Staff Report – Lawndale Blvd RRFB Mid-Block Crosswalk and Bike Lane Improvement Project – Notice of Award Page 1 of 4
STAFF REPORT
T
O: Mayor and Members of the City Council
FROM: Brad Donohue, Director of Public Works and Planning Abdulkader Hashem, Principal Project Manager
VIA: Daniel Barros, City Manager
MEETING DATE: August 27, 2025
SUBJECT: Notice of Award – Lawndale Blvd RRFB Mid-Block Crosswalk and Bike Lane Improvement Project
RECOMMENDATION
Staff recommends that the City Council adopt the following:
RESOLUTION AWARDING AND AUTHORIZING THE CITY MANAGER TO EXECUTE A
CONSTRUCTION CONTRACT FOR THE LAWNDALE BLVD RRFB MID-BLOCK CROSSWALK AND BIKE LANE IMPROVEMENT PROJECT TO ZARA CONSTRUCTION INC. PURSUANT TO CEQA GUIDELINE 15301
C
OUNCIL ADOPTED VALUES
The Lawndale Boulevard RRFB Mid-Block Crosswalk and Bike Lane Improvement Project (“Project”) will provide elements of safety for bicyclists and pedestrians and provide equal accessibility for those who travel through the corridor. Approval of the proposed resolution is the Responsible action because the Council has considered the financial impact of the Project, while improving the accessibility and safety features of the Project.
BA
CKGROUND
The Transportation Development Act (“TDA”) Article 3 Program provides funding from Local Transportation funds and the State Transit Assistance to eligible pedestrian and bicycle projects within San Mateo County.
The Town of Colma has been awarded a $252,000 grant from the Metropolitan Transportation Commission (“MTC”) to assist with the implementation of the Project.
On May 28, 2025, the City Council allocated an additional $188,000 from the Fiscal Year 2025- 2026 Capital Improvement Budget to the Project.
AGENDA ITEM #5
Staff Report – Lawndale Blvd RRFB Mid-Block Crosswalk and Bike Lane Improvement Project – Notice of Award Page 2 of 4 On June 25, 2025, the City Council approved the bid document package and authorized staff to solicit formal bids for the Project.
On July 1, 2025, the project was publicly bid and advertised in accordance with the Town of Colma’s Public Contract Code.
ANALYSIS
A total of seven (7) bids were received on Tuesday, July 29, 2025. The bid results are summarized below:
VisionBuild
Construction, LLC
Zara
Construction Inc. CF Contracting, Inc. Bay Area
Lightworks, Inc.
$230,362.28 $279,898.00 $289,712.00 $299,452.00
Golden Bay
Construction Inc.
FBD Vanguard
Construction, Inc.
Gruendl, Inc. dba
Ray's Electric -
$299,532.95 $317,748.00 $462,961.50 -
Seven bids were submitted and reviewed. The staff analyzed each bid item thoroughly to ensure it was responsive and that the costs aligned with the Town Engineer's estimate. It was determined that VisionBuild Construction, LLC (VisionBuild) was the lowest bidder, with a bid of $230,362.28, but their bid was not responsive for the following reasons:
1) Missing Signed Addenda: VisionBuild acknowledged receiving the addenda in the Bid Form but failed to include a signed copy of each one with their bid. 2) Incorrect Bid Schedule: VisionBuild did not use the revised Bid Schedule from Addendum No. 2, which resulted in missing bid item #26 for replacing loop detectors.
This omission renders the bid non-responsive under applicable state law allowing the City Council to select the next lowest bidder submitting a responsive bid. See, Konica Business Machines U.S.A., Inc. v. Regents of University of California (1988) 206 Cal.
App.3d 449, 454 (a mistake as to price is non-waivable).
If the Town rejects the initial bid from VisionBuild Construction, the next lowest responsive bid, submitted by Zara Construction, Inc., for $279,898.00, will be considered. With a 10% contingency of $27,989.80, the total will be $307,887.80. This is below the amount ($440,000) currently budgeted for the Project, which includes design, construction management and construction. The remainder of the Project budget is project management, inspection, and design support.
