Colfax City Council Meetings are ADA compliant. If you need disability-related modification or accommodation including auxiliary aids or services to participate in this meeting, please contact the City Clerk at (530) 346-2313 at least 72 hours prior to make arrangements for ensuring your accessibility.
March 11, 2026
CityCouncil Meeting COUNCIL CHAMBERS, 33 SOUTH MAIN STREET, COLFAX, CA and
2600 BISHOP DR. SAN RAMON, CA 94583 UNITED STATES
Mayor Caroline McCully ⋅ Mayor Pro Tem Larry Hillberg
Councilmembers Trinity Burruss ⋅ Kim Douglass ⋅ Sean Lomen
REGULAR MEETING AGENDA
March 11, 2026
Regular Session 6:00 PM
You may access the meeting and address the Council by the following means:
ZOOM at
https://us02web.zoom.us/j/84968570574
Dial in by calling one of the numbers listed below and enter the Webinar ID:
849 6857 0574
1 669 900 6833 / 1 669 444 9171 / 1 719 359 4580 / 1 253 205 0468 View Only on Facebook Live on our City of Colfax page: City of Colfax, California. You may also submit written comments to the City Clerk via email at [email protected], via regular mail to P.O. Box 702, Colfax CA 95713, or by dropping them off at City Hall, 33 S. Main Street, Colfax CA 95713. Comments received will be submitted to Council and made a part of the record.
While the City makes every effort to allow public participation in City Council meetings via Zoom and Facebook Live as described above, we cannot guarantee these services will be accessible. We encourage interested members of the public to submit written comments in advance of the meeting or attend the meeting in person. 1 OPEN SESSION
1A. Call Open Session to Order
1B. Pledge of Allegiance
1C. Roll Call
1D. Approval of Agenda Order
Thisis the time for changes to the agenda to be considered including removal, postponement, or change to the agenda sequence.
Recommended Action: By motion, accept the agenda as presented or amended. 1E. Statement of Conflict of Interest
1 Colfax City Council Meetings are ADA compliant. If you need disability-related modification or accommodation including auxiliary aids or services to participate in this meeting, please contact the City Clerk at (530) 346-2313 at least 72 hours prior to make arrangements for ensuring your accessibility.
March 11, 2026
2 CONSENT CALENDAR
Matters on the Consent Calendar are routine in nature and will be approved by one blanket motion with a Council vote. No discussion of these items ensues unless specific items are pulled for discussion and separate action. If you wish to have an item pulled from the Consent Agenda for discussion, please notify the Mayor.
Recommended Action: By motion, approve the Consent Calendar. 2A. City Projects Report
Recommended Action: Accept report.
2B. Minutes – February 25, 2026
Recommended Action: Approve the Colfax City Council minutes dated February 25, 2026. *** End of Consent Calendar ***
3 AGENCY REPORTS -
3A. Placer County Sheriff’s Office
3B. California Highway Patrol
3C. Placer County Fire Department/CALFIRE
3D. Caltrans
3E. Non-Profits
4 PRESENTATIONS (NONE)
5 PUBLIC HEARING (NONE)
6 PUBLIC COMMENT
Members of the public are permitted to address the Council orally or in writing on matters of concern to the public withinthe subject matter jurisdiction of the City that are not listed on this agenda. Please make your comments as succinct as possible. Oral comments made at the meeting may not exceed five (5) minutes per speaker. Written comments should notexceed 800 words. Written comments received before the close of an agenda item may be read into the record, with a maximum allowance of five (5) minutes in length. Council cannot act on items not listed on this agenda but may briefly respond to statements made or questions posed, request clarification, refer the matter to staff, or place the matter on a future agenda. 7 COUNCIL AND STAFF
The purpose of these reports is to provide information to the Council and public on projects, programs, and issues discussed at committee meetings and other items of Colfax related information. No decisions will be made on these issues. If a member of the Council prefers formal action be taken on any committee reports or other information, the issue will be placed on a future Council meeting agenda. 2 (Pages 4-7)
(Pages 8-12)
Colfax City Council Meetings are ADA compliant. If you need disability-related modification or accommodation including auxiliary aids or services to participate in this meeting, please contact the City Clerk at (530) 346-2313 at least 72 hours prior to make arrangements for ensuring your accessibility.
March 11, 2026
I, Ron Walker, City Manager for the City of Colfax, declare that this agenda was posted in accordance with the Brown Act at Colfax City Hall, Colfax Post Office and 2600 Bishop Dr. San Ramon, CA 94583 United States.
The agenda is also available on the City website at http://colfax-ca.gov/ Ron Walker, City Manager
Administrative Remedies must be exhausted prior to action being initiated in a court of law. If you challenge City Council action in court, you may be limited to raising only those issues you or someone else raised at a public hearing described in this notice/agenda, or in written correspondence delivered tothe City Clerk of the City of Colfax at, or prior to, said public hearing.
LEVINE ACT WARNING: In certain instances, parties, participants, and their agents before the City Council are subject to the campaign disclosure provisions detailed in Government Code Section 84308, California Code of Regulations Sections 18438.1 through 18438.8, and Fair Political Practices Commission Opinion 0-22-002. All parties, participants, and their agents are hereby directed to review these sections for compliance. If you believe that these provisions apply to you or a Council Member, please inform the City Clerk at the earliest possible opportunity. 7A. Committee Reports and Colfax Informational Items – All Councilmembers 7B. City Operations Update – City Manager
7C. Update from City Attorney on FPPC Opinion Regarding Conflict of Interest – City Attorney 8 COUNCIL BUSINESS
8A. Fiscal Year 2025-26 Mid-Year Budget Review as of December 31, 2025 Recommended Action: Review Fiscal Year 2025-26 Mid-Year Budget Update and adopt Resolution __-2026 Amending the Fiscal Year 2025-26 Budget.
8B. City of Colfax Budget Calendar FY 2026-27
Recommended Action: Review and approve the attached budget calendar with recommended operating and capital budget preparation schedule for fiscal year 2026-27. 8C. Cease the Development of the Disposable Foodware, Convenience Retail, and Roadway Impact Fee Ordinance
Recommended Action: Staff is requesting that the Council reconsider and provide direction to the City Manager to cease the development of a Disposable Foodware, Convenience Retail, and Roadway Impact fee Ordinance.
9 GOOD OF THE ORDER
Informal statements, observation reports and inquiries regarding the business of the City may be presented by Councilmembers under this agenda item or requests for placement of items of interest on a future agenda. No action will be taken.
9A. Public Comment on Good of the Order
Members of the public are permitted to address the Council on matters that relate to general welfare of the City that have not been previously discussed on this agenda. Oral comments may not exceed five (5) minutes.
Written comments should not exceed 800 words.
10 CLOSED SESSION (NONE)
ADJOURNMENT
3 (Pages 13-18)
(Pages 19-27)
(Pages 28-30)
(Pages 31-37)
City of Colfax City Project(s) Report
Staff Report March 11, 2026
Staff Report to City Council
FOR MARCH 11, 2026 REGULAR CITY COUNCIL MEETING
From: Ron Walker, City Manager
Prepared by: Ron Walker, City Manager
Subject: City Projects Report
Budget Impact Overview:
N/A: X Funded: Un-funded: Amount: Fund(s):
Summary/Background
The following is a list of projects, by department, which have either been completed or are in progress.
Week of February 15 - 21, 2026
City Manager
• Attended Railroad Heritage Park Meeting.
• Prepared for snowstorm.
• Participated in Snow Removal.
• Agenda preparation.
Planning Department
• Attended Multi Hazards Mitigation Placer County Coordination meeting. • Followed up on response to emails, zoning inquiries.
Maintenance Department
• Staff training for proper attachment and operation of snowplows attachments on city vehicles. After training on installing plows and chains on both the trucks and the skid steer, we conducted troubleshooting and completed necessary repairs on the chains and plows. The team also performed practice runs to become familiar with the equipment before the snowfall. In addition to plowing, the crew shoveled snow from sidewalks and applied ice melt throughout various areas of the City. The snow blower has been repaired and is now operational for future snow events. • Filled multiple potholes on Canyon war and S. Auburn. • Multiple 811 locates.
Wastewater Treatment Plant/Sewer
• No issues in collection system.
• Due to the snowstorm a dead tree fell across the city owned power lines that took out power for the upper part of the plant The line that was damaged connects pond 3 pump station. We had Commercial pump out for a lift station problem earlier that evening. After the work was complete at the lift station the Commercial Pump repair representative went to the plant and got it back online.
RECOMMENDED ACTION: Accept report.
Item 2A4
City of Colfax City Project(s) Report
Staff Report March 11, 2026
• Lift station transducer went out. Commercial pump installed temp transducer until we could order the correct one.
• Plant flows high this week due to rain and snow.
Administrative Services
• I went through the onboarding paperwork and filled it out. Got passwords for Fund Balance software and spent time going through the different modules.
• I worked with the consultant, Josette, who is performing the ASO functions and spent time going through the email and cleaning it up. I was introduced to the different document drives (City of Colfax – Documents, Finance – Documents and Human Resources – Documents) and familiarized myself with the different files.
• I completed the FY 2025-26, Q2 (12/31/2026) Disability Access & Education Fee Report 786 for SB 1186 and completed the 2025 Disability Access & Education Fund Annual Report. • I worked with the consultant, Heather Ippoliti, going through the Finance Task Matrix on the accounting items that are handled weekly, monthly, quarterly and annually. • Attended the 02/11/2026 City Council Meeting.
Engineering
• Emails and general coordination
• Grading permit research
• Drive city to review snow, freeway closure, and detoured traffic • Corporation yard property line research
• CDBG coordination with Psomas, Geocon and Adams Ashby • CDBG plan review
• Review AB 538 info from City Attorney
• Sewer evaluations
• Complaints
Building/Code Enforcement
• Best Western building owner submitted application but no contractor information. Stop work is still in place. Discussed the issues with the siding with the manufacturer and waiting for a response. • Reviewed and sent corrections of the Empire Storage to third party reviewer. • Reviewed and sent corrections of the O’Reilly’s retaining wall and building revisions to third party reviewers.
