Agenda packet — Colma City Council, October 22, 2025

Regular Meeting Agenda 10.22.25 Page 1 of 3

AGENDA

REGULAR MEETING

CITY COUNCIL OF THE TOWN OF COLMA
Wednesday, October 22, 2025
Regular Session – 7:00 PM

The City Council meeting will be held in person in the City Council Chambers. The Town will only accept public comments from the public attending in person and will not accept public comments via Zoom.

As a courtesy and technology permitting, the meeting can also be viewed /heard via Zoom Video Conference, but no public comment will be allowed or accepted by the Town via Zoom. The Town cannot guarantee that the public’s access to Zoom will be uninterrupted, and technical difficulties may occur from time to time. In those instances, so long as the public may still attend the meeting in person, the meeting will continue, even if the public is unable to view/hear or otherwise access the meeting via Zoom.

To attend the meeting in person:

Town Hall, Council Chamber, 1198 El Camino Real, Colma CA 94014

To view/hear the meeting via Zoom Video Conference:

Join Zoom Meeting:

https://us02web.zoom.us/j/85610028212

Meeting ID: 856 1002 8212

Dial by your location:
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To provide Public Comment:

Members of the public wishing to provide public comment are required to attend the meeting in person and are requested to complete a yellow speaker card and submit it to the City Clerk. Comments should be kept to three minutes or less. If there appears to be a large number of speakers, time may be reduced to no less than one minute each, at the discretion of the Mayor.

The City Council Meeting Agenda Packet and supporting documents are available for review on the Town’s website www.colma.ca.gov or at Colma Town Hall, 1198 El Camino Real, Colma, CA. Persons interested in obtaining an agenda via e-mail should call 650-997-8300 or email a request to [email protected].

Reasonable Accommodation
Upon request, this publication will be made available in appropriate alternative formats to persons with disabilities, as required by the Americans with Disabilities Act of 1990. Any person with a disability, who requires a modification or accommodation to view the agenda, should direct such a request to Nathan Bassett, ADA Coordinator, at 650-997-8300 or [email protected]. Please allow two business days for your request to be processed.

Regular Meeting Agenda 10.22.25 Page 2 of 3

PLEDGE OF ALLEGIANCE AND ROLL CALL

ADOPTION OF AGENDA

PRESENTATIONS
• Introduction of Associate Planner II Savannah Dukes

• Proclamation Recognizing Native American Heritage Month

PUBLIC COMMENTS

Comments on the Consent Calendar and Non-Agenda Items will be heard at this time.

Comments on Agenda Items will be heard when the item is called.

CONSENT CALENDAR

1. Motion to Approve the Minutes from the October 8, 2025 Regular Meeting

2. Motion to Approve the Minutes of the October 9, 2025 Special Meeting

3. Motion to Approve Report of Checks Paid for September 2025

4. Motion to Adopt a Resolution Adjusting Salary for Part-Time Staff to Meet the Minimum Wage Requirement Set Forth by the State of California and Amending the Salary Schedule Pursuant to CEQA Guideline 15378

5. Motion to Approve and Authorize the City Manager to Execute the Funding Agreement with the United States Department of Transportation’s (USDOT) Federal Highway Administration (FHWA) for the Safe Streets and Roads for All (SS4A) Planning and Demonstration Grant Awarded for Updating Colma Comprehensive Safety Action Plan and Speed Management Program Pursuant to CEQA Guideline 15306

6. Motion to Approve and Authorize the City Manager to Execute Amendment No. 2 to the Agreement with Design Services with Black and Veatch Corporation for the Extra Design Work for the Colma Creek Trash Capture Project and Approve a Project Design Contingency in an Amount of $100,000 That is Managed by the City Manager Pursuant to CEQA Guideline 15306

STUDY SESSION

7. LED READER BOARD SIGNS

This item is a study session for information purposes only. No City Council action will be taken; the purpose of this item is to allow the City Council to consider different features of LED electronic reader board signs and provide comments, questions, impressions and feedback to staff.

Regular Meeting Agenda 10.22.25 Page 3 of 3

REPORTS

Mayor/City Council
City Manager

ADJOURNMENT

Minutes – Regular Meeting 10.08.25 Page 1 of 4

MINUTES

REGULAR MEETING
City Council of the Town of Colma
Town Hall Council Chamber
1198 El Camino Real, Colma CA
Also viewable via Zoom.us
Wednesday, October 8, 2025
Regular Session – 7:00 PM

PLEDGE OF ALLEGIANCE AND ROLL CALL
Mayor Gonzalez called the meeting to order at 7:01 p.m.

Council Present – Mayor Ken Gonzalez, Vice Mayor Carrie Slaughter and Council Members Helen Fisicaro and Joanne F. del Rosario
Council Absent – Council Member Thomas Walsh
Staff Present – City Manager Daniel Barros, City Attorney Christopher Diaz, Chief of Police John Munsey, Administrative Services Director Nathan Bassett, Director of Planning and Public Works Brad Donohue, City Planner Farhad Mortazavi, Recreation Manager Angelika Abellana, Assistant Planner Jacob Bard, City Clerk Michelle Estabillo, and Deputy City Clerk Abigail Dometita
Council recited the Pledge of Allegiance.

ADOPTION OF THE AGENDA
Action: A motion was made by Council Member Fisicaro, seconded by Council Member del Rosario, to adopt the agenda. The motion carried by the following vote:

Name Voting Present, Not Voting Absent
Aye No Abstain Not Participating
Ken Gonzalez, Mayor ✓
Carrie Slaughter ✓
Helen Fisicaro ✓
Joanne F. del Rosario ✓
Thomas Walsh ✓
4 0

PRESENTATIONS
• City Planner Farhad Mortazavi introduced new Assistant Planner Jacob Bard. • Mayor Gonzalez read the proclamation recognizing October as Italian American Heritage Month and presented it to Richard Rochetta of the Colma Historical Association, who offered brief remarks in appreciation.

AGENDA ITEM #1

Minutes – Regular Meeting 10.08.25 Page 2 of 4
• Mayor Gonzalez read the proclamation recognizing October as Domestic Violence Awareness Month and presented it to Jennifer Jimenez Wong of ALLICE Kumares and Kumpares, who offered brief remarks in appreciation. Ms. Wong also presented a brief presentation on ALLICE’s mission against Intimate Partner Violence.

Mayor Gonzalez called for a brief recess at 7:21 p.m. for refreshments and photos; the meeting reconvened at 7:37 p.m.
• City Manager Barros introduced Nick Yee and Jessica Manzi of SamTrans who gave a brief presentation on the Grand Boulevard Initiative (GBI) Action Plan. Council discussion followed.

PUBLIC COMMENTS

There were no Public Comments.

CONSENT CALENDAR
Council Member Fisicaro pulled Item #2 for discussion.

1. Motion to Approve the Minutes from the September 24, 2025 Regular Meeting

2. [Pulled for discussion]

3. Motion to Approve and Authorize the City Manager to Execute a One-Year Agreement for Services with Arboricultural Specialties, Inc. dba The Professional Tree Care Company for Comprehensive Street Tree Maintenance in an Amount not to Exceed $200,000, Including City Manager Authority to Extend the Agreement for Two Additional Two-Year Periods in an Amount Not to Exceed $400,000 per Extension for an Aggregate Total Contract Not-To- Exceed Amount of $1,000,000 Through 2030

4. Motion to Adopt Ordinance No. 827 Amending Sub-Chapter 5.11 of the Colma Municipal Code Relating to the Water Efficient Landscape Regulations Pursuant to CEQA Guidelines 15378 and 15308
There were no Public Comments.

Action: A motion was made by Council Member Fisicaro, seconded by Vice Mayor Slaughter, to approve the balance Consent Calendar.

Minutes – Regular Meeting 10.08.25 Page 3 of 4

The motion carried by the following vote:

Name Voting Present, Not Voting Absent
Aye No Abstain Not Participating
Ken Gonzalez, Mayor ✓
Carrie Slaughter ✓
Helen Fisicaro ✓
Joanne F. del Rosario ✓
Thomas Walsh ✓
4 0

ITEMS PULLED OFF THE CONSENT CALENDAR

2. Motion to Accept Informational Report on Recreation Department Programs, Activities, Events, and Trips for the Third Quarter of 2025
Council Member Fisicaro asked questions, Recreation Manager Abellana answered her questions.

Action: A motion was made by Council Member Fisicaro, seconded by Mayor Gonzalez, to approve Item #2. The motion carried by the following vote:

Name Voting Present, Not Voting Absent
Aye No Abstain Not Participating
Ken Gonzalez, Mayor ✓
Carrie Slaughter ✓
Helen Fisicaro ✓
Joanne F. del Rosario ✓
Thomas Walsh ✓
4 0

STUDY SESSION

5. CANNABIS BUSINESS IN THE TOWN OF COLMA

City Manager Barros introduced Economic Development Consultant Ben Sigman who presented the staff report.

There were no Public Comments.

Council questions and commented followed.

City Manager Barros, City Attorney Diaz, Director Donohue and Mr. Sigman responded to Council questions.

Minutes – Regular Meeting 10.08.25 Page 4 of 4
Direction was given to staff to conduct community meetings with both residents and businesses to educate them on the cannabis industry. Following these meetings, Council requested that staff distribute surveys to gauge community feedback. Once information is collected, staff will return the item to Council for further discussion.

COUNCIL CALENDARING

Mayor Gonzalez announced the next Regular Council meeting will be on October 22, 2025.

REPORTS
Mayor/Council Reports
There were no reports.

Committee Reports
There were no reports.

City Manager Reports
City Manager Barros reported the following:
• TextMyGov officially launched on October 1st, and as of today 29 residents have opted-in. • Deadline for the ERP RFP has been extended by one week. • Spooktacular Brews and Bingo is scheduled for October 10 from 6-9 p.m. at the Colma Community Center.
• Medical Equipment Loan Program (MELP) Drive is scheduled for October 11 from 9-12 p.m. at the Colma Community Center.
• Cinema at the Cemetery featuring the Haunted Mansion is scheduled for October 18 from 6-9 p.m. at the Italian Cemetery.
• Veterans Card Making Day is scheduled for October 21 from 4-5 p.m. at the Colma Community Center.

