AGENDA
REGULAR MEETING
CITY COUNCIL OF THE TOWN OF COLMA
Wednesday, May 10, 2023
REGULAR SESSION - 7:00 PM
CLOSED SESSION FOLLOWING REGULAR SESSION
The City Council, staff and members of the public may participate in the meeting in person at Town Hall or virtually via Zoom Video Conference.
To attend the meeting in person:
Town Hall, Council Chamber, 1198 El Camino Real, Colma CA 94014 To participate in the meeting via Zoom Video Conference:
Join Zoom Meeting: https://us02web.zoom.us/j/81289976261 Passcode: 074407
Meeting ID: 812 8997 6261
Dial by your location
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Meeting ID: 812 8997 6261
Passcode: 074407
To provide Public Comment in person:
Members of the public wishing to speak are requested to complete a yellow speaker card and submit it to the City Clerk. Comments should be kept to three minutes or less.
To provide Public Comment via Zoom Video Conference:
Live verbal public comments may be made by requesting to speak using the “raise hand” feature in Zoom or, if calling in by phone, by pressing *9 on the telephone keypad prior to the consent calendar being heard, or prior to the close of the public comment period for agenda items or non-agenda items. In response, the Town will unmute the speaker and allow them to speak up to three minutes.
To provide Public Comment in writing:
Members of the public may provide written comments by email to the City Clerk at [email protected] before the meeting. Emailed comments should include the specific agenda item on which you are commenting or note that your comment concerns an item that is not on the agenda. The length of the emailed comment should be commensurate with the three minutes customarily allowed for verbal comments, which is approximately 250-300 words.
PLEDGE OF ALLEGIANCE AND ROLL CALL
ADOPTION OF AGENDA
PRESENTATION
• Donation of Freedom Tower Photograph
• Proclamation in honor of Mental Health Month
• Colma Citizens Scholarship Recipients Presentation
PUBLIC COMMENTS
Comments on the Consent Calendar and Non-Agenda Items will be heard at this time.
Comments on Agenda Items will be heard when the item is called.
CONSENT CALENDAR
1. Motion to Accept the Minutes from the April 26, 2023 Special Meeting.
2. Motion to Accept the Minutes from the April 26, 2023 Regular Meeting.
3. Motion to Approve Report of Checks Paid for April 2023.
4. Motion to Adopt an Ordinance Amending Subchapter 2.10 of the Colma Municipal Code Relating to Fireworks Pursuant to CEQA Guidelines 15061(B)(3), 15307, and 15308 (second reading).
5. Motion to Adopt a Resolution Supporting an Application for One Bay Area Grant 3 (OBAG 3) For Compliance with the State Housing Laws.
NEW BUSINESS
6. FY 2023-24 WATER CONSERVATION INCENTIVE PROGRAM
Consider: Motion to Adopt a Resolution Establishing the Authorized Subsidy at $37,643.41 for the Water Conservation Incentive Program in Fiscal Year 2023-24.
STUDY SESSION
7. DISCUSS AND PROVIDE DIRECTION ON CITY MANAGER RECRUITMENT PROCESS This item is for discussion only; no action will be taken at this meeting.
8. FY 2023-24 BUDGET – CAPITAL IMPROVEMENT PROGRAM
This item is for discussion only; no action will be taken at this meeting.
REPORTS
Mayor/City Council
City Manager
CLOSED SESSION
1. In Closed Session pursuant to Government Code Section 54957, PUBLIC EMPLOYMENT Title: City Manager
RETURN TO OPEN SESSION
ADJOURNMENT
The City Council Meeting Agenda Packet and supporting documents are available for review on the Town’s website www.colma.ca.gov or at Colma Town Hall, 1198 El Camino Real, Colma, CA. Persons interested in obtaining an agenda via e-mail should call 650-997-8300 or email a request to [email protected].
Reasonable Accommodation
Upon request, this publication will be made available in appropriate alternative formats to persons with disabilities, as required by the Americans with Disabilities Act of 1990. Any person with a disability, who requires a modification or accommodation to view the agenda, should direct such a request to Pak Lin, ADA Coordinator, at 650-997-8300 or [email protected]. Please allow two business days for your request to be processed.
Minutes – Special Meeting – 04.26.23 Page 1 of 2
MINUTES
SPECIAL MEETING
City Council of the Town of Colma
Colma Community Center
1520 Hillside Boulevard
Colma, CA 94014
Wednesday, April 26, 2023
10:00 A.M.
CALL TO ORDER
Vice Mayor John Irish Goodwin called the meeting to order at 10:13 a.m.
Council Present – Vice Mayor John Irish Goodwin and Council Member Helen Fisicaro were present. Mayor Joanne F. del Rosario and Council Members Ken Gonzalez and Carrie Slaughter were absent.
Staff Present – City Manager Brian Dossey, Chief of Police John Munsey, Director of Public Works Brad Donohue, City Clerk Caitlin Corley, Administrative Technician Abigail Dometita and Recreation Manager Angelika Abellana were in attendance.
WELCOME AND INTRODUCTION OF SPECIAL GUESTS
Vice Mayor Goodwin welcomed everyone and introduced distinguished guests:
• Matan Zamir, Deputy Consul General of the Consulate General of Israel • Benjamin Ruhs, Director of Family Services for Jewish Cemeteries of San Francisco, representing Hills of Eternity, Home of Peace and Salem Memorial Park • Daniel Villa, General Manager of Sinai Memorial Chapel representing Eternal Home Cemetery
• Josh Alpert, Funeral Director of Sinai Memorial Chapel representing Eternal Home Cemetery
• Harmon Shragge Jr., President of the Board of Sinai Memorial Chapel representing Eternal Home Cemetery
• Annette Bonillas, Sinai Memorial Chapel representing Eternal Home Cemetery • Fred Harris, Sinai Memorial Chapel representing Eternal Home Cemetery • Flicia Leong, CEO of the Colma/Daly City Chamber of Commerce.
PROCLAMATION IN HONOR OF JEWISH AMERICAN HERITAGE DAY
Vice Mayor Goodwin made his opening remarks. He then presented a proclamation in recognition of Jewish American Heritage Month to Matan Zamir, Deputy Consul General of the Consulate General of Israel. Deputy Consul General Zamir thanked the Vice Mayor and Council for the honor and made brief remarks.
Item #1
Minutes – Special Meeting – 04.26.23 Page 2 of 2
RAISING OF THE FLAG OF ISRAEL
The Vice Mayor asked for everyone to stand, and Colma Police Officers raised the Flag of Israel as the National Anthem of Israel was played.
ADJOURNMENT
Vice Mayor Goodwin adjourned the meeting at 10:27 a.m. and invited everyone to stay for light refreshments.
Respectfully submitted,
Caitlin Corley
City Clerk
Minutes – Regular Meeting 04.26.23 Page 1 of 4
MINUTES
REGULAR MEETING
City Council of the Town of Colma
Town Hall Council Chamber
1198 El Camino Real, Colma CA
Also Accessible via Zoom.us
Wednesday, April 26, 2023
7:00 PM
P
LEDGE OF ALLEGIANCE AND ROLL CALL
Vice Mayor Goodwin called the meeting to order at 7:01 p.m.
Council Present – Vice Mayor John Irish Goodwin, Council Members Ken Gonzalez, Carrie Slaughter and Helen Fisicaro were present. Mayor Joanne F. del Rosario was absent.
Staff Present – City Manager Brian Dossey, City Attorney Christopher Diaz, Chief of Police John Munsey, Administrative Services Director Pak Lin, City Planner Farhad Mortazavi, Director of Public Works and Planning Brad Donohue, City Clerk Caitlin Corley, and Administrative Technicians Abigail Dometita and Shelby Wright were in attendance.
The Vice Mayor announced, “Regarding Public Comment: Members of the public who are here in person are requested to complete a yellow speaker card and submit it to the City Clerk. Those of you on Zoom may make public comments by using the “raise hand” feature in Zoom or, if calling in by phone, by pressing *9 on the telephone keypad. The City Clerk will unmute your microphone and allow you to speak. Comments should be kept to three minutes or less.”
ADOPTION OF THE AGENDA
Vice Mayor Goodwin asked if there were any changes to the agenda. None were requested.
The Vice Mayor asked for a motion to adopt the agenda.
A
ction: Council Member Fisicaro moved to adopt the agenda; the motion was seconded by Council Member Gonzalez and carried by the following vote:
Name Voting Present, Not Voting Absent
Aye No Abstain Not Participating
Joanne F. del Rosario, Mayor
John Irish Goodwin
Ken Gonzalez
Carrie Slaughter
Helen Fisicaro
4 0
PRESENTATION
Chief of Police John Munsey introduced and swore in new Police Officer Andres Abarca.
Item #2
Minutes – Regular Meeting 04.26.23 Page 2 of 4
The Mayor presented a proclamation in recognition of National Arbor Month. Proclamation in recognition of Jewish American Heritage Month The Vice Mayor stated, “Today is the 75th Anniversary of Israeli Independence Day.
Earlier today we had a wonderful event at the Community Center to raise the Flag of Israel, and present a proclamation in honor of Jewish American Heritage Month. We were honored to be joined by Matan Zamir, Deputy Consul General of the Consulate General of Israel, as well as representatives from all of the Jewish Faith Cemeteries in Colma. Many other members of the community also joined us to celebrate and recognize the Jewish American Community.”
He then read a section of the proclamation.
PUBLIC COMMENTS
Vice Mayor Goodwin opened the public comment period at 7:15 p.m. and seeing no one request to speak, he closed the public comment period.
CONSENT CALENDAR
1. Motion to Accept the Minutes from the April 12, 2023 Regular Meeting.
2. Motion to Adopt a Resolution Authorizing the Filing of an Application For Funding Assigned to MTC and Committing Any Necessary Funds and Stating Assurance to Complete the El Camino Real Complete Street Project from Mission Road to the City of South San Francisco (Segment B) Pursuant to CEQA Guideline 15378.
Action: Council Member Fisicaro moved to approve the consent calendar items #1 and 2; the motion was seconded by Council Member Slaughter and carried by the following vote:
Name Voting Present, Not Voting Absent
Aye No Abstain Not Participating
Joanne F. del Rosario, Mayor
John Irish Goodwin
Ken Gonzalez
Carrie Slaughter
Helen Fisicaro
4 0
PUBLIC HEARING
3. ORDINANCE AMENDING SUBCHAPTER 2.10 RELATING TO FIREWORKS City Attorney Christopher Diaz presented the staff report. The Vice Mayor opened the public hearing at 7:24 p.m. and seeing no one request to speak, he closed the public hearing.
Council discussion followed.
Action: Council Member Gonzalez moved to Introduce and Waive a Further Reading of an Ordinance Amending Subchapter 2.10 of the Colma Municipal Code Relating to Fireworks Pursuant to CEQA Guidelines 15061(B)(3), 15307, and 15308; the motion was seconded by Council Member Fisicaro and carried by the following vote:
Minutes – Regular Meeting 04.26.23 Page 3 of 4
Name Voting Present, Not Voting Absent
Aye No Abstain Not Participating
Joanne F. del Rosario, Mayor
John Irish Goodwin
Ken Gonzalez
Carrie Slaughter
Helen Fisicaro
4 0
NEW BUSINESS
4. AGREEMENT FOR CITY MANAGER RECRUITMENT AND APPOINTMENT OF AD HOC
SUBCOMMITTEE
City Attorney Christopher Diaz presented the staff report. The Vice Mayor opened the public hearing at 7:42 p.m. and seeing no one request to speak, he closed the public hearing.
Council discussion followed.
Action: Council Member Fisicaro moved to Adopt a Resolution Approving an Agreement with Ralph Andersen & Associates to Conduct a City Manager Recruitment Pursuant to CEQA Guideline 15378; the motion was seconded by Council Member Slaughter and carried by the following vote:
Name Voting Present, Not Voting Absent
Aye No Abstain Not Participating
Joanne F. del Rosario, Mayor
John Irish Goodwin
Ken Gonzalez
Carrie Slaughter
Helen Fisicaro
4 0
Action: Vice Mayor Goodwin moved to Appoint Helen Fisicaro and Joanne F. del Rosario to a City Council Ad Hoc Subcommittee to Review Resumes and Screen Initial Candidates for the City Manager Recruitment; the motion was seconded by Council Member Gonzalez and carried by the following vote:
Name Voting Present, Not Voting Absent
Aye No Abstain Not Participating
Joanne F. del Rosario, Mayor
John Irish Goodwin
Ken Gonzalez
Carrie Slaughter
Helen Fisicaro
4 0
Minutes – Regular Meeting 04.26.23 Page 4 of 4
STUDY SESSION
5. FY 2023-24 BUDGET
City Manager Brian Dossey and Administrative Services Director Pak Lin presented the staff report. The Vice Mayor opened the public hearing at 8:11 p.m. and seeing no one request to speak, he closed the public hearing. Council discussion followed.
This item is for discussion only; no action was taken at this meeting.
COUNCIL CALENDARING
The next Regular Meeting will be on Wednesday, May 10, 2023 at 7:00pm at Town Hall.
REPORTS
City Manager Brian Dossey gave an update on the following topics:
Supervisor David Canepa will host a District 5 Resource Fair on Saturday, April 29, 2023.
The Colma/Daly City Chamber of Commerce will host a National Small Business Week event on Wednesday, May 3, 2023 at the Colma Community Center.
Mayor Goodwin announced, “Before we close the meeting, I wanted to recognize a special birthday. Our very own Council Member Helen Fisicaro has birthday coming up this Sunday.
So I’d like you all to join me in wishing Helen a very happy birthday!”
ADJOURNMENT
Vice Mayor Goodwin adjourned the meeting at 8:53 p.m. in memory of Albert Ferreros del Rosario, brother of Mayor del Rosario and former Philippine foreign secretary. Ambassador del Rosario was a staunch advocate of protecting and advancing national security and promoting the rights and welfare of Filipinos. He was a consummate diplomat and an inspiring leader who led the Department of Foreign Affairs with integrity and unwavering commitment to public service.
Respectfully submitted,
Caitlin Corley
City Clerk
Page: 1Check History ListingapCkHist
8:44AM Town of Colma05/04/2023
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4149559902 1,225.2303/16/2023 202.19
03539 CLARK PEST CONTROL 3285424456353 115.0003/20/202304/04/2023 115.00 Page: 1
Item #3
Page: 2Check History ListingapCkHist
8:44AM Town of Colma05/04/2023
firstBank code:
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3/27-4/26 XFINITY 504.3803/17/2023 10.94
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02144 DOMINIC A. DE LUCCA DBA DE Feb23 Class56360 03/22/202304/04/2023 400.00 Mar23 Class 700.0004/01/2023 300.00
01367 DUO DANCE ACADEMY Feb 2023 Roll56361 115.0003/22/202304/04/2023 115.00 02935 EMCOR SERVICES-MESA ENERGY SYS94001356556362 03/14/202304/04/2023 2,941.00 940013532 03/13/2023 2,911.00
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Page: 3Check History ListingapCkHist
8:44AM Town of Colma05/04/2023
firstBank code:
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CL11293 03/15/2023 476.80
CL01971-IN 2,015.5411/30/2022 326.38
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302460236001 03/23/2023 12.87
302364185001 157.9803/17/2023 12.36
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03479 ROBERT HALF INTERNATIONAL 6172639356379 03/21/202304/04/2023 3,230.00 61757014 03/27/2023 3,102.70
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00394 TENNANT 91945089356385 300.5603/21/202304/04/2023 300.56 02468 ULINE, INC. 16176656156386 1,107.7303/29/202304/04/2023 1,107.73 Page: 3
Page: 4Check History ListingapCkHist
8:44AM Town of Colma05/04/2023
firstBank code:
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8:44AM Town of Colma05/04/2023
firstBank code:
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8:44AM Town of Colma05/04/2023
firstBank code:
Check # Date Vendor StatusClear/Void Date Amount PaidInvoice Inv. Date Check Total 01030 STEPFORD, INC. 230121756427 140.8504/05/202304/11/2023 140.85 03338 SYNAPSE TECHNOLOGIES, INC. 177556428 4,794.0003/31/202304/11/2023 4,794.00 00394 TENNANT 91946801756429 560.7603/28/202304/11/2023 560.76 01723 THE ACTIVE NETWORK, INC. 101470256430 850.0003/31/202104/11/2023 850.00 00411 TURBO DATA SYSTEMS 3988656431 2,479.6603/31/202304/11/2023 2,479.66 03015 U.S. BANK CORPORATE PMT SYSTEM03/22/202356432 12,383.4703/22/202304/11/2023 12,383.47 03576 ELENA ZAMORA 2002502.00356433 275.0004/05/202304/11/2023 275.00 00003 A. S. F. ELECTRIC 227756434 395.0003/31/202304/18/2023 395.00 03582 CHRISTIE ABELLANA 2002505.00356435 30.0004/06/202304/18/2023 30.00 00004 AT&T 00001973731556436 34.3604/01/202304/18/2023 34.36 03334 LLC AT&T MOBILITY NATIONAL ACCOUNTX0410202356437 2,558.1704/02/202304/18/2023 2,558.17 01183 BEST BEST & KRIEGER LLP 961985V56438 04/10/202304/18/202304/18/2023 20,649.90 V 961983 04/10/202304/18/2023 2,387.10
V 961984 23,177.0004/10/202304/18/2023 140.00
00051 CALIFORNIA WATER SERVICE CO. 03/28/23 BILL DATE56439 4,743.0903/28/202304/18/2023 4,743.09 00093 CITY OF SOUTH SAN FRANCISCO 51930056440 1,000.0003/30/202304/18/2023 1,000.00 03539 CLARK PEST CONTROL 3300665556441 04/01/202304/18/2023 135.00 33006656 04/01/2023 135.00
33006657 385.0004/04/2023 115.00
03411 CLEAN WORLD GREASE TRAP SERVIC0348756442 120.0004/10/202304/18/2023 120.00 02827 CORODATA SHREDDING, INC. RS348617556443 229.5403/31/202304/18/2023 229.54 02182 DALY CITY KUMON CENTER March 202356444 1,645.0003/31/202304/18/2023 1,645.00 02793 DITO'S MOTORS 2775756445 782.6204/13/202304/18/2023 782.62 02913 FARALLON COMPANY ENGINEERING2206-456446 12,094.9702/22/202304/18/2023 12,094.97 Page: 6
Page: 7Check History ListingapCkHist
8:44AM Town of Colma05/04/2023
firstBank code:
Check # Date Vendor StatusClear/Void Date Amount PaidInvoice Inv. Date Check Total 03034 FLEX ADVANTAGE 2023-05 RETIRE56447 57,387.2704/17/202304/18/2023 57,387.27 02499 GE CAPITAL INFORMATION (RICOH)506710640056448 27.1904/01/202304/18/2023 27.19 03580 MARIA GUERRERO 2002508.00356449 200.0004/10/202304/18/2023 200.00 02993 VANESSA MOSQUEDA VELEZ (MIXTISO)02/09-04/06/2356450 800.0004/14/202304/18/2023 800.00 03581 ARACELY MUNOZ 2002504.00356451 30.0004/06/202304/18/2023 30.00 03579 BRIAN NAGATA 04/11/23 REIMB (2)56452 04/11/202304/18/2023 769.36 04/11/23 REIMB 04/11/2023 220.45
04/11/23 REIMB (3) 1,059.1004/11/2023 69.29
00280 ODP BUSINESS SOLUTIONS 30061346500156453 58.2804/07/202304/18/2023 58.28 03044 ENEZ A. PEORO 05/11/202356454 130.0004/13/202304/18/2023 130.00 03409 PRINTWORKS APPAREL 103956455 2,397.4405/17/202304/18/2023 2,397.44 02216 RAMOS OIL CO. INC. 85085456456 2,312.0103/31/202304/18/2023 2,312.01 00334 S.B.R.P.S.T.C. 156231INV56457 02/28/202304/18/2023 270.00 156230INV 540.0002/28/2023 270.00
00502 SAMCEDA AM712456458 1,250.0004/10/202304/18/2023 1,250.00 01113 SAN DIEGO POLICE EQUIPMENT CO65631956459 907.4103/29/202304/18/2023 907.41 00349 SEGALE & CERINI INC. 1751456460 19,887.7503/31/202304/18/2023 19,887.75 00683 SMC PUBLIC SAFETY COMMUNICATIOCLMA-MSS 23-0356461 1,674.7503/01/202304/18/2023 1,674.75 01030 STEPFORD, INC. 230122256462 2,894.0004/10/202304/18/2023 2,894.00 00412 TELECOMMUNICATIONS ENGINEERING4817956463 1,652.5004/10/202304/18/2023 1,652.50 02848 UNITED COACH TOURS 19463WF56464 1,420.0001/24/202304/18/2023 1,420.00 01687 UNITED SITE SERVICES OF INV-0160278856465 168.1604/13/202304/18/2023 168.16 02799 WAVE (ASTOUND) 103745301-001007956466 438.2604/01/202304/18/2023 438.26 02132 JASON WOLLMAN 04/11/2023`REIMB56467 855.1404/11/202304/18/2023 855.14 Page: 7
Page: 8Check History ListingapCkHist
8:44AM Town of Colma05/04/2023
firstBank code:
Check # Date Vendor StatusClear/Void Date Amount PaidInvoice Inv. Date Check Total 01183 BEST BEST & KRIEGER LLP 96198556468 04/10/202304/18/2023 20,649.90 961983 04/10/2023 2,387.10
961984 23,177.4004/10/2023 140.40
00047 C.L.E.A. 04212023 B56469 216.0004/21/202304/21/2023 216.00 01340 NAVIA BENEFIT SOLUTIONS 04212023 B56470 1,650.4904/21/202304/21/2023 1,650.49 01375 NATIONWIDE RETIREMENT SOLUTION04212023 B56471 5,160.0504/21/202304/21/2023 5,160.05 02224 STANDARD INSURANCE COMPANY04212023 B56472 511.0004/21/202304/21/2023 511.00 00003 A. S. F. ELECTRIC 231356473 735.0004/11/202304/25/2023 735.00 03447 NIKOLE AZZOPARDI 4/11-4/13/23 REIMB56474 214.1204/13/202304/25/2023 214.12 01565 BAY CONTRACT MAINTENANCE, INC.2927156475 04/14/202304/25/2023 2,740.50 29275 04/14/2023 2,661.35