Week of February 22 – 28, 2026
City Manager
• Met with Chief Plant Operator, Matt Anderson to talk about downed power lines. • Worked with I.T. to cleanup server room.
• Met with a contractor to evaluate power line failure at WWTP.
Item 2A5
City of Colfax City Project(s) Report
Staff Report March 11, 2026
Planning
• Annual Progress Report and Training on how to complete APR Excell spreadsheet • PowerPoint for proposed Entertainment Zone ordinance amendment • PowerPoint for proposed Public/Quasi Public rezoning. • Zoning inquiries
• Edits to sign requirements letter for Tax Works noncompliance Maintenance Department
• Finished texturing at the Corp Yard and are ready for painting. • Filled in multiple potholes on Canyon Way and S. Auburn. • Picked up branches and debris all over town from the storm. • Cleaned up ballpark parking lot from mud and rocks. Raked down loose rocks and debris from hill side and removed them.
• Fixed multiple drainage issues along S. Auburn and Canyon Way, removed live vegetation and dirt in multiple areas to stop water from eroding the roads.
• Called Astound and Vision Quest to address internet outage. • Picked up more cold patch material for the Corp Yard. • Picked up more sand for sandbags.
• Purchased paint and supplies for the inside of the Corp Yard. • Purchased grass fertilizer and seed for all City parks. • Mowed the ballpark, Depot and Art park and also weed wacked and edged. • Installed some signs up saying you're on camera and hung up some hooks on the inside of the bathrooms for clothing.
• Cleaned inside of the Sheriff’s office and investigated leaks coming from the roof. • Multiple 811 locates.
Wastewater Treatment Plant/Sewer
• No issues in collection system.
• Contractor at plant to give estimate for repairing the downed power lines. • Lift station 5 transducer Has been ordered. Install work early next week • AJ out for 6 weeks.
• Plant flows elevated this week due to rain.
Administrative Services
• Completed sexual harassment training.
• Reviewed the mid-year budget numbers to be presented at the 3/11/2026 City Council meeting. • Reviewed the staff report for the AB1600 report to be presented at the 02/25/2026 City Council meeting. • Created a FY 2026-27 budget calendar and prepared a staff report to be presented for approval at the 03/11/2026 City Council meeting.
• Appended and posted cash receipts, accounts payable, payroll and utility billing transactions from 1/7/2026-2/25/2026.
Item 2A6
City of Colfax City Project(s) Report
Staff Report March 11, 2026
• Completed ERP Pro 10 Financial Solutions Training.
Engineering
• Emails and general coordination
• Grading permit research
• Drive city to review snow, freeway closure, and detoured traffic • Corporation yard property line research
• CDBG coordination with Psomas, Geocon and Adams Ashby • CDBG plan review
• Review AB 538 info from City Attorney
• Sewer evaluations
• Complaints
Building/Code Enforcement
• Advised two businesses that their business licenses needed to be renewed before they expire. • Final inspection of new ADU at 203 W. Grass Valley St. Only issue is the water heater in the basement, • Reviewing deck repair plans for 7 N. Main St.
• Met with Council member to discuss complaint from Workman Auto Glass.
Item 2A7
Colfax City Council Meetings are ADA compliant. If you need disability-related modification or accommodation including auxiliary aids or services to participate in this meeting, please contact the City Clerk at (530) 346-2313 at least 72 hours prior to make arrangements for ensuring your accessibility.
February 25, 2026
Draft Meeting Minutes
CityCouncil Meeting COUNCIL CHAMBERS, 33 SOUTH MAIN STREET, COLFAX, CA Mayor Caroline McCully ⋅ Mayor Pro Tem Larry Hillberg
Councilmembers Trinity Burruss ⋅ Kim Douglass ⋅ Sean Lomen
DRAFT MEETING MINUTES
February 25, 2026
Regular Session 6:00 PM
1 OPEN SESSION
1A. Call Open Session to Order
The February 25, 2026 Regular Meeting of the City of Colfax City Council was called to order at 6:01 p.m. by Mayor McCully.
1B. Pledge of Allegiance
1C. Roll Call
Present: Councilmembers Trinity Burruss, Sean Lomen, Mayor Pro Tem Larry Hillberg and Mayor Caroline McCully
Absent: Councilmember Kim Douglass
1D. Approval of Agenda Order
Thisis the time for changes to the agenda to be considered including removal, postponement, or change to the agenda sequence.
Action: With a motion by Councilmember Lomen and a second by Mayor Pro Tem Hillberg Council voted 4-0 to accept the Agenda Order as presented with no changes.
Ayes: Councilmembers Trinity Burruss, Sean Lomen, Mayor Pro Tem Larry Hillberg and Mayor Caroline McCully
Noes: None
Abstain: None
Absent: Councilmember Kim Douglass
1E. Statement of Conflict of Interest
No new conflicts were identified by the Council or the public. 2 CONSENT CALENDAR
Matters on the Consent Calendar are routine in nature and will be approved by one blanket motion with a Council vote. No discussion of these items ensues unless specific items are pulled for discussion and separate action. If you wish to have an item pulled from the Consent Agenda for discussion, please notify the Mayor.
Item 2B8
Colfax City Council Meetings are ADA compliant. If you need disability-related modification or accommodation including auxiliary aids or services to participate in this meeting, please contact the City Clerk at (530) 346-2313 at least 72 hours prior to make arrangements for ensuring your accessibility.
February 25, 2026
Draft Meeting Minutes
Action: With a motion by Mayor Pro Tem Hillberg and a second by Councilmember Lomen, Council voted 4-0 approving the Consent Calendar.
Ayes: Councilmembers Trinity Burruss, Sean Lomen, Mayor Pro Tem Larry Hillberg and Mayor Caroline McCully
Noes: None
Abstain: None
Absent: Councilmember Kim Douglass
2A. City Projects Report
Action: Reviewed and Commented.
2B. Quarterly Investment Report – Quarter Ended December 31, 2025 Action: Accepted and Filed.
2C. Minutes – January 14, 2026, January 28, 2026, February 11, 2026 and February 12, 2026 Town Hall
Action: Approved the Colfax City Council minutes dated January 14, 2026, January 28, 2026, February 11, 2026 and February 12, 2026 Town Hall.
2D. R3 Consulting for SB 1383 Agreement for Compliance Assistance and Other Solid Waste Consulting Support
Action: Adopted Resolution 07-2026 authorizing the City Manager to execute an agreement with R3 Consulting for SB1383 compliance assistance in an amount not-to-exceed $78,000. *** End of Consent Calendar ***
3 AGENCY REPORTS -
3A. Placer County Sheriff’s Office
Sgt. Toby Williams reported:
• Recently found out a Fed Ex truck was stolen in Colfax today • Assisting with coordination on Big Boy event in April. • After two shifts utilizing grant funds authorized for traffic enforcement in Loom and Colfax, a dozen tickets have been issued for speeding
• A new special response team has been activated to work with the transient population and special tasks replacing POP teams.
• Public Comment received.
3B. California Highway Patrol
Officer Jason Lymen (PIO) reported:
• No updates but available for questions.
Item 2B9
Colfax City Council Meetings are ADA compliant. If you need disability-related modification or accommodation including auxiliary aids or services to participate in this meeting, please contact the City Clerk at (530) 346-2313 at least 72 hours prior to make arrangements for ensuring your accessibility.
February 25, 2026
Draft Meeting Minutes
3C. Placer County Fire Department/CALFIRE
• Was unable to attend last meeting due to off-duty firefighter injured who is out of the hospital and recovering at home.
• January calls included: 3 structure fires, 3 vegetation fires, 2 vehicle fires, 39 medical aids, with 78 total calls.
• Continuing to work on fuel reduction projects.
• In the process of hiring additional firefighters and promoting current firefighters. 3D. Caltrans
• NONE
3E. Non-Profits
• Caroline McCully announced that the Union Pacific Big Boy Steam Locomotive is scheduled to visit Colfax on April 12, 2026.
4 PRESENTATIONS (NONE)
5 PUBLIC HEARING
5A. Mitigation Impact Fees – Annual Report (Noticed 02/04/2026) Action: Conducted a public hearing, review annual report, considered public and staff comments, accepted report and adopted Resolution 08-2026, Accepting and Approving the Annual AB 1600 Mitigation Fee Report and Making Findings Pursuant to Colfax Municipal Code Chapter 3.56 and the Mitigation Fee Act (Government Code §66000 et. Seq.).
Action: With a motion by Councilmember Burruss and a second by Councilmember Lomen, Council voted 4-0 approving Item 5A, Mitigation Impact Fees Annual Report.
Ayes: Councilmembers Trinity Burruss, Sean Lomen, Mayor Pro Tem Larry Hillberg and Mayor Caroline McCully
Noes: None
Abstain: None
Absent: Councilmember Kim Douglass
6 PUBLIC COMMENT
Members of the public are permitted to address the Council orally or in writing on matters of concern to the public withinthe subject matter jurisdiction of the City that are not listed on this agenda. Please make your comments as succinct as possible. Oral comments made at the meeting may not exceed five (5) minutes per speaker. Written comments should notexceed 800 words. Written comments received before the close of an agenda item may be read into the record, with a maximum allowance of five (5) minutes in length. Council cannot act on items not listed on this agenda but may briefly respond to statements made or questions posed, request clarification, refer the matter to staff, or place the matter on a future agenda.
Public Comment received by members of the public.
Item 2B10
Colfax City Council Meetings are ADA compliant. If you need disability-related modification or accommodation including auxiliary aids or services to participate in this meeting, please contact the City Clerk at (530) 346-2313 at least 72 hours prior to make arrangements for ensuring your accessibility.
February 25, 2026
Draft Meeting Minutes
7 COUNCIL AND STAFF
The purpose of these reports is to provide information to the Council and public on projects, programs, and issues discussed at committee meetings and other items of Colfax related information. No decisions will be made on these issues. If a member of the Council prefers formal action be taken on any committee reports or other information, the issue will be placed on a future Council meeting agenda. 7A. Committee Reports and Colfax Informational Items – All Councilmembers • Mayor Pro Tem reported attending the Sierra Vista Center and is doing well financially and new board doing okay.
