Colma City Council
January 8, 2025

Regular Meeting Agenda 01.08.25 Page 1 of 2

AGENDA

REGULAR MEETING

CITY COUNCIL OF THE TOWN OF COLMA
Wednesday, January 8, 2025
Regular Session – 7:00 PM

The City Council meeting will be held in person in the City Council Chambers. The Town will only accept public comments from the public attending in person and will not accept public comments via Zoom.

As a courtesy and technology permitting, the meeting can also be viewed /heard via Zoom Video Conference, but no public comment will be allowed or accepted by the Town via Zoom. The Town cannot guarantee that the public’s access to Zoom will be uninterrupted, and technical difficulties may occur from time to time. In those instances, so long as the public may still attend the meeting in person, the meeting will continue, even if the public is unable to view/hear or otherwise access the meeting via Zoom.

To attend the meeting in person:

Town Hall, Council Chamber, 1198 El Camino Real, Colma CA 94014

To view/hear the meeting via Zoom Video Conference:

Join Zoom Meeting:

https://us02web.zoom.us/j/85610028212

Meeting ID: 856 1002 8212

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To provide Public Comment:

Members of the public wishing to provide public comment are required to attend the meeting in person and are requested to complete a yellow speaker card and submit it to the City Clerk. Comments should be kept to three minutes or less. If there appears to be a large number of speakers, time may be reduced to no less than one minute each, at the discretion of the Mayor.

The City Council Meeting Agenda Packet and supporting documents are available for review on the Town’s website www.colma.ca.gov or at Colma Town Hall, 1198 El Camino Real, Colma, CA. Persons interested in obtaining an agenda via e-mail should call 650-997-8300 or email a request to [email protected].

Reasonable Accommodation
Upon request, this publication will be made available in appropriate alternative formats to persons with disabilities, as required by the Americans with Disabilities Act of 1990. Any person with a disability, who requires a modification or accommodation to view the agenda, should direct such a request to Renee Eshun, ADA Coordinator, at 650-997-8300 or [email protected]. Please allow two business days for your request to be processed.

Regular Meeting Agenda 01.08.25 Page 2 of 2

PLEDGE OF ALLEGIANCE AND ROLL CALL

ADOPTION OF AGENDA

PRESENTATIONS
• Holiday House Decorating Contest Winners

PUBLIC COMMENTS

Comments on the Consent Calendar and Non-Agenda Items will be heard at this time.

Comments on Agenda Items will be heard when the item is called.

CONSENT CALENDAR

1. Motion to Approve the Minutes from the December 10, 2024 Special Meeting

2. Motion to Approve the Minutes from the December 11, 2024 Regular Meeting

3. Motion to Adopt a Resolution Directing Town Staff to Fly Various Commemorative Flags in Lieu of the Town Flag at the Colma Community Center Pursuant to CEQA Guideline 15301 and 15378

4. Motion to Adopt a Resolution Approving and Authorizing the City Manager to Execute the San Mateo County Operational Area Emergency Services Joint Powers Agreement Pursuant to CEQA Guideline 15378

5. Motion to Adopt a Resolution Adding Colma Administrative Code Subchapter 4.05, to Add a New Lease and Subscription Capitalization Policy Pursuant to CEQA Guideline 15378

STUDY SESSION

7. STERLING PARK STREET LIGHTS
This item is a study session for information purposes only. No City Council action is required; however, staff seek comments, questions, impressions and opinions from Council members and members of the public regarding streetlight options for the Sterling Park Residential Neighborhood.

REPORTS

Mayor/City Council Reports

Committee Reports

City Manager Report

ADJOURNMENT
Minutes – Special Meeting 12.10.24 Page 1 of 4

MINUTES

SPECIAL MEETING
City Council of the Town of Colma
Town Hall Council Chamber
1198 El Camino Real, Colma CA
Tuesday, December 10, 2024
6:00 PM

PLEDGE OF ALLEGIANCE AND ROLL CAL
Mayor Goodwin called the meeting to order at 6:10p.m.

Council Present – Mayor John Irish Goodwin, Vice Mayor Ken Gonzalez, Council Members Carrie Slaughter, Helen Fisicaro, and Joanne F. del Rosario were all present.

Staff Present – City Manager Daniel Barros, City Attorney Christopher Diaz, Chief of Police John Munsey, Administrative Services Director Renee Eshun, Director of Public Works and Planning Brad Donohue, City Engineer Cyrus Kianpour, City Planner Farhad Mortazavi, City Clerk Michelle Estabillo, , and Administrative Technician Shelby Wright were in attendance.

Council recited the Pledge of Allegiance.

I

NTRODUCTIONS
Mayor Goodwin welcomed the audience and acknowledged local dignitaries and elected officials in attendance:
• Raghda Karajah from Congressman Mullin’s Office
• Assemblymember Catherine Stefani
• Dennis Fisicaro, Former Colma Councilmember
• Mary Brodzin, Former Colma Councilmember
• Glenn Sylvester, Daly City Councilmember
• Pamela DiGiovanni, Daly City Councilmember
• Ana de Arce, Superintendent of the Hillsborough School District • Felicia Leong, CEO of the Daly City Colma Chamber of Commerce • Matt Devencenzi, Boardmember of the Daly City Colma Chamber of Commerce • Richard Rochetta, Colma Historical Association
Ma
yor Goodwin acknowledged Town staff who was in attendance:
• D
an Barros, City Manager
• John Munsey, Chief of Police
• Sherwin Lum, Police Commander
• Renee Eshun, Director of Administrative Services
• Juan Rumayor, Human Resources Analyst
• Brad Donohue, Director of Planning and Public Works
• Farhad Mortazavi, City Planner
• Cyrus Kianpour, City Engineer
• City Clerk Michelle Estabillo
• Shelby Wright, Administrative Technician II
AGENDA ITEM #1

Minutes – Special Meeting 12.10.24 Page 2 of 4
ADOPTION OF RESOLUTION DECLARING RESULTS OF THE NOVEMBER 5, 2024

ELECTION
City Clerk Estabillo read the certified results of the election held on November 5, 2024.

There was no Public Comment.

Action: A motion was made by Vice Mayor Gonzalez, seconded by Councilmember del Rosario to adopt Resolution 2024-43. The motion carried by the following vote:

Name Voting Present, Not Voting Absent
Aye No Abstain Not Participating
John Irish Goodwin, Mayor 
Ken Gonzalez, Vice Mayor 
Carrie Slaughter 
Helen Fisicaro 
Joanne F. del Rosario 
5 0

FAREWELL RECOGNITION FOR RETIRING MAYOR JOHN IRISH GOODWIN

Mayor Goodwin asked Vice Mayor Gonzalez to chair Agenda Items 5 and 6.

The City Council presented Mayor Goodwin with a proclamation, a gavel, and a donation to the Wounded Warrior Project. They also presented him with a photobook of him representing the Town at various events during his tenure on Council.

PRESENTATIONS TO OUTGOING MAYOR JOHN GOODWIN

The following individuals made presentations:
• Raghda Karajah from Congressman Mullin’s Office
• Assemblymember Catherine Stefani
• Felicia Leong, Daly City Colma Chamber of Commerce
• Pamela DiGiovanni, Daly City Councilmember
• Sean Charpentier, Director of City/County Association of Governments of San Mateo County
• Monica Devencenzi, Republic Services
• Richard Rochetta, Colma Historical Association
• Carl Molsa, Colma Resident

MAYOR GOODWIN MAKES REMARKS AS OUTGOING MAYOR
Mayor Goodwin introduced his family and guests and shared some remarks.

Minutes – Special Meeting 12.10.24 Page 3 of 4

ADMINISTRATION OF OATHS OF OFFICE TO NEWLY ELECTED COUNCILMEMBERS Mayor Goodwin stated that Aidan Gonzalez will be administering the Oath of Office from Syria to elected Councilmember Ken Gonzalez via the Signal application.

Mayor Goodwin asked Ana de Arce, Superintendent of the Hillsborough School District, to come to the podium and administer the Oath of Office to elected Councilmember Carrie Slaughter.

Mayor Goodwin asked Daly City Councilmember Glenn Sylvester to the podium and administer the Oath of Office to elected Councilmember Thomas Walsh.

NOMINATION AND SELECTION OF MAYOR
Councilmember del Rosario nominated Ken Gonzalez for Mayor, and the nomination was seconded by Councilmember Fisicaro. There were no other nominations, and Mayor Goodwin closed the nominations for Mayor.

There was no Public Comment.

Action: Councilmember del Rosario moved to select Ken Gonzalez as Mayor, and the motion was seconded by Councilmember Fisicaro. The motion carried by the following vote:

Name Voting Present, Not Voting Absent
Aye No Abstain Not Participating
John Irish Goodwin, Mayor 
Ken Gonzalez, Vice Mayor 
Carrie Slaughter 
Helen Fisicaro 
Joanne F. del Rosario 
5 0

Outgoing Mayor Goodwin presented Incoming Mayor Gonzalez with the meeting gavel and turned the meeting over to him.

Mayor Gonzalez asked Councilmember Walsh to join the Council at the dais.

NOMINATION AND APPOINTMENT OF VICE MAYOR
Mayor Gonzalez called upon the Council to make nominations for Vice Mayor.

Councilmember del Rosario nominated Carrie Walsh for Vice Mayor, and the nomination was seconded by Councilmember Fisicaro.

There were no other nominations, and Mayor Gonzalez closed the nominations for Vice Mayor.

Public Comment:
• John Irish Goodwin

Minutes – Special Meeting 12.10.24 Page 4 of 4

Action: Councilmember del Rosario moved to select Carrie as Vice Mayor, and the motion was seconded by Councilmember Fisicaro. The motion carried by the following vote:

Name Voting Present, Not Voting Absent
Aye No Abstain Not Participating
Ken Gonzalez, Mayor 
Carrie Slaughter, Vice Mayor 
Helen Fisicaro 
Joanne F. del Rosario 
Thomas Walsh 
5 0

SIGNING OF THE VALUES BASED CODE OF CONDUCT
Mayor Gonzalez spoke about the Values Based Code of Conduct adopted by the City Council in 2009 and then the Mayor and each member of Council signed the pledge.

ADJOURNMENT AND RECEPTION
Mayor Gonzalez adjourned the meeting at 7:15 p.m. and asked everyone to stay for the reception.

Respectfully submitted,

Michelle Estabillo, MMC
City Clerk
Minutes – Regular Meeting 12.11.24 Page 1 of 5

MINUTES

REGULAR MEETING
City Council of the Town of Colma
Town Hall Council Chamber
1198 El Camino Real, Colma CA
Also viewable via Zoom.us
Wednesday, December 11, 2024
Regular Session – 7:00 PM
PLED

GE OF ALLEGIANCE AND ROLL CALL
Mayor Goodwin called the meeting to order at 7:01 p.m.

Coun
cil Present – Mayor Ken Gonzalez, Vice Mayor Carrie Slaughter and Councilmembers Helen Fisicaro, Joanne F. del Rosario, and Thomas Walsh Coun
cil Absent – None
Staff P
resent – City Manager Daniel Barros, City Attorney Christopher Diaz, Chief of Police John Munsey, City Planner Farhad Mortazavi, Administrative Services Director Renee Eshun, City Clerk Michelle Estabillo, and Administrative Technician II Shelby Wright Cou
ncil recited the Pledge of Allegiance.

ADOP

TION OF THE AGENDA
Act
ion: A motion was made by Councilmember Fisicaro, seconded by Councilmember del Rosario, to adopt the agenda. The motion carried by the following vote:

Name Vot
ing Present, Not Voting Absent
Aye No Abstain Not Participating
Ken Gonzalez, Vice Mayor 
Carrie Slaughter 
Helen Fisicaro 
Joanne F. del Rosario 
Thomas Walsh 
5 0
PUB

LIC COMMENTS
Sel
ina Vigil spoke on Assembly Bill 413 “Daylighting Law”.

Tho
m Taylor thanked the Town for the installation of a new bench at Hillside Boulevard.

AGENDA ITEM #2

Minutes – Regular Meeting 12.11.24 Page 2 of 5

CONSENT CALENDAR

1. Motion to approve the minutes of the November 13, 2024 Regular Meeting

2. Motion to approve report of checks paid for November 2024

3. Motion to Accept Informational Report on Housing Element Update Implementation Program

5.4 – Needs of Extremely Low-Income Households

Action: A motion was made by Councilmember Fisicaro, seconded Councilmember del Rosario, to approve the Consent Calendar. The motion carried by the following vote:

Name Voting Present, Not Voting Absent
Aye No Abstain Not Participating
Ken Gonzalez, Mayor 
Carrie Slaughter, Vice Mayor 
Helen Fisicaro 
Joanne F. del Rosario 
Thomas Walsh 
5 0

NEW BUSINESS

4. Agreements Regarding Local Sales Tax/Transactions and Use Tax

Administrative Services Director Eshun presented the staff report.