Mayor Gonzalez added that the Colma Firemen’s Social Club Spaghetti Feed is on October 18 from 4-7 p.m. at the Colma Fire Station.

ADJOURNMENT
Mayor Gonzalez adjourned the meeting at 8:47 p.m. in support of the peace talks between Israel and Hamas.

Respectfully submitted,

Abigail Dometita, CMC
Deputy City Clerk

Minutes – Special Meeting 10.09.25 Page 1 of 1

MINUTES

SPECIAL MEETING
City Council of the Town of Colma
Colma Community Center
1520 Hillside Blvd, Colma, CA
Thursday, October 9, 2025
11:30 AM
B

USINESS RECOGNITION LUNCHEON
Mayor Gonzalez called the meeting to order at 11:30 a.m.

Council Present – Mayor Ken Gonzalez, and Council Members Helen Fisicaro and Joanne F. del Rosario
Council Absent – Vice Mayor Carrie Slaughter and Council Member Thomas Walsh Staff Present – City Manager Daniel Barros, Chief of Police John Munsey, Administrative Services Director Nathan Bassett, Director of Planning and Public Works Brad Donohue, Principal Planner Lorraine Weiss, Recreation Manager Angelika Abellana, Associate Planner Savannah Dukes, Assistant Planner Jacob Bard, City Clerk Michelle Estabillo, Deputy City Clerk Abigail Dometita, Administrative Technician Shelby Wright, and Recreation Coordinators Daisy Esquivias and Dinora Navarro
Mayor Gonzalez welcomed attendees to the luncheon and, together with City Manager Barros, presented certificates recognizing businesses for their achievements.

This item was for presentation purposes only; no action was taken at this meeting.

Mayor Gonzalez adjourned the meeting at 12:50 p.m.

R
espectfully submitted,
A
bigail Dometita, CMC
Deputy City Clerk
AGENDA ITEM #2
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own of Colma10/08/2025
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AGENDA ITEM #3
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10:34AM Town of Colma10/08/2025
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10:34AM Town of Colma10/08/2025
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Check # Date Vendor Status Clear/Void Date Amount PaidInvoice Inv. Date Check Total 02935 EMCOR SERVICES-MESA ENERGY SYS 940028212-1C61083 1,000.0006/16/202509/23/202509/19/2025 1,000.00 03168 ENGINEERING DATA SOFTWARE, INC 240173C61084 8,719.3408/11/202509/23/202509/19/2025 8,719.34 03893 EOA, INC. CO01-0625C61085 07/17/202509/25/202509/19/2025 2,292.73 C CO01-0725 2,378.2308/23/202509/25/2025 85.50
00539 FIREMASTER DEPT 1019 0001361306C61086 125.0009/05/202509/23/202509/19/2025 125.00 03616 FLEXIBLE BENEFIT ADMIN 21494061087 45.0009/09/202509/19/2025 45.00 02589 GOLDEN BAY CONSTRUCTION, INC. 10675-1F-4579C61088 30,722.0507/18/202509/22/202509/19/2025 30,722.05 02119 CHRISTOPHER GRANT 8/19/25 Reimburse61089 120.0008/19/202509/19/2025 120.00 02119 CHRISTOPHER GRANT 8/18/25-B Reimburse61090 47.8908/18/202509/19/2025 47.89 02119 CHRISTOPHER GRANT 8/18/25-A Reimburse61091 44.5408/18/202509/19/2025 44.54 00464 HINDERLITER, DE LLAMAS SIN053831C61092 2,721.1508/31/202509/25/202509/19/2025 2,721.15 00174 HOME DEPOT CREDIT SERVICES 08/29/25 CLOSINGC61093 521.5308/29/202509/23/202509/19/2025 521.53 02993 MIXTISO Jul 10-Jul 31, 2025C61094 400.0007/31/202509/22/202509/19/2025 400.00 03061 NICK BARBIERI TRUCKING LLC CL75093C61095 299.7108/31/202509/23/202509/19/2025 299.71 00280 ODP BUSINESS SOLUTIONS 438063617001C61096 24.8308/26/202509/25/202509/19/2025 24.83 00307 PACIFIC GAS & ELECTRIC 3007220528-6 05Sep25C61097 09/05/202509/22/202509/19/2025 5,540.02 C 0576889222-5 05Sep25 09/05/202509/22/2025 312.68
C 0035222590-8 05Sep25 5,883.2909/05/202509/22/2025 30.59 03173 PLAN JPA PLAN-0398C61098 2,660.0009/11/202509/24/202509/19/2025 2,660.00 00500 SMC CONTROLLERS OFFICE August 202561099 2,446.7009/04/202509/19/2025 2,446.70 00364 SMC FORENSIC LAB PS-INV104905C61100 550.0008/31/202509/29/202509/19/2025 550.00 01030 STEPFORD, INC. 2406698C61101 465.0009/11/202509/23/202509/19/2025 465.00 03710 VESTIS GROUP, INC. 5180501984C61102 27.5509/08/202509/22/202509/19/2025 27.55 02799 WAVE/ASTOUND 103745301-0011722C61103 439.7909/01/202509/24/202509/19/2025 439.79 Page: 5
Page: 6Check History ListingapCkHist
10:34AM Town of Colma10/08/2025
firstBank code:

Check # Date Vendor Status Clear/Void Date Amount PaidInvoice Inv. Date Check Total 03746 ANDRES ABARCA 9/8-9/12/25 Reimb61104 421.6009/18/202509/26/2025 421.60 00020 ASSOCIATED SERVICES 125092038C61105 245.1609/10/202509/30/202509/26/2025 245.16 00004 AT&T 000024065750C61106 1,722.9809/13/202509/29/202509/26/2025 1,722.98 03855 AT&T ENT LLC, ACC BUSINESS 3269257016C61107 687.7809/11/202509/29/202509/26/2025 687.78 01565 BAY CONTRACT MAINTENANCE, INC. 33728C61108 09/15/202509/30/202509/26/2025 15,937.50 C 33727 31,512.5009/15/202509/30/2025 15,575.00
02886 BLUETRITON BRANDS INC 05I003645766161109 50.9709/09/202509/26/2025 50.97 03539 CLARK PEST CONTROL 3825453061110 09/15/202509/26/2025 150.00 38254532 278.0009/15/2025 128.00
01037 COMCAST CABLE 0096715 090725C61111 133.2609/07/202509/30/202509/26/2025 133.26 03702 CORODATA RECORDS MANAGEMENT RS3736517C61112 129.5408/31/202509/30/202509/26/2025 129.54 00525 COUNTY OF MARIN/CAL-SLA 19074-202661113 315.0009/19/202509/26/2025 315.00 00099 D.C. LOCK & SECURITY SERVICE 8164961114 360.0002/25/202509/26/2025 360.00 00112 DEPARTMENT OF JUSTICE 843395C61115 181.0009/05/202509/30/202509/26/2025 181.00 02793 DITO'S MOTORS 03349761116 09/15/202509/26/2025 291.00 033508 561.1609/16/2025 270.16
03685 REINALYN DUMA 9/2-9/5/25 Reimburse61117 260.0309/13/202509/26/2025 260.03 03685 REINALYN DUMA 9/9/25 Reimburse61118 09/13/202509/26/2025 24.73 9/10/25 Reimburse 47.7309/10/2025 23.00
01552 FORTE PRESS CORPORATION 56645C61119 238.5509/02/202509/30/202509/26/2025 238.55 03897 G7A | GONZALES ARCHITECTS PL2024-003 ReimburseC61120 2,253.0008/29/202509/30/202509/26/2025 2,253.00 02499 GE CAPITAL INFO RICOH USA INC 109465682C61121 525.4409/05/202509/29/202509/26/2025 525.44 02605 SAUL GUERRERO 9/10/25 Reimburse61122 23.0009/11/202509/26/2025 23.00 00217 L. N. CURTIS & SONS INV987512C61123 1,279.5909/10/202509/30/202509/26/2025 1,279.59 Page: 6
Page: 7Check History ListingapCkHist
10:34AM Town of Colma10/08/2025
firstBank code:

Check # Date Vendor Status Clear/Void Date Amount PaidInvoice Inv. Date Check Total 03446 LAW ENFORCEMENT PSYCHOLOGICAL 3526161124 475.0008/25/202509/26/2025 475.00 03607 MARK THOMAS & COMPANY, INC. 56676C61125 90,512.8708/25/202509/29/202509/26/2025 90,512.87 02993 MIXTISO Aug 7-Aug 28, 2025C61126 400.0008/28/202509/30/202509/26/2025 400.00 00307 PACIFIC GAS & ELECTRIC 1918250367-2 12Sep25C61127 09/12/202509/30/202509/26/2025 12,693.93 C 0512181543-4 05Sep25 15,449.8209/05/202509/30/2025 2,755.89 03609 PAYMENTUS CORPORATION INV-15-16802961128 113.8808/31/202509/26/2025 113.88 03060 PREFERRED ALLIANCE, INC. 0206611-INC61129 120.0008/31/202509/30/202509/26/2025 120.00 03775 RAMOS OIL COMPANY CL187686C61130 1,573.5309/10/202509/30/202509/26/2025 1,573.53 02122 S & J SALES 14116C61131 4,635.1309/17/202509/30/202509/26/2025 4,635.13 00349 SEGALE & CERINI INC. 1858661132 08/29/202509/26/2025 23,453.50 18593 08/29/2025 7,474.00
18587 08/29/2025 5,905.00
18588 08/29/2025 1,918.00
18592 08/29/2025 1,854.00
18590 08/29/2025 217.50
18589 40,897.0008/29/2025 75.00
00534 SMC INFORMATION SERVICES DEPT A001863A220250861133 82.2508/31/202509/26/2025 82.25 00363 SMC NARCOTICS TASK FORCE PS-INV30536861134 2,861.0009/03/202509/26/2025 2,861.00 00830 STAPLES BUSINESS CREDIT 6040524586C61135 08/25/202509/29/202509/26/2025 314.58 C 6037686853 07/25/202509/29/2025 248.19
C 6037686854 07/25/202509/29/2025 240.68
C 6040524585 08/25/202509/29/2025 204.97
C 6027417948- CREDIT 972.4403/23/202509/29/2025 -35.98 01030 STEPFORD, INC. 250212061136 3,650.0009/17/202509/26/2025 3,650.00 00412 TELECOMMUNICATIONS ENGINEERING 4953761137 1,652.5009/10/202509/26/2025 1,652.50 03841 TERI BLACK AND COMPANY, LLC 25-0915-74861138 10,355.0209/15/202509/26/2025 10,355.02 Page: 7
Page: 8Check History ListingapCkHist
10:34AM Town of Colma10/08/2025
firstBank code:

Check # Date Vendor Status Clear/Void Date Amount PaidInvoice Inv. Date Check Total 00411 TURBO DATA SYSTEMS 46597C61139 1,633.2708/31/202509/29/202509/26/2025 1,633.27 02849 6746050100 U.S. BANK PARS ACCOUNT 2025-10 OPEBC61140 109,398.0009/19/202509/29/202509/26/2025 109,398.00 03710 VESTIS GROUP, INC. 5180504304C61141 09/15/202509/29/202509/26/2025 27.55 C 5180506677 55.1009/22/202509/29/2025 27.55
01360 MISSIONSQUARE RETIREMENT 09/05/2025-MC95517 799.9109/05/202509/05/202509/05/2025 799.91 00521 UNITED STATES TREASURY 09/05/2025-MC95518 1,428.2409/05/202509/09/202509/05/2025 1,428.24 00631 P.E.R.S. 09/05/2025-MC95519 1,130.5309/05/202509/08/202509/05/2025 1,130.53 00130 EMPLOYMENT DEVELOPMENT DEPT 09/05/2025-MC95520 90.0009/05/202509/09/202509/05/2025 90.00 00282 RETIREMENT SYSTEM CALIFORNIA PUBLIC EMPLOYEES09/05/2025-MC95521 3,000.8009/05/202509/03/202509/05/2025 3,000.80 00130 EMPLOYMENT DEVELOPMENT DEPT 09/05/2025-BC95522 21,203.7809/05/202509/09/202509/05/2025 21,203.78 00521 UNITED STATES TREASURY 09/05/2025-BC95523 86,531.8609/05/202509/09/202509/05/2025 86,531.86 00282 RETIREMENT SYSTEM CALIFORNIA PUBLIC EMPLOYEES09/05/2025-BV95524 93,955.9909/05/202509/05/202509/05/2025 93,955.99 00631 P.E.R.S. 09/05/2025-BC95525 58,675.0309/05/202509/08/202509/05/2025 58,675.03 01360 MISSIONSQUARE RETIREMENT 09/05/2025-BC95526 10,091.7709/05/202509/05/202509/05/2025 10,091.77 00068 COLMA PEACE OFFICER'S 09/05/2025-BC95527 1,208.8809/05/202509/05/202509/05/2025 1,208.88 00130 EMPLOYMENT DEVELOPMENT DEPT 09/19/2025 BC95530 20,740.6909/19/202509/23/202509/19/2025 20,740.69 00521 UNITED STATES TREASURY 09/19/2025 BC95531 81,756.3209/19/202509/23/202509/19/2025 81,756.32 00631 P.E.R.S. 09/19/2025 BC95532 58,993.2609/19/202509/22/202509/19/2025 58,993.26 01360 MISSIONSQUARE RETIREMENT 09/19/2025 BC95533 11,104.6209/19/202509/19/202509/19/2025 11,104.62 00068 COLMA PEACE OFFICER'S 09/19/2025 BC95534 1,208.8809/19/202509/19/202509/19/2025 1,208.88 00282 RETIREMENT SYSTEM CALIFORNIA PUBLIC EMPLOYEES100000018027119C120119 7,565.9708/14/202509/03/202509/03/2025 7,565.97 00282 RETIREMENT SYSTEM CALIFORNIA PUBLIC EMPLOYEES09/05/2025-BC839910925 89,857.9609/05/202509/03/202509/05/2025 89,857.96 Page: 8
Page: 9Check History ListingapCkHist
10:34AM Town of Colma10/08/2025
firstBank code:

Check # Date Vendor Status Clear/Void Date Amount PaidInvoice Inv. Date Check Total 1,106,703.56first Total:

Total Checks:checks in this report 145 1,106,703.56
Page: 9

S
taff Report – Minimum Wage Adjustment for Part-Time Staff Page 1 of 3

STAFF REPORT
TO
: Mayor and Members of the City Council
FROM: Nathan Bassett, Administrative Services Director VIA: Daniel Barros, City Manager
MEETING DATE: October 22, 2025
SUBJECT: Minimum Wage Adjustment for Part-Time Staff
RE

COMMENDATION
Staff recommends that the City Council adopt:

RESOLUTION ADJUSTING SALARY FOR PART-TIME STAFF TO MEET THE MINIMUM WAGE

REQUIREMENT SET FORTH BY THE STATE OF CALIFORNIA AND AMENDING THE SALARY SCHEDULE PURSUANT TO CEQA GUIDELINE 15378

COUNCIL ADOPTED VALUES
Adoption of the resolution is the fair course of action because the City Council will be bringing the salaries in alignment with the minimum wage set forth by the State of California. Adoption of the resolution is also the responsible course of action because the Council is satisfying the requirement to meet the State minimum wage law.

ACKGROUND
On April 4, 2016, California Governor Jerry Brown signed legislation (SB 3, Leno) raising California’s minimum wage to $15.00/hour by 2022. After January 1, 2023, future wage increases are tied to inflation, reflecting increases in the Consumer Price Index up to 3.5% per year. Under this state law, the Governor may temporarily suspend the minimum wage increase during an economic downturn. On August 1, 2025, California’s Director of Finance certified that the state’s minimum wage for all employers will incre ase to $16.90 per hour, effective on January 1, 202 6.

This determination was made after analyzing inflationary factors as required by SB 3.

The increased minimum wage levels are applied uniformly across the state. Local governments retain the ability to adopt local minimum wage ordinances that increase the minimum wage more rapidly than the statewide time frame or increase the minimum wage level. SB 3 gives California one of the highest minimum wages in the country along with jurisdictions like Washington, New York, Washington, D.C., and Massachusetts.

AGENDA ITEM #4
S
taff Report – Minimum Wage Adjustment for Part-Time Staff Page 2 of 3 Positions that are affected by this update to the minimum wage are Recreation Leader, Student Aide, Senior Recreation Leader , Facility Attendant, and Intern. The current Step 1 hourly wage for Recreation Leader and Student Aide is $16.50/hour.

ANALYSIS
The current pay schedule (Resolution No. 202 5-, Effective December 22, 2024) for part-time employees includes a 5% differential between steps and a 9% differential between classifications.

Current Pay Schedule Step 1 Step 2 Step 3 Step 4 Step 5 Recreation Leader
and Student Aide 16.50 17.33 18.20 19.11 --
Senior Recreation Leader
and Facility Attendant 20.82 21.86 22.95 24.10 --
Intern 26.27 27.58 28.96 30.41 31.93
The proposed salary schedule sets the minimum wage at $ 16.90/hour and maintains the incremental pay increases through favorable performance.

Effective
December 25, 2025 Step 1 Step 2 Step 3 Step 4 Step 5 Recreation Leader
and Student Aide 16.90 17.75 18.64 19.57 --
Senior Recreation Leader
and Facility Attendant 21.32 22.39 23.51 24.69 --
Intern 26.91 28.26 29.67 31.15 32.71
Future adjustments will be proposed annually. By updating the minimum wage annually, the Town’s salary schedule will align with the mandated minimum wage schedule.

FISCAL IMPACT
T
hough the hourly rate will increase for these specific positions, the Recreation Coordinators and Recreation Manager will be able to successfully manage the staffing needs while staying within the Recreation Department’s current budget. If a budget adjustment is needed, staff will bring it before the City Council as part of a later financial update.

ALTERNATIVES
The Council could choose not to adopt the proposed resolution or to request modifications to the proposed salary ranges. Doing so is not recommended, as the Town could be in violation of State S
taff Report – Minimum Wage Adjustment for Part-Time Staff Page 3 of 3 law because the salary ranges are based on meeting the minimum wage requirements set forth by the State of California.

The Council could increase the hourly rate for Step 1 Recreation Leader above $16.9 0 per hour.

If Council chooses to increase the minimum wage for Step 1 Recreation Leader above $16.90 per hour, staff would recommend increasing the wages of the other listed positions by the same percentage to ensure no wage compaction issues arise.

CONCLUSION
Staff recommends the adoption of the resolution adjusting the salary for part-time staff to meet the minimum wage requirement set forth by the State of California, and amending the Town’s salary schedule.

ATTACHMENTS
A. Resolution (includes Salary Schedule)
I
- - - -
• JI.• 4 II
Reso 2025-XX Minimum Wage 2026 Page 1
RESOLUTION NO. 2025-XX

OF THE CITY COUNCIL OF THE TOWN OF COLMA
RE

SOLUTION ADJUSTING SALARY FOR PART-TIME STAFF TO MEET THE MINIMUM

WAGE REQUIREMENT SET FORTH BY THE STATE OF CALIFORNIA AND AMENDING THE SALARY SCHEDULE PURSUANT TO CEQA GUIDELINE 15378
The City Council of the Town of Colma does hereby resolve as follows:

1. Background.
(a) On April 4, 2016, Governor Brown signed Senate Bill 3, which increase s California’s minimum wage annually, reaching $15.00/ hour for employers with 26 or more employees by January 1, 2022.
(b) Each year, thereafter, the Department of Industrial Relations publishes the new minimum wage with CPI adjustment.
(c) On August 1, 2025, California’s Director of Finance certified that the state’s minimum wage for all employers will increase to $16.90 per hour, effective January 1, 2026. (c) In order to ensure compliance with state law, the City Manager is, as he has in previous years, recommending that the City Council adjust the salary schedule as provided for in this Resolution, and continually adjust the salary on an annual basis to ensure compliance with state required minimum wage laws.

