 21560 SUPPLIES
61938 07/11/25 Reconciled 07/31/25 22134 VISION QUEST TECH SUPPORT AUG 25 4,053.33 61939 07/11/25 Reconciled 07/31/25 22134 VISION QUEST PW COMPUTER 1,572.22 61940 07/11/25 Reconciled 07/31/25 23169 WAVE BUSINESS SOLUTIONS DEPOT PHONE 18.37 61941 07/22/25 Reconciled 07/31/25 01424 ALL PRO BACKFLOW BACKFLOW REPAIR 299.99 61942 07/22/25 Printed 01500 ANDERSON'S SIERRA IRRIGATION FOR PARKS 132.49 61943 07/22/25 Reconciled 07/31/25 2819 BIG BRAND TIRE & SERVICE PW VEHICLE REPAIR C-3 193.70 61944 07/22/25 Reconciled 07/31/25 02831 BOARD OF EQUALIZATION Q4 FY 24/25 SELF ASSESS SALES TAX 309.00 61945 07/22/25 Printed 3206 CENTRAL VALLEY SALINITY SALINITY PERMIT FEES 25/26 341.48 61946 07/22/25 Reconciled 07/31/25 03401 CHOICE BUILDER PREMIUMS AUGUST 25 876.24 Item 2B13

CITY OF COLFAX
Check Register Report
Check
Date
Check
Number
Status Amount
BANK:

Vendor
Number Vendor Name Check Description
US BANK Page: 2
Time: 4:29 pm
Date: 08/04/2025
Void/Stop
Date
Reconcile
Date
US BANK Checks
61947 07/22/25 Reconciled 07/31/25 3494 COLANTUONO, HIGHSMITH & LEGAL MATTERS JUNE 2025 8,300.00 61948 07/22/25 Printed 3555 COLFAX RAILROAD DAYS DONATION FOR 2025 RAILROAD DAYS 3,500.00 COMMERCIAL PUMP 3,787.10

SERVICE, INC
61949 07/22/25 Reconciled 07/31/25 03562 LS #2 PUMP REINSTALL 61950 07/22/25 Reconciled 07/31/25 06421 FIVE STAR TOWING & TOW ABANDONED MOTORHOME 3,000.00 61951 07/22/25 Reconciled 07/31/25 7223 GEOCON CONSULTANTS INC. CULVER ST SEEPAGE EVAL 2,907.50 61952 07/22/25 Reconciled 07/31/25 08660 HUNT AND SONS, LLC FUEL 837.72 61953 07/22/25 Reconciled 07/31/25 09540 INTERSTATE SALES EV SIGN 34.32 61954 07/22/25 Reconciled 07/31/25 09540 INTERSTATE SALES PED BARRICADES 731.34 61955 07/22/25 Reconciled 07/31/25 11130 KRUGER, INC. WWTP FILTERS 1,029.59 LIEBERT CASSIDY 2,430.00

WHITMORE
61956 07/22/25 Printed 12209 CONSORTIUM FY 25/26
LIEBERT CASSIDY 12,510.00

WHITMORE
61957 07/22/25 Printed 12209 EMPLOYEE HANDBOOK JUN 25
61958 07/22/25 Printed 19390 MAR-VAL'S SIERRA MARKET WATER / ICE 27.17 61959 07/22/25 Reconciled 07/31/25 16300 PCWA -PLACER COUNTY WATER 4,053.96 61960 07/22/25 Printed 16040A PITNEY BOWES POSTAGE MACH INK 195.82 PLACER COUNTY OES 20,488.63

FISCAL UNIT
61961 07/22/25 Reconciled 07/31/25 16202 FIRE MARSHAL SVCS Q4 FY24/25 61962 07/22/25 Printed 16040 PURCHASE POWER POSTAGE 55.48 SCORE - SMALL CITIES 211,486.02

ORGANIZED
61963 07/22/25 Reconciled 07/31/25 19070 Q1 WC & FY 25/26 LIABILITY POLICY 61964 07/22/25 Reconciled 07/31/25 23169 WAVE BUSINESS SOLUTIONS CITY HALL PHONES 215.38 61965 07/22/25 Reconciled 07/31/25 23301 WESTERN PLACER WASTE SLUDGE REMOVAL JUN 25 1,598.41 61966 07/22/25 Reconciled 07/31/25 23450 WINNER CHEVROLET, INC. PW TRUCK REPAIR C-4 838.86 Total Checks: 66 Checks Total (excluding void checks): 441,820.44 Total Payments: 66 Bank Total (excluding void checks): 441,820.44 Total Payments: 66 Grand Total (excluding void checks): 441,820.44 Item 2B14
City of Colfax Quarterly Investment Report – Quarter Ended 06/30/2025 Staff Report August 13, 2025
Staff Report to City Council
FOR THE AUGUST 13, 2025 REGULAR CITY COUNCIL MEETING
From: Ron Walker, City Manager
Prepared by: Shanna Stahl, Administrative Services Officer Timothy Jones, Financial Consultant
Subject: Quarterly Investment Report – Quarter ended June 30, 2025 Budget Impact Overview:

N/A: √ Funded: Un-funded: Amount: Fund(s):

Policy: The City’s Investment Policy (Policy), supported by California Government Code, section 53600, et. seq. as it applies to the investment of public funds, requires that staff submit a Quarterly Investment Report to the City Council. Although State Law does not require quarterly reporting on investments, the City’s Policy applies best practices regarding transparency by requiring quarterly reporting. The City’s Policy was last updated in October 2014.

All investable funds are on deposit with the State of California Local Agency Investment Fund (LAIF) managed by professionals employed by the State Treasurer’s Office. In addition, the City maintains an operating account with US Bank to meet daily operating needs. City staff maximize investment returns by regularly moving funds between the City’s operating account and LAIF based on anticipated cash flow needs.

The City’s Investment Policy requires that six-months funds are available to meet its anticipated annual operating expenditures. The total planned expenditures for FY 2025-26 are $5.398 million, therefore $2.699 million is required to be on deposit. The City’s current total deposits are $11.28 million of which $10.9 million are on deposit with LAIF. All funds on deposit in LAIF and US Bank are liquid.

Performance: The effective yield for LAIF funds during the quarter was April 4.281%, May 4.272%, and June

4.269%. The effective yield varies from quarter to quarter based on many factors including federal interest rates and inflation. The following table summarizes the City’s investment performance for the past 12 months.

RECOMMENDED ACTION: Accept and File
Item 2C15
City of Colfax Quarterly Investment Report – Quarter Ended 06/30/2025 Staff Report August 13, 2025
The investments held by the City are in conformance with its Policy and best practices. In particular, the following investment objectives are paramount:
• Safety of Principal – primary objective is the preservation of principal to ensure capital losses are avoided, whether from securities default or market value erosion; • Liquidity – second objective is to remain sufficiently flexible to enable meeting all operating requirements that may be reasonably anticipated;
• Public Trust – the third objective is to avoid any transactions that might impair public confidence.

Investments should be made with precision and care, considering the probable safety of capital as well as the probable derived income; and
• Maximum Rate of Return – as the fourth objective, investments should be designed to attain a market average rate of return through budgetary and economic cycles consistent with desirable risk limitations, prudent investment principles, and cash flow characteristics. The permanence benchmark for investable funds is LAIF.

City staff will continue to monitor investable funds to ensure continued compliance with the four objectives above.

Attachments:

1. State of California – PMIA and LAIF Performance Report (QE 6/30/2025)

2. Resolution 15.2-2025
Financial Institution Investment % of Total Investment Average Investment LAIF $ 10,897,820 97% 4.27%
US Bank $ 382,442 3% 0.19%
Total $ 11,280,262 100% 4.14%
LAIF $ 9,798,979 97% 4.34%
US Bank $ 289,750 3% 0.19%
Total $ 10,088,728 100% 4.20%
LAIF $ 6,717,806 93% 4.48%
US Bank $ 534,434 7% 0.19%
Total $ 7,252,239 100% 4.08%
LAIF $ 7,407,151 89% 4.56%
US Bank $ 888,709 11% 0.16%
Total $ 8,295,861 100% 4.24%
Table 1 - Investment Performance Last 12 Months
June 30, 2025
March 31, 2025
December 31, 2024
September 30, 2024
Item 2C16
June 4.269
May 4.272
April 4.281
March 4.313
February 4.333
January 4.366
PMIA Average Life(1): 248
LAIF Fair Value Factor(1): 1.001198310
PMIA Daily(1): 4.26
PMIA Quarter to Date(1): 4.27
LAIF Apportionment Rate(2): 4.40
LAIF Earnings Ratio(2): 0.00012059828906715
LAIF Administrative Cost(1)*: 0.18
Treasuries

55.09%
Agencies

25.48%
Certificates of
Deposit/Bank Notes

9.12%
Time
Deposits

2.96%
Commercial
Paper

6.67%
Corporate
Bonds

0.53%
Loans

0.15%
Notes: The apportionment rate includes interest earned on the CalPERS Supplemental Pension Payment pursuant to Government Code 20825 (c)(1) and interest earned on the Wildfire Fund loan pursuant to Public Utility Code 3288 (a). *The percentage of administrative cost equals the total administrative cost divided by the quarterly interest earnings. The law provides that administrative costs are not to exceed 5% of quarterly EARNINGS of the fund. However, if the 13-week Daily Treasury Bill Rate on the last day of the fiscal year is below 1%, then administrative costs shall not exceed 8% of quarterly EARNINGS of the fund for the subsequent fiscal year.

Source:
(1) State of California, Office of the Treasurer
(2) State of California, Office of the Controller
PMIA Average Monthly
Effective Yields(1)
PMIA/LAIF Performance Report
as of 07/23/25
Daily rates are now available here. View PMIA Daily Rates Quarterly Performance
Quarter Ended 6/30/25
Chart does not include $1,063,000.00 in mortgages, which equates to 0.001%. Percentages may not total 100% due to rounding.

Pooled Money Investment Account
Monthly Portfolio Composition (1)
6/30/25
$178.1 billion
Item 2C17
Item 2C
18 Item 2C
19 Item 2C
20 Item 2C
21 Item 2C
22 Item 2C
23 Item 2C
24 Item 2C
25 Item 2C
26 Item 2C
27 Item 2C
28 City of Colfax Project(s) Report
Staff Report August 13, 2025
Staff Report to City Council
FOR THE AUGUST 13, 2025 REGULAR CITY COUNCIL MEETING
Budget Impact Overview:

N/A: X Funded: Un-funded: Amount: Fund(s):

Summary/Background
The following is a list of projects, by department, that have either been completed or are in progress.

Week of – July 6 - 12, 2025
City Manager
• Attended a city finance meeting.
• Attended City Council Meeting.
• Working on Economic Development.
• Worked on irrigation in the Outdoor Dining Areas.

Planning
• Signed off on four business licenses.
• Followed up on a short-term rental request.
• Coordinated with the Auburn Rancheria Tribe regarding status of near-term construction. projects (Whitcomb and Oreilly).
• Follow up on the ADU ordinance.

Maintenance Department
• More sidewalk repairs on Church St.
• Cleaned up the Corp Yard.
• Repaired irrigation at Ball Park.
• Multiple 811 locates.
• Street sign replacement throughout the city.
• Kept parks mowed.

Wastewater Treatment Plant/Sewer
• Normal operations
• Ordered the New cart for the plant
• Pond levels are above 10 mg so we will be able to flow max for the summer if need be • Nonportable water pump 2 is being repair with a 4-6 lead time for return.

From: Ron Walker, City Manager
Prepared by: Ron Walker, City Manager
Subject: City Projects Report
RECOMMENDED ACTION: Review and Comment.

Item 2D29
City of Colfax Project(s) Report
Staff Report August 13, 2025
Administrative Services
• Processed bi-monthly utility billing and delinquent accounts with Accounting Technician. • Tracked down and processed June 4Leaf invoice to complete CalOES report due 7/15/25. • Reviewed CalOES quarterly report and commented.
• Submitted annual accrual notice to SWRCB for grant project. • Processed monthly land development charges.
• Processed the annual review of interest rates for all billboard rentals, CDBG loan, and Whitcomb Fair Share agreements.
• Conducted a complete review of the employee handbook draft and met with LCW to discuss details. • Calculated proposed pay scales as requested.
• Miscellaneous journal entries as needed.
• Oversaw daily accounting including accounts payable, cash receipts, utility billing and payroll. • Started working on audit PBC list.

City Clerk
• Responded to Public Records Requests.
• Facilitated the July 9, 2025 City Council meeting.
• Facilitated the July 10, 2025 Public Workshop.
• Met with CivicPlus for template review of the new agenda management software. • Scheduled a follow-up review with CivicPlus on requested template changes. • Helped with the day-to-day operations of City Hall.

Engineering
• Prepare Skatepark bid documents.
• Continue 2nd review on Empire Self Storage.
• Start review of Gordon’s Gym Design Review.
• Request revised survey proposals for the 2025 CDBG streets. • Attend council meeting.
• Review PG&E Rule 20 and coordinate.

Building/Code Enforcement
• Colfax Storage: BV sent 2nd round of comments to owner. Had another CASp from BV review to confirm comments. All of us discussed the comments and provided code sections and diagrams to the architect. He now agrees and knows what to do. Met with owner concerned about plan checks. I clearly showed how the process was due to the coordination of the design team. BV has done 2 reviews in less than 3 weeks of time. Sent BV the 3rd corrected plans for review. • 7-11 sewer lateral: repaired 7-1-25. Still need CCTV inspection, and to determine the amount of the fines.
• 102 Shadow Wood: Preparing vegetation and trash violation letter. Sent letter. • Building w/o permit 121 S. Main- talked with owner and helped with the application process. Issued permit.
• Rock pool at 246 Pine CT: Approved permit issued. The Sewer lateral video inspection passed. • 555 s. Auburn suite. M: discussed plan submittal requirements for a Tenant improvement. Meeting Next Thursday to look at the scope of work.

Item 2D30
City of Colfax Project(s) Report
Staff Report August 13, 2025
• 80 Sierra Sky: Permit issued for new panel for future use on the lower property. Redlined and approved plans for adding electrical sub-panel, outlet, and lights for well house. • 29 Lincoln St.: Large tree removal to begin. Building improvements under way. • 333 Canyon – TI for Sierra Animal Clinic. ADA parking to begin work. New roof, EV charger and solar.

EV charger requires accessible parking and pathway. Approved EV charger permit that will be at the ADA parking for the animal clinic.
• Plan reviews and inspections sewer lateral inspections.

Week of July 13 - 19, 2025
City Manager
• Attended a city finance meeting.
• Attended City Council Meeting.
• Working on Economic Development.
• Worked on irrigation in the Outdoor Dining Areas.
• Attended a meeting with River City Bank to discuss banking options. • Attended a meeting with Mechanics Bank to discuss banking options. • Attended Winterfest discussion
• Worked with City Engineer to develop road striping plan.

Planning
• Drafting CDBG NEPA Categorical Exemption document.
• Processing sign permit, site visit to confirm existing sign. • Follow up on second reading for ADU ordinance.
• Responded to zoning questions and out of service sewer requirements.

Maintenance Department
• addressed multiple irrigation issues at City parks.
• Mow and weed eating at all City parks.
• Landfill observation inspection.

Wastewater Treatment Plant/Sewer
• Normal plant operations.
• Drained pond 2 to find out how much sludge was at the bottom (the pond will need to be dredged). • The activated sludge part of the treatment system is essentially two separate units. One unit (side A) has been taken offline (drained) for inspection and maintenance. • Operating the sludge press almost every day to reduce solids load on plant from Side A shut down. • Pond 3 is almost empty. Plant has around 3 million gallons left to process. Which is approximately 30 days of processing.

Administrative Services
• Allocated LAIF quarterly interest for the period ending 06.30.25. • Started the quarterly investment summary - pending a signed resolution from May. • Reported the quarterly use sales tax return.
• Journal entries as necessary.

Item 2D31
City of Colfax Project(s) Report
Staff Report August 13, 2025
• HR Duties as necessary.
• Transmitted delinquent sewer file to Placer County.
• Oversaw daily accounting including accounts payable, cash receipts and utility billing. • Met with three different banks to discuss banking options. • Started working on the audit prep list.

Engineering
• Prepare Skatepark front end specifications.
• Review city for restriping needs and request quote.
• Coordinate updating the expired NEPA required for the next CDBG street repair project. • Coordinate with PG&E regarding repairing sidewalks and parking lots due to pole replacement. • Coordinate sewer lateral inspection for 1456 Canyon Way.

Building/Code Enforcement
• Provided code and diagram for ADA compliant ramp edges. Phone call with manufacture designer to clear up requirements.
• Received a request from CalFire to board up Colfax Hotel due to the risk of vagrants starting a fire like they did in Marysville. Researching codes that I can send to owner in order for them to comply. Discussed with City Attorney and asked CalFire for assistance with fire and safety codes. Sent CalFire letter with letter for compliance by 7/31/25.
• Inspected the carwash interceptors with the owner and the wastewater plant operator. The car wash was in compliance.
• Met with new business owner at 555 S. Auburn. Discussed permits needed before opening. Stated that he will be the manager of the entire building.
• Colfax Storage: BV sent 2nd round of comments to owner. Had another CAsp from BV review to confirm comments. All of us discussed the comments and provided code sections and diagrams to the architect. He now agrees and knows what to do. Met with owner concerned about plan checks. I clearly showed how the process was due to the coordination of the design team. BV has done 2 reviews in less than 3 weeks of time. Sent BV the 3rd corrected plans for review. I took another week and had a third CAsP from BV review the plans to try and reduce the comments.

Item 2D32
City of Colfax PG&E Microgrid Station Sublet Agreement
Staff Report August 13, 2025
Staff Report to City Council
FOR THE AUGUST 13, 2025 SPECIAL CITY COUNCIL MEETING
From: Ron Walker, City Manager
Prepared by: Ron Walker, City Manager
Subject: PG&E Microgrid Station Sublet Agreement
Budget Impact Overview:

N/A: √ Funded: Un-funded: Amount: Fund(s):

Summary/Background
The City of Colfax experienced extended power interruption from the PG&E Public Safety Power Shutoff (PSPS) during the fall of 2019. The duration of power interruption extended intermittently during the month of October. PG&E has stated PSPS events are an ongoing reality for an undetermined amount of time. In response to the PSPS event moving forward, staff has been working with PG&E and Union Pacific since January 2020 to get a Microgrid Station placed within the city limits.

Microgrid Station is a pre-installed interconnection hub (PIH) site for portable generators to provide the community power during the PSPS event. The Microgrid Station will consist of installation of power connection junctions, overhead power lines, and concrete pad to support the 2 generators that will produce enough electricity for the majority of the community. The image below is representative of the Microgrid Station set-up with the exception that the Colfax PIH location will have a hard surface treatment – asphalt and concrete.

The area of the Microgrid Station power distribution is limited to the Tier 1 fire-threat areas within the City of Colfax. The Microgrid Station will provide power to approximately 90% of the incorporated city limits where PG&E has designated the power distribution lines are within the Tier 1 fire-threat area and are contiguous to the Microgrid Station distribution point. PG&E will install disconnect points at the appropriate power termination locations to isolate the resiliency zone (Microgrid power distribution area).