29272 04/14/2023 2,661.35
29270 04/14/2023 1,552.45
29274 04/14/2023 633.64
29269 04/14/2023 221.30
29273 10,663.9304/14/2023 193.34
00057 CINTAS CORPORATION #2 415096504656476 03/30/202304/25/2023 202.19 4148164485 404.3803/02/2023 202.19
00093 CITY OF SOUTH SAN FRANCISCO 51932356477 25,338.2504/13/202304/25/2023 25,338.25 01037 COMCAST CABLE 4/11-5/10 601 F St56478 118.7204/07/202304/25/2023 118.72 03583 PEGGY COOPER 2002514.00356479 80.0004/18/202304/25/2023 80.00 02827 CORODATA SHREDDING, INC. DN140858756480 115.6903/31/202304/25/2023 115.69 03490 COSMO JUMP PARTY RENTAL 2972556481 195.0004/17/202304/25/2023 195.00 03224 DECORATIVE PLANT SERVICE, INC.108056482 157.4804/01/202304/25/2023 157.48 00117 DELTA DENTAL OF CALIFORNIA BE00549348856483 13,502.8405/01/202304/25/2023 13,502.84 00112 DEPARTMENT OF JUSTICE 64803656484 49.0004/05/202304/25/2023 49.00 Page: 8
Page: 9Check History ListingapCkHist
8:44AM Town of Colma05/04/2023
firstBank code:
Check # Date Vendor StatusClear/Void Date Amount PaidInvoice Inv. Date Check Total 02793 DITO'S MOTORS 2778256485 460.4804/18/202304/25/2023 460.48 02499 GE CAPITAL INFORMATION (RICOH)10712000456486 76.1504/10/202304/25/2023 76.15 00950 GRANITEROCK 208408556487 1,062.5004/08/202304/25/2023 1,062.50 02773 GRAPHICS ON THE EDGE 497856488 1,493.7504/11/202304/25/2023 1,493.75 00229 LORENA GUZMAN 2002512.00356489 20.0004/17/202304/25/2023 20.00 00174 HOME DEPOT CREDIT SERVICES 03/30/23 CLOSING56490 546.4103/30/202304/25/2023 546.41 00646 ICMA FY2023-2024 Renewal56491 1,200.0004/19/202304/25/2023 1,200.00 00188 IRVINE & JACHENS INC 425056492 412.0304/18/202304/25/2023 412.03 03098 MARIA JIMENEZ 2002510.00356493 200.0004/10/202304/25/2023 200.00 02788 MARGARET-ROSE S. LUNA-SEVILLA5056494 350.0004/10/202304/25/2023 350.00 01036 MANAGED HEALTH NETWORK PRM-08024556495 99.2004/16/202304/25/2023 99.20 03571 MARINA LANDSCAPE, INC 452207-0256496 54,995.5003/30/202304/25/2023 54,995.50 03441 MARVIN GARDENS CATERING 1529656497 780.3904/18/202304/25/2023 780.39 03501 INGRID MEZA 2002513.00356498 300.0004/18/202304/25/2023 300.00 03579 BRIAN NAGATA 04/10-04/12/23 REIMB56499 136.7604/14/202304/25/2023 136.76 03061 NICK BARBIERI TRUCKING, LLC CL1245556500 458.6003/31/202304/25/2023 458.60 00307 PACIFIC GAS & ELECTRIC 3007220528-6 7Apr2356501 04/07/202304/25/2023 4,217.51 0576889222-5 7Apr2304/07/2023 274.05
0035222590-8 7Apr23 4,515.3704/07/2023 23.81
00311 PITNEY BOWES INC. 310604991256502 507.0004/07/202304/25/2023 507.00 03479 ROBERT HALF INTERNATIONAL 6186761156503 2,902.0604/18/202304/25/2023 2,902.06 03585 MIRANDA RODRIGUEZ 03/28/23 REIMB56504 97.0003/31/202304/25/2023 97.00 03586 ASHLEY ROSTRAN 03/18/2023 REIMB56505 85.0003/31/202304/25/2023 85.00 Page: 9
Page: 10Check History ListingapCkHist
8:44AM Town of Colma05/04/2023
firstBank code:
Check # Date Vendor StatusClear/Void Date Amount PaidInvoice Inv. Date Check Total 03587 RAFAEL SALAZAR 2002516.00356506 200.0004/20/202304/25/2023 200.00 02224 STANDARD INSURANCE COMPANYMay2023Coverage56507 223.9104/14/202304/25/2023 223.91 01030 STEPFORD, INC. 230125956508 7,820.8504/20/202304/25/2023 7,820.85 02849 6746050100 U.S. BANK PARS ACCOUNT2023-05 OPEB&Pension56509 928,788.0004/21/202304/25/2023 928,788.00 00421 U.S. POSTAL SERVICE 04/21/2023 BULK56510 1,000.0004/21/202304/25/2023 1,000.00 03584 RICARDO VEGA 2002515.00356511 275.0004/18/202304/25/2023 275.00 00432 VISION SERVICE PLAN 81773260156512 04/19/202304/25/2023 1,106.39 817732611 1,132.1204/19/2023 25.73
00130 EMPLOYMENT DEVELOPMENT DEPT04072023 M94840 150.0004/07/202304/07/2023 150.00 00521 UNITED STATES TREASURY 04072023 M94841 1,262.1504/07/202304/07/2023 1,262.15 00631 P.E.R.S. 04072023 M94842 781.2904/07/202304/07/2023 781.29 01360 MISSIONSQUARE RETIREMENT 04072023 M94843 493.2604/07/202304/07/2023 493.26 00282 CALIFORNIA PUBLIC EMPLOYEES' 04072023 M94844 4,797.1404/07/202304/07/2023 4,797.14 00130 EMPLOYMENT DEVELOPMENT DEPT04072023 B94845 13,748.3804/07/202304/07/2023 13,748.38 00521 UNITED STATES TREASURY 04072023 B94846 64,601.3904/07/202304/07/2023 64,601.39 00282 CALIFORNIA PUBLIC EMPLOYEES' 04072023 B94847 68,845.7004/07/202304/07/2023 68,845.70 00631 P.E.R.S. 04072023 B94848 50,401.3404/07/202304/07/2023 50,401.34 01360 MISSIONSQUARE RETIREMENT 04072023 B94849 6,865.5304/07/202304/07/2023 6,865.53 00068 COLMA PEACE OFFICER'S 04072023 B94850 652.1404/07/202304/07/2023 652.14 00130 EMPLOYMENT DEVELOPMENT DEPT04212023 B94854 13,327.7204/21/202304/21/2023 13,327.72 00521 UNITED STATES TREASURY 04212023 B94855 63,167.6104/21/202304/21/2023 63,167.61 00631 P.E.R.S. 04212023 B94856 50,467.6304/21/202304/21/2023 50,467.63 01360 MISSIONSQUARE RETIREMENT 04212023 B94857 6,865.5304/21/202304/21/2023 6,865.53 Page: 10
Page: 11Check History ListingapCkHist
8:44AM Town of Colma05/04/2023
firstBank code:
Check # Date Vendor StatusClear/Void Date Amount PaidInvoice Inv. Date Check Total 00068 COLMA PEACE OFFICER'S 04212023 B94858 652.1404/21/202304/21/2023 652.14 00282 CALIFORNIA PUBLIC EMPLOYEES' 100000017116227120035 6,950.2303/14/202304/04/2023 6,950.23 01037 COMCAST CABLE 03/17-04/16 Xfinity120038 62.2803/12/202304/03/2023 62.28 00307 PACIFIC GAS & ELECTRIC 0512181543-4 09Mar23120039 1,943.4703/09/202304/03/2023 1,943.47 00307 PACIFIC GAS & ELECTRIC 1918250367-2 16Mar23120040 5,521.0803/16/202304/03/2023 5,521.08 00307 PACIFIC GAS & ELECTRIC 0678090639-9 21Mar23120041 36.2703/21/202304/04/2023 36.27 00307 PACIFIC GAS & ELECTRIC 0092128195-2 03Mar23120042 2,900.2403/24/202304/04/2023 2,900.24 00307 PACIFIC GAS & ELECTRIC 9248309814-8 24Mar23120043 322.5003/24/202304/04/2023 322.50 00631 P.E.R.S. FY2023 SupplUnfunded120044 1,000,000.0004/21/202304/20/2023 1,000,000.00 3,346,173.35first Total:
Total Checks:checks in this report196 3,346,173.35
Page: 11
Ord. __ – CMC Subchapter 2.10 Fireworks (Introduced 04.26.23) Page 1 of 6 ORDINANCE NO. [X]
OF THE CITY COUNCIL OF THE TOWN OF COLMA
ORD
INANCE AMENDING SUBCHAPTER 2.10 OF THE
COLMA MUNICIPAL CODE RELATING TO FIREWORKS PURSUANT TO CEQA GUIDELINES 15061(B)(3), 15307, AND 15308
The City Council of the Town of Colma does ordain as follows:
ARTICLE 1. FINDINGS, PURPOSE AND AUTHORITY.
T
he City Council of the Town of Colma finds:
(a) The Town of Colma (“Town”), pursuant to the police powers delegated to it by Article XI, Section 7 of the California Constitution, has the authority to enact laws which promote the public health, safety, and general welfare of its citizens; and (b) Pursuant to Health and Safety Code section 12541, the Town may enact an ordinance regulating fireworks within its jurisdiction that is compatible with the State Fireworks Law (Health & Safety Code, § 12500 et seq.); and
(
c) Illegal and dangerous fireworks create a significant risk of fire and cause increased litter to be deposited into the environment, and prohibiting the use of all fireworks in the Town is necessary to deter the use of such fireworks and avoid fire risk and litter. (
d) The Town desires to enact the present ordinance to regulate the sale, use, and discharge of fireworks, including imposing strict liability against Town residents for unlawful fireworks usage as defined and described herein, in compliance with the State Fireworks Law.
N
OW, THEREFORE, the City Council of the Town of Colma does hereby ordain as follows:
A
RTICLE 2. The above recitals are hereby adopted as findings of the City Council in enacting this Ordinance.
A
RTICLE 3. CMC CHAPTER 2.10 AMENDED.
Su
bchapter 2.10 of Chapter 2 of the Colma Municipal Code, is hereby amended, to read in full as follows:
“
CHAPTER TWO: PROHIBITED ACTIVITIES
Subchapter 2.10: Fireworks
2 .10.010 Definitions
F
or the purpose of this Subchapter, the following words shall have the meaning set forth herein:
(a) “Dangerous Fireworks” means any fireworks classified as such as defined by Sections 12505 and 12561 of the Health and Safety Code and Title 19, Division 1, Subchapter 6 of the Item #4
Ord. __ – CMC Subchapter 2.10 Fireworks (Introduced 04.26.23) Page 2 of 6 California Code of Regulations, pertaining to dangerous fireworks which are hereby incorporated by reference. Dangerous Fireworks are commonly referred to as Illegal Fireworks.
(b) “Fire Chief” means the Fire Chief of the Colma Fire Protection District.
(c) “Fireworks” means both “dangerous fireworks” and “safe and sane fireworks,” as those terms are defined by the Health and Safety Code and generally includes any device containing chemical elements and chemical compounds capable of burning independently of the oxygen of the atmosphere and producing audible, visual, mechanical, or thermal effects which are useful as pyrotechnic devices or for entertainment. The term “fireworks” includes, but is not limited to, devices designated by the manufacturer as fireworks, torpedoes, skyrockets, roman candles, rockets, Daygo bombs, sparklers, party poppers, paper caps, chasers, fountains, smoke sparks, aerial bombs, and fireworks kits. As used herein, “fireworks” includes both “dangerous fireworks” and “safe and sane fireworks,” as those terms are defined by the Health and Safety Code.
(d) “Safe and Sane Fireworks” means any fireworks which do not come within the definition of “dangerous fireworks” or “exempt fireworks” as defined by Section 12505 of the Health and Safety Code and Title 19, Division 1, Subchapter 6 of the California Code of Regulations, pertaining to “Safe and Sane Fireworks” which are hereby incorporated b y reference. All Safe and Sane Fireworks shall be labeled with the Safe and Sane Fireworks seal authorized by the State Fire Marshal.
(e) “Social Host” means:
(1) Any owner of private property, as listed on the most recent county tax assessment roll;
(2) Any person who has the right to use, possess or occupy a public or private property under a lease, permit, license, rental agreement, or contract; or
(3) Any person who hosts, organizes, supervises, officiates, conducts, or sponsors a gathering on public or private property, and if such person is a minor, then that person’s parents or legal guardians.
(f) “Strictly liable” means s liable for a wrongful act irrespective of such person’s intent, knowledge, negligence or lack thereof in committing the wrongful act.
2.10.020 Prohibition on Fireworks.
The sale, use, possession, and discharge of Fireworks is prohibited within the Town of Colma. It shall be unlawful for any person to sell, offer for sale, purchase, discharge , or otherwise use Fireworks within the Town of Colma except as provided in this chapter.
2.10.030 Exceptions.
(a) This subchapter does not prohibit the use of fireworks if approved and authorized by the Colma Fire Protection District or conducted by permit granted pursuant to Title 19 of the California Code of Regulations.
Ord. __ – CMC Subchapter 2.10 Fireworks (Introduced 04.26.23) Page 3 of 6 (b) This Subchapter does not prohibit the use by railroad or other transportation agencies, or law enforcement agencies, of torpedoes, flares, or fuses for signal purposes or illumination; nor does it prohibit the sale or use of blank cartridges for theatrical or ceremonial purposes, athletic events, or military ceremonies or demonstrations.
2.10.040 Supervision of Minors.
(a) It shall be unlawful for any person having the care, custody or control of a minor (under eighteen (18) years old) to permit such minor to discharge, explode, fire, or set off any Fireworks, at any time.
(b) Any person having care, custody, or control of a minor shall be strictly liable for a violation of this section.
2.10.050 Social Host Liability.
(a) No Social Host shall permit any persons to use Fireworks:
(1) On property that is either owned by the Social Host or occupied or otherwise used by the Social Host pursuant to a lease, permit, license, rental agreement, or contract, or
(2) At any gathering on public or private property that is hosted, organized, supervised, officiated, conducted, or sponsored by the Social Host.
(b) It is the duty of any Social Host who knowingly hosts, permits, or allows any gathering to take place to take all reasonable steps to prevent the use of Fireworks by that Social Host’s guests or invitees.
(c) No Social Host shall, with respect to private property where Fireworks are used, be liable for a violation of this section if the Social Host can demonstrate that at the time of such violation, the Social Host (i) had rented or leased the property to another, (ii) was not present, and (iii) had no prior knowledge of the violation.
(d) No person who has the right to use, possess, or occupy a unit in a multifamily residential property under a lease, rental agreement , or contract shall be liable under this section for violations occurring in the common areas of the property.
2.10.060 Violations; Administrative Citations and Fines.
(a) Any person violating any of the provisions of this Subc hapter as it relates to the possession, use, storage, sale, and/or d isplay of “dangerous fireworks” shall be subject to the imposition and payment of an administrative fine or fines as provided below:
Number of Offenses (in
One Year Period)
Amount of Administrative
Penalty
First $1,000.00
Second $2,000.00
Third and subsequent $3,000.00
Ord. __ – CMC Subchapter 2.10 Fireworks (Introduced 04.26.23) Page 4 of 6
(b) Any person violating any of the provisions of this Subchapter as it relates to the possession, use, storage, sale, and/or display of “safe and sane fireworks” shall be subject to the imposition and payment of an administrative fine or fines as provided below:
Number of Offenses (in
One Year Period)
Amount of Administrative
Penalty
First $250.00
Second $500.00
Third and subsequent $750.00
(c) Acts, omissions, or conditions in violation of this Subchapter that continue, exist, or occur on more than one day constitute separate violations on each day. Violations continuing, existing, or occurring on the service date of the citation, the effective date of the citation, and each day between the service date and the effective date are separate violations. A person is guilty of a separate offense for each and every day or portion thereof during which he or it commits, continues, or permits a violation of this Subchapter.
(d) Nothing in this Subc hapter shall be intended to limit any of the penalties provided for under the California Health and Safety Code or Penal Code with regard to the sale, use, possession, delivery, and/or transportation of Fireworks.
(e) Any administrative fine collected pursuant to this Section shall not be subject to Health and Safety Code section 12706. The administrative fines collected shall be allocated in compliance with He alth and Safety Code s ection 12557, which requires the Town to provide cost reimbursement to the State Fire Marshal for reimbursement of costs, including, but not limited to, transportation and disposal of dangerous and illegal fireworks. Regulations are to be adopted by the State Fire Marshal setting forth this allocation. Unless and until such regulations have been adopted by the State of California, the Town shall, on behalf of the Fire Chief, hold in trust $250.00 from any fine collected for “dangerous fireworks” to cover the reimbursement to the State Fire Marshal for the cost of transportation and disposal of the dangerous fireworks.
Alternatively, the City Council may adopt and amend a fee to cover such disposal and reimbursement costs by resolution.
2.10.070 Appeal of Administrative Citation and Fines; Hearing Procedures.
The recipient of an administrative citation pursuant to this Subchapter may appeal its validity by complying with all appeals provisions set forth in Division 3 of Chapter 2 of this Code.
2.10.080 Seizure of Fireworks.
The Police Chief, Fire Chief, or designee shall seize, take, remove, or cause to be removed, at the expense of the owner, all stocks of F ireworks offered or exposed for sale, stored, or held in violation of this Subchapter. Such seizure shall be subject to cost reimbursement to the State Fire Marshal in accordance with Section 2.10.060(e) d).”
ARTICLE 4. SEVERABILITY.
Ord. __ – CMC Subchapter 2.10 Fireworks (Introduced 04.26.23) Page 5 of 6 If any provision of this o rdinance or its application to any person or circumstance is held to be invalid, such invalidity has no effect on the other provisions or applications of this ordinance that can be given effect without the invalid provision or application and, to this extent, the provisions of this ordinance are hereby declared to be severable.
ARTICLE 5. CEQA.
The City Council’s adoption of this Ordinance is not a project within the meaning of Section 15378 of the California Environmental Quality Act (“CEQA”) Guidelines, because it has no potential for resulting in physical change in the environment, directly or indirectly. The City Council further finds, under Title 14 of the California Cod e of Regulations, Section 15061(b)(3), that this Ordinance is nonetheless exempt from the requirements of CEQA in that the activity is covered by the general rule that CEQA applies only to projects which have the potential for causing a significant effect on the environment. Where it can be seen with certainty that there is no possibility that the activity in question may have a significant effect on the environment, the activity is exempt from CEQA. The City Council’s adoption of the ordinance is also exempt from the requirements of CEQA pursuant to CEQA Guidelines Sections 15307 and 15308 as an action by a regulatory agency taken to protect the environment and natural resources.
ARTICLE 6. EFFECTIVE DATE.
This Ordinance shall take effect thirty (30) days after its passage and adoption , pursuant to California Government Code section 36937.
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Ord. __ – CMC Subchapter 2.10 Fireworks (Introduced 04.26.23) Page 6 of 6 Certification of Adoption
I certify that the foregoing Ordinance No. XX was duly introduced at a regular meeting of the City Council of the Town of Colma held on April 26, 2023, and adopted at a regular meeting of the City Council of the Town of Colma held on , 2023, by the following vote:
Name Voting Present, Not Voting Absent
Ay e No Abstain Not Participating
Joanne F. del Rosario, Mayor
John Goodwin
Ken Gonzalez
Carrie Slaughter
Helen Fisicaro
Voting Tally
D
ated: ____________________ _____________________________________ Joanne F. del Rosario, Mayor
At
test: ______________________________
Caitlin Corley, City Clerk
Staff Report - OBAG 3 – El Camino Real Improvement Project (Segment B) Page 1 of 2
STAFF REPORT
T
O: Mayor and Members of the City Council
FROM: Brad Donohue, Public Works Director
VIA: Brian Dossey, City Manager
MEETING DATE: May 10, 2023
SUBJECT: OBAG 3 - Metropolitan Transportation Commission One Bay Area Grant 3 for the El Camino Real Improvement Project (Segment B)
RECOMMENDATION
Staff recommends that the City Council adopt the following resolution:
RESOLUTION SUPPORTING AN APPLICATION FOR ONE BAY AREA GRANT 3 (OBAG 3) FOR
COMPLIANCE WITH THE STATE HOUSING LAWS
EXE
CUTIVE SUMMARY
The attached Resolution of Local Support authorizes the filing of an application for funding assigned to Metropolitan Transportation Commission (MTC), committing any necessary matching funds, and stating assurance to complete the project.
F
ISCAL IMPACT
There is no financial impact, but if the Resolution is not approved the city would lose grant money to assist with the El Camino Real’s segment B Improvements.
BA
CKGROUND AND ANALYSIS
The One Bay Area Grant program (OBAG) program is the policy and programming framework for investing federal Surface Transportation Block Grants Program, Congestion Mitigation and Air Quality Improvement, and other fund programs throughout the San Francisco Bay Area.
