Regular Meeting Agenda 03.13.24 Page 1 of 3
AGENDA
REGULAR MEETING
CITY COUNCIL OF THE TOWN OF COLMA
Wednesday, March 13, 2024
Closed Session – 6:00 PM
Regular Session – 7:00 PM
The City Council meeting will be held in person in the Council Chambers as detailed below. As a courtesy and technology permitting, the meeting will also be held virtually via Zoom Video Conference. However, the Town cannot guarantee that the public’s access to the Zoom virtual platform will be uninterrupted, and technical difficulties may occur from time to time. In those instances, so long as the public may still attend the meeting in person, the meeting will continue.
To attend the meeting in person:
Town Hall, Council Chamber, 1198 El Camino Real, Colma CA 94014 To participate in the meeting via Zoom Video Conference:
Join Zoom Meeting:
https://us02web.zoom.us/j/81289976261
Passcode: 074407
Meeting ID: 812 8997 6261
Dial by your location:
+1 669 900 6833 US (San Jose)
+1 346 248 7799 US (Houston)
+1 253 215 8782 US (Tacoma)
+1 312 626 6799 US (Chicago)
+1 929 205 6099 US (New York)
+1 301 715 8592 US (Germantown)
To provide Public Comment in person:
Members of the public wishing to speak are requested to complete a yellow speaker card and submit it to the City Clerk. Comments should be kept to three minutes or less.
To provide Public Comment via Zoom Video Conference:
Live verbal public comments may be made by requesting to speak using the “raise hand” feature in Zoom or, if calling in by phone, by pressing *9 on the telephone keypad prior to the consent calendar being heard, or prior to the close of the public comment period for agenda items or non-agenda items. In response, the Town will unmute the speaker and allow them to speak up to three minutes.
To provide Public Comment in writing:
Members of the public may provide written comments by email to the Interim City Clerk at [email protected]
before the meeting. Emailed comments should include the specific agenda item on which you are commenting or note that your comment concerns an item that is not on the agenda. The length of the emailed comment should be commensurate with the three minutes customarily allowed for verbal comments, which is approximately 250-300 words.
As a reminder, the Town cannot guarantee that the public’s access to the Zoom virtual platform will be uninterrupted, and technical difficulties may occur from time to time. Therefore, if you want to ensure you are able to attend the meeting and/or make public comment, you may wish to attend in person.
Regular Meeting Agenda 03.13.24 Page 2 of 3
CLOSED SESSION – 6:00 PM
1. In Closed Session Pursuant to Government Code Section 54957.6 – Conference with Labor Negotiators.
Agency Negotiator: Austris Rungis, IEDA
Employee Organizations: Colma Peace Officers Association and Colma Communications/Records Association
Unrepresented Employees: All
PLEDGE OF ALLEGIANCE AND ROLL CALL – 7:00 PM
ADOPTION OF AGENDA
PRESENTATION
• Proclamation in Recognition of Women’s History Month
• 100th Year Anniversary Coloring Contest Award Recipients
PUBLIC COMMENTS
Comments on the Consent Calendar and Non-Agenda Items will be heard at this time.
Comments on Agenda Items will be heard when the item is called.
CONSENT CALENDAR
2. Motion to Accept the Minutes from the February 28, 2024 Regular Meeting.
3. Motion to Approve Report of Checks Paid for February 2024.
4. Motion Accepting the 2023 Surplus Land Annual Inventory Pursuant to CEQA Guideline 15378.
5. Motion Accepting the 2023 Annual Report on the Implementation of the General Plan, Including the Housing Element Pursuant to CEQA Guideline 15378.
NEW BUSINESS
6. 2024 ADULT HOLIDAY EVENT
Consider: Motion Directing the City Manager to: (1) Plan and Coordinate an Adult Holiday Event in December 2024; (2) Set the Participation Fee for the Adult Holiday Party at $15 for Adults and $10 for Seniors and Disabled as Authorized Under Colma Administrative Code Section 2.01.080, All Pursuant to CEQA Guidelines 15301 And 15323.
STUDY SESSION
7. ECONOMIC DEVELOPMENT COMMITTEE
This item is for discussion only; no action will be taken at this meeting.
REPORTS
Mayor/City Council
City Manager
ADJOURNMENT
The City Council Meeting Agenda Packet and supporting documents are available for review on the Town’s website www.colma.ca.gov or at Colma Town Hall, 1198 El Camino Real, Colma, CA. Persons interested in obtaining an agenda via e-mail should call 650-997-8300 or email a request to [email protected].
Reasonable Accommodation
Upon request, this publication will be made available in appropriate alternative formats to persons with disabilities, as required by
Regular Meeting Agenda 03.13.24 Page 3 of 3
the Americans with Disabilities Act of 1990. Any person with a disability, who requires a modification or accommodation to view the agenda, should direct such a request to Juan Rumayor, ADA Coordinator, at 650-997-8300 or [email protected]. Please allow two business days for your request to be processed.
1. In Closed Session Pursuant to Government Code Section § 54957.6 – CONFERENCE WITH LABOR NEGOTIATOR
Agency Negotiator: Austris Rungis, IEDA
Employee Organizations: Colma Peace Officers Association and Colma Communications/Records Association
Unrepresented Employees: All
Item #1
Minutes – Regular Meeting 02.28.24 Page 1 of 3
MINUTES
REGULAR MEETING
City Council of the Town of Colma
Town Hall Council Chamber
1198 El Camino Real, Colma CA
Also Accessible via Zoom.us
Wednesday, February 28, 2024
7:00 PM
PLEDGE OF ALLEGIANCE AND ROLL CALL
Mayor Goodwin called the meeting to order at 7:00 p.m.
Council Present – Mayor John Irish Goodwin, Vice Mayor Ken Gonzalez, and Council Members Carrie Slaughter, Helen Fisicaro, and Joanne F. del Rosario were present.
Staff Present – City Manager Daniel Barros, City Attorney Christopher Diaz, Chief of Police John Munsey, City Planner Farhad Mortazavi, Interim Administrative Services Director Stuart Schillinger, Interim City Clerk Abigail Dometita, and Administrative Technician Shelby Wright were in attendance. Director of Public Works and Planning Brad Donohue joined the meeting virtually.
The Mayor announced, “Regarding Public Comment: Members of the public who are here in person are requested to complete a yellow speaker card and submit it to the City Clerk.
Those of you on Zoom may make public comments by using the “raise hand” feature in Zoom or, if calling in by phone, by pressing *9 on the telephone keypad. The City Clerk will unmute your microphone and allow you to speak. Comments should be kept to three minutes or less.”
ADOPTION OF THE AGENDA
Mayor Goodwin asked if there were any changes to the agenda. None were requested. The Mayor asked for a motion to adopt the agenda.
Action: Council Member del Rosario moved to adopt the agenda; the motion was seconded by Council Member Slaughter and carried by the following vote:
Name Voting Present, Not Voting Absent
Aye No Abstain Not Participating
John Irish Goodwin, Mayor ✓
Ken Gonzalez ✓
Carrie Slaughter ✓
Helen Fisicaro ✓
Joanne F. del Rosario ✓
5 0
PRESENTATIONS
▪ Citizen Recognition
Item #2
Minutes – Regular Meeting 02.28.24 Page 2 of 3
The Mayor recognized Carl Moisoff who was in attendance. He was presented with a certificate in honor of his volunteer work throughout the Town; and Mr. Moisoff made a few remarks.
▪ Police Department Year in Review
Chief John Munsey gave the annual update on the Police Department.
PUBLIC COMMENTS
Mayor Goodwin opened the public comment period at 7:17 p.m. and seeing no one request to speak, he closed the public comment period.
CONSENT CALENDAR
1. Motion to Accept the Minutes from the February 14, 2024 Regular Meeting.
2. Motion to Accept the Minutes from the February 21, 2024 Special Meeting.
3. Motion to Adopt a Resolution Approving and Authorizing the City Manager to Execute the Funding Agreement with the City/County Association of Governments of San Mateo County and Daly City for the Construction Phase of the Smart Corridor Project Pursuant to CEQA Guidelines 15301 and 15304.
Action: Council Member del Rosario moved to approve consent calendar items #1 through 3; the motion was seconded by Vice Mayor Gonzalez and carried by the following vote:
Name Voting Present, Not Voting Absent
Aye No Abstain Not Participating
John Irish Goodwin, Mayor ✓
Ken Gonzalez ✓
Carrie Slaughter ✓
Helen Fisicaro ✓
Joanne F. del Rosario ✓
5 0
STUDY SESSION
4. PENSION FUNDING UPDATE
City Manager Daniel Barrois introduced Interim Administrative Services Director Stuart Schilling to present the staff report. The Mayor opened the public comment period at 7:29 p.m. and seeing no one request to speak, he closed the public comment period. Council discussion followed.
This item was for discussion only; no action was taken at this meeting.
5. CREEKSIDE VILLAS RENTAL POLICY REVIEW
City Attorney Christopher Diaz presented the staff report. The Mayor opened the public comment period at 8:02 p.m. and seeing no one request to speak, he closed the public comment period. Council discussion followed.
This item was for discussion only; no action was taken at this meeting.
Minutes – Regular Meeting 02.28.24 Page 3 of 3
COUNCIL CALENDARING
The next Regular Meeting will be on Wednesday, March 13, 2024 at 7pm.
REPORTS
City Manager Daniel Barros gave an update on the following topics:
▪ F Street Wall Mural is more than 50% finished. F St. will be closed to westbound traffic from Clark Ave. to El Camino Real Monday through Friday and select Saturdays for approximately one month with weather permitting.
▪ Permit for temporary shoring of Home Depot parking structure is currently in plan review. The Town is working with the owner on the plan review comments. ▪ March 8th from 6-9pm is Game Night at the Colma Community Center. ▪ Anticipated completion for Raising Cane’s is end of June.
ADJOURNMENT
Mayor Goodwin adjourned the meeting at 8:36 p.m.