RECOMMENDED ACTION: Adopt Resolution __-2025 authorizing the City Manager to enter into a PG&E Microgrid Station sublet agreement for 7 North Main Street.

Item 2E33
City of Colfax PG&E Microgrid Station Sublet Agreement
Staff Report August 13, 2025
To proactively address the 2025 PG&E Public Safety Power Shutoff (PSPS) events and minimize the impact on community members, the City Manager has executed a new agreement with PG&E to install microgrid power distribution generators in the parking area at 7 North Main Street. While the agreement has been signed administratively, it still requires formal approval by the City Council through a resolution.

Fiscal Impacts
PG&E has accepted the financial obligation to install and maintain the PIH Microgrid Station for the duration of the agreement.

Attachments:

1. Resolution __-2025

2. PG&E Microgrid Station Sublet Agreement
Item 2E34
_________________________________________________________________________________________ City of Colfax PG&E Microgrid System
Resolution _-2025
City of Colfax
City Council
Resolution № __-2025

APPROVING AND AUTHORIZING THE CITY MANAGER TO ENTER INTO AN AGREEMENT WITH PG&E TO PLACE GENERATORS AND OPERATE A MICROGRIDE SYSTEM AT 7 NORTH MAIN STREET.

WHEREAS, the City of Colfax experienced extended power interruptions from the PG&E public Safety Power Shutoff (PSPS during the fall of 2019; and, WHEREAS, PG&E has stated PSPS events are an ongoing reality for an undetermined amount of time; and,
WHEREAS, PG&E is proposing to continue operating a microgrid station; and, WHEREAS, the City of Colfax wishes to execute another agreement with PG&E for the operation of a microgrid system at 7 North Main Street.

NOW THEREFORE, BE IT RESOLVED by the City Council of the City of Colfax approves and authorizes the City Manager to execute an agreement with PG&E for the operation of a microgrid system at 7 north Main Street.

THE FOREGOING RESOLUTION WAS DULY AND REGULARLY ADOPTED at the Regular Meeting of the City Council of the City of Colfax held on August 13, 2025, by the following vote of the Council:

AYES:

NOES:

ABSTAIN:

ABSENT:
________________________________________
Sean Lomen, Mayor
ATTEST:
________________________________________
Amanda Ahre, City Clerk
Item 2E35
Docusign Envelope ID: 0224 7DF7-6A6E-46B2-B7D2-5536A0B5D132

LICENSE AGREEMENT
(PUBLIC SAFETY POWER SHUTOFF)
This License Agreement ("License Agreement") is made and entered into this 14 day of May, 2025 (the "Effective Date") by City of Colfax, hereinafter called "LICENSOR," and PACIFIC GAS AND ELECTRlC COMPANY, a California corporation, hereinafter called "PG&E." PG&E and LICENSOR are sometimes hereinafter each singularly referred to as "PARTY" and collectively as "PARTIES".

RECITALS:

A. LICENSOR owns or leases that certain real property commonly known as Freight Depot, located at 7 North Main Street, Assessor's Parcel Number 006-071-007-000, hereinafter called the "Property," located in the City of Colfax, County of Placer, State of California.

B. PG&E desires to partner with LICENSOR in connection with a Public Safety Power Shutoff Event ("PSPS Event") as defined in Section 3 below.

C. The PARTIES desire to memorialize this mutual understanding and agreement for making the Property available to PG&E in connection with a PSPS Event.

NOW, THEREFORE, for good and valuable consideration, LICENSOR and PG&E agree as follows:

1. License Area. The real property that is the subject of this License Agreement is described in EXHIBIT A (the "License Area").

2. Grant of License. Subject to the terms and conditions set forth in this License Agreement, LICENSOR grants PG&E, PG&E's Representatives, and PG&E's customers, the right to use the License Area in connection with a PSPS Event, together with rights of ingress and egress to and from the License Area. PG&E shall give LICENSOR at least 8 hours' prior notice of the date and time that PG&E needs to access and use the License Area. If the License Area is not available for access and use by PG&E on the date and time specified in PG&E's notice, LICENSOR must so notify PG&E within 4 hours after receipt of PG&E's notice.

3. Use of License Area. During Use Days (as defined in Section 4 below), PG&E and its employees, contractors, agents, and representatives ("PG&E's Representatives") may enter the License Area for purposes of establishing and operating a customer resource center in the case of a PSPS Event. LICENSOR acknowledges that PG&E's Activities may include the following: setting up tents with tables and seating where PG&E customers can obtain water and snacks, charge phones, and get up-to-date information on outages; installing trailers, portable toilets, portable back-up generators, and temporary fencing; parking mobile vehicle units and other vehicles. For purposes of this License Agreement, a "PSPS Event" means the existence of one or more environmental conditions creating extreme fire danger that results in the shutoff of power for public safety. Examples of PSPS Events include red flag warnings issued by the United States National Weather Service, low humidity levels, high winds, and dry vegetation. 33066.000 I 398297. I 1 of 51nternal
Item 2E36
Docusign Envelope ID: 02247DF7-6A6E-46B2-B7D2-5536A0B5D132 (a) Personnel. During Use Days PG&E shall have the exclusive right to use the License Area, up to twenty-four (24) hours per day. Hours for use to PG&E customers shall be from 8:00 am to 10:00 pm. On Use Days, the License Area shall be fully staffed by PG&E and its representatives, at PG&E's sole cost and expense. PG&E shall provide uniformed unarmed security at its cost and expense to ensure the protection of its equipment, the safety of the public and to prevent any damage to the Property.

4. Term. This License Agreement shall be for a term of five (5) years, commencing on May 14, 2025 (the "Commencement Date"), and expiring May 14, 2030 (the "Termination Date"). The license granted herein shall be revocable at the option of either LICENSOR or PG&E, provided that the revoking party provides at least one hundred eighty (180) days' written notice of the revocation to the other party. Notwithstanding the term of this License Agreement, PG&E anticipates that it will use the License Area on an occasional basis, if at all, for periods of two (2) to ten (10) days at a time. The days (including any partial days) during which any of PG&E's Activities are occurring in or on the License Area are referred to herein as "Use Days." During Use Days, PG&E shall have the exclusive right to use the License Area twenty-four (24) hours per day.

5. License Fee. PG&E shall pay a license fee of One Hundred Dollars ($100.00) per day for each Use Day.

6. Use of License Area.
(a) As Is. To LICENSOR'S current actual knowledge, the Property complies with all laws, including the Americans with Disabilities Act and other accessibility laws. PG&E accepts the License Area "AS-IS," "WHERE-IS" and "WITH ALL-FAULTS," subject to all applicable zoning, municipal, county and state laws, ordinances, and regulations governing and regulating the use of the License Area. PG&E may request LICENSOR to perform alterations, repairs, or improvements to the License Area, but PG&E understands and agrees that LICENSOR shall not be obligated to make any such alterations, repairs or improvements at any time.
(b) Restoration. PG&E shall exercise reasonable care in the conduct of PG&E's Activities in the License Area. Upon PG&E's ceasing to use the License Area in connection with a particular PSPS Event, PG&E shall remove all vehicles and personal property of PG&E and PG&E's Representatives, remove all debris and waste material resulting from PG&E's Activities, and repair and restore the License Area as nearly as possible to the condition that existed prior to PG&E's entry hereunder.
(c) Water Discharge. PG&E's activities may require potable water-filled equipment, such as barrels or water barriers to weigh down tents or other equipment, or to delineate outside areas on the Property. All potable water-filled equipment shall be cleaned prior to use and filled with water from a potable water source only. Any water discharged from the water-filled equipment shall be discharged to onsite unpaved land (i.e., soil) only. PG&E and PG&E's representatives shall ensure best management practices are implemented including but not limited to ensuring water is observed for any potential sediments, trash or other contaminants; the discharge area selected is 100 feet from a water body; and the discharge is 33066.0001 398297.1 2 of 51nternal
Item 2E37
Docusign Envelope ID: 02247DF7-6A6E-46B2-B7O2-5536A0B5O132 done to avoid ponding and erosion. If the water needs to be discharged to a storm drain, PG&E will obtain local stormwater agency approval. This License Agreement authorizes the discharge of potable water from water-filled equipment on to the Property as described above. PG&E shall notify LICENSOR if water discharge is necessary.
( d) Safe Condition. PG&E, at PG&E's sole cost and expense, shall maintain the License Area in a good, clean, safe and sanitary condition during Use Days. (e) Lawful Use Only. PG&E shall not use the License Area or permit anything to be done in or about the License Area during Use Days that will in any way conflict with any law, statute, zoning restriction, ordinance or governmental rule or regulation or requirement relating to the use or occupancy of the License Area. During Use Days, PG&E shall not allow the License Area to be used for any unlawful or objectionable purpose, nor shall PG&E cause, maintain or permit any nuisance in, on or about the License Area. (t) Mechanic's Liens. PG&E shall keep the Property free and clear of all mechanic's liens arising, or alleged to arise, in connection with any work performed, labor or materials supplied or delivered, or similar activities performed by PG&E or at PG&E's request or for PG&E's benefit. If any mechanic's liens are placed on the Property in connection with PG&E's use or PG&E's Activities, PG&E shall diligently pursue all necessary actions to remove such liens from title, either by payment or by recording a lien release bond in the manner specified in California Civil Code Section 8424 or any successor statute.

7. Notices. All notices under this License Agreement shall be sent by email to the addresses set forth in EXHIBIT B. In addition, LICENSOR will provide PG&E with telephone or cellphone numbers of staff in calling order to contact in an emergency as set forth in EXHIBIT B. EXHIBIT B shall be updated as needed to reflect current names and contact information.

8. Indemnity. PG&E shall indemnify, defend and hold harmless LICENSOR and its governing body, officers, agents, and employees from and against all claims, losses, actions, demands, damages, costs, expenses (including, but not limited to, reasonable attorneys' fees and court costs) (collectively, "Claims") which arise from or are connected with PG&E's Activities, or the entry on, occupancy or use of, the Property by PG&E or PG&E's Representatives under this License Agreement, including, but not limited to, Claims arising out of (i) injury to or death of persons, including, but not limited to, employees of LICENSOR or PG&E; (ii) injury to property or other interest of LICENSOR and (iii) violation of any applicable federal, state, or local laws, statutes, regulations, or ordinances by PG&E or PG&E's Representatives. The indemnification obligations of PG&E under this Section 8 shall survive the expiration or earlier termination of this License Agreement.

9. Insurance. PG&E shall at all times during the Term of this License Agreement self-insure for PG&E's activities pursuant to this License Agreement in accordance with EXHIBITC.
33066.0001 398297.1 3 of 51nternal
Item 2E38
Docusign Envelope ID: 02247DF7-6A6E-46B2-B7O2-5536A0B5O132 I 0. Miscellaneous.
(a) Governing Law. This License Agreement shall in all respects be interpreted, enforced, and governed by and under the laws of the State of California. (b) Attorneys' Fees. Should either party bring an action against the other party, by reason of or alleging the failure of the other party with respect to any or all of its obligations hereunder, whether for declaratory or other relief, and including any appeal thereof, then the party which prevails in such action shall be entitled to its reasonable attorneys' fees and expenses related to such action, in addition to all other recovery or relief. (c) No Waiver. Any waiver with respect to any provision of this License Agreement shall not be effective unless in writing and signed by the party against whom it is asserted. The waiver of any provision of this License Agreement by a party shall not be construed as a waiver of a subsequent breach or failure of the same term or condition or as a waiver of any other provision of this License Agreement. ( d) Counterparts. This License Agreement may be executed in identical counterpart copies, each of which shall be an original, but all of which taken together shall constitute one and the same agreement.
(e) Authority. Each party to this License Agreement warrants to the other that it has the right and authority to enter into and to perform its obligations under this License Agreement, without the consent of any third party, and that the person signing below is authorized to bind such party.
(f) Exhibits. Exhibits A, B, and C attached to this License Agreement are a part hereof and incorporated herein by this reference.
(g) Electronic Signatures. This License Agreement may be executed by electronic signatures (e.g., using DocuSign or e-SignLive) or signatures transmitted in portable document format ("pdf'), and copies of this License Agreement executed and delivered by means of electronic or pdf signatures shall have the same force and effect as copies hereof executed and delivered with original manually executed signatures. The parties may rely upon electronic and pdf signatures as if such signatures were manually executed originals and agree that an electronic or pdf signature page may be introduced into evidence in any proceeding arising out of or related to this License Agreement as if it were an original manually executed signature page.
(h) Successors and Assigns. This License Agreement shall be binding upon and inure to the benefit of the heirs, personal representatives, successors, and assigns of each party.
(i) Entire Agreement. This License Agreement supersedes all previous oral and written agreements between and representations by or on behalf of the parties and constitutes the entire agreement of the parties with respect to the subject matter hereof. This License Agreement may not be amended, except by a written agreement executed by both parties. 33066.0001 398297.1 4 of 51nternal
Item 2E39
Docusign Envelope ID: 0224 7DF7-6A6E-46B2-B7O2-5536A0B5O132 IN WITNESS WHEREOF, the parties have executed this License Agreement as of the date set forth below each signature, effective upon the Effective Date first written above. "PG&E" "LICENSOR"
PACIFIC GAS AND ELECTRIC COMPANY, City of Colfax
a California corporation
By:

E SIGNED by Donald Kennedy By: G:
u
025-05-13 17:54:20 GMT 2E534iEBiCS943F ;�� ...

Name: Ron walker
Name: Donald Kennedy
Sr. Manager, Land Acquisition Its: City Manager
Its:

May 13, 2025 Date: 5/14/2025
Date:
33066.0001 398297.1 5 of 51nternal
Item 2E40
Docusign Envelope ID: 02247DF7-6A6E-46B2-B7D2-5536A0B5D132

EXHIBIT A
PSPS/CRC License Agreement Area
7 North Main Street, Colfax, CA 93254
Placer County Assessor's Parcel Number: 006-071-007-000 D PSPS/CRC Area - 20,465 square feet
33066.0001 398297.1 Exhibit Alnternal
Item 2E41
Docusign Envelope ID: 02247DF7-6A6E-46B2-B7D2-5536A0B5D132 TO LICEN SOR:

EXHIBIT B

NOTICE S
Any notice to Licensor, including the notice to be given pursuant to Section 7 of the License Agreement, shall be sent to the Colfax City Manager at the following:

Email address: [email protected] Phone Number: (530) 346-2313 In addition, in the event of an emergency, PG&E shall contact the following persons in the order set forth below:
"-'A=m=a=n=d=-a -"-'Ah=re=·--=C=it=---y_C=l=e=rk=--- Phone: (530)346-2313 =C=a=see....iy---'M=e=rr-=-=il=l,--=P-=u=b=li=c--'Wc...:...=or=k=s_Wc...:...=or=k=in=g::;i...=S.:aup,:;..e=rv�is""'o=-r --=P=--=h=o=n=e: ( 5 30) 786-600 l Matt Anderson, Chief Plant Operator Phone: (916) 628-4849 Weekends and After Hours: Ron Walker, City Manager Phone: (530) 604-3829 Public Works On-Call Phone: (530) 308-7991
TO PG&E:

Any notice to PG&E, including the notice pursuant to Section 7 of the License Agreement shall be sent to Jessica Melton at the following email address:

[email protected], cc' ing [email protected].

PG&E contacts for use during emergency use and post emergency for claims and reimbursements:

Jessica Melton, Land Acquisition Consultant, PG&E
(925) 655-7085 - cell
[email protected] - email
Alex Grant, Land Acquisition Program Manager, PG&E
(707) 331-2466 - cell
[email protected] - email
33066.0001 398297.1 Exhibit Blnternal
Item 2E42
Docusign Envelope ID: 02247DF7-6A6E-46B2-B7D2-5536AOB5D132 111 Pacn,c aas and
rp· � Electric Campany•

EXHIBIT C
lnManceDepcriment
XO Lolceside Drive
Oaklclnd. CA 9�12
1Ht.S
�WAAHCEHOWER.
.5TARMENr OF �ANCE IS�� A MAJffilf OF N'ORMAJJON OM.Y AND COl'ffRS HO RIGfflS Uf'ON ff 3TAlf"M8« Of ml$ f1A1EMEHrDOff NOTCOHfflVll A COMRACTBEVWE£N PACIF,IC <M$ &EI.ECm.c COMPMV NC M S1Al!MENf HOIDElt
STAIEMENI' OF SELf.lNSUtANCE N�IAM
51atnln Halder. lo Whom It May Coocem June 14, 202.-4
Re: lnSU1ance 1&qulrement.s for Pacific Gos and Electric Company IPG&EI to use properly for the pVlf)OSes of establlshlng and operottlg 0 Con'lmunlty Rescuce Center ond EV Chorgll\g StatlOl'I ln the oose of o Pub11c Safety Power Sh\ttoff Event (PSPS).

Commercial Generdl UoblUty: $5,000,000 eoch oe<:uP1&nce / $10,000 . .QOO aggregate Employer's UabiUty: $ lT(l00.000 ecren cieeldElnt
8uslness A.uto Llabl'rty; $1,000,000 eoci'I accident
FUthet-, P�&E nos quollflecl os o self-Insurer under tne lows of fl'8 State of C(lli'fomlo wlff'I resr:,eet to Worlcers' Compensation. 01.ridenfification number for this purpcxe i5 2-0012--01-099. •PlNN nole a Certllc:ate of lnMance (COl) II notappllcable when an ..myluch aa PG&.E 11 aeff-Tnuect.

Public
33066.0001 398297.1 Exhibit Clnternal
I J. /1 A
I I lrA...£ ---------
Item 2E43
City of Colfax Fund 292 Alternate Usage
Staff Report August 13, 2025
Staff Report to City Council
FOR THE AUGUST 13, 2025 REGULAR CITY COUNCIL MEETING
From: Ron Walker, City Manager
Prepared by: Ron Walker, City Manager
Subject: Fund 292 Alternate Usage
Budget Impact Overview:

N/A: Funded: X Un-funded: Amount: $51,150.00 Fund(s): 292 Summary/Background
The City’s Finance staff is requesting City Council approval to use Fund 292 (Fire Capital Fund) to cover the $51,150.00 grant match required for the Community Home Hardening and Defensible Space Grant.

Fund 292 was established in 2008 as a placeholder for revenue generated by the City Fire Department through strike team assistance during the Tahoe Fire. The current balance of Fund 292 is $101,847.05. After allocating $51,150.00 for the grant match, a remaining balance of $50,697.05 will be available.

The remaining funds are proposed to be used for mold remediation and necessary repairs at Fire Station 36, located at 33 Church Street.

Attachments:

1. Resolution __-2025

2. June 24, 2008 Staff Report
RECOMMENDED ACTION: Adopt Resolution __-2025, directing the City Manager to allocate an amount not to exceed $51,150.00 from Fire Capital Fund 292 to serve as the City's required match for the Community Home Hardening and Defensible Space Grant.

