AGENDA
REGULAR MEETING
CITY COUNCIL OF THE TOWN OF COLMA
Wednesday, August 24, 2022
7:00 PM
The City Council meeting will be conducted virtually pursuant to the provisions of Assembly Bill 361 amending the Ralph M. Brown Act and Government Code Section 54953(e) (and without compliance with section 54953(b)(3)) related to conducting public meetings during the COVID-19 pandemic based on the current State of Emergency and the existing State recommendations on social distancing. The Council Chambers will not be open to the public for this City Council meeting.
Members of the public may view the meeting by attending, via telephone or computer, the Zoom Meeting listed below:
Join Zoom Meeting: https://us02web.zoom.us/j/81289976261 Passcode: 074407
Meeting ID: 812 8997 6261
Passcode: 074407
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Members of the public may provide written comments by email to the City Clerk at [email protected] before the meeting. Emailed comments should include the specific agenda item on which you are commenting or note that your comment concerns an item that is not on the agenda. The length of the emailed comment should be commensurate with the three minutes customarily allowed for verbal comments, which is approximately 250-300 words. Verbal comments will also be accepted during the meeting.
PLEDGE OF ALLEGIANCE AND ROLL CALL
ADOPTION OF AGENDA
PRESENTATIONS
• Remembrance of Former Vice Mayor Raquel “Rae” Gonzalez
PUBLIC COMMENTS
Comments on the Consent Calendar and Non-Agenda Items will be heard at this time.
Comments on Agenda Items will be heard when the item is called.
CONSENT CALENDAR
1. Motion to Accept the Minutes from the July 27, 2022 Regular Meeting.
2. Motion to Accept the Minutes from the August 10, 2022 Special Meeting.
3. Motion to Approve Report of Checks Paid for July 2022.
NEW BUSINESS
4. SELECTION OF VICE MAYOR
Consider: Motion to Select a Vice Mayor.
5. NOTICE OF AWARD – 2022 MISSION ROAD CROSSWALK IMPROVEMENT PROJECT Consider: Motion to Adopt Resolution Awarding and Authorizing the City Manager to Execute a Construction Contract for the 2022 Mission Road Crosswalk Improvement Project (CIP #909) to Golden Bay Construction, Inc, and Amending the Project Budget in the Amount $130,000.00.
6. NOTICE OF AWARD – F STREET RETAINING WALL IMPROVEMENT PROJECT Consider: Motion to Adopt a Resolution Rejecting Cazadoro Construction, Inc’s Bid Protest as Without Merit and Waiving the Immaterial Irregularity in the Bid of and Awarding and Authorizing the City Manager to Execute a Construction Contract with Farallon Company Engineering for the F Street Retaining Wall Repair Project (CIP #902) in the Amount of $284,885.00.
7. FULL TIME DISPATCH SERVICES / CONTRACT DISPATCH SERVICES Consider: Motion Directing Staff to Proceed with Creating a More Concrete Staffing Plan for Full Time In-House Dispatch Services and to Meet and Confer with the Colma Dispatchers as Legally Required.
STUDY SESSION
8. SMART CORRIDOR PROJECT – NORTHERN CITIES
This item is for discussion only; no action will be taken at this meeting.
REPORTS
Mayor/City Council
City Manager
ADJOURNMENT
The City Council Meeting Agenda Packet and supporting documents are available for review on the Town’s website www.colma.ca.gov or at Colma Town Hall, 1198 El Camino Real, Colma, CA. Persons interested in obtaining an agenda via e-mail should call 650-997-8300 or email a request to [email protected].
Reasonable Accommodation
Upon request, this publication will be made available in appropriate alternative formats to persons with disabilities, as required by the Americans with Disabilities Act of 1990. Any person with a disability, who requires a modification or accommodation to view the agenda, should direct such a request to Pak Lin, ADA Coordinator, at 650-997-8300 or [email protected]. Please allow two business days for your request to be processed.
Minutes – Regular Meeting 07.27.22 Page 1 of 4
MINUTES
REGULAR MEETING
City Council of the Town of Colma
Meeting Held Remotely via Zoom.us
Wednesday, July 27, 2022
7:00 PM
PLEDGE OF ALLEGIANCE AND ROLL CAL
Mayor Fisicaro called the meeting to order at 7:00 p.m.
Council Present –Mayor Helen Fisicaro, Council Members Joanne F. del Rosario, John Irish Goodwin and Diana Colvin were present. Vice Mayor Raquel Gonzalez was absent.
Staff Present – City Manager Brian Dossey, City Attorney Christopher Diaz, Administrative Services Director Pak Lin, City Planner Farhad Mortazavi, Police Commander Sherwin Lum and City Clerk Caitlin Corley were in attendance.
The Mayor announced, “As always, we are accepting public comments through email or the zoom chat function— you can email our City Clerk at [email protected] or use the chat function to let her know which item you would like to speak on. Please keep your comments to 3 minutes or less. Thank you.”
ADOPTION OF THE AGENDA
Mayor Fisicaro asked if there were any changes to the agenda. Council Member Goodwin requested that Item #3 be pulled and discussed immediately following the Consent Calendar. The Mayor asked for a motion to adopt the agenda with the requested changes.
A
ction: Council Member del Rosario moved to adopt the agenda with changes; the motion was seconded by Council Member Colvin and carried by the following vote:
Name Voting Present, Not Voting Absent
Aye No Abstain Not Participating
Helen Fisicaro, Mayor
Raquel Gonzalez
Joanne F. del Rosario
John Irish Goodwin
Diana Colvin
4 0
PRESENTATIONS
The Mayor read a proclamation in recognition of North Peninsula Food Pantry and Dining Center of Daly City Executive Director Denise Kelly for her decades of service. She also recognized the Board of Directors with certificates of appreciation for their service and dedication to our community:
Dennis Fisicaro, President
Teresa Proano, Vice President
Monica Devincenzi, Secretary
Item #1
Minutes – Regular Meeting 07.27.22 Page 2 of 4
Sara Watson, Treasurer
Sandie Arnott, Director
Susan Cossette, Director
Tom Ledda, Director
Marie Villarosa, Director
City Planner Farhad Mortazavi introduced new Assistant Planner Claire Smith. Administrative Services Director Pak Lin introduced new Accounting Technician Nicole Nguyen.
PUBLIC COMMENTS
Mayor Fisicaro opened the public comment period at 7:21 p.m. and seeing no one request to speak, she closed the public comment period.
CONSENT CALENDAR
1. Motion to Accept the Minutes from the July 13, 2022 Regular Meeting.
2. Motion to Adopt an Ordinance Repealing Colma Municipal Code Subchapter 4.13 and Adopting a New Subchapter 4.13 Regulating the Use of Disposable Food Service Ware by Food Facilities Pursuant to CEQA Guideline 15061(B)(3) and 15308 to Align with New State Mandates (second reading).
3. [Pulled from Consent Calendar]
4. Motion to Adopt a Resolution Calling on Sutter Health to Reopen the Mack E. Mickelson Arthritis and Rehabilitation Center Therapy Pool for Community Use at the Mills Health Center in San Mateo, With the Same Open Access Hours That Were in Place Prior to January 2020.
5. Motion to Adopt a Resolution Approving and Authorizing the City Manager to Execute a Three-Year Financial Projection and GASB Reporting Service Contract with GovInvest for a Total Contract Value of $104,000.
Action: Vice Mayor Gonzalez moved to approve the consent calendar items #1 through 5; the motion was seconded by Council Member del Rosario and carried by the following vote:
Name Voting Present, Not Voting Absent
Aye No Abstain Not Participating
Helen Fisicaro, Mayor
Raquel Gonzalez
Joanne F. del Rosario
John Irish Goodwin
Diana Colvin
4 0
Minutes – Regular Meeting 07.27.22 Page 3 of 4
3. Motion to Designate Council Member John Goodwin as the Voting Delegate and City Manager Brian Dossey as the Alternate Voting Delegate for the Annual League of California Cities Conference in September 2022.
Council Member Goodwin explained that he was no longer able to attend the conference and requested that the motion be changed to designate City Manager Brian Dossey as the Voting Delegate.
Action: Mayor Fisicaro moved to Designate City Manager Brian Dossey as the Voting Delegate for the Annual League of California Cities Conference in September 2022; the motion was seconded by Council Member Colvin and carried by the following vote:
Name Voting Present, Not Voting Absent
Aye No Abstain Not Participating
Helen Fisicaro, Mayor
Raquel Gonzalez
Joanne F. del Rosario
John Irish Goodwin
Diana Colvin
4 0
PUBLIC HEARING
6. SALE OF 1365 MISSION ROAD
Council Member John Goodwin announced that he would not participate in this item out of an abundance of caution because he lives within 1000 feet of the property being discussed.
The City Clerk removed Council Member Goodwin’s audio and video capabilities.
City Manager Brian Dossey and City Attorney Christopher Diaz presented the staff report.
Mayor Fisicaro opened the public hearing at 7:29 p.m. Resident Thom Taylor made a comment. Council discussion followed.
Action: Mayor Fisicaro made a Motion Finding That the Town Owned Property at 1365 Mission Road is Exempt Surplus Property and Directing the City Manager to Prepare, List and Sell the Town Owned Property at 1365 Mission Road for Sale; the motion was seconded by Council Member del Rosario and carried by the following vote:
Name Voting Present, Not Voting Absent
Aye No Abstain Not Participating
Helen Fisicaro, Mayor
Raquel Gonzalez
Joanne F. del Rosario
John Irish Goodwin
Diana Colvin
3 0
Council Member Goodwin rejoined the meeting with audio and video capabilities.
Minutes – Regular Meeting 07.27.22 Page 4 of 4
COUNCIL CALENDARING
The Regular Meeting will be on Wednesday, August 10, 2022 will be cancelled.
The next Regular Meeting will be on Wednesday, August 24, 2022 at 7:00pm.
REPORTS
City Manager Brian Dossey gave an update on the following topics:
National Night Out will be on Tuesday, August 2, 2022 at 5pm at the Colma Community Center.
The Summer Concert Series will return on Thursdays in August. Police Department has filled the open fulltime position, and the new reserve officer has started.
There will be a Special Meeting on Wednesday, August 10, 2022 at 5:00 p.m.
ADJOURNMENT AND CLOSE IN MEMORY
Mayor Fisicaro adjourned the meeting at 7:37 p.m. in memory of Yvonne Neves, longtime Colma business owner, founder of Simply Uniforms; and Fred Bertetta, was father-in-law to former Colma Police Officer Mike Celeste, served on the civil grand jury and supported many local non-profits.
Respectfully submitted,
Caitlin Corley
City Clerk
Minutes – Special Meeting 08.10.22 Page 1 of 3
MINUTES
SPECIAL MEETING
City Council of the Town of Colma
Meeting Held Remotely via Zoom.us
Wednesday, August 10, 2022
5:00 PM
PLEDGE OF ALLEGIANCE AND ROLL CAL
Mayor Fisicaro called the meeting to order at 5:00 p.m.
Council Present –Mayor Helen Fisicaro, Council Members Joanne F. del Rosario, John Irish Goodwin and Diana Colvin were all present.
Staff Present – City Manager Brian Dossey, City Attorney Christopher Diaz, Administrative Services Director Pak Lin, Director of Public Works and Planning Brad Donohue, City Planner Farhad Mortazavi, Police Commander Sherwin Lum and City Clerk Caitlin Corley were in attendance.
The Mayor announced, “Before we begin this meeting, I must acknowledge that Colma has suffered a great loss. Recently retired Vice Mayor Raquel Gonzalez passed away on August 2nd, after a courageous battle with ovarian cancer. Rae was a beloved member of the Colma Family for over 30 years, and I cannot overstate how much she will be missed.
We will be doing a more formal recognition of Rae’s numerous contributions to Colma at a future Council Meeting when her family is able to attend. For now, I’ll ask that we begin this meeting with a moment of silence in her memory.
Thank you. Please keep her family in your thoughts and prayers.
As always, we are accepting public comments through email or the zoom chat function— you can email our City Clerk at [email protected]
or use the chat function to let her know
which item you would like to speak on. Please keep your comments to 3 minutes or less.
