Regular Meeting Agenda 06.12.2024 Page 1 of 2
AGENDA
REGULAR MEETING
CITY COUNCIL OF THE TOWN OF COLMA
Wednesday, June 12, 2024
Closed Session – 6:00 PM
Regular Session – 7:00 PM
The City Council meeting will be held in person in the City Council Chambers. The Town will only accept public comments from the public attending in person and will not accept public comments via Zoom.
As a courtesy and technology permitting, the meeting can also be viewed /heard via Zoom Video Conference, but no public comment will be allowed or accepted by the Town via Zoom. The Town cannot guarantee that the public’s access to Zoom will be uninterrupted, and technical difficulties may occur from time to time. In those instances, so long as the public may still attend the meeting in person, the meeting will continue, even if the public is unable to view/hear or otherwise access the meeting via Zoom.
To attend the meeting in person:
Town Hall, Council Chamber, 1198 El Camino Real, Colma CA 94014 To view/hear the meeting via Zoom Video Conference:
Join Zoom Meeting:
https://us02web.zoom.us/j/85610028212
Meeting ID: 856 1002 8212
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To provide Public Comment:
Members of the public wishing to provide public comment are required to attend the meeting in person and are requested to complete a yellow speaker card and submit it to the City Clerk. Comments should be kept to three minutes or less. If there appears to be a large number of speakers, time may be reduced to no less than one minute each, at the discretion of the Mayor.
The City Council Meeting Agenda Packet and supporting documents are available for review on the Town’s website www.colma.ca.gov or at Colma Town Hall, 1198 El Camino Real, Colma, CA. Persons interested in obtaining an agenda via e-mail should call 650-997-8300 or email a request to [email protected].
Reasonable Accommodation
Upon request, this publication will be made available in appropriate alternative formats to persons with disabilities, as required by the Americans with Disabilities Act of 1990. Any person with a disability, who requires a modification or accommodation to view the agenda, should direct such a request to Juan Rumayor, ADA Coordinator, at 650-997-8300 or [email protected]. Please allow two business days for your request to be processed.
Regular Meeting Agenda 06.12.2024 Page 2 of 2
CLOSED SESSION – 6:00 PM
1. In Closed Session Pursuant to Government Code Section 54957.6 – Conference with Labor Negotiators.
Agency Negotiator: Austris Rungis, IEDA
Employee Organizations: Colma Peace Officers Association and Colma Communications/Records Association
Unrepresented Employees: All (Except City Manager)
PLEDGE OF ALLEGIANCE AND ROLL CALL
ADOPTION OF AGENDA
PRESENTATION
• Introduction of New City Clerk Michelle Estabillo
• Presentation of Colma Citizens’ Advisory Scholarships • Proclamation in Recognition of Philippine Independence Day
PUBLIC COMMENTS
Comments on the Consent Calendar and Non-Agenda Items will be heard at this time.
Comments on Agenda Items will be heard when the item is called.
CONSENT CALENDAR
1. Motion to Approve the Minutes from the May 16, 2024 Special Meeting
2. Motion to Approve the Minutes from the May 22, 2024 Regular Meeting
3. Motion to Adopt Resolution Approving and Authorizing the City Manager to Execute an Agreement with the San Mateo County Resource Conservation District to Assist the Town in Meeting Senate Bill 1383 Requirements for Procuring Organic Waste Materials Pursuant to CEQA Guideline 15308
4. Motion to Adopt Resolution Approving the Request to the Metropolitan Transportation Commission by the Town of Colma for an Allocation of TDA Article 3 Pedestrian and Bicycle Project Funding for Fiscal Year 2023/2024 Pursuant to CEQA Guideline 15306
5. Motion to Adopt Resolution Adopting a List of Projects for Fiscal Year 2024-25 Funded by SB 1: The Road Repair and Accountability Act of 2017 Pursuant to CEQA Guideline 15301 and 15378
STUDY SESSION
6. FY 2024-25 PROPOSED CAPITAL IMPROVEMENT PROGRAM (CIP) BUDGET a. CIP Discussion (excluding Trash Capture Project)
b. Trash Capture Project Discussion for Inclusion in the CIP (Mayor Goodwin recused) This item is for discussion only; no action will be taken at this meeting.
REPORTS
Mayor/City Council
City Manager
ADJOURNMENT
Minutes – Special Meeting 05.16.24 Page 1 of 1
MINUTES
SPECIAL MEETING
City Council of the Town of Colma
Thursday, May 16, 2024
1. TEAM BUILDING WORKSHOP FOR CITY COUNCIL AND TOWN STAFF 10:00 AM – Colma Community Center, 1520 Hillside Blvd., Colma, CA 94014 Mayor Goodwin called the meeting to order at 10:00 a.m.
Council Present – Mayor John Irish Goodwin, Vice Mayor Ken Gonzalez, Council Members Carrie Slaughter, Helen Fisicaro and Joanne F del Rosario were present.
Staff Present – City Manager Daniel Barros, City Attorney Christopher Diaz, Police Commander Sherwin Lum, Director of Public Works and Planning Brad Donohue, City Planner Farhad Mortazavi, Human Resources Analyst Juan Rumayor, Detective Jason Wollman, Recreation Manager Angelika Abellana, and Interim City Clerk Abigail Dometita were in attendance.
The City Manager led the group in pickleball games.
This item was for training purposes only; no action was taken at this meeting.
The Mayor called for a break for lunch at 11:40 a.m.
2. AB1234 ETHICS TRAINING FOR CITY COUNCIL AND STAFF
1:00 PM – Colma Town Hall, 1198 El Camino Real, Colma, CA 94014 Mayor Goodwin resumed the meeting at 1:03 p.m.
There are no minutes for this meeting as the meeting was a training session.
The Mayor called for a break at 2:50 p.m.
3. CLOSED SESSION
3:00 PM – Colma Town Hall, 1198 El Camino Real, Colma, CA 94014 IN CLOSED SESSION UNDER GOVERNMENT CODE § 54957 – PUBLIC EMPLOYEE
PERFORMANCE EVALUATION
Title: City Manager
Mayor Goodwin resumed the meeting at 3:00 p.m.
No action was taken at the closed session.
The Mayor adjourned the meeting at 4:57pm.
Respectfully submitted,
Abigail Dometita
Interim City Clerk
ITEM #1
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Minutes – Regular Meeting 05.22.24 Page 1 of 4
MINUTES
REGULAR MEETING
City Council of the Town of Colma
Town Hall Council Chamber
1198 El Camino Real, Colma CA
Also viewable via Zoom.us
Wednesday, May 22, 2024
7:00 PM
PLEDGE OF ALLEGIANCE AND ROLL CALL
Mayor Goodwin called the meeting to order at 7:01 p.m.
Council Present – Mayor John Irish Goodwin, Vice Mayor Ken Gonzalez, and Council Members Carrie Slaughter, Helen Fisicaro, and Joanne F. del Rosario and were present.
Staff Present – City Manag er Daniel Barros, City Attorney Christopher Diaz, Chief of Police John Munsey, Director of Planning and Public Works Brad Donohue, City Planner Farhad Mortazavi, Interim Administrative Services Director Stuart Schillinger, Recreation Services Manager Angelika Abellana, Interim City Clerk Abigail Dometita, and Administrative Technician Shelby Wright were in attendance.
The Mayor announced, “Regarding Public Comment: Members of the public who are here in person a
re requested to complete a yellow speaker card and submit it to the City Clerk.
Comments should be kept to three minutes or less. If there appears to be a large number of speakers, time may be reduced to no less than one minute each, at my discretion.”
ADOPTION OF THE AGENDA
Mayor Goodwin asked if there were any changes to the agenda. The Mayor requested to pull item #2, and Council Member Slaughter requested to pull item #3. The Mayor asked for a motion to adopt the agenda with the requested changes.
Action: Council Member del Rosario moved to adopt the agenda with the requested changes; the motion was seconded by Council Member Fisicaro and carried by the following vote:
Name Voting Present, Not Voting Absent
Aye No Abstain Not Participating
John Irish Goodwin, Mayor
Ken Gonzalez
Carrie Slaughter
Helen Fisicaro
Joanne F. del Rosario
5 0
PRESENTATIONS
• Recreation Manager Angelika Abellana introduced Facility Attendant Vanessa Fitzpatrick, Recreation Leaders Emiliano Verdugo, Franco Dias, Mark Lagman, and Senior Recreation Leader Therese Fontes.
ITEM #2
Minutes – Regular Meeting 05.22.24 Page 2 of 4
• The Mayor read a proclamation in recognition of Public Works Week and invited Public Works Maintenance Supervisor Louis Gotelli to accept the proclamation and framed poster. He made a few remarks at the podium.
PUBLIC COMMENTS
Mayor Goodwin opened the public comment period at 7:14 p.m. Member of the public, Zeke, made a comment. The Mayor closed the public comment period at 7:17 p.m.
At 7:18 p.m., the Town experienced technical difficulties and was forced to end the Zoom broadcast. The meeting in the Council Chambers proceeded without Zoom as allowed for by the agenda cover and the Brown Act as all City Council members were in person.
CONSENT CALENDAR
1. Motion to Accept the Minutes from the May 8, 2024 Regular Meeting.
2. [Pulled from Consent Calendar]
3. [Pulled from Consent Calendar]
Action: Council Member Fisicaro moved to approve consent calendar item #1; the motion was seconded by Council Member Slaughter and carried by the following vote:
Name Voting Present, Not Voting Absent
Aye No Abstain Not Participating
John Irish Goodwin, Mayor
Ken Gonzalez
Carrie Slaughter
Helen Fisicaro
Joanne F. del Rosario
5 0
2. Motion to Accept Informational Report on Recreation Department Programs, Activities, Events, and Trips for the First Quarter of 2024.
Mayor Goodwin asked questions; Recreation Services Manager Angelika Abellana answered her questions.
Action: Council Member Fisicaro moved to Accept Informational Report on Recreation Department Programs, Activities, Events, and Trips for the First Quarter of 2024; the motion was seconded by Council Member Slaughter and carried by the following vote:
Minutes – Regular Meeting 05.22.24 Page 3 of 4
Name Voting Present, Not Voting Absent
Aye No Abstain Not Participating
John Irish Goodwin, Mayor
Ken Gonzalez
Carrie Slaughter
Helen Fisicaro
Joanne F. del Rosario
5 0
3. Motion to Adopt a Resolution Approving and Authorizing the City Manager to Execute Power Purchase Agreement for Solar Installation at the Police Department Pursuant to CEQA Guidelines 15301 and 15303.
Council Member Slaughter asked questions; Programs Manager Peter Levitt of Peninsula Clean Energy answered her questions.
Action: Council Member Fisicaro moved to Adopt a Resolution Approving and Authorizing the City Manager to Execute Power Purchase Agreement for Solar Installation at the Police Department Pursuant to CEQA Guidelines 15301; the motion was seconded by Council Member del Rosario and carried by the following vote:
Name Voting Present, Not Voting Absent
Aye No Abstain Not Participating
John Irish Goodwin, Mayor
Ken Gonzalez
Carrie Slaughter
Helen Fisicaro
Joanne F. del Rosario
5 0
STUDY SESSION
4. FY 2024-25 PROPOSED BUDGET
City Manager Daniel Barros and Interim Administrative Services Director Stuart Schillinger presented the staff report. The Mayor opened the public comment period at 8:04 p.m. and seeing no one request to speak, he closed the public comment period. Council discussion followed.
This item was for discussion only; no action was taken at this meeting.
5. TOWN FLAG POLICY
City Manager Daniel Barros presented the staff report. The Mayor opened the public comment period at 8:17 p.m. and seeing no one request to speak, he closed the public comment period. Council discussion followed.
This item was for discussion only; no action was taken at this meeting.
COUNCIL CALENDARING
The next Regular Meeting will be on Wednesday, June 12, 2024 at 7:00 p.m.
Minutes – Regular Meeting 05.22.24 Page 4 of 4
REPORTS
City Manager Daniel Barros gave an update on the following topics:
Raising Cane’s is scheduled to open in late June.
Ice Cream Social – May 28th at Colma Community Center for ages 55 and up. Garage Sale – June 1st from 9-5pm.
Earth Day Recycling Event – June 8th 8:30-12pm.
ADJOURNMENT
Mayor Goodwin adjourned the meeting at 8:33 p.m.
Respectfully submitted,
Abigail Dometita
Interim City Clerk
Staff Report – SB 1383 Resource Conservation District Agreement
STAFF REPORT
TO:
Mayor and Members of the City Council
FROM: Kathleen Gallagher, Sustainability Manager
VIA: Dan Barros, City Manager
MEETING DATE: June 12, 2024
SUBJECT: Approval of Agreement with the Resource Conservation District to assist in meeting SB 1383 procurement requirements
RECOMMENDATION
Staff recommends the City Council adopt the following:
RESOLUTION APPROVING AND AUTHORIZING THE CITY MANAGER TO EXECUTE AN
AGREEMENT WITH THE SAN MATEO COUNTY RESOURCE CONSERVATION DISTRICT TO ASSIST THE TOWN IN MEETING SENATE BILL 1383 REQUIREMENTS FOR PROCURING ORGANIC WASTE MATERIALS PURSUANT TO CEQA GUIDELINE 15308
EXECUTIVE SUMMARY
SB 1383 is landmark legislation that requires jurisdictions to meet organic waste diversion requirements, meet organic waste procurement requirements, complete reporting, and monitoring of requirements to CalRecycle, and procure recycled content products. A particularly challenging aspect of SB 1383 for jurisdictions is meeting the annual target of procuring organic waste materials such as mulch or compost. Therefore, Colma and all other San Mateo County jurisdictions participated in 2023 in a regional organic waste procurement program where the non-profit organization, Resource Conservation District RCD), provided a regional solution to procuring organic waste material (e.g., compost or mulch) on behalf of the jurisdictions to San Mateo County agricultural and ranchlands in collaboration with the landowners. This regional program has been successful and has been used as a model in other regions in California. Staff recommends approval of the agreement with the Resource Conservation District because it assists the Town is meeting this challenging aspect of SB 1383 requirements.
On April 24, 2024, the City Council had approved the agreement with the Resource Conservation District, however, the Resource Conservation District staff noted that two minor provisions were to be included in the agreement but were not included. Please note that these two provisions were included in the prior 2022 RCD agreement that the City Council approved.
Therefore, this updated agreement includes these two provisions for City Council approval.
FISCAL IMPACT
ITEM #3
Staff Report – SB 1383 Resource Conservation District Agreement
The Town’s costs for participation in the RCD program is $4,027.79 and these costs are covered through a grant from CalRecycle.
ANALYSIS
This program allows the Town to participate is a regional organic waste procurement program where the non-profit organization, Resource Conservation District, provides a regional solution on behalf of the jurisdictions to procure organic waste material (e.g., compost or mulch) for distribution onto agricultural and ranchlands in collaboration with the landowners. This regional program has been remarkably successful and has been used as a model in other regions in California. Staff recommends approval of the agreement with the Resource Conservation District because it assists the Town is meeting this challenging aspect of SB 1383 requirements. The cost of the program is covered through a grant from CalRecycle.