Respectfully submitted,
Abigail Dometita
Interim City Clerk
Page: 1Check History ListingapCkHist
2:41PM Town of Colma03/05/2024
firstBank code:
Check # Date Vendor Status Clear/Void Date Amount PaidInvoice Inv. Date Check Total 03170 ACTION TOWING AND ROAD SERVICE 104274C57966 300.0001/27/202402/15/202402/06/2024 300.00 02787 AECO SYSTEMS, INC. 23649C57967 960.0002/01/202402/12/202402/06/2024 960.00 00013 ANDY'S WHEELS & TIRES 67003V57968 01/22/202403/01/202402/06/2024 1,188.25 V 67002 01/22/202403/01/2024 151.17
V 67008 1,384.4201/23/202403/01/2024 45.00
00623 ARAMARK 5180301259C57969 01/29/202402/12/202402/06/2024 15.90 C 5180301252 31.8001/29/202402/12/2024 15.90
00020 ASSOCIATED SERVICES 124020029C57970 49.0002/01/202402/16/202402/06/2024 49.00 01565 BAY CONTRACT MAINTENANCE, INC. 31204C57971 705.4801/30/202402/09/202402/06/2024 705.48 03692 CA CRIMINAL JUSTICE WARRANT 013024C57972 100.0001/30/202402/12/202402/06/2024 100.00 00051 CALIFORNIA WATER SERVICE CO. 6544607057-01/19/24C57973 01/19/202402/09/202402/06/2024 189.19 C 1727052702-01/16/24 305.9201/16/202402/09/2024 116.73 03689 JOHN CHAO 16001429-RefundC57974 268.0008/28/200302/12/202402/06/2024 268.00 01330 CITY OF SAN BRUNO CITY MANAGER 01/29/24 CC DinnerC57975 65.0001/29/202402/13/202402/06/2024 65.00 03411 CLEAN WORLD GREASE TRAP SVCS 05065C57976 125.0001/30/202402/13/202402/06/2024 125.00 01037 COMCAST CABLE 0097028 012024C57977 01/20/202402/13/202402/06/2024 370.01 C 0097051 012024 01/20/202402/13/2024 370.01
C 0188769 011224 01/12/202402/13/2024 55.90
C 0002770 011724 806.8601/17/202402/13/2024 10.94
00055 RELATIONSHIP ABUSE) CORA (COMMUNITY OVERCOMINGComaCY2024C57978 524.0001/29/202402/14/202402/06/2024 524.00 02317 ERIN MALIA CUS June 24-Aug 19, 2023C57979 01/30/202402/13/202402/06/2024 800.00 C Aug 26-Oct 28, 2023 01/30/202402/13/2024 800.00
C Apr 22-Jun 17, 2023 2,300.0001/30/202402/13/2024 700.00 01367 DUO DANCE ACADEMY January 1-31, 2024C57980 75.0001/30/202402/15/202402/06/2024 75.00 00112 DEPARTMENT OF JUSTICE 699225C57981 12/05/202302/14/202402/06/2024 604.00 Page: 1
Item #3
Page: 2Check History ListingapCkHist
2:41PM Town of Colma03/05/2024
firstBank code:
Check # Date Vendor StatusClear/Void Date Amount PaidInvoice Inv. Date Check Total C 705437 1,066.0001/04/202402/14/2024 462.00
02499 GE CAPITAL INFORMATION (RICOH)10796315957982 01/19/202402/06/2024 387.33 107955663 670.0701/17/2024 282.74
01526 VICENTE GONZALEZ 2002722.003C57983 300.0001/29/202402/09/202402/06/2024 300.00 02119 CHRISTOPHER GRANT 01/30/24 REIMBURSE57984 63.2702/02/202402/06/2024 63.27 02803 GYMDOC, INC. 00151256C57985 1,578.0001/29/202402/12/202402/06/2024 1,578.00 00181 IEDA 24460 C57986 1,685.0402/01/202402/09/202402/06/2024 1,685.04 02182 KUMON October 2023C57987 01/11/202402/21/202402/06/2024 1,570.00 C November 2023 01/11/202402/21/2024 1,500.00
C December 2023 4,570.0001/11/202402/21/2024 1,500.00
00222 LEAGUE OF CA CITIES 1733C57988 500.0001/23/202402/13/202402/06/2024 500.00 03691 SHAWNA MCCARTHY 2002724.003C57989 50.0001/29/202402/29/202402/06/2024 50.00 00254 METRO MOBILE COMMUNICATIONS240218C57990 602.0002/01/202402/12/202402/06/2024 602.00 00263 LIVIEN MULIMBAYAN 2002723.003C57991 275.0001/29/202402/09/202402/06/2024 275.00 00280 ODP BUSINESS SOLUTIONS 351735215001C57992 163.6001/24/202402/15/202402/06/2024 163.60 00307 PACIFIC GAS & ELECTRIC 0092128195-2 012424C57993 01/24/202402/12/202402/06/2024 2,789.66 C 0512181543-4 01102401/10/202402/12/2024 2,320.72
C 2039987372-6 01242401/24/202402/12/2024 12.06
C 9956638930-2 012424 5,124.2501/24/202402/12/2024 1.81 03573 LUZ RODRIGUEZ 2002725.003C57994 200.0001/31/202402/15/202402/06/2024 200.00 03686 SERRA YELLOW CAB, INC 1078-002C57995 310.2512/31/202302/12/202402/06/2024 310.25 00364 SMC FORENSIC LAB PS-INV104471C57996 770.0001/31/202402/13/202402/06/2024 770.00 00345 SMC SHERIFF'S OFFICE Feb 20-22,2024 CrisiC57997 275.0001/29/202402/27/202402/06/2024 275.00 03683 EVERETT SOTO 2002721.003C57998 275.0001/29/202402/13/202402/06/2024 275.00 00394 TENNANT 920165872C57999 01/24/202402/15/202402/06/2024 2,665.68 Page: 2
Page: 3Check History ListingapCkHist
2:41PM Town of Colma03/05/2024
firstBank code:
Check # Date Vendor StatusClear/Void Date Amount PaidInvoice Inv. Date Check Total C 920159254 3,068.0501/22/202402/15/2024 402.37
00411 TURBO DATA SYSTEMS 42124C58000 1,531.6001/31/202402/13/202402/06/2024 1,531.60 03690 UNITED FILIPINO-AMERICAN FOUND2002719.003C58001 400.0001/26/202402/12/202402/06/2024 400.00 01340 NAVIA BENEFIT SOLUTIONS 02092024 BC58002 3,342.4002/09/202402/12/202402/09/2024 3,342.40 01375 NATIONWIDE RETIREMENT SOLUTION02092024 BC58003 02/09/202402/16/202402/09/2024 3,283.06 C 02092024 M 5,483.0602/09/202402/16/2024 2,200.00
00623 ARAMARK 5180303786C58004 02/05/202402/20/202402/13/2024 15.90 C 5180303780 02/05/202402/20/2024 15.90
C 5180260906 10/09/202302/20/2024 15.90
C 5180263322 10/16/202302/20/2024 15.90
C 5180266011 10/23/202302/20/2024 15.90
C 5180268567 10/30/202302/20/2024 15.90
C 5180271073 111.3011/06/202302/20/2024 15.90
03542 DENISE BERMUDEZ 2002730.003C58005 50.0002/05/202402/29/202402/13/2024 50.00 00051 CALIFORNIA WATER SERVICE CO. 01/30/2024 Bill DateC58006 3,584.4101/30/202402/21/202402/13/2024 3,584.41 00057 CINTAS CORPORATION #2 4182292547C58007 02/05/202402/27/202402/13/2024 784.76 C 4182292505 1,250.5302/05/202402/27/2024 465.77
01037 COMCAST CABLE 0094769 012624C58008 01/26/202402/21/202402/13/2024 16,046.15 C 0097069 012724 16,421.1601/27/202402/21/2024 375.01
02317 ERIN MALIA CUS Nov 4,23-Jan 20,2024C58009 700.0001/30/202402/27/202402/13/2024 700.00 01995 DBA CELETTA INVESTIGATIVE SVCS24-0205C58010 1,210.0002/05/202402/20/202402/13/2024 1,210.00 00110 DEPARTMENT OF TRANSPORTATIONSL24045958011 1,204.7601/24/202402/13/2024 1,204.76 02793 DITO'S MOTORS 29600C58012 02/01/202402/26/202402/13/2024 887.38 C 29641 997.8702/07/202402/26/2024 110.49
02935 EMCOR SERVICES-MESA ENERGY SYS940019221C58013 1,273.7502/05/202402/22/202402/13/2024 1,273.75 03640 JULIE ENGELMANN 0009C58014 02/07/202402/20/202402/13/2024 50,000.00 C 0007 51,500.0011/30/202302/20/2024 1,500.00
Page: 3
Page: 4Check History ListingapCkHist
2:41PM Town of Colma03/05/2024
firstBank code:
Check # Date Vendor StatusClear/Void Date Amount PaidInvoice Inv. Date Check Total 03616 FLEXIBLE BENEFIT ADMIN 193246C58015 02/07/202402/23/202402/13/2024 132.00 C 193359 152.0002/09/202402/23/2024 20.00
03693 SANDRA HERRERA 2002731.003C58016 137.0002/05/202402/23/202402/13/2024 137.00 00174 HOME DEPOT CREDIT SERVICES 01/30/24 CLOSINGC58017 204.1801/30/202402/26/202402/13/2024 204.18 03150 JOANNE JIMENEZ 2002726.003C58018 8.0001/31/202402/26/202402/13/2024 8.00 02182 KUMON January 2024C58019 1,680.0002/06/202402/22/202402/13/2024 1,680.00 03694 MAYRA MARTINEZ 2000170.00458020 20.0001/31/202402/13/2024 20.00 03619 ELISABETH MERCADO 2002729.003C58021 50.0002/05/202402/22/202402/13/2024 50.00 02993 VANESSA MOSQUEDA VELEZ (MIXTISO)Jan 18-Feb 8,2024C58022 400.0002/08/202402/22/202402/13/2024 400.00 03061 NICK BARBIERI TRUCKING LLC CL36430C58023 545.9901/31/202402/20/202402/13/2024 545.99 00307 PACIFIC GAS & ELECTRIC 9248309814-8 24Jan24C58024 01/24/202402/20/202402/13/2024 472.79 C 0567147369-1 30Jan24 813.4001/30/202402/20/2024 340.61 02216 RAMOS OIL CO. INC. CL073595C58025 01/31/202402/21/202402/13/2024 1,722.65 C CL028705 1,816.4107/10/202302/21/2024 93.76
02287 ROSALIE RIVERA 2002728.003C58026 425.0002/05/202402/21/202402/13/2024 425.00 03499 FATIMA SANCHEZ 2002732.003C58027 300.0002/05/202402/22/202402/13/2024 300.00 00500 SMC CONTROLLERS OFFICE January 2024C58028 2,288.4002/02/202402/26/202402/13/2024 2,288.40 02224 STANDARD INSURANCE COMPANYFeb2024CoverageC58029 222.0701/16/202402/21/202402/13/2024 222.07 03015 U.S. BANK CORPORATE PMT SYSTEM01/22/2024C58030 15,528.6101/22/202402/29/202402/13/2024 15,528.61 00432 VISION SERVICE PLAN 819687062C58031 1,209.3101/19/202402/20/202402/13/2024 1,209.31 02799 WAVE/ASTOUND 103745301-0010630C58032 440.2202/01/202402/22/202402/13/2024 440.22 00623 ARAMARK 518030624958033 02/12/202402/20/2024 15.90 5180306255 02/12/2024 15.90
5180308602 02/19/2024 15.90
5180308633 63.6002/19/2024 15.90
Page: 4
Page: 5Check History ListingapCkHist
2:41PM Town of Colma03/05/2024
firstBank code:
Check # Date Vendor StatusClear/Void Date Amount PaidInvoice Inv. Date Check Total 00004 AT&T 00002126051458034 02/13/202402/20/2024 1,659.08 000021201424 1,697.0702/01/2024 37.99
03334 LLC AT&T MOBILITY NATIONAL ACCOUNT287296200335X02102458035 2,481.2302/02/202402/20/2024 2,481.23 03447 NIKOLE AZZOPARDI Feb 2024 REIMB58036 25.1302/16/202402/20/2024 25.13 01565 BAY CONTRACT MAINTENANCE, INC.3130658037 02/14/202402/20/2024 2,877.53 31305 02/14/2024 2,794.42
31307 02/14/2024 2,794.42
31310 02/14/2024 1,630.07
31239 02/06/2024 990.04
31308 02/14/2024 665.32
31311 02/14/2024 232.37
31309 12,187.1802/14/2024 203.01
01183 BEST BEST & KRIEGER LLP 98804958038 02/14/202402/20/2024 21,612.51 988174 02/15/2024 6,867.89
988047 32,831.5002/14/2024 4,351.10
03059 BRIGHTLY SOFTWARE, INC. INV-11166458039 4,470.5905/02/202202/20/2024 4,470.59 00051 CALIFORNIA WATER SERVICE CO. 1790644444-01/31/2458040 01/31/202402/20/2024 696.62 3422893362- 02/01/2402/01/2024 55.28
5793906861-02/01/24 788.7602/01/2024 36.86
00093 CITY OF SOUTH SAN FRANCISCO 51991358041 2,806.2901/16/202402/20/2024 2,806.29 03539 CLARK PEST CONTROL 3477752758042 02/14/202402/20/2024 145.00 34777521 02/14/2024 135.00
34777524 02/15/2024 135.00
34777525 02/15/2024 135.00
34628167 01/11/2024 135.00
34777526 800.0002/14/2024 115.00
01037 COMCAST CABLE 0096715 02072458043 122.0102/07/202402/20/2024 122.01 02827 CORODATA SHREDDING, INC. RS358054658044 135.1501/31/202402/20/2024 135.15 Page: 5
Page: 6Check History ListingapCkHist
2:41PM Town of Colma03/05/2024
firstBank code:
Check # Date Vendor StatusClear/Void Date Amount PaidInvoice Inv. Date Check Total 00112 DEPARTMENT OF JUSTICE 71357058045 194.0002/05/202402/20/2024 194.00 02793 DITO'S MOTORS 2964858046 02/08/202402/20/2024 1,241.48 29681 1,361.2902/13/2024 119.81
00130 EMPLOYMENT DEVELOPMENT DEPTL087354811258047 1,552.0002/06/202402/20/2024 1,552.00 02499 GE CAPITAL INFORMATION (RICOH)506886287458048 506.4002/01/202402/20/2024 506.40 02589 GOLDEN BAY CONSTRUCTION, INC.001435058049 5,037.2305/05/202302/20/2024 5,037.23 03612 KEN GONZALEZ 2002739.00358050 50.0002/13/202402/20/2024 50.00 02803 GYMDOC, INC. 0015165558051 150.0002/08/202402/20/2024 150.00 03601 HEALTH AND HUMAN RESOURCE CNTRE031291058052 64.8002/08/202402/20/2024 64.80 03273 HOME DEPOT PRO, THE 78763185258053 839.6502/02/202402/20/2024 839.65 03648 METROPOLITAN PLANNING GROUP200429858054 742.5002/12/202402/20/2024 742.50 00280 ODP BUSINESS SOLUTIONS 35433346500158055 02/14/202402/20/2024 108.82 354336931001 129.4002/12/2024 20.58
