Agenda packet — Colma City Council, December 14, 2022

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AGENDA

REGULAR MEETING

CITY COUNCIL OF THE TOWN OF COLMA
Wednesday, December 14, 2022
7:00 PM
This City Council meeting will be conducted pursuant to the provisions of Assembly Bill 361 and Government Code Section 54953(e) (and without compliance with section 54953(b)(3) related to conducting public meetings during the COVID-19 pandemic. The City Council, staff and members of the public may participate in the meeting in person at Town Hall or virtually via Zoom Video Conference.

To attend the meeting in person:

Town Hall, Council Chamber, 1198 El Camino Real, Colma CA 94014 To participate in the meeting via Zoom Video Conference:

Join Zoom Meeting: https://us02web.zoom.us/j/81289976261 Passcode: 074407
Meeting ID: 812 8997 6261
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Meeting ID: 812 8997 6261
Passcode: 074407
To provide Public Comment in person:

Members of the public wishing to speak are requested to complete a yellow speaker card and submit it to the City Clerk. Comments should be kept to three minutes or less.

To provide Public Comment via Zoom Video Conference:

Live verbal public comments may be made by requesting to speak using the “raise hand” feature in Zoom or, if calling in by phone, by pressing *9 on the telephone keypad prior to the consent calendar being heard, or prior to the close of the public comment period for agenda items or non-agenda items. In response, the Town will unmute the speaker and allow them to speak up to three minutes.

To provide Public Comment in writing:

Members of the public may provide written comments by email to the City Clerk at [email protected]
before the meeting. Emailed comments should include the specific agenda item on which you are commenting or note that your comment concerns an item that is not on the agenda. The length of the emailed comment should be commensurate with the three minutes customarily allowed for verbal comments, which is approximately 250-300 words.

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PLEDGE OF ALLEGIANCE AND ROLL CALL

ADOPTION OF AGENDA

PRESENTATIONS
• Recognition of Retired Council Member Diana Colvin

PUBLIC COMMENTS
Comments on the Consent Calendar and Non-Agenda Items will be heard at this time.

Comments on Agenda Items will be heard when the item is called.

CONSENT CALENDAR

1. Motion to Accept the Minutes from the November 9, 2022 Regular Meeting.

2. Motion to Accept the Minutes from the November 16, 2022 Special Meeting.

3. Motion to Approve Report of Checks Paid for November 2022.

4. Motion to Reconfirm the Findings and Determinations Made in Resolution No. 2021-33 and Under Assembly Bill 361 for the Continuation of Virtual Meetings, with Acknowledgment that the California Department of Public Health has Updated the Definition of “Close Contact” in Regulation 3205 from Being within 6 Feet of Another Person to Sharing the Same Indoor Space with Another Person for 15 Minutes or More, Which Further Supports the Findings.

5. Motion Accepting the Fiscal Year 2021-22 Annual Investment Report Through June 30, 2022.

6. Motion to Adopt a Resolution Approving and Authorizing the City Manager to Execute All Master Agreements, Program Supplemental Agreements, Fund Exchange Agreements, Fund Transfer Agreements, and Any Amendments for All Federal and/or State Funding Projects with the California Department of Transportation Pursuant to CEQA Guideline 15305.

7. Motion Approving and Accepting the Development Impact Fee Report for Fiscal Year Ending June 30, 2022.

PUBLIC HEARING

8. URGENCY ORDINANCE RELATING TO ACCESSORY DWELLING UNITS Consider: Motion to Adopt an Urgency Ordinance Amending Chapter 5, Subchapter 5.19, of the Colma Municipal Code Relating to Accessory Dwelling Units and Junior Accessory Dwelling Units and Determining the Ordinance to be Exempt from CEQA Per Guideline 15282 and Public Resources Code 21080.17.

9. ORDINANCE AMENDING COLMA MUNICIPAL CODE RELATING TO A COUNCIL VACANCY Consider: Motion to Introduce and Waive First Reading of an Ordinance Amending Section 1.02.020 of the Colma Municipal Code Relating to a Council Vacancy Pursuant to CEQA Guideline 15061(b)(3).

NEW BUSINESS

10. AGE FRIENDLY ACTION PLAN
Consider: Motion Approving the Town of Colma’s Age Friendly Action Plan and Submission of the Plan to the American Association of Retired Persons (AARP) and the World Health Organization (WHO) Maintaining the Town of Colma’s Age-Friendly City Designation Pursuant to CEQA Guideline 15378.

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11. SURPLUS LAND INVENTORY
Consider: Motion to Adopt a Resolution Declaring Certain Properties as Exempt Surplus Land and Non Surplus Land, as Defined in Government Code § 54221(b); and Authorizing the Filing of the Inventory List Establishing the Town’s Inventory in Compliance with Government Code § 54230(a)(1) Pursuant to CEQA Guidelines 15378 and 15061(b)(3).

12. COUNCIL OF CITIES AND CITY SELECTION COMMITTEE
Consider: Motion to Confirm Designation of the Mayor as the Voting Member for the Council of Cities, Designating an Alternate Voting Member, and Giving the Voting Member Discretion on any and All Matters to be Considered.

13. CITY COUNCIL COMMITTEE ASSIGNMENTS FOR 2023
Consider: Motion Approving Committee Assignments for 2023 and Granting to the Appointee Discretion in Voting on Matters Brought Before the Committee.

REPORTS
Mayor/City Council
City Manager

ADJOURNMENT
The City Council Meeting Agenda Packet and supporting documents are available for review on the Town’s website www.colma.ca.gov or at Colma Town Hall, 1198 El Camino Real, Colma, CA. Persons interested in obtaining an agenda via e-mail should call 650-997-8300 or email a request to [email protected].

Reasonable Accommodation
Upon request, this publication will be made available in appropriate alternative formats to persons with disabilities, as required by the Americans with Disabilities Act of 1990. Any person with a disability, who requires a modification or accommodation to view the agenda, should direct such a request to Pak Lin, ADA Coordinator, at 650-997-8300 or [email protected]. Please allow two business days for your request to be processed.

Minutes – Regular Meeting 11.09.22 Page 1 of 5

MINUTES

REGULAR MEETING
City Council of the Town of Colma
Town Hall Council Chamber
1198 El Camino Real, Colma CA
Also Accessible via Zoom.us
Wednesday, November 9, 2022
7:00 PM

PLEDGE OF ALLEGIANCE AND ROLL CAL
Mayor Fisicaro called the meeting to order at 7:01 p.m.

Council Present –Mayor Helen Fisicaro, Vice Mayor Joanne F. del Rosario, Council Members John Irish Goodwin and Ken Gonzalez were all present.

Staff Present – City Manager Brian Dossey, City Attorney Christopher Diaz, Chief of Police John Munsey, Administrative Services Director Pak Lin, Director of Public Works and Planning Brad Donohue, City Planner Farhad Mortazavi, and City Clerk Caitlin Corley were in attendance.

The Mayor announced, “Good evening and welcome to our first hybrid Council Meeting, conducted both in person and remotely via Zoom. We’re very happy to be back in our Council Chamber and excited that we can still make the meetings accessible to people who cannot join us in person.

Regarding Public Comment: Members of the public who are here in person are requested to complete a yellow speaker card and submit it to the City Clerk. Those of you on Zoom may make public comments by using the “raise hand” feature in Zoom or, if calling in by phone, by pressing *9 on the telephone keypad. The City Clerk will unmute your microphone and allow you to speak. Comments should be kept to three minutes or less.”

ADOPTION OF THE AGENDA
Mayor Fisicaro asked if there were any changes to the agenda. None were requested. The Mayor asked for a motion to adopt the agenda.

A
ction: Vice Mayor del Rosario moved to adopt the agenda; the motion was seconded by Council Member Goodwin and carried by the following vote:

Name Voting Present, Not Voting Absent
Aye No Abstain Not Participating
Helen Fisicaro, Mayor 
Joanne F. del Rosario 
John Irish Goodwin 
Ken Gonzalez 
4 0
Item #1
Minutes – Regular Meeting 11.09.22 Page 2 of 5

PRESENTATIONS
• Proclamations in honor of Arboretum Day
The Mayor presented a proclamation in honor of Arboretum Day. Josh Gevertz, Arboretum Director of Cypress Lawn, accepted the proclamation and spoke about the upcoming Arboretum Day events.
• Veterans Day Recognition
The Mayor presented a proclamation in honor of Veterans Day. She stated, “As you know, Veterans Day is on Friday, and so in honor of our Colma Veterans, we’ll be hosting a celebration at Veterans Village tomorrow at 11:30am. Our recreation team always does a wonderful job with the barbeque lunch. We’ll also be honoring the new residents whose names will be added to our Veterans Plaque.

We are proud and grateful to add the following new names to our plaque:
o Douglas Lee Smith
o Randy D. Winn
o Nicholas Chernobieff
o Dean Thomas
o Barry Finlay
o James Ivie
o Roger Yarborough
“Thank you to our Colma Veterans and Veterans everywhere for your courage, sacrifice and service to our country.”
• Halloween House Decorating Contest
Recreation Manager Angelika Abellana and representatives from Republic Services, our sponsor of this event, introduced the recipients of our annual Halloween House Decorating Awards:
o Cline Family – Verano/Mission Road
o Manela Family – Villa Hoffman
o Castro Family – Sterling Park
o Brodzin Family – Spookiest House
• Employee Appreciation
Council recognized and congratulated the following employees and Council Members on their service anniversaries:
o Mark Balestier – 1 Year
o Faith Bautista – 1 Year
o Marcelle Cosino – 1 Year
o Dianni Flores – 1 Year
o Brandon Guardado-Matus – 1 Year
o Liana Myvett – 1 Year
o Nikole Azzopardi – 1 Year
o John Munsey – 1 Year
o Anthony Thickstun – 1 Year
o Gioia Perez – 1 Year
o Jose Ascencio – 5 Year
Minutes – Regular Meeting 11.09.22 Page 3 of 5
o Sofia Cartagena – 5 Years
o Dinora Navarro – 5 Years
o Thelma Coffey – 5 Years
o Anthony McKenna – 5 Years
o Saul Guerrero – 10 Years
o Sergeant Christopher Grant – 15 Years
o Sergeant Jason Wollman – 15 Years
o Ryan Rodriguez – 15 Years
o Vice Mayor Joanne del Rosario – 16 Years
o Mayor Helen Fisicaro – 28 Years
There was a break for refreshments from 7:45 p.m. to 8:10 p.m.

PUBLIC COMMENTS
Mayor Fisicaro opened the public comment period at 8:10 p.m. and seeing no one request to speak, she closed the public comment period.

CONSENT CALENDAR

1. Motion to Accept the Minutes from the October 26, 2022 Regular Meeting.

2. Motion to Approve Report of Checks Paid for October 2022.

3. Motion to Reconfirm the Findings and Determinations Made in Resolution No. 2021-33 and Under Assembly Bill 361 for the Continuation of Virtual Meetings, with Acknowledgment that the California Department of Public Health has Updated the Definition of “Close Contact” in Regulation 3205 from Being within 6 Feet of Another Person to Sharing the Same Indoor Space with Another Person for 15 Minutes or More, Which Further Supports the Findings.

4. Motion to Adopt a Resolution Adopting an Amended Appendix of the Conflict of Interest Code Pursuant to the Political Reform Act of 1974.

Action: Vice Mayor del Rosario moved to approve the consent calendar items #1 through 4; the motion was seconded by Council Member Goodwin and carried by the following vote:

Name Voting Present, Not Voting Absent
Aye No Abstain Not Participating
Helen Fisicaro, Mayor 
Joanne F. del Rosario 
John Irish Goodwin 
Ken Gonzalez 
4 0

NEW BUSINESS

5. RENEWAL OF CONDITIONAL USE PERMIT – 1850 EL CAMINO REAL City Planner Farhad Mortazavi presented the staff report. The Mayor opened the public comment period at 8:18 p.m. Applicant Armen Jalalian spoke. The Mayor closed the public comment period at 8:22 p.m. Council discussion followed. Council requested that language be added to the resolution:

Minutes – Regular Meeting 11.09.22 Page 4 of 5
• The applicant shall ensure, to the satisfaction of the City Planner, that the mechanical equipment on the roof is shielded/hidden from viewpoint from the roadway and immediate surrounding area with the proposed height of the facades. • Prior to grading or building permit issuance (whichever comes first), the applicant shall ensure the project site is free of any trash, debris, and other nuisance type conditions.

Action: Vice Mayor del Rosario moved to Adopt a Resolution Approving Conditional Use Permit, Project Design Review, and Tree Permit for an Office Building Located at 1850 El Camino Real Pursuant to a Previously Adopted Mitigated Negative Declaration, with the requested changes; the motion was seconded by Council Member Goodwin and carried by the following vote:

Name Voting Present, Not Voting Absent
Aye No Abstain Not Participating
Helen Fisicaro, Mayor 
Joanne F. del Rosario 
John Irish Goodwin 
Ken Gonzalez 
4 0

6. 100 YEAR ANNIVERSARY AD HOC COMMITTEE
City Manager Brian Dossey presented the staff report. The Mayor opened the public comment period at 8:44 p.m. and seeing no one request to speak, she closed the public comment period. Council discussion followed.

Action: Council Member Gonzalez moved to Establish a City Council Ad Hoc 100 Year Anniversary Planning Committee, consisting of Mayor Helen Fisicaro and Vice Mayor Joanna F. del Rosario; the motion was seconded by Council Member Goodwin and carried by the following vote:

Name Voting Present, Not Voting Absent
Aye No Abstain Not Participating
Helen Fisicaro, Mayor 
Joanne F. del Rosario 
John Irish Goodwin 
Ken Gonzalez 
4 0

COUNCIL CALENDARING
 The Regular Meeting on Wednesday, November 23, 2022 will be cancelled.  There will be a Special City Council Reorganization Meeting on Tuesday, December 13, 2021 at 6:00pm.
 The next Regular Meeting will be on Wednesday, December 14, 2022 at 7:00pm.

Minutes – Regular Meeting 11.09.22 Page 5 of 5

REPORTS
City Manager Brian Dossey gave an update on the following topics:
 There will be a Special Meeting on Wednesday, November 16, 2022 at 6:00 p.m. regarding the appointment of a new Council Member.
 The Holiday Events Calendar has been distributed and Council will receive updated versions if there are any changes.
 There will be a Veteran’s Day Barbeque Lunch on Thursday, November 10, 2022 at Veterans Village.

ADJOURNMENT
Mayor Fisicaro adjourned the meeting at 8:52 p.m. in memory of Virginia T. Simon, longtime community member and supporter of the Colma Historical Association.

Respectfully submitted,

Caitlin Corley
City Clerk

Minutes – Special Meeting 11.16.22 Page 1 of 2

MINUTES

SPECIAL MEETING
City Council of the Town of Colma
Town Hall Council Chamber
1198 El Camino Real, Colma CA
Also Accessible via Zoom.us
Wednesday, November 16, 2022
6:00 PM

PLEDGE OF ALLEGIANCE AND ROLL CAL
Mayor Fisicaro called the meeting to order at 6:06 p.m.

Council Present –Mayor Helen Fisicaro, Vice Mayor Joanne F. del Rosario, Council Members John Irish Goodwin and Ken Gonzalez were all present.

ADOPTION OF THE AGENDA
Mayor Fisicaro asked if there were any changes to the agenda; none were requested. The Mayor asked for a motion to adopt the agenda with the requested changes.

A
ction: Vice Mayor del Rosario moved to adopt the agenda with changes; the motion was seconded by Council Member Goodwin and carried by the following vote:

Name Voting Present, Not Voting Absent
Aye No Abstain Not Participating
Helen Fisicaro, Mayor 
Joanne F. del Rosario 
John Irish Goodwin 
Ken Gonzalez 
4 0

NEW BUSINESS

1. INTERVIEWS AND SELECTION OF CANDIDATE FOR VACANT CITY COUNCIL SEAT WITH TERM EXPIRING IN 2024
City Manager Brian Dossey presented the staff report. Mayor Fisicaro explained the interview process, “Before we get started, I’d like to explain a bit about the process.

Myself and the rest of City Council will take turns asking questions; we will rotate the order that candidates are asked to respond, so that the same person is not asked to answer first each time. We ask that all candidates come to the podium when it is your turn to respond so the audience at home can see and you’re your responses. Please be clear and concise in your responses to the questions. Candidates will have two minutes to respond to each Item #2
Minutes – Special Meeting 11.16.22 Page 2 of 2
question. There will be a timer counting down on the screen on the podium that will start right after the question is asked. You must stop your answer when the timer runs out.

Upon conclusion of the questions, the public will have an opportunity to make public comments or ask questions of the City Council.

Once the public comment period is concluded, the city council will deliberate on the candidates and select a candidate to be sworn in.”
City Council conducted interviews with the following people:
• Laura Walsh
• Carrie Slaughter
• Charito Casanas
• Matthew Hartogh
• Sharon Dinkin
The Mayor opened the public comment period at 7:20 p.m. and seeing no one request to speak, she closed the public comment period. Council discussion followed.

The Mayor called for nominations for Council Member. Council Member Goodwin nominated Carrie Slaughter; the nomination was seconded by Council Member Gonzalez. Mayor Fisicaro asked if there were any other nominations; none were made.

Action: Council Member Goodwin moved to appoint Carrie Slaughter as Council Member; the motion was seconded by Council Member Gonzalez and carried by the following vote:

Name Voting Present, Not Voting Absent
Aye No Abstain Not Participating
Helen Fisicaro, Mayor 
Joanne F. del Rosario 
John Irish Goodwin 
Diana Colvin 
4 0
Mayor Fisicaro administered the Oath of Office to newly appointed Council Member Carrie Slaughter.

ADJOURNMENT
Mayor Fisicaro adjourned the meeting at 7:37 p.m. in memory of Aldina Ciardella, longtime community member, well known as the See’s Candy Lady.

Respectfully submitted,

Caitlin Corley
City Clerk
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6:56AM Town of Colma12/06/2022
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Item #3
Item #3
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6:56AM Town of Colma12/06/2022
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6:56AM Town of Colma12/06/2022
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6:56AM Town of Colma12/06/2022
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6:56AM Town of Colma12/06/2022
firstBank code:

Check # Date Vendor StatusClear/Void Date Amount PaidInvoice Inv. Date Check Total 00830 STAPLES BUSINESS CREDIT 164498478955683 403.7610/25/202211/08/2022 403.76 03417 STEVEN'S BAY AREA DIESEL 4974655684 1,758.4210/11/202211/08/2022 1,758.42 02438 ANGEL D. TALAVERA 2002382.00355685 650.0011/01/202211/08/2022 650.00 03457 TOWNSEND PUBLIC AFFAIRS, INC.1915255686 6,000.0011/01/202211/08/2022 6,000.00 02938 KIM TRASK 10/2022 Reimb55687 104.8610/27/202211/08/2022 104.86 03015 U.S. BANK CORPORATE PMT SYSTEM10/24/202255688 16,608.1810/24/202211/08/2022 16,608.18 02950 ANTHONY BERKOVATZ 10/3-11/3 REIMB55689 90.7511/05/202211/15/2022 90.75 00051 CALIFORNIA WATER SERVICE CO. 10/27/2022 BILL DATE55690 10/27/202211/15/2022 7,572.90 0880644444 31Oct2210/31/2022 192.82
10/28/2022 BILL DATE 7,914.2210/28/2022 148.50
00057 CINTAS CORPORATION #2 413431616755691 10/13/202211/15/2022 186.98 4135603712 373.9610/27/2022 186.98
01037 COMCAST CABLE 11/02-12/01/202255692 246.7210/27/202211/15/2022 246.72 02827 CORODATA SHREDDING, INC. RS344002855693 158.2210/31/202211/15/2022 158.22 02558 DIAL GLASS AND WINDOW COMPANY4416255694 01/18/202211/15/2022 11,490.00 44342 14,333.0003/21/2022 2,843.00
02793 DITO'S MOTORS 2673755695 135.7110/17/202211/15/2022 135.71 02499 GE CAPITAL INFORMATION (RICOH)506597897355696 504.3211/01/202211/15/2022 504.32 02878 DANIEL MENDOZA 10/3-11/3 REIMB55697 54.0011/07/202211/15/2022 54.00 03061 NICK BARBIERI TRUCKING, LLC 235730155698 690.9410/31/202211/15/2022 690.94 00307 PACIFIC GAS & ELECTRIC ACCT0567147369-155699 138.8610/28/202211/15/2022 138.86 02216 RAMOS OIL CO. INC. 82912755700 2,721.5410/31/202211/15/2022 2,721.54 03537 RED BARN PRODUCTION 10755701 1,197.0009/22/202211/15/2022 1,197.00 02795 JAY ROSSET 11/3 REIMB55702 84.4011/09/202211/15/2022 84.40 Page: 5
Page: 6Check History ListingapCkHist
6:56AM Town of Colma12/06/2022
firstBank code:

Check # Date Vendor StatusClear/Void Date Amount PaidInvoice Inv. Date Check Total 00334 S.B.R.P.S.T.C. 12/20/202255703 660.0011/03/202211/15/2022 660.00 00414 TERMINEX INTERNATIONAL L.P. 42651116555704 10/27/202211/15/2022 275.00 426511166 363.0010/27/2022 88.00
01865 THYSSENKRUPP ELEVATOR CORP500197436355705 840.0010/31/202211/15/2022 840.00 02468 ULINE, INC. 15213796655706 1,449.9508/02/202211/15/2022 1,449.95 02082 VINCE'S OFFICE SUPPLY, INC. SO-183395355707 77.5711/04/202211/15/2022 77.57 02799 WAVE (ASTOUND) 103745301-000980555708 400.0011/01/202211/15/2022 400.00 00047 C.L.E.A. Ben7405455709 216.0011/18/202211/18/2022 216.00 01375 NATIONWIDE RETIREMENT SOLUTIONBen7404855710 6,215.7111/18/202211/18/2022 6,215.71 01340 NAVIA BENEFIT SOLUTIONS Ben7405055711 11/18/202211/18/2022 997.78 Ben74056 1,240.0811/18/2022 242.30
02224 STANDARD INSURANCE COMPANYBen7405255712 434.0011/18/202211/18/2022 434.00 03034 FLEX ADVANTAGE 2022-10-RETIREV55713 56,293.9311/14/202211/16/202211/16/2022 56,293.93 03034 FLEX ADVANTAGE 2022-12-RETIRE55714 56,293.9311/14/202211/16/2022 56,293.93 03461 1000BULBS.COM W0339073155715 1,113.5911/01/202211/22/2022 1,113.59 00003 A. S. F. ELECTRIC 198555716 1,059.4511/08/202211/22/2022 1,059.45 03334 LLC AT&T MOBILITY NATIONAL ACCOUNT287296200335X11102255717 629.9311/02/202211/22/2022 629.93 02337 AXON ENTERPRISES, INC. INUS11370155718 568.5011/01/202211/22/2022 568.50 01037 COMCAST CABLE 11/11-12/10 601 F St55719 113.7211/07/202211/22/2022 113.72 02827 CORODATA SHREDDING, INC. DN138774155720 115.6910/31/202211/22/2022 115.69 02182 DALY CITY KUMON CENTER October 202255721 1,790.0011/16/202211/22/2022 1,790.00 00649 DAVEY TREE EXPERT COMPANY 91716099255722 10/29/202211/22/2022 2,350.00 917160993 4,075.0010/29/2022 1,725.00
00110 DEPARTMENT OF TRANSPORTATIONSL23014355723 1,354.3610/27/202211/22/2022 1,354.36 Page: 6
Page: 7Check History ListingapCkHist
6:56AM Town of Colma12/06/2022
firstBank code:

Check # Date Vendor StatusClear/Void Date Amount PaidInvoice Inv. Date Check Total 02793 DITO'S MOTORS 2670555724 10/11/202211/22/2022 2,283.80 26703 2,357.6610/11/2022 73.86
02119 CHRISTOPHER GRANT NOV 2-3 REIMB55725 86.2511/13/202211/22/2022 86.25 00174 HOME DEPOT CREDIT SERVICES Sep 30 - Oct 3055726 658.1910/30/202211/22/2022 658.19 03191 MAZE & ASSOCIATES 4734955727 2,775.0010/31/202211/22/2022 2,775.00 00280 ODP BUSINESS SOLUTIONS 27436013700155728 3.9410/28/202211/22/2022 3.94 03538 OWEN BAKER-FLYNN 10/26/202255729 225.0010/26/202211/22/2022 225.00 00307 PACIFIC GAS & ELECTRIC 3007220528-6-11072255730 11/07/202211/22/2022 4,094.14 0576889222-5-110722 4,338.1511/07/2022 244.01
00553 PACIFIC NURSERIES SI-4061355731 132.7210/31/202211/22/2022 132.72 02926 INC PRECISION BODY SHOP & DETAIL1839655732 11/16/202211/22/2022 35.00 18395 70.0011/16/2022 35.00
01540 R & S ERECTION NORTH PENINSULA5785755733 398.2511/08/202211/22/2022 398.25 02886 READY REFRESH BY NESTLE 02K003645766155734 65.9711/09/202211/22/2022 65.97 03479 ROBERT HALF INTERNATIONAL 6103999755735 571.9011/09/202211/22/2022 571.90 00349 SEGALE & CERINI INC. 1734255736 10/31/202211/22/2022 19,881.00 17344 10/31/2022 3,828.00
17343 23,929.0010/31/2022 220.00
00534 SMC INFORMATION SERVICES DEPT1YCL1221055737 82.2510/31/202211/22/2022 82.25 03314 CARLOS SOLORZANO CRS-001-202255738 1,200.0008/30/202211/22/2022 1,200.00 02291 SOUTHWOOD PLUMBING & HEATING,6166655739 5,426.3111/02/202211/22/2022 5,426.31 02938 KIM TRASK OCT 17-21 REIMB55740 11/11/202211/22/2022 271.83 SEP 11-13 REIMB 453.5111/11/2022 181.68
00887 T-SHIRT FEVER 2477755741 566.5610/04/202211/22/2022 566.56 00411 TURBO DATA SYSTEMS 3877955742 1,464.2110/31/202211/22/2022 1,464.21 Page: 7
Page: 8Check History ListingapCkHist
6:56AM Town of Colma12/06/2022
firstBank code:

Check # Date Vendor StatusClear/Void Date Amount PaidInvoice Inv. Date Check Total 02848 UNITED COACH TOURS 19102WF55743 3,100.0010/25/202211/22/2022 3,100.00 01687 UNITED SITE SERVICES OF INV-0083188055744 07/20/202211/22/2022 168.16 INV-00896903 08/04/2022 168.16
INV-00969731 09/01/2022 168.16
INV-01042439 09/29/2022 168.16
INV-01122898 840.8010/27/2022 168.16
02946 AMANDA VELASQUEZ NOV 6-9 2022 REIMB55745 68.0011/10/202211/22/2022 68.00 01399 WESTLAKE ECO SOFT TOUCH CARNOV 202255746 23.9011/01/202211/22/2022 23.90 00004 AT&T 00001906401655747 11/13/202211/29/2022 1,583.96 000019014890 1,618.6611/01/2022 34.70
02546 BADGE FRAME, INC. 4015255748 204.9011/03/202211/29/2022 204.90 01565 BAY CONTRACT MAINTENANCE, INC.2839155749 11/10/202211/29/2022 2,740.50 28392 11/10/2022 2,661.35
28395 11/10/2022 2,661.35
28396 11/10/2022 1,552.45
28394 11/10/2022 633.64
28397 11/10/2022 221.30
28393 10,663.9311/10/2022 193.34
00051 CALIFORNIA WATER SERVICE CO. 11/16/22 BILL DATE55750 11/16/202211/29/2022 478.14 11/10/22 BILL DATE 705.1211/10/2022 226.98
01513 ANITA CARON 2002390.00355751 200.0011/15/202211/29/2022 200.00 01995 CELETTA INVESTIGATIVE SERVICES22-112355752 990.0011/23/202211/29/2022 990.00 00057 CINTAS CORPORATION #2 413839741555753 186.9811/23/202211/29/2022 186.98 03539 CLARK PEST CONTROL 3236916055754 11/17/202211/29/2022 640.00 32369158 1,280.0011/17/2022 640.00
01037 COMCAST CABLE 11/17-12/16 PD55755 44.5811/12/202211/29/2022 44.58 00112 DEPARTMENT OF JUSTICE 61501955756 224.0011/03/202211/29/2022 224.00 Page: 8
Page: 9Check History ListingapCkHist
6:56AM Town of Colma12/06/2022
firstBank code:

Check # Date Vendor StatusClear/Void Date Amount PaidInvoice Inv. Date Check Total 02793 DITO'S MOTORS 2694955757 35.0011/23/202211/29/2022 35.00 02499 GE CAPITAL INFORMATION (RICOH)10669050155758 76.1511/10/202211/29/2022 76.15 02382 MARIA GONZALEZ 2002388.00355759 300.0011/07/202211/29/2022 300.00 03273 HOME DEPOT PRO, THE 71623883755760 1,034.0011/07/202211/29/2022 1,034.00 01653 KAISER PERMANENTE MEDICAL November 202255761 20.0011/09/202211/29/2022 20.00 00220 LC ACTION POLICE SUPPLY, LTD 44575655762 298.1611/14/202211/29/2022 298.16 02788 MARGARET-ROSE S. LUNA-SEVILLA4755763 350.0011/14/202211/29/2022 350.00 01036 MANAGED HEALTH NETWORK PRM-07676355764 99.2011/16/202211/29/2022 99.20 03379 LUIS MELENDREZ 11/8-9/2022 REIMB55765 63.6311/22/202211/29/2022 63.63 00280 ODP BUSINESS SOLUTIONS 27112694400155766 11/07/202211/29/2022 84.34 277721478001 128.1111/11/2022 43.77
00307 PACIFIC GAS & ELECTRIC ACCT1918250367-255767 5,720.2611/17/202211/29/2022 5,720.26 03391 MARCOS PEREZ 10/27/2022 REIMB55768 731.5411/28/202211/29/2022 731.54 02970 PRODUCTIVE PRINTING & GRAPHICS3641355769 284.3811/11/202211/29/2022 284.38 02216 RAMOS OIL CO. INC. 83066755770 11/10/202211/29/2022 2,666.39 832143 11/20/2022 2,419.45
831012 5,164.3311/10/2022 78.49
00360 SMC COMMUNITY COLLEGE FY 2022-2023 Grant55771 4,000.0011/08/202211/29/2022 4,000.00 02224 STANDARD INSURANCE COMPANYDecember 202255772 227.3211/14/202211/29/2022 227.32 00412 TELECOMMUNICATIONS ENGINEERING4793855773 1,515.0011/10/202211/29/2022 1,515.00 03075 SUAN MERAZ VARELA 2002389.00355774 50.0011/07/202211/29/2022 50.00 01414 VERANO OWNERS ASSOCIATION 2022-1255775 350.0011/01/202211/29/2022 350.00 00432 VISION SERVICE PLAN 81656349055776 11/19/202211/29/2022 1,106.39 816563496 1,132.1211/19/2022 25.73
Page: 9
Page: 10Check History ListingapCkHist
6:56AM Town of Colma12/06/2022
firstBank code:

Check # Date Vendor StatusClear/Void Date Amount PaidInvoice Inv. Date Check Total 00130 EMPLOYMENT DEVELOPMENT DEPTBen7391294733 14,911.5211/04/202211/04/2022 14,911.52 00521 UNITED STATES TREASURY Ben7391494734 55,651.8511/04/202211/04/2022 55,651.85 00282 CALIFORNIA PUBLIC EMPLOYEES' Ben7391694735 74,879.7811/04/202211/04/2022 74,879.78 00631 P.E.R.S. Ben7391894736 48,103.1111/04/202211/04/2022 48,103.11 01360 MISSIONSQUARE RETIREMENT Ben7392094737 6,923.3211/04/202211/04/2022 6,923.32 00068 COLMA PEACE OFFICER'S Ben7392294738 652.1411/04/202211/04/2022 652.14 00130 EMPLOYMENT DEVELOPMENT DEPTBen7405894740 15,162.2711/18/202211/18/2022 15,162.27 00521 UNITED STATES TREASURY Ben7406094741 56,456.0311/18/202211/18/2022 56,456.03 00631 P.E.R.S. Ben7406294742 46,885.1811/18/202211/18/2022 46,885.18 01360 MISSIONSQUARE RETIREMENT Ben7406494743 6,594.6411/18/202211/18/2022 6,594.64 00068 COLMA PEACE OFFICER'S Ben7406694744 652.1411/18/202211/18/2022 652.14 01340 NAVIA BENEFIT SOLUTIONS 20221202 Bi - cmtr94756 100.0012/02/202211/28/2022 100.00 00282 CALIFORNIA PUBLIC EMPLOYEES' 10000001697085111012022 6,407.5910/14/202211/01/2022 6,407.59 00307 PACIFIC GAS & ELECTRIC 0512181543-4Oct10'22334941081 1,868.9910/10/202211/01/2022 1,868.99 00307 PACIFIC GAS & ELECTRIC 0092128195-2Oct24'22534985481 1,859.5810/24/202211/01/2022 1,859.58 01037 COMCAST CABLE 10/17-11/16 PD891119663 44.5810/12/202211/01/2022 44.58 01037 COMCAST CABLE 10/27-11/26 XFINITY891635433 10.9410/17/202211/01/2022 10.94 867,075.98first Total:

Total Checks:checks in this report180 867,075.98
Page: 10
Staff Report Motion to Reconfirm Findings Under Resolution No. 2021-33 and AB 361 Page 1 of 3

STAFF REPORT
TO
: Mayor and Members of the City Council
FROM: Christopher J. Diaz, City Attorney
VIA: Brian Dossey, City Manager
MEETING DATE: December 14, 2022
SUBJECT: Motion to Reconfirm Findings and Determinations Under Resolution No. 2021-33 and Assembly Bill 361 for the Continuation of Virtual Meetings

RECOMMENDATION
Staff recommends that the City Council make the following motion:

MOTION TO RECONFIRM THE FINDINGS AND DETERMINATIONS MADE IN RESOLUTION NO. 2021-33 AND UNDER ASSEMBLY BILL 361 FOR THE CONTINUATION

OF VIRTUAL MEETINGS, WITH ACKNOWLEDGMENT THAT THE CALIFORNIA DEPARTMENT OF PUBLIC HEALTH HAS UPDATED THE DEFINITION OF “CLOSE CONTACT” IN REGULATION 3205 FROM BEING WITHIN 6 FEET OF ANOTHER PERSON TO SHARING THE SAME INDOOR SPACE WITH ANOTHER PERSON FOR 15 MINUTES OR MORE, WHICH FURTHER SUPPORTS THE FINDINGS.

EXECUTIVE SUMMARY
On March 17, 2020, in the face of the COVID -19 pandemic, Governor Gavin Newsom issued Executive Order N -29-20 suspending certain provisions of the Ralph M. Brown Act in order to allow for local legislative bodies to conduct their meetings completely telephonically or by other electronic means.

The provisions in the Brown Act that were suspended by the Governor’s Executive Order are contained at Government Code Section 54953(b)(3) and require that when teleconferencing is used, outside of a statewide emergency, that the following occur:
• An agenda is required to be posted at all locations, including any teleconference locations • Each teleconference location must be identified on the actual agenda • Each teleconference location shall be accessible to the public Item #4
Staff Report Motion to Reconfirm Findings Under Resolution No. 2021-33 and AB 361 Page 2 of 3 • A quorum of the legislative body must be in the jurisdiction With the Governor’s Executive Order, the four above requirements were suspended allowing councilmembers to not have to post an agenda at their teleconference location, not have to identify their location on the meeting agenda, not have to e nsure public accessibility at the teleconference location, and the legislative body did not need a quorum in the jurisdiction. As the City Council is well aware, this allowed City Council meetings to be conducted by Zoom with councilmembers, staff, and the public, all joining from remote virtual locations.

The suspension of certain provisions of the Brown Act was further extended by the Governor on June 11, 2021 by the issuance of Executive Order N-08-21 which continued to allow for complete virtual meetings until September 30, 2021.

With the expiration of the Governor’s Executive Order along with the uncertainty that surrounded the Governor’s potential recall, the State Legislature also took the remote meeting issue into its own hands through the adoption of Assembly Bill 361, which is explained more in depth in the Analysis section below.

On October 13, 2021 the City Council adopted Resolution No.2021-33 making findings under AB 361 that state or local officials continue to recommend social distancing measures to prevent the spread of COVID -19 and including reference in particular to Cal -OSHA regulation 3205, which recommends physical distancing in the workplace. By motion and majority vote, the City Council may renew the findings of Resolution No. 2021-33 to continue to hold virtual meetings pursuant to AB 361.

ANALYSIS
On September 16, 2021, the Governor signed AB 361, which allows legislative bodies to meet virtually provided there is a state of emergency declared by the Governor, and either:
(1) state or lo cal officials have imposed or recommended measures to promote social distancing; or

(2) the legislative body determines by majority vote that meeting in person would present imminent risks to the health and safety of attendees.

The Governor by executive order signed on September 20, 2021, suspended the effective date of AB 361 to October 1, 2021. As a result, if the City desires to have virtual meetings on or after October 1, 2021, it must do so consistent with the requirements of AB 361.

AB 361 preserves many of the provisions of the earlier executive orders, including the suspension of the four teleconferencing requirements noted above, while also adding new requirements to the management of remote and teleconference public meetings in order to better achieve the levels of transparency that the Brown Act demands. Specifically, AB 361 imposes two new rules on remote public meetings:

1. Local governments and agencies hosting teleconference meetings in lieu of traditional in- person public meetings must permit direct public comment during the teleconference, and must leave open the opportunity for public comment until the comment period for a given Staff Report Motion to Reconfirm Findings Under Resolution No. 2021-33 and AB 361 Page 3 of 3 item is closed during the ordinary course of the meeting. The opportunity to make public comment must be of a sufficient duration so as to allow actual public participation.

2. Any action by the governing body during a public teleconference meeting must occur while the agency is actively and successfully broadcasting to members of the public through a call-in option or an internet -based service option. If a technical disruption within the agency’s control prevents members of the public from either viewing the meeting of the public agency, or prevents members of the public from offering public comment, the agency must cease all action on the meeting agenda until the disruption ends and the broadcast is restored. Action taken during an agency-caused disruption may be challenged as a violation of the Brown Act.

In order to continue to qualify for AB 361’s waiver of in-person meeting requirements, the City Council must, within thirty (30) days of its first meeting under AB 361, and every thirty (30) days thereafter, make findings that (a) state or local officials continue to recommend measures to promote social distancing, or that (b) an in-person meeting would constitute an imminent risk to the safety of attendees.

The above conditions continue to exist at this time, and staff recommends the City Council by motion reconfirm the findings and determinations made in Resolution No. 2021-33 so that the City Council may continue to meet virtually under AB 361.

Lastly, it is important to note that AB 361 is option al. If the City Council wishes, it may meet in person. In addition, hybrid meetings are permissible where Council attends in person and the public attends remotely via Zoom.

FISCAL IMPACT
The City Council’s motion to continue with virtual meetings will maintain the status quo and no financial impact is anticipated.

ENVIRONMENTAL ISSUES
The City Council’s approval of a motion to reconfirm findings does not constitute a project under the California Environmental Quality Act (CEQA) Guideline 15378(b)(5) as it constitutes an organizational or administrative activity of the government that will not result in direct or indirect physical changes in the environment. Further, virtual meetings are likely to reduce certain impacts associated with vehicular travel related to in-person public meetings.

RECOMMENDATION
Move to reconfirm the findings and determinations made in Resolution No. 2021- 33 and under Assembly Bill 361 for the continuation of virtual meetings.

Staff Report re FY 2020-21 Annual Investment Report Page 1 of 3

STAFF REPORT
T
O: Mayor and Members of the City Council
FROM: Pak Lin, Admin. Services Director
VIA: Brian Dossey, City Manager
MEETING DATE: December 14, 2022
SUBJECT: FY 2021-22 Annual Investment Report

RECOMMENDATION
Staff recommends that the City Council make the following motion:

MOTION ACCEPTING THE FISCAL YEAR 2021-22 ANNUAL INVESTMENT REPORT THROUGH JUNE 30, 2022

EXECUTIVE SUMMARY
As of June 30, 2022, the Town has $33.15 million in unrestricted cash and investments and $7.82 million in restricted investment accounts. Compared to the balance on June 30, 2021, the unrestricted cash and investment balance increased by $2.59 million and the restricted accounts increased by $2.77 million . The increase in unrestricted accounts are primarily due to General Fund operations where sales tax revenues exceeded expectations and operational expenditures was below budget. As for the restricted investment accounts, the increases are attributed to contributions from the Town’s General Fund to the two 115 Trusts.

In terms of investment earnings, the Town experienced an investment loss of $1. 16 million. Of the $1.16 million in investment loss, $1.00 million is in realized loss from the 115 Trusts, $370,000 from unrealized loss1 from the Town’s rolling CDs, and $212,000 in realized gain from the Town’s unrestricted accounts. This is attributed to the unfavorable market conditions in the Dow Jone s Industrials. From July 1, 2021 to June 30, 2022, the Dow Jones Industrial fell 11 percent 2.

FISCAL IMPACT
There is no fiscal impact in accepting this investment report. 1 Unrealized losses result from assets that have decreased in value but which have not yet been sold ( https://bit.ly/3UB64hM ). The loss will become realized if the Town elects to sell these assets on the market today.
2 https://www.wsj.com/market-data/quotes/index/DJIA/advanced-chart Item #5
Staff Report re FY 2020-21 Annual Investment Report Page 2 of 3

BACKGROUND
The City Council periodically reviews and approves the Town’s investment policy for compliance with State statute (California Government Code Section §53600, et seq.) and sets investment guidelines for the safekeeping of public funds. For day-to-day operations, the City Council has designated the City Manager, or his designee, to maintain cash balances to meet daily operational needs and to keep the Town’s purchasing power through safe and secure investments. A majority of the Town investments are placed in the State and the San Mateo County investment pools, which invest funds for more than one public agency. Both pools comply with the State statute and allocate most of their funds in agency and treasury bonds.

The City Manager or his designee is required to review the Town’s investment policy annually and to provide semi -annual investment updates. The Investment Policy was last reviewed and approved by the City Council on July 24, 2019 and no change is proposed at this time.

As for the semi-annual investment update, the mid-year investment update was presented to the City Council on March 23, 2022. The annual update is presented after fiscal year end close is completed, usually within the second quarter of the subsequent fiscal year. The annual update includes the FY 2021-22 Annual Investment Report (Attachment A) and the Quarterly Summary (Attachment B), which includes the beginning and ending balances by quarter; net Deposits and Withdrawals by quarter ; total interest earned by quarter; the effective annual interest rates earned by quarter; and the cumulative weighted average.

ANALYSIS
Overall, the Town has a healthy balance in its cash and investments account. As of June 30, 2022, the Town’s unrestricted cash and investments increased by $2.59 million with an ending balance of $33.15 million. For restricted investments, the portfolio increased by $2.77 million to $7.82 million. The restricted accounts include $5.68 million in PARS OPEB Trust to be used to fund future retiree medical and dental costs and $2.14 million in PARS Pension trust to be used to fund future retiree pension costs.

Balance Balance Increase/
@ 06/30/2021 @ 06/30/2022 (Decrease)
Unrestricted Cash & Investment
Cash In Bank 9,202,514$ 10,523,990$ 1,321,476$ Public Agency Investment Pools
Local Agency Investment Fund (LAIF) 2,132,294 2,138,248 5,953 San Mateo County Investment Fund
(SMCIF) 14,124,040 15,760,033 1,635,993 Other Investment
Brokered CDs 5,097,792 4,729,009 (368,783) Subtotal 30,556,641$ 33,151,280$ 2,594,640$ Restricted Investment
115 Trust - OPEB 5,712,234 5,680,403 (31,831) 115 Trust - Pension 1,931,518 2,140,900 209,382 COP - Money Market Fund 3 39 36 Subtotal 7,643,755$ 7,821,341$ 177,587$ Total Cash & Investment 38,200,395$ 40,972,621$ 2,772,226$ Staff Report re FY 2020-21 Annual Investment Report Page 3 of 3

As shown in the table below, the Town’s portfolio is in alignment with the Investment Policy.

REASONS FOR THE RECOMMENDED ACTION
The receipt of this report complies with the adopted Town Investment Policy.

COUNCIL ADOPTED VALUES
A periodic review of the Town’s investment performance aligns with the City Council adopted responsibility value. It exemplifies financial accountabilities and ensures the safekeeping of public funds in responsible investment options.

CONCLUSION
Staff recommends the City Council receive and accept the report.

Attachments
A. FY 2021-22 Annual Investment Report
B. FY 2021-22 Quarterly Investment Summary

Securities Par Value Market Value
Average
Yield
% of
Investment
Maximum
Investment
per Policy
In
Compliance
Local Agency Investment Fund 2,138,248 2,110,719 0.37% 9% --  San Mateo County Investment Pool 15,760,033 15,467,536 0.97% 69% --  Brokered CDs 4,960,000 4,729,009 1.38% 21% 30%  Total Unrestricted Investments 22,858,281 22,307,264 100%

US Treasury Bills, Notes, & Bonds -- 5 Years
US Government Sponsored Agencies* 20% 5 Years
Bankers Acceptances* 20% 180 Days
Commercial Paper* 15% 270 Days
Negotiable CDs* 20% 5 Years
Time CDs -- 5 Years
Bank/Broker CDs 30% 5 Years
Local Agency Investment Fund (LAIF) $65 million --
-- --
Money Market Funds* 20% --
Medium Term Notes* 15% 5 Years
* Additional limitations applies. See Colma Administrative Code 4.02 Maximum
Maturity
Investment Philosophy
Cash and Investment Portfolio Summary

INVESTMENT POLICY OVERVIEW
Maximum
Investment
Comply with Government Code
Section 53646
Authorized Investment
San Mateo County Investment
Pool (SMIF)
Investment Objective
FY 2021-22 ANNUAL INVESTMENT REPORT
(JULY 1, 2021 – JUNE 30, 2022)
Cash in Bank
$10.52 M
26%
LAIF
$2.14 M
5%
SMCIF
$15.76 M
38%
Brokered CDs
$4.73 M
12%Debt
$0.00 M
0%

PARS-OPEB
$5.68 M
14%
PARS-Pension
$2.14 M
5%
Cash, Investment, and Restricted Funds
Safety: seeks to safeguard the principal of the funds under its control by maintaining an appropriate risk level.

Liquidity: sufficiently liquid to enable the Town to meet its reasonably anticipated cash flow requirements.

Yield: attain market average rate of return on its
investments throughout economic cycles, consistent with constraints imposed by its safety objectives and cash flow considerations.

Diversification: avoid incurring unreasonable and avoidable risks regarding specific security types or individual financial institutions. This shall also conform with applicable sections of the Government Code
Hold To Maturity:hold its investments to maturity in order to maximize its return on its investments and minimize its exposure to potential losses, when possible.

Benchmark: Based on a passive investment strategy and a portfolio consisting of primarily bank deposits and public agency investment pools. May use as a comparison yield
benchmark portfolios of similar average investment
maturity.

To invest public funds in a manner that will provide a
reasonable rate of investment return while minimizing
exposure to loss of capital and thereby maintaining a
consistent source of funds for the Town.

On June 30, 2022, the Town has a balance of $40.98 million in various cash and investment accounts. Unrestricted cash and investment has an aggregate balance of $33.15 million and restricted investments total $7.82 million. The restricted funds consist of $5.68 million in PARS OPEB Trust to fund future retiree medical and dental costs, $2.14 million in PARS Pension trust to fund future pension costs, and $39 in Bankof New York Mellon, which would offset debt payments.

The unrestricted funds of $33.15 million include $10.52 million in Cash-in-Bank, $17.90 million in the State (LAIF) and county (SMCIF) pools, and $4.73 million in brokered CDs. The pooled accounts focus on liquidity and safekeeping of the assets. The investment strategy for both pools invests 50% or more in agency and treasury bonds and the rest in high- quality low-risk investments. The brokered CDs are limited to $250,000 per issuer and are fully insured by FDIC or NCUSIF.

Attachment A

1.6 Yrs. 0.97%

0.8 Yrs. 0.37%

4.5 Yrs. 1.38%
Cash and Investment
Balance @
06/30/22
Interest
Earnings
Unrealized
Gain/Loss
Cash in Bank $ 10,523,990 $ 3,724 $ - LAIF 2,138,248 5,953 - SMIF 15,760,033 135,993 -
Brokered CDs 4,729,009 67,046 (370,531) Total Unrestricted $ 33,151,280 $ 212,717 $(370,531) 115 Trust & Debt 7,821,341 (1,004,208) - Total Cash & Inv. $ 40,972,621 $ (791,491) $(370,531) The Town's 115 Trust experienced an investment loss of $1.00 million, due to the uncertainty in the market.

San Mateo County (SMIF)
State of California (LAIF)
Bank/Brokered CDs (MBS)
Total Investment Earnings
MBS Brokered CDs
Agency Investment Pools (SMIF and LAIF)
Cash Balance
Through June 30, 2022, the Town received $212,717 in
unrestricted investment earnings with $370,531 in unrealized loss. The unrealized loss represents the today's market value of the Town's brokered CDs. The unrealized gain/loss is important to note if the Town were to liquidate its CDs today.

Since the Town intends to hold the Brokered CDs until
maturity, the unrealized gain/loss is considered as accounting entries and are not true gains or losses. Additionally, the principal of $4.96 million is fully secured.

Cash and Investment Portfolio Highlights
Five-Year Comparison
Investment Types Average Life
Average
Yield
$37.23 M $33.54 M $35.36 M $38.19 M $40.97 M $0 M $10 M $20 M $30 M $40 M $50 MJun '18 Jun '19 Jun '20 Jun '21 Jun '22Town's Cash and Investment BalanceFive-Year ComparisonCash in BankLAIFSMIFBrokered CDs115 Trust & DebtThe Town maintains a minimum of $5.00 million in the Cash inBank account to ensure adequate working capital to meetoperating and capital needs. As shown in the 5-YearComparison, the green bar stayed close to $6.00 million in2018 through 2020 and had $9.20 million in 2021 and $10.5million in 2021. The Town's cash balance increased as a resultof inflation and higher sales tax revenues. With an ending cashbalance of $9.20 million by June 30, 2021, the Towntransferred the excess fund to SMIF to retain theTown'spurchasing power.As of June 30, 2022, the Town has $10.52 million and willevaluate in December whether to transfer excess funds toSMIF. Determining factors include capital improvement needsand economic factors impacting the Town's sales taxrevenuesin FY 2022-23.The Town participates in the Local Agency Investment Fund (LAIF)and San Mateo County Investment Pool Fund (SMIF) and investsmajority of its excess unrestricted funds in both agencyinvestments pools.Both pools are actively managed by State and County Treasurer's,respectively, and follow the California Government Code Section53646. The table below shows the average portfolio life andaverage yield for both pools. In general, the longer the portfoliolife, the higher the yield. The portfolio life also indicates how oftenthe securities within a portfolio are changed.As of June 30, 2022, the Town had $2.14 million in LAIF and $15.76million in SMIF. In December 2021, the Town transferred $1.5million from Cash in Bank to SMIF.Beginning in December 2019, the Town purchased $4.96million worth of bank/brokered CDs, which are 100%FDIA/NCUSIF insured securities. The maturity date of the CDsranges from 1 to 5 years with each newly matured CDsarereplaced with CDs with 5-year maturity. The purpose ofthisstrategy is to stabilize the Town's annual investment yield.As of June 30, 2022, the Town's CDs have a market valueof$4.73 million. Market value includes unrealized gains/losses.

As illustrated in the five-year comparison chart, theTown'stotal cash and investment has grown from $38.19 million to$40.97 million. The growth can be attributed to budget surplusand continuous effects in improving its financial management.The different colors in the chart also indicate how theTown'sinvestment portfolio has become more diversified.