As noted earlier in this report, on April 24, 2024, the City Council had approved the agreement with the Resource Conservation District, however, the Resource Conservation District staff noted that two minor provisions were to be included in the agreement but were not included.
Therefore, the updated agreement includes these two minor provisions, Section 9a., and 11a. for City Council approval. Please note that these two minor provisions were included and consistent with the prior 2022 agreement with RCD that City Council approved. In particular, Section 9a was expanded to allow RCD to subcontract with San Mateo County farmers, ranchers, and other organizations to procure compost to ensure the Town’s compliance with the SB 1383 compost requirements. In addition, Section 11a was modified to remove certain types of insurance that are normally imposed on all consultants, but that are not applicable in the current contract based on the work that County RCD will be doing on behalf of the Town. The insurance that has been removed include:
• Premises/Operations Liability
• Products/Completed Operations Liability
• Explosion, Collapse, and Underground insurance
Council Adopted Values
The adoption of the Resolution is consistent with the Council value of vision and responsibility because it enables the Town to meet SB 1383 requirements for organic waste procurement.
Sustainability Impact
Adoption of the Resolution will improve the Town’s sustainability by advancing a more sustainable, environmentally friendly product such as compost or mulch instead of manufactured chemical and or fertilizers on agricultural and ranchlands where the organic material is delivered.
ENVIRONMENTAL
The City Council’s action to adopt the resolution is exempt from environmental review pursuant to the California Environmental Quality Act (CEQA) pursuant to CEQA Guideline 15308 as it can be seen to be an action taken by an agency in pursuit of protecting the environment as SB 1383 Staff Report – SB 1383 Resource Conservation District Agreement
is intended to reduce waste and the agreement at issue will allow for composting further and reducing organic waste.
RECOMMENDATION
Staff recommends that the City Council adopt the Resolution approving and authorizing the City Manager to execute the agreement with the Resource Conservation District to assist in meeting SB 1383 procurement requirements AT
TACHMENTS
A. Resolution
B. Agreement
I
II
Res 2024 Resource Conservation District to meet SB 1383 requirements Page 1 of 1 RESOLUTION 2024-__
OF THE CITY COUNCIL OF THE TOWN OF COLMA
RESOLUTION APPROVING AND AUTHORIZING THE CITY MANAGER TO EXECUTE AN
AGREEMENT WITH THE SAN MATEO COUNTY RESOURCE CONSERVATION DISTRICT TO ASSIST THE TOWN IN MEETING SENATE BILL 1383 REQUIREMENTS FOR PROCURING ORGANIC WASTE MATERIALS PURSUANT TO CEQA GUIDELINE 15308
1. Background.
(a) The Town of Colma is required to meet requirements under SB 1383 to procure an annual target of organic waste material and report to CalRecycle. (b) The Town has worked collaboratively with the San Mateo County Resource Conservation District and all other San Mateo County jurisdictions to participate in the regional program to provide mulch and compost to agricultural and ranchlands. The Town wishes to continue this successful partnership with the Resource Conservation District and has reviewed the agreement with the Resource Conservation District.
2. Order
(a) The City Council hereby rescinds its adoption of Resolution No. 2024-09 approving a prior version of the agreement that did not include changes requested by RCD. (b) The City Council hereby approves and authorizes the City Manager to execute a revised agreement with the San Mateo County Resource Conservation District that includes requested changes to Section 9 and 11.
Certification of Adoption
I certify that the foregoing Resolution No. 2024-xx was duly adopted at a regular meeting of City Council of the Town of Colma held on June 12, 2024 by the following vote:
Name Voting Present, Not Voting Absent
Aye No Abs tain Not Participating
John Irish Goodwin, Mayor
Ken Gonzalez
Carrie Slaughter
Helen Fisicaro
Joanne F. del Rosario
Voting Tally
Date
d ______________________ ___________________________________ John Irish Goodwin, Mayor
Attest: ____________________________
Michelle Estabillo, City Clerk
ATTACHMENT A
I
II
25977.00100\33555982.1
1 TOWN OF COLMA
PROFESSIONAL SERVICES AGREEMENT
This Agreement is made and entered into as of April 25, 2024, by and between the Town of Colma, a public agency organized and operating under the laws of the State of California with its principal place of business at 1198 El Camino Real, Colma, CA 94014 (“Town”), and the Resource Conservation District, a non- profit organization located at 80 Stone Pine #100 Half Moon Bay, CA 94019 (hereinafter referred to as “Consultant”). Town and Consultant are sometimes individually referred to as “Party” and collectively as “Parties” in this Agreement.
RECITALS
A. Town is a public agency of the State of California and is in need of professional services for the following project, the SB 1383 Compost Broker Program, (hereinafter referred to as “the Project”).
B. Consultant is duly licensed and has the necessary qualifications to provide such services.
C. The Parties desire by this Agreement to establish the terms for Town to retain Consultant to provide the services described herein.
AGREEMENT
NOW, THEREFORE, IT IS AGREED AS FOLLOWS:
1. Services .
Consultant shall provide the Town with the services described in the Scope of Services attached hereto as Exhibit “A.”
2. Compensation.
a. Subject to paragraph 2(b) below, the Town shall pay for such services in accordance with the Schedule of Charges set forth in Exhibit “B.” b. In no event shall the total amount paid for services rendered by Consultant under this Agreement exceed the sum of $ 4,027.79. This amount is to cover all printing and related costs, and the Town will not pay any additional fees for printing expenses. Periodic payments shall be made within 30 days of receipt of an invoice which includes a detailed description of the work performed. Payments to Consultant for work performed will be made on a monthly billing basis.
3. Additi onal Work.
If changes in the work seem merited by Consultant or the Town, and informal consultations with the other party indicate that a change is warranted, it shall be processed in the following manner: a letter outlining the changes shall be forwarded to the Town by Consultant with a statement of estimated changes in fee or time schedule. An amendment to this Agreement shall be prepared by the Town and executed by both Parties before performance of such services, or
ATTACHMENT B
25977.00100\33555982.1
2 the Town will not be required to pay for the changes in the scope of work. Such amendment shall not render ineffective or invalidate unaffected portions of this Agreement.
4. Maintenance of Records.
Books, documents, papers, accounting records, and other evidence pertaining to costs incurred shall be maintained by Consultant and made available at all reasonable times during the contract period and for four (4) years from the date of final payment under the contract for inspection by Town.
5. The term of this Agreement shall be from April 25, 2024 , to May 1, 2026, unless earlier terminated as provided herein. The Parties may, by mutual, written consent, extend the term of this Agreement if necessary to complete the Project. Consultant shall perform its services in a prompt and timely manner within the term of this Agreement and shall commence performance upon receipt of written notice from the Town to proceed (“Notice to Proceed”). ] The Notice to Proceed shall set forth the date of commencement of work.
Consultant shall perform its services in a prompt and timely manner and shall commence performance upon receipt of written notice from the Town to proceed (“Notice to Proceed”).
6. Delays in Performance.
a. Neither Town nor Consultant shall be considered in default of this Agreement for delays in performance caused by circumstances beyond the reasonable control of the non - performing party. For purposes of this Agreement, such circumstances include but are not limited to, abnormal weather conditions; floods; earthquakes; fire; epidemics; pandemics; war; riots and other civil disturbances; strikes, lockouts, work slowdowns, and other labor disturbances; sabotage or judicial restraint.
b. Should such circumstances occur, the non- performing party shall, within a reasonable time of being prevented from performing, give written notice to the other party describing the circumstances preventing continued performance and the efforts being made to resume performance of this Agreement.
7. Compliance with Law.
a. Consultant shall comply with all applicable laws, ordinances, codes and regulations of the federal, state and local government, including Cal/OSHA requirements. b. If required, Consultant shall assist the Town, as requested, in obtaining and maintaining all permits required of Consultant by federal, state and local regulatory agencies. c. If applicable, Consultant is responsible for all costs of clean up and/ or removal of hazardous and toxic substances spilled as a result of his or her services or operations performed under this Agreement.
8. Standard of Care
25977.00100\33555982.1
3 Consultant’s services will be performed in accordance with generally accepted professional practices and principles and in a manner consistent with the level of care and skill ordinarily exercised by members of the profession currently practicing under similar conditions.
9. Assignment and Subconsultant
Consultant shall not assign, sublet, or transfer this Agreement or any rights under or interest in this Agreement without the written consent of the Town, which may be withheld for any reason. Any attempt to so assign or so transfer without such consent shall be void and without legal effect and shall constitute grounds for termination. Subcontracts, if any, shall contain a provision making them subject to all provisions stipulated in this Agreement. Nothing contained herein shall prevent Consultant from employing independent associates, and subconsultants as Consultant may deem appropriate to assist in the performance of services hereunder. a. The Town expressly authorizes the Consultant to subcontract with San Mateo County farmers, ranchers, or other organizations ("Subcontractors") located in San Mateo County to procure compost for the purpose of facilitating Town's compliance with its recycled organic waste product procurement requirements under California Senate Bill 1383 in accordance with Exhibit A of this Agreement. Subcontractors only procuring compost in accordance with Exhibit A ("Procurement Only Subcontractors") are exempt from the provisions in 11. Insurance, and 13. CA Labor Code Requirements in this Agreement. Under no circumstances shall the Consultant obligate the Town through subcontracting to any financial obligations beyond the amount set forth in this Agreement.
10. Independent Contractor
Consultant is retained as an independent contractor and is not an employee of Town. No employee or agent of Consultant shall become an employee of Town. The work to be performed shall be in accordance with the work described in this Agreement, subject to such directions and amendments from Town as herein provided.
11. Insurance .
Consultant shall not commence work for the Town until it has provided evidence satisfactory to the Town it has secured all insurance required under this section. In addition, Consultant shall not allow any subcontractor to commence work on any subcontract until it has secured all insurance required under this section. a. Commercial General Liability
(i) The Consultant shall take out and maintain, during the performance of all work under this Agreement, in amounts not less than specified herein, Commercial General Liability Insurance, in a form and with insurance companies acceptable to the Town. (ii) Coverage for Commercial General Liability insurance shall be at least as broad as the following:
(1) Insurance Services Office Commercial General Liability coverage (Occurrence Form CG 00 01) or exact equivalent. (iii) Commercial General Liability Insurance must include coverage for the following:
25977.00100\33555982.1
4 (1) Bodily Injury and Property Damage
(2) Premises/Operations Liability
(3) Aggregate Limits that Apply per Project
(4) Property Damage
(iv) The policy shall contain no endorsements or provisions limiting coverage for (1) contractual liability; (2) cross liability exclusion for claims or suits by one insured against another; (3) products/completed operations liability; or (4) contain any other exclusion contrary to the Agreement.
(v) The policy shall give Town, its officials, officers, employees, agents and Town designated volunteers additional insured status using ISO endorsement forms CG 20 10 10 01 and 20 37 10 01, or endorsements providing the exact same coverage. (vi) The general liability program may utilize either deductibles or provide coverage excess of a self-insured retention, subject to written approval by the Town, and provided that such deductibles shall not apply to the Town as an additional insured. b. Automobile Liability
(i) At all times during the performance of the work under this Agreement, the Consultant shall maintain Automobile Liability Insurance for bodily injury and property damage including coverage for owned, non-owned and hired vehicles, in a form and with insurance companies acceptable to the Town.
(ii) Coverage for automobile liability insurance shall be at least as broad as Insurance Services Office Form Number CA 00 01 covering automobile liability (Coverage Symbol 1, any auto).
(iii) The policy shall give Town, its officials, officers, employees, agents and Town designated volunteers additional insured status. (iv) Subject to written approval by the Town, the automobile liability program may utilize deductibles, provided that such deductibles shall not apply to the Town as an additional insured, but not a self-insured retention.
c. Workers’ Compensation/Employer’s Liability
(i) Consultant certifies that he/she is aware of the provisions of Section 3700 of the California Labor Code which requires every employer to be insured against liability for workers’ compensation or to undertake self -insurance in accordance with the provisions of that code, and he/she will comply with such provisions before commencing work under this Agreement.
(ii) To the extent Consultant has employees at any time during the term of this Agreement, at all times during the performance of the work under this Agreement, the Consultant shall maintain full compensation insurance for all persons employed directly by him/her to carry out the work contemplated under this Agreement, all in accordance with the “Workers’ Compensation and Insurance Act,” Division IV of the Labor Code of the State of California and any acts amendatory thereof, and Employer’s Liability Coverage in amounts 25977.00100\33555982.1
5 indicated herein. Consultant shall require all subconsultants to obtain and maintain, for the period required by this Agreement, workers’ compensation coverage of the same type and limits as specified in this section.
d. P rofessional Liability (Errors and Omissions)
At all times during the performance of the work under this Agreement the Consultant shall maintain professional liability or Errors and Omissions insurance appropriate to its profession, in a form and with insurance companies acceptable to the Town and in an amount indicated herein.
This insurance shall be endorsed to include contractual liability applicable to this Agreement and shall be written on a policy form specifically designed to protect against acts, errors or omissions of the Consultant. “Covered Professional Services” as designated in the policy must specifically include work performed under this Agreement. The policy must “pay on behalf of” the insured and must include a provision establishing the insurer's duty to defend. e. Minimum Policy Limits Required
(i) The following insurance limits are required for the Agreement:
Combined Single Limit
Commercial General Liability $1,000,000 per occurrence/ $2,000,000 aggregate for bodily injury, personal injury, and property
damage
Automobile Liability $1,000,000 combined single limit
Employer’s Liability $1,000,000 per accident or disease Professional Liability $1,000,000 per claim and aggregate (errors and omissions)
(ii) Defense costs shall be payable in addition to the limits. (iii) Requirements of specific coverage or limits contained in this section are not intended as a limitation on coverage, limits, or other requirement, or a waiver of any coverage normally provided by any insurance. Any available coverage shall be provided to the parties required to be named as Additional Insured pursuant to this Agreement. f. Evidence Required
Prior to execution of the Agreement, the Consultant shall file with the Town evidence of insurance from an insurer or insurers certifying to the coverage of all insurance required herein. Such evidence shall include original copies of the ISO CG 00 01 (or insurer’s equivalent) signed by the insurer’s representative and Certificate of Insurance (Acord Form 25 - S or equivalent), together with required endorsements. All evidence of insurance shall be signed by a properly authorized officer, agent, or qualified representative of the insurer and shall certify the names of the insured, any additional insureds, where appropriate, the type and amount of the insurance, the location and operations to which the insurance applies, and the expiration date of such insurance.
