Regular Meeting Agenda 02.26.25 Page 1 of 2
AGENDA
REGULAR MEETING
CITY COUNCIL OF THE TOWN OF COLMA
Wednesday, February 26, 2025
Regular Session – 7:00 PM
The City Council meeting will be held in person in the City Council Chambers. The Town will only accept public comments from the public attending in person and will not accept public comments via Zoom.
As a courtesy and technology permitting, the meeting can also be viewed /heard via Zoom Video Conference, but no public comment will be allowed or accepted by the Town via Zoom. The Town cannot guarantee that the public’s access to Zoom will be uninterrupted, and technical difficulties may occur from time to time. In those instances, so long as the public may still attend the meeting in person, the meeting will continue, even if the public is unable to view/hear or otherwise access the meeting via Zoom.
To attend the meeting in person:
Town Hall, Council Chamber, 1198 El Camino Real, Colma CA 94014
To view/hear the meeting via Zoom Video Conference:
Join Zoom Meeting:
https://us02web.zoom.us/j/85610028212
Meeting ID:
856 1002 8212
Dial by your location:
+1 669 444 9171
+1 669 900 6833 US (San Jose)
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To provide Public Comment:
Members of the public wishing to provide public comment are required to attend the meeting in person and are requested to complete a yellow speaker card and submit it to the City Clerk. Comments should be kept to three minutes or less. If there appears to be a large number of speakers, time may be reduced to no less than one minute each, at the discretion of the Mayor.
The City Council Meeting Agenda Packet and supporting documents are available for review on the Town’s website www.colma.ca.gov or at Colma Town Hall, 1198 El Camino Real, Colma, CA. Persons interested in obtaining an agenda via e-mail should call 650-997-8300 or email a request to [email protected].
Reasonable Accommodation
Upon request, this publication will be made available in appropriate alternative formats to persons with disabilities, as required by the Americans with Disabilities Act of 1990. Any person with a disability, who requires a modification or accommodation to view the agenda, should direct such a request to Renee Eshun, ADA Coordinator, at 650-997-8300 or [email protected]. Please allow two business days for your request to be processed.
Regular Meeting Agenda 02.26.25 Page 2 of 2
PLEDGE OF ALLEGIANCE AND ROLL CALL
ADOPTION OF AGENDA
PUBLIC COMMENTS
Comments on the Consent Calendar and Non-Agenda Items will be heard at this time.
Comments on Agenda Items will be heard when the item is called.
CONSENT CALENDAR
1. Motion to Approve the Minutes from the February 12, 2025 Regular Meeting
2. Motion to Approve Report of Checks Paid for January 2025
3. Motion to Adopt a Resolution Approving and Authorizing Examination of Sales or Transactions and Use Records
4. Motion to Authorize the City Manager to Execute Amendment No. 1 to the Agreement with Hinderliter De Llamas & Associates (HdL) for Revenue and Audit Consulting Services Pursuant to CEQA Guideline 15378
NEW BUSINESS
5. ADDING MEXICAN FLAG TO THE TOWN’S COMMEMORATIVE FLAG SCHEDULE
Consider: Motion to Adopt a Resolution Adding the Mexican Flag to the Town’s Commemorative Flag Schedule and Direct Town Staff to Fly the Mexican Flag in Lieu of the Town of Colma Flag at the Colma Community Center Pursuant to CEQA Guideline 15301 and 15378
6. 2023-2025 STRATEGIC PLAN UPDATE
Consider: Motion to Accept Update and Close Out the 2023-25 Town of Colma Strategic Plan
REPORTS
Mayor/City Council Reports
Committee Reports
City Manager Report
ADJOURNMENT
Minutes – Regular Meeting 02.12.25 Page 1 of 3
MINUTES
REGULAR MEETING
City Council of the Town of Colma
Town Hall Council Chamber
1198 El Camino Real, Colma CA
Also viewable via Zoom.us
Wednesday, February 12, 2025
Regular Session – 7:00 PM
PLEDGE OF ALLEGIANCE AND ROLL CALL
Mayor Gonzalez called the meeting to order at 7:00 p.m.
Council Present – Mayor Ken Gonzalez, Vice Mayor Carrie Slaughter and Council Members Helen Fisicaro, Joanne F. del Rosario, and Thomas Walsh Council Absent – None
Staf
f Present – City Manager Daniel Barros, City Attorney Christopher Diaz, Chief of Police John Munsey, Director of Planning and Public Works Brad Donohue, City Engineer Cyrus Kianpour, City Planner Farhad Mortazavi, Administrative Services Director Renee Eshun, City Clerk Michelle Estabillo, and Administrative Technician Abigail Dometita Council recited the Pledge of Allegiance.
ADOPTION OF THE AGENDA
Action: A motion was made by Council Member del Rosario, seconded by Council Member Walsh, to adopt the agenda. The motion carried by the following vote:
Name Voting Present, Not Voting Absent
Aye No Abstain Not Participating
Ken Gonzalez, Vice Mayor
Carrie Slaughter
Helen Fisicaro
Joanne F. del Rosario
Thomas Walsh
5 0
PR
ESENTATIONS
Mayor Gonzalez read a proclamation recognizing February 2025 as Black History Month.
Chief Munsey gave the annual update on the Police Department.
PUBLIC COMMENTS
Resident John Goodwin made a public comment.
AGENDA ITEM #1
Minutes – Regular Meeting 02.12.25 Page 2 of 3
CONSENT CALENDAR
1. Motion to Approve the Minutes from the January 22, 2025 Regular Meeting
2. Motion to Approve and Accept the Annual and Five-Year Development Impact Fee Report for Fiscal Year Ending June 30, 2024 Pursuant to the Mitigation Fee Act Pursuant to CEQA Guideline 15378
3. Motion to Adopt Resolution 2025-04 Approving and Authorizing the City Manager to Execute a Primary Grant Agreement with the San Mateo County Transportation Authority for Future Measures A and W Funding, Pursuant to CEQA Guideline 15378
4. Motion to Adopt Resolution 2025-05 Amending Colma Administrative Code Section
3.05.030 Regarding the Retirement Health Savings Plan Pursuant to CEQA Guideline 15378
5. Motion to Adopt Resolution 2025-06 Approving the Fourth Amendment to the Bulk Cable Television Services Agreement with Comcast to Extend the Agreement for Three Years Pursuant to CEQA Guideline 15378
There was no Public Comment.
Action: A motion was made by Council Member del Rosario, seconded by Vice Mayor Slaughter, to approve the Consent Calendar. The motion carried by the following vote:
Name Voting Present, Not Voting Absent
Aye No Abstain Not Participating
Ken Gonzalez, Mayor
Carrie Slaughter, Vice Mayor
Helen Fisicaro
Joanne F. del Rosario
Thomas Walsh
5 0
NE
W BUSINESS
6. FY2024-25 MID-YEAR FINANCIAL UPDATE & BUDGET AMENDMENT Administrative Services Director Renee Eshun presented the staff report.
There were no questions from Council.
There was no Public Comment.
Action: A motion was made by Council Member Fisicaro, seconded by Council Member del Rosario, to accept the Fiscal Year 2024-25 Mid-Year Financial Report through December 31, 2024, and authorize a copy to be posted on the Town’s Website and adopt Resolution 2025-07 Appropriating Funds and Amending Budget for the Fiscal Year 204-25 to Increase General Fund Minutes – Regular Meeting 02.12.25 Page 3 of 3
(11) Appropriation by $261,250 Pursuant to CEQA Guideline 15378.
The motion carried by the following vote:
Name Voting Present, Not Voting Absent
Aye No Abstain Not Participating
Ken Gonzalez, Mayor
Carrie Slaughter, Vice Mayor
Helen Fisicaro
Joanne F. del Rosario
Thomas Walsh
5 0
COUN
CIL CALENDARING
Mayor Gonzalez announced that the next Regular Council Meeting is on February 26, 2025.
REP ORT
S
• Mayor/Council Reports
There were no Mayor/Council reports.
• Committee Reports
There were no Committee reports.
• City Manager Report
City Manager Barros thanked Recreation staff for a successful Ghost Run event on February 8th where he recognized the collaborative efforts from Cypress Lawn Cemetery and Olivet Cemetery. Also, he reported that the Town is working with Precision Concrete Cutting to mitigate trip/fall hazards around Town by shaving down the concrete. City Manager Barros concluded with a caution to residents to be prepared for the imminent rainstorm. He asked if potential hazards are seen to please report them to the Police department or Public Works.
ADJOURNMENT
Mayor Gonzalez adjourned the meeting at 7:47 p.m. in memory of Irma Perdomo and Madeleine Banfield.
Respectfully submitted,
Abigail Dometita
Deputy City Clerk
I
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Page: 1Check History ListingapCkHist
1 1:50AM Town of Colma02/09/2025
firstBank code:
Check # Date Vendor Status Clear/V oid Date Amount PaidInvoice Inv. Date Check Total 03795
VANESSA MARCAIDA ABUAN 2002971.00359688 80.0012/10/202401/10/2025 80.00 03267 ACC BUSINESS 243468009C59689 684.6412/27/202401/17/202501/10/2025 684.64 00013 ANDY'S WHEELS & TIRES 68058C59690 12/26/202401/17/202501/10/2025 95.39 C 67979 12/03/202401/17/2025 50.39
C 68019 195.7812/12/202401/17/2025 50.00
00020
ASSOCIATED SERVICES 125010023C59691 01/01/202501/16/202501/10/2025 40.00 C 125010022 49.0001/01/202501/16/2025 9.00
00002
AT&T 12/18/2024C59692 41.1612/18/202401/21/202501/10/2025 41.16 00004 AT&T 000022736585C59693 1,764.0312/13/202401/22/202501/10/2025 1,764.03 03447 NIKOLE AZZOPARDI 10/10 & 10/13/24C59694 13.5312/26/202401/14/202501/10/2025 13.53 03021 CALIFORNIA CLETS USERS GROUP 2025 CCUG Agency Mem59695 150.0012/26/202401/10/2025 150.00 00282 RETIREMENT SYSTEM CALIFORNIA PUBLIC EMPLOYEES100000017760344C59696 55.8012/12/202401/15/202501/10/2025 55.80 00051 CALIFORNIA WATER SERVICE CO. 6544607057-12/18/24C59697 12/18/202401/15/202501/10/2025 393.44 C 1727052702-12/13/24 693.6912/13/202401/15/2025 300.25 00057 CIN
TAS CORPORATION #2 4215455330C59698 12/23/202401/17/202501/10/2025 906.12 C 4215455348 1,452.5912/23/202401/17/2025 546.47
00087 CIT
Y OF DALY CITY AR271510C59699 275.4812/23/202401/21/202501/10/2025 275.48 00093 CITY OF SOUTH SAN FRANCISCO 520824C59700 750.0012/13/202401/17/202501/10/2025 750.00 03539 CLARK PEST CONTROL 36565258C59701 12/18/202401/22/202501/10/2025 144.00 C 36381284 11/22/202401/22/2025 144.00
C 36565254 432.0012/19/202401/22/2025 144.00
00851 COLMA FIRE DISTRICT SOCIAL 12/20/24 CouncilV59702 12/30/202401/11/202501/10/2025 840.00 V 01/25/25 1,380.0001/07/202501/11/2025 540.00
01037 COMCAS
T CABLE 0097069 12272459703 12/27/202401/10/2025 386.14 0097028 122024 12/20/2024 371.14
Page: 1
AGENDA ITEM #2
Page: 2Check History ListingapCkHist
11:50AM Town of Colma02/09/2025
firstBank code:
Check # Date Vendor Status Clear/Void Date Amount PaidInvoice Inv. Date Check Total 0097051 122024 12/20/2024 371.14
0096715 120724 12/07/2024 122.01
0188769 121224 12/12/2024 55.90
0002770 121724 1,317.2712/17/2024 10.94
03146 MARILYN COVARRUBIAS 2002945.003C59704 50.0011/13/202401/13/202501/10/2025 50.00 03792 CROSBY GROUP ENGINEERS ARCHITE 18217C59705 9,546.0012/13/202401/15/202501/10/2025 9,546.00 00112 DEPARTMENT OF JUSTICE 780490C59706 394.0011/04/202401/15/202501/10/2025 394.00 03793 AILHEEN DISPO 2002978.003C59707 425.0012/30/202401/21/202501/10/2025 425.00 02793 DITO'S MOTORS 31848C59708 76.7012/19/202401/21/202501/10/2025 76.70 03796 THERESA FONTES 2002973.00359709 400.0012/13/202401/10/2025 400.00 02499 GE CAPITAL INFORMATION (RICOH) 108835974C59710 12/19/202401/21/202501/10/2025 387.33 C 108832488 670.0712/17/202401/21/2025 282.74
03580 MARIA GUERRERO 2002974.003C59711 300.0012/23/202401/21/202501/10/2025 300.00 03712 HD SUPPLY, INC. F/K/A 838859049C59712 889.9212/04/202401/14/202501/10/2025 889.92 00464 HINDERLITER, DE LLAMAS SIN045004C59713 1,281.9612/26/202401/14/202501/10/2025 1,281.96 00181 IEDA 24811C59714 1,744.0201/01/202501/21/202501/10/2025 1,744.02 01366 JAMIE INASE 2002979.003C59715 200.0012/30/202401/17/202501/10/2025 200.00 02565 JUANA E. INIGUEZ 2002980.003C59716 80.0012/30/202401/16/202501/10/2025 80.00 03388 INTRADO LIFE & SAFETY 1099246C59717 4,678.6812/19/202401/21/202501/10/2025 4,678.68 03724 DANIELLE KRANITZ 007C59718 8,050.0001/06/202501/14/202501/10/2025 8,050.00 03790 CHIA-CHEN LEE 12/18/24C59719 2,300.0012/18/202401/15/202501/10/2025 2,300.00 03607 MARK THOMAS & COMPANY, INC. 53903C59720 12/30/202401/14/202501/10/2025 64,170.25 C 53795 82,268.3112/20/202401/14/2025 18,098.06
00254 METRO MOBILE COMMUNICATIONS 49046C59721 602.0001/01/202501/15/202501/10/2025 602.00 02285 DEBBIE MIRA 2002975.003C59722 275.0012/23/202401/14/202501/10/2025 275.00 Page: 2
Page: 3Check History ListingapCkHist
11:50AM Town of Colma02/09/2025
firstBank code:
Check # Date Vendor Status Clear/Void Date Amount PaidInvoice Inv. Date Check Total 02993 MIXTISO Dec 12 & Dec 19,2024C59723 200.0001/02/202501/16/202501/10/2025 200.00 03794 NATIONAL TRAINING CONCEPTS INC 25-10C59724 630.0001/08/202501/21/202501/10/2025 630.00 03061 NICK BARBIERI TRUCKING LLC CL58133C59725 295.6812/15/202401/15/202501/10/2025 295.68 03557 O'CONNOR & COMPANY 1224-29C59726 2,027.5012/31/202401/13/202501/10/2025 2,027.50 00280 ODP BUSINESS SOLUTIONS 404220582001C59727 12/19/202401/17/202501/10/2025 36.88 C 402707794001 69.6812/18/202401/17/2025 32.80
03789 OLIVET FLOWER SHOP 621451C59728 1,312.5612/14/202401/16/202501/10/2025 1,312.56 00307 PACIFIC GAS & ELECTRIC 1918250367-2 12Dec24C59729 12/12/202401/15/202501/10/2025 12,817.71 C 0092128195-2 23Dec24 12/23/202401/15/2025 3,596.93
C 0512181543-4 09Dec24 12/09/202401/15/2025 2,745.31
C 9248309814-8 23Dec24 12/23/202401/15/2025 598.58
C 0567147369-1 27Dec24 12/27/202401/15/2025 333.68
C 0678090639-9 18Dec24 12/18/202401/15/2025 89.61
C 9593452526-2 18Dec24 20,220.8012/18/202401/15/2025 38.98 03609 PAYMENTUS CORPORATION INV-15-155412C59730 101.3110/31/202401/24/202501/10/2025 101.31 03609 PAYMENTUS CORPORATION INV-15-156630C59731 18.2111/30/202401/24/202501/10/2025 18.21 00311 PITNEY BOWES INC. 3106988926C59732 1,305.9912/24/202401/23/202501/10/2025 1,305.99 03775 RAMOS OIL COMPANY CL142222C59733 12/23/202401/14/202501/10/2025 1,424.02 C CL143672 12/31/202401/14/2025 1,399.43
C CL136233 2,897.4712/10/202401/14/2025 74.02
02886 READY REFRESH BY NESTLE 04L0036457661C59734 141.5312/10/202401/29/202501/10/2025 141.53 03131 SAN MATEO RESOURCE C9-CB-GENC59735 286.5709/30/202401/17/202501/10/2025 286.57 01352 SESAC, INC. 10790069C59736 610.0001/01/202501/21/202501/10/2025 610.00 00388 SONITROL 383164C59737 1,177.3812/11/202401/13/202501/10/2025 1,177.38 01296 SOUTH SAN FRANCISCO CONF CTR 23-13528C59738 36,064.2312/16/202401/14/202501/10/2025 36,064.23 00830 STAPLES BUSINESS CREDIT 6017735992C59739 11/25/202401/21/202501/10/2025 252.43 Page: 3
Page: 4Check History ListingapCkHist
11:50AM Town of Colma02/09/2025
firstBank code:
Check # Date Vendor Status Clear/Void Date Amount PaidInvoice Inv. Date Check Total C 6017735994 502.5211/25/202401/21/2025 250.09
