AGENDA
REGULAR MEETING
CITY COUNCIL OF THE TOWN OF COLMA
Wednesday, April 12, 2023
CLOSED SESSION - 6:00 PM
REGULAR SESSION – 7:00 PM
The City Council, staff and members of the public may participate in the meeting in person at Town Hall or virtually via Zoom Video Conference.
To attend the meeting in person:
Town Hall, Council Chamber, 1198 El Camino Real, Colma CA 94014 To participate in the meeting via Zoom Video Conference:
Join Zoom Meeting: https://us02web.zoom.us/j/81289976261 Passcode: 074407
Meeting ID: 812 8997 6261
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Meeting ID: 812 8997 6261
Passcode: 074407
To provide Public Comment in person:
Members of the public wishing to speak are requested to complete a yellow speaker card and submit it to the City Clerk. Comments should be kept to three minutes or less.
To provide Public Comment via Zoom Video Conference:
Live verbal public comments may be made by requesting to speak using the “raise hand” feature in Zoom or, if calling in by phone, by pressing *9 on the telephone keypad prior to the consent calendar being heard, or prior to the close of the public comment period for agenda items or non-agenda items. In response, the Town will unmute the speaker and allow them to speak up to three minutes.
To provide Public Comment in writing:
Members of the public may provide written comments by email to the City Clerk at [email protected]
before the meeting. Emailed comments should include the specific agenda item on which you are commenting or note that your comment concerns an item that is not on the agenda. The length of the emailed comment should be commensurate with the three minutes customarily allowed for verbal comments, which is approximately 250-300 words.
CLOSED SESSION – 6:00PM
1. In Closed Session pursuant to Government Code § 54957, PUBLIC EMPLOYMENT Title: City Manager
PLEDGE OF ALLEGIANCE AND ROLL CALL
ADOPTION OF AGENDA
PRESENTATION
• Proclamation in honor of National Poetry Month
• 50th Wedding Anniversary Recognition of Dianne and Roy Chiappari • 50th Wedding Anniversary Recognition of Bill and Perky Ramroth
PUBLIC COMMENTS
Comments on the Consent Calendar and Non-Agenda Items will be heard at this time.
Comments on Agenda Items will be heard when the item is called.
CONSENT CALENDAR
2. Motion to Accept the Minutes from the March 22, 2023 Regular Meeting.
3. Motion to Approve Report of Checks Paid for February 2023.
4. Motion to Accept Informational Report on Recreation Department Programs, Activities, Events, and Trips for the First Quarter of 2023.
5. Motion to Adopt a Resolution to Amend the FY 2022-23 Budget and Authorizing: (1) the Payment of $1.0 Million to CalPERS as Supplemental Pension Payments Including Authorizing the City Manager to Execute and Submit the Additional Unfunded Accrued Liability Payment Form to CalPERS; and (2) $800,000 to the PARS’ 115 Trust for Pension, Pursuant to CEQA Guideline 15061.
6. Motion to Adopt a Resolution Declaring the Futility of Public Bidding and Delegating Authority to the City Manager to Approve and Execute a Reimbursement Agreement with South San Francisco for Roadway Resurfacing Work on Hillside Boulevard and Lawndale Boulevard and Approving a Capital Improvement Plan Budget Amendment to CIP #906 from $320,000 To $337,645, Pursuant to CEQA Guideline 15301.
REPORTS
Mayor/City Council
City Manager
ADJOURNMENT
The City Council Meeting Agenda Packet and supporting documents are available for review on the Town’s website www.colma.ca.gov or at Colma Town Hall, 1198 El Camino Real, Colma, CA. Persons interested in obtaining an agenda via e-mail should call 650-997-8300 or email a request to [email protected].
Reasonable Accommodation
Upon request, this publication will be made available in appropriate alternative formats to persons with disabilities, as required by the Americans with Disabilities Act of 1990. Any person with a disability, who requires a modification or accommodation to view the agenda, should direct such a request to Pak Lin, ADA Coordinator, at 650-997-8300 or [email protected]. Please allow two business days for your request to be processed.
1. In Closed Session pursuant to Government Code § 54957, PUBLIC
EMPLOYMENT
Title: City Manager
Item #1
Minutes – Regular Meeting 03.22.23 Page 1 of 4
MINUTES
REGULAR MEETING
City Council of the Town of Colma
Town Hall Council Chamber
1198 El Camino Real, Colma CA
Also Accessible via Zoom.us
Wednesday, March 22, 2023
7:00 PM
PLEDGE OF ALLEGIANCE AND ROLL CALL
Mayor del Rosario called the meeting back to order at 7:00 p.m.
Council Present – Mayor Joanne F. del Rosario, Vice Mayor John Irish Goodwin, Council Members Ken Gonzalez, Carrie Slaughter and Helen Fisicaro were all present.
Staff Present – City Manager Brian Dossey, City Attorney Christopher Diaz, Administrative Services Director Pak Lin, City Planner Farhad Mortazavi, Director of Public Works and Planning Brad Donohue, City Clerk Caitlin Corley, and Administrative Technician Abigail Dometita were in attendance.
The Mayor announced, “Regarding Public Comment: Members of the public who are here in person are requested to complete a yellow speaker card and submit it to the City Clerk.
Those of you on Zoom may make public comments by using the “raise hand” feature in Zoom or, if calling in by phone, by pressing *9 on the telephone keypad. The City Clerk will unmute your microphone and allow you to speak. Comments should be kept to three minutes or less.”
ADOPTION OF THE AGENDA
Mayor del Rosario asked if there were any changes to the agenda. None were requested.
The Mayor asked for a motion to adopt the agenda.
Ac
tion: Council Member Gonzalez moved to adopt the agenda; the motion was seconded by Council Member Slaughter and carried by the following vote:
Name Voting Present, Not Voting Absent
Aye No Abstain Not Participating
Joanne F. del Rosario, Mayor
John Irish Goodwin
Ken Gonzalez
Carrie Slaughter
Helen Fisicaro
5 0
PRESENTATION
Laura Walsh, the Town’s representative on the San Mateo County Mosquito and Vector Control District Board of Trustees introduced a presentation by Dr. Rachael Curtis-Robles, Public Health Education and Outreach Officer for the district.
Item #2
Minutes – Regular Meeting 03.22.23 Page 2 of 4
PUBLIC COMMENTS
Mayor del Rosario opened the public comment period at 7:19 p.m. and seeing no one request to speak, she closed the public comment period.
CONSENT CALENDAR
1. Motion to Accept the Minutes from the March 2, 2023 Special Meeting.
2. Motion to Accept the Minutes from the March 8, 2023 Regular Meeting.
3. Motion to Adopt a Resolution Accepting Auditor’s Reports and Financial Statements for the Fiscal Year Ending June 30, 2022, Pursuant to CEQA Guideline 15378.
4. Motion Accepting the F Street Retaining Wall Project as Complete, Directing the Director of Public Works to File a Notice of Completion for the Project with the San Mateo County Recorder’s Office.
5. Motion Accepting the 2022 Mission Road Crosswalk Improvement Project as Complete, Directing the Director of Public Works to File a Notice of Completion for the Project with the San Mateo County Recorder’s Office.
6. Motion Accepting the 2022 Annual Report on the Implementation of the General Plan, Including the Housing Element Pursuant to CEQA Guideline 15378.
7. Motion to Adopt a Resolution Approving and Authorizing the City Manager to Execute an Agreement with Mark Thomas in the Amount of $981,737.11 for the El Camino Real Bicycle and Pedestrian Improvement Project, Project Study Report-Project Development Support (PSR-PDS) Pursuant to CEQA Guideline 15306.
Action: Council Member Fisicaro moved to approve the consent calendar items #1 through 7; the motion was seconded by Council Member Gonzalez and carried by the following vote:
Name Voting Present, Not Voting Absent
Aye No Abstain Not Participating
Joanne F. del Rosario, Mayor
John Irish Goodwin Item #5 Only
Ken Gonzalez
Carrie Slaughter
Helen Fisicaro
5 0
STUDY SESSION
8. OTHER POST EMPLOYMENT BENEFITS LIABILITIES UPDATE
Administrative Services Director Pak Lin presented the staff report. The Mayor opened the public comment period at 7:34 p.m. and seeing no one request to speak, the Mayor closed the public comment. Council discussion followed.
This item is for discussion only; no action was taken at this meeting.
Minutes – Regular Meeting 03.22.23 Page 3 of 4
NEW BUSINESS
9. PRESENTATION BY THE RETAIL COACH
City Manager Brian Dossey introduced a presentation by Austin Farmer of The Retail Coach.
The Mayor opened the public comment period at 8:20 p.m. and seeing no one request to speak, the Mayor closed the public comment period. Council discussion followed.