Thank you.”
ADOPTION OF THE AGENDA
Mayor Fisicaro asked if there were any changes to the agenda; none were requested. The Mayor asked for a motion to adopt the agenda with the requested changes.
A
ction: Council Member del Rosario moved to adopt the agenda with changes; the motion was seconded by Council Member Colvin and carried by the following vote:
Name Voting Present, Not Voting Absent
Aye No Abstain Not Participating
Helen Fisicaro, Mayor
Joanne F. del Rosario
John Irish Goodwin
Diana Colvin
4 0
Item #2
Minutes – Special Meeting 08.10.22 Page 2 of 3
CONSENT CALENDAR
1. Motion to Reconfirm the Findings and Determinations Made in Resolution No. 2021-33 and Under Assembly Bill 361 for the Continuation of Virtual Meetings, with acknowledgment that the California Department of Public Health has updated the definition of “close contact” in Regulation 3205 from being within 6 feet of another person to sharing the same indoor space with another person for 15 minutes or more, which further supports the findings.
Action: Council Member del Rosario moved to approve the consent calendar item #1; the motion was seconded by Council Member Goodwin and carried by the following vote:
Name Voting Present, Not Voting Absent
Aye No Abstain Not Participating
Helen Fisicaro, Mayor
Joanne F. del Rosario
John Irish Goodwin
Diana Colvin
4 0
NEW BUSINESS
6. OPTIONS FOR FILING A CITY COUNCIL VACANCY
City Manager Brian Dossey and City Attorney Christopher Diaz presented the staff report.
Mayor Fisicaro opened the public comment period at 5:13 p.m. Residents Laura Walsh, Liz Taylor, and Elaina Gonzalez made a comment. Council discussion followed.
Action: Mayor Fisicaro moved to fill the City Council vacancy by appointment and gave direction to staff regarding the schedule and logistics of the appointment process; the motion was seconded by Council Member del Rosario and carried by the following vote:
Name Voting Present, Not Voting Absent
Aye No Abstain Not Participating
Helen Fisicaro, Mayor
Joanne F. del Rosario
John Irish Goodwin
Diana Colvin
4 0
ADJOURNMENT AND CLOSE IN MEMORY
Ken Gonzalez requested to speak. He thanked the Town and Council for their support of him and his family during this difficult time.
The Mayor announced, “Before we close the meeting tonight, I’d like to recognize a few very special birthdays. Council Member Goodwin celebrated his birthday on Monday, August 8th.
And Council Member Colvin will celebrate hers next Monday, August 15th. Best wishes to you both.”
Minutes – Special Meeting 08.10.22 Page 3 of 3
Mayor Fisicaro adjourned the meeting at 7:37 p.m. in memory of Richard Irli, longtime community member who served on the Creek Advisory Committee for many years.
Respectfully submitted,
Caitlin Corley
City Clerk
06/29/2022
Check List
Town of Colma
1 8:35:23AM
Page:apChkLst Final
Bank : first TRI COUNTIES BANK
Check TotalAmount PaidDescriptionInv DateInvoiceVendorDateCheck # 07012022 B 7/1/2022 FLEX 125 PLAN: PAYMENTNAVIA BENEFIT SOLUTIONS013407/1/2022 54970 997.78 1,624.6907012022 B 7/1/2022 DEPENDENT CARE: PAYMENT 626.91 07012022 B 7/1/2022 NATIONWIDE: PAYMENTNATIONWIDE RETIREMENT SOLUTION013757/1/2022 54971 4,715.71 5,865.7107012022 M 7/1/2022 NATIONWIDE: PAYMENT 1,150.00 07012022 B 7/1/2022 WAGE GARNISHMENT: PAYMENT 547.84CALIFORNIA STATE DISBURSEMENT023777/1/2022 54972 547.84 07012022 B 7/1/2022 CALIFORNIA STATE TAX: PAYMENT 14,918.47EMPLOYMENT DEVELOPMENT DEPT001307/1/2022 94650 14,918.47 07012022 B 7/1/2022 FEDERAL TAX: PAYMENT 66,783.58UNITED STATES TREASURY005217/1/2022 94651 66,783.58 07012022 B 7/1/2022 JULY 2022 ACTIVE PREMIUMS - BI 68,427.03CALIFORNIA PUBLIC EMPLOYEES'002827/1/2022 94652 68,427.03 07012022 B 7/1/2022 PERS - BUYBACK: PAYMENT 46,716.85P.E.R.S.006317/1/2022 94653 46,716.85 07012022 B 7/1/2022 ICMA CONTRIBUTION: PAYMENT 6,486.75MISSIONSQUARE RETIREMENT013607/1/2022 94654 6,486.75 07012022 B 7/1/2022 COLMA PEACE OFFICERS: PAYMENT 613.45COLMA PEACE OFFICER'S000687/1/2022 94655 613.45 07012022 M 7/1/2022 FEDERAL TAX: PAYMENT 895.27UNITED STATES TREASURY005217/1/2022 94657 895.27 07012022 M 7/1/2022 ICMA CONTRIBUTION: PAYMENT 464.42MISSIONSQUARE RETIREMENT013607/1/2022 94658 464.42 07012022 M 7/1/2022 PERS MISC NON-TAX: PAYMENT 871.61P.E.R.S.006317/1/2022 94659 871.61 07012022 M 7/1/2022 JULY 2022 ACTIVE PREMIUMS - M 8,121.73CALIFORNIA PUBLIC EMPLOYEES'002827/1/2022 94660 8,121.73 Sub total for TRI COUNTIES BANK: 222,337.40
1Page:
Item #3
Item #3
06/29/2022
Check List
Town of Colma
2 8:35:23AM
Page:apChkLst Final
checks in this report. Grand Total All Checks: 13 222,337.40 2Page:
07/05/2022
Check List
Town of Colma
1 12:41:35PM
Page:apChkLst Final
Bank : first TRI COUNTIES BANK
Check TotalAmount PaidDescriptionInv DateInvoiceVendorDateCheck # 172 6/24/202207.09.2022 EVENT - ARTISTS 300.00CORLETT, FREDERICK JOHN034897/5/202254973 300.00 106271900 6/17/2022A11 TOWN HALL COPY MACHINEGE CAPITAL INFORMATION, (RICOH)024997/5/202254974 513.17 106279091 6/22/2022A10 CCC COPY MACHINE 274.76
106275051 6/20/2022A9 PD COPY MACHINE RENTAL 1,062.69274.76 23790 7/1/2022JULY'22 LABOR RELATIONS CONSULTING1,628.05IEDA001817/5/202254975 1,628.05 FYE23 UAAL Lump Sum7/1/2022FY2022-23 UAAL LUMP SUM PREPAYMENT956,391.00P.E.R.S.006317/11/20227112022 956,391.00 PLAN-2023-00067/1/2022GENERAL LIABILITY & PROPERTY MEMBER CONT185,500.00PLAN JPA031737/5/202254976 185,500.00 23150029 7/1/2022FY22 PRIMARY WORKERS' COMP PROGRAMPRISM014317/5/202254977 311,589.00 477,986.0023100051 7/1/2022FY22 EXCESS WORKERS COVERAGE166,397.00 29457 6/24/202207.09.22 EVENT JUMP HOUSE RENTAL 315.00RAMIREZ, ERIC034907/5/202254978 315.00 July 14-15, 20226/30/2022EVOC TRAINING 1,350.00SMC SHERIFF'S OFFICE003457/5/202254979 1,350.00 311559 6/17/2022MONTHLY MONITORING 1,143.11SONITROL003887/5/202254980 1,143.11 18676 7/1/2022LEGISLATIVE ADVOCACY, GRANT WRITING TO S6,000.00TOWNSEND PUBLIC AFFAIRS, INC.034577/5/202254981 6,000.00 Sub total for TRI COUNTIES BANK:1,631,675.85
1Page:
07/05/2022
Check List
Town of Colma
2 12:41:35PM
Page:apChkLst Final
checks in this report. Grand Total All Checks:10 1,631,675.85 2Page:
07/05/2022
Check List
Town of Colma
1 2:21:39PM
Page:apChkLst Final
Bank : first TRI COUNTIES BANK
Check TotalAmount PaidDescriptionInv DateInvoiceVendorDateCheck # 221618332 6/27/2022ETHERNET ACCESS 665.67ACC BUSINESS032677/5/202254982 665.67 54994 6/27/2022ASSIST WITH ELEVATOR TEST 465.00AECO SYSTEMS, INC.027877/5/202254983 465.00 2002292.0036/27/202206.27.22 DEPOSIT REFUND 300.00AGUILAR, MARIO032647/5/202254984 300.00 0622 CorpYrd Uniform6/20/2022UNIFORM SERVICE (JUNE 2022)ARAMARK006237/5/202254985 423.68 503.280622 CorpYrd 1stAid6/20/2022CORP YARD FIRST AID SUPPLIES (JUNE 2022)79.60 06/18/2022 6/18/2022650 624 4735 PD CENTREX PHONE LINE 50.65AT&T000027/5/202254986 50.65 27765 6/17/202206.12.22 PD COVID EMERGENCY DISINFECTION1,329.95BAY CONTRACT MAINTENANCE, INC.015657/5/202254987 1,329.95 6544607057 6/17/20226544607057 SW CORNER HILLSIDE & LAWNDALE807.58CALIFORNIA WATER SERVICE CO.000517/5/202254988 807.58 2002291.0036/27/202206.27.22 DEPOSIT REFUND 150.00CARLUEN, CHRISTINE034917/5/202254989 150.00 4122606179 6/16/2022CCC MAT CLEANING & SUPPLIESCINTAS CORPORATION #2000577/5/202254990 566.62 4124076178 6/30/2022CCC MAT CLEANING & SUPPLIES564.97
4122606175 6/16/2022REC CENTER MAT CLEANING & SUPPLIES323.74 4124076177 6/30/2022REC CENTER MAT CLEANING & SUPPLIES322.65 4121175293 6/2/2022REC CENTER MAT CLEANING & SUPPLIES322.65 4123392041 6/23/2022TOWN HALL INSIDE & OUTSIDE MAT CLEANING2,272.96172.33 518936 6/15/2022TRAFFIC SIGNAL MAINTENANCE 2,572.50CITY OF SOUTH SAN FRANCISCO000937/5/202254991 2,572.50 06/22/22 6/22/2022ANNUAL INSPECTION FEE 125.00COLMA FIRE PROTECTION DISTRICT005077/5/202254992 125.00 26067 6/22/2022OIL & FILTER CHANGE & REAR BRAKE PADS &733.56DITO'S MOTORS027937/5/202254993 733.56 940008608 6/24/2022PD AC UNIT ISSUE 2,139.00EMCOR SERVICES-MESA ENERGY SYS029357/5/202254994 2,139.00 2002290.0036/23/202206.23.22 REFUND ACCOUNT CREDIT BALANCE75.00FERRO, ROMULO034287/5/202254995 75.00 2002295.0036/27/202206.27.22 REFUND DAMAGE DEPOSIT 265.00GATCHALIAN, LOURDES025447/5/202254996 265.00 May 31-June 206/20/2022PW SUPPLY PURCHASES 1,284.63HOME DEPOT CREDIT SERVICES001747/5/202254997 1,284.63 440109 6/17/2022SX02 3A VEST W/BLACK M2 & 5X8 STPLC ACTION POLICE SUPPLY, LTD002207/5/202254998 1,015.75 2,031.50440110 6/17/2022SX02 3A VEST W/BLACK M2 & 5X8 STP1,015.75 116717 6/28/2022COUNCIL CHAMBER AV SYSTEM 7,550.00MCMILLAN ELECTRIC034657/5/202254999 7,550.00 10478727 6/29/2022JUNE 2022 FSA 125 PARTICIPANT & COMMUTER117.70NAVIA BENEFIT SOLUTIONS013407/5/202255000 117.70 2508545420016/17/2022OFFICE SUPPLIES (510)OFFICE DEPOT, INC.002807/5/202255001 168.98 208.772520487650016/22/2022OFFICE SUPPLIES 39.79