01030 STEPFORD, INC. 2401747C59740 9,960.5012/20/202401/15/202501/10/2025 9,960.50 01687 UNITED SITE SERVICES OF INV-5009077C59741 168.1612/19/202401/21/202501/10/2025 168.16 02012 BRANDON VACCARO 95C59742 7,331.5012/19/202401/15/202501/10/2025 7,331.50 03075 SUAN MERAZ VARELA 2002976.00359743 50.0012/23/202401/10/2025 50.00 03791 VARSITY RESTAURANTS INC. 476311C59744 1,250.6312/18/202401/16/202501/10/2025 1,250.63 03710 VESTIS GROUP, INC. 5180416637C59745 12/30/202401/15/202501/10/2025 21.19 C 5180416641 12/30/202401/15/2025 21.19
C 5180418965 01/06/202501/15/2025 21.19
C 5180418969 84.7601/06/202501/15/2025 21.19
02799 WAVE/ASTOUND 103745301-0011258C59746 440.2201/01/202501/15/202501/10/2025 440.22 00851 COLMA FIRE DISTRICT SOCIAL 12/20/24 CouncilC59747 840.0012/30/202401/23/202501/10/2025 840.00 00851 COLMA FIRE DISTRICT SOCIAL 01/25/25C59748 540.0001/07/202501/28/202501/10/2025 540.00 00004 AT&T 000022834933C59749 42.0301/01/202501/24/202501/17/2025 42.03 03334 LLC AT&T MOBILITY NATIONAL ACCOUNT 287296200335X011025C59750 2,731.3701/02/202501/23/202501/17/2025 2,731.37 03758 AUTO SOUND PERFORMANCE 15156C59751 11/07/202401/22/202501/17/2025 26,273.37 C 15167 37,038.3711/18/202401/22/2025 10,765.00
03541 LENORA BANKS 2002985.00359752 275.0001/08/202501/17/2025 275.00 01565 BAY CONTRACT MAINTENANCE, INC. 3266359753 964.5612/23/202401/17/2025 964.56 00051 CALIFORNIA WATER SERVICE CO. 12/31/24 Bill DateC59754 5,441.0412/31/202401/24/202501/17/2025 5,441.04 00058 CITY CLERKS ASSN OF CA 200004225C59755 595.0001/13/202501/24/202501/17/2025 595.00 03539 CLARK PEST CONTROL 35817046C59756 08/14/202401/24/202501/17/2025 155.00 C 36012478 09/05/202401/24/2025 155.00
C 36190004 10/26/202401/24/2025 155.00
C 36381287 11/18/202401/24/2025 155.00
C 36565260 12/28/202401/24/2025 155.00
Page: 4
Page: 5Check History ListingapCkHist
11:50AM Town of Colma02/09/2025
firstBank code:
Check # Date Vendor Status Clear/Void Date Amount PaidInvoice Inv. Date Check Total C 35817043 08/12/202401/24/2025 144.00
C 36012476 09/19/202401/24/2025 144.00
C 36190002 10/22/202401/24/2025 144.00
C 36381285 11/20/202401/24/2025 144.00
C 36739094 01/02/202501/24/2025 144.00
C 36739095 01/09/202501/24/2025 123.00
C 36190003 10/01/202401/24/2025 123.00
C 36012477 1,864.0009/09/202401/24/2025 123.00
01037 COMCAST CABLE 0094769 122624C59757 12/26/202401/23/202501/17/2025 16,009.29 C 0096715 010725 16,274.4401/07/202501/23/2025 265.15 03702 CORODATA RECORDS MANAGEMENT RS3685488C59758 106.5712/31/202401/21/202501/17/2025 106.57 00071 CSG CONSULTANTS, INC. 11/30/24-12/27/24C59759 01/13/202501/22/202501/17/2025 119,104.50 C 11/30/24-12/27/24CIP 135,240.2501/13/202501/22/2025 16,135.75 01367 DUO DANCE ACADEMY 959760 75.0001/10/202501/17/2025 75.00 03165 EXPLORATORIUM 22939019000C59761 230.0001/09/202501/29/202501/17/2025 230.00 03616 FLEXIBLE BENEFIT ADMIN 203413C59762 11/06/202401/23/202501/17/2025 20.00 C 204572 12/04/202401/23/2025 20.00
C 205599 60.0001/07/202501/23/2025 20.00
03450 FLOCK GROUP, INC INV-55332C59763 20,000.0001/03/202501/23/202501/17/2025 20,000.00 02499 GE CAPITAL INFORMATION (RICOH) 108874395C59764 525.4401/03/202501/23/202501/17/2025 525.44 01526 VICENTE GONZALEZ 2002983.003C59765 300.0001/07/202501/23/202501/17/2025 300.00 03601 HEALTH AND HUMAN RESOURCE CNTR E0336124C59766 64.8001/03/202501/22/202501/17/2025 64.80 00174 HOME DEPOT CREDIT SERVICES 12/30/24 CLOSINGV59767 3,724.3012/30/202401/21/202501/17/2025 3,724.30 02674 KINGSTON MEDIA 1544C59768 01/02/202501/23/202501/17/2025 37,000.00 C 1545 47,000.0001/02/202501/23/2025 10,000.00
03637 KRISCH & COMPANY 55225C59769 12/31/202401/22/202501/17/2025 38,970.00 C 55099 59,635.9811/30/202401/22/2025 20,665.98
Page: 5
Page: 6Check History ListingapCkHist
11:50AM Town of Colma02/09/2025
firstBank code:
Check # Date Vendor Status Clear/Void Date Amount PaidInvoice Inv. Date Check Total 03396 DINORA NAVARRO 12/28/24 Reimburse59770 12/28/202401/17/2025 20.98 12/26/24 Reimburse 41.7512/26/2024 20.77
01340 NAVIA BENEFIT SOLUTIONS 10909652C59771 400.0001/01/202501/21/202501/17/2025 400.00 03061 NICK BARBIERI TRUCKING LLC CL59075C59772 211.8112/31/202401/21/202501/17/2025 211.81 00280 ODP BUSINESS SOLUTIONS 405933505001C59773 01/07/202501/24/202501/17/2025 74.36 C 407486300001 01/09/202501/24/2025 44.32
C 407458488001 01/09/202501/24/2025 43.39
C 404663022001 203.9301/07/202501/24/2025 41.86
00307 PACIFIC GAS & ELECTRIC 0512181543-4 08Jan25C59774 01/08/202501/22/202501/17/2025 5,477.55 C 3007220528-6 07Jan25 01/07/202501/22/2025 4,298.14
C 0576889222-5 07Jan25 01/07/202501/22/2025 493.82
C 0035222590-8 07Jan25 10,315.8901/07/202501/22/2025 46.38 01706 DANIEL PADILLA 2002982.003C59775 300.0001/07/202501/23/202501/17/2025 300.00 03797 PINOT'S PALETTE SAN BRUNO 250159776 250.0001/09/202501/17/2025 250.00 03775 RAMOS OIL COMPANY CL146467C59777 1,320.5201/10/202501/30/202501/17/2025 1,320.52 02886 READY REFRESH BY NESTLE 05A0036457661C59778 145.5401/08/202501/29/202501/17/2025 145.54 00349 SEGALE & CERINI INC. 1830059779 12/31/202401/17/2025 22,792.00 18271 23,254.7511/29/2024 462.75
00500 SMC CONTROLLERS OFFICE December 202459780 3,011.1001/03/202501/17/2025 3,011.10 02566 STARVISTA 754059781 3,350.8712/20/202401/17/2025 3,350.87 01030 STEPFORD, INC. 2406508C59782 852.5001/09/202501/23/202501/17/2025 852.50 03710 VESTIS GROUP, INC. 5180421281C59783 21.1901/13/202501/23/202501/17/2025 21.19 01375 NATIONWIDE RETIREMENT SOLUTION 01102025 B59784 01/10/202501/10/2025 3,233.06 01102025 M 5,553.0601/10/2025 2,320.00
01340 NAVIA BENEFIT SOLUTIONS 01102025 BC59785 01/10/202501/27/202501/10/2025 2,084.22 C 01102025 M 2,350.8901/10/202501/27/2025 266.67
Page: 6
Page: 7Check History ListingapCkHist
11:50AM Town of Colma02/09/2025
firstBank code:
Check # Date Vendor Status Clear/Void Date Amount PaidInvoice Inv. Date Check Total 00047 C.L.E.A. 01242025 BC59786 544.0001/24/202501/28/202501/24/2025 544.00 01375 NATIONWIDE RETIREMENT SOLUTION 01242025 B59787 3,233.0601/24/202501/24/2025 3,233.06 01340 NAVIA BENEFIT SOLUTIONS 01242025 BC59788 2,084.2201/24/202501/27/202501/24/2025 2,084.22 02224 STANDARD INSURANCE COMPANY 01242025 BC59789 397.5001/24/202501/28/202501/24/2025 397.50 00020 ASSOCIATED SERVICES 125011409C59790 244.0401/08/202501/31/202501/24/2025 244.04 00004 AT&T 000022884446C59791 1,733.8901/13/202501/30/202501/24/2025 1,733.89 03447 NIKOLE AZZOPARDI 1/9-1/14/25 ReimbC59792 165.9301/14/202501/27/202501/24/2025 165.93 03801 BLACK & VEATCH CORPORATION 1451512C59793 111,007.5512/18/202401/29/202501/24/2025 111,007.55 00093 CITY OF SOUTH SAN FRANCISCO 520837C59794 7,500.0001/09/202501/31/202501/24/2025 7,500.00 00117 DELTA DENTAL OF CALIFORNIA BE006411052C59795 13,860.4202/01/202501/27/202501/24/2025 13,860.42 03616 FLEXIBLE BENEFIT ADMIN 206253C59796 132.0001/17/202501/31/202501/24/2025 132.00 03799 ROBERTO DANIEL GONZALEZ 2002981.00359797 275.0001/07/202501/24/2025 275.00 01548 HEART OF SAN MATEO COUNTY 1140C59798 435.0001/14/202501/28/202501/24/2025 435.00 00174 HOME DEPOT CREDIT SERVICES 12/30/24 CLOSING59799 3,724.3012/30/202401/24/2025 3,724.30 03800 KENDRA LANGER 2002986.00359800 75.0001/10/202501/24/2025 75.00 03607 MARK THOMAS & COMPANY, INC. 53984C59801 01/14/202501/27/202501/24/2025 68,431.93 C 53986 82,969.4001/14/202501/27/2025 14,537.47
00254 METRO MOBILE COMMUNICATIONS 4913159802 2,375.6301/15/202501/24/2025 2,375.63 03609 PAYMENTUS CORPORATION INV-15-15777859803 101.5112/31/202401/24/2025 101.51 03384 PROTELESIS CORPORATION XTLQ51186C59804 4,348.8302/03/202501/28/202501/24/2025 4,348.83 00364 SMC FORENSIC LAB PS-INV104723C59805 450.0012/31/202401/30/202501/24/2025 450.00 02224 STANDARD INSURANCE COMPANY Feb2025CoverageC59806 237.8201/15/202501/28/202501/24/2025 237.82 00412 TELECOMMUNICATIONS ENGINEERING 4917459807 1,652.5001/10/202501/24/2025 1,652.50 Page: 7
Page: 8Check History ListingapCkHist
11:50AM Town of Colma02/09/2025
firstBank code:
Check # Date Vendor Status Clear/Void Date Amount PaidInvoice Inv. Date Check Total 00411 TURBO DATA SYSTEMS 44684C59808 1,600.1412/31/202401/31/202501/24/2025 1,600.14 03015 U.S. BANK CORPORATE PMT SYSTEMV59809 0.0001/23/202501/24/2025 0.00 03015 U.S. BANK CORPORATE PMT SYSTEM 12/23/24 Abellana59810 12/23/202401/24/2025 6,763.84 12/23/24 Navarro 12/23/2024 3,164.16
12/23/24 Rumayor 12/23/2024 3,107.86
12/23/24 Dometita 12/23/2024 2,446.24
12/23/24 Estabillo 12/23/2024 2,319.80
12/23/24 Barros 12/23/2024 1,582.70
12/23/24 Azzopardi 12/23/2024 959.73
12/23/24 Esquivias 12/23/2024 929.94
12/23/24 Munsey 12/23/2024 777.75
12/23/24 Velasquez 12/23/2024 593.30
12/23/24 Fisicaro 12/23/2024 274.92
12/23/24 Wollman 23,089.6512/23/2024 169.41
02849 6746050100 U.S. BANK PARS ACCOUNT 2025-02 OPEBC59811 101,073.0001/18/202501/28/202501/24/2025 101,073.00 03798 VIRGO MOON SACRED SPACE, LLC 00001C59812 525.0011/16/202401/29/202501/24/2025 525.00 00432 VISION SERVICE PLAN 822113204C59813 1,132.1201/19/202501/27/202501/24/2025 1,132.12 00522 ALAMEDA COUNTY SHERIFFS OFFICE 3/3-3/5/202559814 335.0001/24/202501/31/2025 335.00 00002 AT&T 01/18/202559815 41.6701/18/202501/31/2025 41.67 03447 NIKOLE AZZOPARDI 1/23-1/29/25 Reimb59816 01/29/202501/31/2025 44.73 1/9-1/14/25 Retro 45.8901/14/2025 1.16
02950 ANTHONY BERKOVATZ 1/16-1/17/25 REIMB59817 01/23/202501/31/2025 154.56 3/26/24 RETRO REIMB 166.1804/08/2024 11.62
01183 BEST BEST & KRIEGER LLP 101790459818 22,627.9701/21/202501/31/2025 22,627.97 02244 CALIFORNIA BUILDING STANDARDS Oct - Dec 202459819 83.0001/23/202501/31/2025 83.00 00051 CALIFORNIA WATER SERVICE CO. 6544607057-1/21/2559820 01/21/202501/31/2025 293.39 1727052702-1/15/25 430.2001/15/2025 136.81
Page: 8
Page: 9Check History ListingapCkHist
11:50AM Town of Colma02/09/2025
firstBank code:
Check # Date Vendor Status Clear/Void Date Amount PaidInvoice Inv. Date Check Total 00851 COLMA FIRE DISTRICT SOCIAL 12/20/24-2 Council59821 180.0001/24/202501/31/2025 180.00 01037 COMCAST CABLE 0097028 01202559822 01/20/202501/31/2025 381.14 0097051 012025 01/20/2025 381.14
0188769 011225 826.6201/12/2025 64.34
02827 CORODATA SHREDDING, INC. DN 150593059823 115.6912/31/202401/31/2025 115.69 00111 DEPARTMENT OF CONSERVATION Oct - Dec 202459824 491.5901/23/202501/31/2025 491.59 02793 DITO'S MOTORS 3199959825 01/17/202501/31/2025 255.45 31986 352.1501/16/2025 96.70
02712 EXPRESS PLUMBING 52033P59826 38,985.0010/29/202401/31/2025 38,985.00 02499 GE CAPITAL INFORMATION (RICOH) 10890962259827 01/17/202501/31/2025 387.33 108909620 670.0701/17/2025 282.74
03379 LUIS MELENDREZ 1/16-1/17/25 REIMB59828 340.3501/21/202501/31/2025 340.35 03061 NICK BARBIERI TRUCKING LLC CL5998059829 338.7301/15/202501/31/2025 338.73 00280 ODP BUSINESS SOLUTIONS 40297950200159830 92.7701/16/202501/31/2025 92.77 00307 PACIFIC GAS & ELECTRIC 1918250367-2 15Jan2559831 01/15/202501/31/2025 13,576.45 0678090639-9 17Jan25 01/17/2025 97.95
9593452526-2 17Jan25 13,724.5801/17/2025 50.18
01184 PENINSULA UNIFORMS & EQUIPMENT 21182859832 988.8211/13/202401/31/2025 988.82 03775 RAMOS OIL COMPANY CL14785559833 1,457.3701/20/202501/31/2025 1,457.37 03686 SERRA YELLOW CAB, INC 1078-01459834 12/31/202401/31/2025 1,443.52 1078-013 2,469.7211/30/2024 1,026.20
00714 SMC ASSESSOR-COUNTY CLERK- 1/23/25 CEQA FEE59835 50.0001/23/202501/31/2025 50.00 00714 SMC ASSESSOR-COUNTY CLERK- 1/27/25 CEQA FEE59836 50.0001/27/202501/31/2025 50.00 00388 SONITROL 38552059837 1,177.3801/10/202501/31/2025 1,177.38 00830 STAPLES BUSINESS CREDIT 602006123959838 12/25/202401/31/2025 217.21 Page: 9
Page: 10Check History ListingapCkHist
11:50AM Town of Colma02/09/2025
firstBank code:
Check # Date Vendor Status Clear/Void Date Amount PaidInvoice Inv. Date Check Total 6020061240 405.0412/25/2024 187.83
01030 STEPFORD, INC. 250104759839 10,048.5501/20/202501/31/2025 10,048.55 00421 U.S. POSTAL SERVICE 01/14/2025 BULK59840 3,000.0001/14/202501/31/2025 3,000.00 01687 UNITED SITE SERVICES OF INV-506875259841 168.1601/16/202501/31/2025 168.16 03710 VESTIS GROUP, INC. 518042355159842 21.1901/20/202501/31/2025 21.19 00282 RETIREMENT SYSTEM CALIFORNIA PUBLIC EMPLOYEES01102025 BC95335 88,716.6101/10/202501/03/202501/10/2025 88,716.61 00521 UNITED STATES TREASURY 01102025 MC95339 1,381.4001/10/202501/14/202501/10/2025 1,381.40 00631 P.E.R.S. 01102025 MC95340 1,069.8901/10/202501/13/202501/10/2025 1,069.89 01360 MISSIONSQUARE RETIREMENT 01102025 M95341 500.7701/10/202501/10/2025 500.77 00130 EMPLOYMENT DEVELOPMENT DEPT 01102025 MC95342 90.0001/10/202501/14/202501/10/2025 90.00 00282 RETIREMENT SYSTEM CALIFORNIA PUBLIC EMPLOYEES01102025 MC95343 5,894.3401/10/202501/03/202501/10/2025 5,894.34 00130 EMPLOYMENT DEVELOPMENT DEPT 01102025 BC95344 18,315.7701/10/202501/14/202501/10/2025 18,315.77 00521 UNITED STATES TREASURY 01102025 BC95345 77,184.1301/10/202501/14/202501/10/2025 77,184.13 00631 P.E.R.S. 01102025 BC95346 60,958.9101/10/202501/13/202501/10/2025 60,958.91 01360 MISSIONSQUARE RETIREMENT 01102025 B95347 10,069.9801/10/202501/10/2025 10,069.98 00068 COLMA PEACE OFFICER'S 01102025 B95348 1,208.8801/10/202501/10/2025 1,208.88 00130 EMPLOYMENT DEVELOPMENT DEPT 01252025 BC95351 18,781.4101/24/202501/28/202501/24/2025 18,781.41 00521 UNITED STATES TREASURY 01242025 BC95352 78,569.5901/24/202501/28/202501/24/2025 78,569.59 00631 P.E.R.S. 01242025 BC95353 58,405.1901/24/202501/27/202501/24/2025 58,405.19 01360 MISSIONSQUARE RETIREMENT 01242025 B95354 9,893.3001/24/202501/24/2025 9,893.30 00068 COLMA PEACE OFFICER'S 01242025 B95355 1,208.8801/24/202501/24/2025 1,208.88 00282 RETIREMENT SYSTEM CALIFORNIA PUBLIC EMPLOYEES100000017773554C120098 7,853.8312/16/202401/03/202501/01/2025 7,853.83 03616 FLEXIBLE BENEFIT ADMIN JANUARY2025HRAC120099 74,127.4012/19/202412/26/202401/01/2025 74,127.40 Page: 10
Page: 11Check History ListingapCkHist
11:50AM Town of Colma02/09/2025
firstBank code:
Check # Date Vendor Status Clear/Void Date Amount PaidInvoice Inv. Date Check Total 1,574,747.26first Total:
Total Checks:checks in this report 173 1,574,747.26
Page: 11
I
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• JI.• 4 II
Staff Report re ESC JPA Agreement Page 1 of 2
STAFF REPORT
TO:
Mayor and Members of the City Council
FROM: Daniel Barros, City Manager
MEETING DATE: February 26, 2025
SUBJECT: Examination of Sales and Transaction and Use Tax Records
RECOMMENDATION
Staff recommends that the City Council adopt the following:
RESOLUTION APPROVING AND AUTHORIZING EXAMINATION OF SALES OR
TRANSACTIONS AND USE RECORDS
COUNCIL ADOPTED VALUES
RESPONSIBLE
BACKGROUND
The Town of Colma is authorized to levy a Transaction and Use Tax. The City Council submitted to the voters at the November 5, 2024, General Municipal Election Measure AA to establish a one half (1/2 cent) tax increase on all the sale and/or use of all tangible personal property sold at retail in the Town of Colma. This vote required a majority (50 % plus one) of voter approval.