00307 PACIFIC GAS & ELECTRIC 3007220528-6 07Feb2458056 02/07/202402/20/2024 4,836.62 0576889222-5 08Feb2402/08/2024 284.43
0035222590-8 07Feb24 5,163.5302/07/2024 42.48
01023 PRIORITY 1 960058057 23,277.9602/08/202402/20/2024 23,277.96 02970 PRODUCTIVE PRINTING & GRAPHICS3735858058 159.6602/05/202402/20/2024 159.66 02216 RAMOS OIL CO. INC. CL07645658059 1,469.7602/10/202402/20/2024 1,469.76 02886 READY REFRESH BY NESTLE 04B003645766158060 26.7802/08/202402/20/2024 26.78 03392 ROMEO PACKING COMPANY 16401158061 1,815.6302/07/202402/20/2024 1,815.63 03696 EMMANUEL SANTOS ARRIETA 2002740.00358062 205.0002/13/202402/20/2024 205.00 00349 SEGALE & CERINI INC. 1790558063 01/31/202402/20/2024 22,056.00 17906 22,091.2501/31/2024 35.25
Page: 6
Page: 7Check History ListingapCkHist
2:41PM Town of Colma03/05/2024
firstBank code:
Check # Date Vendor StatusClear/Void Date Amount PaidInvoice Inv. Date Check Total 00352 SERRAMONTE FORD, INC. 80558058064 75.4901/23/202402/20/2024 75.49 00534 SMC INFORMATION SERVICES DEPT1YCL1240158065 82.2501/31/202402/20/2024 82.25 00388 SONITROL 35784658066 1,143.1102/05/202402/20/2024 1,143.11 01030 STEPFORD, INC. 240111758067 02/20/202402/20/2024 9,926.65 2406103 10,585.4002/07/2024 658.75
00412 TELECOMMUNICATIONS ENGINEERING4866258068 1,652.5002/10/202402/20/2024 1,652.50 03679 HEATH LESTER, INC. TERRIS BARNES WALTERS BOIGONinv0476158069 10,750.0002/12/202402/20/2024 10,750.00 02848 UNITED COACH TOURS 21328WF58070 825.0012/20/202302/20/2024 825.00 01687 UNITED SITE SERVICES OF INV-419388458071 168.1602/15/202402/20/2024 168.16 01238 MARTA VEGA 2002741.00358072 250.0002/13/202402/20/2024 250.00 03645 WHITLOCK & WEINBERGER TRANSPOR3094758073 9,661.2502/08/202402/20/2024 9,661.25 00047 C.L.E.A. 02232024 B58074 544.0002/23/202402/23/2024 544.00 01340 NAVIA BENEFIT SOLUTIONS 02232024 BC58075 3,242.4002/23/202402/26/202402/23/2024 3,242.40 01375 NATIONWIDE RETIREMENT SOLUTION02232024 BC58076 3,283.0602/23/202402/29/202402/23/2024 3,283.06 02224 STANDARD INSURANCE COMPANY02232024 BV58077 358.0002/23/202402/23/202402/23/2024 358.00 02224 STANDARD INSURANCE COMPANY02232024 B58078 370.0002/23/202402/23/2024 370.00 00003 A. S. F. ELECTRIC 308958079 735.0002/23/202402/27/2024 735.00 00623 ARAMARK 518031121258080 02/26/202402/27/2024 15.90 5180311218 31.8002/26/2024 15.90
00002 AT&T 02/18/202458081 39.3302/18/202402/27/2024 39.33 01457 BARBARA BATERINA 2002745.00358082 225.0002/21/202402/27/2024 225.00 03698 JESSE BRADLEY 02/03/24 REIMBURSE58083 261.0902/23/202402/27/2024 261.09 00051 CALIFORNIA WATER SERVICE CO. 1727052702-02/14/2458084 117.4402/14/202402/27/2024 117.44 Page: 7
Page: 8Check History ListingapCkHist
2:41PM Town of Colma03/05/2024
firstBank code:
Check # Date Vendor StatusClear/Void Date Amount PaidInvoice Inv. Date Check Total 00057 CINTAS CORPORATION #2 418376113158085 02/19/202402/27/2024 786.98 4183761128 02/19/2024 467.24
4180920062 1,721.4601/22/2024 467.24
00087 CITY OF DALY CITY AR26835058086 264.1802/22/202402/27/2024 264.18 00093 CITY OF SOUTH SAN FRANCISCO 51991958087 6,250.0002/14/202402/27/2024 6,250.00 01037 COMCAST CABLE 0188769 02122458088 02/12/202402/27/2024 55.90 0002770 021724 66.8402/17/2024 10.94
02827 CORODATA SHREDDING, INC. DN 145770958089 115.6901/31/202402/27/2024 115.69 00099 D.C. LOCK & SECURITY SERVICE 8099158090 46.0411/13/202302/27/2024 46.04 00649 DAVEY TREE EXPERT COMPANY 91829262658091 3,990.0002/19/202402/27/2024 3,990.00 00112 DEPARTMENT OF JUSTICE 71196258092 1,007.0002/05/202402/27/2024 1,007.00 02793 DITO'S MOTORS 2972858093 02/21/202402/27/2024 418.75 29786 512.1702/28/2024 93.42
02935 EMCOR SERVICES-MESA ENERGY SYS94001950658094 02/22/202402/27/2024 1,215.00 940019548 2,430.0002/26/2024 1,215.00
00463 HELEN FISICARO 2002751.00358095 300.0002/26/202402/27/2024 300.00 02499 GE CAPITAL INFORMATION (RICOH)10805144358096 02/16/202402/27/2024 387.33 108046573 02/15/2024 282.74
107862562 12/11/2023 80.17
108036875 02/09/2024 79.63
107944555 906.0201/11/2024 76.15
03699 ERANAE MACK 2002747.00358097 300.0002/23/202402/27/2024 300.00 03061 NICK BARBIERI TRUCKING LLC CL3744358098 430.8402/15/202402/27/2024 430.84 00280 ODP BUSINESS SOLUTIONS 35554424900158099 02/23/202402/27/2024 165.47 355576344001 179.1702/23/2024 13.70
03697 ON BASE LEADERSHIP TRAINING 02212458100 1,995.0002/21/202402/27/2024 1,995.00 Page: 8
Page: 9Check History ListingapCkHist
2:41PM Town of Colma03/05/2024
firstBank code:
Check # Date Vendor StatusClear/Void Date Amount PaidInvoice Inv. Date Check Total 00307 PACIFIC GAS & ELECTRIC 1918250367-2 16Feb2458101 02/16/202402/27/2024 10,641.70 0512181543-4 08Feb2402/08/2024 2,714.19
0678090639-9 20Feb2402/20/2024 99.52
9593452526-2 20Feb24 13,488.8202/20/2024 33.41
03700 DAYRYL PADUA 2002752.00358102 50.0002/26/202402/27/2024 50.00 00311 PITNEY BOWES INC. 102477060058103 381.2602/08/202402/27/2024 381.26 02216 RAMOS OIL CO. INC. CL07928858104 02/20/202402/27/2024 1,267.28 CL077659 1,342.8702/10/2024 75.59
03696 EMMANUEL SANTOS ARRIETA 2002746.00358105 275.0002/21/202402/27/2024 275.00 01032 SHAUGHNESSY ROOFING, INC 0031211-IN58106 450.0002/22/202402/27/2024 450.00 00830 STAPLES BUSINESS CREDIT 165358577958107 617.2201/25/202402/27/2024 617.22 01030 STEPFORD, INC. 240114258108 54.6902/27/202402/27/2024 54.69 00130 EMPLOYMENT DEVELOPMENT DEPT02092024 M95059 150.0002/09/202402/09/2024 150.00 00521 UNITED STATES TREASURY 02092024 M95060 1,240.6002/09/202402/09/2024 1,240.60 00631 P.E.R.S. 02092024 M95061 854.2202/09/202402/09/2024 854.22 01360 MISSIONSQUARE RETIREMENT 02092024 M95062 493.2602/09/202402/09/2024 493.26 00282 RETIREMENT SYSTEM CALIFORNIA PUBLIC EMPLOYEES02092024 M95063 5,335.0702/09/202402/09/2024 5,335.07 00130 EMPLOYMENT DEVELOPMENT DEPT02092024 B95064 19,640.0802/09/202402/09/2024 19,640.08 00521 UNITED STATES TREASURY 02092024 B95065 83,916.6002/09/202402/09/2024 83,916.60 00282 RETIREMENT SYSTEM CALIFORNIA PUBLIC EMPLOYEES02092024 B95066 82,797.8602/09/202402/09/2024 82,797.86 00631 P.E.R.S. 02092024 B95067 52,693.7602/09/202402/09/2024 52,693.76 01360 MISSIONSQUARE RETIREMENT 02092024 B95068 6,096.2702/09/202402/09/2024 6,096.27 01340 NAVIA BENEFIT SOLUTIONS 02092024 BC95069 310.0002/09/202401/25/202402/09/2024 310.00 00068 COLMA PEACE OFFICER'S 02092024 B95070 1,176.5402/09/202402/09/2024 1,176.54 Page: 9
Page: 10Check History ListingapCkHist
2:41PM Town of Colma03/05/2024
firstBank code:
Check # Date Vendor StatusClear/Void Date Amount PaidInvoice Inv. Date Check Total 00130 EMPLOYMENT DEVELOPMENT DEPT02232024 B95073 16,310.6902/23/202402/23/2024 16,310.69 00521 UNITED STATES TREASURY 02232024 B95074 69,724.9002/23/202402/23/2024 69,724.90 00631 P.E.R.S. 02232024 B95075 52,110.6102/23/202402/23/2024 52,110.61 01360 MISSIONSQUARE RETIREMENT 02232024 B95076 5,152.8302/23/202402/23/2024 5,152.83 00068 COLMA PEACE OFFICER'S 02232024 B95077 1,176.5402/23/202402/23/2024 1,176.54 03616 FLEXIBLE BENEFIT ADMIN FEB2024HRA120068 65,007.1402/01/202402/01/2024 65,007.14 00282 RETIREMENT SYSTEM CALIFORNIA PUBLIC EMPLOYEES100000017421286120069 7,846.1901/16/202402/15/2024 7,846.19 00631 P.E.R.S. 100000017393903120070 45.4812/19/202302/20/2024 45.48 821,745.98first Total:
Total Checks:checks in this report163 821,745.98
Page: 10
Staff Report – Surplus Properties Page 1 of 3
.
STAFF REPORT
T
O: Mayor and Members of the City Council
FROM: Farhad Mortazavi, APA, City Planner
VIA: Daniel Barros, City Manager
MEETING DATE: March 13, 2024
SUBJECT: 2023 Surplus Land Properties Report
RECOMMENDATION
Staff recommends that the City Council adopt:
MOTION ACCEPTING THE 2023 SURPLUS LAND ANNUAL INVENTORY PURSUANT TO CEQA GUIDELINE 15378
EXECUTIVE SUMMARY
The Surplus Land Act requires that each local agency “make an inventory of all lands held, owned or controlled by it or any of its departments, agencies or authorities to determine what land, including air rights, if any, is in excess of its foreseeable needs.” (the “Inventory List”).
Included in this staff report is a list of all lands held by the Town with notations that none are in excess of the Town’s foreseeable needs, and all are currently in use by the Town.
The purpose of the Inventory List is to serve as a basis for the eventual report that the Town must submit to the California Department of Housing and Community Development (“HCD” by April 1, of each year, pursuant to newly amended Government Code § 54230(a)(2).
FISCAL IMPACT
There is no fiscal impact on the Town’s adopted budget associated with the surplus land properties report.
BACKGROUND
“Surplus land” is defined by state law as “land owned in fee simple by any local agency for which the local agency’s governing body takes formal action in a regular public meeting declaring that the land is surplus and is not necessary for the agency’s use.
Item #4
Staff Report – Surplus Properties Page 2 of 3
ENVIRONMENTAL
The action contemplated by this report does not constitute a project within the meaning of Section 15378 of the State of California Environmental Quality Act (“CEQA”) Guidelines, because the action has no potential for resulting in physical change in the environment, directly or indirectly.
ANALYSIS
2023 Inventory List:
Location/Name APN Existing Use Non-Exempt/Exempt Size
(in acres)
D St. 008-127-190 Agency Use,
Open Space/Park
Not Surplus Land as it is
in use by the Agency
0.12 415 F St. 008-144-280 Agency Use,
Open Space/Park
Not Surplus Land as it is
in use by the Agency
0.328
423 F St. 008-144-300 Agency Use,
Open Space/Park
Not Surplus Land as it is
in use by the Agency
0.438
601 F St. 006-388-540 Agency Use,
Corporation Yard
Not Surplus Land as it is
in use by the Agency
0.55 1180 El Camino
Real
008-392-290 Agency Use,
Senior Housing
Not Surplus Land as it is
in use by the Agency
0.74 1198 El Camino
Real
008-392-320 Agency Use,
Town Hall
Not Surplus Land as it is
in use by the Agency
1.715
1199 El Camino
Real
011-341-940 Agency Use,
Police Station
Not Surplus Land as it is
in use by the Agency
1.597
Area between
Town Hall and
Creekside Villas
008-392-300 Agency Use,
Driveway
Not Surplus Land as it is
in use by the Agency
0.789
1500 Hillside
Blvd.
011-341-950 Agency Use,
Recreation
Center/Historical
Museum
Not Surplus Land as it is
in use by the Agency
1.65 The eight properties identified above do not meet the state definition of surplus land as they are currently in use by the Town for governmental and other agency use purposes.
