Agenda packet — Colma City Council, August 27, 2025

Regular Meeting Agenda 08.27.25 Page 1 of 3

AGENDA

REGULAR MEETING

CITY COUNCIL OF THE TOWN OF COLMA
Wednesday, August 27, 2025
Regular Session – 7:00 PM

The City Council meeting will be held in person in the City Council Chambers. The Town will only accept public comments from the public attending in person and will not accept public comments via Zoom.

As a courtesy and technology permitting, the meeting can also be viewed /heard via Zoom Video Conference, but no public comment will be allowed or accepted by the Town via Zoom. The Town cannot guarantee that the public’s access to Zoom will be uninterrupted, and technical difficulties may occur from time to time. In those instances, so long as the public may still attend the meeting in person, the meeting will continue, even if the public is unable to view/hear or otherwise access the meeting via Zoom.

To attend the meeting in person:

Town Hall, Council Chamber, 1198 El Camino Real, Colma CA 94014

To view/hear the meeting via Zoom Video Conference:

Join Zoom Meeting:

https://us02web.zoom.us/j/85610028212

Meeting ID: 856 1002 8212

Dial by your location:
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To provide Public Comment:

Members of the public wishing to provide public comment are required to attend the meeting in person and are requested to complete a yellow speaker card and submit it to the City Clerk. Comments should be kept to three minutes or less. If there appears to be a large number of speakers, time may be reduced to no less than one minute each, at the discretion of the Mayor.

The City Council Meeting Agenda Packet and supporting documents are available for review on the Town’s website www.colma.ca.gov or at Colma Town Hall, 1198 El Camino Real, Colma, CA. Persons interested in obtaining an agenda via e-mail should call 650-997-8300 or email a request to [email protected].

Reasonable Accommodation
Upon request, this publication will be made available in appropriate alternative formats to persons with disabilities, as required by the Americans with Disabilities Act of 1990. Any person with a disability, who requires a modification or accommodation to view the agenda, should direct such a request to Juan Rumayor, ADA Coordinator, at 650-997-8300 or [email protected]. Please allow two business days for your request to be processed.

Regular Meeting Agenda 08.27.25 Page 2 of 3

PLEDGE OF ALLEGIANCE AND ROLL CALL

ADOPTION OF AGENDA

PRESENTATIONS

PUBLIC COMMENTS

Comments on the Consent Calendar and Non-Agenda Items will be heard at this time.

Comments on Agenda Items will be heard when the item is called.

CONSENT CALENDAR

1. Motion to Approve the Minutes from the July 9, 2025 Regular Meeting

2. Motion to Approve Report of Checks Paid for June 2025 and July 2025

3. Motion to Adopt a Resolution Approving and Authorizing the City Manager to Execute the Funding Agreement with the Metropolitan Transportation Commission (MTC) for the MTC Active Transportation Capital Design Technical Assistance Grant Awarded for the El Camino Real Bicycle and Pedestrian Improvement Project Pursuant to CEQA Guideline 15306 in Lieu of 15301

4. Motion to Adopt a Resolution Supporting the El Camino Real Bicycle and Pedestrian Improvement Project and Authorizing the Submittal of an Application for the San Mateo County Transportation Authority’s 2025 Measure A and Measure W Highway Program Call for Projects Pursuant to CEQA Guideline 15306

5. Motion to Adopt a Resolution Awarding and Authorizing the City Manager to Execute a Construction Contract for the Lawndale Blvd RRFB Mid-Block Crosswalk and Bike Lane Improvement Project to Zara Construction Inc. Pursuant to CEQA Guideline 15301

6. Motion to Adopt a Resolution Adopting the Salary Schedule Pursuant to CEQA Guideline 15378

NEW BUSINESS

7. SECOND AMENDMENT TO EMPLOYMENT CONTRACT FOR CITY MANAGER

Consider: Motion to Adopt a Resolution Approving Second Amendment to Employment Contract with Dan Barros to Provide for a Salary Adjustment and Cell Phone Stipend Pursuant to CEQA Guideline 15378

Regular Meeting Agenda 08.27.25 Page 3 of 3

8. LEAGUE OF CALIFORNIA CITIES VOTING DELEGATE

Consider: Motion to Appoint a Voting Delegate and Up to Two Alternates to Attend the League of California Cities 2025 Annual Conference

9. AMENDMENT REPUBLIC SERVICES OF DALY CITY FRANCHISE AGREEMENT

Consider: Motion to Adopt a Resolution Approving the First Amendment to the Franchise Agreement for Recyclables, Organic Waste and Garbage Collection and Processing Services Between Town of Colma and Allied Waste Services of North America, LLC Revising the Term of the Agreement

REPORTS

Mayor/City Council
City Manager

ADJOURNMENT

Minutes – Regular Meeting 07.09.25 Page 1 of 5

MINUTES

REGULAR MEETING
City Council of the Town of Colma
Town Hall Council Chamber
1198 El Camino Real, Colma CA
Also viewable via Zoom.us
Wednesday, July 9, 2025
Closed Session – 6:00 PM
Regular Session – 7:00 PM
P

LEDGE OF ALLEGIANCE AND ROLL CALL
Mayor Gonzalez called the meeting to order at 7:03 p.m.

Co
uncil Present – Mayor Ken Gonzalez, Vice Mayor Carrie Slaughter and Council Members Helen Fisicaro, Joanne F. del Rosario and Thomas Walsh
Co
uncil Absent – None
St
aff Present – City Manager Daniel Barros, Deputy City Attorney Brian Hughes, Chief of Police John Munsey, Director of Planning and Public Works Brad Donohue, Recreation Manager Angelika Abellana, City Clerk Michelle Estabillo, Deputy City Clerk Abigail Dometita, and Recreation Coordinators Daisy Esquivias and Dinora Navarro C
ouncil recited the Pledge of Allegiance.

PORT OUT FROM CLOSED SESSION
M
ayor Gonzalez announced that via unanimous vote Council will amend the City Manager’s contract to increase his salary by 7% which includes 4% cost of living, totaling $267,500. Also included is a $50/month cell phone allowance for use of his personal cell phone and a one-time stipend of $500 for half the cost of the phone. The amendment will be finalized at the next City Council meeting.

DOPTION OF THE AGENDA
A
ction: A motion was made by Council Member Walsh, seconded by Council Member del Rosario, to adopt the agenda. The motion carried by the following vote:

N
ame Voting Present, Not Voting Absent
Aye No Abstain Not Participating
Ken Gonzalez, Mayor 
Carrie Slaughter 
Helen Fisicaro 
Joanne F. del Rosario 
Thomas Walsh 
5 0
AGENDA ITEM #1

Minutes – Regular Meeting 07.09.25 Page 2 of 5

PRESENTATIONS

Mayor Gonzalez read certificates for the following resident milestones:
• Thom Taylor’s 80th Birthday
• Mary Healy’s 95th Birthday
Mayor Gonzalez declared July as Parks and Recreation Month and presented the proclamation to the Recreation Department staff in attendance.

Recreation Manager Abellana and Recreation Coordinator Navarro introduced the following new employees:
• Alissa Betancourt, Recreation Leader
• Apollo Betz, Recreation Leader
• Carl Sampang, Recreation Leader
• Isabella Mejia, Recreation Leader
• Itzel Jimenez, Recreation Leader
• Kaylani Vasquez, Recreation Leader
• Kristen Gilla, Recreation Leader
• Natalie Chew, Recreation Leader
• Yunn Lee, Recreation Leader
• Angela Howell, Facility Attendant
• Kieffer Manalang, Facility Attendant
• Jennifer Beltran, Facility Attendant

PUBLIC COMMENTS

There were no Public Comments.

CONSENT CALENDAR

1. Motion to Approve the Minutes from the June 25, 2025 Regular Meeting

2. Motion to Accept Information Report on Recreation Department Program, Activities, Events, and Trips for the Second Quarter of 2025

3. Motion to Adopt Resolution 2025-21 Adopting the FY 2025-26 Appropriations Limit, Pursuant to CEQA Guideline 15378
There were no Public Comments.

Action: A motion was made by Vice Mayor Slaughter, seconded by Council Member Walsh, to approve the Consent Calendar.

Minutes – Regular Meeting 07.09.25 Page 3 of 5
The motion carried by the following vote:

Name Voting Present, Not Voting Absent
Aye No Abstain Not Participating
Ken Gonzalez, Mayor 
Carrie Slaughter 
Helen Fisicaro 
Joanne F. del Rosario 
Thomas Walsh 
5 0

NEW BUSINESS

4. FY2023-24 AUDITED FINANCIAL STATEMENTS

City Manager Barros introduced Auditor Michael O’Connor who presented the staff report.

There were no Public Comments.

Council discussion followed.

Action: A motion was made by Council Member Fisicaro, seconded by Vice Mayor Slaughter, to adopt Resolution 2025-22 Accepting the Auditor’s Reports and Financial Statements for Fiscal Year Ending June 30, 2024, Pursuant to CEQA Guideline 15378.

The motion carried by the following vote:

Name Voting Present, Not Voting Absent
Aye No Abstain Not Participating
Ken Gonzalez, Mayor 
Carrie Slaughter 
Helen Fisicaro 
Joanne F. del Rosario 
Thomas Walsh 
5 0

PUBLIC HEARING

5. ENGINEER’S REPORT OF SANITARY SEWER SERVICE CHARGES FOR FISCAL YEAR 2025-26

Director Donohue presented the staff report.

There were no Public Comments.

Council questions and comments followed.

Minutes – Regular Meeting 07.09.25 Page 4 of 5
Director Donohue responded to Council questions.

Action: A motion was made by Council Member Fisicaro, seconded by Council Member Walsh, to adopt Resolution 2025-23 Overruling Protests to and Adopting Engineer’s Report on Sewer Service Charges for Fiscal Year 2025-26, Directing the City Engineer to File a Copy of the Engineer’s Report with the San Mateo County Tax Collector, and Authorizing the County Tax Collector to Place the Charges on the Property Tax Roll Pursuant to CEQA Guideline 15301 and 15378.

The motion carried by the following vote:

Name Voting Present, Not Voting Absent
Aye No Abstain Not Participating
Ken Gonzalez, Mayor 
Carrie Slaughter 
Helen Fisicaro 
Joanne F. del Rosario 
Thomas Walsh 
5 0

COUNCIL CALENDARING

Mayor Gonzalez announced the next Regular Council meeting will be on July 23, 2025.

REPORTS
Mayor/Council Reports
There were no reports.

Committee Reports
There were no reports.

City Manager Reports
City Manager Barros reported the following:
• The speed humps on Mission Road have been extended but not yet striped through the bike lane. Striping and delineating marks will start next Monday. • Community Fair is on July 12th at 11 a.m. at the Colma Community Center. • Senior Prom Luncheon is next Wednesday at 11:30 a.m.
• Brews and Bingo is next Friday at Colma Community Center. • An update on the garbage strike is expected tomorrow morning; however, if the situation has not changed, a debris box will be delivered to the Public Works Corporation yard tomorrow for resident use. Notifications will be made to social media regarding drop-off times.
• Inquiries have been made with CalWater regarding repairs in the Sterling Park neighborhood, specifically the replacement of pavers.

Minutes – Regular Meeting 07.09.25 Page 5 of 5

ADJOURNMENT
Mayor Gonzalez adjourned the meeting at 7:53 p.m.

Respectfully submitted,

Abigail Dometita, CMC
Deputy City Clerk

Page: 1Check History ListingapCkHist
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AGENDA ITEM #2
Page: 2Check History ListingapCkHist
3:24PM Town of Colma07/02/2025
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Page: 3Check History ListingapCkHist
3:24PM Town of Colma07/02/2025
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Page: 4Check History ListingapCkHist
3:24PM Town of Colma07/02/2025
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Page: 4
Page: 5Check History ListingapCkHist
3:24PM Town of Colma07/02/2025
firstBank code:

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Page: 6Check History ListingapCkHist
3:24PM Town of Colma07/02/2025
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Check # Date Vendor Status Clear/Void Date Amount PaidInvoice Inv. Date Check Total C 3422893362-06/02/25 06/02/202506/25/2025 70.26
C 5793906861-06/02/25 187.3506/02/202506/25/2025 46.83 03865 TRINA CHINN 2000189.00460566 162.0006/12/202506/20/2025 162.00 03539 CLARK PEST CONTROL 37673287C60567 06/02/202506/27/202506/20/2025 162.00 C 37673282 312.0006/02/202506/27/2025 150.00
00095 CLEARLITE TROPHIES 9289060568 110.4306/13/202506/20/2025 110.43 03269 COLOR ME MINE OF DALY CITY 5019C60569 1,538.2504/17/202506/25/202506/20/2025 1,538.25 01037 COMCAST CABLE 0094769 052625C60570 15,367.7605/26/202506/26/202506/20/2025 15,367.76 03702 CORODATA RECORDS MANAGEMENT RS3717372C60571 568.6105/31/202506/26/202506/20/2025 568.61 03635 PRINCESS COSTELLO 2000187.00460572 114.0006/11/202506/20/2025 114.00 00071 CSG CONSULTANTS, INC. 4/26/25-5/30/25C60573 06/13/202506/26/202506/20/2025 169,586.29 C 4/26/25-5/30/25 CIP 196,848.7906/13/202506/26/2025 27,262.50 00112 DEPARTMENT OF JUSTICE 820755C60574 622.0006/04/202506/26/202506/20/2025 622.00 00112 DEPARTMENT OF JUSTICE 822292C60575 98.0006/04/202506/26/202506/20/2025 98.00 02793 DITO'S MOTORS 32927C60576 80.0006/10/202506/30/202506/20/2025 80.00 03685 REINALYN DUMA 6/2-6/5/25 ReimburseC60577 303.6406/12/202506/25/202506/20/2025 303.64 02935 EMCOR SERVICES-MESA ENERGY SYS 940028155C60578 06/12/202506/26/202506/20/2025 264.00 C 940028212 528.0006/16/202506/26/2025 264.00
03616 FLEXIBLE BENEFIT ADMIN 211345C60579 45.0006/10/202506/26/202506/20/2025 45.00 02499 GE CAPITAL INFORMATION (RICOH) 109247906C60580 525.4406/05/202506/26/202506/20/2025 525.44 03368 JEA GONZALES 2003118.00360581 300.0006/09/202506/20/2025 300.00 02382 MARIA GONZALEZ 2003119.003C60582 80.0006/09/202506/27/202506/20/2025 80.00 00174 HOME DEPOT CREDIT SERVICES 05/30/25 CLOSINGC60583 930.1905/30/202506/24/202506/20/2025 930.19 02181 KEVIN KORCZAK 2003115.00360584 770.0006/09/202506/20/2025 770.00 Page: 6
Page: 7Check History ListingapCkHist
3:24PM Town of Colma07/02/2025
firstBank code:

Check # Date Vendor Status Clear/Void Date Amount PaidInvoice Inv. Date Check Total 02182 KUMON March 202560585 06/10/202506/20/2025 1,645.00 April 2025 3,290.0006/10/2025 1,645.00
00619 SHERWIN LUM 5/19-5/22/25 ReimbC60586 260.1206/05/202506/24/202506/20/2025 260.12 03009 MUTT MITT 768576C60587 2,585.1706/13/202506/30/202506/20/2025 2,585.17 01340 NAVIA BENEFIT SOLUTIONS 10955107C60588 400.0003/28/202506/27/202506/20/2025 400.00 03061 NICK BARBIERI TRUCKING LLC CL68468C60589 553.3105/31/202506/26/202506/20/2025 553.31 00280 ODP BUSINESS SOLUTIONS 426691297001C60590 06/02/202506/30/202506/20/2025 193.67 C 426642720001 331.7006/13/202506/30/2025 138.03
00307 PACIFIC GAS & ELECTRIC 3007220528-6 05Jun25C60591 06/05/202506/25/202506/20/2025 4,550.27 C 0576889222-5 05Jun25 06/05/202506/25/2025 227.71
C 0035222590-8 05Jun25 4,804.8406/05/202506/25/2025 26.86 03775 RAMOS OIL COMPANY CL171688C60592 1,598.8106/10/202506/26/202506/20/2025 1,598.81 03575 MA LORRAINE SALVADOR 2003117.00360593 300.0006/09/202506/20/2025 300.00 00534 SMC INFORMATION SERVICES DEPT 1YCL12505C60594 82.2505/31/202506/26/202506/20/2025 82.25 03725 MARYNA TARASENKO 2003116.003C60595 50.0006/09/202506/26/202506/20/2025 50.00 00412 TELECOMMUNICATIONS ENGINEERING 4940160596 1,652.5006/10/202506/20/2025 1,652.50 02848 UNITED COACH TOURS 24198WFC60597 05/02/202506/30/202506/20/2025 1,150.00 C 24201WF 2,080.0006/11/202506/30/2025 930.00
02336 WILDMIND 28496C60598 495.0005/07/202506/30/202506/20/2025 495.00 03864 HYESUN WON 2003121.003C60599 608.0006/12/202506/26/202506/20/2025 608.00 02795 JAY ROSSET MARCH 2025C60600 6,445.0006/18/202506/23/202506/20/2025 6,445.00 00047 C.L.E.A. 06/27/2025 B60601 544.0006/27/202506/27/2025 544.00 03843 INTERNAL REVENUE SERVICE 06/27/2025 B60602 791.3106/27/202506/27/2025 791.31 01375 NATIONWIDE RETIREMENT SOLUTION 06/27/2025 B60603 49,313.0606/27/202506/27/2025 49,313.06 Page: 7
Page: 8Check History ListingapCkHist
3:24PM Town of Colma07/02/2025
firstBank code:

Check # Date Vendor Status Clear/Void Date Amount PaidInvoice Inv. Date Check Total 01340 NAVIA BENEFIT SOLUTIONS 06/27/2025 BC60604 2,223.2906/27/202506/30/202506/27/2025 2,223.29 02224 STANDARD INSURANCE COMPANY 06/27/2025 B60605 397.5006/27/202506/27/2025 397.50 03746 ANDRES ABARCA 6/17/25 Reimburse60606 92.5406/20/202506/27/2025 92.54 00004 AT&T 00002360741060607 1,725.3106/13/202506/27/2025 1,725.31 03855 AT&T ENTERPRISES, LLC 891289301860608 670.6506/11/202506/27/2025 670.65 00057 CINTAS CORPORATION #2 423322347760609 06/10/202506/27/2025 906.12 4233223488 1,452.5906/10/2025 546.47
00086 CITY OF BURLINGAME 6/27/25 Council60610 65.0006/20/202506/27/2025 65.00 01037 COMCAST CABLE 0097069 05272560611 376.1405/27/202506/27/2025 376.14 02827 CORODATA SHREDDING, INC. DN 1528606C60612 125.4505/31/202506/30/202506/27/2025 125.45 00362 COUNTY OF SAN MATEO CI24-05660613 570.0006/16/202506/27/2025 570.00 03866 ADRIAN JAMES DINGLASAN CUYSON 2003124.00360614 300.0006/16/202506/27/2025 300.00 02793 DITO'S MOTORS 3296260615 06/16/202506/27/2025 94.22 32933 154.5206/11/2025 60.30
02605 SAUL GUERRERO 6/2-6/5/25 ReimbC60616 06/18/202506/27/202506/27/2025 98.65 C 5/8/25 Reimburse 124.6506/18/202506/27/2025 26.00
03637 KRISCH & COMPANY 5577060617 14,518.0202/28/202506/27/2025 14,518.02 02182 KUMON May 202560618 1,500.0006/18/202506/27/2025 1,500.00 00289 PATRIA KYLES 2003123.00360619 275.0006/16/202506/27/2025 275.00 00217 L. N. CURTIS & SONS INV958501C60620 2,372.8106/13/202506/30/202506/27/2025 2,372.81 00465 RAFAEL MANCIA 2003125.00360621 300.0006/16/202506/27/2025 300.00 03379 LUIS MELENDREZ 6/2-6/4/25 Reimb60622 443.8706/16/202506/27/2025 443.87 03289 JOSHUA MORENO 6/17/25 ReimburseC60623 59.5606/22/202506/30/202506/27/2025 59.56 00280 ODP BUSINESS SOLUTIONS 42628688400160624 06/16/202506/27/2025 164.59 Page: 8
Page: 9Check History ListingapCkHist
3:24PM Town of Colma07/02/2025
firstBank code:

Check # Date Vendor Status Clear/Void Date Amount PaidInvoice Inv. Date Check Total 428141419001 207.2506/17/2025 42.66
00307 PACIFIC GAS & ELECTRIC 1918250367-2 12Jun25C60625 06/12/202506/30/202506/27/2025 13,632.36 C 0512181543-4 05Jun25 16,402.2406/05/202506/30/2025 2,769.88 03787 MIGUEL PADILLA JR. 2003122.00360626 80.0006/16/202506/27/2025 80.00 03609 PAYMENTUS CORPORATION INV-15-16425060627 74.4905/31/202506/27/2025 74.49 02926 INC PRECISION BODY SHOP & DETAIL DETAIL3613960628 175.0006/23/202506/27/2025 175.00 03409 PRINTWORKS APPAREL 2986C60629 3,417.7806/10/202506/30/202506/27/2025 3,417.78 01344 PROJECT READ Apr - May 202560630 1,235.0006/18/202506/27/2025 1,235.00 03775 RAMOS OIL COMPANY CL17315560631 1,931.1706/20/202506/27/2025 1,931.17 00500 SMC CONTROLLERS OFFICE May 202560632 2,328.7006/05/202506/27/2025 2,328.70 03015 U.S. BANK CORPORATE PMT SYSTEMV60633 0.0006/25/202506/27/2025 0.00 03015 U.S. BANK CORPORATE PMT SYSTEM 5/22/25 Azzopardi60634 05/22/202506/27/2025 4,453.52 5/22/25 Abellana 05/22/2025 3,509.80
5/22/25 Navarro 05/22/2025 2,272.12
5/22/25 Esquivias 05/22/2025 2,031.33
5/22/25 Dometita 05/22/2025 1,899.68
5/22/25 Lee 05/22/2025 1,272.21
5/22/25 Gotelli 05/22/2025 1,021.37
5/22/25 Walsh 05/22/2025 795.80
5/22/25 Wollman 05/22/2025 757.56
5/22/25 Estabillo 05/22/2025 687.90
5/22/25 Rumayor 05/22/2025 279.74
5/22/25 Velasquez 19,024.4505/22/2025 43.42
03710 VESTIS GROUP, INC. 518047354160635 27.5506/16/202506/27/2025 27.55 03798 VIRGO MOON SACRED SPACE, LLC 0000660636 255.0006/18/202506/27/2025 255.00 02132 JASON WOLLMAN 6/17/25 ReimburseC60637 91.0106/18/202506/27/202506/27/2025 91.01 03795 VANESSA MARCAIDA ABUAN 2003130.00360646 80.0006/24/202506/30/2025 80.00 Page: 9
Page: 10Check History ListingapCkHist
3:24PM Town of Colma07/02/2025
firstBank code:

Check # Date Vendor Status Clear/Void Date Amount PaidInvoice Inv. Date Check Total 00013 ANDY'S WHEELS & TIRES 6847960647 100.0005/28/202506/30/2025 100.00 00002 AT&T 6/18/202560648 41.7606/18/202506/30/2025 41.76 03667 BADGE FRAME, INC. 4305760649 04/28/202506/30/2025 315.42 43043 477.3904/23/2025 161.97
03801 BLACK & VEATCH CORPORATION 146798760650 145,426.8006/19/202506/30/2025 145,426.80 00038 BROADMOOR LANDSCAPE SUPPLY 6753560651 04/24/202506/30/2025 290.14 67533 04/24/2025 123.61
67575 510.4404/30/2025 96.69
00051 CALIFORNIA WATER SERVICE CO. 6544607057-6/18/2560652 06/18/202506/30/2025 1,065.84 1727052702-6/18/25 1,656.3306/18/2025 590.49
03838 REBECCA CAMPOS 2003058.00360653 225.0004/09/202506/30/2025 225.00 00093 CITY OF SOUTH SAN FRANCISCO 52109360654 17,910.4506/09/202506/30/2025 17,910.45 00507 COLMA FIRE PROTECTION DISTRICT 6/26/202560655 145.0006/26/202506/30/2025 145.00 01037 COMCAST CABLE 0096715 06072560656 06/07/202506/30/2025 133.14 0188769 061225 197.4806/12/2025 64.34
03847 RIA DAVID 2000192.00460657 312.0006/23/202506/30/2025 312.00 03412 THERESA DYE 2003129.00360658 275.0006/24/202506/30/2025 275.00 02935 EMCOR SERVICES-MESA ENERGY SYS 94002848960659 1,521.0006/27/202506/30/2025 1,521.00 02499 GE CAPITAL INFORMATION (RICOH) 108982804-Reissue60660 06/30/202506/30/2025 387.33 108982802-Reissue 670.0706/30/2025 282.74
00464 HINDERLITER, DE LLAMAS SIN05114960661 2,652.1506/30/202506/30/2025 2,652.15 01653 KAISER PERMANENTE MEDICAL 900038465460662 370.0006/12/202506/30/2025 370.00 03869 DIANA E KEENAN 6/11/25 Refund60663 32.0006/11/202506/30/2025 32.00 02993 MIXTISO May 8-May29, 202560664 400.0006/04/202506/30/2025 400.00 01340 NAVIA BENEFIT SOLUTIONS 1098494860665 400.0006/30/202506/30/2025 400.00 Page: 10
Page: 11Check History ListingapCkHist
3:24PM Town of Colma07/02/2025
firstBank code:

Check # Date Vendor Status Clear/Void Date Amount PaidInvoice Inv. Date Check Total 01680 NBS GOVERNMENT FINANCE GROUP 202506-218760666 3,010.0006/11/202506/30/2025 3,010.00 03061 NICK BARBIERI TRUCKING LLC CL6943260667 183.8006/15/202506/30/2025 183.80 00307 PACIFIC GAS & ELECTRIC 0678090639-9 17Jun2560668 06/17/202506/30/2025 95.51 9593452526-2 17Jun25 139.4806/17/2025 43.97
03060 PREFERRED ALLIANCE, INC. 0205356-IN60669 60.0005/31/202506/30/2025 60.00 03775 RAMOS OIL COMPANY CL17192360670 80.3206/10/202506/30/2025 80.32 03868 SCOTT BUSCHMAN PHOTOGRAPHY 25002460671 305.9006/25/202506/30/2025 305.90 03686 SERRA YELLOW CAB, INC 1078-01960672 1,503.5005/31/202506/30/2025 1,503.50 00364 SMC FORENSIC LAB PS-INV10486060673 1,517.0006/30/202506/30/2025 1,517.00 00830 STAPLES BUSINESS CREDIT 603280526560674 05/25/202506/30/2025 420.53 6032805267 05/25/2025 294.44
6032805264 05/25/2025 142.76
6032805266 05/25/2025 103.11
6032805263 05/25/2025 38.46
6032805262 1,009.3505/25/2025 10.05
02848 UNITED COACH TOURS 24201WF-Add Fee60675 150.0006/11/202506/30/2025 150.00 03710 VESTIS GROUP, INC. 518047800960676 27.5506/30/202506/30/2025 27.55 1,173,041.64first Total:

Total Checks:checks in this report 194 1,173,041.64
Page: 11

Page: 1Check History ListingapCkHist
6:49AM T
own of Colma08/13/2025
firstBank code:

Check # Date Vendor Status Clear/V oid Date Amount PaidInvoice Inv. Date Check Total 03130 B
AY AREA AIR QUALITY T189521C60638 548.0006/25/202507/03/202507/01/2025 548.00 03490 COSMO JUMP PARTY RENTAL 30 115C60639 575.0006/18/202507/07/202507/01/2025 575.00 00117 DELTA DENTAL OF CALIFORNIA BE006629820C60640 13,681.6306/25/202507/03/202507/01/2025 13,681.63 02499 GE CAPITAL INFO RICOH USA INC 109275701C60641 282.7406/16/202507/03/202507/01/2025 282.74 02224 STANDARD INSURANCE COMPANY July2025CoverageC60642 227.3206/25/202507/03/202507/01/2025 227.32 01030 STEPFORD, INC. 2501941C60643 10,160.9006/25/202507/02/202507/01/2025 10,160.90 02849 6746050100 U.S. BANK PARS ACCOUNT 2025-07 OPEBC60644 109,399.7506/25/202507/02/202507/01/2025 109,399.75 00432 VISION SERVICE PLAN 823096018C60645 1,132.1206/25/202507/08/202507/01/2025 1,132.12 03870 CALIFORNIA MUNICIPAL CLERKS 200005056C60677 650.0006/30/202507/10/202507/03/2025 650.00 03490 COSMO JUMP PARTY RENTAL 30124C60678 1,270.0006/25/202507/11/202507/03/2025 1,270.00 03224 DECORATIVE PLANT SERVICE, INC. 8229C60679 157.6207/01/202507/07/202507/03/2025 157.62 02965 HAPPYCAKE FACE PAINTING 687955C60680 543.3806/17/202507/16/202507/03/2025 543.38 00388 SONITROL 397105C60681 1,212.7006/16/202507/08/202507/03/2025 1,212.70 00522 ALAMEDA COUNTY SHERIFFS OFFICE 7/29 & 7/31/2560682 972.0007/02/202507/11/2025 972.00 00020 ASSOCIATED SERVICES 125070024C60683 07/01/202507/23/202507/ 11/2025 20.00 C 125070023 29.0007/01/202507/23/2025 9.00
03707 CHARLIANN BA
LTON 2003136.003C60684 950.0007/02/202507/16/202507/ 11/2025 950.00 03871 MINERVA CALDERON 2003135.003C60685 115.0007/01/202507/18/202507/ 11/2025 115.00 03872 EVA CHOY 2000196.004C60686 07/01/202507/28/202507/ 11/2025 300.00 C 2000197.004 420.0007/02/202507/28/2025 120.00
03539 CLARK PES
T CONTROL 37863930C60687 150.0007/01/202507/18/202507/ 11/2025 150.00 03551 CULLIGAN QUENCH INV09257830C60688 10.1007/07/202507/17/202507/ 11/2025 10.10 03863 FERGUSON ENTERPRISES, LLC 6069851C60689 3,091.4207/02/202507/15/202507/ 11/2025 3,091.42 Page: 1
Page: 2Check History ListingapCkHist
6:49AM Town of Colma08/13/2025
firstBank code:

Check # Date Vendor Status Clear/Void Date Amount PaidInvoice Inv. Date Check Total 02499 GE CAPITAL INFO RICOH USA INC 109279046C60690 387.3306/18/202507/16/202507/11/2025 387.33 02382 MARIA GONZALEZ 2003134.003C60691 300.0007/01/202507/15/202507/11/2025 300.00 03601 HEALTH AND HUMAN RESOURCE CNTR E0349098C60692 64.8007/02/202507/15/202507/11/2025 64.80 02126 ICLEI-LOCAL GOVERNMENTS FOR 4370C60693 1,200.0006/16/202507/16/202507/11/2025 1,200.00 00181 IEDA 24992C60694 1,831.2207/01/202507/18/202507/11/2025 1,831.22 02655 INTRADO LIFE & SAFETY, INC. 0108-000379C60695 4,678.6807/02/202507/25/202507/11/2025 4,678.68 03873 LEADERSHIP COUNCIL NS2960C60696 3,900.0007/01/202507/15/202507/11/2025 3,900.00 00254 METRO MOBILE COMMUNICATIONS 49851C60697 602.0007/01/202507/21/202507/11/2025 602.00 03173 PLAN JPA PLAN-0327C60698 311,788.0007/01/202507/16/202507/11/2025 311,788.00 03284 SOUNDTHINKING, INC. INV#14060C60699 2,747.0006/30/202507/18/202507/11/2025 2,747.00 03843 INTERNAL REVENUE SERVICE 07/11/2025 bC60722 791.3107/11/202507/16/202507/11/2025 791.31 01375 NATIONWIDE RETIREMENT SOLUTION 07/11/2025 BC60723 07/11/202507/15/202507/11/2025 3,663.06 C 07/11/2025 5,783.0607/11/202507/15/2025 2,120.00
01340 NAVIA BENEFIT SOLUTIONS 07/11/2025 - BC60724 07/11/202507/14/202507/11/2025 1,838.73 C 07/11/2025 - M 2,105.4007/11/202507/14/2025 266.67
00522 ALAMEDA COUNTY SHERIFFS OFFICE 7/8/202560725 648.0007/08/202507/18/2025 648.00 01565 BAY CONTRACT MAINTENANCE, INC. 33466C60726 07/10/202507/24/202507/18/2025 3,021.41 C 33468 07/10/202507/24/2025 2,934.14
C 33467 07/10/202507/24/2025 2,934.14
C 33465 07/10/202507/24/2025 1,711.57
C 33470 07/10/202507/24/2025 698.59
C 33464 07/10/202507/24/2025 243.99
C 33469 11,757.0007/10/202507/24/2025 213.16
00051 CALIFORNIA WATER SERVICE CO. 3422893362-06/30/25C60727 06/30/202507/23/202507/18/2025 70.26 C 0944444444-06/30/25 06/30/202507/23/2025 70.26
C 5793906861-06/30/25 187.3506/30/202507/23/2025 46.83 Page: 2
Page: 3Check History ListingapCkHist
6:49AM Town of Colma08/13/2025
firstBank code:

Check # Date Vendor Status Clear/Void Date Amount PaidInvoice Inv. Date Check Total 03539 CLARK PEST CONTROL 37863931C60728 07/01/202507/25/202507/18/2025 150.00 C 37863932 278.0007/11/202507/25/2025 128.00
01037 COMCAST CABLE 0094769 062625C60729 06/26/202507/23/202507/18/2025 14,940.44 C 0097069 062725 15,326.5806/27/202507/23/2025 386.14 02793 DITO'S MOTORS 33082C60730 101.1107/09/202507/28/202507/18/2025 101.11 03515 DAPHNE FERRO 2003139.003C60731 300.0007/07/202507/22/202507/18/2025 300.00 02499 GE CAPITAL INFO RICOH USA INC 109316747C60732 525.4407/04/202507/22/202507/18/2025 525.44 03712 HD SUPPLY, INC. F/K/A 872339528C60733 232.8807/03/202507/21/202507/18/2025 232.88 01431 PRISM 26150006C60734 07/01/202507/21/202507/18/2025 412,541.00 C 26100035 652,334.0007/01/202507/21/2025 239,793.00
03573 LUZ RODRIGUEZ 2003142.003C60735 650.0007/09/202507/23/202507/18/2025 650.00 02527 BENJAMIN SALVANTE 2003140.00360736 300.0007/07/202507/18/2025 300.00 02848 UNITED COACH TOURS 24203WFC60737 06/11/202507/29/202507/18/2025 1,290.00 C 24204WF 06/11/202507/29/2025 1,265.00
C 24202WF 3,695.0006/11/202507/29/2025 1,140.00
01687 UNITED SITE SERVICES OF INV-5443071C60738 168.2607/03/202507/23/202507/18/2025 168.26 03710 VESTIS GROUP, INC. 5180480659C60739 27.5507/07/202507/22/202507/18/2025 27.55 03875 LEI LEI WIN 2000198.004C60740 330.0007/07/202507/28/202507/18/2025 330.00 00047 C.L.E.A. 07/25/2025C60765 544.0007/25/202507/29/202507/25/2025 544.00 03843 INTERNAL REVENUE SERVICE 07/25/2025C60766 791.3107/25/202507/30/202507/25/2025 791.31 01375 NATIONWIDE RETIREMENT SOLUTION 07/25/2025C60767 3,763.0607/25/202507/29/202507/25/2025 3,763.06 01340 NAVIA BENEFIT SOLUTIONS 07/25/2025C60768 1,838.7307/25/202507/28/202507/25/2025 1,838.73 02224 STANDARD INSURANCE COMPANY 07/25/2025C60769 397.5007/25/202507/29/202507/25/2025 397.50 03546 JUDIT ABARCA RIVERA 2003151.00360772 50.0007/14/202507/25/2025 50.00 Page: 3
Page: 4Check History ListingapCkHist
6:49AM Town of Colma08/13/2025
firstBank code:

Check # Date Vendor Status Clear/Void Date Amount PaidInvoice Inv. Date Check Total 00004 AT&T 000023773536C60773 1,727.5707/13/202507/30/202507/25/2025 1,727.57 03855 AT&T ENT LLC, ACC BUSINESS 9516134014C60774 682.6607/11/202507/30/202507/25/2025 682.66 02807 BLUE WATER TOWING & AUTO 10371560775 07/05/202507/25/2025 300.00 102095 550.0007/05/2025 250.00
02886 BLUETRITON BRANDS INC 05G0036457661C60776 50.9707/09/202507/31/202507/25/2025 50.97 02244 CALIFORNIA BUILDING STANDARDS Apr - Jun 202560777 38.0007/21/202507/25/2025 38.00 00051 CALIFORNIA WATER SERVICE CO. 3890644444-07/03/25C60778 880.9907/03/202507/28/202507/25/2025 880.99 00774 CITY OF ATHERTON 7/25/25 Walsh60779 65.0007/15/202507/25/2025 65.00 00060 CITY OF SOUTH SAN FRANCISCO FY 2025-26 Sewer60780 997,738.7207/21/202507/25/2025 997,738.72 00507 COLMA FIRE PROTECTION DISTRICT 7/13/2560781 350.0007/13/202507/25/2025 350.00 01037 COMCAST CABLE 0096715 070725C60782 143.2607/07/202507/31/202507/25/2025 143.26 00812 COMMUNICATIONS MANAGERS ASSOC FY 2025-202660783 150.0006/15/202507/25/2025 150.00 02583 CRIME SCENE CLEANERS, INC. 9411160784 130.0007/05/202507/25/2025 130.00 00117 DELTA DENTAL OF CALIFORNIA BE006656574C60785 13,502.8408/01/202507/29/202507/25/2025 13,502.84 00111 DEPARTMENT OF CONSERVATION Apr - Jun 2025C60786 209.7807/21/202507/31/202507/25/2025 209.78 03616 FLEXIBLE BENEFIT ADMIN 212831C60787 135.0007/15/202507/30/202507/25/2025 135.00 02967 GOVINVEST INC. 2025-646960788 37,450.0007/14/202507/25/2025 37,450.00 00433 GRAINGER INC 9565278653C60789 858.7207/08/202507/30/202507/25/2025 858.72 02119 CHRISTOPHER GRANT 6/24/25 Reimb60790 38.4506/24/202507/25/2025 38.45 03876 LAURA AGUILAR LONI 2000200.004C60791 144.0007/10/202507/30/202507/25/2025 144.00 02878 DANIEL MENDOZA 7/14-7/18/25 ReimbC60792 502.6207/19/202507/25/202507/25/2025 502.62 00272 NSMC SANITATION DISTRICT FY 2025-26 Sewer60793 37,048.3607/21/202507/25/2025 37,048.36 00307 PACIFIC GAS & ELECTRIC 0512181543-4 09Jul25C60794 2,789.3007/09/202507/28/202507/25/2025 2,789.30 Page: 4
Page: 5Check History ListingapCkHist
6:49AM Town of Colma08/13/2025
firstBank code:

Check # Date Vendor Status Clear/Void Date Amount PaidInvoice Inv. Date Check Total 03609 PAYMENTUS CORPORATION INV-15-165486C60795 204.7706/30/202507/31/202507/25/2025 204.77 03878 PLANTAG INC 43838C60796 76.9007/10/202507/31/202507/25/2025 76.90 02970 PRODUCTIVE PRINTING & GRAPHICS 38551C60797 165.6607/11/202507/31/202507/25/2025 165.66 03775 RAMOS OIL COMPANY CL18040160798 07/20/202507/25/2025 1,681.32 CL178954 3,263.0107/10/2025 1,581.69
00500 SMC CONTROLLERS OFFICE FY 2025-2026 LAFCO60799 2,452.0006/30/202507/25/2025 2,452.00 00500 SMC CONTROLLERS OFFICE June 202560800 1,659.7007/03/202507/25/2025 1,659.70 00573 SMC ENVIRONMENTAL HEALTH 00135333C60801 638.0007/02/202507/30/202507/25/2025 638.00 00364 SMC FORENSIC LAB PS-INV305332C60802 1,535.0006/30/202507/31/202507/25/2025 1,535.00 00534 SMC INFORMATION SERVICES DEPT 1YCL12506C60803 82.2506/30/202507/29/202507/25/2025 82.25 00609 SMC MANAGER'S OFFICE 9/10/25 Tuition60804 300.0007/22/202507/25/2025 300.00 02224 STANDARD INSURANCE COMPANY Aug2025CoverageC60805 237.8207/15/202507/29/202507/25/2025 237.82 00830 STAPLES BUSINESS CREDIT 6035238112C60806 258.0506/25/202507/28/202507/25/2025 258.05 03750 THE REGIONAL TRAINING CENTER 8/26-8/28/25 Tuition60807 1,199.0007/21/202507/25/2025 1,199.00 02938 KIMBERLY TRASK 4/23-4/25/25 ReimbC60808 147.7507/19/202507/28/202507/25/2025 147.75 02849 6746050100 U.S. BANK PARS ACCOUNT 2025-08 OPEBC60809 109,396.7507/22/202507/29/202507/25/2025 109,396.75 00421 U.S. POSTAL SERVICE 7/14/2025 BULKC60810 3,000.0007/14/202507/31/202507/25/2025 3,000.00 02468 ULINE, INC. 195366076C60811 1,707.0607/15/202507/29/202507/25/2025 1,707.06 03710 VESTIS GROUP, INC. 5180483056C60812 27.5507/14/202507/28/202507/25/2025 27.55 00432 VISION SERVICE PLAN 823286884C60813 1,106.3907/19/202507/28/202507/25/2025 1,106.39 02799 WAVE/ASTOUND 103745301-0011603C60814 439.7907/01/202507/31/202507/25/2025 439.79 01745 WILLIAM D. WHITE CO., INC. 461598C60815 563.7507/10/202507/29/202507/25/2025 563.75 03877 ANGELA WONG 2000201.00460816 170.0007/10/202507/25/2025 170.00 Page: 5
Page: 6Check History ListingapCkHist
6:49AM Town of Colma08/13/2025
firstBank code:

Check # Date Vendor Status Clear/Void Date Amount PaidInvoice Inv. Date Check Total 00130 EMPLOYMENT DEVELOPMENT DEPT 0785190800C90800 788.0007/23/202507/31/202507/28/2025 788.00 00282 RETIREMENT SYSTEM CALIFORNIA PUBLIC EMPLOYEES07/11/2025 - BC95458 93,955.9907/11/202507/31/202507/11/2025 93,955.99 01360 MISSIONSQUARE RETIREMENT 07/11/2025 - MC95466 799.9107/11/202507/31/202507/11/2025 799.91 00521 UNITED STATES TREASURY 07/11/2025 - MC95467 1,428.2407/11/202507/31/202507/11/2025 1,428.24 00631 P.E.R.S. 07/11/2025 - MC95468 1,126.5307/11/202507/31/202507/11/2025 1,126.53 00130 EMPLOYMENT DEVELOPMENT DEPT 07/11/2025 - MC95469 90.0007/11/202507/31/202507/15/2025 90.00 00282 RETIREMENT SYSTEM CALIFORNIA PUBLIC EMPLOYEES07/11/2025 - MC95470 3,000.8007/11/202507/31/202507/11/2025 3,000.80 00130 EMPLOYMENT DEVELOPMENT DEPT 07/11/2025 - BC95471 19,806.3807/11/202507/31/202507/15/2025 19,806.38 00521 UNITED STATES TREASURY 07/11/2025 - BC95472 83,988.3007/11/202507/31/202507/11/2025 83,988.30 00631 P.E.R.S. 07/11/2025 - BC95473 59,470.4207/11/202507/31/202507/11/2025 59,470.42 01360 MISSIONSQUARE RETIREMENT 07/11/2025 - BC95474 10,056.9307/11/202507/31/202507/11/2025 10,056.93 00068 COLMA PEACE OFFICER'S 07/11/2025C95475 1,208.8807/11/202507/31/202507/11/2025 1,208.88 00130 EMPLOYMENT DEVELOPMENT DEPT 07/25/2025C95482 21,415.9507/25/202507/31/202507/25/2025 21,415.95 00521 UNITED STATES TREASURY 07/25/2025C95483 89,978.9007/25/202507/31/202507/25/2025 89,978.90 00631 P.E.R.S. 07/25/2025C95484 60,686.5907/25/202507/31/202507/25/2025 60,686.59 01360 MISSIONSQUARE RETIREMENT 07/25/2025C95485 10,062.1707/25/202507/31/202507/25/2025 10,062.17 00068 COLMA PEACE OFFICER'S 07/25/2025C95486 1,208.8807/25/202507/31/202507/25/2025 1,208.88 00282 RETIREMENT SYSTEM CALIFORNIA PUBLIC EMPLOYEES100000017957038C120115 8,790.3706/16/202507/02/202507/01/2025 8,790.37 03616 FLEXIBLE BENEFIT ADMIN JULY2025HRAC120116 85,316.6206/25/202506/27/202507/01/2025 85,316.62 00631 P.E.R.S. FY2025-2026 Lump SumC202526 1,101,337.0007/10/202507/31/202507/10/2025 1,101,337.00 00521 UNITED STATES TREASURY 06/27/2025 B-2C397452 4,326.9506/27/202507/31/202507/01/2025 4,326.95 00521 UNITED STATES TREASURY 06/27/2025 B-SC954542 48.1007/02/202507/31/202507/03/2025 48.10 Page: 6
Page: 7Check History ListingapCkHist
6:49AM Town of Colma08/13/2025
firstBank code:

Check # Date Vendor Status Clear/Void Date Amount PaidInvoice Inv. Date Check Total 4,058,712.60first Total:

Total Checks:checks in this report 122 4,058,712.60
Page: 7

Staff Report – MTC Active Transportation Capital Design Technical Assistance Grant El Camino Real Bicycle and Pedestrian Improvement Project Page 1 of 4

STAFF REPORT
TO
: Mayor and Members of the City Council
FROM: Brad Donohue, Director of Public Works and Planning Abdulkader Hashem, Principal Project Manager
VIA: Daniel Barros, City Manager
MEETING DATE: August 27, 2025
SUBJECT: MTC Active Transportation Capital Design Technical Assistance Grant

RECOMMENDATION
Staff recommends that the City Council adopt the following:

RESOLUTION APPROVING AND AUTHORIZING THE CITY MANAGER TO EXECUTE THE

FUNDING AGREEMENT WITH THE METROPOLITAN TRANSPORTATION COMMISSION (MTC) FOR THE MTC ACTIVE TRANSPORTATION CAPITAL DESIGN TECHNICAL

ASSISTANCE GRANT AWARDED FOR THE EL CAMINO REAL BICYCLE AND PEDESTRIAN IMPROVEMENT PROJECT PURSUANT TO CEQA GUIDELINE 15306 IN LIEU OF 15301 C

OUNCIL ADOPTED VALUES
The City Council approved a master plan that addresses bicycle and pedestrian safety and transportation deficiencies on El Camino Real (ECR) in Colma. The master plan created a vision of how the highway could be reconstructed to accommodate all modes of transportation, a plan that endorses safety and promotes healthy modes of travel along El Camino Real. The approval of the resolution is a continuation of the vision that ECR can be
viable for all modes of travel.

BAC

KGROUND
The Active Transportation Capital Design Technical Assistance Program supports Plan Bay Area 2050’s greenhouse gas (GHG) emissions reduction target, as well as the Plan’s strategy to build a complete streets network to encourage walking, biking, and other mobility options.

In Spring 2022, the Metropolitan Transportation Commission (MTC) Active Transportation Plan updated its Complete Streets Policy (Resolution 4493). This was followed by the identification of an Active Transportation Network in the Summer of 2022, and the prioritization of a 5-Year Implementation Plan in the Summer of 2023.

AGENDA ITEM #3
Staff Report – MTC Active Transportation Capital Design Technical Assistance Grant El Camino Real Bicycle and Pedestrian Improvement Project Page 2 of 4 In October 2024, the MTC invited eligible Bay Area jurisdictions to submit project proposals to one or more of the following grant programs: Regional Mobility Hubs, Parking Management, Charging Infrastructure, and Active Transportation Capital Design Technical Assistance.

The Town of Colma submitted an application for the Active Transportation Capital Design Technical Assistance Call for Projects. As part of the 5-Year Implementation Plan, this call for projects is the second cycle of Active Transportation Technical Assistance. Total funding available is $2 million, with minimum grant award of $100,000, and maximum grant award of $300,000. The Town secured the maximum grant of $300,000.

Projects that are awarded funding must be located on the Active Transportation Network, a 3,244 mile network, located in Transit-Oriented Community (TOC) policy station areas. These Projects are required to implement Complete Streets principals, incorporating All Ages and Abilities design principals for high-comfort bicycle facilities, and Accessibility Guidelines for Pedestrian Facilities in the Public Right of Way.

Awarded projects will enter into a funding agreement with MTC, giving them the flexibility to hire their own consultant or choose from MTC’s on-call bench of consultants.

To move active transportation projects forward, MTC offered technical assistance to Bay Area agencies to projects located on the MTC Active Transportation Network to help them advance from conceptual or preliminary engineering design to final design, along with related outreach. This funding will allow the Town to finalize the project's design and prepare it for construction.

ANALYSIS
Since ECR is a state-owned roadway, all improvements must be approved by Caltrans. The proposed improvements will require various levels of documentation, studies, and reviews to receive Caltrans’s approval at each stage, from project initiation through construction. The Project Study Report-Project Development Support (PSR-PDS) phase was completed and approved by Caltrans in February 2025. The current phase, Project Approval and Environmental Document (PA&ED), is in development and is expected to be finished in December 2025. Following that, the project will move into the Design and Right of Way (ROW) certification.

Staff Report – MTC Active Transportation Capital Design Technical Assistance Grant El Camino Real Bicycle and Pedestrian Improvement Project Page 3 of 4 The key requirements for the Plans, Specifications, and Estimates (PS&E) approval process include Geometric Design, Safety and Accessibility, Utilities and ROW, Drainage and Stormwater, Traffic Control, Landscaping, and Engineer’s Estimate. To obtain Caltrans ROW approval, the project must complete several steps, including securing all necessary permits and certifying that all requirements have been met. This work involves preparing ROW plans, relocating utilities, appraising property, and making payments for real property as needed.

Projects that involve work within Caltrans' ROW will require an encroachment permit. A Caltrans Liaison Engineer is assigned to the Project to provide oversight for the current PA&ED phase and the future PS&E phase for the project.

The Metropolitan T ransportation C ommission ( MTC) has awarded a $300,000 Active Transportation Capital Design T echnical A ssistance grant to both the Town of Colma and the City o f South San Francisco. T he grants will support the PS&E f or two different segments of the El Camino Real Project: C olma's grant will cover Segment A, and South San Francisco's will c over Segment C. Both grants will also serve as the local m atch required t o receive future Measure s A and W H ighway P rogram 2 025 Funds, or any other potential funds, if they are awarded .