Item 2F44
_________________________________________________________________________________________ City of Colfax Fund 292 Alternate Usage
Resolution _-2025
City of Colfax
City Council
Resolution № __-2025

APPROVING AND AUTHORIZING THE CITY MANAGER TO ALLOCATE AN AMOUNT NOT TO EXCEED $51,150.00 FROM FIRE CAPITAL FUND 292 TO SERVE AS THE CITY’S

REQUIRED MATCH FOR THE COMMUNITY HOME HARDENING AND DEFENSIBLE SPACE GRANT.

WHEREAS, the City’s Finance staff is requesting City Council approval to use Fund 292 (Fire Capital Fund) to cover the $51,150.00 grant match required for the Community Home Hardening and Defensible Space Grant; and,
WHEREAS,; Fund 292 was established in 2008 as a placeholder for revenue generated by the City Fire Department through strike team assistance during the Tahoe Fire. The current balance of Fund 292 is $101,847.05.

After allocating $51,150.00 for the grant match, a remaining balance of $50,697.05 will be available; and, WHEREAS, the remaining funds are proposed to be used for mold remediation and necessary repairs at Fire Station 36, located at 33 Church Street; and, NOW THEREFORE, BE IT RESOLVED by the City Council of the City of Colfax approves and authorizes the City Manager to use an amount not to exceed $51,150.00 from the Fire Capital Fund 292 to satisfy the city’s required match of the Community Home Hardening and Defensible Space grant.

THE FOREGOING RESOLUTION WAS DULY AND REGULARLY ADOPTED at the Regular Meeting of the City Council of the City of Colfax held on August 13, 2025, by the following vote of the Council:

AYES:

NOES:

ABSTAIN:

ABSENT:
________________________________________
Sean Lomen, Mayor
ATTEST:
________________________________________
Amanda Ahre, City Clerk
Item 2F45
June 20, 2008
TO:

FROM:

RE:

CITY OF COLFAX
Staff Report
Council Meeting June 24, 2008
Honorable Mayor and Members of the City Council
Joan L. Phillipe, City Manager
Consideration of Adoption of Resolution No. _-2008: A Resolution of the City Council of the City of Colfax Approving Fire Department Budget Amendment
RECOMMENDED ACTION:

Adopt resolution.

ISSUE STATEMENT AND DISCUSSION:

Fire Chief Paulus has submitted a request to me for allocation of funds in the current year budget. Under the adopted Financial Management Policies his request does require final approval by the city council. That portion of the policy states that any "appropriations of any unassigned revenues" require council action.

This year, the Chief did assign a crew from the Colfax Fire Department to participate as a Strike Team when calls for issued for mutual aid assistance at the Tahoe fire. When this occurs, jurisdictions are reimbursed by the State Office of Emergency Services for use of personnel and equipment. As such, the city received slightly more than $44,000 in reimbursement. Of that amount $20,626 was assigned to the personnel that covered the fire. The remaining funds are unassigned revenue, hence the request for council action.

A portion will be line itemed for gas and oil as well as vehicle repair and maintenance. The remaining funds are being requested to be allocated for acquisition of equipment including a thennal imaging camera, assorted rope rescue equipment, supply hose to replace hose that is extremely old (acquired secondhand from a department no longer in existence) and nozzles with shut offs. These funds would be used in conjunction with the $ l 0,000 budgeted as matching funds for an equipment grant. While that grant was not obtained this year, the securing of these OES funds by participating in mutual aid would qualify for their use in this way as it is accomplishing the same goal.

It is the ChiePs intention, where appropriate, to participate in future mutual aids with a Strike Team. These are not necessarily occurrences that can be anticipated for budgeting purposes. To address the concern that funds generated in this way are not automaticaUy allocated to the General F I will tie recommending during the budget adoption process that the Financial Item 2F46
Management Policy be amended to add a new reserve account where these funds would be held for use in securing needed fire equipment and apparatus.

It is my understanding that there has been limited if any participation in these types of mutual aid in the past years so there hasn't been a reason to detennine a policy of how these kinds of funds would be accounted for and allocated.

FINANCIAL AND/OR POLICY IMPLICATIONS:

These funds would be allocated to the Fire Department 2007-2008 budget (Department 200) into appropriate accounts to be used with funds in account 7060 to purchase the above-referenced items. The total amount received by the city was $44,202.12.

Item 2F47

CITY OP COLFAX
RESOLUTION NO. 20•2008
A RESOLUTION OF nm CITY COUNCIL OF THB CITY OF COLFAX

APPROVING FIRE DEPARTMENT BUDGET AMBNDMBNT
WHBRBAS, tho City of Colfax participated in a statewide mutual aid response with a Strike Team and fire truck; and
WHEREAS, the city was reimbuned by the State Office of F.mergcncy Services (OBS) for use of personnel and equipment in the amount of $44,202.12; and

WHEREAS,

WHEREAS,
a portion of those funds were assigned for personnel costs; and the balance of those funds are amwiped revenue during the 2007-2008 fiscal year; 11:Dd
WHEREAS, the Fire Department wishes to allocate those f\J.oda within the department· budget for

WHEREAS,
the acquisition of needed equipment;
tho city's Financial Management Policies require that unassigned revenue be approved for allocation by the City Councif;
NOW, THBREFORE, IT IS HERBBY RESOLVED by the City Council of the City of Colfax that the balance of tevcnue received from OBS be alloc:ated to the fire depmtment and operation
allocated per the direction of the city manager to c:owr costs for use of tho vehicle and its and the remainder be used for acquisition of needed equipment.

PASSED AND ADOPTED this 24• day of June 2008 by the following vote:

AYES:�� t �,.._w.-s "•��. f?ob&P� 0t,,,.,f �Ot"' A1b�k+ NOBS:
�BNT: Afptr"\C, e,W""""'�
ABSTAIN:

A1TBST:

Kmn Pierce, City Clerk
Item 2F48
City of Colfax On-call Construction Inspection Services – UNICO Engineering Staff Report August 13, 2025
Staff Report to City Council
FOR THE AUGUST 13, 2025 REGULAR CITY COUNCIL MEETING
From: Ron Walker, City Manager
Prepared by: Carl Moore, City Engineer
Subject: On-Call Construction Inspection Services – UNICO Engineering Budget Impact Overview:

N/A: Funded: X Un-funded: Amount: $200,000 Fund(s): CIP, Developer Fees Summary/Background
UNICO has provided construction inspection services for the Culver Street Phase II and Kneeland Street CIP projects, ARCO gas station project, and other projects and did an excellent job.

The City has two major land development projects, namely the Empire Self Storage project and the O’Reilly Auto projects. The City also has other land development projects in the entitlement phase, such as the Gordon’s Gym and Tesla project behind the ARCO gas station. Additionally, there will be future Capital Improvement Projects which may require Unico’s services. All of these projects will eventually require construction inspection services.

Rather than prepare separate Agreements for each project, Staff is recommending that the City Council approve a Consultant Services Agreement with UNICO Engineering to provide on-call construction inspection services.

If approved, Staff would issue a Task Order for each project requiring construction inspection services which would include the scope of services to be provided as well as the proposed fee. This process would save staff time and provide adequate control over the work and cost of the construction inspection services.

Fiscal Impacts
UNICO’s services would be paid for through the capital improvement and developer fees in a total amount not to exceed $200,000.00.

Attachments:

1. Resolution __ - 2025

2. Consultant Services Agreement
RECOMMENDED ACTION: Adopt Resolution __ - 2025 authorizing the City Manager to execute a Consultant Services Agreement with UNICO Engineering for On-Call Construction Inspection Services for a 3-year term in an amount not to exceed $200,000.00.

Item 2G49
_________________________________________________________________________________________ City of Colfax On-call Construction Inspection Services – UNICO Engineering Resolution -2025
City of Colfax
City Council
Resolution № __-2025

AUTHORIZING THE CITY MANAGER TO EXECUTE A CONSULTANT SERVICES AGREEMENT WITH UNICO ENGINEERING FOR ON-CALL CONSTRUCTION SERVICES FOR A 3-YEAR TERM IN AN AMOUNT NOT TO EXCEED $200,000
WHEREAS, under separate agreements with the City, UNICO Engineering has already provided construction inspection services for the Culver Street Phase II, Kneeland Street CIP projects, along with the ARCO gas station developer project and will be providing construction inspection services for the Empire Self Storage and O’Reilly Auto projects; and,
WHEREAS, the City has current and future land development and capital improvement projects that will require construction inspection services; and,
WHEREAS, rather than prepare separate agreements for each project requiring construction inspection, staff is recommending that an On-Call consultant services agreement be executed with UNICO Engineering with separate Task Orders issued for each project.

NOW THEREFORE, BE IT RESOLVED the City Council of the City of Colfax authorizes the City Manager to execute a Professional Services Agreement with UNICO Engineering for On-Call Construction Services for a 3-year term in an amount not to exceed $200,000.

THE FOREGOING RESOLUTION WAS DULY AND REGULARLY ADOPTED at the Regular Meeting of the City Council of the City of Colfax held on the 13th of August 2025 by the following vote of the Council:

AYES:

NOES:

ABSTAIN:

ABSENT:
________________________________________
Sean Lomen, Mayor
ATTEST:
________________________________________
Amanda Ahre, City Clerk
Item 2G50
80 Blue Ravine Rd, Suite 250
Folsom, CA 95630
www.unicoengineering.com • 916.900.6623
Client Focused • Quality Driven
July 22, 2025
Carl Moore, PE
City Engineer
City of Colfax
33 S. Main St
Colfax, CA 95713
Subject: Proposal to Provide Inspection, and Materials Testing Services for Private Development Projects, CIP, and Encroachment Permits
Dear Mr. Moore,
Thank you for the opportunity to provide a proposal for inspection, and materials testing services for the above-referenced projects. The attached proposal outlines the specific work effort required to meet the goals of your project as we understand them.

UNICO Engineering (UNICO) has a proven track record of delivering inspection and testing services for similar projects at multiple agencies throughout Northern California, most notable of which is Folsom Ranch, the new 3,520-acre community south of Highway 50 in Folsom, California. Since 2016, UNICO has provided inspection services for backbone infrastructure for numerous residential and commercial developments within the community plan area. UNICO has also performed inspection services for infrastructure development projects and encroachment permits for the Cities of Lincoln, Woodland, Citrus Heights, Roseville, and the Town of Loomis.

Our team is dedicated to partnering with our clients to develop trust-based relationships centered on moving their projects forward. Once we have confirmed that this proposal meets your needs, we will meet with you to discuss the tasks to be done and your required schedule for completion.

As the President of UNICO, I am authorized to bind the company into a contract with the City of Colfax and can be reached at 530.903.9023 or via email at [email protected]. Construction Manager/Inspection Services Area Lead, Josh McGee is also available to answer questions and can be reached at 916.936.9464 or via email at [email protected]. We look forward to working with the City of Colfax on these projects.

Sincerely,
UNICO Engineering, Inc.

Cesar Montes de Oca, PE
President
Item 2G51
Client Focused • Quality Driven Page | 2

PROJECT UNDERSTANDING
Thank you for the opportunity to provide this proposal to provide on-call inspection and materials testing for private development, encroachment permit, and capital improvement projects. The following proposal outlines the work effort required to perform the on-call services. The encroachment inspector will support the City either part-time or full-time depending on the active construction activities. The materials testing services will be provided by Geocon. UNICO will provide the services in accordance with the project construction documents and the City standards. In addition, the project will be documented in accordance with the City’s filing system and the City’s Quality Assurance Program (QAP).

A. CONSTRUCTION INSPECTION
UNICO will provide an encroachment inspector for various development projects. The inspector will provide inspection services for the civil improvements associated with the project. In addition, the inspector will prepare daily reports that will be sent to the City on the same day or the morning of the day following when the inspection was performed. In addition, the inspector will spend time to become familiar with the project and participate in project close out. In addition to typical inspection duties, our inspector will focus on the following:
• Enforcing the contract working hours to avoid disturbing residents that live adjacent to the project. • Monitoring traffic control and pedestrian safety.
• Monitoring of dust and tracking.
• Material quantity tracking
Deliverables: Daily Reports
Photographs
C. MATERIALS TESTING
Geocon’s services will be provided on an as-needed basis as requested by the inspector and the City’s PM/RE.

All materials testing services will be performed by Caltrans certified testers in accordance with the City’s QAP.

Deliverables: Field Reports
Lab Testing Results

TIME AND MATERIALS FEES FOR PROFESSIONAL SERVICES
The services will be provided on a time and materials basis per the attached rate sheets.

Item 2G52
John Hernandez
Construction Inspector
Mr. Hernandez has 40 years of experience as a journeyman level construction inspector specializing in public works improvement projects. He has experience with a variety of infrastructure projects from rough grading to finished paving. Formerly with the City of Roseville, Mr. Hernandez served as a Wastewater Collections System Maintenance Worker II, Construction Inspector II, and Senior Construction Inspector where he oversaw public works and community development projects.

Experience:

Twelve Bridges Villages 3A and 3B Development, Lincoln, CA Construction Inspector. This project performs encroachment permit inspection services for a new residential development in Lincoln.

Twelve Bridges Villages 3A and 3B encompasses 214 single-family residential lots across approximately 18 acres. The development is located at the western end of Bella Breeze Loop and East Joiner Parkway. Responsible for inspection, preparation of daily reports, coordination with materials testing personnel, and dust and traffic control.

Twelve Bridges Village 27C Development (The Gardens at Bella Breeze), Lincoln, CA
Construction Inspector. This project performs encroachment permit inspection services for a new residential development in Lincoln.

Twelve Bridges Village 27C (Gardens at Bella Breeze) encompasses 184 single-family residential lots situated west of Bella Breeze Drive and north of the Kaiser Permanente facility. The project borders open space to the west and a future park site to the north.

Responsible for inspection, preparation of daily reports, coordination with materials testing personnel, and dust and traffic control.

Dutch Bros Coffee at Auburn Ravine Center, Lincoln, CA
Construction Inspector. This project performs encroachment permit inspection services for a new Dutch Bros coffee kiosk at the southeast corner of Lincoln Boulevard and Gateway Boulevard in Lincoln. The project includes building construction, on-site parking, landscaping, and lighting. Responsible for inspection, preparation of daily reports, coordination with materials testing personnel, and dust and traffic control.

On-Call Construction Inspection for Development Services, Roseville, CA
Construction Inspector. UNICO is supporting the City of Roseville’s Development Services Department by providing inspection services Years of Experience:

Total: 40
With UNICO: 3
Education:

AA Business
Administration, Sierra
College (2010)
Certifications:

Caltrans Resident Engineer
Academy
Certified Erosion Sediment
Storm Water Inspector
#4815
Fundamentals of
Inspection Practice
Construction and
Inspection of Traffic
Signals
Construction of Quality
Hot Mix Asphalt Pavement
Trench Rescue
Water Pollution Control
Compliance on
Construction Sites
Integrating Pavement
Management
Item 2G53
John Hernandez
Construction Inspector
on a variety of new subdivision projects such as Sierra Vista, Solaire, Fiddyment Ranch, Creekview, and Federico. Additional inspection assignments include the new elementary school in West Roseville and roadway improvements to Baseline Road/Watt Avenue.

Responsible for inspection, preparation of daily reports, coordination with materials testing personnel, and dust and traffic control.

Lincoln Parkway Sewer Lift Station Improvements, Lincoln, CA Construction Inspector. Located near the southwest corner of E Joiner Parkway and Fieldstone Drive, this project modifies the existing sewer lift station, including the installation of a new pipe manifold and flow meter, installation of three new submersible pumps, and the installation of a new crane with associated concrete footing. This project includes night work to complete the installation of the bypass system which requires extensive testing/coordination prior to the switchover to mitigate potential bypassing of untreated wastewater to surface waters or drainage courses. Responsible for inspection, daily reports, coordination with materials tester, verification of materials, and quantity reports.

Silver Eagle Road and Sewer Rehabilitation, Sacramento, CA Construction Inspector. This project relieves capacity restrictions within Basin 85 by diverting tributary flows from Basin 87 to the Sacramento Area Sewer District’s (SASD) Natomas 2 Interceptor. The diversion will take all of Basin 87 and the northern portion of Basin 85 at Silver Eagle Road. All parcels fronting Silver Eagle Road, within the project limits, will have their sewer service diverted to the new interceptor connection location. Additionally, this project performs a grind and overlay of Silver Eagle Road and San Juan Road along with signal improvements at the intersection of San Juan Rd& Northgate Boulevard and the intersection of Silver Eagle Road and Norwood Avenue. Responsible for inspection, preparation of daily reports, coordination with materials testing personnel, and dust and traffic control.

Item 2G54
Jesse Sahagun
Construction Insepctor
Mr. Sahagun is an accomplished construction and tunneling specialist with deep expertise in underground excavation, ground stabilization, and heavy civil infrastructure projects. Jesse is known for leading complex operations across diverse environments, including NATM/SEM tunneling, rock bolting, shotcrete application, and micro pile installation. He is consistently recognized for building high-performing teams, enforcing rigorous safety standards, and consistently delivering results under demanding project conditions.

Experience:

Highway 49 Wastewater Capacity Improvements, Phase 1, Placer County, CA
Construction Inspector. This $10.8M project improves the wastewater handling capacity for the Highway 49, Auburn Ravine, and DeWitt trunk lines. These capacity improvements are critical to future development proposed in the North Auburn area. The project includes installation of 8,300-feet of 24-inch sewer force main on Richardson Drive, Quartz Drive, and Park Drive; construction of five new sewer manholes; installation of approximately 500-feet of new 30-inch pipeline to replace the existing 21-inch line along Joeger Road east to Richardson Drive; odor control systems at the existing Auburn Ravine Lift Station; and ancillary roadway work. Responsible for inspection, daily reports, coordination with materials tester, verification of materials, and quantity reports.

Pine Mountain Tanks, Ross Valley Water District, Marin County, CA Driller Foreman. The Pine Mountain Tanks add a pair of seismically resilient 2-million-gallon concrete water storage tanks near Concrete Pipe and Sky Oaks roads. These tanks will eventually replace the Pine Mountain Tunnel for water storage. This generational project bolsters the District’s water supply resiliency by improving seismic stability and water quality, boosting firefighting capabilities on the watershed and increasing water system capacity for Ross Valley.

Responsibilities included advanced drilling techniques (rock bolting, soil nail walls, tiebacks, shotcrete, compaction grouting, and micro pile installations), coordinating multi-crew operations, and tunnel rehabilitation.

Klamath Lake Drainage and Dam Removal Initiative, Klamath Falls, Oregon
Lead Miner. The Klamath River Dam Removal project is a large-scale initiative focused on restoring the river's health by removing four hydroelectric dams. The removal project, considered the largest in US history, was completed ahead of schedule in October 2024.