Action: Vice Mayor Goodwin moved to Accept the Presentation by The Retail Coach; the motion was seconded by Council Member Fisicaro and carried by the following vote:
Name Voting Present, Not Voting Absent
Aye No Abstain Not Participating
Joanne F. del Rosario, Mayor
John Irish Goodwin
Ken Gonzalez
Carrie Slaughter
Helen Fisicaro
5 0
10. APPROVING THE 2023-25 STRATEGIC PLAN
City Manager Brian Dossey presented the staff report. The Mayor opened the public comment period at 9:00 p.m. and seeing no one request to speak, the Mayor closed the public comment period. Council discussion followed.
Action: Council Member Fisicaro moved to Adopt a Resolution Amending Subchapter 1.03 of the Colma Administrative Code, Relating to the Value Based Code of Conduct Pursuant to CEQA Guideline 15061; the motion was seconded by Council Member Slaughter and carried by the following vote:
Name Voting Present, Not Voting Absent
Aye No Abstain Not Participating
Joanne F. del Rosario, Mayor
John Irish Goodwin
Ken Gonzalez
Carrie Slaughter
Helen Fisicaro
5 0
Action: Vice Mayor Goodwin moved to Approve the 2023-2025 Strategic Plan as Presented by Staff Pursuant to CEQA Guideline 15061; the motion was seconded by Council Member Gonzalez and carried by the following vote:
Minutes – Regular Meeting 03.22.23 Page 4 of 4
Name Voting Present, Not Voting Absent
Aye No Abstain Not Participating
Joanne F. del Rosario, Mayor
John Irish Goodwin
Ken Gonzalez
Carrie Slaughter
Helen Fisicaro
5 0
COUNCIL CALENDARING
The next Regular Meeting will be on Wednesday, April 12, 2023 at 7:00pm at Town Hall.
REPORTS
City Manager Brian Dossey gave an update on the following topics:
In regard to Vice Mayor Goodwin’s question during the San Mateo County Mosquito and Vector Control District presentation, Dr. Rachael Curtis-Robles reached out to inform the City Manager that the construction site on Mission Road is being regularly monitored by their staff.
City Manager Brian Dossey will be out of the office from March 23 though April 1, 2023; Administrative Services Director Pak Lin will be Acting City Manager on March 24, 2023, and Chief Munsey will be Acting City Manager from March 24 through March 31, 2023. The Eggstravaganza will be on Saturday, April 8 at 9am at Sterling Park Recreation Center.
ADJOURNMENT
Mayor del Rosario adjourned the meeting at 9:07 p.m.
Respectfully submitted,
Caitlin Corley
City Clerk
Page: 1Check History ListingapCkHist
8:14AM Town of Colma04/05/2023
firstBank code:
Check # Date Vendor Status Clear/Void Date Amount PaidInvoice Inv. Date Check Total 00003 A. S. F. ELECTRIC 2193C56231 998.7502/23/202303/31/202303/07/2023 998.75 03170 ACTION TOWING AND ROAD SERVICE 76535C56232 300.0002/21/202303/31/202303/07/2023 300.00 00020 ASSOCIATED SERVICES INC 123030027C56233 03/01/202303/31/202303/07/2023 40.00 C 123030026 49.0003/01/202303/31/2023 9.00
03447 NIKOLE AZZOPARDI 2023 InnerPersReimb56234 28.0302/10/202303/07/2023 28.03 01565 BAY CONTRACT MAINTENANCE, INC. 28935C56235 02/22/202303/31/202303/07/2023 2,740.50 C 28934 02/22/202303/31/2023 2,661.35
C 28931 02/22/202303/31/2023 2,661.35
C 28936 02/22/202303/31/2023 1,552.45
C 28932 02/22/202303/31/2023 633.64
C 28937 02/22/202303/31/2023 221.30
C 28933 10,663.9302/22/202303/31/2023 193.34
03565 CHEFS TOYS LLC Ord#1075645C56236 12,305.2503/03/202303/31/202303/07/2023 12,305.25 02702 JUAN COVARRUBIAS 2002455.003C56237 100.0002/22/202303/31/202303/07/2023 100.00 00649 DAVEY TREE EXPERT COMPANY 917331284C56238 1,750.0002/18/202303/31/202303/07/2023 1,750.00 02793 DITO'S MOTORS 27499C56239 03/01/202303/31/202303/07/2023 630.17 C 27495 738.8802/28/202303/31/2023 108.71
02935 EMCOR SERVICES-MESA ENERGY SYS 940013163C56240 1,147.0002/22/202303/31/202303/07/2023 1,147.00 00709 LORENA FLORES 2002460.003C56241 50.0003/01/202303/31/202303/07/2023 50.00 02515 VICKY FLORES 2002456.003C56242 890.0002/22/202303/31/202303/07/2023 890.00 03568 RAPHAEL GARCIA 2002461.00356243 50.0003/01/202303/07/2023 50.00 02544 LOURDES GATCHALIAN 2002463.003C56244 740.0003/01/202303/31/202303/07/2023 740.00 02499 GE CAPITAL INFORMATION (RICOH) 5066876947C56245 1,494.2103/01/202303/31/202303/07/2023 1,494.21 02499 GE CAPITAL INFORMATION (RICOH) 106974017C56246 287.3202/20/202303/31/202303/07/2023 287.32 01511 JOSE GONZALEZ 2002457.003C56247 80.0002/22/202303/31/202303/07/2023 80.00 Page: 1
Item #3
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8:14AM Town of Colma04/05/2023
firstBank code:
Check # Date Vendor Status Clear/Void Date Amount PaidInvoice Inv. Date Check Total 02605 SAUL GUERRERO 02/23 EE ReimbC56248 266.9302/27/202303/31/202303/07/2023 266.93 00181 IEDA 24070C56249 1,628.0503/01/202303/31/202303/07/2023 1,628.05 03051 CLAUDIA LOPEZ 2002454.003C56250 275.0002/22/202303/31/202303/07/2023 275.00 03567 RACHEL LOTILLA 2002459.003C56251 485.0003/01/202303/31/202303/07/2023 485.00 03379 LUIS MELENDREZ 2/5-2/8/23 REIMBC56252 294.6002/15/202303/31/202303/07/2023 294.60 00254 METRO MOBILE COMMUNICATIONS 47068C56253 03/01/202303/31/202303/07/2023 627.34 C 230313 1,229.3403/01/202303/31/2023 602.00
03289 JOSHUA MORENO 01/23 Moreno ReimbC56254 76.6102/14/202303/31/202303/07/2023 76.61 01340 NAVIA BENEFIT SOLUTIONS 10674146C56255 200.7002/28/202303/31/202303/07/2023 200.70 03157 NEW ALPHA TWO 24430C56256 285.0003/01/202303/31/202303/07/2023 285.00 03557 O'CONNOR & COMPANY 0223-15C56257 800.0002/28/202303/31/202303/07/2023 800.00 00280 ODP BUSINESS SOLUTIONS 290488434001C56258 02/09/202303/31/202303/07/2023 60.92 C 292136603001 75.5402/07/202303/31/2023 14.62
02763 OPENGOV, INC. INV00010044C56259 17,115.0003/01/202303/31/202303/07/2023 17,115.00 00307 PACIFIC GAS & ELECTRIC 02/23/2023C56260 2,967.5202/23/202303/31/202303/07/2023 2,967.52 02926 INC PRECISION BODY SHOP & DETAIL 20686C56261 255.0002/27/202303/31/202303/07/2023 255.00 02970 PRODUCTIVE PRINTING & GRAPHICS 36641C56262 183.7502/27/202303/31/202303/07/2023 183.75 03566 EDITH RUVALCABA 2002453.003C56263 200.0002/22/202303/31/202303/07/2023 200.00 00500 SMC CONTROLLERS OFFICE 03.02.2023C56264 3,423.8003/02/202303/31/202303/07/2023 3,423.80 00364 SMC FORENSIC LAB PS-INV104205C56265 1,208.0002/28/202303/31/202303/07/2023 1,208.00 03002 STELLA PAINTING INC. Job #21-254C56266 02/21/202303/31/202303/07/2023 28,500.00 C Job #21-295 34,500.0002/21/202303/31/2023 6,000.00
00411 TURBO DATA SYSTEMS 39671C56267 2,012.8802/28/202303/31/202303/07/2023 2,012.88 03015 U.S. BANK CORPORATE PMT SYSTEM 02/22/2023C56268 13,689.4402/22/202303/31/202303/07/2023 13,689.44 Page: 2
Page: 3Check History ListingapCkHist
8:14AM Town of Colma04/05/2023