Established in 2012, the OBAG is a grant program that solicits federal funding to maintain MTC’s commitments to regional transportation priorities while also advancing the Bay Area's land-use and housing goals.
In previous OBAG Grant Cycles, the Town of Colma submitted a grant application on November 18, 2016, to the City/County Association of Governments of San Mateo County (C/CAG) for Transportation for Livable Communities (TLC) project funding under MTC One Bay Area Grant 2 (OBAG 2) Program. On March 9, 2017, C/CAG Board approved the Town’s TLC application for $525,000 grant fund.
Item #5
Staff Report - OBAG 3 – El Camino Real Improvement Project (Segment B) Page 2 of 2 On January 2022, MTC adopted the funding and policy framework for the third round of the One Bay Area Grant 3 (OBAG 3) to fund eligible projects for the next five years, from 2022-23 through 2025-26. The OBAG 3 program is divided into a Regional Program, managed by MTC, and County Program.
As part of MTC’s requirements as it relates to OBAG 3 Grant Funding, the Town of Colma is required to be in compliance with the OBAG 3 requirements as it pertaining to: (a) compliance with the State Surplus Land Act which requires jurisdictions to compile and submit an annual report of an inventory of surplus lands to the California Department of Housing and Community Development (HCD), which the Town’s staff forwarded a resolution detailing Town’s inventory for City Council’s approval on December 14, 2022 - with the submittal to HCD thereafter; (b) that the Town complies with the State laws related to ADUs and JADUs, which the city is in compliance as staff updated the ADU Ordinance, approved by City Council on December 14, 2022; that the Town agrees to comply with the State’s Density Bonus Law; and that the Town has no claims, actions, suits, or proceedings pending, to the best of Town’s knowledge, regarding the above housing laws.
Council Adopted Values
The Segment B improvements of El Camino Real is in the interest of the Town. Approval of the proposed resolution is the Responsib le action. This project will assist those who use El Camino Real as a gateway into the Town’s commercial and residential neighborhoods, allowing them safe and reliable paths of travel for work and exercise options and enhanced multimodal and micromobility transportation options.
Sustainability Impact
This resolution in support for the El Camino Real improvements (Segment B) - Funding Application to the C/CAG Authority is consistent with the Town’s sustainability goals and Complete Streets and Green Streets Program goals.
ALTERNATATIVES
The City Council could choose not to adopt the resolution. Doing so is not recommended, because the Town would lose the grant to assist with the El Camino Real Segment B Improvement.
CONCLUSION
Staff recommends that the City Council adopt a Resolution supporting an application for One Bay Area Grant 3 (OBAG 3) for compliance with the State housing laws and for the Town’s allocation of the grant funding for the El Camino Real Improvement Project (Segment B).
ATTACHMENTS
A. Resolution of Local Support
Res. 2023-XX, OBAG3 Compliance with State Housing Laws Page 1 of 2 RESOLUTION NO. 2023-__
OF THE CITY COUNCIL OF THE TOWN OF COLMA
R
ESOLUTION SUPPORTING AN APPLICATION FOR ONE BAY AREA GRANT 3 (OBAG 3) FOR COMPLIANCE WITH THE STATE HOUSING LAWS.
1 . Background
(a)
San Francisco region has the highest housing costs in the United States. (b) T he Bay Area produced less than 30% of the need for low- and moderate-income housing units from 2007-2014, and is on track to similarly underproduce low-income units during the 2015-2023 time period.
(c) T here are limited funding sources available to secure land for the construction of low- and moderate-income housing.
(d) Public lands can play a critical role in increasing the supply of land for affordable housing.
(e) A ccessory dwelling units (ADUs) and junior accessory dwelling units (JADUs) provide an important option to increase the availability and affordability of housing, especially in existing, lower density neighborhoods.
(f) D ensity bonuses are an effective tool to increase the financial feasibility of housing and incentivize the creation of affordable housing.
(g) T he Metropolitan Transportation Commission adopted Resolution No. 4505, outlining the programming policy and project selection criteria for the One Bay Area Grant Program (OBAG 3), including certain requirements to access these funds.
2. Order
(a) The Town of Colma agrees to comply with the terms of Surplus Land Act, as exists now or may be amended in the future, including, but not limited to, AB 1255, which requires jurisdictions to compile and report annually an inventory of surplus lands to the California Department of Housing and Community Development, as Colma has done so annually with. (b) The Town of Colma agrees to comply with state laws related to ADUs and JADUs, as it exists now or may be amended in the future, including, but not limited to California Government Code §§ 65852.150, 65852.2, 65852.22, et seq. and California Health & Safety Code §§ 17980.12.
(c) The Town of Colma agrees to comply with state Density Bonus Law (California Government Code § 65915 et seq.), as exists now or may be amended in the future. (d) The Town of Colma warrant and represents that is in compliance with the aforementioned state housing laws and that there are no claims, actions, suits, or proceedings pending to the best of Town’s knowledge, alleging violations of the state housing laws by Town of Colma.
Attachment A
Res. 2023-XX, OBAG3 Compliance with State Housing Laws Page 2 of 2 Certification of Adoption
I certify that the foregoing Resolution No. 2023-XX was duly adopted at a regular meeting of said City Council held on May 10, 2023, by the following vote:
Name Voting Present, Not Voting Absent
Aye No Abstain Not Participating
Joanne F. del Rosario, Mayor
John Irish Goodwin
Ken Gonzalez
Carrie Slaughter
Helen Fisicaro
Voting Tally
Dated ______________________ ___________________________________ Joanne F. del Rosario, Mayor
Attest: ____________________________
Caitlin Corley, City Clerk
Staff Report Water Conservation Incentive Program FY 2023-24 Page 1 of 4
STAFF REPORT
T
O: Mayor and Members of the City Council
FROM: Brad Donohue, Director of Public Works
Abdulkader Hashem, Senior Project Manager
VIA: Brian Dossey, City Manager
MEETING DATE: May 10, 2023
SUBJECT: FY 2023-24 Water Conservation Incentive Program
RECOMMENDATION
Staff recommends that the City Council adopt the following:
RESOLUTION ESTABLISHING THE AUTHORIZED SUBSIDY AT $37,643.41 FOR THE WATER CONSERVATION INCENTIVE PROGRAM IN FISCAL YEAR 2023-24
EXECUTIVE SUMMARY
In July 2012, City Council approved a Water Conservation Incentive Program for all sewer service customers in Town. The program grants each sewer service user a subsidy if the customer used the same amount of water or less compared to the average of the prior three years. The proposed resolution would approve an authorized subsidy of $37,643.41 for the Water Conservation Incentive Program and direct the City Manager to include the appropriation in the proposed budget for fiscal year (FY) 2023-24 (as a reduction of General Fund revenue).
Approval of an authorized subsidy of $37,643.41 would reduce the sewer service charge for each “Eligible Customer” by 10% for FY 2023-24.
FISCAL IMPACT
Based on the 10% discount on each “Eligible Customer” the maximum cost the Town would incur for FY 2023-24 would be $37,643.41. Staff also requests a contingency amount of $2,000.00 for unforeseen changes due to modifications or usage calculation errors.
BACKGROUND
In July 2012, pursuant to its adoption of Resolution 2012-28, the City Council approved a Water Conservation Incentive Program for all residential and commercial sewer service customers beginning in FY 2014-15. The program’s purpose was to create an incentive program by promoting water conservation, which if complied with, would help ease the cost of increasing sewer service rates for the various property owners in Town.
Item #6
Staff Report Water Conservation Incentive Program FY 2023-24 Page 2 of 4 The process of calculating the Annual Sewer Service charge discount was amended by the City Council at the April 11, 2018, City Council meeting.
After the annual water consumption reports are provided to the Town via the Town’s water purveyor, Cal Water, Staff inputs the information and calculates out each property owners cost for their Annual Cost of Sewer charges.
Once that effort has been completed, the next calculation is to determine who are “Eligible Customers” (Definition of Eligible Customer is: A property owner who is connected to the Towns Sanitary Sewer System whose domestic water use is the same or less than the prior three (3) year average).
The Annual Sewer Service Discount is then based on the Annual Cost of Service for Eligible Customers only, for example if the Annual Cost of Service for Eligible Customers were $500,000 and the approved discount was 10%, the Annual Discount that the Town would be responsible for would be $50,000.
ANALYSIS
Authorized Subsidy
The proposed resolution would establish $37,643.41 as the Authorized Subsidy for the Water Conservation Incentive Program. The Town’s Annual Cost of Service for Eligible Customers for providing Town-wide sewer service is calculated to be $376,434.12 for FY 2023-24. Using this data, the Individual Sewer Service Discount would be calculated as follows:
Annual Cost of Collection Service for Eligible
Customers (NEW)
(South San Francisco + NCSMSD annual charges)
$86,311.50
Annual Cost of Treatment Service for Eligible
Customers
$290,122.62
Subtotal $376,434.12
Proposed Individual Sewer Service Discount
(Authorized Subsidy divided by Annual Cost of Service)
10.00%
Authorized Subsidy $37,643.41
Here’s an example of how this discount could affect an eligible residential customer1:
Sewer service charge applicable to parcel1 $753.00
Collection Charge (NEW) applicable to parcel1 $198.00
1 Using a hypothetical customer in the South San Francisco Sewer District plus new collection charge based on a annualized water consumption of 60 HCF,
Staff Report Water Conservation Incentive Program FY 2023-24 Page 3 of 4 Subtotal $951.00
Individual Sewer Service Discount 10.00%
Savings to customer (Includes discount on Treatment
& Collection costs)
$95.10
Net charge to Eligible Customer $855.90
The maximum cost to the Town would only be the approved Individual Sewer Service Discount percentage of the Annual Cost of Service for Eligible Customers.
Future Subsidies
The Water Conservation Incentive subsidy has proven to be a successful program over the years and now includes the Collection fee which is also discounted as part of the program.
With the new formation of the Town’s sewer enterprise fund, the City Council has inquired about other programs that could be implemented to help subsidize various property owners who may struggle with rising sewer costs. It is recommended that we keep the Water Conservation Subsidy in place this fiscal year and come back to City Council at a future date in FY2023-24 to reevaluate this program along with other subsidy programs such as low income and senior subsidies.
Council Adopted Values
The Water Conservation Incentive Program serves as a valid public purpose by rewarding and encouraging water conservation by both residents and businesses for their conservation efforts.
The program is innovative and visionary , providing for an annual sewer subsidy for those who want to conserve a valued natural resource. The program also demonstrates the City Council’s commitment to adopting and implementing sustainability policies and programs.
Sustainability Impact
Programs such as the Water Conservation Incentive Program demonstrate what it means to be a sustainable community. Programs such as this bring focus to the importance of conservation.
Alternatives
Several alternatives are available to the Council: (2 examples, 5% and 15% discount) • The Council could lower the proposed Authorized Subsidy at 5% for Eligible Customers.
Please see example below:
Sewer service charge applicable to parcels $376,434.12
Individual Sewer Service Discount 5.00%
Savings to Eligible Customers $18,821.71
Staff Report Water Conservation Incentive Program FY 2023-24 Page 4 of 4 Net charge to Eligible Customers $357,612.41
• T
he Council could raise the proposed Authorized Subsidy at 15% for Eligible Customers.
Please see example below:
Sewer service charge applicable to parcels $376,434.12
Individual Sewer Service Discount 15.00%
Savings to Eligible Customers $56,465.12
Net charge to Eligible Customers $319,969.00
N
ext Steps
W
ith City Council approval of the Water Conservation Incentive Program, the City Engineer will prepare the Annual Engineer’s Report which will show the proposed sewer charge for each parcel for FY 2023-24. The Engineer’s Report will be presented to the City Council at the June 28, 2023, City Council meeting for approval. Upon approval, the Engineer’s Report will be submitted to the County Tax Collector, who shall then collect the sewer service charge against each parcel at the same time as the Collector collects the property tax against that parcel.
CONCLUSION
Staff recommends the City Council adopt the resolution allocating $37,643.41 for the Water Conservation Incentive Subsidy to help users reduce annual sewer charges while making a strong statement regarding the Town’s stance on providing programs that encourage the community to conserve natural resources such as water while adopting sustainable lifestyle practices.
ATTACHMENTS
A. Resolution
Res 2023-##, Water Conservation Incentive Program 2023-24 Page 1 of 2 RESOLUTION NO. 2023-##
OF THE CITY COUNCIL OF THE TOWN OF COLMA
A RESOLUTION ESTABLISHING THE AUTHORIZED SUBSIDY AT $37,643.41 FOR THE WATER CONSERVATION INCENTIVE PROGRAM IN FISCAL YEAR 2023-24 The City Council of the Town of Colma hereby resolves:
1. Background
(a) O n July 11, 2012, the City Council adopted Resolution No. 2012-28 establishing a Water Conservation Incentive Program for all sewer service customers in the Town. The proposed program would grant each sewer service user a subsidy if the customer used the same amount of water or less compared to the average of the prior three years. (b) The City Council finds that the payments to be made under the Water Conservation Incentive Program serve a valid public purpose – to reduce water consumption – and that the program is fair and equitable to all users.
2. Findings
The City Council finds as follows:
(a) The Water Conservation Incentive Program serves a valid public purpose, to wit, it rewards and encourages water conservation by both residents and businesses, especially in drought periods;
(b) The program is innovative, providing for an annual sewer subsidy for those who want to conserve a precious natural resource;
(c) The program demonstrates the City Council’s commitment to adopting and implementing sustainability policies and programs;
(d) The proposed Authorized Subsidy described herein is affordable; and (e) In establishing the Authorized Subsidy described herein, the City Council has considered the long-term consequences to the financial health of the Town.
3. Order
The City Council hereby establishes an Authorized Subsidy of $37,643.41 for the Water Conservation Incentive Program for fiscal year 2023-24. /
/
/
Attachment A
Res 2023-##, Water Conservation Incentive Program 2023-24 Page 2 of 2 Certification of Adoption
I certify that t he foregoing Resolution No. 2023-## was duly adopted at a regular meeting of said City Council held on May 10, 2023 by the following vote:
Name Voting Present, Not Voting Absent
Aye No Abstain Not Participating
Joanne F. del Rosario, Mayor
John Irish Goodwin
Ken Gonzalez
Carrie Slaughter
Helen Fisicaro
Voting Tally
Dated ______________________ ___________________________________ Joanne F. del Rosario, Mayor
Attest: ____________________________
Caitlin Corley, City Clerk
25977.00100\41295981.1
Staff Report – Direction on City Manager Recruitment Page 1 of 2
STAFF REPORT
TO: Mayor and Members of the City Council
FROM: Christopher J. Diaz, City Attorney
VIA: Brian Dossey, City Manager
MEETING DATE: May 10, 2023
SUBJECT: Discuss and Provide Direction on City Manager Recruitment Process
RECOMMENDATION
This item is a study session for informational purposes only.
Staff seeks City Council feedback and direction on the City Manager recruitment process.
EXECUTIVE SUMMARY
On April 26, 2023, the City Council approved an agreement with Ralph Andersen & Associates to conduct a City Manager recruitment in anticipation of City Manager Brian Dossey’s upcoming retirement scheduled for the end of August 2023. The purpose of this agenda item is to allow the Town’s recruiter, Heather Renschler at Ralph Andersen & Associates, the opportunity to obtain input from the City Council prior to starting the City Manager recruitment process.
FISCAL IMPACT
The cost associated with the City Manager recruitment is $29,500 per the agreement the City Council approved on April 26, 2023 with Ralph Andersen & Associates.
BACKGROUND AND ANALYSIS
City Manager Brian Dossey recently informed the City Council and community that he will be retiring at the end of August of 2023. On April 26, 2023, the City Council adopted a resolution approving an agreement with Ralph Andersen & Associates to conduct the City Manager recruitment process. At this same meeting, the City Council also appointed an ad hoc subcommittee comprised of Mayor Joanne del Rosario and Councilmember Helen Fisicaro to work more closely with the recruiter as the recruitment process gets underway.
As a first step, the City Council will be asked to provide general input on the recruitment process to our assigned recruiter at Ralph Andersen & Associates. Heather Renschler, the President and CEO of Ralph Andersen & Associates, is serving as the Town’s recruiter. Ms.
Renschler will join the City Council via Zoom to obtain general input prior to starting the recruitment process, that may include, but not be limited to the following:
Item #7
25977.00100\41295981.1
Staff Report – Direction on City Manager Recruitment Page 2 of 2
• Desired qualifications and attributes for the selection of the new City Manager • Structure of the recruitment
• Timeline on the recruitment
ENVIRONMENTAL
The City Council’s action in providing direction on the City Manager recruitment process is not a project subject to the California Environmental Quality Act (CEQA) pursuant to CEQA Guideline 15378 as it is more akin to an organizational or administrative activity that will not result in a direct or indirect physical change in the environment.
Council Adopted Values
The City Council’s action in providing direction on the City Manager recruitment process is visionary as it looks to the future to ensure a competent City Manager is selected through a transparent recruitment process.
Alternatives
The City Council could choose not to provide direction on the City Manager recruitment process.
Doing so is not recommended, however, as this input is vital to ensuring a successful recruitment process in selecting a new City Manager.
CONCLUSION
The City Council should provide direction on the City Manager recruitment process.
ATTACHMENTS
A. Ralph Andersen & Associates Proposal Letter
B. 2017 Recruitment Brochure
Ser
ving Public Sector Clients Since 1972
5800 Stanf
ord Ranch Road, Suite 410, Rocklin, California 95765 Phone: 916/630-4900 Fax: 916/630-4911 Website: www.ralphandersen.com April 20, 2023
Mayor Joanne F. del Rosario
and Members of the City Council
Town of Colma
1198 El Camino Real
Colma, California 94014
Via Email: [email protected]
Dear Mayor del Rosario and Members of the City Council:
We are pleased to submit this brief Letter Proposal to recruit for the position of City Manager for the Town of Colma. We will facilitate the recruitment process and professionally add value to the entire recruitment and selection process.
Much of our recruitment activities are handled via video meetings, thus facilitating a much more efficient and effective recruitment process. If awarded this search, Ms. Heather Renschler, President/CEO of Ralph Andersen & Associates, will be the Project Director. Ms. Renschler will also have the full resources of the firm available to assist her as needed.
Recent City Manager Related Search Engagements
Familiarity with the Town of Colma – Ralph Andersen & Associates assisted the City Council in the recruitment for City Manager in 2013 and 2017. Ms. Renschler was the Project Director on both searches.
Expansive network of City Manager Searches (In -State and Nationally) – We have one of the strongest track records of conducting City Manager searches. The first listing included here is for recruitments conducted in California since 2020, followed by our out-of-state engagements:
California Recruitments:
• Artesia, CA – City Manager (2022)
• Barstow, CA – City Administrator (2021)
• Bishop, CA – City Administrator (2020)
• Calabasas, CA – City Manager (2021)
• California City, CA – City Manager (2022)
• Citrus Heights, CA – City Manager (2022)
• Compton, CA – City Manager (2022)
• Coronado, CA
Assistant City Manager (2022)
City Manager (2021)
• Eastvale, CA – City Manager (2022)
• El Segundo, CA – City Manager (2022)
Attachment A
Town of Colma
• Emeryville, CA – City Manager (2022)
• Encinitas, CA – City Manager (2020)
• Fairfax, CA – Town Manager (2021)
• Foster City, CA – City Manager (2022)
• Goleta, CA – City Manager (2022)
• Grand Terrace, CA – City Manager (2021)
• Gustine, CA – City Manager (2022)
• Huntington Beach, CA – City Manager (2022)
• Indio, CA – City Manager (2021)
• La Palma, CA – City Manager (2020)
• La Verne, CA – City Manager (2022)
• Lincoln, CA – City Manager (2022)
• Los Altos, CA – City Manager (2021)
• Mill Valley, CA – City Manager (2020 & 2022)
• Modesto, CA – Deputy City Manager (2022)
• Nevada City, CA – City Manager (2022)
• Norco, CA – City Manager (2022)
• Oakland, CA – City Administrator (2020 & Current Search) • Orange, CA – City Manager (2022)
• Palm Desert, CA – City Manager (2021)
• Palm Springs, CA
Assistant City Manager (2021)
• Palos Verdes Estates, CA – City Manager (2022)
• Riverside, CA – City Manager (2022)
• Rossmoor, CA (Golden Rain Foundation) – General Manager (2022) • Santa Monica, CA – City Manager (2021)
• Sierra Madre, CA – City Manager (2021)
• Solvang, CA – City Manager (2023)
• Stockton, CA – Deputy City Manager II (Two Placements) (2020) • Upland, CA – City Manager (2021)
Town of Colma
National R ecruitments:
• Austin, TX – Assistant City Manager for Health & Environment / Culture & Lifelong L
earning (2021)
• Avondale, AZ – City Manager (2022)
• Burleson, TX – Deputy City Manager (2021)
• Charlotte, NC – Assistant City Manager (2022)
• Cottonwood, AZ – City Manager (2023)
• Goodyear, AZ – Deputy City Manager (2022)
• Green Valley Recreation, Inc. – Chief Executive Officer (2020) • Lewisville, TX – City Manager (2021)
• Miami Beach, FL – City Manager (2021)
• Naples, FL – City Manager (2022)
• Oro Valley, AZ – Town Manager (2023)
• Powell, OH – City Manager (2020)
• Queen Creek, AZ – Assistant Town Manager (Finalists Selected) • T
he Woodlands Township, TX – President and General Manager (2020) • Vancouver, WA
Deputy City Manager – Community and Economic Development (2021) Deputy City Manager for Enterprise Services (2021)
Project Staffing
Only senior members of Ralph Andersen & Associates are assigned to lead search assignments, ensuring that their broad experience and knowledge of the industry is brought to bear on our clients’ behalf. Ms. Heather Renschler will serve as Project Director and lead consultant on this recruitment effort.