• Councilmember Burruss reported attending PCPTA and announced the Small Cities Funding Act is moving forward to committee at the State Legislature. • Mayor McCully reported attending Air District, Heritage Park, SACOG, and PCPTA via ZOOM.
7B. City Operations Update – City Manager
City Manager Walker reported:
• Maintenance coordinated snow removal
• Downed tree did some damage at the sewer plant during storm which requires repair. • Working with IT contract to clean up server room and identify long term plans to update IT equipment.
• Maintenance has been busy fixing potholes, snow plowing as well as IT repair at the Corp Yard.
8 COUNCIL BUSINESS
8A. February 12, 2026 Town Hall Meeting Recap
Action: Accepted Town Hall Meeting recap, and discussed prioritizing and funding projects, and format of future Town Hall Meetings.
Public Comment received by members of the public.
8B. Funding Request for Historic Colfax Downtown Association Recommended Action: Adopted Resolution 09-2026 authorizing the City Manager to make a donation in the amount of $5,000.00 to the Historic Colfax Downtown Association.
Action: With a motion by Councilmember Burruss and a second by Mayor Pro Tem Hillberg, Council voted 4-0 approving Item 8B, Funding Request for Historic Colfax Downtown Association.
Ayes: Councilmembers Trinity Burruss, Sean Lomen, and Mayor Pro Tem Larry Hillberg Noes: Mayor Caroline McCully
Abstain: None
Absent: Councilmember Douglass
Item 2B11
Colfax City Council Meetings are ADA compliant. If you need disability-related modification or accommodation including auxiliary aids or services to participate in this meeting, please contact the City Clerk at (530) 346-2313 at least 72 hours prior to make arrangements for ensuring your accessibility.
February 25, 2026
Draft Meeting Minutes
9 GOOD OF THE ORDER
Informal statements, observation reports and inquiries regarding the business of the City may be presented by Councilmembers under this agenda item or requests for placement of items of interest on a future agenda. No action will be taken.
• Mayor Pro Tem Hillberg asked about the budget schedule, commented that the audit revealed additional funds, would like mitigation fees for roads, recommended putting aside funds for street repair, asked where fees come from, and would like litter mitigation fees.
• Councilmember Burruss would like to bring back an ordinance addressing a Hazard Mitigation Plan for Snow Removal and an ordinance for I-80 Hazard Drivers.
• Mayor McCully announced the VFW St. Patrick’s Dinner and the Lions Chef Cookoff. • City Manager Walker mentioned the Big Boy visit on April 12. 9A. Public Comment on Good of the Order
Members of the public are permitted to address the Council on matters that relate to general welfare of the City that have not been previously discussed on this agenda. Oral comments may not exceed five (5) minutes. Written comments should not exceed 800 words.
No public comment received.
10 CLOSED SESSION (NONE)
ADJOURNMENT
The February 25, 2026 City of Colfax City Council was adjourned at 7:32 p.m. by Mayor McCully. /s/ Ron Walker
Ron Walker, City Manager
Item 2B12
378541.1
City of Colfax FPPC Opinion on Mayor McCully’s Interest in Economic Staff Report March 11, 2026 Development Grants
438248.1
Staff Report to City Council
FOR THE MARCH 11, 2026 REGULAR COUNCIL MEETING
From: Conor Harkins, City Attorney
Prepared by: Conor Harkins, City Attorney
Subject: FPPC Opinion on Mayor McCully’s Interest in Economic Development Grants Budget Impact Overview:
N/A: Funded: Un-funded: Amount: Fund(s):
Summary/Background
The California Fair Political Practices Commission analyzed whether Mayor Caroline McCully’s role as President of Colfax Railroad Days creates a conflict of interest in City Council decisions to award grants from the City’s Economic Development Fund. The FPPC concluded Mayor McCully does not have a prohibited conflict of interest, but she must declare her interest in Railroad Days when participating in Economic Development Fund grants.
Attachments:
1. FPPC opinion
RECOMMENDED ACTION: Receive report.
Item 7C13
STATE OF CALIFORNIA
FAIR POLITICAL PRACTICES COMMISSION
1102 Q Street • Suite 3050 • Sacramento, CA 95811
March 4, 2026
Conor W. Harkins
Colantuono, Highsmith, Whatley, PC
420 Sierra College Drive, Suite 140
Grass Valley, CA 95945
Re: Your Request for Advice
Our File No. A-26-010
Dear Mr. Harkins:
This letter responds to your request for advice on behalf of City of Colfax (“City”) Mayor Caroline McCully regarding the conflict of interest provisions of the Political Reform Act (the “Act”) and Government Code Section 1090, et seq.
1 Please note that we are only providing
advice under the conflict of interest provisions of the Act and Section 1090, not under other general conflict of interest prohibitions such as common law conflict of interest.
Also, note that we are not a finder of fact when rendering advice (In re Oglesby (1975) 1 FPPC Ops. 71), and any advice we provide assumes your facts are complete and accurate. If this is not the case or if the facts underlying these decisions should change, you should contact us for additional advice.
We are required to forward your request regarding Section 1090 and all pertinent facts relating to the request to the Attorney General’s Office and the Placer County District Attorney’s Office, which we have done. (Section 1097.1(c)(3).) We did not receive a written response from either entity. (Section 1097.1(c)(4).) We are also required to advise you that, for purposes of Section 1090, the following advice “is not admissible in a criminal proceeding against any individual other than the requestor.” (See Section 1097.1(c)(5).) 1 The Political Reform Act is contained in Government Code Sections 81000 through 91014. All statutory references are to the Government Code, unless otherwise indicated. The regulations of the Fair Political Practices Commission are contained in Sections 18104 through 18998 of Title 2 of the California Code of Regulations. All regulatory references are to Title 2, Division 6 of the California Code of Regulations, unless otherwise indicated.
Item 7C14
File No. A-26-010
Page No. 2
QUESTION
Under the Act and Section 1090, may Mayor Caroline McCully take part in decisions related to providing grants from the City Council’s Economic Development Fund, given that Mayor McCully also serves as the non-compensated President of Colfax Railroad Days, Inc. (“Railroad Days”)?
CONCLUSION
Yes. Under the Act, Mayor McCully may take part in decisions related to providing grants from the City Council’s Economic Development Fund because she does not have a financial interest in the decisions. With respect to Section 1090, because Mayor McCully does not receive income from Railroad Days, and has no other financial interest in Railroad Days, the noninterest exception under Section 1091.5(a)(8) applies and she is not disqualified from taking part in decisions related to providing grants from the City Council’s Economic Development Fund. However, Mayor McCully must ensure that her interest in Railroad Days is noted in the City’s official records.
FACTS AS PRESENTED BY REQUESTER
The City Council’s annual budget appropriates $20,000 to $30,000 for economic development (the “Economic Development Fund”). The City Council uses the Economic Development Fund to support several popular, recurring events within the City. It distributes the funds to the organizations that put on the events. The City Council also uses the Economic Development Fund to support organizations that contribute to the community. For example, the City Council has approved grants to help refurbish the gym at the Sierra Vista Community Center, to upgrade the sound system at Colfax High School, and to provide seed money for the Historic Colfax Downtown Association. Grants from the City’s Economic Development Fund are necessarily limited by the annual appropriation by the City Council. Once the funds are granted to one organization, there are no more funds for other organizations. The City has a general interest in providing for the health, safety, and welfare of its community. That interest includes preserving its railroad heritage and supporting private organizations in that mission.
Colfax Railroad Days, Inc. is a California non-profit, public benefit corporation that qualifies as a tax exempt organization under Internal Revenue Code Section 501(c)(3) (“Railroad Days”). Railroad Days’ primary purpose is to preserve the City’s rich railroad history, specifically its vital role in constructing the Transcontinental Railroad. Railroad Days puts on an eponymous event in the City every September. Railroad Days has also organized or helped organize events in the City for the Fourth of July and winter holidays. These events are all free of charge and open to the general public. Railroad Days has been granted funds from the City’s Economic Development Fund since at least 2015.
Item 7C15
File No. A-26-010
Page No. 3
Mayor McCully was appointed to the City Council in June 2023 and elected to the City Council for a two-year term in November 2024. She is also an officer of Railroad Days, serving as its President, a position she has held since September 2023. She receives no compensation as President of Railroad Days.
ANALYSIS
The Act
Section 87100 prohibits a public official from making, participating in making, or in any way attempting to use the official’s position to influence a government decision in which the official has a financial interest. A public official has a financial interest in a decision within the meaning of Section 87100 if it is reasonably foreseeable that the decision will have a material financial effect, distinguishable from its effect on the public generally, on an interest specified in Section 87103, including:
· Any business entity in which the public official has a direct or indirect investment worth $2,000 or more. (Section 87103(a).)
· Any source of income aggregating $500 or more in value provided or promised to, received by, the public official within 12 months prior to the time when the decision is made. (Section 87103(c).)
· Any business entity in which the public official is a director, officer, partner, trustee, employee, or holds any position of management. (Section 87103(d).) The Act defines “business entity” to mean any organization or enterprise operated for profit, including but not limited to a proprietorship, partnership, firm, business trust, joint venture, syndicate, corporation or association. (Section 82005.) Mayor McCully serves as President of Railroad Days and does not receive any compensation for this position. Since Railroad Days is not operated for profit, it is not considered a business entity under the Act. Accordingly, to the extent Mayor McCully has no other financial interest in the decision, the Act’s conflict of interest provisions would not prohibit her from taking part in decisions related to providing grants from the City Council’s Economic Development Fund.
Section 1090
Under Section 1090, officials “shall not be financially interested in any contract made by them in their official capacity, or by any body or board of which they are a member.” Section 1090 is “concerned with any financial interests, other than perhaps a remote or minimal interest, Item 7C16
File No. A-26-010
Page No. 4
which would prevent the official involved from exercising absolute loyalty and undivided allegiance in furthering the best interests of” their respective agencies. (Stigall v. Taft (1962) 58 Cal.2d 565, 569.) When Section 1090 is applicable to one member of a governing body of a public entity, the prohibition cannot be avoided by having the interested board member abstain; the entire governing body is precluded from entering into the contract. (Thomson v. Call (1985) 38 Cal.3d 633, 649.)