The Town of Colma Measure AA (local transactions and use tax) passed with voter approval over 80%.
ANALYSIS
California Revenue and Taxation Code Section 7056 forbids divulging information contained in, or derived from, sales tax or transactions and use tax records. However, local government officials can use sales or transactions and use tax information if it is related to the tax collection or other governmental functions and the legislative body of the local government has requested by resolution to permit duly authorized officers, employees, or consultants to examine all of the sales or transactions and use tax records. As part of this action, staff is recommending that the Council adopt the resolution for the purpose of authorizing certain staff and consultants the ability to examine Bradley-Burns sales tax or Measure AA transactions and use tax records.
The designated positions of the Town have also been amended to include the City Manager and Administrative Services Director, all of whom have responsibilities requiring the examination of sales or transactions and use tax records. The Town has an existing agreement with the AGENDA ITEM #3
Staff Report re ESC JPA Agreement Page 2 of 2
consulting firm HdL for sales or transaction and use tax analysis and on tonight’s agenda an amendment is proposed to the Town’s agreement with HdL to extend HdL’s responsibilities to include data for both the old sales tax and new transactions and use tax approved by Measure AA. Today’s resolution will allow both the named staff and consultants from HdL to access and review the Town’s confidential data.
With approval of the recommended actions, staff will finalize the required agreements with CDTFA and provide all necessary information to Department staff. Effective April 1, 2025, CDTFA will begin collection of the local transactions and use tax approved by the voters.
FISCAL IMPACT
There is no direct budget impact of the recommended action. However, with the recommendation, effective April 1, 2025, CDTFA will begin collection of the local transactions and use tax approved by the voters on November 5, 2024, with Measure AA. An estimated annual revenue increase of approximately $2.3 million is anticipated.
ALTERNATIVES
There are no alternatives recommended to the Town since Measure AA was passed by the Colma Voters.
CONCLUSION
Staff recommends the City Council adopt the resolution.
ATTACHMENTS
A. Resolution
RESOLUTION NO. 2025-_____
OF THE CITY COUNCIL OF THE TOWN OF COLMA
RESOLUTION AUTHORIZING EXAMINATION OF SALES OR TRANSACTIONS AND USE TAX
RECORDS
WHEREAS, pursuant to Ordinance Number 825, the Town of Colma (City) entered into a contract with the California Department of Tax and Fee Administration (Department) to perform all functions incident to the administration and collection of sales and use taxes; and WHEREAS, pursuant to Transactions and Use Tax Ordinance Number 825, Revenue and Taxation Code section 7270, the City entered into a contract with the California Department of Tax and Fee Administration (Department) to perform all functions incident to the administration and collection of transactions and use taxes; and
WHEREAS, the City Council of the Town of Colma deems it desirable and necessary for authorized officers, employees and representatives of the City to examine confidential sales or transactions and use tax records of the Department pertaining to sales and use taxes collected by the Department for the City pursuant to that contract; and
WHEREAS, Section 7056 of the California Revenue and Taxation Code sets forth certain requirements and conditions for the disclosure of Department records, and Section 7056.5 of the California Revenue and Taxation Code establishes criminal penalties for the unlawful disclosure of information contained in, or derived from, the sales or transactions and use tax records of the Department;
NOW, THEREFORE, THE CITY COUNCIL OF TOWN OF COLMA HEREBY RESOLVES AS FOLLOWS:
Section 1. That the City Manager, or other officer or employee of the City designated in writing by the City Manager to the California Department of Tax and Fee Administration is hereby appointed to represent the City with authority to examine sales or transactions and use tax records of the Department pertaining to sales and use taxes collected for the City by the Department pursuant to the contract between the City and the Department.
Section 2. The information obtained by examination of Department records shall be used only for purposes related to the collection of City sales and use taxes by the Department pursuant to that contract, and for purposes related to the following governmental functions of the City:
(a) Budgeting and Planning
(b) Economic Development
The information obtained by examination of Department records shall be used only for those governmental functions of the City listed above.
Section 3. That Hinderliter, De Llamas, and Associates (HDL) is hereby designated to examine the sales or transactions and use tax records of the Department pertaining to sales and use taxes collected for the City by the Department. The person or entity designated by this section meets all of the following conditions, which are also included in the contract between the City and the Hinderliter, De Llamas, and Associates (HDL):
ATTACHMENT A
a) has an existing contract with the City to examine those sales or transactions and use tax records;
b) is required by that contract to disclose information contained in, or derived from, those sales or transactions and use tax records only to the officer or employee authorized under Section 1 of this resolution to examine the information.
c) is prohibited by that contract from performing consulting services for a retailer during the term of that contract;
d) is prohibited by that contract from retaining the information contained in, or derived from those sales or transactions and use tax records, after that contract has expired.
BE IT FURTHER RESOLVED that the information obtained by examination of Department records shall be used only for purposes related to the collection of City sales and use taxes by the Department pursuant to the contract between the City and the Department and for Budgeting and planning and economic development.
Section 4. That Hinderliter, De Llamas, and Associates (HDL) is hereby designated to examine the sales or transactions and use tax records of the Department pertaining to any petition or appeal for the reallocation/redistribtuion of sales or transactions and use taxes that was filed by Hinderliter, De Llamas, and Associates (HDL) on behalf of the City pursuant to the contract between the HDL and City. The person or entity designated by this section meets all of the following conditions, which are also included in the contract between the City and the HDL:
a) has an existing contract with the City to examine those sales or transactions and use tax records;
b) is required by that contract to disclose information contained in, or derived from, those sales or transactions and use tax records only to the officer or employee authorized under Section 1 of this resolution to examine the information.
c) is prohibited by that contract from performing consulting services for a retailer during the term of that contract;
d) is prohibited by that contract from retaining the information contained in, or derived from those sales or transactions and use tax records, after that contract has expired.
Section 5. That this resolution supercedes all prior resolutions of the City Council of the Town of Colma adopted pursuant to subdivision (b) of Revenue and Taxation Code section 7056.
Introduced, approved and adopted this 26 day of February 2025.
ATTEST: (s) ___________________________ (s) ____________________________ City Clerk Mayor
Certification of Adoption
I certify that the foregoing Resolution No. 2025-__ was duly adopted at a regular meeting of said City Council held on February 26, 2025 by the following vote:
Name Voting Present, Not Voting Absent
Aye No Abstain Not Participating
Ken Gonzalez, Mayor
Carrie Slaughter
Helen Fisicaro
Joanne F. del Rosario
Thomas Walsh
Voting Tally
Dated _______________________________________________________________ Ken Gonzalez, Mayor
Attest: ____________________________
Michelle Estabillo, City Clerk
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• JI.• 4 II
Staff Report re HdL Amendment No. 1 Page 1 of 2
STAFF REPORT
TO:
Mayor and Members of the City Council
FROM: Daniel Barros, City Manager
MEETING DATE: February 26, 2025
SUBJECT: Amendment to Agreement for Revenue and Audit Consulting Services with Hinderliter, de Llamas and Associates (HdL)
RECOMMENDATION
Staff recommends that the City Council approve the following:
APPROVE AND AUTHORIZE THE CITY MANAGER TO EXECUTE AMENDMENT NO. 1 TO THE AGREEMENT WITH HINDERLITER DE LLAMAS & ASSOCIATES (HdL) FOR REVENUE AND AUDIT CONSULTING SERVICES PURSUANT TO CEQA GUIDELINE 15378.
COUNCIL ADOPTED VALUES
RESPONSIBLE
BACKGROUND
Since July of 1999, The Town of Colma has had an agreement with Hinderliter de Llamas & Associates (HdL) for Sales Tax Audit and Information Services. HdL provides the Town with in- depth market analysis and projections of the Town’s economic Landscape through detailed quarterly sales tax revenue reports. These reports and information are utilized throughout our budgeting process to accurately project anticipated revenues versus Town expenses.
ANALYSIS
The Town of Colma is authorized to levy a Transaction and Use Tax. The City Council submitted to the voters at the November 5, 2024, General Municipal Election Measure AA to establish a one half (1/2 cent) tax increase on all the sale and/or use of all tangible personal property sold at retail in the Town of Colma. This vote required a majority (50 % plus one) of voter approval.
The Town of Colma Measure AA (local transactions and use tax) passed with voter approval over 80%.
As done in the past, the Town intends to continue to utilize HdL’s services for Sales Tax Audit and Information Services. With the passing of Measure AA from the November 2024 Election, the existing agreement between the Town and HdL must be amended to extend HdL’s AGENDA ITEM #4
Staff Report re HdL Amendment No. 1 Page 2 of 2
responsibilities to include data for both the old sales tax and new transactions and use tax approved by Measure AA.
FISCAL IMPACT
The additional services will have a fiscal impact of $300 per month amounting to an annual increase to the contract of $3,600.
ALTERNATIVES
There are no alternatives recommended to the Town since Measure AA was passed by the Colma Voters.
CONCLUSION
Staff recommends the City Council approve the amendment with HdL.
ATTACHMENTS
A. Original Agreement
B. Amendment No. 1
ATTACHMENT A
AGREEMENT FOR SALES TAX AUDIT AND INFORMATION SERVICES
This Agreement is made and entered into as of the 1 4 t 11:J.ay of Ju 1 y , 1999 by and between the CITY OF COLMA a municipal corporation hereinafter called CITY, and HINDERLITER, DE LLAMAS AND ASSOCIATES a California Corporation, hereinafter called CONTRACTOR.
I. RECITALS
WHEREAS, sales tax revenues can be increased through: a system of continuous monitoring, identification and correction of "point of sale" allocation errors, and WHEREAS, an effective program of sales tax management will improve identification of sales tax opportunities as they relate to economic development and provide for more accurate sales tax forecasting; and
WHEREAS, City desires the combination of data entry, report preparation, and data analysis necessary to effectively manage the municipal sales tax base and recover revenues erroneously allocated to other jurisdictions and allocation pools; and WHEREAS, Contractor has the programs, equipment and personnel required to deliver the sales tax services referenced herein;
THEREFORE, City and Contractor, for the consideration hereinafter described, mutually agree as follows:
1 II. SERVICES
The Contractor will perform the following services:
A. Allocation Audit and Recovery
1. Contractor will conduct an initial and on-going sales tax audit in order to identify and correct "point-of-sale" distribution errors and thereby generate previously unrealized sales tax income for the City. Common errors that will be monitored and corrected include: transposition errors resulting in misallocations; erroneous consolidation of multiple outlets; misreporting of "point of sale" from the wrong location; delays in reporting new outlets; misidentifying transactions as a "use tax" rather than a "sales tax," and erroneous fund transfers and adjustments.
2. Contractor will initiate contacts with the appropriate sales management and accounting officials in companies that have businesses where a probability of error exists to verify whether current tax receipts accurately reflect the local sales activity. Such contacts will be conducted in a professional and courteous manner so as to encourage local business retention and expansion.
3. Contractor shall prepare and submit to the Board of Equalization all information necessary to correct any allocation errors that are identified and shall follow-up with the individual businesses and the State Board of Equalization to ensure that all back quarter payments due the City are recovered.
4. If during the course of its audit, Contractor finds businesses located in the City that are properly reporting sales tax but have the potential for modifying their operation to provide an even greater share to the City, Contractor shall so advise 2 City and upon request, shall work with those businesses and the City to encourage such changes.
ill. Optional Services
At City's option and on written request from the City Manager:
B. Sales Tax and Economic Analysis
1. Contractor will establish a special database that identifies the name, address and quarterly allocations of the major sales tax producers within the City for the most current and previous five quarters from the date of this agreement, or longer, if the City has histroical sales tax data available on computer readable magentic media that extends beyond the most recent five quarters. A second database covering the same period will be established showing total sales tax receipts for each business category identified by the Board of Equalization. These databases will be utilized to generate special reports to the City on: major sales tax producers by rank and category, analysis of sales tax activity by category, business district or redevelopment area specified by City, analysis of reporting aberrations, and per capita and outlet comparisons with state wide sales.
2. Contractor will provide up-dated reports each quarter identifying changes in sales by major outlets and by category; area growth and decline comparisons; and current graphics, tables, and top 100 listings. Quarterly aberrations due to State audits, fund transfers, and receivables along with late or double payments will be identified. Quarterly reconciliation worksheets to assist finance officer with budget forecasting will be included.
3 3. Contractor will additionally provide an analysis for the City or its Redevelopment Agency to share with Chambers of Commerce and other economic development interest groups that analyze City's sales tax trends by major groups, and geographic areas without disclosing confidential information.
4. Contractor will make available to City Staff the HdL DATA computer program and database containing sellers permit information for all in-city business outlets registered with the Board of Equalization. In addition, contractor shall process for City the monthly registration and allocation files provided by the Board in magnetic media. Printouts of registration changes and dollars allocated by business name and number will be provided from these files on a monthly basis.
5. Throughout the term of this agreement, Contractor shall advise and work with City and City Redevelopment Agency staff on questions related to tenant mix alternatives for maximum sales tax returns; advise City business license staff on utilization of reports to enhance business license collection efforts; provide sales tax projections on specific projects for redevelopment negotiation and city budget purposes; and provide data support to enhance the sales tax base through improved economic development efforts.
IV. CONFIDENTIALITY
Section 7056 of the State of California Revenue and Taxation code specifically limits the disclosure of confidential taxpayer information contained in the records of the State Board of Equalization. This section specifies the conditions under which a City may authorize persons other than City officers and employees to examine State Sales and Use Tax records.
4 The following conditions specified in Section 7056 (b), (1) of the State of California Revenue and Taxation Code are hereby made part of this agreement.
A. Contractor is authorized by this Agreement to examine sales or transactions and use tax records of the Board of Equalization provided to City pursuant to contract under the Bradley-Burns Uniform Sales and Use Tax Law.
B. Contractor is required to disclose information contained in, or derived from, those sales or transactions and use tax records only to an officer or employee of the City who is authorized by resolution to examine the information.
C. Contractor is prohibited from performing consulting services for a retailer, as defined in California Revenue & Taxation Code Section 6015, during the term of this Agreement.
D. Contractor is prohibited from retaining the information contained in, or derived from those sales or transactions and use tax records, after this Agreement has expired.
Information obtained by examination of Board of Equalization records shall be used only for purposes related to collection of local sales and use tax or for other governmental functions of the City as set forth by resolution adopted pursuant to Section 7056 (b) of the Revenue and Taxation Code. The resolution shall designate the Contractor as a person, authorized to examine sales and use tax records and certify that this Agreement meets the requirements set forth above and in Section 7056 (b ), (1) of the Revenue and Taxation Code.