FISCAL IMPACT
The estimated cost of the preparation of the Plans, Specifications & Estimates (PS&E) for Segment A of the El Camino Real Bicycle and Pedestrian Improvement Project is estimated to be $4,435,000. A $300,000 grant from the Active Transportation Capital Design Technical Assistance will be used as a part of local match to secure future funding from the Measures A and W Highway Program 2025 or other potential grants.

MTC requires that the Town of Colma complete the PS&E phase of Segment A by the end of 2026.

SUSTAINABLE IMPACT
This resolution in support of the El Camino Real Bicycle and Pedestrian Improvement Project is consistent with the Town’s sustainability goals and Complete Streets and Green Streets Program goals.

ENVIRONMENTAL
The City Council’s action in adopting the resolution is exempt from environmental review under the California Environmental Quality Act (CEQA) pursuant to CEQA Guideline 15306 in lieu of 15301 as information collection. The resolution will authorize information gathering for bike and pedestrian improvements along El Camino Real. Adoption of the resolution will not commit the Town to a course of action nor will it approve any actual physical improvements along El Camino Real. Instead, any improvements will only be considered for potential approval after CEQA review has been conducted.

Staff Report – MTC Active Transportation Capital Design Technical Assistance Grant El Camino Real Bicycle and Pedestrian Improvement Project Page 4 of 4

ALTERNATIVES
The City Council could choose not to accept the Active Transportation Capital Design Technical Assistant Grant. Doing so is not recommended, however, because the Town would lose this funding opportunity to assist with the implementation PS&E for Segment A of the El Camino Real Bicycle and Pedestrian Improvement Project.

CONCLUSION

Staff is requesting that City Council adopt a resolution approving and authorizing the City Manager to execute the agreement with the MTC for accepting the Active Transportation Capital Design Technical Assistant $300,000 Grant to support funding the preparation of the Plans, Specifications, and Estimates phase for Segment A of the El Camino Real Bicycle and Pedestrian Improvement Project.

ATTACHMENTS

A. Resolution

Res 2025-__, MTC Active Transportation Capital Design Technical Assistance Grant Page 1 of 2 RESOLUTION 2025-__

OF THE CITY COUNCIL OF THE TOWN OF COLMA

RESOLUTION APPROVING AND AUTHORIZING THE CITY MANAGER TO EXECUTE

THE FUNDING AGREEMENT WITH THE METROPOLITAN TRANSPORTATION

COMMISSION (MTC) FOR THE MTC ACTIVE TRANSPORTATION CAPITAL DESIGN

TECHNICAL ASSISTANCE GRANT AWARDED FOR THE EL CAMINO REAL BICYCLE AND PEDESTRIAN IMPROVEMENT PROJECT PURSUANT TO CEQA GUIDELINE 15306 IN LIEU OF 15301
The City Council of the Town of Colma does hereby resolve as follows:

1. Background.
(a) Th
e City Council approved a master plan that addresses bicycle and pedestrian safety and transportation deficiencies on El Camino Real (ECR) in Colma. (b) In October 2024, the Metropolitan Transportation Commission (MTC) invited eligible Bay Area jurisdictions to submit project proposals to one or more of the following grant programs:

Regional Mobility Hubs, Parking Management, Charging Infrastructure, and Active Transportation Capital Design Technical Assistance.
(c) MTC has awarded a $300,000 Active Transportation Capital Design Technical Assistance grant to both the Town of Colma and the City of South San Francisco. (d
) The grants will support the Plans, Specifications, and Estimates (PS&E) for two different segments of the El Camino Real Project: Colma's grant will cover Segment A, and South San Francisco's will cover Segment C.
(e) B
oth grants will also serve as the local match required to receive future Measures A and W Highway Program 2025 Funds, or any other potential funds, if they are awarded. (f) I
n order to accept the grant, the Town must enter into a funding agreement.

2. O
rder.
(a) Th
e City Council hereby approves and authorizes the City Manager to execute a funding agreement with MTC for the MTC Active Transportation Capital Design Technical Assistance Grant for the El Camino Real Bicycle and Pedestrian Improvement Project. //
//
//
//
//
//
//

ATTACHMENT A
Res 2025-__, MTC Active Transportation Capital Design Technical Assistance Grant Page 2 of 2 Certification of Adoption

I certify that the foregoing Resolution No. 2025 -__ was duly adopted at a regular meeting of said City Council held August 27, 2025 by the following vote:

Name Voting Present, Not Voting Absent
Aye No Abstain Not Participating
Ken Gonzalez, Mayor

Carrie Slaughter, Vice Mayor

Helen Fisicaro, Councilmember

Joanne F. del Rosario,
Councilmember

Thomas Walsh,
Councilmember

Voting Tally

Dated ______________________ ___________________________________ Ken Gonzalez, Mayor

Attest: ____________________________
Michelle Estabillo, City Clerk

Staff Report - Measure A and W Highway Program 2025 Call For Projects El Camino Real Bicycle and Pedestrian Improvement Project Page 1 of 4

STAFF REPORT
TO: May
or and Members of the City Council
FROM: Brad Donohue, Director of Public Works and Planning Abdulkader Hashem, Principal Project Manager
VIA: Daniel Barros, City Manager
MEETING DATE: August 27, 2025
SUBJECT: Measure A and W Highway Program 2025 Call For Projects

RECOMMENDATION
Staff recommends that the City Council adopt the following:

RESOLUTION SUPPORTING THE EL CAMINO REAL BICYCLE AND PEDESTRIAN

IMPROVEMENT PROJECT AND AUTHORIZING THE SUBMITTAL OF AN APPLICATION FOR THE SAN MATEO COUNTY TRANSPORTATION AUTHORITY’S 2025 MEASURE A AND

MEASURE W HIGHWAY PROGRAM CALL FOR PROJECTS PURSUANT TO CEQA GUIDELINE 15306
COUN

CIL ADOPTED VALUES
The City Council approved a master plan that addresses bicycle and pedestrian safety and transportation deficiencies on El Camino Real (ECR) in Colma. The master plan created a vision of how the highway could be reconstructed to accommodate all modes of transportation, a plan that endorses safety and promotes healthy modes of travel along ECR. The approval of the resolution is a continuation of the vision that ECR can be viable for all modes of travel.

BACK
GROUND
In 2021, the San Mateo County Transportation Authority (SMCTA) adopted the Short Range Highway Plan (SRHP) and Capital Improvement Program (CIP) to guide investments for the Measure A Highways and Measure W Countywide Highway Congestion categories. The SRHP established the policy framework for these investments, incorporating goals from both measures. In December 2024, the TA Strategic Plan 2025-2029 further updated these policies and evaluation criteria based on stakeholder input.

To be eligible for the Call for Projects, a project must be included in the CIP, listed in either the Measure A or W Expenditure Plans, or be identified on the updated Measure A Supplemental AGENDA ITEM #4
Staff Report - Measure A and W Highway Program 2025 Call For Projects El Camino Real Bicycle and Pedestrian Improvement Project Page 2 of 4 Roadways candidate list, The Colma El Camino Real Bicycle and Pedestrian Improvement Project is on the updated Measure A Supplemental Roadways list, making it eligible for funding.

The SMCTA intends to make available up to $200 million between County Measures A and W including:
• Measure A: Key Congested Areas ($45 million), and Supplemental Roadways ($75 million). • Measure W: This will fund highway and interchange projects ($80 million).

ANALYSIS
Since ECR is a state-owned roadway, all improvements must be approved by Caltrans. The proposed improvements will require various levels of documentation, studies, and reviews to receive Caltrans’s approval at each stage, from project initiation to construction. The Project Study Report-Project Development Support (PSR-PDS) phase was completed and approved by Caltrans in February 2025. The next phase, Project Approval and Environmental Document (PA&ED), is currently in development and is expected to be finished in December 2025.

Following the PA&ED approval, the project will move into the Plan, Specifications and Estimate (PS&E) and Right of Way (ROW) stage of the project.

The key requirements for the PS&E approval include Geometric Design, Safety and Accessibility, Utilities and Right of Way, Drainage and Stormwater, Traffic Control, and Engineer’s Estimate. A Caltrans Liaison Engineer is assigned to the Project to provide oversight for both PA&ED and PS&E phases for the project. To obtain Caltrans ROW approval, the project must complete several steps, including securing all necessary permits and certifying that all requirements have been met. This work involves preparing ROW plans, relocating utilities, appraising property, and making payments for real property as needed. Projects that involve work within Caltrans' ROW will also require a CalTrans encroachment permit.

Town of Colma staff will apply for Measure A and W Highway Program 2025 funding to complete the PS&E phase for Segments A and C of the El Camino Real Project, and funding to acquire ROW where needed along the project boundaries. This application will be submitted to the SMCTA by September 12, 2025. The estimated funding needed for PS&E and ROW is $17,000,000. Our application seeks $15,300,000, and the required $1,700,000 local match (10%) will be shared between the Town of Colma and the City of South San Francisco.

A City Council resolution is required to apply for Measure A and Measure W Highway Program 2025 funding. The resolution must show support for the El Camino Real Bicycle and Pedestrian Improvement Project and authorize the submission of the application for both the PS&E and ROW phases.

Detailed Description of the Project
The El Camino Real Bicycle and Pedestrian Improvement project aims to enhance safety, provide multimodal accessibility, improve connectivity and access to public transportation, and support economic growth by providing continuous sidewalks and dedicated bicycle lanes along approximately 1.5 miles of El Camino Real/State Route (SR) 82 between Albert M Teglia Boulevard in the Town of Colma and Hickey Boulevard in the City of South San Francisco. The project is divided into three segments: Segment A from Albert M. Teglia Boulevard to Mission Staff Report - Measure A and W Highway Program 2025 Call For Projects El Camino Real Bicycle and Pedestrian Improvement Project Page 3 of 4 Road, Segment B from Mission Road to Arlington Drive in the Town of Colma, and Segment C from Arlington Drive to Hickey Boulevard in the City of South San Francisco. The requested Measure A and W Highway Program 2025 funds will be allocated for the preparation of the PS&E for Segments A and C, and the ROW of the entire corridor (Segments A, B, and C).

Design of Segment B is already funded by the Measure A and W Pedestrian and Bicycle Program 2022 (Cycle 6).

The Town of Colma and the City of South San Francisco are being awarded MTC Active Transportation Design Technical Assistance grants, $300,000 each. Colma will use its funding for the design of Segment A of the El Camino Real Project, and South San Francisco will use its grant for Segment C. Both grants will serve as the local match (10%) for the Measure A and W Highway Program 2025 Funds.

FISCAL IMPACT
The estimated cost of the preparation of the PS&E for the El Camino Real Bicycle and Pedestrian Improvement Project (Segments A & C) is estimated to be in the range of $8,000,000, and the estimated cost of the ROW for the entire corridor (Segments A, B & C) is estimated to be in the range of $9,000,000 as follows:

Phase Segment A
(Colma)
Segment B
(Colma)
Segment C
(SSF)
Total
PS&E $5,350,000 - $2,650,000 $8,000,000
ROW $5,680,000 $470,000 $2,850,000 $9,000,000
Total $11,030,000 $470,000 $5,500,000 $17,000,000

If the Measure A and W Highway Program 2025 is accepted and funded, the Town’s estimated funding plan for the PS&E phase and ROW phase will be as follows:

• Measure A and W Highway Program 2025 Grant: $ 15,300,000 • Colma’s Commitment ($850,000 Colma Local Match, and
$300,000 MTC Design Technical Assistance Grant): $ 1,150,000

• SSF’s Local Match Commitment $ 550,000

Estimated Project Total: $ 17,000,000

Should the SMCTA Board award Measure A and W Highway Program 2025 funds to the El Camino Real Bicycle and Pedestrian Improvement Project, the SMCTA will require that the Town of Colma commence work on the PS&E phase and ROW phase within one year of TA Board action, which is anticipated in December 2025. Action on this item will have no fiscal impact for FY 2025-26 and the 10% local match dollars in the amount of $1,150,000 can be included during the Capital Improvement Program budget discussions for FY 2026-27.

The Town of Colma is the project's sponsor and implementing agency. Should the project receive the funds, a funding agreement will be established with the City of South San Francisco (SSF) to ensure the Town of Colma is reimbursed for SSF's local match contribution.

Staff Report - Measure A and W Highway Program 2025 Call For Projects El Camino Real Bicycle and Pedestrian Improvement Project Page 4 of 4

ENVIRONMENTAL
The City Council’s action in adopting the resolution is exempt from environmental review under the California Environmental Quality Act (CEQA) pursuant to CEQA Guideline 15306 as information collection. The resolution will authorize information gathering for bike and pedestrian improvements along El Camino Real. Adoption of the resolution will not commit the Town to a course of action nor will it approve any actual physical improvements along El Camino Real. Instead, any improvements will only be considered for potential approval after CEQA review has been conducted.

ALTERNATIVES
The City Council could choose not to accept the Measure A and W Highway Program 2025 Call for Projects. Doing so is not recommended, however, because the Town would lose this funding opportunity to assist with the implementation of El Camino Real Bicycle and Pedestrian Improvement Project.

CONCLUSION

Staff is requesting that City Council adopt a resolution supporting the El Camino Real Bicycle and Pedestrian Improvement project and authorizing the submittal of an application for the San Mateo County Transportation Authority’s Measure A and Measure W Highway Program 2025 to fund the PS&E phase and the ROW phase of the Project.

ATTACHMENTS

A. Resolution

Reso 2025-XX_ Measure A and Measure W Highway Program 2025 Call For Projects Page 1 of 3 RESOLUTION NO. 2025-

OF THE CITY COUNCIL OF THE TOWN OF COLMA

RESOLUTION SUPPORTING THE EL CAMINO REAL BICYCLE AND PEDESTRIAN

IMPROVEMENT PROJECT AND AUTHORIZING SUBMITTAL OF AN APPLICATION FOR THE SAN MATEO COUNTY TRANSPORTATION AUTHORITY’S 2025 MEASURE A AND

MEASURE W HIGHWAY PROGRAM CALL FOR PROJECTS PURSUANT TO CEQA GUIDELINE 15306
The City Council of the Town of Colma does hereby resolve as follows:

1. Background
(a) T he El Camino Real corridor in Colma includes narrow and missing sidewalks, long and infrequent crosswalks, absence of bicycle facilities, and high travel speeds, and (b) The Town of Colma developed the El Camino Real Bicycle and Pedestrian Improvement Project, which aims to improve safety and mobility for people who walk and bike along El Camino Real and to increase access to public transportation, and (c) T
he El Camino real Bicycle and Pedestrian Improvement project (“Project”) is divided into three segments: Segment A from Albert M. Teglia Boulevard to Mission Road, Segment B from Mission Road to Arlington Drive in the Town of Colma, and Segment C from Arlington Drive to Hickey Boulevard in the City of South San Francisco. (d) The Town is currently implementing the Project Approval and Environmental Document (PA&ED) phase of the Project, and
(e) The PA&ED approval will advance the Project to the Plans, Specifications, and Estimates (PS&E) phase for Segments A and C , and Right of Way (ROW) phase for the entire corridor (Segments A, B and C), and
(f) It will cost $17,000,000 to implement the project scope, including the PS&E and ROW.
(g) The Town of Colma wishes to sponsor the submittal of an application for Measure A and Measure W 2025 Highway Program funds for the development of the El Camino Real Bicycle and Pedestrian Improvement Project, for PS&E and ROW phases, and (h) T he Town of Colma seeks $15,300,000 for both PS&E and ROW phases, and

ATTACHMENT A
Reso 2025-XX_ Measure A and Measure W Highway Program 2025 Call For Projects Page 2 of 3 j) The San Mateo County Transportation Authority (SMCTA) issued a Call for Projects for the 2025 Measure A and Measure W Highway Program funds on July 11, 2025, and

2. Findings
(a) The SMCTA requires applicants for the 2025 Measure A and Measure W Highway Program funds to submit a resolution in support of the Project and application, in this case for $15,300,000 in SMCTA Measure A and Measure W Highway Program funds for PS&E and ROW phases, and
(b) The SMCTA also requires applicants to submit a resolution committing to begin work within one year of an award and to the completion of the requested scope of work for the Project, in this case PS&E and ROW phases, including the commitment of matching funds in the amount of $1,700,000 needed for implementation; and
(c) If the SMCTA Board awards Measure A and Measure W Highway Program funds to the Project, the SMCTA will require that the applicant certify that any fund awarded by the SMCTA will be used to supplement existing funds for program activities, and will not replace existing funds or resources; and
(d) If funds are awarded, the SMCTA also requires applicants to authorize the City Manager, or designee, to sign a supplemental agreement and any amendments of the SMCTA’s Primary Grant Agreement with the SMCTA for SMCTA Measures A and W Highway Program funding for the Project and to take any other actions necessary to give effect to this resolution and execute applicable amendments.

3. Order
The City Council of the Town of Colma hereby:
(a) Directs staff to submit an application to the SMCTA for Measure A and Measure W Highway Program funds for $15,300,000 for the Plans, Specifications, and Estimates (PS&E) phase for Segments A and C, and Right of Way (ROW) phase for the entire corridor (Segments A, B and C).