Section 1090 applies to any grants the city council wishes to make to a non-profit corporation. (See People v. Honig (1996) 48 Cal.App.4th 289 [rejecting a claim that a grant was not a contract within the meaning of section 1090] and 85 Ops.Cal.Atty.Gen. 176 (2002).) However, the Legislature has created various statutory exceptions to the Section 1090 prohibition where the financial interest involved is deemed to be a “remote interest,” as defined in Section 1091, or a “noninterest,” as defined in Section 1091.5. Noninterests under Section 1091.5 are “interests that, while technically within the scope of the financial interests covered by section 1090, as a practical matter do not raise the sorts of conflict of interest problems with which section 1090 is concerned and thus are statutorily excluded from its purview.” (Lexin v.
Superior Ct. (2010) 47 Cal. 4th 1050, 1073-74.)
One such noninterest includes Section 1091.5(a)(8) which provides that an officer shall not be deemed to be interested in a contract where the officer’s interest is that of a noncompensated officer of a non-profit, tax exempt corporation, which, as one of its primary purposes, supports the functions of the body or board or to which the body or board has a legal obligation to give particular consideration, and provided further that this interest is noted in its official records.
Based on the facts provided, Mayor McCully serves as President of Railroad Days, a nonprofit, tax exempt corporation, and is not compensated for her work. Railroad Days’ primary purpose is to preserve the City’s rich railroad history, specifically its vital role in constructing the Transcontinental Railroad. To accomplish this purpose, Railroad Days puts on an eponymous event in the City annually that is free of charge and open to the general public. The City also has an interest in achieving this purpose as it has a general interest in providing for the health, safety, and welfare of its community which includes preserving its railroad heritage and supporting private organizations in that mission. To accomplish this purpose, the City Council uses the Economic Development Fund to support several popular, recurring events within the City.
Railroad Days has previously been a recipient of funds from the City Council’s Economic Development Fund dating back to 2015.
Accordingly, Railroad Days’ primary purpose supports the functions of the City and Mayor McCully has a “noninterest” in Railroad Days as an uncompensated officer of the organization. As long as Mayor McCully’s interest is noted in the City Council’s official records, and she does not have any other economic interests involved, Section 1090 does not prohibit her Item 7C17
File No. A-26-010
Page No. 5
from taking part in decisions related to providing grants from the City Council’s Economic Development Fund.
If you have other questions on this matter, please contact me at [email protected].
Sincerely,
Dave Bainbridge
General Counsel
JennaRinehart
By: Jenna C. Rinehart
Senior Counsel, Legal Division
JR:aja
Item 7C18
City of Colfax Mid-Year Budget
Staff Report February 25, 2026 As of December 31, 2025
Staff Report to City Council
FOR THE MARCH 11, 2026 REGULAR City COUNCIL MEETING
From: Ron Walker, City Manager
Prepared by: Heather Ippoliti, Senior Advisor, Regional Government Services Subject: Fiscal Year 2025-26 Mid-Year Budget Review as of December 31, 2025 Budget Impact Overview:
N/A: Funded: Un-funded: Amount: Fund(s):
Background
In accordance with City financial policy, the City Manager will provide the City Council with a mid-year review of the City’s financial activities. The review is typically presented in February and compares the adopted budget with actual results as of mid-year.
Discussion/Analysis
City staff has completed a detailed review for fiscal year 2025-26 of all funds for all operating revenue and expense accounts. The review is based on six months of actual revenues and expenditure (through December 31, 2025) and projections for the balance of the fiscal year based on the current City activities and programs.
Included as attachments for the General Fund, attachment 1, the General Fund Summary, attachment 2 is a statement of revenues and expenditures for the current fiscal year vs the adopted budget and percentage of change from the previous fiscal year. Attachment 3 is the General Fund balance analysis. Revenues received are 42 % of the budgeted revenue and 6% less than the same time as the previous fiscal year.
The City’s largest General Fund revenue is Sales Tax with collections of 50% of the budgeted revenues for FY 2025-26. A decrease of 23% for the same time for FY 2024-25. The second largest General Fund revenue is Property Tax. As of December 31, 2025, the City had received 2% of the budgeted Property Tax. The first major apportionment of Fiscal Year 2025-26 Property Tax was received in January 2026 and was $276,775.00, 54% of the budgeted revenue. The City as expended 39% of the appropriated budget, 6% more than FY 2024-25. There are two budget categories, Payments to Other Agencies and Bonds and Insurance, that have slightly exceeded the annual budget.
The City continues to rely on contracted services for Engineering, Planning, Legal and limited Finance services.
Costs will continue to fluctuate based on the City’s projects and activities.
There are two General Fund budget adjustments that are being proposed by staff:
An increase to the budgeted CIP expenditures of $25,000 for outside dining. There was $25,000 set aside in the FY 2024-25 budget for Downtown Dining Improvements but was not expended. The intention was that General Fund
Classification Actuals as of 12/31/2025
Adopted Budget
FY 2025-26
Mid-Year Budget
Adjustments % of Budget
Revenues/Transfers In $ 1,138,935 $ 2,685,965 $ - 42%
Operating Expenses/Transfers Out $ 1,121,753 $ 2,909,803 $ - 39% Change in Fund Balance $ 17,182 $ (223,838) $ -
GF CIP Additions/Deletions $ 66,739 $ 127,000 $ 44,370
RECOMMENDED ACTION: Review Fiscal Year 2025-26 Mid-Year Budget Update and Adopt Resolution __-2026 Amending the Fiscal Year 2025-26 Budget.
Item 8A19
City of Colfax Mid-Year Budget
Staff Report February 25, 2026 As of December 31, 2025
it would be added to the FY 2025-26 budget, but it was not. There is a proposed amendment to add $25,000 to the current fiscal year’s budget.
An increase to the CIP expenditures of $19,370 for Tyler Technology Software Project. The proposed amendment adjusts the original budget for additional costs that weren’t included in the original estimate, in addition to an increase associated to three additional modules that staff are proposing would enhance efficiencies in processing payroll, accounts receivable billing and project/grant accounting.
Included as attachments for the Sewer Fund, attachment 4 is a statement of revenues and expenditures for the current fiscal year vs the adopted budget and percentage of change from the previous fiscal year. Revenues received are 49% of the budgeted revenue with a slight increase from the previous fiscal year of 2%.
The City has expended 39% of the appropriated budget with a slight decrease of 4% from the previous fiscal year.
There is one Sewer Fund budget adjustment being proposed by staff:
Reduction in expenditures of $27,000 for the membrane filter replacement project included in the Fiscal Year 2025-26 Budget that was completed in the previous fiscal year.
Also attached for review is attachment 5, a Streets Funds Summary recap and attachment 6, a worksheet detailing the Capital Improvement Project (CIP) activity thus far for Fiscal Year 2025-26.
The City expended $43,245 on the Culver St. repair that was unexpected. Currently there is the possibility that there will be remaining funding available through the CDBG Road Rehab grant to cover this expense. If there remaining funding in the grant is not available there will need to be a year-end budget adjustment to General Fund Streets and Roads.
Fiscal Impact:
As proposed, the overall fiscal impact to the General Fund would be a decrease in the estimated ending fund balance of $44,370 and an increase of $27,000 to the estimated ending working capital of the Sewer Fund.