5 V. PROPRIETARY INFORMATION
In performing its duties under this agreement, Contractor will produce reports, technical information and other compilations of data to City. These reports, technical information and compilations of data are derived by Contractor using methodologies, formulae, programs, techniques and other processes designed and developed by Contractor at a substantial expense. Contractor's reports, technical information, compilations of data, methodologies, formulae, programs, techniques and other processes designed and developed by Contractor shall be referred to as Proprietary Information. Contractor's Proprietary Information is not generally known by the entities with which Contractor competes.
Contractor desires to protect its Proprietary Information. Accordingly, City agrees that neither it nor any of its employees, agents, independent contractors or other persons or organizations over which it has control, will at any time during or after the term of the Agreement, directly or indirectly use any of Contractor's Proprietary Information for any purpose not associated with Contractor's activities. Further, City agrees that it nor any of its employees, agents, independent contractors or other persons or organizations over which it has control, will disseminate or disclose any of Contractor's Proprietary Information to any person or organization not connected with Contractor, without the express written consent of Contractor. The City also agrees that it will undertake all necessary and appropriate steps to maintain the proprietary nature of Contractor's Proprietary Information.
VI. CONSIDERATION
A. Contractor shall be paid 15% of all new Sales and/or Use tax revenue received by the City as a result of audit and recovery work performed by Contractor (hereafter referred 6 to as "audit fees"). New sales and/or use tax revenue shall not include any amounts determined by City or Contractor to be increment attributable to causes other than Contractor's work pursuant to this agreement. In the event that Contractor is responsible for an increase in the tax reported by businesses already properly making tax payments to the City, it shall be Contractor's responsibility to separate and support the incremental amount attributable to its efforts prior to the application of the audit fee. Said audit fees will apply to state fund transfers received for back quarter reallocations and monies received in the first eight consecutive reporting quarters following completion of the audit by Contractor and confirmation of corrections by the State Board of Equalization. Contractor shall provide City with an itemized quarterly invoice showing all formula calculations and amounts due for audit fees.
Contractor shall obtain City approval prior to beginning the work of correcting tax reporting methodology or "point of sale" for specific businesses where said payment of the percentage fee will be expected. Said approval shall be accomplished by the City Administrator or his designated representative on the Sales Tax Audit Authorization form, a copy of which is attached as "Exhibit A." City shall pay audit fees upon Contractor's submittal of evidence of State Fund Transfers and payments to City from businesses identified in the audit and approved by the City.
B. Above sum shall constitute full reimbursement to Contractor for all direct and indirect expenses incurred by Contractor in performing audits including the salaries of Contractor's employees, and travel expenses connected with contacting local and out of-state businesses and Board of Equalization representatives.
C. The City may at anytime during the contract, exercise the option to receive the additional services outlined in Section III (page 3). Contractor shall establish the sales tax and audit databases, will provide the ongoing reports and analysis and will make 7 available the computer program and databases referenced above for a fee of $325 per month, invoiced quarterly (hereafter referred to as "monthly fee").
VII. CITY MATERIALS AND SUPPORT
City shall adopt a resolution in a form acceptable to the State Board of Equalization and in compliance with Section 7056 of the Revenue and Taxation Code, authorizing Contractor to examine the confidential sales tax records of City. City further agrees to provide any information or assistance that may readily be available such as business license records within the City and to provide Contractor with proper identification for contacting businesses. City further agrees to provide copies of the monthly allocation reports received for the most recent five quarters from the execution of this agreement and to continue to provide copies of future allocation reports on computer readable magnetic media until such time as all audit adjustments have been completed by the State Board of Equalization and audit fees due the Contractor have been paid.
vm. TERMINATION
This Agreement may be terminated by either party by giving 30 days written notice to the other of such termination and specifying the effective date thereof. Upon the presentation of such notice, Contractor may continue to work through the date of termination. Upon termination as provided herein, Contractor shall be paid the value of all tax analysis and reporting work performed less payments previously made by City. In ascertaining the value of the work performed up to the date of termination, consideration shall be given to amounts due for any unpaid invoices, and to businesses identified by Contractor which make tax payments after termination of this Agreement as a result of Contractor's work.
After City receives said tax payments for such businesses, Contractor shall be paid the audit fees resulting from tax payments made by the business for back quarter reallocations 8 and the first eight consecutive reporting quarters following completion of the audit by Contractor and confirmation of corrections by the State Board of Equalization.
Compensation for any audit work previously authorized and satisfactorily performed shall be made at the times provided in the preceding section entitled "C):msideration." All documents, data, surveys and reports prepared by Contractor pursuant to this Agreement shall be considered the property of the City and upon payment for services performed by Contractor, such documents and other identified materials shall be delivered to City by Contractor.
IX. INDEPENDENT CONTRACTOR
Contractor shall perform the services hereunder as an independent contractor and shall furnish such services in his own manner and method, and under no circumstances or conditions shall any agent, servant, or employee of Contractor be considered as an employee of City.
X. NON-ASSIGNMENT
This Agreement is not assignable either in whole or in part by Contractor without the written consent of City.
XI. ATTORNEY'S FEES
In the event a legal action is commenced to enforce any of the provisions of this Agreement, the prevailing party shall be entitled to recover its costs and reasonable attorney's fees.
9 XII. GOVERNING LAW
The laws of the State of California shall govern the rights, obligations, duties and liabilities of the parties to this Agreement and shall also govern the interpretation of this agreement.
XIII. INDEMNIFICATION
Contractor hereby agrees to, and shall hold City, its elective and appointive boards, officers, agents and employees, harmless from any liability for damage or claims for damage for personal injury, including death, as well as from claims for breach of confidentiality or property damage which may arise from Contractor's willful or negligent acts, errors or omissions or those of its employees or agents. Contractor agrees to and shall defend City and its elective and appointive boards, officers, agents and employees from any suits or actions at law or in equity for damages caused, or alleged to have been caused, by reason of any of the aforesaid willful or negligent acts, errors or omissions.
City hereby agrees to, and shall hold Contractor, its officers, agents and employees, harmless from any liability for damage or claims for damage for personal injury, including death, as well as from claims for breach of confidentiality or property damage which may arise from City's negligent acts, errors or omissions under this Agreement. City agrees to and shall defend Contractor and its officers, agents and employees from any suits or actions at law or in equity for damage caused, or alleged to have been caused, by reason of any of the aforesaid negligent acts, errors or omissions.
10 XN. NOTICE
All notices required by this Agreement shall be given to City and Contractor in writing, by personal delivery or first class mail postage prepaid, addressed as follows:
City:
Contractor :
ASSOCIATES
CITY OF COLMA
1198 El Camino Real
Colma, CA 94014
HINDERLITER, DE LLAMAS, &
1340 Valley Vista Drive, Suite 200
Diamond Bar, CA 91765
IN WITNESS WHEREOF, the parties hereto have caused this Agreement to be executed on the date first above written by their respective officers duly authorized in that behalf.
CITY:
CITY OF COLMA
CONTRACTOR:
HINDERLITER, DE LLAMAS & ASSOCIATES
]l~iation
APPROVED AS TO FORM:
~~ b~
11 SAMPLE
EXHIBIT A
Sales Tax Audit
Work Authorization No.
SAMPLE
---
The following business or businesses, located in the City of ________ , have been identified as having the potential for generating additional sales tax revenue to the City of ________ . Contractor is hereby authorized to contact the given business(s) and the State Board of Equalization to verify the accuracy of the current reporting methodology and obtain the necessary documentation for the Board of Equalization, to modify allocation formulas, and to return previous misallocated revenue that may be due to City.
Contractor's compensation shall be 15% of the new sales and/or use tax revenue received by the City as a result of audit and recovery work performed by Contractor, as set forth in the Agreement between Contractor and City.
CITY OF _______ _
By: ___________ _
Date ___________ _
HINDERLITER, DE LLAMAS AND ASSOCIATES
By: _________ _
Date ------------
12 CITY OF COLMA
FIRST AMENDMENT TO
AGREEMENT FOR SALES, USE AND TRANSACTIONS TAX AUDIT AND INFORMATION
SERVICES
1. PARTIES AND DATE.
This First Amendment ("First Amendment") is entered into on the day of , 2024 , by and between the CITY of COLMA ("CITY ") and Hinderliter de Llamas and Associates, a California corporation (“Consultant”). CITY and Consultant are sometimes individually referred to herein as "Party" and collectively as "Parties."
2. RECITALS.
2.1 Agreement. The Parties entered into that certain Agreement for Sales, Use and Transactions Tax Audit and Information Services dated July 14th, 1999 ("Agreement").
2.2 First A mendment. T he P arties now desi re to a mend the Agree ment to include consultation services for Transactions and Use Tax – Measure AA approved by the voters of Colma at the November 5, 2024 Colma municipal election.
Schedule A attached hereto is incorporated into and made part of the Agreement and the services to be performed by Consultant.
2.3 R emaining Provisions of Agreement. Except as otherwise specifically set forth i n this First Amendment, the remaining provisions of the Agreement shall remain in full f orce and effect.
CITY OF COLMA HINDERLITER DE LLAMAS & ASSOC.
By: By:
City Manager
ATTACHMENT B
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SCHEDULE A
SERVICES
1. Transactions Tax and Economic Analysis/Forecasting Services/Reports
1.1. Consultant shall establish a database containing all applicable Department of Tax and Fee Administration (CDTFA) registration data for each business within the Measure “AA ” District boundaries holding a seller’s permit account. Said database shall also identify the quarterly transactions and use tax allocations under each account for the most current and previous quarters where available.
1.2 Consultant shall provide updated reports each quarter identifying changes in allocation totals by individual businesses, business groups and by categories. Quarterly aberrations due to State audits, fund transfers, and receivables, along with late or dou ble payments, will also be identified. Quarterly reconciliation worksheets to assist finance officer with budget forecasting will be included.
1.3. Consultant shall advise and work with CITY Staff on planning and economic questions related to maximizing revenues, preparation of revenue projections and general information on transactions and use tax questions.
1.4. Consultant shall make available to CITY the HdL proprietary software program and Measure “AA” database containing all applicable registration and quarterly allocation information for CITY business outlets registered with the Department of Tax and Fee Administration. The database will be updated quarterly.
2. Deficiency/Allocation Reviews and Recovery
2.1. Consultant shall conduct on-going reviews to identify and correct unreported transactions and tax payments and distribution errors thereby generating previously unrealized revenue for the City. Reviews shall include:
2.1.(a) Comparison of county-wide local tax allocations to transactions tax for brick and mortar stores and other cash register-based businesses, where clearly all transactions are conducted on-site within the Measure “AA” City boundaries, and therefore subject to transactions tax.
2.1.(b) Review of any significant one-time use tax allocations to ensure that there is corresponding transaction tax payments for taxpayers with nexus within the City boundaries.
2.1.(c) Review of state-wide transactions tax allocations and patterns to identify any obvious errors and omissions.
2.1.(d) Identification and follow-up with any potentially large purchasers of supplies and equipment (e.g. hospitals, universities, manufacturing plants, agricultural operations, refineries) to ensure that their major vendors are properly reporting corresponding transactions tax payments to the Measure “AA” Transactions Tax District.
2.2. Consultant will initiate, where the probability of an error exists, contacts with the appropriate taxpayer management and accounting officials to verify whether current tax receipts accurately reflect the local sales activity. Such contacts will be conducted in a professional and courteous manner so as to enhance CITY’s relations with the business community.
2.2. Consultant shall prepare and submit to the Department of Tax and Fee Administration all information necessary to correct any allocation errors and deficiencies that are identified and shall follow-up with the individual businesses and the California Depart ment of Tax and Fee Administration to ensure that all back quarter payments due the CITY are recovered.
3. Consulting and Other Optional Services
Consultant may from time to time in its sole discretion, consult with City’s staff, including without limitation, regarding (i) technical questions and other issues related to sales, use and transactions tax, (ii) utilization of reports to enhance business license collection efforts, (iii) sales tax projections for proposed annexations, economic development projects and budget planning, (iv) negotiating/review of tax sharing agreements, (v) establishing purchasing corporations, (vi) meeting with taxpayers to encourage self- assessment of tax obligations, and (vii) other sales, use or transactions tax revenue-related matters.
FEES
4. Transactions Tax and Economic Analysis/Forecasting Services/Reports
4.1. Fees shall be paid $300 monthly billed quarterly for the transaction district tax reports that we include with the quarterly sales tax analyses. The monthly fee shall be invoiced quarterly in arrears and shall be paid by City no later than 30 days after the invoice date.
4.2. Consultant will increase the non -hourly Fees established above once a year with reference to the 12 - month percent change in the most recently published annual Consumer Price Index for All Urban Consumers (CPI-U), as reported by the U.S. Bureau of Labor Statistics (the “CPI Change”).
5. Allocation and Audit Recovery Services
5.1. Fees shall be paid 25% of the initial amount of new transactions or use tax revenue received by the City because of audit and recovery work performed by Consultant, (hereafter referred to as "audit fees").
New revenue shall not include any amounts determined and verified by Ci ty or Consultant to be increment attributable to causes other than Consultant’s work pursuant to this agreement. In the event, Consultant is responsible for an increase in the tax reported by businesses already properly making tax payments to the City, it shall be Consultant’s responsibility to separate and support the incremental amount attributable to its efforts prior to the application of the audit fee. Said audit fees will apply to state fund transfers received for those specific quarters identified as being missing and/or deficient following completion of the audit by Consultant and confirmation of corrections by the California Department of Tax and Fee Administration but shall not apply prospectively to any future quarter.
Consultant shall provide City with an itemized quarterly invoice showing all formula calculations and amounts due for audit fees.
6. Consulting and Other Optional Services
6.1. Fees for performing the consulting and other optional Services described above shall be based on the following initial hourly rates: (i) Principal - $325; (ii) Programmer - $295; (iii) Senior Analyst - $245; and (iv) Analyst - $195.
6.2. Consultant may change the rates for its hourly Fees from time to time. A 30 days’ prior written notice to City will be given.
7. General Provisions Relating to Fees
7.1. Fees for travel and lodging expenses will be invoiced at cost and applied to all meetings (including implementation, training, operations, and support). Travel expenses only apply to out -of-scope travel and must therefore be pre-approved by City.
7.2. Fees will be invoiced monthly to City for Services performed during the prior month. To the extent that Consultant has commercially reasonable means to do so, Fees will be netted out of City’s monthly revenue disbursement.
8. Confidentiality Information
Section 7056 of the State of California Revenue and Taxation Code (“R&T Code”) specifically limits the disclosure of confidential taxpayer information contained in the records of the CDTFA. Section 7056 specifies the conditions under which a city, county or district may authorize persons other than such city, county or district’s officers and employees to examine state sales and use tax records. The following conditions specified in Section 7056-(b)(1) of the State of California R&T Code are hereby made part of this Agreement:
8.1. Consultant is authorized by this Agreement to examine sales, use or transactions and use tax records of the CDTFA provided to City pursuant to contract under the Bradley-Burns Uniform Local Sales and Use Tax Law R&T Code Section 7200 et.seq.
8.2. Consultant is required to disclose information contained in, or derived from, those sales or transactions and use tax records only to an officer or employee of City who is authorized by City resolution provided to the CDTFA to examine the information.
8.3. Consultant is prohibited from performing consulting services for a retailer (as defined in R&T Code Section 6015), during the term of this agreement.
8.4. Consultant is prohibited from retaining the information contained in or derived from those sales, use or transactions and use tax records after this agreement has expired. Information obtained by examination of the CDTFA records shall be used only for purposes related to collection of local sales and use tax or for other governmental functions of the City as set forth by resolution adopted pursuant to Section 7056 (b) of the Revenue and Taxation Code. The resolution shall designate the Consultant as a per son authorized to examine sales and use tax records and certify that this agreement meets the requirements set forth above and in Section 7056 (b), (1) of the Revenue and Taxation Code.
9. Software Use and Proprietary Information
Software Use. Consultant hereby provides authorization to City to access Consultant’s Sales Tax website if City chooses to subscribe to the software and reports option. The website shall only be used by authorized City staff. No access will be granted to any third party without explicit written authorization by Consultant.
City shall not sublet, duplicate, modify, decompile, reverse engineer, disassemble, or attempt to derive the source code of said software. The software use granted hereunder shall not imply ownership by City of said software, or any right of City to sell said software or the use of same, or any right to use said software for the benefit of others. This software use authorization is not transferable. Upon termination or expiration of this Agreement, the software use authorization shall expire, and all City staff website logins shall be de- activated.
Proprietary Information. As used herein, the term “proprietary information” means all information or material that has or could have commercial value or other utility in Consultant’s business, including without limitation: Consultant’s (i) computer or data processing programs; (ii) data processing applications, routines, subroutines, techniques or systems; desktop or web-based software; (iii) business processes; (iv) marketing plans, analysis and strategies; and (v) materials and techniques used; as well as the terms and conditions of this Agreement. Except as otherwise required by law, City shall hold in confidence and shall not use (except as expressly authorized by this Agreement) or disclose to any other party any proprietary information provided, learned of or obtained by City in connection with this Agreement. The obligations imposed by this Section shall survive any expiration or termination of this Agreement or otherwise. The terms of this Section shall not apply to any information that is public information.
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Staff Report re: Adding Mexican Flag to Commemorative Flag Schedule Page 1 of 3
STAFF REPORT
TO:
Mayor and Members of the City Council
FROM: Daniel Barros, City Manager
MEETING DATE: February 26, 2025
SUBJECT: Adding the Mexican Flag to the Town’s Commemorative Flag Schedule REC
OMMENDATION
Staff recommends that the City Council adopt the following:
RESOLUTION ADDING THE MEXICAN FLAG TO THE TOWN’S COMMEMORATIVE FLAG
SCHEDULE AND DIRECT TOWN STAFF TO FLY THE MEXICAN FLAG IN LIEU OF THE
TOWN OF COLMA FLAG AT THE COLMA COMMUNITY CENTER PURSUANT TO CEQA GUIDELINE 15301 AND 15378
COUNCIL ADOPTED VALUES
This agenda item reflects the Town of Colma's commitment to fostering respect by recognizing diverse causes, communities, and significant events that matter to our residents.