25977.00100\33555982.1
6 g. Policy Provisions Required
(i) Consultant shall provide the Town at least thirty (30) days prior written notice of cancellation of any policy required by this Agreement, except that the Consultant shall provide at least ten (10) days prior written notice of cancellation of any such policy due to non-payment of premium. If any of the required coverage is cancelled or expires during the term of this Agreement, the Consultant shall deliver renewal certificate(s) including the General Liability Additional Insured Endorsement to the Town at least ten (10) days prior to the effective date of cancellation or expiration.
(ii) The Commercial General Liability Policy and Automobile Policy shall each contain a provision stating that Consultant’s policy is primary insurance and that any insurance, self-insurance or other coverage maintained by the Town or any named insureds shall not be called upon to contribute to any loss.
(iii) The retroactive date (if any) of each policy is to be no later than the effective date of this Agreement. Consultant shall maintain such coverage continuously for a period of at least three years after the completion of the work under this Agreement. Consultant shall purchase a one (1) year extended reporting period A) if the retroactive date is advanced past the effective date of this Agreement; B) if the policy is cancelled or not renewed; or C) if the policy is replaced by another claims -made policy with a retroactive date subsequent to the effective date of this Agreement.
(iv) All required insurance coverages , except for the professional liability coverage, shall contain or be endorsed to provide a waiver of subrogation in favor of the Town, its officials, officers, employees, agents, and volunteers or shall specifically allow Consultant or others providing insurance evidence in compliance with these specifications to waive their right of recovery prior to a loss. Consultant hereby waives its own right of recovery against Town, and shall require similar written express waivers and insurance clauses from each of its subconsultants.
(v) The limits set forth herein shall apply separately to each insured against whom claims are made or suits are brought, except with respect to the limits of liability.
Further the limits set forth herein shall not be construed to relieve the Consultant from liability in excess of such coverage, nor shall it limit the Consultant’s indemnification obligations to the Town and shall not preclude the Town from taking such other actions available to the Town under other provisions of the Agreement or law.
h. Qualifying Insurers
(i) All policies required shall be issued by acceptable insurance companies, as determined by the Town, which satisfy the following minimum requirements:
(1) Each such policy shall be from a company or companies with a current A.M. Best's rating of no less than A:VII and admitted to transact in the business of insurance in the State of California, or otherwise allowed to place insurance through surplus line brokers under applicable provisions of the California Insurance Code or any federal law.
i. Additional Insurance Provisions
25977.00100\33555982.1
7 (i) The foregoing requirements as to the types and limits of insurance coverage to be maintained by Consultant, and any approval of said insurance by the Town , is not intended to and shall not in any manner limit or qualify the liabilities and obligations otherwise assumed by the Consultant pursuant to this Agreement, including but not limited to, the provisions concerning indemnification.
(ii) If at any time during the life of the Agreement, any policy of insurance required under this Agreement does not comply with these specifications or is canceled and not replaced, Town has the right but not the duty to obtain the insurance it deems necessary and any premium paid by Town will be promptly reimbursed by Consultant or Town will withhold amounts sufficient to pay premium from Consultant payments. In the alternative, Town may cancel this Agreement.
(iii) The Town may require the Consultant to provide complete copies of all insurance policies in effect for the duration of the Project. (iv) Neither the Town nor any of its officials, officers, employees, agents or volunteers shall be personally responsible for any liability arising under or by virtue of this Agreement.
j. Subconsultant Insurance Requirements .
Consultant shall not allow any
subcontractors or subconsultants to commence work on any subcontract until they have provided evidence satisfactory to the Town that they have secured all insurance required under this section. Policies of commercial general liability insurance provided by such subcontractors or subconsultants shall be endorsed to name the Town as an additional insured using ISO form CG 20 38 04 13 or an endorsement providing the exact same coverage. If requested by Consultant, Town may approve different scopes or minimum limits of insurance for particular subcontractors or subconsultants.
12. Indem ni
fication.
a. To the fullest extent permitted by law, Consultant shall defend (with counsel of Town’s choosing), indemnify and hold the Town, its officials, officers, employees, volunteers, and agents free and harmless from any and all claims, demands, causes of action, costs, expenses, liability, loss, damage or injury of any kind, in law or equity, to property or persons, including wrongful death, in any manner arising out of, pertaining to, or incident to any acts, errors or omissions, or willful misconduct of Consultant, its officials, officers, employees, subcontractors, consultants or agents in connection with the performance of the Consultant’s services, the Project or this Agreement, including without limitation the payment of all damages, expert witness fees and attorney’s fees and other related costs and expenses. Consultant's obligation to indemnify shall not be restricted to insurance proceeds, if any, received by Consultant, the Town, its officials, officers, employees, agents, or volunteers.
b. If Consultant’s obligation to defend, indemnify, and/or hold harmless arises out of Consultant’s performance of “design professional” services (as that term is defined under Civil Code section 2782.8), then, and only to the extent required by Civil Code section 2782.8, which is fully incorporated herein, Consultant’s indemnification obligation shall be limited to claims that arise out of, pertain to, or relate to the negligence, recklessness, or willful misconduct of the Consultant, and, upon Consultant obtaining a final adjudication by a court of competent jurisdiction, Consultant’s liability for such claim, including the cost to defend, shall not exceed the Consultant’s proportionate percentage of fault.
25977.00100\33555982.1
8 13. Cal ifornia Labor Code Requirements.
a. Cons ultant is aware of the requirements of California Labor Code Sections 1720 et seq. and 1770 et seq., which require the payment of prevailing wage rates and the performance of other requirements on certain “public works” and “maintenance” projects (“Prevailing Wage Laws”). If the services are being performed as part of an applicable “public works” or “maintenance” project, as defined by the Prevailing Wage Laws, and if the total compensation is $1,000 or more, Consultant agrees to fully comply with such Prevailing Wage Laws. Consultant shall defend, indemnify and hold the Town, its officials, officers, employees and agents free and harmless from any claims, liabilities, costs, penalties or interest arising out of any failure or alleged failure to comply with the Prevailing Wage Laws . It shall be mandatory upon the Consultant and all subconsultants to comply with all California Labor Code provisions, which include but are not limited to prevailing wages (Labor Code Sections 1771, 1774 and 1775), employment of apprentices (Labor Code Sec tion 1777.5), certified payroll records (Labor Code Sections 1771.4 and 1776), hours of labor (Labor Code Sections 1813 and 1815) and debarment of contractors and subcontractors (Labor Code Section 1777.1) . The requirement to submit certified payroll records directly to the Labor Commissioner under Labor Code section 1771.4 shall not apply to work performed on a public works project that is exempt pursuant to the small project exemption specified in Labor Code Section 1771.4. b. If the services are being performed as part of an applicable “public works” or “maintenance” project, then pursuant to Labor Code Sections 1725.5 and 1771.1, the Consultant and all subconsultants performing such services must be registered with the Department of Industrial Relations. Consultant shall maintain registration for the duration of the Project and require the same of any subconsultants, as applicable. Notwithstanding the foregoing, the contractor registration requirements mandated by Labor Code Sections 1725.5 and 1771.1 shall not apply to work performed on a public works project that is exempt pursuant to the small project exemption specified in Labor Code Sections 1725.5 and 1771.1. c. This Agreement may also be subject to compliance monitoring and enforcement by the Department of Industrial Relations. It shall be Consultant’s sole responsibility to comply with all applicable registration and labor compliance requirements. Any stop orders issued by the Department of Industrial Relations against Consultant or any subcontractor that affect Consultant’s performance of services, including any delay, shall be Consultant’s sole responsibility. Any delay arising out of or resulting from such stop orders shall be considered Consultant caused delay and shall not be compensable by the Town. Consultant shall defend, indemnify and hold the Town, its officials, officers, employees and agents free and harmless from any claim or liability arising out of stop orders issued by the Department of Industrial Relations against Consultant or any subcontractor.
14. Ve
rification of Employment Eligibility.
By executing this Agreement, Consultant verifies that it fully complies with all requirements and r
estrictions of state and federal law respecting the employment of undocumented aliens, including, but not limited to, the Immigration Reform and Control Act of 1986, as may be amended from time to time, and shall require all subconsultants and sub-subconsultants to comply with the same.
15. Laws and
Venue.
25977.00100\33555982.1
9 This Agreement shall be interpreted in accordance with the laws of the State of California.
If any action is brought to interpret or enforce any term of this Agreement, the action shall be brought in a state or federal court situated in the County of San Mateo, State of California. 16 Termination or Abandonment
a. Town has the right to terminate or abandon any portion or all of the work under this Agreement by giving ten (10) calendar days written notice to Consultant. In such event, Town shall be immediately given title and possession to all original field notes, drawings and specifications, written reports and other documents produced or developed for that portion of the work completed and/or being abandoned. Town shall pay Consultant the reasonable value of services rendered for any portion of the work completed prior to termination. If said termination occurs prior to completion of any task for the Project for which a payment request has not been received, the charge for services performed during such task shall be the reasonable value of such services, based on an amount mutually agreed to by Town and Consultant of the portion of such task completed but not paid prior to said termination. Town shall not be liable for any costs other than the charges or portions thereof which are specified herein. Consultant shall not be entitled to payment for unperformed services, and shall not be entitled to damages or compensation for termination of work.
b. Consultant may terminate its obligation to provide further services under this Agreement upon thirty (30) calendar days’ written notice to Town only in the event of substantial failure by Town to perform in accordance with the terms of this Agreement through no fault of Consultant.
18 D
ocuments. Except as otherwise provided in “Termination or Abandonment,” above, all original field notes, written reports, Drawings and Specifications and other documents, produced or developed for the Project shall, upon payment in full for the services described in this Agreement, be furnished to and become the property of the Town.
19. Limitation of Agreement.
This Agreement is limited to and includes only the work included in the Project described abov
e.
20. No tice
Any
notice or instrument required to be given or delivered by this Agreement may be given or delivered by depositing the same in any United States Post Office, certified mail, return receipt requested, postage prepaid, addressed to:
TOWN:
Town of Colma
1198 El Camino Real
Colma, CA 94014
Attn: City Manager
CONSULTANT:
Resource Conservation District, Attn. Contract
Manager
80 Stone Pine #100
Half Moon Bay, CA 94019
21. Thi rd Party Rights
25977.00100\33555982.1
10 Nothing in this Agreement shall be construed to give any rights or benefits to anyone other than the Town and the Consultant.
23. Equal Opportunity Employment.
Consultant represents that it is an equal opportunity employer and that it shall not discriminate against any employee or applicant for employment because of race, religion, color, national origin, ancestry, sex, age or other interests protected by the State or Federal Constitutions. Such non-discrimination shall include, but not be limited to, all activities related to initial employment, upgrading, demotion, transfer, recruitment or recruitment advertising, layoff or termination.
24. Entire Agreement
This Agreement, with its exhibits, represents the entire understanding of Town and Consultant as to those matters contained herein, and supersedes and cancels any prior or contemporaneous oral or written understanding, promises or representations with respect to those matters covered hereunder. Each Party acknowledges that no representations, inducements, promises or agreements have been made by any person which are not incorporated herein, and that any other agreements shall be void. This Agreement may not be modified or altered except in writing signed by both Parties hereto. This is an integrated Agreement.
25. S everability
The unenforceability, invalidity or illegality of any provision(s) of this Agreement shall not render the remaining provisions unenforceable, invalid or illegal.
26. Successors and Assigns
This Agreement shall be binding upon and shall inure to the benefit of the successors in interest, executors, administrators and assigns of each Party to this Agreement. However, Consultant shall not assign or transfer by operation of law or otherwise any or all of its rights, burdens, duties or obligations without the prior written consent of Town . Any attempted assignment without such consent shall be invalid and void.
27. Non-W aiver
None of the provisions of this Agreement shall be considered waived by either P arty, unless such waiver is specifically specified in writing.
28. Time of Essence
Time is of the essence for each and every provision of this Agreement.
29. Tow n ’s Right to Employ Other Consultants
Town reserves its right to employ other consultants, including engineers, in connection with this Project or other projects.
30. Prohibited Interests
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11 Consultant maintains and warrants that it has not employed nor retained any company or person, other than a bona fide employee working solely for Consultant, to solicit or secure this Agreement. Further, Consultant warrants that it has not paid nor has it agreed to pay any company or person, other than a bona fide employee working solely for Consultant, any fee, commission, percentage, brokerage fee, gift or other consideration contingent upon or resulting from the award or making of this Agreement. For breach or violation of this warranty, Town shall have the right to rescind this Agreement without liability. For the term of this Agreement, no director, official, officer or employee of Town, during the term of his or her service with Town, shall have any direct interest in this Agreement, or obtain any present or anticipated material benefit arising therefrom.
When funding for the services is provided, in whole or in part, by an agency of the federal government, Consultant shall also fully and adequately comply with the provisions included in Exhibit “D” (Federal Requirements) attached hereto and incorporated herein by reference (“Federal Requirements”). With respect to any conflict between such Federal Requirements and the terms of this Agreement and/or the provisions of state law, the more stringent r equirement shall control.
[SIGNATURES ON FOLLOWING PAGE]
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12 SIGNATURE PAGE FOR PROFESSIONAL SERVICES AGREEMENT
BETWEEN TOWN OF COLMA
AND RESOURCE CONSERVATION DISTRICT
IN
WITNESS WHEREOF, the Parties have executed this Agreement as of the date first written above.
TOWN OF COLMA RESOURCE CONSERVATION DISTRICT
By: By :
Daniel Barros K ellyx Nelson
City Manager Executive Director
ATTEST:
By:
Michelle Estabillo
Cit
y Clerk
APPROVED AS TO FORM:
By:
Christopher Diaz
City Attorney
25977.00100\33555982.1
13 EXHIBIT A: Scope of Services
Contractor to provide and implement a compost procurement and application program that will assist the Town to meet its recovered organic waste product procurement requirements under CA Senate Bill 1383 (SB 1383). The program will consist of the following aspects:
1. Outreach & Technical Assistance:
o Contractor shall conduct outreach to agricultural producers or other organizations such as but not limited to farmers, ranchers, landowners, open space districts, nonprofits, and universities about the compost procurement and application program established under this agreement, benefits of compost use, and carbon farming. Contractor shall translate any material created to conduct outreach to Spanish, and Simplified Chinese as needed.
o Contractor shall provide agricultural producers and other organizations with technical assistance to incorporate compost into their operations, such as soil sampling, identifying compost application rates, etc.
o Contractor shall provide agricultural producers with information for funding opportunities for compost application, such as CDFA’s Healthy Soils Program and NRCS’s farm bill programs.
2. Compost Procurement
o Contractor shall identify and recruit compost procurement and application projects for the compost procurement and application program established under this agreement that will help the Town meet its SB 1383 recovered organic waste procurement requirements.
o Contractor shall cover up to 75% of compost/hauling/spreading costs or provide funding as cost-share for other funding sources (whichever is less). If the program is oversubscribed, Contractor shall develop a system for equitable distribution of compost or ranking system to identify projects. o Contractor shall track procurement credits attributed to the Town and where necessary, shall ensure that a signed agreement between the Town and project owner/compost recipient is in place prior to the purchase of compost. This shall be done in order for the Town to claim SB 1383 procurement credit for procured compost in instances where the Contractor is not directly purchasing compost procured under this agreement.
o Contractor shall procure high-quality compost that is eligible to count towards the Town’s SB 1383 procurement target as described in the CA Senate Bill 1383 regulations.