firstBank code:
Check # Date Vendor Status Clear/Void Date Amount PaidInvoice Inv. Date Check Total 02903 CLAUDIA VARGAS 2002462.003C56269 240.0003/01/202303/31/202303/07/2023 240.00 01375 NATIONWIDE RETIREMENT SOLUTION 03102023 BC56270 03/10/202303/31/202303/10/2023 6,035.90 C 03102023 M 8,135.9003/10/202303/31/2023 2,100.00
01340 NAVIA BENEFIT SOLUTIONS 03102023 BC56271 2,090.4903/10/202303/31/202303/10/2023 2,090.49 02944 ASSOCIATION OF CALIFORNIA PEACE OFFICERS RESEARCH03102023 BC56272 45.0003/10/202303/31/202303/10/2023 45.00 02945 PORAC LEGAL DEFENSE FUND 03102023 BC56273 168.0003/10/202303/31/202303/10/2023 168.00 00003 A. S. F. ELECTRIC 2228C56274 2,165.9502/22/202303/31/202303/14/2023 2,165.95 03267 ACC BUSINESS 230418525C56275 679.6602/27/202303/31/202303/14/2023 679.66 02787 AECO SYSTEMS, INC. 55369C56276 510.0002/28/202303/31/202303/14/2023 510.00 00051 CALIFORNIA WATER SERVICE CO. 02/28/23 BILL DATEC56277 3,934.8502/28/202303/31/202303/14/2023 3,934.85 00978 RUDOLFO CASTRO 2002466.003C56278 300.0003/06/202303/31/202303/14/2023 300.00 00093 CITY OF SOUTH SAN FRANCISCO 519264C56279 2,250.0002/23/202303/31/202303/14/2023 2,250.00 03539 CLARK PEST CONTROL 3285424256280 03/06/202303/14/2023 135.00 32854243 270.0003/06/2023 135.00
01037 COMCAST CABLE 03/01-03/31 XFINITYC56281 15,641.9602/26/202303/31/202303/14/2023 15,641.96 02182 DALY CITY KUMON CENTER February 2023C56282 1,790.0002/28/202303/31/202303/14/2023 1,790.00 02662 DAVE'S CARPET INSTALLATION 123056283 5,112.4202/14/202303/14/2023 5,112.42 02793 DITO'S MOTORS 27531C56284 198.5003/06/202303/31/202303/14/2023 198.50 03034 FLEX ADVANTAGE 155010C56285 210.0002/28/202303/31/202303/14/2023 210.00 02499 GE CAPITAL INFORMATION (RICOH) 106969481C56286 02/17/202303/31/202303/14/2023 513.17 C 106969483 787.9302/17/202303/31/2023 274.76
02589 GOLDEN BAY CONSTRUCTION, INC. 10097-1FC56287 95,707.2702/27/202303/31/202303/14/2023 95,707.27 01829 GOVERNMENT FINANCE OFFICERS AS 30014530056288 160.0002/28/202303/14/2023 160.00 00433 GRAINGER INC 9627945836C56289 347.2703/03/202303/31/202303/14/2023 347.27 Page: 3
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8:14AM Town of Colma04/05/2023
firstBank code:
Check # Date Vendor Status Clear/Void Date Amount PaidInvoice Inv. Date Check Total 00229 LORENA GUZMAN 2002464.003C56290 84.0003/06/202303/31/202303/14/2023 84.00 00174 HOME DEPOT CREDIT SERVICES JAN 31-Feb 06 2023C56291 550.0502/27/202303/31/202303/14/2023 550.05 03273 HOME DEPOT PRO, THE 732824750C56292 1,319.2402/24/202303/31/202303/14/2023 1,319.24 00289 PATRIA KYLES 2002465.003C56293 300.0003/06/202303/31/202303/14/2023 300.00 00222 LEAGUE OF CA CITIES INV-02102C56294 200.0002/15/202303/31/202303/14/2023 200.00 03157 NEW ALPHA TWO 2450056295 285.0003/08/202303/14/2023 285.00 03061 NICK BARBIERI TRUCKING, LLC CL09016C56296 319.7802/15/202303/31/202303/14/2023 319.78 00280 ODP BUSINESS SOLUTIONS 301983510001C56297 03/02/202303/31/202303/14/2023 75.80 C 300421402001 03/02/202303/31/2023 46.23
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03551 QUENCH USA, INC INV05504334C56298 238.3003/07/202303/31/202303/14/2023 238.30 02216 RAMOS OIL CO. INC. 846555C56299 1,665.0702/28/202303/31/202303/14/2023 1,665.07 00534 SMC INFORMATION SERVICES DEPT 1YCL1230256300 82.2502/28/202303/14/2023 82.25 00830 STAPLES BUSINESS CREDIT 1647245370C56301 798.8002/25/202303/31/202303/14/2023 798.80 01865 THYSSENKRUPP ELEVATOR CORP 3007132600C56302 4,032.0003/01/202303/31/202303/14/2023 4,032.00 03075 SUAN MERAZ VARELA 2002467.00356303 50.0003/06/202303/14/2023 50.00 02799 WAVE (ASTOUND) 103745301-0010023C56304 474.6203/01/202303/31/202303/14/2023 474.62 03034 FLEX ADVANTAGE 2023-04-RETIREC56305 58,842.4403/20/202303/31/202303/21/2023 58,842.44 03546 JUDIT ABARCA 2002472.00356306 300.0003/13/202303/21/2023 300.00 00020 ASSOCIATED SERVICES INC 123032841C56307 118.4603/15/202303/31/202303/21/2023 118.46 00004 AT&T 0019604348C56308 34.3403/01/202303/31/202303/21/2023 34.34 03334 LLC AT&T MOBILITY NATIONAL ACCOUNT 287296200335X031023C56309 2,532.1503/02/202303/31/202303/21/2023 2,532.15 01565 BAY CONTRACT MAINTENANCE, INC. 29089C56310 03/10/202303/31/202303/21/2023 2,740.50 C 29085 03/10/202303/31/2023 2,661.35
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Page: 5Check History ListingapCkHist
8:14AM Town of Colma04/05/2023
firstBank code:
Check # Date Vendor Status Clear/Void Date Amount PaidInvoice Inv. Date Check Total C 29088 03/10/202303/31/2023 2,661.35
C 29090 03/10/202303/31/2023 1,552.45
C 29086 03/10/202303/31/2023 633.64
C 29091 03/10/202303/31/2023 221.30
C 29087 10,663.9303/10/202303/31/2023 193.34
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00851 COLMA FIRE DISTRICT SOCIAL 03/17/2023C56314 60.0003/17/202303/31/202303/21/2023 60.00 02827 CORODATA SHREDDING, INC. RS3476914C56315 83.1802/28/202303/31/202303/21/2023 83.18 03570 CHARMAGNE CRUZ 2002474.00356316 30.0003/15/202303/21/2023 30.00 02317 ERIN CUS 9/24/22-01/21/23C56317 1,600.0003/06/202303/31/202303/21/2023 1,600.00 03224 DECORATIVE PLANT SERVICE, INC. 0031004C56318 157.4503/01/202303/31/202303/21/2023 157.45 02793 DITO'S MOTORS 27563C56319 3,941.2803/13/202303/31/202303/21/2023 3,941.28 03569 GABRIELLA FISICARO 2002468.003C56320 50.0003/13/202303/31/202303/21/2023 50.00 00280 ODP BUSINESS SOLUTIONS 301411804001C56321 30.2003/07/202303/31/202303/21/2023 30.20 00307 PACIFIC GAS & ELECTRIC 3007220528-6C56322 03/09/202303/31/202303/21/2023 4,386.25 C 0576889222-5 4,548.5203/09/202303/31/2023 162.27
02926 INC PRECISION BODY SHOP & DETAIL 2104156323 80.0003/15/202303/21/2023 80.00 02886 READY REFRESH BY NESTLE 03C0036457661C56324 28.9903/08/202303/31/202303/21/2023 28.99 00349 SEGALE & CERINI INC. 1747756325 02/28/202303/21/2023 20,075.00 17478 20,709.0002/28/2023 634.00
00683 SMC PUBLIC SAFETY COMMUNICATIO CLMA-MSS 23-0256326 1,674.7503/01/202303/21/2023 1,674.75 Page: 5
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8:14AM Town of Colma04/05/2023
firstBank code:
Check # Date Vendor Status Clear/Void Date Amount PaidInvoice Inv. Date Check Total 00345 SMC SHERIFF'S OFFICE Apr 20-21 202356327 450.0003/10/202303/21/2023 450.00 00388 SONITROL 332873C56328 1,143.1103/06/202303/31/202303/21/2023 1,143.11 01030 STEPFORD, INC. 2301152C56329 249.9903/14/202303/31/202303/21/2023 249.99 00412 TELECOMMUNICATIONS ENGINEERING 4812956330 1,652.5003/10/202303/21/2023 1,652.50 03407 TMW & ASSOCIATES, INC. 15% Maint SuretyC56331 203,862.7503/15/202303/31/202303/21/2023 203,862.75 02849 6746050100 U.S. BANK PARS ACCOUNT 2023-03 OPEBC56332 03/21/202303/31/202303/21/2023 128,788.00 C 2023-04 OPEB 257,576.0003/21/202303/31/2023 128,788.00 01687 UNITED SITE SERVICES OF INV-01518587C56333 168.1603/16/202303/31/202303/21/2023 168.16 03075 SUAN MERAZ VARELA 2002471.00356334 230.0003/13/202303/21/2023 230.00 02946 AMANDA VELASQUEZ 3/14-3/15 2023 REIMBC56335 93.5203/16/202303/31/202303/21/2023 93.52 01745 WILLIAM D. WHITE CO., INC. 460018C56336 1,981.5403/15/202303/31/202303/21/2023 1,981.54 00047 C.L.E.A. 03242023 B56337 216.0003/24/202303/24/2023 216.00 01375 NATIONWIDE RETIREMENT SOLUTION 03242023 BC56338 5,098.4003/24/202303/31/202303/24/2023 5,098.40 01340 NAVIA BENEFIT SOLUTIONS 03242023 BC56339 1,650.4903/24/202303/31/202303/24/2023 1,650.49 02224 STANDARD INSURANCE COMPANY 03242023 B56340 511.0003/24/202303/24/2023 511.00 00130 EMPLOYMENT DEVELOPMENT DEPT 03102023 MC94818 150.0003/10/202303/31/202303/10/2023 150.00 00521 UNITED STATES TREASURY 03102023 MC94819 1,262.1503/10/202303/31/202303/10/2023 1,262.15 00631 P.E.R.S. 03102023 MC94820 781.2903/10/202303/31/202303/10/2023 781.29 01360 MISSIONSQUARE RETIREMENT 03102023 M94821 493.2603/10/202303/10/2023 493.26 00282 CALIFORNIA PUBLIC EMPLOYEES' 03102023 MC94822 4,797.1403/10/202303/31/202303/10/2023 4,797.14 00130 EMPLOYMENT DEVELOPMENT DEPT 03102023 BC94823 15,632.0603/10/202303/31/202303/10/2023 15,632.06 00521 UNITED STATES TREASURY 03102023 BC94824 68,862.5803/10/202303/31/202303/10/2023 68,862.58 00282 CALIFORNIA PUBLIC EMPLOYEES' 03102023 BC94825 69,759.4403/10/202303/31/202303/10/2023 69,759.44 Page: 6
Page: 7Check History ListingapCkHist
8:14AM Town of Colma04/05/2023
firstBank code:
Check # Date Vendor Status Clear/Void Date Amount PaidInvoice Inv. Date Check Total 00631 P.E.R.S. 03102023 BC94826 49,470.8903/10/202303/31/202303/10/2023 49,470.89 01360 MISSIONSQUARE RETIREMENT 03102023 B94827 6,827.1503/10/202303/10/2023 6,827.15 00068 COLMA PEACE OFFICER'S 03102023 B94828 613.4503/10/202303/10/2023 613.45 00130 EMPLOYMENT DEVELOPMENT DEPT 03242023 BC94832 14,155.4703/24/202303/31/202303/24/2023 14,155.47 00521 UNITED STATES TREASURY 03242023 BC94833 65,648.0303/24/202303/31/202303/24/2023 65,648.03 00631 P.E.R.S. 03242023 BC94834 49,123.7303/24/202303/31/202303/24/2023 49,123.73 01360 MISSIONSQUARE RETIREMENT 03242023 B94835 6,793.0203/24/202303/24/2023 6,793.02 00068 COLMA PEACE OFFICER'S 03242023 B94836 613.4503/24/202303/24/2023 613.45 00282 CALIFORNIA PUBLIC EMPLOYEES' 100000017088262C120022 6,953.2502/14/202303/31/202303/07/2023 6,953.25 01037 COMCAST CABLE 2/27-3/26 XFINITYC120031 10.9402/17/202303/31/202303/07/2023 10.94 01037 COMCAST CABLE 2/25-3/24 427 F StC120032 246.7202/20/202303/31/202303/07/2023 246.72 00307 PACIFIC GAS & ELECTRIC 9248309814-8 23Feb23C120033 513.3902/23/202303/31/202303/14/2023 513.39 00307 PACIFIC GAS & ELECTRIC 0567147369-1 1Mar23C120034 189.9603/01/202303/31/202303/14/2023 189.96 01037 COMCAST CABLE 03/02-04/01 1199 ELC120036 251.7202/27/202303/31/202303/21/2023 251.72 01037 COMCAST CABLE 3/11-4/10 601 F StC120037 118.7203/07/202303/31/202303/21/2023 118.72 1,246,162.92first Total:
Total Checks:checks in this report133 1,246,162.92
Page: 7
Staff Report – Recreation Program Quarterly Review, January - March 2023 Page 1 of 2
STAFF REPORT
TO
: Mayor and Members of the City Council
FROM: Angelika Abellana, Recreation Manager
VIA: Brian Dossey, City Manager
MEETING DATE: April 12, 2023
SUBJECT: Recreation Services Department Quarterly Review, January - March 2023 REC
OMMENDATION
Staff recommends that the City Council adopt:
MOTION TO ACCEPT INFORMATIONAL REPORT ON RECREATION DEPARTMENT PROGRAMS, ACTIVITIES, EVENTS, AND TRIPS FOR THE FIRST QUARTER OF 2023.
EXE
CUTIVE SUMMARY
In the first quarter of 2023, a total of 506 participants attended 41 programs. This represents a decrease of 112 participants from the first quarter of 2022. Staff attributes the decrease due to the winter storms during the first quarter of this year that has affected participants ability to attend programs. In addition, the storm delayed the start and participation of new programs such as Zumba Gold and Evening Zumba.
Staff
estimates that 27 percent of the population had a current Colma I.D. during the first quarter of 2023.
Th
ere was a total of 55 rentals, which is an increase of 36 rentals from the first quarter of 2022.
As the Recreation Department shifts from the post-pandemic state, staff continues to modify programs to align with health recommendations and guidelines. This quarter, staff offered a Reading Across America program in partnership with Project Read and Colma Police Department for children to pick up a free book, create an art project and listen to a story. Staff offered two new programs focusing on terrariums and succulents.
As we move into summer, staff will increase the number of allotted children in the Day Camp Program and offer more low cost/free Community Events.
Item #4
Staff Report – Recreation Program Quarterly Review, January - March 2023 Page 2 of 2
BACKGROUND
Participation
The Recreation Services Department offered programs, activities, events and trips for all age groups during the past quarter. Below is a summary of participation levels by demographic:
● A total of 125 adults and seniors participated in enrichment programs. This represents an increase of 32 participants from the first quarter of 2022. Staff attributes the increase in our Chair Yoga, Bootcamp and Zumba classes.
● A total of 121 adults and seniors participated in trips and events. This represents a decrease of 69 participants from the first quarter of 2022. Staff attributes the decrease in participation to the “pick-up” portion of our Hybrid Senior Luncheon ● A total of 64 youth and teens participated in Enrichment Programs. This represents an increase of 5 participants from the first quarter of 2022. Staff attributes the increase to the offering of additional contract classes for the youth such as Vibo Music and Duo Dance.
● No youth and teens participated in events and trips. This is the same number of participants for the first quarter of 2022. Staff attributes the deficient participation due to neighboring schools offering activities onsite at school that are more accessible. ● A total of 196 youth, adults and seniors participated in Community Programs. This represents and decrease of 80 participants from the first quarter of 2022. Staff attributes the decrease due the cancellation of Colma Family Game Night and small decrease in participation to our Food Pantry deliveries due to residents being out of town.
The attachment contains a detailed breakdown of participation by program.