The Engineer Estimate for the Project construction contract is $285,648.00. With a 10% contingency of $28,564.80, the total budget for construction is $314,212.80.
Staff Report – Lawndale Blvd RRFB Mid-Block Crosswalk and Bike Lane Improvement Project – Notice of Award Page 3 of 4 Detailed Description of the Project
The Town has allocated the TDA Article 3 funding for the design and construction of the Project. This project will enhance pedestrian and cyclist safety and mobility by installing high- visibility crosswalks, ADA-compliant curb ramps, RRFBs, curb and gutter, improved striping and pavement markings, advanced yield lines, and signage.
Based on El Camino High School's recommendation, a pullout area at the northern end of the mid-block crosswalk has been added to the scope of the Project. This new designated area will significantly enhance student safety, improve traffic flow, and allow parents to quickly and efficiently drop off or pick up their children.
FISCAL IMPACT
The approval of the construction contract carries no current fiscal impact at this point of the Project. The estimated budget of $440,000, which includes $252,000 in TDA Article 3 Funds and $188,000 in General Funds, covers design, construction management, construction costs, and Project contingency.
SUSTAINABLE IMPACT
This resolution in support of the Project is consistent with the Town’s sustainability goals and Complete Streets and Green Streets Program goals.
ENVIRONMENTAL
The City Council’s action in adopting the resolution is exempt from environmental review under the California Environmental Quality Act (“CEQA”) pursuant to Section 15301 of Article 19 of Chapter 3 of Division 6 of Title 14 of the California Code of Regulations. Subdivision (c) of that section provides a categorical exemption for Class 1 activities including the operation, repair, maintenance, permitting, leasing, licensing, or minor alteration of existing public or private structures, facilities, mechanical equipment, or topographical features, involving negligible or no expansion of existing or former use, which includes but is not limited to pedestrian crossings in existing streets.
ALTERNATIVES
The City Council could choose to postpone the Project to a later date. Doing so is not recommended as the Town risks losing the $252,000 grant from MTC to assist with the implementation of the Project. Without these funds, the Town’s ability to significantly improve safety for residents, students, and the public would be severely compromised.
Staff Report – Lawndale Blvd RRFB Mid-Block Crosswalk and Bike Lane Improvement Project – Notice of Award Page 4 of 4
CONCLUSION
Staff recommends that the City Council adopt a resolution awarding and authorizing the City Manager to execute a construction contract with Zara Construction, Inc., for the Project
ATTACHMENTS
A. Resolution
B. Bid Tabulation Summary
Reso 2025-__, Lawndale Blvd RRFB Mid-Block Crosswalk and Bike Lane Improvement Project – Notice of Award Page 1 of 2
RESOLUTION NO. 2025-____
OF THE CITY COUNCIL OF THE TOWN OF COLMA
R
ESOLUTION AWARDING AND AUTHORIZING THE CITY MANAGER TO
EXECUTE A CONSTRUCTION CONTRACT FOR THE LAWNDALE BLVD RRFB MID-
BLOCK CROSSWALK AND BIKE LANE IMPROVEMENT PROJECT TO ZARA CONSTRUCTION INC. PURSUANT TO CEQA GUIDELINE 15301
T
he City Council of the Town of Colma does hereby resolve as follows:
1. Background
(a) The Transportation Development Act (“TDA”) Article 3 Program provides funding fro m L
ocal Transportation funds and the State Transit Assistance to eligible pedestrian and bicycle projects within San Mateo County.
(b) The Town of Colma has been awarded a $252,000 grant from the Metropolitan Transportation Commission (“MTC”) to assist with the implementation of the Lawndale Boulevard RRFB Mid-Block Crosswalk and Bike Lane Improvement Project (“Project”). (c) The Project will enhance pedestrian and cyclist safety and mobility by installing high - visibility crosswalks, ADA-compliant curb ramps, Rectangular Rapid Flas hing Beacons (“RRFB”), curb and gutter, improved striping and pavement markings, advanced yield lines, and signage. (d) On May 28, 2025, the Town of Colma City Council (“City Council”) allocated an additional $188,000 from the Fiscal Year 2025-2026 Capital Improvement Budget to the Project. (e) On June 25, 2025, the City Council approved the bid document package and authorized staff to solicit formal bids for the Project.