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14 3. Record Keeping & Reporting
o Contractor shall keep documentation proving that SB 1383 procurement credit attributed to the Town under this agreement is solely for the use of the the Town’s and not claimed by any other entity or jurisdiction for their SB 1383 reporting. Contractor shall collect a release of liability waiver from all individuals who receive compost through the compost procurement and application program established under this agreement. Contractor shall provide all signed waivers to the Town upon request.
o Contractor shall collect a photo release form from all individuals who receive compost through the compost procurement and application program established under this agreement allowing the Town to use photos taken under this agreement in public presentations, reports, or other outreach. Contractor shall provide all signed forms to the the Town upon request. o Contractor shall take pictures and/or videos of compost application projects. o Contractor shall calculate the net carbon sequestration associated with this agreement and attributed to the Town.
o Contractor shall provide the Town with all procurement records associated with this agreement and required for the Town s SB 1383 recycled organic waste procurement compliance recordkeeping and reporting.
4. Scaling Compost Procurement Opportunities
o Contractor shall identify equipment and infrastructure necessary to increase compost use amongst agricultural producers in San Mateo County, provide cost estimates, and, if deemed necessary by the Contractor, design an equipment sharing program.
o Contractor shall explore innovative strategies for the jurisdictions within San Mateo County to provide ongoing funding for this program beyond the term of the CalRecycle SB 1383 local assistance grant.
5. Administration
o Contractor shall submit invoices quarterly. The Town will receive .573% of the SB 1383 procurement credits associated with the contractor’s compost procurement and application program
o Each quarterly invoice shall be accompanied by a progress report, which shall include updates on the Contractor’s outreach, technical assistance, and compost procurement and application efforts completed during the reporting period. The progress report may also include images of compost application projects for the jurisdiction to use in public reports, presentations, or other outreach. o Contractor shall submit a final report by March 1, 2026 summarizing all outreach, technical assistance, and compost procurement and application efforts 25977.00100\33555982.1
15 completed through this agreement; all costs associated with the project; the SB 1383 procurement and carbon sequestration credit accredited to the Town and a summary of the needs, strategies, opportunities identified in Task 4, and any other relevant information.
6. Procurement Only Subcontractors
o The Town expressly authorizes Contractor to subcontract with farmers, ranchers, nonprofits, and other organization to procure compost for application on land they own or manage (“Procurement Only Subcontractors”) in order to meet the Contractor’s requirements under this agreement and facilitate the Town’s compliance with its recovered organic waste product procurement requirements under SB 1383. Contractor shall require Procurement Only Subcontractors to provide an executed release of liability form and executed photo release form prior to procuring any compost on Contractor’s behalf. Contractor shall require all Procurement Only Subcontractors to provide Contractor with all procurement records associated with Procurement Only Subcontractor’s compost procurement required for the Town’s SB 1383 recycled organic waste procurement compliances recordkeeping and reporting. Under no circumstances shall Contractor obligate the Town’s to any financial obligation beyond the do not exceed amount for this agreement through subcontracting.
7. Additional Projects
o Contractor shall identify projects that help the Town meet its SB 1383 recovered organic waste procurement requirements beyond compost procurement and application such as mulch procurement and application, composted mulch procurement and application, and/or other projects that help a jurisdiction to meet its procurement target. With written prior approval from the Town’s and agreement from Contractor, Contractor shall carry out identified projects for this program if the cost of a project is comparable or less than compost application projects. Contractor shall collect a release of liability waiver and procurement records the Town requires for its SB 1383 procurement compliance from all individuals or organization who receive any material through the program established under this agreement.
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16 EXHIBIT B
Schedule of Charges/Payments
Consultant will invoice Town on a monthly cycle. Consultant will include with each invoice a detailed progress report that indicates the amount of budget spent on each task. Consultant will inform Town regarding any out-of-scope work being performed by Consultant. This is a time-and- materials contract.
Staff Report – TDA Article 3 Bicycle and Pedestrian Project Funding FY 2024-25 Page 1 of 4
STAFF REPORT
TO: Mayor and Members of the City Council
FROM: Brad Donohue, Public Works Director
Abdulkader Hashem, Senior Project Manager
VIA: Daniel Barros, City Manager
MEETING DATE: June 12, 2024
SUBJECT: Request to Metropolitan Transportation Commission for Transportation Development Act (TDA) Article 3 Bicycle and Pede strian Project Funding for Fiscal Year 2024/2025
RECOMMENDATION
Staff recommends that the City Council adopt the following resolution:
RESOLUTION APPROVING THE REQUEST TO THE METROPOLITAN TRANSPORTATION
COMMISSION BY THE TOWN OF COLMA FOR AN ALLOCATION OF TRANSPORTATION DEVELOPMENT ACT ARTICLES 3 PEDESTRIAN AND BICYCLE PROJECT FUNDING FOR FISCAL YEAR 2024/2025 PURSUANT TO CEQA GUIDELINE 15306
EXECUTIVE SUMMARY
Per the Metropolitan Transportation Commission (MTC) the Town of Colma is required to submit a resolution for an allocation of Transportation Development Act (TDA) Article 3 Pedestrian and Bicycle funding for Fiscal Year 2024/2025. MTC requires that requests from eligible claimants for the allocation of TDA Article 3 funds be submitted as part of a single, countywide coordinated claim, composed of certain required documents.
The Town has designated a project on Lawndale Boulevard at El Camino Real High School where the TDA Article 3 funding would be expensed for the design and construction of “Lawndale Boulevard RRFB Mid-Block Crosswalk and Bike Lane Improvement Project”. This project will enhance pedestrian and cyclist safety and mobility by installing high-visibility crosswalks, ADA-compliant curb ramps, Rectangular Rapid Flashing Beacons (RRFBs), curb and gutter, improved striping and pavement markings, advanced yield lines, and signage.
The $280,000 fund inclusive of Town’s local match (10%) will allow the Town to design and study the potential project (including any required environmental analysis), and if Council ultimately approves the construction project, deliver to the Lawndale Boulevard these much- needed improvements.
ITEM #4
Staff Report – TDA Article 3 Bicycle and Pedestrian Project Funding FY 2024-25 Page 2 of 4
FISCAL IMPACT
The cost of Lawndale Boulevard RRFB Mid-Block Crosswalk and Bike Lane Improvement Project is estimated to be in the range of $280,000. To fund this potential project, the Town applied for the TDA Article 3 Bicycle and Pedestrian Project Funding for the design and potential construction of this project. The award of the TDA Article 3 funding would provide the required funds for the implementation of the project.
The Town’s estimated funding plan for the Lawndale Boulevard RRFB Mid-Block Crosswalk and Bike Lane Improvement Project is as follows:
• Proposed CIP Allocation for FY 23-24 (Local Match 10%) $ 28,000 • TDA Article 3 Funding $ 252,000
Estimated Project Total $ 280,000
The TDA Article 3 Funding has been approved by the City/County Association of Governments of San Mateo County (C/CAG) Board of Directors and adopted in Resolution No. 24-23.
BACKGROUND AND ANALYSIS
The Transportation Development Act (TDA) Article 3 Program is intended to fund eligible pedestrian and bicycle projects using TDA Article 3 funds, which are derived from Local Transportation funds and the State Transit Assistance fund.
Article 3 of the Transportation Development Act (TDA), authorizes the submission of claims to a regional transportation planning agency for the funding of projects exclusively for the benefit and/or use of pedestrians and bicyclists. The Metropolitan Transportation Commission (MTC), as the regional transportation planning agency for the San Francisco Bay region, has adopted MTC Resolution No. 4108, Revised, which delineates procedures and criteria for submission of requests for the allocation of TDA Article 3 funds; and requires that requests from eligible claimants for the allocation of TDA Article 3 funds be submitted as part of a single, countywide coordinated claim, composed of certain required documents.
Colma Systemic Safety Analysis Report (SSAR, 2018) identified the Lawndale Boulevard RRFB Mid-Block Crosswalk and Bike Lane Improvement Project as a high priority for enhancing pedestrian and cyclist safety on Lawndale Blvd. The project proposes several improvements, including a mid-block crosswalk with Rectangular Rapid Flashing Beacons (RRFBs), a continuous bike lane, removal of the free-right-turn lane, and curb and gutter extensions aligning the El Camino High School driveway entrance.
The City/County Association of Governments of San Mateo County (C/CAG) C/CAG is the designated Congestion Management Agency responsible for the development and implementation of the Transportation Development Act (TDA) Article 3 Program in San Mateo County.
On September 18, 2023, the City/County Association of Governments of San Mateo County (C/CAG) issued a call for project nominations for eligible bicycle and /or pedestrian projects within the County.
Staff Report – TDA Article 3 Bicycle and Pedestrian Project Funding FY 2024-25 Page 3 of 4 On November 13, 2023, the Town submitted an application to C/CAG for the Lawndale Boulevard RRFB Mid-Block Crosswalk and Bike Lane Improvement Project under the TDA Article 3 Program for Fiscal Year 2024/2025.
On January 25, 2024, the Bicycle and Pedestrian Advisory Committee (BPAC) received presentations from TDA Article 3 Program applicants for the Fiscal Year 2024/2025, four planning projects and six capital project proposals including the Town of Colma’s project on Lawndale Boulevard.
On May 9, 2024, the C/CAG Board of Directors adopted Resolution 24-23 approving ten project applications for $2,262,217, including the Town of Colma’s project for $252,000.
Council Adopted Values
The Lawndale Boulevard RRFB Mid-Block Crosswalk and Bike Lane Improvement Project will provide elements of safety for bicyclists and pedestrians and provide equal accessibility for those who travel through the corridor. Approval of the proposed resolution is the Responsible action because the Council has considered the financial impact of the project, while improving the accessibility and safety features of the Lawndale Boulevard RRFB Mid-Block Crosswalk and Bike Lane Improvement Project.
Sustainability Impact
This resolution in support of the Lawndale Boulevard RRFB Mid-Block Crosswalk and Bike Lane Improvement Project is consistent with the Town’s sustainability goals and Complete Streets and Green Streets Program goals.
ENVIRONMENTAL
The City Council’s action in adopting a resolution requesting the allocation of funding is exempt from environmental review pursuant to the California Environmental Quality Act (CEQA) per CEQA Guideline 15306 as the action is more akin to information collection. With the funding request, Town staff will use the funds to gather data, design a project, and study the environmental effects of that design prior to bringing forward to the City Council a potential construction project for consideration and potential approval. At the time that the City Council considers any potential construction project, staff will provide CEQA analysis for the actual project so that the City Council can consider that analysis prior to any approval of the construction project.
ALTERNATIVES
The City Council could choose not to accept the TDA Article 3 Bicycle and Pedestrian Project Funding. Doing so is not recommended, however, because the Town would lose the $252,000 grant to assist with the implementation of the Lawndale Boulevard RRFB Mid-Block Crosswalk and Bike Lane Improvement Project.
CONCLUSION
Staff recommends that the City Council adopt a resolution approving the request to the Metropolitan Transportation Commission by the Town of Colma for an allocation of Transportation Development Act Article 3 Pedestrian and Bicycle Project funding for Fiscal Year Staff Report – TDA Article 3 Bicycle and Pedestrian Project Funding FY 2024-25 Page 4 of 4 2024/2025 for Lawndale Boulevard RRFB Mid-Block Crosswalk and Bike Lane Improvement Project.
ATTACHMENTS
A. Resolution for TDA Article 3 Bicycle and Pedestrian Project Funding FY 2024/2025 B. Project Location Map
C. MTC Complete Streets Checklist
ATTACHMENT A
RESOLUTION NO. 2024-XX
OF THE CITY COUNCIL OF THE TOWN OF COLMA
RE: REQUEST TO THE METROPOLITAN TRANSPORTATION COMMISSION FOR THE ALLOCATION OF FISCAL YEAR 2024/2025 TRANSPORTATION DEVELOPMENT ACT ARTICLE 3 PEDESTRIAN/BICYCLE PROJECT FUNDING
1. Background
(a) Article 3 of the Transportation Development Act (TDA), Public Utilities Code (PUC) Section 99200 et seq., authorizes the submission of claims to a regional transportation planning agency for the funding of projects exclusively for the benefit and/or use of pedestrians and bicyclists.
(b) The Metropolitan Transportation Commission (MTC), as the regional transportation planning agency for the San Francisco Bay region, has adopted MTC Resolution No. 4108, Revised, entitled “Transportation Development Act, Article 3, Pedestrian/Bicycle Projects,” which delineates procedures and criteria for submission of requests for the allocation of “TDA Article 3” funding.
(c) MTC Resolution No. 4108, Revised requires that requests for the allocation of TDA Article 3 funding be submitted as part of a single, countywide coordinated claim from each county in the San Francisco Bay region.
(d) The Town of Colma desires to submit a request to MTC for the allocation of TDA Article 3 funds to support the projects described in Attachment B to this resolution, which are for the exclusive benefit and/or use of pedestrians and/or bicyclists; now, therefore, be it.
2. Findings; Approval and Authorization
(a) The Town of Colma declares it is eligible to request an allocation of TDA Article 3 funds pursuant to Section 99234 of the Public Utilities Code, and furthermore, be it. (b) There is no pending or threatened litigation that might adversely affect the project or projects described in Attachment B to this resolution, or that might impair the ability of the Town of Colma to carry out the project; and furthermore, be it. (c) The Town of Colma attests to the accuracy of and approves the statements in Attachment A to this resolution; and furthermore, be it. (d) A certified copy of this resolution and its attachments, and any accompanying supporting materials shall be forwarded to the congestion management agency, countywide transportation planning agency, or county association of governments, as the case may be, o f San Mateo County for submission to MTC as part of the countywide coordinated TDA Article 3 claim.
----
Certification of Adoption
I certify that the foregoing Resolution 2024-__ was duly adopted at a regular meeting of said City Council held on June 12, 2024 by the following vote:
Name Voting Present, Not Voting Absent
Aye No Abstain Not Participating
John Irish Goodwin, Mayor
Ken Gonzalez
Carrie Slaughter
Helen Fisicaro
Joanne F. del Rosario
Voting Tally
Dated ______________________ ___________________________________ John Irish Goodwin, Mayor
Attest: ____________________________
Michelle Estabillo, City Clerk
ATTACHMENT A
RE: REQUEST TO THE METROPOLITAN TRANSPORTATION COMMISSION FOR THE ALLOCATION OF FISCAL YEAR 2024/2025 TRANSPORTATION DEVELOPMENT ACT ARTICLE 3 PEDESTRIAN/BICYCLE PROJECT FUNDING
Findings
1. That the Town of Colma is not legally impeded from submitting a request to the Metropolitan Transportation Commission for the allocation of Transportation Development Act (TDA) Article 3 funds, nor is the Town of Colma legally impeded from undertaking the project(s) described in “Attachment B” of this resolution.