TOWN OF COLMA SUMMARY OF PORTFOLIO
FISCAL YEAR 2021-22 Quarterly Investment Summary
FOR JULY 2021 THROUGH JUNE 2022
(Prepared December 6, 2022)
2021Q3 2021Q4 2022Q1 2022Q2
@ 9/30/2021 @ 12/31/2021 @ 3/31/2022 @6/30/2022
Unrestricted Cash and Investment
Cash In Bank 6,887,884.08$ 7,614,915.29$ 8,474,870.90$ 10,523,990.22$ Public Agency Investment Pools 16,293,262.56 17,829,838.91 17,862,776.20 17,898,280.84 Brokered CDs 5,046,682.26 5,016,273.17 4,808,545.72 4,729,009.05 Total Cash & Investment 28,227,828.90$ 30,461,027.37$ 31,146,192.82$ 33,151,280.11$ Restricted Invesment
Bank of New York Mellon (Town Hall COP)
Money Market Funds 2.70$ (0.00)$ (0.00)$ 38.68$
Total COP Fund 2.70$ (0.00)$ (0.00)$ 38.68$
US. Bank (PARS)
Pension (115 Trust) 2,412,711.79$ 2,456,201.03$ 2,330,243.27$ 2,140,900.10$ OPEB (115 Trust) 6,045,596.64 6,084,770.36 6,143,850.83 5,680,402.52 Total Cash & Investment 8,458,308.43$ 8,540,971.39$ 8,474,094.10$ 7,821,302.62$ Unrestricted Cash Restricted Unrestricted Cash Restricted & Investment Investment & Investment Investment
Cash In Bank 8,375,415.12$ -$ 10,523,990.22$ -$ Public Agency Investment Pools 17,471,039.63$ 17,898,280.84 Brokered CDs 4,900,127.55$ 4,729,009.05
Money Market Fund - Restricted - 10.34 38.68
US Bank (PARS) 8,323,669.14 7,821,302.62
Total Average Balance 30,746,582.30$ 10.34$ 33,151,280.11$ 7,821,341.30$ Average Balance Ending Balance
Attachment B

ANNUAL REPORT BALANCES FOR JULY 2021 THROUGH JUNE 2022
TOWN OF COLMA REPORT OF INVESTED FUNDS FISCAL YEAR 2021-2022

INVESTMENT PORTFOLIO SUMMARY
(Prepared December 6, 2022)
2021Q3 2021Q4 2022Q1 2022Q2 Total
@ 9/30/2021 @ 12/31/2021 @ 3/31/2022 @6/30/2022 Jul '20 - Jun '21 Local Agency Investment Fund (LAIF)
Beginning Balance 2,132,294.30$ 2,134,035.26$ 2,135,334.73$ 2,136,564.03$ 2,132,294.30$ Purchases / Deposits - - - - - Withdrawals - - - - - Dividend/Interest Posted 1,740.96 1,299.47 1,229.30 1,683.67 5,953.40 Ending Balance 2,134,035.26$ 2,135,334.73$ 2,136,564.03$ 2,138,247.70$ 2,138,247.70$ San Mateo County Investment Fund (SMCIF)
Beginning Balance 14,124,039.82$ 14,159,227.30$ 15,694,504.18$ 15,726,212.17$ 14,124,039.82$ Purchases / Deposits - 1,500,000.00 - - 1,500,000.00 Withdrawals - - - - - Dividend/Interest Posted 35,187.48 35,276.88 31,707.99 33,820.97 135,993.32 Ending Balance 14,159,227.30$ 15,694,504.18$ 15,726,212.17$ 15,760,033.14$ 15,760,033.14$ Brokered CDs
Beginning Balance 5,097,791.95$ 5,046,682.26$ 5,016,273.17$ 4,808,545.72$ 5,097,791.95$ Purchases / Deposits - - - - - Withdrawals (21,537.36) (14,248.38) (20,053.16) (9,458.87) (65,297.77) Dividend/Interest Posted[1] 10,842.73 24,928.57 8,465.59 22,808.90 67,045.79 Net Change in Portfolio[2] (40,415.06) (41,089.28) (196,139.88) (92,886.70) (370,530.92) Ending Balance 5,046,682.26$ 5,016,273.17$ 4,808,545.72$ 4,729,009.05$ 4,729,009.05$ Total Investment Portfolio
Beginning Balance 21,354,126.07$ 21,339,944.82$ 22,846,112.08$ 22,671,321.92$ 21,354,126.07$ Purchases / Deposits - 1,500,000.00 - - 1,500,000.00 Withdrawals (21,537.36) (14,248.38) (20,053.16) (9,458.87) (65,297.77) Interest Posted 47,771.17 61,504.92 41,402.88 58,313.54 208,992.51 Net Change in Portfolio (40,415.06) (41,089.28) (196,139.88) (92,886.70) (370,530.92) Ending Balance 21,339,944.82$ 22,846,112.08$ 22,671,321.92$ 22,627,289.89$ 22,627,289.89$ 115 Trust OPEB
Beginning Balance 5,712,233.96$ 6,045,596.64$ 6,084,770.36$ 6,143,850.83$ 5,712,233.96$ Purchases / Deposits 379,512.00 379,512.00 379,512.00 379,512.00 1,518,048.00 Withdrawals (8,094.15) (457,132.66) (8,211.78) (349,963.11) (823,401.70) Dividend/Interest Posted[1] (38,055.17) 116,794.38 (312,219.75) (492,997.20) (726,477.74) Net Change in Portfolio[2] - - - - - Ending Balance 6,045,596.64$ 6,084,770.36$ 6,143,850.83$ 5,680,402.52$ 5,680,402.52$ 115 Trust Pension
Beginning Balance 1,931,517.90$ 2,412,711.79$ 2,456,201.03$ 2,330,243.27$ 1,931,517.90$ Purchases / Deposits 499,944.00 - - - 499,944.00 Withdrawals (3,013.21) (3,383.39) (3,243.60) (3,153.11) (12,793.31) Dividend/Interest Posted[1] (15,736.90) 46,872.63 (122,714.16) (186,190.06) (277,768.49) Net Change in Portfolio[2] - - - - - Ending Balance 2,412,711.79$ 2,456,201.03$ 2,330,243.27$ 2,140,900.10$ 2,140,900.10$ 2021Q3 2021Q4 Interest
@ 9/30/2021 % of Portfolio @ 12/31/2021 % of Portfolio 2021Q3 2021Q4 Balance(s)
BANK BALANCE 6,887,884$ 24.4% 7,614,915 $ 25.0% 795.35 859.78 LAIF 2,134,035 7.6% 2,135,335 7.0% 1,740.96 1,299.47 SMCIF 14,159,227 50.2% 15,694,504 51.5% 35,187.48 35,276.88 Brokered CDs 5,046,682 17.9% 5,016,273 16.5% (29,572.33) (16,160.71) TOTAL 28,227,829$ 30,461,027 $ 8,151.46 $ 21,275.42$ Effective Annual Interest Rates
BANK BALANCE 0.046% 0.045%
LAIF 0.326% 0.243%
SMCIF 0.994% 0.899%
Brokered CDs -2.344% -1.289%
Weighted Average 0.116% 0.279%
2022Q1 2022Q2 Interest
@ 3/31/2022% of Portfolio @6/30/2022% of Portfolio 2022Q1 2022Q2 Balance(s)
BANK BALANCE 8,474,871$ 30.0% 10,523,990 $ 34.5% 954.74 1,114.62 LAIF 2,136,564 7.6% 2,138,248 7.0% 1,229.30 1,683.67 SMCIF 15,726,212 55.7% 15,760,033 51.7% 31,707.99 33,820.97 Brokered CDs 4,808,546 17.0% 4,729,009 15.5% (187,674.29) (70,077.80) TOTAL 31,146,193$ 33,151,280 $ 33,892.03 $ 36,619.26$ Effective Annual Interest Rates
BANK BALANCE 0.045% 0.042%
LAIF 0.230% 0.315%
SMCIF 0.807% 0.858%
Brokered CDs -15.612% -5.927%
Weighted Average 0.435% 0.442%
FISCAL YEAR 2022 ANNUAL WEIGHTED AVERAGE (YTD)0.603%
ANNUAL REPORT INTEREST RATES FOR JULY 2021 THROUGH JUNE 2022 TOWN OF COLMA FISCAL YEAR 2022

PORTFOLIO EARNINGS
(Prepared December 6, 2022)
Staff Report - Federal and/or State Funding Projects Page 1 of 3

STAFF REPORT
T
O: Mayor and Members of the City Council
FROM: Brad Donohue, Public Works Director
Abdulkader Hashem, Senior Project Manager
VIA: Brian Dossey, City Manager
MEETING DATE: December 14, 2022
SUBJECT: Cooperative Agreement with Caltrans/PSR-PDS for El Camino Real Bicycle and Pedestrian Improvement Project

RECOMMENDATION
Staff recommends that the City Council adopt the following resolution:

RESOLUTION APPROVING AND AUTHORIZING THE CITY MANAGER TO EXECUTE ALL

MASTER AGREEMENTS, PROGRAM SUPPLEMENTAL AGREEMENTS, FUND EXCHANGE

AGREEMENTS, FUND TRANSFER AGREEMENTS, AND ANY AMENDMENTS FOR ALL

FEDERAL AND/OR STATE FUNDING PROJECTS WITH THE CALIFORNIA DEPARTMENT OF TRANSPORTATION PURSUANT TO CEQA GUIDELINE 15305

EXECUTIVE SUMMARY
The Town has designated a Project Initiation Document (PID) on El Camino Real (State Route 82, “ECR”) where the Measure W grant funding allocated by San Mateo County Transportation Authority (SMCTA) would be expensed. The ECR corridor and the need to improve pedestrian and bicycle accessibility and safety features along the roadway is essential in keeping the area safe. The Project Initiation Document (PID) will be a Project Study Report – Project Development Support (PSR-PDS) that will be developed for the El Camino Real Bicycle and Pedestrian Improvement Project for the entire ECR corridor within Town of Colma.

Development of the PSR-PDS includes the preparation of technical and environmental documents, project alternatives, construction cost estimates, identification of right-of-way needs, among others. The California Department of Transportation (CalTrans) the agency who is responsible for ECR will engage with Town of Colma in a Cooperative Agreement to provide oversight and guidance throughout the project.

The attached Resolution from the Town of Colma delegate authorization to the City Manager to execute all Agreements for Federal and/or State funding projects with Caltrans including the Cooperative Agreement for El Camino Real PSR-PDS project.

Item #6
Staff Report - Federal and/or State Funding Projects Page 2 of 3

FISCAL IMPACT
San Mateo County Transportation Authority (SMCTA) awarded the Town of Colma $1,800,000 from the Measure W Highway Program Category (Measure W Funds) for the Project Initiation Document – Project Development Support (PSR-PDS) phase for El Camino Real Bicycle and Pedestrian Improvement Project. The Town will contribute $200,000 in local or other matching funds for a total project scope of work cost of $2,000,000.

BACKGROUND
El Camino Real (SR-82, “ECR”) is a State owned and operated highway. The highway is a North/South roadway that travels from one end of Town at Daly City to the other end of Town at the City of South San Francisco. ECR is integral to our business and residential community along with providing access to the transit hubs which are located at both ends of the Town.

The Town of Colma, and Caltrans have been engaging in transportation planning along SR-82 to identify context-sensitive transportation improvements that meet the unique and complex demands of multimodal needs along the corridor. A number of relevant studies and plans have been developed that cover locations along El Camino Real including, El Camino Real Bicycle and Pedestrian Improvement Plan, Town of Colma Systematic Safety Analysis Report (SSAR), and Serramonte Boulevard and Collins Avenue Master Plan.

The San Mateo County Transportation Authority (SMCTA) opened a grant program using Measure W Highway Program Funds to fund highway projects throughout the County. The Town applied for this competitive grant and was awarded $1,800,000 to develop Project Study Report – Project Development Support (PSR-PDS) along ECR.

The Town of Colma is the Project sponsor and implementing agency, the SMCTA is the funding agency and part of project management, and Caltrans is responsible for oversight. Regular progress meetings and coordination efforts between Town of Colma, SMCTA and Caltrans will be maintained during the project implementation period with the engagements of stakeholders.

ANALYSIS
The Project segment of SR-82 is bounded by Albert M Teglia Blvd at the northerly end, and by Arlington Drive at the southerly end. The purpose of this Project is to improve multi-modal infrastructure, traffic operations, and safety along the Project segment of ECR.

The purpose of this project is to prepare a Project Study Report-Project Development Support (PSR- PDS), the required type of Project Initiation Document (PID), including intersection controls and alternatives, costs, and impacts. The PSR-PDS will also identify the type of environmental documents to be prepared in the Project Approval and Environmental Document (PA&ED) phase and the coordination with Caltrans and SMCTA for review and approval. All analysis and modeling will be conducted with Caltrans approved methodologies and models.

Staff Report - Federal and/or State Funding Projects Page 3 of 3 Initiation of this project requires the evaluation of alternatives, which will include understanding of project history, defining the purpose and need, and developing quantifiable project alternatives. This should be accomplished through careful study of the site constraints and coordination with Caltrans and SMCTA.

The Town anticipates starting the project in December 2022 and finish in May 2024 pending Caltrans and SMCTA final approvals.

Council Adopted Values

The PSR-PDS phase of El Camino Real Bicycle and Pedestrian Improvement Project is visionary , because it involves putting a feasible and fundable design alternatives that will provide safe, attractive and sustainable paths of travel for those who walk, bike or use public transportation to and from work along ECR.

Sustainability Impact
Creating safe and attractive routes of travel for pedestrians, bicyclists and those who travel using public transit will attract more of the public to use these modes of transportation thus having a positive impact in lowering the Town’s GHG’s.

ENVIRONMENTAL

The City Council’s action is exempt from the California Environmental Quality Act (CEQA) pursuant to CEQA Guideline 15305 as information collection. This initial action to execute various agreements with Caltrans is for the purpose of scoping a project that would provide improvements along ECR. As part of this initial action in scoping the project, the level of CEQA review required for the ultimate project will be determined. If the ultimate project to construct improvements along ECR comes to fruition, then prior to any approval of that project, the Town will conduct and complete any CEQA review required and will provide it to the relevant decision- makers prior to any discretionary action taken to approve or reject the project.

ALTERNATIVES

The City Council could choose not to adopt the resolution. Doing so is not recommended as the opportunity to execute a Cooperative Agreement with Caltrans for oversight the much-needed improvements along the State Highway (SR-82, “ECR”) is critical to the health of our businesses, residents and the environment.

CONCLUSION
Staff recommends that the City Council adopt the resolution.

ATTACHMENTS
A. Resolution
B. Cooperative Agreement with Caltrans

Res 2022-__, Authorization for Federal and/or State Funding Projects Page 1 of 2 25977.00100\31282404.1
RESOLUTION NO. 2022-___

OF THE CITY COUNCIL OF THE TOWN OF COLMA

RESOLUTION APPROVING AND AUTHORIZING THE CITY MANAGER TO EXECUTE ALL

MASTER AGREEMENTS, PROGRAM SUPPLEMENTAL AGREEMENTS, FUND EXCHANGE

AGREEMENTS, FUND TRANSFER AGREEMENTS, AND ANY AMENDMENTS FOR ALL

FEDERAL AND/OR STATE FUNDING PROJECTS WITH THE CALIFORNIA DEPARTMENT OF TRANSPORTATION PURSUANT TO CEQA GUIDELINE 15305 The City Council of the Town of Colma does resolve as follows:

1. Background
a) The Town is eligible to receive federal and/or state funding for certain transportation projects through the California Department of Transportation (Caltrans). b) The California Department of Transportation has developed procedures, regulations, and standard form agreements pertaining to use of federal aid monies by local agencies. c) A Master Agreement, Program Supplemental Agreements, Fund Exchange Agreements and/or Fund Transfer Agreements need to be executed with the California Department of Transportation before such funds can be claimed.
d) The Town of Colma wishes to delegate authorization to execute these agreements and any amendments thereto to the City Manager.
e) Town staff has determined that adoption of this resolution approving and delegating authority to execute various agreements with Caltrans is for the purpose of scoping a project that could include improvements along El Camino Real. As such, this initial action is exempt from environmental review under the California Environmental Quality Act (CEQA) pursuant to CEQA Guideline 15305 as information collection. If the ultimate project to construct improvements along ECR comes to fruition, then prior to any approval of that project, the Town will conduct and complete any CEQA review required and will provide it to the relevant decision-makers prior to any discretionary action taken to approve or reject the project.

2. Order
a) The City Council does hereby approve and authorize the City Manager, or his designee, to execute all Master Agreements, Program Supplemental Agreements, Fund Exchange Agreements and/or Fund Transfer Agreements with the California Department o f
T
ransportation (Caltrans) in a form approved by the City Attorney, for projects that are Federal or State funded.
**********
//
//
Attachment A

Res 2022-__, Authorization for Federal and/or State Funding Projects Page 2 of 2

25977.00100\31282404.1
Certification of Adoption
I certify that the foregoing Resolution No. 2022 _ was duly adopted at a regular meeting of the City Council of the Town of Colma held on December 14, 2022, by the following vote:

Name Voting Present, Not Voting Absent
Aye No Abstain Not Participating

Voting Tally

Dated ______________________ ___________________________________ Mayor

Attest: ____________________________
Caitlin Corley, City Clerk

Agreement 04-2900
Project No. 0423000090
EA 2Y250
04-SM-82-22.23-23.37
Project Development Agreement 2017-02-17 (Created September 27, 2022) 1 of 15

COOPERATIVE AGREEMENT
This AGREEMENT, executed on and effective from _______________________________, is between the State of California, acting through its Department of Transportation, referred to as CALTRANS, and:

Town of Colma, a body politic and municipal corporation or chartered city of the State of California, referred to hereinafter as TOWN OF COLMA.

An individual signatory agency in this AGREEMENT is referred to as a PARTY. Collectively, the signatory agencies in this AGREEMENT are referred to as PARTIES.

RECITALS

1. PARTIES are authorized to enter into a cooperative agreement for improvements to the State Highway System per California Streets and Highways Code, Sections 114 and 130 and California Government Code, Section 65086.5.

2. For the purpose of this AGREEMENT, The El Camino Real (ECR, SR- 82) improvement project will provide safe paths of travel to all modes of transportation to two major transportation hubs, Colma BART at the North end of ECR and SSF BART at the sound end of the ECR Project will be referred to hereinafter as PROJECT. TOWN OF COLMA desires that a Project Initiation Document (PID) be developed for the PROJECT. The Project Initiation Document will be a Project Study Report - Project Development Support (PSR-PDS).

3. All obligations and responsibilities assigned in this AGREEMENT to complete the following PROJECT COMPONENT will be referred to hereinafter as WORK:
• PROJECT INITIATION DOCUMENT (PID)
Each PROJECT COMPONENT is defined in the CALTRANS Workplan Standards Guide as a distinct group of activities/products in the project planning and development process.

Attachment B
Agreement 04-2900
Project No. 0423000090
Project Development Agreement 2017-02-17 (Created September 27, 2022) 2 of 15

4. The term AGREEMENT, as used herein, includes this document and any attachments, exhibits, and amendments.

This AGREEMENT is separate from and does not modify or replace any other cooperative agreement or memorandum of understanding between the PARTIES regarding the PROJECT.

PARTIES intend this AGREEMENT to be their final expression that supersedes any oral understanding or writings pertaining to the WORK. The requirements of this AGREEMENT will preside over any conflicting requirements in any documents that are made an express part of this AGREEMENT.

If any provisions in this AGREEMENT are found by a court of competent jurisdiction to be, or are in fact, illegal, inoperative, or unenforceable, those provisions do not render any or all other AGREEMENT provisions invalid, inoperative, or unenforceable, and those provisions will be automatically severed from this AGREEMENT.

Except as otherwise provided in the AGREEMENT, PARTIES will execute a written amendment if there are any changes to the terms of this AGREEMENT.

AGREEMENT will terminate 180 days after PID is signed by PARTIES or as mutually agreed by PARTIES in writing. However, all indemnification articles will remain in effect until terminated or modified in writing by mutual agreement.

5. No PROJECT deliverables have been completed prior to this AGREEMENT.

6. In this AGREEMENT capitalized words represent defined terms, initialisms, or acronyms.

7. PARTIES hereby set forth the terms, covenants, and conditions of this AGREEMENT.

RESPONSIBILITIES
Sponsorship

8. A SPONSOR is responsible for establishing the scope of the PROJECT and securing the financial resources to fund the WORK. A SPONSOR is responsible for securing additional funds when necessary or implementing PROJECT changes to ensure the WORK can be completed with the funds obligated in this AGREEMENT.

PROJECT changes, as described in the CALTRANS Project Development Procedures Manual, will be approved by CALTRANS as the owner/operator of the State Highway System.

9. Town of Colma is the SPONSOR for the WORK in this AGREEMENT.

Agreement 04-2900
Project No. 0423000090
Project Development Agreement 2017-02-17 (Created September 27, 2022) 3 of 15 Implementing Agency

10. The IMPLEMENTING AGENCY is the PARTY responsible for managing the scope, cost, schedule, and quality of the work activities and products of a PROJECT COMPONENT. • TOWN OF COLMA is the Project Initiation Document (PID) IMPLEMENTING AGENCY.

The PID identifies the PROJECT need and purpose, stakeholder input, project alternatives, anticipated right-of-way requirements, preliminary environmental analysis, initial cost estimates, and potential funding sources.

11. TOWN OF COLMA will provide a Quality Management Plan (QMP) for the WORK in every PROJECT COMPONENT that they are the IMPLEMENTING AGENCY of. The QMP describes the IMPLEMENTING AGENCY’s quality policy and how it will be used. The QMP will include a process for resolving disputes between the PARTIES at the team level.

The QMP is subject to CALTRANS review and approval.

12. Any PARTY responsible for completing WORK will make its personnel and consultants that prepare WORK available to help resolve WORK-related problems and changes for the entire duration of the PROJECT including PROJECT work that may occur under separate agreements.

Funding

13. TOWN OF COLMA is the only PARTY obligating funds in this AGREEMENT and will fund the cost of the WORK in accordance with this AGREEMENT.

If, in the future, CALTRANS is allocated state funds and Personnel Years (PYs) for PID review or development of this PROJECT, PARTIES will agree to amend this AGREEMENT to change the reimbursement arrangement for PID review.

14. Unless otherwise documented in the Reimbursement Summary, overall liability for project costs within a PROJECT COMPONENT will be in proportion to the amount contributed to that PROJECT COMPONENT by each fund type.

15. Unless otherwise documented in the Reimbursement Summary, any savings recognized within a PROJECT COMPONENT will be credited or reimbursed, when allowed by policy or law, in proportion to the amount contributed to that PROJECT COMPONENT by each fund type.

Agreement 04-2900
Project No. 0423000090
Project Development Agreement 2017-02-17 (Created September 27, 2022) 4 of 15

16. WORK costs, except those that are specifically excluded in this AGREEMENT, are to be paid from the funds obligated in the Reimbursement Summary. Costs that are specifically excluded from the funds obligated in this AGREEMENT are to be paid by the PARTY incurring the costs from funds that are independent of this AGREEMENT.

CALTRANS’ Quality Management

17. CALTRANS, as the owner/operator of the State Highway System (SHS), will perform quality management work including Quality Management Assessment (QMA) and owner/operator approvals for the portions of WORK within the existing and proposed SHS right-of-way.

18. CALTRANS’ Quality Management Assessment (QMA) efforts are to ensure that Town of Colma's quality assurance results in WORK that is in accordance with the applicable standards and the PROJECT’s quality management plan (QMP). QMA does not include any efforts necessary to develop or deliver WORK or any validation by verifying or rechecking WORK.

When CALTRANS performs QMA, it does so for its own benefit. No one can assign liability to CALTRANS due to its QMA.

19. CALTRANS, as the owner/operator of the State Highway System, will approve WORK products in accordance with CALTRANS policies and guidance and as indicated in this AGREEMENT.

20. TOWN OF COLMA will provide WORK-related products and supporting documentation upon CALTRANS’ request for the purpose of CALTRANS’ quality management work.

Project Initiation Document (PID)

21. As the PID IMPLEMENTING AGENCY, TOWN OF COLMA is responsible for all PID WORK except those activities and responsibilities that are assigned to another PARTY in this AGREEMENT and those activities that may be specifically excluded.

22. Should TOWN OF COLMA request CALTRANS to perform any portion of PID preparation work, except as otherwise set forth in this AGREEMENT, TOWN OF COLMA agrees to reimburse CALTRANS for such work and PARTIES will amend this AGREEMENT.

Agreement 04-2900
Project No. 0423000090
Project Development Agreement 2017-02-17 (Created September 27, 2022) 5 of 15

23. CALTRANS will be responsible for completing the following PID activities:

CALTRANS Work Breakdown Structure Identifier (If Applicable) AGREEMENT Funded Cost
100.05.10.xx Quality Management Yes
150.05.05.xx Review of Existing Reports, Data, Studies, and Mapping Yes 150.25.20 PID Circulation, Review, and Approval Yes

24. CALTRANS will provide relevant existing proprietary information and maps related to:
• Geologic and Geotechnical information
• Utility information
• Environmental constraints
• Traffic modeling/forecasts
• Topographic and Boundary surveys
• As-built centerline and existing right-of-way
Due to the potential for data loss or errors, CALTRANS will not convert the format of existing proprietary information or maps.

25. When required, CALTRANS will perform pre-consultation with appropriate resource agencies in order to reach consensus on need and purpose, avoidance alternatives, and feasible alternatives.

26. CALTRANS will actively participate in the Project Delivery Team meetings.

27. The PID will be signed on behalf of TOWN OF COLMA by a Civil Engineer registered in the State of California.

28. CALTRANS will review and approve the Project Initiation Document (PID) as required by California Government Code, Section 65086.5.

Agreement 04-2900
Project No. 0423000090
Project Development Agreement 2017-02-17 (Created September 27, 2022) 6 of 15 CALTRANS will complete a review of the draft PID and provide its comments to TOWN OF COLMA within 60 calendar days from the date CALTRANS received the draft PID from TOWN OF COLMA. TOWN OF COLMA will address the comments provided by CALTRANS. If any interim reviews are requested of CALTRANS by TOWN OF COLMA, CALTRANS will complete those reviews within 30 calendar days from the date CALTRANS received the draft PID from TOWN OF COLMA.

After TOWN OF COLMA revises the PID to address all of CALTRANS’ comments and submits the revised draft PID and all related attachments and appendices, CALTRANS will complete its review and final determination of the revised draft PID within 30 calendar days from the date CALTRANS received the revised draft PID from TOWN OF COLMA. Should CALTRANS require supporting data necessary to defend facts or claims cited in the revised draft PID, TOWN OF COLMA will provide all available supporting data in a reasonable time so that CALTRANS may conclude its review. The 30 day CALTRANS review period will be stalled during that time and will continue to run after TOWN OF COLMA provides the required data.

No liability will be assigned to CALTRANS, its officers and employees by TOWN OF COLMA under the terms of this AGREEMENT or by third parties by reason of CALTRANS’ review and approval of the PID.

Agreement 04-2900
Project No. 0423000090
Project Development Agreement 2017-02-17 (Created September 27, 2022) 7 of 15 Additional Provisions
Standards

29. PARTIES will perform all WORK in accordance with federal and California laws, regulations, and standards; Federal Highway Administration (FHWA) standards; and CALTRANS standards. CALTRANS standards include, but are not limited to, the guidance provided in the:
• CADD Users Manual
• CALTRANS policies and directives
• Plans Preparation Manual
• Project Development Procedures Manual (PDPM)
• Workplan Standards Guide
Noncompliant Work

30. CALTRANS retains the right to reject noncompliant WORK. TOWN OF COLMA agrees to suspend WORK upon request by CALTRANS for the purpose of protecting public safety, preserving property rights, and ensuring that all WORK is in the best interest of the State Highway System.

Qualifications

31. Each PARTY will ensure that personnel participating in WORK are appropriately qualified or licensed to perform the tasks assigned to them.

Consultant Selection

32. TOWN OF COLMA will invite CALTRANS to participate in the selection of any consultants that participate in the WORK.

Encroachment Permits

33. CALTRANS will issue, upon proper application, the encroachment permits required for WORK within State Highway System (SHS) right-of-way. TOWN OF COLMA, their contractors, consultants, agents and utility owners will not work within the SHS right-of-way without an encroachment permit issued in their name. CALTRANS will provide encroachment permits to TOWN OF COLMA, their contractors, consultants, and agents at no cost.

CALTRANS will provide encroachment permits to utility owners at no cost. If the encroachment permit and this AGREEMENT conflict, the requirements of this AGREEMENT will prevail.

Agreement 04-2900
Project No. 0423000090
Project Development Agreement 2017-02-17 (Created September 27, 2022) 8 of 15

34. The IMPLEMENTING AGENCY for a PROJECT COMPONENT will coordinate, prepare, obtain, implement, renew, and amend any encroachment permits needed to complete the WORK.

Protected Resources

35. If any PARTY discovers unanticipated cultural, archaeological, paleontological, or other protected resources during WORK, all WORK in that area will stop and that PARTY will notify all PARTIES within 24 hours of discovery. WORK may only resume after a qualified professional has evaluated the nature and significance of the discovery and CALTRANS approves a plan for its removal or protection.

Disclosures

36. PARTIES will hold all administrative drafts and administrative final reports, studies, materials, and documentation relied upon, produced, created, or utilized for the WORK in confidence to the extent permitted by law and where applicable, the provisions of California Government Code, Section 6254.5(e) will protect the confidentiality of such documents in the event that said documents are shared between PARTIES.

PARTIES will not distribute, release, or share said documents with anyone other than employees, agents, and consultants who require access to complete the WORK without the written consent of the PARTY authorized to release them, unless required or authorized to do so by law.

37. If a PARTY receives a public records request pertaining to the WORK, that PARTY will notify PARTIES within five (5) working days of receipt and make PARTIES aware of any disclosed public records.

Hazardous Materials

38. If any hazardous materials, pursuant to Health and Safety Code 25260(d), are found within the PROJECT limits, the discovering PARTY will notify all other PARTIES within twenty-four (24) hours of discovery.

39. PARTIES agree to consider alternatives to PROJECT scope and/or alignment, to the extent practicable, in an effort to avoid any known hazardous materials within the proposed PROJECT limits.

40. If hazardous materials are discovered within PROJECT limits, but outside of State Highway System right-of-way, it is the responsibility of TOWN OF COLMA in concert with the local agency having land use jurisdiction over the property, and the property owner, to remedy before CALTRANS will acquire or accept title to such property.

Agreement 04-2900
Project No. 0423000090
Project Development Agreement 2017-02-17 (Created September 27, 2022) 9 of 15 Claims

41. Any PARTY that is responsible for completing WORK may accept, reject, compromise, settle, or litigate claims arising from the WORK without concurrence from the other PARTY.

42. PARTIES will confer on any claim that may affect the WORK or PARTIES’ liability or responsibility under this AGREEMENT in order to retain resolution possibilities for potential future claims. No PARTY will prejudice the rights of another PARTY until after PARTIES confer on the claim.