Staff Report – Surplus Properties Page 3 of 3
COUNCIL ADOPTED VALUES
The recommendation is consistent with the Council values of fairness because the recommended decisions are based on merits of the issues and with the council value of hon esty and integrity because the Town believes in open, honest, and transparent communication.
SUSTAINABILITY IMPACT
The project will not have a sustainability impact as it would have no physical change in the environment directly.
ALTERNATIVES
The City Council could take no action. Doing so is not recommended, as the Town would not be in compliance with the requirements of Government Code Section 65400 to submit an annual report.
CONCLUSION
Staff recommends that the City Council, by motion, accept the 2023 Surplus Land. Annual Inventory.
ATTACHMENTS
A. Resolution 2022-41
Res 2022-41, Surplus Properties Page 1 of 3
RESOLUTION NO. 2022-41
OF THE CITY COUNCIL OF THE TOWN OF COLMA
RESOLUTION DECLARING CERTAIN PROPERTIES AS EXEMPT SURPLUS LAND, AND NON-SURPLUS LAND, AS DEFINED IN GOVERNMENT CODE § 54221( b);
AND AUTHORIZING THE FILING OF THE INVENTORY LIST ESTABLISHING THE TOWN’S INVENTORY IN COMPLIANCE WITH GOVERNMENT CODE §
54230(a)(1) PURSUANT TO CEQA GUIDELINES 15378 AND 15061(B)(3) The City Council of the Town of Colma hereby resolves:
1. Background
(a) The Surplus Land Act requires that “[o]n or before December 31 of each year, each county and each city shall make a central inventory of all surplus land, as defined in subdivision (b
)
of Section 54221, and all lands in excess of its foreseeable needs, if any, identified pursuant to Section 50569, located in all urbanized areas and urban clusters, as designated by the United State Census Bureau, within the jurisdiction of the county or city or any of its departments, agencies, or authorities owns or controls.” Government Code § 54230(a)(1).
(b) “Surplus land” is defined as “land owned in fee simple by any local agency for which the local agency’s governing body takes formal action in a regular public meeting declaring that the land is surplus and is not necessary for the agency’s use.” Government Code §
5 4221(b)(1); see also § 54221(a)(1) (defining “local agency to include cities”). (c) To be “necessary for [an} agency’s use,” land must be “used, ... planned to be used pursuant to a written plan adopted by the local agency’s governing board for, or ... disposed [of] to support ... agency work or operations, including, but not limited to, utility sites, watershed property, land being used for conservation purposes, land for demonstration, exhibition, or educational purposes related to greenhouse gas emissions, and buffer sites near sensitive government uses, including, but not limited to, waste water treatment plants.” Government Code § 54221(c)(1).
(d) “Agency’s use” does
not include “commercial or industrial uses or activities, including nongovernmental retail, entertainment, or office development, or office development.” Government Code § 54221(c)(2)(A).
(e) Each County and each City shall make a description of each parcel described in paragraph (1) and the present use of the parcel a matter of public record and shall report this information to the Department of Housing and Community Development no later than April 1 of each year, beginning April 1, 2021, in a form prescribed by the department, as part of its annual progress report submitted pursuant to paragraph (2) of subdivision (a) of Section § 65400(A)(2).
2. F indings
The City Council finds as follows:
Attachment A
Res 2022-41, Surplus Properties Page 2 of 3
(a) The recitals set forth above are true and correct and are incorporated into this Resolution by reference.
(b) Nine (9) parcels of property on the Inventory List are currently in use by the Town for various governmental purposes and will continue to be in use by the Agency for the foreseeable future therefore making these properties fall outside of the definition of Surplus Land contained at Government Code § 54221.
(c) The one (1) parcel of property on the Inventory List intended for sale by the Town is not necessary for the Town’s use, and has been determined by the Department of Housing and Community Development (HCD) as Exempt Surplus Land. (d) Based on the true and correct written findings found in th is Resolution and incorporated herein by reference, the City Council hereby authorizes the filing of the Inventory List created by Town Staff pursuant to and in compliance with Government Code § 54230(a)(1).
(e) The declaration of certain properties as exempt surplus land and as non-surplus land and the authorization to file the Inventory List are actions exempt from environmental review under the California Environmental Act (“CEQA”) pursuant to CEQA Guidelines § 15378, because they have no potential for resulting in physical change in the environment, directly or indirectly. Furthermore, the actions would also be exempt from CEQA review under the general rule that CEQA applies only to projects that have the potential for causing a significant effect on the environment pursuant to CEQA Guidelines 15061(b)(3).
3. Order
The City Council hereby declares certain properties in the Town as Exempt Surplus Land or Non- Surplus Land, Pursuant to Government Code § 54221(b); and hereby authorizes the Inventory Report of the same to be submitted to the State Pursuant to Government Code § 54230(a)(1) //
//
//
//
//
//
//
Res 2022-41, Surplus Properties Page 3 of 3
Certification of Adoption
I certify that the foregoing Resolution No. 2022-41 was duly adopted at a regular meeting of said City Council held on December 14, 2022, by the following vote:
Name Voting Present, Not Voting Absent
Aye No Abstain Not Participating
Joanne F. del Rosario, Mayor x
John Irish Goodwin x
Ken Gonzalez x
Carrie Slaughter x
Helen Fisicaro x
Voting Tally 5 0
Dated ______________________ ___________________________________ Joanne F. del Rosario, Mayor
Attest: ____________________________
Caitlin Corley, City Clerk
1 STAFF REPORT
T
O: Mayor and Members of the City Council
FROM: Farhad Mortazavi APA, City Planner
VIA: Daniel Barros, City Manager
MEETING DATE: March 13, 2024
SUBJECT: 2023 General Plan and Housing Element Annual Report
RECOMMENDATION
Staff recommends that the City Council make the following motion:
MOTION ACCEPTING THE 2023 ANNUAL REPORT ON THE IMPLEMENTATION OF THE
GENERAL PLAN, INCLUDING THE HOUSING ELEMENT PURSUANT TO CEQA GUIDELINE 15378
EXECUTIVE SUMMARY
The Town is required to submit an annual report on the implementation of the General Plan and Housing Element to the State. Prior to staff sending the report to the state, the City Council must accept the report.
FISCAL IMPACT
The preparation of the 2023 Annual Report on the status of implementation of the General Plan and Housing Element does not have an impact on the Town’s adopted budget.
BACKGROUND
California Government Code Section 65400 requires that an Annual Report be prepared that details the status of implementation of the General Plan and the Housing Element. This report is to be submitted to the City Council, the Governor’s Office of Planning and Research (OPR), and the California Department of Housing and Community Development (HCD) before April 1 each year.
ENVIRONMENTAL
The City Council’s action is not a project subject to the California Environmental Quality Act (CEQA) as it is more akin to an administrative function of the Town in reporting housing data to Item #5
2 the State with no direct or indirect change in the environment. It is therefore exempt pursuant to State CEQA Guideline 15378 as an administrative activity of the government that will not result in direct or indirect physical changes in the environment.
ANALYSIS
The 2040 Colma General Plan and associated Environmental Impact Report were updated and adopted on March 23, 2022. Some policies of the prior 1999 General Plan were quite outdated and were evidence of the need for an update to the 1999 General Plan. The discussion below highlights actions that have been taken in 2023 regarding each element of the current 2040 General Plan:
Housing Element
No new housing units were built or entitled in Colma in 2023, so many pages of the Annual Housing Report (Attachment A) are blank. Colma continues to provide funding to programs such as the Human Investment Project (HIP), and LifeMoves. These non-profit organizations provide housing related services to Colma and the broader San Mateo County community.
Additional information about Housing Element compliance can be found in Tables B and D of the attached Annual Progress Report.
Circulation Element
The Town adopted its first Bicycle and Pedestrian Master Plan (August 23, 2023) that builds on the El Camino Real Bike and Pedestrian Plan, the Serramonte Boulevard/Collins Avenue Master Plan, and the Hillside Boulevard complete streets improvement project.
Land Use Element
No policy implementation occurred this year on the General Plan Land Use Element.
Open Space and Conservation Element
No policy implementation occurred this year on the General Plan Open Space and Conversation Element.
Noise Element
No policy implementation occurred this year on the General Plan Noise Element.
Safety Element
No policy implementation occurred this year on the General Plan Safety Element.
Historical Resources Element
No policy implementation occurred this year on the General Plan Historical Resources Element. 3 2023-2031 Housing Element
Separate from the 2040 General Plan Update, the Town is required to have an adopted Housing Element for the 2023-2031 housing cycle (6th Cycle) by the statutory deadline of January 31, 2023.
The first draft was submitted to HCD in June 2022 for a 90-day review. After the initial review, HCD provided their comments to the Town. For the second draft, staff made edits to the element, responding to HCD’s comments, and included as an attachment a self-certification compliance checklist. The second/final draft of the Housing Element was adopted at a public hearing by City Council on January 25, 2023, and was submitted to HCD for a 60-day second review on January 30, 2023.
Subsequently, the Town’s fifth submittal was approved by HCD on November 22, 2023, and the Housing Element Update was approved and adopted by the council on January 10, 2024, and submitted to HCD for certification process on January 11, 2024.
The Surplus Land Act
In early 2023, the Town has compiled an Inventory List consisting of 10 properties, nine of which do not meet the definition of surplus land and are considered non surplus land per the HCD’s definition. With the sale of the Mission Road condominium last year, the list now consists of nine properties, with all nine enlisted as non-surplus properties.
Council Adopted Values
The Annual Report on the General Plan complies with the Council’s commitment to Responsibility through the periodic review of the implementation of adopted policies and programs.
Sustainability Impact
A motion to accept the 2023 annual report on the implementation of the general plan will have no impact on sustainability.
Alternatives
The City Council could take no action. Doing so is not recommended, as the Town would not be in compliance with the requirements of Government Code Section 65400 to submit an annual report.
CONCLUSION
Staff recommends that the City Council, by motion, accept the 2023 Annual Report on the status of Implementation of the General Plan and Housing Element.
ATTACHMENTS
A. 2023 Annual Element Progress Report, Tables A-K
Jurisidiction Name
Reporting Calendar Year
First Name
Last Name
Title Click here to download APR Instructions
Email
Phone
Street Address
City
Zipcode
1_23_23
Optional: Click here to import last year's data. This is best used when the workbook is new and empty. You will be prompted to pick an old workbook to import from. Project and program data will be copied exactly how it was entered in last year's form and must be updated. If a project is no longer has any reportable activity, you may delete the project by selecting a cell in the row and typing ctrl + d.
1198 El Camino Real
Colma
94014
Please Start Here
General Information
2022
Colma
Contact Information
Farhad
Mortazavi
City Planner
[email protected]
6509978888
Mailing Address
Annual Progress Report January 2020
Attachment A
Optional: This runs a macro which checks to ensure all required fields are filled out. The macro will create two files saved in the same directory this APR file is saved in. One file will be a copy of the APR with highlighted cells which require information. The other file will be list of the problematic cells, along with a description of the nature of the error.
Optional: Save before running. This copies data on Table A2, and creates another workbook with the table split across 4 tabs, each of which can fit onto a single page for easier printing. Running this macro will remove the comments on the column headers, which contain the instructions. Do not save the APR file after running in order to preserve comments once it is reopened.
Optional: This macro identifies dates entered that occurred outside of the reporting year. RHNA credit is only given for building permits issued during the reporting year.
Link to the online system: https://apr.hcd.ca.gov/APR/login.do Submittal Instructions
Please save your file as Jurisdictionname2023 (no spaces). Example: the city of San Luis Obispo would save their file as SanLuisObispo2023 Housing Element Annual Progress Reports (APRs) forms and tables must be submitted to HCD and the Governor's Office of Planning and Research (OPR) on or before April 1 of each year for the prior calendar year; submit separate reports directly to both HCD and OPR pursuant to Government Code section 65400. There are two options for submitting APRs:
1. Online Annual Progress Reporting System - Please see the link to the online system to the left. This allows you to upload the completed APR form into directly into HCD’s database limiting the risk of errors. If you would like to use the online system, email [email protected]
and HCD will send you the login information
for your jurisdiction. Please note: Using the online system only provides the information to HCD. The APR must still be submitted to OPR. Their email address is [email protected].
2. Email - If you prefer to submit via email, you can complete the excel Annual Progress Report forms and submit to HCD at [email protected] and to OPR at
[email protected]. Please send the Excel workbook, not a scanned or PDF copy of the tables.