Attachments:
1. Summary by Fund
2. General Fund
3. General Fund – Fund Balance Analysis
4. Sewer Funds
5. Street Funds
6. Capital Projects
7. Resolution __-2026 A Resolution of the City Council of the City of Colfax Amending the Fiscal Year 2025-26 Budget
Sewer Fund
Classification Actuals as of 12/31/2025
Adopted Budget
FY 2025-26
Mid-Year Budget
Adjustments % of Budget
Sewer Revenues $ 744,774 $ 1,500,407 50%
Lift Station Revenues $ 110,531 $ 225,472 49%
Debt Service Revenues $ 310,170 $ 643,393 48%
Total Revenues $ 1,165,475 $ 2,369,272 49%
Sewer Expenses $ 672,044 $ 1,422,592 47%
Lift Station Expenses $ 169,794 $ 346,948 49%
Debt Service Expense $ 19,028 $ 438,974 4%
Total Expenses $ 860,866 $ 2,208,514 39%
Change in Fund Balance $ 304,609 $ 160,758
Sewer CIP Additions/Deletions $ 250,325 $ 2,296,331 $ (27,000) Item 8A20
Fund
Adopted
Budget
Actual as of
12/31/25 Difference
Adopted
Budget
Actual as of
12/31/25 Difference
Adopted
Budget
Actual as of
12/31/25 Difference
Adopted
Budget
Actual as of
12/31/25 Difference
Adopted
Budget
Actual as of
12/31/25 Difference
General Fund - Unrestricted
100 2,685,965 1,136,570 1,549,395 - - - - - - (289,585) - (289,585) 2,396,380 1,136,570 1,259,810 100 Central Services - - - 220,460 219,618 842 - - - - - - (220,460) (219,618) (842) 100 City Council - - - 56,300 38,407 17,893 - - - - - - (56,300) (38,407) (17,893) 100 Events - - - - 14,133 (14,133) - - - - - - - (14,133) 14,133 100 Administration/Finance - - - 400,016 95,740 304,276 - - - - - - (400,016) (95,740) (304,276) 100 Legal - - - 171,000 48,409 122,592 - - - - - - (171,000) (48,409) (122,592) 100 Fire - - - 89,613 44,719 44,894 - - - - - - (89,613) (44,719) (44,894) 100 Sheriff - - - 936,639 364,047 572,592 - - - - - - (936,639) (364,047) (572,592) 100 Building Department - - - 85,400 32,532 52,868 - - - - - - (85,400) (32,532) (52,868) 100 Engineering - - - 160,000 37,700 122,300 - - - - - - (160,000) (37,700) (122,300) 100 Planning - - - 60,000 28,198 31,802 - - - - - - (60,000) (28,198) (31,802) 100 Buildings and Grounds - - - 193,270 93,681 99,589 - - - - - - (193,270) (93,681) (99,589) 100 Parks - - 161,520 70,518 91,002 - - - - - - (161,520) (70,518) (91,002) 120 Land Development - 2,364 (2,364) 86,000 34,052 51,948 - - - - - - (86,000) (31,687) (54,313) Total General Fund - Unrestricted 2,685,965 1,138,935 1,547,030 2,620,218 1,121,753 1,498,465 - - - (289,585) - (289,585) (223,838) 17,181 (241,019) General Fund - Restricted
Operating Reserve - - - - - - - - - 10,000 - 10,000 10,000 - 10,000 Capital Project Reserve - - - - - - - - - 50,000 - 50,000 50,000 - 50,000 571 AB939 Landfill Diversion - - - - - - - - - - - - - - - 572 Landfill - Postclosure Maint 120,000 31,390 88,610 106,764 47,521 59,243 - - - - - - 13,236 (16,131) 29,367 Total General Fund - Restricted 120,000 31,390 88,610 106,764 47,521 59,243 - - - 60,000 - 60,000 73,236 (16,131) 89,367 Special Revenues
210-17 Mitigation Funds 37,320 4,703 32,617 - - - - - - - - - 37,320 4,703 32,617 218 Support Law Enforcement 100,000 30,637 69,363 100,000 151,537 (51,537) - - - - - - - (120,900) 120,900 241-44 CDBG Program Income 6,000 17 5,983 6,000 - 6,000 - - - - - - - 17 (17) 250 Streets-Roads/Transportation 167,638 12 167,626 334,490 143,524 190,966 - - - 166,852 - 166,852 - (143,512) 143,512 253 Gas Tax 61,267 27,258 34,009 22,000 8,055 13,945 - - - (39,267) - (39,267) - 19,202 (19,202) 257 STA - Transit Capital Fund - (76) 76 - - - - - - - - - - (76) 76 258 Road Maintenance SB1, RSTBG 57,600 97,792 (40,192) - - - - - - - - - 57,600 97,792 (40,192) 270 Beverage Recycling - 200 (200) - - - - - - - - - - 200 (200) 280 Used Oil Grant - 39 (39) - - - - - - - - - - 39 (39) 290 SB 1383 37,500 29,817 7,683 - 5,584 (5,584) - - - - - - 37,500 24,233 13,267 291 City County Beverage Container - 5,048 (5,048) - - - - - - - - - - 5,048 (5,048) 292 Fire Capital Fund 3,000 937 2,063 - 22,381 (22,381) - - - - - - 3,000 (21,445) 24,445 342/343 Fire & Rec Const Mitigation 14,000 6,908 7,092 - - - - - - - - - 14,000 6,908 7,092 348 CalOES Home Hardening - - - - 39,779 (39,779) - - - - - - - (39,779) 39,779 363 Railroad Street Crossing - - - - 309 (309) - - - - - - - (309) 309 Total Special Revenues 484,325 203,292 281,033 462,490 370,860 91,630 - - - 127,585 - 127,585 149,420 (167,568) 316,988 Capital Projects
100,214,250,379 Capital Project - - - - - - (102,000) #REF! #REF! 102,000 - 102,000 - #REF! #REF! Total Capital Projects - - - - - - (102,000) #REF! #REF! 102,000 - 102,000 - #REF! #REF! Enterprise Funds
560 Sewer WWTP Maint and Ops 1,500,407 744,774 755,633 1,422,592 619,170 803,422 - (52,874) 52,874 (147,500) - (147,500) (69,685) 72,730 (142,415) 561 Sewer Collection Systems 225,472 110,531 114,941 346,947 169,794 177,153 - - - - - - (121,475) (59,263) (62,212) 563 WWTP/Debt Service 643,393 310,170 333,223 438,974 19,028 419,946 - - - - - - 204,419 291,142 (86,723) 565 G.O. Bonds - - - - - - - - - - - - - -
567 Inflows and Infiltration - - - - - - - - - - - - - - - 560 Capital Projects 2,114,331 - 2,114,331 - - - (2,249,331) #REF! #REF! - - - (135,000) #REF! #REF! Reserves - - - - - - (47,000) - (47,000) 147,500 - 147,500 100,500 - 100,500 Total Special Revenues 4,483,603 1,165,474 3,318,129 2,208,513 807,992 1,400,521 (2,296,331) #REF! #REF! - - - (21,241) #REF! #REF! TOTAL ALL FUNDS 7,773,893 2,539,091 5,234,802 5,397,985 2,348,126 3,049,859 (2,398,331) #REF! #REF! - - - (22,423) #REF! #REF! Revenues Expenses Transfers In/(Out)
Net Change in Fund Balance
(Revenues - Expenses +/- Transfers)
City of Colfax - FY 2025-26
Mid Year Budget Review - Fund Summary as of 12/31/25
Capital Projects
Item 8A21
Adopted
Budget
Actual as of
12/31/25 Difference
% of Budget
Received /
Spent
Actual as of
12/31/24
% change
from PY
Revenue
4010 Property Tax 512,663 10,656 502,007 2% 9,979 7%
4015 Property Transaction Tax 15,000 8,800 6,200 59% 2,736 222% 4020 Sales Tax 1,363,500 680,229 683,271 50% 884,743 -23% 4030 Cannabis Business Tax 45,000 30,580 14,420 68% 27,017 13% 4040 Transient Occupancy Tax 135,252 45,493 89,759 34% 47,707 -5% 4100 Franchise Fees 100,000 19,573 80,427 20% 19,648 0% 42XX Licenses and Permits 82,700 66,334 16,366 80% 77,464 -14% 45XX State Grants - 124,420 (124,420) 0% - 0%
46XX Service Charges 5,250 4,090 1,160 78% 3,534 16%
47XX Revenue from Other Agencies 196,500 18,963 177,537 10% 15,114 25% 48XX Interest & Rents 184,100 135,876 48,224 74% 105,502 29% 4620 Planning & Zoning Fees 40,000 2,364 37,636 6% 16,791 -86% 49XX Miscellaneous Revenue - (8,445) 8,445 0% 90 -9483% 49XX Transfers In 6,000 - 6,000 0% - 0%
Total Revenue 2,685,965 1,138,935 1,547,031 42% 1,210,324 -6% Expenditure
50XX Salary, Wages & Benefits 533,706 236,589 297,117 44% 240,325 -2% 52/53XX Supplies & Equipment 83,150 39,187 43,963 47% 45,559 -14% 54XX Communications 32,260 11,292 20,968 35% 9,894 14%
55/56XX Contract Services 1,691,152 674,547 1,016,605 40% 624,067 8% 58XX Resource Development 34,000 5,124 28,876 15% 2,733 87% 61XX Occupancy 127,200 52,422 74,778 41% 50,798 3%
82XX Miscellaneous 43,900 26,041 17,859 59% 20,825 25%
83XX Payments to Other Agencies 5,800 7,117 (1,317) 123% 3,367 111% 84XX Bonds & Insurance 66,550 67,379 (829) 101% 61,717 9% 86XX Codification 2,500 2,056 444 82% 1,958 5%
Transfers-Out 289,585 - 289,585 0% - 0%
Total Expenditure 2,909,803 1,121,753 1,788,050 39% 1,061,243 6% Change in Fund Balance (223,838) 17,182 (241,020) 149,081 City of Colfax - FY 2025-26
Mid Year Budget Review - General Fund - Unrestricted (100, 120, 570) As of 12/31/25
Item 8A22
FY 22-23 FY 23-24 FY 24-25 FY 25-26
Actual Actual Actual As Budgeted
Beginning Fund Balance $ 4,639,218 $ 4,969,929 $ 5,950,932 $ 7,879,233 Revenue 2,929,393 3,239,366 4,330,319 2,685,965
Expenditure (2,598,682) (2,258,363) (2,402,018) (2,909,803) Est Ending Fund Balance $ 4,969,929 $ 5,950,932 $ 7,879,233 $ 7,655,395 Change in Ending Fund Balance $ 330,711 $ 981,003 $ 1,928,301 $ (223,838) Components of Fund Balance
Operating Reserve 600,000 600,000 645,000 655,000
Pension Liability Reserve 145,000 145,000 145,000 145,000 Capital Project Reserve 350,000 400,000 450,000 500,000 Landfill - Postclosure Maintenance 893,084 926,860 957,619 890,644 Fire Services 95,634 99,519 100,170 103,170
Unrestricted, Unreserved 2,886,211 3,779,553 5,581,444 5,361,581 Total 4,969,929 5,950,932 7,879,233 7,655,395
General Fund - Fund Balance Review
City of Colfax - FY 2025-26
Item 8A23
Maint & Ops -
560
Collection /
Lift Stations -
561
Debt Service -
563
Total Sewer
Budget
Actual as of
12/31/25 - 560
Actual as of
12/31/25 - 561
Actual as of
12/31/25 - 563
Total Actual as
of 12/31/25
Remaining
Budget
% of Budget
Received /
Spent
Actual as of