Council questions and comments followed.

Administrative Services Director Eshun and City Manager Barros responded to Council questions.

There was no Public Comment.

Action: A motion was made by Vice Mayor Slaughter, seconded Councilmember del Rosario, to adopt Resolution 2024-44 authorizing the City Manager to execute agreements with the California Department of Tax and Fee Administration for implementation of a local transactions and use tax.

The motion carried by the following vote:

Name Voting Present, Not Voting Absent
Aye No Abstain Not Participating
Ken Gonzalez, Mayor 
Carrie Slaughter, Vice Mayor 
Helen Fisicaro 
Joanne F. del Rosario 
Thomas Walsh 
5 0

Minutes – Regular Meeting 12.11.24 Page 3 of 5

5. Council of Cities and City Selection Committee

City Clerk Estabillo presented the staff report.

Council discussion followed.

There was no Public Comment.

Action: A motion was made by Councilmember Fisicaro, seconded by Councilmember del Rosario to confirm designation of the Mayor as the Voting Member for the Council of Cities, designate the Alternate Voting Member as the Vice Mayor and other Councilmembers in order of seniority, and give the Voting Member discretion on any and all matters to be considered. The motion carried by the following vote:

Name Voting Present, Not Voting Absent
Aye No Abstain Not Participating
Ken Gonzalez, Mayor 
Carrie Slaughter, Vice Mayor 
Helen Fisicaro 
Joanne F. del Rosario 
Thomas Walsh 
5 0

6. CITY COUNCIL COMMITTEE ASSIGNMENTS FOR 2025

City Clerk Estabillo presented the staff report.

Council discussion followed.

There was no Public Comment.

Minutes – Regular Meeting 12.11.24 Page 4 of 5
Below is the list of 2025 Committee Assignments that the Council discussed and agreed on:

Committee Name Primary Secondary
Association of Bay Area Governments (ABAG)
(GENERAL ASSEMBLY MEETS TWICE PER YEAR APRIL
& OCTOBER)
del Rosario Gonzalez
California Cities Gaming Authority
(MEETS 3RD WEDNESDAY, 10:00AM) Fisicaro Gonzalez
City/County Association of Governments (C/CAG)
(MEETS 2ND THURSDAY OF THE MONTH, 7:00PM) Walsh
Colma Creek Flood District
(MEETS QUARTERLY, 2ND TUESDAY @ 3:00PM IN

MARCH, JUNE, SEPTEMBER AND DECEMBER AT TOWN

HALL, COLMA)
Fisicaro
Emergency Services Council
(MEETS QUARTERLY, 3RD THURSDAY at 5:30PM IN

JANUARY, APRIL, JUNE & SEPTEMBER, AT THE HALL

OF JUSTICE, JURY ASSEMBLY ROOM IN REDWOOD
CITY)
Slaughter del Rosario
HEART Member Agency Committee (MAC)
(MEETS ANNUALLY IN APRIL) Walsh Gonzalez
Peninsula Clean Energy Board of Directors
(MEETS 4TH THURSDAY, 6:30PM AT THE COUNTY

OFFICE OF EDUCATION BUILDING IN REDWOOD
CITY)
Gonzalez del Rosario
Peninsula Traffic Congestion Relief Alliance -
“Commute.org” Board of Directors
(6 X A YEAR, THURSDAY MORNINGS)
Gonzalez Slaughter
San Francisco International Airport Community
Roundtable
(MEETS 1ST WEDNESDAY, 7:00PM AT MILLBRAE CITY
HALL)
del Rosario Slaughter
San Mateo County Council of Cities
(MONTHLY DINNER AND MEETING) Gonzalez Slaughter

Minutes – Regular Meeting 12.11.24 Page 5 of 5
Action: A motion was made by Councilmember Fisicaro, seconded by Councilmember del Rosario, to approve the Committee Assignments for 2025 and grant to the Appointee discretion in voting on matters brought before the Committee. The motion carried by the following vote:

Name Voting Present, Not Voting Absent
Aye No Abstain Not Participating
Ken Gonzalez, Mayor 
Carrie Slaughter, Vice Mayor 
Helen Fisicaro 
Joanne F. del Rosario 
Thomas Walsh 
5 0

COUNCIL CALENDARING

The next Regular Meeting on Wednesday, December 25, 2024 is canceled due to the Christmas holiday.

Mayor Gonzalez announced that the next Regular Council Meeting is on January 8, 2025.

REPORTS

There were no Council reports.

There were no Committee reports.

City Manager Barros gave an update on the Home Depot parking structure and reported that Raising Cane’s restaurant opened on November 19.

ADJOURNMENT

Mayor Goodwin adjourned the meeting at 7:48 p.m. in memory of Lois Almen Everett and Verna Fisicaro.

Respectfully submitted,

Michelle Estabillo, MMC
City Clerk

Staff Report re: Commemorative Flag Schedule 2025 Page 1 of 3

STAFF REPORT
TO
: Mayor and Members of the City Council
FROM: Michelle Estabillo, City Clerk
VIA: Daniel Barros, City Manager
MEETING DATE: January 8, 2025
SUBJECT: Commemorative Flag Schedule 2025
REC

OMMENDATION
Staff recommends that the City Council adopt the following:

RESOLUTION DIRECTING TOWN STAFF TO FLY VARIOUS COMMEMORATIVE FLAGS IN

LIEU OF THE TOWN OF COLMA FLAG AT THE COLMA COMMUNITY CENTER PURSUANT TO CEQA GUIDELINE 15301 AND 15378
CO

UNCIL ADOPTED VALUES
Th
e adoption of a flag -raising schedule reflects the Town of Colma's commitment to fostering respect by recognizing diverse causes, communities, and significant events that matter to our residents.

BAC

KGROUND
On J
une 26, 2019, the City Council of the Town of Colma adopted a new flag policy , codified as Subchapter 1.18 of the Colma Administrative Code, which states that Council may by resolution direct Town staff to fly commemorative flags in lieu of the Town of Colma flag on the flagpole located at Town Hall or at the Colma Community Center, as an expression of the Town's official sentiments, consistent with the Town's vision, mission, and guiding principles, incorporating themes of diversity, equity, social justice, and inclusion. Commemorative flags shall be displayed for a period of time that is reasonable or customary for the subject that is to be commemorated, but no longer than 30 continuous days.

Pr
ior to leaving office, former Mayor John Irish Goodwin requested that the Town add the Irish Flag to its commemorative flag schedule. If the Council considers this request, the Town recommends that the Irish flag be raised in March at or around St. Patricks’ Day which is celebrated on March 17. The proposed resolution would authorize the commemorative flag schedule of 2025 to include the Irish flag as well as the commemorative flags that the City Council has previously authorized: the Philippine Flag, the LGBT/Pride Flag, the Italian Flag , the Israeli Flag, and the Armenian Flag.

AGENDA ITEM #3
Staff Report re: Commemorative Flag Schedule 2025 Page 2 of 3

ANALYSIS
When the policy was adopted, staff indicated that for expediency, rather than approve each commemorative flag individually each year, the schedule of various commemorative flags could be adopted each year in January.

Council has previously discussed and approved the flying of all five commemorative flags. On June 26, 2019, Council approved a resolution to fly the LGBT/Pride Commemorative flag in recognition of June being Pride Month. On September 25, 2019, Council approved a resolution to fly the Italian flag in recognition of October being Italian Heritage an d Culture Month. On June 24, 2020, Council approved a resolution to fly the Philippine flag in recognition of Philippine Independence Day on June 12. On January 12, 2022, Council approved a resolution to fly the Israeli Flag in recognition of Israeli Independence Day, which changes date based on the Hebrew calendar. On September 14, 2022, Council approved a resolution to fly the Armenian Flag in recognition of Armenian Independence Day on September 21.

Proposed Schedule

In an effort to simplify the flag schedule, the Town has had a policy for all commemorative flags be flown for one week at the Colma Community Center in lieu of the Town of Colma flag, beginning on the date of a Council Meeting in close proximity to the date of recognition, to allow for a ceremonial flag raising if Council wishes.

There is one exception to this policy. Israeli Flag protocol does not allow the flag to be flown after sunset except in special circumstances. For this reason, staff is proposing that the Israeli Flag will be flown only on May 14th at the Colma Community Center in lieu of the Town of Colma flag and removed at sunset.

The attached resolution directs staff to fly the following flags on the following dates:

Flag Occasion Duration
Irish Flag Irish Heritage and Culture Month March 12, 2025 to March 19, 2025 Israeli Flag Israeli Independence Day April 30, 2025 until sundown Philippine Flag Philippine Independence Day June 11, 2025 to June 18, 2025 LGBT/Pride Flag Pride Month June 25, 2025 to July 2, 2025 Armenian Flag Armenian Independence Day September 17, 2025 to September 24, 2025
Italian Flag Italian Heritage and Culture Month October 8, 2025 to October 15, 2025

Staff Report re: Commemorative Flag Schedule 2025 Page 3 of 3 This resolution does not prohibit Council from flying additional commemorative flags throughout the year. Per the policy, to allow the flying of a commemorative flag, any single Council Member may make a request to the City Manager to allow for the Council to consider the flying of the commemorative flag. The Council would then discuss the issue at a Council Meeting and decide whether to authorize the flying of the commemorative flag. If additional flags are considered and approved, they would be added to the commemorative flag schedule that would be approved for the following year.

FISCAL IMPACT
The proposed resolution would have no anticipated fiscal impacts; the authorized flags have already been purchased.

ENVIRONMENTAL
The City Council’s action in adopting the resolution to fly commemorative flags is exempt from environmental review under the California Environmental Quality Act (CEQA) pursuant to CEQA Guideline 15301 as the operation of an existing public facility, namely, the Colma Community Center. It is also exempt pursuant to CEQA Guideline 15378 as an organizational or administrative activity of the government that will not result in direct or indirect physical changes in the environment.

ALTERNATIVES
The City Council could choose not to approve a commemorative flag schedule, and instead approve each flag individually throughout the year. Staff does not recommend this, however, as a single schedule approval is a more efficient use of Council and staff time.

CONCLUSION
The City Council should adopt the proposed resolution authorizing the flying of commemorative flags in 2025.

ATTACHMENTS

A. Resolution Directing Town Staff to Fly Various Commemorative Flags in 2025

Res. 2025-__, Commemorative Flag Schedule 2025 Page 1 of 3 RESOLUTION NO. 2025-__

OF THE CITY COUNCIL OF THE TOWN OF COLMA

RESOLUTION DIRECTING TOWN STAFF TO FLY VARIOUS COMMEMORATIVE FLAGS

IN LIEU OF THE TOWN OF COLMA FLAG AT THE COLMA COMMUNITY CENTER PURSUANT TO CEQA GUIDELINE 15301 AND 15378
The City Council of the Town of Colma hereby resolves:

1. Recitals and Background.
(a) On June 26, 2019, the City Council of the Town of Colma adopted a new flag policy codified at Subchapter 1.18 of the Colma Administrative Code to memorialize the fact that the Town’s flag poles are a nonpublic forum.
(b) Pursuant to Subchapter 1.18 of the Colma Administrative Code, Council may by resolution direct Town staff to fly commemorative flags in lieu of the Town of Colma flag on the flag pole located at Town Hall or at the Colma Community Center, as an expression of the Town's official sentiments, consistent with the Town's vision, mission, and guiding principles, incorporating themes of diversity, equity, social justice, and inclusion. Commemorative Flags shall be displayed for a period of time that is reasonable or customary for the subject that is to be commemorated, but no longer than 30 continuous days.
(c) The Council has previously approved the flying of five commemorative flags. On June 26, 2019, the City Council approved a resolution to fly the LGBT/Pride Commemorative flag in recognition of Pride Month; on September 25, 2019, the City Council approved a resolution to fly the Italian flag in recognition of Italian Heritage and Culture Month. On June 24, 2020, the City Council approved a resolution to fly the Philippine flag in recognition of Philippine Independence Day. On January 12, 2022, Council approved a resolution to fly the Israeli Flag in recognition of Israeli Independence Day, which changes date based on the Hebrew calendar. On September 14, 2022, Council approved a resolution to fly the Armenian Flag in recognition of Armenian Independence Day on September 21.
(d) The flying of these commemorative flags is an expression of one of the Town's guiding principles of celebrating diversity; as such, the Town intends to fly these commemorative flags again in 2025 and to include the Irish flag in its schedule. (e) In honor of Irish Heritage and Culture Month, the Town intends to fly the Irish flag in lieu of the Town of Colma Flag at the Colma Community Center on March 12, 2025 to March 19, 2025. (f) In honor of Israeli Independence Day, which changes date based on the Hebrew calendar, the Town intends to fly the Israeli flag in lieu of the Town of Colma Flag at the Colma Community Center on April 30, 2025 until sunset.
(g) In honor of Philippine Independence Day on June 12, the Town intends to fly the Philippine flag in lieu of the Town of Colma Flag at the Colma Community Center June 11, 2024 to June 18, 2025.

