Staff Report - CAC Subchapter 3.06 Amended – Town Hall Year End Closure to the Public Page 1 of 2
STAFF REPORT
TO: Mayor and Members of the City Council
FROM: Juan Rumayor, Human Resources Manager
VIA: Dan Barros, City Manager
MEETING DATE: September 10, 2025
SUBJECT: Colma Administrative Code Subchapter 3.06 Amendment: Town Hall Year End Closure to the Public; Use of Leaves
RECOMMENDATION
Staff recommends that the City Council adopt the following:
RESOLUTION AMENDING SUBCHAPTER 3.06, LEAVES, BY ADDING A NEW SECTION 3.06.100 TOWN HALL YEAR END CLOSURE TO THE PUBLIC; USE OF
LEAVES, TO THE COLMA ADMINISTRATIVE CODE PURSUANT TO CEQA GUIDELINE 15378
COUNCIL ADOPTED VALUES
The Staff recommendation is consistent with the Council adopted values of:
• Responsibility: Making decisions after prudent consideration of their financial impact, taking into account the long-term financial needs of the agency. • Fairness: Treat all persons, claims and transactions in a fair and equitable manner.
BACKGROUND
The Town of Colma recognizes the importance of maintaining a holiday schedule that reflects the values and operational needs of the community. The majority of Town Hall services and operations are traditionally reduced during the Year End Holidays. Most of the community treat the days between December 25th and New Year’s Eve as a time for personal or family celebration.
ANALYSIS
Colma Administrative Code (CAC):
Staff Report - CAC Subchapter 3.06 Amended – Town Hall Year End Closure to the Public Page 2 of 2 The following new section 3.06.100 is recommended to be added to Subchapter 3.06, Leaves, of the CAC as it relates to the Town Hall Holiday Closure.
3.06.100 Town Hall Year-End Closure to the Public; Use of Leaves (a) Town Hall shall be closed annually to the public on December 26, 27, 28, 29, and 30. (b) During this closure, employees may choose to work but must communicate in advance with their supervisor to arrange for work-related duties. If an employee chooses not to work, that employee shall use vacation leave, compensatory time, or management leave to cover their scheduled workdays. Sick leave may not be used for this purpose. Employees may use unpaid leave for one or all of these days, provided employees have exhausted all eligible leave balances available.
FISCAL IMPACT
The adoption of the attached resolution will have no fiscal impact on the Town.
CONCLUSION
Staff recommends that the City Council adopt the resolution to update the Colma Administrative Code.
ATTACHMENTS
A. Resolution
Res. 2025-_ - CAC Subchapter 3.06 Amended - Town Hall Year End Closure to the Public Page 1 of 2
RESOLUTION NO. 2025-_
OF THE CITY COUNCIL OF THE TOWN OF COLMA
RESOLUTION AMENDING SUBCHAPTER 3.06, LEAVES, BY ADDING A NEW SECTION
3.06.100, TOWN HALL YEAR END CLOSURE TO THE PUBLIC; USE OF LEAVES TO THE COLMA ADMINISTRATIVE CODE PURSUANT TO CEQA GUIDELINE 15378 The City Council of the Town of Colma hereby resolves:
ARTICLE 1. COLMA ADMINISTRATIVE CODE SUBCHAPTER 3.06 AMENDED Section 3.06.100, of Subchapter 3.06, is hereby added to read as follows:
3.06.100 Town Hall Year End Closure to the Public; Use of Leaves (a) Town Hall shall be closed to the public annually on December 26, 27, 28, 29, and 30. (b) During this closure, employees may choose to work but must communicate in advance with their supervisor to arrange for work-related duties. If an employee chooses not to work, that employee shall use vacation leave, compensatory time, or management leave to cover their scheduled workdays. Sick leave may not be used for this purpose. Employees may use unpaid leave for one or all of these days, provided employees have exhausted all eligible leave balances available. [Res 2025-__, 9/10/25]
ARTICLE 2. SEVERABILITY.
Each of the provisions of this resolution are severable from all other provisions. If any article, section, subsection, paragraph, sentence, clause or phrase of this resolution is for any reason held by a court of competent jurisdiction to be invalid, such a decision shall not affect the validity of the remaining portions of this resolution. The City Council hereby declares that it intended do and would have adopted each and every provision of this resolution independent of any other provision of this resolution.
ARTICLE 3. NOT A CEQA PROJECT.
The City Council finds that adoption of this resolution is not a "project," as defined in the California Environmental Quality Act (CEQA) because it is more akin to an administrative activity under CEQA Guideline 15378 and does not have a potential for resulting in either a direct physical change in the environment or a reasonably foreseeable indirect physical change in the environment and concerns general policy and procedure making.
Res. 2025-_ - CAC Subchapter 3.06 Amended - Town Hall Year End Closure to the Public Page 2 of 2
ARTICLE 4. EFFECTIVE DATE.
This resolution shall be effective upon its adoption by the City Council.
Certification of Adoption
I certify that the foregoing Resolution 2025-XX was duly adopted at a regular meeting of the City Council of the Town of Colma held September 10, 2025 by the following vote:
Name Voting Present, Not Voting Absent
Aye No Abstain Not Participating
Ken Gonzales, Mayor
Carrie Slaughter
Helen Fisicaro
Joanne F. del Rosario
Thomas Walsh
Voting Tally
Dated ______________________ ___________________________________ Ken Gonzalez, Mayor
Attest: ____________________________
Michelle Estabillo, City Clerk