SJ29659001 6/22/2022TEST TAGIN MACHINE ROOM & PRESSURE SWITC1,324.00OTIS ELEVATOR COMPANY034007/5/202255002 1,324.00 0092128195-2-23JUN226/23/2022#0092128195-2 1520 HILLSIDE & 429 F STPACIFIC GAS & ELECTRIC003077/5/202255003 2,031.60 0678090639-9-17JUN226/17/2022#0678090639-9 S/E CORNER HILLSIDE AT LAW77.60 9593452526-2-17Jun226/17/2022#9593452526-2 1500 HILLSIDE BLVD #B29.55 2039987372-6 23JUN226/23/2022#2039987372-6 05/18/2022 - 06/23/202211.88 9956638930-2 23Jun226/23/2022#9956638930-2 NXT TO 540 B STREET 2,160.209.57 1Page:
07/05/2022
Check List
Town of Colma
2 2:21:39PM
Page:apChkLst Final
Bank : first TRI COUNTIES BANK (Continued)
Check TotalAmount PaidDescriptionInv DateInvoiceVendorDateCheck # 15320 6/22/20223 X CAR WASH 105.00PRECISION BODY SHOP & DETAIL, INC029267/5/202255004 105.00 1039 5/17/2022170 SUMMER CAMP TSHIRTS 2,397.44PRINTWORKS APPAREL034097/5/202255005 2,397.44 8822 6/24/2022#3 LIGHTS, TINT WINDOWS, BODY SHOP WORK5,702.06PRIORITY 1010237/5/202255006 5,702.06 806705 6/20/2022PD GASOLINE PURCHASE 11-20RAMOS OIL CO. INC.022167/5/202255007 2,579.15 2,690.62805567 6/10/2022REC GASOLINE PURCHASES 06.07.22111.47 157424 6/23/202220 RANGER PRO (2.5 GAL) 8 LI-700 (GAL)1,465.63ROMEO PACKING COMPANY033927/5/202255008 1,465.63 78927 6/16/20222000 PLUS PRINTER 60 SELF INKING STAMP -74.40RUBBER STAMPS UNLIMITED034887/5/202255009 74.40 17166 6/30/2022JUNE 2022 LANDSCAPE SERVICESSEGALE & CERINI INC.003497/5/202255010 19,009.00 17168 6/30/2022B ST COURT LANDSCAPING1,452.00
17169 6/30/2022PD IRRIGATION REPAIRS 1,038.00
17167 6/30/2022TREE PLANTING ON JSB 22,379.00880.00
PS-NV1039996/30/2022LAB FEES 8,810.00SMC FORENSIC LAB003647/5/202255011 8,810.00 2002293.0036/27/202206.27.22 DEPOSIT REFUND 30.00TORNO, MAXWELL034927/5/202255012 30.00 2002294.0036/27/202206.27.22 DEPOSIT REFUND 50.00VEGA, MARTA012387/5/202255013 50.00 1750547 6/29/2022OFFICE SUPPLIESVINCE'S OFFICE SUPPLY, INC.020827/5/202255014 265.98 1749085 6/16/2022OFFICE SUPPLIES 68.34
1750623 6/30/2022OFFICE SUPPLIES 356.0421.72
Sub total for TRI COUNTIES BANK:71,192.14
2Page:
07/05/2022
Check List
Town of Colma
3 2:21:39PM
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checks in this report. Grand Total All Checks:33 71,192.14 3Page:
07/12/2022
Check List
Town of Colma
1 8:09:20PM
Page:apChkLst Final
Bank : first TRI COUNTIES BANK
Check TotalAmount PaidDescriptionInv DateInvoiceVendorDateCheck # June 2022 6/30/2022TIRE SERVICE 281.87ANDY'S WHEELS & TIRES000137/12/202255015 281.87 0000184267777/1/2022BAN#9391081195; C3-A/B-12-10-TS-01; C4 32.70AT&T000047/12/202255016 32.70 6/27-29/2022 Trainin7/3/2022JUNE 27-29, 2022 TRAINING REIMBURSEMENT147.53BERKOVATZ, ANTHONY029507/12/202255017 147.53 940532 7/12/2022JUNE 22 CITY ATTORNEY SERVICESBEST BEST & KRIEGER LLP011837/12/202255018 20,218.28 22,068.58940534 7/7/2022JUNE 22 CITY ATTORNEY SERVICES1,850.30 Apr - Jun 20227/6/2022BSARF 82.00CALIFORNIA BUILDING STANDARDS022447/12/202255019 82.00 06/28/2022 Bill Date6/28/2022WATER BILLS 9,398.68CALIFORNIA WATER SERVICE CO.000517/12/202255020 9,398.68 Apr - Jun 20227/6/2022SMIP FEES 517.62DEPARTMENT OF CONSERVATION001117/12/202255021 517.62 Mileage Reimbursemen7/5/2022JUNE 2022 MILEAGE REIMBURSEMENT 5.21DOMETITA, ABIGAIL034497/12/202255022 5.21 144718 6/30/2022FLEX PROCESSING FEES 195.00FLEX ADVANTAGE030347/12/202255023 195.00 5064978399 7/1/202204/01 - 06/30/2022 STERLING PARK COPY FE63.16GE CAPITAL INFORMATION, (RICOH)024997/12/202255024 63.16 2522641990016/30/2022OFFICE SUPPLIES (510)OFFICE DEPOT, INC.002807/12/202255025 168.98 264.662489535580016/28/2022OFFICE SUPPLIES (600) 95.68
9248309814-8 23Jun226/23/20229248309814-8 601 F STREET, STATEMENTPACIFIC GAS & ELECTRIC003077/12/202255026 288.88 457.850567147369-1 30Jun226/30/20220567147369-1 JUNIPERO SERRA BLVD S/O SER168.97 60255210 6/28/20222022.06.24 FINANCE STAFF AUGROBERT HALF INTERNATIONAL034797/12/202255027 994.60 1,989.2060291915 7/4/20222022.07.01 FINANCE STAFF AUG994.60 1YCL12206 6/30/2022MICROWAVE MUX DS0 82.25SMC INFORMATION SERVICES DEPT005347/12/202255028 82.25 37874 6/30/2022CITATION PROCESSING & ID/SCAN LEASE1,270.24TURBO DATA SYSTEMS004117/12/202255029 1,270.24
06.22.22 Lin 6/22/2022CREDIT CARD PURCHASESU.S. BANK CORPORATE PMT SYSTEM030157/12/202255030 3,702.34
06.22.22 Azzopardi6/22/2022CREDIT CARD PURCHASES3,580.33
06.22.22 Abellana6/22/2022CREDIT CARD PURCHASES2,799.26
06.22.22 Navarro6/22/2022JUNE 2022 CREDIT CARD PURCHASES2,024.74 06/22/22 CORLEY6/22/2022CREDIT CARD PURCHASES1,358.10
06.22.22 Esquivias6/22/2022CREDIT CARD PURCHASES 908.54
06.22.22 Wollman6/22/2022CREDIT CARD PURCHASES 741.37
06/22/2022 Dossey6/22/2022CREDIT CARD PURCAHSE 600.00
06.22.22 Velasquez6/22/2022CREDIT CARD PURCHASES 454.17 06/22/22 GOTELLI6/22/2022CREDIT CARD PURCHASES 287.33
06.22.22 Lum6/22/2022CREDIT CARD PURCHASES 26.00
06/22/22 DOMETITA6/22/2022CREDIT CARD PURCHASE 16,502.9420.76 Sub total for TRI COUNTIES BANK:53,359.49
1Page:
07/12/2022
Check List
Town of Colma
2 8:09:20PM
Page:apChkLst Final
checks in this report. Grand Total All Checks:16 53,359.49 2Page:
07/12/2022
Check List
Town of Colma
1 9:14:48PM
Page:apChkLst Final
Bank : first TRI COUNTIES BANK
Check TotalAmount PaidDescriptionInv DateInvoiceVendorDateCheck # 97520 6/23/202206/23/2022 CAKE DECORATION 908.03SUGAR N SPICE028567/12/202255031 908.03 Sub total for TRI COUNTIES BANK:908.03
1Page:
07/12/2022
Check List
Town of Colma
2 9:14:48PM
Page:apChkLst Final
checks in this report. Grand Total All Checks:1 908.03
2Page:
07/12/2022
Check List
Town of Colma
1 10:16:10PM
Page:apChkLst Final
Bank : first TRI COUNTIES BANK
Check TotalAmount PaidDescriptionInv DateInvoiceVendorDateCheck # 2004919 6/28/20222022-23 DIC/EARTHQUAKE INSURANCE144,993.50ALLIANT INSURANCE SERVICES010387/12/202255032 144,993.50 122070028 7/1/2022WATERLOGIC RENTALASSOCIATED SERVICES INC000207/12/202255033 40.00
49.00122070027 7/1/2022MTN H/C BWC 9.00
4124569779 7/7/2022TOWN HALL INSIDE & OUTSIDE MAT CLEANING172.33CINTAS CORPORATION #2000577/12/202255034 172.33 July 2022 6/26/20228155 20 022 0094769 TOWN CABLE TVCOMCAST CABLE010377/12/202255035 15,257.73 06/25-07/24 Internet6/20/20228155 20 022 0097051 1520 HILLSIDE INTERN251.72 07/2-08/1/20226/27/20228155 20 022 0097069 INTERNET 1198 & 1199246.72 06/27-07/26 XFINITY6/17/20228155 20 022 0002770 1520 HILLSIDE XFINIT15,767.1110.94 27810 7/19/202207.19.22 WILD AMERICAS 495.00CONSERVATION EARTH023367/12/202255036 495.00 181100190008/3/2022AUGUST 3, 2022 TRIP FOR 30 CHILDREN 356.57EXPLORATORIUM031657/12/202255037 356.57 FBBOA618-00017/1/2022LICENSE RECOGNITION CAMERA, SET UP & TES5,765.63FLOCK SAFETY034507/12/202255038 5,765.63 220726 7/1/2022MAINTENANCE CONTRACT 602.00METRO MOBILE COMMUNICATIONS002547/12/202255039 602.00 1760 4/14/20222022.07.20 MINI GOLF ACTIVITY FOR 25 325.00POP UP FAMILY FUN LLC034937/12/202255040 325.00 FY 2022-23 Pension7/1/2022FY 2022-23 PENSION CONTRIBUTIONU.S. BANK PARS ACCOUNT, 6746050100028497/12/202255041 533,281.00 662,069.00July 2022 OPEB7/1/2022OPEB CONTRIBUTION 128,788.00 Sub total for TRI COUNTIES BANK:830,595.14
1Page:
07/12/2022
Check List
Town of Colma
2 10:16:10PM
Page:apChkLst Final
checks in this report. Grand Total All Checks:10 830,595.14 2Page:
07/13/2022
Check List
Town of Colma
1 11:20:05AM
Page:apChkLst Final
Bank : first TRI COUNTIES BANK
Check TotalAmount PaidDescriptionInv DateInvoiceVendorDateCheck # 07152022 B 7/15/2022CLEA: PAYMENT 216.00C.L.E.A.000477/15/202255042 216.00 07152022 B 7/15/2022WAGE GARNISHMENT: PAYMENT 547.84CALIFORNIA STATE DISBURSEMENT023777/15/202255043 547.84 07152022 B 7/15/2022NATIONWIDE: PAYMENT 4,715.71NATIONWIDE RETIREMENT SOLUTION013757/15/202255044 4,715.71 07152022 B FSA7/15/2022FLEX 125 PLAN: PAYMENTNAVIA BENEFIT SOLUTIONS013407/15/202255045 997.78 1,240.0807152022 B DEPC7/15/2022DEPENDENT CARE: PAYMENT242.30 07152022 B&M7/15/2022LIFE INSURANCE: PAYMENT 434.00STANDARD INSURANCE COMPANY022247/15/202255046 434.00 07152022 B 7/15/2022CALIFORNIA STATE TAX: PAYMENT 16,305.30EMPLOYMENT DEVELOPMENT DEPT001307/15/202294661 16,305.30 07152022 B 7/15/2022FEDERAL TAX: PAYMENT 73,129.20UNITED STATES TREASURY005217/15/202294662 73,129.20 07152022 B 7/15/2022CALPERS PENSION PAYMENT 07152022 BI47,484.94P.E.R.S.006317/15/202294663 47,484.94 Ben72808 7/15/2022ICMA CONTRIBUTION: PAYMENT 6,511.24MISSIONSQUARE RETIREMENT013607/15/202294664 6,511.24 Ben72810 7/15/2022COLMA PEACE OFFICERS: PAYMENT 613.45COLMA PEACE OFFICER'S000687/15/202294665 613.45 Sub total for TRI COUNTIES BANK:151,197.76