2. Salary Scale for Part -Time Staff (including Student Aide/ Recreation Leader , S
enior Recreation Leader/Facility Attendant, and Intern). The Town shall pay the part- time staff identified below at the respective hourly salaries shown below, with the City Manager determining the appropriate step in accordance with Subchapter 3.02 of the Colma Administrative Code relating to Employment (See Exhibit A for Full Salary Schedule):

Student Aide/Recreation Leader
STEP 1 2 3 4

16.90 17.75 18.64 19.57
Senior Recreation Leader/Facility Attendant
STEP 1 2 3 4

21.32 22.39 23.51 24.69
Intern
STEP 1 2 3 4 5

26.91 28.26 29.67 31.15 32.71

ATTACHMENT A
Reso 2025-XX Minimum Wage 2026 Page 2

3. Salary Schedule Adopted.
(a) The City Council hereby amends the pay or salary schedule, effective January 1, 2026, as detailed in Exhibit A, attached hereto and incorporated by reference, to memorialize the changes proposed by this Resolution, with the applicable pay or salary for each position listed, in compliance with Title 2 of the California Code of Regulations Section 570.5. (b) No changes in pay or salary are proposed for those positions on the pay or salary schedule, except for the part-time staff, as set by this Resolution.

4. No Contract. Nothing herein shall be construed as a contract with any employee, and the City Council shall have the discretion to modify the respective salaries in accordance with any applicable state or local provisions.

5. Effective Date. This resolution shall be effective as of January 1, 2026.

Certification of Adoption
I certify that the foregoing Resolution No. 2025-__ was duly adopted at a regular meeting of said City Council held on XXXX, 2025 by the following vote:

Name Voting Present, Not Voting Absent
Aye No Abstain Not Participating
Ken Gonzalez Mayor
Carrie Slaughter
Helen Fisicaro
Joanne F. del Rosario
Thomas Walsh
Voting Tally
D
ated ______________________ ___________________________________ Ken Gonzalez, Mayor
At
test: ____________________________
Michelle Estabillo, City Clerk
Town of Colma Pay Schedule (Effective January 1, 2026)
Proposed Resolution October 22, 2026
123456
Position Title Step 1 Step 2 Step 3 Step 4 Step 5 Step 6 Add'l Incentive Payroll Ref Elected Officials (Monthly Compensation)
Mayor & City Council 1,249.00
Regular/Casual/Temporary Employees (hourly rate, compensated on a biweekly basis) Accounting Manager 73.96 77.65 81.52 85.60 89.89 - (10)(11) 8acctm Accounting Technician 49.27 51.74 54.33 57.05 59.91 - (10)(11) 8acct Administrative Services Director 92.59 97.23 102.08 107.19 112.56 - (11) 8acm Administrative Technician I 45.99 48.29 50.71 53.23 55.89 - (10)(11) 8at1 Administrative Technician II 48.29 50.71 53.23 55.89 58.69 - (10)(11) 8at2 Administrative Technician III 48.29 50.71 53.23 55.89 58.69 61.63 (10)(11) 8at3 City Clerk 61.63 64.70 67.94 71.33 74.90 - (10)(11) 8clrk1 City Manager 128.61 - - - - - (9)(12) mgr Community Service Officer 44.86 47.11 49.46 51.94 54.53 - (10)(11) 8cso Executive Assistant to Chief of Police 48.29 50.71 53.23 55.89 58.69 61.63 (10)(11) 8at3 Facility Attendant 21.32 22.39 23.51 24.69 - - (11) 8fa Human Resources Manager 67.51 70.89 74.43 78.16 82.06 - (10)(11) 8hrm Intern 26.91 28.26 29.67 31.15 32.71 - (11) intr Maintenance Technician I 44.97 47.21 49.58 52.05 54.66 - (7)(8)(10)(11) 8mt1 Maintenance Technician II 47.21 49.58 52.05 54.66 57.40 - (7)(8)(10)(11) 8mt2 Maintenance Technician III 47.21 49.58 52.05 54.66 57.40 60.27 (7)(8)(10)(11) 8mt3 Management Analyst I 51.21 53.77 56.46 59.28 62.25 - (11) 8ma1 Management Analyst II 55.39 58.14 61.07 64.12 67.32 - (11) 8ma2 Management Analyst III 59.90 62.89 66.03 69.33 72.80 - (11) 8ma3 Police Chief 100.43 105.44 110.72 115.15 119.50 - (1)(11) chief Police Commander 90.96 95.49 100.28 105.29 110.55 - (1)(11) 8pcmd Police Dispatcher / Clerk 56.13 57.69 59.25 60.81 62.35 - (6)(4)(11) clerical Police Dispatcher/Records Supervisor 67.65 69.52 71.41 73.29 75.18 - (2)(4)(11) supervisor Police Officer - Reserve 62.81 - - - - - pdres Police Officer 1 62.81 65.95 69.26 72.72 - - (1)(3)(5)(11) 8po1 Police Officer 2 65.32 68.59 72.03 75.63 - - (1)(3)(5)(11) 8po2 Police Officer 3 66.60 69.93 73.42 77.08 - - (1)(3)(5)(11) 8po3 Police Sergeant 1 79.62 81.27 82.95 87.53 - - (1)(3)(5)(11) 8sgt1 Police Sergeant 2 82.80 84.52 86.26 91.04 - - (1)(3)(5)(11) 8sgt2 Police Sergeant 3 84.39 86.13 87.91 92.79 - - (1)(3)(5)(11) 8sgt3 Public Works Maintenance Supervisor 57.42 60.29 63.30 66.48 69.79 - (7)(8)(10)(11) 8mts Recreation Coordinator 44.84 47.09 49.45 51.91 54.50 - (10)(11) 8recc Recreation Leader 16.90 17.75 18.64 19.57 - - (11) 8rl Recreation Manager 53.60 56.27 59.08 62.05 65.13 - (10)(11) recmgr Senior Recreation Leader 21.32 22.39 23.51 24.69 - - (11) 8rls Student Aide 16.90 17.75 18.64 19.57 - - (11) 8sta Additional Incentive
(1) These positions receive a $1,025 per year uniform allowance (2) This position receives a 5.0% incentive for CAD Administrator (3) These positions receive an additional 5% Holiday Pay (4) These positions receive a $774.73 per year uniform allowance (5) These positions may receive a 5% incentive for Acting Commander, Acting Sergeant, Officer in Charge, Training Officer, and/or Detective
(6) This position may receive a 2.5% incentive for Back-up CAD Administrator (7) These positions may receive $120 per week stand-by pay (8) These positions receive an in kind uniform allowance of $68.67 per pay period (9) This position receives a $300 monthly automobile allowance (10) These positions may received 5% out of class pay
(11) These positions may receive retention pay (2.5% @ 5 years; 5.0% @ 10 years, 7.5% @ 15 years, 10% @ 20 years) (12) This position may receive a $50 per month phone stipend

EXHIBIT A

Staff Report – SS4A Planning and Demonstration Grant for Colma Comprehensive Safety Action Plan and Speed Management Page 1 of 4

STAFF REPORT
T
O: Mayor and Members of the City Council
FROM: Brad Donohue, Director of Public Works and Planning Abdulkader Hashem, Senior Project Manager
VIA: Dan Barros, City Manager
MEETING DATE: October 22, 2025
SUBJECT: SS4A Planning and Demonstration Funding Grant

RECOMMENDATION
Staff recommends that the City Council by motion:

APPROVE AND AUTHORIZING THE CITY MANAGER TO EXECUTE THE FUNDING AGREEMENT WITH THE UNITED STATES DEPARTMENT OF TRANSPORTATION’S (USDOT) FEDERAL HIGHWAY ADMINISTRATION (FHWA) FOR THE SAFE STREETS AND ROADS FOR ALL (SS4A) PLANNING AND DEMONSTRATION GRANT AWARDED FOR

UPDATING COLMA COMPREHENSIVE SAFETY ACTION PLAN AND SPEED MANAGEMENT PROGRAM PURSUANT TO CEQA GUIDELINE 15306
C

OUNCIL ADOPTED VALUES
The Town of Colma Local Roadway and Safety Plan is visionary , it allows the Town to stay compliant and in line with San Mateo County’s roadway safety plan and the Town’s goals for safe streets for all modes of transportation.

CKGROUND
A Comprehensive Safety Action Plan, also known as a Local Roadway Safety Plans (LRSP), identifies and systematically analyzes roadway safety needs and develops a prioritized list of safety countermeasures (specific actions or improvement to reduce the number and severity of crashed). A CSAP offers a proactive approach to addressing safety needs and demonstrates agency's commitment to addressing safety challenges through local partnerships and collaboration.

In 2018, the Town conducted a comprehensive Systemic Safety Analysis Report (SSAR), or Comprehensive Safety Action Plan (CSAP) to identify potential improvements for roadway AGENDA ITEM #5
Staff Report – SS4A Planning and Demonstration Grant for Colma Comprehensive Safety Action Plan and Speed Management Page 2 of 4 safety. The study analyzed reported crash data, including pedestrian and bicyclist incidents, and evaluated road characteristics using a systemic approach. Based on these findings, the SSAR recommended various countermeasures to enhance safety performance.

In 2024, the City/County Association of Governments of San Mateo County (C/CAG) developed a Countywide LRSP to enhance the safety of motorist bicyclist and pedestrian on local street and roads throughout San Mateo County. The Countywide Plan is divided into two parts. The first part contains the Countywide LRSP, and the second part contains individual LRSPs from ten participating agencies, including Town of Colma. This plan was formally adopted by the C/CAG Board on June 13, 2024, followed by the Town of Colma on October 23, 2024, as a necessary step to become eligible for safety funding from USDOT, Caltrans, and other sources. It is also important to note that our 2018 SSAR has and continues to be one of the main documents that has brought in several million dollars of local, state and federal grant funding.