43. If the WORK expends state or federal funds, each PARTY will comply with the Federal Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards of 2 CFR, Part 200. PARTIES will ensure that any for-profit consultant hired to participate in the WORK will comply with the requirements in 48 CFR, Chapter 1, Part 31.

When state or federal funds are expended on the WORK these principles and requirements apply to all funding types included in this AGREEMENT.

Accounting and Audits

44. PARTIES will maintain, and will ensure that any consultant hired by PARTIES to participate in WORK will maintain, a financial management system that conforms to Generally Accepted Accounting Principles (GAAP), and that can properly accumulate and segregate incurred PROJECT costs and billings.

45. PARTIES will maintain and make available to each other all WORK-related documents, including financial data, during the term of this AGREEMENT.

PARTIES will retain all WORK-related records for three (3) years after the final voucher.

PARTIES will require that any consultants hired to participate in the WORK will comply with this Article.

Agreement 04-2900
Project No. 0423000090
Project Development Agreement 2017-02-17 (Created September 27, 2022) 10 of 15

46. PARTIES have the right to audit each other in accordance with generally accepted governmental audit standards.

CALTRANS, the State Auditor, FHWA (if the PROJECT utilizes federal funds), and TOWN OF COLMA will have access to all WORK -related records of each PARTY, and any consultant hired by a PARTY to participate in WORK, for audit, examination, excerpt, or transcription.

The examination of any records will take place in the offices and locations where said records are generated and/or stored and will be accomplished during reasonable hours of operation.

The auditing PARTY will be permitted to make copies of any WORK-related records needed for the audit.

The audited PARTY will review the draft audit, findings, and recommendations, and provide written comments within thirty (30) calendar days of receipt.

Upon completion of the final audit, PARTIES have forty-five (45) calendar days to refund or invoice as necessary in order to satisfy the obligation of the audit.

Any audit dispute not resolved by PARTIES is subject to mediation. Mediation will follow the process described in the General Conditions section of this AGREEMENT.

47. If the WORK expends state or federal funds, each PARTY will undergo an annual audit in accordance with the Single Audit Act in the Federal Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards as defined in 2 CFR, Part 200.

48. When a PARTY reimburses a consultant for WORK with state or federal funds, the procurement of the consultant and the consultant overhead costs will be in accordance with the Local Assistance Procedures Manual, Chapter 10.

Interruption of Work

49. If WORK stops for any reason, IMPLEMENTING AGENCY will place the PROJECT right- of-way in a safe and operable condition acceptable to CALTRANS.

Penalties, Judgements and Settlements

50. The cost of awards, judgements, fines, interest, penalties, attorney’s fees, and/or settlements generated by the WORK are considered WORK costs.

51. Any PARTY whose action or lack of action causes the levy of fines, interest, or penalties will indemnify and hold all other PARTIES harmless per the terms of this AGREEMENT.

Agreement 04-2900
Project No. 0423000090
Project Development Agreement 2017-02-17 (Created September 27, 2022) 11 of 15

GENERAL CONDITIONS

52. All portions of this AGREEMENT, including the Recitals Section, are enforceable.

Venue

53. PARTIES understand that this AGREEMENT is in accordance with and governed by the Constitution and laws of the State of California. This AGREEMENT will be enforceable in the State of California. Any PARTY initiating legal action arising from this AGREEMENT will file and maintain that legal action in the Superior Court of the county in which the CALTRANS district office that is signatory to this AGREEMENT resides, or in the Superior Court of the county in which the PROJECT is physically located.

Exemptions

54. All CALTRANS’ obligations under this AGREEMENT are subject to the appropriation of resources by the Legislature, the State Budget Act authority, programming and allocation of funds by the California Transportation Commission (CTC).

Indemnification

55. Neither CALTRANS nor any of its officers and employees, are responsible for any injury, damage, or liability occurring by reason of anything done or omitted to be done by TOWN OF COLMA, its contractors, sub-contractors, and/or its agents under or in connection with any work, authority, or jurisdiction conferred upon TOWN OF COLMA under this AGREEMENT.

It is understood and agreed that TOWN OF COLMA, to the extent permitted by law, will defend, indemnify, and save harmless CALTRANS and all of their officers and employees from all claims, suits, or actions of every name, kind, and description brought forth under, but not limited to, tortious, contractual, inverse condemnation, or other theories and assertions of liability occurring by reason of anything done or omitted to be done by TOWN OF COLMA, its contractors, sub-contractors, and/or its agents under this AGREEMENT.

56. Neither TOWN OF COLMA nor any of its officers and employees, are responsible for any injury, damage, or liability occurring by reason of anything done or omitted to be done by CALTRANS, its contractors, sub-contractors, and/or its agents under or in connection with any work, authority, or jurisdiction conferred upon CALTRANS under this AGREEMENT. It is understood and agreed that CALTRANS, to the extent permitted by law, will defend, indemnify, and save harmless TOWN OF COLMA and all of their officers and employees from all claims, suits, or actions of every name, kind, and description brought forth under, but not limited to, tortious, contractual, inverse condemnation, or other theories and assertions of liability occurring by reason of anything done or omitted to be done by CALTRANS, its contractors, sub-contractors, and/or its agents under this AGREEMENT.

Agreement 04-2900
Project No. 0423000090
Project Development Agreement 2017-02-17 (Created September 27, 2022) 12 of 15 Non-parties

57. PARTIES do not intend this AGREEMENT to create a third party beneficiary or define duties, obligations, or rights for entities not signatory to this AGREEMENT. PARTIES do not intend this AGREEMENT to affect their legal liability by imposing any standard of care for fulfilling the WORK different from the standards imposed by law.

58. PARTIES will not assign or attempt to assign obligations to entities not signatory to this AGREEMENT without an amendment to this AGREEMENT.

Ambiguity and Performance

59. Neither PARTY will interpret any ambiguity contained in this AGREEMENT against the other PARTY. PARTIES waive the provisions of California Civil Code, Section 1654.

A waiver of a PARTY’s performance under this AGREEMENT will not constitute a continuous waiver of any other provision.

60. A delay or omission to exercise a right or power due to a default does not negate the use of that right or power in the future when deemed necessary.

Defaults

61. If any PARTY defaults in its performance of the WORK, a non-defaulting PARTY will request in writing that the default be remedied within thirty (30) calendar days. If the defaulting PARTY fails to do so, the non-defaulting PARTY may initiate dispute resolution.

Dispute Resolution

62. PARTIES will first attempt to resolve AGREEMENT disputes at the PROJECT team level as described in the Quality Management Plan. If they cannot resolve the dispute themselves, the CALTRANS District Director and the Executive Officer of TOWN OF COLMA will attempt to negotiate a resolution. If PARTIES do not reach a resolution, PARTIES’ legal counsel will initiate mediation. PARTIES agree to participate in mediation in good faith and will share equally in its costs.

Neither the dispute nor the mediation process relieves PARTIES from full and timely performance of the WORK in accordance with the terms of this AGREEMENT. However, if any PARTY stops fulfilling its obligations, any other PARTY may seek equitable relief to ensure that the WORK continues.

Except for equitable relief, no PARTY may file a civil complaint until after mediation, or forty-five (45) calendar days after filing the written mediation request, whichever occurs first.

Agreement 04-2900
Project No. 0423000090
Project Development Agreement 2017-02-17 (Created September 27, 2022) 13 of 15 PARTIES will file any civil complaints in the Superior Court of the county in which the CALTRANS District Office signatory to this AGREEMENT resides or in the Superior Court of the county in which the PROJECT is physically located.

63. PARTIES maintain the ability to pursue alternative or additional dispute remedies if a previously selected remedy does not achieve resolution.

Prevailing Wage

64. When WORK falls within the Labor Code § 1720(a)(1) definition of "public works" in that it is construction, alteration, demolition, installation, or repair; or maintenance work under Labor Code § 1771, PARTIES will conform to the provisions of Labor Code §§ 1720-1815, and all applicable provisions of California Code of Regulations, Title 8, Division 1, Chapter 8, Subchapter 3, Articles 1-7. PARTIES will include prevailing wage requirements in contracts for public work and require contractors to include the same prevailing wage requirements in all subcontracts.

Work performed by a PARTY’s own employees is exempt from the Labor Code's Prevailing Wage requirements.

If WORK is paid for, in whole or part, with federal funds and is of the type of work subject to federal prevailing wage requirements, PARTIES will conform to the provisions of the Davis- Bacon and Related Acts, 40 U.S.C. §§ 3141-3148.

When applicable, PARTIES will include federal prevailing wage requirements in contracts for public works. WORK performed by a PARTY’s employees is exempt from federal prevailing wage requirements.

Agreement 04-2900
Project No. 0423000090
Project Development Agreement 2017-02-17 (Created September 27, 2022) 14 of 15 Contact Information

CALTRANS
Kerry Morgan, Project Manager
111 Grand Ave
Oakland, CA 94612
Mobile Phone: 510-290-6929
Email: [email protected]

TOWN OF COLMA
Brad Donohue, Director of Public Works
1198 El Camino Real
Colma, CA 94014
Office Phone: (650) 757-8895
Email: [email protected]

Agreement 04-2900
Project No. 0423000090
Project Development Agreement 2017-02-17 (Created September 27, 2022) 15 of 15

SIGNATURES
PARTIES are authorized to enter into this AGREEMENT and have delegated to the undersigned the authority to execute this AGREEMENT on behalf of the respective agencies and hereby covenants to have followed all the necessary legal requirements to validly execute this AGREEMENT. By signing below, the PARTIES each expressly agree to execute this AGREEMENT electronically.

The PARTIES acknowledge that executed copies of this AGREEMENT may be exchanged by facsimile or email, and that such copies shall be deemed to be effective as originals.

STATE OF CALIFORNIA

DEPARTMENT OF TRANSPORTATION

Helena (Lenka) Culik-Caro
Deputy District Director, Design

Verification of funds and authority:

Jeffrey Kuehnel
District Budget Manager
Certified as to financial terms and policies:

_
Nadine Karavan
HQ Accounting Supervisor

TOWN OF COLMA

Brian Dossey
City Manager

Attest:

Caitlin Corley
City Clerk

Approved as to form and procedure:

Christopher Diaz
City Attorney

AGREEMENT 04 - 2900
Project No. 0423000090
EA 2Y250
04-SM-82-22.23-23.37
Project Development Agreement 2017-02-17 (Created September 27, 2022) 1 of 2 REIMBURSEMENT SUMMARY NO. 01

FUNDING TABLE
v. 1
PID
Source Party Fund Type Totals
LOCAL Town of
Colma Local 180,000
Totals 180,000

SPENDING SUMMARY v 2
PID
Fund Type CALTRANS TOWN OF
COLMA Totals
Local 180,000 0 180,000
Totals 180,000 0 180,000

Reimbursement SUMMARY No. 01 AGREEMENT 04 - 2900
Project No. 0423000090

Project Development Agreement 2017-02-17 (Created September 27, 2022) 2 of 2 Funding

1. Per the State Budget Act of 2012, Chapter 603, amending item 2660-001-0042 of Section

2.00, the cost of any engineering support performed by CALTRANS towards any local government agency-sponsored PID project will only include direct costs. Indirect or overhead costs will not be applied during the development of the PID document.

Invoicing and Payment

2. PARTIES will invoice for funds where the SPENDING SUMMARY shows that one PARTY provides funds for use by another PARTY. PARTIES will pay invoices within forty-five (45) calendar days of receipt of invoice when not paying with Electronic Funds Transfer (EFT). When paying with EFT, TOWN OF COLMA will pay invoices within five (5) calendar days of receipt of invoice.

3. If TOWN OF COLMA has received EFT certification from CALTRANS then TOWN OF COLMA will use the EFT mechanism and follow all EFT procedures to pay all invoices issued from CALTRANS.

4. When a PARTY is reimbursed for actual cost, invoices will be submitted each month for the prior month's expenditures. After all PROJECT COMPONENT WORK is complete, PARTIES will submit a final accounting of all PROJECT COMPONENT costs. Based on the final accounting, PARTIES will invoice or refund as necessary to satisfy the financial commitments of this AGREEMENT.

Project Initiation Document (PID)

5. CALTRANS will invoice Town of Colma for a $30,000 initial deposit after execution of this AGREEMENT and forty-five (45) working days prior to the commencement of PID expenditures. This deposit represents two (2) months’ estimated costs.

Thereafter, CALTRANS will invoice and TOWN OF COLMA will reimburse for actual costs incurred and paid.

Staff Report re FY 2021-22 Development Impact Fee Report (AB1600) Page 1 of 4

S TAFF REPORT
T
O: Mayor and Members of the City Council
FROM: Pak Lin, Administrative Services Director
VIA: Brian Dossey, City Manager
MEETING DATE: December 14, 2022
SUBJECT: FY 2021-22 Development Impact Fee Report (AB 1600)

RECOMMENDATION
Staff recommends that the City Council make the following motion:

APPROVING AND ACCEPTING THE DEVELOPMENT IMPACT FEE REPORT FOR FISCAL YEAR ENDING JUNE 30, 2022

EXECUTIVE SUMMARY
State law requires any local agency that imposes development impact fees to prepare an annual report providing specific information about those fees. Therefore, in accordance with the provision of the California Government Code, Section 66006(b), this Development Impact Fee Report for the Town of Colma is being filed accordingly for the fiscal year ending June 30, 2022.

As of 2021-22, the Town’s only development impact fee is the Housing Impact Fee and therefore will comply with AB 1600 requirements, with the acceptance and posting of this report. For purposes of completeness and thoroughness, the report also includes information regarding the Park In-Lieu Fee and the Housing In -Lieu Fee, which are both exempt from the Mitigation Fee Act. The report was made available to the public on November 23, 2022.

FISCAL IMPACT
This is for reporting purposes and does not have a fiscal impact.

BACKGROUND
Development impact fees are charged by local governmental agencies in connection with approved development projects. The pur pose of these fees is to defray all or a portion of the cost of public facilities related to the development projects, implementing the projects’ “fair share” of the cost of the capital improvements project consistent with the general plan. The legal requirements for enactment of a development impact fee program are set forth in Government Code Sections 66000-66025 (the “Mitigation Fee Act”), the bulk of which was adopted in 1987 as AB 1600.

Item #7
Staff Report re FY 2021-22 Development Impact Fee Report (AB1600) Page 2 of 4 The Mitigation Fee Act regulates how public agencies collect, maintain and spend impact charges and fees imposed on developers for the purpose of defraying costs of public facilities. The Act includes requirements for accounting, expending and reporting charges, fees and related interest earnings.

The Town collects the following types of fees in connection with development:

D ate of Adoption Ordinance No. Fee authorized
M arch 14, 2006 641 Park Land Dedication (Park In-Lieu) September 28, 2016 639 Housing In-Lieu Fee
Housing Impact Fee
The Housing Impact Fee is the only fee that is subject to annual reporting under the Mitigation Fee Act. The Park In-Lieu fee is classified as a "Quimby Act" fee (Government Code §§ 66477) and is expressly excluded from the Mitigation Fee Act per Section 66000(b). The Town’s inclusionary (affordable) housing requirement for for -sale residential development provides developers’ a voluntary option to pay the Housing In-Lieu Fee (CMC Section 5.12.040). As such, the Housing In-Lieu Fee is not an exaction and is not subject to the Mitigation Fee Act. ( 616
Croft Ave., LLC v. City of West Hollywood, 3 Cal.App.5th 621, 630 (2016).) The Park In-Lieu Fee and Housing In-Lieu Fee are included in this staff report for informational purposes only and are not subject to annual reporting requirements under the Mitigation Fee Act.

This Annual Report must also be reviewed by the City Council at a regularly scheduled public meeting. In addition, notice of the time and place of the meeting shall be mailed at least 15 days prior to the meeting to any interested party who files a written request with the local agency. No such requests were made at the time of this report. The attached annual report consists of Attachment A that presents the revenues, expenditures, and fund balances for the Housing Impact Fee.

ANALYSIS
As required by the Mitigation Fee Act, impact fees must be segregated from the General Fund and accounted for in special revenue funds. Government Code Section 6600 6 requires that the City make available to the public information regarding development impact fees for each fund within 180 days after the end of each fiscal year:
• A brief description of the fee and the fund into which the fee was deposited; • The amount of the fee;
• The associated fund's beginning and ending balances for the fiscal year; • The total amount of fees collected, and interest earned; • Identification of each public improvement on which impact fees were expended and the amount of expenditure on each improvement, including the total percentage of the cost of the public improvement that was funded with impact fees; • Identification of the approximate date by which construction of a public improvement will commence if the local agency determined that sufficient funds have been collected to complete financing on an incomplete public improvement and the public improvement remains incomplete;
• A description of each interfund transfer or loan made from an account or fund; and Staff Report re FY 2021-22 Development Impact Fee Report (AB1600) Page 3 of 4 • The amount of refunds made and any allocations pursuant to subdivision (f) of Section 66001. (Attachment A)
Further, Government Code Section 66001(d) also requires that findings describing the continuing need for impact fees be made the fifth fiscal year following the first deposit into the account or fund, and every five years thereafter, specifying the intended use of any unexpended impact fees, regardless of whether the fees are committed or uncommitted. Failure to make such findings subjects the City to going through a refunding procedure. The Housing Impact Fee was adopted in 2016, and the first deposits were made in 2018, so there is no need to make those additional findings at this time.

In 2021-22, the Town collected $0 of Park In- Lieu Fees, $0 of Housing In-Lieu Fees and $0 of Housing Impact Fee. For reference, below is the fund information for the Park In -Lieu Fee and the Housing In-Lieu Fee. Information regarding the Housing Impact Fee is included in the FY 2021-22 Development Impact Fee Report (Attachment A).

PARK LAND DEDICATION (PARK IN-LIEU)
Balance at 7/1/2021 $ 0
2021-22 Fee Revenues 0
2021-22 Capital Spending/Encumbrance Project Budget
Actual
Spending
None 0
Interfund Transfers 0
Balance at 6/30/2022 $ 0
HOUSING IN-LIEU FEE*
Balance at 7/1/2021 $ 211,513
2021-22 Fee Revenues 0
2021-22 Interest Loss (993)
2021-22 Spending/Encumbrance Project Budget
Actual
Spending
None 0 0
Interfund Transfers 0
Balance at 6/30/2022 $ 210,520
* Note: Due to an accounting error, the FY 2019-20 report incorrectly included Housing Impact Fees in Housing In-Lieu Fee totals.

This report meets the requirements to comply with the Mitigation Fee Act.

Staff Report re FY 2021-22 Development Impact Fee Report (AB1600) Page 4 of 4 Reasons for the Recommended Action
Receipt of this report complies with the Mitigation Act.

Council Adopted Values
By accepting and publishing this report on the Town’s website, the Town is showing its commitment to being transparent and accountable in its use of development impact fees. This is in alignment with the fairness and responsibility attributes of the City Council adopted value- based code of conduct.

Alternatives

1. Make alternations to the report for understandability. Please note, the amounts cannot be altered.

2. Direct Staff to post the report in additional public locations.

CONCLUSION
Staff recommends the City Council receive and file the report.

ATTACHMENTS
A. FY 2021-22 Development Impact Fee Report

DEVELOPMENT IMPACT FEE REPORT
FOR FISCAL YEAR ENDING JUNE 30, 2022
FY 2021-22 Development Impact Fee Report Page 1 of 2
December 14, 2022 City Council Meeting
This report provides an overview and summarized information on the Town’s Development Impact Fees for Fiscal Year Ending June 30, 2022.

HOUSING IMPACT FEE
FEE DESCRIPTION: The Housing Impact Fee is required to be paid by a developer of a for-rent residential development of five or more units and for non -residential/commercial development over 5,000 square feet (CMC Sections 5.12.050 and 5.12.060). In accordance with CMC Sections 5.12.010 and 5.12.030, monies deposited in the Housing Fund along with any interest earnings on such monies shall be used solely to increase and improve the supply of housing affordable to households of moderate -, low- and very low-income households in the Town and in northern San Mateo County.

FEE AMOUNT: The impact fees can be found in Subchapter 1.10 of the Colma Administrative Code, Master Fee Schedule, and are listed below for each of the different types of development.

Residential Use Fee per Square Foot of Net
New Floor Area
Single Family Detached Home $10.00
Townhouses, Duplexes and Triplexes $ 15.00
Apartments and Condominiums $ 15.00
Non-Residential Use
(Only applies to developments over 5,000 sf)
Fee per Square Foot of Net
New Floor Area
Hotel $5.00
Retail, Restaurants and Services $5.00
Office, Medical Office and Research and Development Uses $5.00 FUND BALANCE*
Balance at 7/1/2021 $ 67,050
2021-22 Fee Revenues 0
2021-22 Interest Loss (315)
2021-22 Spending/Encumbrance Project Budget
Actual
Spending
None 0 0
Interfund Transfers 0
Balance at 6/30/2022 $ 66,735
*Note: Due to an accounting error, the FY 2019-20 report incorrectly included Housing In-Lieu Fees in the Housing I
mpact Fees balance.

Attachment A

FY 2021-22 Development Impact Fee Annual Report (AB 1600) Page 2 of 2 December 14, 2022 City Council Meeting
PUBLIC IMPROVEMENTS:

The fund balance has not been expended on any public improvements this financial year.

APPROXIMATE DATE THE CONSTRUCTION OF THE PUBLIC IMPROVEMENT WILL COMMENCE:

The approximate date by which the construction of the public improvements identified in Colma Municipal Code Section 5.12.030 will commence is unknown at this time as sufficient funds have not been collected to complete financing on the incomplete public improvements.

INTERFUND TRANSFERS OR LOANS:

No interfund transfer or loan from the fund has occurred this financial year.

REFUNDS/ALLOCATIONS:

No refunds or allocations have been made this financial year. 25977.00110\40874646.2
S

TAFF REPORT
T
O: Mayor and Members of the City Council
FROM: Farhad Mortazavi, APA, City Planner
Lorraine Weiss, APA, Principal Planner
VIA: Brian Dossey, City Manager
MEETING DATE: December 14, 2022
SUBJECT: Urgency Ordinance Relating to Accessory Dwelling Units R

ECOMMENDATION
Staff recommends that the City Council adopt:

AN URGENCY ORDINANCE AMENDING CHAPTER 5, SUBCHAPTER 5.19, OF THE COLMA

MUNICIPAL CODE RELATING TO ACCESSORY DWELLING UNITS AND JUNIOR

ACCESSORY DWELLING UNITS AND DETERMINING THE ORDINANCE TO BE EXEMPT FROM CEQA PER GUIDELINE 15282 AND PUBLIC RESOURCES CODE 21080.17.

EXECUTIVE SUMMARY
The proposed Urgency Ordinance will amend Chapter 5, Subchapter 5.19, of the Town of Colma Municipal Code to impose new limits on local authority to regulate Accessory Dwelling Units (ADUs) and Junior Accessory Dwelling Units (JADUs) in compliance with the provisions of Government Code sections 65852.2 and 65852.22 as amended by recently approved legislation that will take effect on January 1, 2023.

ISCAL IMPACT
T
he Town will experience a slight fiscal benefit from increased p roperty tax revenue from the construction of new ADUs and JADUs.

BACKGROUND AND PROJECT DESCRIPTION
In recent years, the California Legislature has approved, and the Governor has signed into law, a number of bills that, among other things, amended Government Code sections 65852.2 and 65852.22 to impose new limits on local authority to regulate ADUs and JADUs. In 2022, the California Legislature approved, and the Governor signed into law, a new bill (SB 897) that further amends Government Code sections 65 852.2 and 65852.22 (“New Amendments”).

Among other things, the New Amendments
Item #8
Staff Report – Urgency Ordinance – Amend Chapter 5.19, ADUs and JADUs Page 2 of 3 • require the City to allow certain ADUs to be higher — up to 18 or 25 feet, depending the situation,
• require the City’s front setback to yield for certain ADUs, • require the City to justify a denial with a full set of detailed comments describing the deficiencies in the application and explaining how to remedy them, and • remove the automatic repeal in 2025 (now the ADU statute is permanent).

SB 897 takes effect January 1, 2023. If the City’s ADU ordinance does not compl y with requirements of SB 897 by that date, the City’s entire existing ADU ordinance becomes null and void as a matter of law, and the City will have to allow ADUs with no local regulation except for the few requirements in the state ADU law itself.

T
he proposed ordinance amends the City’s local regulatory scheme for the construction of ADUs and JADUs to comply with recently amended provisions of Government Code sections 65852.2 and 65852.22. (Refer to Attachment 1)
F
ailure to comply with Government Code sections 65852.2 and 65852.22 (as amended) by January 1, 2023, renders the City’s ADU ordinance null and void, thereby limiting the City to the application of the few default state standards provided in Government Cod e sections 65852.2 and 65852.22. The ap proval of ADUs and JADUs based solely on these default statutory standards, without local regulations governing height, setback, landscape, and architectural review, among other things, would threaten the character of existing neighborhoods, and negatively impact property values, personal privacy, and fire safety.

T
he attached proposed Urgency Ordinance includes changes to the Colma Municipal Code Chapter 5, Subchapter 5.19, substantially in the form attached. (Refe r to Exhibit A to Attachment 1.)
T
he ADU code amendments are proposed for adoption by urgency ordinance, in accordance with Government Code section 36937, subdivision (b), and will be followed at the earliest possible time by a non -urgency ordinance that will be considered for approval by the City Council for ultimate adoption.

AN
ALYSIS
Environmental Review
U
nder California Public Resources Code section 21080.17, the California Environmental Quality Act (“CEQA”) does not apply to the adoption of an ordinance by a city or county implementing the provisions of section 65852.2 of the Government Code, which is California’s ADU law and which also regulates JADUs, as defined by section 65852.22. Therefore, the proposed ordinance is statutorily exempt from CEQA in that the proposed ordinance implements the State’s ADU law.

Staff Report – Urgency Ordinance – Amend Chapter 5.19, ADUs and JADUs Page 3 of 3

CONCLUSION
Staff recommends that the City Council adopt the Urgency Ordinance Amending Chapter 5, Subchapter 5.19, of the Town of Colma Municipal Code Related to Accessory Dwelling Units and Junior Accessory Dwelling Units and determining the Ordinance to be exempt from CEQA per Guideline 15282 and Public Resources Code 21080.17.

TTACHMENT
A. O
rdinance No. ___ An Urgency Ordinance Amend ing Chapter 5, Subchapter 5.19, Related to Accessory Dwelling Units and Junio r Accessory Dwelling Units and determining the Ordinance to be exempt from CEQA per Guideline 15282 and Public Resources Code 21080.17.

Includes Exhibit A (Amended and Restated Code)

Ord. ___ Urgency ADU and Junior ADU Page 1 of 4
URGENCY ORDINANCE NO. ________

OF THE CITY COUNCIL OF THE TOWN OF COLMA
AN
URGENCY ORDINANCE AMENDING CHAPTER 5,
SUBCHAPTER 5.19, OF THE TOWN OF COLMA MUNICIPAL

CODE RELATING TO ACCESSORY DWELLING UNITS AND

JUNIOR ACCESSORY DWELLING UNITS AND

DETERMINING THE ORDINANCE TO BE EXEMPT FROM
CEQA PER GUIDELINE 15282 AND PUBLIC RESOURCES
CODE 21080.17
Th
e City Council of the Town of Colma does ordain as follows:

AR
TICLE 1. FINDINGS, PURPOSE AND AUTHORITY.