Reso 2025-XX_ Measure A and Measure W Highway Program 2025 Call For Projects Page 3 of 3 (b) Authorizes the City Manager, or designee, to execute a supplemental agreement and any amendments of the SMCTA’s Primary Grant Agreement with the SMCTA for the Town of Colma to encumber SMCTA Measures A and Measure W Highway Program funds. (c) Commits to the completing the Project, including contributing $1, 700,000 of matching funds needed for the requested Project’s scope of work implementation, if the requested SMCTA funds are awarded.
(d) Certifies that any funds awarded by the SMCTA will be used to supplement existing funds for program activities, and will not replace existing funds or resources. (e) Authorizes the City Manager, or designee, to take any other actions necessary to give effect to this resolution and execute applicable amendments.

Certification of Adoption
I certify that the foregoing Resolution No. 2025-__ was adopted at a regular meeting of the City Council of the Town of Colma, California, held on August 27, 2025 by the following vote:

Name Voting Present, Not Voting Absent
Aye No Abstain Not Participating
Ken Gonzalez, Mayor
Carrie Slaughter
Helen Fisicaro
Joanne F. del Rosario
Thomas Walsh
Voting Tally

Dated ______________________ ___________________________________ Ken Gonzalez, Mayor

ATTEST: ____________________________
Michelle Estabillo, City Clerk

Staff Report – Lawndale Blvd RRFB Mid-Block Crosswalk and Bike Lane Improvement Project – Notice of Award Page 1 of 4

STAFF REPORT
T
O: Mayor and Members of the City Council
FROM: Brad Donohue, Director of Public Works and Planning Abdulkader Hashem, Principal Project Manager
VIA: Daniel Barros, City Manager
MEETING DATE: August 27, 2025
SUBJECT: Notice of Award – Lawndale Blvd RRFB Mid-Block Crosswalk and Bike Lane Improvement Project

RECOMMENDATION
Staff recommends that the City Council adopt the following:

RESOLUTION AWARDING AND AUTHORIZING THE CITY MANAGER TO EXECUTE A

CONSTRUCTION CONTRACT FOR THE LAWNDALE BLVD RRFB MID-BLOCK CROSSWALK AND BIKE LANE IMPROVEMENT PROJECT TO ZARA CONSTRUCTION INC. PURSUANT TO CEQA GUIDELINE 15301
C

OUNCIL ADOPTED VALUES
The Lawndale Boulevard RRFB Mid-Block Crosswalk and Bike Lane Improvement Project (“Project”) will provide elements of safety for bicyclists and pedestrians and provide equal accessibility for those who travel through the corridor. Approval of the proposed resolution is the Responsible action because the Council has considered the financial impact of the Project, while improving the accessibility and safety features of the Project.

CKGROUND
The Transportation Development Act (“TDA”) Article 3 Program provides funding from Local Transportation funds and the State Transit Assistance to eligible pedestrian and bicycle projects within San Mateo County.

The Town of Colma has been awarded a $252,000 grant from the Metropolitan Transportation Commission (“MTC”) to assist with the implementation of the Project.

On May 28, 2025, the City Council allocated an additional $188,000 from the Fiscal Year 2025- 2026 Capital Improvement Budget to the Project.

AGENDA ITEM #5
Staff Report – Lawndale Blvd RRFB Mid-Block Crosswalk and Bike Lane Improvement Project – Notice of Award Page 2 of 4 On June 25, 2025, the City Council approved the bid document package and authorized staff to solicit formal bids for the Project.

On July 1, 2025, the project was publicly bid and advertised in accordance with the Town of Colma’s Public Contract Code.

ANALYSIS
A total of seven (7) bids were received on Tuesday, July 29, 2025. The bid results are summarized below:

VisionBuild
Construction, LLC
Zara
Construction Inc. CF Contracting, Inc. Bay Area
Lightworks, Inc.
$230,362.28 $279,898.00 $289,712.00 $299,452.00

Golden Bay
Construction Inc.

FBD Vanguard
Construction, Inc.

Gruendl, Inc. dba
Ray's Electric -
$299,532.95 $317,748.00 $462,961.50 -

Seven bids were submitted and reviewed. The staff analyzed each bid item thoroughly to ensure it was responsive and that the costs aligned with the Town Engineer's estimate. It was determined that VisionBuild Construction, LLC (VisionBuild) was the lowest bidder, with a bid of $230,362.28, but their bid was not responsive for the following reasons:

1) Missing Signed Addenda: VisionBuild acknowledged receiving the addenda in the Bid Form but failed to include a signed copy of each one with their bid. 2) Incorrect Bid Schedule: VisionBuild did not use the revised Bid Schedule from Addendum No. 2, which resulted in missing bid item #26 for replacing loop detectors.

This omission renders the bid non-responsive under applicable state law allowing the City Council to select the next lowest bidder submitting a responsive bid. See, Konica Business Machines U.S.A., Inc. v. Regents of University of California (1988) 206 Cal.

App.3d 449, 454 (a mistake as to price is non-waivable).

If the Town rejects the initial bid from VisionBuild Construction, the next lowest responsive bid, submitted by Zara Construction, Inc., for $279,898.00, will be considered. With a 10% contingency of $27,989.80, the total will be $307,887.80. This is below the amount ($440,000) currently budgeted for the Project, which includes design, construction management and construction. The remainder of the Project budget is project management, inspection, and design support.

The Engineer Estimate for the Project construction contract is $285,648.00. With a 10% contingency of $28,564.80, the total budget for construction is $314,212.80.

Staff Report – Lawndale Blvd RRFB Mid-Block Crosswalk and Bike Lane Improvement Project – Notice of Award Page 3 of 4 Detailed Description of the Project
The Town has allocated the TDA Article 3 funding for the design and construction of the Project. This project will enhance pedestrian and cyclist safety and mobility by installing high- visibility crosswalks, ADA-compliant curb ramps, RRFBs, curb and gutter, improved striping and pavement markings, advanced yield lines, and signage.

Based on El Camino High School's recommendation, a pullout area at the northern end of the mid-block crosswalk has been added to the scope of the Project. This new designated area will significantly enhance student safety, improve traffic flow, and allow parents to quickly and efficiently drop off or pick up their children.

FISCAL IMPACT
The approval of the construction contract carries no current fiscal impact at this point of the Project. The estimated budget of $440,000, which includes $252,000 in TDA Article 3 Funds and $188,000 in General Funds, covers design, construction management, construction costs, and Project contingency.

SUSTAINABLE IMPACT
This resolution in support of the Project is consistent with the Town’s sustainability goals and Complete Streets and Green Streets Program goals.

ENVIRONMENTAL
The City Council’s action in adopting the resolution is exempt from environmental review under the California Environmental Quality Act (“CEQA”) pursuant to Section 15301 of Article 19 of Chapter 3 of Division 6 of Title 14 of the California Code of Regulations. Subdivision (c) of that section provides a categorical exemption for Class 1 activities including the operation, repair, maintenance, permitting, leasing, licensing, or minor alteration of existing public or private structures, facilities, mechanical equipment, or topographical features, involving negligible or no expansion of existing or former use, which includes but is not limited to pedestrian crossings in existing streets.

ALTERNATIVES
The City Council could choose to postpone the Project to a later date. Doing so is not recommended as the Town risks losing the $252,000 grant from MTC to assist with the implementation of the Project. Without these funds, the Town’s ability to significantly improve safety for residents, students, and the public would be severely compromised.

Staff Report – Lawndale Blvd RRFB Mid-Block Crosswalk and Bike Lane Improvement Project – Notice of Award Page 4 of 4

CONCLUSION

Staff recommends that the City Council adopt a resolution awarding and authorizing the City Manager to execute a construction contract with Zara Construction, Inc., for the Project

ATTACHMENTS

A. Resolution
B. Bid Tabulation Summary

Reso 2025-__, Lawndale Blvd RRFB Mid-Block Crosswalk and Bike Lane Improvement Project – Notice of Award Page 1 of 2
RESOLUTION NO. 2025-____

OF THE CITY COUNCIL OF THE TOWN OF COLMA
R

ESOLUTION AWARDING AND AUTHORIZING THE CITY MANAGER TO

EXECUTE A CONSTRUCTION CONTRACT FOR THE LAWNDALE BLVD RRFB MID-

BLOCK CROSSWALK AND BIKE LANE IMPROVEMENT PROJECT TO ZARA CONSTRUCTION INC. PURSUANT TO CEQA GUIDELINE 15301
T
he City Council of the Town of Colma does hereby resolve as follows:

1. Background
(a) The Transportation Development Act (“TDA”) Article 3 Program provides funding fro m L
ocal Transportation funds and the State Transit Assistance to eligible pedestrian and bicycle projects within San Mateo County.
(b) The Town of Colma has been awarded a $252,000 grant from the Metropolitan Transportation Commission (“MTC”) to assist with the implementation of the Lawndale Boulevard RRFB Mid-Block Crosswalk and Bike Lane Improvement Project (“Project”). (c) The Project will enhance pedestrian and cyclist safety and mobility by installing high - visibility crosswalks, ADA-compliant curb ramps, Rectangular Rapid Flas hing Beacons (“RRFB”), curb and gutter, improved striping and pavement markings, advanced yield lines, and signage. (d) On May 28, 2025, the Town of Colma City Council (“City Council”) allocated an additional $188,000 from the Fiscal Year 2025-2026 Capital Improvement Budget to the Project. (e) On June 25, 2025, the City Council approved the bid document package and authorized staff to solicit formal bids for the Project.
(f) On July 1, 2025, the Project was publicly bid and advertised in accordance with the Town of Colma’s Public Contract Code. A total of seven (7) bids were received on Tuesday, July 29, 2025.

2. Findings
(a) Town staff determined that VisionBuild Construction, LLC (“VisionBuild”) was the lowest bidder with a bid in the amount of $230,362.28.
(b) Town staff also determined that VisionBuild’s bid was not responsive as Vision Build did not use the revised Bid Schedule from Addendum No. 2, which resulted in missing bid item No. 26 for replacing loop detectors leading to a mistake in price. See, Konica Business Machines
U.S.A., Inc. v. Regents of University of California (1988) 206 Cal. App.3d 449, 454 (a mistake as to price is non-waivable).
(c) Town staff finds that the next lowest bidder submitting a responsive bid was Zara Co
nstruction, Inc. (“Zara”), for $279,898.000. With a 10% contingency of $27,989.80, the total

ATTACHMENT A
Reso 2025-__, Lawndale Blvd RRFB Mid-Block Crosswalk and Bike Lane Improvement Project – Notice of Award Page 2 of 2
Project costs will be $307,887.80. This is below the amount currently budgeted for the Project at $440,000.

3. Approval and Authorization; Order
(a) The City Council hereby finds that the bid submitted by VisionBuild was not responsive due to a mistake in price as VisionBuild did not use the revised Bid Schedule from Addendum No. 2, which resulted in missing bid item No. 26 for replacing loop detectors leading to a mistake in price. See, Konica Business Machines U.S.A., Inc. v. Regents of University of California (1988) 206 Cal. App.3d 449, 454 (a mistake as to price is non-waivable). (b) The City Council hereby awards the construction contract for the Project in the amount of $279,898.000 to Zara. With a 10% contingency of $27,989.80, the total P roject costs will be $307,887.80.
(c) The City Manager is hereby authorized to execute said contract on behalf of the Town of Colma.

Certification of Adoption
I certify that the foregoing Resolution 202 5-___ was duly adopted at a regular meeting of said City Council held on August 27, 2025 by the following vote:

Name Voting Present, Not Voting Absent
Aye No Abstain Not Participating
Ken Gonzalez, Mayor
Carrie Slaughter
Joanne F. del Rosario
Helen Fisicaro
Thomas Walsh

Voting Tally

Dated ______________________ ___________________________________ Ken Gonzalez, Mayor

Attest: ____________________________
Michelle Estabillo, City Clerk

ATTACHMENT B - BID TABULATION

LAWNDALE BLVD RRFB MID-BLOCK CROSSWALK AND BIKE LANE IMPROVEMENT PROJECT - TOWN OF COLMA 1 Mobilization (5% Max of Bid Items 3 Thru 25) LS 1 $13,200.00 $13,200.00 $11,000.00 $11,000.00 $12,150.00 $12,150.00 $11,200.00 $11,200.00 $12,354.00 $12,354.00 $12,000.00 $12,000.00 $12,000.00 $12,000.00 $16,800.00 $16,800.00 2 Traffic Control LS 1 $5,000.00 $5,000.00 $12,000.00 $12,000.00 $20,000.00 $20,000.00 $29,500.00 $29,500.00 $40,000.00 $40,000.00 $18,048.00 $18,048.00 $24,134.00 $24,134.00 $110,000.00 $110,000.00 3 Construction Surveys LS 1 $4,000.00 $4,000.00 $9,000.00 $9,000.00 $5,000.00 $5,000.00 $5,500.00 $5,500.00 $6,000.00 $6,000.00 $3,000.00 $3,000.00 $5,000.00 $5,000.00 $12,500.00 $12,500.00 4 Storm Water Protection Plan LS 1 $1,000.00 $1,000.00 $3,000.00 $3,000.00 $5,000.00 $5,000.00 $6,000.00 $6,000.00 $2,000.00 $2,000.00 $1,500.00 $1,500.00 $3,500.00 $3,500.00 $5,000.00 $5,000.00 5 Demolition, Clearing and Grubbing LS 1 $40,000.00 $40,000.00 $19,300.00 $19,300.00 $18,000.00 $18,000.00 $24,000.00 $24,000.00 $6,000.00 $6,000.00 $42,800.00 $42,800.00 $54,000.00 $54,000.00 $40,000.00 $40,000.00 6 Sawcut Pavement LF 416 $25.00 $10,400.00 $21.63 $8,998.08 $20.00 $8,320.00 $4.00 $1,664.00 $12.00 $4,992.00 $3.00 $1,248.00 $11.00 $4,576.00 $12.00 $4,992.00 7 Concrete Sidewalk SF 929 $35.00 $32,515.00 $30.30 $28,148.70 $27.00 $25,083.00 $18.00 $16,722.00 $16.00 $14,864.00 $23.00 $21,367.00 $20.00 $18,580.00 $36.00 $33,444.00 8 Curb and Gutter LF 465 $80.00 $37,200.00 $18.70 $8,695.50 $70.00 $32,550.00 $87.00 $40,455.00 $50.00 $23,250.00 $110.00 $51,150.00 $50.00 $23,250.00 $110.00 $51,150.00 9 Curb Ramp, Case C EA 1 $8,000.00 $8,000.00 $8,300.00 $8,300.00 $8,000.00 $8,000.00 $6,900.00 $6,900.00 $5,000.00 $5,000.00 $3,200.00 $3,200.00 $4,500.00 $4,500.00 $7,100.00 $7,100.00 10 Curb Ramp, Case F EA 1 $8,000.00 $8,000.00 $8,300.00 $8,300.00 $8,000.00 $8,000.00 $6,500.00 $6,500.00 $8,000.00 $8,000.00 $2,300.00 $2,300.00 $3,500.00 $3,500.00 $6,880.00 $6,880.00 11 Detectable Warning Surface EA 3 $250.00 $750.00 $980.00 $2,940.00 $1,500.00 $4,500.00 $3,500.00 $10,500.00 $2,000.00 $6,000.00 $1,400.00 $4,200.00 $477.00 $1,431.00 $750.00 $2,250.00 12 Concrete Retaining Curb (A1-6 Curb) LF 20 $60.00 $1,200.00 $4.00 $80.00 $120.00 $2,400.00 $42.50 $850.00 $100.00 $2,000.00 $56.00 $1,120.00 $40.00 $800.00 $150.00 $3,000.00 13 Tall Retaining Curb LF 162 $100.00 $16,200.00 $45.60 $7,387.20 $80.00 $12,960.00 $65.00 $10,530.00 $120.00 $19,440.00 $71.00 $11,502.00 $155.00 $25,110.00 $170.00 $27,540.00 14 Modify Type GOL Inlet EA 1 $16,000.00 $16,000.00 $10,419.00 $10,419.00 $5,000.00 $5,000.00 $7,500.00 $7,500.00 $9,000.00 $9,000.00 $14,800.00 $14,800.00 $12,000.00 $12,000.00 $9,550.00 $9,550.00 15 Plug Paving (6” AC at curbs, etc.) SF 761 $10.00 $7,610.00 $25.00 $19,025.00 $10.00 $7,610.00 $14.00 $10,654.00 $30.00 $22,830.00 $22.00 $16,742.00 $20.00 $15,220.00 $30.00 $22,830.00 16 AC Pavement Ton 19 $170.00 $3,230.00 $400.00 $7,600.00 $320.00 $6,080.00 $480.00 $9,120.00 $500.00 $9,500.00 $598.00 $11,362.00 $717.00 $13,623.00 $580.00 $11,020.00 17 Thermoplastic Crosswalks and Markings SF 280 $10.00 $2,800.00 $35.00 $9,800.00 $20.00 $5,600.00 $13.00 $3,640.00 $13.00 $3,640.00 $13.00 $3,640.00 $23.00 $6,440.00 $17.00 $4,760.00 18 Green Thermoplastic Marking SF 615 $12.00 $7,380.00 $20.00 $12,300.00 $22.00 $13,530.00 $26.40 $16,236.00 $25.00 $15,375.00 $24.00 $14,760.00 $30.00 $18,450.00 $18.00 $11,070.00 19 Detail 38A LF 375 $3.00 $1,125.00 $13.00 $4,875.00 $15.00 $5,625.00 $8.00 $3,000.00 $8.80 $3,300.00 $6.75 $2,531.25 $12.00 $4,500.00 $4.50 $1,687.50 20 Detail 39A LF 246 $3.00 $738.00 $13.00 $3,198.00 $15.00 $3,690.00 $5.00 $1,230.00 $4.50 $1,107.00 $6.75 $1,660.50 $11.00 $2,706.00 $4.00 $984.00 21 Sign EA 2 $500.00 $1,000.00 $800.00 $1,600.00 $800.00 $1,600.00 $900.00 $1,800.00 $1,200.00 $2,400.00 $715.00 $1,430.00 $864.00 $1,728.00 $700.00 $1,400.00 22 Relocate Sign EA 1 $300.00 $300.00 $950.00 $950.00 $700.00 $700.00 $900.00 $900.00 $1,000.00 $1,000.00 $440.00 $440.00 $750.00 $750.00 $50.00 $50.00 23 Solar Powered RRFB EA 2 $28,000.00 $56,000.00 $13,372.90 $26,745.80 $25,000.00 $50,000.00 $25,000.00 $50,000.00 $35,000.00 $70,000.00 $25,730.00 $51,460.00 $26,500.00 $53,000.00 $28,880.00 $57,760.00 24 Modify Cleanout and Install Box EA 2 $1,500.00 $3,000.00 $2,200.00 $4,400.00 $3,000.00 $6,000.00 $600.00 $1,200.00 $1,500.00 $3,000.00 $461.10 $922.20 $530.00 $1,060.00 $4,500.00 $9,000.00 25 Modify Chain Link Fence LS 1 $3,000.00 $3,000.00 $2,300.00 $2,300.00 $8,000.00 $8,000.00 $3,800.00 $3,800.00 $3,000.00 $3,000.00 $1,400.00 $1,400.00 $2,700.00 $2,700.00 $5,000.00 $5,000.00 26 Replace loop detectros at El Camino High School Driveway LS 3 $2,000.00 $6,000.00 $0.00 $0.00 $1,500.00 $4,500.00 $3,437.00 $10,311.00 $1,800.00 $5,400.00 $1,650.00 $4,950.00 $1,730.00 $5,190.00 $2,248.00 $6,744.00 $285,648.00 $230,362.28 $279,898.00 $289,712.00 $299,452.00 $299,532.95 $317,748.00 $462,511.50 $28,564.80 $23,036.23 $27,989.80 $28,971.20 $29,945.20 $29,953.30 $31,774.80 $46,251.15 $314,212.80 $253,398.51 $307,887.80 $318,683.20 $329,397.20 $329,486.25 $349,522.80 $508,762.65 Gruendl Inc dba
Ray's Electric