1Page:
07/13/2022
Check List
Town of Colma
2 11:20:05AM
Page:apChkLst Final
checks in this report. Grand Total All Checks:10 151,197.76 2Page:
07/19/2022
Check List
Town of Colma
1 10:53:30AM
Page:apChkLst Final
Bank : first TRI COUNTIES BANK
Check TotalAmount PaidDescriptionInv DateInvoiceVendorDateCheck # 281731 5/25/2002 CC CHAMBER AV 14,999.26COMPUTERLAND OF SILICON VALLEY034947/19/2022 55047 14,999.26 RS3400417 6/30/2022 STORAGE, PICKUP/DELIVER 145.98CORODATA SHREDDING, INC.028277/19/2022 55048 145.98 916767629 6/30/2022 TREE SERVICE 1,440.00DAVEY TREE EXPERT COMPANY006497/19/2022 55049 1,440.00 590177 6/30/2022 PD ACCOUNT #14503DEPARTMENT OF JUSTICE001127/19/2022 55050 209.00 591853 6/30/2022 HR ACCOUNT #145931 49.00
594658 6/30/2022 HR ACCOUNT #145931 290.00 32.00
302200 6/28/2022 2016 FORD EXPLORER INTERCEPT INSTALL ENG 10,535.73FIVE POINTS TIRE IMPORTS, INC.033747/19/2022 55051 10,535.73 May 31-June 29 6/29/2022 PW SUPPLY PURCHASES 1,025.17HOME DEPOT CREDIT SERVICES001747/19/2022 55052 1,025.17 2336576 6/30/2022 PW GAS PURCHASES 16-30 993.19NICK BARBIERI TRUCKING, LLC030617/19/2022 55053 993.19 191526 6/8/2022 UNIFORMS 131.80PENINSULA UNIFORMS & EQUIPMENT011847/19/2022 55054 131.80 Mar - Jun 2022 6/30/2022 PROJECT READ 1,100.00PROJECT READ013447/19/2022 55055 1,100.00 808224 6/30/2022 PD GASOLINE PURCHASE 21-30RAMOS OIL CO. INC.022167/19/2022 55056 2,524.66 2,610.31808583 6/30/2022 REC GASOLINE PURCHASES 06.30.22 85.65 651114 3/2/2022 FED-AE45A-C 45ACP 230GR FMJ 1M/CS 396.44SAN DIEGO POLICE EQUIPMENT CO011137/19/2022 55057 396.44 June 2022 7/5/2022 ALLOCATION OF PARKING PENALTIES 2,874.00SMC CONTROLLERS OFFICE005007/19/2022 55058 2,874.00 1642763658 6/25/2022 OFFICE SUPPLIES 720.29STAPLES BUSINESS CREDIT008307/19/2022 55059 720.29 422028098 6/22/2022 PEST CONTROL @1520 HILLSIDE & 1199 ECR 265.00TERMINEX INTERNATIONAL L.P.004147/19/2022 55060 265.00 1810 1/30/2022 OUTPATIENT SERVICES RENDERED FOR 700.00THE KELLER CENTER, MDIC FISCAL012137/19/2022 55061 700.00 Sub total for TRI COUNTIES BANK: 38,227.17
1Page:
07/19/2022
Check List
Town of Colma
2 10:53:30AM
Page:apChkLst Final
checks in this report. Grand Total All Checks: 15 38,227.17 2Page:
07/19/2022
Check List
Town of Colma
1 12:29:34PM
Page:apChkLst Trial
Bank : first TRI COUNTIES BANK
Check TotalAmount PaidDescriptionInv DateInvoiceVendorDateCheck # 180640 7/3/2022 TOW 159.50ACTION TOWING AND ROAD SERVICE031707/19/2022 55062 159.50 22216 7/14/2022 07.14.2022 COLMA COMUNITY FAIR BANDWAGON 3,650.28BANDWAGON INDUSTRIES, LLC030527/19/2022 55063 3,650.28 July 2022 Srvc 7/10/2022 JANITORIAL SERVICES 10,663.93BAY CONTRACT MAINTENANCE, INC.015657/19/2022 55064 10,663.93 06/30/2022 7/18/2022 JULY 2022 WATER BILL 148.50CALIFORNIA WATER SERVICE CO.000517/19/2022 55065 148.50 06/25-07/24 427 F St6/20/2022 8155 20 022 0097028 427 F ST. HIGH SPEED 251.72COMCAST CABLE010377/19/2022 55066 251.72 26110 7/6/2022 OIL & FILTER CHANGE, AIR FILTER, ALLIGNMDITO'S MOTORS027937/19/2022 55067 171.58 259.6926108 7/6/2022 OIL & FILTER CHANGE, REPLACE WIPER BLADE 88.11 302202 7/13/2022 2016 FORD EXPLORER TIRES, STRUTS, SHOCKSFIVE POINTS TIRE IMPORTS, INC.033747/19/2022 55068 2,873.71 3,258.12302212 7/13/2022 2016 FORD EXPLORER, REPLACE BATTERY & SW 384.41 082022Retiree 8/1/2022 AUGUST 2022 RETIREE MEDICAL REIMBURSEMEN 56,843.11FLEX ADVANTAGE030347/19/2022 55069 56,843.11 INV25514 7/5/2022 09.23.22 - 09.22.23 CELLHAWK SUBSCRIPTIO 4,995.00HAWK ANALYTICS, INC.034157/19/2022 55070 4,995.00
7.22.22TOCPRD 6/1/2022 07.22.22 FARM ANIMALS PETTING ZOO 660.00LITTLE EXPLORERS PETTING ZOO029557/19/2022 55071 660.00 25130 8/2/2022 08.02.22 WALLOPING WEATHER WORKSHIP 275.00MAD SCIENCE OF THE BAY AREA006307/19/2022 55072 275.00 249302619001 7/7/2022 OFFICE SUPPLIES (140)OFFICE DEPOT, INC.002807/19/2022 55073 71.67 118.37248428757001 7/7/2022 OFFICE SUPPLIES (140) 46.70 /09/202 7/8/2022 PG&E 4,311.58PACIFIC GAS & ELECTRIC003077/19/2022 55074 4,311.58 X5VE-H9 7/13/2022 07.20.2022 40 PAX COACH BUS X 6 HOURS 1,188.00PHOENIX TRANSPORATION034957/19/2022 55075 1,188.00 47752 7/10/2022 FACILITIES MANAGEMENT AND MAINTENANCE FO 1,515.00TELECOMMUNICATIONS ENGINEERING004127/19/2022 55076 1,515.00 18382WF 7/7/2022 07.13.22 BUS FROM STERLING PARK TO ORACL 859.00UNITED COACH TOURS028487/19/2022 55077 859.00 103745301-00095827/1/2022 RIMS INTERNET W/SSF 400.00WAVE027997/19/2022 55078 400.00 Sub total for TRI COUNTIES BANK: 89,556.80
1Page:
07/19/2022
Check List
Town of Colma
2 12:29:34PM
Page:apChkLst Trial
checks in this report. Grand Total All Checks: 17 89,556.80 2Page:
07/26/2022
Check List
Town of Colma
1 4:22:57PM
Page:apChkLst Final
Bank : first TRI COUNTIES BANK
Check TotalAmount PaidDescriptionInv DateInvoiceVendorDateCheck # 287296200335X07102027/2/2022WIRELESS 1,852.12AT&T MOBILITY NATIONAL ACCOUNT, LLC033347/26/202255079 1,852.12 2002286.0036/17/20222022.06.17 REFUND RENTAL DAMAGE DEPOSIT300.00AVILES, REGINA035047/26/202255080 300.00 DN 1371115 6/30/2022SHREDDING SERVICE 111.74CORODATA SHREDDING, INC.028277/26/202255081 111.74 May 28-Jun 30, 20227/15/2022CSG SERVICESCSG CONSULTANTS, INC.000717/26/202255082 155,236.62 281,785.60Apr 30-May 27, 20226/10/2022CSG SERVICES 126,548.98 June 2022 6/30/2022JUNE 2022 INVOICE, 14 STUDENTS 2,220.00DALY CITY KUMON CENTER021827/26/202255083 2,220.00 0000979204 7/13/20221199 EL CAMINO REAL ANNUAL MAINTENANCE,153.00FIREMASTER DEPT 1019005397/26/202255084 153.00 June 2022 7/9/2022HEALTH & SAFETY SERVICES 734.00KAISER PERMANENTE MEDICAL016537/26/202255085 734.00 Reimbursement7/19/2022REIMBURSEMENT FOR FINGERPRINTING 35.00NGUYEN, HOANG YEN NICOLE035037/26/202255086 35.00 0175621-IN 6/30/2022PRE-EMPLOYMENT 42.00PREFERRED ALLIANCE, INC.030607/26/202255087 42.00 422028099 6/18/2022PEST CONTROL @ 601 F STREET 83.00TERMINEX INTERNATIONAL L.P.004147/26/202255088 83.00 IN-1750933 7/1/2022OFFICE SUPPLIES 50.18VINCE'S OFFICE SUPPLY, INC.020827/26/202255089 50.18 Sub total for TRI COUNTIES BANK:287,366.64
1Page:
07/26/2022
Check List
Town of Colma
2 4:22:57PM
Page:apChkLst Final
checks in this report. Grand Total All Checks:11 287,366.64 2Page:
07/26/2022
Check List
Town of Colma
1 5:47:22PM
Page:apChkLst Final
Bank : first TRI COUNTIES BANK
Check TotalAmount PaidDescriptionInv DateInvoiceVendorDateCheck # AR029209 7/1/2022FY 22/23 ABAG MEMBERSHIP DUE 1,405.00ASSOCIATION OF BAY AREA000057/26/202255090 1,405.00 0000184836467/13/2022C3-A/B-12-10-TS-01 & C4 JUNE 13 - JULY 11,574.44AT&T000047/26/202255091 1,574.44 6544607057 19Jul227/19/20226544607057 SW CORNER HILLSIDE & LAWNDALECALIFORNIA WATER SERVICE CO.000517/26/202255092 804.78 1,186.521727052702 7/14/2022CA WATER 381.74
15609076 5/11/202208.10.2022 ADMISSION FOR 30 CHILDREN, 1372.00CHILDREN'S DISCOVERY MUSEUM, OF SAN JOSE035057/26/202255093 372.00 FY 2022-23 SSF Sewer7/26/2022FY 2022-23 SSF SEWER TREATMENT 881,258.78CITY OF SOUTH SAN FRANCISCO000607/26/202255094 881,258.78 07/11-08/10 602 F St7/7/20228155 20 022 0096715 601 F ST.COMCAST CABLE010377/26/202255095 113.72 158.3007/17-08/16 PD7/12/20228155 20 022 0188769 PD HD TECHNOLOGY FEE44.58 29512 8/2/202208.02.2022 EVENT JUMP HOUSE RENTAL 295.00COSMO JUMP PARTY RENTAL034907/26/202255096 295.00 BE0050611178/1/2022AUGUST 2022 DENTAL INSURANCE 13,550.40DELTA DENTAL OF CALIFORNIA001177/26/202255097 13,550.40 26152 7/16/2022OIL 19.50DITO'S MOTORS027937/26/202255098 19.50 2002310.0037/14/202207.14.2022 REFUND DAMAGE DEPOSIT 200.00ESCOBAR, JENNIFER034977/26/202255099 200.00 106359216 7/20/2022A11 TOWN HALL COPY MACHINEGE CAPITAL INFORMATION, (RICOH)024997/26/202255100 513.17 589.32106339866 7/11/2022A12 STERLING PARK COPY MACHINE RENTAL76.15 2022299.0037/5/202207.05.2022 REFUND RENTAL DEPOSIT 325.00GONZALEZ, ALEJANDRA034987/26/202255101 325.00 2002298.0037/5/202207.05.2022 RENTAL DEPOSIT REFUND 300.00GONZALEZ, MARIA023827/26/202255102 300.00 Corley Membership7/6/2022FULL MEMBER #26198 C. CORLEY 175.00INTERNATIONAL INSTITUTE OF, MUNICIPAL CLERKS005447/26/202255103 175.00 2002308.0037/12/202207.12.2022 COLOR ME MINE #7872 REFUND18.00KEARNS, MELISSA007917/26/202255104 18.00 EVOC Reimbursement7/19/2022EVOC TRAINING REIMBURSEMENT 73.75MARCHETTI, DAWN027147/26/202255105 73.75 EVOC Reimbursement7/19/202207.14.2022 - 07.15.2022 EVOC TRAINING RE73.75MELENDREZ, LUIS033797/26/202255106 73.75 2002311.0037/18/202207.18.2022 REFUND RENTAL DAMAGE DEPOSIT275.00MEZA, INGRID035017/26/202255107 275.00 22-206-013 7/18/2022MOTORCYCLE SCHOOL PRE-TRAINING 07/25 - 0975.00MOTOR SQUAD TRAINING INSTITUTE, DAVE R BALL034827/26/202255108 975.00 2002312.0037/18/202207.18.2022 REFUND RENTAL DAMAGE DEPOSIT300.00MURPHY, MARY026387/26/202255109 300.00 2002314.0037/20/202207.20.2022 REFUND RENTAL DAMAGE DEPOSIT200.00NAVARRO, ROSIE005107/26/202255110 200.00 22416 7/14/202207.14.2022 TOW 2021 CHEVROLET TAHOE 1199125.00NEW ALPHA TWO031577/26/202255111 125.00 2553539220017/15/2022OFFICE SUPPLIES (140 78.87OFFICE DEPOT, INC.002807/26/202255112 78.87 1918250367-2 18Jul227/18/2022#1918250367-2 1198 EL CAMINO REALPACIFIC GAS & ELECTRIC003077/26/202255113 5,353.53 0512181543-4-08Jul227/8/2022#0512181543-4 TRAFFIC SIGNALS & STREET1,911.36 0678090639-9 20Jul227/20/2022#0678090639-9 S/E CORNER HILLSIDE AT LAW80.91 9593452526-2 20Jul227/20/2022#9593452526-2 1500 HILLSIDE BLVD #B 7,375.4429.64 3105596752 7/8/2022FOLDING MACHINE RENTAL 507.00PITNEY BOWES INC.003117/26/202255114 507.00 15959 7/21/2022INTERIOR CLEANING (2) 350.00PRECISION AUTO DETAILING LLC023647/26/202255115 350.00 809718 7/10/2022PD GASOLINE PURCHASE 1-10 2,059.74RAMOS OIL CO. INC.022167/26/202255116 2,059.74 1Page:
07/26/2022
Check List
Town of Colma
2 5:47:22PM
Page:apChkLst Final
Bank : first TRI COUNTIES BANK (Continued)
Check TotalAmount PaidDescriptionInv DateInvoiceVendorDateCheck # 60375227 7/19/20222022.07.15 FINANCE STAF AUGROBERT HALF INTERNATIONAL034797/26/202255117 994.60 1,591.3660332098 7/12/20222022.07.08 FINANCE STAFF AUG596.76 33941 7/20/202208.20.2022 - 08.20.2023 RENEWAL SERVICE2,200.00S & J SALES021227/26/202255118 2,200.00 2002300.0037/5/202207.05.2022 REFUND RENTAL FEES AND DAMAGE770.00SANCHEZ, FATIMA034997/26/202255119 770.00 2002313.0037/18/202207.18.2022 REFUND RENTAL DAMAGE DEPOSIT300.00SANTOS, CARMEN035027/26/202255120 300.00 2022-2023 Dues7/22/2022FY 2022-2023 SMCCMA MEMBERSHIP DUES400.00SMC CITY MANAGER'S ASSOCIATION003617/26/202255121 400.00 Aug 4-5, 20228/4/2022EVOC TRAINING 900.00SMC SHERIFF'S OFFICE003457/26/202255122 900.00 August 2022 7/15/2022AUG 2022 LIFE INSURANCE 213.82STANDARD INSURANCE COMPANY022247/26/202255123 213.82 2201454 7/20/2022MONTHLY CONTRACT SERVICES 7,740.40STEPFORD, INC.010307/26/202255124 7,740.40 0025415-IN 7/15/202212' STOP STICK KIT W/HOLSTER- RED 829.34STOP STICK, LTD.034517/26/202255125 829.34 Aug 2022 OPEB7/24/2022AUGUST 2022 OPEB CONTRIBUTION 128,788.00U.S. BANK PARS ACCOUNT, 6746050100028497/26/202255126 128,788.00 18430WF 7/15/202207.21.22 40 PASSENGER BUS FROM STERLING870.00UNITED COACH TOURS028487/26/202255127 870.00 8 (2022) 8/1/2022VERANO OWNERS ASSOCIATION 350.00VERANO OWNERS ASSOCIATION014147/26/202255128 350.00 815659257 7/19/2022VISION SERVICE PLAN AUGUST 2022 1,054.93VISION SERVICE PLAN004327/26/202255129 1,054.93 2002309.0037/14/202207.14.2022 REFUND RENTAL DAMAGE DEPOSIT30.00WORLEY, JOSELLY034967/26/202255130 30.00 2000143.0047/18/202207.18.2022 REFUND MEMBER CLASS DISCOUNTS27.00YOHANNES, ALEXANDER035007/26/202255131 27.00 Sub total for TRI COUNTIES BANK:1,059,885.66
2Page:
07/26/2022
Check List
Town of Colma
3 5:47:22PM
Page:apChkLst Final
checks in this report. Grand Total All Checks:42 1,059,885.66 3Page:
07/26/2022
Check List
Town of Colma
1 9:12:15PM
Page:apChkLst Final
Bank : first TRI COUNTIES BANK
Check TotalAmount PaidDescriptionInv DateInvoiceVendorDateCheck # 07292022 B 7/29/2022FLEX 125 PLAN: PAYMENTNAVIA BENEFIT SOLUTIONS013407/29/202255132 997.78 1,240.0807292022 B 7/29/2022DEPENDENT CARE: PAYMENT242.30 07292022 B 7/29/2022CALIFORNIA STATE TAX: PAYMENT 17,529.39EMPLOYMENT DEVELOPMENT DEPT001307/29/202294667 17,529.39 07292022 B 7/29/2022FEDERAL TAX: PAYMENT 76,956.21UNITED STATES TREASURY005217/29/202294668 76,956.21 07292022 B 7/29/202207292022 BIWEEKLY CALPERS PENSION CONTRI47,143.44P.E.R.S.006317/29/202294669 47,143.44 07292022 B 7/29/2022RETIREMENT HEALTH SAVINGS: PAYMENT9,794.98MISSIONSQUARE RETIREMENT013607/29/202294670 9,794.98 07292022 B 7/29/2022COLMA PEACE OFFICERS: PAYMENT 613.45COLMA PEACE OFFICER'S000687/29/202294672 613.45 Sub total for TRI COUNTIES BANK:153,277.55
1Page:
07/26/2022
Check List
Town of Colma
2 9:12:15PM
Page:apChkLst Final
checks in this report. Grand Total All Checks:6 153,277.55 2Page:
Staff Report – Selection of New Vice Mayor Page 1 of 2
STAFF REPORT
T
O: Mayor and Members of the City Council
FROM: Caitlin Corley, City Clerk
VIA: Brian Dossey, City Manager
MEETING DATE: August 24, 2022
SUBJECT: Selection of Vice Mayor
RECOMMENDATION
Staff recommends that the City Council approve a motion to select a Vice Mayor.
BACKGROUND AND ANALYSIS
Following the retirement of Vice Mayor Raquel Gonzalez on July 28, 2022, the City Council does not currently have a Vice Mayor. Though the Municipal Code does not specifically address a vacancy in the office of Vice Mayor, it does lay out the important duties that are assigned to a Vice Mayor. Colma Municipal Code 1.02.050 specifies that the Vice Mayor is authorized to and shall perform the duties of the Mayor should the Mayor be absent or unable to act. The Municipal Code also indicates that it is traditional for the City Council to select the offices of Mayor and Vice Mayor on the basis of seniority.
Staff is recommending that the Mayor call for nominations of Vice Mayor and that Council select by motion a Council Member to serve the remainder of the current unexpired term of Vice Mayor, which will end with the annual City Council Reorganization in December of this year.
Council Adopted Values
The selection of a Vice Mayor is consistent with the Responsibility category from the Council’s adopted values from the Values-Based Code of Conduct, as having a Vice Mayor ensures that there is a designated person authorized to perform the duties of the Mayor in the event that the Mayor is not available
ALTERNATIVES
Council may choose not to select a Vice Mayor at this time and may wait to select a new Vice Mayor at the annual Reorganization in December 2022.
FISCAL IMPACT
There is no fiscal impact.
Item #4
Staff Report – Selection of New Vice Mayor Page 2 of 2
CONCLUSION
Staff recommends that Council select a Council Member to serve as Vice Mayor. 2022 Mission Road Crosswalk Improvement Project – Award of Contract Page 1 of 3 August 24, 2022
STAFF REPORT
T
O: Mayor and Members of the City Council
FROM: Brad Donohue, Public Works Director
Arash Kimia, Associate Engineer
VIA: Brian Dossey, City Manager
MEETING DATE: August 24, 2022
SUBJECT: Notice of Award – 2022 Mission Road Crosswalk Improvement Project
RECOMMENDATION
Staff recommends that the City Council adopt the following resolution:
RESOLUTION AWARDING AND AUTHORIZING THE CITY MANAGER TO EXECUTE A CONSTRUCTION CONTRACT FOR THE 2022 MISSION ROAD CROSSWALK IMPROVEMENT PROJECT (CIP #909) TO GOLDEN BAY CONSTRUCTION, INC, AND AMENDING THE PROJECT BUDGET IN THE AMOUNT $130,000.00.
EXECUTIVE SUMMARY
The proposed resolution would award and authorize the City Manager to execute a construction contract with Golden Bay Construction, Inc. for the 2022 Mission Road Crosswalk Improvement Project (“Project”).
The Town published the n otice inviting bids on July 19, 2022 and the bid opening occurred on Thursday, Aug 04, 2022. The Town received one (1) bid. Upon examination of the bid and due diligence of the bidder, Town staff determined that Golden Bay Construction, Inc. is a responsible bidder submitting a responsive bid in the amount of $102,251.50.
FISCAL ANALYSIS
At the May 11 th City Council meeting when the Project was approved for bid, staff stated they would request at contract award a CIP budget amendment to include all Project costs. The proposed Project costs are as follows:
Item #5
2022 Mission Road Crosswalk Improvement Project – Award of Contract Page 2 of 3 August 24, 2022
Staff is requesting that City Council approve a CIP budget amendment in the amount of $130,000 for the Project.
BACKGROUND
On May 11, 2022 , the City Council approved the Project bid package and authorized staff to advertise the notice inviting bids for the Project. Because the Project includes speed humps, City Council wanted to know the specific location of the proposed speed humps. (See Attachment B).
On July 19, the Town sent the notice inviting bids to five (5) qualified contractors. Prior to bid, staff contacted each contractor and reviewed the project and project scope. Bid opening for the Project occurred on Aug 04, 2022, at 2:00 pm, only one contractor responded to the notice inviting bids.
ANALYSIS
The Town received one (1) bid on Thursday, Aug 04, 2022, from Golden Bay Construction Inc.
Staff reviewed and analyzed each bid item thoroughly to ensure that the proposed Project costs met the requirements of the Project plans and specifications. Staff deemed the $102,251.50 bid submitted by Golden Bay Construction Inc. to be complete and responsive.