The City Council of the Town of Colma finds:
(a) T
he Town of Colma, California (“City”) is a municipal corporation, duly organized under the constitution and laws of the State of California; and (b) State law authorizes cities to act by ordinance to provide for the creation and regulation of accessory dwelling units (“ADUs”) and junior accessory dwelling units (“JADUs”); and (c) In recent years, the California Legislature has approved, and the Governor has signed into law, a number of bills that, among other things, amended Government Code s ections 65852.2 and 65852.22 to impose new limits on local authority to regulate ADUs and JADUs; and (d) In 2022, the California Legislature approved, and the Governor signed into law, a new bill (SB 897) that further amends Government Code sections 65852.2 and 65852.22; and (e) SB 897 takes effect January 1, 2023, and if the Town’s ADU ordinance does not comply with the requirements imposed by SB 897 by that date, the Town’s entire existing ADU ordinance becomes null and void as a matter of law; and
(f) The Town desires to amend its local regulatory scheme for the construction of ADUs and JADUs to comply with the amended provisions of Government Cod e sections 65852.2 and 65852.22; and
(g) There is a current and immediate threat to the public health, safety, or welfare based on the passage of SB 897 because if the Town’s ordinance does not comply with the amended laws as of January 1, 2023 , and the Town’s ADU ordinance becomes null and void, the Town would thereafter be limited to applying the few default standards that are provided in Government Code sections 65852.2 and 65852.22 for the approval of ADUs and JADUs; and (h) The approval of ADUs and JADUs based solely on the default statutory standards, without local regulations governing height, setback, landscape, and architectural review, among other things, would threaten the character of existing neighborhoods, an d negatively impact property Attachment A
Ord. ___ Urgency ADU and Junior ADU Page 2 of 4
values, personal privacy, and fire safety. These threats to public safety, health, and welfare justify adoption of this ordinance as an urgency ordinance to be effective immediately upon adoption by a four-fifths vote of the City Council; and
(i) To protect the public safety, health, and welfare, the City Council may adopt this ordinance as an urgency measure in accordance with Government Code section 36937, subdivision (b).

NOW, THEREFORE, the City Council of the Town of Colma does ordain as follows:

ARTICLE 2. The above recitals are hereby adopted as findings of the City Council in enacting this Ordinance.

A
RTICLE 3. CMC AMENDED.

Chapter 5, Subchapter 5.19, of the Colma Municipal Code is hereby amended and restated to read in its entirety as provided in Exhibit A, attached hereto and incorporated herein by reference.

ARTICLE 4. SEVERABILITY.

If any provision of this ordinance or its application to any person or circumstance is held to be invalid, such invalidity has no effect on the other provisions or applications of this ordinance that can be given effect without the invalid provision or application and, to this extent, the provisions of this ordinance are hereby declared to be severable.

ARTICLE 5. CEQA.

Under California Public Resources Code section 21080.17, the California Environmental Quality Act (“CEQA”) does not apply to the adoption of an ordinance by a city implementing the provisions of section 65852.2 of the Government Code, which is California’s ADU law and which also regulates JADUs, as defined by section 65852.22. Therefore, the proposed ordinance is statutorily exempt from CEQA in that the proposed ordinance implements the State’s ADU law.

ARTICLE 6. EFFECTIVE DATE.

This ordinance takes effect on January 1, 2023. The City Clerk shall submit a copy of this ordinance to the Department of Housing and Community Development within 60 days after adoption.
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Ord. ___ Urgency ADU and Junior ADU Page 3 of 4
Certification of Adoption
I certify that the foregoing Urgency Ordinance No. XX was duly adopted at a regular meeting of the City Council of the Town of Colma held on December 14, 2022, by the following vote:

Name Voting Present, Not Voting Absent
Ay e No Abstain Not Participating
Voting Tally
D
ated: ____________________ _____________________________________ Ma
yor
At
test: ______________________________
Caitlin Corley, City Clerk
Ord. ___ Urgency ADU and Junior ADU Page 4 of 4

EXHIBIT A
Amended ADU Regulations
(follows this page)
25977.00110\40874651.2
Exhibit A: Amended and Restated Code
1 Subchapter 5.19: Accessory and Junior Dwelling Units
Section 5.19.010 Accessory Dwelling Units
(a) Purpose. The purpose of this section is to allow and regulate accessory dwelling units (ADUs) and junior accessory dwelling units (JADUs) in compliance with California Government Code sections 65852.2 and 65852.22.
(b) Effect of Conforming. An ADU or JADU that conforms to the standards in this section will not be:
1) Deemed to be inconsistent with the city’s general plan and zoning designation for the lot on which the ADU or JADU is located.
2) Deemed to exceed the allowable density for the lot on which the ADU or JADU is located.
3) Considered in the application of any local ordinance, policy, or program to limit residential growth.
4) Required to correct a nonconforming zoning condition, as defined in subsection (b)7) below. This does not prevent the city from enforcing compliance with applicable building standards in accordance with Health and Safety Code section 17980.12.

Section 5.19.020 Definitions.

As used in this section, terms are defined as follows:
1) “Accessory dwelling unit” or “ADU” means an attached or a detached residential dwelling unit that provides complete independent living facilities for one or more persons and is located on a lot with a proposed or existing primary residence. An accessory dwelling unit also includes the following:
(A) An efficiency unit, as defined by section 17958.1 of the California Health and Safety Code; and
(B) A manufactured home, as defined by section 18007 of the California Health and Safety Code.
2) “Accessory structure” means a structure that is accessory and incidental to a dwelling located on the same lot.
3) “Complete independent living facilities” means permanent provisions for living, sleeping, eating, cooking, and sanitation on the same parcel as the single-family or multifamily dwelling is or will be situated.
4) “Efficiency kitchen” means a kitchen that includes all of the following:
(A) A cooking facility with appliances.
25977.00110\40874651.2

Exhibit A: Amended and Restated Code
2 (B) A food preparation counter and storage cabinets that are of a reasonable size in relation to the size of the JADU.
5) “Junior accessory dwelling unit” or “JADU” means a residential unit that satisfies all of the following:
(A) It is no more than 500 square feet in size.
(B) It is contained entirely within an existing or proposed single-family structure. An enclosed use within the residence, such as an attached garage, is considered to be a part of and contained within the single-family structure.
(C) It includes its own separate sanitation facilities or shares sanitation facilities with the existing or proposed single-family structure. (D) If the unit does not include its own separate bathroom, then it contains an interior entrance to the main living area of the existing or proposed single- family structure in addition to an exterior entrance that is separate from the main entrance to the primary dwelling.
(E) It includes an efficiency kitchen, as defined in subsection (b)4) above. 6) “Living area” means the interior habitable area of a dwelling unit, including basements and attics, but does not include a garage or any accessory structure. 7) “Nonconforming zoning condition” means a physical improvement on a property that does not conform with current zoning standards.
8) “Passageway” means a pathway that is unobstructed clear to the sky and extends from a street to one entrance of the ADU or JADU.
9) “Proposed dwelling” means a dwelling that is the subject of a permit application and that meets the requirements for permitting.
10) “Public transit” means a location, including, but not limited to, a bus stop or train station, where the public may access buses, trains, subways, and other forms of transportation that charge set fares, run on fixed routes, and are available to the public.
11) “Tandem parking” means that two or more automobiles are parked on a driveway or in any other location on a lot, lined up behind one another. (c) Approvals. The following approvals apply to ADUs and JADUs under this section:
1) Building-permit Only. If an ADU or JADU complies with each of the general requirements in subsection (d) below, it is allowed with only a building permit in the following scenarios:
25977.00110\40874651.2

Exhibit A: Amended and Restated Code
3 (A) Converted on Single-family Lot: One ADU as described in this subsection (c)1)(A) and one JADU on a lot with a proposed or existing single-family dwelling on it, where the ADU or JADU:
(i) Is either: within the space of a proposed single-family dwelling; within the existing space of an existing single-family dwelling; or (in the case of an ADU only) within the existing space of an accessory structure, plus up to 150 additional square feet if the expansion is limited to accommodating ingress and egress; and (ii) Has exterior access that is independent of that for the single-family dwelling; and
(iii) Has side and rear setbacks sufficient for fire and safety, as dictated by applicable building and fire codes.
(iv) The JADU complies with the requirements of Government Code Section 65852.22.
(B) Limited Detached on Single-family Lot: One detached, new- construction ADU on a lot with a proposed or existing single-family dwelling (in addition to any JADU that might otherwise be established on the lot under subsection (c)1)(A) above), if the detached ADU satisfies each of the following limitations:
(i) The side- and rear-yard setbacks are at least four feet. (ii) The total floor area is 800 square feet or smaller. (iii) The peak height above grade does not exceed the applicable height limit in subsection (d)2) below.
(C) Converted on Multifamily Lot: One or more ADUs within portions of existing multifamily dwelling structures that are not used as livable space, including but not limited to storage rooms, boiler rooms, passageways, attics, basements, or garages, if each converted ADU complies with state building standards for dwellings. Under this subsection (c)1)(C), at least one converted ADU is allowed within an existing multifamily dwelling, up to a quantity equal to 25 percent of the existing multifamily dwelling units.
(D) Limited Detached on Multifamily Lot: No more than two detached ADUs on a lot that has an existing or proposed multifamily dwelling if each detached ADU satisfies both of the following limitations:
(i) The side- and rear-yard setbacks are at least four feet. If the existing multifamily dwelling has a rear or side yard setback of 25977.00110\40874651.2

Exhibit A: Amended and Restated Code
4 less than four feet, the city will not require any modification to the multifamily dwelling as a condition of approving the ADU. (ii) The peak height above grade does not exceed the applicable height limit provided in subsection (d)2) below.
2) ADU Permit.
(A) Except as allowed under subsection (c)1) above, no ADU may be created without a building permit and an ADU permit in compliance with the standards set forth in subsections (d) and (e) below.
(B) The city may charge a fee to reimburse it for costs incurred in processing ADU permits, including the costs of adopting or amending the city’s ADU ordinance. The ADU-permit processing fee is determined by the City Planner or designee and approved by the city council by resolution. 3) Process and Timing.
(A) An ADU permit is considered and approved ministerially, without discretionary review or a hearing.
(B) The town must approve or deny an application to create an ADU or JADU within 60 days from the date that the city receives a completed application. If the town has not approved or denied the completed application within 60 days, the application is deemed approved unless either:
(i) The applicant requests a delay, in which case the 60-day time period is tolled for the period of the requested delay, or (ii) When an application to create an ADU or JADU is submitted with a permit application to create a new single-family or multifamily dwelling on the lot, the town may delay acting on the permit application for the ADU or JADU until the town acts on the permit application to create the new single-family or multifamily dwelling, but the application to create the ADU or JADU will still be considered ministerially without discretionary review or a hearing.
(C) If the town denies an application to create an ADU or JADU, the city must provide the applicant with comments that include, among other things, a list of all the defective or deficient items and a description of how the application may be remedied by the applicant. Notice of the denial and corresponding comments must be provided to the applicant within the 60- day time period established by subsection (c)3)(B) above. 25977.00110\40874651.2

Exhibit A: Amended and Restated Code
5 (D) A demolition permit for a detached garage that is to be replaced with an ADU is reviewed with the application for the ADU and issued at the same time.
(d) General ADU and JADU Requirements. The following requirements apply to all ADUs and JADUs that are approved under subsections (c)1) or (c)2) above:
1) Zoning.
(A) An ADU or JADU subject only to a building permit under subsection (c)1) above may be created on a lot in a residential or mixed-use zone. (B) An ADU or JADU subject to an ADU permit under subsection (c)2) above may be created on a lot that is zoned to allow single -family dwelling residential use or multifamily dwelling residential use. 2) Height.
(A) Except as otherwise provided by subsections (d)2)(B) and (d)2)(C) below, a detached ADU created on a lot with an existing or proposed single family or multifamily dwelling unit may not exceed 16 feet in height. (B) A detached ADU may be up to 18 feet in height if it is created on a lot with an existing or proposed single family or multifamily dwelling unit that is located within one -half mile walking distance of a major transit stop or a high quality transit corridor, as those terms are defined in Section 21155 of the Public Resources Code, and the ADU may be up to two additional feet in height (for a maximum of 20 feet) if necessary to accommodate a roof pitch on the ADU that is aligned with the roof pitch of the primary dwelling unit.
(C) A detached ADU created on a lot with an existing or proposed multifamily dwelling that has more than one story above grade may not exceed 18 feet in height.
(D) An ADU that is attached to the primary dwelling may not exceed 25 feet in height or the height limitation imposed by the underlying zone that applies to the primary dwelling, whichever is lower. Notwithstanding the foregoing, ADUs subject to this subsection (d)2)(D) may not exceed two stories. (E) For purposes of this subsection (d)2), height is measured above existing legal grade to the peak of the structure.
3) Fire Sprinklers.
(A) Fire sprinkl ers are required in an ADU if sprinklers are required in the primary residence.
25977.00110\40874651.2

Exhibit A: Amended and Restated Code
6 (B) The construction of an ADU does not trigger a requirement for fire sprinklers to be installed in the existing primary dwelling. 4) Rental Term. No ADU or JADU may be rented for a term that is shorter than 30 days.

This prohibition applies regardless of when the ADU or JADU was created. 5) No Separate Conveyance. An ADU or JADU may be rented, but, except as otherwise provided in Government Code Section 65852.26, no ADU or JADU may b e sold or otherwise conveyed separately from the lot and the primary dwelling (in the case of a single-family lot) or from the lot and all of the dwellings (in the case of a multifamily lot).
6) Septic System. If the ADU or JADU will connect to an onsite wast ewater-treatment system, the owner must include with the application a percolation test completed within the last five years or, if the percolation test has been recertified, within the last 10 years. 7) Owner Occupancy.
(A) An ADU that is permitted after January 1, 2020, but before January 1, 2025, is not subject to any owner-occupancy requirement.
(B) Unless applicable law requires otherwise, all ADUs that are permitted on or after January 1, 2025 are subject to an owner -occupancy requirement. A natural person with legal or equitable title to the property must reside on the property as the person’s legal domicile and permanent residence. (C) As required by state law, a ll JADUs are subject to an owner -occupancy requirement. A natural person with legal or equitable title to the property must reside on the property, in either the primary dwelling or JADU, as the person’s legal domicile and permanent residence. However, the owner - occupancy requirement in this subsection (d)7)(C) does not apply if the property is entirely owned by another governmental agency, land trust, or housing organization.
8) Deed Restriction. Prior to issuance of a building permit for an ADU or JADU, a deed restriction must be recorded against the title of the property in the County Recorder’s office and a copy filed with the City Planner or designee. The deed restriction must run with the land and bind all future owners. The form of the deed rest riction will be provided by the town and must provide that:
(A) Except as otherwise provided in Government Code Section 65852.26, t he ADU or JADU may not be sold separately from the primary dwelling. (B) The ADU or JADU is restricted to the approved size and to other attributes allowed by this section.
(C) The deed restriction runs with the land and may be enforced against future property owners.
25977.00110\40874651.2

Exhibit A: Amended and Restated Code
7 (D) The deed restriction may be removed if the owner eliminates the ADU or JADU, as evidenced by, for example, removal of the ki tchen facilities. To remove the deed restriction, an owner may make a written request of the Director, providing evidence that the ADU or JADU has in fact been eliminated. The Director may then determine whether the evidence supports the claim that the ADU or JADU has been eliminated. Appeal may be taken from the Director’s determination consistent with other provisions of this Code. If the ADU or JADU is not entirely physically removed, but is only eliminated by virtue of having a necessary component of an ADU or JADU removed, the remaining structure and improvements must otherwise comply with applicable provisions of this Code.
(E) The deed restriction is enforceable by the director or his or her designee for the benefit of the city. Failure of the property owner to comply with the deed restriction may result in legal action against the property owner, and the city is authorized to obtain any remedy available to it at law or equity, including, but not limited to, obtaining an injunction enjoining the use of the ADU or JADU in violation of the recorded restrictions or abatement of the illegal unit.
9) Income Reporting. In order to facilitate the city’s obligation to identify adequate sites for housing in accordance with Government Code sections 65583.1 and 65852.2, the following requirements must be satisfied:
(A) With the building-permit application, the applicant must provide the town with an estimate of the projected annualized rent that will be charged for the ADU or JADU.
(B) Within 90 days after each yearly anniversary of the issuance of the building permit, the owner must report the actual rent charged for the ADU or JADU during the prior year. If the town does not receive the report within the 90- day period, the owner is in violation of this Code, and the town may send the owner a notice of violation and allow the owner another 30 days to submit the report. If the owner fails to submit the report within the 30- day period, the town may enforce this provision in accordance with applicable law.
10) Building & Safety.
(A) Must comply with building code. Subject to subsection (d)10)(B) below, all ADUs and JADUs must comply with all local building code requirements.
(B) No change of occupancy. Construction of an ADU does not constitute a Group R occupancy change under the local building code, as described in Section 310 of the California Building Code, unless the B uilding Official makes a written finding based on substantial evidence in the record that the 25977.00110\40874651.2

Exhibit A: Amended and Restated Code
8 construction of the ADU could have a specific, adverse impact on public health and safety. Nothing in this subsection (d)10)(B) prevents the town from changing the occupancy code of a space that was uninhabitable space or that was only permitted for nonresidential use and was subsequently converted for residential use in accordance with this section. (e) Specific ADU Requirements. The following requirements apply only to ADUs that require an ADU permit under subsection (c)2) above.
1) Maximum Size.
(A) The maximum size of a detached or attached ADU subject to this subsection (e) is 850 square feet for a studio or one-bedroom unit and 1,000 square feet for a unit with two or more bedrooms.
(B) An attached ADU that is created on a lot with an existing primary dwelling is further limited to 50 percent of the floor area of the existing primary dwelling.
(C) Application of other development standards in this subsection (e), such as FAR or lot coverage, might further limit the size of the ADU, but no application of the percent-based size limit in subsection (e)(1)(B) above or of an FAR, front setback, lot coverage limit, or open-space requirement may require the ADU to be less than 800 square feet.
2) Floor Area Ratio (FAR). No ADU subject to this subsection (e) may cause the total FAR of the lot to exceed 50 percent, subject to subsection Error! Reference source not found..
3) Setbacks.
(A) An ADU that is subject to this subsection (e) must conform to a 15- foot front-yard setback , subject to subsection Error! Reference source not found..
(B) An ADU that is subject to this subsection (e) must conform to 4-foot side- and rear-yard setbacks.
(C) No setback is required for an ADU that is subject to this subsection (e) if the ADU is constructed in the same location and to the same dimensions as an existing structure.
4) Lot Coverage. No ADU subject to this subsection (e) may cause the total lot coverage of the lot to exceed 50 percent, subject to subsection Error! Reference source not found..
25977.00110\40874651.2

Exhibit A: Amended and Restated Code
9 5) Minimum Open Space. No ADU subject to this subsection (e) may cause the total percentage of open space of th e lot to fall below 50 percent, subject to subsection Error! Reference source not found..
6) Passageway. No passageway, as defined by subsection (b)8) above, is required for an ADU.
7) Parking.
(A) Generally. One off-street parking space is required for each ADU. The parking space may be provided in setback areas or as tandem parking, as defined by section 5.19.020, paragraph (11).
(B) Exceptions. No parking under subsection (e)7)(A) is required in the following situations:
(i) The ADU is located within one-half mile walking distance of public transit, as defined in subsection (b)10) above.
(ii) The ADU is located within an ar chitecturally and historically significant historic district.
(iii) The ADU is part of the proposed or existing primary residence or an accessory structure under subsection (c)1)(A) above.
(iv) When on-street parking permits are required but not offered to the occupant of the ADU.
(v) When there is an established car share vehicle stop located within one block of the ADU.
(vi) When the permit application to create an ADU is submitted with an application to create a new single -family or new multifamily dwelling on the same lot, provided that the ADU or the lot satisfies any other criteria listed in subsections (e)7)(B)(i) through (v) above. (C) No Replacement. When a garage, carport, or covered parking structure is demolished in conjunction with the construction of an ADU or converted to an ADU, those off-street parking spaces are not required to be replaced. 8) Architectural Requirements.
(A) The materials and colors of the exterior walls, roof, and windows and doors must match the appearance and architectural design of those of the primary dwelling.
25977.00110\40874651.2

Exhibit A: Amended and Restated Code
10 (B) The roof slope must match that of the dominant roof slope of the primary dwelling. The dominant roof slope is the slope shared by the largest portion of the roof.
(C) The exterior lighting must be limited to down-lights or as otherwise required by the building or fire code.
(D) The ADU must have an independent exterior entrance, apart from that of the primary dwelling.
(E) The interior horizontal dimensions of an ADU must be at least 10 feet wide in every direction, with a minimum interior wall height of seven feet. (F) Windows and doors of the ADU may not have a direct line of sight to an adjoining residential property. Fencing, landscaping, or privacy glass may be used to provide screening and prevent a direct line of sight. (G) All windows and doors in an ADU are less than 30 feet from a property line that is not a public right-of-way line must either be (for windows) clerestory with the bottom of the glass at least six feet above the finished floor, or (for windows and for doors) utilize frosted or obscure glass. 9) Landscape Requirements. Evergreen landscape screening must be planted and maintained between the ADU and adjacent parcels as follows:
(A) At least one 15-gallon size plant shall be provided for every five linear feet of exterior wall. Alternatively, at least one 24” box size plant shall be provided for every ten linear feet of exterior wall.
(B) Plant specimens must be at least six feet tall when installed. As an alternative, a solid fence of at least 6 feet in height may be installed. (C) All landscaping must be drought-tolerant.
(f) Fees. The following requirements apply to all ADUs that are approved under subsections (c)1) or (c)2) above.
1) Impact Fees.
(A) No impact fee is required for an ADU that is less than 750 square feet in size. For purposes of this subsection (f)1), “impact fee” means a “fee” under the Mitigation Fee Act (Gov. Code § 66000(b)) and a fee under the Quimby Act (Gov. Code § 66477). “Impact fee” here does not include any connection fee or capacity charge for water or sewer service. (B) Any impact fee that is required for an ADU that is 750 square feet or larger in size must be charged proportionately in relation to the square footage of the primary dwelling unit. (E.g., the floor area of the ADU, 25977.00110\40874651.2

Exhibit A: Amended and Restated Code
11 divided by the floor area of the primary dwelling, times the typical fee amount charged for a new dwelling.)
2) Utility Fees.
(A) If an ADU is constructed with a new single-family home, a separate utility connection directly between the ADU and the utility and payment of the normal connection fee and capacity charge for a new dwelling are required.
(B) Except as described in subsection (f)2)(A), converted ADUs on a single- family lot that are created under subsection (c)1)(A) above are not required to have a new or separate utility connection directly between the ADU and the utility. Nor is a connection fee or capacity charge required. (C) Except as described in subsection (f)2)(A), all ADUs that are not covered by subsection (f)2)(B) require a new, separate utility connection directly between the ADU and the utility.
(i) The connection is subject to a connection fee or capacity charge that is proportionate to the burden created by the ADU based on either the floor area or the number of drainage-fixture units (DFU) values, as defined by the Uniform Plumbing Code, upon the water or sewer system.
(ii) The portion of the fee or charge that is charged by the city may not exceed the reasonable cost of providing this service.
(g) Nonconforming Zoning Code Conditions, Building Code Violations, and Unpermitted Structures.
1) Generally. The town will not deny an ADU or JADU application due to a nonconforming zoning condition, building code violation, or unpermitted structure on the lot that does not present a threat to the public health and safety and that is not affected by the construction of the ADU or JADU.
2) Unpermitted ADUs constructed before 2018.
(A) Permit to Legalize. As required by state law, the town may not deny a permit to legalize an existing but unpermitted ADU that was constructed before January 1, 2018, if denial is based on either of the following grounds:
(i) The ADU violates applicable building standards, or
(ii) The ADU does not comply with the state ADU law (Government Code section 65852.2) or this ADU ordinance (Chapter 5, Section

5.19).
25977.00110\40874651.2

Exhibit A: Amended and Restated Code
12 (B) Exceptions:
(i) Notwithstanding subsection (g)2)(A) above, the town may deny a permit to legalize an existing but unpermitted ADU that was constructed before January 1, 2018, if the town makes a finding that correcting a violation is necessary to protect the health and safety of the public or of occupants of the structure.
(ii) Subsection (g)2)(A) above does not apply to a building that is deemed to be substandard in accordance with California Health and Safety Code section 17920.3.
(h) Nonconforming ADUs and Discretionary Approval. Any proposed ADU or JADU that does not conform to the objective standards set forth in subsections (a) through (g) of this section may be allowed by the town with a conditional use permit, in accordance with Section 5.03.400 – Use Permit.

Staff Report – Ordinance Updating Procedures for Filling Council Vacancy Page 1 of 2

STAFF REPORT
T
O: Mayor and Members of the City Council
FROM: Christopher J. Diaz, City Attorney
MEETING DATE: November 9, 2022
SUBJECT: Ordinance Amending Colma Municipal Code Section 1.02.020 Relating to a Council Vacancy

RECOMMENDATION
Staff recommends that the City Council introduce and waive first reading of:

AN ORDINANCE AMENDING SECTION 1.02.020 OF THE COLMA MUNICIPAL CODE RELATING TO A COUNCIL VACANCY PURSUANT TO CEQA GUIDELINE 15061(B)(3)

BACKGROUND AND ANALYSIS
The Colma City Council consists of five c ouncilmembers, each elected at large to s erve a four- year term. The general municipal election to elect councilmembers is held on the first Tuesday after the first Monday in November of each even-numbered year.

Pursuant to Government Code section 36512(b), the Council may fill any vacancy that occurs during the term of a current Council member by appointment or by calling a special election to fill the vacancy. Under state law, the City has 60 days from the date of the vacancy to select which method it would prefer to fill the vacancy . The section of Colma’s Municipal Code that addresses this process (Section 1.02.020) is ba sed on an earlier version of Government Code section 36512, and provides only 30 days from the date of the vacancy to select the method for filling it. Accordingly, this Ordinance will update the Code to comply with current state law and provide the Council with more time (60 days rather than 30) to choose how to fill a vacancy on the Council. As a refresher, below are the two options available to the Council when filling a vacancy:

Option 1: Appointment
If the Council fills the vacancy by appointment, the term of the person appointed to fill the vacancy will run until the end of the vacant seat’s original term. The process for filling the vacancy by appointment, as detailed in the Colma Municipal Code, is as follows:

1. The City Manager sends a notice by letter to all Town residents advising of the vacancy and inviting qualified citizens to submit a letter of interest. Interested persons should submit these letters to Town Hall by a date set by the Council or City Manager. The City Manager can also advise res idents of the vacancy and invite letters of interest by publication in the local newspaper, if desired.

Item #9
Staff Report – Ordinance Updating Procedures for Filling Council Vacancy Page 2 of 2

2. The application period will then close on a date set by the Council or City Manager, which date should give applicants sufficient time to submit their materials, but which allows the Council time to review the applications and hold interviews, if desired, before the 60 days available to the Town to fill the vacancy have elapsed.

3. All application materials received by the deadline are organized by Town staff and distributed to the Councilmembers. A special meeting of the Council is scheduled t o d
iscuss the applications and (if desired) hold interviews. If interviews are held, they must be conducted in open session.

4. The Town holds a special meeting to discuss the applications and (if desired) hold interviews. Following any discussion, interviews, and public comment, the Council publicly deliberates and selects one individual for the vacant seat. This will require an affirmative majority vote of the remaining Councilmembers.

Option 2: Special Election
If a special election is called, it must be held on the next regularly established election date that is at least 114 days after the call for the special election. The Town incurs the costs of conducting the election, and the term of the person elected to fill the vacancy runs to the end of the vacant seat’s original term. To conduct an election to fill the vacant seat, the City Council must adopt a resolution formally calling for a special election. (Elections Code, § 12001.) Alternatives
The City Council has the option of not adopting this Ordinance to amend Section 1.02.020. This means the current Code would reflect an outdated version of the state law.

FISCAL IMPACT
None, except for minimal staff time involved with preparing this Ordinance.