ATTACHMENT A
Res. 2025-__, Commemorative Flag Schedule 2025 Page 2 of 3 (h) In honor of June as Pride Month, the Town intends to fly the LGBT/pride flag in lieu of the Town of Colma Flag at the Colma Community Center from June 25, 2025 to July 2, 2025. (i) In honor of Armenian Independence Day on September 21, the Town intends to fly the Armenian Flag in lieu of the Town of Colma Flag at the Colma Community Center September 17, 2025 to September 24, 2025.
(j) In honor of October as Italian Heritage and Culture Month, the Town intends to fly the Italian flag in lieu of the Town of Colma Flag at the Colma Community Center from October 8, 2025 to October 15, 2025.

2. Order.
(a) The City Council has considered the full record before and finds the recitals set forth above true and correct and hereby incorporates them by reference. (b) Pursuant to Subchapter 1.18 of the Colma Administrative Code, the City Council hereby directs staff to fly:
(i) the Irish flag in lieu of the Town of Colma Flag at the Colma Community Center on March 12, 2025 to March 19, 2025.
(ii) the Israeli flag in lieu of the Town of Colma Flag at the Colma Community Center on April 30, 2025 until sunset;
(iii) the Philippine flag in lieu of the Town of Colma Flag at the Colma Community Center from June 11, 2024 to June 18, 2025;
(iv) the LGBT/pride flag in lieu of the Town of Colma Flag at the Colma Community Center from June 25, 2025 to July 2, 2025;
(v) the Armenian Flag in lieu of the Town of Colma Flag at the Colma Community Center from September 17, 2025 to September 24, 2025; and
(vi) the Italian flag in lieu of the Town of Colma Flag at the Colma Community Center from October 8, 2025 to October 15, 2025.

3. Effective Date.
(a) This resolution shall take effect immediately upon adoption. //
//
//
Res. 2025-__, Commemorative Flag Schedule 2025 Page 3 of 3 Certification of Adoption
I certify that the foregoing Resolution No. 2025-__ was adopted at a regular meeting of said City Council held on January 8, 2025 by the following vote:

Name Voting Present, Not Voting Absent
Aye No Abstain Not Participating
Ken Gonzalez, Mayor
Carrie Slaughter
Helen Fisicaro
Joanne F. del Rosario
Thomas Walsh
Voting Tally

Dated ______________________ ___________________________________ Ken Gonzalez, Mayor

Attest: ____________________________
Michelle Estabillo, City Clerk

Staff Report re ESC JPA Agreement Page 1 of 2

STAFF REPORT
T
O: Mayor and Members of the City Council
FROM: Daniel Barros, City Manager
MEETING DATE: January 8, 2025
SUBJECT: San Mateo County Operational Area Emergency Services Council Joint Powers Agreement

RECOMMENDATION
Staff recommends that the City Council adopt the following:

RESOLUTION APPROVING AND AUTHORIZING THE CITY MANAGER TO EXECUTE THE

SAN MATEO COUNTY OPERATIONAL AREA EMERGENCY SERVICES JOINT POWERS AGREEMENT PURSUANT TO CEQA GUIDELINE 15378

COUNCIL ADOPTED VALUES

RESPONSIBLE

BACKGROUND
The San Mateo County Operational Area Emergency Services Council (ESC) brings together local governments, special districts, and other entities to coordinate emergency planning and response, including for hazardous materials. This council engages in planning with respect to all phases of the emergency management cycle: prevention, protection, response, recovery, and mitigation efforts, while also maintaining key public information systems like SMC Alert.

T
he ESC last revised and restated the Joint Exercise of the Powers Agreement (“Agreement”) on October 17, 2014. The Agreement has now become outdated following significant changes within the Department of Emergency Management (DEM), which now operates as a standalone agency separate from the Sheriff’s Office.

AN
ALYSIS
To accurately reflect the current responsibilities of the DEM and the ESC, the ESC unanimously approved the changes to the JPA. The Town of Colma (Town) partners with ESC and DEM to receive services such as Hazmat Responses, Emergency Alert and Warning, and Training and Exercises for the whole Operational Area.

AGENDA ITEM #4
Staff Report re ESC JPA Agreement Page 2 of 2
K
ey changes to the Agreement, include:
• S
tandardizing nomenclature;
• Updating agreement language; and
• Clarifying and defining the roles of the ESC, the ESC Finance Committee, and the DEM.

T
o ensure that the Town continues to receive these services, the Town must approve the updated Agreement .

F

ISCAL IMPACT
F
iscal contributions to the Department of Emergency Management are rendered once yearly every October. On average, Colma has historically paid between $5K and $6K into the JPA annually. This current Fiscal Year 24/25 payment was rendered in October 2024 at a cost of $5,892 to the Town. We anticipate the future fiscal impact to remain consistent with the above.

Article IV of the attached Agreement outlines the cost sharing model and how it’s dynamically applied to all member agencies.

ALTERNATIVES
There are no alternatives. However, not approving the revised agreement will alienate the Town of Colma from the rest of San Mateo County in regard to communication and resources surrounding emergency preparedness. Many of these efforts will need to be brought in-house, and whereas, staff does not have the capacity to take on.

CONCLUSION
The City Council should adopt the resolution approving the updated Agreement.

ATTACHMENTS
A. Resolution
B. S
econd Revised and Restated
Joint Exercise of Powers Agreement
San Mateo County Operational Area Emergency Services Organization Reso 2025-__ - ESC JPA Page 1 of 2
RESOLUTION NO. 2025-__

OF THE CITY COUNCIL OF THE TOWN OF COLMA

RESOLUTION APPROVING AND AUTHORIZING THE CITY MANAGER TO

EXECUTE THE SAN MATEO COUNTY OPERATIONAL AREA EMERGENCY

SERVICES JOINT POWERS AGREEMENT PURSUANT TO CEQA GUIDELINE 15378
T
he City Council of the Town of Colma does resolve as follows:

1. Background
(a) The San Mateo County Operational Area Emergency Services Council (ESC) brings together local governments, special districts, and other entities to coordinate emergency planning and response, including for hazardous materials.
(b) The ESC last revised and restated the Joint Exercise of the Powers Agreement (“Agreement”) on October 17, 2014.
(c) The Agreement has now become outdated following significant changes within the Department of Emergency Management (DEM), which now operates as a standalone agency separate from the Sheriff’s Office.
(d) To ensure that the Town continues to receive services, the Town must approve an updated Agreement.

2. Approval and Authorization
(a) The Agreement, a copy of which is on file with the City Clerk, is approved by the City Council of the Town of Colma.
(b) The City Manager is hereby authorized to execute said amendment on behalf of the Town of Colma, with such minor technical amendments as may be deemed appropriate by the City Attorney.
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ATTACHMENT A
Reso 2025-__ - ESC JPA Page 2 of 2
Certification of Adoption
I certify that the foregoing Resolution 2025-__ was duly adopted at a regular meeting of said City Council held on January 8, 2025 by the following vote:

Name Voting Present, Not Voting Absent
Ay e No Abstain Not Participating
Ken Gonzalez, Mayor
Carrie Slaughter
Joanne F. del Rosario
Helen Fisicaro
Thomas Walsh
Voting Tally
D
ated ______________________ ___________________________________ Ken Gonzalez, Mayor
A
ttest: ____________________________
Michelle Estabillo, City Clerk
September 19, 2024 1
Second Revised and Restated
Joint Exercise of Powers Agreement
San Mateo County Operational Area Emergency Services Organization THIS JOINT POWERS AGREEMENT (“Agreement”) is made as of the Effective Date by and between the public entities set forth below, creating the San Mateo County Operational Area Emergency Services Organization Authority (“Organization”), also known as the Emergency Services Council (“ESC”).

Each public entity executing this Agreement shall be referred to individually as a “Member Agency,” with all referred to collectively as “Member Agencies.”

RECITALS
Whereas Member Agencies have established a unified emergency services organization by forming the Organization; and
Whereas the Member Agencies agree that the purpose of this Organization will be to operate pursuant to Presidential Policy Directive 5 (PPD-5), the National Response Framework, National Incident Management System (NIMS), Presidential Policy Directive 8 (PPD-8), the National Preparedness Goal (NPG) and California’s Standardized Emergency Management System (SEMS) and local adopted Emergency Operations Plans (EOPs) and Annexes.

Whereas the Member Agencies agree that the participants within this Organization may include all local governments within the geographic area of San Mateo County (SMC), special districts, unincorporated areas, and participating non-governmental entities; and Whereas the Member Agencies agree that the goal of the Organization is to provide coordinated plans for the protection of persons and property based on the phases of emergency management; and
Whereas the Member Agencies have the authority to enter into this Agreement under the Joint Exercise of Powers Act (“JPA Act”), California Government Code Section 6500 et seq.

NOW, THEREFORE, in consideration of the recitals and mutual obligations of the Member Agencies as herein contained, the Member Agencies agree as follows:

Article I - GENERAL PROVISIONS

1.01 Purpose
This Agreement creates an entity to exercise the powers shared in common by the Member Agencies to engage in San Mateo County Operational Area (SMC OA) cooperative planning with respect to all phases of the emergency management cycle: preparedness, mitigation, response, and recovery.

Such purposes are to be accomplished and the Members Agencies’ common powers exercised as set forth in this Agreement.

ATTACHMENT B

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1.02 Creation of Authority
Pursuant to the JPA Act, the Member Agencies hereby reaffirm the creation of an entity to be known as the Organization or ESC. The Organization will be comprised of Member Agencies. The Organization shall be a public entity separate and apart from the Member Agencies. The geographic jurisdiction of the Organization is all territory within the geographic boundaries of the Member Agencies; however, the Organization may undertake any action outside those geographic boundaries as is necessary and incidental to accomplishing its purpose.

1.03 Membership in the Organization
Membership in the Organization is limited to public entities, as defined by the JPA Act, located or operating within SMC that have approved and executed this Agreement, and contributed resources of any kind toward establishing and supporting the Organization (including, but not limited to financial, personnel, equipment, or other resources) as approved by the ESC.

1.04 Participating Members/Partners in the Organization The DEM will establish standards for emergency management practices within the SMC OA.

Member Agencies will take those standards into consideration and implement them as they see fit within their respective jurisdictions.

Participation in the Organization is intended to ensure cooperative emergency planning and response; all participating Member Agencies and partners are expected to attend all regular and special meetings of the ESC, encourage active participation by their jurisdictions in the development of plans and training programs, drills, exercises and training opportunities, and otherwise assist in supporting the implementation of this Agreement.

1.05 Powers of the Organization
The Organization may purchase, lease, own and/or dispose of property and equipment and enter into contract(s), as required to satisfy the purposes of this Agreement. The Organization may employ agents and/or employees, operate works and improvements, sue and be sued in its own name, and invest surplus funds.

Article II – GOVERNANCE

2.01 Composition of the Organization
The Organization shall be administered by the ESC consisting of the following members:

a) The Chair of the Organization shall be a representative from the Board of Supervisors. The Chair of the Organization shall be appointed by the President of the Board of Supervisors. b) The mayor of each city or town in the County, or the mayor's designated representative, with the understanding that any representative shall be member of the City Council of the city whose mayor they are representing.
c) A Vice-Chair shall be selected by the ESC.

2.02 General Purpose of the Organization
The general purpose of the Organization is to:

a) Provide structure for administrative and fiscal policies and procedures;

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b) Identify and pursue funding sources;
c) Set policy;
d) Maximize the utilization of available resources; and e) Oversee all committee activities.

2.03 Specific Responsibilities of the ESC
The specific responsibilities of the ESC shall be as follows:

a) To review and recommend adoption by the Board of Supervisors and City Councils of each City, emergency and mutual aid plans and agreements and such ordinances and resolutions and rules and regulations as are necessary to implement such plans and agreements, in addition to the basic agreements as deemed necessary to carry out the purpose of the Organization.
b) To approve an annual budget in an amount necessary to carry out the purposes of the Organization. Upon review and approval of the annual budget by the ESC, each Member Agency shall recommend the budget to the governing body of the Member Agency to secure from each the appropriation consistent with each Member Agency’s identified allocation (via Budget Sheets.)
c) Each Member Agency’s Executive Officer shall identify and designate at the beginning of each fiscal year, a local coordinator for regular participation in the San Mateo County Emergency Managers Association (SMC EMA) and work alongside the DEM. Should the identified Coordinator change at any time during the year, the Member Agency shall advise the DEM within 30 days.
d) If a Member Agency participates in a contract relationship for the provision of emergency services, it is still required to name a local emergency coordinator to the EMA who will assure the continuity of communication between the Member Agency, the DEM and the Organization.