2. That the Town of Colma has committed adequate staffing resources to complete the project(s) described in Attachment B.
3. A review of the project(s) described in Attachment B has resulted in the consideration of all pertinent matters, including those related to environmental and right-of-way permits and clearances, attendant to the successful completion of the project(s).
4. Issues attendant to securing environmental and right-of-way permits and clearances for the projects described in Attachment B have been reviewed and will be concluded in a manner and on a schedule that will not jeopardize the deadline for the use of the TDA funds being requested.
5. That the project(s) described in Attachment B comply with the requirements of the California Environmental Quality Act (CEQA, Public Resources Code Sections 21000 et seq.).
6. That as portrayed in the budgetary description(s) of the project(s) in Attachment B, the sources of funding other than TDA are assured and adequate for completion of the project(s).
7. That the project(s) described in Attachment B are for capital construction and/or final design and engineering or quick build project; and/or for the maintenance of a Class I bikeway which is closed to motorized traffic and/or Class IV separated bikeway; and/or for the purposes of restriping Class II bicycle lanes; and/or for the development or support of a bicycle safety education program; and/or for the development of a comprehensive bicycle and/or pedestrian facilities plan, and an allocation of TDA Article 3 funding for such a plan has not been received by the Town of Colma within the prior five fiscal years.
8. That the project(s) described in Attachment B which are bicycle projects have been included in a detailed bicycle circulation element included in an adopted general plan, or included in an adopted comprehensive bikeway plan (such as outlined in Section 2377 of the California Bikeways Act, Streets and Highways Code section 2370 et seq.) or responds to an immediate community need, such as a quick-build project.
9. That any project described in Attachment B bicycle project meets the mandatory minimum safety design criteria published in the California Highway Design Manual or is in a National Association of City and Transportation Officials (NACTO) guidance or similar best practices document.
10. That the project(s) described in Attachment B will be completed in the allocated time (fiscal year of allocation plus two additional fiscal years).
11. That the Town of Colma agrees to maintain, or provide for the maintenance of, the project(s) and facilities described in Attachment B, for the benefit of and use by the public.
ATTACHMENT B
TDA Article 3 Project Application Form
1. Agency Town of Colma
2. Primary Contact Brad Donohue, Director of Public Works and Planning
3. Mailing Address 1198 El Camino Real, Colma, CA 94014
4. Email Address [email protected] 5. Phone Number (650) 757-8888
6. Secondary Contact
(in the event primary
is not available)
Abdulkader Hashem, Senior Project Manager
7. Mailing address (if
different) N/A☒
8. Email Address [email protected] 9. Phone Number (650) 757-8888
10. Send allocation
instructions to (if
different from above):
11. Project Title Lawndale Boulevard RRFB Mid-Block Crosswalk and Bike Lane Improvement Project
12. Amount requested $252,000 13. Fiscal Year of
Claim
2024/2025
14. Description of Overall Project:
15. Project Scope Proposed for Funding: (Project level environmental, preliminary planning, and ROW are ineligible uses of TDA funds.)
Enhance pedestrian and cyclist safety by installing a high-visibility mid-block crosswalk with rectangular rapid flashing beacons (RRFBs), closing the gap in the bike lane, removing a free-right- turn lane, aligning and extending the curb along the travel lane at El Camino High School.
Project Type: Capital/Quick Build - Pedestrian and Bicycle Facility Project phase: Design (PS&E) and Construction
The proposed project components for funding include:
• Installing a high-visibility mid-block pedestrian crossing adjacent to El Camino High School driveway.
• Installing rectangular rapid flashing beacons (RRFBs). • Installing ADA-Compliant Curb Ramps.
• Providing bike lane links (approx. 400 feet) to the existing Class II bike lane. • Removing free-right-turn vehicle movements at El Camino High School. • Aligning and extending the curb along the travel lane near the school. • Re-construction of the median island at the crosswalk. • Striping and pavement markings.
16. Project Location: A map of the project location is attached or a link to a online map of the project location is provided below:
Project Relation to Regional Policies (for information only)
17. Is the project in an Equity Priority Community?
Yes☐ No☒
18. Is this project in a Priority Development Area or a Transit-Oriented Community? Yes☒ No☐
19. Project Budget and Schedule
Project Eligibility
A. Has the project been reviewed by the Bicycle and Pedestrian Advisory Committee? Yes☒ No☐
If “YES,” identify the date and provide a copy or link to the agenda. January 25, 2024
https://ccag.ca.gov/wp-content/uploads/2024/01/BPAC-Packet-1-25-24.pdf.
If "NO," provide an explanation).
B. Has the project been approved by the claimant's governing body? Yes☐ No☒
If "NO," provide expected date: June 12, 2024
C. Has this project previously received TDA Article 3 funding? Yes☐ No☒
(If "YES," provide an explanation on a separate page)
Project Phase TDA 3 Other Funds Total Cost Estimated Completion (month/year)
Bike/Ped Plan
ENV
PA&ED
PS&E 39,600 4,400 44,000 January 2025
ROW
CON 212,400 23,600 236,000 August 2025
Total Cost 252,000 28,000 280,000
Lawndale Boulevard, Town of Colma at El Camino High School driveway entrance. (See Project Location Map attached).
D. For "bikeways," does the project meet Caltrans minimum safety design criteria Yes☒ No☐
pursuant to Chapter 1000 of the California Highway Design Manual? E. 1. Is the project categorically exempt from CEQA, pursuant to CCR Section 15301(c), Yes☒ No☐
Existing Facility?
2. If “NO” above, is the project is exempt from CEQA for another reason? Yes☐ No☐
Cite the basis for the exemption. __________________________ N/A☐
If the project is not exempt, please check “NO,” and provide environmental documentation, as appropriate.
F. Estimated Completion Date of project (month and year): August 2025 G. Have provisions been made by the claimant to maintain the project or facility, or has Yes☒ No☐
the claimant arranged for such maintenance by another agency? (If an agency other than the Claimant is to maintain the facility, please identify below and provide the agreement.
H. Is a Complete Streets Checklist required for this project? Yes☒ No☐
If the amount requested is over $250,000 or if the total project phase or construction phase is over $250,000, a Complete Streets checklist is likely required. Please attach the Complete Streets checklist or record of review, as applicable. More information and the form may be found here: https://mtc.ca.gov/planning/transportation/complete- streets
Figure 1
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") Light Rail Station - Bay Area Rapid Transit
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0 0.5 10.25 Miles
Data Sources: San Mateo County Transit District; Bay Area Rapid Transit District; Metropolitan Transportation Commission. ±
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Figure M.3.
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lr---·1 Town Limits
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- - BART Line
-- SamTrans Bus Routes
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Figure M.2.
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COLMA
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UNINCORPORATED
SPEEDING ANALYSIS NEAR SCHOOLS
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COLMA
Prepared 1/18/2022 3:47 PM
SPEEDING ANAL YSIS
*Speeding is reported as the difference
between the 95th and 85th per
centile
vehicle speeds per Streetlight data, where
the 85th percentile is a proxy for the posted
speed limit.
^Priority schools are defined as those with
75% or greater eligibility for Free and
Reduced Price Meal (FRPM) programs
during the 2020-2021 school year.
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Page | A-6
Figure A-6: MTC Priority Equity Communities, 2018
Notes: Colma is bordered by two priority equity communities in Daly City and South San Francisco. Two of Colma’s major thoroughfares connect these two priority equity communities, El Camino Real and Hillside Boulevard.
Source: Metropolitan Transportation Commission
Figure A-7: C/CAG Equity Focus Areas
Notes: Colma has a score of 6 on C/CAG’s scoring system for equity focus areas.
Source: City/County Association of Governments of San Mateo County Countywide Bicycle and Pedestrian Plan, https://tooledesign.github.io/F0066-San-Mateo-CCAG/ CD
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Complete Streets Checklist
Implementation of MTC’s Complete Streets Policy, Resolution 4493, Adopted 3/25/22
Background
Since 2006, MTC’s Complete Streets (CS) Policy has promoted the development of transportation facilities that can be used by all modes. In March 2022, MTC updated its CS policy (Resolution 4493) with the goal of ensuring that people biking, walking, rolling, and taking transit are safely accommodated within the transportation network.
This policy works to advance Plan Bay Area 2050 objectives of achieving mode shift, safety, equity, and vehicle miles traveled and greenhouse gas emission reductions, as well as state & local compliance with applicable CS-related laws, policies, and practices, specifically the California Complete Street Act of 2008 (Gov. Code Sections 65040.2 and 65302) and applicable local policies such as the CS resolutions adopted before January 16, 2016 (as part of MTC’s OBAG 2 requirements.) Requirements
MTC’s CS Policy requires that all projects (with a total project cost of $250,000 or more) applying for regional discretionary transportation funding – or requesting regional endorsement or approval through MTC – must submit a Complete Streets Checklist (Checklist) to MTC.
Please note that Projects claiming exceptions to CS Policy must complete the Exceptions section on the Checklist and provide a Department Director-level signature.
Additional information and guidance for completing this Checklist can be found at the MTC Administrative Guidance: Complete Streets Policy Guidance for public agency staff implementing MTC Resolution 4493 at
https://mtc.ca.gov/planning/transportation/complete-streets This form may be downloaded at https://mtc.ca.gov/planning/transportation/complete-streets.
Submittal
Completed Checklists must be emailed to [email protected].
PROJECT INFORMATION
Project Name/Title: Lawndale Boulevard RRFB Mid-Block Crosswalk and Bike Lane Improvement Project Project Area/Location(s): Lawndale Boulevard, from Mission Road to Hillside Boulevard, Town of Colma; Adjacent to El Camino High School (North Driveway).
ATTACHMENT C
e METROPOLITAN TRANSPORTATION COMMISSION
PROJECT DESCRIPTION: (300-word limit)
Please indicate project phase (Planning, PE, ENV, ROW, CON, O&M)
Project Type: Capital/Quick Build - Pedestrian and Bicycle Facility Project phase: Design and Construction
Lawndale Boulevard is an east-west arterial connecting Mission Road and Hillside Boulevard with speed limits posted 35 MPH. The corridor has residential development for about a quarter length of the corridor and El Camino High School on the south side of the corridor.
This project aims to improve pedestrian and cyclist safety and connectivity on Lawndale Boulevard at El Camino High School by:
• Installing a high-visibility mid-block pedestrian crossing adjacent to El Camino High School driveway. • Installing rectangular rapid flashing beacons (RRFBs). • Installing ADA-Compliant Curb Ramps.
• Providing bike lane links (approx. 400 feet) to the existing Class II bike lane. • Removing free-right-turn vehicle movements at El Camino High School. • Aligning and extending the curb along the travel lane near the school. • Re-construction of the median island at the crosswalk. • Striping and pavement markings.
CONTACT INFORMATION
Contact Name & Title:
Brad Donohue, Director
of Public Works
Contact Email:
[email protected]
Contact Phone:
(650) 757-8895, (650) 222-
0448 Cell
Agency: Town of Colma, CA
Topic CS Policy
Consideration YES NO Required
Description
Description
1. Bicycle,
Pedestrian
and Transit
Planning
Does Project
implement relevant
Plans, or other locally
adopted
recommendations?
Plan examples
include:
• City/County
General + Area
Plans
• Bicycle,
Pedestrian &
Transit Plan
• Community-
Based
Please provide
detail on Plan
recommendations
affecting Project
area, if any, with
Plan adoption
date.
If Project is
inconsistent with
adopted Plans,
please provide
explanation.
The objective of the
Project is to improve
pedestrian and cyclist
safety, mobility, and
accessibility aligning with
the following plans:
1-San Mateo County
Comprehensive Bicycle
and Pedestrian Plan 2021,
key safety performance
metrics outlined in Table
13 on page 103 of the
Plan.
2-Town of Colma’s
General Plan 2040
Mobility Element – The
~ □
Topic CS Policy
Consideration YES NO Required
Description
Description
Transportation
Plan
• ADA Transition
Plan
• Station Access
Plan
• Short-Range
Transit Plan
• Vision
Zero/Systematic
Safety Plan
Mobility Element Goal (M-
1) is to provide and
maintain a safe, efficient,
and attractive circulation
system that promotes a
healthy, safe, and active
community throughout
Colma. The Town has
established a "Vision Zero"
to eliminate traffic
fatalities and reduce the
number of non-fatal
collisions by 50 percent by
2040.
3-Colma’s Transportation
Safety Action Plan/Town
of Colma Systemic Safety
Analysis Report, 2018. The
SSAR identified systemic
treatments to improve
safety for all users of the
Town’s roadway network
including the Lawndale
Blvd project.
4-Town of Colma’s ADA
Transition Plan, 2010. The
Plan outlines its efforts to
comply with the
Americans with Disabilities
Act (ADA) and ensure its
programs, services,
facilities, and public ROW
are accessible to all
members of the public
including persons with
disabilities.
5-Town of Colma’s Master
Bicycle and Pedestrian
Master Plan, Adopted by
the City Council on August
23, 2023. The Plan focuses
on developing a safe
network of bikeways and
walkways, identifying
roadway improvements,
and documenting
programs and policies that
Topic CS Policy
Consideration YES NO Required
Description
Description
will support the town's
goal of becoming a more
bicycle and pedestrian-
friendly community.
6 - Town of Colma’s
complete streets Policies,
2012. The Town has
adopted a Complete
Streets Policy consistent
with the California
Complete Streets Act of
2008 (AB 1358) to create
and maintain Complete
Streets that provide safe,
comfortable, and
convenient travel along
and across Town's streets
through a comprehensive,
integrated transportation
network that serves all
categories of road users,
including pedestrians,
bicyclists, motorists, and
persons with disabilities.
2. Active
Transportation
Network
Does the project area
contain segments of
the regional Active
Transportation (AT)
Network?
[See AT Network map
on the MTC
Complete Streets
webpage.]
If yes, describe
how project
adheres to the
NACTO All Ages
and Abilities
design principles.
See Attachment
1. Although the proposed
project is adjacent to the
regional AT Network,
about 800 feet from
Mission Road, it supports
the Plan Bay Area 2050
strategy to build a
Complete Streets Network
and helps to meet goals
for safety, equity, health,
resilience and climate
change, and will provide
connection between
Hillside Blvd., Mission
Road, and El Camino Real
(SR 82).
Encourage individuals to
walk and bike safe and
accessible streets, to
school, workplaces,
and public transit such as
SamTrans bus stops and
BART station.
