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taff Report – Minimum Wage Adjustment for Part-Time Staff Page 1 of 3
STAFF REPORT
TO
: Mayor and Members of the City Council
FROM: Juan Rumayor, Human Resources
VIA: Daniel Barros, City Manager
MEETING DATE: April 23, 2025
SUBJECT: Minimum Wage Adjustment for Part-Time Staff
RE
COMMENDATION
Staff recommends that the City Council adopt:
RESOLUTION ADJUSTING SALARY FOR PART-TIME STAFF TO MEET THE MINIMUM WAGE
REQUIREMENT SET FORTH BY THE STATE OF CALIFORNIA AND AMENDING THE SALARY SCHEDULE PURSUANT TO CEQA GUIDELINE 15378
COUNCIL ADOPTED VALUES
Adoption of the resolution is the fair course of action because the City Council will be bringing the salaries in alignment with the minimum wage set forth by the State of California. Adoption of the resolution is also the responsible course of action because the Council is satisfying the requirement to meet the State minimum wage law.
B
ACKGROUND
On April 4, 2016, California Governor Jerry Brown signed legislation (SB 3, Leno) raising California’s minimum wage to $15.00/hour by 2022. After January 1, 2023, future wage increases are tied to inflation, reflecting increases in the Consumer Price Index up to 3.5% per year. Under this state law, the Governor may temporarily suspend the minimum wage increase during an economic downturn. On August 1, 2024, California’s Director of Finance certified that the state’s minimum wage for all employers will incre ase to $16.50 per hour, effective on January 1, 202 5.
This determination was made after analyzing inflationary factors as required by SB 3.
The increased minimum wage levels are applied uniformly across the state. Local governments retain the ability to adopt local minimum wage ordinances that increase the minimum wage more rapidly than the statewide time frame or increase the minimum wage level. SB 3 gives California one of the highest minimum wages in the country along with jurisdictions like Washington, New York, Washington, D.C., and Massachusetts.
AGENDA ITEM #3
Staff Report – Minimum Wage Adjustment for Part-Time Staff Page 2 of 3 Positions that are affected by this update to the minimum wage are Recreation Leader, Student Aide, Senior Recreation Leader , Facility Attendant, and Intern. The current Step 1 hourly wage for Recreation Leader and Student Aide is $16.00/hour.
ANALYSIS
The current pay schedule (Resolution No. 2024 -35, Effective December 22, 2024) for part -time employees includes a 5% differential between steps and a 9% differential between classifications.
Current Pay Schedule Step 1 Step 2 Step 3 Step 4 Step 5 Recreation Leader
and Student Aide 16.00 16.82 17.64 18.56 --
Senior Recreation Leader
and Facility Attendant 20.21 21.24 22.27 23.40 --
Intern 25.52 26.81 28.15 29.59 31.08
The proposed salary schedule sets the minimum wage at $ 16.50/hour and maintains the incremental pay increases through favorable performance.
Effective
December 25, 2022 Step 1 Step 2 Step 3 Step 4 Step 5 Recreation Leader
and Student Aide
16.50 17.33
18.20 19.11 --
Senior Recreation Leader
and Facility Attendant 20.82 21.86
22.95 24.10 --
Intern 26.27
27.58 28.96
30.41 31.93
Future adjustments will be proposed annually. By updating the minimum wage annually, the Town’s salary schedule will align with the mandated minimum wage schedule.
FISCAL IMPACT
Though the hourly rate will increase for these specific positions, the Recreation Coordinators and Recreation Manager will be able to successfully manage the staffing needs while staying within the Recreation Department’s current budget. If a budget adjustment is needed, staff will bring it before the City Council as part of a later financial update.
ALTERNATIVES
The Council could choose not to adopt the proposed resolution or to request modifications to the proposed salary ranges. Doing so is not recommended, as the Town could be in violation of State
Staff Report – Minimum Wage Adjustment for Part-Time Staff Page 3 of 3 law because the salary ranges are based on meeting the minimum wage requirements set forth by the State of California.
The Council could increase the hourly rate for Step 1 Recreation Leader above $16.50 per hour.