Detailed Description of the Project
The Town of Colma will update its existing SSAR to develop a Comprehensive Safety Action Plan (CSAP), including a Speed Management Program. This new CSAP will address the eight key components required for an SS4A Action Plan as follows:
1) Leadership Commitment and Goal Setting: Securing a commitment from elected officials and decision-makers to achieve zero traffic deaths and severe injuries; 2) Planning Structure: Establishing a Steering Committee including Town Departments, the County, the Metropolitan Planning Organization (MPO), Caltrans, and law enforcement to provide technical guidance;
3) Engagement and Collaboration: Conducting a robust analysis of High Injury Network (HIN) and systemic safety issues, with a focus on all modes of transportation; 4) Equity Consideration: Engaging the community through diverse digital and in-person methods, with a specific focus on reaching underserved communities, including commuters;
5) Engagement strategy for underserved communities, including the commuter population, will be crafted;
6) Policy and Process Changes: Auditing current policies and programs to align with the goal of zero traffic deaths;
7) Strategy and Project Selections: Prioritizing project selection based on safety and equity, using proven safety countermeasures and best practices; and 8) Progress and Transparency: Creating and maintaining an online data dashboard to monitor progress, evaluate effectiveness, and ensure transparency.

Staff Report – SS4A Planning and Demonstration Grant for Colma Comprehensive Safety Action Plan and Speed Management Page 3 of 4 Additionally, the Plan includes a pilot project on Hillside Boulevard which will demonstrate the effectiveness of applying a Safe System Approach along the corridor.

AN
ALYSIS
The Federal Highway Administration and Metropolitan Transportation Commission (MTC) have both committed to achieving Vision Zero, a goal of eliminating fatalities and serious injuries on the nation's roadways. The Federal Highway Administration is using a Safe System approach to achieve this goal, while MTC has adopted a policy supporting cities like those in San Mateo County in their pursuit of Vision Zero. Caltrans has also adopted a similar goal of moving “toward zero deaths” by incorporating the Safe System Approach and using proven effective strategies and countermeasures.

The Countywide Plan Vision Zero establishes a desired future condition for San Mateo County, one which is achievable only with collaborative efforts from all relevant agencies. As the lead agency in developing this plan, C/CAG envisions a County of diverse partners sharing resources and responsibility for maintaining a safe and equitable transportation system, with all agencies consistently working together to eliminate death and severe injury on roads countywide.

The Town of Colma Plan aligns with a Vision Zero approach. The Town’s vision for road safety is to eliminate all traffic fatalities and reduce the number of non-fatal crashes by 50 percent by 2040. This shared vision aims to significantly reduce fatal and severe injuries on Colma’s roads, ultimately working toward zero.

ISCAL IMPACT
The estimated cost for the Colma CSAP and Speed Management project is $300,000, of which 80% will be reimbursed by the SS4A federal funds for the work performed. The remaining 20% funds will be funded by the Town as Local Match as follows:
• Proposed CIP Allocation for FY 25-26 (Local Match): $ 60,000 • SS4A Planning and Demonstration Grant: $ 240,000
Estimated Project Total: $ 300,000
T
he Action Plan is the required foundation for securing future SS4A implementation grants. By adopting this plan, the Town updates its existing SSAR and significantly improves its eligibility for new funding opportunities. The plan must be kept consistent with proposed projects and must be updated every five years to maintain eligibility for funding.

T
he implementation of the Action Plan will require ongoing coordination and potential resource allocation, but the specific costs and funding sources will be determined on a project-by-project basis.

Staff Report – SS4A Planning and Demonstration Grant for Colma Comprehensive Safety Action Plan and Speed Management Page 4 of 4 There is one term within the agreement that needs to be highlighted. The specific Special Grant Terms incorporated in the Agreement state that, pursuant to the court's preliminary injunction order in State of California v. Duffy, 1:25-cv-00208-JJM-PAS (D.R.I.) (June 19, 2025), (Please see highlighted condition in Attachment “A” on page 8 of the funding agreement.) the USDOT will not impose or enforce the challenged immigration enforcement condition—which requires the recipient to cooperate with Federal officials. including cooperating with and not impeding U.S. Immigration and Customs Enforcement (ICE)"—or any materially similar terms and conditions against the Town. Furthermore, the USDOT will not require the Town to make any certification related to compliance with this challenged condition, nor will acceptance of funding be construed as such a certification, while USDOT is subject to the injunction.

Cu
rrently there is an injunction where the federal government cannot hold back funding if a jurisdiction wants to challenge illegal immigration enforcement. The issue is, how long will the injunction be in place and will the courts uphold this injunction to become a non-issue regarding this specific term in the funding agreement or if upheld. If the injunction fails, it appears that the Town would not run interference if a special department within the federal government wanted to enforce illegal immigration enforcement.

T
hough the recommendation is to approve the funding agreement, staff does want to solicit City Council’s direction on how to proceed with the approval of the funding agreement.

NVIRONMENTAL
The City Council’s action in adopting the resolution is exempt from environmental review under the California Environmental Quality Act (CEQA) pursuant to CEQA Guideline 15306 as information collection or as part of a study leading to an action which a public agency has not yet approved, adopted, or funded. Any future construction improvements will only be considered after a CEQA review has been conducted.

TERNATIVES
The City Council could choose not to adopt the resolution. Doing so is not recommended as the Town would lose the funding opportunity to update its CSAP. Without a current, certified CSAP, this would or could make the Town ineligible to apply for USDOT, Caltrans, and other funding opportunities.

NCLUSION
Staff is requesting that City Council by Motion approve and authorizing the City Manager to execute the agreement with the United States Department of Transportation’s (USDOT) Federal Highway Administration (FHWA). This agreement would accept a $240,000 Safe Streets and Roads for All (SS4A) grant to fund updates and enhancements to Colma's Comprehensive Safety Action Plan, including a Speed Management Program and a Demonstration Pilot Project.

TTACHMENTS
A. SS4A Draft Funding Agreement
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ATTACHMENT A - DRAFT FUNDING AGREEMENT

1. Federal Award No. 2. Effective Date
See No. 16 Below

3. Assistance
Listings No.

20.939

4. Award To
Town of Colma
Colma Town Hall
1198 El Camino Real
Colma, CA 94014-3212
U
nique Entity Id.: H9N8SMY1R3J9 TIN No.: 94-6001431

5. Sponsoring Office
U.S. Department of Transportation
Federal Highway Administration
Office of Safety
1200 New Jersey Avenue, SE
HSSA-1, Mail Drop E71-117
Washington, DC 20590

6. Period of Performance
Effective Date of Award – 60 months

7. Total Amount
Federal Share:

Recipient Share:

Other Federal Funds:

Other Funds:

Total:
$240,000-
$60,000
$0
$0
$300,000

8. Type of Agreement
Grant

9. Authority
Section 24112 of the Infrastructure Investment
and Jobs Act (IIJA, Pub. L. 117–58, November
15, 2021)

10. Procurement Request No.
[insert PR Number]

11. Federal Funds Obligated
$240, 000

12. Submit Payment Requests To
See Article 5.

14. Description of the Project
SS4A Planning and Demonstration Grant for Updating and Enhancing Colma Comprehensive Safety Action Plan with Speed Management Program

13. Accounting and Appropriations Data
[insert Data]

RECIPIENT

15. Sig nature of Person Authorized to Sign
_________
__________________________
Signature Date
Name: Daniel Barros
Title: City Manager

FEDERAL HIGHWAY ADMINISTRATION

16. Signature of Agreement Officer
_________
_____________________________
Signature Date
Name:

Title: Agreement Officer
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U.S. DEPARTMENT OF TRANSPORTATION

GRANT AGREEMENT UNDER THE
FISCAL YEAR 2024 SAFE STREETS AND ROADS FOR ALL GRANT PROGRAM

This agreement is between the United States Department of Transportation’s (the “USDOT”) Federal Highway Administration (the “FHWA”) and the Town of Colma (the “Recipient”).

This agreement reflects the selection of the Recipient to receive a Safe Streets and Roads for All (“SS4A”) Grant for the Colma Comprehensive Safety Action Plan and Speed Management Program.

The parties therefore agree to the following:

ARTICLE 1

GENERAL TERMS AND CONDITIONS

1.1 General Terms and Conditions.
(a) In this agreement, “General Terms and Conditions” means the content of the document titled “General Terms and Conditions Under the Fiscal Year 2024 Safe Streets and Roads for All (“SS4A”) Grant Program,”, which is available at https://www.transportation.gov/grants/ss4a/grant-agreements under “Fiscal Year 2024.” Articles 7–30 are in the General Terms and Conditions. The General Terms and Conditions are part of this agreement.
(b) The Recipient acknowledges that it has knowledge of the General Terms and Conditions. Recipient also states that it is required to comply with all applicable Federal laws and regulations including, but not limited to, the Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards (2 CFR part 200); National Environmental Policy Act (NEPA) (42 U.S.C. § 4321 et seq.); and Build America, Buy America Act (IIJA, div. G §§ 70901-27). (c) The Recipient acknowledges that the General Terms and Conditions impose obligations on the Recipient and that the Recipient’s non-compliance with the General Terms and Conditions may result in remedial action, termination of the SS4A Grant, disallowing costs incurred for the Project, requiring the Recipient to refund to the FHWA the SS4A Grant, and reporting the non-compliance in the Federal-government- wide integrity and performance system.

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ARTICLE 2

APPLICATION, PROJECT, AND AWARD

2.1 Application.

Application Title: Colma Comprehensive Safety Action Plan and Speed Management Program Application Date: 5/16/2024

2.2 Award Amount.

SS4A Grant Amount: $240,000

2.3 Federal Obligation Information.

Federal Obligation Type: Single

2.4 Budget Period.

Budget Period: See Block 6 of Page 1 Grant Designation.

Designation: Planning and Demonstration
ARTICLE 3

SUMMARY PROJECT INFORMATION

3.1 Summary of Project’s Statement of Work.

Drafting Instructions: Provide a summary of the narrative from the grant application. Provide details on the work to be completed. If this project is an action plan, supplemental plan and/or demonstration activity with no changes to the built environment, please provide a planning and demonstration narrative below.