□ [SI
-
Topic CS Policy
Consideration YES NO Required
Description
Description
3. Safety and
Comfort
A. Is the Project on
a known High
Injury Network
(HIN) or has a
local traffic safety
analysis found a
high incidence of
bicyclist/
pedestrian-
involved crashes
within the project
area?
Please summarize
the traffic safety
conditions and
describe Project’s
traffic safety
measures. The
Bay Area Vision
Zero System may
be a resource.
The speeding analysis
incorporated into the High
Injury Network (HIN)
Report conducted for San
Mateo County Office of
Education/SRTS program
shows the project area has
reported vehicle speeding
of 1-5 MPH exceeding the
speed limit.
Additionally, this project is
identified in the Colma
Transportation Safety
Action Plan/Systemic
Safety Analysis Report
(SSAR) among the top-
priority safety projects in
Colma. It aims to improve
pedestrian and cyclist
safety and connectivity on
Lawndale Blvd at El
Camino High School.
The proposed systemic
treatments include: A
high-visibility mid-block
crosswalk, Rectangular
Rapid Flashing Beacons
(RRFBs), remove the free-
right-turn lane and extend
and align the curb and
gutter along the roadway
at the El Camino High
School driveway.
B. Does the project
seek to improve
bicyclist and/or
pedestrian
conditions? If the
project includes a
bikeway, was a
Level of Traffic
Stress (LTS), or
similar user
experience
analyses
conducted?
Describe how
project seeks to
provide low-
stress
transportation
facilities or
reduce a facility’s
LTS.
A Level of Traffic Stress
(LTS) study has not been
conducted yet. However,
the project would include
provisions to improve
cyclist and pedestrian
conditions and reduce the
LTS that bicyclists and
pedestrians experience
along Lawndale Blvd. The
project would 1) close the
gap on an existing AT
network connection,
2) Improve the visibility for
pedestrians and cyclists,
and 3) Add bicycle and
~ □
~ □
-
Topic CS Policy
Consideration YES NO Required
Description
Description
pedestrian facilities.
4. Transit
Coordination
A. Are there existing
public transit
facilities (stop or
station) in the
project area?
A. Are there
existing public
transit facilities
(stop or station)
in the project
area?
The project is located
within ¼ mile of the South
San Francisco BART
Station.
B. Have all
potentially
affected transit
agencies had the
opportunity to
review this
project?
Please provide
confirmation
email from transit
operator(s).
The Colma Bicycle and
Pedestrian Master Plan
(2023) included input from
outreach and/or data
available from multiple
agencies and stakeholders
including Samtrans, BART
Sustainability team, South
San Francisco, C/CAG,
SVBC, Colma Police Dept,
SMCOE, and SSFUSD/El
Camino High School.
C. Is there a MTC
Mobility Hub
within the project
area?
If yes, please
describe outreach
to mobility
providers, and
Project’s Hub-
supportive
elements.
The project is located
adjacent to the Emerging
Urban District mobility
hub for BART – South San
Francisco and located
within a Transit Oriented
Communities Priority
Areas (2022) per the MTC
Mobility Hubs Map. The
project will provide further
connectivity and success
of existing and planned
mobility hubs and active
transportation networks.
5. Design Does the project
meet professional
design standards or
guidelines
appropriate for
bicycle and/or
pedestrian facilities?
Please provide
Class designation
for bikeways. Cite
design standards
used.
Class II bikeway (bike lane
links ~400 feet) along
Lawndale Blvd.
The project would meet all
applicable professional
design standards or
guidelines for bicycle
facilities and pedestrian
facilities including, but not
limited to:
NACTO – Urban Bikeway
Design Guide, Urban
Street Design Guide;
~ □
□ ~
~ □
~ □
Topic CS Policy
Consideration YES NO Required
Description
Description
AASHTO – A Policy on
Geometric Design of
Highway and Streets,
Guide for the Dev. of
Bicycle Facilities, Guide for
the Planning, Design, and
Operation of Ped Facilities;
PROWAG; MUTCD;
ADAAG; Chapter 1000,
California HDM,
”Rectangular Rapid Flash
Beacon“ in PEDSAFE:
Pedestrian Safety Guide
and Countermeasure
Selection System. FHWA,
(2013).
For Class II bikeway signing
and lane markings,
California MUTCD, Section
9C.04 Markings For Bicycle
Lanes.
6. Equity Will Project improve
active transportation
in an Equity Priority
Community?
Please list EPC(s)
affected.
Three areas neighboring
Colma are designated
“EPC” by the MTC: two in
Daly City and one in South
San Francisco. While
Colma is not itself within
EPC, certain segments of
its population would be
considered disadvantaged
or vulnerable based on
characteristics that align
with the factors
considered by MTC. The
proposed infrastructure
improvements will help
better connect these
disadvantaged
communities to Colma
and the neighboring city
and school.
10% of residents are
below the federal poverty
level, which is
approximately 3% more
than the percentage for
the overall population of
San Mateo County. The
Town of Colma and a
~ □
Topic CS Policy
Consideration YES NO Required
Description
Description
portion of Daly City just
north of Colma are
identified as low-income
communities per
Assembly Bill (AB) 1550,
with income levels 45 to
80 percent below the
County’s median income.
This population needs
high-quality, affordable
and reliable transportation
options. This project will
increase economic equity
by improving mobility
options through the
corridor and connect
people to school areas,
neighborhood cities, and
transit hubs.
7. BPAC Review Has a local (city or
county) Bicycle and
Pedestrian Advisory
Commission (BPAC)
reviewed this
checklist (or for
OBAG 3, this
project)?
Please provide
meeting date(s)
and a summary of
comments, if any.
The C/CAG BPAC will
receive the checklists at
the March 28, 2024 BPAC
meeting.
~ □
Statement of Compliance YES
The proposed Project complies with California Complete
Street Act of 2008 (Gov. Code Sections 65040.2 and 65302, MTC Complete Streets Policy (Reso. 4493), and locally
adopted Complete Streets resolutions (adopted as OBAG
2 (Reso. 4202) requirement, Resolution 4202).
If no, complete Statement of Exception and obtain necessary signature.
Statement of Exception YES Provide Documentation
or Explanation
1. The affected roadway is legally prohibited for
use by bicyclists and/or pedestrians.
If yes, please cite
language and agency
citing prohibited use.
2. The costs of providing Complete Streets
improvements are excessively
disproportionate to the need or probable use
(defined as more than 20 percent for
Complete Streets elements of the total
project cost).
If claimed, the agency
must include
proportionate alternatives
and still provide safe
accommodation of
people biking, walking
and rolling.
3. There is a documented Alternative Plan to
implement Complete Streets and/or on a
nearby parallel route.
Describe Alternative
Plan/Project
4. Conditions exist in which policy requirements
may not be able to be met, such as fire and
safety specifications, spatial conflicts on the
roadway with transit or environmental
concerns, defined as abutting conservation
land or severe topological constraints.
Describe condition(s) that
prohibit implementation
of CS policy requirements
□
□
□
□ □
SIGNATURES / NOTIFICATIONS
TRANSIT
The project sponsor shall communicate and coordinate with all transit agencies with operations affected by the proposed project. If a project includes a transit stop/station, or is located along a transit route, the Checklist must include written documentation (e.g. email) with the affected transit agency(ies) to confirm transit agency coordination and acknowledgement of the project. A CS Checklist Transit Agency Contact List is available for reference.
DEPARTMENT DIRECTOR-LEVEL SIGNATURE FOR EXCEPTIONS
Exceptions must be signed by a Department Director-level agency representative, or their designee, and not the Project Manager. Insert electronic signature or sign below:
Full Name: Brad Donohue
Title: Director of Public Works
Date: 2/21/2024
Signature:
ATTACHMENT 1 – All Ages and Abilities and Guidelines
1. All Ages and Abilities
Designing for All Ages & Abilities, Contextual Guidance for High-Comfort Bicycle Facilities, National Association of Transportation Officials, December 2017 Projects on the AT Network shall incorporate design principles based on designing for “All Ages and Abilities,” contextual guidance provided by the National Association of City Transportation Officials (NACTO), and consistent with state and national best practices. A facility that serves “all ages and abilities” is one that effectively serves the mobility needs of children, older adults, and people with disabilities and in doing so, works for everyone else. The all ages and abilities approach also strives to serve all users, regardless of age, ability, ethnicity, race, sex, income, or disability, by embodying national and international best practices related to traffic calming, speed reduction, and roadway design to increase user safety and comfort. This approach also includes the use of traffic calming elements or facilities separated from motor vehicle traffic, both of which can offer a greater feeling of safety and appeal to a wider spectrum of the public.
Design best practices for safe street crossings, pedestrian facilities, and Americans with Disabilities Act (ADA) accessibility at transit stops, and bicycle/micromobility facilities on the AT Network should be incorporated throughout the entirety of the project. The Proposed Public Rights-of-Way Accessibility Guidelines (PROWAG) by the U.S. Access Board should also be referenced during design. (See table on next page for guidelines)
2. Design Guidance
Examples of applicable design guidance documents include (but are not limited to):
American Association of State Highway and Transportation Officials (AASHTO) – A Policy on Geometric Design of Highway and Streets, Guide for the Development of Bicycle Facilities, Guide for the Planning, Design, and Operation of Pedestrian Facilities; Public Right-of-Way Accessibility Guide (PROWAG); Manual on Uniform Traffic Control Devices (MUTCD); Americans with Disabilities Act Accessibility Guidelines (ADAAG); National Association of City Transportation Officials (NACTO) – Urban Bikeway Design Guide.
-
Figure 1 Designing for All Ages & Abilities, NACTO https://nacto.org/wp-content/uploads/2017/12/NACTO_Designing-for-All- Ages-Abilities.pdf
Contextual Guidance for Selecting All Ages & Abilities Bikeways Roadway Context .............................. , ......................................................................................................................... .
Target Motor j ~arret:~~ -1 Motor Vehicle Key Operational Vehicle Speed•l Vo~u~e CA~~~ Lanes Considerations
Any
< 10 mph
s 20mph
s 25mph
Any
l Less relevant i No center line,
1 s 1,000-2,000 1 or single lane
' _!, one-way
\ s 500-1.500
1 s 1.500-
;..13_.o_o_o ___ --;: Single lane
l s 3,000 - ! each direction,
j 6,000 1 or single lane
;.--------;l, ,,,_ one-way l Greater than
j 6,000
l,_ Any i Multiple lanes
i per direct ion
l Single lane
Any of the following: high
curbside activity, frequent buses,
motor vehicle congestion. or
turning conflicts 1
Pedestr ians share the roadway
< 50 motor vehicles per hour in
the peak direction at peak hour
Low curbs ide activ ity, or low
congestion pressure
1 , 6.000
i each direction
;.--------;. Low curbside activ ity, or low
Greater than
26 mph 1
1 Greater than
I 6.000
High-speed limited access
roadways, natura l corridors,
or geographic edge conditions
with limited conflicts
l Multiple lanes congest ion pressure
j per direct ion
Any
High pedestrian volume
Low pedestrian volume
All Ages & Abilities
Bicycle Facility
Protected Blcyde Lane
Shared Street
Bicycle Boulevard
Conventional or Buffered Bicycle
Lane, or Protected Bicycle Lane
Buffered or Protected Bicycle
Lane
Protected Bicycle Lane
Protected Bicycle Lane, or
Reduce Speed
Protected Bicycle Lane, or
Reduce to Single Lane & Reduce
Speed
Protected Bicycle Lane,
or Bicycle Path
Bike Path with Separate Walkway
or Protected Bicycle Lane
Shared-Use Path or
Protected Bicycle Lane
"While posted or 85th percent ile motor vehicle speed are commonly used design speed targets, 95th percentile speed captures high-en d speeding. which causes greater stress to bicyclists and more frequent passing events . Sett ing target speed based on this threshold results in a higher level of bicycling comfort for the full range of riders . t Setting 25 mph as a motor vehicle speed threshold for prov iding protected bikeways is cons istent with many citie s' traff ic safety and Vision Zero polic ies. However. some cities use a 30 mph posted speed as a thresho ld for protected bikeways, consistent w ith prov idin g Level of Traff ic Stress level 2 (LTS 2) that can effective ly reduce stre ss and accommodate more types of riders. " ! Operationa l factors that lead to bikeway conflicts are reasons to prov ide protected bike lanes regardless of motor vehicle speed and volume.
Staff Report – 2024-25 RMRA Project List Page 1 of 3
STAFF REPORT
TO: May
or and Members of the City Council
FROM: Brad Donohue, Director of Public Works
Abdulkader Hashem, Senior Project Manager
VIA: Daniel Barros, City Manager
MEETING DATE: June 12, 2024
SUBJECT: Road Maintenance and Rehabilitation Account (RMRA) Project List RECOM
MENDATION
Staff recommends the City Council adopt:
RESOLUTION ADOPTING A LIST OF PROJECTS FOR FISCAL YEAR 2024-25 FUNDED BY SB 1: THE ROAD REPAIR AND ACCOUNTABILITY ACT OF 2017 PURSUANT TO CEQA GUIDELINE 15301 AND 15378
EXECUTIVE SUMMARY
Requirements have been imposed by the State as part of the State Gas Taxes that began collection on November 1, 2017. In order to receive an allocation of the Gas Tax revenue, a list of proposed projects to be funded with SB 1 funds must be adopted. For Fiscal Year 2024-25 the Town is projected to receive $37,736 revenue in gas tax revenue and is included in the proposed budget (See attachment “C”). The Town is also required to demonstrate that the revenue and expenditures are included in the Fiscal Year 2024-25 Annual Budget. The 2024-25 SB-1 funds are programed for various roadway maintenance activities on portions of Serramonte Boulevard, Collins Avenue, and Junipero Serra Boulevard in Fiscal year 2024-25.
FISCA
L IMPACT
The 2024-25 Road Maintenance and Rehabilitation Account (RMRA) allocation of $37,736 will be programmed for roadway maintenance activities on portions of Serramonte Boulevard, Junipero Serra Boulevard and Collins Avenue.
BACKGROUND
On April 28, 2017, the Governor Signed into law Senate Bill (SB) 1, which is known as the Road Repair and Accountability Act of 2017. SB1 legislation increased the per-gallon fuel excise taxes ($0.12 per gallon), as well as increased diesel fuel sales taxes and vehicle registration fees. The use of SB 1 funds - focus on using the new funds for basic road maintenance, rehabilitation, and ITEM #5
Staff Report – 2024-25 RMRA Project List Page 2 of 3
critical safety projects on both the State Highway and local streets and roads system. Jurisdictions and agencies that receive SB 1 funding are required to report back to the California Transportation Commission (CTC) on how those funds are to be expensed or how they were expensed, this required reporting is done on an annual basis.
On N ovember 1, 2017, the State Controller (Controller) began to deposit various portions of this new funding into the Road Maintenance and Rehabilitation Account (RMRA). Although the exact amount has not been determined by the Controller for Fiscal Year 2024-25, the Town of Colma’s RMRA apportionment will include an estimated $37,736 funds that will be expensed per SB 1 Accountability and Transparency Guidelines, adopted on March 21, 2018.