Rental Activity
The Colma Community Center was rented for 54 different events:
● Re
sident Rental (1 fundraiser and 18 social events)
● Colma Non-Profit (1 Fundraiser)
● Non-Resident Rental (4 Funeral, 1 Meeting, 2 Social events) ● Non-Resident Non-Profit (2 Fundraisers)
● In House Reservations (8 Police Department Training/Meeting) ● Non-Resident Non-Profit Kitchen only (17 reservations) Th
e Sterling Park Recreation Center was rented for 11 different events:
● Sterling Park Resident Rental Reservations (11 social events) AT
TACHMENTS
A. 2023 Recreation Services Department Quarterly Review – Participation Detail Recreation Services Department Quarterly Review
January - March 2023
Participation Detail
Adult/Senior Enrichment Programs
Program Registered Sessions New or Existing
Program
Arm Chair Travel 32 1 Existing
Boot Camp Fitness 8 1 Existing
Breakfast and Bingo 20 1 Existing
Friday Films 7 1 Existing
Ladies Social 16 1 Existing
Let’s Get Crafty Cancelled 3 Existing
Mixtiso Happy Chair Yoga 7 1 Existing
Zumba - Evening 9 1 NEW
Zumba Gold 7 1 NEW
Zumba Toning 19 2 Existing
Adul
t & Senior Trips & Events
Program Registered Sessions New or Existing
Program
De Young Museum 9 1 NEW
Senior Luncheon 88 3 Existing
Succulent Workshop 7 1 NEW
Terrariums & Cider 17 1 NEW
Wine and Canvas Cancelled 1 Existing
Youth & Teen Enrichment Programs
Program Registered Sessions New or Existing
Program
Duo Dance - Ballet 1 2 Existing
Duo Dance – Combo Any Level 0 2 Existing
Duo Dance – Intro to Latin 0 2 NEW
Duo Dance – K Pop 0 2 NEW
Duo Dance – Lyrical 0 2 Existing
Duo Dance – Pop 0 2 Existing
Duo Dance – Tap 0 2 Existing
Guitar Workshop for Beginner Cancelled 1 Existing
Kid’s Club After School Program 1 5 Existing
Kumon Math Tutoring 20 3 Existing
Kumon Reading Tutoring 15 3 Existing
Presidents Week Camp 10 1 Existing
Tae Kwon Do 9 1 Existing
Vibo Music – Guitar Cancelled 2 Existing
Vibo Music - Piano 3 2 Existing
Winter Camp – Session 2 5 1 Existing
Attachment A
2 Youth and Teen Events & Trips
Program Registered Sessions New or Existing
Program
Dessert and Arts & Crafts Cancelled 1 Existing
Ice Skating at Union Square Cancelled 1 NEW
Movement Belmont – Teen Trip Cancelled 1 Existing
Open Teen Center Cancelled 1 Existing
Parents Night Out Cancelled 3 Existing
Queen of Colma Tea Party Cancelled 1 Existing
San Jose Sharks - Teen Trip Cancelled 1 NEW
Co
mmunity Programs
Program Registered Sessions New or Existing
Program
Colma Game Night Cancelled 1 Existing
Food Pantry Delivery Program 185 3 Existing
Read Across America with Project
Read
11 1 NEW
Staff Report re CalPERS Supplemental Payment and PARS Transfer Page 1 of 2
STAFF REPORT
TO
: Mayor and Members of the City Council
FROM: Pak Lin, Administrative Services Director
VIA: Brian Dossey, City Manager
MEETING DATE: April 12, 2023
SUBJECT: CalPERS Supplemental Payment and PARS Transfer
RECOMMENDATION
Staff recommends that the City Council adopt:
A RESOLUTION TO AMEND THE FY 2022-23 BUDGET AND AUTHORIZING: (1) THE PAYMENT OF $1.0 MILLION TO CALPERS AS SUPPLEMENTAL PENSION
PAYMENTS INCLUDING AUTHORIZING THE CITY MANAGER TO EXECUTE AND
SUBMIT THE ADDITIONAL UNFUNDED ACCRUED LIABILITY PAYMENT FORM TO CALPERS; AND (2) $800,000 TO THE PARS’ 115 TRUST FOR PENSION, PURSUANT TO CEQA GUIDELINE 15061.
EXECUTIVE SUMMARY
On February 22, 2023, the City Council directed staff to schedule a $1.0 million supplemental pension contribution to CalPERS and to transfer $0.8 million to PARS 115 Trust. Staff coordinated with a CalPERS Actuary and Attachment B contains the supplemental payment authorization form and the impact of the supplemental payment. Page 1 of Attachment B shows that the $1.0 million supplemental contribution will reduce the FY 2023- 24 Employer Unfunded Liability Payment by $114,655. Page 3 of Attachment B (highlighted in yellow) shows the reduction in the balance from 6/30/2022 to 6/30/2023; from $1.24 million to $174,000.
The next step is to schedule the payment to CalPERS on April 20, 2023 and to PARS on April 25, 2023.
FISCAL IMPACT
The $1.8 million pension contribution was a result of general fund surplus from FY 2021-22. The surplus remains in the Town’s Pension Trust (Fund 72) until a final decision is made. This action will reduce the Town’s Fund 72 reserve balance. This action will also reduce future unfunded annually accrued pension liability (UAAL); and the Town’s pension plan will reach 100% funded status a year earlier.
BAC
KGROUND
During the FY 2022 -23 Budget development, the City Council directed staff to make a supplemental payment of $1.0 million to CalPERS and to research the best strategy for the Item #5
Staff Report re CalPERS Supplemental Payment and PARS Transfer Page 2 of 2 remaining $0.8 million, whether to transfer the remaining $0.8 million to the Town’s 115 Trust or to pay it to CalPERS. Supplemental payments to CalPERS will directly reduce the Town’s unfunded pension liability, whereas transferring funds to 115 Trust helps the Town stabi lize budgetary needs during economic downturns.
On February 22, 2023, Staff partnered with GovInvest in completing the analysis and presented to the City Council the different funding options. The feedback from the City Council meeting was to make a $1.0 million supplemental contribution to CalPERS and to transfer $0.8 million to PARS pension trust.
ANALYSIS
Staff reached out to CalPERS to schedule the supplemental contribution on April 20, 2023. The $1.0 million supplemental contribution will be applied to the June 30, 2014 Assumption Change, as listed on the Schedule of Amortization Bases in Attachment B. The supplemental contribution will reduce the Town’s unfunded liability payment for FY 2023- 24 by $114,655 ; reduced from $666,834 to $552,179 per Page 1 of Attachment B.
In addition, staff will schedule a payment of $800,000 to PARS to be applied to the Town’s 115 Pension Trust.
Council Adopted Values
Authorizing the City Manager to sign and the Finance department to make the $1.0 million payment to CalPERS and $0.8 million to PARS aligns with the Town’s Responsibility and Visionary behavioral values. This action also aligns with the Town’s 2023-2025 Strategic Plan to enhance the Town’s financial resilience.
Alternatives
The Council may direct Staff to make alterations to the funding strategies.
CONCLUSION
Staff recommends the City Council adopt a resolution authorizing the $1.0 million supplemental payment to CalPERS and $0.8 million to PARS Pension Trust.
ATTACHMENTS
A. Resolution
B. CalPERS Supplemental Payment Letter
Res 2023-##, CalPERS Supplemental Payment and PARS Transfer Page 1 of 2 RESOLUTION NO. 2023-##
OF THE CITY COUNCIL OF THE TOWN OF COLMA
RES
OLUTION AMENDING THE FY 2022-23 BUDGET AND AUTHORIZING: (1) THE PAYMENT OF $1.0 MILLION TO CALPERS AS SUPPLEMENTAL PENSION PAYMENTS
INCLUDING AUTHORIZING THE CITY MANAGER TO EXECUTE AND SUBMIT THE ADDITIONAL UNFUNDED ACCRUED LIABILITY PAYMENT FORM TO CALPERS; AND (2) $800,000 TO THE PARS’ 115 TRUST FOR PENSION, PURSUANT TO CEQA GUIDELINE 15061.
The City Council of the Town of Colma does resolve as follows.
1. Background
(a) The Town of Colma offers guaranteed benefits at employees’ retirement, which creates unfunded liabilities;
(b) The City Council held a study session on February 22, 2023 to discuss options for reducing future unfunded pension liabilities;
(c) On February 22, 2023, the City Council directed staff to return to the City Council with an agenda item allowing the City Council to make a $1.0 million supplemental contribution to CalPERS and to transfer a $800,000 to the PARS 115 Trust
(d) The approval of the payments to CalPERS and PARS requires immediate actions in 2022 -23 and therefore requires a budget amendment.
2. Order
(a) The City Council hereby amends the Fiscal Year 2022-23 Budget as follows:
• Increase PERS Safety Employees (72- 600-52002) by $1.0 million to be paid to CalPERS; and
• Increase PARS Contribution (72-37059) by $800,000.
(b) The City Manager is hereby authorized to execute and submit the Additional Unfunded Accrued Liability Payment Form to CalPERS in making the $1.0 million payment to CalPERS.
NOT A CEQA PROJECT.
The City Council finds that adoption of this resolution is not a "project," as defined in the California Environmental Quality Act because it does not have a potential for resulting in either a direct physical change in the environment or a reasonably foreseeable indirect physical change in the environment and concerns general policy and procedure making.