Jurisdiction Colma ANNUAL ELEMENT PROGRESS REPORT Note: "+" indicates an optional field Reporting Year 2022 (Jan. 1 - Dec. 31) Housing Element Implementation Planning Period 5th Cycle 01/31/2015 - 01/31/2023
Date
Application
Submitted
Total
Approved
Units by
Project
Total
Disapproved
Units by
Project
Streamlining
2 3 4 6 7 8 9
Prior APN+ Current APN Street Address Project Name+ Local Jurisdiction Tracking ID+
Unit Category
(SFA,SFD,2 to
4,5+,ADU,MH)
Tenure
R=Renter
O=Owner
Date
Application
Submitted+
(see
instructions)
Very Low-
Income Deed
Restricted
Very Low-
Income Non
Deed
Restricted
Low-Income
Deed
Restricted
Low-Income
Non Deed
Restricted
Moderate-
Income
Deed
Restricted
Moderate-
Income
Non Deed
Restricted
Above
Moderate-
Income
Total PROPOSED
Units by Project
Total
A
PPROVED
Units by project
Total
DISAPPROVED
Units by Project
Was APPLICATION
SUBMITTED
Pursuant to GC
65913.4(b)?
(SB 35
Streamlining)
Ddi the housing
development
application seek
incentives or
concessions
pursuant to
Government Code
section 65915?
Summary Row: Start Data Entry Below 0 0 0 0 0 0 0 0 0 0 0 0
0 0
0 0
0 0
0 0
0 0
0 0
0 0
0 0
0 0
0 0
0 0
0 0
0 0
0 0
0 0
0 0
Table A
Cells in grey contain auto-calculation formulas
51 Project Identifier Unit Types Proposed Units - Affordability by Household Incomes Density Bo Applica
10 Housing Development Applications Submitted
Jurisdiction Colma ANNUAL ELEMENT PROGRESS REPORT
Reporting Year 2022 (Jan. 1 - Dec. 31) Housing Element Implementation Cells in grey contain auto-calculation formulas Planning Period 5th Cycle 01/31/2015 01/31/2023
Table A2
Streamlining Infill
Housing without Financial
Assistance or Deed
Restrictions
Term of Affordability
or Deed Restriction Notes
2 3 5 6 8 9 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 Prior APN+ Current APN Street Addres s Project Name + Local Jurisdiction Tracking ID+
Unit Category
(SFA,SFD,2 to
4,5+,ADU,MH)
Tenure
R=Renter
O=Owner
Very Low-
Income Deed
Restricted
Very Low-
Income Non
Deed
Restricted
Low- Income
Deed
Restricted
Low- Income
Non Deed
Restricted
Moderate-
Income Deed
Restricted
Moderate-
Income Non
Deed
Restricted
Above
Moderate-
Income
Entitlement
Date Approved # of Units issued
Entitlements
Very Low-
Income Deed
Restricted
Very Low-
Income Non
Deed
Restricted
Low- Income
Deed
Restricted
Low- Income
Non Deed
Restricted
Moderate-
Income Deed
Restricted
Moderate-
Income Non
Deed
Restricted
Above
Moderate-
Income
Building Permits
Date Is s ued
# of Units Issued
Building Permits
Very Low-
Income Deed
Restricted
Very Low-
Income Non
Deed
Restricted
Low-
Income
Deed
Restricted
Low-
Income
Non Deed
Restricted
Moderate-
Income
Deed
Restricted
Moderate-
Income Non
Deed
Restricted
Above
Moderate-
Income
Certificates of
Occupancy or other
forms of readiness
(see instructions)
Date Is s ued
# of Units
issue d
Certificates of
Occupancy or
other forms of readines s
How many of
the units were
Extremely Low
Income?+
Was Project
APPROVED using
GC 65913.4(b)?
(SB 35
Streamlining)
Y/N
Infill Units?
Y/N+
Assista nce Progra ms
for Each Development
(may select multiple -
see instructions)
Deed Restriction
Type
(may s elect
multiple - see
instructions)
For units affordable without
financial as s is tance or deed
restrictions, explain how the
locality determined the units
were affordable
(see instructions)
Term of Affordability or
Deed Restriction
(years) (if affordable in
perpetuity enter 1000)+
Number of
Demolished/De
stroyed Units
Demolished or
Destroyed Units
Demolished/D
estroyed Units
Owner or
Renter
Total Density Bonus Applied
to the Project (Percentage
Increase in Total Allowable
Units or Total Maximum
Allowable Residential Gross
Floor Area)
Number of Other
Incentives,
Conce ssions, W a ive rs,
or Other Modifications
Given to the Project
(Excluding Parking
Waivers or Parking
Reductions)
List the incentives,
concessions,
waivers , and
modifications (Excluding Parking
Waivers or
Parking
Modifications)
Did the project receive
a reduction or waiver of
parking standards? (Y/N)
Notes+
Summary Row: Start Data Entry Below 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0
0 0 0
0 0 0
0 0 0
0 0 0
0 0 0
0 0 0
0 0 0
0 0 0
0 0 0
0 0 0
0 0 0
0 0 0
0 0 0
0 0 0
0 0 0
0 0 0
0 0 0
0 0 0
0 0 0
0 0 0
0 0 0
0 0 0
0 0 0
0 0 0
0 0 0
0 0 0
0 0 0
0 0 0
0 0 0
0 0 0
0 0 0
0 0 0
0 0 0
0 0 0
0 0 0
0 0 0
0 0 0
0 0 0
0 0 0
0 0 0
0 0 0
0 0 0
0 0 0
0 0 0
0 0 0
0 0 0
0 0 0
0 0 0
0 0 0
0 0 0
0 0 0
0 0 0
0 0 0
0 0 0
0 0 0
0 0 0
0 0 0
0 0 0
0 0 0
0 0 0
0 0 0
0 0 0
0 0 0
0 0 0
0 0 0
0 0 0
0 0 0
0 0 0
0 0 0
0 0 0
0 0 0
0 0 0
0 0 0
0 0 0
0 0 0
0 0 0
0 0 0
0 0 0
0 0 0
0 0 0
0 0 0
0 0 0
0 0 0
0 0 0
0 0 0
0 0 0
0 0 0
0 0 0
0 0 0
0 0 0
0 0 0
0 0 0
0 0 0
0 0 0
0 0 0
0 0 0
0 0 0
0 0 0
0 0 0
0 0 0
0 0 0
0 0 0
0 0 0
0 0 0
0 0 0
0 0 0
0 0 0
0 0 0
0 0 0
0 0 0
0 0 0
0 0 0
0 0 0
0 0 0
0 0 0
0 0 0
0 0 0
0 0 0
0 0 0
0 0 0
0 0 0
0 0 0
0 0 0
0 0 0
0 0 0
0 0 0
0 0 0
0 0 0
0 0 0
0 0 0
0 0 0
0 0 0
0 0 0
0 0 0
0 0 0
0 0 0
0 0 0
0 0 0
0 0 0
0 0 0
0 0 0
0 0 0
0 0 0
0 0 0
0 0 0
0 0 0
0 0 0
0 0 0
0 0 0
0 0 0
0 0 0
0 0 0
0 0 0
0 0 0
0 0 0
0 0 0
0 0 0
0 0 0
0 0 0
0 0 0
0 0 0
0 0 0
0 0 0
0 0 0
0 0 0
0 0 0
0 0 0
0 0 0
0 0 0
0 0 0
0 0 0
0 0 0
0 0 0
0 0 0
0 0 0
0 0 0
0 0 0
0 0 0
0 0 0
0 0 0
0 0 0
0 0 0
0 0 0
0 0 0
0 0 0
0 0 0
0 0 0
0 0 0
0 0 0
0 0 0
0 0 0
0 0 0
0 0 0
0 0 0
0 0 0
0 0 0
0 0 0
0 0 0
0 0 0
0 0 0
0 0 0
0 0 0
0 0 0
0 0 0
0 0 0
0 0 0
0 0 0
0 0 0
0 0 0
0 0 0
0 0 0
0 0 0
0 0 0
0 0 0
0 0 0
0 0 0
0 0 0
0 0 0
0 0 0
0 0 0
0 0 0
0 0 0
0 0 0
0 0 0
0 0 0
Density Bonus
1 Unit Types Affordability by Household Incomes - Completed Entitlement Affordability by Household Incomes - Building Permits Affordability by Household Incomes - Certificates of Occupancy 4 7 10
Note: "+" indicates an optional field
Housing with Financial Assistance
and/or Deed Restrictions Demolished/Destroyed UnitsProject Identifier Annual Building Activity Report Summary - New Construction, Entitled, Permits and Completed Units Jurisdiction Colma ANNUAL ELEMENT PROGRESS REPORT
Reporting Year 2022 (Jan. 1 - Dec. 31) Housing Element Implementation Planning Period 5th Cycle 01/31/2015 - 01/31/2023
1 Projection Period 3 4
RHNA Allocation by
Income Level 2015 2016 2017 2018 2019 2020 2021 2022 2023 Total Units to Date (all years)
Total Remaining
RHNA by Income
Level
Deed Restricted - - - - 31 - - - - - Non-Deed Restricted - - - - - - - - - - Deed Restricted - - - - 34 - - - - - Non-Deed Restricted - - - - - - - - - - Deed Restricted - - - - - - - - - - Non-Deed Restricted - - - - - - - - - - Above Moderate 22 - - - 6 4 - - - - - 10 12 59 - - - 6 69 - - - - - 75 21 5 6 7
Extremely low-Income
Need 2015 2016 2017 2018 2019 2020 2021 2022 2023 Total Units to Date
Total Units
Remaining
- - - - - - - - - - - - Please note: The APR form can only display data for one planning period. To view progress for a different planning period, you may login to HCD's online APR system, or contact HCD staff at [email protected].
9 31
This table is auto-populated once you enter your jurisdiction name and current year data. Past year information comes from previous APRs.
-
Moderate
20 8
9 Please contact HCD if your data is different than the material supplied here 34 2
Table B
Regional Housing Needs Allocation Progress
Permitted Units Issued by Affordability
-
-
Please note: For the last year of the 5th cycle, Table B will only include units that were permitted during the portion of the year that was in the 5th cycle. For the first year of the 6th cycle, Table B will only include units that were permitted since the start of the planning period. Projection Period units are in a separate column.
Total RHNA
Total Units
Income Level
Very Low
Low
Extremely Low-Income Units*
Note: units serving extremely low-income households are included in the very low-income RHNA progress and must be reported as very low-income units in section 7 of Table A2. They must also be reported in the extremely low-income category (section 13) in Table A2 to be counted as progress toward meeting the extremely low-income housing need determined pursuant to Government Code 65583(a)(1). *Extremely low-income houisng need determined pursuant to Government Code 65583(a)(1). Value in Section 5 is default value, assumed to be half of the very low-income RHNA. May be overwritten.
Progress toward extremely low-income housing need, as determined pursuant to Government Code 65583(a)(1).
Jurisdiction Colma ANNUAL ELEMENT PROGRESS REPORT
Reporting Year 2022 (Jan. 1 - Dec. 31) Housing Element Implementation Planning Period 5th Cycle 01/31/2015 - 01/31/2023
Date of Rezone Rezone Type
2 4 5 6 7 9 10 11
APN Street Address Project Name+
Local
Jurisdiction
Tracking ID+
Date of Rezone Very Low-Income Low-Income Moderate-Income Above Moderate- Income
Rezone Type Parcel Size
(Acres)
General Plan
Designation Zoning Minimum
Density Allowed
Maximum
Density Allowed
Realistic
Capacity Vacant/Nonvacant Description of Existing
Uses
Note: "+" indicates an optional field
Cells in grey contain auto-calculation formulas
Summary Row: Start Data Entry Below
83 Project Identifier RHNA Shortfall by Household Income Category Sites Description 1 Sites Identified or Rezoned to Accommodate Shortfall Housing Need and No Net-Loss Law Table C
Jurisdiction Colma
Reporting Year 2022 (Jan. 1 - Dec. 31)
1 2 3 4
Name of Program Objective Timeframe in H.E Status of Program Implementation Program 1.1 Manufactured
Housing Design Standards
Allows for construction of single family
residences at lower costs, thereby
reducing the cost of housing.
Ongoing. Ordinance 720 adopted in 2013. Planning Department is responsible for making developers aware of this provision.
Program 1.2 General Plan
Consistency Review and
Annual Report
Increase awareness to decision makers
of annual progress toward meeting
Housing Element Goals.
Ongoing. Continue internal consistency review annually and make report available to the public.
Program 2.1 Second Unit
Ordinance
To increase the number of second
dwelling units; and
To encourage the development of
second units in areas of the town where
they are permitted or conditionally
permitted (C and R zones)
Ongoing.
Accessory Dwelling Unit (ADU) Ordinance adopted in 2017. The ordinance was amended in 2022 to comply with new state housing laws.
Planning Department is responsible for providing information to prospective developers in areas where second units are permitted.
Program 3.1 Planned
Development Districts and
Mixed Use.
To optimize the use of developable land
to maximize the General Plan density of
each developable site; and
To allow for implementation of Density
Bonus provisions when appropriate
Ongoing.
Planning Department is responsible for the review of planned development applications. City Council is responsible for the adoption of planned development rezones.
Housing Programs Progress Report
Describe progress of all programs including local efforts to remove governmental constraints to the maintenance, improvement, and development of housing as identified in the housing element.