12/31/24
% change
from PY
Revenue
4500 Federal Grant - WWTP Pond #3 - - - - 26,618 - - 26,618 (26,618) 0% - 0% 4660 Sewer Service Charges 1,414,407 - - 1,414,407 680,505 - - 680,505 733,902 48% 684,522 -1% 4662 Debt Service Charges - - 636,393 636,393 - - 306,121 306,121 330,272 48% 307,928 -1% 4672 Inspection Fees - 7,000 - 7,000 - 4,070 - 4,070 2,930 58% 4,884 -17% 4680 Lift Charges / Collection System - 218,472 - 218,472 - 106,461 - 106,461 112,011 49% 107,062 -1% 4800 Rent 3,000 - - 3,000 750 - - 750 2,250 25% 1,502 -50% 4980 Interest Income 65,000 - - 65,000 30,237 - - 30,237 34,763 47% 21,926 38% 4981 Unrealized Gains & Losses - - - - (3,312) - - (3,312) 3,312 0% - 0% 4982 Interest / Late Charges 18,000 - 7,000 25,000 9,976 - 4,049 14,025 10,975 56% 14,725 -5% Total Revenue 1,500,407 225,472 643,393 2,369,272 744,774 110,531 310,170 1,165,474 1,203,798 49% 1,142,548 2% Expenditure
50XX Salary, Wages & Benefits 599,242 224,148 - 823,390 287,034 102,465 - 389,499 433,891 47% 356,309 9% 52/53XX Supplies & Equipment 335,500 37,200 - 372,700 111,692 8,616 - 120,307 252,393 32% 157,425 -24% 54XX Communications 11,600 3,600 - 15,200 5,669 1,462 - 7,130 8,070 47% 9,094 -22% 55/56XX Contract Services 96,750 19,500 - 116,250 36,102 7,206 - 43,307 72,943 37% 31,179 39% 58XX Resource Development 7,000 500 - 7,500 1,115 250 - 1,365 6,135 18% 3,870 -65% 61XX Occupancy 198,500 30,000 - 228,500 57,733 13,422 - 71,155 157,345 31% 132,012 -46% 73XX Capital Project - - - - 52,874 - - 52,874 (52,874) 0% 6,521 711% 82XX Miscellaneous 17,000 - - 17,000 4,619 - - 4,619 12,381 27% 4,270 8% 83XX Payments to Other Agencies 30,000 7,000 - 37,000 10,664 6,140 - 16,804 20,196 45% 58,886 -71% 84XX Bonds & Insurance 75,000 25,000 - 100,000 66,067 30,234 - 96,302 3,698 96% 91,578 5% 85XX Testing 52,000 - - 52,000 38,475 - - 38,475 13,525 74% 25,347 52% 8710 Interest Expense - - 70,000 70,000 - - 19,028 19,028 50,972 27% 20,288 -6% 8250 Loan Principal - 368,974 368,974 - - - - 368,974 0% - 0% Total Expenditure 1,422,592 346,948 438,974 2,208,514 672,044 169,794 19,028 860,866 1,347,648 39% 896,778 -4% Change in Fund Balance 77,815 (121,476) 204,419 160,758 72,730 (59,263) 291,142 304,609 (143,851) 245,769 City of Colfax - FY 2025-26
Mid Year Budget Review - Sewer Fund (560, 561, 563)
As of 12/31/25
Adopted Budget Actual as of 12/31/25
Item 8A24
Roads &
Transportation -
250
Gas Tax -
253
Road Maint. -
258
Total Streets
Funds
Roads &
Transportation -
250 Gas Tax - 253
Road Maint. -
258
Total Streets
Funds
Remaining
Budget
% of Budget
Received /
Spent
Actual as of
12/31/24
% change
from PY
Revenue
4280 Transportation Permits 100 - - 100 12 - - 12 88 12% 360 -97% 405X Gas Tax - 61,267 - 61,267 - 27,258 - 27,258 34,009 44% 28,480 -4% 4056 SB1 Road Maint & Rehab - - 57,600 57,600 - - 18,370 18,370 39,230 32% 18,222 1% 4590 RSTP - State Income - - - - - - 78,715 78,715 (78,715) 0% - 0% 4540 Local Transportation Fund 149,272 - - 149,272 - - - - 149,272 0% - 0% 4541 State Transit Assistance Fund 18,266 - - 18,266 - - - - 18,266 0% - 0% 4980 Interest Income - - - - - - 765 765 (765) 0% (1) -53576% 4981 Unrealized Gains & Losses - - - - - - (57) (57) 57 0% - 0% Transfer In 166,852 166,852 - 166,852 0% - 0%
Total Revenue 334,490 61,267 57,600 453,357 12 27,258 97,792 125,062 328,295 28% 47,061 0% Expenditure
50XX Salary, Wages & Benefits 135,029 - - 135,029 66,476 - - 66,476 68,553 49% 68,089 -2% 52/53XX Supplies & Equipment 141,250 3,000 - 144,250 26,463 - - 26,463 117,787 18% 24,521 8% 54XX Communications 1,750 - - 1,750 913 - - 913 837 52% 815 12% 55/56XX Contract Services 30,861 - - 30,861 27,139 - - 27,139 3,722 88% 14,124 92% 58XX Resource Development 2,250 - - 2,250 53 - - 53 2,197 2% - 0% 61XX Occupancy 250 19,000 - 19,250 250 8,055 - 8,305 10,945 43% 9,811 -15% 73XX Capital Project - - - - - - - - - 0% - 0%
82XX Miscellaneous - - - - - - - - - 0% - 0%
83XX Payments to Other Agencies - - - - 767 - - 767 (767) 0% - 0% 84XX Bonds & Insurance 23,100 - - 23,100 21,463 - - 21,463 1,637 93% 20,412 5% 85XX Testing - - - - - - - - - 0% - 0%
8710 Interest Expense - - - - - - - - - 0% - 0%
Transfer out - 39,267 - 39,267 - - - - 39,267 0% - 0%
Total Expenditure 334,490 61,267 - 395,757 143,524 8,055 - 151,579 244,178 38% 137,772 10% Change in Fund Balance - - 57,600 57,600 (143,512) 19,202 97,792 (26,517) 84,117 (90,711) City of Colfax - FY 2025-26
Mid Year Budget Review - Streets Funds (250,253,258)
As of 12/31/25
Adopted Budget Actual as of 12/31/25
Item 8A25
Fund Account Funding Source Description Description
Previous Years
Actual per
Budget Doc
Budget 24-25
Actual FY
24-25 (per audit
workpapers)
Budget 25-26 Actual as of
12/31/25 Status Notes
100 Administration - General Fund Accounting Software Upgrade $ - $ - $ - $ 50,000 $ - In process 100 100-500-7500 Administration - General Fund Corp Yard Compost Pad - - 27,815 Completed 100 Administration - General Fund Downtown Dining Improvements 25,000 25,000 In process Mid year budget adjustment 100 Administration - General Fund Records Management System 40,000 In process 100 100-500/530-7300 Administration - General Fund Toro 52" Mower 14,070 Completed 100 Bldg/Grounds - General Fund Metal Storage Building for Corp Yard 18,947 18,396 Completed 100 Bldg/Grounds - General Fund ADA Project 2025 20,000 Cancelled rolled over to 2025-26 budget. 100 Bldg/Grounds - General Fund Asphalt Roller 12,000 On hold 100 Bldg/Grounds - General Fund City Hall Lighting & Flooring Upgrade 20,000 On hold 100 Bldg/Grounds - General Fund ADA Project 2026 20,000 In process 292 Bldg/Grounds - Fire Capital Mold Remediation - Fire Station 36 50,000 In process 358 358-000-7XXX Grant CDBG Road Rehabilitation 425,943 3,628,766 1,515,280 - 63,839 In process 379 379-000-7XXX Other Skate Park 660,000 2,900 In process 560 Sewer - Operations Metal Storage Building for WWTP 10,299 10,669 Completed 560 560-7300 Sewer - Operations Nitritax Sensor 10,705 17,173 15,045 Completed 560 561-7300 Sewer - Operations Lift Station #2 Motor Replacement 20,000 10,918 35,000 Completed 560 Sewer - Operations Lift Station #5 Backup Motor 50,000 Cancelled 560 Sewer - Operations Pond 3 Access Road Improvements 70,000 On hold 560 Sewer - Operations Crane Truck 100,000 On hold
560 560-7300 Sewer - Operations WWTP UTV Ranger 20,266 Completed 560 560-7300 Sewer - Operations Misc. WWTP Repair 5,022 In progress-ongoing 560 560-7300 Sewer - Operations WWTP Lamps/Cannisters 12,131 Completed 560 560-7300 Sewer - Operations WWTP Butterfly Valve 10,420 Completed 560 560-7300 Sewer - Operations WWTP Swing Check Valve 5,035 Completed 560 560-7300 Sewer - Operations Influent Refrigerator 6,520 Completed 560 560-7300 Sewer - Operations SC100 Module Display 5,118 Completed 560 560-7300 Sewer - Operations LDO Model 2 Probe 17,904 Completed 560 560-7300 Sewer - Operations Submersible Pump SN 1930020 10,086 Completed 560 Sewer - Short-term Asset Reserve Spare Lift Station VFD's 20,000 FY 2026-27 Budget Rollover 560 Sewer - Short-term Asset Reserve Membrane Filter Replacement 27,000 Last year Matt said this was done last year - he said he didn't have any further plans for this. 575 575-000-7XXX Grant SWRCB Construction Grant 7,460,511 1,822,832 3,739,580 2,114,331 195,889 In process 590 Grant Sewer Consolidation Planning 52,000 58,000 1,563 In process TOTAL $ 7,978,405 $ 6,490,836 $ 5,362,336 $ 2,423,331 $ 317,065 $ (1) $ - $ (1) $ 25,000 $ -
City of Colfax - FY 2024-26
Mid Year Budget Review - Capital
As of 12/31/25
Item 8A26
___________________________________________________________________________________ City of Colfax Fiscal Year 2025/26 Budget Amendment
Resolution _-2026
City of Colfax
City Council
Resolution № __-2026
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF COLFAX AMENDING THE FISCAL YEAR 2025-26 BUDGET
WHEREAS, the City Council of the City of Colfax adopted the fiscal year 2025-26 Budget on June 12, 2024, as part of a two-year budget; and
WHEREAS, the City Council of the City of Colfax has reviewed the fiscal year 2025-26 mid-year budget update for known differences and City additional operational funding needs.
NOW THEREFORE, BE IT RESOLVED by the City Council of the City of Colfax that the FY 2025-2026 Capital Improvement Budget for the General Fund and Sewer Fund be amended to reflect the following:
An increase to the General Fund Capital Improvement Projects of $25,000 for outside dining. An increase to the General Fund Capital Improvement Projects for $19,370 for Tyler Technology Software Project
Reduction of $27,000 for the membrane filter replacement project included in the fiscal year 2025-26 Budget that was completed in the previous fiscal year.