EFFECTIVE DATE.
This resolution shall take effective immediately upon adoption.
Attachment A
Res 2023-##, CalPERS Supplemental Payment and PARS Transfer Page 2 of 2
Certification of Adoption
I certify that the foregoing Resolution No. 2023-## was duly adopted at a regular meeting of the City Council of the Town of Colma held on April 12, 2023, by the following vote:
Name Voting Present, Not Voting Absent
Aye No Abstain Not Participating
Joanne F. del Rosario, Mayor
John Irish Goodwin
Helen Fisicaro
Ken Gonzalez
Carrie Slaughter
Voting Tally
Dated: ____________________ _____________________________________ Joanne F. del Rosario, Mayor
Attest: ____________________________
Caitlin Corley, City Clerk
California Public Employees’ Retirement System
Actuarial Office
400 Q Street, Sacramento, CA 95811 | Phone: (916) 795-3000 | Fax: (916) 795-2744 888 CalPERS (or 888-225-7377) | TTY: (877) 249-7442 | www.calpers.ca.gov March 17, 2023
CalPERS ID: 1705206551
Employer Name: TOWN OF COLMA
Rate Plan: SAFETY PLAN [1026]
Re: Lump Sum Payment to reduce the Unfunded Accrued Liability Dear Requestor:
As requested, information on the fiscal year 2023-24 employer contribution requirement following your lump sum payment is shown below.
If you are aware of others interested in this information (e.g., payroll staff, county court employees, port districts), please inform them.
The information is based on the most recent annual valuation and assumes payment by April 20, 2023 and no further contractual or financing changes taking effect before June 30, 2023. The Unfunded Accrued Liability (UAL) will be reduced or eliminated by a lump sum payment in the amount of $1,000,000. The payment will be applied to the Assumption Change 06/30/2014 base(s).
There will be no change to your FY 2022-23 contributions.
Valuation as of June 30, 2021 Pre-Payment Post-Payment
Projected 6/30/2023 Total Unfunded Liability $5,515,277 Payment on April 20, 2023 $1,000,000
Revised 6/30/2023 Total Unfunded Liability $4,502,407
FY 2023-24 Employer Contributions
Base Total Normal Cost for Formula 34.64% 34.64%
Surcharges for Class 1 Benefit
a) FAC 1 1.46% 1.46%
Phase out of Normal Cost Difference 0.00% 0.00%
Plan's Total Normal Cost 36.10% 36.10%
Formula’s Expected Employee Contribution Rate 8.99% 8.99% Employer Normal Cost Rate 27.11% 27.11%
Payment on Assumption Change 06/30/2014 $134,325 $19,670 Payment on all other bases $532,509 $532,509
Employer Unfunded Liability Payment $666,834 $552,179
The attached schedule of the plan’s amortization bases includes the additional discretionary payment(s) listed above.
Attachment B
Attachment B
Fiscal Year
Required Employer Contribution 2023-24
Employer Normal Cost Rate 27.11%
Plus
Required Payment on Amortization Bases
Paid either as
1) Monthly Payment $46,014.92
Or
2) Annual Prepayment Option* $534,311
The total minimum required employer contribution is the sum of the Plan’s Employer Normal Cost Rate (expressed as a percentage of payroll) plus the Employer Unfunded Accrued Liability (UAL) Contribution Amount (billed monthly (1) or prepaid annually (2) in dollars).
* Only the UAL portion of the employer contribution can be prepaid (which must be received in full no later than July 31 ).
To initiate this payment, the enclosed Lump Sum Payment Request must be completed and returned to the CalPERS Fiscal Services Division with payment by Electronic Funds Transfer (EFT) or wire transfer by April 20, 2023. A copy should be sent to us.
If you have questions, please call 888 CalPERS (or 888-225-7377).
JULIAN ROBINSON, FSA, EA, MAAA
Senior Actuary, CalPERS
Attachment B
Schedule of Amortization Bases
Reason for Base
Date
Est.
Ramp
Level
2023-24
Ramp
Shape
Escala-
tion
Rate
Amort.
Period
Balance
6/30/21
Expected
Payment
2021-22
Balance
6/30/22
Expected
Payment
2022-23
Balance
6/30/23
Minimum
Required
Payment
2023-24
SHARE OF PRE-2013 POOL UAL 06/30/13 No Ramp 2.80% 14 1,883,504 162,181 1,843,978 166,641 1,797,155 168,024 NON-INVESTMENT (GAIN)/LOSS 06/30/13 100% Up/Down 2.80% 22 (30,500) (2,126) (30,377) (2,185) (30,185) (2,191) INVESTMENT (GAIN)/LOSS 06/30/13 100% Up/Down 2.80% 22 2,476,655 172,659 2,466,635 177,407 2,451,027 177,901 NON-INVESTMENT (GAIN)/LOSS 06/30/14 100% Up/Down 2.80% 23 25,452 1,727 25,398 1,774 25,292 1,777 INVESTMENT (GAIN)/LOSS 06/30/14 100% Up/Down 2.80% 23 (1,953,896) (132,546) (1,949,782) (136,191) (1,941,622) (136,454) SIDE FUND 2013 or Prior No Ramp 2.80% 1 234,914 242,997 (235) 0 (251) (259) ASSUMPTION CHANGE 06/30/14 100% Up/Down 2.80% 13 1,285,820 129,297 1,239,635 1,112,948 173,764 19,670 NON-INVESTMENT (GAIN)/LOSS 06/30/15 100% Up/Down 2.80% 24 (4,870) (322) (4,868) (331) (4,857) (331) INVESTMENT (GAIN)/LOSS 06/30/15 100% Up/Down 2.80% 24 1,291,837 85,425 1,291,400 87,774 1,288,506 87,870 NON-INVESTMENT (GAIN)/LOSS 06/30/16 100% Up/Down 2.80% 25 (279,422) (14,615) (283,319) (18,771) (283,186) (18,776) INVESTMENT (GAIN)/LOSS 06/30/16 100% Up/Down 2.80% 25 1,674,131 87,564 1,697,480 112,465 1,696,683 112,495 ASSUMPTION CHANGE 06/30/16 100% Up/Down 2.80% 15 515,902 37,961 511,753 48,757 496,165 49,204 NON-INVESTMENT (GAIN)/LOSS 06/30/17 100% Up/Down 2.80% 26 21,845 858 22,444 1,176 22,755 1,469 INVESTMENT (GAIN)/LOSS 06/30/17 100% Up/Down 2.80% 26 (859,829) (33,790) (883,377) (46,292) (895,607) (57,837) ASSUMPTION CHANGE 06/30/17 100% Up/Down 2.80% 16 683,975 37,239 692,001 51,017 686,334 64,301 NON-INVESTMENT (GAIN)/LOSS 06/30/18 80% Up/Down 2.80% 27 127,836 3,398 133,017 5,237 136,650 6,972 INVESTMENT (GAIN)/LOSS 06/30/18 80% Up/Down 2.80% 27 (271,116) (7,207) (282,104) (11,107) (289,809) (14,787) ASSUMPTION CHANGE 06/30/18 80% Up/Down 2.80% 17 1,038,999 37,888 1,070,496 58,394 1,082,943 78,417 METHOD CHANGE 06/30/18 80% Up/Down 2.80% 17 234,614 8,555 241,727 13,186 244,537 17,707 NON-INVESTMENT (GAIN)/LOSS 06/30/19 No Ramp 0.00% 18 154,173 14,069 150,117 14,069 145,785 13,822 INVESTMENT (GAIN)/LOSS 06/30/19 60% Up Only 0.00% 18 131,452 2,874 137,421 5,748 140,825 8,467 NON-INVESTMENT (GAIN)/LOSS 06/30/20 No Ramp 0.00% 19 107,632 0 114,951 10,509 111,907 10,320 INVESTMENT (GAIN)/LOSS 06/30/20 40% Up Only 0.00% 19 620,984 0 663,211 14,528 693,296 28,499 RISK MITIGATION OFFSET 06/30/21 No Ramp 0.00% 1 (885,756) 0 (945,987) 0 (1,010,314) (1,044,100) RISK MITIGATION 06/30/21 No Ramp 0.00% 1 863,159 (11,899) 934,151 (12,232) 1,010,314 1,044,100 NON-INVESTMENT (GAIN)/LOSS 06/30/21 No Ramp 0.00% 20 (134,194) 0 (143,319) 0 (153,065) (13,764) NET INVESTMENT (GAIN) 06/30/21 20% Up Only 0.00% 20 (2,918,112) 0 (3,116,544) 0 (3,328,469) (71,544) ASSUMPTION CHANGE 06/30/21 No Ramp 0.00% 20 189,102 (9,298) 211,570 (9,558) 235,834 21,207 TOTAL 6,224,291 812,889 5,807,473 1,644,963 4,502,407 552,179 This schedule assumes an additional discretionary payment is made in the amount and by the date stated on page 1 of this letter.