Table D
Program Implementation Status pursuant to GC Section 65583
ANNUAL ELEMENT PROGRESS REPORT
Housing Element Implementation
Program 3.2 Density
Bonus Provisions for
Affordable Housing.
To increase the supply of housing units
through the use of density bonus
provisions.
Ongoing.
Density Bonus Ordinance Adopted in 2005.
Planning Department continues to make developers aware of density bonus provisions.
Program 3.3 High-Density
Housing Near Colma and
South San Francisco
BART Stations.
To facilitate the development of housing
units and affordable housing units in
proximity to the BART station.
Ongoing. Ongoing provision of information to prospective property buyers Program 3.4 Planner
Responsibility to Promote
Affordable Housing and
Mixed-Use.
To assist in the development of
affordable units Ongoing. Ongoing implementation of existing program.
Program 3.5 Planned
Development Zoning
Provisions for Single
Family Attached
Development.
To optimize the use of developable land
to maximize the General Plan density of
each developable site; and
To allow for implementation of Density
Bonus provisions when appropriate
Ongoing. Ongoing enforcement of existing ordinance and standards.
Program 3.6 Ensure No
Net Loss of Required
Units.
To assure that all units identified in the
Housing Element will be built on
designated sites or alternative sites.
Ongoing. Ongoing provision of information to developers and enforcement of the no net loss provision.
Program 3.7 Inclusionary
Housing.
To create new affordable housing units
both for rent and for sale.
Complete. . Inclusionary Housing Ordinance adopted in 2005.
Nexus Study and Housing Impact Fees adopted 2016
Program 4.1 Reasonable
Accommodations
Ordinance Public
Information, Ordinance
Amendment and
Monitoring
To assure that reasonable
accommodation is made for individuals
to have equal access to housing.
Ongoing.
Town amended ordinance in 2007.
The Planning Department continues to monitor the implementation of the Town’s codes, policies and procedures to ensure that they comply with the “reasonable accommodation” for disabled provisions and all fair housing laws.
Program 4.2 Senior
Housing.
To maintain affordable housing for
seniors within the community.
Ongoing. Town of Colma Administration and the Department of Public Works responsible for maintenance/management of the facility.
Program 4.3 Emergency
Shelters. Allowance for an emergency shelter Ongoing.
Planning Department responsible for advising a potential developer of an emergency shelter of the zoning provisions. Building Department responsible for processing building permit.
Program 4.4 Inform local
developers of
opportunities to provide
transitional and supportive
housing.
Allowance for transitional and
supportive housing Ongoing.
Planning Department is continuing to provide information regarding the Town’s transitional and supportive housing opportunities to local developers through counter handouts and interactions. Information is also on the Town’s website.
Program 4.5 Amend the
Zoning Code within one
year of adoption of the
Colma Housing Element to
clarify that transitional and
supportive housing is
considered a residential
use of the property,
subject only to those
restrictions that apply to
other residential dwellings
of the same type in the
same zone.
Allowance for transitional and
supportive housing in residential zones Ongoing.
Municipal Code amended in 2013.
Planning Department to inform those that make inquiries to the Planning Department of the provisions.
Program 4.6. Reach out to
local service providers of
special needs groups to
assist in the identification
and analysis of constraints
to the provision of
housing for persons with
disabilities.
To assure that equal access and
opportunities are provided to persons
with disabilities for housing.
Ongoing. -
Program 5.1
Knowledgeable Housing
Referral.
To assure that referrals can be made to
provide equal access to housing. Ongoing. Planning Department is responsible for the ongoing management of the existing program.
Program 5.2 Human
Investment Project (HIP)
Support.
Supports better utilization of existing
housing stock and provides affordable
housing. It also supports better
maintenance of existing housing stock.
Ongoing.
Planning Department is responsible for the ongoing management of the existing program.
City Council responsible for the approval of any monetary support Program 5.3 Section 8
Rental Assistance.
To assure that information is provided
to qualified applicants to provide equal
access to housing.
Ongoing. Planning Department is responsible for the ongoing management of the existing program.
Program 5.4 Housing
Recordkeeping.
To conserve and improve the condition
of the existing housing stock. Ongoing. Planning Department is responsible for the ongoing management of the existing program.
Program 5.5 Address
needs of Extremely Low-
Income Households.
To assist developers and property
owners in making affordable units
available, which, in turn, provides equal
housing opportunities.
Ongoing. Planning Department will lead the outreach and information dispersal efforts.
Program 6.1 Greenbuilding
Regulations for
Residential Uses.
To create new and sustainable
residential development
To retrofit existing structures to
increase efficiency and reduce energy
use and cost
Ongoing.
After there is a better understanding of the Cal Green Building Code requirements, the town will study the feasibility of adopting a green building ordinance. Town adopted a Water Efficient Landscape Ordinance in 2015.
Program 6.2 Encourage
use of cool roofing
systems and other energy
conservation measures to
reduce a building’s energy
usage.
• To create new and sustainable
residential development
• To retrofit existing structures to
increase efficiency and reduce energy
use and cost
Ongoing.
The Planning and Building Department provide information to the public on programs to assist in the provision of energy efficiency measures during new construction or as a residential retrofit.
Program 7.1 “Rebuilding
Together Peninsula”
Participation.
To conserve and improve the condition
of the existing housing stock. Ongoing. Ongoing participation in existing program Program 7.2 Minor
Housing Repair Grant
Program.
To conserve and improve the condition
of the existing housing stock. Ongoing.
Study was conducted in December 2016 and the program was found infeasible.
Permit fees for standard residential repairs have been kept to encourage property maintenance.
Program 7.3 Neighborhood
Improvement (Code
Enforcement).
To conserve and improve the condition
of the existing housing stock.
Completed. Ongoing code
enforcement program. Ordinance adopted September 12, 2012.
Program 7.4 Low-interest
loan program for very-low,
low, and moderate income
homeowners.
To conserve and improve the condition
of the existing housing stock.
To allow low income homeowners to
remain in their homes
Completed. Study completed in 2016. Program was determined to be infeasible.
Program 7.5 Underground
Utilities in the Mission
Road Corridor.
To make Mission Road more attractive
for new residential development. Ongoing. Portions completed but suspended due to recession. Project to remain in CIP until implemented.
Program 7.6 Nuisance
Abatement and Property
Maintenance process to
Improve Individual
Properties and
Neighborhood Pride.
To conserve and improve the condition
of the existing housing stock Ongoing. Planning Department is responsible for ongoing enforcement of municipal zoning code
Program 7.7 Organize
Community Clean Up
Days.
To conserve and improve the condition
of the existing housing stock. Ongoing. Planning and Recreation departments organize community clean-up days on an annual basis.
General Comments
Jurisdiction Colma ANNUAL ELEMENT PROGRESS REPORT
Reporting Period 2022 (Jan. 1 - Dec. 31) Housing Element Implementation Planning Period 5th Cycle 01/31/2015 - 01/31/2023
Description of Commercial
Development Bonus
Commercial Development Bonus
Date Approved
3 4
APN Street Address Project Name+ Local Jurisdiction
Tracking ID+
Very Low
Income
Low
Income
Moderate
Income
Above Moderate
Income
Description of Commercial
Development Bonus
Commercial Development Bonus
Date Approved
Summary Row: Start Data Entry Below
Units Constructed as Part of Agreement
Commercial Development Bonus Approved pursuant to GC Section 65915.7 Table E
Note: "+" indicates an optional field
Project Identifier
1 2
Cells in grey contain auto-calculation
formulas
(CCR Title 25 §6202)
Annual Progress Report January 2020
Jurisdiction Colma ANNUAL ELEMENT PROGRESS REPORT Note: "+" indicates an optional field Reporting Period 2022 (Jan. 1 - Dec. 31) Housing Element Implementation Cells in grey contain auto-calculation formulas Planning Period 5th Cycle 01/31/2015 - 01/31/2023
The description should adequately document how each
unit complies with subsection (c) of Government Code
Section 65583.1+.
For detailed reporting requirements, see the chcklist
here:
Extremely Low-
Income+ Very Low-Income+ Low-Income+ TOTAL UNITS+
Extremely Low-
Income+
Very Low-
Income+ Low-Income+ TOTAL UNITS+
https://www.hcd.ca.gov/community-
development/docs/adequate-sites-checklist.pdf
Rehabilitation Activity
Preservation of Units At-Risk
Acquisition of Units
Mobilehome Park Preservation
Total Units by Income
Table F
Please note this table is optional: The jurisdiction can use this table to report units that have been substantially rehabilitated, converted from non-affordable to affordable by acquisition, and preserved, including mobilehome park preservation, consistent with the standards set forth in Government Code section 65583.1, subdivision (c). Please note, motel, hotel, hostel rooms or other structures that are converted from non-residential to residential units pursuant to Government Code section 65583.1(c)(1)(D) are considered net-new housing units and must be reported in Table A2 and not reported in Table F.
Activity Type
Units that Do Not Count Towards RHNA+
Listed for Informational Purposes Only
Units that Count Towards RHNA +
Note - Because the statutory requirements severely limit what can be counted, please contact HCD to receive the password that will enable you to populate these fields.
Units Rehabilitated, Preserved and Acquired for Alternative Adequate Sites pursuant to Government Code section 65583.1(c) Annual Progress Report January 2020
Jurisdiction Colma
Reporting Period 2022 (Jan. 1 - Dec. 31)
Planning Period 5th Cycle 01/31/2015 - 01/31/2023
Prior APN+ Current APN Street Address Project Name+
Summary Row: Start Data Entry Below
For up to 25 percent of a jurisdiction’s moderate-income regional housing need allocation, the plan
Project Identifier
1 ANNUAL ELEMENT PROGRESS REPORT
Note: "+" indicates
an optional field
Housing Element Implementation Cells in grey contain a
2 3
Local
Jurisdiction
Tracking ID+
Unit Category
(2 to 4,5+)
Tenure
R=Renter
Very Low-
Income Deed
Restricted
Very Low-
Income Non
Deed
Restricted
Low- Income Deed
Restricted
Table F2
Above Moderate Income Units Converted to Moderate Income Pursua nning agency may include the number of units in an existing multifamily building that were converted to d this table, please ensure housing developments meet the requirements descr Unit Types Affordability by Hou
auto-calculation formulas
Low- Income
Non Deed
Restricted
Moderate- Income
Deed Restricted
Moderate-
Income Non Deed
Restricted
Above
Moderate-
Income
Total Moderate Income Units
Converted from Above
Moderate
nt to Government Code section 65400.2
eed-restricted rental housing for moderate-income households by the imposition of affordability covenants a ribed in Government Code 65400.2(b).
54 usehold Incomes After Conversion Units credited toward Abo RHNA
Notes
6 Date Converted Notes
and restrictions for the unit. Before adding information to
ove Moderate
Jurisdiction Colma
Reporting Period 2022 (Jan. 1 - Dec. 31)
Planning Period 5th Cycle 01/31/2015 - 01/31/2023 ANNUAL ELEMENT PROGRESS REPORT Housing Element Implementation
2 3 4
APN Street Address Project Name+ Local Jurisdiction
Tracking ID+
Realistic Capacity
Identified in the
Housing Element
Entity to whom the site
transferred Intended Use for Site
1 Summary Row: Start Data Entry Below
Note: "+" indicates an optional field
Cells in grey contain auto-calculation
formulas
Table G
Locally Owned Lands Included in the Housing Element Sites Inventory that have been sold, leased, or otherwise disposed of Project Identifier
NOTE: This table must only be filled out if the housing element sites inventory contains a site which is or was owned by the reporting jurisdiction, and has been sold, leased, or otherwise disposed of during the reporting year.
Jurisdiction Colma
Reporting Period 2022
(Jan. 1 - Dec.
31)
1 2 3 4
APN Street Address/Intersection Existing Use Number of
Units
010-160-040 1365 Mission Road Residential 1
1 NOTE: This tab
ALL surplus/ex
Summary Row: Start Data Entry Below
Parcel Identifier
ANNUAL ELEMENT PROGRESS
Housing Element Implemen
Table H
Locally Owned Surplus Site
For San Mateo County jurisdictions, please format the A Note: "+" indicates an optional field
Cells in grey contain auto-calculation
formulas
Designation Size Notes
5 6 7
Surplus
Designation
Parcel Size (in
acres) Notes
Exempt Surplus
Land 0.02 1-unit condominium
ble is meant to contain an invenory of
xcess lands the reporting jurisdiction
owns
S REPORT
ntation
es
APN's as follows:999-999-999
Jurisdiction Colma ANNUAL ELEMENT PROGRESS REPORT
Note: + indicates an
optional field
Reporting Period 2022 (Jan. 1 - Dec. 31) Housing Element Implementation Cells in grey contain
auto-calculation
formulas
Planning Period 5th Cycle 01/31/2015 - 01/31/2023
Project Type Date
2 3
APN Street Address Project Name+ Local Jurisdiction
Tracking ID+ Activity Date Very Low
Income
Low
Income
Moderate
Income
Above Moderate
Income
Table I
Units Constructed Pursuant to Government Code 65852.21 and Applications for Lot Splits Pursuant to Government Code 66411.7 (SB9) NOTE: SB 9 PROJECTS ONLY. This table only
needs to be completed if there were lot splits
applied for pursuant to Government Code
66411.7 OR units constructed pursuant to
65852.21.