ANALYSIS
The Town of Colma must submit to the California Transportation Commission (CTC) a list of projects to be funded with RMRA funds. To simplify the reporting and administration of the RMRA funds, the proposed Project List consists of adding the RMRA funds to various maintenance activities on portions of Serramonte Boulevard, Collins Avenue, and Junipero Serra Boulevard , this programmed maintenance work is to take place during Fiscal year 2024-25.
If approved by the City Council, the adoption of the project list will appropriate $37,736 in SB 1 to Serramonte Boulevard, Collins Avenue, and Junipero Serra Boulevard for various roadway maintenance needs. If approved, Town Staff by way of a Resolution, will provide the annual RMRA project list and expenditure reporting to the CTC.
ENVIRONMENTAL
T
he City Council’s adoption of the resolution is exempt from environmental review pursuant to the California Environmental Quality Act (CEQA) p er CEQA Guideline 15378(b)(4) as a governmental fiscal activity. It is also exempt on an independent basis pursuant to CEQA Guideline 15301 as an action providing funding for the maintenance of existing streets.
REASONS FOR THE RECOMMENDED ACTION
The recommended actions are a requirement of the State program implementing the tracking of expenditures for the Gas Tax increase adopted by the State Legislature. If the action is not taken prior to July 1, 2024, the Town could potentially lose the estimated RMRA Gas Tax F unds for Fiscal Year 2024-25.
COUNCIL ADOPTED VALUES
By approving the RMRA funds to be used for Serramonte Boulevard, Collins Avenue, and Junipero Serra Boulevard Roadway Maintenance Work exhibits a visionary approach to using the allocated funds to promote safe roadway corridors for vehicles and bicyclists along Colma Boulevard.
Staff Report – 2024-25 RMRA Project List Page 3 of 3
CONCLUSION
It is recommended that the City Council adopt a resolution approving the Road Maintenance and Rehabilitation Account (RMRA) Project List for Fiscal Year 2024-2025.
ATTACHMENTS
A. Resolution Adopting Road Maintenance and Rehabilitation Account (RMRA) Project List for Fiscal Year 2024-25
B. RMRA Project List for FY 2024-25
C. LSR Projected FY2024-25 Revenues - May 2024
I
- - - -
• JI.• 4 II
Res. 2024-_____, FY 2024-25 SB 1 Project List Page 1 of 3 RESOLUTION NO. 2024-_______
OF THE CITY COUNCIL OF THE TOWN OF COLMA
RESOLUTION ADOPTING A LIST OF PROJECTS FOR FISCAL YEAR 2024-25 FUNDED BY SB 1: THE ROAD REPAIR AND ACCOUNTABILITY ACT OF 2017 PURSUANT TO CEQA GUIDELINE 15301 AND 15378
The City Council of the Town of Colma does hereby resolve as follows:
1. Background
(a) Senate Bill 1 (SB 1), the Road Repair and Accountability Act of 2017 (Chapter 5, Statutes of 2017) was passed by the Legislature and Signed into law by the Governor in April 2017 to address the significant multi-modal transportation funding shortfalls statewide; and (b) SB 1 includes accountability and transparency provisions that will ensure the residents of our Town are aware of the projects proposed for funding in our community and which projects have been completed each fiscal year; and
(c) The Town must adopt by resolution a list of projects proposed to receive fiscal year funding from the Road Maintenance and Rehabilitation Account (RMRA), created by SB 1, which must include a description and the location of each proposed project, a proposed schedule for the project’s completion, and the estimated useful life of the improvement; and (d) The Town, will receive an estimated $37,736 in RMRA funding in Fiscal Year 2024-25 from SB 1; and
(e) This is the eighth year in which the Town is receiving SB 1 funding and will enable the Town to continue essential road maintenance and rehabilitation projects, safety improvements, repairing and replacing aging bridges, and increasing access and mobility options for the traveling public that would not have otherwise been possible without SB 1; and (f) The Town has undergone a robust public process to ensure public input into our community’s transportation priorities identifying roadway rehabilitation projects through the Town’s Capital Improvement Program; and
(g) The Town used a Pavement Management System to develop the SB 1 project list to ensure revenues are being used on the most high-priority and cost-effective projects that also meet the communities priorities for transportation investment; and (h) T he Towns allotment of SB 1 funds will assist in the funding of the Serramonte Boulevard, Collins Avenue, and Junipero Serra Boulevard for various roadway maintenance needs, such as crack sealing, minor roadway and base repairs and resurfacing.
ATTACHMENT A
Res. 2024-_____, FY 2024-25 SB 1 Project List Page 2 of 3 (i) The scope of work for the project will improve the pavement road condition , which will increase the Pavement Condition Index (PCI) along with vehicle safety for Serramonte Boulevard, Collins Avenue and Junipero Serra Boulevard, funding these enhancements are Gas Tax / RMRA eligible expenses; and
(i) The Fiscal Year 2024 -25, SB 1 allocation is estimated at $ 37,736 these proposed SB1 funds are to be designated for the “ Serramonte Boulevard, Collins Avenue, and Junipero Serra Boulevard various roadway maintenance needs; and
(m) T he SB 1 project list and overall investment in our local streets and roads infrastructure with a focus on basic maintenance and safety, investing in complete streets infrastructure , and using cutting-edge technology, materials and practices, will have significant positive benefits to local and statewide communities.
2. Findings and Order
The City Council finds and orders that:
(a) The foregoing recitals are true and correct.
(b) The City Council hereby authorizes the transfer of FY 2024-25 SB 1 allocation of $37,736 into Street Capital Fund (32).
(c) The following list of newly proposed projects will be funded in -part or solely with Fiscal Year 2024-25 Road Maintenance and Rehabilitation Account revenues:
RM
RA 2024-25 New Proposed Project List
Project Title:
Serramonte Boulevard, Collins Avenue, and Junipero Serra Boulevard Maintenance Project Project Description: Implementation of roadway maintenance for Serramonte Boulevard, Collins Avenue, and Junipero Serra Boulevard including base repair and crack sealing.
Project Location:
Serramonte Boulevard from Junipero Serra Boulevard to Hillside Boulevard, Collins Avenue from Serramonte Boulevard to El Camino Real , and Junipero Serra Boulevard from the Northern border of Colma and Daly City to the Southern border of City of South San Francisco and Colma.
Estimated Project Schedule: Start 08/2024 – Completion 10/2024 Res. 2024-_____, FY 2024-25 SB 1 Project List Page 3 of 3 Estimated Useful Life: 5-7 Years.
Certification of Adoption
I certify that the foregoing Resolution No. 2024-____ was duly adopted at a regular meeting of the City Council of the Town of Colma held on June 12, 2024, by the following vote:
Name Voting Present, Not Voting Absent
Aye No Abstain Not Participating
John Irish Goodwin, Mayor
Ken Gonzalez, Vice Mayor
Carrie Slaughter
Helen Fisicaro
Joanne F. del Rosario
Voting Tally
Da
ted ______________________ ___________________________________ John Irish Goodwin, Mayor
Attest: ____________________________
Michelle Estabillo, City Clerk
I
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• JI.• 4 II
Submittal Report
LSR-C17-FY24/25-5264-001
FY 24/25
Submittal Details
Program
Local Streets and Roads
Agency
Town of Colma
Date Created
04/14/2024
Date Date
Address
1198 El Camino Real
City
Colma
State
CA
Zip Code
94014
Contact
Brad Donohue
Contact Title
Public Works Director
Contact Phone
(650) 757-8888
Contact Email
[email protected]
Avg. Network PCI Measurement Date
Support Documentation
Attached are the Town of Colma adopted Resolution No. 2024-XX and Staff Report specifying the Serramonte Boulevard, Collins Ave, and Junipero Serra Boulevard Maintenance Project for approving Road Maintenance and Rehabilitation Account (RMRA) Project List for Fiscal Year 2024-25 funded by SB 1 - Road Repair and Accountability Act of 2017.
Additional Information
The Town's apportionment of RMRA fund will be allocated to the implementation of road rehabilitation for Serramonte Boulevard, Collins Ave, and Junipero Serra Boulevard Maintenance Project, to be constructed in FY 2024-24.
ATTACHMENT B
Project Details
Title Description Location Component
Priority
Status
Est. Schedule Useful
Life
Assem SenateStart Complete Min Max
Serramonte
Boulevard,
Collins Ave,
and Junipero
Serra
Boulevard
Maintenance
Project
This project will include: Pavement Rehab/Repair
(Existing) | The Project scope includes crack
sealing, minor roadway and base repairs and
resurfacing.
Serramonte Boulevard,
Collins Ave, and Junipero
Serra Boulevard in Town of
Colma
Constructio
n New 24/25
08/2024 10/2024
5 7 19 11
Local Streets and Roads - Projected Revenues
Based on State Dept of Finance statewide 2023-24 2024-25 Estimated May 2024 Hwy Users Tax Road Mntnc TOTAL Hwy Users Tax Road Mntnc TOTAL Account Rehab Acct Account Rehab Acct
SAN LUIS OBISPO COUNTY
ARROYO GRANDE 530,831 444,754 975,584 539,864 474,868 1,014,733 ATASCADERO 887,191 746,658 1,633,848 902,357 797,214 1,699,571 EL PASO DE ROBLES 903,733 760,751 1,664,484 919,185 812,262 1,731,447 GROVER BEACH 370,958 309,399 680,357 377,242 330,349 707,591 MORRO BAY 308,178 255,912 564,090 313,376 273,240 586,616 PISMO BEACH 235,941 195,221 431,162 239,906 208,440 448,346 SAN LUIS OBISPO 1,371,411 1,159,198 2,530,609 1,394,956 1,237,688 2,632,644 County of San Luis Obispo 10,213,852 9,636,719 19,850,571 10,371,828 10,296,555 20,668,383 Total Cities & County: San Luis Obispo 14,822,094 13,508,612 28,330,706 15,058,715 14,430,616 29,489,331
SAN MATEO COUNTY
ATHERTON 201,295 169,339 370,634 204,653 180,805 385,458 BELMONT 794,379 682,231 1,476,610 807,909 728,425 1,536,334 BRISBANE 141,007 117,720 258,727 143,342 125,691 269,033 BURLINGAME 881,527 758,107 1,639,634 896,562 809,439 1,706,001 COLMA 46,393 35,343 81,735 47,094 37,736 84,829 DALY CITY 2,936,457 2,543,769 5,480,225 2,986,906 2,716,008 5,702,914 EAST PALO ALTO 847,816 728,756 1,576,572 862,269 778,100 1,640,369 FOSTER CITY 949,618 817,391 1,767,010 965,829 872,737 1,838,566 HALF MOON BAY 335,301 285,142 620,443 340,956 304,449 645,406 HILLSBOROUGH 324,770 275,973 600,743 330,243 294,659 624,902 MENLO PARK 962,434 828,550 1,790,984 978,866 884,651 1,863,517 MILLBRAE 659,732 565,870 1,225,601 670,954 604,185 1,275,139 PACIFICA 1,088,503 938,313 2,026,816 1,107,112 1,001,847 2,108,959 PORTOLA VALLEY 129,473 107,677 237,150 131,609 114,968 246,577 REDWOOD CITY 2,338,130 2,025,007 4,363,137 2,378,291 2,162,121 4,540,411 SAN BRUNO 1,237,084 1,067,676 2,304,760 1,258,258 1,139,969 2,398,227 SAN CARLOS 867,457 745,857 1,613,315 882,250 796,359 1,678,609 SAN MATEO 2,961,085 2,565,212 5,526,297 3,011,960 2,738,904 5,750,863 SOUTH SAN FRANCISCO 1,858,872 1,607,736 3,466,608 1,890,757 1,716,596 3,607,354 WOODSIDE 154,712 128,781 283,493 157,266 137,501 294,767 County of San Mateo 16,397,563 12,917,881 29,315,444 16,666,212 13,802,380 30,468,592 Total Cities & County: San Mateo 36,113,609 29,912,329 66,025,938 36,719,299 31,947,529 68,666,828 May 2024 CaliforniaCityFinance.com Page 16 of 21
ATTACHMENT C
I I
:======================~ '===================~
I
A II • I
Staff Report re FY 2024-2025 Proposed Capital Project Plan Page 1 of 3
STAFF REPORT
TO: Mayor and Members of the City Council
FROM: Stuart Schillinger, Acting Administrative Services Director VIA: Dan Barros, City Manager
MEETING DATE: June 12, 2024, 2024
SUBJECT: FY 2024-2025 Proposed Capital Project Plan
RECOMMENDATION
This item is a study session for informational purposes only. No City Council action is required; however, staff seeks City Council direction in preparing the FY 202 4-25 Capital Budget for adoption in June 2024.
EXECUTIVE SUMMARY
At tonight’s City Council Meeting, the Council will receive a report that reviews the Town’s overall Capital Project Plan for FY 2024/25 – FY 2028/29
Capital Projects are funded through Grants, Special Revenues and General Fund. The projected cost of the Capital Project Plan for each fiscal year is:
FY 2024/25 – $8,760,000 - $7,040,000 Grant Funded $1,720,000 General Fund FY 2025/26 - $680,000 – General Fund Funded
FY 2026/27 - $680,000 – General Fund Funded
FY 2027/28 - $$1,700,000 – General Fund Funded
FY 2028/29 - $280,000 – General Fund Funded
The Project list has been updated from the last Council meeting to move the Sterling Park Recreation Center Furnace from the Operating to the Capital Project Budget and to include the Zoning Code Amendment.
FISCAL IMPACT
Reviewing and providing direction on the Capital Project Plan does not impact the current FY 2023/24 Budget. Only projects listed in the FY 2024/25 budget will be included in the FY 2024/25 budget. Projects listed for future years will be reviewed during that year’s budget process. Moving projects between fiscal years will have an impact on the year they are moved from and moved to. As discussed at the May 22nd meeting, approving the projects in FY ITEM #6
Staff Report re FY 2024-2025 Proposed Capital Project Plan Page 2 of 3 2024/25 will still leave the Town with approximately $7.8 million in Unassigned Reserves for FY 2024/25.
BACKGROUND
The Budget is an annual planning tool that communicates priorities and sets the Town’s operating and spending policy for the year. The City Manager is responsible for presenting a budget to the City Council according to Colma Administrative Code Section 4. 01 Division 2. The financial objective of the budget is to ensure that there are sufficient funds to meet ongoing spending.
Special projects and capital programs, where spending is generally one -time in nature, typically can use reserves.