Attachment B
Attachment B
Additional UAL Payment Request
Please complete and return this form by either mail or e-mail.
Mail CalPERS – FRAS
Cash and Payments Processing Unit
P.O. Box 942703
Sacramento, CA 94229-2703
E-mail [email protected]
Payment may be made by EFT or wire transfer.
Payments may be made by Electronic Funds Transfer (EFT) through myCalPERS or by wire transfer through the State Treasurer’s Office.
Visit Managing the Unfunded Accrued Liability for payment instructions which are located on our website www.calpers.ca.gov under the Employers tab and Actuarial Resources section.
Employer Name: TOWN OF COLMA
CalPERS ID: 1705206551
Member Group or Plan: SAFETY PLAN
Rate Plan ID: 1026
Amount: $1,000,000
In recognition of our payment please revise our required employer contribution effective July 1, 2023:
Name and Title (Please Print): ______________________________________________________
Signature: ___________________________________Date: ______________
Mailing Address: ______________________________________________________
City/State/Zip: ______________________________________________________
Telephone Number: _________________________Fax Number: __________________
E-mail Address: ________________________________________________
Purpose: Pay Down Unfunded Liability Base(s) to which payment is applied: Assumption Change 06/30/2014 Attachment B
Staff Report Reimbursement Agreement with SSF for Hillside Blvd. Resurfacing Work Page 1 of 4
STAFF REPORT
TO
: Mayor and Members of the City Council
FROM: Brad Donohue, Director of Public Works
VIA: Brian Dossey, City Manager
MEETING DATE: April 12, 2023
SUBJECT: Agreement with South San Francisco for Hillside Boulevard and Lawndale Boulevard Improvements
RECOMMENDATION
Staff recommends that the City Council make the following motion:
RESOLUTION DECLARING THE FUTILITY OF PUBLIC BIDDING AND DELEGATING
AUTHORITY TO THE CITY MANAGER TO APPROVE AND EXECUTE A REIMBURSEMENT
AGREEMENT WITH SOUTH SAN FRANCISCO FOR ROADWAY RESURFACING WORK ON
HILLSIDE BOULEVARD AND LAWNDALE BOULEVARD AND APPROVING A CAPITAL IMPROVEMENT PLAN BUDGET AMENDMENT TO CIP #906 FROM $320,000 TO $337,645, PURSUANT TO CEQA GUIDELINE 15301
EXE
CUTIVE SUMMARY
The Town of Colma’s (Town) Capital Improvement Plan (CIP) has identified Hillside Boulevard from Lawndale Boulevard to approximately 400 feet south of Serramonte Boulevard for roadway resurfacing (slurry seal) (Hillside Boulevard Resurfacing Work). The City of South San Francisco (SSF) is constructing several improvements on Hillside Boulevard from Lincoln Street to Lawndale Boulevard within SSF’s jurisdictional boundaries (SSF Project).
The SSF Project involves work related to new signals, bike lanes, lane reduction (road diet) and surface treatment. The SSF Project’s road diet work consists of minor roadway repair work, slurry sealing and restriping and mirrors work that the CIP identified as necessary for the Hillside Boulevard Resurfacing Work. As a result, Town staff contacted SSF staff to determine if the contractor performing the roadway resurface treatment work for the SSF Project would perform that same work for the Hillside Boulevard Resurfacing Work, subject to reimbursement by the Town.
The contractor and SSF agreed and intend to issue a change order for the SSF Project that would include compensation for the performance of the Hillside Boulevard Resurfacing Work.
The proposed Hillside Boulevard Resurfacing Work would include resurfacing the east bound direction of Lawndale Boulevard from Mission Road to Hillside Boulevard. Staff and the City Attorney are currently negotiating an agreement that would reimburse SSF for payments made Item #6
Staff Report Reimbursement Agreement with SSF for Hillside Blvd. Resurfacing Work Page 2 of 4 to the contractor to perform the Hillside Boulevard Resurfacing Work within the Town’s jurisdictional boundaries (Reimbursement Agreement). The Reimbursement Agreement would require that SSF administer the contract for the benefit of the Town in return for the Town compensating SSF an amount not to exceed $337,645 which reflects the actual costs to compensate the contractor to perform the work.
FISCAL IMPACT
In the Town’s Annual Roadway Rehabilitation Program CIP #906, the City Council approved a $320,000 budget for the Hillside Boulevard Resurfacing Work. Staff is now recommending that City Council approve a construction budget adjustment that consists of: (1) $293,605 for construction; and (2) an increase in the construction contingency from 10% ($29,360) to 15% ($44,040) for a total project budget of $337,645. The proposed increase in contingency ($14,680) will be funded through CIP Reserves.
BACKGROUND
It has been over 20 years since the Town has performed surface maintenance work on the roadway of Hillside Boulevard (Lawndale to 400 feet south of Serramonte Boulevard). During that time, the Town has only performed minor repairs to that portion of Hillside, predominantly dig outs and crack sealing. Surprisingly, the roadway has performed well, but now needs minor surface maintenance. The east bound direction of Lawndale will require minor repairs and maintenance, crack sealing and surface road sealing (slurry coat) to increase the life of that portion of Lawndale.
When Town staff became aware of the SSF Project, Staff contacted SSF staff to determine if SSF would consider asking the contractor performing work on the SSF Project— which stops at Hillside and Lawndale— to continue performing that work up to approximately 400 feet south of Serramonte Boulevard, which would cover the Hillside Boulevard Resurfacing Work. Staff determined that the Town would benefit from this structure through cost efficiencies arising from utilizing the pricing that SSF generated when it went out to bid for SSF Project, and because the contractor performing that work for SSF is already mobilized with subcontractors capable and ready to perform the Hillside Boulevard Resurfacing Work.
Town staff along with the City Attorney’s office have been working with SSF staff and their legal team to negotiate a Reimbursement Agreement mutually acceptable to the parties and to determine whether this structure would be lawful. A public entity is exempted from competitively bidding a public project when the governing body finds that “the nature of the subject of the contract is such that competitive proposals would be unavailing or would not produce an advantage, and the advertisement for competitive bid would thus be undesirable, impractical, or impossible.” (
Graydon v. Pasadena Redevelopment Agency (1980) 104
Cal.App.3d 631, 637.) Council can reasonably find that competitively bidding the Hillside Cost Amount
Construction Contract Budget $293,600
Contingency (15%) $44,040
Total Construction Budget $337,645
Staff Report Reimbursement Agreement with SSF for Hillside Blvd. Resurfacing Work Page 3 of 4 Boulevard Resurfacing Work would not produce an advantage and would be impractical for the reasons detailed in the resolution. In short, the cost efficiencies generated through SSF’s contractor’s performance of the Hillside Boulevard Resurfacing Work supports a finding that there would be no advantage to the Town generated by the Town’s competitive bidding of the Hillside Boulevard Resurfacing Work and that competitively bidding would be impractical.
The Reimbursement Agreement is nearly finalized with the parties’ respective attorneys working to finalize minor adjustments to the agreement. Thus, Town staff is requesting that City Council delegate authority to the City Manager to approve and execute a Reimbursement Agreement, in a form approved by the City Attorney, so that SSF’s contractor can perform the Hillside Boulevard Resurfacing Work.
ANALYSIS
The Annual Roadway Rehabilitation CIP Project for fiscal year 2023-24 was to address the various minor repairs and maintenance needs for a portion of Hillside Boulevard, (Attachment B) and Lawndale Boulevard, (Attachment C). The project will address:
• Remove all existing thermoplastic street stripping and pavement marking (street stripping roadway legends, parking stall markings, etc.) • Roadway crack sealing (filling existing cracks in the roadway with an asphalt emulsion that prevents water infiltration into the roadway sub-base). • Minor dig out and repairs (where degradation in the road has appeared and that portion of the roadway needs to be removed and replaced).
• Apply a slurry seal on the proposed portions Hillside Boulevard and Lawndale Boulevard (a slurry seal is a maintenance treatment that prolongs the life of asphalt at a fraction of the cost of full pavement (structural) repair; the slurry material consists of fine, crushed aggregate (rock), asphalt, and water that cures over a few hours in warm weather).
• Re-install street stripping and pavement markings.
The requested increase to the contingency from 10% to 15% is precautionary so that sufficient funds are allocated to accommodate additional costs caused by unforeseen conditions, to the extent necessary. Contingency funds not used to pay SSF’s contractor will be returned to the CIP Reserve Fund.