THE FOREGOING RESOLUTION WAS DULY AND REGULARLY ADOPTED at the regular meeting of the City Council of the City of Colfax held on the 11th day of March 2026, by the following vote of the Council:
AYES:
NOES:
ABSTAIN:
ABSENT:
________________________________________
Caroline McCully, Mayor
ATTEST:
________________________________________
Ron Walker, City Manager
Item 8A27
Staff Report to City Council
FOR THE MARCH 11, 2026, REGULAR CITY COUNCIL MEETING
From: Ron Walker, City Manager
Prepared by: Catrina Olson, Administrative Services Officer Subject: City of Colfax Budget Calendar FY 2026-27
Budget Impact Overview:
N/A: √ Funded: Un-funded: Amount: Fund(s):
Summary/Background
The City of Colfax prepares an operating and capital improvement budget every fiscal year. The upcoming budget cycle is for fiscal year 2026-27. The mid-year 2025-26 budget has been reviewed by staff and City Council so City staff will begin the budgeting process for the next fiscal year. Staff are proposing that a budget workshop be held with City Council and the public prior to adoption of the budget. Adoption of the final budget is scheduled for the City Council meeting being held June 10, 2026.
Discussion
Staff are proposing that a budget workshop be held with City Council, staff and public to review the preliminary operating and capital budget for fiscal year 2026-27 and provide suggestions for any additions, deletions or changes that fit within the City’s financial policies and available funding. It is recommended that this budget workshop be held in April 2026 to provide staff with adequate time to implement any revisions to the final draft of the budget prior to adoption at the June 10, 2026, City Council meeting.
Attachments:
FY 2026-27 Budget Calendar
RECOMMENDED ACTION: Review and approve the attached budget calendar with recommended operating and capital budget preparation schedule for fiscal year 2026-27.
Item 8B28
City of Colfax Budget
Calendar 2026-27
The City of Colfax prepares an operating and capital improvement budget every year. The upcoming operating budget cycle is for fiscal year 2026-27. City staff begin developing the next fiscal year budget in March followed by public workshops with the City Council and the public in April with adoption of the budget scheduled for the first City Council meeting in June. Below are frequently asked questions about the City's budget process.
What is a Fiscal Year?
The City's fiscal year runs from July 1 through June 30 each year. The State of California uses the same fiscal year as county and city governments. However, the federal government's fiscal year runs from October 1 through September 30, while many private businesses use the calendar year January 1 through December 31 as their fiscal year. A fiscal year represents an accounting cycle for measuring results of operation and the City's financial position.
How does the City's Operating Budget differ from the Capital Improvement Program (CIP)?
The City's operating budget is an itemized plan of estimated City revenues (money expected to be received in taxes, fees, and grants) and City expenditures (money expected to be spent on programs, services, and administration) projected and officially adopted by the City Council for the budget cycle. The City's operating budget focuses on the day to day management and functioning of City services and includes, but is not limited to the following:
staff costs, such as finance and administration, department of public works, and wastewater treatment personnel; other program costs such as tools and supplies; and contracted services such as engineering, building inspection and code compliance, police, fire, attorney and other consulting services as needed. By State law, the City's operating budget must be adopted by the City Council as a balanced budget (projected costs are equal to or less than expected revenue), no later than June 30th each year.
While the operating budget focuses on the on-going costs of conducting the City's business, the capital improvement program (CIP) focuses on the larger-scale construction/renovation of City projects/facilities, such as parks, bicycle/pedestrian improvements, major street improvements, sewer infrastructure improvements and public building construction/renovation (the costs of maintaining/servicing City projects/facilities are operating costs). The CIP budget also has a long-term focus with projects and activities being projected over a five-year period and updated each year during the operating budget cycle (within this fiscal year the City of Colfax will be focusing on creating/revising a 5-year CIP). Capital improvement projects are often multi-year projects that draw upon many different funding sources, including regional transportation taxes, developer fees, user fees, grants, bond issuance, and regional transportation taxes (special district tax). Many of these revenue sources can only be used for capital improvement projects and cannot be transferred to the City's operating budget and used for on-going operational costs. Each CIP cycle is a spending plan that is determined through a public hearing(s) where the City Council prioritizes projects (based upon available restricted and/or unrestricted revenue sources and the evolving needs of the City). The CIP may include projects that are unfunded or partially funded and typically there are more CIP projects than funds available.
Item 8B29
What is the City's operating budget philosophy?
The City Council's adopted major operating budget principle is that "current year expenditures should be supported by current year revenues. One-time revenues should not be used for ongoing costs but should instead be used for necessary one-time only expenditures or to strengthen fund reserves.”
What is the size of the City's General Fund Operating Budget? The projected revenue for the operating budget for fiscal year 2025-2026 (effective July 1, 2026, through June 30, 2027) is $2.69 million in revenues while the budget anticipates $2.62 million in expenditures in the general fund. City staff anticipate that the next budget cycle will focus on maintaining current levels of City services and programs while maintaining costs in order to follow the City's adopted budget management policy that current year expenditures should be supported by current year revenues.
When will the City adopt the Operating Budget for fiscal year 2026-27 According to State law, the City Council must adopt a balanced operating budget for the next budget cycle by June 30th. Staff have already started the process of putting together a proposed initial draft operating budget for City Council and public review. Below is the budget adoption schedule (may be subject to change). All of the meetings listed below are open to the public. (City Manager – CM, Administrative Services Officer – ASO) Dates - 2026 Responsibility Procedures or Actions to be Taken March 11th City Council Approves the budget calendar
March 12th – March 25th ASO/Department Heads Budget process begins, preparation of budget worksheets
March 25th – March 27th ASO Compile department budgets and prepare preliminary draft budget for review
March 30th – April 3rd CM/ASO/Department
Heads
Budget review
April 6th – April 8th CM/ASO Review budget adjustments to 1st draft April 6th – April 8th CM/ASO Review final adjusted draft April TBD CM/ASO Post final draft budget for City Council budget workshop
April TBD CM/ASO/Department
Heads/City Council/Public
City Council budget workshop
April TBD – May 29th ASO Update final draft budget with any revisions from the budget workshop
June 5th CM/ASO Final draft budget posted in the City Council agenda packer
June 10th City Council City Council adoption of final fiscal year 2026-27 budget
Item 8B30
City of Colfax Cease the Development of a Disposable Foodware, Staff Report March 11, 2026 Convenience Retail, and Roadway Impact Fee Ordinance.
Staff Report to City Council
FOR THE MARCH 11, 2026 REGULAR CITY COUNCIL MEETING
From: Ron Walker, City Manager
Prepared by: Ron Walker, City Manager
Subject: Cease the Development of the Disposable Foodware, Convenience Retail, and Roadway Impact Fee Ordinance.
Budget Impact Overview:
N/A: Funded: Un-funded: Amount: Fund(s):
Summary/Background
On October 22, 2025, Council Directed the City Manager to develop disposable Foodware, convenience retail, and roadway impact fee Ordinance. Since that time, both staff and some Council members have received considerable feedback from the community expressing dissatisfaction with this impact fee to the point that no ordinance has been developed. Accordingly, staff is requesting that the Council reconsider and provide direction to the City Manager to cease any additional efforts.
Attachments:
1. Resolution __-2026 Approving and Authorizing the City Manager to Cease the Development of the Disposable Foodware, Convenience Retail, and Roadway Impact Fee Ordinance.
2. October 22, 2025 Staff Report for the Establishment of a Disposable Foodware, Convenience Retail, and Roadway Impact Fee Program to Fund Litter Abatement, Stormwater Compliance, and Frontage Road Maintenance.
RECOMMENDED ACTION: Staff is requesting that the Council reconsider and provide direction to the City Manager to cease the development of a Disposable Foodware, Convenience Retail, and Roadway Impact Fee Ordinance.
Item 8C31
_________________________________________________________________________________________ City of Colfax Cease the Development of the Disposable Foodware, Resolution _-2026 Convenience Retail, and Roadway Impact Fee Ordinance City of Colfax
City Council
Resolution № __-2026
APPROVING AND AUTHORIZING THE CITY MANAGER TO CEASE THE DEVELOPMENT OF THE DISPOSABLE FOODWARE, CONVENIENCE RETAIL, AND ROADWAY IMPACT FEE ORDINANCE.
WHEREAS, On October 22, 2025 Council directed the City Manager to develop disposable foodware, convenience retail, and roadway impact fee Ordinance; and, WHEREAS, since that time, both staff and some Council members have received considerable feedback from the community expressing dissatisfaction with this impact fee; and, WHEREAS, staff is requesting that the Council provide direction to the City Manager to cease the development of the ordinance; and,
NOW THEREFORE, BE IT RESOLVED by the City Council of the City of Colfax authorizes the City Manager to discontinue the development of the disposable foodware, convenience retail, and roadway impact fee Ordinance.
THE FOREGOING RESOLUTION WAS DULY AND REGULARLY ADOPTED at the Regular Meeting of the City Council of the City of Colfax held on the 11th day of March 2026, by the following vote of the Council:
AYES:
NOES:
ABSTAIN:
ABSENT:
________________________________________
Caroline McCully, Mayor
ATTEST:
________________________________________
Ron Walker, City Manager
Item 8C32
City of Colfax Develop a Disposable Foodware, Convenience Retail, and Roadway Staff Report October 22, 2025 Impact Fee Ordinance.
Staff Report to City Council
FOR THE OCTOBER 22, 2025 REGULAR CITY COUNCIL MEETING
From: Ron Walker, City Manager
Prepared by: Ron Walker, City Manager
Subject: Policy Initiative – Establishment of a Disposable Foodware, Convenience Retail, and Roadway Impact Fee Program to Fund Litter Abatement, Stormwater Compliance, and Frontage Road Maintenance
Budget Impact Overview:
N/A: Funded: Un-funded: Amount: Fund(s):
Summary/Background
The City of Colfax experiences substantial environmental and infrastructure impacts from transient Interstate 80 traffic exiting for fast-food, drive-thru, and gas station convenience services within city limits.
These businesses collectively create high volumes of single-use packaging, beverage cups, and other waste that accumulates along streets, frontage roads, and drainage systems. It also creates significant seasonal roadway damage and demand for otherwise unnecessary road mitigation, requiring continual cleanup and maintenance by City staff.