ANALYSIS
Capital Projects Proposed
FY 2024-25
• Solid Waste Franchise Agreement Update - $50,000 – General Fund • Colma Creek Channel Trash Capture - $7,040,000 – Grant Funded • Financial Software Replacement - $500,000 – General Fund • Storm Drain Assessment Phase II - $70,000 – General Fund • Town IT Infrastructure Upgrades - $100,000 – General Fund • Facility Security - $200,000 – General Fund
• Sterling Park Recreation Center Furnace - $25,000 – General Fund • Zoning Code Amendment - $25,000 – General Fund
• Serramonte Boulevard Phase 1 (Formally Collins Avenue Widening - $500,000 – General Fund
• Annual Roadway Rehabilitation - $250,000 General Fund FY 2025-26
• Town IT Infrastructure Upgrades - $50,000 – General Fund • Storm Drain Assessment Phase III - $70,000 – General Fund • Phone System Upgrade - $250,000 - General Fund
• Sign Board - $150,000 - General Fund
• Annual Roadway Rehabilitation - $225,000 - General Fund Staff Report re FY 2024-2025 Proposed Capital Project Plan Page 3 of 3 FY 2026-27
• Town IT Infrastructure Upgrades - $55,000 General Fund • Community Center Painting - $100,000 General Fund
• Solar Panel Backup Battery Install at Colma Community Center - $300,000 General Fund • Annual Roadway Rehabilitation - $225,000 General Fund FY 2027-28
• Town IT Infrastructure Upgrades – $55,000 General Fund • Corp Yard Car Wash Upgrade - $170,000 General Fund
• HVAC System Replacement at Police Station - $1,250,000 General Fund • Annual Roadway Rehabilitation - $225,000 General Fund FY 2028-29
• Town IT Infrastructure Upgrades - $55,000 General Fund • Annual Roadway Rehabilitation - $225,000 General Fund Reasons For the Recommended Action/Findings
Receive feedback from the City Council regarding the proposed FY 2024-25 Capital Project Plan.
Council Adopted Values
The Staff recommendation is consistent with the Council adopted values of:
• Responsibility: Making decisions after prudent consideration of their financial impact, considering the long-term financial needs of the agency, especially its financial stability.
• Fairness: Support the public’s right to know and promote meaningful public involvement.
ATTACHMENTS
A. Capital Project Plan FY 2024/25 – FY 2028/29.
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• JI.• 4 II
ATTACHMENT A
Capital Project Funds to be included in Budget
Capital Improvement
FY 2023-24
Adopted Budget
FY 2024-25
Proposed
Budget
FY 2025-26
Forecast
FY 2026-27
Forecast
FY 2027-28
Forecast
FY 2028-29
Forecast
Revenues
Intergovernmental 7,040,000$
Transfer in General Fund 970,000$ 745,000$ 455,000$ 1,305,000$ 55,000$ Total Revenues 8,010,000$ 745,000$ 455,000$ 1,305,000$ 55,000$ Expenditure
CIP - Solid Waste Franchise Agreement Update 50,000$
CIP - Colma Creek Channel Trash Capture (Grant Funded) 7,040,000$ CIP - Financial Software Replacement 500,000$
CIP - Storm Drain System Assessment Phase II/III 70,000$ 70,000$ CIP - Town's IT Infrastructure Upgrades 100,000$ 55,000$ 55,000$ 55,000$ 55,000$ CIP - Sterling Park Rec. Center Furnace 25,000$
CIP - Facility Security 200,000$
CIP - Community Center Painting 100,000$
CIP - Corp Yard Car Wash Upgrade 220,000$
CIP - HVAC System Replacement at PD 1,250,000$
CIP - Solar Panel Backup Battery Install at CCC 300,000$ CIP - Phone System Upgrade 250,000$
CIP - Sign Board 150,000$
CIP - Zoning Code Amendment 25,000$
Total Expenditures 569,000$ 8,010,000$ 745,000$ 455,000$ 1,305,000$ 55,000$ Surplus/(Deficit) -$ -$ -$ -$ -$
Street Capital
FY 2023-24
Adopted Budget
FY 2024-25
Proposed
Budget
FY 2025-26
Forecast
FY 2026-27
Forecast
FY 2027-28
Forecast
FY 2028-29
Forecast
Revenues
Transfer in General Fund 750,000$ 225,000$ 225,000$ 225,000$ 225,000$ Total Revenues 750,000$ 225,000$ 225,000$ 225,000$ 225,000$ Expenditure
CIP - Collins Av Widening/Serramonte Phase I 150,000$ 500,000$ CIP - Annual Roadway Rehab 225,000$ 250,000$ 225,000$ 225,000$ 225,000$ 225,000$ Total Expenditures 375,000$ 750,000$ 225,000$ 225,000$ 225,000$ 225,000$ Surplus/(Deficit) -$ -$ -$ -$ -$
+
+
+
+
+
+
+
+
+
+
+
Description of Capital Projects
Solid Waste Franchise Agreement Update- New Project
In 2016 the granted a Franchise Agreement to Allied Waste Services of North America, LLC (“Republic Services”) for recyclables, organic waste, and garbage collection and processing services within the Town of Colma. The term of the Franchise Agreement is for 10 years. In 2026, the Town will either have to go out to Request for Proposals (RFP) for a new Waste Hauler or renegotiate a new agreement with terms and conditions. Over the past 10 years new mandates and sustainable practices have been imposed upon municipalities up and down the State. The work in either amending the existing agreement or if the City Council chooses to go to RFP will be to identify those changes, rewrite the agreement and hold public outreach meetings. This work will need to be completed by the end of the 2025 so that the next step in securing our next Waste Haulers Franchise Agreement can meet an August of 2026 date, when our current agreement is to expire.
Cost recovery may be amortized into the annual franchise fees thar are paid back to the Town.
Budget: $50,000 FY 2024-25 – General Fund
Colma Creek Channel Trash Capture Device-New Project
The Colma Creek Trash Capture Project will install a full trash-capture device in the Colma Creek Flood Control Channel near the southerly border of the Town of Colma. The watershed treated by the device includes portions of the Town of Colma, the City of Daly City, the City of South San Francisco, portions of unincorporated areas in the County of San Mateo and San Mateo Flood Control and Sea Level Rise Resiliency District (OneShoreline). These five agencies would receive trash reduction credit toward State-required reduction goals for trash discharge from storm drains.
Other stakeholders include the San Francisco Bay Area Rapid Transit District (BART), the County of San Mateo Flood Control and Sea Level Rise Resiliency District (OneShoreline), and the San Mateo Countywide Water Pollution Prevention Program (SMCWPPP).
Budget: $7.04 Million DY 2024-25 – Funded by CalTrans SHOPP Funds Financial Software Replacement
The Town of Colma currently uses Eden Software provided by Tyler Technologies to record, manage and track all the City’s revenues, expenditures, and financial transactions. In March of 2022, the Town was notified by Tyler Technologies that the Eden Software will be retired by March 1, 2027.
Therefore, the Town will need to replace our Software System prior to that date.
Budget $500,000 FY 2024-25 – General Fund
Storm Drain System Assessment and Mapping Phase II
The project will review and analyze the Town's 11 miles of the Storm Drain System. The process will begin with starting to assess the current Storm Drainage system by way of internally videotaping the system in its current State. The video will provide several insights; it will unveil any needed repairs and unrecorded blind or illegal connections. The videotaping equipment used to view the interior of the storm drain lines will also have the capabilities of recording the data and allowing the data to be mapped in the Town’s Geographical Information System (GIS). The findings that come through the videotaping process will allow staff to budget for repairs or enhancements to the storm drain system. The project is broken down into three phases. The 2025-26 annual CIP will be focused on Phase Three of the three phases.
Budget: $70,000 FY 2024-25 – General Fund
$70,000 FY 2025-26 – General Fund
Town IT Infrastructure Upgrades
The ongoing maintenance of computers, as well as the Town’s backbone network, requires periodic upgrades to ensure that operations continue. Staff has estimated the cost of FY 2024-25 higher due to the Police needing a complete replacement of its computer hardware. The project includes:
• Replacement of desktop computers and other equipment. • Technology needs in the Town Hall facility and other Town-owned facilities • Update software
• Update and upgrade servers, switches and routers
Budget: $100,000 FY 2024-25 – General Fund
$ 55,000 FY 2025-26 - General Fund
$ 55,0000 FY 2026-27 - General Fund
$ 55,000 FY 2027-28 - General Fund
$ 55,000 FY 2028-29 - General Fund
Sterling Park Recreation Center -New Furnace
The existing gas furnace at the Sterling Park Recreation Center is nearing 30 years in age. The current furnace has been less than efficient over the last several years and maintenance costs have risen. The new gas furnace will have to comply with the current 2022 Building Code and meet all of the States Green Building mandates. Costs for the new furnace will be inclusive of new equipment, associated sheet metal work, any required sub trades, and all labor costs.
Estimated Cost: $25,000 FY 2024-25 – General Fund
Facility Security
Security enhancements throughout Town facilities are necessary and will not only aid in overall security but provide better functionality and operation for staff. Modernized access controls, like that of the newly opened Town Hall, will be integrated at the Colma Community Center, Sterling Park Community Center and Restrooms, and the Public Works Corporation Yard. Systematically, the Town will be moving away from hard, physical keys where possible and utilizing the RFID scan card system that will also act and an employee’s ID badge. This will allow the systems administrator to authorize certain levels of access to each employee profile and deactivate such access immediately upon separation from the Town. These digitized access controls also offer greater data available for who has accessed which space and could be beneficial for contact tracing efforts, if needed. In addition to access controls, The Colma Community Center needs physical modifications to their recreation services counter. The current counter lacks appropriate safety barriers for employees. The changes would include a new reception desk, integrated with a locked door and full sliding services window glazing system. The changes will make a secure employee space equipped with four (4) fully functioning workstations delineated from the public lobby.
Budget: $200,000 FY 2024-25 – General Fund
Community Center Painting
The work will include minor repairs and stucco crack sealing, painting of the exterior, re-staining of the back deck, painting of miscellaneous iron work, guard and handrails.
Budget $100,000 FY 2026-27 – General Fund
Corp Yard Car Wash
Under the Town of Colma's Municipal Regional Permit (a State permit to discharge Storm Water), it is required that municipalities provide washdown facilities for various pieces of equipment.
Currently, the Public Works department follows the State Stormwater mandates but the effort to stay in compliance is a tedious and time-consuming effort. A washdown station will be constructed on site in the Corporation yard, the drive-in wash area would have a roof over the washdown area and floor drains that are connected to a clarifier (prevents oil and grease to flow into the sanitary system), allowing the gray water from the washdown area to enter the sanitary sewer system. This project increased by $50,000 from the previous CIP due to escalating costs in labor and materials.
Budget : $220,000 FY 2025-26 - General Fund.
HVAC System Replacement at PD
The HVAC system at the Colma Police Station is showing signs of failure due to exposure from the weather, quality of the equipment and everyday normal use, (because the Department is open 24 hours, some of the units are used continuously). The other issue that will face the Department is the current HVAC system uses R-22 refrigerant. Production of R-22 refrigerant will not be manufactured after 2020 due to its harmful effects to the environment. The project will be broken into two phases, phase one plan and specification, phase two construction.
Budget: $1,250,000 FY 2027-28 – General Fund
Solar Panel Backup Install at CCC
The construction carport solar array is programed to be completed in Summer/Fall of 2024. To gain full advantage of capturing solar power, a battery backup system is essential in providing power to the Colma Community Center Facility 24/7 and during power outages. The project would include preliminary engineering, building modifications to harbor the bank of batteries and equipment purchase and installation.
Budget: $300,000 – FY 2026-27 – General Fund
Phone System Upgrade
The Town of Colma is seeking proposals to migrate its on premise phone system to a cloud hosted solution. The Town envisions this project as central in our efforts to adapt to and accommodate evolving working environments. This project will also allow the Town to leverage the flexibility and resiliency of a cloud-based infrastructure to better deliver services to our community.
Successful implementation will enable Town staff to retain all features it currently deploys with our existing phone system, while adding modernized tools for remote accessibility, unified communications, and secure system administration.
This project will be implemented in a phased Request for Proposals approach. An internal study will be conducted as part of this project, wherein stakeholders from all affected departments will assist in identifying key features necessary or desired for a future phone system. The proposal, vendor selection, and implementation phase will be overseen by a designated Town project manager.
Budget: $250,000 FY 2025-26 - General Fund
Sign Board
The programmed area to install an electronic message sign board is above the Colma Police Department. The purpose of the sign is to promote Town sponsored events or celebrations. The proposed signage would replace the current plywood signage and allow the sponsor to be creative in how they would like to advertise or promote their event. The programming of the sign could also be done remotely and like most of the newer electronic signage you can program the sign to promote several events at the same time. The approximate size of the sign would be 5’ foot by 10’ foot in size.
Budget to design, purchase and install $150,000 FY 2025-26 - General Fund Zone Code Amendment:
After approval of the Town’s Zone Code, it has been determined to update the Sign Ordinance and consolidate it into the Zoning Code. The updating Sign Ordinance includes all commercial districts, cemeteries, Town’s Right of Way and wayfinding signage.
Budget: $25,000 FY 2024-25 - General Fund
Serramonte Boulevard Phase 1- (formally Collins Avenue widening) Phase 1A
The first phase of this project is centered on Serramonte Boulevard from Junipero Serra Boulevard to El Camino Real and the removal of the slip lane between Serramonte Boulevard and Collins Avenue. The project would incorporate various amenities such as signalizing the Serra Center Entrance on Serramonte Boulevard, installation of two high visibility crosswalks, continuous bicycle paths on both side of the roadway, lane reduction on both directions with a center turn lane in the middle of the roadway bio retention buffering the bicycle pathways and various other enhancements. City Council wanted to see how the roadway would function with the inclusion of all the various improvements. The Quick Build will simulate what these changes through various methods such as resurfacing the roadway to erase the current lane configuration, enhanced striping and vertical delineation to delineate bicycle paths and roadway bio-retention areas. The quick build is programmed to stay in place for approximately 2 years. Staff will monitor the quick build changes and make needed improvements when we go to construct the final roadway improvements. This process will allow the City Council, staff, and community to evaluate the improvements and make changes to the permanent solution. Once Phase 1 is constructed and completed, Phase 2, the final build out of this portion of Serramonte Boulevard will take place.
Project plans and specifications for Phase 1 are estimated to be completed in the July 2024 timeframe. Initial estimates on the construction of the project have escalated in cost from the original estimates several years ago.
Additional Budget $500,000 FY 2024-25 – General Fund
Annual Roadway Rehabilitation
Will start assembling plans and specifications for the Colma Boulevard and 400 Block of Serramonte Boulevard minor roadway repairs and surface treatment. This project was originally programed for FY 2023-24, the project was reprogrammed for FY 2024-25. The budget for this project is $25,000 higher than anticipated due to an increase in oil prices and the cost of labor.
Future years are budgeted at $225,000.
Budget: $250,000 FY 2024-25 – General Fund
$225,000 FY 2025-26 - General Fund
$225,000 FY 2026-27 - General Fund
$225,000 FY 2027-28 - General Fund
$225,000 FY 2028-29 - General Fund
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