(f) On July 1, 2025, the Project was publicly bid and advertised in accordance with the Town of Colma’s Public Contract Code. A total of seven (7) bids were received on Tuesday, July 29, 2025.
2. Findings
(a) Town staff determined that VisionBuild Construction, LLC (“VisionBuild”) was the lowest bidder with a bid in the amount of $230,362.28.
(b) Town staff also determined that VisionBuild’s bid was not responsive as Vision Build did not use the revised Bid Schedule from Addendum No. 2, which resulted in missing bid item No. 26 for replacing loop detectors leading to a mistake in price. See, Konica Business Machines
U.S.A., Inc. v. Regents of University of California (1988) 206 Cal. App.3d 449, 454 (a mistake as to price is non-waivable).
(c) Town staff finds that the next lowest bidder submitting a responsive bid was Zara Co
nstruction, Inc. (“Zara”), for $279,898.000. With a 10% contingency of $27,989.80, the total
ATTACHMENT A
Reso 2025-__, Lawndale Blvd RRFB Mid-Block Crosswalk and Bike Lane Improvement Project – Notice of Award Page 2 of 2
Project costs will be $307,887.80. This is below the amount currently budgeted for the Project at $440,000.
3. Approval and Authorization; Order
(a) The City Council hereby finds that the bid submitted by VisionBuild was not responsive due to a mistake in price as VisionBuild did not use the revised Bid Schedule from Addendum No. 2, which resulted in missing bid item No. 26 for replacing loop detectors leading to a mistake in price. See, Konica Business Machines U.S.A., Inc. v. Regents of University of California (1988) 206 Cal. App.3d 449, 454 (a mistake as to price is non-waivable). (b) The City Council hereby awards the construction contract for the Project in the amount of $279,898.000 to Zara. With a 10% contingency of $27,989.80, the total P roject costs will be $307,887.80.
(c) The City Manager is hereby authorized to execute said contract on behalf of the Town of Colma.
Certification of Adoption
I certify that the foregoing Resolution 202 5-___ was duly adopted at a regular meeting of said City Council held on August 27, 2025 by the following vote:
Name Voting Present, Not Voting Absent
Aye No Abstain Not Participating
Ken Gonzalez, Mayor
Carrie Slaughter
Joanne F. del Rosario
Helen Fisicaro
Thomas Walsh
Voting Tally
Dated ______________________ ___________________________________ Ken Gonzalez, Mayor
Attest: ____________________________
Michelle Estabillo, City Clerk
ATTACHMENT B - BID TABULATION