While this commerce benefits the regional economy, it produces disproportionate local costs in litter abatement, storm-drain clearing, pavement wear, and roadside vegetation management without generating sufficient revenue to offset those burdens on the City’s budget.
Other California jurisdictions, such as Truckee, have successfully adopted Single-Use Foodware Reduction Ordinances imposing per-item charges on disposable packaging to encourage reuse and fund mitigation. Colfax can adapt this approach into a Regulatory Impact Fee Program that includes both food service and gas station convenience retailers, reflecting their shared contribution to transient waste and roadway impacts.
This fee structure authorized under the City’s general police power and the Mitigation Fee Act (Gov. Code §66000 et seq.) would be adopted by ordinance (not ballot) and restricted to documented city costs, consistent with Sinclair Paint Co. v. State Bd. of Equalization (15 Cal.4th 866, 1997).
Issue
Colfax bears the ongoing expense of maintaining public areas affected by I-80 traveler traffic, including litter pickup, storm-drain maintenance, and pavement rehabilitation along key corridors such as South Auburn Street, Canyon Way, and South Canyon Drive.
Both fast-food restaurants and gas stations with convenience marts serve as primary collection points for transient travelers who consume take-out food, beverages, and single-use packaging, which are often discarded within city limits.
RECOMMENDED ACTION: Adopt Resolution __-2025 Approving and Authorizing the City Manager to develop a Disposable Foodware, Convenience Retail, and Roadway Impact Fee Ordinance.
Item 8A
53Item 8C33
City of Colfax Develop a Disposable Foodware, Convenience Retail, and Roadway Staff Report October 22, 2025 Impact Fee Ordinance.
These activities not only create continuous litter and solid waste but also intensify roadway deterioration through seasonal and traffic-related factors unique to Colfax’s location and climate:
• High-volume seasonal tourism traffic from I-80 travelers, particularly during ski and snow seasons, leads to sustained surges in vehicle counts, parking turnover, and short-trip acceleration/deceleration patterns that wear down pavement far beyond typical small-town levels. • Chain installations, snow runoff, and freeze–thaw cycles accelerate cracking, pothole formation, and asphalt erosion along the City’s frontage and connector roads. • Heavy commercial and delivery traffic servicing fast-food and fuel establishments compounds this deterioration, requiring frequent patching, striping, and shoulder repair. • The City must perform otherwise unnecessary mitigation measures such as additional sand and de-icing management, drainage clearing, slope stabilization, resurfacing, and road widening, driven primarily by this transient corridor activity.
Collectively, these conditions have created a cycle of extraordinary roadway maintenance demand that outpaces Colfax’s local tax base and routine capital planning capacity.
Without a dedicated funding mechanism, these costs are absorbed by local taxpayers despite being driven largely by non-resident transient users.
A Disposable Foodware, Convenience Retail, and Roadway Impact Fee Program would:
• Recover Colfax’s actual costs of mitigating litter, drainage, and roadway impacts; • Establish a stable, legally compliant revenue source dedicated to maintenance and environmental compliance;
• Address the cumulative effects of seasonal roadway stress caused by transient travel and commercial service demand;
• Encourage visible community engagement through volunteer cleanup efforts; and • Demonstrate leadership in sustainable infrastructure funding among small California municipalities.
Recommended Action
1. Direct the City Manager to initiate a Regulatory Nexus and Cost-Recovery Study quantifying annual costs attributable to disposable packaging, convenience-retail litter, and transient-traffic roadway impacts.
2. Authorize the City Attorney to prepare a draft ordinance establishing a Disposable Foodware, Convenience Retail, and Roadway Impact Fee Program, structured to include:
• Environmental Impact Fee (e.g., $0.10 per disposable container/cup/bag distributed by food or convenience retailers) dedicated to litter and stormwater mitigation; • Roadway Impact Surcharge (e.g., $0.05 per transaction or disposable item) dedicated to frontage-road, street-sweeping, and pavement maintenance;
Item 8A
54Item 8C34
City of Colfax Develop a Disposable Foodware, Convenience Retail, and Roadway Staff Report October 22, 2025 Impact Fee Ordinance.
• Inclusion of gas stations, mini-marts, and convenience retailers selling ready-to-consume food or beverages;
• Fee exemptions for EBT/WIC transactions, as well as non-transient local customers through Automatic ZIP-Code Filter via Payment Processor;
• Mitigation Participation Credit for participating businesses that contribute labor or in-kind cleanup support; and
• Annual public reporting on fee revenue and expenditures.
3. Authorize Staff to engage with affected businesses to collect feedback and identify implementation support options (e.g., standardized signage, education materials, and compliance assistance).
4. Direct Staff to return to Council with:
• A completed Nexus and Cost Study and proposed draft ordinance within 90 days; and • A plan for a City Cleanup and Safety Improvement Pilot Program, inviting residents, students, and service groups to volunteer during city-sponsored cleanup days along high-traffic corridors funded in part through collected fees.
Attachments:
1. Resolution __-2025
Item 8A
55Item 8C35
_________________________________________________________________________________________ City of Colfax Develop a Disposable Foodware, Convenience Retail, and Resolution _-2025 Roadway Impact Fee Ordinance.
City of Colfax
City Council
Resolution № __-2025
APPROVING AND AUTHORIZING THE CITY MANAGER TO DEVELOP A DISPOSABLE
FOODWARE, CONVENIENCE RETAIL, AND ROADWAY IMPACT FEE ORDINANCE WHEREAS, the City of Colfax experiences disproportionate environmental and infrastructure impacts from transient Interstate 80 traffic drawn to local fast-food, drive-thru, gas-station, and convenience-retail establishments; and,
WHEREAS, these activities generate high volumes of disposable packaging waste, roadside litter, and accelerated roadway deterioration resulting from heavy seasonal use, freeze–thaw cycles, tire-chain abrasion, and stormwater runoff; and,
WHEREAS, the City must perform otherwise unnecessary mitigation measures—including additional sweeping, snow and ice management, drainage clearing, resurfacing, and slope stabilization—to maintain roadway safety and compliance with stormwater regulations; and, WHEREAS, the cumulative impacts of transient travel have created extraordinary demands on the City’s maintenance resources, outpacing its small local tax base and placing disproportionate burden on residents; and,
WHEREAS, the City Council seeks to establish a fair, transparent, and legally compliant mechanism to recover the reasonable costs of mitigating such impacts through a regulatory fee program under the authority of the City’s police powers and the Mitigation Fee Act (Gov. Code § 66000 et seq.); and,
WHEREAS, the California Supreme Court’s decision in Sinclair Paint Co. v. State Bd. of Equalization (15 Cal.4th 866 (1997)) affirms the City’s authority to impose regulatory fees where revenues are restricted to programs that mitigate the adverse impacts of the activities being regulated; and, WHEREAS, the City Council intends for the program to include equitable fee exemptions for verified non-transient local customers, such as those whose billing ZIP codes or residency fall within the City of Colfax, ensuring that the fee targets transient traveler impacts rather than local commerce; and, WHEREAS, the City further intends to provide a Mitigation Participation Credit of up to one-third (1/3) of collected fee revenues for businesses that verifiably participate in or sponsor cleanup, beautification, or public-safety maintenance efforts that directly offset municipal maintenance costs; and, WHEREAS, the City also seeks to foster community pride and volunteerism through a City Cleanup and Safety Improvement Pilot Program, enabling residents, students, and service organizations to participate in city-sponsored cleanup days along high-traffic corridors, with support funded through collected fees.
NOW THEREFORE, BE IT RESOLVED that the City Council of the City of Colfax hereby authorizes and directs the City Manager to initiate all preliminary actions necessary to develop a Disposable Item 8A
56Item 8C36
_________________________________________________________________________________________ City of Colfax Develop a Disposable Foodware, Convenience Retail, and Resolution _-2025 Roadway Impact Fee Ordinance.
Foodware, Convenience Retail, and Roadway Impact Fee Program, including commissioning a Regulatory Nexus and Cost-Recovery Study quantifying the City’s annual costs for litter abatement, stormwater management, and roadway maintenance associated with transient traffic and disposable packaging impacts; BE IT FURTHER RESOLVED that the City Council authorizes the City Attorney to prepare a draft ordinance establishing said program, consistent with Proposition 26, the Mitigation Fee Act, and applicable case law, for future consideration and adoption by the City Council; BE IT FURTHER RESOLVED that the City Council authorizes the City Attorney to prepare a draft ordinance establishing said program, consistent with Proposition 26, the Mitigation Fee Act, and applicable case law, for future consideration and adoption by the City Council; BE IT FURTHER RESOLVED that the proposed ordinance shall include:
• An Environmental Impact Fee component dedicated to litter and stormwater mitigation; • A Roadway Impact Surcharge dedicated to street-sweeping, frontage-road maintenance, and resurfacing; • Inclusion of gas stations, mini-marts, and convenience retailers selling ready-to-consume food or beverages;
• Fee exemptions for EBT/WIC transactions and verified non-transient local customers; • A Mitigation Participation Credit program allowing participating businesses to receive up to one-third (1/3) of fee revenue in credits or reimbursements for documented cleanup or beautification participation; and
• Requirements for annual public reporting on collected revenue, expenditures, credits granted, and measurable mitigation outcomes.
BE IT FURTHER RESOLVED that City staff shall engage affected business operators to ensure equitable implementation, gather feedback on administrative logistics, and develop education materials, signage, and compliance guidance to support participation; BE IT FINALLY RESOLVED that the City Council supports creation of a City Cleanup and Safety Improvement Pilot Program, to be funded in part through collected fees, inviting public participation in volunteer cleanup events and corridor beautification projects that directly mitigate environmental, and roadway impacts within Colfax.
THE FOREGOING RESOLUTION WAS DULY AND REGULARLY ADOPTED at the Regular Meeting of the City Council of the City of Colfax held on October 22, 2025, by the following vote of the Council:
AYES:
NOES:
ABSTAIN:
ABSENT:
________________________________________
Sean Lomen, Mayor
ATTEST:
________________________________________
Ron Walker, Interim City Clerk
Item 8A
57Item 8C37