2.04 Meetings of the Organization.

a) Regular Meetings: The ESC shall approve a schedule for its regular meetings provided, however, the ESC shall hold at least four meetings in one calendar year. The ESC shall fix the date, hour, and location of regular meetings by resolution and the Secretary shall transmit a copy of the resolution to each Member Agency at the first meeting of the fiscal year. By the approval of the Chair, Vice Chair, or the Department of Emergency Management Director (“DEM Director”), meetings can be canceled due to extenuating circumstances, which may include, but are not limited to, a lack of agenda items. b) Agenda Setting - The agenda shall be set by the Chair, Vice Chair, and the DEM Director. c) Special Meetings: Special meetings of the ESC may be called by the Chair, a majority of the ESC or the DEM Director. Special meetings will be held in accordance with the Ralph M. Brown Act (“Brown Act”), California Government Code section 54950 et seq. d) Call, Notice and Conduct of Meetings: All meetings of the legislative body of the ESC shall be noticed and held in accordance with the provisions of the Brown Act. As soon as practicable, but no later than the time of posting, the Secretary shall provide notice and the agenda to each Member Agency. Any Member Agency may request that an item be considered for placement on the Agenda by submitting the request to the DEM Director. e) Meetings of the ESC shall be conducted by the Vice-Chair in the absence of the Chairperson.

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In the absence of both Chair and Vice-Chair, the meeting shall be chaired by a member of the ESC selected by a majority vote of the ESC.

2.05 Minutes
The Secretary of the Organization shall cause to be kept a digital recording of each meeting, which shall be posted on the DEM Website. The Secretary will create brief summary written minutes for approval by the ESC. Once the minutes have been approved by the ESC, the minutes will be posted on the DEM website.

2.06 Voting
All power of the Organization shall reside with the ESC. Each Member Agency shall have one vote.

A Member Agency’s alternate representative may participate and vote in the proceedings of the ESC only in the absence of that Member Agency’s regular representative. No absentee ballot is permitted.

2.07 Quorum; Required Votes; Approvals
A quorum of the ESC is a majority of the representatives of the Member Agencies of the Organization. If the number of Member Agencies is an even number, a majority is fifty percent of the Member Agencies, plus one. The ESC may not take any substantive action without a majority of the Member Agencies voting to take that action. Action on non-substantive procedural matters may be taken by a majority of a quorum.

Article III – PARTICIPATING PARTNERS, EMPLOYEES AND ADVISORY

COMMITTEES

3.01 Treasurer
The Treasurer of the County of San Mateo shall be the Treasurer of the Organization. The Treasurer shall be the depository, shall have custody of the accounts, funds and money of the Organization from whatever source, and shall have the duties and obligations set forth in the JPA Act.

3.02 Auditor and Financial Accountability

Although the Organization is a JPA the State Controller's Office (SCO) has determined that the Organization meets the criteria of a special district for financial reporting purposes under Government Code section 12463, subdivision (d)(2).

Government Code section 53891 requires the Organization to furnish to the SCO a report of all the financial transactions of the Organization during the preceding fiscal year. The report shall contain underlying data from audited financial statements prepared in accordance with generally accepted accounting principles, if this data is available. The report shall be furnished within seven months after the close of each fiscal year or within the time prescribed by the SCO, whichever is later, and shall be in the form and manner required by the SCO. The Organization shall submit to the SCO information on annual compensation, as described in subdivision (l) of Section 53892, for the previous calendar year no later than April 30th.

Pursuant to Government Code section 12464, if the reports are not completed in the time, form, and manner required or there is reason to believe that a report is false, incomplete, or incorrect, the

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SCO is authorized to proceed with an investigation to obtain the information required. Any costs incurred by the SCO shall be borne by the Organization.

Government Code section 26909 also requires that an audit be completed and filed with the SCO within 12 months after the close of the fiscal year under examination. Unless the ESC votes to appoint an independent auditor, audits will be conducted in accordance with existing County policy, and by the auditor selected by the Office of the County Executive or the Controller. In the event that the ESC selects an independent auditor, the full cost of the audit will be the responsibility of the Organization. The Auditor shall perform the functions of auditor for the Organization and shall make or cause an independent annual audit of the accounts and records of the Organization by a certified public accountant, in compliance with the requirements of applicable laws and generally accepted auditing standards.

3.03 Legal Counsel
The SMC Attorney’s Office shall be the legal counsel for the Organization. To the extent permitted by the JPA Act, the Organization may change, by resolution, the legal counsel to the Organization.

The full cost of outside legal counsel will be the responsibility of the Organization.

3.04 Secretary to the Organization
The DEM shall provide a Secretary and administrative support to the Organization.

3.05 Contractors
The Organization shall have the power by resolution to appoint and employ such other consultants and independent contractors as may be necessary to carry out the purposes of the Organization. The Organization will be responsible for any/all incurred costs.

3.06 Committees
The Organization may form and dissolve Committees as determined by the ESC.

3.07 Department of Emergency Management
The DEM is responsible for the on-going operation of the SMC OA and is also responsible for achieving the purposes of the Organization as follows:

a) Emergency Response Support - coordination and planning during any regional emergency in accordance with adopted emergency plans.
b) Emergency Plans - preparation, development, coordination, and integration of compatible and complimentary unified area-wide emergency plans for approval by the State of California and adoption by the ESC.
c) Communications - coordination, development and maintenance of an area-wide emergency communications systems, including public alert and warning systems, and other situational awareness tools. The DEM may host SMC OA communication infrastructure such as system-wide applications or platforms.
d) Public Education and Information - coordination and support of an area-wide public education and information program.
e) Training and Exercise - coordination and assistance in the training and exercising of all County employees identified as Disaster Service Workers, as defined by Sect. 3100 of the California Government Code and volunteers. The Member Agencies will be responsible for

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the training and exercise of their identified employees; however, the DEM will provide needed support as requested.
f) Grant Program Administration - coordination and assistance with designated emergency coordinators within the OA in the securing and distribution of grant funds for regional emergency management initiatives and program support. The DEM Director will serve as the representative of Member Agencies with various grants and their approval authorities, including the State Homeland Security Program and Bay Area Urban Areas Security Initiative.
g) General Administration - coordination and assistance in the procurement and inventory of emergency equipment, management of, maintenance and distribution of area-wide inventories of vital supplies and equipment.
h) Function as a liaison with Cal OES and FEMA. Assist in providing guidance in recovery efforts.
i) Resource Management – allocation and coordination of resources during local emergencies.

Local governments will request resources through the logistics section at the SMC OA EOC.

The DEM will escalate resource requests to the state if unable to be fulfilled locally. j) Regional Hazardous Material Emergency Response Program – The DEM will oversee the contract for hazardous material response in the SMC OA.

3.08 Staffing Reimbursement
The DEM is staffed by employees of the County of San Mateo. The DEM supports the purposes of the Organization. A portion of the cost of DEM staff is reimbursed by the Organization in an amount determined by the funding allocation in this Agreement.

3.09 Property
If the Organization acquires title to property, the DEM Director will have charge of, handle, or have access to the property of the Organization, and shall file an official bond in an amount to be fixed by the contracting parties, pursuant to Section 6505.1 of the Government Code.

Article IV – BUDGET AND COST-SHARING
In consideration of the mutual promises herein contained, it is hereby agreed that the cost of maintaining the Organization will be shared as described below.

a) From the total amount of the annual budget there shall be deducted estimated revenue from federal “matching funds,” state grants, and other revenues. b) The balance of the annual budget remaining after anticipated revenues have been deducted shall be paid as follows:

1. The county shall pay 50% of the remaining balance.

2. The cities shall pay the remaining 50% of the balance, apportioned in accordance with the following formula:
i. One half of said 50% to be apportioned by people units or population. a) Total population of all member cities divided into one-half of the total of the cities’ share of the budget equals a factor in cents. b) Population of each member city times the factor in cents equals the share for each city.
ii. The remaining one-half of said 50% to be apportioned on the basis of assessed valuation as follows:

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a) Total assessed value of real and personal property in all member cities divided into one-half of the total of the city’s share of the budget equals a factor in mils.
b) Assessed value of real and personal property of each member city times the factor in mils equals the share for each city. c) For the purpose of this Agreement the total assessed valuation of real and personal property in all Member Agencies shall be the most recent such total maintained by the offices of the County Assessor.
d) The population figures will be based on the Census and will be updated at a minimum of every ten years.
e) It is understood and agreed that the financial obligations incurred by the Member Agencies under the provisions of this Agreement will be incurred annually, subject to the limitation that the county and cities are financially able to make funds available. f) If the Member Agencies representing 25% or more of the county’s population do not approve the budget in any fiscal year, the proposed budget will be referred back to the DEM Director and the Finance Committee for revision and recommendation. If no resolution can be reached by the committee, the Member Agencies may proceed to adopt budgets that provide those services they deem necessary for adequate emergency services protection as a whole, but any Member Agency shall be financially responsible for that portion of the budget unilaterally adopted. Any Member Agency that does not meet its financial commitment under the adopted budget will lose its voting status and/or other such privileges of membership as determined by the ESC.
g) It is further agreed that any excess in federal or state funds, in any year, shall be reviewed by a finance committee, who will then make a recommendation to the ESC, as to the disposition of the excess funds.
h) With respect any Member Agency that is not a City or the County, the amount to be contributed is determined by a negotiation between those Member Agencies and the DEM Director and must be approved by the ESC. A letter memorializing the agreed contribution will be an attachment to this Agreement.
i) The Finance Committee will be a standing committee of the ESC and is responsible for administrative and financial recommendations to the ESC. The Finance Committee will consist of the following members: SMC Supervisor (Chair of the ESC), Vice Chair, and representatives chosen by the ESC to be limited to five members. j) The Organization shall maintain a minimum of $500,000 in the Trust Fund with a maximum of $1,500,000. This policy can be reviewed and updated with a majority vote from the ESC.

Article V - INSURANCE

a) The County shall add the Organization and ESC to its existing excess liability insurance coverage and shall maintain such coverage in full force and effect during the life of the Agreement. Member Agencies understand that the County is partially self-insured. Unless the Organization decides otherwise, County shall provide for the defense of any claims or litigation within the self-insured retention. Legal representation by the County will ordinarily be provided by the County Attorney.
b) Any out-of-pocket expense or loss, by way of judgment or settlement, arising out of the operation of this Agreement, within the limits of the County’s self-insured retention shall be shared by the parties in accordance with the formula as described in Article IV (b).

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Article VI - EFFECTIVENESS
This Agreement shall be effective upon its execution by all Member Agencies. It is effective as to new Member Agencies upon adoption and approval by the ESC and by the new Member Agency’s governing body. This Agreement shall continue in effect until terminated as provided herein.

Article VII – TERM AND TERMINATION

7.01 Withdrawal by Members

a) Any Member Agency may withdraw from this Agreement by written notice given by such Member Agency to all other Member Agencies, which notice shall be given at least 120 days prior to the commencement of the fiscal year in which it is to take effect. For the purpose of such notice, a fiscal year is defined as July 1 of a calendar year through June 30 of the succeeding calendar year.
b) Any former or prospective Member Agency may enter or re-enter the organization by petition to the ESC by its governing body, and majority approval of the petition by the ESC. Upon approval, the new Member Agency must agree in writing to all terms of this Agreement.
c) Should a Member Agency withdraw less than 120 days prior to the commencement of the fiscal year, the withdrawal will be effective, but that Member Agency will be responsible for its calculated contribution for that year pursuant to Article IV. d) Should a Member Agency give required notice and withdraw from the Agreement, the prior contribution of that Member Agency will be divided equally by formula among the remaining Member Agencies.

7.02 Termination of Organization and Disposition of Surplus Money and Property This Agreement shall terminate effective upon a vote of the ESC, the County and by at least eleven (11) cities representing the majority of the population of the County. In the event that the Organization ceases to exist, surplus funds will be returned consistent with Section 6512 of the Government Code in proportion to the contributions made. The Organization does not intend to acquire title to any property. But in the event that it does, title to all property acquired by the Organization shall be transferred to the County of San Mateo and be used for “County Wide” purposes.

7.03 Amendments
Any proposed Amendments to this Agreement may be recommended by the ESC but must be ratified by each Member Agency’s governing body.

7.04 Bylaws
The ESC may, from time to time, adopt and/or amend Bylaws for the conduct of its affairs; provided the purpose is consistent with this Agreement and/or are necessary and appropriate.