Ms. Heather Renschler, Project Director
Ms. Renschler has been with Ralph Andersen & Associates for more than 38 years and is the firm’s President/CEO. Ms. Renschler has overseen the recruitment practice of Ralph Andersen & Associates for the last 26 years and, as a result, is often involved with recruitments on a national scale and those of a highly sensitive and critical nature. She is experienced at working with boards, city councils, staff members, and selection committees in the recruitment and selection process.
Ms. Renschler has extensive experience in conducting public sector recruitments and, as a result, has developed a network of contacts and potential candidates on a national basis. Ms. Renschler has had significant involvement in city manager related searches over an extended period of time, and as a result, has an extensive network from which to attract potential candidates.
Town of Colma
Prior to joining Ralph Andersen & Associates, Ms. Renschler had extensive private sector experience in the areas of construction management, health care, and public accounting.
Ms. Renschler attended the University of Toledo and majored in Accounting and Journalism and obtained a Bachelor’s degree in Public Administration from the University of San Francisco.
Paraprofessional and Support Staff
Paraprofessional, graphics, and support staff will provide administrative support to the consultant team on recruitment assignments. These may include Ms. Diana Haussmann, Ms. Christen Sanchez, Ms.
Hannah Jones, Ms. Teresa Heple, Ms. Karen AllGood, and Ms. Tina Keller.
Approach to Executive Search
The successful search process relies heavily on person-to -person contact to identify outstanding potential candidates and, in the evaluation phase, to gain a complete understanding of the background, experience, and management style of the top candidates. The executive recruitment techniques used by Ralph Andersen & Associates have been developed and used successfully with hundreds of clients for more than 51 years.
We feel that the key elements of the full search process, which can be tailored to fit the specific needs of the Town, should include:
• Developing a comprehensive position profile (utilizing the recruitment brochure prepared for the 2017 City Manager search) based upon information obtained in various meetings (conducted via videoconferencing) with the Mayor and City Council , and other designated Town staff.
• Re
viewing current compensation and recommending changes based upon market a nd c
ompetitive conditions, if desired by the Mayor and City Council. • E
xtensive personal outreach to highly qualified candidates focused primarily on the Bay Area although candidates throughout California and beyond may still consider applying. • A
marketing strategy that uses selected advertising to supplement the extensive candidate identification process, the Internet, and professional contacts throughout California , the western region, and across the nation.
Town of Colma
• A screening process that narrows the field of candidates to those that most closely match the needs of the Town and is based on screening interviews with the top candidates. Candidates ’ e
ducation, experience, and credentials are matched to the criteria established in the positi on profi
le.
• Ca
ndidates would be screened via video technology to determine their overall “match.” • Delivering a product in the form of a search report that recommends a top group of candidates and provides the Mayor and City Council with detailed information about their backgrounds and experience.
• Assistance during the interview and selection process and in the negotiation of a compensati on
p
ackage.
Ralph Andersen & Associates has an outstanding reputation for being thorough and professional in the approach it takes in recruitments. Each candidate’s match with the position is based on the individual’s own set of professional experiences, management style, education and credentials, and overall fit with the organization and executive leadership.
Project Timing
We anticipate a timeframe of approximately 90 days (or less) from the execution of the agreement between the Town and Ralph Andersen & Associates to when the finalists are presented for an interview. Negotiation with the top candidate will take an additional week after finalist interviews.
Due to prior commitments by the Project Director, it is anticipated that kick -off meetings would not begin until mid-May.
Project Cost
The recruitment efforts for a new City Manager will be a comprehensive search process with a focus in California. The review of resumes and qualifications will be conducted on all candidates that submit giving the Town the ability to select from a broad field of qualified candidates. The professional services fee (inclusive of expenses*) to perform the City Manager search will be the fixed fee of $29,500.
*Note – E xpenses included in this fixed fee include such items as advertisements, consultant interaction (anticipated to be done 100% through videoconferencing with exception of finalist interviews), clerical, research, graphic design, printing (documentation submitted using file -sharing software), postage and delivery, verifications and Internet and Lexis/Nexis searches on the top candidates. References will be conducted on the top candidate during the final stage of the process.
Invoicing – R alph Andersen & Associates will bill the Town in four installment payments as follows:
• Following kick-off and finalization of recruitment brochure - $8,850 • After the closing date - $8,850
• After finalist interviews - $8,850
• Upon placement - $2,950
P
rogress payments will be due upon receipt.
Town of Colma
Brochure – A full color digital brochure will be developed for this position. All pictures will be the responsibility of the Town. Samples of a wide variety of brochures are available on the firm’s website (www.ralphandersen.com). T he Town will also be responsible for ensuring that there are no copyright restrictions on the photographs supplied to Ralph Andersen & Associates and that the Town will agree to pay any and all related charges or fines if a copyright violation is incurred either during the search itself or subsequently.
Exclusions – Th e Town of Colma will be responsible for all candidate expenses related to any on-site interviews.
Ralph Andersen & Associates’ Guarantee
Ralph Andersen & Associates offers the industry- standard guarantee on our full search services. If, within a one -year period after appointment, the City Manager of the Town of Colma resigns or is dismissed for cause, we will conduct another search free of all charges for professional services. The Town would be expected to pay for the reimbursement of all incurred expenses.
If a placement is not made in the first outreach effort, the Consultant will conduct a second outreach effort with no charge for Professional Services. The Town would be expected to pay for all incurred expenses.
Should you need any additional information, please feel free to call Ms. Renschler at (916) 630-4900 (office) or (916) 804-2885 (cell).
Respectfully Submitted,
Ra
lph Andersen & Associates
invites your interest
in the position of
recruitment services provided by Ralph Andersen & Associates The Town of Colma
City Manager
Qualifying Experience &
Education
Experience – This position requires experience in a management capacity preferably in a small-to-medium municipal organization or as a department director with a larger agency. Skills as a local govern- ment generalist would be well utilized in this position. All qualified candidates with California experience are strongly encouraged to submit career credentials for consideration. Qualified local government professionals within a commutable distance are highly encouraged to consider this opportunity. The City Council will also seriously consider all individuals if leadership, personal attributes and career history are a match with the Town’s. All resumes will be reviewed by a Sub-Committee of the City Council and the short-list of applicants will interview with the full Council.
Education – A Bachelor’s degree is required. A Master’s degree may be considered a plus.
Compensation & Benefits
The competitive salary ($190,008 to $230,952) will be dependent upon qualifications, experience, and overall fit with the Town of Colma. An at-will employment agreement will be negotiated with the selected candidate.
The Town offers a comprehensive executive benefit package including:
•
Retirement
» Classic Members: CalPERS; 2% at 60 benefit formula. Employees contribute 7% of the employee-share.
» New
Members: CalPERS; 2% at 62 benefit formula. Employees
contribute 6.25% of the employee-share.
» The T
own does participate in Social Security.
• 457 Plan – Up to $100 per month in matching.
•
Automobile
– Use of a pooled vehicle for daytime travel/meetings.
•
Medical
– Town offers 100% family medical insurance (CalPERS)
and contributes 1.5% of base salary into a Retirement Health Sav- ings plan for retiree medical costs.
•
Dental
– The Town pays for a family plan through Delta Dental. •
V
acation / Sick Time / Holidays / Administrative Leave.
•
Life Insurance.
Further
details on the benefit package are available through Ralph Andersen & Associates.
To Be Considered
This is a confidential recruitment and will be handled accordingly throughout the various stages of the process. Candidates should be aware that references will not be contacted until mutual interest has been established. Candidates are encouraged to apply prior to Monday, September 25, 2017 and interested applicants are invited to meet with the Search Consultant at the League of California Cities Conference in mid-September. This recruitment is considered open until filled. Electronic submittals are strongly preferred. Interested candidates should apply to Ralph Andersen & Associates via email at [email protected], and should include the following:
• Compelling cover letter;
•
Comprehensive resume;
•
Current Salary; and
•
Professional references.
Ralph Andersen & Associates will work directly with a Sub-Committee of the City Council to conduct the initial evaluation of submitted materials to determine the best overall match with the established criteria as outlined in this recruitment profile. Only the top tier of candidates will be invited to interview with the full City Council during early-to-mid October. It is anticipated that the newly selected City Manager will join the Town of Colma in January 2018 or at a mutually agreeable date. The City Council desires a smooth transition with the new City Manager and every effort will be made to accommodate an orderly transition to the Town of Colma with the Interim City Manager (not a candidate for the position).
Confidential inquiries welcomed to Heather Renschler, Ralph Andersen & Associates, at (916) 630-4900.
Recruitment Schedule
• Recruitment Opens: W ednesday, June 28, 2017
•
Apply by: Monday
, September 25, 2017
•
T
entative Date Council Interviews: Early-to-Mid October
•
Start Date: January 2018 (or as agreed)
Attachment B
“It’s great to be alive in Colma”
Career Opportunity
Nestled at the northern end of the Peninsula in the San Francisco Bay Area is the small community of Colma. The City Council is seeking candidates for the City Manager position who recognize the history and unique character of the Town and will guide the policymakers in maintaining the quality of life that residents value and cherish. The ideal candidate will be an outgoing and engaging individual who enjoys people and public service combined with being comfortable with the high level of citizen participation inherent in this “small town” community.
This is a community where residents value
a common sense of civic purpose and
support a positive, open relationship with
each other and their Town government.
This is an attractive career opportunity in
local government for someone who understands the benefits of having a thriving commercial and retail environment as a means to deliver community services and public safety to residents. The City Council values California experience and welcomes interest from department heads, assistant/deputy city managers and others with the ability to provide strategic leadership.
WWW.COLMA.CA.GOV
Residents continue to celebrate many community events throughout the year that are extremely well attended. Events include Family Field Day & BBQ, Town Picnic and Colma Game Night as well as many other activities supporting youth and the active senior population. Town-sponsored events reflect a close-knit community and the type of interaction, visibility and civic engagement that residents and the City Council will expect of the new City Manager.
Candidates should be aware that housing and rental stock in Town are scarce and infrequently available. As a result, the majority of the Town’s staff commute to work and do not live in Town. The City Manager will not be expected to live in Colma. With that said, the City Council wants the new manager to enjoy and embrace the opportunity to have a good work-life balance and as a result, will be concerned about commute time and distance from the office in the selection process.
Government Structure
Colma is a general law city and the City Council is the governing body of the Town. The focus of the City Council has consistently been to preserve and enhance the character unique to the Town of Colma and promote the community as “business friendly.” Municipal Elections are held in November of even-numbered years. The Mayor and Vice Mayor are elected by the Council for one year terms each December. Council Meetings are held the second and fourth Wednesday of each month at 7:00 p.m. in the Colma Community Center on Hillside Boulevard.
The Ideal Candidate
The City Council seeks a professional who enjoys public service and embraces the high level of citizen participation inherent in this “small town” community.
The ideal candidate will have a strong service orientation combined with a desire to lead an organization dedicated to providing residents with the highest level of assistance and customer service. It goes without saying, that communication is key with the City Council as the governing body.
The top candidate will be an effective, honest and forthright communicator skilled at facilitating open discussions, supporting debate on important issues and addressing, through the City Council, the best common interests of the community. Additionally, the top candidate will have the ability to assess and evaluate the use of periodic contractual and outsourced staffing arrangements or other alternatives for potential cost savings.
The ideal candidate will also have personal attributes and qualities that include:
• Genuine interest in serving the community with an enthusiasm for public service;
• Commitment to inspire and mentor staff;
• Leadership ability to set goals and objectives and be able to motivate others to contribute effectively to their timely achievement and successful performance;
• Strong understanding of municipal budget and finance combined with a business approach to sustain and enhance economic development opportunities;
• Ability to anticipate and deal with a wide-array of operational needs; • Commitment to promoting good government and transparency in all dealings with staff, elected officials, and the general public; • A warm and approachable personal style grounded in humility and respect for others with an engaging leadership style;
• Flexible, creative and able to find common ground to develop solutions;
• Strategic thinker and skilled in presenting all viable options and alternatives for the City Council’s consideration with full disclosure of pros/cons without bias;
• Strong project management skills, ability to effectively delegate and manage outcome through to successful completion with both internal staff and consultants;
• An interest in dealing with intergovernmental agencies and neighboring communities on issues that impact the Town; • Experience with policy implementation as set by the City Council; and • Incorporate best practices in local government.
Challenges & Opportunities
The City Manager will undertake a leadership role in advising the City Council on a wide variety of projects including the following:
• Town Hall remodel and update;
• Hillside Boulevard beautification and renovation;
• On-going economic development initiatives and actively pursuing viable opportunities that generate potential revenue;
• Active involvement with business community and civic organizations; • Involvement and oversight of various public works related issues; • Development of improved technology (i.e., GIS System for utilities) as well as notification enhancements to citizens;
• Maintenance of healthy fiscal reserves and enhance financial reporting;
• Evaluation of staffing and other areas for cost saving; and • Continued enhancement of intergovernmental relationships with local agencies and boards.
In 2024, the Town of
Colma will celebrate its
100th anniversary since
incorporating.
The History of Colma
The community of Colma was formed in the 1800s as a collection of homes and small businesses along El Camino Real and
the adjacent railroad line. Several churches, including Holy Angels Catholic Church, were founded in these early years.
The community created its own fire district, which serves the unincorporated area of Colma north of the Town limits, as well as the area that became a Town in 1924. Colma became the location of a large number of cemeteries when San Francisco, its powerful neighbor to the north, passed an ordinance in 1900 outlawing the construction of any more cemeteries in the city (mainly because of increased property values making the cost of using land for cemeteries prohibitive), and then passed another ordinance in 1912 evicting most existing cemeteries from city limits.
Colma Today
Today, the population in Colma is 1,506 based on Department of Finance estimates for 2017. The Town covers only 2.2 square miles. The overall activity and traffic levels resemble a much larger community in terms of visitors, shoppers and commuters.
Daily visitors often exceed 20,000.
The community has excellent freeway access and is also served by the BART System. The Colma Station is served by the
Pittsburg/Bay Point–SFO/Millbrae and Richmond–Millbrae lines.
Residents are proud of having their own police department.
The Police Chief is supported by an active department (19 sworn staff; 6.2 non-sworn) providing three shifts that serve the community and also offer mutual aid to its neighbors. Other services provided by the Town include recreation, public works, maintenance, planning and economic development. Staffing is comprised of both in-house and various service providers/ contractors. Total combined staff is 44.3 FTEs. For Fiscal Year 2017/18, total expenditures for all funds are at $31.13 million, comprised of $15.33 million in Operating Expenditures and $15.80 million in Capital Improvement Projects. The Town has a surplus of revenue over operating expenditures of about $1.6 million this year. Current reserves for the Town are $22M.
Today and since the 1980s, Colma has expanded its economic base and become more diversified, with a variety of retail businesses and automobile dealerships, which have brought more sales tax revenue to the Town government. There are 17 cemeteries; 10 auto dealerships, representing 15 automobile brands; and a vibrant and active cardroom (Lucky Chances) that employs more than 600 individuals. Major retail stores include: Target (Serra Center), Kohls, Office Depot, Pier 1 Imports, Beverages and More (BevMo!), Home Depot and a
Home Depot Pro as well as the 280 Metro Center. CarMax
has recently chosen the Town of Colma as one of its locations as has Black Bear Diner. The fiscal stability and outlook for the future is strong. Current reserves demonstrate the overall health of the organization with continued emphasis on sales tax and conservative fiscal practices of the Town’s leadership.
Maintaining this strong sales tax base continues to be important to both the City Council and the residents, especially in light of the most recent economic downturn.
“It’s great to be alive in Colma”
Career Opportunity
Nestled at the northern end of the Peninsula in the San Francisco Bay Area is the small community of Colma. The City Council is seeking candidates for the City Manager position who recognize the history and unique character of the Town and will guide the policymakers in maintaining the quality of life that residents value and cherish. The ideal candidate will be an outgoing and engaging individual who enjoys people and public service combined with being comfortable with the high level of citizen participation inherent in this “small town” community.
This is a community where residents value
a common sense of civic purpose and
support a positive, open relationship with
each other and their Town government.
This is an attractive career opportunity in
local government for someone who understands the benefits of having a thriving commercial and retail environment as a means to deliver community services and public safety to residents. The City Council values California experience and welcomes interest from department heads, assistant/deputy city managers and others with the ability to provide strategic leadership.
WWW.COLMA.CA.GOV
Residents continue to celebrate many community events throughout the year that are extremely well attended. Events include Family Field Day & BBQ, Town Picnic and Colma Game Night as well as many other activities supporting youth and the active senior population. Town-sponsored events reflect a close-knit community and the type of interaction, visibility and civic engagement that residents and the City Council will expect of the new City Manager.
Candidates should be aware that housing and rental stock in Town are scarce and infrequently available. As a result, the majority of the Town’s staff commute to work and do not live in Town. The City Manager will not be expected to live in Colma. With that said, the City Council wants the new manager to enjoy and embrace the opportunity to have a good work-life balance and as a result, will be concerned about commute time and distance from the office in the selection process.
Government Structure
Colma is a general law city and the City Council is the governing body of the Town. The focus of the City Council has consistently been to preserve and enhance the character unique to the Town of Colma and promote the community as “business friendly.” Municipal Elections are held in November of even-numbered years. The Mayor and Vice Mayor are elected by the Council for one year terms each December. Council Meetings are held the second and fourth Wednesday of each month at 7:00 p.m. in the Colma Community Center on Hillside Boulevard.
The Ideal Candidate
The City Council seeks a professional who enjoys public service and embraces the high level of citizen participation inherent in this “small town” community.
The ideal candidate will have a strong service orientation combined with a desire to lead an organization dedicated to providing residents with the highest level of assistance and customer service. It goes without saying, that communication is key with the City Council as the governing body.
The top candidate will be an effective, honest and forthright communicator skilled at facilitating open discussions, supporting debate on important issues and addressing, through the City Council, the best common interests of the community. Additionally, the top candidate will have the ability to assess and evaluate the use of periodic contractual and outsourced staffing arrangements or other alternatives for potential cost savings.
The ideal candidate will also have personal attributes and qualities that include:
• Genuine interest in serving the community with an enthusiasm for public service;
• Commitment to inspire and mentor staff;
• Leadership ability to set goals and objectives and be able to motivate others to contribute effectively to their timely achievement and successful performance;
• Strong understanding of municipal budget and finance combined with a business approach to sustain and enhance economic development opportunities;
• Ability to anticipate and deal with a wide-array of operational needs; • Commitment to promoting good government and transparency in all dealings with staff, elected officials, and the general public; • A warm and approachable personal style grounded in humility and respect for others with an engaging leadership style;
• Flexible, creative and able to find common ground to develop solutions;
• Strategic thinker and skilled in presenting all viable options and alternatives for the City Council’s consideration with full disclosure of pros/cons without bias;
• Strong project management skills, ability to effectively delegate and manage outcome through to successful completion with both internal staff and consultants;
• An interest in dealing with intergovernmental agencies and neighboring communities on issues that impact the Town; • Experience with policy implementation as set by the City Council; and • Incorporate best practices in local government.
Challenges & Opportunities
The City Manager will undertake a leadership role in advising the City Council on a wide variety of projects including the following:
• Town Hall remodel and update;
• Hillside Boulevard beautification and renovation;
• On-going economic development initiatives and actively pursuing viable opportunities that generate potential revenue;
• Active involvement with business community and civic organizations; • Involvement and oversight of various public works related issues; • Development of improved technology (i.e., GIS System for utilities) as well as notification enhancements to citizens;
• Maintenance of healthy fiscal reserves and enhance financial reporting;
• Evaluation of staffing and other areas for cost saving; and • Continued enhancement of intergovernmental relationships with local agencies and boards.
In 2024, the Town of
Colma will celebrate its
100th anniversary since
incorporating.
The History of Colma
The community of Colma was formed in the 1800s as a collection of homes and small businesses along El Camino Real and
the adjacent railroad line. Several churches, including Holy Angels Catholic Church, were founded in these early years.
The community created its own fire district, which serves the unincorporated area of Colma north of the Town limits, as well as the area that became a Town in 1924. Colma became the location of a large number of cemeteries when San Francisco, its powerful neighbor to the north, passed an ordinance in 1900 outlawing the construction of any more cemeteries in the city (mainly because of increased property values making the cost of using land for cemeteries prohibitive), and then passed another ordinance in 1912 evicting most existing cemeteries from city limits.
Colma Today
Today, the population in Colma is 1,506 based on Department of Finance estimates for 2017. The Town covers only 2.2 square miles. The overall activity and traffic levels resemble a much larger community in terms of visitors, shoppers and commuters.
Daily visitors often exceed 20,000.
The community has excellent freeway access and is also served by the BART System. The Colma Station is served by the
Pittsburg/Bay Point–SFO/Millbrae and Richmond–Millbrae lines.
Residents are proud of having their own police department.
The Police Chief is supported by an active department (19 sworn staff; 6.2 non-sworn) providing three shifts that serve the community and also offer mutual aid to its neighbors. Other services provided by the Town include recreation, public works, maintenance, planning and economic development. Staffing is comprised of both in-house and various service providers/ contractors. Total combined staff is 44.3 FTEs. For Fiscal Year 2017/18, total expenditures for all funds are at $31.13 million, comprised of $15.33 million in Operating Expenditures and $15.80 million in Capital Improvement Projects. The Town has a surplus of revenue over operating expenditures of about $1.6 million this year. Current reserves for the Town are $22M.