CONCLUSION
Staff recommends the adoption of the resolution adjusting the salary for part-time staff to meet the minimum wage requirement set forth by the State of California, and amending the Town’s salary schedule.
ATTACHMENTS
A. Resolution (includes Salary Schedule)
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Reso 2025-XX Minimum Wage 2025 Page 1
RESOLUTION NO. 2025-XX
OF THE CITY COUNCIL OF THE TOWN OF COLMA
RESOLUTION ADJUSTING SALARY FOR PART-TIME STAFF TO MEET THE MINIMUM
WAGE REQUIREMENT SET FORTH BY THE STATE OF CALIFORNIA AND AMENDING THE SALARY SCHEDULE PURSUANT TO CEQA GUIDELINE 15378
The City Council of the Town of Colma does hereby resolve as follows:
1 . Background.
(a) On April 4, 2016, Governor Brown signed Senate Bill 3, which increase s California’s minimum wage annually, reaching $15.00/ hour for employers with 26 or more employees by January 1, 2022.
(b) Each year, thereafter, the Department of Industrial Relations publishes the new minimum wage with CPI adjustment.
(c) On August 1, 2024, California’s Director of Finance certified that the state’s minimum wage for all employers will increase to $16.50 per hour, effective January 1, 2025. (c) In order to ensure compliance with state law, the City Manager is, as he has in previous years, recommending that the City Council adjust the salary schedule as provided for in this Resolution, and continually adjust the salary on an annual basis to ensure compliance with state required minimum wage laws.
2. Salary Scale for Part -Time Staff (including Student Aide/ Recreation Leader , Senior Recreation Leader/Facility Attendant, and Intern). The Town shall pay the part- time staff identified below at the respective hourly salaries shown below, with the City Manager determining the appropriate step in accordance with Subchapter 3.02 of the Colma Administrative Code relating to Employment (See Exhibit A for Full Salary Schedule):
Student Aide/Recreation Leader
STEP 1 2 3 4
16.50 17.33 18.20 19.11
Senior Recreation Leader/Facility Attendant
STEP 1 2 3 4
20.82 21.86 22.95 24.10
Intern
STEP 1 2 3 4 5
26.27 27.58 28.69 30.41 31.93
ATTACHMENT A
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Reso 2025-XX Minimum Wage 2025 Page 2
3. Salary Schedule Adopted.
(a) The City Council hereby amends the pay or salary schedule, effective January 1, 2025, as detailed in Exhibit A, attached hereto and incorporated by reference, to memorialize the changes proposed by this Resolution, with the applicable pay or salary for each position listed, in compliance with Title 2 of the California Code of Regulations Section 570.5. (b) No changes in pay or salary are proposed for those positions on the pay or salary schedule, except for the part-time staff, as set by this Resolution.
4. No Contract. Nothing herein shall be construed as a contract with any employee, and the City Council shall have the discretion to modify the respective salaries in accordance with any applicable state or local provisions.
5. Effective Date. This resolution shall become effective immediately upon adoption and shall apply retroactively to January 1, 2025.