Article VIII - MISCELLANEOUS PROVISIONS

8.01 Notices

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It shall be the responsibility of the County Manager or designee to ensure all notices are provided to Member Agencies and posted in compliance with the legal requirements of the Agreement.

8.02 Severability
If any one or more of the terms, provisions, promises, covenants, or conditions of this Agreement were, to any extent, adjudged invalid, unenforceable, void, or voidable for any reason whatsoever by court of competent jurisdiction, each and all of the remaining terms, provisions, promises, covenants, and conditions of this Agreement shall not be affected thereby and shall be valid and enforceable to the fullest extent permitted by law.

8.03 Supersession
It is mutually understood and agreed by the Member Agencies that this Agreement supersedes the 2014 San Mateo County Operational Area Joint Powers Agreement, any previous agreements on this subject matter and any amendments thereto.

8.04 Assignment
No Member Agency shall assign any rights or obligations under this Agreement without the prior written consent of the ESC.

8.05 Governing Law
This Agreement is made and to be performed in the State of California, and as such, California substantive and procedural law shall apply. Venue for any litigation under this Agreement shall be in the County of San Mateo.

8.06 Headings
The section headings herein are for convenience only and are not to be construed as modifying or governing the language of this Agreement.

8.07 Counterparts
This Agreement may be executed in counterparts, each of which will be deemed an original and all of which shall constitute this Agreement.

8.08 No Third Party Beneficiaries
This Agreement and the obligations hereunder are not intended to benefit any party other than the Authority and its Member Agencies, except as expressly provided otherwise herein. No entity that is not a signatory to this Agreement shall have any rights or causes of action against any party to this Agreement as a result of that party's performance or non-performance under this Agreement, except as expressly provided otherwise herein.

8.09 Filing of Notice of Agreement
Within 30 days after the Effective Date, the Secretary shall cause to be filed with the Secretary of State the notice of Agreement required by the Act. Within 30 days after any amendment to this Agreement, the Secretary shall file the amendment with the Secretary of State.

8.10 Conflict of Interest Code
The Organization has adopted a conflict of interest code as required by law. Member Agencies understand that representatives and alternate representatives are listed on the Organization’s Conflict

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of Interest Code and will be responsible for filing a Form 700 with the Organization.

8.11 Indemnification
The Organization shall defend, indemnify and hold harmless each Member Agency (and each Member Agency's officers, agents, and employees) from any and all liability, including but not limited to claims, losses, suits, injuries, damages, costs and expenses (including attorney's fees,) arising from or as a result of any acts, errors or omissions of the Organization or its officers, agents or employees.

Each Member Agency shall defend, indemnify and hold harmless the Organization and the other Member Agencies (and their officers, agents, and employees) from any and all liability, including but not limited to claims, losses, suits, injuries, damages, costs and expenses (including attorney's fees,) arising from or as a result of any acts, errors or omissions of that party or its officers, agents or employees.

8.12 Dispute Resolution/Legal Proceedings
Disputes regarding the interpretation or application of any provision of this Agreement shall, to the extent reasonably feasible, be resolved through good faith negotiations between the Member Agencies and/or the Organization.

8.13 Authorization to Enter Into Agreement
Each party warrants that the person signing this Agreement on its behalf is authorized to bind that party to this Agreement.

8.14 Confirmation of Jurisdictional Authority
By signing this Agreement, the Member Agencies retain all authority granted to them by the State and/or their respective Charters. The powers and/or authority granted pursuant to this Agreement shall in no way serve to limit or restrict an individual Member Agency’s jurisdictional authority.

(SIGNATURES ARE ON FOLLOWING PAGE)

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IN WITNESS WHEREOF, each Member Agency has caused this Agreement to be executed and attested by its proper officers thereunto duly authorized, as follows:

Signatories Resolution/Action Number Date of Adoption
Atherton
Belmont
Brisbane
Burlingame
Colma
Daly City
East Palo Alto
Foster City
Half Moon Bay
Hillsborough
Menlo Park
Millbrae
Pacifica
Portola Valley
Redwood City
San Bruno
San Carlos
San Mateo
South San Francisco
Woodside
County of San Mateo

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ANNEX A – COMMON TERMINOLOGY

A.01 Terminology Defined
Not all vocabulary of technical terms listed in the Agreement is used in the Agreement. In part, the terms are included as a resource to further clarify terminology utilized in documentation, field operations and/or applicable subject matter.

A.02 All-Hazards: The consideration of the full spectrum of emergencies (natural, technological, or human-caused incidents) that calls for action to protect life, property, and environment. The advantages of adopting an all-hazards approach to prepare for and respond to disasters include comprehensive planning, resource flexibility, coordination among agencies, training, and community engagement to effectively control different types of disasters to reduce or eliminate duplication of effort and cost.

A.03 California Governor’s Office of Emergency Services (Cal OES): State-level organization that functions as the central command center during major emergencies and disasters in California.

Cal OES oversees the response, direction, and coordination of state and federal resources, as well as mutual aid assets, to support diverse communities in the state.

A.04 Catastrophe: Any incident, natural or human-caused, with consequences of high rates of mass casualties, damage, or disruption severely affecting the population, infrastructure, environment, economy, national morale, and/or government functions. A catastrophic event cou ld result in sustained impacts over a prolonged period, exceed resources normally available in the impacted area, and significantly interrupt governmental operations and emergency services to such an extent that national security could be threatened.

A.05 Community Emergency Response Team (CERT): Community-level organizations of volunteer emergency workers who can provide immediate assistance to supplement the efforts of professional responders in the event of a major disaster. CERT programs train volunteers in disaster preparedness and basic disaster response skills during disaster situations so professional responders can prioritize and allocate resources to more complex tasks. Local CERT programs are supported by the Federal Emergency Management Agency (FEMA), as well as the California Governor’s Office of Emergency Services (Cal OES).

A.06 Command: The act or directing and or controlling by virtue of explicit legal, agency or delegated authority. The term “Command” may also refer to the Incident Commander.

A.07 Emergency: Any incident, natural, technological, or human-caused, that requires responsive action to protect life, property, and environment. Under the Robert T. Stafford Disaster Relief and Emergency Assistance Act (Stafford Act), an emergency means any occasion or instance for which, in the determination of the President, federal assistance is needed to supplement state and local efforts and capabilities to save lives and to protect property and public health and safety or to lessen or avert the threat of a catastrophe in any part of the United States.

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A.08 Emergency Management: A subset of incident management, the coordination and integration of all activities necessary to build, sustain and improve the capability to prepare for, protect against, respond to, recover from, or mitigate against threatened or actual natural disasters, acts of terrorism or other human-caused disasters.

A.09 Emergency Operations Center (EOC): The physical location at which the coordination of information and resources to support incident management activities normally takes place. An EOC may be a temporary facility or maybe in a more central or permanently established facility, such as at a higher level of organization within a jurisdiction.

A.10 Federal Emergency Management Agency (FEMA): Federal-level organization that coordinates the federal government's response to major disasters and emergencies, providing support and resources to state and local authorities. Its role includes managing disaster relief efforts, facilitating recovery operations, and helping communities prepare for future incidents.

A.11 Incident: An occurrence or event, natural or human-caused, which requires a response to protect life or property. Incidents can, for example, include major disasters, emergencies, terrorist attacks, terrorist threats, civil unrest, wildland and urban fires, floods, hazardous materials spills, nuclear accidents, aircraft accidents, earthquakes, hurricanes, tornadoes, tropical storms, tsunamis, war-related disasters, public health and medical emergencies, and other occurrences requiring an emergency response.

A.12 Incident Command System (ICS): A standardized on-scene emergency management construct specifically designed to provide for the adoption of an integrated organizational structure that reflects the complexity and demands of single or multiple incidents, without being hindered by jurisdictional boundaries. It is used for all kinds of emergencies and can be applied to small as well as large and complex incidents.

A.13 Local Emergency: The duly proclaimed existence of conditions of disaster or extreme peril to the safety of persons and/or property within territorial limits of a county, city and county, or city caused by such conditions as fire, flood, storm, epidemic, riot, drought, sudden and severe energy shortage, plant or animal infestation or disease, earthquake, tsunami or other conditions which are likely to be beyond the control of the services, personnel, equipment and facilities of that local political subdivision to combat.

A.14 Local Government: A county, municipality, city, town, township, local public authority, school district, special district, intrastate district, council of governments (regardless of whether the council of governments is incorporated as a nonprofit corporation under state law;) regional or interstate government entity or agency or instrumentality of a local government; an Indian tribe or authorized tribal entity, or in Alaska a Native Village or Alaska Regional Native Corporation; a rural community, unincorporated town or village or other public entity. See Section 2 (10), Homeland Security Act of 2002, P.L. 107−296, 116 Stat. 2135 (2002).

A.15 Mitigation: Activities providing a critical foundation in the effort to reduce the loss of life

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and/or property from natural and/or human-caused disasters by avoiding or lessening the impact of a disaster and providing value to the public by creating safer communities. Mitigation seeks to fix the cycle of disaster damage, reconstruction, and repeated damage. These activities or actions, in most cases, will have a long-term sustained effect.

A.16 National Incident Management System (NIMS): A system that provides a proactive approach guiding government agencies at all levels, the private sector and nongovernmental organizations to work seamlessly to prepare for, prevent, respond to, recover from, and mitigate the effects of incidents, regardless of cause, size, location or complexity, to reduce the loss of life or property and harm to the environment.

A.17 National Response Framework: Document that establishes a comprehensive, national, all- hazards approach to domestic incident response. It serves as a guide to enable responders at all levels of government and beyond to provide a unified national response to a disaster. It defines the key principles, roles, and structures that organize the way U.S. jurisdictions plan and respond.

A.18 Operational Area (OA): An intermediate level of the state emergency services organization, consisting of SMC and all political subdivisions within the county area. In a state of emergency, the OA shall serve as a link in the system of communications and coordination between the political subdivisions comprising the OA and the Regional Emergency Operations Center (REOC) or State Operations Center (SOC). The SMC OA mirrors the County’s geographic boundaries.

A.19 Preparedness: Actions that involve a combination of planning, resources, training, as well as exercising and organizing to build, sustain, and improve operational capabilities. Preparedness is the process of identifying the personnel, training, and equipment needed for a wide range of potential incidents, and developing jurisdiction-specific plans for delivering capabilities when needed for an incident.

A.20 Recovery: The development, coordination, and execution of service- and site-restoration plans; the reconstitution of government operations and services; individual, private-sector, nongovernmental and public-assistance programs to provide housing and to promote restoration; long-term care and treatment of affected persons; additional measures for social, political, environmental and economic restoration; evaluation of the incident to identify lessons learned; and post-incident reporting and development of initiatives to mitigate the effects of future incident.

A.21 Resources: Personnel and major items of equipment, supplies, and facilities available or potentially available for assignment to incident operations and for which status is maintained. Under the NIMS, resources are described by kind and type and may be used in operational support or supervisory capacities at an incident or an EOC.

A.22 Response: Immediate actions to save and sustain lives, protect property and the environment, and meet basic human needs. Response also includes the execution of plans and actions to support short-term recovery.

September 19, 2024 15

A.23 Standardized Emergency Management System (SEMS): The cornerstone of California’s emergency response system and the fundamental structure for the response phase of emergency management. SEMS is required by the California Emergency Services Act (ESA) for managing multiagency and multijurisdictional responses to emergencies in California. The system unifies all elements of California’s emergency management community into a single integrated system and standardizes key elements. SEMS incorporates the use of the ICS, California Disaster and Civil Defense Master Mutual Aid Agreement (MMAA), the OA concept, and multiagency or inter-agency coordination. State agencies and local governments are required to use SEMS to be eligible for any reimbursement of response-related costs under the state’s disaster assistance program.

Staff Report Adding CAC Subchapter 4.05 – Lease and Subscription Capitalization Policy

STAFF REPORT
T
O: Mayor and Members of the City Council
FROM: Renee Eshun, Administrative Services Director
VIA: Dan Barros, City Manager
MEETING DATE: January 8, 2025
SUBJECT: Colma Administrative Code Subchapter 4:05: New Capitalization Policy

RECOMMENDATION
Staff recommends that the City Council adopts
RESOLUTION ADDING COLMA ADMINISTRATIVE CODE SUBCHAPTER 4.05, TO ADD A

NEW LEASE AND SUBSCRIPTION CAPITALIZATION POLICY PURSUANT TO CEQA GUIDELINE 15378.

COUNCIL ADOPTED VALUES
Responsible
B

ACKGROUND
The Governmental Accounting Standards Board (GASB) is an independent, non-profit, non- governmental regulatory body charged with setting accounting and financial reporting standards for state and local governments. GASB develops guidance to help state and local governments apply generally accepted accounting principles (GAAP). The GASB pronouncements are designed to provide guidance and information regarding changes to financial reporting and accounting procedures.