ENVIRONMENTAL
The City Council’s action to adopt this ordinance is not a project subject to the California Environmental Quality Act , as it can be seen with certainty that the action will not have a significant effect on the environment pursuant to CEQA Guideline 15061(b)(3).

CONCLUSION
Staff recommends that the City Council introduce and waive first reading of the Ordinance.

ATTACHMENTS
A. Ordinance
Ord. No. ___- CMC 1.02.020 Page 1 of 3
ORDINANCE NO.

OF THE CITY COUNCIL OF THE TOWN OF COLMA
O
RDINANCE AMENDING SECTION 1.02.020 OF THE

COLMA MUNICIPAL CODE RELATING TO A COUNCIL VACANCY
PURSUANT TO CEQA GUIDELINE 15061(B)(3)
The City Council of the Town of Colma does ordain as follows:

ARTICLE 1. RECITALS.

T
he City Council of the Town of Colma finds:
(a) The Colma Municipal Code (CMC) presently states that it is the preference of the City Council to fill vacancies in elective municipal offices by appointment, and offer as many citizens as may be interested the opportunity to apply for the appointment; and (b) Section 1.02.020 of the CMC presently states that if the City Council does not appoint a person to a vacancy, or call an election to fill it, within 30 days of the vacancy occurring, the office will remain vacant until the next regular general election; and (c) The state law upon which the Town’s 30-day period to fill a vacancy was based has since been amended to provide that the City Council has 60 days to fill such vacancy, and the Town now wishes to amend the CMC to conform to current state law.

ARTICLE 2. INCORPORATION OF RECITALS.

T
he City Council hereby finds that all of the foregoing recitals and the staff report presented herewith are true and correct and are hereby incorporated and adopted as findings of the City Council as if fully set forth herein.

ARTICLE 3. CMC SECTION 1.02.020(b)(4) AMENDED.

S
ubdivision (b) of Section 1.02.020 of the Colma Municipal Code is hereby amended to read as follows1:
“

1.02.020 Filling a Vacancy on the Council.
…
(
b) To assist the City Council in meeting its goals, the following procedures are hereby established:
(
1) Upon the occurrence of a vacancy, the City Manager shall promptly send a notice by letter to the residents of the Town advising of the vacancy and inviting interested, qualified citizens to submit a letter of interest, which letter shall be 1 Deletions are shown in strikethrough, additions shown in underline format.

Attachment A
Ord. No. ___- CMC 1.02.020 Page 2 of 3
delivered to Colma City Hall on or before the 20th day following the day the office becomes vacant and the City Manager shall advise the local newspaper of the foregoing.
(
2) On the 21st day following the vacancy, or as soon thereafter as the City Council can meet, the City Council shall hold a spe cial meeting to consider appointment from among the interested citizens.
(3) If the City Council, upon consideration of the interested candidates, cannot agree by majority vote on a qualified, acceptable appointee at said special meeting or any continuance thereof, the City Council may, within 30 60 days of the occurrence of the vacancy, call for a special election to fill the vacancy. (4) If the City Council does not, within 30 60 days after the vacancy had occurred, appoint a person to the office or call an election to fill the vacancy, the office shall remain vacant until the next regular general election.” ARTICLE 4. EFFECTIVE DATE.

This ordinance, or a summary thereof prepared by the City Attorney, shall be posted on the three (3) official bulletin boards of the Town of Colma within 15 days of its passage and is to take force and effect thirty (30) days after its passage.

ARTICLE 5. SEVERABILITY.

ARTICLE 5. NOT A CEQA PROJECT.

The City Council’s action to adopt this ordinance is not a project subject to the California Environmental Quality Act, as it can be seen with certainty that the action will not have a significant effect on the environment pursuant to CEQA Guideline 15061(b)(3). /
/
/
/
/
/
Ord. No. ___- CMC 1.02.020 Page 3 of 3
/
Certification of Adoption
I certify that the foregoing Ordinance No. ___ was duly introduced at a regular meeting of the City Council of the Town of Colma held on November 9, 2022, and adopted at a regular meeting of the City Council of the Town of Colma held on ________________, 2022, by the following vote:

Name Voting Present, Not Voting Absent
Aye No A bstain Not Participating
Voting Tally
Da
ted: ____________________ ____________________________________ Mayor
Att
est: ______________________________
Caitlin Corley, City Clerk

Staff Report Age Friendly Action Plan Page 1 of 3

STAFF REPORT
T
O: Mayor and Members of the City Council
FROM: Angelika Abellana, Recreation Manager
VIA: Brian Dossey, City Manager
MEETING DATE: December 14, 2022
SUBJECT: Colma Age-Friendly Action Plan

RECOMMENDATION
Staff recommends that the City Council to make the following motion:

MOTION APPROVING THE TOWN OF COLMA’S AGE FRIENDLY ACTION PLAN AND

SUBMISSION OF THE PLAN TO THE AMERICAN ASSOCIATION OF RETIRED PERSONS (AARP) AND THE WORLD HEALTH ORGANIZATION (WHO) MAINTAINING THE TOWN OF COLMA’S AGE-FRIENDLY CITY DESIGNATION PURSUANT TO CEQA GUIDELINE 15378.

EXECUTIVE SUMMARY
In September 2020, the Town of Colma was formally designated an Age Friendly City by ARRP/WHO. With the help of San Mateo County Center of Age-Friendly Excellence (CAFE), and the Colma Age-Friendly Task Force (CAFTF), staff identified unmet domains from the WHO’s Check list of Essential Features of Age-Friendly Cities. Initially, Colma focused their projects on Transportation and Social Participation. At this time the CAFTF would like to continue to ensure that the Town’s Transportation and Social Participation needs of seniors are met in addition to exploring projects in the domains on Housing, Communication & Information and Community & Health Services in the next three years.

Staff recommends the City Council move to approve the Town of Colma’s Age Friendly City Action Plan and the submission of the Plan to AARP and WHO maintaining the Town’s Age Friendly designation.

FISCAL IMPACT
This project will have minimal fiscal impact, and potential expenses have been incorporated in the 2022-2023 Fiscal Year Budget.

Item #10
Staff Report Age Friendly Action Plan Page 2 of 3

BACKGROUND
The Colma Age-Friendly Initiative was spearheaded by current council member John Goodwin, who attended an Age-Friendly Summit in 2017. In 2020 the San Mateo County Board of Supervisors promoted the WHO Age-Friendly Initiatives in our region of San Mateo County and began the designation process through the pandemic. The Colma Age-Friendly Task Force was established to assist with the initial designation application and to ensure the ongoing needs of older adults are being met.

Prior to designation, CAFE and CAFTF held Zoom and one-on-one phone focus groups with senior service providers in Colma and San Mateo County as well as residents over the age of 55 years. CAFTF initial projects focused on the domains of Transportation and Social Participation.

In the past two years since designation, CAFTF has identified additional domains for staff to focus on ensuring the needs of seniors in Colma continue to be met.

As Colma enters its second year as an Age-Friendly City, in order to maintain its status AARP/WHO requires a written action plan to be submitted within the first two years of designation. The action plan ensures that cities are moving towards implementing their projects and creating a more livable city for their community, especially the senior population.

ANALYSIS
The Colma Age-Friendly Action Plan focuses on two main domains that were identified during the application process – Transportation and Social Participation. From 2020-2022, CAFTF has continuously worked on the domains projects to help bridge the gap of the unmet needs.

Transportation:
• Continue to provide “Got Wheels” Program to residents. • The Town of Colma received a Rideshare grant of $75,000 in 2022-2023 and is finalizing contracts to offer a rideshare program in Colma in the next year. • Colma Government continues to keep the issue before SamTrans, for resuming service on Mission Road in the future.
• Identify potential sites for future bench rest stop placement within the city. • Continue to participate in the development and implementation of Colma’s roadway and bicycle and pedestrian pathway improvement projects.
• Offer tutoring resources for using smart phone apps for taxi and rideshare services (i.e., Uber and Lyft).

Social Participation
• CAFTF completed the “Door-hanger” project in 2021. The project identified a few seniors who requested more information on resources. The Recreation Department reached out to those individuals with information and additional resources. • As for a subcategory: Cross-Generational Activities, in the upcoming years CAFTF will conduct research on cross-generational activities and provide seniors or households with seniors’ and/or adults with information on Senior Focused services and programs offered in the county.

Staff Report Age Friendly Action Plan Page 3 of 3

In the last two years, CAFTF have identified additional projects in other domains that will benefit the seniors in the community.
• Housing
o Distribute information to senior residents regarding organizations that will provide home maintenance, repairs, and modification projects. o Help or find resources to guide applicants on application process for maintenance, repairs and modifications.
• Communication and information
o Continue to host tables at events with information on the Age-Friendly Initiative and handouts related to senior related health and social topics. o Continue to provide additional handbook resources such as the San Mateo County Commission on Aging Seniors resources and Alliance for Community Empowerment’s (ALLICE) A-List resource Guides at events. • Community and Health Services
o Research several established Medical Equipment Loan Program (MELP) in nearby communities.
o Set up a MELP in Colma.

Council Adopted Values
By approving the Town of Colma Age-Friendly Action plan the City Council is taking the responsible action continuing to provide seniors focused services and resources to the community.

ENVIRONMENTAL
The proposed action is exempt from environmental review pursuant to the California Environmental Quality Act (CEQA) Guidelines sections 15378(b)(2) and 15378(b)(5) as ongoing administrative or organizational activities that will not result in direct or indirect physical changes in the environment

CONCLUSION
Staff recommends the City Council move to approve the Colma Age-Friendly Action plan.

ATTACHMENTS
A. Colma Age-Friendly Action Plan

COLMA AGE-FRIENDLY TASK FORCE
December 2022
T

OWN OF COLMA

AGE-FRIENDLY

ACTION PLAN
Attachment A
Colma Age-Friendly Action Plan Page 2

Table of Contents

Executive Summary 3
Introduction to Colma 4
Introduction to the Action Plan 7
Action Plan 11
Implementation of Action Plan 16
References 22

Colma Age-Friendly Action Plan Page 3

Action Plan Executive Summary

In September 2022 the Town of Colma was formally designated as an Age-Friendly City by the World Health Organization (WHO) and American Association of Retired Persons (AARP). Prior to this designation, the Town prioritized focusing on valuable programs and environmental structures for residents of all ages including many for senior residents. When the San Mateo County Board of Supervisors promoted the WHO Age-Friendly Cities initiative in this region, the City Council saw how this focus reflected Colma’s values, and initiated the formation of the Colma Age-Friendly Task Force (CAFTF). In preparation for the Membership Application with help from the Center for Age-Friendly Excellence (CAFE), a focus group of senior residents and of senior service providers discussed the items on WHO’s Checklist of Essential Features of Age-Friendly Cities. Information was collected and analyzed. Domains where there were unmet needs were identified, and specific goals and implementation strategies for September 2020-2022 were created and submitted in the Membership Application. At this time, many of these goals have been completed, and new and ongoing goals and implementation strategies have been determined based on frequent interactions with senior residents.

We have observed that as environmental modifications and activity programs have been implemented, the entire Colma community benefits.

The CAFTF, which includes senior residents and Town of Colma Recreation Department staff, is responsible for leading the Age-Friendly Initiative. The Action Plan aligns with the WHO Domains where Colma has ongoing and/or unmet needs that influence the quality of life of older adults.

The identified Domains of past, current, and future focus are listed below. Specific goals and implementation strategies are addressed in detail in the following Action Plan. • Transportation
• Housing
• Social Participation
• Communication and Information
• Community Support and Health Services

Colma Age-Friendly Action Plan Page 4

Overview of Colma’s Demographics
In regard to race, Colma is the most diverse in San Mateo County, with higher diversity than San Mateo County as a whole. The majority of Colma’s racial demographic are Latino and Asian residents with Latinos making up 45% of the population and Asians 31% of the population. Colma’s white population has seen a decline while the Asian population has grown significantly. White residents make up 15% of Colma’s population, while African Americans make up 5% of the total population (Demographics, 2020).

The average age of all residents in Colma has decreased from 37 in the year 2000 to 33 in the year 2018 due to a growth in the 20-34 segments of the population. Almost 30 percent of Colma’s population is comprised of children under 19, and only 12% of the population includes seniors over the age of 60. Colma is the only city in San Mateo County whose population has gotten younger (Demographics, 2020).

Introduction to the Town of Colma
The Town of Colma, known worldwide as the “City of Souls,” was incorporated in 1924 and currently has a population of 1,729 residents and 1.5 million “souls” resting at the 17 cemeteries in town, making it the smallest city in San Mateo County (Demographics, 2020). Due to the addition of housing units to the Sterling Park neighborhood and the development of Veterans Village on Mission Road in 2019, Colma’s population saw an increase. The Association of Bay Area Governments predicts Colma will continue to grow over the next 20 years to reach a population of 2,485 in the year 2040 (Housing Element Draft, 2022).

Colma Age-Friendly Action Plan Page 5

The Town of Colma, 1.98 square miles, is located approximately two miles south of San Francisco and shares borders with Daly City, South San Francisco and the San Bruno Mountain State and County Park (General Plan Introduction, 1999). Although 76% of Colma’s land is dedicated to cemetery land uses (Housing Element, 2015), it has been recognized for its significant concentration of automobile and truck dealerships located on Serramonte Boulevard. In the last couple decades, Colma’s list of businesses has grown significantly. In addition to the monument and flower shops located in Town for the needs of cemetery visitors, Colma has continued to expand its economic growth and is now home to dozens of retail stores located at two shopping centers, restaurants, landscape and construction companies, as well as healthcare and medical businesses throughout town (Demographics, 2020).

Regarding income, Colma’s median household income in 2018 was $97,500, which is higher than the 2017 statewide average of $71,805 and lower than San Mateo County’s 2018 median income which was $105,667 (Demographics, 2020).

The Town of Colma has a 49.5% rate of home ownership, compared to San Mateo County’s 59.9% rate of home ownership (World Population Review, 2022). About 50.5% of Colma residents are renters, while 40.1% of San Mateo County are renters.

Colma Age-Friendly Action Plan Page 6

Age-Friendly Features of the Community
The Town of Colma is committed and highly responsive to its older adult population and their needs.

Colma’s Recreation Department offers age-appropriate social activities and outings to help keep older adults active and engaged in their community. The Town offers cross-generational events to build strong connections between community members despite differences in age. Older adults in Colma have access to a wide variety of programs and activities with affordable prices, welcoming environments, and friendly Recreation staff, including monthly luncheons, movie showings and arts and crafts at the Colma Community Center. To assist non-driving older adults, transportation is often included in off-site trips.

During the pandemic, the Town of Colma’s Recreation Department converted recurring programs into take-home programs that were delivered to the residencies of the older adults in the community. While most of Colma’s programs have resumed in-person, Recreation staff continue to deliver monthly boxes of groceries from the Second Harvest Food Bank to over 100 different homes for older adults in need.

During COVID-19, the Recreation Department continually made check in calls to older adults to ensure

Colma Age-Friendly Action Plan Page 7

all their needs were met. In addition, Recreation staff also sent out greeting cards, which were highly appreciated by older residents. Starting in 2020, the City Council Meetings transitioned to an online video format where anyone in town could access safely in their own home. The online video format made it more accessible for older adults who did not want to leave their homes at night or are homebound.

Older adults often face housing challenges especially in relation to affordability and accessibility. The Town of Colma’s Creekside Villas and recently opened Mercy Housing Veteran’s Village are two affordable senior apartment complexes available for low-income older adults. Creekside Villas has 18 units and Veteran’s Village has 65 units. In addition, many homes in Colma are one level homes, making them accessible and ideal for older residents.

Introduction to the Action Plan
Colma’s Values:

The Town of Colma’s “...small-town approach to modern, municipal government reflects a commitment to both a healthy business climate and a harmonious relationship with residents” (Welcome to the Town of Colma, 2017).

Colma’s Vision Statement: As representatives of the Town of Colma, we look to the future when making decisions.

In practice:
• We promote intelligent and thoughtful innovation in order to forward the Town’s policies and services.
• We endeavor to anticipate future needs and are adaptable and flexible when faced with unforeseen circumstances.
• We consider the broader regional and statewide implications of the agency’s decisions and issues.
• We understand change can be a stressful but a necessary part of the innovative process.

The Town of Colma will increase cross-collaboration and partnerships with other cities and organizations in hopes of contributing to the AARP Network of Age-Friendly States and Communities and the World Health Organization Global Network. Colma is interested in both learning about and sharing best practices and strategies with other communities with the understanding that we all benefit from becoming age-friendly cities. Colma’s belief in generational interdependence, in improving the lives of older adults, and in continued building of qualities that represent the characteristics of age- friendly cities will benefit the whole community.

The Colma Age-Friendly Initiative was spearheaded by current council member John Goodwin who attended an Age-Friendly Summit in 2017. Along with senior service providers in Town and San Mateo County, the Colma Age-Friendly Task Force (CAFTF) was established in May of 2020. The CAFTF works to ensure Age-Friendly projects are completed and the ongoing needs of older adults are being Colma Age-Friendly Action Plan Page 8

met. CAFTF actively meets throughout the year to report the status of current or new projects that are beneficial for older adults and the community. In addition, CAFTF participates at community events and cross-generational programs to provide information on the Age-Friendly Initiative, to recruit task force members, and to provide informational flyers geared towards older adults.

Current Colma Age-Friendly Task Force
Member Name Title, Organization
Angelika Abellana Recreation Manager, Town of Colma Recreation Department Daisy Esquivias Recreation Coordinator, Town of Colma Recreation Department Stephanie Morgan Associate Director – Permanent Supportive Housing, Mercy Housing Maureen O’Connor President, Colma Historical Association Erzsebet “Liz” Taylor San Mateo County Commission on Aging

The Town of Colma worked closely with San Mateo’s Center of Age Friendly Excellence (CAFE) staff Cynthia Nakayama and Roy Earnest to understand and begin the Age-Friendly Initiative. CAFE helped conduct focus groups and troubleshoot issues that Colma encountered due to COVID-19 and Shelter- In-Place orders. In addition, all CAFTF meetings and focus groups were not held in person due to the pandemic. Participants of the focus groups received a physical or digital copy of brief information on the Age-Friendly Initiative provided by CAFE, including descriptions and examples of the World Health Organization’s (WHO) Eight Domains.

Figure 1. WHO Eight Domains of Age-Friendly Community

The CAFTF and CAFE organized two focus groups who were asked for their input on Colma and WHOs Eight Domains of Livability. The first focus group consisted of CAFTF members. The second focus group consisted of eight residents of Colma, 55 years and older, which included residents of affordable senior housing, past/present participants of recreation programs, and residents of the different neighborhoods

Colma Age-Friendly Action Plan Page 9

of Colma. To ensure the safety of CAFE, task force members, and participants, focus groups were held virtually. Focus group participants who did not have access to a computer or video conferencing features (i.e., Zoom and Microsoft Teams) were given the opportunity to participate through a one-on- one phone survey with CAFE staff.

Focus Group Findings

DOMAIN COMMON PARTICIPANT THEMES
Transportation • Extension of cross walk timing and “No turn on Red signs” needed.
• Training for older adults on Ride Share phone applications. • More benches for walkers of all abilities to stop and rest. • Need for transportation options for older adults and Veterans who do not drive.

Housing • Need for more affordable housing in Colma.
• Resource information for programs that will help older adults with home modification/repair.

Social Participation • Lack of cross-generational activities/programs. • Block parties or gathering to get to know neighbors.
• Despite affordability of activities, it is difficult to get older adults to come out and socialize.
• Some residents do not respond to mailers or friendly phone calls from neighbors.

Respect and Inclusion • Older adults are treated with respect. • Not knowing neighbors and finding a way to reach out to them. • Council meetings provide audio system for hearing impaired but are not inclusive to those who are not mobile.

Civic Participation and
Employment

• The Town of Colma offers volunteer opportunities at the Colma Historical Museum and with the Town LiveWire newsletter.

Communication and
Information
• Need to change font size and format of Livewire newsletter and promotional flyers, to be more friendly to the older adult’s eyes. • Flyers for promotion and information are critical during COVID.

Ensure they are inclusive and distributed on other platforms.

Community Support
and Health Services
• Colma residents are willing to support their neighbors. • Need for partnership with community agencies to ensure Colma residents are not displaced.
• Include more health information flyers to seniors in Livewire distribution.

Colma Age-Friendly Action Plan Page 10

Outdoor Space and
Buildings
• Create or re-introduce open space for older adults, park and gardens that exist in Colma.
• More benches for people with all abilities to rest when walking around Town.

The overall results of the focus groups reflected two domains with unmet needs. CAFTF based its initial projects on Transportation and Social Participation.

Transportation/Mobility
Colma struggles with issues of availability of transportation and how walkable the streets of Colma are.

Despite having a BART station on the north and south ends of Colma and access to bus services like SamTrans, these forms of transportation are not easily accessible to Colma residents. The Sterling Park neighborhood is located on a hill that creates a challenge for older adults to easily access transportation. Older adults in wheelchairs and canes cannot easily and safely cross the street to BART due to the short amount of time allotted to cross the street. Many residents of Colma walk, and there is a lack of rest areas along the sidewalks of Colma for walkers of all abilities.

Social Participation
The Town of Colma offers various fitness, enrichment, and social programs through the Recreation Department at a low-cost to their residents. However, participation in these programs before the pandemic was low. Due to the pandemic, the notion of being able to reach out to older adults was a theme within the focus group. Through the focus groups, it was apparent there was a need to identify isolated seniors to ensure they knew where to get information about available resources, especially during the pandemic. The focus groups highlighted the importance of creating a form of communication and connection to older adults who did not respond well to mailers or phone calls.

Intention of Action Plan
The Town of Colma’s Age-Friendly City Action Plans foundation is shaped by the information gathered by the focus groups, response from the community on Age-Friendly projects, and the ever-changing needs of the community. CAFTF makes decisions as a team, and its priority ensures all generations, especially older adults, are represented in current and future planning within the Town of Colma. This plan includes an ongoing Task Force to continually meet and improve Colma’s Action Plan to meet the needs of the older adult’s community. After the completion of the Action Plan, it will be submitted to the City Manager before being presented to the City Council for approval.

Development of Action Plan
Colma has a long history of being committed to its senior population (50+ years of age). This was summarized in our Membership Application along with specific details (Attachment: Colma Membership Application Section 3.1). In preparation for our Membership Application with the assistance of the Center for Age-Friendly Excellence (CAFE), a program of the Los Altos Community Foundation, we held virtual focus groups with the city’s Senior Service Providers in the Recreation Department and with adult residents in the 55-80+ age range. These were done via video calls and 1:1 phone surveys due Colma Age-Friendly Action Plan Page 11

to the COVID-19 Pandemic environment in 2020 (Attachment: Colma Membership Application Section

3.2). Since our acceptance as an Age-Friendly City in September 2020, we have continued to interview and survey older residents to update, confirm, and expand our earlier findings.

The Colma Age-Friendly Task Force (CAFTF) coordinates and plans with the City Government – City Council, City Manager, City Attorney, Police Department, Recreation Services, Planning, and Public Works and Engineering. In September 2020 Colma’s major unmet needs fell in the following domains:
• Transportation/Mobility
• Communication and Information
• Social Participation
Between 2020 and 2022, CAFTF identified specific items in two additional domains that our older residents would like to see addressed:
• Housing
• Community and Health
Action Plan
The following report addresses issues in the above five domains. These are presented in the order listed in the WHO Essential Features of Age-Friendly Cities.

Domain – Transportation
Objectives in this area were established in our application. The following is a report on what was accomplished between September 2020 and September 2022, and what the CAFTF, in cooperation with other entities, plans for September 2022-2025.

1. Provide information to residents 70+ years of age about the expanded “Got Wheels” program that was approved by the San Mateo County Board of Supervisors in May 2020. Twenty-five slots were available. See Attachment: “Got Wheels.”
This information has been distributed in the monthly Colma newsletter mailed to all residents, in the monthly senior luncheon meals that were delivered throughout the COVID quarantine, and now at both the sit-down and pick-up senior luncheons; and is available at the Colma Community Center (CCC).

As of now, 22 of 25 slots have been distributed to Colma seniors.

Future Objectives:
• Continue to provide information about the “Got Wheels” program to residents. • Survey those who are using the service regarding satisfaction and suggestions. • The Town of Colma received a Rideshare grant of $75,000 in 2022-2023 and is finalizing contracts to offer a rideshare program in Colma in the next year.

2. Contact SamTrans, the San Mateo County public transit system, about restoring bus service along Mission Road. Since it was discontinued, a 67-unit Veterans Village apartment complex has been opened for formerly unsheltered veterans. Many of the residents are older adults and many have ambulation limitations. Public transportation would enable them to get into the Colma Age-Friendly Action Plan Page 12

surrounding community more frequently and easily. At this time, SamTrans has determined that it is not economically feasible to restore service.

Future Objectives:
• Colma Government continues to keep the issue before SamTrans, for resuming service in the future.

3. Promote senior safety on city sidewalks and roadways.

Over the past two years the CAFTF and Colma Government have worked together to accomplish the following:
• Participating in the survey and planning regarding the redesigning of the segment of El Camino Real that passes through Colma. Issues of crosswalk locations and crossing times, separation of pedestrian and bicycle pathways, and bench rest stops were addressed.
• Crosswalk crossing times have been increased at critical intersections along El Camino Real and Hillside Blvd.
• “No Turn on Red Light” regulation and signage has been established at identified critical intersections.
• Visibility obstacles at identified intersections have been removed. • Town of Colma Public Works Department continues to monitor for and repair trip hazards on sidewalks and roadways within Colma. This is a long-standing city program. • Bench rest stops have been installed as part of roadway improvement projects.

Future Objectives:
 Identify potential sites for future bench rest stop placement within the city.  Continue to participate in the development and implementation of Colma’s roadway and bicycle and pedestrian pathway improvement projects.  Offer tutoring resources for using smart phone apps for taxi and rideshare services (i.e. Uber and Lyft).

Domain – Housing
This implementation strategy summarizes a domain area and goal that was initially identified by the CAFTF, during interactions with senior residents in August 2020, in preparation for our Membership Application. The analysis was done by the CAFTF. While the CAFTF did not focus on it between September 2020 and September 2022, we would like to revisit it over the next three years. It will be reviewed by CAFTF along with the associated departments on an ongoing basis.

Future Objectives:
• Distribute information to senior residents regarding organizations that provide assistance with home maintenance, repair, and modification projects. • Offer senior residents assistance in completing applications for assistance for home maintenance, repair, and modification projects.

Colma Age-Friendly Action Plan Page 13

Domain – Social Participation
Objectives in this area were established in our application. The following is a report on what was accomplished between September 2020 and September 2022 and what the Age-Friendly Task Force in cooperation with other entities plans for September 2022-2025.

Subcategory: Socially isolated adults

1. Identify socially isolated seniors in Colma and reach out to them. • To help identify isolated seniors, on June 26, 2021 the Colma Age-Friendly Task Force and volunteers distributed a door hanger (Attachment: door hanger) to all Colma residences with a four-item non-threatening, non-personal checklist, and a contact phone number. A request to complete the checklist and put the door hanger out for collection several days later was included. There were four respondents to the door hanger. Three checked that they did not need further information. One requested information which was provided via phone contact.
• CAFTF hosts tables at many Colma events with information on services. Also, when interacting with Colma residents at these events, Task Force members include “Please let us know if you have a neighbor who may be interested in learning about our services. We can reach out to them.” At this time, we have not identified any such residents.
• See Subcategory: Cross-generational Activities below.

Future Objectives:
• Continue to advertise CAFTF and senior services in Colma. (See the Domain– Communication and Information section of this report.)