Units entitled/permitted/constructed must also
be reported in Table A2. Applications for these
units must be reported in Table A.
Summary Row: Start Data Entry Below
Project Identifier Unit Constructed
1 4
Annual Progress Report January 2020
Jurisdiction Colma ANNUAL ELEMENT PROGRESS REPORT
Reporting Period 2022 (Jan. 1 - Dec. 31) Housing Element Implementation Planning Period 5th Cycle 01/31/2015 - 01/31/2023
Project Type Date
2 3
APN Street Address Project Name+ Local Jurisdiction
Tracking ID+
Unit Category
(SH - Student Housing) Date Very Low- Income
Deed Restricted
Very Low- Income
Non Deed
Restricted
Low- Income Deed
Restricted
Low- Income
Non Deed
Restricted
Moderate- Income
Deed Restricted
Moderate- Income
Non Deed
Restricted
Above
Moderate-
Income
Summary Row: Start Data Entry Below
Not
Cells in g
Table J
Student housing development for lower income students for which was granted a density bonus pursuant to subparagraph (F) of paragraph (1) of subdivision (b) of Section 65915 Project Identifier Units (Beds/Student Capacity) Approved 1 4
NOTE: STUDENT HOUSING WITH DENSITY BONUS ONLY. This
table only needs to be completed if there were student housing projects WITH a density bonus approved pursuant to
Government Code65915(b)(1)(F)
Annual Progress Report January 2020
Jurisdiction Colma
Reporting Year 2022 (Jan. 1 - Dec. 31)
Planning Period 5th Cycle 01/31/2015 - 01/31/2023
Current Year
Deed Restricted 0
Non-Deed Restricted 0
Deed Restricted 0
Non-Deed Restricted 0
Deed Restricted 0
Non-Deed Restricted 0
0 0
Units by Structure Type Entitled Permitted Completed
SFA 0 0 0
SFD 0 0 0
2 to 4 0 0 0
5+ 0 0 0
ADU 0 0 0
MH 0 0 0
Total 0 0 0
0 0
0 0
0 0
0 0
Income Rental Ownership Total
Very Low 0 0 0
Low 0 0 0
Moderate 0 0 0
Above Moderate 0 0 0
Total 0 0 0
Cells in grey contain auto-calculation formulas
Above Moderate
Units Constructed - SB 35 Streamlining Permits
Number of Streamlining Applications Approved
Total Developments Approved with Streamlining
Total Units Constructed with Streamlining
Total Housing Applications Submitted:
Number of Proposed Units in All Applications Received:
Total Housing Units Approved:
Total Housing Units Disapproved:
Total Units
Housing Applications Summary
Use of SB 35 Streamlining Provisions
Note: Units serving extremely low-income households are included in the very low-income permitted units totals Number of Applications for Streamlining
Building Permits Issued by Affordability Summary
Income Level
Very Low
Low
Moderate
Jurisdiction Colma
Reporting Year 2022 (Jan. 1 - Dec. 31)
Total Award Amount
Task $ Amount Awarded $ Cumulative Reimbursement
Requested
Summary of entitlements, building permits, and certificates of occupancy (auto-populated from Tab Deed Restricted
Non-Deed Restricted
Deed Restricted
Non-Deed Restricted
Deed Restricted
Non-Deed Restricted
Deed Restricted
Non-Deed Restricted
Deed Restricted
Non-Deed Restricted
L
Please update the status of the proposed uses listed in the entity’s application for funding and the c 50515.02 or 50515.03, as applicable.
$
Completed Entitlement Issued by Affordability Summary
Income Level
Very Low
Low
Moderate
Above Moderate
Total Units
Building Permits Issued by Affordability Summary
Income Level
Very Low
Low
Deed Restricted
Non-Deed Restricted
Deed Restricted
Non-Deed Restricted
Deed Restricted
Non-Deed Restricted
Deed Restricted
Non-Deed Restricted
Total Units
Certificate of Occupancy Issued by Affordability Summary Income Level
Very Low
Low
Moderate
Above Moderate
Moderate
Above Moderate
Total Units
Total award amount is auto-populated based on amounts entered in rows 15-26. ble A2)
Current Year
0 0
0 0
0 0
0 0
Current Year
0 0
0 0
ANNUAL ELEMENT PROGRESS REPORT
Local Early Action Planning (LEAP) Reporting
(CCR Title 25 §6202)
corresponding impact on housing within the region or jurisdiction, as applicable, categorized based on the
-
Task Status
0 0
0 0
Current Year
0 0
0 0
0 0
0 0
Other
Funding Notes
eligible uses specified in Section
Staff Report – 2023 Adult Holiday Event Page 1 of 5
STAFF REPORT
TO
: Mayor and Members of the City Council
FR
OM: Angelika Abellana, Recreation Services Manager
VIA
: Dan Barros, City Manager
M
EETING DATE: March 13, 2024
S
UBJECT: 2024 Adult Holiday Event
S
TAFF RECOMMENDATION
Staff recommends that the City Council make the following motion:
M
OTION DIRECTING THE CITY MANAGER TO: (1) PLAN AND COORDINATE AN ADULT HOLIDAY EVENT IN DECEMBER 2024; (2) SET THE PARTICIPATION FEES FOR THE ADULT HOLIDAY PARTY AT $15 FOR ADULTS AND $10 FOR SENIORS AND DISABLED AS AUTHORIZED UNDER COLMA ADMINISTRATIVE CODE SECTION 2.01.080, ALL PURSUANT TO CEQA GUIDELINES 15301 AND 15323
EXECUTIVE SUMMARY
T
he purpose of this agenda item is to update the Council on the Adult Holiday Event and receive direction on the following questions:
(
1) Should the Town relocate The Adult Holiday Event in 2024? (2)
If so, should the event be hosted at:
(a) Farallon Room – Skyline College with a budget of $29,600 (b) South San Francisco Conference Center with a budget of $37,700 From 2020-2021, the Adult Holiday Party was cancelled due to the pandemic. In 2022, staff was directed to move forward with hosting an event at the Farallon Room. In 2023, due to multiple minor issues such as venue temperature and lack of additional tableware staff was directed to host the Adult Holiday Event at the South San Francisco Conference Center.
Due to the cost of the Adult Holiday Event and Colma Administrative Code Section 2.01.080 that allows the City Manager to set temporary guidelines, staff is recommending the City Council direct the City Manager to issue temporary guidelines temporarily amending the fee structure for the Adult Holiday Event making it more affordable for the residents to participate.
FISCAL IMPACT
Item #6
Staff Report – 2023 Adult Holiday Event Page 2 of 5
Staff estimates a Holiday Event for adults and seniors to cost between $29,600 and $37,700 at one of the proposed venues.
BACKGROUND
Due to the recession, the Adult Holiday Event was cancelled from 2009 – 2014. From 2015 to 2019 the City Council directed the City Manager to host the Adult Holiday Event at the South San Francisco Conference Center. From 2020-2021, the Adult Holiday Event was cancelled due to the pandemic. From 2022-2023 the Adult Holiday Event was safely held at the Farallon Room at Skyline College and the South San Francisco Conference Center.
The South San Francisco Conference Center has been an ideal location for the Adult Holiday Event for the following reasons:
• Proximity to Colma
• Ability to accommodate 250 people.
• Diversity and flexibility of menu options
• Sufficient parking and transportation accommodations
• Ability to provide quiet area
• Willingness to work with budget
• Longer hours for the party
Based on the research that was conducted, and resident feedback, staff concluded the residents would like to see a change in venue. Staff recommends that the City Council choose between two possible choices:
• Farallon Room – Skyline College with a budget of $33,000 • South San Francisco Conference Center with a budget of $45,900
Please see attachment A for venue comparisons.
2023 Adult Holiday Event Re-cap
The 2023 Adult Holiday Event was very successful. Approximately 201 residents and staff participated, and staff received many positive comments. Participants enjoyed hand passed appetizers, buffet dinner, photo booth and DJ entertainment and a quiet lounge area with hot chocolate and cookies. The total cost for the Adult Holiday Event was $39,446.44, at about $1,446.00 over budget. The reason for being over budget was due to the surge in registrations days before staff were required to submit the final head count to the SSF Conference center.
Even though the event was successful, staff did hear concerns over the minimal amount of passed appetizers and the lounge not being utilized to its full potential.
ANALYSIS
Adult Holiday Event
1. Farallon Room – Skyline College with a budget of $33,000 Staff Report – 2023 Adult Holiday Event Page 3 of 5
The Farallon Room at Skyline College is perched cliffside in San Bruno, overlooking the Pacific Ocean and hills below. The new location boasts floor to ceiling windows, two fireplaces, and a semi-enclosed patio. The venue has Saturday, December 14, 2024, available.
Cost
With similar expenses to the previous holiday event, staff estimates the cost of the event at the Farallon Room – Skyline College to be $32,000 with 180 participants. Based on 180 participants, the per person is $178. Please see attachment B for the Farallon Room proposal and photos.
Item Cost
Marketing Materials (Flyers, invites, postage, etc.) $500 Food & Beverage (appetizers, buffet, desserts, cash bar and SSF Conference Center charges)
$19,000
Decorations (centerpieces & holiday scenes-props) $2,000 Entertainment (DJ) and Photobooth $1,500
Supplies $2,000
Band (if requested by Council, but could take away seating space – if not – subtract $3,000)
$3,000
Buses $5,000
TOTAL $33,000
PRO’s CON’s
• State of the art new venue • Less event time – 4 hours • Saturday on hold – December 14, 2024 • Beer & Wine only • Proximity to Colma
• Lots of Parking
• Staff would need to purchase all
beverages ahead of time
• Cash Bar only, no credit cards accepted.
ATM not on site
• Lounge area in a lecture style classroom
• Thermostat cannot be changed easily
• ADA Ramp to venue is not easily
accessible
• Photobooth and Buffet line not hidden
• No designated dance floor
• No coffee table service
• Limited cutlery and dishware onsite
• Capacity of 180
2. South San Francisco Conference Center with a budget of $45,400
Based on the reasons stated in the background section of this report, its availability and willingness to work with the Town, the South San Francisco Conference Center is also a desirable venue for the 2024 Adult Holiday Event. The Conference Center is also prepared to offer the same menu for a slightly higher fee from 2023; costs are estimated to slightly go up in 2024. The venue has Saturday, December 14, 2024 on hold for the Town.
Cost
Staff Report – 2023 Adult Holiday Event Page 4 of 5
With similar expenses to the previous holiday event, staff estimates the cost of the event at the South San Francisco Conference Center will be $45,400 with 250 participants. Based on 250 participants, the price per person is $165.00 (the per person cost is less than the Farallon Room). Please see attachment B for the South San Francisco Conference Center 2023.
Item Cost
Marketing Materials (Flyers, invites, postage, etc.) $500 Food & Beverage (appetizers, buffet, desserts, cash bar and SSF Conference Center charges)
$32,900
Decorations (centerpieces & holiday scenes-props) $2,500 Entertainment (DJ) and Photobooth $1,500
Supplies $500
Band (if requested by Council, but could take away seating space – if not – subtract $3,000)
$3,000
Buses $5,000
TOTAL $45,900
PRO’s CON’s
• Saturday Date reserved – December 14,
2024
• Same venue
• Easy working relationship
• Additional options from Dinner Menu
• More party time – 6 hours
• Anticipated Higher pricing
If fewer residents attend the Holiday Event at the SSF Conference Center, the overall costs would be less as well.
Alternatives
1. Choose not to host the Adult Holiday Event in 2024.
2. Save $3,000 by not having a band.
3. Save $1,500 by decreasing the number of charters provided to Colma Residents as transportation to and from the Venue.
Council Adopted Values
Approving the motion is the responsible action, allowing the Recreation Department ample time to plan and coordinate a successful Holiday Event.
ENVIRONMENTAL
The City Council’s motion to potentially direct an Adult Holiday Party in 2023 and its direction on a choice of venue is exempt from the California Environmental Quality Act (CEQA) pursuant to CEQA Guideline 15301 as both actions would make use of an existing facility with no expansion of use. It is also exempt pursuant to CEQA Guideline 15323 as any venue chosen will be used for a public gathering Staff Report – 2023 Adult Holiday Event Page 5 of 5
and CEQA Guideline 15323 exempts from environmental review any normal use of a facility for public gatherings.
CONCLUSION
Staff seeks comments, questions, and opinions from each Council member regarding the matters described in this report. The council’s direction will be used to guide staff relating to event programming in fiscal year 2024-2025.
Based on participation and feedback staff is recommending City Council direct the City Manager to coordinate an Adult Holiday Event, and to confirm the December 14, 2024, reservation with The Farallon Room at Skyline College or at the South San Francisco Conference Center for the Adult Holiday Event.