Planning and Demonstration Narrative: The Town will develop a Comprehensive Safety Action Plan (CSAP) to improve road safety, including a Speed Management Program and a demonstration pilot project on Hillside Boulevard. The CSAP will address the eight key components outlined in Table 1 of the SS4A NOFO. The pilot project on Hillside Boulevard will demonstrate the effectiveness of applying a Safe System Approach along the corridor.

The project will be completed in one phase.

Base Phase: Pre-NEPA: Develop a Comprehensive Safety Action Plan and Speed Management Program, with a demonstration pilot project on Hillside Boulevard.

3.2 Project’s Estimated Schedule.

Drafting Instructions: Provide the schedule for each significant deliverable from the grant application.

The purpose of this section is to ensure that all SS4A funded activities are completed before the end of the Period of Performance and/or the budget period. Use the table(s) that pertain(s) to your project and delete the others. Please add additional action plan schedules if multiple action plans will be Revised March 2025

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developed. It is recommended to estimate ample time for completion of each component of the project, factoring in the time required for grant agreement execution.

Action Plan Schedule

Milestone Schedule Date
Planned Final Plan Publicly Available
Date:
3/1/2029
Planned SS4A Final Report Date: 5/1/2029

Demonstration Activity Schedule

Milestone Schedule Date

Planned Construction Substantial
Completion and Open to Public Use Date:
3/1/2029
Planned SS4A Final Report Date: 5/1/2029

Supplemental Planning Schedule

Milestone Schedule Date
Planned Final Plan Publicly Available
Date:
3/1/2029
Planned SS4A Final Report Date: 5/1/2029

3.3 Project’s Estimated Costs.
(a) Eligible Project Costs
Eligible Project Costs
SS4A Grant Amount: $240,000
Local Funds: $60,000
Total Eligible Project Cost: $300,000

(b) Cost Classification Table – For Planning and Demonstration Grants with demonstration activities and Implementation Grants Only

Drafting Instructions
: Utilize the descriptions from the SF-424C (https://www.grants.gov/forms/forms- repository/sf-424-family) to determine what cost goes in each row. This table is only needed for Planning and Demonstration Grants with demonstration activities and Implementation Grants.

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Cost Classification Total Costs
Non-SS4A
Previously
Incurred Costs Eligible Costs
Administrative and legal expenses $40,000 $8,000 $32,000

Architectural and engineering fees $195,000 $39,000 $156,000 Other architectural and engineering
fees
$20,000 $4,000 $16,000

Site work $35,000 $7,000 $28,000

Equipment $10,000 $2,000 $8,000

Project Total $300,000 $60,000 $240,000

Indirect costs are allowable under this Agreement in accordance with 2 CFR part 200 and the Recipient’s approved Budget Application. In the event the Recipient’s indirect cost rate changes, the Recipient will notify FHWA of the planned adjustment and provide supporting documentation for such adjustment. This Indirect Cost provision does not operate to waive the limitations on Federal funding provided in this document. The Recipient’s indirect costs are allowable only insofar as they do not cause the Recipient to exceed the total obligated funding.

ARTICLE 4

CONTACT INFORMATION

4.1 Recipient Contact(s).

Daniel Barros, City Manager
Town of Colma
1198 El Camino Real, Colma, CA 94014
(650) 997-8318
[email protected]

4.2 Recipient Key Personnel.

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Name Title or Position
Brad Donohue Director of Public Works and Planning
Abdulkader Hashem Principal Project Manager

4.3 USDOT Project Contact(s).

Safe Streets and Roads for All Program Manager
Federal Highway Administration
Office of Safety
HSSA-1, Mail Stop: E71-117
1200 New Jersey Avenue, S.E.

Washington, DC 20590
202-366-2822
[email protected]

and

Agreement Officer (AO)
Federal Highway Administration
Office of Acquisition and Grants Management
HCFA-42, Mail Stop E62-310
1200 New Jersey Avenue, S.E.

Washington, DC 20590
202-493-2402
[email protected]

and

Division Administrator – California
Agreement Officer’s Representative (AOR)
FHWA California Division
(916)498-5001
[email protected]
and

Maria Bhatti
Division Office Lead Point of Contact
Safety Program Manager
FHWA California Division
(916) 498-5002
[email protected]

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ARTICLE 5

USDOT ADMINISTRATIVE INFORMATION

5.1 Office for Subaward and Contract Authorization.

USDOT Office for Subaward and Contract Authorization: FHWA Office of Acquisition and Grants Management

SUBAWARDS AND CONTRACTS APPROVAL
Note: See 2 CFR § 200.331, Subrecipient and contractor determinations, for definitions of subrecipient (who is awarded a subaward) versus contractor (who is awarded a contract).

Note: Recipients with a procurement system deemed approved and accepted by the Government or by the Agreement Officer (the “AO”) are exempt from the requirements of this clause. See 2 CFR 200.317 through 200.327. Note: This clause is only applicable to grants that do not include construction.

In accordance with 2 CFR 200.308(f)(6), the recipient or subrecipient shall obtain prior written approval from the USDOT agreement officer for the subaward, if the subaward activities were not proposed in the application or approved in the Federal award. This provision is in accordance with 2 CFR 200.308 (f) (6) and does not apply to procurement transactions for goods and services. Approval will be issued through written notification from the AO or a formal amendment to the Agreement.

The following subawards and contracts are currently approved under the Agreement by the AO. This list does not include supplies, material, equipment, or general support services which are exempt from the pre-approval requirements of this clause.

5.2 Reimbursement Requests
(a) The Recipient may request reimbursement of costs incurred within the budget period of this agreement if those costs do not exceed the amount of funds obligated and are allowable under the applicable cost provisions of 2 C.F.R. Part 200, Subpart E. The Recipient shall not request reimbursement more frequently than monthly.
(b) The Recipient shall use the DELPHI iSupplier System to submit requests for reimbursement to the payment office. When requesting reimbursement of costs incurred or credit for cost share incurred, the Recipient shall electronically submit supporting cost detail with the SF-270 (Request for Advance or Reimbursement) or SF-271 (Outlay Report and Request for Reimbursement for Construction Programs) to clearly document all costs incurred.
(c) The Recipient’s supporting cost detail shall include a detailed breakout of all costs incurred, including direct labor, indirect costs, other direct costs, travel, etc., and the Recipient shall identify the Federal share and the Recipient’s share of costs. If the Recipient does not provide sufficient detail in a request for reimbursement, the Agreement Officer’s Representative (the “ AOR”) may withhold processing that request until the Recipient provides sufficient detail. (d) The USDOT shall not reimburse costs unless the AOR reviews and approves the costs to ensure that progress on this agreement is sufficient to substantiate payment. (e) In the rare instance the Recipient is unable to receive electronic funds transfers (EFT), payment by EFT would impose a hardship on the Recipient because of their inability to manage an account at a financial institution, and/or the Recipient is unable to use the DELPHI iSupplier System to submit their requests for disbursement, t he FHWA may waive the requirement that the Recipient use the Revised March 2025

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DELPHI iSupplier System. The Recipient shall contact the Division Office Lead Point of Contact for instructions on and requirements related to pursuing a waiver. (f) The requirements set forth in these terms and conditions supersede previous financial invoicing requirements for Recipients.

ARTICLE 6

SPECIAL GRANT TERMS

6.1 SS4A funds must be expended within five years after the grant agreement is executed and DOT obligates the funds, which is the budget period end date in section 10.3 of the Terms and Conditions and section 2.4 in this agreement.

6.2 The Recipient demonstrates compliance with civil rights obligations and nondiscrimination laws, including Titles VI of the Civil Rights Act of 1964, the Americans with Disabilities Act (ADA), and Section 504 of the Rehabilitation Act, and accompanying regulations. Recipients of Federal transportation funding will also be required to comply fully with regulations and guidance for the ADA, Title VI of the Civil Rights Act of 1964, Section 504 of the Rehabilitation Act of 1973, and all other civil rights requirements.

6.3 SS4A Funds will be allocated to the Recipient and made available to the Recipient in accordance with FHWA procedures.

6.4 The Recipient of a Planning and Demonstration Grant acknowledges that the Action Plan will be made publicly available and agrees that it will publish the final [Action Plan] on a publicly available website.

6.5 The Recipient of a Planning and Demonstration Grant that involves a demonstration activity agrees to provide an assessment of each demonstration activity and update the existing Action Plan, which will incorporate the information gathered in the Action Plan’s list of projects or strategies and/or inform another part of the existing Action Plan. The Recipient also agrees that demonstration activities are temporary in nature and must be removed and/or ended following the conclusion of the project if the assessment of the demonstration activities does not affirm that the activities provide safety benefits.

6.6 Pursuant to the court’s preliminary injunction order in State of California v. Duffy, 1:25-cv- 00208-JJM-PAS (D.R.I.) (June 19, 2025), DOT will not impose or enforce the challenged immigration enforcement condition* or any materially similar terms and conditions, to any grant funds awarded, directly or indirectly, to Plaintiff States or local government entities within those States (collectively referred to as “Plaintiff State Entities”), or otherwise rescind, withhold, terminate, or take other adverse action, absent specific statutory authority, based on the challenged immigration enforcement condition while DOT is subject to an injunction.

DOT will not require Plaintiff State Entities to make any certification or other representation related to compliance the challenged immigration enforcement condition nor will DOT construe acceptance of funding from DOT as certification as to the challenged immigration enforcement condition.
*The challenged immigration enforcement condition:
“[T]he Recipient will cooperate with Federal officials in the enforcement of Federal law, including cooperating with and not impeding U.S. Immigration and Customs Enforcement (ICE) and other Federal offices and components of the Department of Homeland Security in the enforcement of Federal immigration law.” Revised March 2025

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6.7 There are no other special grant requirements.

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ATTACHMENT A

PERFORMANCE MEASUREMENT INFORMATION
Study Area: Hillside Boulevard, Colma, CA, from Serramonte Boulevard to Lawndale Boulevard.