Years of Experience:

Total: 13
With UNICO: <1
Certifications:

OSHA 10 & 30 Hour
HAZWOPER 32
Tunnel & Mine Rescue
CPR/First Aid
Forklift, Manlift, Scissor
Lift Certified
Railroad Safety
Confined Space Entry
Environmental Awareness
Training
Item 2G55
Jesse Sahagun
Construction Insepctor
Responsibilities included leading a high-risk tunnel excavation through an active dam. Served as powderman for controlled blasting, ensuring precision and safety in dynamic excavation environments, and applied structural reinforcement using shotcrete and grout plate systems to maintain tunnel integrity. Heavy equipment operation including jacklegs, muckers, and pipe jacking systems for efficient excavation and support installation were utilized.

Folsom Dam Phase 4, Folsom, CA
Driller/Lead Foreman. This project focused on the construction of an auxiliary spillway, which was essentially a second dam. The spillway included a control structure with six gates, an approach channel, a spillway chute, and a stilling basin. Performed soil nailing, compaction grouting, and rock bolting in support of large-scale excavation efforts. Operated air tracks, jacklegs, and sinking hammers for controlled drill-and-shoot operations. Managed day-today site logistics, including enforcing tunnel and blasting safety protocols while maintaining productivity under pressure.

Item 2G56
Darren DeMuth
Construction Inspector
Mr. DeMuth joins the UNICO team with over 25 years of
experience in construction inspection and materials testing. Darren is skilled in monitoring construction activities for compliance with plans, specifications, and safety standards. With a diverse technical background, Darren is adept at coordinating with contractors, engineers, and public agencies to verify quality control, maintain project schedules, and support efficient construction methods. He has a proven ability to contribute to complex projects from preconstruction through final inspection, with a focus on safety, durability, and minimizing community impacts.

Experience:

Sewer Main Replacement Program 2024, Chico, CA
Construction Inspector. The 2024 Sewer Main Replacement Program (SMRP) consists of replacing and upsizing existing 5” VCP to 6” PVC pipe at six locations in Downtown Chico which were originally installed in 1903. The locations are within public alleys dividing residential blocks between the boundaries of E. 3rd Street to E. 8th Street and Orient Street to Pine Street. Responsible for inspection, daily reports, coordination with materials tester, verification of materials, and quantity reports.

Upper Northwest Interceptor Section 9 (UNWI 9), Sacramento County, CA
Special Inspector. This project included construction of 32,660-feet of new 36- and 24-inch interceptor and trunk sewer for the Sacramento Regional County Sanitation District (SRCSD) and the Sacramento Area Sanitation District (SASD). All but the downstream 5,000-feet of the project was installed by microtunneling. The remaining 27,600-feet of sanitary pipeline was installed over 40 consecutive drives between 41 vertical shafts. Drives lengths varied from 588 to 978-feet along the 36-inch alignment, and from 410 to 547-feet along the 24-inch alignment. Shaft depths ranged between 27 and 64-feet, with an average shaft depth of over 41-feet.

Sutter Hospital, Santa Rosa, CA
Special Inspector. The Sutter Medical Center Hospital consisted of a new 182,329 sq. ft., 2-story steel frame structure. Provided special inspection and material testing services, including reinforced concrete, reinforced steel, welding inspection, non-destructive testing, floor flatness (F-number measurement), waterproofing, fireproofing, and dowel/anchor installation.

Years of Experience:

Total: 25
With UNICO: <1
Certifications:

ICC Certification for
Structural Concrete,
Masonry, Structural Steel
and Welding, and Spray
Applied Fireproofing
Item 2G57
Darren DeMuth
Construction Inspector
Queen of the Valley Acute Care Pavilion, Napa, CA
Special Inspector. This project constructed a state of the art 4-story structural steel frame facility 72,000-square-foot addition. Provided special inspections and materials testing services for this project, including soils/AC compaction testing and observation, concrete placement, shotcrete, masonry, asphalt, AWS-CWI structural steel/NDT welding, metal decking, fireproofing, and dowel/anchor installation.

Applied Testing Consultants, Chico, CA (2013 to 2025)
Senior Special Inspector. Performed structural inspections for compliance with plans, specifications, and building codes. Served as the primary point of contact for clients, maintaining strong communication with contractors, engineers, and agencies.

Conducted testing and inspections for concrete, masonry, steel/welding, soils, asphalt, and fireproofing. Prepared detailed reports documenting inspection results and collaborated with project teams to resolve issues efficiently.

Signet Testing Labs, Sacramento, CA (2000 to 2013)
Special Inspector. Performed special inspections for compliance with plans, specifications, and building codes. Conducted testing and inspections for concrete, masonry, steel/welding, soils, asphalt, and fireproofing. Prepared detailed reports documenting inspection results for various DWR projects in Gorman, Hemet, and Tracy.

Item 2G58
Patrick Fillmore
Construction Inspector
Mr. Fillmore joins UNICO with over 20 years of extensive experience in the construction industry. Patrick has successfully led large crews on Caltrans and municipal roadway projects, coordinating closely with inspectors, managing traffic control, providing ADA compliance, and overseeing trenching, loop installations, and utility work. His hands-on leadership, deep knowledge of construction standards, and commitment to quality make him a strong contributor to multidisciplinary teams.

Experience:

Pacific Flyway Subdivision Improvements, Gridley, CA
Construction Inspector. This project constructs a new affordable housing subdivision in Gridley and includes a 14.8-acre site with approximately 72 single-family residential units. The project also features construction of a stormwater detention basin, internal roadway network, and street frontage improvements, including curb, gutter, and sidewalk, as well as landscaping and irrigation.

Responsible for inspection, daily reports, coordination with materials tester, verification of materials, and quantity reports.

Gridley Sports Complex, Phase 1, Gridley, CA
Construction Inspector. This project constructs Phase 1 of the City's new sports complex, including grading of the multi-use sports fields, a concrete plaza, installation of sports lighting, water lines, drainage system, irrigation system, and planting. The project provides a new recreational area and multi-use sports complex for various sports leagues, including soccer, football, and baseball. Responsible for inspection, daily reports, coordination with materials tester, verification of materials, and quantity reports.

Forest Highway 7 Guardrail Replacement, Glenn County, CA Construction Inspector. This project replaces 18,800 linear feet of fire damaged wood post guardrail with a new standard Midwest Guardrail System. Structural damage to Forest Highway 7 occurred as a result of the 2020 August Complex Fires. The new guardrail system includes metal posts, plastic blocks, and in-kind end treatments and improves vehicular safety. Responsible for inspection, daily reports, coordination with materials tester, verification of materials, and quantity reports.

M&M Electric, Sacramento, CA (2005 to 2025)
General Foreman. Supervised and operated crews of up to 30 laborers. Worked directly with Caltrans and/or project inspectors at job sites, including intersections, remodeling old roads, building new Years of Experience:

Total: 20
With UNICO: <1
Certifications:

OSHA 10-Hour
OSHA 30-Hour
Item 2G59
Patrick Fillmore
Construction Inspector
roads, and performing work on highways. Dug trenches and installed wiring for intersections while meeting guidelines and expectations.

Collaborated and held professional relationships with Caltrans for optimal job outcomes. Select assignments include:
• Town of Paradise | On-System Roadway Rehabilitation
• Caltrans District 3 | US 50 Widening
• City of Elk Grove | SR 99/Grant Line Road Interchange • Sacramento County | SMF Airport
• SMUD Building | Sacramento
• Amazon Building(s)
St. Francis Electric, San Leandro, CA (2012 to 2017)
General Foreman. Supervised, instructed, and managed four separate loop crews for a total of 20-25 construction laborers.

Provided assignments to crews while overseeing work performed to for optimal job outcomes. Collaborated with management and submitted as-built plans for job assignments. Worked directly with SWPPP and Caltrans. Tracked job site conditions with photos and videos. Responsible for reading project plans and specifications.

Verified traffic control, PVC, rebar, and concrete met Caltrans guidelines.

Item 2G60
William Rankin
Construction Inspector
Mr. Rankin is a Construction Inspector at UNICO, bringing 10 years of special construction inspection experience on public works and building projects. Will has a progressive track record of attaining certifications, as well as an excellent reputation for resolving problems, providing consistent inspection services, and producing detailed daily reports.

Experience:

Eureka Oaks Development, Habitat for Humanity, Angels Camp, CA Construction Inspector. This project develops a large affordable housing project called Eureka Oaks in Angels Camp. Led by Habitat for Humanity, the project includes construction of 107 residential homes on a 17-acre site off Copello Drive and Highway 49. Onsite improvements include underground wet utilities (water, sewer, and storm drain), wastewater pump station, curb/gutter, streets, and surface improvements. Offsite improvements include waterline improvements along Highway 49. Responsible for inspection, preparation of daily reports, and coordination with materials tester for verification of materials.

Mark Twain Water System Improvements, Angels Camp, CA
Construction Inspector. This project constructs new connections to existing waterlines along Mark Twain Road. The existing water distribution system near Mark Twain School is undersized and includes several dead-end lines. Because of a lack of a completely looped system, if a waterline fails, the number of service interruptions is significant. Undersized 4-inch waterlines on Stanislaus Avenue and Oneida Street were replaced and a new waterline extension constructed on Gold Cliff Road. Approximately 2,000-feet of new waterlines will be constructed with this project and reconnected to residences. Responsible for inspection, preparation of daily reports, and coordination with materials tester for verification of materials.

Cowell Road Maintenance, Concord, CA
Construction Inspector. The project consists of roadway surface improvements to Cowell Road from Ygnacio Valley Road to Babel Lane, including mobilization; traffic control; water pollution control program; clearing, grubbing, trimming, and root pruning; removing and replacing concrete sidewalk, curb, and gutter; cold planning of asphalt roadway; placement of Hot Mix Asphalt (HMA) materials; crack seal and slurry seal; lowering and adjusting utility covers to finish grade; removal and replacement of traffic striping and curb Years of Experience:

Total: 10
With UNICO: 1
Education:

Mesa Verde High School
(2015)
Certifications:

Soils Material
Identification and
Compaction Analysis
• Structural Steel and
Fasteners
• Structural Concrete
Systems
• Roofing Systems
• Waterproofing
• Fireproofing
ICC Structural Bolting
ICC Spray Applied
Fireproofing
Nuclear Soil Density Gage
ICC Commercial Building
Inspector
Item 2G61
William Rankin
Construction Inspector
paint. Responsible for inspection, preparation of daily reports, and coordination with materials tester for verification of materials.

Lincoln Library Cardboard Facility, Lincoln, CA
Construction Inspector. This project constructs a cardboard recycling facility across from the Lincoln Public Library. The project includes clearing and grubbing; site grading; saw cutting; removal of existing asphalt sections; trench restoration; placement of 6-inch reinforced concrete pavement and 4-inch asphalt concrete pavement; thermoplastic striping, 6-foot perimeter fencing; landscape and irrigation improvements; installation of vegetative infiltration swale; and new lighting improvements. Responsible for inspection, preparation of daily reports, and coordination with materials tester for verification of materials.

Elk Grove Police Campus Improvements and 8380 and 8400 Laguna Palms Way Tenant Improvements, Elk Grove, CA
Construction Inspector. The next phase in the City’s Police Campus Improvements project includes tenant improvements at the 8380 and 8400 Laguna Palms Way locations. These improvements will repurpose the vacated property and forensic areas to improve operations and maximize the spaces for current and future uses.

Phase 1 includes the procurement and installation of 26 HVAC units and Phase 2 includes the actual tenant improvements. The existing mechanical, plumbing, electrical, and fire sprinkler are being modified to accommodate the new layout. Responsible for inspection, preparation of daily reports, and coordination with materials tester for verification of materials.

Item 2G62
80 Blue Ravine Rd – Suite 250
Folsom, CA 95630
916-900-6623
www.unicoengineering.com
OVERHEAD %: 149.95% PROFIT %: 10% ESCALATION %: 5%

95.00$ $ 115.00 $ 261.20 $ 316.19 $ 274.26 $ 332.00 $ 287.97 $ 348.60 $ 301.68 $ 365.20

80.00$ $ 110.00 $ 219.96 $ 302.44 $ 230.95 $ 317.56 $ 242.50 $ 333.44 $ 254.05 $ 349.32

60.00$ $ 95.00 $ 164.97 $ 261.20 $ 173.22 $ 274.26 $ 181.88 $ 287.97 $ 190.54 $ 301.68

80.00$ $ 100.00 $ 219.96 $ 274.95 $ 230.95 $ 288.69 $ 242.50 $ 303.13 $ 254.05 $ 317.56

70.00$ $ 110.00 $ 192.46 $ 302.44 $ 202.08 $ 317.56 $ 212.19 $ 333.44 $ 222.29 $ 349.32

75.00$ $ 105.00 $ 206.21 $ 288.69 $ 216.52 $ 303.13 $ 227.35 $ 318.28 $ 238.17 $ 333.44

65.00$ $ 92.50 $ 178.71 $ 254.32 $ 187.65 $ 267.04 $ 197.03 $ 280.39 $ 206.41 $ 293.74

40.00$ $ 80.00 $ 109.98 $ 219.96 $ 115.48 $ 230.95 $ 121.25 $ 242.50 $ 127.02 $ 254.05

35.00$ $ 75.00 $ 96.23 $ 206.21 $ 101.04 $ 216.52 $ 106.09 $ 227.35 $ 111.15 $ 238.17

30.00$ $ 65.00 $ 82.48 $ 178.71 $ 86.61 $ 187.65 $ 90.94 $ 197.03 $ 95.27 $ 206.41

70.00$ $ 95.00 $ 192.46 $ 261.20 $ 202.08 $ 274.26 $ 212.19 $ 287.97 $ 222.29 $ 301.68

65.00$ $ 90.00 $ 178.71 $ 247.45 $ 187.65 $ 259.82 $ 197.03 $ 272.81 $ 206.41 $ 285.81

20.00$ $ 50.00 $ 54.99 $ 137.47 $ 57.74 $ 144.35 $ 60.63 $ 151.56 $ 63.51 $ 158.7890.00$ $ 110.00 $ 247.45 $ 302.44 $ 259.82 $ 317.56 $ 272.81 $ 333.44 $ 285.81 $ 349.32

80.00$ $ 100.00 $ 219.96 $ 274.95 $ 230.95 $ 288.69 $ 242.50 $ 303.13 $ 254.05 $ 317.56

65.00$ $ 85.00 $ 178.71 $ 233.70 $ 187.65 $ 245.39 $ 197.03 $ 257.66 $ 206.41 $ 269.93

40.00$ $ 70.00 $ 109.98 $ 192.46 $ 115.48 $ 202.08 $ 121.25 $ 212.19 $ 127.02 $ 222.29

77.00$ $ 97.00 $ 211.71 $ 266.70 $ 222.29 $ 280.03 $ 233.41 $ 294.03 $ 244.52 $ 308.0340.00$ $ 60.00 $ 109.98 $ 164.97 $ 115.48 $ 173.22 $ 121.25 $ 181.88 $ 127.02 $ 190.54

70.00$ $ 90.00 $ 192.46 $ 247.45 $ 202.08 $ 259.82 $ 212.19 $ 272.81 $ 222.29 $ 285.8130.00$ $ 50.00 $ 82.48 $ 137.47 $ 86.61 $ 144.35 $ 90.94 $ 151.56 $ 95.27 $ 158.7830.00$ $ 50.00 $ 82.48 $ 137.47 $ 86.61 $ 144.35 $ 90.94 $ 151.56 $ 95.27 $ 158.78

55.00$ $ 75.00 $ 151.22 $ 206.21 $ 158.78 $ 216.52 $ 166.72 $ 227.35 $ 174.66 $ 238.17 • Reimbursement for per diem and mileage expenses shall be per the current federal reimbursement rate. • Cost of normal survey stakes and other field supplies are included in the above rates. • Special monuments, iron stakes, etc. will be charged at cost.• Outside reproductions, services, and consultants will be charged at cost plus 10%.• Per prevailing wage, a shift differential of 12.5% applies for any covered work shift beginning after 2PM. • Yearly prevailing wage anticipates a 5% escalation, however increases in DIR rate determinations will be charged accordingly.• Overtime rate will be billed at 1.5 times the hourly rate for non-exempt employees Assistant Resident EngineerOffice Engineering/Document Control

DIRECT LABOR HOURLY

RATE RANGE

FULLY LOADED HOURLY
RATE RANGE 2025

RATE SCHEDULE
Program ManagerStructures RepresentativeSenior Resident EngineerPrincipal in Charge UNICO Engineering, Inc.

FULLY LOADED HOURLY
RATE RANGE 2028
Assistant Construction ManagerSenior Construction ManagerDrone Pilot/TechnicianChainman/Rodman (Prevailing Wage)Staff Land SurveyorParty Chief (Non-Prevailing Wage)Resident Engineer

CLASSIFICATION
Construction Manager

FULLY LOADED HOURLY
RATE RANGE 2026

FULLY LOADED HOURLY
RATE RANGE 2027
Senior Land SurveyorParty Chief (Prevailing Wage)Survey ManagerClericalConstruction Inspector (Group 1 Prevailing Wage)Construction Inspector (Group 2 Prevailing Wage)Construction Inspector (Group 1 Non-Prevailing Wage)Construction Inspector (Group 2 Non-Prevailing Wage)Principal Land SurveyorChainman/Rodman (Non-Prevailing Wage)Draftsman/Survey Technician Item 2G
63 3160 Gold Valley Drive. Suite 800 ■ Rancho Cordova, California 95742 ■ Tel (916) 852-9118

Page 1 of 2 ends

2025 SCHEDULE OF FEES
FEES WILL INCREASE BY 3% (ROUNDED UP TO THE NEAREST DOLLAR) AT THE START OF EACH CALENDAR YEAR FOR THE DURATION OF THE CONTRACT.

PROFESSIONAL SERVICES
Engineering Field Technician/Special Inspector I* ................................................................................................................................. $90/hr.

Engineering Field Technician/Special Inspector II* ................................................................................................................................ 100/hr.

Engineering Field Technician/Special Inspector III/NDT Technician/Equipment Operator* ................................................................ 110/hr.

Laboratory Technician/Engineering Assistant ......................................................................................................................................... 100/hr.

Senior Laboratory Technician ................................................................................................................................................................... 125/hr.

Laboratory Supervisor ............................................................................................................................................................................... 160/hr.

Administrative Assistant/Word Processor/Technical Editor/Dispatcher ............................................................................................... 100/hr.

Technical Illustrator/ CAD/Drafter/GIS Specialist .................................................................................................................................. 125/hr.

Staff Engineer/Geologist/Scientist/Field Supervisor* ........................................................................................................................... 140/hr.

Senior Staff Engineer/Geologist/Scientist* ............................................................................................................................................ 150/hr.

Project Engineer/Geologist/Scientist/Construction Supervisor* .......................................................................................................... 160/hr.

Senior Project Engineer/Geologist/Scientist* ........................................................................................................................................ 175/hr.

Senior Engineer/Geologist/Scientist/Certified Industrial Hygienist ....................................................................................................... 190/hr.

Principal Engineer/Geologist/Scientist ................................................................................................................................................... 215/hr.

Senior Principal Engineer/Geologist/Scientist/Litigation Support ......................................................................................................... 250/hr.

Deposition or Court Appearance .............................................................................................................................................................. 450/hr.