In June 2021, The Government Accounting Standards Board (GASB) issued Statement No. 87, also known as GASB 87 Leases effective as of fiscal year 2022. The objective of this statement is to increase the usefulness of governments financial statements by requiring recognition of certain lease assets and liabilities for all leases, including those that previously were classified as operating leases and recognized as income by lessors and expenditures by lessees. GASB 87 replaces the previous lease accounting methodology and establishes a single model for lease accounting based on the foundational principle that leases are financing of the right to use an underlying asset.

In June 2022, the Government Accounting Standards Board (GASB) issued Statement No. 96, Subscription-Based Information Technology Arrangements (SBITAs). GASB No. 96 establishes AGENDA ITEM #5
Staff Report Adding CAC Subchapter 4.05 – Lease and Subscription Capitalization Policy

uniform accounting and financial reporting requirements for SBITAs for government agencies who are currently using information technology software. According to GASB 96, a SBITA is a contract that conveys control of the right to use another party’s IT software, alone or in combination with tangible capital assets, as specified in the contract for a period of time in an exchange or exchange-like transaction.

GASB No. 87 and GASB No. 96 requires the Town of Colma to capitalize all lease and subscription contracts for the right to use another party’s asset and Information Technology software. If every minor subscription or lease is capitalized this would create insurmountable work to record and track every contract and agreement.

On October 23, 2024, The Town of Colma adopted a resolution to approve the audit for fiscal year 2023.

At that time, O’ Connor and Company, the Town’s auditors, recommended that a capitalization policy be adopted by City Council. The threshold for capitalization of $50,000 is recommended by the Town’s auditor based on the materiality of leases and subscriptions.

ANALYSIS
As of June 30, 2024, the Town of Colma had 7 active subscriptions. The subscriptions have payments that range from $17,115 to $38,142 and interest rates that range from 1.7103% to 3.5113%. As of 06/30/2024, the total combined value of the subscription liability is $211,646, and the total combined value of the short-term subscription liability is $118,776. The combined value of the right to use asset, as of 06/30/2024 of $430,263 with accumulated amortization of $201,142 is included within the Subscription Class activities table found below. The subscriptions had $0 of Variable Payments and $0 of Other Payments, not included in the Subscription Liability, within the Fiscal Year.

Staff Report Adding CAC Subchapter 4.05 – Lease and Subscription Capitalization Policy

The table below displays the ending balance for subscription assets, liabilities and amortization schedule for fiscal year 2024. This will be recorded on balance sheet.

The Town of Colma does not have applicable lease assets or liabilities for fiscal year 2024.

Therefore, there will be no fiscal impact on balance sheet.

FISCAL IMPACT
There is no immediate fiscal impact in amending the administrative code to include Lease and subscription capitalization policy.

ALTERNATIVES
The City Council could choose not to adopt the resolution. This will require staff to account for contracts that are immaterial in amounts.

CONCLUSION
The Staff recommends the City Council adopt the resolution to amend the administrative code.

ATTACHMENTS
A. Resolution
B. Capitalization Policy

Res. 2025-__ - Adding CAC Subchapter 4.05 – Lease and Subscription Capitalization Policy Page 1 of 3 RESOLUTION NO. 2025-__

OF THE CITY COUNCIL OF THE TOWN OF COLMA
RESOLUTION ADDING COLMA ADMINISTRATIVE CODE SUBCHAPTER 4.05 TO ADD A

NEW LEASE AND SUBSCRIPTION CAPITALIZATION POLICY PURSUANT TO CEQA GUIDELINE 15378
T
he City Council of the Town of Colma hereby resolves:

ARTICLE 1. COLMA ADMINISTRATIVE CODE SUBCHAPTER 4.05 ADDED Subchapter 4.05 is hereby added to the Colma Administrative Code to read as follows:

SUBCHAPTER 4.05: Lease and Subscription Capitalization Policy

4.05.010 Purpose
The purpose of this policy is to establish the criteria and procedures for recognizing lease and subscription assets and liabilities on the balance sheet, as required by the Governmental Accounting Standards Board (GASB) Statements No. 87 and 96.

The policy applies to all lease and subscription agreements that contain lease or subscription components entered by The Town of Colma.

4.05.020 Definition
A lease is a contract, or part of a contract, that conveys the right to control the use of an identified asset (property, plant, or equipment) for a period in exchange for consideration.

The lessee is the party that obtains the right to use the asset. The lessor is the party that owns the asset and makes it available for use by the lessee. GASB 87 is for capitalization of leases.

A subscription-based information technology arrangement (SBITAs) is a contract that gives the right to use another party’s IT software for a set period of time. SBITAs is also known as GASB 96.

4.05.030 Capitalization
The Town of Colma will adopt a capitalization threshold of $50,000 for leases and subscriptions with a term greater than 12 months. This means leases and subscriptions with an initial value of payments below $50,000 will not be recognize on the balance sheet. This threshold was based on the materiality of leases and subscriptions recommended by The Town of Colma auditors.

If a lease or subscription is capitalized, The Town of Colma will recognize a right-of-use asset and a lease or subscription liability on the balance sheet at the commencement date of the contract or agreement. The right-of-use asset will be measured at the amount of the lease or subscription liability plus any initial direct costs incurred by the Town of Colma. The lease or subscription liability will be measured at the present value of the payments that are not paid

ATTACHMENT A
Res. 2025-__ - Adding CAC Subchapter 4.05 – Lease and Subscription Capitalization Policy Page 2 of 3

at that date, discounted using the interest rate implicit in the lease or, if that rate cannot be readily determined, The Town of Colma incremental borrowing rate.

The Town of Colma will amortize the right -of-use asset over the lease or subscription term on a straight-line basis unless another systematic basis is more representative of the pattern of benefit. The Town of Colma will also recognize interest expense on the lease or subscription liability and reduce it by making payments.

The Town of Colma will present right -of-use assets and lease and subscription liabilities separately from other assets and liabilities on the balance sheet. Finance leases and subscriptions will be presented within property, plant and equipment and debt. Operating leases and subscriptions will be presented as separate line items. The Town of Colma will disclose information about its leases in the notes to the financial statements.

4.05.040 Procedure
The Town of Colma will follow these steps to implement this policy:

Identify all existing and new contracts that contain leases/Subscriptions or potential leases/subscriptions.

Evaluate whether each contract meets the definition of a lease under GASB 87 and whether it contains any embedded leases. Does the contract convey control of the right to use another entity’s underlying asset? Is the underlying asset controlled for a period of time in an exchange or exchange like transaction? Does the contract transfer ownership of the underlying asset to the lessee by the end of the contract? Does the contract contain termination options? Does the contract contain a fiscal funding or cancellation clause that is reasonably certain of being exercised? Is the contract period over 12 months?
Evaluate whether each contract meets the definition of a subscription under GASB 96. Does the subscription convey the right to use another party’s IT software? Does the contract convey the right to use another party’s IT software alone, or in combination with an underlying tangible capital asset? Is the contract a licensing arrangement that provides a perpetual license to use vendors software? Is the software controlled for a period of time in an exchange or exchange -like transaction? Is the contract period over 12 months?
Apply the criteria for capitalizing leases/subscription to each identified lease/subscription and determine whether it should be recognized on the balance sheet or not based on the capitalization threshold.

Measure and record right -of-use assets and lease and subscriptions liabilities at inception and subsequent periods for capitalized leases and subscriptions.

Present and disclose leases in the financial statements according to GASB 87 for Leases and GASB 96 for subscriptions requirements.

Res. 2025-__ - Adding CAC Subchapter 4.05 – Lease and Subscription Capitalization Policy Page 3 of 3

This policy will be reviewed periodically for changes in facts and circumstances that may affect its appropriateness.

ARTICLE 2. SEVERABILITY.

Each of the provisions of this resolution is severable from all other provisions. If any article, section, subsection, paragraph, sentence, clause or phrase of this resolution is for any reason held by a court of competent jurisdiction to be invalid, such decision shall not affect the validity of the remaining portions of this resolution. The City Council hereby declares that it intended do and would have adopted each and every provision of this resolution independent of any other provision of this resolution.

ARTICLE 3. N
OT A CEQA PROJECT.

The City Council finds that adoption of this resolution is not a "project," as defined in the California Environmental Quality Act (CEQA) because it is more akin to an administrative activity under CEQA Guideline 15378 and does not have a potential for resulting in either a direct physical change in the environment or a reasonably foreseeable indirect physical change in the environment and concerns general policy and procedure making.

ARTICLE 4. E
FFECTIVE DATE.

This resolution shall be effective upon its adoption by the City Council.

Certification of Adoption

I certify that the foregoing Resoluti on No. 2025 -__ was duly adopted at a regular meeting of said City Council held January 8, 2025 by the following vote:

Name Voting Present, Not Voting Absent
Aye No Abstain Not Participating
Ken Gonzalez, Mayor

Carrie Slaughter, Vice Mayor

Joanne F. del Rosario

Helen Fisicaro

Thomas Walsh

Voting Tally

Dated ______________________ ___________________________________ Ken Gonzalez, Mayor

Attest: ____________________________
Michelle Estabillo, City Clerk

Lease and Subscription Capitalization Policy
January 2025
Administrative Code

CHAPTER FOUR: ORGANIZATION, FUNCTIONS AND GENERAL

PROVISIONS
SUBCHAPTER 4.05: Lease and Subscription Capitalization Policy

4.05.010 Purpose
The purpose of this policy is to establish the criteria and procedures for recognizing lease and subscription assets and liabilities on the balance sheet, as required by the Governmental Accounting Standards Board (GASB) Statements No. 87 and 96.

The policy applies to all lease and subscription agreements that contain lease or subscription components entered by The Town of Colma.
4 .05.020 Definition
A lease is a contract, or part of a contract, that conveys the right to control the use of an identified asset (property, plant, or equipment) for a period in exchange for consideration.

The lessee is the party that obtains the right to use the asset. The lessor is the party that owns the asset and makes it available for use by the lessee. GASB 87 is for capitalization of leases.

A subscription-based information technology arrangement (SBITAs) is a contract that gives the right to use another party’s IT software for a set period of time. SBITAs is also known as GASB 96.

4.05.30 Capitalization
The Town of Colma will adopt a capitalization threshold of $50,000 for leases and subscriptions with a term greater than 12 months. This means leases and subscriptions with an initial value of payments below $50,000 will not be recognize on the balance sheet. This threshold was based on the materiality of leases and subscriptions recommended by The Town of Colma auditors.

If a lease or subscription is capitalized, The Town of Colma will recognize a right-of-use asset and a lease or subscription liability on the balance sheet at the commencement date of the contract or agreement. The right-of-use asset will be measured at the amount of the lease or subscription liability plus any initial direct costs incurred by the Town of Colma. The lease or subscription liability will be measured at the present value of the payments that are not paid at that date, discounted using the interest rate implicit in the lease or, if that rate cannot be readily determined, The Town of Colma incremental borrowing rate.

The Town of Colma will amortize the right -of-use asset over the lease or subscription term on a straight -line basis unless another systematic basis is more representative of the pattern of benefit. The Town of Colma will also recognize interest expense on the lease or subscription liability and reduce it by making payments.

ATTACHMENT B
Lease and Subscription Capitalization Policy
January 2025
Administrative Code

The Town of Colma will present right-of-use assets and lease and subscription liabilities separately from other assets and liabilities on the balance sheet. Finance leases and subscriptions will be presented within property, plant and equipment and debt. Operating leases and subscriptions will be presented as separate line items. The Town of Colma will disclose information about its leases in the notes to the financial statements. 4 .05.40 Procedure
The Town of Colma will follow these steps to implement this policy:
· Identify all existing and new contracts that contain leases/Subscriptions or potential leases/subscriptions.
· Evaluate whether each contract meets the definition of a lease under GASB 87 and whether it contains any embedded leases. Does the contract convey control of the right to use another entity’s underlying asset? Is the underlying asset controlled for a period of time in an exchange or exchange like transaction? Does the contract transfer ownership of the underlying asset to the lessee by the end of the contract? Does the contract contain termination options? Does the contract contain a fiscal funding or cancellation clause that is reasonably certain of being exercised? Is the contract period over 12 months?
-Evaluate whether each contract meets the definition of a subscription under GASB 96. Does the subscription convey the right to use another party’s IT software? Does the contract convey the right to use another party’s IT software alone, or in combination with an underlying tangible capital asset? Is the contract a licensing arrangement that provides a perpetual license to use vendors software? Is the software controlled for a period of time in an exchange or exchange- like transaction? Is the contract period over 12 months? · Apply the criteria for capitalizing leases/subscription to each identified lease/subscription and determine whether it should be recognized on the balance sheet or not based on the capitalization threshold.
· Measure and record right-of-use assets and lease and subscriptions liabilities at inception and subsequent periods for capitalized leases and subscriptions. · Present and disclose leases in the financial statements according to GASB 87 for Leases and GASB 96 for subscriptions requirements.