Baseline Measurement Date: 01/01/2027
Baseline Report Date: 03/01/2027
Table 1: Performance Measure Table
Measure Category and Description
Measurement
Frequency and
Reporting
Deadline
Safety Performance
[for Implementation Grants
and Planning and
Demonstration Grants with
demonstration activities]
Fatalities: Total annual fatalities in the
project location(s)

Annually and
within 120 days
after the end of the
period of
performance
Safety Performance
[for Implementation Grants
and Planning and
Demonstration Grants with
demonstration activities]
Crashes by Road User Category: Total
annual crashes in the project location(s)
broken out by types of roadway users
involved (e.g., pedestrians, bicyclists,
motorcyclist, passenger vehicle occupant,
commercial vehicle occupant)
Annually and
within 120 days
after the end of the
period of
performance
Costs
[for all Grants]
Project Costs: Quantification of the cost
of each eligible project carried out using
the grant
Within 120 days
after the end of the
period of
performance

Outcomes and Benefits
[for Implementation Grants
and Planning and

Quantitative Project Benefits:

Quantification of evidence-based projects
or strategies implemented (e.g., miles of

Within 120 days
after the end of the
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Measure Category and Description
Measurement
Frequency and
Reporting
Deadline
Demonstration Grants with
demonstration activities]
sidewalks installed, number of pedestrian
crossings upgraded, etc.)
period of
performance
Outcomes and Benefits
[for Implementation Grants
and Planning and
Demonstration Grants with
demonstration activities]
Qualitative Project Benefits: Qualitative
description of evidence-based projects or
strategies implemented (e.g., narrative
descriptions, testimonials, high-quality
before and after photos, etc.)
Within 120 days
after the end of the
period of
performance
Outcomes and Benefits
[for Implementation Grants
and Planning and
Demonstration Grants with
demonstration activities]
Project Location(s): GIS/geo coordinate
information identifying specific project
location(s)
Within 120 days
after the end of the
period of
performance
Lessons Learned and
Recommendations
[for all Grants]
Lessons Learned and Recommendations:

Description of lessons learned and any
recommendations relating to future
projects or strategies to prevent death and
serious injury on roads and streets.

Within 120 days
after the end of the
period of
performance
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ATTACHMENT B

CHANGES FROM APPLICATION
Describe all material differences between the scope, schedule, and budget described in the application and the scope, schedule, and budget described in Article 3. The purpose of Attachment B is to clearly and accurately document any differences in scope, schedule, and budget to establish the parties’ knowledge and acceptance of those differences. See Article 11 for the Statement of Work, Schedule, and Budget Changes. If there are no changes, please insert “N/A” after “Scope,” “Schedule,” or “Budget.” If there are changes to the budget, please complete the table below. Otherwise, leave the table below blank.

Scope: The proposed retroreflective backplates and Leading Pedestrian Intervals (LPS) proposed for the Demonstration Project on Hillside Boulevard were implemented before the grant award, so they have been removed from the original scope of the grant application. The remaining tasks remain unchanged.

Schedule: The initial project performance period in the Application was 12 months from the kickoff to the final design. However, following a USDOT recommendation to extend the project schedule, the Town has revised the project completion date to 7/1/2029.

Budget: With the above-mentioned revised project scope, the subtotal budget for Supplemental Planning Activities has been increased from $40,000 to $50,000 ($40,000 SS4A Federal Funds and $10,000 Non-Federal Match), while the subtotal tasks for the Demonstration Pilot Project decreased from $75,000 to $65,000 ($52,000 SS4A Federal Funds and $13,000 Non-Federal Match). The total budget for Planning and Demonstrations Activities remains at $300,000.

The table below provides a summary comparison of the project budget.

Fund Source
Application Section 3.3
$ % $ %
Previously Incurred Costs
(Non-Eligible Project Costs)
Federal Funds
Non-Federal Funds
Total Previously Incurred Costs
Future Eligible Project Costs
Update Action Plan Activities $148,000.00 $148,000.00
Supplemental Planning
Activities $32,000.00 $40,000.00
Demonstration and Pilot
Activities $60,000.00 $52,000.00
SS4AFunds $240,000.00 80% $240,000.00 80%
Other Federal Funds $0.00 $0.00
Update Action Plan Activities $37,000.00 $37,000.00
Supplemental Planning
Activities
$8,000.00 $10,000.00
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Fund Source
Application Section 3.3
$ % $ %
Demonstration and Pilot
Activities
$15,000.00 $13,000.00
Non-Federal Funds $60,000.00 20% $60,000.00 20%
Total Future Eligible Project
Costs $300,000.00 100% $300,000.00 100%
Total Project Costs $300,000.00 100% $300,000.00 100%

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ATTACHMENT C

[RESERVED]

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ATTACHMENT D

[RESERVED]

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ATTACHMENT E

LABOR AND WORKFORCE

1. Efforts to Support Good-Paying Jobs and Strong Labor Standards The Recipient states that rows marked with “X” in the following table align with the application:

X
The Recipient or a project partner promotes robust job creation by supporting good-paying jobs directly related to the project with free and fair choice to join a union. (Describe robust job creation and identify the good-paying jobs in the supporting narrative below.)

The Recipient or a project partner will invest in high-quality workforce training programs such as registered apprenticeship programs to recruit, train, and retain skilled workers, and implement policies such as targeted hiring preferences. (Describe the training programs in the supporting narrative below.)

The Recipient or a project partner will partner with high-quality workforce development programs with supportive services to help train, place, and retain workers in good-paying jobs or registered apprenticeships including through the use of local and economic hiring preferences, linkage agreements with workforce programs, and proactive plans to prevent harassment. (Describe the supportive services provided to trainees and employees, preferences, and policies in the supporting narrative below.)

The Recipient or a project partner will partner and engage with local unions or other worker-based organizations in the development and lifecycle of the project, including through evidence of project labor agreements and/or community benefit agreements. (Describe the partnership or engagement with unions and/or other worker-based organizations and agreements in the supporting narrative below.)

The Recipient or a project partner will partner with communities or community groups to develop workforce strategies. (Describe the partnership and workforce strategies in the supporting narrative below.)

The Recipient or a project partner has taken other actions related to the Project to create good-paying jobs with the free and fair choice to join a union and incorporate strong labor standards. (Describe those actions in the supporting narrative below.)

The Recipient or a project partner has not yet taken actions related to the Project to create good-paying jobs with the free and fair choice to join a union and incorporate strong labor standards but, before beginning construction of the Project, will take relevant actions described in schedule B. (Identify the relevant actions from schedule B in the supporting narrative below.)

The Recipient or a project partner has not taken actions related to the Project to improve good-paying jobs and strong labor standards and will not take those actions under this award.

2. Supporting Narrative.

The Town focuses on maximizing direct employment opportunities generated by the project itself, with a strong emphasis on good-paying jobs:

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• Robust Job Creation: The project will hire a significant number of individuals across various stages (e.g., planning, design, and construction). These job opportunities are widely publicized and accessible to all qualified candidates.
• Good-Paying Job: Good-paying jobs here would include those directly involved in the project, such as engineers, project managers, skilled tradespeople and construction supervisors. These positions are compensated with wages and benefits, including prevailing rates, health care, retirement plans, and paid time off.

ATTACHMENT F

CRITICAL SECURITY INFRASTRUCTURE AND RESILIENCE

1. Efforts to strengthen the Security and Resilience of Critical Infrastructure against both Physical and Cyber Threats.

The Recipient states that rows marked with “X” in the following table are accurate:

X The Recipient demonstrates, prior to the signing of this agreement, effort to consider and address physical and cyber security risks relevant to the transportation mode and type and scale of the activities.

X The Recipient appropriately considered and addressed physical and cyber security and resilience in the planning, design and oversight of the project, as determined by the Department and the Department of Homeland Security.

X The Recipient complies with 2 CFR 200.216 and the prohibition on certain telecommunications and video surveillance services or equipment.

2. Supporting Narrative.

The Town of Colma proactively addresses physical and cyber security risks by embedding protective measures directly into every stage of our projects, from planning through design and oversight. We are boosting the security of our important infrastructure in several ways. For physical protection, we are adding better access control, surveillance, and backup systems to counter direct threats throughout the project lifecycle. On the cyber side, we use robust network divisions, implement strong encryption protocols, and select hardware and software with inherent security features for dealing with cyberattacks. We also train our staff regularly to be security-aware and share threat information with other agencies. This way, we can proactively tackle both physical and cyber risks, keeping our transportation systems safe.

The Town of Colma will comply with 2 CFR 200.216, the prohibition on certain telecommunications and video surveillance services or equipment, in relation to its SS4A Funding Agreement. To ensure this, the Town will include specific clauses in relevant contracts with vendors and subcontractors that explicitly prohibit the use of covered telecommunications equipment or services as defined in 2 CFR 200.216
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ATTACHMENT G

[RESERVED]

A
mendment No. 2 to Black and Veatch Contract
City Council Meeting, 10-22-2025 Page 1 of 4

STAFF REPORT
T
O: Mayor and Members of the City Council
FROM: Brad Donohue, Director of Public works and Planning Jim Porter, Senior Project Manager
VIA: Dan Barros, City Manager
MEETING DATE: October 22, 2025
SUBJECT: Amendment No. 2 to the Design Services Agreement with Black and Veatch for the Colma Creek Trash Capture Project

RECOMMENDATION
Staff recommends that the City Council by Motion:

APPROVE AND AUTHORIZE THE CITY MANAGER TO EXECUTE AMENDMENT NO. 2 TO THE

AGREEMENT FOR DESIGN SERVICES WITH BLACK AND VEATCH CORPORATION FOR EXTRA

DESIGN WORK FOR THE COLMA CREEK TRASH CAPTURE PROJECT AND APPROVE A PROJECT DESIGN CONTINGENCY IN AN AMOUNT OF $100,000 THAT IS MANAGED BY THE CITY MANAGER, PURSUANT TO CEQA GUIDELINE 15306.

COUNCIL ADOPTED VALUES
T
he recommendation is consistent with the Council value of responsibility because it allows staff to continue and complete the design, environmental clearance, and permitting of a project to mitigate trash impacts in Colma Creek and the San Francisco Bay.