Certification of Adoption
I certify that the foregoing Resolution No. 2025-__ was duly adopted at a regular meeting of said City Council held on XXXX, 2025 by the following vote:
Name Voting Present, Not Voting Absent
Aye No Abstain Not Participating
Ken Gonzalez Mayor
Carrie Slaughter
Helen Fisicaro
Joanne F. del Rosario
Thomas Walsh
Voting Tally
Dated ______________________ ___________________________________ Ken Gonzalez, Mayor
Attest: ____________________________
Michelle Estabillo, City Clerk
Town of Colma Pay Schedule (Effective January 1, 2025)
Proposed Resolution XX/XX/XXXX
1 2 3 4 5 6
Position Title Step 1 Step 2 Step 3 Step 4 Step 5 Step 6 Add'l Incentive Payroll Ref Elected Officials (Monthly Compensation)
Mayor & City Council 1,249.00
Regular/Casual/Temporary Employees (hourly rate, compensated on a biweekly basis) Accounting Manager 71.09 74.63 78.36 82.28 86.39 - (10)(11) 8acctm Accounting Technician 47.36 49.73 52.22 54.83 57.58 - (10)(11) 8acct Administrative Services Director 89.00 93.46 98.12 103.03 108.19 - (11) 8acm Administrative Technician I 44.20 46.41 48.74 51.17 53.72 - (10)(11) 8at1 Administrative Technician II 46.41 48.74 51.17 53.72 56.41 - (10)(11) 8at2 Administrative Technician III 46.41 48.74 51.17 53.72 56.41 59.23 (10)(11) 8at3 City Clerk 59.23 62.19 65.30 68.56 71.99 - (10)(11) 8clrk1 City Manager 115.39 - - - - - (9) mgr Community Service Officer 43.12 45.28 47.54 49.92 52.41 - (10)(11) 8cso Executive Assistant to Chief of Police 46.41 48.74 51.17 53.72 56.41 59.23 (10)(11) 8at3 Facility Attendant 20.82 21.86 22.95 24.10 - - (11) 8fa Human Resources Manager 64.89 68.13 71.54 75.12 78.87 - (10)(11) 8hrm Intern 26.27 27.58 28.96 30.41 31.93 - (11) intr Maintenance Technician I 43.22 45.38 47.65 50.03 52.54 - (7)(8)(10)(11) 8mt1 Maintenance Technician II 45.38 47.65 50.03 52.54 55.17 - (7)(8)(10)(11) 8mt2 Maintenance Technician III 45.38 47.65 50.03 52.54 55.17 57.93 (7)(8)(10)(11) 8mt3 Management Analyst I 49.22 51.68 54.27 56.98 59.83 - (11) 8ma1 Management Analyst II 53.23 55.89 58.70 61.63 64.71 - (11) 8ma2 Management Analyst III 57.57 60.45 63.47 66.64 69.98 - (11) 8ma3 Police Chief 96.53 101.35 106.42 110.68 114.86 - (1)(11) chief Police Commander 87.42 91.78 96.39 101.20 106.26 - (1)(11) 8pcmd Police Dispatcher / Clerk 53.95 55.45 56.95 58.45 59.93 - (6)(4)(11) clerical Police Dispatcher/Records Supervisor 65.02 66.82 68.64 70.45 72.26 - (2)(4)(11) supervisor Police Officer - Reserve 60.37 - - - - - pdres Police Officer 1 60.37 63.39 66.57 69.90 - - (1)(3)(5)(11) 8po1 Police Officer 2 62.78 65.93 69.23 72.69 - - (1)(3)(5)(11) 8po2 Police Officer 3 64.01 67.21 70.57 74.09 - - (1)(3)(5)(11) 8po3 Police Sergeant 1 76.53 78.11 79.73 84.13 - - (1)(3)(5)(11) 8sgt1 Police Sergeant 2 79.58 81.23 82.91 87.50 - - (1)(3)(5)(11) 8sgt2 Police Sergeant 3 81.11 82.78 84.49 89.19 - - (1)(3)(5)(11) 8sgt3 Public Works Maintenance Supervisor 55.19 57.95 60.84 63.90 67.08 - (7)(8)(10)(11) 8mts Recreation Coordinator 43.10 45.26 47.53 49.90 52.38 - (10)(11) 8recc Recreation Leader 16.50 17.33 18.20 19.11 - - (11) 8rl Recreation Manager 51.52 54.09 56.78 59.64 62.61 - (10)(11) recmgr Senior Recreation Leader 20.82 21.86 22.95 24.10 - - (11) 8rls Student Aide 16.50 17.33 18.20 19.11 - - (11) 8sta Additional Incentive
(1) These positions receive a $1,025 per year uniform allowance (2) This position receives a 5.0% incentive for CAD Administrator (3) These positions receive an additional 5% Holiday Pay (4) These positions receive a $774.73 per year uniform allowance (5) These positions may receive a 5% incentive for Acting Commander, Acting Sergeant, Officer in Charge, Training Officer, and/or Detective
(6) This position may receive a 2.5% incentive for Back-up CAD Administrator (7) These positions may receive $120 per week stand-by pay (8) These positions receive an in kind uniform allowance of $68.67 per pay period (9) This position receives a $300 monthly automobile allowance (10) These positions may received 5% out of class pay
(11) These positions may receive retention pay (2.5% @ 10 years; 5.0% @ 20 years)
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