Today and since the 1980s, Colma has expanded its economic base and become more diversified, with a variety of retail businesses and automobile dealerships, which have brought more sales tax revenue to the Town government. There are 17 cemeteries; 10 auto dealerships, representing 15 automobile brands; and a vibrant and active cardroom (Lucky Chances) that employs more than 600 individuals. Major retail stores include: Target (Serra Center), Kohls, Office Depot, Pier 1 Imports, Beverages and More (BevMo!), Home Depot and a
Home Depot Pro as well as the 280 Metro Center. CarMax
has recently chosen the Town of Colma as one of its locations as has Black Bear Diner. The fiscal stability and outlook for the future is strong. Current reserves demonstrate the overall health of the organization with continued emphasis on sales tax and conservative fiscal practices of the Town’s leadership.
Maintaining this strong sales tax base continues to be important to both the City Council and the residents, especially in light of the most recent economic downturn.
invites your interest
in the position of
recruitment services provided by Ralph Andersen & Associates The Town of Colma
City Manager
Qualifying Experience &
Education
Experience – This position requires experience in a management capacity preferably in a small-to-medium municipal organization or as a department director with a larger agency. Skills as a local govern- ment generalist would be well utilized in this position. All qualified candidates with California experience are strongly encouraged to submit career credentials for consideration. Qualified local government professionals within a commutable distance are highly encouraged to consider this opportunity. The City Council will also seriously consider all individuals if leadership, personal attributes and career history are a match with the Town’s. All resumes will be reviewed by a Sub-Committee of the City Council and the short-list of applicants will interview with the full Council.
Education – A Bachelor’s degree is required. A Master’s degree may be considered a plus.
Compensation & Benefits
The competitive salary ($190,008 to $230,952) will be dependent upon qualifications, experience, and overall fit with the Town of Colma. An at-will employment agreement will be negotiated with the selected candidate.
The Town offers a comprehensive executive benefit package including:
• Retirement
» Classic Members: CalPERS; 2% at 60 benefit formula. Employees contribute 7% of the employee-share.
» New Members: CalPERS; 2% at 62 benefit formula. Employees contribute 6.25% of the employee-share.
» The Town does participate in Social Security.
• 457 Plan – Up to $100 per month in matching.
• Automobile – Use of a pooled vehicle for daytime travel/meetings. • Medical – Town offers 100% family medical insurance (CalPERS) and contributes 1.5% of base salary into a Retirement Health Sav- ings plan for retiree medical costs.
• Dental – The Town pays for a family plan through Delta Dental. • Vacation / Sick Time / Holidays / Administrative Leave. • Life Insurance.
Further details on the benefit package are available through Ralph Andersen & Associates.
To Be Considered
This is a confidential recruitment and will be handled accordingly throughout the various stages of the process. Candidates should be aware that references will not be contacted until mutual interest has been established. Candidates are encouraged to apply prior to Monday, September 25, 2017 and interested applicants are invited to meet with the Search Consultant at the League of California Cities Conference in mid-September. This recruitment is considered open until filled. Electronic submittals are strongly preferred. Interested candidates should apply to Ralph Andersen & Associates via email at [email protected], and should include the following:
• Compelling cover letter;
• Comprehensive resume;
• Current Salary; and
• Professional references.
Ralph Andersen & Associates will work directly with a Sub-Committee of the City Council to conduct the initial evaluation of submitted materials to determine the best overall match with the established criteria as outlined in this recruitment profile. Only the top tier of candidates will be invited to interview with the full City Council during early-to-mid October. It is anticipated that the newly selected City Manager will join the Town of Colma in January 2018 or at a mutually agreeable date. The City Council desires a smooth transition with the new City Manager and every effort will be made to accommodate an orderly transition to the Town of Colma with the Interim City Manager (not a candidate for the position).
Confidential inquiries welcomed to Heather Renschler, Ralph Andersen & Associates, at (916) 630-4900.
Recruitment Schedule
• Recruitment Opens: Wednesday, June 28, 2017
• Apply by: Monday, September 25, 2017
• Tentative Date Council Interviews: Early-to-Mid October • Start Date: January 2018 (or as agreed)
Staff Report re Capital Budget Study Session (Part 2) Page 1 of 4 May 10, 2023
STAFF REPORT
T
O: Mayor and Members of the City Council
FROM: Pak Lin, Administrative Services Director
VIA: Brian Dossey, City Manager
MEETING DATE: May 10, 2023
SUBJECT: FY 2022-23 Capital Budget Study Session
RECOMMENDATION
This item is a study session for informational purposes only. No City Council action is required; however, staff seeks City Council feedback and direction on FY 2023-24 through FY 202 8-29 Capital Program.
EXECUTIVE SUMMARY
The FY 2023-24 Operating and Capital Budget discussion is broken out into three study sessions prior to the review and adoption on June 14, 202 3. The first study session was held on April 26, 2023 and the Town’s operating goals and budget priorities were discussed. Tonig hts study session is focused on the capital program from FY 2023 -24 through FY 2028-29. The last budget study session will be held on May 24, 2023, where the FY 2023-24 operating and capital budget is considered in its entirety. Feedback from all three study sessions will be incorporated into the final proposed budget to be presented and considered on June 14, 2023.
The FY 2023-24 Capital program is $93.8 million, with $16.03 million previously funded, $1.50 of new requests for FY 2023-24, $6.51 million projected for FY 2024 -25 through FY 2028-29, and $69.72 million of future unfunded projects. Attachment A contains a list of funding sources and capital projects planned for FY 2023-24 through FY 2028-29 , and Attachment B includes the project description, scope, and project funding and budget plan.
FISCAL IMPACT
City Council review and direction on the FY 2023-24 Proposed Capital Program will not impact the current FY 2022-23 Budget. It will impact the FY 2023-24 final budget to be considered on June 14, 2023.
BACKGROUND
On April 26, 2023, the City Council reviewed and provided feedback on the Town’s FY 2023-24 preliminary operating budget. The preliminary budget excluded the capital program from the discussion, but included the annual fleet replacement contribution of $250,000.
Item #8
Staff Report re Capital Budget Study Session (Part 2) Page 2 of 4 May 10, 2023
ANALYSIS
Attachment A of the Staff Report summarizes the project funding and expenditure plan for FY 2023-24 through FY 2028-29. The FY 2023-24 through FY 2028-29 capital improvement program has a total of 35 projects. Of which 20 projects are in progress or will begin in FY 2023 -24, 11 projects are either unfunded or will start in future years, and four projects should be completed by June 30, 2023. The total capital program is $93.8 million, with $16.03 million already funded by June 30, 2023, $1.50 million to be funded in FY 202 3-24, $6.51 million needed for FY 2024- 25 through FY 2028-29, and $69.72 million of projects that are beyond the Town’s funding ability and will be addressed when funding is available.
The FY 202 3-24 capital program needs $919,000 of General Fund financial support, $220,000 from the Fleet Replacement Fund (61) to replace three vehicles, and $376,000 from various granting agencies.
After adding the capital program to Table 1, above, the Town will need to reduce General Fund Reserves by $1.5 million in FY 2023-24.
Table 1: Summary of Activities
Town-wide Financial
FY 2023-24 General Funds Capital Funds
Enterprise
Funds Total
Operating Activities
Revenues 19,367,714$ 353,184$ 174,725$ 250,000$ 1,270,570$ 21,416,192$ Expenditures 19,570,510 590,914 0 0 1,200,554 21,361,978 Operating Surplus / (Deficit) (202,797) (237,730) 174,725 250,000 70,016 54,214 Net Transfers In/(Out)
Debt Service (43) (298,759) 298,759 0 0 0 0 Sewer Operations (81) (168,670) 0 0 0 168,670 0 Parking Enforcement (29) (81,155) 81,155 0 0 0 0 Capital Program (31, 32) 0 0 0 0 0 0 Net Transfers In/(Out) (548,584) 379,914 0 0 168,670 0 Special
Revenues &
Debt Funds
Vehicle
Replacement
Fund
Fund Surplus / (Deficit)
"Change in Fund Balance" (751,381) 142,184 174,725 250,000 238,686 54,214 Staff Report re Capital Budget Study Session (Part 2) Page 3 of 4 May 10, 2023
After accounting for the General Fund transfers to the Capital program in both FY 2022- 23 and FY 2023-24, the Town is expecting the unassigned general fund reserves to be $7.25 million at June 30, 2024 (Table 3 below).
Council Feedback
For the next phase of the budget development, staff is seeking feedback on the following items:
1. Priority of the capital program. While certain projects cannot be deferred due to grant requirements and other deadlines, some may be postponed or moved forward.
2. FY 2021-22 General Fund surplus. The Town’s general fund operating surplus per the last audited financial (FY 2021-22) was $3.21 million. After capital and operating transfers, the Town’s general fund reserve balance increased by $1.90 million. Per the Colma Administrative Code Section 4.01.190,
(a) In the years the Town experiences a General Fund surplus, the Town shall allocate the excess to replenish reserve requirements in the following order:
(1) Replenish Budget Stabilization Reserve up to 100% of the non -pension and non- OPEB General Fund expenditure in the prior fiscal year, if needed; (2) Contribute up to 10% of surplus to Accrued Leave Liability Reserve to reach the 80% funded status;
(3) Allocate 25% of General Fund surplus to Capital Improvement Fund (31); and Table 2: Summary of Activities
Town-wide Financial
FY 2023-24 General Funds Capital Funds
Enterprise
Funds Total
Operating Activities
Revenues 19,367,714$ 353,184$ 255,000$ 250,000$ 1,270,570$ 21,496,467$ Expenditures 19,570,510 590,914 1,145,000 220,000 1,200,554 22,726,978 Operating Surplus / (Deficit) (202,797) (237,730) (890,000) 30,000 70,016 (1,230,511) Net Transfers In/(Out)
Debt Service (43) (298,759) 298,759 0 0 0 0 Sewer Operations (81) (168,670) 0 0 0 168,670 0 Parking Enforcement (29) (81,155) 81,155 0 0 0 0 Capital Program (31, 32) (769,000) (121,000) 890,000 0 0 0 Net Transfers In/(Out) (1,317,584) 258,914 890,000 0 168,670 0 238,686 (1,230,511)
Special
Revenues &
Debt Funds
Vehicle
Replacement
Fund
Fund Surplus / (Deficit)
"Change in Fund Balance" (1,520,381) 21,184 - 30,000 Table 3
General Fund Reserves
Unassigned 9,865,823$ 437,389$ (2,041,145)$ 8,262,067$ (244,594)$ (769,000)$ 7,248,473$ Assigned Reserves
Litiation 100,000 100,000 100,000 Insurance 100,000 100,000 100,000 Disaster 750,000 750,000 750,000
Committed Reserves
Budget Stabilization 15,000,000 15,000,000 15,000,000 Debt Reduction 600,000 600,000 600,000 Accrued leave Payout 1,064,097 95,523 1,159,620 (506,787) 652,833 Total General Fund Reserves 27,479,920$ 532,912$ (2,041,145)$ 25,971,687$ (751,381)$ (769,000)$ 24,451,306$ 2024 Changes
Per 4/26 CC
Mtg
Projected
Balance @
6/30/2023
2023 Capital
Tranfer
2023 Changes
Per 4/26 CC
Mtg
Balance @
7/1/2022
Projected
Balance @
6/30/2024
2024 Capital
Transfer
Staff Report re Capital Budget Study Session (Part 2) Page 4 of 4 May 10, 2023
(4) Allocate 50% of General Fund surplus to reduce unfunded OPE B and Pension liabilities per City Council direction, including additional contributions to OPEB and Pension trusts and supplemental payment to CalPERS.
Staff is recommending that the entire $1.90 million general fund surplus from FY 2021-22 be kept as Unassigned Reserve and offset the capital transfers needed in FY 2022-23. The FY 2022-23 capital transfers includes the four new street projects with grant funding.
Reasons For the Recommended Action/Findings
Providing for early public discussion of the Town’s Financial Plan allows staff to evaluate and incorporate any comments from the City Council and new items that may not be included in the proposed budget.
Council Adopted Values
The Staff recommendation is consistent with the Council adopted values of:
• Responsibility: Making decisions after prudent consideration of their financial impact, considering the long-term financial needs of the agency, especially its financial stability. • Fairness: Support the public’s right to know and promote meaningful public involvement.
Alternatives
In addition to providing feedback on items in the Analysis section , the City Council may provide direction to staff on budgetary items to be added or be removed.
CONCLUSION
Staff is requesting comments from the City Council and the public on the capital program. Another Budget Study Session will be held on May 24, 2023 to consolidate all feedback from the City Council and the public for this meeting. A public hearing to adopt the FY 2023-24 Proposed Budget will be held on June 14, 2023. A more detailed budget document will be provided in advance of these meetings.
ATTACHMENTS
A. FY 2023-24 Capital Program Overview
B. FY 2023-24 Through FY 2028-29 Capital Program Budget
FY 2022-23 Capital Program Overview Attachment A
Project Funding Plan
Table 3
Funding Plan
Total
Project Cost
2022/23
and Prior
2023/24
Budget
2024/25 to
2028/29
Projected
Future/
Unfunded
Capital Reserve (31) 995,975 995,975 0 0 0 Fleet Replcmnt (61) 1,305,000 220,000 220,000 865,000 0 Gas Tax & RMRA (21) 200,450 125,450 31,000 44,000 0 General Fund (11) 8,421,283 5,209,283 919,000 2,293,000 0 LEAP Grant (31) - Reimb 65,000 65,000 0 0 0 Measure A (22) 263,600 152,600 60,000 51,000 0 Measure K (31) 120,000 0 120,000 0 0 Measure W - ACR/TDM (32) 162,000 162,000 0 0 0 Measure W - Cycle 6 (32) 2,434,500 2,434,500 0 0 0 Measure W (26) 153,950 91,950 30,000 32,000 0 Measure W Grant (32) 1,800,000 1,800,000 0 0 0 OBAG 3 Grant (32) 4,640,000 4,640,000 0 0 0 PCE EV Charge Rebate (31) 20,000 0 20,000 0 0 Prop 68 Grant (31) 115,000 0 115,000 0 0 REAP Grant (31) - Reimb 20,000 20,000 0 0 0 SB2 Grant - pending reimbursement 0 0 0 0 0 TDA Art 3 Grant (32-35003) 90,000 90,000 0 0 0 Unknown Revenue Source 71,838,525 0 0 1,614,000 70,224,525 Total Funding 92,645,283 16,006,758 1,515,000 4,899,000 70,224,525 FY 2022-23 Capital Program Overview Attachment A
Project Expenditure Budget
Active Projects
Total
Project Cost
2022/23
and Prior
2023/24
Budget
2024/25 to
2028/29
Projected
Future/
Unfunded
Streets, Sidewalks, and Bikeway
Annual Roadway Rehabilitation and
Preventative Maintenance Program (906)
962,645 487,645 225,000 250,000 0 El Camino Real Bicycle and Pedestrian
Improvement (923)
24,450,000 2,000,000 0 0 22,450,000 El Camino Real/Mission Road Access to
Transient Multimodal Crossing (904)
180,000 180,000 0 0 0 El Camino Real Segment B Design (915) 670,000 670,000 0 0 0 El Camino Real Segment B Construction (916) 5,800,000 5,800,000 0 0 0 Serramonte Boulevard West Bicycle ad
Pedestrian Improvement - Phase 1 (911)
20,000,000 2,035,000 150,000 0 17,815,000 Town-Wide Bicycle & Pedestrian Master Plan
(910)
100,000 100,000 0 0 0 Sewer and Storm Drain
Colma Creek Channel Repairs (934) 75,000 0 75,000 0 0 Storm Drain Assessment (972) 210,000 70,000 70,000 70,000 0 City Facilities & Long-Range Plans
Bark Park Upgrade (958) 115,000 0 115,000 0 0 EV Charging Station at CCC (946) 140,000 0 140,000 0 0 Facility Parking Lot Upgrades and Repairs (953) 240,000 240,000 0 0 0 Housing Element Update (996) 210,000 210,000 0 0 0 Public Arts Program (980) 115,000 15,000 100,000 0 0 Urban Tree Master Plan & Program (998) 300,000 100,000 200,000 0 0 Zoning Code Update (997) 180,000 180,000 0 0 0 Major Equipment, Technology & Fleet
Equipment Purchase and Replacement (984) 150,000 150,000 0 0 0 Financial Software Replacement (965) 550,000 530,000 20,000 0 0 IT Infrastructure Upgrades (986) 350,000 50,000 50,000 250,000 0 Vehicle Replacement (987) 1,305,000 220,000 220,000 865,000 0 Total Active Projects (11) 56,102,645 13,037,645 1,365,000 1,435,000 40,265,000 FY 2022-23 Capital Program Overview Attachment A
Future/Unfunded Projects
Total
Project Cost
2022/23
and Prior
2023/24
Budget
2024/25 to
2028/29
Projected
Future/
Unfunded
Streets, Sidewalks, and Bikeway
Colma Blvd Improvement (912) 1,500,000 0 0 0 1,500,000 El Camino Real & Mission Rd Signalization (904) 180,000 180,000 0 0 0 Hillside Blvd Beautification (901) 9,100,000 0 0 0 9,100,000 Lawndale Landscape and Median (956) 3,247,170 19,170 0 3,228,000 0 Serramonte/Collins Rdwy Improv (905) 0 0 0 0 0 Serramonte/Serra Center Signalization (911) 20,000,000 2,035,000 150,000 0 17,815,000 Sterling Park Streetlight (926) 944,525 15,475 (15,475) 0 944,525 Sewer and Storm Drain
None 0 0 0 0 0 City Facilities & Long-Range Plans
Community Center Facility Painting (960) 100,000 0 0 100,000 0 Corp Yard Car Wash Upgrade (954) 170,000 0 0 170,000 0 HVAC System Replacement @ PD (943) 1,250,000 0 0 1,250,000 0 Solar Panel Backup Battery Install @ CCC (961) 0 0 0 0 0 Sterling Park Facility Improvement (948) 80,000 0 0 80,000 0 Town-Wide Branding (959) 200,000 100,000 0 0 100,000 Major Equipment, Technology & Fleet
Phone System Upgrade (982) 250,000 0 0 250,000 0 Total Future/Unfunded Projects (15) 37,021,695 2,349,645 134,525 5,078,000 29,459,525 Closed Project
(By June 30, 2023)
Total
Project Cost
2022/23
and Prior
2023/24
Budget
2024/25 to
2028/29
Projected
Future/
Unfunded
Streets, Sidewalks, and Bikeway
F-Street Retaining Wall (902) 400,000 400,000 0 0 0 Mission Road Crosswalk (909) 130,010 130,010 0 0 0 Mission Road Landscape (908) 33,628 33,628 0 0 0 City Facilities & Long-Range Plans
Colma Museum Facility Repair & Painting (951) 75,000 75,000 0 0 0 Creekside Villa Repair & Painting (952) 0 0 0 0 0 General Plan Update (991) 0 0 0 0 0 Total Closed Projects (6) 638,638 638,638 0 0 0 Total Project Cost - All (41) 93,762,978 16,025,928 1,499,525 6,513,000 69,724,525
P. 1
F
Annual Roadway Rehabilitation and Preventative
Maintenance (906)
Project Scope
The Annual Roadway Rehabilitation and Preventative Maintenance Program includes minor repairs, such as crack sealing, and major rehabilitation, such as slurry seal and mill and fill. The goal of the program is to maintain the Town’s Pavement Condition Index (PCI) at 80 or above, the current PCI has been rated at 76. Even though we have dipped to the mid 70's in our PCI , the Town's street network condition is still rated as "Very Good" by the Metropolitan Transportation Commission (MTC) StreetSaver Online Pavement Management Program. In our effort to reach and meet our goal of 80 PCI, a multiyear street rehabilitation and maintenance project budget has been updated to address several Town streets and their deficiencies. Design, construction management, and construction costs are factored int o the rehabilitation and maintenance effort. The Engineering Department has identified the following locations for the current program cycle:
• Hillside Boulevard/Lawndale Boulevard (eastbound lane) (FY 2022-23) • Colma Boulevard and 400 Block of Serramonte Boulevard (FY 2023-24) • Collins Avenue and Junipero Serra Boulevard (FY 2024-25) The estimated project cost for the locations identified above is estimated at $813,000.
Status as of June 30, 2023
The 300 Block of F Street Road Rehabilitation project was completed in late 2022. Hillside Boulevard from Lawndale Boulevard to approximately 600 feet south of Serramonte Boulevard, and the eastbound lane of Lawndale Boulevard slurry seal was completed in the early summer of 2023.
Active Projects
Town of Colma, California
FY 2023-24 Budget
Attachment A
2023-24 Capital Improvement Budget
Streets, Sidewalks, & Bikeway
P. 2
Schedule for FY 2023-24 and Thereafter
Staff will start assembling plans and specifications for Colma Boulevard and 400 Block of Serramonte Boulevard surface treatments in FY 2023- 24 and Collins Avenue and Junipero Serra Boulevard surface treatments in FY 2024-25.
Impact on Operation
An effective roadway maintenance program includes minor maintenance such as pothole repairs and crack sealing . T his effort of work is part of the operating budget, larger work such as full street resurfacing and reconstruction is part of the Annual Roadway Rehabilitation and Preventative Program. By investing in annual roadway rehabilitation and large maintenance projects, the Town is able to maintain an annual roadway repair and maintenance an average annual minor street repair and maintenance budget of $75,000 to $90,000.
Project Funding and Spending Plan
The Annua l Roadway Rehabilitation project is an eligible project to utilize the State and County allocated Gas Tax and SB -1 RMRA (21), Measure A (22), Measure W (26), and Measure M grant funding.