Attorney Fees (General) ............................................................................................................................................................................ 450/hr.

Overtime (>8 to 12 hrs.), Saturday, and Night Rate .............................................................................................. 1.5x Regular Hourly Rate Overtime (>12 hrs.), Sunday, and Holiday Rate ......................................................................................................... 2x Regular Hourly Rate Minimum Field Services Fee (per day or call-out) ............................................................................................... 4 Hours (Day) / 8 Hours (Night) Short Notice Cancellation Fee (after 4 PM the day prior or upon/after arrival to project site) ........................ 4 Hours (Day) / 8 Hours (Night) * Hourly Surcharge for Prevailing Wage (PW) per California Labor Code §1720, et seq. ................................................................... $50/hr.

TRAVEL
Personnel ............................................................................................................................................................................ Regular Hourly Rate Subsistence (Per Diem)........................................................................................................................................................................ $250/day Vehicle Mileage .................................................................................................................................................................................... 0.90/mile

EQUIPMENT & ANALYTICAL TESTS
Nuclear Gauge ........................................................................ $5/hr. Level D PPE/Decon Rinse Equipment ............................ $60/day Pick-up Truck ....................................................... 20/hr or 160/day pH/Conductivity/Temperature Meter ............................. 75/day Equipment Truck .............................................................. 250/day 55-gallon drum ................................................................ 125/ea.

Direct-Push Rig/Operator ............................... 210/260(PW)/hr. TPHg (EPA 8015M) .......................................................... 90/ea.

Direct-Push Sample Liner ................................................ 12/ea. TPHd/mo (EPA 8015M) ................................................... 85/ea.

Equipment Trailer ............................................................. 125/day Fuel Oxygenate Compounds (EPA 8260B) ..................... 135/ea.

Wenner 4-Pin Earth Resistivity Meter ............................. 250/day Volatile Organic Compounds (EPA 8260B) .................... 165/ea.

Coring Machine (concrete, asphalt, masonry) ................ 275/day Semi-Volatile Organic Compounds (EPA 8270) ............. 300/ea.

Dynamic Cone Penetrometer .......................................... 250/day CAM 17 Metals (EPA 6010B) .......................................... 210/ea.

Inclinometer ..................................................................... 250/day Single Metal (EPA 6010B) ............................................... 45/ea.

Generator or Air Compressor ........................................... 150/day STLC or TCLP Extraction .................................................. 80/ea.

GPS Unit ........................................................................... 160/day Soil pH (EPA 9045C) ........................................................ 35/ea.

Drive-Tube Sampler or Hand-Auger ................................. 50/day Organochlorine Pesticides (EPA 8081) .......................... 130/ea.

Soil Sample Tube (Brass or Stainless) ............................ 18/ea. Naturally Occurring Asbestos (CARB 435) ..................... 180/ea.

Water Level Indicator ....................................................... 50/day Asbestos PLM .................................................................. 25/ea.

Battery-Powered Pump .................................................... 100/day Asbestos 1,000-pt Count ................................................ 105/ea.

Photo-Ionization Meter .................................................... 150/day 48-hr/24-hr Turnaround Time ………………….. 60%/100% surcharge

LABORATORY TESTS

COMPACTION CURVES SOIL AND AGGREGATE STABILITY
4-inch mold (D1557/D698) ............................................ $275/ea. Resistance Value, R-Value (D2844/CAL301) ................ $350/ea. 6-inch mold (D1557/D698) ............................................ 275/ea. R-Value, Treated (CAL301) ............................................. 375/ea.

California Impact (CAL216) ............................................. 275/ea. California Bearing Ratio (D1883) ................................... 600/ea..

Check Point ...................................................................... 125/ea. Stabilization Ability of Lime (C977) ................................ 225/ea.

Item 2G64
3160 Gold Valley Dr. Suite 800 ■ Rancho Cordova, California 95742 ■ Tel (916) 852-9118

Page 2 of 2 ends

SOIL AND AGGREGATE PROPERTIES
#200 Wash (D1140/C117) ............................................ $100/ea. Moisture Determination, tube sample (D2216) ............ $20/ea.

Wet Sieve Analysis to #200 (D422/CAL202) ................. 130/ea. Moisture Determination and Unit Weight (D2937) ....... 40/ea.

Dry Sieve Analysis, 1.5”+ Aggregate (D6913) ................ 350/ea. Atterberg Limits: Plasticity Index (D4318) ..................... 225/ea.

Hydrometer Analysis (D422) ........................................... 200/ea. Sand Equivalent (D2419/CAL217) ................................ 125/ea.

Sieve Analysis with Hydrometer (D422) ......................... 250/ea. pH and Resistivity (CAL643) ........................................... 125/ea.

Specific Gravity, Soil (T100) ............................................ 110/ea. Sulfate Content (CAL417) ............................................... 100/ea.

Specific Gravity Coarse Aggregate (C127) ...................... 100/ea. Chloride Content (CAL422) ............................................. 75/ea.

Specific Gravity Fine Aggregate (C128) .......................... 110/ea. Organic Content (D2974) ................................................ 85/ea.

Cut/Extract Shelby Tube ................................................. 100/ea.

SHEAR STRENGTH
Unconfined Compression (D2166) ................................. $125/ea. CONCRETE / SHOTCRETE / MASONRY / REINFORCING STEEL Direct Shear (3 points) (D3080) ..................................... 375/ea. Compressive Strength, Cast Cylinders (C39) ................. $35/ea.

Unconsolidated-Undrained Triaxial Shear (D2850) ....... 150/pt. Compressive Strength, Cores (C42) ............................... 100/ea.

Unconsolidated-Undrained Triaxial Staged (D2850) ..... 200/ea. Flexural Strength Beam (C78/C293) ............................. 100/ea.

Consolidated-Undrained Triaxial Shear (D4767) ........... 350/pt. Splitting Tensile Test (C496) ........................................... 100/ea.

Consolidated-Undrained Triaxial Staged (D4767) ......... 450/ea. DSA Masonry Shear (DSA-207) ...................................... 100/ea.

Consolidated-Drained Triaxial Shear (EM1110) ............ 400/pt. Shotcrete Panel Coring and Comp. Strength (C1140) .. 125/ea.

Consolidated-Drained Triaxial Staged (EM1110) ........... 600/ea. Rebar Tensile/Bend (up to #11/#11 and larger) …... 425/500/ea.

CMU Compressive Strength (C140) ............................... 100/ea.

PERMEABILITY, CONSOLIDATION AND EXPANSION Compressive Strength, Grout (C1019/UBC 21-19) ....... 35/ea.

Permeability, Flexible Wall (D5084) ............................... $375/ea. Compressive Strength, Mortar (C109/UBC 21-15,16) . 35/ea.

Permeability, Rigid Wall (D5856) .................................... 375/ea. CMU Unit Wt., Dimen., Absorption (C140) ..................... 75/ea.

Consolidation (D2435) .................................................... 75/pt. Compressive Strength, Masonry Prism (C1314) ........... 250/ea.

Expansion Index (D4829/UBC 29-2) .............................. 250/ea.

Swell/Collapse (D4546) .................................................. 175/pt. HOT MIX ASPHALT HMA Air Voids, Gyratory (T269) ...................................... $550/ea.

AGGREGATE QUALITY Hamburg Wheel Tracker (T324) ..................................... 1,000/ea.

Sieve Analysis to #200 (C136) ....................................... $130/ea. Theoretical Max. Specific Gravity (D2041/CAL309) ..... 200/ea.

L.A. Rattler Test (500 rev.) (C131) .................................. 225/ea. Ignition/Sieve Analysis (C136/CAL202) ........................ 225/ea.

Durability Index (D3744/CAL229) .................................. 165/ea. HMA Core Unit Weight (D1188/CAL308) ....................... 100/ea.

Fine Aggregate Angularity (CAL 234) .............................. 125/ea. % Asphalt, Ignition Method (D6307/CAL382) ............... 150/ea.

Flat and Elongated Particles (D4791/CAL 235) ............ 150/ea. % Asphalt, Ignition Calibration (D6307/CAL382) ............ 450/ea.

Percent Crushed Particles (CAL205) .............................. 150/ea. Tensile Strength Ratio (T283) ……………………………… ... 1,000/ea. *2X surcharge on rush turnaround for laboratory testing

TERMS AND CONDITIONS

1. Listed are typical charges for the services most frequently performed by Geocon. Prices for unlisted services as well as special quotations for programs involving volume work will be provided upon request. Laboratory test prices shown are for laboratory work only, and include reporting of routine results not calling for comments, recommendations or conclusions.

2. Sampling and testing is conducted in substantial conformance with the latest applicable or designated specifications of the American Society for Testing and Materials, Caltrans, American Association of State Highway and Transportation Officials, or other pertinent agencies.

3. Saturday, night work, and overtime hours are charged at time and one-half; Sundays and holidays at double time. Per diem may apply when location of work dictates.

4. Equipment and materials will be billed at cost plus 15%. Outside services including subcontractors and rental of special equipment are billed at cost plus 15%. Hourly services are billed portal to portal from closest office in accordance with the stated hourly rates herein, with a minimum four-hour charge.

5. Invoices will be submitted at four-week intervals. Terms of payment are met upon presentation of invoice. Invoices become delinquent thirty (30) days from invoice date and subject to one and one-half percent (1-1/2%) service charge per month, or the maximum rate allowed by law, whichever is lower. If Client objects to all or any portion of any invoice, Client will so notify Geocon in writing within fourteen (14) calendar days of the invoice date, identify the cause of disagreement, and pay that portion of the invoice not in dispute. The parties will immediately make every effort to settle the disputed portion of the invoice.

Payment on delinquent invoices will first be applied to accrued interest and then to the principal amount. All time spent and expenses incurred (including any attorney's fees and costs) in connection with collection of any delinquent amount will be paid by Client to Geocon per Geocon's current fee schedule.

6. Client and Geocon shall allocate certain of the risks so that, to the fullest extent permitted by law, Geocon’s (the term “Geocon” includes Geocon’s partners, officers, directors, employees, agents, affiliates, subcontractors and subconsultants) total aggregate liability to Client is limited to the greater of $50,000 or the total compensation received from Client by Geocon for services rendered on this project, for any and all of Client’s injuries, damages, claims, losses, expenses, or claim expenses arising out of this Agreement from any cause or causes, including attorneys’ fees and costs which may be awarded to the prevailing party, and Client agrees to indemnify and hold harmless Geocon from and against all liabilities in excess of the monetary limit established above.

Client and Geocon shall allocate certain of the other risks so that, to the fullest extent permitted by law, Client shall limit Geocon’s total aggregate liability to all third parties, including contractors, subcontractors of all tiers, materialmen, and others involved in Client’s project, as well as persons and other entities not involved in the project, to the greater of $100,000 or the total compensation received from Client by Geocon for services rendered on this project, for any and all injuries, damages, cause or causes, including attorneys’ fees and costs which may be awarded to the prevailing party, and Client agrees to indemnify and hold harmless Geocon from and against all liabilities in excess of the monetary limit established above, including all liability incurred by Geocon for acts, errors, or omissions, pursuant to entering into agreements with third parties on behalf of Client in order to obtain access or entry onto property not owned by Client. Client agrees to notify all contractors and subcontractors of any limitation of Geocon’s liability to them, and require them to abide by such limitation for damages suffered by any contractor or subcontractor arising from Geocon’s actions or inactions. Neither the contractor nor any subcontractor assumes any liability for damages to others which may arise on account of Geocon’s actions or inactions.

Item 2G65
City of Colfax Supervisory Control and Data Acquisition (SCADA) at the Staff Report August 13, 2025 Wastewater Treatment Facility Staff Report to City Council
FOR THE AUGUST 13, 2025 REGULAR CITY COUNCIL MEETING
From: Ron Walker, City Manager
Prepared by: Matt Anderson, Chief Plant Operator
Subject: Supervisory Control and Data Acquisition (SCADA) at the Wastewater Treatment Facility
Budget Impact Overview:

N/A: Funded:  Un-funded: Amount: $163,550.00 Fund(s): 560/561 Summary/Background
As part of the Algae Reduction Project, it was determined that upgrading our existing Supervisory Control and Data Acquisition (SCADA) system was essential to improving operations and ensuring regulatory compliance.

In November of 2023 the City entered into an agreement with Control Point Engineering to provide a new SCADA system to replace two outdated, partially functioning monitoring systems with a single solution system developed with Ignition software from Inductive Automation. Ignition is an industry-leading, non-proprietary software product that is flexible, scalable, and runs on any operating system, allowing a great deal of flexibility.

The City’s new SCADA system will connect to every Programmable Logic Controller (PLC) at the plant and the city’s lift stations.

Telstar Instruments of Sacramento was originally contracted to perform much of the wiring and wire terminations in connection with the Algae Reduction Project equipment. However, during the final phase of the project, staff determined it would be more appropriate for Control Point Engineering to complete the remaining work, as they are the firm designing and building the new SCADA system. This results in a $10,200.00 reduction to the Telstar contract.

Subsequent meetings between the City and Control Point revealed that the scope and quality of the work previously completed by Telstar were insufficient to meet the project's objectives and the facility’s operational needs. To ensure long-term functionality, flexibility, and reliability of the system, the City requested a comprehensive proposal from Control Point Engineering to complete the SCADA system.

The wastewater treatment plant is currently operating with two separate SCADA systems, neither of which is complete or fully functional. Together, these systems support only five alarms, leaving substantial gaps in monitoring and automation. This poses a significant risk, especially during unmanned hours—when system faults may go undetected. The additional work will address the facility’s expanded automation needs by providing:
• Real-time access to all equipment and process setpoints, allowing for greater operational flexibility through immediate visibility into issues and equipment failures. • Comprehensive alarm management and remote notifications, reducing the risk of permit violations and protecting the community from harmful effluent discharges and associated fines.

RECOMMENDED ACTION: Adopt Resolution __-2025 authorizing the City Manager to amend the 2023 agreement with Control Point Engineering for the completion and integration of a new SCADA system at the Wastewater Treatment Plant in an amount not to exceed $163,550.00.

Item 8A66
City of Colfax Supervisory Control and Data Acquisition (SCADA) at the Staff Report August 13, 2025 Wastewater Treatment Facility Implementing this upgraded system will significantly reduce the likelihood of violations caused by unmonitored equipment shutdowns or process disruptions. The enhanced automation will ensure faster response times, improved efficiency, and greater operational reliability—safeguarding both the facility and public health.

Conclusions and Findings
After reviewing the 2023 agreement, City staff and Control Point Engineering reduced the scope of work, resulting in a reduction of $28,975.00. However, an amendment is required to cover additional work not included in the original agreement. The proposed cost for this additional work is $163,550.00.

Staff recommends that the City Council authorize the City Manager to amend the scope of work and increase the contract amount by $163,550.00 under the existing agreement between the City and Control Point Engineering.

Attachments:

1. Resolution __-2025

2. WWTP SCADA Upgrade – Amendment 1

3. WWTP SCADA Upgrade Project Sope of Work Reduction

4. 2023 - Control Point Engineering Contract
Item 8A67
_________________________________________________________________________________________ City of Colfax City Clerk Services Agreement between
Resolution _-2024 the City of Auburn and City of Colfax City of Colfax
City Council
Resolution № __-2025
APPROVING AND AUTHORIZING THE CITY MANAGER TO AMEND THE 2023 AGREEMENT

WITH CONTROL POINT ENGINEERING FOR THE COMPLETION AND INTEGRATION OF A

NEW SCADA SYSTEM AT THE WASTEWATER TREATMENT PLANT IN AN AMOUNT NOT TO EXCEED $163,550.00.

WHEREAS, as part of the Algae Reduction Project, it was determined that upgrading our existing SCADA system was essential to improving operations and ensuring regulatory compliance. In November of 2023 the City entered into an agreement with Control Point Engineering to provide a new SCADA system to replace two outdated, partially functioning monitoring systems with a single solution system developed with Ignition software from Inductive Automation. Ignition is an industry-leading, nonproprietary software product that is flexible, scalable, and runs on any operating system, allowing a great deal of flexibility. The City’s new SCADA system will connect to every PLC at the plant and the city’s lift stations; and,
WHEREAS, Telstar Instruments of Sacramento was originally contracted to perform much of the wiring and wire terminations in connection with the Algae Reduction Project equipment. However, during the final phase of the project, staff determined it would be more appropriate for Control Point Engineering to complete the remaining work, as they are the firm designing and building the new SCADA system. and, WHEREAS, Subsequent meetings between the City and Control Point revealed that the scope and quality of the work previously completed by Telstar were insufficient to meet the project's objectives and the facility’s operational needs. To ensure long-term functionality, flexibility, and reliability of the system, the City requested a comprehensive proposal from Control Point to complete the SCADA system; and, WHEREAS, the wastewater treatment plant is currently operating with two separate SCADA systems, neither of which is complete or fully functional. Together, these systems support only five alarms, leaving substantial gaps in monitoring and automation. This poses a significant risk, especially during unmanned hours—when system faults may go undetected. The additional work will address the facility’s expanded automation needs by providing:
• Real-time access to all equipment and process setpoints, allowing for greater operational flexibility through immediate visibility into issues and equipment failures. • Comprehensive alarm management and remote notifications, reducing the risk of permit violations and protecting the community from harmful effluent discharges and associated fines.

Implementing this upgraded system will significantly reduce the likelihood of violations caused by unmonitored equipment shutdowns or process disruptions. The enhanced automation will ensure faster response times, improved efficiency, and greater operational reliability—safeguarding both the facility and public health; and,
WHEREAS, after reviewing the 2023 agreement, City staff and Control Point Engineering reduced the scope of work, resulting in a total cost reduction of $28,975.00. However, an amendment is Item 8A68
_________________________________________________________________________________________ City of Colfax City Clerk Services Agreement between
Resolution _-2024 the City of Auburn and City of Colfax required to cover additional work not included in the original agreement. The proposed cost for this additional work is $163,550.00; and,
WHEREAS, the City of Colfax wishes to amend the 2023 agreement with Control Point Engineering to provide an all new Supervisory Control and Data Acquisition (SCADA) system at the City of Colfax Wastewater Treatment Plant (WWTP), and;
NOW THEREFORE, BE IT RESOLVED by the City Council of the City of Colfax approves and authorizes the City Manager to amend the 2023 agreement with Control Point Engineering to provide an allnew Supervisory Control and Data Acquisition (SCADA) system at the City of Colfax Wastewater Treatment Plant (WWTP) in an amount not to exceed $163,550.00.

THE FOREGOING RESOLUTION WAS DULY AND REGULARLY ADOPTED at the Regular Meeting of the City Council of the City of Colfax held on August 13, 2025, by the following vote of the Council:

AYES:

NOES:

ABSTAIN:

ABSENT:
________________________________________
Sean Lomen, Mayor
ATTEST:
________________________________________
Amanda Ahre, City Clerk
Item 8A69
Page | 1
Proposal for City of Colfax WWTP SCADA Upgrade – Amendment 1 August 5, 2025
Matt Anderson
Chief Plant Operator
City of Colfax
P.O. Box 702
[email protected]
RE: Proposal for City of Colfax WWTP SCADA Upgrade – Amendment 1 Mr. Anderson:

This proposal for Professional Services with ControlPoint Engineering provides additional services for the City of Colfax Wastewater Treatment Plant (WWTP) SCADA Upgrade Project.