The engineer’s estimate for the Project was estimated at $86,330.00. Golden Bay Construction’s bid of $102,251.50 exceeded the engineers estimate by $15,921.50, an approximately 15% increase. The cost increase is mostly due to mobilization, traffic control and concrete work. See Attachment C, Bid Tabulation Summary for cost comparisons between the bid and engineer’s estimate.
COUNCIL ADOPTED VALUES
Adoption of the resolution is consistent with the City Council’s value of being responsible to its residents and public in their desire to promote a safer environment for the public to walk, bike and travel along the Town’s roadways.
SUSTAINABILITY IMPACT
Staff has considered and implemented sustainable practices in to this Project, requiring that the demolished concrete sidewalk and asphalt debris be off hauled to a recycling plant to be ground up and re-used. By doing so, construction debris will not become part of the landfill and will be recycled into other construction projects.
Cost Amount
Design $11,000.00
Construction $102,251.50
Contingency (10%) $10,225.00
Construction Management $6,532.50
Total $130,000.00
2022 Mission Road Crosswalk Improvement Project – Award of Contract Page 3 of 3 August 24, 2022
ALTERNATIVES
City Council could reject the one bid and go back out to bid in hopes that other contractors would respond. This alternative is not recommended; the potential savings (if any) would not compensate the Town for the cost of minor value engineering and the cost of re -bidding the Project. The Town received only one bid, if the Town went back out, the Town may not receive any bids and if so, there is a chance those bids could come in more expensive than the current bid.
CONCLUSION
Staff recommends that the City Council adopt a r esolution awarding and authorizing the City Manager to execute a construction contract with Golden Bay Construction, Inc. for the 2022 Mission Road Crosswalk Improvement Project (CIP #909) and amending the Project budget in the amount of $130,000.00.
ATTACHMENTS
A. Resolution
B. Speed Hump Location
C. Bid Tabulation Summary
Reso 2022-__, 2022 Mission Road Crosswalk Improvement Project – Award of Contract Page 1 of 2 RESOLUTION NO. 2022-__
OF THE CITY COUNCIL OF THE TOWN OF COLMA
RESOLUTION AWARDING AND AUTHORIZING THE CITY MANAGER TO EXECUTE A CONSTRUCTION CONTRACT FOR THE 2022 MISSION ROAD CROSSWALK IMPROVEMENT PROJECT (CIP #909) TO GOLDEN BAY CONSTRUCTION, INC., AND AMEND THE PROJECT BUDGET IN THE AMOUNT $130,000.00.
The City Council of the Town of Colma hereby resolves:
1. Background
(a) The Town of Colma opened bids for the 2022 Mission Road Crosswalk Improvement Project (“Project”) on August 04, 2022.
(b) Town Staff determined that Golden Bay Construction, Inc. is the lowest responsible bidder submitting a responsive bid in the amount of $102,251.50.
2. Findings
(a) The City Council finds that Golden Bay Construction, Inc. is the lowest responsible bidder submitting a responsive bid.
3. Approval and Authorization
(a) Award of the construction contract for the Project in the amount of $102,251.50 is hereby made to Golden Bay Construction, Inc.
(b) The construction contract for the Project between the Town of Colma and Golden Bay Construction, Inc., a copy of which is on file with the City Clerk, is approved by the City Council of the Town of Colma.
(c) The City Manager is hereby authorized to execute said contract on behalf of the Town of Colma.
(d) Approve a CIP budget amendment to provide $130,000.00 for the Project, including $11,000.00 for design, $102,251.50 for construction, $10,225.00 for Town controlled contingency, and $6,532.50 for construction management. //
//
//
//
//
Attachment A
Reso 2022-__, 2022 Mission Road Crosswalk Improvement Project – Award of Contract Page 2 of 2 Certification of Adoption
I certify that the foregoing Resolution 2022-__ was duly adopted at a regular meeting of said City Council held on August 24, 2022 by the following vote:
Name Voting Present, Not Voting Absent
Aye No Abstain Not Participating
Helen Fisicaro, Mayor
Diana Colvin
Joanne F. del Rosario
John Irish Goodwin
Voting Tally 0
Dated ______________________ ___________________________________ Helen Fisicaro, Mayor
Attest: ____________________________
Caitlin Corley, City Clerk
1 Mobilization LS 1 $5,000.00 $5,000.00 $9,500.00 $9,500.00 2 Traffic Control and Notification LS 1 $2,000.00 $2,000.00 $11,299.00 $11,299.00 3 PCC Curb Ramp Extensions (bulb-outs) EA 2 $12,000.00 $24,000.00 $15,700.00 $31,400.00 4 RRFB System with Foundation EA 2 $16,000.00 $32,000.00 $13,150.00 $26,300.00 5 Thermoplastic White Diagonal Crosswalk LF 210 $10.00 $2,100.00 $12.00 $2,520.00 6 Thermoplastic Legends - PED XING SF 78 $10.00 $780.00 $12.00 $936.00 7 Thermoplastic Yield Line LF 23 $10.00 $230.00 $9.50 $218.50 8 Markings – Paint Red Curb LF 40 $7.00 $280.00 $4.75 $190.00 9 HMA Speed Hump SF 560 $20.00 $11,200.00 $23.00 $12,880.00 10 Thermoplastic Speed Hump Chevron Markings (21 SF) EA 4 $250.00 $1,000.00 $300.00 $1,200.00 11 Thermoplastic Diamond Symbol (11 SF) EA 2 $150.00 $300.00 $240.00 $480.00 12 Thermoplastic Advanced Speed Hump Warning (1’ White Striping) LF 144 $10.00 $1,440.00 $12.00 $1,728.00 13 New Signs EA 12 $500.00 $6,000.00 $300.00 $3,600.00
10% Contingency $8,633.00 $10,225.15
2022 Mission Rd Crosswalk Improvement Project Bid Summary $102,251.50
Golden Bay Construction, Inc.
NO. ITEM DESCRIPTION
BASE BID SCHEDULE
UNIT PRICE ITEM COST
Bidder
UNIT OF
MEASURE
EST.
QTY. UNIT PRICE ITEM COST
Engineer Estimate
$86,330.00
TOTAL + CONTINGENCY $94,963.00 $112,476.65
TOTAL OF BASE BID SCHEDULE ITEMS
Staff Report - F Street Retaining Wall Repair Project – Award of Contract Page 1 of 3 August 24, 2022
STAFF REPORT
T
O: Mayor and Members of the City Council
FROM: Brad Donohue, Public Works Director
Dave Bishop, PE- Senior Project Manager
VIA: Brian Dossey, City Manager
MEETING DATE: August 24, 2022
SUBJECT: Notice of Award – F Street Retaining Wall Improvement Project R
ECOMMENDATION
Staff recommends that the City Council adopt the following resolution:
RESOLUTION REJECTING CAZADORO CONSTRUCTION, INC’S BID PROTEST AS
WITHOUT MERIT AND WAIVING THE IMMATERIAL IRREGULARITY IN THE BID OF AND
AWARDING AND AUTHORIZING THE CITY MANAGER TO EXECUTE A CONSTRUCTION
CONTRACT WITH FARALLON COMPANY ENGINEERING FOR THE F STREET RETAINING WALL REPAIR PROJECT (CIP #902) IN THE AMOUNT OF $284,885.00.
EXECUTIVE SUMMARY
The proposed resolution would award and authorize the City Manager to execute a construction contract with Farallon Construction Engineering for the F Street Retaining Wall Repair Project , (“Project”).
Notice Inviting General Contractors to bid on the Project was published on July 29, 2022; bid opening occurred on Thursday, July 26, 2022. Seven (7) bids were received. Upon examination and due diligence of the bids received, Town Staff determined that Farallon Company Engineering is the lowest responsible bidder submitting a responsive bid (Inclusive of add alternatives) in the amount of $284,885.00
FISCAL ANALYSIS
At the June 8th, 2022, City Council Meeting the project plans and specification were approved by City Council to go to bid. The project breakdown is as follows:
Item #6
Staff Report - F Street Retaining Wall Repair Project – Award of Contract Page 2 of 3 August 24, 2022
T
he approved project budget is adequate to be able to fund design, construction support, and new construction costs with a 10% project contingency.
BACKGROUND
Previously, at the October 13, 2021, City Council Meeting, staff recommended that City Council reject all bids due to the lack of interest in bidding the project. Prior to rebidding the project, staff and the design engineers were able to “Value Engineer” the project to reduce costs portions while still making the needed repairs and improvements. New project plans and bid specifications (“Bid Package”) for the F Street Retaining Wall Improvement Project (“Project”) were presented and approved at the June 8 th, 2022, City Council meeting . The major changes were focused on drainage, specifically channeling surface water and improving surface water drainage facilities.
The project also included various architectural features such as cobble stones in the earth/soil area between the lower and upper wall (Attachment “B”). In the project bid alternates we have included a smooth stucco finish on the lower wall and architectural pilasters that would run in alignment with the wall buttresses.
The Project was advertised on June 29, 2022, and bids were opened on July 26, 2022.
ANALYSIS
A total of seven (7) bid proposals were accepted ranging from a low bid of $284,885.00 to a high bid of $515,485.00. (See attachment “A”) . The apparent low bid was submitted by Farallon Company Engineering (Farallon). The engineer’s estimate is $321,815. Farallon’s bid is approximately 11.5% under the design engineer’s estimate.
When Farallon’s bid was reviewed, Farallon’s bid documents did not include a signed Addendum No. 1 . The second lowest bidder , Cazadoro Construction, Inc. (Cazadoro) sent a bid protest requesting that the Town reject Farallon’s bid as nonresponsive and recommended awarding the construction contract to Cazadoro, as the second lowest bidder. The bid protest was then turned over to the City Attorney’s office for review and to respond back to Cazadoro. The City Attorney’s office reviewed the protest and responded back to Cazadoro, dismissing their claim on the basis that even though Farallon did not submit at the time of bid a signed addendum, Farallon did acknowledge Addendum No. 1 on the first page of its bid , acknowledging receipt and Project Budget 447,000.00$
Design 47,700.00$
Construction
Management/Design
S
upport
80,000.00$
C
onstruction Contract 285,000.00$
Continencies (10%) 28,500.00$
Project costs 441,200.00$
Project Reserve 5,800.00$
Staff Report - F Street Retaining Wall Repair Project – Award of Contract Page 3 of 3 August 24, 2022
understanding and full consideration of Addendum No. 1. While Farallon’s bid did not included the sign ed copy of the Addendum, Town’s legal counsel and Staff determined that Farallon sufficiently acknowledged the addendum elsewhere in the bid and updated the bid schedule to reflect the quantity change as required by Addendum No. 1. (See Attachment “D”) Accordingly, Town Staff and the City Attorney’s office have determined that the bid protest is without merit and recommend that the City Council reject Cazadoro’s bid protest as without merit, waive the immaterial irregularity in the bid of and award the construction contract for the F Street Retaining Wall Repair Project to Farallon Company Engineering as the lowest responsible bidder submitting a responsive bid.
COUNCIL ADOPTED VALUES
Adoption of the resolution is consistent with the City Council’s value of being responsible to its residents and public in their desire to promote a safer environment for the public to walk, bike and travel along the Town’s roadways.
ALTERNATIVES
At this time there is not an alternative except to reject all bids and reevaluate the project and the scope of work for a later date. This is not recommended given that staff feels t hat the pricing that has been received is very competitive, and to wait will cost more as time goes on.
CONCLUSION
Staff recommends that the City Council adopt a resolution rejecting Cazadoro’s bid protest as without merit and waiving the immaterial irregularity in the bid of and awarding and authorizing the City Manager to execute a construction contract with Farallon Company Engineering for the F Street Retaining Wall Improvement Project (CIP #902).
ATTACHMENTS
A. Resolution
B. Example of Cobble Stones
C. City Response to Bid Protest-Letter
25977.00100\40640996.1
Res. 2022-__, F Street Retaining Wall Repair Project – Award of Contract Page 1 of 2
RESOLUTION NO. 2022-__
OF THE CITY COUNCIL OF THE TOWN OF COLMA
RESOLUTION REJECTING CAZADORO CONSTRUCTION, INC.’S BID PROTEST AS
WITHOUT MERIT AND WAIVING THE IMMATERIAL IRREGULARITY IN THE BID OF
AND AWARDING AND AUTHORIZING THE CITY MANAGER TO EXECUTE A
CONSTRUCTION CONTRACT WITH FARALLON COMPANY ENGINEERING FOR THE F STREET RETAINING WALL IMPROVEMENT PROJECT (CIP #902) IN THE AMOUNT OF $284,885.00.