2023-24 Capital Improvement Budget
Streets, Sidewalks, & Bikeway
P. 3
El Camino Real Bicycle and Pedestrian Improvement –
PSR-PDS (923)
Project Cost for PSR -PDS: $2 Million
Other Phases of the El Camino Real Bicycle and Pedestrian Improvement Project:
• El Camino Real/Mission Road Access to Multimodal Crossing Improvements (#904, $180,000) • El Camino Real Segment B, Design - Pending funding agreement (#915, $670,000) • El Camino Real Segment B, Construction - Pending funding agreement (#916, $5,800,000) • El Camino Real Bicycle and Pedestrian, Segment A - Future unfunded (TBD, $22,450,000) Project Scope
The project includes a re-design of El Camino Real (ECR). It incorporates a lane reduction in each direction so that Class IV bike lanes can be designated on the North and South bound direction. The project also includes continuous accessible sidewalks, additional bicycle and pedestrian safety features, new traffic signals, landscaping, reconfiguration of the Mission Road (“the Y”) intersection, and bioretention storm drain infrastructure along the ECR corridor. The project reinvents how ECR can be utilized by residents, employees of the various retail outlets and visitors to travel safely, comfortably, and with ease while on ECR.
Status as of June 30, 2023
The Town applied for and was granted $1.8 Million to fund the Project Study Report and Project Development Support (PSR-PDS). The PSR-PDS is a project initiation document that provides key opportunities for CalTrans and involves regional and local agencies to achieve consensus on the purpose and needed project scope and schedule. The Town completed the grant funding agreement with San Mateo County Transit Authority and through a Request for Proposal (RFP) process , has selected a consultant. The consultant has started the PSR-PDS work. The project is on an aggressive timeline due to grant timeline obligations, the PSR- PDS study is estimated to be completed in late Spring of 2024.
Schedule for FY 2023-24 and Thereafter
Once the PSR- PDS is completed, staff will seek funding to move into the Project Approval and Environmental Document phase of the project.
Impact on Operation
There will be an increase in landscaping maintenance and irrigation costs once construction has been completed. The proposed improvements and beautification enhancements will not only beautify one of the main thoroughfares, but it will also provide safe access for those who choose to walk or bike in the area.
2023-24 Capital Improvement Budget
Streets, Sidewalks, & Bikeway
P. 4
Project Funding and Spending Plan
Currently, staff is working with the County and CalTrans on future funding opportunities. Staff understands that this project will need financial assistance from outside agencies if it is to be built out. (Measure W, 90% & 10% Local Match/General Fund)
El Camino Real/Mission Road Access to Multimodal
Crossing Improvements (904)
Project Scope
The project involves the design phase ( plans, specifications and estimates) of the El Camino Real and Mission Road intersection which is a component of the larger ECR Bicycle and Pedestrian Improvement Project. The plan development portion of the project consists of reengineering the intersection and realigning Mission Road to intersect with ECR at 90 degrees, a new traffic signal system, pavement stripping, markings and street signage, hardscape/landscape features , and various pedestrian and bicycle enhancements.
Status as of June 30, 2023
The grant funding agreement from the San Mateo Transit Authority for this project will be executed by the end of Fiscal Year 2022/23.
2023-24 Capital Improvement Budget
Streets, Sidewalks, & Bikeway
P. 5
Schedule for FY 2023-24 and Thereafter
Because this project is part of a bigger project, it will be merged with the ECR Segment B design project. Start time will also depend on when the notice to proceed is given to the Town regarding the Segment B Design work. Once both funding agreements are in place, staff will proceed with the hiring of consultants and conceptual drawings . Staff will start the design work late Summer/early Fall of 2023. Staff is anticipating that the project will be brought to the City Council in a study session during the first quarter of 2024.
Impact on Operation
Because this project is situated in the CalTrans Right of Way (ROW), future roadway maintenance will be the State’ s responsibility. After construction is complete, the Town will most likely be responsible for ROW landscaping and our portion of maintenance and electrical charges that are associated with the signalization of the intersection at ECR and Mission Road. It is estimated that Colma may be responsible for 1/3 of the operation and maintenance cost associated with the signal.
Project Funding and Spending Plan
The Town was awarded Measure W, ARC/TDM Cycle 1 Grant in FY 2022- 23. The grant will fund 90% of the project and requires a 10% local match (General Fund).
2023-24 Capital Improvement Budget
Streets, Sidewalks, & Bikeway
P. 6
El Camino Real Segment B Design (915)
Project Scope
The project involves the design phase ( plans, specifications and estimates) of the El Camino Real Segment B which is a component of the larger ECR Bicycle and Pedestrian Improvement Project.
The project will provide new bike paths and sidewalks that are absent from this portion of ECR (Safe Route 82). This project will also provide safe harbor at the redesigned bus stops. Segment B will address green street and storm water treatment objectives where achievable, available landscape areas will be designed to be drought tolerant and incorporate stormwater treatment facilities. Another aspect of this project is to remove barriers such as utility poles and underground overhead utilities.
Street lighting will also be installed along this portion of ECR where it’s currently nonexistent. This project will also incorporate CIP #904-El Camino Real/Mission Road Access to Multimodal Crossing Improvements.
Status as of June 30, 2023
The Town has been awarded the funds for the ECR Segment B Design work through the San Mateo County Transit Authority (SMCTA). With the current backlog with SMCTA it is anticipated that the funding agreement will be complete and executed by the end of FY 2022/23.
Schedule for FY 2023-24 and Thereafter
Because this project is part of a bigger project, the design work will be merged with CIP #904- El Camino Real/Mission Road Access to Multimodal Crossing Improvements. Proceeding with the design work will also depend on when a notice to proceed is given to the Town once both funding agreements are in place. Staff is planning to bring the project to the City Council in a study s ession in the first quarter of 2024. Once funding agreements are in place, staff will start the design process late summer or early fall of 2023.
Impact on Operation
Because this project is situated in the CalTrans Right -of-Way (ROW), future roadway maintenance will be the States responsibility. After construction is complete, the Town will most likely be responsible for ROW landscaping. CalTrans will most likely want to establish a new maintenance agreement for specific ongoing maintenance and minor repair issues that come up in the future.
2023-24 Capital Improvement Budget
Streets, Sidewalks, & Bikeway
P. 7
Project Funding and Spending Plan
The Town was awarded Measure W Pedestrian and Bicycle Program, Cycle 6 grant in FY 2022-23.
The grant will fund 90% of the project and requires a 10% local match (General Fund).
El Camino Real Segment B Construction (916)
Project Scope
The project involves the construction phase (plans, specifications , and estimates) of the El Camino Real Segment B which is a component of the larger ECR Bicycle and Pedestrian Improvement Project. The project improvements will start at the intersection of El Camino Real (ECR) and Mission Road and travel to Arlington Drive in South San Francisco. The improvements will include a complete redesign and full signalization of the ECR and Mission Road intersection along with Class IV bike paths and continuous sidewalks on both sides of the highway (currently there are no pedestr ian sidewalks or bike paths on this portion of ECR). The project will focus on creating safe harbor bus stops that will provide a place for those in the public who depend on multimodal transportation options.
The Segment B construction project will address green street and storm water treatment objectives where achievable, sustainable landscape areas will be designed to be drought tolerant and incorporate stormwater treatment facilities. Another aspect of this project is to remove barriers such as utility p oles and underground overhead utilities. Street lighting will also be installed along this portion of ECR where it’s currently nonexistent.
2023-24 Capital Improvement Budget
Streets, Sidewalks, & Bikeway
P. 8
Status as of June 30, 2023
Pending funding agreement, construction is estimated to start in FY 2024- 25 once the Design work has been complete (CIP# 904 & 915) and the PSR-PDS and associated environmental work has been approved by CalTrans, (CIP # 923)
Schedule for FY 2023-24 and Thereafter
More detailed updates will be presented in the Town’s Capital Improvement Program for FY 2024/25.
Impact on Operation
Because this project is situated in the CalTrans Right -of-Way (ROW), future roadway maintenance will be the State’ s responsibility. After construction is complete, the Town will most likely be responsible for ROW landscaping and a portion of the annual operation and maintenance signal costs. CalTrans will most likely want to establish a new maintenance agreement for specific ongoing maintenance and minor repair issues that come up in the future.
Project Funding and Spending Plan
The Town was awarded OBAG 3 Grant in FY 2022-23. The grant will fund 80% of the project and requires a 20% local match (General Fund).
2023-24 Capital Improvement Budget
Streets, Sidewalks, & Bikeway
P. 9
Serramonte Boulevard West Bicycle and Pedestrian
Improvement – Phase 1A (911) & Phase 1B (905)
Total Estimated Project Cost: $20.0 million.
Future Unfunded Portion: $17,815,000
Project Scope
The primary purpose of the Serramonte Boulevard and Collins Avenue Master Plan (Master Plan) is to improve the overall design, function and identity of the corridors with a view to supporting the Town of Colma’s main economic engine and one of the premier auto rows in the Bay Area. The Master Plan thus addresses the design of the right of way, connections and accessibility, safety and operational challenges, identity and character, sustainability, and green infrastructure. Please refer to https://www.colma.ca.gov/documents/serramonte-boulevard-collins-avenue-master-plan/ for the Serramonte Boulevard and Collins Avenue Master Plan.
Phase 1A of the project involves design (plans, specifications and estimates) and construction of the Serramonte Boulevard West. The project will take a four -lane roadway and reduce it down to two lanes (one lane in each direction), and provide a center turn lane f or those entering or exiting the various retail outlets along the Boulevard. The pilot lane reduction will provide right of way to build separated Class IV bike lanes in both directions. The project will also provide two mid- block high visibility crosswalks with rectangular rapid flashing beacons (RRFB) along with safe harbor refuge island. A "Quick Build" option will be implemented into the phase one project to provide temporary low-cost landscape barriers to separate bicyclists and pedestrians from vehicular traffic and simulate how the lane reduction will work on this portion of Serramonte Boulevard. This project will include the signalizing of the Serramonte Boulevard and Serra Center Intersection.
Phase 1B (Optional) of the project is to reconstruct the portion of Serramonte Boulevard that is joined with Collins Avenue. Currently , there is a slip lane that allow vehicles to travel straight onto Collins Avenue from Serramonte Boulevard. This project would close the slip lane to through traffic and vehicles then would have to make a right-hand turn off of Serramonte Boulevard onto Collins Avenue.
The change will enhance pedestrian and vehicular safety. Closing up the island will now provide an opportunity to provide wayward signage and landscaping features for those entering the Serramonte Auto Row District. This option is not funded by grant subsidies.
Phase 2 of the project involves the reconstruction of Collins Avenue, continuous sidewalks, high visible crosswalks, streetlights, landscaping, underground of overhead utilities, car carrier off-loading zones for local car dealerships. This phase of the project is unfunded at this time.
Phase 3 of the project includes improvements to Serramonte Boulevard West such as lane reduction, sidewalks, landscaping, sustainability enhancements, street lighting, and accessibility improvements.
This phase of the project is unfunded at this time.
Phase 4 of the project is Serramonte Boulevard E ast of El Camino Real, the project will include the installation of sustainable landscaping, accessibility enhancements, street lighting, and bike paths. 2023-24 Capital Improvement Budget
Streets, Sidewalks, & Bikeway
P. 10
This phase of the project is unfunded at this time.
Status as of June 30, 2023
Staff will be processing the funding agreement to support phase 1A of this project.
Schedule for FY 2023-24 and Thereafter
Once the funding agreement is secured, staff will start the process of building a consensus within the Serramonte Business District of the various improvements that will be constructed on Serramonte Boulevard West. . Once there is a strong consensus and agreement on the various roadway improvements within the business community, essential services and members of the community, we will present to City Council for review and approval to move into the formal plan, specifications and estimates for the project., With all City Council and Community approvals in place, staff will proceed with the Construction documents, this is anticipated to start in mid to late winter of 2024, (February/March). Construction documents are estimated to be complete in July/August of 2024.
Construction would follow after the City Council's approval of the construction and approval to go to bid, anticipated to be awarded in late 2024.
Impact on Operation
Annual operation and maintenance costs as they relate to the streetlight signal. These improvements will provide both pedestrian and vehicular safet y in the Serramonte Boulevard and Collins Avenue Commercial District.
2023-24 Capital Improvement Budget
Streets, Sidewalks, & Bikeway
P. 11
Project Funding and Spending Plan
The Town was awarded Measure W Pedestrian and Bicycle Program Cycle 6 grant in FY 2022-23.
The grant will fund 90% of the project and requires a 10% local match (General Fund).
Town-Wide Bicycle and Pedestrian Master Plan (910)
Project Scope
Colma was awarded funding through the Transportation Development Act Article 3 (TDA3) Pedestrian and Bicycle Program for a Bicycle and Pedestrian Master Plan. The Colma Bicycle and Pedestrian Master Plan will envision a safer, more connected active transportation system in the Town of Colma.
This project will build on the El Camino Real Bike and Pedestrian Plan, the Serramonte Collins Master Plan, the Hillside Boulevard complete streets improvement project, the Mission Road improvement project, and Systemic Safety Analysis Report (SSAR) performed by the Town of Colma.
2023-24 Capital Improvement Budget
Streets, Sidewalks, & Bikeway
P. 12
Status as of June 30, 2023
The project's data collection of the available documents, identifying key stakeholders, and the inventory list are completed. The public communication/outreach including the development of a web- based survey, and outreach meetings at Starbucks Coffee and at Colma BART Station are completed.
In addition, the content of the Mas ter Plan will identify existing conditions, needs and priorities , and outlines and summary of the survey's result. The Plan's assemblage commenced with the draft Plan in progress and is scheduled for the City Council review and adoption by August 2023.
Schedule for FY 2023-24 and Thereafter
The Master Plan will be forwarded to City Council for review and adoption in the 1 st quarter of FY 2023/24
Impact on Operation
The Colma Bicycle and Pedestrian Master Plan will primarily be completed by a transportation planning consulting company, so the impacts on operations will be minimal. There will be some impact to staff time with respect to hiring and orienting the sub- consultant, reviewing the consultant’s work, and bringing the plan to the City Council for a study session and adoption.
Project Funding and Spending Plan
The Town was awarded TDA Article 3 grant in FY 2021-22. The grant will fund 90% of the project and requires a 10% local match (General Fund).
2023-24 Capital Improvement Budget
Streets, Sidewalks, & Bikeway
P. 13
Projects Funding & Spending Schedule for FY 2024-25
through FY 2028-29
Colma Boulevard Improvement (912)
Scheduled for future (unknown)
Estimated Project Cost: $1. 5 million (Future Unfunded) Project Scope
Improvements to be considered include accessibility enhancements, mobility improvements, safety features, landscape improvements, roadway improvements (potential lane reduction), street light upgrades, and bike lanes. Colma Boulevard Improvements have been studied in the Town’s Roadway Network Plan (SSAR) – Project No. 993. The result of the SSAR study pursues funding options to help offset costs with the associated upgrades. Project phases would include development of a master plan, PS&E, and construction costs.
Future Project Prior
Funding Plan Funding 2024/25 2025/26 2026/27 2027/28 2028/29 Unfunded Total General Fund (11) 15,475 0 0 0 0 0 0 15,475 Unknown Revenue Source 0 1,614,000 0 0 0 0 11,544,525 13,158,525 Total Funding 15,475 1,614,000 0 0 0 0 11,544,525 13,174,000 Future Project Prior
Spending Plan Spending 2024/25 2025/26 2026/27 2027/28 2028/29 Unfunded Total Colma Blvd Improvement (912) 0 0 0 0 0 0 1,500,000 1,500,000 Hillside Blvd Beautification (901) 0 0 0 0 0 0 9,100,000 9,100,000 Lawndale Landscape and Median (956) 0 1,614,000 0 0 0 0 0 1,614,000 Sterling Park Streetlight (926) 15,475 0 0 0 0 944,525 960,000 Total Project Budget 15,475 1,614,000 0 0 0 0 11,544,525 13,174,000 Future Projects
2023-24 Capital Improvement Budget
Streets, Sidewalks, & Bikeway
P. 14
Status as of June 30, 2023
Staff applied for grant funding for a master plan which will include community outreach and conceptual approvals, staff is awaiting award status.
Schedule for FY 2023-24 and Thereafter
Pending availability of funds.
Impact on Operation
Minor increase in street light electrical cost, landscape ( stormwater treatment enhancements) maintenance costs. Improvements will be beneficial for bicyclists and pedestrians that use Colma Boulevard to and from the commercial area for work or pleasure.
Hillside Boulevard Beautification (901)
Scheduled for future (unknown)
Estimated Project Cost: $9.1 million (Future Unfunded)
Project Scope
Phase 1 of the three- phase Hillside Beautification Project (Hoffman Street to 600 feet south of Serramonte Boulevard) was completed in FY 2014-15. Phases 2 and 3 start from 600 feet south of Serramonte Boulevard to Lawndale Boulevard. The remaining phases of the project are to include full complete street items such as contin uous sidewalks, high visibility crosswalks, street lighting ADA accessibility, and bike paths. The project also includes sustainable landscaping and stormwater treatment features, undergrounding of utilities and placement of new utilities such as water and sewer.
Phases 2 and 3 of this project will be evaluated to determine phasing and potential opportunities for grant funding and developer impact fees. The costs and estimates will also need to be updated to incorporate green infrastructure mandates. A reser ve of $930,889 is being held in the Capital Improvement Fund towards the estimated $9,100,000 project.
Undergrounding: $3,380,000
Sidewalks, streetlights, drainage, roadway: $5,720,000
Status as of June 30, 2023
On hold. Future Unfunded. Staff is awaiting to hear grant award status for $4.5 Million.
2023-24 Capital Improvement Budget
Streets, Sidewalks, & Bikeway
P. 15
Schedule for FY 2023-24 and Thereafter
Pending notice of award. If funds are awarded, it is anticipated that the reconstruction effort would take place in or around FY 2027/28. Because this is a dollar -to-dollar grant, if the Town is awarded the $4.5 million, the Town would be responsible for the remainder of the project funding. Pushing the project out will enable the Town to get additional grants to offset the cost to the Town for the remainder of the funds.
Impact on Operation
There will be an increase in landscaping maintenance and irrigation costs, street lighting and future roadway maintenance. These improvements will add to the likel ihood that commercial development can be built out on Hillside Boulevard, (The new commercial overlay zone on Hillside Boulevard), thus creating job opportunities for local residents. The improvements will also provide the much- needed safe paths of travel for those who use Hillside Boulevard to walk or bike to work, exercise or for pleasure.
Lawndale Landscape and Median (956)
Scheduled for FY 2024 -25
Projected Cost: $1. 61 million ($130k for design; $1. 48 million construction) Project Scope
Median landscape and back of sidewalk on Lawndale Boulevard need rehabilitation. As a result of the severe drought conditions in recent years, the State of California has levied irrigation restrictions that prevent cities from irrigating its street medians with turf. The State ’s restriction resulted in the Town’s turf median on Lawndale Boulevard needing a significant landscape design makeover to replace the ¾ quarter mile of turf median maintenance with sustainable and drought-resistant plantings. The project also includes landscaping along the backside of the sidewalk along the Northside of Lawndale Boulevard. This landscape area will also be addressed in all phases of this project.
• Phase 1 is the conceptual review and preliminary approvals for the landscaping and public use and enhancement on Lawndale Boulevard and El Camino Real – Completed in FY 2019-20.
• Phase 2 will provide “Shovel Ready” project plans, specifications and estimates (PS&E) and preparing a bid package – Tentatively scheduled for FY 2024-25. • Phase 3 is the construction phase, which includes awarding the contract, and building and inspection services, and construction – Future unfunded $1.53 million.
The study will also focus on green infrastructure possibilities, stormwater enhancements, and recreational features. Grant opportunities may be available for Phase 3 of this project.
2023-24 Capital Improvement Budget
Streets, Sidewalks, & Bikeway
P. 16
Status as of June 30, 2023
CIP 956 was identified as the Lawndale and El Camino Real Median Landscape Project. The El Camino Real portion of this capital project has been removed and is now part of the El Camino Real Bicycle and Pedestrian Improvement Project, (CIP 923). The Lawndale Median Project was suspended due to COVID- 19. Staff recommends that the Lawndale Median Landscape Project be moved to Fiscal Year 2024-25 CIP.
Schedule for FY 2023-24 and Thereafter
The Lawndale Boulevard Landscape Improvement Project (956) is scheduled to complete the plans, specifications, and estimates in FY 2024-25. The buildout is also scheduled to take place in FY 2024- 25 and be completed in FY 2025-26.
Impact on Operation
The rehabilitation of the landscape and median along Lawndale Boulevard with drought -resistant vegetation will increase the aesthetic beauty of the roadway. The rehabilitation of the landscaping will provide a more pleasurable experience when walking, biking and traveling by vehicle along Lawndale Boulevard. Once plant establishment takes place, monthly maintenance and irrigation will be at a minimum due to the drought-resistant plant pallet.
Sterling Park Streetlight (926)
Scheduled for future (unknown)
Estimated Project Cost: $960,000.
Project Scope
The antique streetlights in the Sterling Park Residential Neighborhood have shown signs of deterioration; some of the streetlights have deteriorated to the point where the rust/decay has rotted through the pole. It is estimated that approximately 10 to 25 percent of the streetlights have different levels of decay from minor to severe. It is projected that the decay process is taking place on the remaining lights, to which extent has not been determined. It is recommende d that the existing streetlights be replaced with lights that are more conducive to the weather conditions and salt air. In a City Council Study session, it was the City Council's preference to replace the decaying metal streetlights with an ornate antique concrete pole with an energy efficient single luminaire LED lighting.
Currently, the Town owns the streetlights, and the Colma Lighting District provides maintenance support and pays for the annual electrical charges. The first phase of the project will provide a conceptual plan for the replacement of the streetlights within the Sterling Park residential area. The study will also evaluate responsible parties for the replacement of the lights. The original engineer ’s estimates have been incre ased due to escalation costs as it relates to construction and materials/supplies along with construction management costs.