UNIT PRICE ITEM TOTAL
FDB Vanguard
Construction, Inc.

UNIT PRICE ITEM TOTAL
Engineer's Estimate

ITEM TOTALUNIT PRICE
CONTINGENCY (10%):

TOTAL OF BID ITEMS (1-26):

ITEM DESCRIPTION UNIT ESTIMATED

QUANTITY

TOTAL BUDGET WITH CONTINGENCY
VisionBuild
Construction LLC Zara Construction Inc CF Contracting, Inc. Bay Area Lightworks, Inc.

UNIT PRICE ITEM TOTAL UNIT PRICE ITEM TOTAL UNIT PRICE
Golden Bay
Construction, Inc.

UNIT PRICE ITEM TOTALITEM TOTAL UNIT PRICE ITEM TOTAL

ATTACHMENT B

Staff Report - Adopting Salary Schedule

STAFF REPORT
TO
: Mayor and Members of the City Council
FROM: Daniel Barros, City Manager
MEETING DATE: August 27, 2025
SUBJECT: Adopting the Town’s Updated Salary Schedule

RECOMMENDATION
Staff recommends that the City Council adopt the following resolution:

RESOLUTION ADOPTING THE SALARY SCHEDULE PURSUANT TO CEQA GUIDELINE 15378
CO

UNCIL ADOPTED VALUES
Th
e Staff recommendation is consistent with the Council adopted values of:
• Responsibility: Making decisions after prudent consideration of their financial impact, taking into account the long-term financial needs of the agency. • Fairness: Treat all persons, claims and transactions in a fair and equitable manner.

ANAL
YSIS
Pursuant to state law, the City Council shall regularly review and adopt the Salary Schedule with any adjustments in salary that have been previously authorized by the City Council. The salary schedule was last updated in April of 2025. Since that time, based on Council authorization, the City Council adjusted salaries of certain staff in June of 2025 by 2% and has also recently authorized an increase in the City Manager’s compensation.

Pe
r the requirements of Government Code 20636, 7522.34 and Title 2 CCR Section 570.5 and 571.1, the pay rates for those employees who have recently received increases has been adjusted in the Town’s publicly available pay schedule or salary schedule and the City Council is being asked to adopt a resolution adopting the salary schedule based on these recently salary changes.

AGENDA ITEM #6
Staff Report - Adopting Salary Schedule

FISCAL IMPACT
Adopting a resolution to adopt a new salary schedule will have no financial impact on the Town.

Any adjustments in salary have already been accounted for in the budget.

ALTERNATIVES
The City Council could choose not to adopt the resolution adopting the Town’s updated Salary Schedule.

CONCLUSION
Staff recommends that the City Council adopt the resolution to update the Town’s Salary Schedule.

ATTACHMENTS
A. Resolution adopting the Colma Salary Schedule
B. Salary Schedule

Res. 2025-__ Adopting Salary Schedule Page 1 of 1
RESOLUTION NO. 2025-__

OF THE CITY COUNCIL OF THE TOWN OF COLMA

RESOLUTION ADOPTING THE SALARY SCHEDULE
PURSUANT TO CEQA GUIDELINE 15378
The City Council of the Town of Colma does hereby resolve as follows:

1. Background
(a) Go
vernment Code sections 20636 and 7522.34 and Title 2 CCR sections 570.5 and 571.1 state that payrates must be reported pursuant to a publicly available pay schedule that has been duly approved and adopted by the employer in accordance with applicable public meeting laws;
(b) Exhibit A summarizes the Town of Colma’s pay schedule for all positions as of August 27, 2025.

2. Findings and Order.
(a) The City Council hereby updates the Salary Schedule as detailed in Exhibit A, attached hereto and incorporated by reference with the applicable pay or salary for each position listed, in compliance with Title 2 of the California Code of Regulations Section 570.5.

Certification of Adoption
I ce
rtify that the foregoing Resolution No. 2025-__ was duly adopted at a regular meeting of said City Council held August 27, 2025 by the following vote:

Name Vo
ting Present, Not Voting Absent
Aye No A bstain Not Participating
Ken Gonzalez, Mayor
Carrie Slaughter, Vice Mayor
Helen Fisicaro, Councilmember
Joanne F. del Rosario,
Councilmember
Thomas Walsh,
Councilmember
Voting Tally
Da
ted ______________________ ___________________________________ Ken Gonzalez, Mayor
Att
est: ____________________________
Michelle Estabillo, City Clerk

ATTACHMENT A

Town of Colma Pay Schedule (Effective July 9, 2025)
Proposed Resolution August 27, 2025
1 2 3 4 5 6
Position Title Step 1 Step 2 Step 3 Step 4 Step 5 Step 6 Add'l Incentive Payroll Ref Elected Officials (Monthly Compensation)
Mayor & City Council 1,249.00
Regular/Casual/Temporary Employees (hourly rate, compensated on a biweekly basis) Accounting Manager 72.51 76.12 79.93 83.92 88.12 - (10)(11) 8acctm Accounting Technician 48.31 50.72 53.27 55.93 58.73 - (10)(11) 8acct Administrative Services Director 90.78 95.33 100.08 105.09 110.35 - (11) 8acm Administrative Technician I 45.09 47.34 49.72 52.19 54.79 - (10)(11) 8at1 Administrative Technician II 47.34 49.72 52.19 54.79 57.54 - (10)(11) 8at2 Administrative Technician III 47.34 49.72 52.19 54.79 57.54 60.42 (10)(11) 8at3 City Clerk 60.42 63.43 66.61 69.93 73.43 - (10)(11) 8clrk1 City Manager 128.61 - - - - - (9)(12) mgr
Community Service Officer 43.98 46.19 48.49 50.92 53.46 - (10)(11) 8cso Executive Assistant to Chief of Police 47.34 49.72 52.19 54.79 57.54 60.42 (10)(11) 8at3 Facility Attendant 20.82 21.86 22.95 24.10 - - (11) 8fa Human Resources Manager 66.18 69.50 72.97 76.62 80.45 - (10)(11) 8hrm Intern 26.27 27.58 28.96 30.41 31.93 - (11) intr Maintenance Technician I 44.09 46.29 48.60 51.03 53.59 - (7)(8)(10)(11) 8mt1 Maintenance Technician II 46.29 48.60 51.03 53.59 56.27 - (7)(8)(10)(11) 8mt2 Maintenance Technician III 46.29 48.60 51.03 53.59 56.27 59.09 (7)(8)(10)(11) 8mt3 Management Analyst I 50.21 52.72 55.35 58.12 61.03 - (11) 8ma1 Management Analyst II 54.30 57.00 59.87 62.86 66.00 - (11) 8ma2 Management Analyst III 58.72 61.66 64.74 67.97 71.38 - (11) 8ma3 Police Chief 98.46 103.37 108.55 112.90 117.16 - (1)(11) chief Police Commander 89.17 93.62 98.32 103.22 108.38 - (1)(11) 8pcmd Police Dispatcher / Clerk 55.03 56.56 58.09 59.62 61.13 - (6)(4)(11) clerical Police Dispatcher/Records Supervisor 66.32 68.15 70.01 71.86 73.70 - (2)(4)(11) supervisor Police Officer - Reserve 61.58 - - - - - pdres Police Officer 1 61.58 64.66 67.90 71.29 - - (1)(3)(5)(11) 8po1 Police Officer 2 64.04 67.25 70.62 74.15 - - (1)(3)(5)(11) 8po2 Police Officer 3 65.29 68.56 71.98 75.57 - - (1)(3)(5)(11) 8po3 Police Sergeant 1 78.06 79.67 81.32 85.82 - - (1)(3)(5)(11) 8sgt1 Police Sergeant 2 81.17 82.86 84.57 89.25 - - (1)(3)(5)(11) 8sgt2 Police Sergeant 3 82.73 84.44 86.18 90.97 - - (1)(3)(5)(11) 8sgt3 Public Works Maintenance Supervisor 56.29 59.11 62.06 65.18 68.42 - (7)(8)(10)(11) 8mts Recreation Coordinator 43.96 46.16 48.48 50.90 53.43 - (10)(11) 8recc Recreation Leader 16.50 17.33 18.20 19.11 - - (11) 8rl Recreation Manager 52.55 55.17 57.92 60.83 63.86 - (10)(11) recmgr Senior Recreation Leader 20.82 21.86 22.95 24.10 - - (11) 8rls Student Aide 16.50 17.33 18.20 19.11 - - (11) 8sta Additional Incentive
(1) These positions receive a $1,025 per year uniform allowance (2) This position receives a 5.0% incentive for CAD Administrator (3) These positions receive an additional 5% Holiday Pay (4) These positions receive a $774.73 per year uniform allowance (5) These positions may receive a 5% incentive for Acting Commander, Acting Sergeant, Officer in Charge, Training Officer, and/or Detective
(6) This position may receive a 2.5% incentive for Back-up CAD Administrator (7) These positions may receive $120 per week stand-by pay (8) These positions receive an in kind uniform allowance of $68.67 per pay period (9) This position receives a $300 monthly automobile allowance (10) These positions may received 5% out of class pay
(11) These positions may receive retention pay (2.5% @ 5 years; 5.0% @ 10 years, 7.5% @ 15 years, 10% @ 20 years) (12) This position may receive $50 per month phone stipend

ATTACHMENT B

Staff Report – Second Amendment to Employment Contract with Dan Barros Page 1 of 2

STAFF REPORT
T
O: Mayor and Members of the City Council
FROM: Christopher J. Diaz, City Attorney
MEETING DATE: August 27, 2025
SUBJECT: Second Amendment to Employment Contract for City Manager

RECOMMENDATION
Staff recommends that the City Council adopt the following:

RESOLUTION APPROVING SECOND AMENDMENT TO EMPLOYMENT CONTRACT WITH

DAN BARROS TO PROVIDE FOR A SALARY ADJUSTMENT AND CELL PHONE STIPEND PURSUANT TO CEQA GUIDELINE 15378

COUNCIL ADOPTED VALUES
T
he City Council’s action in considering a salary adjustment for the City Manager is consistent with the value of fairness as the City Council recently provided raises to all Town employees and providing a similar salary adjustment for the City Manager is a fair thing to do.

CKGROUND
On July 9, 2025, the City Council met in closed session to negotiate a salary adjustment for the City Manager. At the conclusion of those negotiations, the City Council approved a salary adjustment for the City Manager and directed staff to return with a contract amendment to formalize the increase in the City Manager’s salary by 7% which includes two cost of living adjustments of 2% consistent with what was provided to other Town employees, and a raise of 3%.

ANALYSIS
On July 26, 2023, the City Council adopted a resolution appointing Daniel Barros as City Manager and approving an employment agreement to be effective on August 21, 2023.

In 2024, the City Council approved salary increases for all Town employees, with some exceptions, with an initial increase in salary of 3.8%. Consistent with other Town employees, the City Council, on October 23, 2024, amended the City Manager’s contract to adjust his base salary by 3.8%, rounded to $250,000.

AGENDA ITEM #7
Staff Report – Second Amendment to Employment Contract with Dan Barros Page 2 of 2 On July 9, 2025 the City Council met in closed session to consider a salary adjustment for the City Manager and other contract changes. At the conclusion of that closed session, the City Council noted it had approved a compensation adjustment for the City Manager by 7% which includes two cost of living adjustments of 2% consistent with what was provided to other Town employees, and a raise of 3%. The City Council also noted it agreed to provide a stipend to the City Manager for use of his personal cell phone in lieu of using a Town owned cell phone. The City Council directed the City Attorney’s office to formalize these changes through a future contract amendment.

Consistent with the City Council’s recent direction , a second amendment to the City Manager’s employment contract has been prepared adjusting the salary from $250,000 per year to $267,500 per year (and adjustment of 7%) along with the requested cellphone stipend.

FISCAL IMPACT
Adjusting the City Manager’s salary will have a financial impact on the Town of $17,500 per year for the base salary, $600 per year for the cell phone stipend, and a single $500 maximum payment for a new phone. However, sufficient funds are included in the FY 2025-2026 budget to allow for this adjustment.

ENVIRONMENTAL
The City Council’s action in adjusting the City Manager’s salary is exempt from environmental review pursuant to the California Environmental Quality Act (CEQA) pursuant to CEQA Guideline 15378 as this action is a government al fiscal activity without any commitment to any specific project which may result in a potentially significant impact on the environment.

ALTERNATIVES
The City Council could choose not to adopt the resolution adjusting the City Manager’s salary.

However, the City Council specifically provided direction to staff seeking the preparation of the second amendment adjusting the City Manager’s salary, so if the City Council is inclined to change course, an additional closed session to negotiate those changes may be warranted.

CONCLUSION
The City Council should adopt the resolution approving the second amendment to the City Manager’s employment contract to provide a salary adjustment.

ATTACHMENTS
A. Resolution
B. Second Amendment
C. First Amendment
D. Employment Contract
Res. 2025-__, Second Amendment to Employment Contract with Dan Barros Page 1 of 2 RESOLUTION NO.

OF THE CITY COUNCIL OF THE TOWN OF COLMA
RE

SOLUTION APPROVING SECOND AMENDMENT TO

EMPLOYMENT CONTRACT WITH DAN BARROS TO PROVIDE FOR A SALARY ADJUSTMENT AND CELL PHONE STIPEND PURSUANT TO CEQA GUIDELINE 15378 The City Council of the Town of Colma does hereby resolve as follows:

1. Background
(a) On July 26, 2023, the City Council adopted a resolution appointing Daniel Barros as City Manager and approving an employment agreement to be effective on August 21, 2023. (b) On October 23, 2024, the City Council amended the City Manager’s contract to adjust his b
ase salary by $10,000 to a new salary of $250,000.
(c) The City Council now seeks to amend the City Manager’s contract to (i) adjust his base salary by $17,500 for a new total of $267,500, and (ii) provide for a $50/month cell phone stipend and a one-time reimbursement of 50% of the cost of a new phone up to $500.

2. Order
(a) The Second Amendment to the employment contract between the Town of Colma and Dan Barros, a copy of which is on file with the City Clerk, shall be and hereby is approved by the City Council of the Town of Colma.
(b) The Mayor shall be, and hereby is, authorized to execute this Second Amendment on behalf of the Town of Colma, with such technical amendments as may be deemed appropriate by the Mayor and the City Attorney.