Due to the cost of the Adult Holiday Event and the policies surrounding how the Recreation Services Department sets participation fees, staff is also recommending the City Council to temporarily amend the fee structure for the Adult Holiday Event making it more affordable for the residents to participate.
ATTACHMENTS
A. 2024 Adult Holiday Event Venue Matrix
B. 2024 Farallon Room Proposal
C. 2023 South San Francisco Conference Center
Venue Distance from Colma Availability Capacity Lounge Area F&B + Room Rental Cost F&B Details Staff Comments
Total Cost
(F&B, Transportation,
DJ/Band, Decorations,
Corkage/Wine, Misc.)
Recommendations
Farallon Room –
Skyline College 7 miles Saturday
12/14/2024 180 Yes, available
classroom $19,000.00
Includes four appetizers, one starter
salad, one bread, any three entrée
options with appropriate
accompaniments included. Hosted
Beverages, Beer & Wine (Cash
Only) No spirits. Rent cups for
beverages.
Coffee/Tea not avaliable on table.
Party from 6pm - 10pm
Room has a beautiful
view and is ADA
accessible. No option for
lounge area. Party hours
would only be 4 hours
6p-10p.
$33,000.00
Could work for the
Town, 1 hour less party
time, no spirit, lounge is
in a classroom.
Limitations on
participation.
SSF Conference
Center 5 Miles Saturday
12/14/2024 280 Yes $32,900.00
3 appetizers, buffet with two salads,
two entrees, pasta, two sides, rolls,
and family style desserts. Hosted
non- alcoholic beverages - cash bar.
Party from 6pm - 11pm
Good fit for Town,
location and room space
works, the food is good
and they are familiar with
our needs. By providing
transportation parking
should be
less of an issue.
$45,900.00
Could work for the
Town. Familiar Venue
with increased fees
2024 Adult Holiday Event Venue Matrix
Attachment A
THE FARALLON ROOM AT SKYLINE COLLEGE
D
ate: 12-07-24
Final Counts Due no later than WED 11-27-24 @ 12p (early for holiday weekend) Day: Saturday
Room/location: Skyline College B12 The Farallon Room (TFR) Guests: 180 TBC
Name: Town of Colma Holiday Event
Company/Group/Mailing Address: 1520 HILLSIDE BOULEVARD, COLMA CA 94014 Contact: Angelika Abellana
Contact Number: 650-985-5682 / 650-985-5682
Email: [email protected]
Core Event Information
Contact on the day/night: Allison McMahon 650.738.7905 prior to event. TBC manager day of event.
Package/Event type: EXTERNAL, NONPROFIT
Setup: TBD / See layout
Event start: 6p
Event finish: 10p
UNICA Party Rentals: vendor discount applies, (fees not included in quote, added to final balance) TBD supplemental flatware, and china supplied by PD as needed (costs not included in quote, added to final balance). Quantities subject to change. 2022 c
olors below - tbc
18 132” Round POLY BLACK Guest Tables
8 120” Round POLY BLACK High Top Tables (as space allows) 200 Napkins POLY HUNTER GREEN A ll guests + bread baskets + extra 12 6’ drape POLY CARDINAL RED A ll food service tables (11 tbc + 1 extra) 3 6’ drape POLY BLACK 1 Welcome table + 1 photobooth props table + 1 extra U
sing In-house chairs, confirmed AA 22
F
ood and Beverage Package type: Assisted Buffet Package $54pp Dietary Restrictions: N/A
A
ppetizers (all passed)
Coconut Shrimp w/ Chipotle Remoulade
Mini Beef Empanadas
Classic Fresh Tomato Bruschetta
Teriyaki Cocktail Meatball
Br
ead & Salad
Simple Caesar
Sliced Baguettes w/ butter, V
Ma
ins
Chicken Parmesan
Prime Rib w/ Au Jus & Creamy Horseradish, GF +2pp
Jumbo Ravioli Aglio e Olio V
Accompaniments
Blue Lake Green Beans V, GF
Yukon Gold Garlic Mashed Potatoes V, GF
Wild Rice Pilaf V, GF
D
essert
75% Guest Count Ice Cream Sundae Bar + 4.75pp
75% Guest Count Petite Dessert Display + 6.50pp
C
LASSROOM AFTER DINNER
20 Cookie Assortment 1.60ea
20 Hot Chocolate 2.50ea
attachment b
Beverages
Water/iced tea carafes at tables
Self serve coffee/tea station provided by PD after dinner Wine @ tables - YES, confirmed AA 24
B
AR: Open/hosted bar. Glassware.
Beer + Wine Only, + Soda Client Supplies all bar beverages & garnishes as required, Availability for alcohol drop-off provided week prior to event Bar open/close: 6:00-9:30p (bar service ends no later than 30 min prior to event end time) Staffing requirements: 5.5 hours – staffing adjustments may be made depending on final count** 1 bartender @ $45/hr ea (minimum 4 hr shift includes 1 ea setup/breakdown hours) 1 barback @ $25/hr
$3/wine bottle at tables (as applicable) & $0.50 per pour/beverage served at bar | Corkage/pouring fees added to final balance – not incl. in quote.
I
TINERARY
3p Building Access for décor, etc.
6:00p “Cocktail” Hour Begins
6:45p MC asks guest to find their seats (repeat as necessary) 7:00p all guests seated
7:00p Welcome speech
7:10p Buffet opens – MC to call table numbers / go around & release tables 3 at a time 8:30p Coffee/tea station ready and available for guests 8:40 Dessert stations open
9:30p Bar closes (all alcohol service ends), MC makes last call 15 mins prior 10p Event ends, guests exit – heavy bussing begins
11p (no later than) vendor and client exit with all items brought in N
OTES
*Masks required at all times when not actively eating / drinking. Any/all government mandated restrictions/regulations in effect at time of event will be enforced. SMCCCD may enforce regulations above & beyond current government recommendations.
V
endors eating guest meal
Any vendors needed with final count, separated from guest count if not seated at guest tables Classroom available for seniors (separate area)
FEE INFORMATION, SEE NEXT PAGE
SMCCCD
TFR Space Rental 501(c)(3), Weekend $3005
Additional Space Rental 1 Classroom, 4 hours, nonprofit rate $300 Initial Deposit NA -$0
Facilities
(custodial cleaning, furniture setup, reset)
Included $0
Audio / Visual NA $0
Insurance TULIP, w/ alcohol $52.63, purchased independently ABC Fees Beer+ Wine Only Permit + Admin $175
Public Safety 1 officer, 4 hrs @ current rate* $320*
TOTAL Estimate, subject to change after event $3852.63
PACIFIC DINING FOOD SERVICE
Food Service 180 Guests @ $56pp + 11.25pp @75% guest
count (135 for estimate) + $82 classroom
$11680.75
Service Charge 12% $1401.69
Tax 9.875% $1153.47
Rentals Added to final invoice @ cost $TBD
Bar Staff 2 Staff @ 5.5 hrs $385
Corkage / Pouring Fee $0.50/ beverage @ bar + $3 / wine bottle @ tables
$TBD
TOTAL Estimate, subject to change after event $14620.91 T
OTAL ESTIMATE*: $18473.54
*Subject to change based on actual AV, facilities, public safety, change in guest count, event plans, rentals, etc.
All fees payable by check or credit card. Credit card payments subject to additional 3% fee.
P
AYMENT SCHEDULE
SMCCCD Deposit: $3800.00 Due within 7 days of receipt of contract + insurance fees purchased independently SMCCCD Balance: $0.00* TBC Due with receipt of final invoice after event (based on actual accrued hours / fees) P
acific Dining Deposit: $11690.00 Due within 7 days of receipt of contract Pacific Dining Balance: $2930.91 * TBC Due with receipt of final invoice after event. Subject to change based on final count, changes in order, TBD corkage/pouring fees, UNICA rentals not included in quote, etc.
FINAL INVOICE
255 South Airport Boulevard | South San Francisco | California | 94080 t: 650-877-8787 | f: 650-877-5356
ssfconf.com
Initials: ____
Event Name: Town of Colma Holiday Party 2023
Event ID: 5214-1
Invoice #: 22-13176
12 December 2023
Town of Colma
1198 El Camino Real
Colma, California 94014
Summary:
CHARGES
Charges Catering Service
Charge
(25 %)
CA State Sales
Tax (9.875%)
Total
Room Rental $2,750.00 $0.00 $0.00 $2,750.00
Food & Beverage $20,140.00 $5,035.00 $2,486.03 $27,661.03 Food & Beverage
Labor
$600.00 $0.00 $0.00 $600.00
Event Services $748.00 $0.00 $0.00 $748.00
Event Security $1,105.00 $0.00 $0.00 $1,105.00
Totals $25,343.00 $5,035.00 $2,486.03 $32,864.03
Payments Received $0.00
Balance Due $32,864.03
Total Amount Due Upon Request of Service. 1.5% Interest Charge Per Month Past Due.
For more information or assistance regarding this invoice, contact Katie Leung , Chief Financial Officer, 650.877.3994 or [email protected]
Attachment C
Staff Report – Economic Development Committee Study Session Page 1 of 3
STAFF REPORT
TO: Mayor and Members of the City Council
FROM: Dan Barros, City Manager
MEETING DATE: March 13, 2024
SUBJECT: Economic Development Committee
RECOMMENDATION
None. This item is a study session. Council is being asked to provide staff with comments, questions, and feedback.
EXECUTIVE SUMMARY
At the January 24, 2024 City Council m eeting, a councilmember requested the return of the Economic De velopment Committee and that it be agendized at a future council meeting for discussion. The Town formerly had an Economic Development ad hoc Subcommittee in parallel with the execution of the Economic Development Work Plan for fiscal year 2021 -2022. The purpose of this study session is to explore the capacity in which the committee should make its return.
FISCAL IMPACT
None at this time.
BACKGROUND
On August 25, 2021 the City Council accepted the Economic Development Work Plan for Fiscal Year 2021 -22 and established a City Council Ad Hoc Economic Development Subcommittee comprised of the then current Mayor and a Council Member. Throughout the subcommittee’s duration, the ad hoc Subcommittee reported out on progress to the City Council twice with the final report coming in June of 2022 where the committee would then sunset at the end of fiscal year 2021-2022.
ANALYSIS
Economic and social development is the process by which economic well-being and the quality of life of a community intersect for a sustainable future. By virtue of this definition, efforts to advance a community’s economic development must persist indefinitely while the conversations must remain ongoing.
Item #7
Staff Report – Economic Development Committee Study Session Page 2 of 3
There are several different options for the formation of a new Economic Development Committee. The three main options for discussion are as follows:
• OPTION 1: Council could elect to establish a City Council Economic Development ad hoc Subcommittee, similar to the more recent past. This would establish a committee comprised of two members of the City Council working with Town Staff on an already established operational document, like the Strategic Plan or Economic Development Plan. The Subcommittee would sunset at the conclusion of the plan’s implementation.
In this scenario, the Subcommittee may not need to comply with the Brown Act. This will turn on whether the ad hoc subcommittee truly has a single purpose, that is not perpetual, and that will dissolve once the specific task is completed. The City Attorney can more fully advise on whether this option would need to comply with the Brown Act depending on the work plan established for the subcommittee.
• OPTION 2: Council could elect to establish a City Council standing Economic Development Subcommittee. Unlike the ad hoc Subcommittee scenario of option 1, the standing subcommittee would remain ongoing for the foreseeable future as the topic of economic development remains a critical component of both the present and future sustainability of the Town. The Subcommittee would be comprised similarly to option 1, with two council members working with Town staff. In this scenario, the committee would be legally required to comply with the Brown Act as any subcommittee of the City Council with ongoing subject matter jurisdiction must comply with the Brown Act’s open meeting requirements.
• OPTION 3: Council could elect to establish a separate Economic Development Committee comprised solely of non councilmembers. However, unlike option 1 and 2, this option would include members of the public, either residents and/or business owners potentially. This option would in essence create a separate “legislative body” as defined by the Brown Act. As the City Council would create this separate Committee, it would be required to comply with the Brown Act as any separate legislative body created by the City Council is subject to the Brown Act. In addition to compliance with the Brown Act, staff may need to establish formal committee Bylaws.
Council Adopted Values
The formation of an Economic Development Committee is in line with the City Council’s VISION for a sustainable future. As we continue to navigate the challenges of today and the uncertainties of the future, the Economic Development Committee can aid in the Town’s effort to embrace change and innovation with an evolving economic landscape.
Alternatives
The City Council could choose not to discuss the item. However, this discussion was specifically requested by a councilmember.
Staff Report – Economic Development Committee Study Session Page 3 of 3
ENVIRONMENTAL
The City Council’s discussion of the economic Development Committee is exempt from environmental review under the California Environmental Quality Act (CEQA) pursuant to CEQA Guideline 15378 as it would constitute organizational or administrative that do not result in direct or indirect changes in the environment.
CONCLUSION
The City Council should discuss the various options and provide staff with direction.