LAWNDALE BLVD RRFB MID-BLOCK CROSSWALK AND BIKE LANE IMPROVEMENT PROJECT - TOWN OF COLMA 1 Mobilization (5% Max of Bid Items 3 Thru 25) LS 1 $13,200.00 $13,200.00 $11,000.00 $11,000.00 $12,150.00 $12,150.00 $11,200.00 $11,200.00 $12,354.00 $12,354.00 $12,000.00 $12,000.00 $12,000.00 $12,000.00 $16,800.00 $16,800.00 2 Traffic Control LS 1 $5,000.00 $5,000.00 $12,000.00 $12,000.00 $20,000.00 $20,000.00 $29,500.00 $29,500.00 $40,000.00 $40,000.00 $18,048.00 $18,048.00 $24,134.00 $24,134.00 $110,000.00 $110,000.00 3 Construction Surveys LS 1 $4,000.00 $4,000.00 $9,000.00 $9,000.00 $5,000.00 $5,000.00 $5,500.00 $5,500.00 $6,000.00 $6,000.00 $3,000.00 $3,000.00 $5,000.00 $5,000.00 $12,500.00 $12,500.00 4 Storm Water Protection Plan LS 1 $1,000.00 $1,000.00 $3,000.00 $3,000.00 $5,000.00 $5,000.00 $6,000.00 $6,000.00 $2,000.00 $2,000.00 $1,500.00 $1,500.00 $3,500.00 $3,500.00 $5,000.00 $5,000.00 5 Demolition, Clearing and Grubbing LS 1 $40,000.00 $40,000.00 $19,300.00 $19,300.00 $18,000.00 $18,000.00 $24,000.00 $24,000.00 $6,000.00 $6,000.00 $42,800.00 $42,800.00 $54,000.00 $54,000.00 $40,000.00 $40,000.00 6 Sawcut Pavement LF 416 $25.00 $10,400.00 $21.63 $8,998.08 $20.00 $8,320.00 $4.00 $1,664.00 $12.00 $4,992.00 $3.00 $1,248.00 $11.00 $4,576.00 $12.00 $4,992.00 7 Concrete Sidewalk SF 929 $35.00 $32,515.00 $30.30 $28,148.70 $27.00 $25,083.00 $18.00 $16,722.00 $16.00 $14,864.00 $23.00 $21,367.00 $20.00 $18,580.00 $36.00 $33,444.00 8 Curb and Gutter LF 465 $80.00 $37,200.00 $18.70 $8,695.50 $70.00 $32,550.00 $87.00 $40,455.00 $50.00 $23,250.00 $110.00 $51,150.00 $50.00 $23,250.00 $110.00 $51,150.00 9 Curb Ramp, Case C EA 1 $8,000.00 $8,000.00 $8,300.00 $8,300.00 $8,000.00 $8,000.00 $6,900.00 $6,900.00 $5,000.00 $5,000.00 $3,200.00 $3,200.00 $4,500.00 $4,500.00 $7,100.00 $7,100.00 10 Curb Ramp, Case F EA 1 $8,000.00 $8,000.00 $8,300.00 $8,300.00 $8,000.00 $8,000.00 $6,500.00 $6,500.00 $8,000.00 $8,000.00 $2,300.00 $2,300.00 $3,500.00 $3,500.00 $6,880.00 $6,880.00 11 Detectable Warning Surface EA 3 $250.00 $750.00 $980.00 $2,940.00 $1,500.00 $4,500.00 $3,500.00 $10,500.00 $2,000.00 $6,000.00 $1,400.00 $4,200.00 $477.00 $1,431.00 $750.00 $2,250.00 12 Concrete Retaining Curb (A1-6 Curb) LF 20 $60.00 $1,200.00 $4.00 $80.00 $120.00 $2,400.00 $42.50 $850.00 $100.00 $2,000.00 $56.00 $1,120.00 $40.00 $800.00 $150.00 $3,000.00 13 Tall Retaining Curb LF 162 $100.00 $16,200.00 $45.60 $7,387.20 $80.00 $12,960.00 $65.00 $10,530.00 $120.00 $19,440.00 $71.00 $11,502.00 $155.00 $25,110.00 $170.00 $27,540.00 14 Modify Type GOL Inlet EA 1 $16,000.00 $16,000.00 $10,419.00 $10,419.00 $5,000.00 $5,000.00 $7,500.00 $7,500.00 $9,000.00 $9,000.00 $14,800.00 $14,800.00 $12,000.00 $12,000.00 $9,550.00 $9,550.00 15 Plug Paving (6” AC at curbs, etc.) SF 761 $10.00 $7,610.00 $25.00 $19,025.00 $10.00 $7,610.00 $14.00 $10,654.00 $30.00 $22,830.00 $22.00 $16,742.00 $20.00 $15,220.00 $30.00 $22,830.00 16 AC Pavement Ton 19 $170.00 $3,230.00 $400.00 $7,600.00 $320.00 $6,080.00 $480.00 $9,120.00 $500.00 $9,500.00 $598.00 $11,362.00 $717.00 $13,623.00 $580.00 $11,020.00 17 Thermoplastic Crosswalks and Markings SF 280 $10.00 $2,800.00 $35.00 $9,800.00 $20.00 $5,600.00 $13.00 $3,640.00 $13.00 $3,640.00 $13.00 $3,640.00 $23.00 $6,440.00 $17.00 $4,760.00 18 Green Thermoplastic Marking SF 615 $12.00 $7,380.00 $20.00 $12,300.00 $22.00 $13,530.00 $26.40 $16,236.00 $25.00 $15,375.00 $24.00 $14,760.00 $30.00 $18,450.00 $18.00 $11,070.00 19 Detail 38A LF 375 $3.00 $1,125.00 $13.00 $4,875.00 $15.00 $5,625.00 $8.00 $3,000.00 $8.80 $3,300.00 $6.75 $2,531.25 $12.00 $4,500.00 $4.50 $1,687.50 20 Detail 39A LF 246 $3.00 $738.00 $13.00 $3,198.00 $15.00 $3,690.00 $5.00 $1,230.00 $4.50 $1,107.00 $6.75 $1,660.50 $11.00 $2,706.00 $4.00 $984.00 21 Sign EA 2 $500.00 $1,000.00 $800.00 $1,600.00 $800.00 $1,600.00 $900.00 $1,800.00 $1,200.00 $2,400.00 $715.00 $1,430.00 $864.00 $1,728.00 $700.00 $1,400.00 22 Relocate Sign EA 1 $300.00 $300.00 $950.00 $950.00 $700.00 $700.00 $900.00 $900.00 $1,000.00 $1,000.00 $440.00 $440.00 $750.00 $750.00 $50.00 $50.00 23 Solar Powered RRFB EA 2 $28,000.00 $56,000.00 $13,372.90 $26,745.80 $25,000.00 $50,000.00 $25,000.00 $50,000.00 $35,000.00 $70,000.00 $25,730.00 $51,460.00 $26,500.00 $53,000.00 $28,880.00 $57,760.00 24 Modify Cleanout and Install Box EA 2 $1,500.00 $3,000.00 $2,200.00 $4,400.00 $3,000.00 $6,000.00 $600.00 $1,200.00 $1,500.00 $3,000.00 $461.10 $922.20 $530.00 $1,060.00 $4,500.00 $9,000.00 25 Modify Chain Link Fence LS 1 $3,000.00 $3,000.00 $2,300.00 $2,300.00 $8,000.00 $8,000.00 $3,800.00 $3,800.00 $3,000.00 $3,000.00 $1,400.00 $1,400.00 $2,700.00 $2,700.00 $5,000.00 $5,000.00 26 Replace loop detectros at El Camino High School Driveway LS 3 $2,000.00 $6,000.00 $0.00 $0.00 $1,500.00 $4,500.00 $3,437.00 $10,311.00 $1,800.00 $5,400.00 $1,650.00 $4,950.00 $1,730.00 $5,190.00 $2,248.00 $6,744.00 $285,648.00 $230,362.28 $279,898.00 $289,712.00 $299,452.00 $299,532.95 $317,748.00 $462,511.50 $28,564.80 $23,036.23 $27,989.80 $28,971.20 $29,945.20 $29,953.30 $31,774.80 $46,251.15 $314,212.80 $253,398.51 $307,887.80 $318,683.20 $329,397.20 $329,486.25 $349,522.80 $508,762.65 Gruendl Inc dba
Ray's Electric
UNIT PRICE ITEM TOTAL
FDB Vanguard
Construction, Inc.
UNIT PRICE ITEM TOTAL
Engineer's Estimate
ITEM TOTALUNIT PRICE
CONTINGENCY (10%):
TOTAL OF BID ITEMS (1-26):
ITEM DESCRIPTION UNIT ESTIMATED
QUANTITY
TOTAL BUDGET WITH CONTINGENCY
VisionBuild
Construction LLC Zara Construction Inc CF Contracting, Inc. Bay Area Lightworks, Inc.
UNIT PRICE ITEM TOTAL UNIT PRICE ITEM TOTAL UNIT PRICE
Golden Bay
Construction, Inc.
UNIT PRICE ITEM TOTALITEM TOTAL UNIT PRICE ITEM TOTAL
ATTACHMENT B