Scope of Work
Our offer includes additions to the following tasks in the original agreement:

1. Project Management

6. PLC Programming

7. SCADA Application Development

9. System Commissioning

11. Materials
Our offer also includes the following new tasks:

12. Control Room Improvements

13. Plant Improvements

1. Project Management
We have included time for project update meetings and ongoing project-related correspondence and coordination throughout the 6-month duration of the project. Update meetings, correspondence, and coordination will be required with City staff.

6. PLC Programming
Additional PLC code will be written in the Main Control Panel PLC for the following systems:
• Aeromod System
• Influent Pump
New PLC code will be developed within the UV System PLC to accommodate three (3) new analog signals.

A new PLC program will be written for the new Pond 3 PLC for Floating Pump and Booster Pump run statuses.

7. SCADA System Development
Ignition® tags and graphics will be developed to visualize and control the following processes:
• Aeromod System
Item 8A70
Page | 2
Proposal for City of Colfax WWTP SCADA Upgrade – Amendment 1 • UV System
• Influent Pump Wetwell Level
• Pond 3 Floating Pump and Booster Pump

9. System Commissioning
Each new I/O point coming into the Main Plant PLC, the UV System PLC, and the new Pond 3 pumps PLC will be loop checked to/from the corresponding field device or motor controls, into the PLC, and into the SCADA application. Once loop checks are completed, the functionality of the PLC code and SCADA application will be tested. We will demonstrate the system to Operations staff for Acceptance Testing.

11. Materials
We will provide the following equipment:
• Blank Panel Door for Aeromod Control Panel
• Additional Digital Input Card and terminal blocks for Main Control Panel • 8-channel Analog Card for UV PLC
• Micro850 PLCs for Kruger Filters
• Wire, Wire Labels, Terminal Blocks, Relays, Network Switch, and Miscellaneous Materials • Control Panel, Switch, and Current Sensors for Pond 3

12. Control Room Improvements
The following work will be performed in the WWTP Control Room:
• Demo existing Main Control Panel (MCP) contents and install new terminal blocks. • Terminate, label incoming and outgoing wires in existing MCP. • Terminate, label new wires in new MCP from existing MCP. • Install City-provided Pond 2 Return (EQ) Pump VFD within spare MCC-D bucket. • Terminate and label control wires in the following MCC-D buckets:
o Influent Pump 1 (VFD)
o Influent Pump 2 (VFD)
o Effluent Pump (VFD)
o Pond 2 Return (EQ) Pump (VFD)
o Non-Potable Water Pump 1
o Non-Potable Water Pump 2
• Land, label, and loopcheck new MCC-D control wire in new MCP. • Configure VFDs for external (PLC) control and test motor controls. • Install comm cables for City-mounted SC1000 & SC4500 units; configure IP addresses. • Pull, terminate, label wire between Aeromod System and new MCP.

The Control Panel drawings provided by the Algae Removal Project will be updated to reflect the above modifications.

13. Plant Improvements
The following work will be performed outside of the WWTP Control Room:
• UV Control Panel: Replace analog input card; terminate, label, and test (3) new analog signals.
• Diversion Valve: Terminate and label wires; configure and test for fail-safe operation.

Item 8A71
Page | 3
Proposal for City of Colfax WWTP SCADA Upgrade – Amendment 1 • Influent Pumps: Install and configure level sensor; terminate and label signal wires. • Pond 3: Fabricate and install small control panel with PLC and Ethernet switch for run statuses from the Floating Pump and the Booster Pump.
• Headworks: Install network switch, comm cable, and power for SC4500; configure IPs.

SC4500 installation by the City.

Fee Schedule
(see Attachment 1 for more detail)
Task 1 Project Management $8,400
Task 6 PLC Programming $8,400
Task 7 SCADA Application Development $8,400
Task 9 System Commissioning $33,600
Task 11 Materials $10,250
Task 12 Control Room Improvements $75,600
Task 13 Plant Improvements $18,900
Direct Costs Mileage & Expenses Included
Total $163,550
Total Cost
Our total fees for the WWTP SCADA Upgrade – Amendment 1 will not exceed $163,550 and will be billed on a time and expense basis.

Attachments

1. Fee Summary

2. 2025 Rate Sheet
ControlPoint Engineering, Inc.

Jeremy Pollet, P.E.

Principal Engineer
3941 Park Drive, Unit 20-652
El Dorado Hills, CA 95762
Phone: 916.337.9697
[email protected]
Item 8A72
$210 $210 $210
Task 1 10 10 20 $8,400

1.3 10 10 20 $8,400
Task 6 40 $8,400

6.12 20 $4,200

6.13 10 $2,100

6.14 4 $840

6.15 6 $1,260
Task 7 40 $8,400

7.1 20 $4,200

7.2 10 $2,100

7.3 4 $840

7.4 6 $1,260
Task 9 80 80 $33,600

9.1 40 40 $16,800

9.2 40 40 $16,800
Task 11 $10,250

11.8 $250

11.9 $1,000

11.10 $2,000

11.11 $2,000

11.12 $3,000

11.13 $2,000
Task 12 360 $75,600

12.1 40 $8,400

12.2 40 $8,400

12.3 40 $8,400

12.4 40 $8,400

12.5 10 $2,100

12.6 60 $12,600

12.6.1 10 $2,100

12.6.2 10 $2,100

12.6.3 10 $2,100

12.6.4 10 $2,100

12.6.5 10 $2,100

12.6.6 10 $2,100

12.7 20 $4,200

12.8 40 $8,400

12.9 10 $2,100

12.10 30 $6,300

12.11 30 $6,300
Task 13 90 $18,900

13.1 20 $4,200

13.2 10 $2,100

13.3 20 $4,200

13.4 30 $6,300

13.5 10 $2,100
50 Hours 130 Hours 550 Hours $163,550
Aeromod System
UV System
UV Control Panel: Replace AI card; terminate, label, and test (3) new AI signals.

August 5, 2025
City of Colfax
WWTP SCADA Upgrade
Amendment 1
Task List and Hourly Breakdown
Prepared by ControlPoint Engineering, Inc.

Influent Pump Wetwell Level
Pond 3 Floating Pump and Booster Pump
Demo existing Main Control Panel (MCP) contents and install new terminal blocks.

Project Correspondence and Coordination for Amendment 1 Project Management
Control Room Improvements
Discovery and Investigation.

Function Testing
Total
Blank Panel Door for Aeromod Control Panel
Micro850 PLCs for Kruger Filters
Materials
Wire, Wire Labels, Terminal Blocks, Relays, Network Switch, Misc. Materials 8-channel Analog Card for UV PLC
Control Panel, Switch, and Current Sensors for Pond 3 (PLC from CPE surplus) Additional Digital Input Card and terminal blocks for Main Control Panel Influent Pump 1 (VFD)
Influent Pump 2 (VFD)
Effluent Pump (VFD), labeled "Pond 3 Pump" on VFD, controlled by level Influent Pumps: Install and configure level sensor; terminate and label signal wires.

Diversion Valve: Terminate and label wires, configure/test for fail-safe operation.

Headworks: Install network switch, comm cable, power for SC4500; configure IPs.

Aeromod System
Configure VFDs for external (PLC) control and test motor controls.

Pull, terminate, label wire between Aeromod System and new MCP.

Plant Improvements
Update new Control Panel drawings with modifications.

Install comm cables for SC1000 & SC4500 units; configure IPs.

Pond 3: Fab and install CP w/ PLC and switch for pond pumps (2) run statuses.

Post-commissioning Punchlist
Pond 3 Floating Pump and Booster Pump
UV System
SCADA Application Development
System Commissioning
Influent Pump Wetwell Level
Description

PM, EE,
SCADA
Developer
Lead
SCADA
Developer
Senior
Field
Engineer
Cost
PLC Programming
Terminate, label incoming and outgoing wires in existing MCP.

Terminate, label new wires in new MCP from existing MCP.

Terminate and label control wires in the following MCC-D buckets:

Land, label, and loopcheck new MCC-D control wire in new MCP.

Install City-provided Pond 2 Return (EQ) Pump VFD within spare MCC-D bucket.

Non-Potable Water Pump 2
Pond 2 Return (EQ) Pump (VFD)
Non-Potable Water Pump 1
Item 8A73
Page | 1
City of Colfax WWTP SCADA Upgrade Project Scope of Work Reduction August 7, 2025
Matt Anderson
Chief Plant Operator
City of Colfax
P.O. Box 702
[email protected]
RE: City of Colfax WWTP SCADA Upgrade Project Scope of Work Reduction Mr. Anderson:

Per our recent discussions with the City, the following items within our original scope of work for the WWTP SCADA Upgrade Project will not be completed and will remain unbilled.

Task 6: PLC Programming - $3,775
Subtask 6.6 Belt Press PLC Reverse Engineering Wiring (50% Complete) - $3,775 Task 7: SCADA Application Development - $21,780
Subtask 7.3 Chlorine Contact Basin Pump Station - $7,780 Subtask 7.4 Air Flotation System - $7,000
Subtask 7.6 Belt Press - $7,000
Task 8: Software Testing - $3,420
Subtask 8.2 Field Test Air Flotation System Vendor PLC with New SCADA Screens - $3,420 Cost Reduction Schedule
(see Attached Cost Reduction Summary for more detail)
Task Description Original Cost Reduction
Task 1 Project Management $9,360
Task 2 Control Strategies $11,700
Task 3 SCADA Architecture Diagrams $9,360
Task 4 Control Panel Factory Testing $6,000
Task 5 Hardware Configuration & Installation $26,900
Task 6 PLC Programming $53,900 $3,775
Task 7 SCADA Application Development $123,700 $21,780
Task 8 Software Testing $27,680 $3,420
Task 9 System Commissioning $38,900
Task 10 Training $3,900
Task 11 Materials $8,200
Direct Costs Mileage & Expenses included
Total $319,600 $28,975
Item 8A74
Page | 2
City of Colfax WWTP SCADA Upgrade Project Scope of Work Reduction Cost Reduction
The total cost reduction for the WWTP SCADA Upgrade Project is $28,975.

Revised Total Cost
Our revised total fees for the WWTP SCADA Upgrade Project with the $28,975 reduction will not exceed $290,625 ($319,600 - $28,975).

Attachments

1. Credit Summary
ControlPoint Engineering, Inc.

Jeremy Pollet, P.E.

Principal Engineer
3941 Park Drive, Unit 20-652
El Dorado Hills, CA 95762
Phone: 916.337.9697
[email protected]
Item 8A75
$195 $195 $155 $200
Task 1 32 16 $9,360 $0

1.1 16 $3,120

1.2 16 16 $6,240
Task 2 30 30 $11,700 $0

2.1 10 10 $3,900

2.2 20 20 $7,800
Task 3 24 24 $9,360 $0

3.1 8 8 $3,120

3.2 16 16 $6,240
Task 4 30 $6,000 $0

4.1 10 $2,000

4.2 10 $2,000

4.3 10 $2,000

4.4 $0
Task 5 54 54 40 $26,900 $0

5.1 20 20 $7,000

5.2 16 16 $5,600

5.3 8 8 40 $10,800

5.4 4 4 $1,400

5.5 4 4 $1,400

5.6 2 2 $700
Task 6 40 100 120 40 $53,900 $3,775

6.1 20 40 40 $17,900

6.2 10 30 30 $12,450

6.3 10 30 30 $12,450

6.4 $0

6.5 $0

6.6 10 30 $7,550 $3,775

6.7 10 10 $3,550

6.8 $0

6.9 $0

6.10 $0

6.11 $0
Task 7 64 316 320 $123,700 $21,780

7.1 8 32 32 $12,760

7.2 4 20 20 $7,780

7.3 4 20 20 $7,780 $7,780

7.4 4 16 20 $7,000 $7,000

7.5 4 16 20 $7,000

7.6 4 16 20 $7,000 $7,000

7.7 4 16 20 $7,000

7.8 4 12 16 $5,600

7.9 4 12 16 $5,600

7.10 4 12 16 $5,600

7.11 4 20 24 $8,400

7.12 4 16 16 $6,380

7.13 4 16 20 $7,000

7.14 4 16 20 $7,000

7.15 4 16 20 $7,000

7.16 60 20 $14,800
Task 8 36 36 88 $27,680 $3,420

8.1 16 16 40 $12,440

8.2 4 4 12 $3,420 $3,420

8.3 8 8 20 $6,220

8.4 4 4 8 $2,800

8.5 4 4 8 $2,800
Task 9 60 60 100 $38,900 $0

9.1 20 20 40 $14,000

9.2 16 16 24 $9,960

9.3 16 16 24 $9,960

9.4 8 8 12 $4,980
Task 10 4 16 $3,900 $0

10.1 4 16 $3,900
Materials $8,200 $0

11.1 $250

11.2 $1,000

11.3 $1,800

11.4 $500

11.5 $2,250

11.6 $1,000

11.7 $1,400
290 Hours 652 Hours 682 Hours 110 Hours $319,600 $28,975 City of Colfax
WWTP SCADA Upgrade Scope of Work Reduction Summary
Chlorine Contact Basin Pump Station PLC
Description

PM, EE,
SCADA
Developer
Lead
SCADA
Developer
SCADA
Developer
Senior
Field
Engineer
Pond 3 Irrigation Booster Pump Station PLC
Original
Cost
Project Management
Project Update Meetings
Project Correspondence and Coordination
SCADA Architecture Diagrams
Control Panel Factory Testing
Air Flotation System Control Panel (Vendor PLC)
PLC Programming
Main Plant PLC
SCADA Architecture Diagrams (Draft, 90%, 100% Submittals) Chlorine Contact Basin Pump Station Control Panel
Pond 3 Irrigation Booster Pump Station Control Panel
Main Plant PLC Control Panel
UV System
Air Flotation System PLC (Vendor)
Belt Press PLC (Existing) (reverse engineer wiring)
Lift Station 3 PLC (Existing)
SCADA Application Development
Main Plant PLC Processes (Influent Pumps, Plant Water Pumps, Analyticals) Pond 3 Irrigation Booster Pump Station
Chlorine Contact Basin Pump Station
Air Flotation System
UV System PLC (Existing)
Lift Station 5 PLC (Existing)
Lift Station 1 PLC (Existing)
Lift Station 2 PLC (Existing)
Headworks PLC (Existing) (replace with Ethernet-based model) Post-commissioning Punchlist
Total
Training
SCADA Training for Plant Operators
Base Radio (1)
Communications Router (1)
Materials
Surface Pro Tablets (2)
MicroLogix 1400 PLC (1)
WiFi Access Points (6)
SMS Alarm Modem (1)
Directional Radios (4)
Control Strategies
Control Strategy Development Meetings with the City
Control Strategy Document (Draft, 90%, 100% Submittals) WiFi Access Points (installed by ControlPoint)
Communications Router
SMS Alarm Modem
Hardware Configuration & Installation
SCADA Server Setup and Configuration
Base and Directional Radios (installed by Contractor)
Surface Pro Tablets
Existing Architecture Discovery (model numbers, IP addresses, etc.) Reduction
Loopchecks with the Contractor (Main PLC, Pond 3 PS, CCB PS) Function Testing with the Contractor and the City
Acceptance Testing with the Contractor and the City
Software Testing
Bench Test New PLC Code with New SCADA Screens
Additional PLC Code Requests from the City
Additional SCADA Application Requests from the City
Field Test Air Flotation System Vendor PLC with New SCADA Screens Field Test Exsiting PLCs with New SCADA Screens
Daily / Monthy Reports
Belt Press
Lift Station 1
Lift Station 2
Lift Station 3
Lift Station 5
Lift Station Polling Engine, Configuration, and Statistics Screen System Commissioning
Plant Overview
Alarm Configuration, Summary, and History Pages
Historical Trends
Headworks
Item 8A76
Item 8A
77 Item 8A
78 Item 8A
79 Item 8A
80 Item 8A
81 Item 8A
82 Item 8A
83 Item 8A
84 Item 8A
85 Item 8A
86 Item 8A
87 Item 8A
88 Item 8A
89 Item 8A
90 City of Colfax Settlement Agreement and Stipulation for Entry of Administrative Civil Liability Order – Wastewater Treatment Plant.

Staff Report September 13, 2025
Staff Report to City Council
FOR THE AUGUST 13, 2025 REGULAR CITY COUNCIL MEETING
From: Ron Walker, City Manager
Prepared by: Matt Anderson, Chief Plant Operator
Subject: Settlement Agreement and Stipulation for Entry of Administrative Civil Liability Order – Wastewater Treatment Plant.

Budget Impact Overview:

N/A: Funded: √ Un-funded: Amount: $43,000.00 Fund(s): 560 Summary/Background
On 17 March 2025, Central Valley Water Board staff issued the Discharger a Notice of Violation (NOV) and draft Record of Violations (ROV) for effluent limitation violations which occurred from 01 February 2024 through 31 December 2024. The Discharger responded on 04 April 2025 to the ROV and agreed with the violations.

According to the Discharger’s self-monitoring reports, the Discharger committed fifteen (15) non-serious violations of the above effluent limitations contained in NOA R5-2023-0025-001 as shown in Attachment A.

Thirteen (13) of the 15 non-serious violations are subject to MMPs under Water Code Section 13385, subdivision (i)(1) because these violations were preceded by three or more effluent limit violations within a 180-day period.

The total amount of the MMPs assessed for the alleged effluent violations is thirty-six thousand dollars ($36,000.00). As stated herein, a detailed list of the alleged effluent limitation violations is included in Attachment A. This Order addresses an ACL for violations that are specifically identified in Attachment A as subject to MMPs.

In lieu of assessing all or a portion of the mandatory minimum penalties against a publicly owned treatment works serving a small community, the State Board or the Regional Board may elect to require the publicly owned treatment works to spend an equivalent amount towards the completion of a compliance project proposed by the publicly owned works. The Central Valley Water Board finds the City is eligible for a Compliance Project because the Facility is a publicly owned treatment works serving a small community with financial hardship. To resolve the violations by consent and without further administrative proceedings, the Parties have agreed to the imposition of an administrative civil liability in the amount of thirty-six thousand dollars ($36,000.00) in MMPs against the Discharger.

The Compliance Project consists of wastewater treatment plant modifications to improve effluent water quality and minimize effluent limitation violations. The Discharger proposes to install a pH and ammonia monitoring system that will promote more efficient nitrification and denitrification, and more effective settling. The pH monitoring will also be integrated into the supervisory control and data acquisition (SCADA) system that will trigger a treatment process diversion if the pH readings are significantly high or low. The treatment improvements will reduce the potential for future total nitrate plus nitrite and total coliform violations.

RECOMMENDED ACTION: Adopt Resolution __-2025 authorizing the City Manager to execute an agreement with Hach Company for an equipment purchase not to exceed $43,000.00.