2023-24 Capital Improvement Budget
Streets, Sidewalks, & Bikeway
P. 17
Status as of June 30, 2023
Staff is working with San Mateo County Public Works Department and LAFCo regarding the acquisition of the Colma Lighting District, and/or funding to assist in the purchase and installation of the new light poles in the Sterling Park Neighborhood.
Schedule for FY 2023-24 and Thereafter
Follow up with the Colma Lighting District for contributions to funding ; once established, project will go into construction design documents and bid approval.
Impact on Operation
The improved street light structures should cut back on long term maintenance. Electrical costs (though paid for by the County Lighting District) will be reduced due to the energy efficient lighting that is being proposed.
2023-24 Capital Improvement Budget
Streets, Sidewalks, & Bikeway
P. 18
F-Street Retaining Wall (902)
Project Scope
In 2019, the Engineering Department surveyed the retaining wall on F Street. The survey determined that the deterioration of the F Street wall is likely due to poor drainage. The first phase of the project is design, specifications, plans and construction estimates. The second phase includes soliciting bids for construction and construction management services.
Status as of December 31, 2022
The project is complete.
Schedule for FY 2023-24 and Thereafter
None.
Impact on Operation
The project will decrease maintenance on and around the wall. Regular monitoring and maintenance of the drainage system will be needed and part of the operating budget.
Project Funding and Spending Plan
F-Street Retaining Wall (902)
Funding and Spending History
Funding Source
Project
Funding
Budget
Actual
Project
Funding Spending
Total Project
Budget
Project Cost
Thru
6/30/22
Project Cost
FY 2022-23
Total Project
Spending
Capital Reserve 25,000 25,000 Design (81002) 58,962 40,542 18,420 58,962 General Fund 375,000 375,000 Project Management (71010) 80,000 - 80,000 80,000 - Construction (81003) 261,038 - 261,038 261,038 Total Funding 400,000 400,000 400,000 40,542 359,458 400,000 Pending Grant/Other Reimbursements - Available Project Budget 0 Closed Projects in FY 2022-23
2023-24 Capital Improvement Budget
Streets, Sidewalks, & Bikeway
P. 19
Mission Road Crosswalk (909)
Project Scope
Design and construct a High Visibility Crosswalk on Mission Road at the b ack entr ance to the Treasure Island Trailor Park. The High Visible Crosswalk will be delineated with pre-emptive signage, viable pavement markings and pedestrian- activated solar powered Rectangular Rapid Flashing Beacons (RRFB’s). Part of the design portion of the project is to design speed humps for the roadway; this will be introduced into the bid documents as a bid alternative.
Status as of June 30, 2023
Project is scheduled to be completed by June 30, 2023.
Schedule for FY 2023-24 and Thereafter
None.
Impact on Operation
Once installed, the annual cost to maintain is nominal. Street markings are anticipated to be completed every 3 to 5 years.
Project Funding and Spending Plan
2023-24 Capital Improvement Budget
Streets, Sidewalks, & Bikeway
P. 20
Mission Road Landscaping (908)
Project Scope
After completion of the Mission Road Bicycle and Pedestrian Improvement Project, a second phase of the project was to landscape the open area between Holy Cross’s Historic Rock Wall and the back of sidewalk that fronts Holy Cross Cemetery on Mission Road. The landscape design will be to emphasize drought-resistant, low-maintenance plants and scrubs. The tree pallet will be a species of trees that thrive in Colma’s microclimate along with providing color to enhance the roadway frontage and shade for those who walk through the Mission Road Residential and Business District. The landscape area will have rest stops that will be constructed to meet accessibility requirements, park benches, trash receptacles, and dog mitt stations.
Status as of June 30, 2023
Project is scheduled to be completed by June 30, 2023.
Schedule for FY 2023-24 and Thereafter
None.
Impact on Operation
The plant pallet will be low maintenance and drought resistant. After the plants, shrubs and trees reach some level of maturity, annual cost should be brought down substantially. Irrigation water is a large part of the annual cost and is being supplied by Holy Cross Cemetery. The improvements will enhance walking and biking for those who live and work in the Mission Road Neighborhood.
Project Funding and Spending Plan
Mission Road Landscaping (908)
Funding and Spending History
Funding Source
Project
Funding
Budget
Actual
Project
Funding Spending
Total Project
Budget
Project Cost
Thru
6/30/22
Project Cost
FY 2022-23
Total Project
Spending
Capital Reserve 29,000 29,000 Design (81002) 41,000 15,109 18,519 33,628 General Fund 371,000 371,000 Project Management (71010) 39,200 - - - - Construction (81003) 319,800 - - - Total Funding 400,000 400,000 400,000 15,109 18,519 33,628 Pending Grant/Other Reimbursements - Available Project Budget 366,372
P. 21
Colma Creek Channel Easement (934)
Establishing easements for the various properties $75,000 Project Scope
Sections of the Colma Creek concrete channel have deteriorated over the years. Because there are different levels of deterioration, Town staff has been working with the San Mateo County Flood and Sea Level Rise Resiliency District (also known as OneShoreline) to establish a program for creek repairs. Colma Creek runs through private properties, and it is the Town's responsibility to first establish "Right of Entry Agreements ” with OneShoreline to grant easements and transfer titled to OneShoreline for creek maintenance and repair. To establish the Colma Creek boundaries as it travels through the various properties, title searche s and survey work will be required to define the creek’s boundaries. This process will also define the rights that OneShoreline will be granted. By providing easements to OneShoreline for future maintenance and repairs, the Town can request that the funding from the Colma Creek Flood Control District can be used for future maintenance and repair costs.
Status as of June 30, 2023
Staff has started the Property owners, and contact information has been established to make contact with the owners where the creek travels through their property. Costs associated with title searches for the various properties that boarder Colma Creek will be assessed.
Active Projects
Town of Colma, California
FY 2023-24 Budget
2023-24 Capital Improvement Budget
Sewer and Storm Drain
P. 22
Schedule for FY 2023-24 and Thereafter
In FY 2023-24 staff will be working with the various property owners and engineers to define the creak easement boundaries for each property. Once easements are established and granted over to OneShoreline, they will have access to enter the creek provide annual maintenance, and sche dule required repair work for portions of the cement-lined channel.
Impact on Operation
Once this assessment is made, Colma staff can petition OneShoreline for the funds that are needed for all the maintenance and repair work.
Project Funding and Spending Plan
Storm Drain System Assessment and Mapping (972)
Project Scope
The project will review and analyze the Town's 11 miles of the Storm Drain System. The process will begin by assessing the current Storm Drainage system by way of internally videotaping the system in its current State . The video will provide several insights; it will unveil any needed repairs and unrecorded blind or illegal connections. The videotaping equipment used to view the interior of the storm drain lines will also have the capabilities of recording the data and allowing the data to be mapped in the Town’s Geographical Information System (GIS). The findings that come through the videotaping process will allow staff to budget for repairs or enhancements to the storm drain system.
Only portions of the system will be addressed each fiscal year. The project is expected to be a 3-year effort; funding will be requested on an annual basis for the specific scope of work for each year.
Colma Creek Channel Repairs (934) Funding Since
Inception
Funding Plan Thru Jun'23 2023/24 2024/25 2025/26 2026/27 2027/28 2028/29 Unfunded Total General Fund (11) 0 75,000 0 0 0 0 0 0 75,000 Total Funding 0 75,000 0 0 0 0 0 0 75,000 Colma Creek Channel Repairs (934) Project Budget
Since Inception
Spending Plan Thru Jun'23 2023/24 2024/25 2025/26 2026/27 2027/28 2028/29 Unfunded Total Design (81002) 0 75,000 0 0 0 0 0 0 75,000 Total Project Budget 0 75,000 0 0 0 0 0 0 75,000 Colma Creek Channel Repairs (934) Actual Spent
Spending to Date Thru Mar'23 2023/24 2024/25 2025/26 2026/27 2027/28 2028/29 Unfunded Total Design (81002) 0 0 0 0 0 0 0 0 0 Total Project Spending to Date 0 0 0 0 0 0 0 0 0 2023-24 Capital Improvement Budget
Sewer and Storm Drain
P. 23
Status as of June 30, 2023
CCTV of the first phase of the project was completed in early summer of 2023. T he analysis of the first phase is estimated to be delivered back to the Town in the early part of FY 2023/24.
Schedule for FY 2023-24 and Thereafter
Complete first-year analysis. Start Phase 2 in late Summer or early Fall of 2023. Phase 3 will start in summer of 2024 (FY 2023-24 and FY 2024-25).
Impact on Operation
Future costs for repairs or enhancements will be evaluated as part of the assessment and will be budgeted in future operating or capital projects.
Project Funding and Spending Plan
2023-24 Capital Improvement Budget
Sewer and Storm Drain
P. 24
No future projects are scheduled at this time.
No active projects are scheduled to close by June 30, 2023.
Future Projects
Closed Projects in FY 2022-23
2023-24 Capital Improvement Budget
Facilities & Long-Range Plans
P. 25
Bark Park Upgrade (958)
Project Scope
The Bark Park located on Lower D Street provides dog owners a site where they can allow their pets to play, run and socialize with other dogs. Though the park caters to dogs, it is also a place where residents can meet while their pets play and be contained within a safe and confined area. Currently the Bark Park is an underutilized park space, due to the fact that much of the facility has grown old and is in need of repair and upgrades. The proposed project and upgrades include:
• Additional picnic and seating spaces
• Resurface and expand the grass area
• Install concrete curbing around the lawn and decomposed granite walkways • Provide play features for pets, including an obstacle course and add additional pet amenities • Add permanent shade structure over benches and picnic table area • Add outdoor message board
• Replace fencing as needed
Funding is expected to come from the Town's Per Capital Grant (Proposition 68) allocation for parks and recreation facilities.
Status as of June 30, 2023
Staff will have received their Proposition 68 Per Capita Grant allocation.
Schedule for FY 2023-24 and Thereafter
Conceptual design work will begin in late Summer/early Fall of 2023. Once approved by the City Council, the estimated date for construction will be the spring of 2024.
Active Projects
Town of Colma, California
FY 2023-24 Budget
2023-24 Capital Improvement Budget
Facilities & Long-Range Plans
P. 26
Impact on Operation
Annual repairs will decrease. The operation and maintenance of the park should stay the same as in past years.
Project Funding and Spending Plan
EV Charging Station at Colma Community Center (946)
Project Scope
Several level 2 electrical vehicle (EV) charging stations are proposed to be install ed at the Colma Community Center. The work would include the design and engineering as required, upgrading the existing electrical systems, and constructing the required infrastructure and associated hardscape to harbor the EV Chargers. The improvements will also address any accessibility issues or concerns.
Portions of the project funding is being pursued by grants made available through Peninsula Clean Energy (PCE), one of the Town's energy providers and Measure K funding.
Status as of June 30, 2023
Working out final details with PCE and awaiting possible Measure K award of $120K.
Schedule for FY 2023-24 and Thereafter
Bring contract to City Council for consideration and adoption of contract for EV Charging Stations at the Colma Community Center.
2023-24 Capital Improvement Budget
Facilities & Long-Range Plans
P. 27
Impact on Operation
Provides a public need for EV Chargers . Providing EV Chargers will also assist in reducing greenhouse gases.
Project Funding and Spending Plan
FY 2023-24 - Estimated project cost is $140,000 - $20K from PCE EV Charging rebate program, $120K Measure K
Facility Parking Lot Upgrades and Repairs (953)
Project Scope
Several of the Town-owned facility parking lots are in need of reconstruction and/or resurfacing along with stripping and Americans with Disabilities Act (ADA) upgrades. This project will address long-term parking lot maintenance and reconstruction needs at: Creekside Villas, the Colma Community Center and Historical Museum, the Colma Police Station, and the Public Works Mainten ance Corporation Yard. The work will vary from facility to facility ranging from reconstruction (mill and fill) to minor surface treatments, such as crack sealing and slurry coats. All facilities will be restriped. Installation of additional ADA stalls will be considered, if feasible, for the Colma Community Center parking lot.
Given the recent increase in oil and continued escalating costs, it is estimated that the project costs will be roughly 20% over the original estimates that were made several years ago.
2023-24 Capital Improvement Budget
Facilities & Long-Range Plans
P. 28
Status as of June 30, 2023
Staff is looking to award a construction contract by the end of FY 2023.
This project was deferred from the 2021-22 CIP due to the COVID-19 pandemic. After further review and looking at cost-saving measures, the Town would get better value to combine the parking lot upgrades, surface treatments, and minor dig out and repairs, into one bid request. The Police Station, Creekside Villas fire lane and parking lots, Community Center facility, and Museum parking lot will be combined into one project.
Schedule for FY 2023-24 and Thereafter
The Parking lot upgrades and repair project are estimated to be ready for City Council approval and to go to bid in the summer of FY2023-24. The project is estimated to go to construction in the mid to late Summer of 2023 upon contractor availability.
Impact on Operation
No additional annual maintenance costs (within the 5-year CIP Plan) are anticipated at this time.
Project Funding and Spending Plan
Facility Parking Lot Upgrades (953) Funding Since
Inception
Funding Plan Thru Jun'23 2023/24 2024/25 2025/26 2026/27 2027/28 2028/29 Unfunded Total General Fund (11) 99,025 0 0 0 0 0 0 0 99,025 Capital Reserve (31) 140,975 0 0 0 0 0 0 0 140,975 Total Funding 240,000 0 0 0 0 0 0 0 240,000 Facility Parking Lot Upgrades (953) Project Budget
Since Inception
Spending Plan Thru Jun'23 2023/24 2024/25 2025/26 2026/27 2027/28 2028/29 Unfunded Total Creekside & PD Station (81003) 99,025 0 0 0 0 0 0 0 99,025 Recreation & Museum (81003) 140,975 0 0 0 0 0 0 140,975 Total Project Budget 240,000 0 0 0 0 0 0 0 240,000 Facility Parking Lot Upgrades (953) Actual Spent
Spending to Date Thru Mar'23 2023/24 2024/25 2025/26 2026/27 2027/28 2028/29 Unfunded Total Construction (81003) 0 0 0 0 0 0 0 0 0 Total Project Spending to Date 0 0 0 0 0 0 0 0 0 2023-24 Capital Improvement Budget
Facilities & Long-Range Plans
P. 29
Housing Element Update (996)
Project Scope
Pursuant to state law, the Town of Colma is required to update its General Plan's Housing Element on a predetermined schedule once every eight years. The 6th Cycle Housing Element (2023 -2031) is required to be completed and certified by the State by January 2023. Staff has worked with 21 Elements, a consultant who is working with other San Mateo County jurisdictions, and has prepared the document, including a housing site inventory and feasibility study. The updated housing element includes a map and invent ory of sites which portrays where 202 units (determined through the Regional Housing Needs Allocation - RHNA - process by the Association of Bay Area Government - ABAG) can feasibly be built within the 8- year term of the 6th Cycle Housing Element update (HEU).
To qualify for the Site Inventory, a property must meet certain criteria, such as minimum size, location near amenities or public services, location in zones that permit the necessary development density, or location in areas that may be converted int o those zones. The State Agency that oversees the certification of this policy is the California Department of Housing and Community Development (HCD). HCD has developed strict criteria for determining whether a specific property is adequate and should be included in the Town’s Site Inventory for potential development. In addition, the Housing Element Update (HEU) will include policies and implementation requirements that will assist builders and nonprofits agencies in constructing viable affordable housing for low and moderate income families.
Status as of June 30, 2023
Staff prepared and forwarded the HEU, including the environmental review of the project as required by California Environmental Quality Act (CEQA), to City Council on January 25, 2023, with the Council approving and certifying the document on that date. The approved HEU was sent to HCD on January 30, 2023, meeting the statuary deadline of January 31, 2023, set forth by HCD. On March 29, 2023, the Town received notice from HCD that although the Town addresses many statuary requirements, additional revisions are necessary to fully comply with the State Housing Element Law.
Additional policies to support housing development and clarification regarding potential site inventory is needed to be done in order for the State to certify the Town's Housing Element. To assist in this final effort, staff has hired a consultant to help complete the Housing Element and resubmit the document to HCD. The Housing Element is nearly complete and will be sent to HCD for certification in September 2023.
Schedule for FY 2023-24 and Thereafter
The Housing Element will be sent to HCD in July for final certification. Once the Housing Element is certified by HCD, staff will bring the document back to the City Council for adoption.
2023-24 Capital Improvement Budget
Facilities & Long-Range Plans
P. 30
Impact on Operation
Completion and certification of the Housing Element will allow the Town to be in full compliance with state law. Failure to have a certified Housing Element may cause the Town to incur financial or legal penalties and may make the Town ineligible for certain grant and funding opportunities.
Project Funding and Spending Plan
2023-24 Capital Improvement Budget
Facilities & Long-Range Plans
P. 31
Public Arts Program (980)
Project Scope
The Town of Colma Strategic Plan for 2020-2022 includes an objective of developing a public art and wayfaring program, in the interest of building upon our community identity and maintaining quality of life. On October 13, 2021, the Planning Department presented a public art study session to the City Council in order to gauge interest in implementing public art in Colma in FY 2022-23. Commission 2- 4 pieces of small public art in FY 2022- 23. Choose designs that are decorative and that depict uncontroversial subjects.
Paint or vinyl-wrap two utility cabinets
Utility cabinets are a popular site for small-scale public art. In Redwood City, the artist fee for painting a utility cabinet is $500 and the cost of UV -resistant coating can cost up to $1,000. Some potential starter sites for art on utility cabinets include Junipero Serra Boulevard (near Serra Center) and at Colma Boulevard and Junipero Serra Boulevard (near 280 Metro Center). Some jurisdictions order vinyl wraps rather than painting directly on the utility cabinet, though that increases the project cost.
Paint on bike rack at the Colma Community Center
Bike racks can be detached from their location and shipped or driven to an artist to paint and return.
Great candidates for this treatment could include the bike racks at City Hall and/or the bike rack at the Colma Community Center and Historical Museum.
F Street Wall Mural
The 100- year anniversary for the Town of Colma is in 2024. As part of the celebration, staff is proposing a mural on the refurbished F Street retaining wall.
Status as of June 30, 2023
Staff contracted with Precita Eyes to create community art on Town owned utility and structures on Junipero Serra Boulevard. Art submittals are currently being reviewed by staff.
Schedule for FY 2023-24 and Thereafter
Final art designs/concepts for the utility vaults on Junipero Serra Boulevard will be brought to the City Council in July/August of 2023 for consideration and approval.
Staff will also work with Precita Eyes for the painting of the bike racks at the Colma Community Center during the summer 2023.
The 100 Year Anniversary Ad Hoc Committee will continue to coordinate with local artists and request proposals for the F Street Wall Mural project.
2023-24 Capital Improvement Budget
Facilities & Long-Range Plans
P. 32
Impact on Operation
Maintenance cost and costs associated with any graffiti removal.
Project Funding and Spending Plan
Urban Tree Master Plan & Improvement (998)
Project Scope
This project is to identify all Town- owned and maintained trees. The identification process is to t ag, (this work has been completed through another project), survey the health, and provide a maintenance schedule that includes pruning and fertilizing. This proc ess will be inputted into the Town's GIS database that would enable our Public Works Staff to review, budget and schedule maintenance on an annual basis.
The cost for the tree survey and developing the GIS database to identify and critique all Town owned trees is estimated to be $100,000.
Once Phase 1 is complete, the analysis will provide staff with the needed information for potential tree nurturing and, if required, replacement. A recommended budget of $200,000 is programmed for 2023/24.
Status as of June 30, 2023
City Council approved Phase I of the Urban Tree Master Plan and Improvement Project in May 2023.
2023-24 Capital Improvement Budget
Facilities & Long-Range Plans
P. 33
Schedule for FY 2023-24 and Thereafter
Phase I of the t ree inventory, risk assessment and maintenance plan is scheduled to be completed in 2023. Phase II maintenance and planting plan will be scheduled for FY 2023-24 and FY 2024-25.
Impact on Operation
Managing the Town-owned trees will provide Public Works Staff with a clearer understanding of what is needed to keep our tree inventory healthy and safe. This is also a best management practice that will assist the Town in keeping annual insurance costs down.
Project Funding and Spending Plan
Zoning Code Update (997)
Project Scope
Pursuant to state law, the Town of Colma is required to amend its zoning code and zoning map after the adoption of the General Plan 2040, as the General Plan and zoning code must be compatible.
The Town of Colma zoning code has been amended over the years while, generally, information is very hard to find - with land uses and development standards for each zone in two separate places.
The code requires reformatting and updating the zone code to be more user friendly, and to be compatible with the newly adopted General Plan. In addition, in anticipation of the Municipal Code being converted to a searchable document by sections, the update will align with the goal of creating an easily searchable document. Sections will also be updated to comply with current state law. Along with amending and the adoption of the Town's Zoning Code, an environmental document will be required to satisfy California Environmental Quality Act (CEQA) requirements.
2023-24 Capital Improvement Budget
Facilities & Long-Range Plans
P. 34
Status as of June 30, 2023
Staff has completed the draft of the Zoning Code Update and a Study Session was presented to review, comment and if required, make needed changes before adoption of the amended zoning code.
Schedule for FY 2023-24 and Thereafter
Staff will request City Council to adopt the Amended Zoning Code July or August 2023.
Impact on Operation
The Zoning Code Update will improve the usability of zoning code for the public and developers. Staff will ensure that the zoning code complies with current legal requirements and that it is consistent with the General Plan.