Subcategory: Cross-Generational Activities
The focus group comments reflected a need to offer more cross-generational activities that provide opportunities for ongoing interaction between older adults and other generations. In the ongoing COVID environment the CAFTF and the Colma Recreation Department have cautiously continued with or resumed Cross-Generational events and activities. In 2021 and 2022 outdoor in-person events were held including – Colma Community Fair, National Night Out, Family Field Day, Eggstravaganza, Trunk- or-Treat at Halloween, Dia de los Muertos Celebration, Grandparents Day Celebration, Annual Town Picnic, Community Concerts, etc. Many senior residents have attended these with their families and independently. Their feedback in conversation has been positive.

Future Objectives:
• CAFTF will research senior interest in cross-generational events. • Provide information to seniors about Senior Focused - Foster Grandparent Celebration of San Mateo County, Mills-Peninsula Health Services.

Colma Age-Friendly Action Plan Page 14

Domain– Communication and Information
This implementation strategy summarizes a domain area and goal that was initially identified by the CAFTF during interactions with senior focus groups in 2020. The analysis was done by the CAFTF. It will be reviewed by the CAFTF along with the associated departments on an ongoing basis.

1. Provide information to Colma residents about Colma’s Age-Friendly Project.

The CAFTF hosts tables at many Colma events. Handouts and verbal information about the CAFTF are provided. The CAFTF also delivers an annual report to the City Council covering our projects. The CAFTF has conducted several surveys at senior events to determine needs and projects. Issues related to house repairs, maintenance, and modifications; and durable medical equipment have been identified.

2. Provide information handouts on various topics related to senior issues. Handouts on issues such as symptoms of stroke and of heart attack and appropriate steps to follow; trip hazards within one’s home and remedies for these; fire hazards and precautions to implement within one’s home; etc. are distributed from CAFTF’s table at community events, have been included in the monthly city newsletter that is mailed to all residences, and are available at the Colma Community Center.

3. Provide the San Mateo County Commission on Aging’s Senior Resources booklet and the Alliance for Community Empowerment’s (ALICE) A-LIST Resource Guide through the CAFTF table at community events and at the Colma Community Center.

Future Objectives:
• The above-mentioned communication activities (1, 2, & 3) are ongoing. • Provide information to senior residents about the Healthy Adult Response Team (HART) program that is available to Daly City-Broadmoor-Colma residents. See Attachment HART information flyer.

Colma Age-Friendly Action Plan Page 15

Domain – Community and Health Services
This implementation strategy summarizes a new domain area and goal that CAFTF identified during interactions with senior residents during 2020-2022. The analysis was done by CAFTF. It will be reviewed by CAFTF along with the associated departments on an ongoing basis.

Subcategory: Health and Social Services

Goal: Basic durable medical equipment (DME) – wheelchairs, walkers, canes – will be available for seniors/residents to borrow. Some of our seniors/residents are on a limited income and the cost of DME reduces their budget for basic needs. Having access to a Medical Equipment Loan Program (MELP) would provide needed assistance to sustaining a good quality of life.

Future Objectives:
• Research several established MELPs in nearby communities. • Set up a MELP that is available to Colma seniors/residents.

IMPLEMENTATION STRATEGY
The implementation strategy summarizes the Future Goals from each Action Plan domain and identifies potential community partners, anticipated fiscal impact of the projects, who will be responsible for the collection of measures and outcomes, and the time frame. The initial analysis was described in the Action Plan. The Colma Age-Friendly Task Force (CAFTF) coordinates and plans with the City Government – City Council, City Manager, City Attorney, Police Department, Recreation Services, Planning, and Public Works and Engineering. Progress and outcomes are reviewed on an ongoing basis with annual reports to the City Council.

Colma Age-Friendly Action Plan Page 16
Domain/Category: Transportation
Subcategory: Mobility and Pedestrian Safety
This area was identified at the time we applied for Age -Friendly City Certification. It has been addressed in the past two years as reported in the preceding Action Plan section. Below is the continuing Implementation Strategy for the upcoming three years.

Goal: Provide access, resources, and opportunities for older adult mobility options.

Fiscal Impact: 0=Staff time or existing resources/+=$1-1000/++=$1000-$5000/+++=$5000 or more Time Frame: Short Term=0-1 yr./Mid Term=1-2 yr./Long Term=2-3 yr./ Ongoing Strategies Community
Partners
Fiscal
Impact
Measures & Outcomes/Responsible Departments Time Frame
Provide information about the
“Got Wheels” Program.
(See Attachment)
San Mateo County
Ride Service
0 1. Provide information about “Got Wheels” program to
residents.

2. Survey service satisfaction by users.

3. Request additional slots if needed.

1. Ongoing

2. Short Term

3. Ongoing
CAFTF will remind our
community partners periodically
of the need for transportation
along Mission Road.

Colma
Government,
SamTrans
0 1. CAFTF will make semi-annual inquiries to Colma
Government as to the status of public transportation on Mission Road.

1. Ongoing
Tech tutoring for use when
requesting transportation
service.

Daly City Senior
Services,
Local High School
Volunteers
0 1. When COVID safety allows, 1:1 & 1:2 tech training
sessions will be arranged.

2. Short talks & info flyers on availability of tech training at senior events.

1. Ongoing

2. Ongoing

Promote senior pedestrian
safety issues on city roadways.

Colma
Government Public
Works Department
0 1. CAFTF participation in planning roadway and pedestrian pathway improvement projects.

2. Encourage seniors to participate in roadway improvement planning surveys.

1. Ongoing

2. Ongoing
Colma Age-Friendly Action Plan Page 17
Establish additional bench rest
stops along sidewalks
Colma
Government Public
Works Department
0 +++

1. Identify potential bench sites.

2. CAFTF advocates for funding for bench placement.

3. Funding for bench placement in residential areas.

1. Short Term

2. Ongoing

3. Long Term

Domain: Housing
Subcategory: Home maintenance and modification
Goal: Sufficient and affordable home maintenance and support services. Home modification options and supplies are available.

Fiscal Impact: 0=Staff time or existing resources/+=$1-1000/++=$1000-$5000/+++=$5000 or more Time Frame: Short Term=0-1 yr./Mid Term=1-2 yr./Long Term=2-3 yr./ Ongoing Strategies Community Partners Fiscal
Impact
Measures & Outcomes/Responsible Departments Time Frame
Distribute information to
all Colma residents
regarding organizations
that help with home
maintenance, repair, and
modification projects.

Rebuilding Together
(See attachment);
Colma Government
website: Planning Dept.
0 1. CAFTF will have information available at Colma events and at the Colma Community Center (CCC) regarding
home maintenance, repair, and modification programs.

1. Ongoing
Offer senior residents who
express an interest in
home maintenance, repair,
and modification
programs, help with the
application process.

Rebuilding Together 0 1. CAFTF will help with the application process for home maintenance and modification programs when
requested.

1. Ongoing

Colma Age-Friendly Action Plan Page 18
Domain/Category: Social Participation
Subcategory: Socially isolated seniors
Goal: Identify socially isolated seniors in Colma and reach out to same.

Fiscal Impact: 0=Staff time or existing resources/+=$1-1000/++=$1000-$5000/+++=$5000 or more Time Frame: Short Term=0-1 yr./Mid Term=1-2 yr./Long Term=2-3 yr./ Ongoing Strategies Community Partners Fiscal
Impact
Measures & Outcomes/Responsible Departments Time Frame
Provide information to
Colma residents about
Colma’s Age-Friendly City
Project.

Colma Government,
Colma Recreation
Department
0 1. CAFTF will host a table at many Colma events.

Information about being an Age-Friendly City will be
provided verbally as well as via handouts.

2. CAFTF will again distribute door hangers to all Colma residences with information about Colma’s Age-Friendly
resources.

1. Ongoing

2. Ongoing
Reach out to socially
isolated adults.

Colma Government,
Colma Recreation
Department,
Colma residents
0 - + 1. CAFTF will host an information table at Colma events.

When interacting with Colma residents at these events,
CAFTF will mention that we can reach out to socially
isolated seniors.

1. Ongoing

Domain/Category: Social Participation
Subcategory: Cross-Generational Activities
Goal: Provide activities that offer ongoing interaction between older adults and other generations.

Fiscal Impact: 0=Staff time or existing resources/+=$1-1000/++=$1000-$5000/+++=$5000 or more Time Frame: Short Term=0-1 yr./Mid Term=1-2 yr./Long Term=2-3 yr./ Ongoing Strategies Community Partners Fiscal
Impact
Measures & Outcomes/Responsible Departments Time Frame
When COVID restrictions
allow, provide
opportunities for Cross-
Generational activities.

Colma Recreation
Department, Daly City
Senior Services,
Colma Historical
Association
0 1. CAFTF will survey resident interest in Cross-
Generational story reading and storytelling activities, in tech tutorials, and in Colma Museum tours.

2. When COVID restrictions allow, new cross-generational activities will be scheduled.

1. Short Term

2. Ongoing
Colma Age-Friendly Action Plan Page 19

Domain/Category: Communication and Information
Subcategory: Community Support and Health Services
Goal: Encourage social participation by providing information and services to all Colma seniors.

Fiscal Impact: 0=Staff time or existing resources/+=$1-1000/++=$1000-$5000/+++=$5000 or more Time Frame: Short Term=0-1 yr./Mid Term=1-2 yr./Long Term=2-3 yr./ Ongoing Strategies Community Partners Fiscal
Impact
Measures & Outcomes/Responsible Departments Time Frame
Provide information to
Colma residents about
Colma’s Age-Friendly
Project.

Colma Government,
Colma Recreation
Department
0 1. CAFTF will host a table at many Colma events.

Information about being an Age-Friendly City will be
provided verbally as well as via handouts.

2. CAFTF will make annual reports to the Town Council
covering our projects.

3. CAFTF will conduct informal surveys at senior events to determine needs & future projects.

1. Ongoing

2. Annual

3. Ongoing
Provide information
handouts on various
topics related to senior
issues.

Colma Government,
Colma Recreation
Department,
San Mateo County
Commission on Aging

0 1. Provide handouts on issues such as symptoms of stroke and of heart attack and appropriate steps to follow;
trip hazards within one’s home & remedies for these;
fire hazards & precautions to implement within one’s
home; etc.

2. Distribute the San Mateo County Commission on
Aging’s Senior Resources booklet and the Alliance for
Community Empowerment’s (ALICE) A-LIST Resource
Guide.

3. The above information is available at Colma community events and at the Colma Community Center (CCC) and
is distributed periodically in the monthly Colma
newsletter.

1. Ongoing

2. Ongoing

3. Ongoing

Colma Age-Friendly Action Plan Page 20
Identify opportunities for
1:1 & 1:2 tech training –
smart phone, apps,
computer.

Local high school
volunteer programs,
Daly City Senior
Program
0 1. CAFTF will contact local high schools to find out if students may be interested in volunteering.

2. CAFTF will coordinate with Daly City Senior Program to find out what tech training is offered.

3. CAFTF will create a handout about opportunities for
tech training and distribute at Colma community
events and at the Colma Community Center (CCC).

1. Short Term

2. Short Term

3. Ongoing
Set up tech training for
interested senior residents
Local high school
volunteer programs,
Daly City Senior
Program
0 1. Keep record of tutorials that are arranged.

2. Survey senior residents who use the tutorials regarding the usefulness of the training

1. Ongoing

2. Ongoing

Domain/Category: Communication and Information
Subcategory: Community Support and Health Services
Goal: Provide information about the Healthy Adult Response Team (HART) program to Senior residents of Colma.

Fiscal Impact: 0=Staff time or existing resources/+=$1-1000/++=$1000-$5000/+++=$5000 or more Time Frame: Short Term=0-1 yr./Mid Term=1-2 yr./Long Term=2-3 yr./ Ongoing Strategies Community
Partners
Fiscal
Impact
Measures & Outcomes/Responsible Departments Time Frame
Contact the Daly City,
Colma, Broadmoor HART
program coordinator.

Daly City, Colma,
Broadmoor HART
program
0 1. A CAFTF member will speak with the Daly City, Colma, Broadmoor HART program coordinator for information
on how to coordinate services.

1. Completed
Distribute information on
the Healthy Adult Response
Team (HART) program to
Colma residents.

Daly City, Colma,
Broadmoor HART
program,
San Mateo County
Commission on Aging
0 1. The CAFTF will provide information on HART at Colma events, at the CCC, and via handouts in Colma’s
monthly newsletter. This information is also contained
in the San Mateo County Commission on Aging’s
Senior Resources booklet.

1. Ongoing

Colma Age-Friendly Action Plan Page 21
Domain/Category: Community and Health Services: This is a new domain area identified between 2020 & 2022.

Subcategory: Health and social services
Goal: Basic durable medical equipment (DME) – wheelchairs, walkers, canes – will be available to borrow.

Fiscal Impact: 0=Staff time or existing resources/+=$1-1000/++=$1000-$5000/+++=$5000 or more Time Frame: Short Term=0-1 yr./Mid Term=1-2 yr./Long Term=2-3 yr./ Ongoing Strategies Community
Partners
Fiscal
Impact
Measures & Outcomes/Responsible Departments Time Frame
Visit several established
medical equipment loan
programs (MELPs) in
nearby communities
Half Moon Bay Senior
Center,
San Mateo Senior
Center
0 1. Visits by two CAFTF members to Community Partner
programs.

2. Report on findings to CAFTF.

1. Short Term

2. Short Term
CAFTF will review visit
findings and make plans
based on same.

Colma Government 0 1. CAFTF will determine next step in activating a loan program in consultation with Colma Government.

1. Short term
Set up a medical equipment
loan program (MELP) for
Colma seniors/residents.

Colma Government,
One or more medical
equipment loan
programs in nearby
communities
+ 1. CAFTF will set up either a cooperative MELP with
nearby MELPs or set up a MELP based in Colma.

1. Mid term
Secure DME – wheelchairs,
walkers, & canes – for a
MELP.

Colma residents,
Colma Government,
One or more medical
equipment loan
programs in nearby
communities
0 1. CAFTF will solicit donations of targeted used DME.

2. CAFTF will receive, sanitize, and store donations.

3. DME will be donated to a shared MELP or will be
stored in a Colma location.

1. Ongoing

2. Ongoing

3. Ongoing

Advertise the MELP to
Colma residents.

One or more medical
equipment loan
programs in nearby
communities.

Colma Government

0 1. CAFTF distributes information on Colma’s MELP at
community events, the CCC, and in the Colma
monthly newsletter.

1. Ongoing

Colma Age-Friendly Action Plan Page 22
References
Ce
nter for Age-Friendly Excellence. (n.d.) Visions. Retrieved on September 13, 2022, from http://cfafe.org/vision/.
“Cemetery Contacts and Locations.” Town of Colma, 14 Apr. 2017, https:// www.colma.ca.gov/cemetery -contacts-
locations/#:~:text=The%20Town%20of%20Colma%20is,your%20family%20member%20or%20 friend.
“Colma Businesses Directory.” Town of Colma, 5 Aug. 2022, https://www.colma.ca.gov/colma- businesses-directory/.
“Colma Historical Association.” History, https://www.colmahistory.com/history.htm. “Demographics.” Town of Colma, 9 Dec. 2020, https://www.colma.ca.gov/demographics. “General Plan Introduction.” Town of Colma, June1999, https://www.colma.ca.gov/documents/0- general-plan-introduction/.
“Housing Element.” Town of Colma, 2015. https://www.colma.ca.gov/documents/5-0-housing- element/.
“Housing Element Draft.” Town of Colma, 13 July 2022,
https://www.colma.ca.gov/documents/housing-element-draft/. “Welcome to the Town of Colma.” Town of Colma, 1 June 2017, https://www.colma.ca.gov/about/. “World Population Review.” Colma, California Population 2022 (Demographics, Maps, Graphs), https://worldpopulationreview.com/us-cities/colma-ca-population.

Staff Report – Surplus Properties Page 1 of 4

STAFF REPORT
T
O: Honorable Mayor and Members of the City Council
FROM: Farhad Mortazavi, APA, City Planner
Alvin Jen, Associate Planner
VIA: Brian Dossey, City Manager
MEETING DATE: December 14, 2022
SUBJECT: Surplus Land and Non-Surplus Land

RECOMMENDATION
Staff recommends that the City Council adopt:

RESOLUTION DECLARING CERTAIN PROPERTIES AS EXEMPT SURPLUS LAND AND NON SURPLUS LAND, AS DEFINED IN GOVERNMENT CODE § 54221(b ); AND AUTHORIZING THE FILING OF THE INVENTORY LIST ESTABLISHING THE TOWN’S INVENTORY IN COMPLIANCE WITH GOVERNMENT CODE § 54230(a )(1) PURSUANT TO CEQA GUIDELINES 15378 AND 15061(B)(3)

EXECUTIVE SUMMARY
The 2019 California Legislative Session added over 30 new bills in respo nse to the State’s worsening housing crisis, with some bills easing development regulations and compelling jurisdictions to make fee and land information readily available to potential developers, beginning late 2019, with penalties to be assessed in 2021. In particular, AB 1486 (Ting) and AB 1255 (Rivas) expanded the Surplus Land Act adding new reporting requirements that will subject agencies to penalties for noncompliance beginning January 1, 2021.

Effective as of January 1, 2020, the Surplus Land Act (G overnment Code § 54220 et seq.), as
newly amended (the “Act”), requires, among other things, that on or before December 31 of each year, each county and city in the state must “make a central inventory or all surplus land...within the jurisdiction of the county or city that the county or city or any of its departments, agencies, or authorities owns or controls” (the “Inventory List”), and immediately thereafter make the inventory List available, without charge, to those who request it. The purpose of this report and the Inventory List is to comply with the Act, and also to serve as a basis for the eventual report that the Town must submit to the California Department of Housing and Community Development (“HCD” by April 1, of each year, pursuant to newly amended Government Code § 54230(a)(2).

Item #11

Staff Report – Surplus Properties Page 2 of 4

FISCAL IMPACT
There is no fiscal impact associated with (i) declaring certain properties to be exempt surplus land and non-surplus land, as defined in Government Code § 54221(b); and (ii) filing and receipt of the Invento ry List. There is a nominal cost of Town staff time in making the Inventory List available free of charge to those who request a copy of it.

BACKGROUND
The Surplus Land Act requires that “[o]n or before December 31 of each year, each county and each city shall make a central inventory of all surplus land, as defined in subdivision (b) of Section 54221, and all lands in excess of its foreseeable needs, if any, identified pursuant to Section 50569, located in all urbanized areas and urban clusters, as designated by the United State Census Bureau, within the jurisdiction of the county or city or any of its departments, agencies, or authorities owns or controls.” Government Code § 54230(a)(1). “Surplus land” is defined as “land owned in fee simple by any local agency for which the local agency’s governing body takes formal action in a regular public meeting declaring that the land is surplus and is not necessary for the agency’s use.” Government Code § 54221(b)(1); see also
§ 54221(a)(1) (defining “local agency to include cities”).

To be “necessary for [an] agency’s use,” land must be “used, ... planned to be used pursuant to a written plan adopted by the local agency’s governing board for, or ... disposed [of] to support ... agency work or operations, including, but not limited to, utility sites, watershed property, land being used for conservation purposes, land for demonstration, exhibition, or educational purposes related to greenhouse gas emissions, and buffer sites near sensitive government uses, including, but not limited to, waste water treatment plants.” Government Code § 54221(c)(1). “Agency’s use” does
not include “commercial or industrial uses or activities, including nongovernmental retail, entertainment, or office development, or office development.” Government Code § 54221(c)(2)(A). In addition, “[p]roperty disposed of for the sole purpose of investment or generation of revenue shall not be considered necessary for the agency’s use.” Id Nothing in the Act establishes what information must be provided in the Inventory List. However, Government Code § 54230(a)(2) provides guidance. Under that section, “each county and each city” must report to HCD, “a description of each parcel described in [such county or city’s Inventory List] and the present use of the parcel ... [by] no later than April 1 of year ... in a form prescribed by [HCD], as part of its annual progress report submitted pursuant to paragraph (2) of subdivision (a) of Section 65400.” Govt. C. § 54230(a)(2)(A). While no such form has yet been issued by HCD, it will, at a minimum, contain blanks for the following information for each parcel of surplus land:
i. Street address or similar location information;
ii. Assessor’s parcel number;
iii. Existing Use;
iv. Whether the site is surplus land or exempt surplus land 1; and
v. Size in acres

1 See Government Code § 54221 (f)(listing 11 exemptions from the Act)

Staff Report – Surplus Properties Page 3 of 4
See Govt. C. §54230(a)(2)(B). Therefore, at a minimum, the Central Inventory should contain these pieces of information if for no other reason than efficiency and ease of incorporation into the report due to HCD next spring.

ANALYSIS
Inventory List:

Location/Name APN Existing Use Non-Exempt/Exempt Size
(in acres)
D St. 008-127-190 Agency Use,
Open Space/Park
Not Surplus Land as it is
in use by the Agency

0.12 415 F St. 008-144-280 Agency Use,
Open Space/Park
Not Surplus Land as it is
in use by the Agency

0.328
423 F St. 008-144-300 Agency Use,
Open Space/Park
Not Surplus Land as it is
in use by the Agency

0.438
601 F St. 006-388-540 Agency Use,
Corporation Yard
Not Surplus Land as it is
in use by the Agency

0.55 1180 El Camino
Real
008-392-290 Agency Use,
Senior Housing
Not Surplus Land as it is
in use by the Agency

0.74 1198 El Camino
Real
008-392-320 Agency Use,
Town Hall
Not Surplus Land as it is
in use by the Agency

1.715
1199 El Camino
Real
011-341-940 Agency Use,
Police Station
Not Surplus Land as it is
in use by the Agency

1.597
Area between
Town Hall and
Creekside Villas
008-392-300 Agency Use,
Driveway
Not Surplus Land as it is
in use by the Agency

0.789
1365 Mission Rd. 010-460-040 Condominium Exempt Surplus Land Per Email from State HCD

0.02 1500 Hillside
Blvd.
011-341-950 Agency Use,
Recreation
Center/Historical
Museum
Not Surplus Land as it is
in use by the Agency

1.65 The nine (9) properties identified above and depicted pictorially in Attachment B do not meet he definition of surplus land as they are currently in use by the Town for governmental and other agency use purposes, and there is one (1) property identified above as exempt surplus property per confirmation from State Housing and Community Development by email dated October 10, 2022(Attachment C).

Staff Report – Surplus Properties Page 4 of 4
Findings Relating to California Environmental Quality Act, (CEQA) Review The action contemplated by this report does not constitute a project within the meaning of Section 15378 of the State of California Environmental Quality Act (“CEQA”) Guidelines, because they have no potential for resulting in physical change in the environment, directly or indirectly.

Alternatively, the action would be exempt from CEQA review under the general rule that CEQA applies only to projects which have the potential for causing a significant effect on the environment. [State CEQA Guidelines, Section 15061 (b)(3)].

COUNCIL ADOPTED VALUES
The recommendation is consistent with the Council values of fairness because the recommended decisions are based on merits of the issues and with the council value of hon esty and integrity because the Town believes in open, honest, and transparent communication.

SUSTAINABILITY IMPACT
The project will not have a sustainability impact as no physical change in the environment, directly. The actions do not authorize any specific development or installation on any specific piece of property within the Town’s boundaries.

ALTERNATIVES
The City Council could choose to adopt or not adopt the resolution declaring certain properties as exempt surplus land and non-surplus land, as defined in Government Code § 54221 (b); and authorizing the filing of the Inventory List establishing the Town’s inventory in compliance with Government Code § 54230(a)(1) pursuant to CEQA Guidelines 15378 and 15061(b)(3) The recommendation is to adopt the resolution as doing so would ensure compliance with State law. If the City Council chose not to adopt the resolution, the Town may be deemed out of compliance with state law requirements.

CONCLUSION
Staff recommends that the City Counc il adopt the resolution declaring certain properties as exempt surplus land and non -surplus land, as defined in Government Code § 54221 (b); and authorizing the filing of the Inventory List establishing the Town’s inventory of surplus land, pursuant to and in compliance with Government Code § 54230(a)(1) pursuant to CEQA Guidelines 15378 and 15061(b)(3)

ATTACHMENTS
A. Resolution 2022-____, Approving a resolution declaring certain properties as exempt surplus land and non-surplus land, as defined in Government Code § 54221 (b); and authorizing the filing of the Inventory List establishing the Town’s inventory in compliance with Government Code § 54230(a)(1) pursuant to CEQA Guidelines 15378 and 15061(b)(3)
B. Sites of Town Owned Property
C. Email from Department of Housing and Community Development Res 2022-XX, Surplus Properties Page 1 of 3
RESOLUTION NO. 2022-__

OF THE CITY COUNCIL OF THE TOWN OF COLMA

RESOLUTION DECLARING CERTAIN PROPERTIES AS EXEMPT SURPLUS LAND, AND NON-SURPLUS LAND, AS DEFINED IN GOVERNMENT CODE § 54221( b);

AND AUTHORIZING THE FILING OF THE INVENTORY LIST ESTABLISHING THE TOWN’S INVENTORY IN COMPLIANCE WITH GOVERNMENT CODE §
54230(a)(1) PURSUANT TO CEQA GUIDELINES 15378 AND 15061(B)(3) The City Council of the Town of Colma hereby resolves:

1. Background
(a) The Surplus Land Act requires that “[o]n or before December 31 of each year, each county and each city shall make a central inventory of all surplus land, as defined in subdivision (b) of Section 54221, and all lands in excess of its foreseeable needs, if any, identified pursuant to Section 50569, located in all urbanized areas and urban clusters, as designated by the United State Census Bureau, within the jurisdiction of the county or city or any of its departments, agencies, or authorities owns or controls.” Government Code § 54230(a)(1).
(b) “Surplus land” is defined as “land owned in fee simple by any local agency for which the local agency’s governing body takes formal action in a regular public meeting declaring that the land is surplus and is not necessary for the agency’s use.” Government Code § 54221(b)(1);
see also § 54221(a)(1) (defining “local agency to include cities”). (c) To be “necessary for [an} agency’s use,” land must be “used, ... planned to be used pursuant to a written plan adopted by the local agency’s governing board for, or ... disposed [of] to support ... agency work or operations, including, but not limited to, utility sites, watershed property, land being used for conservation purposes, land for demonstration, exhibition, or educational purposes related to greenhouse gas emissions, and buffer sites near sensitive government uses, including, but not limited to, waste water treatment plants.” Government Code § 54221(c)(1).
(d) “Agency’s use” does
not include “commercial or industrial uses or activities, including nongovernmental retail, entertainment, or office development, or office development.” Government Code § 54221(c)(2)(A).
(e) Each County and each City shall make a description of each parcel described in paragraph (1) and the present use of the parcel a matter of public record and shall report this information to the Department of Housing and Community Development no later than April 1 of each year, beginning April 1, 2021, in a form prescribed by the department, as part of its annual progress report submitted pursuant to paragraph (2) of subdivision (a) of Section § 65400(A)(2).

2. Findings
The City Council finds as follows:

Attachment A
Res 2022-XX, Surplus Properties Page 2 of 3
(a) The recitals set forth above are true and correct and are incorporated into this Resolution by reference.
(b) Nine (9) parcels of property on t he Inventory List are currently in use by the Town for various governmental purposes and will continue to be in use by the Agency for the foreseeable future therefore making these properties fall outside of the definition of Surplus Land contained at Government Code § 54221.
(c) The one (1) parcel of property on the Inventory List intended for sale by the Town is not necessary for the Town’s use, and has been determined by the Department of Housing and Community Development (HCD) as Exempt Surplus Land. (d) Based on the true and correct written findings found in this Resolution and incorporated herein by reference, the City Council hereby authorizes the filing of the Inventory List created by Town Staff pursuant to and in compliance with Government Code § 54230(a)(1).
(e) The declaration of certain properties as exempt surplus land and as non-surplus land and the authorization to file the Inventory List are actions exempt from environmental review under the California Environmental Act (“CEQA”) pursuant to CEQA Guidelines § 15378, because they have no potential for resulting in physical change in the environment, directly or indirectly. Furthermore, the actions would also be exempt from CEQA review under the general rule that CEQA applies only to projects that have the potential for causing a significant effect on the environment pursuant to CEQA Guidelines 15061(b)(3).