Certification of Adoption
I certify that the foregoing Resolution No. 2025-___ was duly adopted at a regular meeting of the City Council of the Town of Colma held on _______ ___, 2025, by the following vote:

Name Voting Present, Not Voting Absent
Aye No Abstain Not Participating
Ken Gonzalez, Mayor
Carrie Slaughter
Joanne F. del Rosario
Helen Fisicaro
Thomas Walsh
Voting Tally

ATTACHMENT A
Res. 2025-__, Second Amendment to Employment Contract with Dan Barros Page 2 of 2 Dated ______________________ ___________________________________ Ken Gonzalez, Mayor

Attest: ____________________________
Michelle Estabillo, City Clerk

Second Amendment to Employment Contract with Dan Barros Page 1 of 2

SECOND AMENDMENT TO

EMPLOYMENT CONTRACT WITH DAN BARROS
This Second Amendment is made and entered into on July 9, 2025 by and between the Town of Colma, a municipal corporation and general law city (“Employer”), and Dan Barros (“Employee”), who are sometimes individually referred to as a "Party" and collectively as "Parties" in this Second Amendment.
a) On July 26, 2023, the City Council adopted a resolution appointing Daniel Barros as City Manager and approving an employment agreement to be effective on August 21, 2023.
b) On October 23, 2024, the City Council amended the City Manager’s contract to adjust his base salary by $10,000 for a new compensation amount of $250,000. c) The City Council now seeks to amend the City Manager’s contract to (i) adjust his base salary by $17,500 for a new total of $267,500, and (ii) provide for a $50/month cell phone stipend and a one-time reimbursement of 50% of the cost of a new phone up to $500.

NOW, THEREFORE, BASED ON THE MUTUAL PROMISES AND CONSIDERATION S

CONTAINED IN THIS SECOND AMENDMENT AND THE CONTRACT, THE PARTIES HEREBY AGREE AS FOLLOWS:

1. Subsection (a) of Section 4, “Salary and Benefits,” of the Contract is hereby modified as follows:
a)
Salary. Employer shall pay Employee a salary of $267,500 per year, which shall be s
ubject to all appropriate deductions and withholdings, and which shall be paid at the same time and in the same manner as salaries are usually paid to Miscellaneous Employees of the Town.

2. Subsection (c) of Section 5 , “ Expenses and Allowances,” of the Contract is hereby modified as follows:
c) Technology. Employer shall, at Employer’s expense, provid e Employee with a laptop. Employer shall pay Employee a one-time reimbursement of 50% of the cost of a new personal cell phone up to $500. Employer shall also provide the Employee a $50.00 monthly stipend for the use of a personal cell phone for work purposes.

Execution. In Witness thereof, the parties hereto have signed this Second Amendment on the respective dates shown below and this Second Amendment and the Contract constitutes the entire Agreement between the Parties.

D
ated: ___________________ _________________________________ Dan Barros, Employee

ATTACHMENT B
Second Amendment to Employment Contract with Dan Barros Page 2 of 2 D
ated: __________________ TOWN OF COLMA (Employer)
By
_______________________________
Ken Gonzalez, Mayor
First Amendment to Employment Contract with Daniel Barros Page 1 of 1

FIRST AMENDMENT TO

EMPLOYMENT CONTRACT WITH DAN BARROS
This First Amendment is made and entered into on October 23, 2024 by and between the Town of Colma, a municipal corporation and general law city (“Employer”), and Dan Barros (“Employee”), who are sometimes individually referred to as a "Party" and collectively as "Parties" in this First Amendment.
(a) O n July 26, 2023, the City Council adopted a resolution appointing Daniel Barros as City Manager and approving an employment agreement to be effective on August 21, 2023.
(b) The City Council now seeks to amend the City Manager’s contract to adjust his base salary by $10,000.

NOW, THEREFORE, BASED ON THE MUTUAL PROMISES AND CONSIDERATION S

CONTAINED IN THIS FIRST AMENDMENT AND THE CONTRACT, THE PARTIES HEREBY AGREE AS FOLLOWS:

1. Subsection (a) of Section 4, “Salary and Benefits,” of the Contract is hereby modified as follows:
(a)
Salary. Employer shall pay Employee a salary of $250,000 per year, which shall be subject to all appropriate deductions and withholdings, and which shall be paid at the same time and in the same manner as salaries are usually paid to Miscellaneous Employees of the Town.

Execution. In Witness thereof, the parties hereto have signed this First Amendment on the respective dates shown below and this First Amendment and the Contract constitutes the entire Agreement between the Parties.

D
ated: ___________________ _________________________________ Dan Barros, Employee
D
ated: __________________ TOWN OF COLMA (Employer)
B
y _______________________________
John Irish Goodwin, Mayor

ATTACHMENT C

EMPLOYMENT CONTRACT WITH DANIEL BARROS
This Employment Contract ['Contract'') is made and entered into by and between the Town of Colma, a municipal corporation and general law city (''Employer''), and Daniel Barros (''Employee" or "City Manager''), who are sometimes individually referred to as a "Party" and collectively as "Parties" in this Contract. For reference purposes, this Contract is effective August 21, 2023.

1. Recitals. This Contract is made with reference to the following facts:
(a) Employer desires to employ the services of Employee as City Manager, as provided by the Municipal Code of the Town of Colma and by the laws of the State of California; and
(b) Employee desires to serve as City Manager of the Town of Colma on the terms and conditions set forth herein.

2. Employment and Duties
(a) Beginning August 21, 2023, Employer shall employ Employee as City Manager on the terms and conditions set forth herein, and Employee shall serve in said employment on these terms and conditions. Employment under this Contract shall continue until either party gives notice of termination as provided below.
(b) Employee shall perform the functions and duties of a City Manager, as specified in the laws of the State of California and the ordinances and resolutions of the Town of Colma. Employee shall also perform such other legally permissible and proper duties and functions as the City Council shall, from time to time, assign. (c) Employee is expected to devote necessary time, within and outside normal business hours, to the business of the Town and to fulfill the duties of the City Manager, and Employee shall be allowed flexibility in setting his own office hours to accommodate such activities.
( d) Employee has a duty of loyalty and a general fiduciary duty to the Town. Employee shall devote the whole of Employee's working time, skill, experience, knowledge, ability, labor, energy, attention and best effort exclusively to the Town's business and affairs.

Employee shall remain in the exclusive employ of Employer until termination of employment as hereinafter provided
(e) Employee shall not engage in any employment, activity, consulting service, or other enterprise, for compensation or otherwise, which is actually or potentially in conflict with or which interferes with the performance of Employee's duties to the Town. Further, Employee shall not, during the term of this Agreement, engage in any activity which is or may become a conflict of interest, prohibited contract, or which may create an incompatibility of office under California law. Employee will complete annual disclosure forms required by law.

Employment Contract with Daniel Barros
25977.00100\41474412.2

Page 1 of 6 ends

ATTACHMENT D

Staff Report re: League of CA Cities Voting Delegate 2025 Page 1 of 2

STAFF REPORT
T
O: Mayor and Members of the City Council
FROM: Michelle Estabillo, City Clerk
VIA: Dan Barros, City Manager
MEETING DATE: August 27, 2025
SUBJECT: League of California Cities Conference Voting Delegate R

ECOMMENDATION
Staff recommends that the City Council make the following motion:

MOTION TO APPOINT A VOTING DELEGATE AND UP TO TWO ALTERNATES TO ATTEND THE LEAGUE OF CALIFORNIA CITIES 2025 ANNUAL CONFERENCE

COUNCIL ADOPTED VALUES
Participating in the Annual Business meeting furthers the Council’s adopted values of Responsibility and Vision because providing input on important local, regional and state policy issues protects the Town’s long-term financial stability and other interests.

BACKGROUND
The League of California Cities is an association of cities within the state of California, founded in 1898. Most of the state's 482 cities, including Colma, are represented in the League. The League publishes Western City, a monthly magazine, and holds an annual conference and exposition. The League advocates for cities at the state capitol on a multitude of topics.

T
he Annual Conference is the League’s largest and most comprehensive educational event.

General sessions feature premiere keynote speakers, while breakout sessions allow city staff and elected officials to explore topics that fit their specific needs and areas of interest.

During the annual conference, the League conducts its annual business meeting where the membership considers and acts on resolutions that establish League policy. Each member city’s city council is allowed to designate a city official to serve as the voting delegate to participate and cast votes at the business meeting along with up to two voting alternates in the case of the voting delegate’s absence. This year, the Annual Conference is scheduled for October 8-10, 2025 and will take place in Long Beach, California. Voting delegates and alternates must be submitted to the League no later than Wednesday, September 24, 2025. Once Council has designated a delegate and alternate by motion, the City Clerk will complete and submit the AGENDA ITEM #8
Staff Report re: League of CA Cities Voting Delegate 2025 Page 2 of 2 Voting Delegate Form as directed in the 2025 Voting Delegate Information Packet (Attachment A).

FISCAL IMPACT
There is no direct fiscal impact associated with this action. Attendance at various conferences is budgeted annually.

ALTERNATIVES
The Council could opt to not designate a voting delegate for the business meeting, however doing so would preclude the Town from having a voice in setting the League’s policy initiatives for the upcoming year.

CONCLUSION
Staff recommends the Council, by motion, appoint a Voting Delegate and up to two alternates for the League Conference.

ATTACHMENTS
A. Voting Delegate Packet
1400 K Street, Suite 400, Sacramento, CA 95814 • 916.658.8200 • calcities.org DATE: Wednesday, July 16, 2025
T
O: Mayors, Council Members, City Clerks, and City Managers RE
: DESIGNATION OF VOTING DELEGATES AND ALTERNATES
League of California Cities Annual Conference and Expo, Oct. 8-10, 2025 Long Beach Convention Center
E
very year, the League of California Cities convenes a member-driven General Assembly at the Cal Cities Annual Conference and Expo. The General Assembly is an important opportunity where city officials can directly participate in the development of Cal Cities policy.

Ta
king place on Oct. 10, the General Assembly is comprised of voting delegates appointed by each member city; every city has one voting delegate. Your appointed voting delegate plays an important role during the General Assembly by representing your city and voting on resolutions.

To c
ast a vote during the General Assembly, your city must designate a voting delegate and up to two alternate voting delegates, one of whom may vote if the designated voting delegate is unable to serve in that capacity. Voting delegates may either be an elected or appointed official.

A
ction by Council Required. Consistent with Cal Cities bylaws, a city’s voting delegate and up to two alternates must be designated by the city council. Please note that designating the voting delegate and alternates must be done by city council action and cannot be accomplished by individual action of the mayor or city manager alone.

F
ollowing council action, please submit your city’s delegates through the online submission portal by Wed., Sept. 24. When completing the Voting Delegate submission form, you will be asked to attest that council action was taken. You will need to be signed in to your My Cal Cities account when submitting the form.

S
ubmitting your voting delegate form by the deadline will allow us time to establish voting delegate/alternate records prior to the conference and provide pre-conference communications with voting delegates.

C
onference Registration Required. The voting delegate and alternates must be registered to attend the conference. They need not register for the entire conference; they may register for Friday only. Conference registration is open on the Cal Cities website.

Council Action Advised by September 24, 2025

ATTACHMENT A

For a city to cast a vote, one voter must be present at the General Assembly and in possession of the voting delegate card and voting tool. Voting delegates and alternates need to pick up their conference badges before signing in and picking up the voting delegate card at the voting delegate desk. This will enable them to receive the special sticker on their name badges that will admit the voting delegate into the voting area during the General Assembly.

Please view Cal Cities’ event and meeting policy in advance of the conference.

Transferring Voting Card to Non-Designated Individuals Not Allowed. The voting delegate card may be transferred freely between the voting delegate and alternates, but only between the voting delegate and alternates. If the voting delegate and alternates find themselves unable to attend the General Assembly, they may not transfer the voting card to another city official.

Seating Protocol during General Assembly. At the General Assembly, individuals with a voting card will sit in a designated area. Admission to the voting area will be limited to the individual in possession of the voting card and with a special sticker on their name badge identifying them as a voting delegate.

The voting delegate desk, located in the conference registration area of the Long Beach Convention Center in Long Beach, will be open at the following times: Wednesday, Oct. 16, 8:00 a.m.-6:00 p.m. and Thursday, Oct. 17, 7:30 a.m.-4:00 p.m. On Friday, Oct. 18, the voting delegate desk will be open at the General Assembly, starting at 7:30 a.m., but will be closed during roll calls and voting.

The voting procedures that will be used at the conference are attached to this memo.

Please share these procedures and this memo with your council and especially with the individuals that your council designates as your city’s voting delegate and alternates.

Once again, thank you for submitting your voting delegate and alternates by Wednesday, Sept. 24. If you have questions, please contact Zach Seals at [email protected].

Attachments:
• General Assembly Voting Guidelines
• Information Sheet: Cal Cities Resolutions and the General Assembly

1400 K Street, Suite 400, Sacramento, CA 95814 • 916.658.8200 • calcities.org

General Assembly Voting Guidelines

1. One City One Vote. Each member city has a right to cast one vote on matters pertaining to Cal Cities policy.

2. Designating a City Voting Representative. Prior to the Cal Cities Annual Conference and Expo, each city council may designate a voting delegate and up to two alternates; these individuals are identified on the voting delegate form provided to the Cal Cities Credentials Committee.

3. Registering with the Credentials Committee. The voting delegate, or alternates, may pick up the city's voting card at the voting delegate desk in the conference registration area. Voting delegates and alternates must sign in at the voting delegate desk. Here they will receive a special sticker on their name badge and thus be admitted to the voting area at the General Assembly.

4. Signing Initiated Resolution Petitions. Only those individuals who are voting delegates (or alternates), and who have picked up their city’s voting card by providing a signature to the credentials committee at the voting delegate desk, may sign petitions to initiate a resolution.

5. Voting. To cast the city's vote, a city official must have in their possession the city's voting card and voting tool; and be registered with the credentials committee. The voting card may be transferred freely between the voting delegate and alternates but may not be transferred to another city official who is neither a voting delegate nor alternate.

6. Voting Area at General Assembly. At the General Assembly, individuals with a voting card will sit in a designated area. Admission to the voting area will be limited to the individual in possession of the voting card and with a special sticker on their name badge identifying them as a voting delegate.

7. Resolving Disputes. In case of dispute, the credentials committee will determine the validity of signatures on petitioned resolutions and the right of a city official to vote at the General Assembly.

Sixty days before the
Annual Conference
and Expo, Cal Cities
members may submit
policy proposals on
issues of importance
to cities. The resolution must
have the concurrence of at least
five additional member cities or
individual members.

How it works: Cal Cities
Resolutions and the General Assembly
General Assembly
General Resolutions Policy Committees
Developing League of California Cities policy is a dynamic process that engages a wide range of members to ensure Cal Cities represents cities with one voice. These policies directly guide Cal Cities’ advocacy to promote local decision-making, and lobby against statewide policies that erode local control.

The resolutions process and General Assembly is one way that city officials can directly participate in the development of Cal Cities policy. If a resolution is approved at the General Assembly, it becomes official Cal Cities policy. Here’s how resolutions and the General Assembly work.

The petitioned
resolution is an
alternate method
to introduce policy
proposals during
the annual conference. The
petition must be signed by
voting delegates from 10% of
member cities, and submitted to
the Cal Cities President at least
24 hours before the beginning
of the General Assembly.

Petitioned Resolutions
The Cal Cities
President assigns
general resolutions
to policy committees
where members
review, debate, and recommend
positions for each policy proposal.

Recommendations are forwarded
to the Resolutions Committee.

Who’s who
The Resolutions Committee
includes representatives
from each Cal Cities
diversity caucus, regional
division, municipal
department, and policy
committee, as well as
individuals appointed by
the Cal Cities president.

Voting delegates
are appointed by each
member city; every city
has one voting delegate.

The General Assembly is a
meeting of the collective
body of all voting
delegates —one from
every member city.

Seven policy committees
meet throughout the year
to review and recommend
positions to take on bills
and regulatory proposals.

Policy committees include
members from each Cal
Cities diversity caucus,
regional division, and
municipal department,
as well as individuals
appointed by the Cal
Cities president.

During the General Assembly, voting delegates
debate and consider general and petitioned
resolutions forwarded by the Resolutions
Committee. Potential Cal Cities bylaws
amendments are also considered at this meeting.

Cal Cities policy
development is a member-
informed process,
grounded in the voices and
experiences of city officials
throughout the state.

For more information visit www.calcities.org/general-assembly Prior to the Annual Conference and Expo
Resolutions Committee
The Resolutions
Committee considers
all resolutions. General
Resolutions approved1 by
either a policy committee
or the Resolutions Committee are next
considered by the General Assembly.

General resolutions not approved, or
referred for further study by both a
policy committee and the Resolutions
Committee do not go to the General
Assembly. All Petitioned Resolutions
are considered by the General
Assembly, unless disqualified.2
During the Annual Conference and Expo
1 The Resolution Committee can amend a general resolution prior to sending it to the General Assembly. 2 Petitioned Resolutions may be disqualified by the Resolutions Committee according to Cal Cities Bylaws Article VI. Sec. 5(f).