Council Adopted Values
If approved, City Council is taking a visionary approach in working with our municipal neighbor to create cost efficiencies generated by SSF’s competitive bidding process to best use the Town’s financial resources.
Alternatives
The City Council can choose not to delegate authority to the City Manager on the Reimbursement Agreement, and direct staff to independently solicit bids for the performance of the Hillside Boulevard Resurfacing Work. Staff does not recommend this approach in light of the Staff Report Reimbursement Agreement with SSF for Hillside Blvd. Resurfacing Work Page 4 of 4 fact that competitively bidding the Hillside Boulevard Resurfacing Work would not produce an advantage as SSF has bid this project under all applicable public bidding laws.
CONCLUSION
Staff recommends that the City Council adopt a resolution (Attachment A) delegating authority to the City Manager to approve and enter into a Reimbursement Agreement with SSF, in a form approved by the City Attorney, for the performance of the Hillside Boulevard Resurfacing Work and a CIP Budget amendment to CIP #906 from $320,000 to $337,645.
ATTACHMENTS
A. Resolution
B. Site map of Hillside from Lawndale to 400 feet south of Serramonte Blvd.
C. Site map of east bound direction of Lawndale from Mission Rd. to Hillside Blvd.
Reso 2023-__, Reimbursement Agreement with SSF for Hillside Blvd. Resurfacing Work Page 1 of 3 RESOLUTION NO. 2023-__
OF THE CITY COUNCIL OF THE TOWN OF COLMA
RESOLUTION DECLARING THE FUTILITY OF PUBLIC BIDDING AND DELEGATING
AUTHORITY TO THE CITY MANAGER TO APPROVE AND EXECUTE A REIMBURSEMENT
AGREEMENT WITH SOUTH SAN FRANCISCO FOR ROADWAY RESURFACING WORK
ON HILLSIDE BOULEVARD AND LAWNDALE BOULEVARD AND APPROVING A CAPITAL IMPROVEMENT PLAN BUDGET AMENDMENT TO CIP #906 FROM $320,000 TO $337,645, PURSUANT TO CEQA GUIDELINE 15301
The City Council of the Town of Colma hereby resolves:
1. Background
(a) The Town elected to be subject to the California Uniform Public Construction Cost Accounting Act (Pub. Cont. Code, § 22000 et seq.), which, among other things, allows the Town to informally bid public construction work under $200,000, but requires that the Town formally bid construction projects exceeding that amount consistent with Public Contract Code section 20162. (Pub. Cont. Code, § 22032, subd. (a).) (b) Notwithstanding the foregoing bidding requirements, California law provides that a public entity does not need to competitively bid a project if the governing body finds that “the nature of the subject of the contract is such that competitive proposals would be unavailing or would not produce an advantage, and the advertisement for competitive bid would thus be undesirable, impractical, or impossible.” ( Graydon v. Pasadena
Redevelopment Agency (1980) 104 Cal.App.3d 631, 637; see Hiller v. City of Los Angeles (1961) 197 Cal.App.2d 685, 694.)
(c) The Town’s Capital Improvement Plan (“CIP”) has identified Hillside Boulevard from Lawndale Boulevard to approximately 400 feet south of Serramonte Boulevard for roadway resurfacing work (slurry seal) (“Hillside Boulevard Resurfacing Work”) and the Council, in the Town’s Annual Roadway Rehabilitation Program CIP #906 (“CIP 906”), approved a $320,000 budget for the Hillside Boulevard Resurfacing Work, that included:
(1) $293,605 for construction; and (2) a construction contingency of 10% in the amount of $29,360 to cover unexpected and unforeseen project costs (“Initial Budget”). (d) The City of South San Francisco (“SSF”) is currently constructing several improvements on Hillside Boulevard from Lincoln Street to Lawndale Boulevard within SSF’s jurisdictional boundaries (“SSF Project”), which includes minor roadway repair work, slurry sealing and restriping and mirrors work that the CIP identified as necessary for the Hillside Boulevard Resurfacing Work. SSF competitively bid the SSF Project and awarded the contract for the SSF Project to Ray’s Electric of Oakland, California (“SSF Contractor”). (e) SSF and Town staff coordinated and SSF and the SSF Contractor agreed that: (1) the SSF Contractor would be willing to perform the Hillside Boulevard Resurfacing Work under the SSF Project contract through SSF’s issuance of a chance order in the amount of $337,645 (“Change Order Cost ”); (2) SSF would administer the Hillside Boulevard Resurfacing Work under the contract for the SSF Project for the benefit of the Town; and (3) SSF and Attachment A
Reso 2023-__, Reimbursement Agreement with SSF for Hillside Blvd. Resurfacing Work Page 2 of 3 the Town would negotiate and enter into an agreement providing for the Town’s reimbursement of the Change Order Cost to SSF (“Reimbursement Agreement”). (f) The Change Order Cost exceeds the Initial Budget because it would include a 15% construction contingency in the amount of $44,040 and require s an amendment to budget for CIP 906 that Town staff determined may be funded through CIP reserves (“Adjusted Budget”).
2. Findings
(a) The City Council finds that entering into a Reimbursement Agreement with SSF for the SSF Contractor’s performance of the Hillside Boulevard Resurfacing Work is in the best interests of the Town and is the most efficient manner of performing the Hillside Boulevard Resurfacing Work.
(b) The City Council finds that competitively bidding the Hillside Boulevard Resurfacing Work would not produce an advantage to the Town and would not serve purposes of competitive bidding because:
(i) SSF has already competitively bid the work that will be performed in the Hill side Boulevard Resurfacing Work in compliance with public bidding laws and, therefore, the Change Order Costs reflect costs that are competitive, reasonable, and were the result of open and fair competition.
(ii) The Town’s competitive bidding of Hillside Boulevard Resurfacing Work will not likely result in costs lower than the Change Order Costs because of cost efficiencies generated by utilizing the SSF Contractor and its subcontractors who are already mobilized and performing substantially similar work for a price that was the result of a competitive process.
(iii) Competitively bidding the Hillside Boulevard Resurfacing Work will result in undue and unnecessary delay to performing necessary road maintenance work without achieving lower costs.
(iv) The SSF Contractor and its subcontractors are already mobilized and performing work substant ially similar to, and in the immediate vicinity of, the Hillside Boulevard Resurfacing Work.
3. Approval and Authorization
(a) The City Council approves a CIP Budget amendment that increases the Initial Budget for the Hillside Boulevard Resurfacing Work in CIP 906 by $14,680 to an amount not to exceed the Adjusted Budget ($337,645).
(b) The Council delegates authority to the City Manager, or its designee, to approve and execute a final Reimbursement Agreement with SSF in an amount not to exceed the Adjusted Budget ($337,645), subject to review and approval by the City Attorney.
Reso 2023-__, Reimbursement Agreement with SSF for Hillside Blvd. Resurfacing Work Page 3 of 3 Certification of Adoption
I certify that the foregoing Resolution 2023-__ was duly adopted at a regular meeting of said City Council held on April 12, 2023 by the following vote:
Names Voting Present, Not Voting Absent
Aye No Abstain Not Participating
Joanne F. del Rosario, Mayor
John Irish Goodwin
Ken Gonzalez
Carrie Slaughter
Helen Fisicaro
Voting Tally
Dated ______________________ ___________________________________ Joanne F. del Rosario, Mayor
Attest: ____________________________
Caitlin Corley, City Clerk
HILLSIDE BLVD
SAND HILL RD
HILLSIDE BLVD
HILLSIDE BLVD
Town of Colma
0 190 380
Feet
Z
LEGEND
2022 Slurry Seal Limits
October 2022
CSG Consultants Inc.
Slurry Seal
Hillside Blvd
Colma
EL CAMINO REAL
HILLSIDE BLVD
Sheet 1 of 2
Sheet 1 of 3
Attachment B-1
HILLSIDE BLVD
LAWNDALE BLVD
Town of Colma
0 175 350
Feet
Z
LEGEND
2022 Slurry Seal Limits
October 2022
CSG Consultants Inc.
Slurry Seal
Hillside Blvd
Colma
EL CAMINO REAL
HILLSIDE BLVD
Sheet 2 of 2
Sheet 2 of 3
Attachment B-2
LAWNDALE BLVD
MISSION RD
Town of Colma
0 200 400
Feet
Z
LEGEND
2023 Slurry Seal Limits
October 2022
CSG Consultants Inc.
Slurry Seal
Hillside Blvd
Colma
EL CAMINO REAL
HILLSIDE BLVD
Sheet 3 of 3
Lawndale Blvd
Attachment C