The City Council of the Town of Colma does hereby resolve:
1. Background.
(a) The Town of Colma opened bids for the F Street Retaining Wall Improvement project (“Project”) on July 26, 2022.
(b) Town Staff determined that Farallon Company Engineering (“Farallon”) is the lowest responsible bidder submitting a responsive bid in the amount of $284,885.00. (c) T he bid from Farallon contained a minor irregularity given that it did not include a signed copy of Addendum No. 1; however, Farallon did acknowledge Addendum N o. 1 elsewhere in its bid and included an appropriately updated bid schedule as required by Addendum No. 1.
(d) The second lowest bidder, Cazadoro Construction, Inc. (Cazadoro), submitted a bid protest claiming that this constituted a material deviation and that Farallon’s bid must be rejected as nonresponsive.
(e) T he Town has broad discretion to determine responsiveness and accept a responsive bid even if there are minor irregularities or mistakes, as long as such mistakes are immaterial. (See Menefee v. County of Fresno (1985) 163 Cal.App.3d 1175; Ghilloti Construction Co. v. City of Richmond (1996) 45 Cal.App.4th 897.)
(f) As Farallon’s bid acknowledged Addendum No. 1 elsewhere in the bid documents and the corrected bid schedule was submitted, this cons titutes an immaterial deviation which may be waived.
2. Finding.
(a) The City Council further finds that the bid protest submitted by Cazadoro is without merit and is accordingly rejected.
(b) The City Council finds that the minor bid irregularity in Farallon’s bid is immaterial and waived.
(c) The City Council further finds that Farallon is the lowest responsible bidder submitting a responsive bid.
3. Order
Attachment A
25977.00100\40640996.1
Res. 2022-__, F Street Retaining Wall Repair Project – Award of Contract Page 2 of 2
(a) The bid protest submitted by Cazadoro is without merit and rejected. (b) The minor bid irregularity in Farallon’s bid is hereby waived. (c) Award of the construction contract for the Project in the amount of $284,885.00 is hereby made to Farallon.
(d) The construction contract for the Project between the Town of Colma and Farallon , a copy of which is on file with the City Clerk, is approved by the City Council of the Town of Colma.
(e) The City Manager is authorized to execute said contract on behalf of the Town of Colma, with such minor technical amendments as may be deemed appropriate by the City Manager and the City Attorney.
(f) A Town controlled ten percent (10%) construction contingency in the amount of $28,500.00 to be used in the event of unforeseen conditions and certain allowance items is established for the Project.
Certification of Adoption
I certify that the foregoing Resolution No. 2022-XX was duly adopted at a regular meeting of said City Council held on August 24, 2022 by the following vote:
Name Voting Present, Not Voting Absent
Aye No Abstain Not Participating
Helen Fisicaro, Mayor
Joanne F. del Rosario
John Irish Goodwin
Diana Colvin
Voting Tally
Dated ______________________ ___________________________________ Helen Fisicaro, Mayor
Attest: ____________________________
Caitlin Corley, City Clerk
ATTACHMENT B
Typical view of 2” to 8” Cobble’s
25977.00130\40506162.2
Bend OR
(541) 382-3011
Indian Wells
(760) 568-2611
Irvine
(949) 263-2600
Los Angeles
(213) 617-8100
Ontario
(909) 989-8584
655 West Broadway, 15th Floor, San Diego, CA 92101
Phone: (619) 525-1300 | Fax: (619) 233-6118 | www.bbklaw.com Riverside
(951) 686-1450
Sacramento
(916) 325-4000
San Diego
(619) 525-1300
Walnut Creek
(925) 977-3300
Washington, DC
(202) 785-0600
Rebecca A. Chaparro
(619) 525-1310
[email protected]
August 5, 2022
Bryan Holm, President
Cazadoro Construction, Inc.
1485 Bayshore Blvd., Suite 398
San Francisco, CA 94124
Re: F Street Retaining Wall Repair Project
Bid Protest
Dear Mr. Holm:
The Town of Colma (“Town”) is in receipt of your July 27, 2022 bid protest regarding the F Street Retaining Wall Repair Project (“Project”). As described in greater detail below, after reviewing Cazadoro’s bid protest against the apparent low bidder, Farallon Company Engineering (“Farallon”), the Town finds the protest to be substantively meritless.
As a threshold matter, the Town has broad discretion to determine responsiveness of a bid to its bid documents and accept a responsive bid even if there are minor deviations or mistakes, as long as such mistakes are immaterial, i.e. they do not affect the price of the bid or otherwise give a bidder an unfair competitive advantage. (See Menefee v. County of Fresno (1985) 163 Cal.App.3d 1175; Ghilloti Construction Co. v. City of Richmond (1996) 45 Cal.App.4th 897.) Cazadoro’s bid protest claims that Farallon’s bid was non-responsive because it did not include a signed addendum acknowledgement for Addendum No. 1. Addendum No. 1 stated that the bid item #11 quantity shall be noted and submitted as 22 cubic yards.
However, Farallon’s bid lists Addendum No. 1 on the first page of its bid, acknowledging receipt, understanding, and full consideration of it. Additionally, Farallon wrote in 22 cubic yards into bid item #11 on its base bid schedule and calculated the bid item accordingly, as required by Addendum No. 1. While Farallon’s bid did not include a copy of the signed Addendum No. 1, Town staff and its legal counsel have reviewed it determined that Farallon sufficiently acknowledged the addendum elsewhere in its bid and updated the bid schedule to reflect the appropriate quantity as required by Addendum No. 1.
Cazadoro Construction, Inc.
August 5, 2022
In light of the foregoing, the Town has determined that the alleged error in the bid is an immaterial deviation which does not amount to a material mistake requiring the Town to reject the bid as non-responsive.
Accordingly, the Town will consider award of this contract at its meeting on August 24, 2022. Town staff intends to recommend rejection of Cazadoro’s bid protest as meritless and award of the contract to Farallon as the lowest responsible bidder submitting a responsive bid.
Should you have any questions regarding the foregoing, please feel free to contact me.
Sincerely,
Rebecca A. Chaparro
of BEST BEST & KRIEGER LLP
Staff Report re Full Time Dispatch Services Page 1 of 3
STAFF REPORT
TO:
Mayor and Members of the City Council
FROM: John Munsey, Chief of Police
VIA: Brian Dossey, City Manager
MEETING DATE: August 24, 2024
SUBJECT: Full Time Dispatch Services / Contract Dispatch Services
RECOMMENDATION
Staff recommends that the City Council make the following motion:
MOTION DIRECTING STAFF TO PROCEED WITH CREATING A MORE CONCRETE
STAFFING PLAN FOR FULL TIME IN-HOUSE DISPATCH SERVICES AND TO MEET AND
CONFER WITH THE COLMA DISPATCHERS AS LEGALLY REQUIRED
EXECUTIVE SUMMARY
In February of 2021, the Colma Police Department was contacted by CalOES State 911 Branch regarding being out of compliance with Public Safety Answering Point (PSAP) regulations that mandates that a 911 dispatcher must be onsite taking 911 calls 24 hours a day 7 seven days a week. In particular, CalOES cites to its OES 9-1-1 Operations Manual, which states in relevant part that a dispatch center must be “staffed with 9-1-1 call-taker(s) and committed to answer 9-1-1 calls 24 hours per day, every day of the year, for a minimum of five (5) years.” On this basis, CalOES is taking the position the dispatch center must be 24/7 operations.
In terms of why this was not raised to the Town in the past, CalOES 911 could offer no explanation.
Staff began working various options to present to CalOES to work through the problem.
Various options were presented to CalOES, all ending with negative results. Staff was left with two options: (1) outsource dispatch services; or (2) go to an in-house 24/7 dispatch service.
On July 13, 2024, the Town of Colma conducted a public study session during the regarding the status of dispatch services. The two above options were given to the council and public. At the Item #7
Staff Report re Full Time Dispatch Services Page 2 of 3 conclusion of the session all five Council Members made it clear they wanted to move forward with keeping their own in-house dispatch services by going fulltime.
FISCAL IMPACT
Current Dispatch / Records Budget $1,189,458
Contract Fulltime Dispatch Services $1,043,008
Two FTE – Records Personnel
Fulltime Dispatch / Records Services $1,624,540
1.2 FTE Dispatch Positions
The decision to go to fulltime dispatch service would be an approximate reoccurring budget increase of $435,082. To contract dispatch services would be a decrease of approximately $146,450.
Considering the fiscal impact for the next five years, the decision to contract dispatch services is projected to deplete the General Fund unassigned reserves by one year – projected at FY 2027-
28. The decision to change dispatch/communication operations to 24/7 is projected to deplete the General Fund unassigned reserve a year earlier, projected to be FY 2025-26. The future years projection assumes an 8 percent escalation accounting for COLA’s and increases in pension and medical costs. This projection also includes current and future general fund transfer capital program costs as presented during the FY202-23 budget. Please refer to Attachment B for more information.
BACKGROUND
The Town of Colma currently contracts part-time dispatch services with the South San Francisco Police Department. The Services include coverage from 12:00 am to 8:00 am 365 days a week.
The service also covers 24-hour coverage for the holidays of Christmas, Thanksgiving and New Year’s Day.
In February of 2021, CALOES 911 informed the Town of Colma it was not in compliance with state regulations as a fulltime PSAP. According to CALOES 911 compliance regulations, only fulltime PSAPs are eligible for funding via technology and upgrades.
Staff worked with Radio Consultant Daryl Jones of Telecommunications Engineering Associates to explore potential solutions other than going to a fulltime contract service or in house fulltime service. Below are two of the possible solutions we brought forward:
South San Francisco would take 911 calls 24x7 and transfer to Colma’s 7-digit lines
Mirror SSF’s telephones at Colma – 911 calls would ring in both Colma’s and South San Francisco’s call center
CALOES rejected both options citing the compliance regulation, that the PSAP needed to be independent stand alone.
Staff Report re Full Time Dispatch Services Page 3 of 3
ANALYSIS
At the conclusion of our meetings with CALOES it was determined that we had two options: (1) contract for fulltime dispatch services; or (2) increase our dispatch services to provide coverage 24/7.
Based on preliminary information gathering, to contract for fulltime dispatching, the Town of Colma would need to increase our current contract with the South San Francisco Police Department or conduct a Request for Proposal (RFP) as determined by Town of Colma purchasing regulations. Dispatch services would be moved offsite but police records would continue to be maintained by the police department. This would entail the hiring of two FTE, one Records Supervisor and one Records Technician. These positions would also cover the front counter. The decrease in staff would reduce the time the lobby would be open.
To take on dispatch responsibilities in house, 24/7, staff’s current estimate is that 1.2 FTE dispatchers would need to be hired resulting in dispatch staffing of one Dispatch supervisor and four full time Dispatchers and per diem Dispatchers to cover some open shifts. The Dispatchers schedule would change to a 12-hr. shift and mirror the patrol schedule.
Council Adopted Values
The direction given is the responsible thing to do by taking all options in to consideration, while weighing fiscal aspects by the level of service to the community.
ALTERNATIVES
The following alternative course of action is available to the City Council:
1. Contract dispatch services 24/7 with an outside service provider like South San Francisco or San Mateo County.
CONCLUSION
Staff recommends that the City Council make a motion to direct staff to move forward with determining a more concrete staffing plan for fulltime dispatch services in house and to meet and confer with the Colma Dispatchers as legally required.