BACKGROUND
At its meeting on January 8, 2025, the City Council of the Town of Colma adopted Resolution 2025-01, directing Town staff to fly various commemorative flags in place of the Town of Colma flag at the Colma Community Center. Mayor Gonzalez proposed adding the Mexican flag to the Town’s commemorative flag schedule. If the Council considers this request, the Town recommends raising the Mexican flag in May, around Cinco de Mayo (May 5), which marks Mexico’s victory over the French at the Battle of Puebla in 1862, or in late October to early November, coinciding with Día de los Muertos (Day of the Dead), a Mexican holiday honoring deceased loved ones on November 1 and 2. The proposed resolution would authorize the 2025 commemorative flag schedule to include the Mexican flag, along with previously approved flags:
the Irish Flag, the Philippine Flag, the LGBT/Pride Flag, the Italian Flag, the Israeli Flag, and the Armenian Flag.
ANALYSIS
The Council has previously discussed and approved the display of six commemorative flags. On June 26, 2019, the Council adopted a resolution to fly the LGBT/Pride flag in recognition of Pride Month in June. On September 25, 2019, it approved a resolution to fly the Italian flag in honor of Italian American Heritage and Culture Month in October. On June 24, 2020, a resolution was AGENDA ITEM #5
Staff Report re: Adding Mexican Flag to Commemorative Flag Schedule Page 2 of 3 passed to fly the Philippine flag in recognition of Philippine Independence Day on June 12. On January 12, 2022, the Council approved the display of the Israeli flag in observance of Israeli Independence Day, which varies annually based on the Hebrew calen dar. On September 14, 2022, it authorized flying the Armenian flag to commemorate Armenian Independence Day on September 21. Most recently, on January 8, 2025, the Council approved a resolution to fly the Irish flag in recognition of Irish American Heritage and Culture Month, observed around March
17. If the Council approves adding the Mexican flag to its commemorative flag schedule on one of the dates recommended by Staff, the updated schedule would be as follows:
Flag Occasion Duration
Irish Flag Irish American Heritage and
Culture Month March 12, 2025 to March 19, 2025
Israeli Flag Israeli Independence Day April 30, 2025 until sundown Mexican Flag Cinco de Mayo * April 30, 2025 to May 7, 2025 * Philippine Flag Philippine Independence Day June 11, 2025 to June 18, 2025 LGBT/Pride Flag Pride Month June 25, 2025 to July 2, 2025 Armenian Flag Armenian Independence Day September 17, 2025 to September 24, 2025
Italian Flag Italian Heritage and Culture Month October 8, 2025 to October 15, 2025
Mexican Flag Dia de los Muertos * October 29, 2025 to November 5, 2025 *
FISCAL IMPACT
The proposed resolution would have a minor fiscal impact, as the Town will need to purchase a Mexican flag.
ENVIRONMENTAL
The City Council’s action in adopting the resolution to fly commemorative flags is exempt from environmental review under the California Environmental Quality Act (CEQA) pursuant to CEQA Guideline 15301 as the operation of an existing public facility, namely, the Colma Comm unity Center. It is also exempt pursuant to CEQA Guideline 15378 as an organizational or administrative activity of the government that will not result in direct or indirect physical changes in the environment.
Staff Report re: Adding Mexican Flag to Commemorative Flag Schedule Page 3 of 3
ALTERNATIVES
The City Council may consider an alternative date for flying the Mexican flag. Mexican Independence Day, observed on September 16, marks the country’s independence from Spain.
However, staff does not recommend this option due to a scheduling conflict, as the Armenian flag is already set to be displayed from September 17 to September 24, 2025, in honor of Armenian Independence Day.
Another alternative the City Council could consider is excluding the Mexican flag from its commemorative flag schedule. However, staff does not recommend this option, as a significant portion of the Town’s residents and community identify with Mexican heritage.
CONCLUSION
The City Council should adopt the proposed resolution authorizing the flying of the Mexican flag on a date approved by the Council.
ATTACHMENTS
A. Draft Resolution Directing Town Staff to Fly the Mexican Flag
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II
Res. 2025-__, Mexican Flag Raising Page 1 of 3
RESOLUTION NO. 2025-__
OF THE CITY COUNCIL OF THE TOWN OF COLMA
RESOLUTION ADDING THE MEXICAN FLAG TO THE TOWN’S COMMEMORATEIVE
FLAG SCHEDULE AND DIRECT TOWN STAFF TO FLY THE MEXICAN FLAG IN LIEU OF
THE TOWN OF COLMA FLAG AT THE COLMA COMMUNITY CENTER PURSUANT TO CEQA GUIDELINE 15301 AND 15378
The City Council of the Town of Colma hereby resolves:
1. Recitals and Background.
(a) On June 26, 2019, the City Council of the Town of Colma adopted a new flag policy codified at Subchapter 1.18 of the Colma Administrative Code to memorialize the fact that the Town’s flag poles are a nonpublic forum.
(b) Pursuant to Subchapter 1.18 of the Colma Administrative Code, Council may by resolution direct Town staff to fly commemorative flags in lieu of the Town of Colma flag on the flag pole located at Town Hall or at the Colma Community Center, as an expression of the Town's official sentiments, consistent with the Town's vision, mission, and guiding principles, incorporating themes of diversity, equity, social justice, and inclusion. Commemorative Flags shall be displayed for a period of time that is reasonable or customary for the subject that is to be commemorated, but no longer than 30 continuous days.
(c) The Council has previously approved the flying of six commemorative flags. On June 26, 2019, the City Council approved a resolution to fly the LGBT/Pride Commemorative flag in recognition of Pride Month; on September 25, 2019, the City Council approved a resolution to fly the Italian flag in recognition of Italian Heritage an d Culture Month. On June 24, 2020, the City Council approved a resolution to fly the Philippine flag in recognition of Philippine Independence Day. On January 12, 2022, Council approved a resolution to fly the Israeli Flag in recognition of Israeli Independence Day, which changes date based on the Hebrew calendar. On September 14, 2022, Council approved a resolution to fly the Armenian Flag in recognition of Armenian Independence Day on September 21. On January 8, 2025, Council approved a resolution to fly the Irish Flag in recognition of Irish Heritage and Cultural Month. (d) The flying of these commemorative flags is an expression of one of the Town's guiding principles of celebrating diversity ; as such, the Town intends to fly these commemorative flags again in 2025 and to include the Irish flag in its schedule. (e) In honor of Cinco de Mayo/Dia de los Muertos, the Town intends to fly the Mexican flag in lieu of the Town of Colma Flag at the Colma Community Center on April 30, 2025 to May 7, 2025/October 29, 2025 to November 5, 2025.
(f) In honor of Irish Heritage and Culture Month, the Town intends to fly the Irish flag in lieu of the Town of Colma Flag at the Colma Community Center on March 12, 2025 to March 19, 2025. (g) In honor of Israeli Independence Day, which changes date based on the Hebrew calendar ,
t
he Town intends to fly the Israeli flag in lieu of the Town of Colma Flag at the Colma Community Center on April 30, 2025 until sunset.
ATTACHMENT A
Res. 2025-__, Mexican Flag Raising Page 2 of 3
(h) In honor of Philippine Independence Day on June 12, the Town intends to fly the Philippine flag in lieu of the Town of Colma Flag at the Colma Community Center June 11, 2024 to June 18, 2025.
(i) In honor of June as Pride Month, the Town intends to fly the LGBT/pride flag in lieu of the Town of Colma Flag at the Colma Community Center from June 25, 2025 to July 2, 2025. (j) In honor of Armenian Independence Day on September 21, the Town intends to fly the Armenian Flag in lieu of the Town of Colma Flag at the Colma Community Center September 17, 2025 to September 24, 2025.
(k) In honor of October as Italian Heritage and Culture Month, the Town intends to fly the Italian flag in lieu of the Town of Colma Flag at the Colma Community Center from October 8, 2025 to October 15, 2025.
2. Order.
(a) The City Council has considered the full record before and finds the recitals set forth above true and correct and hereby incorporates them by reference. (b) Pursuant to Subchapter 1.18 of the Colma Administrative Code, the City Council hereby directs staff to fly:
(i) the Mexican flag in lieu of the Town of Colma Flag at the Colma Community Center on April 30, 2025 to May 7, 2025/October 29, 2025 to November 5, 2025. (ii) the Irish flag in lieu of the Town of Colma Flag at the Colma Community Center on March 12, 2025 to March 19, 2025.
(iii) the Israeli flag in lieu of the Town of Colma Flag at the Colma Community Center on April 30, 2025 until sunset;
(iv) the Philippine flag in lieu of the Town of Colma Flag at the Colma Community Center from June 11, 2024 to June 18, 2025;
(v) the LGBT/pride flag in lieu of the Town of Colma Flag at the Colma Community Center from June 25, 2025 to July 2, 2025;
(vi) the Armenian Flag in lieu of the Town of Colma Flag at the Colma Community Center from September 17, 2025 to September 24, 2025; and
(vii) the Italian flag in lieu of the Town of Colma Flag at the Colma Community Center from October 8, 2025 to October 15, 2025.
3. Effective Date.
(a) This resolution shall take effect immediately upon adoption.
Res. 2025-__, Mexican Flag Raising Page 3 of 3
Certification of Adoption
I certify that the foregoing Resolution No. 2025-__ was adopted at a regular meeting of said City Council held on February 26, 2025 by the following vote:
Name Voting Present, Not Voting Absent
Aye No Abstain Not Participating
Ken Gonzalez, Mayor
Carrie Slaughter
Helen Fisicaro
Joanne F. del Rosario
Thomas Walsh
Voting Tally
Dated ______________________ ___________________________________ Ken Gonzalez, Mayor
Attest: ____________________________
Michelle Estabillo, City Clerk
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Staff Report re 2023-25 Strategic Plan Update Page 1 of 5 February 28, 2025
STAFF REPORT
TO: M
ayor and Members of the City Council
FROM: Daniel Barros, City Manager
MEETING DATE: February 26 , 2024
SUBJECT: 2023-2025 Strategic Plan Update
RECO
MMENDATION
Staff recommends that the City Council make the following motion:
MOTION TO ACCEPT UPDATE AND CLOSE OUT THE 2023-25 TOWN OF COLMA
STRATEGIC PLAN
EXECUTIVE SUMMARY
The attached document provides a status update on each program of the approved 2023-2025 Strategic Plan.
FISCAL IMPACT
There is no direct fiscal impact associated with this action. Each individual program in the Strategic Plan has a fiscal impact, however, some of these programs are already in progress and, as such, are already budgeted and/or have been completed.
BACKGROUND
The attached Strategic Plan Status Update provides updates to each of the initiatives in the 2023-25 Strategic Plan, as approved by the City Council in March 2023. The February 2025 status updates are shown in bold text. The Council adopted 2023-2025 Strategic Plan reflects the prioritization of proposed programs as determined by the City Council at the March 2, 2023, City Council meeting.
AGENDA ITEM #6
Staff Report re 2023-25 Strategic Plan Update Page 2 of 5 February 28, 2025
ANALYSIS
Below is a summary of work at various stages of completion based on prioritization from the Town’s adopted Strategic Plan:
Resiliency
1. The Town was successful in Passing Measure AA at the November 2024 General Election increasing Sales Tax in Town by one half (½) cent. Sales tax revenue is anticipated to rise approximately $2.3 Million annually.
2. The Town has reengaged conversations with the County Lighting District to take over the Town’s portion of the lighting District. Staff anticipates that we will have a study session late Spring/early Summer to work through details.
3. On January 29th the Police Department held an Emergency Operations Center exercise, simulating a large earthquake. All Department Heads and some staff participated in the exercise.
4. The parking lot canopy and solar array along with all the electrical upgrades have been installed at the Colma Community Center (CCC).
5. NBS, the consultant who worked on the Town’s last Cost of Service Study, (Fee Study), has been retained to update current cost of services for all departments. It is anticipated that staff along with the consultant, will be presenting to City Council in late Spring to review proposed fees for the various services that are offed to the public
.
Operations
6. The Records Retention Schedule was approved by the Council on October 22, 2024. Staff is also looking into expanding our use of Laserfiche services.
7. The use of Credit Cards has been implemented at PD and all Town Facilities.
8. Staff has engaged vendors for RFP development and ERP implementation of the Financial Software System replacement of Eden. Staff anticipates having a consultant under contract by April 2025.
9. The Smart corridor Project is now underway in the Northern County. C/CAG, Daly City and Colma have partnered to construct and install the various corridor enhancements. The project has started in Daly City and will work its way into Colma in the March/April time frame. Construction is anticipated to be completed in late Fall of 2025.
Staff Report re 2023-25 Strategic Plan Update Page 3 of 5 February 28, 2025
Economic Development
10. The adoption of the Town’s Housing Element Update.
11. The Zoning Code Update is complete, effective March 15, 2024.
12. New businesses that opened this year include: Raising Canes and Shoe Palace. Sweat Haus to open very soon.
13. Cardroom expansion discussions continue to remain ongoing with no additional progress made. The development of SB 549 has brought forth uncertainty around the future sustainability of the Cardroom.
14. Staff has conducted an update to the Town’s website removing old, out of date information and updating it with current information and resources both locally, regionally, and county-wide
.
Community
15. Recreation held the following events for the Centennial Celebration:
F Street Mural Ribbon Cutting, April 2024
Colma Community Fair and Centennial Parade, July 13, 2024 Colma’s 100 Celebration and Mixer, August 5, 2025
Colma Town Picnic – highlighting the cultures of Colma, September 17, 2024
Centennial Film Premiere, December 5, 2024
Adult Holiday Party ending the centennial year, December 2024 Other touches of celebrating the Centennial year were seen at the Trunk or Treat where a car was decorated as a birthday cake. During the Annual Tree Lighting, we celebrated with an ice-skating rink for the community to enjoy.
16. Additional Recreation Highlights of 2024-2025:
Staff partnered with the Historical Museum to host a tour for the community to learn about Cloma's history.
Staff held a Dia de los Ninos (Children Day) a Mexican holiday celebrating child.
Summer campers highlighted a multi-cultural Week where they did various multi-cultural craft and games from around the world. Staff provided campers with a cultural demonstration of Filipino Martial arts. They concluded the week with a multi-cultural potluck and campers and their families were invited to bring a dish from their culture and to dress in their cultures attire.
The Town Picnic theme – “Cultures of Colma” highlighted the different cultures of Colma which included performance from Duo Dance Academy, Lion Dancing and Mixtiso. Fun facts about Colma’s history were displayed in the center pieces.
Staff held its annual cultural events Parol Lantern Workshop partnering with San Mateo County Filipino Health Initiative and Staff Report re 2023-25 Strategic Plan Update Page 4 of 5 February 28, 2025
Legacy Filipino Martial Arts to enrich the participants with the Filipino culture.
Dia de los Muertos grew in attendance due to the additional LatinX vendors, and cultural dances.
Staff continued to host “Armchair Travel,” a program for participants to virtually explore a specific place and try light snacks from that region.
After School program participants and members of the community created cards for Veterans Day and Holiday cards for Veteran Village residents.
Throughout the year of 2024, the recreation department highlighted pieces of Colma history onto their social media.
February 8, 2025 Recreation along with Colma PD and Cypress Lawn hosted the first Ghost Run at Cypress Lawn-Olivet Hillside. Staff highlighted Colma History during the Ghost Run
Staff will be partnering with Holy Cross to host a cemetery tour for the community.
Staff will continue to celebrate Older Americans Month in May with an Ice Cream Social.
17. Monthly citizen recognition was a success, honoring members of the community who went above and beyond for their community. This program is not expected to continue for 2025.
18. The Cab Connect Program has 79 participants. Staff continues to promote through social media, E-Newsletter and during food pantry deliveries. Staff distributed the application to Veteran Village residents, and promoted the program at “ID Days.”
19. The Police Department continues to work with Life Moves as needed to address various issues concerning the homeless population.
20. The Police Departments Explorer Program in up and running. Currently, there are 4 Explores in the program with 2 more in the academy.
Capital
21. Serramonte Blvd West Bicycle and Pedestrian Improvement Project: Plans Specification and Estimates have been completed. Various easements are needed to be able to install the signal equipment at the Serramonte Boulevard and Serra Center entrance. Staff is currently working to obtain said easements.
22. El Camino Real Bicycle and Pedestrian Improvement Project: CalTrans has certified the Project Study Report and Project Development Support (PSR- PDS). The PSR-PDS approved 2 alternatives to be reviewed in the Project Approval and Environmental Document (PA&ED). This process will look at all aspects of the project and analyze which alternatives will be approved. The PA&ED phase of the is estimated to be completed around December of 2025.
Staff Report re 2023-25 Strategic Plan Update Page 5 of 5 February 28, 2025
Once the alternative has been vetted through this process and CalTrans has certified the buildout option, the project will move into the Plans, Specification and Estimate (PS&E) phase of the project. Staff has submitted a grant application for the PS&E portion of the project.
23. Town of Colma Bike and Pedestrian Master Plan has been completed.
24. Median landscape renovations along Lawndale Boulevard and El Camino Real have been at a standstill due to lack of outside funding opportunities. Staff will continue to seek funding opportunities. Until outside funding can be made available to offset design and construction costs, staff recommends that the project be removed and reviewed in the Capital Program on a yearly basis for Phase 2 and Phase 3.
25. Storm Drain System Assessment: Phase 2 of the 3 phases is estimated to be completed in the Summer 0f 2025.
26. Urban Tree Master Plan project: Will move into 2nd Phase and have an emphasis in the Sterling Park Neighborhoodand. Staff to formulate a committee comprised of staff, arborists and residents to detail out suggestions for City Council to review and approve next steps.