Item 8B91
City of Colfax Settlement Agreement and Stipulation for Entry of Administrative Civil Liability Order – Wastewater Treatment Plant.

Staff Report September 13, 2025
Conclusions and Findings
To meet the requirement of the In lieu of assessment all or a portion of the mandatory minimum, the City will spend an equivalent amount towards the completion of a compliance project. The City will be sole sourcing Hach Brand equipment to match the existing equipment.

The compliance project will consist of the following equipment: 1 pH probe, 1 Ammonia analyzer, 1 SC4500, 1 Reagent Set, 1 power box with power connection cable, 1 Rail Mounting kit, 1 Filtra Pole Mounting hardware kit, and 1 Sample filtration system.

All Items sold exclusively by Hach
Hach Company ----------------------------------------------------------------------------------$38,549.10 + tax and shipping

Fiscal Impacts
$38,549.10 + tax and shipping
Attachments:

1. Resolution __-2025

2. Hach Company Quote

3. Equipment Description
Item 8B92
_________________________________________________________________________________________ City of Colfax Settlement Agreement and Stipulation for Entry of Administrative Civil Liability Order – Wastewater Treatment Plant.

Resolution _-2025
City of Colfax
City Council
Resolution № __-2025

APPROVING AND AUTHORIZING THE CITY MANAGER TO EXECUTE AN AGREEMENT WITH HACH COMPANY FOR EQUIPMENT PURCHASE NOT TO EXCEED $43,000.00 WHEREAS, On 17 March 2025, Central Valley Water Board staff issued the Discharger a Notice of Violation (NOV) and draft Record of Violations (ROV) for effluent limitation violations which occurred from 01 February 2024 through 31 December 2024. The Discharger responded on 04 April 2025 to the ROV and agreed with the violations; and,
WHEREAS, According to the Discharger’s self-monitoring reports, the Discharger committed fifteen (15) non-serious violations of the above effluent limitations contained in NOA R5-2023-0025-001 as shown in Attachment A. Thirteen (13) of the 15 non-serious violations are subject to MMPs under Water Code Section 13385, subdivision (i)(1) because these violations were preceded by three or more effluent limit violations within a 180-day period; and,

WHEREAS, the total amount of the MMPs assessed for the alleged effluent violations is thirty-six thousand dollars ($36,000). As stated herein, a detailed list of the alleged effluent limitation violations is included in Attachment A. This Order addresses an ACL for violations that are specifically identified in Attachment A as subject to MMP ; and,
WHEREAS, In lieu of assessing all or a portion of the mandatory minimum penalties against a publicly owned treatment works serving a small community, the State Board or the Regional Board may elect to require the publicly owned treatment works to spend an equivalent amount towards the completion of a compliance project proposed by the publicly owned works. The Central Valley Water Board finds the City is eligible for a Compliance Project because the Facility is a publicly owned treatment works serving a small community with financial hardship. To resolve the violations by consent and without further administrative proceedings, the Parties have agreed to the imposition of an administrative civil liability in the amount of thirty-six thousand dollars ($36,000) in MMPs against the Discharger; and, WHEREAS, The Compliance Project consists of wastewater treatment plant modifications to improve effluent water quality and minimize effluent limitation violations. The Discharger proposes to install a pH and ammonia monitoring system that will promote more efficient nitrification and denitrification, and more effective settling. The pH monitoring will also be integrated into the supervisory control and data acquisition (SCADA) system that will trigger a treatment process diversion if the pH readings are significantly high or low. The treatment improvements will reduce the potential for future total nitrate plus nitrite and total coliform violations; and,
WHEREAS, to meet the requirement of the In lieu of assessment all or a portion of the mandatory minimum, the City will spend an equivalent amount towards the completion of a compliance project. The City will be sole sourcing Hach Brand equipment to match the existing equipment; and, Item 8B93
_________________________________________________________________________________________ City of Colfax Settlement Agreement and Stipulation for Entry of Administrative Civil Liability Order – Wastewater Treatment Plant.

Resolution _-2025
WHEREAS, the City of Colfax wishes to execute an agreement with the Hach Company for an equipment purchase not to exceed $43,000.00.

NOW THEREFORE, BE IT RESOLVED by the City Council of the City of Colfax approves and authorizes the City Manager to execute an agreement with Hach Company for an equipment purchase not to exceed $43,000.00.

THE FOREGOING RESOLUTION WAS DULY AND REGULARLY ADOPTED at the Regular Meeting of the City Council of the City of Colfax held on August 13, 2025, by the following vote of the Council:

AYES:

NOES:

ABSTAIN:

ABSENT:
________________________________________
Sean Lomen, Mayor
ATTEST:
________________________________________
Amanda Ahre, City Clerk
Item 8B94
Quotation
Quote Date: 15-Apr-2025 Quote Expiration: 15-May-2025
Quote Number: 101168971v4
Use quote number at time of order to ensure
that you receive prices quoted
Hach
Phone: (800) 227-4224
Email: [email protected]
Website: www.hach.com
PO Box 608
Loveland, CO 80539-0608
1,320.07 1,320.07
472.69 472.69
657.98 657.98
22,790.36 22,790.36
1,007.96 1,007.96
654.68 654.68
4,200.00 4,200.00

CITY OF COLFAX
PO BOX 702
COLFAX, CA 95713-0702
Name: Matthew Anderson
Phone: (530) 308-4597
Email: [email protected]
Customer Account Number : 180486
Sales Contact: Josh Holman Email: [email protected] Phone: 775-895-0939

PRICING QUOTATION
Line Part Number Description Qty Net Unit Price Extended Price 1 DPD1P1 pHD sc: Digital pH sensor with glass differential electrode, sc compatibility, PEEK®, Convertible Mount. Standard lead time 3 days. 1 2 LCW1220 NH6000sc Reagent Set for Measuring Range 2 (0.05‐20 mg/L NH₄‐N).

Standard lead time 15 days. 1
3 LQV155.99.00012 Power Box with Power Connection Cable for NH6000sc, Amtax sc and Phosphax sc. Standard lead time 23 days. 1
4 LXV461.99.00321
NH6000sc Ammonia Analyzer, 1 channel, for use with 1 external filtration system, flow detection, automatic grab sample, 115 VAC. Standard lead time 20 days.
1 5 LZY316 Rail Mounting Kit for SC analyzer without controller. Standard lead time 20 days. 1
6 LZY714.99.42050 FX610/FX620/Filtrax Pole mounting hardware, 24 cm bracket, SS pole with opening, 2 m 1
7 WRTUPGNH6F62-2V
WarrantyPlus Service Partnership provides full coverage, including parts, labor, and travel for instrument startup, one preventative maintenance visit, and on-site repairs with priority status.
1

Page 1 of 2 ends

Line Part Number Description Qty Net Unit Price Extended Price 2,766.14 2,766.14
4,679.13 4,679.13
38,549.01
8 LXV525.99A11551 SC4500 Controller, Prognosys, 5x mA Output, 2 Digital Sensors, 100-240 VAC, without power cord. Standard lead time 3 days. 1
9 LXV464.97.21021 FX620 Sample Filtration System, rough samples, 5 m heated hose, 115 VAC. Standard lead time 15 days. 1
Grand Total $

TERMS OF SALE
Freight: Ground Prepay and Add FCA: Hach's facility
ALL LEAD TIMES ARE ESTIMATED AND NOT GUARANTEED.

All purchases of Hach Company products and/or services are expressly and without limitation subject to Hach Company's Terms & Conditions of Sale ("Hach TCS"), incorporated herein by reference and published on Hach Company's website at www.hach.com/terms. Hach TCS are contained directly and/or by reference in Hach's offer, order acknowledgment, and invoice documents. The first of the following acts constitutes an acceptance of Hach's offer and not a counteroffer and creates a contract of sale "Contract" in accordance with the Hach TCS: (i) Buyer's issuance of a purchase order document against Hach's offer; (ii) acknowledgement of Buyer's order by Hach; or (iii) commencement of any performance by Hach pursuant to Buyer's order. Provisions contained in Buyer's purchase documents (including electronic commerce interfaces) that materially alter, add to or subtract from the provisions of the Hach TCS are not part of the Contract.

Due to International regulations, a U.S. Department of Commerce Export License may be required. Hach reserves the right to approve specific shipping agents. Wooden boxes suitable for ocean shipment are extra. Specify final destination to ensure proper documentation and packing suitable for International transport. In addition, Hach may require : 1). A statement of intended end-use; 2).Certification that the intended end-use does not relate to proliferation of weapons of mass destruction (prohibited nuclear end use, chemical / biological weapons, missile technology); and 3). Certification that the goods will not be diverted contrary to U.S. and/or applicable laws in force in Buyer’s jurisdiction.

ORDER TERMS:

Terms are Subject to Credit Review
In order for Hach to process the order as quickly as possible, please provide the following information. • Complete Billing address.
• Complete Shipping address.
• Part numbers and quantities of items being ordered.
• Please reference the quotation number on your purchase order If the order is over $25,000 Hach will also require the following additional information. • Pricing
• Purchase Order Number
• Freight terms and INCO term FOB Origin or FCA Shipping Point • Required delivery date
• Vendor name should specify “Hach Company” with the Loveland address:
o Hach, PO Box 389, Loveland, CO 80539
• Credit terms of payment. Default payment terms are Net 30. • Indicate if order needs to ship complete or if it can ship partial. • Tax status
• Special invoicing instructions
Sales tax is not included on quote. Applicable sales tax will be added to the invoice based on the U.S. destination, if applicable provide a resale/exemption certificate.

Shipments will be prepaid and added to invoices unless otherwise specified.

Equipment quoted operates with standard U.S. supply voltage.

Hach standard terms and conditions apply to all sales.

Additional terms and conditions apply to orders for service partnerships.

Prices do not include delivery of product. Reference attached Freight Charge Schedule and Collect Handling Fees.

This Quote is good for a one time purchase
Virtual and/or on-site training must be scheduled/completed within 30 days of order, or the price will be subject to change.

Sales Contact:

Name: Josh Holman
Title: Regional Sales Manager
Phone: 775-895-0939
Email: [email protected] Page 2 of 2

HACH COMPANY
Headquarters U.S.A. Remittance
Quotation Addendum
P.O. Box 389
5600 Lindbergh Drive
Loveland, CO 80539-0389
Purchase Orders
PO Box 608
Loveland, CO 80539-0608
WebSite: www.hach.com
Phone: 800-227-4224
Fax: 970-669-2932
E-Mail: [email protected]
[email protected]
[email protected]
Export
Phone: 970-669-3050
Fax: 970-461-3939
Email: [email protected]
2207 Collections Center Drive
Chicago, IL 60693
Wire Transfers
Bank of America
231 S. LaSalle St.

Chicago, IL 60604
Account: 8765602385
Routing (ABA): 071000039

ADVANTAGES OF WORKING WITH HACH
Pick&Ship™ Technical Support
Protect your investment & peace of mind
✓ A global partner who understands your
needs
✓ Delivers timely, high-quality service you
can trust
✓ Provides team of unique experts to help
you maximize instrument uptime
✓ Ensure data integrity
✓ Maintain operational stability
✓ Reduce compliance risk
Pick&Ship™ Program offers a better way to
keep your supplies in stock
✓ Convenience of one purchase order for the
entire year
✓ Flexibility to change, cancel or create new
orders
✓ Savings from locking in prices & thus
avoiding price surges and rush charges
✓ Peace of mind with automatic, reliable
shipments just as you need them
Provides post-sale instrumentation and
application support
✓ Hach’s highly skilled Technical
Support staff is dedicated to helping
you resolve technical issues before,
during and after the sale.
✓ Available via phone, e-mail, or live
online chat at Hach.com!
✓ Fast access to answers at
https://support.hach.com
✓ Toll-free phone: 800-227-4224
✓ E-mail: [email protected]
www.hach.com/service-contracts www.Hach.com/pickandship www.Hach.com

ADVANTAGES OF SIMPLIFIED SHIPPING AND HANDLING
Safe & Fast Delivery Save Time – Less Hassle Save Money ✓ Receive tracking numbers on your order
acknowledgement
✓ Hach will assist with claims if an order is
lost or damaged in shipment
✓ No need to set up deliveries for orders or to
schedule pickup
✓ Hach ships order as product is available, at
no additional charge, when simplified
shipping and handling is used.
✓ No additional invoice to process –
save on time and administrative costs
✓ Only pay shipping once, even if
multiple shipments are required
STANDARD SIMPLIFIED SHIPPING AND HANDLING CHARGES 1, 2, 3, 4 Pricing Effective 7/13/2024 Collect 4 Total Price of
Merchandise Ordered
Standard
Surface
(Mainland USA)
Second Day
Delivery
(Mainland USA)
Next Day
Delivery
(Mainland USA)
Second Day
Delivery
(Alaska & Hawaii)
Next Day
Delivery
(Alaska & Hawaii)
Handling Fee
Effective
7/13/2024
$0.00 - $49.99 $10.75 $26.89 $50.14 $43.15 $82.02 $8.00 $50.00 - $149.99 $12.90 $38.02 $71.75 $54.52 $103.65 $8.00 $150.00 - $349.99 $15.05 $40.15 $81.79 $55.37 $106.26 $8.00 $350.00 - $649.99 $17.20 $44.98 $89.44 $56.22 $108.87 $8.00 $650.00 - $949.99 $17.20 $54.49 $112.39 $66.20 $128.13 $8.00 $950.00 - $1,999.99 $30.10 $64.01 $135.34 $76.17 $147.38 $8.00 $2,000.00 - $3,999.99 $30.10 $79.14 $165.12 $91.12 $176.99 $8.00 $4,000.00 - $5,999.99 $53.75 $94.27 $194.90 $106.06 $206.59 $8.00 $6,000.00 - $7,999.99 $64.50 $108.99 $225.36 $118.80 $229.04 $8.00 $8,000.00 - $9,999.99 $96.75 $162.82 $318.16 $174.21 $330.40 $8.00 Over $10,000 1.0% of Net
Order Value

1.8% of Net
Order Value

2.8% of Net
Order Value

1.8% of Net
Order Value

2.8% of Net
Order Value
$8.00
1 Shipping & Handling charges shown are only applicable to orders billing and shipping to U.S. destinations. Shipping & Handling charges will be prepaid and added to invoice.

Shipping & Handling for the Pick&Ship Program is charged on each shipment release and is based on the total price of each shipment release. Shipping & Handling charges are subject to change without notice.
2 Additional Shipping & Handling charges will be applied to orders containing bulky and/or especially heavy orders. Refrigerated and all weather Samplers do not qualify for simplified Shipping & Handling charges, and are considered heavy products. Dissolved Oxygen Sensors can be damaged if exposed to temps below freezing, causing sensor failure. Must be shipped over night or 2nd day air during the cold weather months. 3 Orders shipping to Alaska or Hawaii: Additional Shipping & Handling charges may be applied at time of order processing. Second Day and Next Day delivery is not available to all destinations.
4 Hach Company will assess a collect handling fee on orders with collect shipping terms. This handling fee covers the additional costs that Hach Company incurs from processing and managing collect shipments.

Due to variations in component characteristics, regulatory transportation requirements and/or associated shipping and handling costs, individual kit components may or may not be packaged together in a single carton at time of final packaging and shipping.

SALES TAX
Sales Tax is not included in the attached quotation. Applicable sales and usage taxes will be added to your invoice, at the time of order, based on U.S. destination of goods, unless a valid resale/exemption certificate for destination state is provided to the above address or fax number, attention of the Tax Dept.

Item 8B97
Confidential - Company Proprietary

TERMS & CONDITIONS OF SALE FOR HACH COMPANY PRODUCTS AND SERVICES This document sets forth the Terms & Conditions of Sale for goods manufactured and/or supplied, and services provided, by Hach Company of Loveland, Colorado (“Hach”) and sold to the original purchaser thereof (“Buyer”). Unless otherwise specifically stated herein, the term “Hach” includes only Hach Company and none of its affiliates. Unless otherwise specifically stated in a previously-executed written purchase agreement signed by authorized representatives of Hach and Buyer, these Terms & Conditions of Sale establish the rights, obligations and remedies of Hach and Buyer which apply to this offer and any resulting order or contract for the sale of Hach’s goods and/or services (“Products”).

1. APPLICABLE TERMS & CONDITIONS: These Terms & Conditions of Sale are contained directly and/or by reference in Hach’s offer, order acknowledgment, and invoice documents. The first of the following acts constitutes an acceptance of Hach’s offer and not a counteroffer and creates a contract of sale (“Contract”) in accordance with these Terms & Conditions: (i) Buyer’s issuance of a purchase order document against Hach’s offer; (ii) acknowledgement of Buyer’s order by Hach; or (iii) commencement of any performance by Hach pursuant to Buyer’s order. Provisions contained in Buyer’s purchase documents (including electronic commerce interfaces) that materially alter, add to or subtract from the provisions of these Terms & Conditions of Sale are not a part of the Contract.

2. CANCELLATION: Buyer may cancel goods orders subject to fair charges for Hach’s expenses including handling, inspection, restocking, freight and invoicing charges as applicable, provided that Buyer returns such goods to Hach at Buyer’s expense within thirty (30) days of delivery and in the same condition as received. Buyer may cancel service orders on ninety (90) day’s prior written notice and refunds will be prorated based on the duration of the service plan. Inspections and re-instatement fees may apply upon cancellation or expiration of service programs. Seller may cancel all or part of any order prior to delivery without liability if the order includes any Products that Seller determines may not comply with export, safety, local certification, or other applicable compliance requirements.

3. DELIVERY: Delivery will be accomplished FCA Hach’s facility located in Ames, Iowa or Loveland, Colorado, or Romeoville, Illinois United States(Incoterms 2020). Legal title and risk of loss or damage pass to Buyer upon transfer to the first carrier. Hach will use commercially reasonable efforts to deliver the Products ordered herein within the time specified on the face of this Contract or, if no time is specified, within Hach’s normal lead-time necessary for Hach to deliver the Products sold hereunder. Upon prior agreement with Buyer and for an additional charge, Hach will deliverthe Products onan expedited basis.

Standard service delivery hours are 8 am – 5 pm Monday through Friday, excluding holidays.

4. INSPECTION: Buyer will promptly inspect and accept any Products delivered pursuant to this Contract after receipt of such Products. In the event the Products do not conform to any applicable specifications, Buyer will promptly notify Hach of such nonconformance in writing. Hach will have a reasonable opportunity to repair or replace the nonconforming product at its option. Buyer will be deemed to have accepted any Products delivered hereunder and to have waived any such nonconformance in the event such a written notification is not received by Hach within thirty (30) days of delivery.

5. PRICES & ORDER SIZES: All prices are in U.S. dollars and are based on delivery as stated above. Prices do not include any charges for services such as insurance; brokerage fees; sales, use, inventory or excise taxes; import or export duties; special financing fees; VAT, income or royalty taxes imposed outside the U.S.; consular fees; special permits or licenses; or other charges imposed upon the production, sale, distribution, or delivery of Products. Buyer will either pay any and all such charges or provide Hach with acceptable exemption certificates, which obligation survives performance under this Contract. Hach reserves the right to establish minimum order sizes and will advise Buyer accordingly.