This policy will be reviewed periodically for changes in facts and circumstances that may affect its appropriateness.

Staff Report-Sterling Park Street Light Replacement Project, Study Session 1-08-2025 P age 1 of 4

STAFF REPORT
TO
: Mayor and Members of the City Council
FROM: Brad Donohue, Director of Public Works
VIA: Dan Barros, City Manager
MEETING DATE: January 08, 2025
SUBJECT: Sterling Park Street Lights

RECOMMENDATION
This item is a study session for information purposes only. No City Council action is required; however, staff seek comments, questions, impressions and opinions from Council members and members of the public regarding streetlight options for the Sterling Park Residential Neighborhood.

CO

UNCIL ADOPTED VALUES
The recommendation is consistent with the Council value of responsibility by taking a proactive approach in the replacement of deteriorating streetlights before they become a hazard to the residents and property in the Sterling Park Neighborhood.

BAC

KGROUND
In April of 2020, the City Council held a study session to review and give direction to staff regarding the condition and replacement options for the deteriorating ornate streetlights in the Sterling Park Residential Neighborhood. A Streetlight Replacement report (Attachment A) was presented and reviewed. The report analyzed the current condition of the 100 ornamental streetlights. The report documented that numerous light standards were showing signs of deterioration, sometimes significant, most notably amounts of rust bleeding through the exterior paint on the steel streetlight poles. Each streetlight within the neighborhood was inspected by the Public Works supervisor (L. Gotelli) and a CSG Principal Engineer (E. Slintak). The inspection report assigned a numerical condition rating of 1 to 3, with 3 representing the most severe deterioration (attachment “B”). The rating is based on visual observations of the streetlight and the extent of visible corrosion on the pole’s exterior.

The April 2020 study session also reviewed viable options regarding streetlight pole replacement.

City Council reviewed:

AGENDA ITEM #6
Staff Report-Sterling Park Street Light Replacement Project, Study Session 1-08-2025 P age 2 of 4
Streetlight Material
Th
e proposed streetlight pole options come in a variation of materials, aluminum, steel, composite materials (fiberglass and resin) and concrete. The City Council’s preference was to go with the concrete pole assembly.

St
reetlight Characteristics
City Council’s direction was to make sure that the replacement pole meets the same ornate standard that is currently in the neighborhood. The replacement streetlight pole assembly needs to be fluted pole with a single luminaire (acorn LED lighting unit). The pole would also be equipped with a GFI receptacle for holiday displays. City Council also stated their preference was to keep the green color, match as close to possible the green that is existing on the current poles. Directions was also given that the new replacement pole needs to be compatible with the existing streetlight foundation and the bolt fastening feature that is already part of the existing streetlight foundation.

Streetlight Costs
The range of costs for the above-mentioned types of streetlight poles range from $ 6469 aluminum pole to $6,668 for the concrete pole assembly. It was also noted that all prices are as of early 2020 and will likely increase annually.

In
summary, City Council gave directions to staff to pursue the concrete streetlight pole option and erect two streetlight assemblies so that they can be viewed by the City Council and residents, to make their preferred choice. Because the order would be substantial, staff wanted to display two different Street Light assemblies to get both City Council and resident buyoff on what concrete pole assembly was desirable and that the concrete streetlight pole assembly would meet the characteristic that came from the previous study session.

ANAL
YSIS
The Sterling Park Street Light Replacement Project was initially put on hold due to the COVID Pandemic. Once the pandemic was lifted other capital projects moved in front of the Sterling Park Replacement Project. In 2023 staff resurrected the project. Once staff moved to reestablishing the order to get our sample products, we were confronted with several obstacles, some minor and major.

Th
e most severe item was the hole at the base of the concrete pole. The hole at the base of the pole is where the electrical components, (Conduits and electrical wiring) enter the streetlight pole. The existing streetlight pole has a 10-inch access hole, that gives amble access for the conduits, wiring and grounding to fit comfortably. The proposed concrete pole has only a 4-inch hole and if the conduits are not centered in the middle of the streetlight foundation, modifications to both foundation and streetlight pole would be required. We were also told that modifications to the pole may void any warranty. The costs for such work could range from hundreds to a few thousand on each pole. (Major Issue)
Staff Report-Sterling Park Street Light Replacement Project, Study Session 1-08-2025 P age 3 of 4
The other major issue was the cost per pole, in 2020 the estimated cost per pole was in the range of $ 6,668. Currently we have received an updated cost estimate and the cost per pole increased to $11,159, a 60% increase. (Major Issue)
A
minor issue but somewhat discouraging was the unmerited delays in getting the sample poles. When the order was placed with the manufacturer, via the electrical warehouse vendor, they were told the lead time would be in the range of 16 weeks, maybe a little longer given that the order was small, and a special setup would be required. The order took approximately 14 to 16 months, and the order arrived in pieces. (Minor Issue) If d
elivery was the only issue, staff felt that we could work this out but given the fact that modifications to the pole and foundation would need to take place and the cost of the pole assembly increased substantially, we are recommending that City Council reconsider moving from concrete to a metal pole.

Staff
requested from the vendor who has supplied streetlight assemblies for Hillside Boulevard, Mission Road and Junipero Serra Boulevard. The pole assembly would match in style the poles that are currently being used in the abovementioned streets. The recommended pole would match the style of the other poles, the difference would be the color, pine green in lieu of black and the pole would be equipped with an electrical receptacle for holiday displays. Staff received an estimate, the cost of a single streetlight assembly is $ 5,050, is less than half the cost of the concrete pole assembly.

Ot
her nonmetal pole assemblies can be considered, such as fiberglass composites. Staff feels this is not a viable option right of way streetlighting. With the composite material, it is unclear if the color would fade over time and how would you restore the color if needed. The other concern is the electrical outlet, it is also unclear if the pole can accept the electrical receptacle box without damaging the integrity of the pole. Staff has not received a current estimate, but it is believed that the cost of the composite pole is in the same range as the aluminum pole.

Cost
Sharing
Staff
will be working with the Colma Lighting District (Managed by the San Mateo County Public Works Department) by either annexing Colma’s portion of the Lighting District and using the current reserve fund balance that could substantially offset the cost of replacing the residential streetlights
Ph
ase II of the Sterling Park Residential Street Light Replacement Project:

Th
e next phase of this project will provide a specific review of the Council preferred streetlight option, detailed cost estimates, plans and specifications, and a feedback on potential funding from the Colma Lightning District.

FIS

CAL IMPACT
None at this time.

Staff Report-Sterling Park Street Light Replacement Project, Study Session 1-08-2025 P age 4 of 4
Though there is no fiscal impact in reviewing and discussing the streetlight options for the Sterling Park Residential Neighborhood. There are future costs associated with project plans and specifications along with construction/installation costs. These items will be addressed in Phase II of the Sterling Park Residential Street Light Replacement Project.

ENVIRONMENTAL
Staff finds that the replacement of streetlights is exempt from environmental review under the California Environmental Quality Act (CEQA) pursuant to both CEQA Guideline 15301 and 15302 both on a separate and independent basis. CEQA Guideline 15301 is applicable because this would be considered the repair, maintenance, and minor alteration of an existing public facility/utility with no expansion of use. Further, CEQA Guideline 15302 is applicable because this would also amount to replacement of existing public facilities on the same site and with the same purpose and capacity as the structure replaced.

CONCLUSION
The City Council and members of the public are encouraged to ask questions about proposed streetlighting options for the Sterling Park Neighborhood and move this project to the next phase if City Council directs staff.

AT

TACHMENTS
A. Sterling Park Streetlight Report
B. Vendor estimates on concrete and aluminum streetlights Attachment “A”
Town of Colma
Sterling Park Neighborhood
Residential Street Light
Evaluation Report
P
repared By: CSG Consultants
April 2020

This Page Intentionally Blank
ii
Table of Contents
Introduction ………………………………………………………… 1
Background ……………………………………………………….. 1
Inspection …………………………………………………………. 2
Alternatives ………………………………………………………... 4
Corrosion ……………………………………………………... 4
Aesthetics …………………………………………………….. 5
Ease of Construction ………………………………………… 5
Maintenance ………………………………………………….. 6
Visual Compatibility
……………………………………………
6 Cost
……………………………………………………………..
7 Recommendations ………………………………………………… 8
F
igures and Exhibits
E
xhibit A – Aerial view of Sterling Park Neighborhood
Exhibits B-1 & B-2 – Streetlight map with inspection ratings Exhibit C – Photos showing damage
iii
This Page Intentionally Blank
1 Introduction
T
he purpose of this study is to review the current condition of 100 ornamental streetlights located in the Sterling Park Neighborhood, a residential area of Colma.

Public Works staff had observed that numerous light standards were showing signs of deterioration, sometimes significant, most notably rust on the steel poles. Each streetlight was inspected by the Public Works supervisor (L. Gotelli) and a CSG Principal Engineer (E. Slintak), and assigned a numerical condition rating of 1 to 3, with 3 representing the most severe deterioration. The rating is based on visual observations of the streetlight and the extent of visible corrosion on the pole’s exterior.

O
nly the extent of the visible corrosion was observed, and no in-depth forensic analysis was performed as to the cause of the deterioration. Replacement alternatives were reviewed and are discussed later in the report. Estimates of replacement costs for various alternatives were developed.

Background
T
he Town undertook a significant renovation of the residential area in approximately 1998. The Colma residential area, referred to as the Sterling Park Neighborhood, is a compact area generally defined as bordered on the north by the Daly City / Colma City Limit (located between A and B Streets) to the south by the Italian Cemetery (F Street), on the east by Hillside Boulevard and by El Camino Real to the west. See Exhibit A.

T
he renovation included undergrounding of overhead utility lines, reconstructing the streets and sidewalks with paving stones, and installing new ornamental streetlights.

The streetlights, which are the subject of this report, include a dark green fluted steel pole approximately 16 feet tall to the bottom of the top piece, a decorative cast iron base, and a top piece that supports two acorn-style lights. Anecdotal reports at the time of installation indicated that residents were concerned the new lighting level was “too bright” and that the double lights on each pole may have been “too much”.

S
ubsequent residential developments, such as the condominiums located on Mission Road near Lawndale, adopted a similar streetlight concept consisting of a fluted pole, decorative base, and a single acorn-style light fixture. Subsequent beautification projects on Junipero Serra Boulevard (2004/2005) and Hillside Boulevard (2014) continued the concept of the Mission Road lighting style utilizing an all-aluminum pole assembly manufactured by Holophane. While originally installed with incandescent light sources, all have been retrofitted with LED technology.

W
hile the Town paid for the construction and installation of the various beautification projects the streetlights are owned and operated by the Colma Lighting District, administered by San Mateo County.
2 Inspection
T
he streetlights were visually inspected on 27 December 2019 by Louis Gotelli, Public Works Supervisor, and Ed Slintak, P.E., CSG Principal Engineer. Each streetlight was inspected and given a condition rating number based on a scale of 1-3, with 1 representing good condition and 3 representing poor condition. The scale is further explained below.

C
olma Streetlight Rating scale
1 .0 Good condition: No rust visible or only small patches, generally at corners or sharp edges.
1 .5 Fair condition: Larger rust areas visible, beginning of bubbling* of surface. 2 .0 Marginal condition: Significant rust patches, rust “bubbling” under the exterior coating, significant additional deterioration likely.
2 .5 Deteriorated Condition: Larger rust patches, beginning of “blooming#” of surface finish, oxidized metal can be flaked off when gouged with a key or screwdriver.
3 .0 Poor condition: Large rust areas, surface finish “blooming#” from underlying oxidation, oxidized metal can be flaked off when gouged with a key or screwdriver, in some instances holes through the steel shell are observed. Or other significant defects, such as cracked base.
*Bubbling indicates that the surface finish is mostly intact but with bubbles showing on the surface. # Blooming indicates that the surface finish is missing or is broken and peeling back from th e s
ubstrate material.

Ins
pection results for all 100 streetlights in the residential area are summarized below and are displayed on Exhibits B-1 and B-2.

Condition
Assessment
Score
Description Number of
Streetlights

1.0 Good 32

1.5 Fair 26

2.0 Marginal 18

2.5 Deteriorated 7

3.0 Poor 17
TOTAL 100

3 Exhibit A - Sterling Park Neighborhood, Colma

4 It is the opinion of Colma Public Works staff and the author that while this inspection is based on the visible condition of the pole exterior as observed from ground level, the level of corrosion in the upper reaches of the pole and especially on the interior surfaces is an unknown and may potentially be more significant than what is observed on the exterior surface.