27. The Police Department purchased two (2) new patrol vehicles.
Council Adopted Values
Accepting the status update to the Strategic Plan is a responsible action because it provides certainty of the framework of priorities for Staff to follow. The goals and programs of the Strategic Plan consider the Town’s long-term financial stability and promote innovation and vision for the Town’s operations as well.
Sustainability Impact
Several components of the Strategic Plan directly further the Town’s Climate Action Plan and sustainability efforts.
Alternatives
The Council could choose not to accept the status update and could, instead, direct staff to bring back a more comprehensive review of the Plan.
CONCLUSION
Staff recommends the Council accept the status update by motion.
ATTACHMENTS
A. Status Update and Close out to 2023-25 Strategic Plan
A II • I
2023-2025 Strategic Plan 1
2023-25 STRATEGIC PLAN CLOSE-OUT FOR 2/26 MEETING
Value Statement
We treat all persons, claims and transactions in a fair and equitable manner.
We make decisions after prudent consideration of the financial impact, considering the long-term financial needs of the agency, especially its financial stability.
We work to build trust with one another and the community to foster an inclusive, supportive and open environment.
We promote intelligent and thoughtful innovation in order to forward the Town’s policies and services.
Goals and Priority Programs
Area:
Goal:
Resiliency:
Ensure long term
Financial health,
Workforce
development,
Emergency
preparedness
and Climate
adaptation
Operations:
Increase Civic
engagement,
Transparency
and use of
Technology
Economic
Development:
Marketing &
Brand
Development,
Supporting
Retail, and
Future Land Use
Community:
Build upon our
Community
identity &
Improve quality
of life.
Capital:
Update
Infrastructure
and
Beautification
Pr
ograms:
* Develop
Revenue
Strategies to
meet rising costs
Build
efficiencies
through
Technology
* Land Use * Public Art
Programs &
Wayfaring
* Improve
Streets,
Sidewalks and
Bikeways
providing access
to all
* Workforce
Wellness,
Engagement,
Retention and
Recruitment
* Move to 24/7
Dispatch Center
per CalOES
guidelines
Branding &
Marketing
Public outreach
to residents and
youths
Upgrade Sewers
and Storm drains
ensuring Health
& Safety
Implement CAP,
Consider Reach
Code Ord., and
Recycled Water
& EV/Solar
Infrastructure
Research and
implement
technology
increasing
transparency
* Retail
Recruitment &
Retention
* 100 Year
Anniversary
Celebration -
completed
Maintain City
Facilities &
Consider Long-
Range Plans
Disaster
mitigation
response and
recovery
* Explore Smart
City
Applications
Events, and
C
ommunications
Develop
pro
grams that
embrace our
Culture and
Heritage
* Update Major
Equipment,
Technology &
Fleet
*Priority Program
ATTACHMENT A
2023-2025 Strategic Plan 2
Programs
Resiliency
Ensure long term financial health & lead the efforts for Climate Change
• Develop Revenue Strategies to meet rising costs *
o Description: Financial stability continues to be the Town’s top priorities. In recent years, the Town was successful in obtaining voter approval of a Transient Occupancy Tax (or hotel/motel tax), established an Unfunded Liabilities Funding Strategy, as well as a Sewer Enterprise Fund, and sought out many grant opportunities. The next steps in ensuring financial stability include possible service cuts, which are part of the annual budget process, and additional revenue sources through the development of revenue strategies. This program will commit resources to researching long-term revenue sources for the upcoming elections in 2024. This will include conducting studies, surveys, and public outreach to identify potential revenue strategies. Possible strategies include but are not limited to, sales tax, and business license tax.
Assigned to: CMO & Finance
o February 2024 - Sales Tax revenue measure for November 2024 ballot; The Town has collaborated with Props and Measures and EMC Research to study the feasibility and public interest of a voter-approved 0.5% sales tax increase.
o February 2025 – The Town was successful in Passing Measure AA at the November 2024 General Election Increasing Sales Tax in Town by one half (½) cent. Sales tax revenue is anticipated to rise approximately $2.3 Million annually
o Description: In 2017-19 Strategic Plan the City Attorney provided a confidential memo to staff that outlined some of the initial steps that it would take to establish a Landscape or Lighting District. The program was also included in the 2020 – 22 Strategic Plan where additional information was discovered, and progress made. The critical step would be to ensure that the Town could collect revenues to support the Lighting District. Establishing a landscape and/or lighting district could reduce the General Fund’s exposure to costs associated with streetscape landscaping and lighting costs.
During FY 2021/22 & FY 2022-23 staff held several meetings with San Mateo County Public Works staff as well as the County’s Local Agency Formation Commission (LAFCo) regarding the portion of streetlights with in the Colma Lighting District that reside in the Town of Colma. To fund this endeavor, staff has identified that Colma’s portion of the Colma Lighting District generates about $135,000 annually from property taxes. The revenue collected from the property tax rolls is to provide the needed operation and maintenance money to maintain the Colma Lighting District streetlights.
Working with LAFCo and the County Controllers Office, it was determined because the Town is a low property tax city, the Town would only be able to receive a portion of the property tax revenue that is dedicated to the Colma Lighting District, that amount would be in the range of $75,000 to $80,000 annually. Staff has proposed to the County not splitting the Colma Lighting District and instead entering into an agreement where Colma maintains their portion of the streetlights and in return receives the full amount of taxes collected by the County, including a portion of the Colma Lighting District reserves. Colma’s portion of 2023-2025 Strategic Plan 3
the reserves would help offset the cost of replacing the aging streetlights in the Sterling Park neighborhood.
Assigned to: DPW, CMO & City Attorney
• February 2024 - Currently we have not heard back from the County as far as managing Colma’s portion of the lighting district. Staff will continue to pursue this opportunity with the County and report back.
• February 2025- Staff has recently reengaged conversations with the County Lighting District to take over the Town’s portion of the lighting District. Staff have also been given an example of where another jurisdiction in the County has taken over a portion of the County Lighting District. Staff are working with the City Attorney if this is legal and feasible. If yes, staff anticipates that we will have a study session late Spring early Summer to work through details. (This item should be retained in the new Strategic Plan)
o
o Description: Engage Cal Water exploring the feasibility of Citywide Water Purveyor Franchise Agreement
Assigned to: DPW, CMO & City Attorney
o February 2024 - We approached this topic with CalWater and their legal team regarding a Franchise Agreement, currently there is not a Franchise Agreement or a Memorandum of Understanding in place that states that CalWater is the Town’s purveyor. CalWater believes, because we have several agreements in place for various parts of the Townwide water system, and they have acted in the capacity of being the Town’s water purveyor that they have franchise rights, to some degree that is true. We will be approaching CalWater in the near future, if SFPUC and Daly City Water want to bring reclaim water into the Town, agreements will have to be established with CalWater being the Town’s Water Purveyor for the reclaim water system. This may provide us the opportunity to again to address and clarify CalWater as being the Towns Water Purveyor through a new Franchise Agreement.
o February 2025 - Further work on this subject has not been pursued since last year. It appears that the Town has recognized CalWater as being our water Purveyor thus they can claim they have Franchise Rights. Next steps would be to make sure that the Franchise, (CalWater), is compensating the Town properly under the guild lines of Franchises that fall under the umbrella of “Constitutional Franchise” in California. (Follow up with City Attorney, ASD, CMO and DPW, (This item should be retained in the new Strategic Plan)
o Description: Review the Town’s planning, building, and engineering fee schedule and complete a cost recovery/fee study as needed.
2023-2025 Strategic Plan 4
Assigned to: CMO, City Attorney & DPW
o February 2024 - DPW along with the City Manager are looking at a 2023-24 mid-year time frame to review options and send out an RFP for a “Cost of Services” updates for Planning, Engineering and Building fees. Staff is also considering including updating the Cost of Services for Police and Recreation.
o February 2025 - NBS, the consultant who worked on the Town’s last Cost of Service Study, (Fee Study), has been retained to update current cost of services for all departments. It is anticipated that staff along with the consultant, will be presenting to City Council in late Spring to review proposed fees for the various services that are offed to the public. (This item should be retained in the new Strategic Plan)
• Workforce Wellness, Engagement, Retention and Recruitment * o Description: The Colma Value Based Code of Conduct identifies work-life balance as an “in practice” statement under the value of Fairness and developing stronger relationships is identified under the value of Responsibility. Using these Values as a guide to employee retention and recruitment are essential to the Town’s resiliency.
o Employee Retention & Wellness. Create and formalize an employee wellness committee representing all Town departments. The committee will focus on how to make wellness a priority while working in a hybrid environment, maintaining mental and physical wellness as well as determining how employees can manage a healthy work-life balance. The committee will utilize resources from the new employee EAP (effective 7/1/2023), and various brown bag discussions/trainings for employees. Work relationships are also an important part of an employee’s happiness, which plays a role in employee retention and wellness. The employee wellness committee will also focus on cross-departmental fun and interaction with various events or activities.
o February 2024 -
Employee Wellness Committee: (members are Juan Rumayor, Daisy Esquivias, Dinora Navarro, Amanda Velasquez, Nikole Azzopardi, Abigail Dometita). Formalization of the holiday party committee to help generate a more robust wellness program, including brown bag training, etc. Wellness: Promote pickle ball, install a full gym in Town Hall basement EAP: Changed from Management Health Network to Aetna.
o February 2025 –
Successfully Backfilled ASD, City Clerk, Accounting Manager, and Payroll Technician vacancies throughout the year.
Employee Fitness Center located in the Town Hall Basement is in progress.
o Recruitment. Provide excellent human resources guidance, which fosters a proactive work environment made up of employees who support the community we serve. Our goal is to attract and secure qualified individuals to apply for the respective classifications. 2023-2025 Strategic Plan 5
Recruitment efforts are directed toward piquing the interest in all communities served. The Town will use recognized hiring process practices for job announcements, testing, interviews, and background checks as outlined in the Administrative Code. Assigned to: HR, Police Department, CMO & Recreation
• Implement Climate Action Plan 2030 programs, Consider Reach Code Ordinance adoption for new construction, Recycled Water Program, expand electric vehicle (EV) charging infrastructure and expand Solar installations on Town facilities and businesses o Description: Colma updated its original 2013 Climate Action Plan with Climate Action Plan 2030 in response to Senate Bill 32 (SB 32), a state mandate that requires California to reduce greenhouse gas (GHG) emissions by 40% by 2030. We completed a 2021 GHG inventory to monitor if Colma is on target to reduce GHG; the inventory showed we reduced GHG 19% since 2005. We have dramatically reduced GHG from electricity use because of our participation in Peninsula Clean Energy (PCE) where electricity is generated GHG-free. However, GHG from natural gas and transportation have not decreased and we’ll focus on programs and policies to reduce GHG from natural gas and transportation in 2024 and future years.
These programs will include:
▫ Reducing (or eliminating) natural gas usage in new construction through consideration of a reach code for new construction
▫ Expand education, promotion and case studies of transitioning to electricity from natural gas using new rebates and financial incentives for residents and businesses. ▫ Expand EV charging infrastructure
▫ Expand programs to reduce GHG from cemetery (lawn, garden, etc.) equipment ▫ Installation of solar on Town facilities and businesses ▫ Other programs include meeting SB 1383 requirements for diverting organic waste from landfill, procuring organic materials, procuring recycled content paper products, and meeting State agency reporting requirements.
o Assigned to: Sustainability & Planning
o Description: Consider adopting reach codes which apply only to new construction to improve Electric Vehicle (EV) charging infrastructure and increase electrification of new buildings.
Assigned to: Building, Planning, & City Attorney
o Description: Continue to partner with Daly City, Cal Water and SFPUC to promote and establish a reclaimed water system within Town of Colma Assigned to: CMO & DPW
o February 2024 - Over the last year SFPUC has been working with Daly City and CalWater establishing agreements and cost sharing obligations. SFPUC has also expressed interest in wanting to provide reclaim water to those cemeteries that currently pump from the aquifer at a net zero cost, meaning whatever their annual cost is now the cost of reclaim water will not exceed that annual cost.
There is still aways to go in solidifying this understanding, it is important that they have made great strides in getting the cemeteries onboard. Staff will be hosting along with the water agencies a meeting with the cemeteries in March to once again help get this project closer to becoming a reality.
2023-2025 Strategic Plan 6
o February 2025- received an update from San Francisco Water Staff. The Groundwater Storage Recovery Project (GSA) has reevaluated this part of the GSA project and has elected to postpone the reclaim water system project from Daly City to Colma, (Project). The Project has not been removed from the overall GSA, it has been reprioritized for several reasons, other projects in the GSA have been deemed more urgent, and funding estimated to be in the range of a $120 Million, been difficult to get approvals to pay for the proposed Project. As stated, we were told the project is not shut down, it is postponed and taken out of their current CIP and put into future project. (This item should be removed from the new Strategic Plan until further notice from SF Water and CalWater).
o
o Description: Continue to work with Peninsula Clean Energy to install EV charging and solar infrastructure. Continue to work with PCE regarding a solar battery backup system for the Community Center.
Assigned to: CMO, DPW & Sustainability
o February 2024 - Currently the solar system at the Colma Community Center is underway with PCE being the lead agency to install. Preliminary work has already begun, (site layout in the parking lot, proposed minor modifications to the facility electrical closet and steel fabrication and procurement of solar panels and associated equipment. The project is estimated to be completed in late spring of 2024. The battery backup component to this system is in holding, staff is pursuing grant funding opportunities.
o February 2025-The parking lot canopy and solar array along with all the electrical upgrades have been installed at the Colma Community Center (CCC). Staff are now waiting for PG&E to install the interconnect so that the facility can use 100% solar energy. Currently until the interconnect is in place, CCC is only able to use 50% of the generated power. The PG&E work is scheduled to be completed in April. 9This item should not be carried over to the new Strategic Plan) (Brad)
• Disaster Mitigation, Response and Recovery
o Description: Continue to work with neighboring jurisdictions and pool resources when available during disaster response. Purchase additional emergency equipment for continuity of operations. (i.e. generators, lighting, lightboards, etc) Assigned to: CMO, DPW, PD
o February 2024 - The Police Department continues to work closely with the San Mateo County Department of Emergency Management to identify possible funding sources as well as disaster preparedness, mitigation, response and recovery.
o DPW has budgeted for the purchase of exterior lights for emergency situations, the department has accumulated portable generator for situational use in emergencies, as far as the larger mobile generators, (generators capable of running large pumps or parts of a facility), staff is researching grant opportunities to fund in total or offset costs to purchase such a generator. 2023-2025 Strategic Plan 7
o February 2025- DPW has not pursued the purchase of a large generator, external funding (grants) has not been available. Will continue to research.
Staff is still researching portable exterior roadway lighting, with attached generator and extra solar message boards.
o Description: Conduct emergency preparedness training with staff including annual tabletop exercises and engaging CAPE/CERT teams.
Assigned to: Police Department, HR and Safety Committee
o February 2024 - The Police Department will work with the Safety Committee to schedule an emergency tabletop exercise once key town administrative positions are in place.
o February 2025 – On January 29
th the Police Department held an Emergency
Operations Center exercise, simulating a large earthquake. All Department Heads and some staff participated in the exercise.
o Description: Continue to offer training to new and existing CAPE/CERT programs to the residents of the community.
Assigned to: Recreation, Police Department and CMO
February 2025- In spring/summer 2025 Staff will host its CAPE/CERT Program.
Operations
Increase Civic Engagement & Transparency
• Build efficiencies through Technology
o Description: Implement the use of credit cards at Town Hall & Police Station making it easier for residents, businesses and visitors to pay for services. Also explore opportunities for online payments through the Town’s web site.
Assigned to: Finance, CMO & Police Department
o February 2024 - In progress. Town Hall already accepts credit card. The PD needs to be implemented.
o February 2025 –The police department accepts credit card machines.
o Description: Digitize Public Records through a Document Management & Codification System. This will enable the Town to reduce the use of paper and allow the general public to search for public records electronically saving staff time while creating convenience for the public. Prior to the implementation of a Document Management System, staff will first update Record Retention Schedule at a future City Council meeting. Assigned to: CMO & IT
o February 2024 -
o The City Clerk’s Office plan to bring the Update of the Records Retention Schedule to Council this year.
2023-2025 Strategic Plan 8
o February 2025 –
o The Retention Schedule was approved by the Council on October 22, 2024 o Plan to meet with our digital records company to discuss what options they offer. Also, plan to ask other SMC Clerks what programs they use. A meeting is scheduled with Synapse/Laserfiche on February 18.
o Description: Implement an asset management system that would track and keep organized fixed assets which include Town Facilities, Right of Way, Town owned infrastructure along with vehicles and equipment in functional and in good working condition. The asset management program will provide the Public Works Department the ability to schedule daily, monthly, and annual events along with costs that are associated with those events or tasks. This program will enable the staff to be more efficient with scheduling, accountability and costs associated with keeping the departments day to day operations moving forward.
Assigned to: DPW
• Provide 24/7 Dispatch Center Services *
o Description: In 2021 CalOES informed the Town that we were in violation of our Public Safety Answering Point (PSAP) by not operating our dispatch center full time. After discussions with CalOES the Town’s only options were to move to a 24/7 dispatch center or to contract the dispatch services 100 percent of the time. The City Council directed staff to work with the Dispatch bargaining unit to bring dispatch services in-house full time. Assigned to: CMO, PD, Finance
o February 2024 - The Police Department has hired one fulltime dispatcher and six per diem dispatchers to implemented 24/7 dispatch in July of 2023.