Project Funding and Spending Plan
2023-24 Capital Improvement Budget
Facilities & Long-Range Plans
P. 35
Projects Funding & Spending Scheduled for FY 2023-24
through FY 2028-29
Colma Community Center Painting and Repair (960)
Schedule for FY 2024 -25
Estimated Project Cost: $100,000
Project Scope
The work will include painting of the exterior, minor trim and building repairs, re-staining of the back deck, painting of miscellaneous iron work, guard and handrails. The project is scheduled to take place in FY 2024-25.
Status as of June 30, 2023
None. Project was originally scheduled to start in FY 2022-23 but has been pushed to FY 2024-25.
Schedule for FY 2023-24 and Thereafter
The project is scheduled to start and be completed in the summer of 2024.
Future Project Funding Prior
Funding Plan Funding 2024/25 2025/26 2026/27 2027/28 2028/29 Unfunded Total General Fund (11) 100,000 1,600,000 0 0 0 0 0 1,700,000 Unknown Revenue Source 0 0 0 0 0 0 600,000 600,000 Total Funding 100,000 1,600,000 0 0 0 0 600,000 2,300,000 Future Project Funding Prior
Spending Plan Spending 2024/25 2025/26 2026/27 2027/28 2028/29 Unfunded Total Community Center Facility Painting (960) 0 100,000 0 0 0 0 0 100,000 Corp Yard Car Wash Upgrade (954) 0 170,000 0 0 0 0 0 170,000 HVAC System Replacement @ PD (943) 0 1,250,000 0 0 0 0 0 1,250,000 Solar Panel Backup Battery Install @ CCC (961) 0 0 0 0 0 0 500,000 500,000 Sterling Park Facility Improvement (948) 0 80,000 0 0 0 0 0 80,000 Town-Wide Branding (959) 100,000 0 0 0 0 0 100,000 200,000 Total Project Budget 100,000 1,600,000 0 0 0 0 600,000 2,300,000 Future Projects
2023-24 Capital Improvement Budget
Facilities & Long-Range Plans
P. 36
Impact on Operation
Painting and minor repair work will decrease some of the annual maintenance costs as it relates to the exterior of the building.
Corporation Yard Car Wash Upgrade (954)
Scheduled for FY 2024- 25
Estimated Project Cost: $170,000
Project Scope
Under the Town of Colma's Municipal Regional Permit (a State permi t to discharge Storm Water), it is required that municipalities provide washdown facilities for various pieces of equipment. Currently, the Public Works department follows the State Stormwater mandates but the effort to stay in compliance is a tedious and time-consuming effort. A washdown station will be constructed on site in the Corporation yard, the drive- in wash area would have a roof over the washdown area and floor drains that are connected to a clarifier (prevents oil and grease to flow into the sani tary system), allowing the gray water from the washdown area to enter the sanitary sewer system.
Status as of June 30, 2023
This project was postponed to FY2024-25 due to budgetary constraints.
Schedule for FY 2023-24 and Thereafter
This Project scope and plans are to be developed in the Fall/Winter of 2024; anticipated construction is spring of 2025.
Impact on Operation
This project will decrease the Public Works Maintenance Workers ’ time in the wash down of equipment and cleanup and keep the Public Works Department in compliance with the State Water Board and required Best Management Practices.
2023-24 Capital Improvement Budget
Facilities & Long-Range Plans
P. 37
HVAC System Replacement at Police Station (943)
Schedule for FY 202 4-25
Estimated Project Cost: $1,250,000
Project Scope
The HVAC system at the Colma Police Station is showing signs of failure due to exposure to the weather, quality of the equipment and everyday normal use (because the Department is open 24 hours, some of the units are used continuously). The other issue that will face the Department is the current HVAC system uses R-22 refrigerant. Production of R-22 refrigerant will not be manufactured after 2020 due to its harmful effects to the environment. After 2020 the only R-22 that will be available will be from recycled stock, as the stock becomes depleted the cost of R-22 will increase to the point where it is cost prohibited to service the current HVAC equipment.
This project is slated to be in the CIP long range plans, consideration for replacing the HVAC equipment is estimated to be 5 years out (approximately 2024), funding for replacement will be pursued through State and Local grant programs that assist in energy equipment upgrades.
The increase in construction is due to escalation costs as it relates to equipment and labor increases.
Design and construction administration were also added to the original construction budget.
Status as of June 30, 2023
Town staff has pursued grant funding and available congressional budget earmarks to help offset the budget costs to replace the Police Facility HVAC system; however , efforts have been unsuccessful to date.
Schedule for FY 2023-24 and Thereafter
Depending on the condition of the HVAC system and the Town's HVAC maintenance contractor's assessment, the project was temporarily scheduled for rehabilitation in FY 2023- 24; however, the project has been pushed out to FY 2024-25.
Impact on Operation
Costs for both maintenance and operation should decrease due to the efficiencies of a new system and annual maintenance should be limited to general maintenance and not having to make needed repairs. Annual required maintenance is required.
2023-24 Capital Improvement Budget
Facilities & Long-Range Plans
P. 38
Solar Panel Battery Backup System Installation at Colma Community Center (961)
Scheduled for future (unknown)
Estimated Project Cost: $500,000 (Future Unfunded)
Project Scope
The Town and Peninsula Clean Energy (PCE) are participating in a Solar and Storage Collaborative Procurement Process in an effort to secure a solar installation at the Community Center. If successful, the solar installation will be funded by PCE through an on- bill finance type program. The Solar Installation project is scheduled to be installed in the summer 2023. However, the cost for a battery back- up system would make the project too costly for an on- bill finance program. Staff will seek additional funding for battery back-up system with an estimated cost of $500,000.
Status as of June 30, 2023
The Solar installation is set to begin during the summ er of 2023 with completion scheduled for late fall. Staff has worked with outside consultants to help secure State and Federal assistance in funding the solar battery backup system; however, efforts have been unsuccessful to date.
Schedule for FY 2023-24 and Thereafter
Staff will continue to work on grant funding to assist in the purchase and installation of the battery back- up system.
Impact on Operation
The solar panel installation along with the battery back -up system will allow the Colma Community Center to function during a power -outage, and it will also allow the facility to be less dependent on energy provided by PCE or PG&E. Use of solar will decrease the Town's greenhouse gas emissions and lower their carbon footprint.
Project Funding and Spending Plan
Future Unfunded. Change to $500k.
Sterling Park Facility Improvement (948)
Schedule for FY 202 4-25
Estimated Project Cost: $80,000
Project Scope
The recreation facility is in need of some minor repairs and enhancements. The improvements would include refurbishing of the exterior basketball court, new picnic furniture and exterior bathroom upgrades.
2023-24 Capital Improvement Budget
Facilities & Long-Range Plans
P. 39
Status as of June 30, 2023
Once Bark Park upgrades have been completed in FY2023-24, staff will see what remaining Prop 68 Per Capita Grant funds remain in order to fund this project.
Schedule for FY 2023-24 and Thereafter
Once funding is secured, a more defined scope of work will be identified and requests for pricing will be pursued for the various repairs and upgrades.
Impact on Operation
Once i mprovements have been completed, there will be a decrease in annual maintenance and improve day-to-day recreation activities.
Townwide Branding (959)
Scheduled for future (unknown)
Estimated Project Cost: $200,000 (Future Unfunded). $100,000 was funded in FY 2022-23, the remainder has been deferred Project Scope
The 2012 Economic Development Plan identified several strategies within the framework of the study.
One of the strategies was to create Branding and Promotional Materials emphasizing Colma’s commercial activities. Phase 1 of this project will be to prepare an RFP and hire a firm to develop a community branding campaign. The process will involve local outreach, surveys, interviews with business leaders, and other research, and utilizing this informat ion to establish creative options for the community’s brand. Phase 2 will be to launch an expanded image and branding campaign highlighting Colma’s brand through logo, marketing brochures, letterhead, street light banners, promotional campaigns, advertisements and tag lines. Staff will look to partner with local businesses and shopping centers for funding opportunities.
Status as of June 30, 2023
This project was deemed not a high priority and has been postponed until further notice.
Schedule for FY 2023-24 and Thereafter
Staff recommends moving this project to the future/unfunded section of the CIP until further notice.
Impact on Operation
There may be additional annual costs to maintain the branding campaign which may include updated streetlight banners and marketing materials.
2023-24 Capital Improvement Budget
Facilities & Long-Range Plans
P. 40
Colma Museum Facility Repair & Painting (951)
Project Scope
The Historical Museum Facility is currently in need of painting. The work includes minor building repairs such as plaster touch up, dry rot repairs, and window and trim repairs or replacement.
Status as of June 30, 2023
The Colma Museum painting and repair project was completed in FY 2022-23 Schedule for FY 2023-24 and Thereafter
None. This project will be completed by March 31, 2023. Future improvements will be monitored as part of the operating facilities budget.
Impact on Operation
No additional annual maintenance costs are anticipated at this time, outside of normal day-to-day wear and tear on the facility.
Project Funding and Spending Plan
Colma Museum Repair & Rehab (951)
Funding and Spending History
Funding Source
Project
Funding
Budget
Actual
Project
Funding Spending
Total Project
Budget
Project Cost
Thru
6/30/22
Project Cost
FY 2022-23
Total Project
Spending
General Fund (11) 75,000 75,000 Construction (81003) 75,000 11,245 63,755 75,000 Total Funding 75,000 75,000 Total Spending to Date 75,000 11,245 63,755 75,000 Pending Grant/Other Reimbursements - Available Project Budget - Closed Projects in FY 2022-23
2023-24 Capital Improvement Budget
Major Equipment, Technology, & Fleet
P. 41
Equipment Purchase and Replacement (984)
Project Scope
This Capital Improvement Project covers the purchase of major equipment Town-wide.
In the last five years, the Town purchased and installed the following equipment:
• Police Radio Upgrade: (FY 2019-20; $217,661)
• Police In-Car and Body-Worn Camera: (FY 2021-22; $145,620) • City Council A/V Upgrades for hybrid meetings: (FY 2021-22; $30,099) Projects programmed in FY 2022-23 included:
• Lawnet Update
• Encryption Project: due 12/31/2023.
Future Project, encryption of the dispatch center, portable radio, and vehicle radio transmission. On October 12, 2020, the California Department of Justice issued a bulletin requiring all law enforcement and criminal justice agencies to limit access of certain Criminal Justice Information (CJI) and Personally Identifiable Information (PII) to authorized personnel and to encrypt the transmission of such information. The process and cost of encrypting radio transmission is unknown at this time. The Town has until 2024 to encrypt its radio transmissions. In the meantime, the Town will use a temporary work around provided by the County Chief's Association.
Status as of June 30, 2023
The City Council Chamber audio visual upgrades supporting hybrid City Council meetings have been completed. Lawnet is nearly complete, staff is waiting on equipment that is on backorder due to the supply chain shortages.
Active Projects
Town of Colma, California
FY 2023-24 Budget
2023-24 Capital Improvement Budget
Major Equipment, Technology, & Fleet
P. 42
Schedule for FY 2023-24 and Thereafter
This is an ongoing CIP program. There will be continued support for the Body Worn Camera and ALPR program from the General Fund.
Lawnet should be completed by the end of the calendar year.
The Police radio encryption project has been delayed over uncertainties around police encrypting their radios. Right now, there is no clear direction on how to advance this project. Staff will await further direction from the California Department of Justice as well as newly proposed legislation before proceeding.
Impact on Operation
The goal of this ongoing program is to keep operating maintenance costs low. The annual maintenance costs total $75,000 for body worn cameras, ALPR, and in-car cameras.
Project Funding and Spending Plan
Equipment Purchase and Repl (984) Funding Since
Inception
Funding Plan Thru Jun'23 2023/24 2024/25 2025/26 2026/27 2027/28 2028/29 Unfunded Total General Fund (11) 0 0 0 0 0 0 0 0 0 Capital Reserve (31) 150,000 0 0 0 0 0 0 0 150,000 Total Funding 150,000 0 0 0 0 0 0 0 150,000 Equipment Purchase and Repl (984) Project Budget
Since Inception
Spending Plan Thru Jun'23 2023/24 2024/25 2025/26 2026/27 2027/28 2028/29 Unfunded Total PD Radio Encryption (80005) 130,000 0 0 0 0 0 0 0 130,000 PD Lawnet Upgrade (80005) 20,000 0 0 0 0 0 0 0 20,000 Total Project Budget 150,000 0 0 0 0 0 0 0 150,000 Equipment Purchase and Repl (984) Actual Spent
Spending to Date Thru Mar'23 2023/24 2024/25 2025/26 2026/27 2027/28 2028/29 Unfunded Total Equipment Purchase (80005) 6,937 0 0 0 0 0 0 0 6,937 Tech Purchase & Support (81005) 0 0 0 0 0 0 0 0 0 Total Project Spending to Date 6,937 0 0 0 0 0 0 0 6,937 2023-24 Capital Improvement Budget
Major Equipment, Technology, & Fleet
P. 43
Financial Software Replacement (965)
Project Scope
The Town of Colma currently uses Eden Software provided by Tyler Technologies to record, manage and track all of the City's revenues, expenditures and financial transactions. The Eden Software product is being phased out by the vendor. It will need to be replaced with another Financial Software System prior to the end of life of the Eden Software product.
The proposed project will include the use of an Enterprise Resource Planning (ERP) Consultant ($50,000) to assist with software needs assessment, preparation of the Request for Proposal (RFP) for the software system, conducting the RFP process and the software evaluation process. The balance of the project budget will cover the cost of the new ERP Financial System Software ($500,000).
Features to be requested from the software vendors include the full range of City Financial System capabilities including General Ledger (GL), Accounts Receivable, Accounts Payable, Budget, Payroll, Purchasing, Accounting and Cash Management. Optional features may include Point of Sale, Cash Receipts and Business License Tax management. As part of the RFP and selection process, software vendors will be asked to provide a response to the RFP that offers both an on- site server-based system and a hosted/cloud-based system.
During the software implementation phase of the project, training will be provided to Town Staff on the operation of the software. Additional training will be provided during the first year at key milestones including fiscal year close, year-end close, 1099 production, budget preparation and budget roll over to GL to ensure the success of the implementation of the new ERP Financial Software System.
In March 2022, the Town was notified that Tyler Technologies will retire Eden Software by March 1, 2027.
Status as of June 30, 2023
Schedule demo and preliminary quotes for the system.
Schedule for FY 2023-24 and Thereafter
Evaluate and select system based on the need of the Town and begin data conversion process.
During the data conversion phase, the Town will need additional financial assistance during the audit and budget seasons. Further discussion on staff augmentation will be discussed at a regular City Council meeting during the ERP selection.
Impact on Operation
During the software implementation, the workload will increase for the Finance Department. The Department may consider the use of an intern to assist in the process. Once the system is in, there may be cost-saving measures available.
2023-24 Capital Improvement Budget
Major Equipment, Technology, & Fleet
P. 44
Project Funding and Spending Plan
IT Infrastructure Upgrades (986)
Project Scope
The ongoing maintenance of computers, as well as the Town’s backbone network, requires periodic upgrades to ensure that operations continue. The project includes:
• Replacement of desktop computers and other equipment. • Technology needs in the Town Hall facility and other Town-owned facilities. • Update software.
• Update and upgrade servers, switches and routers.
• New switch to interconnect the Police Department and Town Hall sites.
Status as of June 30, 2023
This project is ongoing.
Schedule for FY 2023-24 and Thereafter
IT and Infrastructure upgrades is an ongoing capital investment.
Impact on Operation
This ongoing program provides timely replacement of essential technology hardware to ensure minimal impact on Town daily operation.
Financial Software Rplc (965) Funding Since
Inception
Funding Plan Thru Jun'23 2023/24 2024/25 2025/26 2026/27 2027/28 2028/29 Unfunded Total General Fund (11) 100,000 20,000 0 0 0 0 0 0 120,000 Capital Reserve (31) 430,000 0 0 0 0 0 0 0 430,000 Total Funding 530,000 20,000 0 0 0 0 0 0 550,000 Financial Software Rplc (965) Project Budget
Since Inception
Spending Plan Thru Jun'23 2023/24 2024/25 2025/26 2026/27 2027/28 2028/29 Unfunded Total Consult/Contr Srvc 30,000 20,000 0 0 0 0 0 0 50,000 Software & Network 500,000 0 0 0 0 0 0 0 500,000 Total Project Budget 530,000 20,000 0 0 0 0 0 0 550,000 Financial Software Rplc (965) Actual Spent
Spending to Date Thru Mar'23 2023/24 2024/25 2025/26 2026/27 2027/28 2028/29 Unfunded Total Consult/Contr Srvc 0 0 0 0 0 0 0 0 0 Software & Network 0 0 0 0 0 0 0 0 0 Total Project Spending to Date 0 0 0 0 0 0 0 0 0 2023-24 Capital Improvement Budget
Major Equipment, Technology, & Fleet
P. 45
Project Funding and Spending Plan
Vehicle Replacement (987)
Project Scope
This Capital Improvement Project covers the purchase of vehicles and major fleet items Town-wide.
In FY 2022-23, the Town replaced the Public Works Maintenance Truck and two Police Patrol vehicles in FY 2022-23.
In FY 2023-24, the Town plans to replace two P olice Patrol vehicles and one Police Administrative vehicle, and complete a full assessment of the fleet replacement schedule.
Status as of June 30, 2023
The Police Department purchased the two patrol vehicles and will defer the detective vehicle to FY 2022-23.
Schedule for FY 2023-24 and Thereafter
This is an ongoing CIP project.
Impact on Operation
The goal of this ongoing program is to keep operating maintenance costs low.
IT Infrastructure Upgrades (986) Funding Since
Inception
Funding Plan Thru Jun'23 2023/24 2024/25 2025/26 2026/27 2027/28 2028/29 Unfunded Total General Fund (11) 0 50,000 50,000 50,000 50,000 50,000 50,000 0 300,000 Capital Reserve (31) 50,000 0 0 0 0 0 0 0 50,000 Total Funding 50,000 50,000 50,000 50,000 50,000 50,000 50,000 0 350,000 IT Infrastructure Upgrades (986) Project Budget
Since Inception
Spending Plan Thru Jun'23 2023/24 2024/25 2025/26 2026/27 2027/28 2028/29 Unfunded Total Software & Network 50,000 50,000 50,000 50,000 50,000 50,000 50,000 0 350,000 Total Project Budget 50,000 50,000 50,000 50,000 50,000 50,000 50,000 0 350,000 IT Infrastructure Upgrades (986) Actual Spent
Spending to Date Thru Mar'23 2023/24 2024/25 2025/26 2026/27 2027/28 2028/29 Unfunded Total Software & Network (2022) 28,006 0 0 0 0 0 0 0 28,006 Software & Network (2023-2028) 0 0 0 0 0 0 0 0 0 Total Project Spending to Date 28,006 0 0 0 0 0 0 0 28,006 2023-24 Capital Improvement Budget
Major Equipment, Technology, & Fleet
P. 46
Project Funding and Spending Plan
Vehicle Replacement (987) Funding Since
Inception
Funding Plan Thru Jun'23 2023/24 2024/25 2025/26 2026/27 2027/28 2028/29 Unfunded Total Fleet Replcmnt (61) 220,000 220,000 215,000 150,000 200,000 150,000 150,000 0 1,305,000 Total Funding 220,000 220,000 215,000 150,000 200,000 150,000 150,000 0 1,305,000 Vehicle Replacement (987) Project Budget
Since Inception
Spending Plan Thru Jun'23 2023/24 2024/25 2025/26 2026/27 2027/28 2028/29 Unfunded Total Police Patrol (7) 150,000 150,000 150,000 150,000 150,000 150,000 150,000 0 1,050,000 Police Non-Patrol (8) 0 70,000 0 0 0 0 0 0 70,000 Public Works (3 + heavy equipment) 70,000 0 0 0 0 0 0 0 70,000 Town Hall & Recreation (2) 0 0 65,000 0 50,000 0 0 0 115,000 Total Project Budget 220,000 220,000 215,000 150,000 200,000 150,000 150,000 0 1,305,000 Vehicle Replacement (987) Actual Spent
Spending to Date Thru Mar'23 2023/24 2024/25 2025/26 2026/27 2027/28 2028/29 Unfunded Total Vehicles Purchase (80002) 143,346 0 0 0 0 0 0 0 143,346 Total Project Spending to Date 143,346 0 0 0 0 0 0 0 143,346 2023-24 Capital Improvement Budget
Major Equipment, Technology, & Fleet
P. 47
Projects Funding & Spending Schedule for FY 2023-24
through FY 2028-29
Phone System Upgrade (982)
Project Scope
The Town currently uses the ShoreTel telephone system for all Town facilities. The system was installed and implemented in FY 2014- 15, and the VoIP infrastructure is managed by Stepford. The average useful life of a commercial phone system is 5- 8 years. Our system is 7 years old , and replacement will be required once the Town has depleted its inventory of replacement parts , which are no longer available on the market.
Status as of June 30, 2023
New project.
Schedule for FY 2023-24 and Thereafter
Monitor the need for replacing the phone system based on inventory and system support.
Impact on Operation
Depending on the infrastructure of the replacement phone system, there may be an annual subscription cost to be added to the Town’s operating budget.
Future Project Funding
Funding Plan 2024/25 2025/26 2026/27 2027/28 2028/29 Unfunded Total General Fund (11) 250,000 0 0 0 0 0 250,000 Total Funding 250,000 0 0 0 0 0 250,000 Future Project Funding
Spending Plan 2024/25 2025/26 2026/27 2027/28 2028/29 Unfunded Total Phone System Upgrade (982) 250,000 0 0 0 0 0 250,000 Total Project Budget 250,000 0 0 0 0 0 250,000 Future Projects
2023-24 Capital Improvement Budget
Major Equipment, Technology, & Fleet
P. 48
No active projects are scheduled to close by June 30, 2023.
Closed Projects in FY 2022-23
R easonable Accommodation