6. PAYMENTS: All payments must be made in U.S. dollars. For Internet orders, the purchase price is due at the time and manner set forth at www.hach.com. Invoices for all other orders are due and payable NET 30 DAYS from date of the invoice without regard to delays for inspection or transportation, with payments to be made by check to Hach at the above address or by wire transfer to the account stated on the front of Hach’s invoice, or for customers with no established credit, Hach may require cash or credit card payment in advance of delivery. In the event payments are not made or not made in a timely manner, Hach may, in addition to all other remedies provided at law, either: (a) declare Buyer’s performance in breach and terminate this Contract for default; (b) withhold future shipments until delinquent payments are made; (c) deliver future shipments on a cash-withorder or cash-in-advance basis even after the delinquency is cured; (d) charge interest on the delinquency at a rate of 1-1/2% (one and one half percent) per month or the maximum rate permitted by law, if lower, for each month or part thereof of delinquency in payment plus applicable storage charges and/or inventory carrying charges; (e) repossess the Products for which payment has not been made; (f) recover all costs of collection including reasonable attorney’s fees; or (g) combine any of the above rights and remedies as is practicable and permitted by law. Buyer is prohibited from setting off any and all monies owed under this from any other sums, whether liquidated or not, that are or may be due Buyer, which arise out of a different transaction with Hach or any of its affiliates. Should Buyer’s financial responsibility become unsatisfactory to Hach in its reasonable discretion, Hach may require cash payment or other security. If Buyer fails to meet these requirements, Hach may treat such failure as reasonable grounds for repudiation of this Contract, in which case reasonable cancellation charges shall be due Hach. Buyer grants Hach a security interest in the Products to secure payment in full, which payment releases the security interest but only if such payments could not be considered an avoidable transfer under the U.S. Bankruptcy Code or other applicable laws. Buyer’s insolvency, bankruptcy, assignment for the benefit of creditors, or dissolution or termination of the existence of Buyer, constitutes a default under this Contract and affords Hach all the remedies of a secured party under the U.C.C., as well as the remedies stated above for late payment or non-payment. See ¶20 for further wire transfer requirements.

7. LIMITED WARRANTY: Hach warrants that Products sold hereunder will be free from defects in material and workmanship and will, when used in accordance with the manufacturer’s operating and maintenance instructions, conform to any express written warranty pertaining to the specific goods purchased, which for most Hach instruments is for a period of twelve (12) months from delivery. Hach warrants that services furnished hereunder will be free from defects in workmanship for a period of ninety (90) days from the completion of the services. Parts provided by Hach in the performance of services may be new or refurbished parts functioning equivalent to new parts.

Any non-functioning parts that are repaired by Hach shall become the property of Hach. No warranties are extended to consumable items such as, without limitation, reagents, batteries, mercury cells, and light bulbs. All other guarantees, warranties, conditions and representations, either express or implied, whether arising under any statute, law, commercial usage or otherwise, including implied warranties of merchantability and fitness for a particular purpose, are hereby excluded. The sole remedy for Products not meeting this Limited Warranty is replacement, credit or refund of the purchase price. This remedy will not be deemed to have failed of its essential purpose so long as Hach is willing to provide such replacement, credit or refund.

8. INDEMNIFICATION: Indemnification applies to a party and to such party’s successors-in-interest, assignees, affiliates, directors, officers, and employees (“Indemnified Parties”). Hach is responsible for and will defend, indemnify and hold harmless the Buyer Indemnified Parties against all losses, claims, expenses or damages which may result from accident, injury, damage, or death due to Hach’s breach of the Limited Warranty. Buyer is responsible for and will defend, indemnify and hold harmless the Hach Indemnified Parties against all losses, claims, expenses or damages which may result from accident, injury, damage, or death due to negligence, misuse or misapplication of any goods or services, violations of law, or the breach of any provision of this Contract by the Buyer, its affiliates, or those employed by, controlled by or in privity with them. Buyer’s workers’ compensation immunity, if any, does not preclude or limit its indemnification obligations.

9. PATENT PROTECTION: Subject to all limitations of liability provided herein, Hach will, with respect to any Products of Hach’s design or manufacture, indemnify Buyer from any and all damages and costs as finally determined by a court of competent jurisdiction in any suit for infringement of any U.S. patent (or European patent for Products that Hach sells to Buyer for end use in a member state of the E.U.) that has issued as of the delivery date, solely by reason of the sale or normal use of any Products sold to Buyer hereunder and from reasonable expenses incurred by Buyer in defense of such suit if Hach does not undertake the defense thereof, provided that Buyer promptly notifies Item 8B98
TERMS AND CONDITIONS OF SALE FOR HACH® PRODUCTS
Confidential - Company Proprietary
v. 2024.07.16 2
Hach of such suit and offers Hach either (i) full and exclusive control of the defense of such suit when Products of Hach only are involved, or (ii) the right to participate in the defense of such suit when products other than those of Hach are also involved. Hach’s warranty as to use patents only applies to infringement arising solely out of the inherent operation of the Products according to their applications as envisioned by Hach’s specifications. In case the Products are in such suit held to constitute infringement and the use of the Products is enjoined, Hach will, at its own expense and at its option, either procure for Buyer the right to continue using such Products or replace them with non-infringing products, or modify them so they become non-infringing, or remove the Products and refund the purchase price (prorated for depreciation) and the transportation costs thereof. The foregoing states the entire liability of Hach for patent infringement by the Products. Further, to the same extent as set forth in Hach’s above obligation to Buyer, Buyer agrees to defend, indemnify and hold harmless Hach for patent infringement related to (x) any goods manufactured to the Buyer’s design, (y) services provided in accordance with the Buyer’s instructions, or (z) Hach’s Products when used in combination with any other devices, parts or software not provided by Hach hereunder.

10. TRADEMARKS AND OTHER LABELS: Buyer agrees not to remove or alter any indicia of manufacturing origin or patent numbers contained on or within the Products, including without limitation the serial numbers or trademarks on nameplates or cast, molded or machined components.

11. SOFTWARE AND DATA. All licenses to Hach’s separately-provided software products are subject to the separate software license agreement(s) accompanying the software media and/or included as an Appendix to these Terms & Conditions of Sale. Except to the extent such express licenses conflict with the remainder of this paragraph, the following also applies relative to Hach’s software: Hach grants Buyer only a personal, non-exclusive license to access and use the software provided by Hach with Products purchased hereunder solely as necessary for Buyer to enjoy the benefit of the Products. A portion of the software may contain or consist of open source software, which Buyer may use under the terms and conditions of the specific license under which the open source software is distributed. Buyer agrees that it will be bound by all such license agreements. Title to software remains with the applicable licensor(s). In connection with Buyer’s use of Products, Hach may obtain, receive, or collect data or information, including data produced by the Products.

In such cases, Buyer grants Hach a non-exclusive, worldwide, royalty-free, perpetual, non-revocable license to use, compile, distribute, display, store, process, reproduce, or create derivative works of such data, or to aggregate such data for use in an anonymous manner, solely to facilitate marketing, sales and R&D activities of Hach and its affiliates.

12. PROPRIETARY INFORMATION; PRIVACY: “Proprietary Information” means any information, technical data or know-how in whatever form, whether documented, contained in machine readable or physical components, mask works or artwork, or otherwise, which Hach considers proprietary, including but not limited to service and maintenance manuals. Buyer and its customers, employees and agents will keep confidential all such Proprietary Information obtained directly or indirectly from Hach and will not transfer or disclose it without Hach’s prior written consent, or use it for the manufacture, procurement, servicing or calibration of Products or any similar products, or cause such products to be manufactured, serviced or calibrated by or procured from any other source, or reproduce or otherwise appropriate it. All such Proprietary Information remains Hach’s property. No right or license is granted to Buyer or its customers, employees or agents, expressly or by implication, with respect to the Proprietary Information or any patent right or other proprietary right of Hach, except for the limited use licenses implied by law.

Hach will manage Customer’s information and personal data in accordance with its Privacy Policy, located at http://www.hach.com/privacypolicy.

13. CHANGES AND ADDITIONAL CHARGES: Hach reserves the right to make design changes or improvements to any products of the same general class as Products being delivered hereunder without liability or obligation to incorporate such changes or improvements to Products ordered by Buyer unless agreed upon in writing before the Products’ delivery date. Services which must be performed as a result of any of the following conditions are subject to additional charges for labor, travel and parts: (a) equipment alterations not authorized in writing by Hach; (b) damage resulting from improper use or handling, accident, neglect, power surge, or operation in an environment or manner in which the instrument is not designed to operate or is not in accordance with Hach’s operating manuals; (c) the use of parts or accessories not provided by Hach; (d) damage resulting from acts of war, terrorism or nature; (e) services outside standard business hours; (f) site prework not complete per proposal; or (g) any repairs required to ensure equipment meets manufacturer’s specifications upon activation of a service agreement.

14. SITE ACCESS / PREPARATION / WORKER SAFETY / ENVIRONMENTAL COMPLIANCE: In connection with services provided by Hach, Buyer agrees to permit prompt access to equipment. Buyer assumes full responsibility to backup or otherwise protect its data against loss, damage or destruction before services are performed. Buyer is the operator and in full control of its premises, including those areas where Hach employees or contractors are performing service, repair and maintenance activities. Buyer will ensure that all necessary measures are taken for safety and security of working conditions, sites and installations during the performance of services. Buyer is the generator of any resulting wastes, including without limitation hazardous wastes. Buyer is solely responsible to arrange for the disposal of any wastes at its own expense. Buyer will, at its own expense, provide Hach employees and contractors working on Buyer’s premises with all information and training required under applicable safety compliance regulations and Buyer’s policies. If the instrument to be serviced is in a Confined Space, as that term is defined under OSHA regulations, Buyer is solely responsible to make it available to be serviced in an unconfined space. Hach service technicians will not work in Confined Spaces. In the event that a Buyer requires Hach employees or contractors to attend safety or compliance training programs provided by Buyer, Buyer will pay Hach the standard hourly rate and expense reimbursement for such training attended.

The attendance at or completion of such training does not create or expand any warranty or obligation of Hach and does not serve to alter, amend, limit or supersede any part of this Contract.

15. LIMITATIONS ON USE: Buyer will not use any Products for any purpose other than those identified in Hach’s catalogs and literature as intended uses. Unless Hach has advised the Buyer in writing, in no event will Buyer use any Products in drugs, food additives, food or cosmetics, or medical applications for humans or animals. In no event will Buyer use in any application any Product that requires FDA 510(k) clearance unless and only to the extent the Product has such clearance. Buyer will not sell, transfer, export or re-export any Hach Products or technology for use in activities which involve the design, development, production, use or stockpiling of nuclear, chemical or biological weapons or missiles, nor use Hach Products or technology in any facility which engages in activities relating to such weapons. Unless the “shipto” address is in California, U.S.A., the Products are not intended for sale in California and may lack markings required by California Proposition 65; accordingly, unless Buyer has ordered Products specifying a California ship-to address, Buyer will not sell or deliver any Hach Products for use in California.

Any warranty granted by Hach is void if any goods covered by such warranty are used for any purpose not permitted hereunder.

16. EXPORT AND IMPORT LICENSES AND COMPLIANCE WITH LAWS:

Unless otherwise specified in this Contract, Buyer is responsible for obtaining any required export or import licenses. Buyer will comply with all laws and regulations applicable to the installation or use of all Products, including applicable import and export control laws and regulations of the U.S., E.U. and any other country having proper jurisdiction, and will obtain all necessary export licenses in connection with any subsequent export, re-export, transfer and use of all Products and technology delivered hereunder. Buyer will comply with all local, national, and other laws of all jurisdictions globally relating to anti-corruption, bribery, extortion, kickbacks, or similar matters which are applicable to Buyer’s business activities in connection with this Contract, including but not limited to the U.S. Foreign Corrupt Practices Act of 1977, as amended (the “FCPA”). Buyer agrees that no payment of money or provision of anything of value will be offered, promised, paid or transferred, directly or indirectly, by any person or entity, to any government official, government employee, or employee of any company owned in part by a government, political party, political party official, or candidate for any government office or political party office to induce such organizations or persons to use their authority or influence to obtain or retain an improper business advantage for Buyer or for Hach, or which otherwise constitute or have the purpose or effect of public or commercial bribery, acceptance of or acquiescence in extortion, kickbacks or other unlawful or improper means of obtaining business or any improper advantage, with respect to any of Buyer’s activities related to this Contract. Hach asks Buyer to “Speak Up!” if aware of any violation of law, regulation or our Standards of Conduct (“SOC”) in relation to this Contract. See w w w . e t h i c s p o i n t . v e r a l t o . c o m and Integrity and compliance – Veralto for a copy of the SOC and for access to our Helpline portal.

17. RELATIONSHIP OF PARTIES: Buyer is not an agent or representative of Hach and will not present itself as such under any circumstances unless and to
Item 8B99
TERMS AND CONDITIONS OF SALE FOR HACH® PRODUCTS
Confidential - Company Proprietary
v. 2024.07.16 3
the extent it has been formally screened by Hach’s compliance department and received a separate duly-authorized letter from Hach setting forth the scope and limitations of such authorization.

18. FORCE MAJEURE: Hach is excused from performance of its obligations under this Contract to the extent caused by acts or omissions that are beyond its control of, including but not limited to Government embargoes, blockages, seizures or freeze of assets, delays or refusals to grant an export or import license or the suspension or revocation thereof, or any other acts of any Government; fires, floods, severe weather conditions, or any other acts of God; quarantines; labor strikes or lockouts; riots; strife; insurrections; civil disobedience or acts of criminals or terrorists; war; material shortages or delays in deliveries to Hach by third parties. In the event of the existence of any force majeure circumstances, the period of time for delivery, payment terms and payments under any letters of credit will be extended for a period of time equal to the period of delay. If the force majeure circumstances extend for six months, Hach may, at its option, terminate this Contract without penalty and without being deemed in default or in breach thereof.

19. NON ASSIGNMENT AND WAIVER: Buyer will not transfer or assign this Contract or any rights or interests hereunder without Hach’s prior written consent. Failure of either party to insist upon strict performance of any provision of this Contract, or to exercise any right or privilege contained herein, or the waiver of any breach of the terms or conditions of this Contract will not be construed as thereafter waiving any such terms, conditions, rights, or privileges, and the same will continue and remain in force and effect as if no waiver had occurred.

20. FUNDS TRANSFERS (PAYMENTS): Buyer and Hach both recognize that there is a risk of banking fraud when individuals impersonating a business demand payment under new banking or mailing instructions. To avoid this risk, Buyer must verbally confirm any new or changed bank transfer or mailing instructions by calling Hach at +1-970-663-1377 and speaking with Hach’s Credit Manager before mailing or transferring any monies using the new instructions.

Both parties agree that they will not institute mailing or bank transfer instruction changes and require immediate payment under the new instructions but will instead provide a ten (10) day grace period to verify any payment instruction changes before any new or outstanding payments are due using the new instructions.

21. LIMITATION OF LIABILITY: None of the Hach Indemnified Parties will be liable to any Buyer Indemnified Parties under any circumstances for any special, treble, incidental or consequential damages, including without limitation, damage to or loss of property other than for the Products purchased hereunder; damages incurred in installation, repair or replacement; lost profits, revenue or opportunity; loss of use; losses resulting from or related to downtime of the products or inaccurate measurements or reporting; the cost of substitute products; or claims of any Buyer Indemnified Parties’ customers for such damages, howsoever caused, and whether based on warranty, contract, and/or tort (including negligence, strict liability or otherwise). The total liability of the Hach Indemnified Parties arising out of the performance or nonperformance hereunder or Hach’s obligations in connection with the design, manufacture, sale, delivery, and/or use of Products will in no circumstance exceed in the aggregate a sum equal to twice the amount actually paid to Hach for Products delivered hereunder.

22. APPLICABLE LAW AND DISPUTE RESOLUTION: The construction, interpretation and performance hereof and all transactions hereunder shall be governed by the laws of the State of Colorado, without regard to its principles or laws regarding conflicts of laws. If any provision of this Contract violates any Federal, State or local statutes or regulations of any countries having jurisdiction of this transaction, or is illegal for any reason, said provision shall be self-deleting without affecting the validity of the remaining provisions.

Unless otherwise specifically agreed upon in writing between Hach and Buyer, any dispute relating to this Contract which is not resolved by the parties shall be adjudicated in order of preference by a court of competent jurisdiction (i) in the State of Colorado, U.S.A. if Buyer has minimum contacts with Colorado and the U.S., (ii) elsewhere in the U.S. if Buyer has minimum contacts with the U.S. but not Colorado, or (iii) in a neutral location if Buyer does not have minimum contacts with the United States.

23. ENTIRE AGREEMENT, TERM & MODIFICATION: These Terms & Conditions of Sale constitute the entire agreement between the parties and supersede any prior agreements or representations, whether oral or written.

Upon thirty (30) days prior written notice, Hach may, in its sole discretion, elect to terminate any order for the sale of Products and provide a pro-rated refund for any pre-payment of undelivered Products. No change to or modification of these Terms & Conditions shall be binding upon Hach unless in a written instrument specifically referencing that it is amending these Terms & Conditions of Sale and signed by an authorized representative of Hach. Hach rejects any additional or inconsistent Terms & Conditions of Sale offered by Buyer at any time, whether or not such terms or conditions materially alter the Terms & Conditions herein and irrespective of Hach’s acceptance of Buyer’s order for the described goods and services.

24. APPENDICES: If checked, the following Appendices are attached hereto and incorporated by reference into these Terms & Conditions of Sale:
 CLAROS SOFTWARE AS A SERVICE SUBSCRIPTION AGREEMENT
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Item 8B 100
Item 8B 101

Item 8B 102
City of Colfax SCVV Ad Hoc Committee Report
Staff Report August 13, 2025
Staff Report to City Council
FOR THE AUGUST 13, 2025 REGULAR CITY COUNCIL MEETING
From: Ron Walker, City Manager
Prepared by: Ron Walker, City Manager
Subject: Sierra Vista Community Center Ad Hoc Committee Report Budget Impact Overview:

N/A: X Funded: Un-funded: Amount: Fund(s):

Summary/Background
At the June 11, 2025, City Council meeting, the Council considered an item regarding financial support for the Sierra Soar nonprofit in connection with the Colfax Boys Basketball Team. The Council voted to donate $2,200.00 to the program, with the condition that the funds be used solely to support the basketball program and not for any upgrades to the Sierra Vista Community Center (SVCC) until a Memorandum of Understanding (MOU) is negotiated between the City and the SVCC to establish rights of access.

An Ad Hoc Committee, consisting of Councilmembers Trinity Burruss and Larry Hillberg, was formed at the June 11, 2025 City Council meeting to negotiate the MOU.

Tonight, the Ad Hoc Committee will report to the Council on their progress.

RECOMMENDED ACTION: Review the report and provide recommendations on how to proceed.

Item 8C 103

Colfax City CouncilAugust 13, 2025

Colfax City Council
August 13, 2025