3. Order
The City Council hereby declares certain properties in the Town as Exempt Surplus Land or Non- Surplus Land, Pursuant to Government Code § 54221(b); and hereby authorizes the Inventory Report of the same to be submitted to the State Pursuant to Government Code § 54230(a)(1) //
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Res 2022-XX, Surplus Properties Page 3 of 3
Certification of Adoption
I certify that the foregoing Resolution No. 2022-XX was duly adopted at a regular meeting of said City Council held on December 14, 2022, by the following vote:

Name Voting Present, Not Voting Absent
Ay e No Abstain Not Participating
Voting Tally 0
D
ated ______________________ ___________________________________ Joanne F. del Rosario, Mayor
A
ttest: ____________________________
Caitlin Corley, City Clerk

From: Brian Dossey
To: Alvin Jen
Subject: FW: Unit U-4 and the Surplus Land Act
Date: Wednesday, November 9, 2022 9:11:29 AM
Attachments: image002.png
FYI
Brian Dossey, City Manager
1198 El Camino Real
Colma, CA 94014
650.997.8318 – Direct
650.333.1768 – Cell
650.997.8308 – Fax
[email protected]
www.colma.ca.gov
From: PublicLands@HCD <[email protected]>
Sent: Monday, October 10, 2022 4:24 PM
To: Brian Dossey <[email protected]>; PublicLands@HCD <[email protected]> Cc: Krause, Lisa@HCD <[email protected]>
Subject: Unit U-4 and the Surplus Land Act
Good afternoon,
Thank you for reaching out to the Department of Housing and Community Development (HCD) to determine whether the property identified as Unit U-4, associated with JPN 132-039-000-01-T, is subject to the Surplus Land Act (SLA). Based on the unique circumstances and subsequent review by the SLA team, HCD has determined that the 1,200 square foot condominium unit that the Town of Colma currently owns and wishes to sell does not trigger the Surplus Land Act process. The Town owns only the unit, whereas ownership of the land is through an undivided interest within a common interest development. Please accept this email as HCD’s determination in the matter.

Sincerely,
The HCD Public Lands Team
Housing and Community Development
2020 W. El Camino Avenue, Suite 500 | Sacramento, CA 95833 Phone: 916.263.1781
Attachment C

Staff Report re City Selection Committee 2022-2023 Page 1 of 3

STAFF REPORT
T
O: Mayor and Members of the City Council
FROM: Caitlin Corley, City Clerk
VIA: Brian Dossey, City Manager
MEETING DATE: December 14, 2022
SUBJECT: Council of Cities and City Selection Committee R

ECOMMENDATION
Staff recommends that the City Council make the following motion:

MOTION TO CONFIRM DESIGNATION OF THE MAYOR AS THE VOTING MEMBER FOR

THE COUNCIL OF CITIES, DESIGNATING AN ALTERNATE VOTING MEMBER, AND

GIVING THE VOTING MEMBER DISCRETION ON ANY AND ALL MATTERS TO BE

CONSIDERED

EXECUTIVE SUMMARY
The San Mateo Council of Cities will meet on December 16, 2022 to elect its officers, to make appointments to certain Regional Boards, and to conduct other business. According to the Council’s bylaws, all Council Members from a city are participating members of the Council of Cities, but only the Mayor, or the Mayor’s alternate, is a voting member. By practice, the Mayors of each city are members of the City Selection Committee, which has been delegated the authority to make appointments to certain regional boards.

T
his motion will confirm the designation of the Mayor as the voting member of the Council of Cities and its City Selection Committee, designate an alternate to the Mayor, and grant the voting member discretion in voting on any and all matters.

ISCAL IMPACT
This action has no fiscal impact.

BACKGROUND
The Town of Colma City Council is a participant in the San Mateo County Council of Cities and the City Selection Committee. The Council of Cities meets once per month to discuss items of interest to the region and provide networking opportunities for elected officials from the cities of San Mateo County. The members of the San Mateo County Council of Cities are all of the elected officials from the cities in the County, as well as the Board of Supervisors of San Mateo County.

Item #12
Staff Report re City Selection Committee 2022-2023 Page 2 of 3 The City Selection Committee meets several times per year, usually immediately before a Council of Cities business meeting, and elects representatives from among the group of interested elected officials to serve on County-wide committees and boards, such as the San Mateo County Transportation Authority (SMCTA), and the Bay Area Air Quality Management District Board. Only one designated representative from each city is on the City Selection Committee, usually the Mayor. The City Selection Committee meets for the sole purpose of voting for the elected officials who will serve on County-wide committees and to elect the officers to the Council of Cities for the upcoming year.

ANALYSIS

The bylaws of the San Mateo Council of Cities provides that each Council Member is a participating member of the Council, that each city shall have one vote, and that the Mayor, or an alternate designated by the city, is the voting member for that city.

The proposed motion would confirm the designation of the Mayor as the Town’s voting representative to the City Selection Committee and would appoint an alternate as voting member in case of the Mayor’s absence.

The proposed motion would also confirm that the voting member has the discretion to vote on any matter before the Council of Cities. The voting member may seek and hear input and opinions of fellow Council Members but is not bound to vote in accordance with any instructions from fellow council members.

Attached to this staff report for discussion are a list of the vacant assignments and those currently seeking appointment. The City Selection Committee Agenda Packet, including letters of interest, is also attached.

Council Adopted Values

This recommendation is consistent with the Vision category from the Council’s adopted values from the Values-Based Code of Conduct. The Mayor will vote to select committee members and board representatives that may have a direct impact on regional issues that are of interest to the Town of Colma.

Alternative

The alternative to giving the Mayor discretion to vote at the City Selection Committee meeting is to require the Mayor to vote in a manner consistent with the directions of the City Council.

While this alternative is technically feasible, it is not a workable alternative when there are several potential candidates or issues to be voted on. The more candidates or issues there are to be voted on, the more complicated and unworkable this alternative becomes.

CONCLUSION

Staff recommends that the City Council adopt the proposed motion.

Staff Report re City Selection Committee 2022-2023 Page 3 of 3

ATTACHMENTS

A. List of Commission/Committee vacancies
B. San Mateo County City Selection Committee Agenda Packet C. Proxy Designation Form

City Selection Committee Meeting
December 16, 2022
C
ommission/Committee Vacancies
Seeking
Appointment/Reappointment
California Identification System (CA-
ID)

UNCOMPENSATED
1 seat available,
representing All Cities.

1. Glenn Sylvester, Daly City - seeking
reappointment

2. Jon Frooman, Foster City – seeking
appointment
San Mateo County Transportation
Authority (SMCTA)

COMPENSATED
1 seat available,
representing Central
Cities.

1. Julia Mates, Belmont – seeking
reappointment
San Mateo County Transportation
Authority (SMCTA)

COMPENSATED
1 seat available,
representing Southern
Cities.

1. Carlos Romero, East Palo Alton –
seeking reappointment
San Mateo County Transit District
(SAMTRANS)

COMPENSATED
1 seat available,
representing Central
Cities.

1. Deborah Penrose, Half Moon Bay –
seeking appointment

2. Marie Chuang, Hillsborough –
seeking appointment
San Mateo County Transit District
(SAMTRANS)

COMPENSATED
1 seat available,
representing Northern
Cities.

1. Rico E. Medina, San Bruno – seeking
reappointment
San Mateo County Council of
Cities Officers Vacancies
Seeking
Appointment/Reappointment
Chairperson 1 seat 1. Rico E. Medina, San Bruno – seeking reappointment
Vice Chairperson 1 seat 1. Eddie Flores, South San Francisco – seeking reappointment
Attachment A

1 | Page
T
O: MAYORS OF SAN MATEO COUNTY
FROM: S UKHMANI S. PUREWAL, SECRETARY
SUBJECT: MEETING OF THE CITY SELECTION COMMITTEE
Mayor Rico E. Medina, Chairperson of the San Mateo County City Selection Committee called for a Regular meeting of the Committee at 6:15 p.m. on Friday, December 16, 2022, at Colma Fire House, 50 Reiner Street, Colma, CA 94014.

AGENDA
1) Roll Call
2) S
election of one (1) Councilmember to serve on the California Identification System (CAL-ID) representing Cities (All Cities eligible) for a term of three (3) years beginning January 1, 2023, through December 31, 2025
i. D
aly City Councilmember Glenn Sylvester, is seeking reappointment ii. Foster City Vice Mayor Jon Froomin, is seeking appointment 3) S
election of one (1) Councilmember to serve on the San Mateo County Transportation Authority (SMCTA) representing Central Cities (Eligible cities: Belmont, Burlingame, Foster City, Half Moon Bay, Hillsborough, Millbrae and San Mateo) for a term of two (2) years beginning January 1, 2023, through December 31, 2024
i. B
elmont Mayor Julia Mates, is seeking reappointment
4) S
election of one (1) Councilmember to serve on the San Mateo County Transportation Authority (SMCTA) representing Southern Cities (Eligible cities: Atherton, East Palo Alto, Menlo Park, Portola Valley, Redwood City, San Carlos and Woodside) for a term of two (2) years beginning January 1, 2023, through December 31, 2024
i. Ea
st Palo Alto Councilmember Carlos Romero, is seeking reappointment 5) S
election of one (1) Councilmember to serve on the San Mateo County Transit District (SamTrans) representing Central Cities (Eligible cities: Belmont, Burlingame, Foster City, Half Moon Bay, Hillsborough, Millbrae, and San Mateo) for a term of 4 years beginning January 1, 2023, through December 31, 2026
i. H
alf Moon Bay Vice Mayor Deborah Penrose, is seeking appointment ii. Hillsborough Councilmember Marie Chuang, is seeking appointment

SAN MATEO COUNTY

CITY SELECTION COMMITTEE
Rico E. Medina, Chairperson
Eddie Flores, Vice Chairperson
Sukhmani S. Purewal, Secretary
400 County Center
Redwood City, 94063
650-363-1802
Attachment B
2 | Page

6) Selection of one (1) Council Member to serve on the San Mateo County Transit District (SamTrans) representing Northern Cities (Eligible cities: Brisbane, Colma, Daly City, Pacifica, San Bruno, and South San Francisco) for a term of 4 years beginning January 1, 2023, through December 31, 2026

i. San Bruno Mayor Rico E. Medina, is seeking reappointment

7) Election of a Chairperson to the City Selection Committee for 2023 (Note: Candidates must be a current Mayor or Council Member)

i. San Bruno Mayor Rico E. Medina, is seeking reappointment

8) Election of a Vice Chairperson to the City Selection Committee for 2023 (Note: Candidates must be a current Mayor or Council Member)

i. South San Francisco Councilmember Eddie Flores, is seeking reappointment

9) Oral Communications and Announcements

i. Public Comment – Opportunity for the public to address the San Mateo County City Selection Committee.
ii. Any subject not on the agenda may be presented at this time by members of the City Selection Committee. These topics cannot be acted upon or discussed, but may be agendized for a later meeting date.

If you have any questions or require additional information, contact Sukhmani S. Purewal at (650) 363- 1802.

OFFICE OF THE CITY COUNCIL

CITY OF DALY CITY
333 – 90TH STREET
DALY CITY, CA 94015-1895
11/23/2022
Esteemed Colleagues,
It has been a pleasure to serve as your representative for the California Identification System -Random Access Network.

California Identification System (CAL-ID) is the automated system maintained by the Department of Justice for retaining fingerprint files and identifying latent fingerprints.

It assists in the quick search and retrieval of fingerprints mostly for known assailants that have committed crimes. In cases where an officer on the field cannot or has difficulty identifying someone a search, of the system (if having a prior arrest record) has proven this to be a valuable resource. The system is maintained by the State Department of Justice and is available for all law enforcement agencies throughout California.

As retired Police Officer assigned to the Crime Scenes Investigation unit for one of the largest metropolitan cities in California for over 15 years specifically , my duties included the collection of various types of evidence to include blood, breath, urine, and latent fingerprints to name a few. The latter includes a system since it’s 1985 inception under the name of AFIS (Automated Fingerprint Identification System).

It is my desire to continue to serve on this Committee along with other Chiefs of Police, Sheriff of San Mateo County, and a City Manager. We work very well together and as a political appointee, I understand the need, technological advancements, and can think like Law Enforcement, with the Community and Political needs in mind always, which can be a delicate balancing act.

I would appreciate your continued support.

S
incerely,
G
lenn R. Sylvester
Councilmember, City of Daly City

CITY COUNCIL
RAYMOND A. BUENAVENTURA

RODERICK DAUS-MAGBUAL

PAMELA DIGIOVANNI
JUSLYN C.MANALO
GLENN R. SYLVESTER
T
HOMADS J. PICCOLOTTI

INTERIM-CITY MANAGER
K.

ANNETTE HIPONA

CITY CLERK
DANE
CA M. HALVORSON

CITY TREASURER
P
HONE (650) 991-8008
Item No. 2(i)
San Mateo County
City Selection Committee
RE: Cal-ID Board Consideration
City Selection Committee Members:

I am expressing my interest in serving on the San Mateo County CAL -ID Board as the representative from local government. As a retired law enforcement professional, I am familiar with the California Identification System and its importance in accurately identifying people, solving crimes, and giving closure to crime victims. Maintaining a robust and easily accessible and dependable system in various law enforcement environments (jail, police department s, in-field) is critical to the value of the program.

I have a strong background in budgeting and problem solving, which may be of value to this board.

In my inquiry about this position, I learned of budget concerns and interests in potentially rolling out more in-field identification tools. It appears that our loca l Cal -ID is approaching a crossroads, needing to consider long term solvency solutions. I believe my skills will be helpful in this endeavor.

I have not previously served on a regionally selected board and would appreciate the support of the selection committee. Since joining the City Council in Foster City, I have served on the South Bayside Waste Management Authority Board and the Emergency Services Council JPA. I believe I have been an active and engaged member of these regional collaborations and will do the same while representing all of our communities on the San Mateo County California Identification Board.

Thank you for your consideration,
Jon Froomin, Vice Mayor
City of Foster City
Item No. 2(ii)

CITY OF BELMONT
November 22, 2022
Dear Honorable Mayors and City Councilmembers:

One Twin Pines Lane
Belmont, CA 94002
Thank you all for your continued work in service to your communities and beyond. It is a pleasure and honor to serve as the Central Judicial Cities representative and I am writing to seek your support for a second term appointment to the San Mateo County Transportation Authority ("TA") Board of Directors ("the Board") Central Judicial Cities' seat.

I am deeply grateful to serve our communities on the TA. One of the accomplishments I am most proud of during my service is initiating quarterly updates to increase communication and outreach to councilmembers, mayors, vice-mayors, and city staff.

My intent for these updates is to highlight key decisions, issues, or opportunities important for city councils and policy makers to be aware of, rather than providing a recap of the agenda items of these meetings. I became acutely aware of the need for these updates after speaking with many of you about the TA and your suggestions for improvement.

The initial updates I prepared for you resulted in such positive feedback from my council colleagues in neighboring cities that the Transit District board and staff thought it would be beneficial to do quarterly updates on the activities and actions of the entire District.

Now, District-wide quarterly updates are being prepared and disseminated and I serve as the TA board liaison to staff to identify those important topics of likely interest to councilmembers.

The TA plays a vital role in providing critical transit funding for expressly local investment supporting both capital and operational needs through Measures A and W.

While we experienced unforeseen setbacks in the world of transportation due to the pandemic and have not yet reached pre-pandemic levels, I was gratified to perform the work of ensuring the sales tax revenue of Measures A and W were allocated appropriately and that the TA was able to continue to invest in efforts such as the Pedestrian and Bicycle Program for almost $18 million this year.

I am asking for your support so that I can continue to work with staff and my colleagues to find solutions to challenges the TA will face and take advantage of the opportunities it encounters. I will continue to ensure that equity is a consideration in awarding funding and, as always, as a board member, my "door" will always be open, and your thoughtful input will always play a role in my decision-making.

Item No. 3(i)

City of East Palo Alto Telephone Number: (650) 853-3100 2415 University Avenue Fax Number: (650) 853-3115 East Palo Alto, CA 94303

CITY OF EAST PALO ALTO
December 1, 2022
Re: San Mateo County Transportation Authority City Seat- Southern Judicial Cities Re-Appointment Honorable Mayors and Council Members:

I write to seek your support for re-appointment to the San Mateo County Transportation Authority (SMCTA) Southern Judicial Cities seat. As immediate past Mayor of East Palo Alto, former vice-chair of CCAG, board member of Commute.org, and an active participant in Council of Cities meetings, I have engaged many of you in transportation discussions. It is vitally important we listen to one another and collectively arrive at decisions that affect our cities. As a diverse county we must cooperate and reach reasoned transportation solutions that address our urban and rural growth challenges.

While on the SMCTA I have played a meaningful role in developing our newest strategic plan that sets forth a comprehensive blueprint for funding our transit, roadways, and non-motorized forms of transportation cost effectively, efficiently and equitably. I have also brought to bear a deep experience in finance and financial oversight gained from my professional work as a developer and affordable housing consultant.

The SMCTA will play a pivotal role in prioritizing and leveraging our local monies to allow our cities to guarantee the flow of funds for transit, bike/ped, road and highway improvement projects. Among the many projects and priorities that must be balanced are the implementation of complete streets, shuttles, the Highway 101 Managed Lanes Project, much needed grade separations, and TDM, to cite only a few. My nine years on ABAG’s Regional Planning Committee and my studies in urban economics, urban planning, real estate finance, and transportation at Stanford and Harvard have been essential in allowing me to understand the complicated finances and activities of the SMCTA.

I am always mindful of our cities’ numerous needs, and sometimes divergent concerns. I will always engage in reasoned discourse, respectful of all positions, that seeks collaborative and truly effective solutions that maintain and improve our transportation options sustainably.

I humbly ask for your support. Please contact me should you have any questions concerning my re- appointment. I may be reached at (650) 283-2852 or by email: [email protected].

Sincerely,
Carlos Romero
Mayor Rubén Abrica
Vice Mayor Lisa Gauthier
Council Members
Antonio Lopez
Carlos Romero
Regina Wallace-Jones
Item No. 4(i)
December 2, 2022
Sukhmani Purewal
Secretary of the City Selection Committee
Assistant Clerk of the Board of Supervisors
Via email to [email protected]
Re: Letter of Interest for Appointment to San Mateo County Transit District Dear Sukhmani Purewal:
it District
(SamTrans), representing Central Judicial Cities. I respectfully request your support and appointment. My experience, leadership, skills set, and record of action on the Half Moon Bay City Council and in my roles elsewhere, illustrate my commitment and dedication to serving the community and San Mateo County.

I have served the community of Half Moon Bay on its City Council since 2014, including terms as Vice-Mayor (2017, 2022) and Mayor (2018), and was just re-elected to the Council. My other public service experience includes serving on the C/CAG Congestion Management and Environmental Quality Committee (CMEQ); and as a board member of Commute.org and Sewer Authority Mid-Coastside. In addition, I currently serve on Half As part of that subcommittee, -
related issues. These include our long-term transportation capital projects, local traffic calming and safety projects, Highway 1 Safety and Operational Improvements programs, and multi-jurisdictional efforts such as the Midcoastside Transportation Demand Management Plan (with San Mateo County).

Transportation is a key issue among my constituents, and throughout the County. Transportation is also an environmental issue, and as
coordination with a variety of inter-governmental jurisdictions including the Coastal Commission, the Coastside Fire Protection District Caltrans, the Highway Patrol, state-level elected officials, State Parks, and other agencies.

The common thread in my experience is my strong desire to serve the community in areas which I find of great importance to the quality of life of my constituents of today, as well as for the generations of the future. Our Item No. 5(i)
actions as policymakers today must help ensure the well-being of those future generations. I believe this perspective can greatly contribute to the efforts of SamTrans.

Thank you for your consideration of giving me the opportunity serve on SamTrans. Please feel free to contact me at [email protected] if you have any questions or need additional information.

Sincerely,
Deborah Penrose
Vice Mayor, City Council of Half Moon Bay
cc:

Half Moon Bay City Council
Matthew Chidester, Half Moon Bay City Manager

TOWN OF HILLSBOROUGH
California
T
own Hall
Phone: 650-375-7400 | Fax: 650-375-7475 | 1600 Floribunda Avenue, Hillsborough, CA 94010 | www.hillsborough.net No
vember 21, 2022
c
/o Sukhmani Purewal
Secretary of City Selection Committee and Assistant Clerk of the Board of Supervisors County of San Mateo
400 County Center
Redwood City, CA 94063
V
ia e-mail to: [email protected]
R
e: San Mateo County Transit District (SamTrans) – Central Judicial Cities Seat D
ear Honorable Mayors and City Councilmembers:

I
am writing to seek your support for appointment to the San Mateo County Transit District (SamTrans) Board of Directors Central Judicial Cities seat.

S
amTrans provides a vital service to all of the communities we represent including bus service, shuttles and paratransit and continues to serve as the managing agency for Caltrain.

F
or eight years, I have served as a representative and chair (2020-22) of the San Mateo County City & County Association of Governments (C/CAG). As you are likely aware, C/CAG, among its many oversight duties, serves at the Transportation Congestion Management Agency (CMA) for San Mateo County, which is charged with the responsibility of distributing state and federal transportation funding and planning with the objective of improving mobility and the environment.

T
he CMA functions include coordinating and operating shuttles in collaboration with SamTrans, supporting the work of Commute.org to promote transit, active transit and to reduce single-occupancy vehicle use.

C
/CAG is also charged with implementing the San Mateo County Smart Corridor project which is designed to improve mobility on local streets by installing Intelligent Transportation System (ITS) equipment, such as an interconnected traffic signal system, closed-circuit television (CCTV) cameras, dynamic message signs and vehicle detection systems on predefined designated local streets and state routes. Again, much of this work is being done in coordination with SamTrans to improve bus service and coordinate with other transit agencies.

A
t present, SamTrans is undergoing significant changes with the launch of Reimagine SamTrans – a comprehensive realignment of service to best meet the needs of riders in San Mateo County, the appointment of a new general manager, and the increasing necessity to more formally integrate service regionally.

I
am committed to utilizing my expertise and experience in transit planning and coordination that are yielding significant improvements for the entire county and our communities which will be particularly valuable during this period of change. Serving on the SamTrans Board will enable me to help address transportation issues on a Item No. 5(ii)
November 21, 2022

Page 2 ends

large-scale and at a regional level. I would be honored to have your support for this position.

If I can provide any additional information that would help you in making your decision or answer any questions at all, please do not hesitate to contact me at [email protected] or (650) 477-6523.

Thank you for your consideration.

Sincerely,

Marie Chuang
Councilmember, Town of Hillsborough

Item No. 6(i)

Item No. 7(i)
Item No. 8(i)

TO: Sukhma
ni S. Purewal, Secretary
City Selection Committee
SUBJEC
T: Alternate to the City Selection Committee
I __________________________, May
or of the City/Town of _____________________________,
here
by appoint Councilmember __________________________________________, to serve as my altern
ate to the City Selection Committee meeting(s).

In the a
bsence of my appointee, I then appoint: (Please choose one) Council
member __________________________________ to represent me Vice-
Mayor and each Councilmember in order of seniority
(You must check only ONE of the following options)
My alt
ernate is to serve for the:
mee ting only
Date
durat
ion of my term of office as Mayor
I do not choos
e to appoint an alternate
________________________________________ ___________________________ Signature of Mayor Date
Please return to:

Sukhmani S. Purewal, Secretary
County Executive's Office
Hall of Justice, 400 County Center, 1st Floor
Redwood City, CA 94063
Or email to [email protected] or bring to the meeting If you should have any questions please do not hesitate to call me (650) 363-1802 Updated on
12/2/2022

SAN MATEO COUNTY

CITY SELECTION COMMITTEE
Rico E. Medina, Chairperson
Eddie Flores, Vice Chairperson
Sukhmani S. Purewal, City Selection Secretary
400 County Center
Redwood City, 94063
650-363-1802
Attachment C

Staff Report re Council Committee Assignments Page 1 of 1

STAFF REPORT
T
O: Mayor and Members of the City Council
FROM: Caitlin Corley, City Clerk
VIA: Brian Dossey, City Manager
MEETING DATE: December 14, 2022
SUBJECT: City Council Committee Assignments for 2023

RECOMMENDATION
Staff recommends that the City Council determine the Council Member Committee Assignments for 2023, and make the following motion:

MOTION APPROVING COMMITTEE ASSIGNMENTS FOR 2023 AND GRANTING TO THE

APPOINTEE DISCRETION IN VOTING ON MATTERS BROUGHT BEFORE THE COMMITTEE.

XECUTIVE SUMMARY
In addition to their primary role as Elected Officials of the Town of Colma, the City Council Members serve on a variety of committees that involve the direct participation of its members in a host of local and regional issues and organizations. It is the Town’s practice for the Council to review and modify committee assignments when a new Mayor is selected.

ISCAL IMPACT
This action has no fiscal impact.

CKGROUND
After the Reorganization of the City Council, Council Members review the committee assignments of the previous term and consider changes. This year, it is particularly important as the retirement of Council Member Diana Colvin left several committee vacancies.

A
ttached is a worksheet showing the current committee assignments, approved by the City Council on December 8, 2021, and amended on October 10, 2022.

NCLUSION
Staff recommends that the City Council determine the Council Member Committee Assignments and adopt a motion approving those Committee Assignments for 2023 and grant to the appointee discretion on voting matters brought before the committee.

TTACHMENTS
A. Council Committee Assignments 2023 Worksheet
Item #13

Council Committee Assignments 2023 Worksheet
Committee Name 2022
Primary
2022
Secondary
2023
Primary
2023
Secondary
Association of Bay Area Governments (ABAG)
(GENERAL ASSEMBLY MEETS TWICE PER YEAR

APRIL & OCTOBER)
del Rosario Gonzalez
California Cities Gaming Authority
(MEETS 3RD WEDNESDAY, 10:00AM) Fisicaro Gonzalez
City/County Association of Governments (C/CAG)
(MEETS 2ND THURSDAY OF THE MONTH, 7:00PM) Goodwin Colvin C/CAG Legislative Committee
(MEETS 2ND THURSDAYS AT 5:00PM) Goodwin
Colma Creek Flood District
(MEETS QUARTERLY, 2ND TUESDAY @ 3:00PM IN

MARCH, JUNE, SEPTEMBER AND DECEMBER AT

CITY HALL, SOUTH SAN FRANCISCO)
Fisicaro
Emergency Services Council
(MEETS QUARTERLY, 3RD THURSDAY at 5:30PM

IN JANUARY, APRIL, JUNE & SEPTEMBER, AT THE

HALL OF JUSTICE, JURY ASSEMBLY ROOM IN

REDWOOD CITY)
Colvin del Rosario
Peninsula Clean Energy Board of Directors
(MEETS 4TH THURSDAY, 6:30PM AT THE COUNTY

OFFICE OF EDUCATION BUILDING IN REDWOOD
CITY)
Gonzalez del Rosario
Peninsula Traffic Congestion Relief Alliance -
“Commute.org” Board of Directors
(6 X A YEAR, THURSDAY MORNINGS)
Gonzalez Colvin
San Francisco International Airport Community
Roundtable
(MEETS 1ST WEDNESDAY, 7:00PM AT MILLBRAE

CITY HALL)
Goodwin del Rosario
San Mateo County Council of Cities
(MONTHLY DINNER AND MEETING) Fisicaro del Rosario
Attachment A

Colma City CouncilDecember 14, 2022

Colma City Council
December 14, 2022