ATTACHMENTS
A. Dispatch Cost Analysis Summary
B. 5-Year Projection Cost Impact
C. Proposed Work Schedule
D. Dispatch Infrastructure Improvements
Town of Colma
Dispatch Services Study Session
Attachment A: Cost Analysis Summary
2 FTE &100% SSF
Contract 5 FTE (24-7 ops)
Summary Scenario 1 Scenario 2
Personnel Cost 503,757.87$ 1,352,590.12$
Non-Personnel Cost 89,250.00 211,950.00
SSF Contract 450,000.00 60,000.00
Total 1,043,007.87$ 1,624,540.12$
Current Budget 1,189,458.00$
(146,450.13)$ 435,082.12$
Add'l Staff 1.20
Town of Colma
Dispatch Services Study Session
Attachment B: Projected Fiscal Impact through FY 2027-28 Baseline: Current Services
2018-19
Actual
2019-20
Actual
2020-21
Actual
2021-22
Actual
2022-23
Budget
2023-24
Projection
2024-25
Projection
2025-26
Projection
2026-27
Projection
2027-28
Projection
GF Revenues 34.29 M$ 15.70 M$ 18.00 M$ 21.98 M$ 19.08 M$ 19.35 M$ 19.57 M$ 19.78 M$ 20.00 M$ 20.22 M$ GF Expenditures 33.57 M$ 17.05 M$ 14.54 M$ 20.72 M$ 20.43 M$ 24.32 M$ 20.90 M$ 21.00 M$ 21.81 M$ 22.70 M$ Ending Balance 25.18 M$ 23.83 M$ 27.29 M$ 28.55 M$ 27.20 M$ 22.23 M$ 20.90 M$ 19.68 M$ 17.87 M$ 15.40 M$ Budget Stabilization 12.00 M$ 12.00 M$ 12.00 M$ 15.00 M$ 15.00 M$ 15.00 M$ 15.00 M$ 15.00 M$ 14.68 M$ 12.10 M$ Other GF Reserves 2.20 M$ 2.27 M$ 2.27 M$ 2.71 M$ 2.81 M$ 2.90 M$ 3.00 M$ 3.10 M$ 3.20 M$ 3.29 M$ Unassigned Reserves 10.98 M$ 9.57 M$ 13.02 M$ 10.84 M$ 9.39 M$ 4.33 M$ 2.90 M$ 1.59 M$ -$ -$ Scenario 1: Contract
2018-19
Actual
2019-20
Actual
2020-21
Actual
2021-22
Actual
2022-23
Budget
2023-24
Projection
2024-25
Projection
2025-26
Projection
2026-27
Projection
2027-28
Projection
GF Revenues 34.29 M$ 15.70 M$ 18.00 M$ 21.98 M$ 19.08 M$ 19.35 M$ 19.57 M$ 19.78 M$ 20.00 M$ 20.22 M$ GF Expenditures 33.57 M$ 17.05 M$ 14.54 M$ 20.72 M$ 20.28 M$ 24.19 M$ 20.78 M$ 20.88 M$ 21.71 M$ 22.61 M$ Ending Balance 25.18 M$ 23.83 M$ 27.29 M$ 28.55 M$ 27.35 M$ 22.51 M$ 21.30 M$ 20.20 M$ 18.49 M$ 16.10 M$ Budget Stabilization 12.00 M$ 12.00 M$ 12.00 M$ 15.00 M$ 15.00 M$ 15.00 M$ 15.00 M$ 15.00 M$ 15.00 M$ 12.81 M$ Other GF Reserves 2.20 M$ 2.27 M$ 2.27 M$ 2.71 M$ 2.81 M$ 2.90 M$ 3.00 M$ 3.10 M$ 3.20 M$ 3.29 M$ Unassigned Reserves 10.98 M$ 9.56 M$ 13.02 M$ 10.84 M$ 9.54 M$ 4.61 M$ 3.30 M$ 2.10 M$ 0.29 M$ -$ Scenario 2: Add'l Staff
2018-19
Actual
2019-20
Actual
2020-21
Actual
2021-22
Actual
2022-23
Budget
2023-24
Projection
2024-25
Projection
2025-26
Projection
2026-27
Projection
2027-28
Projection
GF Revenues 34.29 M$ 15.70 M$ 18.00 M$ 21.98 M$ 19.08 M$ 19.35 M$ 19.57 M$ 19.78 M$ 20.00 M$ 20.22 M$ GF Expenditures 33.57 M$ 17.05 M$ 14.54 M$ 20.72 M$ 20.86 M$ 24.79 M$ 21.41 M$ 21.54 M$ 22.40 M$ 23.34 M$ Ending Balance 25.18 M$ 23.83 M$ 27.29 M$ 28.55 M$ 26.77 M$ 21.33 M$ 19.49 M$ 17.73 M$ 15.33 M$ 12.21 M$ Budget Stabilization 12.00 M$ 12.00 M$ 12.00 M$ 15.00 M$ 15.00 M$ 15.00 M$ 15.00 M$ 14.63 M$ 12.13 M$ 8.92 M$ Other GF Reserves 2.20 M$ 2.27 M$ 2.27 M$ 2.71 M$ 2.81 M$ 2.90 M$ 3.00 M$ 3.10 M$ 3.20 M$ 3.29 M$ Unassigned Reserves 10.98 M$ 9.56 M$ 13.02 M$ 10.84 M$ 8.96 M$ 3.43 M$ 1.49 M$ -$ -$ -$
Town of Colma
Dispatch Services Study Session
Attachment C: Proposed Schedules
Scenario 1: 2 FTE &100% SSF Contract
By Positions sun mon tue wed thu fri sat sun mon tue wed thu fri sat Records Technician III - Lead 8 8 8 8 8 8 8 8 8 8
Records Technician 1 8 8 8 8 8 8 8 8 8 8
Total Hrs 0 16 16 16 16 16 0 0 16 16 16 16 16 0
Total
By Positions sun mon tue wed thu fri sat sun mon tue wed thu fri sat Hours Records Technician III - Lead 8 8 8 8 8 8 8 8 8 8 160
Records Technician 1 8 8 8 8 8 8 8 8 8 8 160
Total Hrs 0 16 16 16 16 16 0 0 16 16 16 16 16 0 160
Pay Period 1
Pay Period 2
Town of Colma
Dispatch Services Study Session
Attachment C: Proposed Schedules
Scenario 2: 5 FTE (24-7 ops)
By Positions sun mon tue wed thu fri sat sun mon tue wed thu fri sat Dispatch/Records Supervisor 10 10 10 10 10 10 10 10
Dispatch 1 12 12 12 8 12 12 12
Dispatch 2 12 12 12 8 12 12 12
Dispatch 3 12 12 12 12 12 12 8
Dispatch 4 12 12 12 12 12 12 8
Per Diem Dispatch 1 4
Per Diem Dispatch 2 4
Per Diem Dispatch 3 4
Per Diem Dispatch 4 4
Total Hrs 24 34 34 34 34 24 24 24 34 34 34 34 24 24
Total
By Positions sun mon tue wed thu fri sat sun mon tue wed thu fri sat Hours Dispatch/Records Supervisor 10 10 10 10 10 10 10 10 160 Dispatch 1 12 12 12 8 12 12 12 160
Dispatch 2 12 12 12 8 12 12 12 160
Dispatch 3 12 12 12 12 12 12 8 160
Dispatch 4 12 12 12 12 12 12 8 160
Per Diem Dispatch 1 4 8
Per Diem Dispatch 2 4 8
Per Diem Dispatch 3 4 8
Per Diem Dispatch 4 4 8
Total Hrs 24 34 34 34 34 24 24 24 34 34 34 34 24 24 832 Pay Period 1
Pay Period 2
nt
Town of Colma
Dispatch Services Study Session
Attachment D: Dispatch Infrastructure Investme
Dispatch Furniture
2018 -
2019 56,371.00
2020 1,157.00
Subtotal - Dispatch 57,528.00
Equipment Purchase
2020: PD Radio Upgrade 50,000.00
2021: PD Radio Upgrade 167,660.93
2022: PD Lawnet 20,000.00
Subtotal - Radio 237,660.93
JSB Connector to SSF
2003 266,146.75
2004 237,587.28
2005 1,000.00
Subtotal - JSB Connector 504,734.03
RIMS
2015 294,129.34
Subtotal - RIMS 294,129.34
Total Proj Cost 1,094,052.30
C/CAG Smart Corridor Project Page 1 of 3
August 24, 2022
STAFF REPORT
TO
: Mayor and Members of the City Council
FROM: Brad Donohue, Director of Public Works
VIA: Brian Dossey, City Manager
MEETING DATE: August 24, 2022
SUBJECT: Smart Corridor Project - Northern Cities
REC
OMMENDATION
This item is a study session for information purposes only. No City Council action is required; however, staff seeks comments, questions, impressions and opinions from City Council members and members of the public regarding the plans and future agreements as they relate to the City and County of Associated Governments (C/CAG) Smart Corridor Project, specifically the portion of the project that runs through the Town of Colma.
EXE
CUTIVE SUMMARY
Town and C/CAG staff will introduce the “Smart Corridor Project” to the City Council. Tonight’s objects are to review and discuss the following:
• Wh
at is the Smart Corridor Project, purpose and benefits. • Where is the project located.
• Partnership- Town of Coma-CalTrans-C/CAG (Various agreements). • Construction agreements with Daly City.
• Potential costs; and,
• Project schedule
BACKGROUND
In the Town of Colma’s Strategic Plan, one of the goals is to explore and implement Smart City Applications as defined below:
“Research and explore electronic applications and tools that will enhance the Town’s ability to communicate to the residential and business community and manage assets and resources more efficiently by way of electronic data collection and technology. Applications and tools can be applied to economic development, mobility, sustainability, community, and government.” Item #8
C/CAG Smart Corridor Project Page 2 of 3
August 24, 2022
Over the past few years, in partnership with San Mateo County and various cities in San Mateo County, the Town has been participating in the Smart Corridor Project. Smart Corridors are de- signed to improve mobility on local arterial streets by installing Intelligent Transportation Sys- tem (ITS) equipment, such as an interconnected traffic signal system, close circuit television (CCTV) cameras, dynamic message signs (Trailblazing signage), and vehicle detection systems, on predefined designated local streets and state routes. The ITS infrastructure provides local cities and Caltrans with day-to-day traffic management capabilities in addressing recurring and non-recurring traffic congestion. For example, if drivers along Interstate 280 were stalled due to an accident, this intuitive technology would divert traffic on to parts of Junipero Serra Boulevard during high traffic periods through smart applications in vehicles and handheld devices, thus al- lowing local authorities to manage traffic issues through an efficient process.
This project is funded by C/CAG through a combination of various grants and Measure M funds.
C/CAG who has taken the lead on this project and has been responsible for project design, agreements to share, use or procure certain City or Town owned infrastructure, project related costs and project schedules.
ANALYSIS
The Northern Cities segment is the next phase of the Smart Corridor project within the County.
The Northern Cities Smart Corridor Project is broken down into two projects: Daly City/Colma project and the Brisbane project. These projects are a joint effort by the above-mentioned juris- dictions along with C/CAG and the California Department of Transportation (CalTrans). The Colma portion of the project corridors include Junipero Serra Blvd (JSB), Serramonte Blvd., The main entrance into Serra Center, Southgate Ave and Colma Blvd. A map of this portion of the Northern Cities project and the proposed project elements is included as Attachment A to the staff report.
Tonight’s study session will be a review of the project and update City Council and public by way of a presentation from C/CAG Staff and consultants. The presentation will detail out the purpose of the project and the many benefits that it will provide the agencies that are aligned with the Smart Corridor Project.
The study session will also go on to unveil what future agreements that will need to be in place between the Town and C/CA G for the project to move forward. Many of these items will be brought back to City Council at a future meeting for review and approval and a proposed project schedule.
Council Adopted Values
The Smart Corridor Project is consistent with the Council value of vision , and consistent with the Town’s use of technology to assist in traffic related incidents on adjacent freeways and local streets. The Smart Corridor project is also consistent with the goals as stated in the Town’s Strategic Plan.
Alternatives
None.
C/CAG Smart Corridor Project Page 3 of 3
August 24, 2022
CONCLUSION
Staff recommends that the City Council listen to the presentation by C/CAG and staff, ask questions, and provide feedback to staff regarding the various components of the Smart Corridor Project.
ATTACHMENTS
A. Project Map