Staff Report re Republic Services Franchise Agreement First Amendment Page 1 of 6

STAFF REPORT
T
O: Mayor and Members of the City Council
FROM: Kathleen Gallagher, Sustainability Manager
VIA: Dan Barros, City Manager
MEETING DATE: August 27, 2025
SUBJECT: First Amendment to Franchise Agreement for Recyclables, Organic Waste and Garbage Collection and Processing Services with Allied Waste Services of North America, LLC dba Republic Services of Daly City to Revise Term

RECOMMENDATION
Staff recommend that the City Council adopt the following:

RESOLUTION APPROVING THE FIRST AMENDMENT TO THE FRANCHISE AGREEMENT

FOR RECYCLABLES, ORGANIC WASTE AND GARBAGE COLLECTION AND PROCESSING

SERVICES BETWEEN TOWN OF COLMA AND ALLIED WASTE SERVICES OF NORTH

AMERICA, LLC REVISING THE TERM OF THE AGREEMENT

COUNCIL ADOPTED VALUES
T
his recommendation is consistent with the Council’s adopted values from the Values-Based Code of Conduct for responsibility because the amendment provides continuity of essential services of recyclables, organic waste, and garbage collection services for residents and businesses and compliance with state mandates.

BACKGROUND
The Town’s current franchise agreement for collection of recyclables, organic waste, and garbage with Allied Waste Services of North America, LLC dba Republic Services of Daly City (Republic Services) began on August 31, 2016, and ends on August 31, 2026. In 2016, the Town issued a Request for Proposal (RFP) for solid waste collection services, developed a new franchise agreement, convened an ad hoc committee to review proposals, interviewed proposing companies and toured their recycling and organics processing facilities. After proposal review and interviews concluded, the ad hoc committee recommended Republic Services to the City Council, and the City Council approved the ten-year franchise agreement with Republic Services through August 31, 2026.

AGENDA ITEM #9
Staff Report re Republic Services Franchise Agreement First Amendment Page 2 of 6 The current agreement provides the Town with an option to extend the franchise agreement term twice for succeeding terms of two years each (total of four years). If the Town were to exercise both extensions for four years, the term would end August 31, 2030. However, this extension provision is not a current industry standard because of the capital investments necessary for haulers to franchise agreement requirements to provide a truck fleet, containers, organics processing, recycling processing and disposal capacity. Current industry standards for franchise agreement extensions are typically in the range of eight to ten years.

Despite the Town’s current option to extend the term for two two -year terms, the Town would benefit from a term extension that aligns with the City of Daly City’s franchise agreement with Republic Services to allow the Town the option to partner with City of Daly City on a competitive procurement process for future franchise agreement services. Daly City’s term ends June 30, 2031, and Daly City, at its discretion, may extend the term for up to three years in periods of one year or more, and with 120 days’ notice to Republic Services.

Therefore, staff recommends an amendment to the franchise agreement to amend the current two 2-year extensions to a new option for the Town to extend through August 31, 2028, then through June 30, 2031, and at the Town’s discretion, extend the term an addi tional three years through June 30, 2034, for a total of an eight-year extension. This extension provision aligns with the City of Daly City’s term and extension provisions and allows the Town the option and flexibility to potentially pursue competitive pr ocurement for future franchise agreement services in collaboration with Daly City.

Additionally, since the approval of the last franchise agreement in 2016, new state mandates, such as Senate Bill (SB) 1383 regulations require new programs to be included in the franchise agreement, and other new terms and conditions will need to be updated in the agreement. The California Department of Resources Recycling and Recovery (CalRecycle) issued the Town a low population waiver through January 1, 2027, exempting the Town from organic waste collection requirements. The Town has been working to comply with the organic waste collection requirements in the SB 1383 regulations to reduce greenhouse gas emissions and landfill waste, and to gain compliance. Therefore, staff will work with Republic Services to draft an Amended and Restated Franchise Agreement effective September 1, 2026, to incorporate new state- mandated programs and other terms to be mutually agreed upon and negotiated by the Town and Republic Services. Staff will return to City Council in the coming months to provide details and get council feedback.

ANALYSIS
Objectives of the Proposed First Amendment
The current franchise agreement includes the following provisions regarding the term extensions:

Staff Report re Republic Services Franchise Agreement First Amendment Page 3 of 6

The City of Daly City’s current franchise agreement term is through June 30, 2031, and the term may be extended at the City’s discretion for up to a total of three years in periods of no less than one (1) year (for a total maximum extension through June 30, 2034) with 120-day notice to Contractor.

The Town’s proposed Amendment meets the following objectives:
• Align the Town’s franchise agreement’s term and term extension with the City of Daly City’s franchise agreement.

Therefore, the proposed First Amendment would amend Section 2.3(B) of the Agreement as follows:

“B. The Term of this Agreement may be extended at the Town’s discretion (a) through August 31, 2028, (b) then, after that first extension, through June 30, 2031; and (c) then after that second extension, for up to three (3) additional years, through June 30, 2034, in periods of no less than one (1) year, provided that to exercise (a),(b), or (c), Town provides written notice to the Contractor 120 days prior to expiration of the then-current term. In order for the Term to be extended, Contractor must be in compliance with all terms and conditions of this Agreement, including the diversion requirements set forth in Section 3.14. Nothing in this Agreement shall be interpreted as requiring the Town to renew or extend this Agreement.”

Staff met with Republic Services’ General Manager Kathryn Tekulve to discuss the amendment for the extension and next steps regarding the franchise agreement, and Republic is supportive of this extension and provided the Town with a letter of support for the amendment.

Amended and Restated Franchise Agreement to Include State -mandated Programs Since the approval of the last agreement, several new state mandates, including SB 1383, SB 1383 regulations, and Assembly Bill (AB) 341, have been imposed on jurisdictions which require new programs to be included in the Town’s new agreement. SB 1383 is the more significant mandate and requires diversion of organics from landfill with new collection programs,

Staff Report re Republic Services Franchise Agreement First Amendment Page 4 of 6 procurement policies, monitoring, and enforcement and reporting to the state. The Town received a low population waiver for portions of SB 1383 compliance in 2022, and this waiver expires in January 2027, therefore the new agreement will be amended to include the required SB 1383 regulatory provisions.

SB 1383 requirements are summarized below:

1. Mandatory Organics Collection Services. Jurisdictions must provide organic waste collection services to all residents and businesses, containers must be labeled and comply with the following color requirements for containers: grey/black for trash, green for organics, blue for recyclables.

2. Mandatory Contamination Monitoring. Hauler must provide on-site monitoring of containers to reduce cross contamination e.g., food waste in recycling containers is contamination.

3. Mandatory Education/Outreach. Jurisdictions must provide education/outreach to all businesses and residents regarding mandatory participation in the organics collection service and contamination requirements.

4. Edible Food Recovery. Jurisdictions required to establish an edible food recovery program for larger food generators i.e., Tier 1 and 2 Commercial Edible Food Generators to distribute edible food to food banks. Thanks to our partnership with the County of San Mateo Office of Sustainability we participate in a regional food recovery program at no cost to the Town.

5. Capacity Planning. Jurisdictions must secure access to organics processing and food recovery capacity for the programs identified in the SB 1383 regulations. Republic Services includes the assurance that the Town’s diverted organic material is delivered to a fully permitted organic waste processing facility and there is sufficient capacity.

6. Recovered Organic Waste Product Procurement: Jurisdictions must procure an annual quantity of recovered organic waste products based on population and which can be fulfilled by procuring compost, mulch, renewable energy (transportation fuel, heat, and electricity) from anaerobic digestion and electricity from biomass conversation.

7. Inspection and Enforcement: Jurisdictions/haulers are to monitor compliance and conduct enforcement through annual inspections of commercial and residential truck routes; compliance reviews on all commercial businesses with 2 cubic yards or more of solid waste.

Republic Services’ Compliance with Current Agreement
Staff completed analysis of Republic Services’ current franchise agreement performance by analyzing Colma’s current residential and commercial monthly rates charged in comparison to neighboring jurisdictions, reviewed the diversion requirements detailed in the agreement, commercial outreach, public education, considered Republic Services’ longstanding partnership with the Town and analyzed other terms and conditions.

Staff’s findings are as follows:

Diversion Requirements: Per the current franchise agreement, Republic Services must be in compliance with the terms and conditions of the agreement, including the diversion requirements set forth in Section 3.14. Under Section 3.14, Republic Services must meet and Staff Report re Republic Services Franchise Agreement First Amendment Page 5 of 6 maintain specific diversion requirements throughout the term. Republic Services provides an annual report that documents their compliance with diversion requirements; Republic’s 2024 report shows that Republic met the required diversion rate of 40% as of December 31, 2024.

Rate Comparison: Staff completed a review of the Town’s rates in comparison to neighboring jurisdictions with similar programs and find that rates charged by Republic Services to Colma’s residents and businesses rates are consistent and in line with neighboring jurisdictions’ rates.

Analysis of Alternatives Regarding the Franchise Agreement Staff discussed the benefits of extending the term with Republic through an Amended and Restated franchise agreement or completing another competitive procurement similar to the process completed in 2016. Typically, negotiating, amending and extending a franchise agreement with an incumbent hauler is appropriate when the hauler is providing quality reliable service at reasonable rates, the diversion requirements are being met, and there are no significant contractual problems. Conversely, a jurisdiction is more likely to complete a competitive procurement when the jurisdiction isn’t satisfied with the hauler’s services, and contractual problems exist, diversion requirements are not being met, and rates charged for services are not in line with neighboring jurisdictions with similar services.

Benefits to negotiating an amended franchise agreement with incumbent hauler Republic Services include not having to devote significant staff resources to RFP development and RFP management. Additionally, working with the known incumbent (Republic) can avoid challenges and risks of working with a new hauler which does not have the resources, customer service- oriented programs and staff to provide quality programs for residents and businesses. When comparing these alternatives, the justification to negotiate an amended agreement with Republic is appropriate because Republic Services’ rates are in line with neighboring jurisdictions with similar services, Republic is meeting diversion requirements, there is a good long standing partnership with Republic, and there are no contractual problems.

Sustainability Impact
This recommendation is consistent with the Town’s sustainability goals because recycling, organics and diversion from landfill resulting from the franchise agreement reduce greenhouse gas emissions and assist the Town with meeting Climate Action Plan greenhouse gas emissions reduction targets.

FISCAL IMPACT
The recommendation will not impact the Town's budget.

ENVIRONMENTAL
This amendment is exempt from CEQA under CEQA Guidelines Section 15061(b)(3) because it can be seen with certainty that there is no possibility the approval will have a significant effect on the environment.

Staff Report re Republic Services Franchise Agreement First Amendment Page 6 of 6

CONCLUSION
Staff recommends that the City Council adopt the resolution approving the First Amendment to the Franchise Agreement for collection of recyclables, organic waste, and garbage revising the term of the Franchise Agreement.

ATTACHMENTS
A. Resolution
B. First Amendment and Link to Franchise Agreement
C. Republic Services letter of support

RESOLUTION NO. 2025-XX

OF THE CITY COUNCIL OF THE TOWN OF COLMA

RESOLUTION APPROVING THE FIRST AMENDMENT TO FRANCHISE AGREEMENT FOR

RECYCLABLES, ORGANIC WASTE AND GARBAGE COLLECTION AND PROCESSING

SERVICES BETWEEN TOWN OF COLMA AND ALLIED WASTE SERVICES OF NORTH

AMERICA LLC REVISING THE TERM OF THE AGREEMENT
T
he City Council of the Town of Colma does resolve as follows:

WHEREAS, the Town and Allied Waste Services of North America, LLC, doing business as Republic Services of Daly City (Republic Services) entered into a Franchise Agreement for Agreement for Recyclables, Organic Waste and Garbage Collection and Processing Services between Town of Colma and Allied Waste Services of North America, LLC, doing business as Republic Services of Daly City (Agreement) which commenced on August 31, 2016 following a competitive procurement process; and
WHEREAS, the current Agreement is for a ten year term with Republic Services that expires on August 31, 2026 , and the Agreement includes a provision to allow the Town to extend the agreement twice for succeeding terms of two years each, for a total of four years; and WHEREAS, the Town seeks to amend Subsection B. of Section 2.3 of the Agreement to align the term end date with the City of Daly City’s franchise agreement with Republic Services to allow the Town the option to collaborate with the City of Daly City to pursue a joint competitive procurement for recycling, organics and solid waste services.

N
OW, THEREFORE, BE IT RESOLVED THAT the City Council of the Town of Colma hereby approves the First Amendment to Franchise Agreement for Recyclables, Organic Waste and Garbage Collection and Processing Services between Town of Colma and Allied Waste Services dba Republic Services of North America, LLC (First Amendment).

B
E IT FURTHER RESOLVED THAT the City Council finds that the First Amendment is not subject to the California Environmental Quality Act (CEQA) under CEQA Guidelines Section 15061(b)(3) because it can be seen with certainty that there is no possibility the approval will have a significant effect on the environment. //

ATTACHMENT A

Certification of Adoption
I certify that the foregoing Resolution No. 2025- was duly adopted at a regular meeting of said City Council held on August 27, 2025, by the following vote:

Name Voting Present, Not Voting Absent
Aye No Abstain Not Participating
Ken Gonzalez, Mayor
Carrie Slaughter, Vice Mayor
Helen Fisicaro, Councilmember
Joanne F. del Rosario,
Councilmember

Thomas Walsh,
Councilmember

Voting Tally

Dated ________________________ __________________________________ Ken Gonzalez, Mayor

Attest: ____________________________
Michelle Estabillo, City Clerk

FIRST AMENDMENT TO FRANCHISE AGREEMENT FOR RECYCLABLES, ORGANIC

WASTE AND GARBAGE COLLECTION AND PROCESSING SERVICES BETWEEN TOWN

OF COLMA AND ALLIED WASTE SERVICES OF NORTH AMERICA, LLC This First Amendment to Franchise Agreement for Recyclables, Organic Waste and Garbage Collection and Processing Services between Town of Colma and Allied Waste Services of North America, LLC, doing business as Republic Services of Daly City (First Amendment) is entered into as of August 27, 2025, between the Town of Colma (Town) and Allied Waste Services of North America, LLC, doing business as Republic Services of Daly City (Republic).

WHEREAS, the Town and Republic entered into a Franchise Agreement for Agreement for Recyclables, Organic Waste and Garbage Collection and Processing Services between Town of Colma and Allied Waste Services of North America, LLC, doing business as Republic Services of Daly City (Agreement) which commenced August 31, 2016; and WHEREAS, the term of the Agreement expires August 31, 2026; and WHEREAS, the Town seeks to amend the term to align with the term of the City of Daly City’s franchise agreement with Republic to allow the Town the option to collaborate with the City of Daly City to pursue a joint competitive procurement for future recycling, organics, and solid waste services.

GREEMENT
N
OW, THEREFORE, in good and valuable consideration of the mutual promises and covenants contained herein, the receipt and sufficient of which is hereby acknowledged, the Parties hereto agree as follows:
1 . Subsection B. of Section 2.3 of the Agreement is amended to read in full as follows:
“
B. The Term of this Agreement may be extended at the Town’s discretion (a)
through August 31, 2028, (b) then, after that first extension, through June 30, 2031; and (c) then after that second extension, for up to three (3) additional years, through June 30, 2034, in periods of no less than one (1) year, provided that to exercise (a),(b), or (c), Town provides written notice to the Contractor 120 days prior to expiration of the then-current term. In order for the Term to be extended, Contractor must be in compliance with all terms and conditions of this Agreement, including the diversion requirements set forth in Section 3.14. Nothing in this Agreement shall be interpreted as requiring the Town to renew or extend this Agreement.”

ATTACHMENT B
IN WITNESS WHEREOF, the parties have executed this First Amendment as of the date first written above.

TOWN OF COLMA, a municipal corporation

Ken Gonzalez
Mayor

ATTEST:

Michelle Estabillo, City Clerk

APPROVED AS TO FORM:

Christopher Diaz, City Attorney

ALLIED WASTE SERVICES OF NORTH
AMERICA, LLC, dba Republic Services of
Daly City, a Limited Liability Company

[name], Area President

[name], General Manager

Link to Franchise Agreement: https://www.colma.ca.gov/franchise-agreements/ RepublicServices.com | Environmental Services, Recycling & Waste Daniel Barros
City Manager
Town of Colma
1198 El Camino Real
Colma, CA 94014
Re: Town of Colma
Support for Sole Source Negotiations
Mr. Daniel Barros:

I am writing on behalf of Allied Waste Services of North America, LLC d/b/a Republic Services of Daly City (“Republic”). As you know, Republic and the Town of Colma (“Colma”) entered into a Franchise Agreement for Recyclables, Organic Waste and Garbage Collection and Processing Services (the “Agreement”). The Agreement currently expires on August 31, 2026, with the option to extend by written agreement of the parties twice for succeeding terms of two (2) years each.

Republic supports Colma’s request to enter into sole source negotiations for an amended and restated franchise agreement that will extend the term options and include additional terms and conditions, subject to the parties’ mutual agreement. If the parties are unable to mutually agree on an amended and restated agreement, the two (2) year extension option in the current agreement may be exercised.

Republic values the relationship with the Town of Colma and looks forward to the opportunity to continue servicing the community.

Sincerely,
Kathryn Tekulve
General Manager

ATTACHMENT C

Colma City CouncilAugust 27, 2025

Colma City Council
August 27, 2025