• Research and implement technology increasing transparency. o Description: Financial transparency is critical to building trust, creating civic engagement and ensuring public accountability. Financial transparency will be part of the Financial Software Replacement system (ERP). This may include better integration with the Town’s current online transparency platform OpenGov or other similar products, additional integration systems, a space for storytelling, and other effective budgetary and fiscal communication tools.
Assigned to: Finance and CMO
o February 2024 - The town plans to release an RFP by the end of the fiscal year for the replacement of its financial software system, Eden (ERP Technology).
o February 2025-We have engaged with three vendors to develop a Request for Proposal (RFP) for our ERP implementation. Plante Moran, GFOA, and Baker Tilly. Plante Moran has provided a comprehensive proposal totaling $94,035, covering key aspects such as project planning and management, needs assessment, RFP development and support, and solution selection.
Additionally, they offer a suite of optional services, including technical readiness, educational demonstrations, business process mapping, contract negotiations, financial account structure transformation, and change 2023-2025 Strategic Plan 9
management. Baker Tilly to provide a quote very soon. GFOA remains non- responsive.
• Explore Smart City Applications *
o Description: Research and explore electronic applications and tools that will enhance the Town’s ability to communicate to the residential and business community and manage assets and resources more efficiently by way of electronic data collection and technology.
Applications and tools can be applied to economic development, mobility, sustainability, community and government. Over the past two years, staff has been working with City/County Association of Bay Area Governments (C/CAG) to bring a Smart corridor project through Colma.
Assigned to: CMO, IT, DPW, Finance, Planning and Recreation
o February 2024 - The Smart Corridor project plans have been completed. City Council will be asked to consider a funding agreement with C/CAG and Daly City and the project, if approved, is estimated to go to construction in late spring of 2024.
o February 2025- The project was delayed due to funding gaps. The Smart corridor Project is now underway in the Northern County. C/CAG, Daly City and Colma have partnered to construct and install the various corridor enhancements. The project has started in Daly City and will work its way into Colma in the March/ April Time frame. Construction is anticipated to be completed in late Fall of 2025. (This is a carryover item)
Economic Development
Marketing & Brand Development, Supporting Retail, and Future Land Use
• Land Use *
Description: Complete the Zoning Code Update (Implement the General Plan Update (GPU) - Pursuant to state law, the Town of Colma is required to amend its zoning code and zoning map after the adoption of the Town’s GPU 2040. The GPU and zoning must be consistent with one another.
Assigned to: Planning
o February 2024 - Colma planning staff presented the project to the City Council at a Study Session in July 2023 with a subsequent first reading of the project on January 24, 2024, and the second reading on February 14th.
The Zoning Code Update’s effective date is March 15, 2024.
o Description: Engage with Property Owners – GPU Commercial Core Opportunity Sites – Staff’s primary focus has been on the “Town Center” site, and specifically Kohl’s long- term intentions for their Colma store. With the help of The Retail Coach, we have been tracking Kohl’s “right-sizing” initiative across their national retail portfolio. Because of the size of the Colma store (90,000 sq. ft.) and the expanse of the property’s parking lots, we believe that this store may be a good candidate for an internal feasibility assessment by Kohl’s real estate team. To that end, The Retail Coach initiated discussions with Kolh’s several months ago and has provided a Colma land use information package to their real estate executives. We are anticipating follow-up discussions over the next three to six months.
2023-2025 Strategic Plan 10
Assigned to: CMO and Economic Development
o Description: Facilitate Card Room Expansion Process - The City Manager has maintained regular communications with Lucky Chances ownership and management with focus on industry trends and Lucky Chances evolving ideas of their future business model. Assigned to: CMO and Economic Development
o February 2024 – Discussions remain ongoing. Staff expects additional progress to be made following the re-establishment of the Economic Development Committee to help facilitate those discussions in more depth. o February 2025 – Discussions continue to remain ongoing with no additional progress made. The development of SB 549 has brought forth uncertainty around the future sustainability of the Cardroom and thus expansion discussions have subsided.
o Description: Advance Hotel Development Feasibility - An analysis of recent public/private hotel projects on the Peninsula was carried out in the summer of 2022. Staff then met with a local economic development consultant who had facilitated several competitive processes for cities who desired to enable hotel developments via land leases and a mix of financial incentives. A phone interview with a specialty hotel deal-maker revealed that the single most effective tool to bring hotels to cities is to provide land at deeply discounted sales prices or land lease terms. Since Colma does not own a property suited for a hotel use, it was suggested that the Town secure the services of a commercial real estate company with a specialized hotel market analysis team to determine the viability of Colma’s market sphere to attract and sustain a hotel enterprise – to be located on privately owned land, on a site to be determined. In recent conversations with The Retail Coach, they have indicated that they can help with an initial market assessment and advise on subsequent feasibility steps.
Assigned to: CMO and Economic Development
o Description: Hillside Blvd. Commercial Overlay District - Staff began discussions with the landowner in late 2021, with the intent to confirm interest in the creation of a commercial overlay district on lands North and East of Hillside Blvd. By the time the General Plan Update (GPU) was approved by the City Council in March 2022, staff had determined that the Town would need to create and provide a process roadmap or “development framework” to the landowner for the creation of the Overlay District, once the GPU was in place. By Fall 2022 the framework was finished and Town staff had completed most of the tasks associated with the Town’s authority as the land use agency. A summary of the Framework’s tasks:
i. Define the purpose of the District (completed – Colma GPU) ii. Identify the areas that make up the District (completed – Colma GPU) iii. Clarify the Town’s land use priorities (completed – Town staff) iv. Standards anticipated to apply to new uses in the District (completed – Town staff)
v. Identify the capacity of the District (completed - Town staff) vi. Complete due diligence with utility providers (Town staff – in process) vii. Continue to work with landowner developing a Master Plan for the overlay district
2023-2025 Strategic Plan 11
At this juncture, staff understands that the property owner has initiated an internal planning process to determine long-term land use requirements for their core business, which should in turn define available land that could be used for new commercial uses. Assigned to: CMO and Economic Development
o Description: El Camino Real Commercial Overlay District. This newly established overlay district is associated with a three-acre vacant land fronting El Camino Real, near the Colma Bart Station. Staff has engaged the property owner in discussions leading up to the City Council’s recent adoption of the Housing Element. Ultimately this property was not included in the Town’s potential housing sites inventory. However, should the property owner initiate a development master plan for the property in the future, some housing could be included in a mixed-use Transit-Oriented development plan. o Assigned to: Planning
• Branding and Marketing
o Description: Branding Campaign – Conduct Professional Services Procurement Process.
The 2012 Economic Development Plan identified several strategies within the framework of the study. One of the strategies was to create Branding and Promotional Materials emphasizing Colma’s commercial activities. Phase 1 of the project will be to prepare a Request for Proposal (RFP) and hire a consultant to develop a community branding campaign. The process will involve local outreach, surveys, interviews with business leaders, and other research; and utilizing this information to establish creative options for the community’s brand. Phase 2 will be to launch an expanded image and branding campaign highlighting Colma’s brand through logo, marketing brochures, letterhead, streetlight banners, promotional campaigns, advertisements and tag lines. This program was identified as a priority program on the 2020-22 Strategic Plan however it was delayed due to Covid pandemic and change in priorities. The City Council also put this project on hold in June 2022.
Assigned to: CMO, Planning and Finance
• February 2024 - This project is on hold. $100,000 of $200,000 has been allotted and encumbered.
o Description: Develop Options for a new Town Owned and Operated Freeway Sign - This program is to build consensus with the business community along Serramonte Blvd. in an effort to change the name of the roadway to Serramonte Auto Row. Assuming consensus is established and Serramonte Blvd. name has been changed, staff will petition CalTrans for the street name change on southbound highway 280 at the Serramonte Blvd. exit. Assigned to: CMO, Planning and DPW
o February 2024 - DPW is waiting for the name change to take place prior to approaching CalTrans for name change on current freeway signage.
o February 2025-Prior to bring to City Council for approval, further outreach to the car dealers and retail outlet on Serramonte Boulevard in Colma, This is a carryover project. (Brad)
2023-2025 Strategic Plan 12
o Description: Develop Options for a New Town-Owned and Operated Freeway Sign.
Determine feasibility and develop options for new 280 freeway sign – As part of the 2022- 24 Economic Development Plan, staff was directed to research the feasibility of a freeway sign along highway 280 promoting the Town of Colma commercial areas. Staff will have to engage with CalTrans and possibly a consultant to determine feasibility. Assigned to: CMO, Planning and DPW
o February 2024 - DPW is waiting for the name change to take place prior to approaching CalTrans for name change on current freeway signage.
o February 2025-To date no work has been started on this project, If recommended by the Economic Development Committee, staff will start a feasibility study.
• Retail Recruitment and Retention
o Description: Administer the Retail Coach contract – In 2021 the Town entered into an agreement with the “Retail Coach” a consultant that provide market analysis of commercial areas and recruits commercial businesses to shopping centers with high vacancies. Since bringing the Retail Coach on board, there has been a higher level of communication with Kimco’s 280 Metro management directly by Town staff and reinforced by regular check-ins by The Retail Coach. A snapshot of progress filling vacant retail spaces is provided in the table below:
Business
Type
Q4-2021 Q4-2022 % Change
in Spaces
% Change
in Sq. Ft. # of spaces Sq Ft # of spaces Sq Ft
Retail 15 162,233 17 178,036 +6.7% +6.9%
Food 4 10,045 5* 22,809 +3.3% +5.6%
Services 3 9,985 4 14,300 +3.3% +1.9%
VACANT 8 45,566 4 12,684 -13.3% -14.4%
20% 5.6%
Total 30 227,829 30 227,829
The Retail Coach has confirmed that under the Ross lease, no more than five food businesses may occupy 280 Metro spaces.
New businesses already opened include Boot Barn, DashMart, Pet Club, Good Feet, Raising Cane, and Shoe Palace.
Q2-2021 Sales tax revenues from 280 Metro showed an estimated shortfall of approximately 20% due to the eight vacancies at that time. Seeing the closing of that gap clearly will not likely appear in quarterly reports until late 2023. Assigned to: CMO
o Description: Target New Auto Dealerships. Auto row has seen the addition of the new Cadillac dealership, the expansion of Kia’s business facilities, and VinFast in the vacant Acura dealership property at 475 Serramonte Blvd.
Assigned to: CMO
2023-2025 Strategic Plan 13
o February 2024 – Brainstorming has been done around the desire to tap into specialized vehicle markets and specific recreation vehicles like ATV’s and UTVs, as well as motorcycles, quads, and the potential for boats and personal water crafts (PWC) dealership.
o Description: Coordinate with Cemetery and Auto Dealerships to Promote Local Restaurants
Assigned to: Planning
o Description: Process Use Permits in Commercial Districts – Retain, not Replace Retail Assigned to: Planning
o Description: Continue as a participating city in San Mateo County’s “Choose Local” program for small businesses. This program has been discontinued by the County. Assigned to: None
• Events and Communications
o Description: Continue to coordinate and program the Mayor/Chamber Walks, Business Recognition Luncheon, regular meetings with the Cemetery and Auto Row work group and create and distribute the “Colma Works” business newsletter. Assigned to: CMO, Planning and Recreation
o February 2024 – Looking forward to another Mayor/Chamber walk upcoming in late Spring 2024.
o February 2025 – Mayor/Chamber walk was done in October 2024 along Serramonte Blvd visiting Serramonte Ford, Stewart Chevrolet, and Lexus of Serramonte.
o Description: Continue to update the Colma “Business tab and Colma Business Directory on the Town’s website.
Assigned to: CMO
o February 2024 – The “Businesses” tab remains current and up to date connecting current and potential businesses with resources.
o February 2025 – Staff has conducted an update to the Town’s Website removing old, out of date information and updating it with current information and resources both locally, regionally, and county-wide.
Community
Build upon our Community Identity & Maintain Quality of Life
• Public Art Programs & Wayfaring *
o Description: Research and Develop a Public Art Program that enhances and beautifies the Town for residents and visitors. The program may include; • Internal Public Art programs that focus on Colma’s unique History & Culture around Public Facilities and within the public right of way.
2023-2025 Strategic Plan 14
• Explore external program where developers may install public art as part of development or apply impacts fees to development to fund public art programs on public property.
• Develop a wayfaring program that directs visitors to parks, historical places, landmarks, cemeteries and retail centers.
Assigned to: Planning and CMO
• Public Outreach to residents and youths
o Description: The Colma Police Department is in the process of recruiting and implementing a Police Explorer Post. The Police Explorer Post program is a volunteer organization for teenagers aged 14 to 21, with an interest in Law Enforcement. The goals of the Explorer Program is to expose teenagers to lifelong skills such as teamwork, responsibility and leadership, while building bridges between the community and law enforcement. The program will be organized through the Explorer Division of the Pacific Skyline Council of the Boy Scouts.
Assigned to: Police Department
o February 2024 - The Police Department has started the Explorer Program and currently has two explorers who have been sworn in.
o
o February 2025 – The Police Departments Explorer Program in up and running. At this time there are currently 4 Explores in the program with 2 more in the academy.
o Description: During the 2020-2022 Strategic Plan it was suggested that the Town start a “Volunteer of the Year” program where at the end of each year the Mayor and City Council select the Colma resident who has given their time, energy and efforts to the Town or Colma non-profit. Staff will work with the City Council during the year to identify candidates for selection.
Assigned to: CMO and Recreation
February 2024 - Monthly citizen recognition is in the works. Plan to add section in LW that directs residents to our website where they can nominate a “Good Samaritan” in Town. Nominees will possibly get recognized at a future City Council Meeting.
o Description: In 2022 the Town of Colma was awarded a $75,000 grant to pilot a rideshare program for seniors and populations in need for the 2023-2024 calendar years. Staff will work with the County to create a program and partner with a rideshare service to provide transportation to essential services; doctor’s office, dentist office, grocery store, pharmacy, etc. The program may be extended to the business community for “last mile” transportation for the Colma workforce.
Assigned to: CMO and Recreation
o February 2024 - The Colma Cab Connect launched in August 2023, and have partnered with Serra Yellow Cab. Forty-nine residents' have applied for the program. Staff has promoted on social media, E-Newsletter, Livewire and mailed physical applications to all residents. Staff continues to promote the program at events and at the community center.
2023-2025 Strategic Plan 15
o February 2025: The Cab Connect Program has 79 participants. Staff continues to promote on social media, E-Newsletter and during food pantry deliveries. Staff distributed the application to Veteran Village residens, and promoted the program at “ID Days.”
o February 2025 - Staff will distribute a questionnaire for feedback on the program the participants.
o Description: The Colma Police Department partners with LifeMoves, a non-profit group consisting of outreach workers, or Hot Team (Homeless Outreach Team), that meet with law enforcement regularly to identify where homeless individuals and families reside, work to develop a rapport with the homeless citizens, make referrals to primary and behavioral health care, connect unsheltered homeless people to housing resources, and provide access to basic needs such as meals, showers, toiletries, and emergency shelter. The Colma Police Department partners and collaborates with San Mateo County resources and services to assist the Colma community with unsheltered homeless individuals and families. Funding for 2023-2024 will come from the remaining BSCC grant money and LifeMoves is currently submitting a proposal for Measure K funds for future services in San Mateo County to include North County agencies.
Assigned to: Police Department
o February 2024 - The Police Department continues to work with Life Moves as needed to address various issues concerning the homeless population.
• 100 Year Anniversary Celebration *
o Description: In 2024 the Town of Colma will be celebrating its 100th year anniversary. In the fall of 2022, a City Council/Staff Ad Hoc Committee was formed to plan for the events for 2024 during the 2023 calendar year. Committee activities will include; planning events, sponsorship packages, budgeting, marketing, giveaways, film, etc.….. Assigned to: CMO, PD & Recreation
February 2024 -
o Giveaways already purchased include mugs, stickers, hats, and pins. We plan to purchase t shirts soon.
o Recreation:
o Centennial Color Contest distributed to the community via mail and in person at Day Camp. Winners will be announced on March 13, 2024, Council Meeting. o Staff are in the beginning stages of planning for the Community Fair and Town Picnic.
February 2025:
o Recreation held the following events for the Centennial Celebration:
• In April 2024 – Mural Opening on F Street
• Colma Community Fair and Centennial Parade on July 13, 2024
• Colma’s 100 Celebration and Mixer on August 5, 2025
• Colma Town Picnic – highlighting the cultures of Colma on September 17, 2024
2023-2025 Strategic Plan 16
• Centennial Film Premiere on December 5, 2024
• Adult Holiday Party ending the centennial year
• Other touches of celebrating the Centennial year were seen at the Trunk or Treat where a car was decorated as a birthday cake.
• During the Annual Tree Lighting, we celebrated with with an ice-skating rink for the community to enjoy.
• Develop programs that embrace our Culture and Heritage o Description: Develop and coordinate programs and events that celebrate the History and Culture of the Town. This may include enhancements to existing programs or development of new programs. The focus will be to highlight and preserve Colma’s unique and rich history. Opportunities for programming may include partnering with the local cemeteries, businesses and historical association. Potential programming includes events surrounding;
• Halloween (i.e. Trunk or Treat, Senior Trick or Treat, Dog Halloween Parade) Veteran’s (i.e. Making Card for Veterans, Breakfast and Bingo, Clean Up Day, CHA Historical Museum field trip, etc.)