Excessive corrosion may pose stability concerns if unusual circumstances occur, such as being struck by a vehicle, seismic shaking, or unusually high winds. To a lesser extent, excessive corrosion also poses aesthetic concerns for residents and visitors.

Alternatives

Repair of the existing lights is not deemed a feasible option because of the deep intrusion of the corrosion in many units and the unknown condition of the interior spaces.

Replacement street lights are constructed of a variety of materials, including:
• Steel
• Aluminum
• Composite Materials or Resin
• Concrete

Factors influencing selection of streetlights include:
• Longevity (corrosion resistance)
• Aesthetics
• Ease of Construction
• Maintenance
• Visual consistency with other units in Town
• Cost
The influencing factors are described in more detail below.

Corrosion
Steel - Steel products are susceptible to oxidation (rust). Exterior coatings have evolved beyond traditional painting techniques, such as fusion bond epoxy powder coating (powder coating).

Powder coating can be very effective provided the surface is cleaned and prepared properly before application. Any breaks in the surface coating potentially exposes the underlying steel to moisture.

Aluminum - Aluminum poles are available and are also subject to corrosion, however, aluminum oxidation is not rust but forms an aluminum oxide compound which forms a protective layer on the surface of bare aluminum. For the Town’s purposes, continuing the
previous practice of application of a powder coating to the pole exterior for the added protection and aesthetic purposes would be recommended
Aluminum pole section.

5 Composite - Composite materials generally consist of a central core of a steel pipe for rigidity, an extruded foam layer that provides the exterior shape of the pole (such as flutes) that is covered with a plasticized resin material for color and finish details. The steel core may be made of stainless steel for corrosion resistance. The resin material is generally impregnated with the color throughout the thickness of the resin material. The manufacturers claim that the resin material is UV resistant. To our knowledge, there are no resin poles in service in the immediate area to observe how the resin surface weathers over time.

Concrete – Concrete poles are generally manufactured utilizing one of two processes, one process consists of placing the concrete material into a form and using a combination of mechanical tamping and vibration to ensure the concrete fills all the spaces in the form and consolidates (compacts) the concrete to a dense mass. The other method consists of introducing the concrete into the form and then consolidating the concrete by centrifugal force, spinning the filled form around the axis to fill all spaces and consolidate the concrete.

Concrete poles have been observed in use for many years in San Francisco and certain South Bay cities. Concrete light poles have recently been installed in certain City of Alameda parks and in the Crestmoor neighborhood in San Bruno (site of the PG&E gas explosion).

The concrete material is not prone to corrosion, however if the surface is chipped due to accident or other physical impact, the underlying steel reinforcement can be exposed and may be prone to rusting.

Globes - Another factor related to longevity is the material that the “glass” globe of the light fixture is manufactured from. Actual glass globes (usually borosilicate glass), while heavier and more expensive, are not prone to the yellowing that globes manufactured of polycarbonate materials tend to develop with age. The yellowing of the glass lens decreases the light output available on the street.

Summary – Steel poles retain the potential for rusting if the surface finish fails to continuously protect. Aluminum and resin poles are considered non-rusting. Concrete poles do not rust unless moisture gets to the underlying steel reinforcement.

Acrylic globes tend to discolor or yellow over time, glass globes retain their clarity.

Aesthetics
Aesthetic considerations are highly subjective. For purposes of this report, it is assumed that the Town would desire to maintain a certain level of consistency.

Elements of the current streetlights in other areas of Town would include:
• Fluted pole
• Decorative base
• Acorn style luminaire with ribs and cap.
• Dark Green color

6 Fluted poles (either straight or tapered) seem to be available in all materials. Decorative bases are widely available, but do vary in style in the different materials and by
manufacturer.

Metal poles have a smooth exterior finish, composite / resin poles have a slight grainy texture, whereas the concrete pole has a rougher surface finish.

Concrete poles can be ordered in various colors, including green, however the color only affects the cement and the natural color of the aggregate (gravel) is still visible. It is unlikely the dark green color of the other poles in Town could be applied to the concrete surface.

The acorn style luminaire is a common and classic style of globe. Most manufacturers offer some form of acorn globe, but not all offer ones with the ribs and metal cap.

Ease of Construction
The simplest methodology to replace the streetlights would be to install the replacement unit on the existing foundation. The current lights are constructed on a 24” diameter, 5’ deep concrete foundation. This method would not involve any modification to the existing sidewalk paving or the electrical wiring already in place. Based on load data received from one manufacturer, the existing foundations were assessed for their ability to support the forces imparted (dead load, wind load, and seismic forces) and the existing foundations provide adequate support.

Many concrete light poles are designed as direct burial installations. The pole continues several feet below ground level. Installation consists of drilling a hole and setting the pole in place. This would require removing the existing foundation and some of the sidewalk pavers and modifying the electrical conduit feeding the electrolier. Concrete poles are also heavier than the other materials and would require equipment with a greater lifting capacity than the other options

Most of the composite material poles are also designed as direct-burial installations, but several are available configured to bolt down on an existing foundation.

The steel and aluminum poles, when ordered with a compatible mounting bolt pattern, should be able to be bolted directly in place. If any of the existing bolts are found to be corroded or otherwise damaged, new anchor bolts can be drilled and epoxied into place in the existing foundation.

Composite pole section with grainy
surface finish.

7 At the corner of F Street and Clark Avenue one of the spare single- head streetlights from the Hillside Avenue project was used to replace an existing unit and it bolted onto the existing foundation.

Maintenance
Metal poles will most likely come with a powder coat finish, which is very durable and has good longevity when applied correctly. If damaged, it can expose the underlying metal. Touch ups with paint can correct the damaged sections. In some cases, it may be desired to paint major sections of the pole for visual continuity.

Composite poles with a resin exterior have the color impregnated throughout the resin material so that even cuts or gouges should not expose an underlying different color.

Concrete poles should require no periodic maintenance to maintain their concrete surface, however if a concrete pole sustains physical damage and chips the concrete surface repairs could be difficult and would likely be very visible as a repaired surface.

Other maintenance considerations include limiting the number and diversity of spare parts needed to be maintained by Public Work staff to maintain the streetlights in good working order.

Visual Compatibility
Maintaining a consistent style for all the Colma decorative streetlights is highly desirable. This is limited to those pedestrian scale lights with the acorn style fixture as used in the residential areas and the Hillside and Junipero Serra Boulevard beautification projects and does not include the Caltrans style streetlight such as installed in the median of Junipero Serra Boulevard or on other public streets.

The major visual elements include a fluted pole cross section, either straight or tapered, a decorative base approximately 24” tall, and an acorn shaped light fixture with metal ribs and cap. The ribs are the four pairs of metal rod that connect the base of the fixture to the metal cap piece.

Cost

The cost for replacement of existing streetlights consists of two major components, the purchase price and the labor cost for installation. There may be some salvage value associated with the removal of the existing lights.

For purposes of this evaluation an installation cost of $2,500 per unit was assumed, except for concrete units where the extra weight may require larger lifting equipment, for concrete an installation cost of $2,700 per unit was assumed, exclusive of material costs. For budgeting purposes, a quantity of 25 units was assumed. In addition to being ¼ of the total, this is the number of units rated with an assessment score of 2.5 or 3.

F Street and Clark
Avenue

8 Aluminum - A price quote from Holophane, the suppliers of the JSB and Hillside streetlights, was received and is summarized below.

- 16’ fluted aluminum pole with decorative base, GFI receptacle, LED light unit, and decorative borosilicate glass acorn fixture:
$3,650 each
- Sales tax (8.75%) $ 319
- Total each $3,969
- Installation $2,500
- Installed cost $6,469
Total cost for 25 units - $161,725

Substituting the acrylic globe for the glass unit would reduce the cost approximately $330 per unit.

The total cost per unit consists of the pole at $2,000 and the luminaire (lighting unit) at $1,650.

Another supplier, Sentry was contacted for pricing information. They provided pricing for luminaires and poles and their pricing was very similar to Holophane.

Steel - Holophane and others also supply steel poles with cast iron decorative bases. A similar installation using steel poles instead of aluminum would result in an increase in price of approximately $1,000 - $1,200 per unit.

Concrete – A price quote from Stress Crete, manufacturers of centrifugally spun concrete poles (suppliers of the concrete poles used in Crestmoor area of San Bruno) was received and is summarized below.

- 16’ fluted concrete pole with decorative base & GFI receptacle: $2,000 - LED light unit, and decorative borosilicate glass acorn fixture: $1,649 - Sales tax (8.75%) $ 319
- Total each $3,968
- Installation $2,700
- Installed cost $6,668
Total cost for 25 units - $166,700

Composite / Resin – An estimate for a composite /resin pole unit was quoted at approximately $1,600. Adding a similar cost for the lighting unit of $1,650 creates a total cost for materials of $3,250
- 16’ Composite pole with decorative resin base and LED light unit: $3,250 each - Sales Tax (8.75%) $ 284
- Total each $3,534
- Installation $2,500
- Installed Cost $6,034
Total cost for 25 units - $150,850

Existing unit on F
Street

9 COST SUMMARY
The following summarizes the cost per unit and the projected total cost for 25 units:

Unit Cost 25 Units
Aluminum $6,469 $161,725
Composite/Resin $6,034 $150,850
Concrete $6,668 $166,700

Note that all prices are as of early 2020 and all costs will likely increase on an annual basis.

Recommendations

Two-thirds of all the existing streetlights in the Sterling Park area are exhibiting some level of visible corrosion. Of those, 24 have been rated as Deteriorated or Poor condition. To receive those ratings significant areas of the surface are showing rust, the exterior protective coating is cracked or missing at these locations and further corrosion is only a function of time.

Another 44 units are also showing signs of rust albeit to a lesser degree. However, it would be logical to assume that the corrosion will continue and advance over time.

Patches of visible rusting is certainly unsightly and degrades the “look” of the surrounding area. Deeper seated corrosion raises concerns about when it might affect the structural integrity of the pole. Streetlight stability is at its most critical during impact (such as being struck by a vehicle or equipment), seismic shaking, or unusually high winds.

An attempt at repair of the less severely corroded units could be made to prolong their useful life but its ultimate success is dependent on how thoroughly the repair operation could chase the visible corrosion into recesses and cracks. While it could extend the useful life it is highly probable that the corrosion would reappear in the current locations and may also show itself in new locations.

Replacement using more durable construction materials, while expensive, would provide a less maintenance intensive installation and provide a clean look. Replacement would eliminate any concerns about the structural integrity of the streetlight being compromised by the visible corrosion.

Our recommendation would be to institute a program to replace the severely corroded units in the most expeditious manner possible. We would further recommend that the units displaying less severe corrosion should also be replaced as soon as time and budget allows, as their further deterioration is almost certain with the passage of time.

The recommendation for the type of streetlight construction to use as a replacement would be for an aluminum pole and decorative base unit with a single luminaire (globe).

These are available from several manufacturers in styles that include the fluted pole and

10 acorn style light with the decorative elements that would be compatible with the other decorative fixtures in use in the Town. This type of unit would provide a relatively simple replacement, being able to be secured to the existing streetlight foundations.

Direct burial concrete units are not recommended due to the need to remove the existing foundation and drill a new foundation hole for placement of the light standard.

Some manufacturers do offer units that could be bolted to the existing foundations. The bolt down units would be an option to consider. The price is very similar to the aluminum units and the surface texture, finish, and color would be different than the existing units currently in use in various parts of town.

The composite construction / resin units are not recommended because they appear to be relatively new technology without a long-term performance record. The preferred method of installation is direct burial, similar to concrete units but they are available with a bolt-down option which may be compatible with the existing foundation. They seem to be in use primarily in the southeast US and do not have a discernable west coast presence with which to evaluate their look and performance.

Steel units would be susceptible to corrosion and they have a purchase price approximately $1,000 higher than comparable aluminum units.

It is our opinion that strong consideration should be given to using the aluminum units distributed by Holophane as the replacement standard, for the following reasons:
• In use on Hillside and JSB, providing good service
• Would be visually compatible with existing units
• Has already been used as a bolt-on replacement (Clark and F St.) • Maintenance familiarity
• Common design requires a smaller spare parts inventory

EXHIBIT B
11 EXHIBIT B
12 EXHIBIT C
13 Sterling Park Neighborhood Streetlights, Town of Colma Condition Assessment Score = 3

EXHIBIT C
14 Sterling Park Neighborhood Streetlights, Town of Colma Condition Assessment Score = 1.5 - 2.5

5 Score = 2.0

2.0 Score = 1.5

EXHIBIT C
15 Sterling Park Neighborhood Streetlights, Town of Colma Condition Assessment Score = 1.5
Score = 1.5 Score = 1.5
Single-head streetlights along Hillside Boulevard