• Cultural (i.e. Dia de los Muertos, Parol Lantern workshop, Multi-Cultural week, Multi- Cultural Craft Night, Dia de los Ninos, Older American Celebration) • History (i.e. Colma Scavenger Hunt, Promote History through Social Media, Cemetery Tours, Youth and Family trip to historical Museum etc.) Assigned to: Recreation
February 2024 -
o In 2023 Staff held their 3
rd Annual Trunk or Treat Event, which included a
“Sensory Friendly” session to include all families and children. Our next step is to host a Halloween Dog Parade.
o Staff hosted the Veterans Day Celebration and had one additional Veteran to the Veterans Plaque. Staff held a “Veterans Card Making Day” where members of the community created cards for the Veterans and were passed out during the Veterans Day Celebration. At Cinema at the Cemetery, staff saw an opportunity to invite the community to create cards for Veterans as an activity prior to the movie. Staff will continue to work with Veterans Village to promote Recreation Programs.
o Summer campers experienced a multi-cultural week including games and craft's from around the world. They concluded the week with a Multi-Cultural Potluck and campers and their families were invited to bring a dish from their culture. In addition, we held a Muti-Cultural Craft Night for families to create crafts from different cultures.
o Cultural events like the Parol Lantern Worshop and Dia de los Muertos were held in person and will plan for these events to continue to be in-person.
2023-2025 Strategic Plan 17
o Staff planned a local trip for Adults and Seniors to visit the Colma Historical Museum. Staff will continue to work with the Colma Historical Association to plan trips for the community to learn about Cloma's history.
o Staff will continue to celebrate Older Americans Month in May with an Ice Cream Social.
February 2025:
In 2024,
o Staff partnered with the Historical Museum to host a tour for the community to learn about Cloma's history.
o Staff held a Dia de los Ninos (Children Day) a Mexican holiday celebrating child.
o Summer campers highlighted a Multicultural Week where they did various multi-cultural craft and games from around the world. Staff provided campers with a cultural demonstration of Filipino Martial arts. They concluded the week with a Multi-Cultural Potluck and campers and their families were invited to bring a dish from their culture and to dress in their cultures attire.
o The Town Picnic theme – “Cultures of Colma” highlighted the different cultures of Colma which included performance from Duo Dance Academy, Lion Dancing and Mixtiso. Fun facts about Colma’s history were displayed in the center pieces.
o Staff held its annual cultural events Parol Lantern Workshop partnering with San Mateo County Filipino Health Initiative and Legacy Filipino Martial Arts to enrich the participants with the Filipino culture.
o Dia de los Muertos grew in attendance due to the additional LatinX vendors, and cultural dances.
o Staff continued to host “Armchair Travel,” a program for participants to virtually explore a specific place and try light snacks from that region. o After School program participants and members of the community created cards for Veterans Day and Holiday cards for Veteran Village residents. o Throughout the year of 2024, the recreation department highlighted pieces of Colma history onto their social media.
In 2025,
o February 8, 2025 Recreation along with Colma PD and Cypress Lawn hosted the first Ghost Run at Cypress Lawn-Olivet Hillside.
o Staff highlighted Colma History during the Ghost Run
o Staff will be partnering with Holy Cross to host a cemetery tour for the community.
o Staff will continue to celebrate Older Americans Month in May with an Ice Cream Social.
Capital
Update Infrastructure and Beautification
• Streets, Sidewalks and Bikeways *
2023-2025 Strategic Plan 18
• Description: Complete Serramonte Blvd West Bicycle and Pedestrian Improvement Project - Phase I of the project involves design (plans, specifications and estimates) and construction of the Serramonte Blvd West. The project will take a four-lane roadway and reduce it down to two lanes (one lane in each direction), and provide a center turn lane for those entering or exiting the various retail outlets along the Boulevard. The pilot lane reduction will provide right of way to build separated Class IV bike lanes in both directions. The project will also provide two mid-block high visibility crosswalks with rectangular rapid flashing beacons (RRFB) along with safe harbor refuge island. A "Quick Build" option will be implemented into the phase one project to provide temporary low-cost landscape barriers to separate bicyclists and pedestrians from vehicular traffic. This project will include the signalizing of the Serramonte Blvd and Serra Center Intersection. Total project cost is $2.035 million - $1.8 million is supported through grants funds.
Assigned to: Planning & DPW
• February 2024 - 70% design has been completed, currently it is being reviewed by the San Mateo Transit Authority (SMCTA) the funding agency for completeness. Once the plans have been reviewed by SMCTA, staff will reach out to the Serramonte business and other interested members of the public to review and comment on the Serramonte Blvd. Design, estimated to take place March 2024. After the business and public review, staff will present to City Council for review and comment at a March City Council Meeting.
• February 2025- Plans Specification and Estimates have been completed., various easements are needed to be able to install the signal equipment at the Serramonte Boulevard and Serra Center entrance. The property is owned by the Target Corporation. After a enduring process, Staff has made a connection with the Target Corporate to start negotiations for property rights to install the signal equipment and a future right hand turn pocket on the west bound lane as you approach the new signalized intersection. Staff is also negotiating with the owners of the Ford Dealership to accommodate a public pedestrian access easement behind the existing sidewalk on a portion on the south side of the roadway at the signalized intersection.
Staff is also working with PG&E to bring power into the area, negotiations are still ongoing with the application. (This project is a carryover to the next Strategic Plan) (Brad)
•
o Description: The Annual Roadway Rehabilitation and Preventative Maintenance Program (PMP) includes minor repairs, such as crack sealing, and major rehabilitation, such as slurry seal and mill and fill. The goal of the program is to maintain the Town’s Pavement Condition Index (PCI) between 75 and 80, which is still classified “as very good”. The current PCI rating for the Town’s Roadways is 76, the goal over the next few years is keep that rating and if possible, move it closer to a rating of 80. The Town’s Capital Improvement Plan has identified several roadways for either heavy maintenance treatments such as crack sealing, dig out and repairs and surface treatments such as slurry sealing or micro sealing on several of our roadways. Project costs for maintenance and rehabilitation of the proposed streets is in the range of $950,000 to $1,100,000. Assigned to: DPW
2023-2025 Strategic Plan 19
o February 2024 - This past year Staff partnered with South San Francisco and their roadway slurry project on Hillside Boulevard to extend the project into Colma. The project limits included a portion of Hillside Boulevard from Lawndale Boulevard to about 300’ south of Serramonte Boulevard and the East bound lane of Lawndale Boulevard. The project included removal of old stripping, roadway crack sealing, slurry coating of the roadways and restriping.
Staff will be putting together a resurfacing project, same scope of work as above for Colma Boulevard and east Serramonte Boulevard during the Fiscal Year 2024-25, (Late Summer-Early Fall)
o February 2025- Staff has completed the documents for the roadway surface rehabilitation work on Colma Boulevard and Serramonte Boulevard East of El Camino Real. It is anticipated that the contract will go before City Council in April 2025 and construction start in the May – June time frame, completion is anticipated to be completed by the end of June. (Carryover item) (Brad)
o Description: El Camino Real Bicycle and Pedestrian Improvement Project Study Report- (PSR) - The project includes a re-design of El Camino Real (ECR). It incorporates a lane reduction in each direction so that Class 4 bike lanes can be designated on the Northbound and Southbound directions. The project also includes continuous compliant sidewalks, additional bicycle and pedestrian safety features, new traffic signals, landscaping, reconfiguration of the Mission Road (“the Y”) intersection, and bioretention storm drain infrastructure along ECR. The project presents a vision for residents and visitors to travel safely, comfortably, and with ease. Total project cost is $2 million - $1.8 million is supported through grant funds.
Assign to: DPW
o February 2024 - The Project Study Report and Project Development Support (PSR-PDS) is approximately 40% to 50%, complete. South San Francisco (SSF) requested if funding was available if they could partake in the PSR-PDS Study, it was determined that the full funding that was granted to Colma would not be utilized and thus would have to be returned to the San Mateo County Transit Authority (SMCTA) for any unused grant money not expensed. SMCTA approved this extra expenditure and allowed SSF to extend the PSR-PDS Study from Arlington Drive to Hickey Boulevard on El Camino Real. SSF has now become our partner on this El Camino Real project which will enhance the Town’s chances in future funding opportunities. The Town was also awarded $2.55 million for the Project Approval and Environmental Document (PA&ED) the next phase of this project, SSF also was part of this grant application, ($2.200,000 Colma portion plus $350,000 SSF portion of the grant). The funding agreement is estimated to come to the Town in February/March of 2024 and the work for the PA&ED is estimated to start in June/July of 2024.
o February 2025-CalTrans just certified the Project Study Report and Project Development Support (PSR-PDS). The PSR-PDS approved 2 alternatives to be reviewed in the Project Approval and Environmental Document (PA&ED).
This process will look at all aspects of the project and analyze which alternatives will be approved. The PA&ED phase of the is estimated to be completed around December of 2025. Once the alternative has been vetted 2023-2025 Strategic Plan 20
through this process and CalTrans has certified the buildout option, the project will move into the Plans, Specification and Estimate (PS&E) phase of the project. Staff has submitted a grant application for the PS&E portion of the project. (Carryover item) (Brad)
o
o Description: Town of Colma Bike and Pedestrian Master Plan - Colma was awarded funding through the Transportation Development Act Article 3 (TDA3) Pedestrian and Bicycle Program for a Bicycle and Pedestrian Master Plan. The Colma Bicycle and Pedestrian Master Plan will envision a safer, more connected active transportation system in the Town of Colma. This project will build on the El Camino Real Bike and Pedestrian Plan, the Serramonte Collins Master Plan, the Hillside Boulevard complete streets improvement project, the Mission Road improvement project, and Systemic Safety Analysis Report (SSAR) performed by the Town of Colma. The Master Plan was adopted by the Council in August 2023. Total project cost $100,000 - $90,000 supported by grant funding. Initiated reimbursement process of the $90,000 grant (C/CAG) Assigned to: Planning
o February 2025- This project has been completed and approved by City Council in August 0f 2023 (Remove from Future list) (Brad)
o Description: Landscape Medians - Median landscapes along Lawndale Boulevard and El Camino Real need rehabilitation. Additionally, the landscape along the backside of the sidewalk along the Northside of Lawndale Boulevard needs to be addressed as well. Phase 1 is the conceptual review of the landscaping and public use and enhancement on Lawndale Boulevard and El Camino Real. Phase 2 will provide “Shovel Ready” project plans, specifications and estimates (PS&E) and preparing a bid package. Phase 3 is the construction phase, which includes awarding the contract, building and inspection services, and construction. The study will also focus on green infrastructure possibilities, stormwater enhancements, and recreational features. Grant opportunities may be available for Phase 3 of this project.
Assigned to: DPW
o February 2024 - In 2020, City Council was presented several landscape options for El Camino Real and Lawndale Boulevard. The El Camino Real landscape project will be incorporated into the ECR Bike and Ped complete street program.
The Lawndale Landscape project will need to come before City Council for consideration and funding for phase 2, development of Plans, Specifications and Estimates.
o February 2025-This project has been in a standstill due to lack of outside funding opportunities. Staff will continue to seek funding opportunities. Until outside funding can be made available to offset design and construction costs, staff recommends that the project be removed and reviewed in the Capital Program on a yearly basis for Phase 2 and Phase 3. (Brad) o
• Sewers and Storm drains
o Description: Colma Creek - Sections of the Colma Creek concrete channel has deteriorated over the years. Because there are different levels of deterioration, a study will need to be 2023-2025 Strategic Plan 21
performed as phase 1 of the project. This study will identify, categorize and map the deteriorated areas, estimate costs to repair and identify what outside permits are to be required to enter and repair the creek walls and floor. Phase 2 of the project will be to prepare plans and specifications for the project along with applying for and obtaining all necessary permits to perform the work. Phase 3 will be the preparation of the bid documents, project and construction management and the repair work. Assigned to: DPW
o February 2024 - Staff continues to work with One Shoreline to assume maintenance responsibilities and capital investment to keep the cement lined Colma creek channel.
o February 2025- Part of the task that was given to the Town prior to One Shoreline taking responsibility in repairing and maintaining the creek is to obtain easements from the various property owners where the creek travels through their property. The surveying/mapping work is near completion, once completed, staff will work with the City Attorney’s office to review surveying and mapping work and take next steps to draw up and define what is in the grant easement. This is anticipated to take several months to complete. (Item should be carried over) (Brad)
o
o Description: Storm Drain System Assessment and Mapping - The project will review and analyze the Town's 11 miles of the Storm Drain System. The process will be to start assessing the current Storm Drainage system by way of internally videoing the system as is. The video would provide several insights; it will unveil any needed repairs and unrecorded blind or illegal connections. The findings that come through the videoing process will allow staff to budget for repairs or enhancements to the storm drain system. Only portions of the system will be addressed each year. The project is expected to be a 3 -year effort; funding will be requested on an annual basis for that specific scope of work. Assigned to: DPW
o
February 2024 - Staff has completed Phase 1 of three phases of this project, Phase 2 is projected to start in late Spring or early Summer of 2024. o February 2025- Phase 2 of the 3 phases is estimated to be completed in the Summer 0f 2025 (Carry over item) (Brad)
• City Facilities & Long-Range Plans
o Description: Bark Park - The Bark Park located on lower D Street provides dog owners a site where they can allow their pet to play, run and commune with other dogs. Though the park caters to dogs, it is also a place where residents can meet while their pets play and be contained within a safe and confined area.
Assigned to: DPW & Recreation
o February 2025- Project is placed in long range plan, the need for upgrades and landscape enhancements is imminent and should be considered in adoption of the 2025-26 Capital Improvement Plan. (Consider to be carried over) (Brad)
2023-2025 Strategic Plan 22
o Description: Historical Museum - The Historical Museum Facility is currently in need of painting. The work includes minor building repairs such as plaster touch up, dry rot repairs, and window trim repairs or replacement.
Assigned to: DPW
o February 2024 - Public Works Staff over sought the minor repairs and painting of the Historical Museum. Currently this project is complete.
o February 2025- Project is complete, need to remove from future Strategic Plan. (Brad)
o Description: Facility Parking Lots - Several of the Town owned facility parking lots need reconstruction and/or resurfacing along with striping and Americans with Disabilities Act (ADA) upgrades. This project will address long term parking lot maintenance and reconstruction needs at: Creekside Villas, the Colma Community Center and Historical Museum, the Colma Police Station and the Public Works Maintenance Corporation Yard.
The work will vary from facility to facility ranging from reconstruction, (Mill and fill) to minor surface treatments, such as crack sealing and slurry coats. All facilities will be restriped. Installation of additional ADA stalls will be considered if feasible for the Colma Community Center parking lot. Given the recent increase in oil prices and construction escalation costs, it is estimated that the project will increase by more than 20% over original estimates that were presented several years ago.
Assigned to: DPW
o February 2024 - Staff completed the minor repairs, crack sealing, surface sealing, (Slurry coat) and restriping of the Colma Police Department, Creekside Villas and the Colma community and Historical Parking lots in November of 2023. The only parking lot that was not addressed is the Colma Public Works Corporation Yard. The Corp Yard parking lot will be addressed when we program other facility upgrades.
o February 2025 - Project is complete, remove from future strategic Plan. (Brad)
o Description: An Urban Tree Master Plan outlines the objectives and actions needed to sustain, protect, and enhance trees along streets, parks, and open space area. The Town’s trees have been tagged and entered into a GIS database. The next step is to contract with a certified arborist to survey and assess the health of town trees and provide a tree maintenance schedule that includes pruning, fertilizing, and replacing trees. The result of the study will be incorporated into the existing GIS database, along with tree maintenance and replacement schedule.
Cost for the tree survey and incorporating the results into the GIS database is estimated at $100,000.
The project also includes tree replacement; however, an analysis of the existing tree conditions is required prior to any replacement. Staff is recommending a budget of $200,000 for future year tree replacement.
2023-2025 Strategic Plan 23
Assigned to: DPW
o F ebr
uary 2024 - Phase 1 of this Urban Tree Master Plan has been completed, Phase two is anticipated to start after a study session with the City Council and Public takes place. Staff is looking at centering in on the finding of Phase one report and the City Council along with members of the public in building a strategy of a tree maintenance and or replacement program. o February 2025 - Will move into 2
nd Phase, will have an emphasis in the
Sterling Park Neighborhoodand, form a committee, staff, arborists and residents to detail out suggestions for City Council to review and approve next steps.
• M
aj
or Equipment, Technology & Fleet *
o Description: IT Infrastructure Upgrades - The ongoing maintenance of computers, as well as the Town’s backbone network, requires periodic upgrades to ensure that operations continue. The project includes: replacement of desktop computers and other equipment, technology needs at Town-owned facilities, software updates, and upgrades to servers, switches and routers.
Assigned to: CMO
o D
escrip
tion: Vehicle Replacement Schedule - This Capital Improvement Project covers the purchase of vehicles and major fleet items Town-wide. Over the 2023-24 and 2024-25 fiscal years the vehicle replacement program anticipates replacement of fleet vehicles to be approximately $515,000. During vehicle replacement staff will look for opportunities to extend the fleet to save costs, look for Electric Vehicle opportunities and funding that would subsidize those purchases. Staff will also review and update the current vehicle replacement schedule based on current market replacement cost. Assigned to: Finance, Police Department and DPW
o F
ebr
uary 2024 - In FY 23/24 the Police Department purchases one administration vehicle and two patrol vehicles. In 24/25 the Police Department is scheduled to purchase two new patrol vehicles.
o February 2025 – PD purchased 2 new patrol vehicles.
o D
escription: Equipment Purchase and Replacement - This Capital Improvement Project covers the purchase of major equipment Town-wide. In the FY 2022-23, the Police Department is requesting to update the Lawnet Equipment Upgrade while the Police Department Radio Encryption Upgrade will be on hold while the San Mateo County Police Chief Association research on the best system. This collaboration is important for the public safety departments to ensure smoother cross agency collaborations during emergencies. The project funding of $150,000 is required in FY 2022/23 and FY 23/24. Assigned to: P
olice Department
o February 2024 - The Police Department has completed their Lawnet Equipment Upgrade and continues to keep Radio Encryption on hold while the law and current DOJ policies work out.
* Priority Program