CKGROUND
The San Francisco State Regional Water Quality Control Boards (SWRCB) Municipal Regional Permit 3.0, (MRP) requires that jurisdictions conveying stormwater into the waters of the US capture 100% of trash before the stormwater reaches the receiving water. Permittees must implement trash load reduction control actions in accordance with the following schedule and trash generation area management requirements, including mandatory minimum full trash capture systems, to meet the goal of 100% trash load reduction or no adverse impact to receiving waters from trash by June 30, 2025.

To meet the goal of a 100% trash load reduction and in cooperation with neighboring jurisdictions and CalTrans, the Town assumed the lead agency role for implementing a project AGENDA ITEM #6

Amendment No. 2 to Black and Veatch Contract
City Council Meeting, 10-22-2025 Page 2 of 4
to install full trash capture devices in Colma Creek near McClellan Drive in South San Francisco.

CalTrans has agreed to provide funding for design and construction. The Town was awarded $7.04 million to design and construct the project. The Town is also applying for an additional $5.8 Million due to recent expansion of the project to include treatment of runoff from Old Colma Creek to accommodate a larger portion of Daly City and South San Francisco. Staff submitted this request to the California Transportation Commission (CTC) for approval. The Town and its partners expect to hear back from the CTC in the early part of 2026 on approval of the additional funding request.

The Town approved a design contract with Black and Veatch Corporation (Contractor) to design and permit the Colma Creek Trash Capture Project, (Project) in September of 2024. The scope of work that was agreed upon detailed the scope of work for environmental clearance, permitting and design work.

ANALYSIS
During the current and ongoing design phase of the Project, various permitting agencies requirements became more onerous than originally expected. This in turn required the Contractor to expend additional time and effort in redesigning the project and verifying its functionality through additional hydraulic modeling. The City Manager recently approved Amendment No. 1 to the Agreement under his authority to modify contracts detailed in Colma Municipal Code Section 1.06.080 as the dollar value of the amendment at $26,280 did not exceed 10% of the original contract price of $890,698. The cumulative value of Amendment No. 1 and this new Amendment No. 2 exceeds the City Manager’s authority to modify contracts under Colma Municipal Code Section 1.06..080. Therefore, City Council approval of Amendment No. 2 is required.

The scope of work detailed in Amendment No. 2 is needed to satisfy one of the permitting agencies. The San Mateo Flood and Sea Level Rise Resiliency District (One Shoreline) has requested additional hydraulic modeling to demonstrate that the proposed trash capture device will not impact channel hydraulics adversely if installed. The proposed modeling of how the trash capture device will impact the hydraulics within the creek during various storm events (50, 100-year storm including climate change factors) will provide assurance that the device will not have impacts on adjacent properties. This study will also provide a deeper analysis of the proposed device and the surrounding creek structure and creek capacity.

Lastly, staff is requesting that you appropriate $100,000 in contingency to be managed by the City Manager for future unexpected requests or changes to the design that have come in via outside agencies or others.

Reasons For the Recommended Action
Approving and authorizing the City Manager to execute the Amendment No. 2 to the Black and Veatch Design Contract and approving a $100,000 spending amount to be managed by the Town’s City Manager will enable staff and the Design Consultant to bring this phase of the project to completion. This will also enable the Town and its partners to meet their MRP obligations.

Amendment No. 2 to Black and Veatch Contract
City Council Meeting, 10-22-2025 Page 3 of 4
Sustainability Impact
Completing the design of a full trash capture devices will have a positive impact on water quality by reducing and eliminating trash related impacts in the Colma Creek channel and San Francisco Bay.

FISCAL IMPACT
Black and Veatch original Contract $ 890,698.00
Amendment #01-Supplemental Analysis/additions OPCC $ 26,280.00 Amendment #02- Supplemental Hydraulic Modeling $ 49,990.00 New Contract Amount $ 966,968.00
Caltrans will reimburse the Town on receipt of assigned invoices for project costs incurred and paid to Black & Veatch Corporation

ENVIRONMENTAL
The City Council’s action is exempt from environmental review under the California Environmental Quality Act (CEQA) pursuant to CEQA Guideline 15306 as information collection.

City Council approval will authorize information gathering, environmental review and design for a full trash capture device. Once all the data and information is studied and obtained, and a design is developed, CEQA analysis will be conducted. Any potential installation of the project will only be considered after the CEQA analysis is considered.

ALTERNATIVES
The City Council can choose not to move ahead with approval of Amendment No. 2. This is not recommended. Foregoing the additional studies will delay the project, thus submitting the Town to potential violations with the State Water Board. Currently staff is asking for relief and extending the due date to comply with 100% trash reduction goal by the end of 2025. Not approving the expenditure will compromise our negotiations with the State. Additionally, the Town and its partners could be forced to reimburse Caltrans for expenditures to date related to the design phase, which currently exceeds $687,033.

RECOMMENDATION
Approve and authorize the City Manager to execute Amendment No. 2 with Black and Veatch Corporation for additional design work for the Colma creek trash capture project and approve project design contingency in an amount of $100,00 that is managed by the City Manager, pursuant to CEQA Guideline 15306.

Amendment No. 2 to Black and Veatch Contract
City Council Meeting, 10-22-2025 Page 4 of 4

ATTACHMENTS
A. Original Agreement
B. Amendment No. 1
C. Amendment No. 2

ATTACHMENT A

TOWN OF COLMA

PROFESSIONAL SERVICES AGREEMENT
This Agreement is made and entered into as of t)cJ . I~ }.Pl 'f, 2024 by and between the Town of Colma, a municipal corporation organized and operating under the laws of the State of California with its principal place of business at 1198 El Camino Real, Colma, CA 94014 ("Town"), and Black & Veatch Corporation, a CORPORATION, with its principal place of business at 2999 Oak Road, Suite 490, Walnut Creek, CA 94507 (hereinafter referred to as "Consultant").

Town and Consultant are sometimes individually referred to as "Party" and collectively as "Parties" in this Agreement.

RECITALS
A. Town is a public agency of the State of California and is in need of professional services for the following project:

Colma Creek Trash Capture Device Improvements (hereinafter referred to as "the Project").

B. Consultant is duly licensed and has the necessary qualifications to provide such services.

C. The Parties desire by this Agreement to establish the terms for Town to retain Consultant to provide the services described herein.

AGREEMENT
NOW, THEREFORE, IT IS AGREED AS FOLLOWS:

1. Services.

Consultant shall provide the Town with the services described in the Scope of Services attached hereto as Exhibit "A."

2. Compensation.
a. Subject to paragraph 2(b) below, the Town shall pay for such services in accordance with the Schedule of Charges set forth in Exhibit "B." b. In no event shall the total amount paid for services rendered by Consultant under this Agreement exceed the sum of $ 890,698 [eight hundred ninety-thousand six hundred ninety-eight and 00/100]. This amount is to cover all printing and related costs, and the Town will not pay any additional fees for printing expenses. Periodic payments shall be made within 30 days of receipt of an invoice which includes a detailed description of the work performed.

Payments to Consultant for work performed will be made on a monthly billing basis.

3. Additional Work.

If changes in the work seem merited by Consultant or the Town, and informal consultations with the other party indicate that a change is warranted, it shall be processed in the following manner: a letter outlining the changes shall be forwarded to the Town by Consultant with a statement of estimated changes in fee or time schedule. An amendment to this Agreement shall be prepared by the Town and executed by both Parties before performance of such services, or 1 the Town will not be required to pay for the changes in the scope of work. Such amendment shall not render ineffective or invalidate unaffected portions of this Agreement.

4. Maintenance of Records.

Books, documents, papers, accounting records, and other evidence pertaining to costs incurred shall be maintained by Consultant and made available at all reasonable times during the contract period and for four (4) years from the date of final payment under the contract for inspection by Town.

5. Time of Performance.

Consultant shall perform its services in a prompt and timely manner and shall commence performance upon receipt of written notice from the Town to proceed ("Notice to Proceed").

Consultant shall complete the services required hereunder within with the attached "Activity Schedule" set forth in Exhibit C. The Notice to Proceed shall set forth the date of commencement of work.

6. Delays in Performance.
a. Neither Town nor Consultant shall be considered in default of this Agreement for delays in performance caused by circumstances beyond the reasonable control of the non performing party. For purposes of this Agreement, such circumstances include but are not limited to, abnormal weather conditions; floods; earthquakes; fire; epidemics; war; riots and other civil disturbances; strikes, lockouts, work slowdowns, and other labor disturbances; sabotage or judicial restraint.
b. Should such circumstances occur, the non-performing party shall, within a reasonable time of being prevented from performing, give written notice to the other party describing the circumstances preventing continued performance and the efforts being made to resume performance of this Agreement.

7. Compliance with Law.
a. Consultant shall comply with all applicable laws, ordinances, codes and regulations of the federal, state and local government, including Cal/OSHA requirements. b. If required, Consultant shall assist the Town, as requested, in obtaining and maintaining all permits required of Consultant by federal, state and local regulatory agencies. c. If applicable, Consultant is responsible for all costs of clean up and/ or removal of hazardous and toxic substances spilled as a result of his or her services or operations performed under this Agreement.

8. Standard of Care
Consultant's services will be performed in accordance with generally accepted professional practices and principles and in a manner consistent with the level of care and skill ordinarily exercised by members of the profession currently practicing under similar conditions. 2 9. Assignment and Subconsultant
Consultant shall not assign, sublet, or transfer this Agreement or any rights under or interest in this Agreement without the written consent of the Town, which may be withheld for any reason. Any attempt to so assign or so transfer without such consent shall be void and without legal effect and shall constitute grounds for termination. Subcontracts, if any, shall contain a provision making them subject to all provisions stipulated in this Agreement. Nothing contained herein shall prevent Consultant from employing independent associates, and subconsultants as Consultant may deem appropriate to assist in the performance of services hereunder.

10. Independent Consultant
Consultant is retained as an independent contractor and is not an employee of Town. No employee or agent of Consultant shall become an employee of Town. The work to be performed shall be in accordance with the work described in this Agreement, subject to such directions and amendments from Town as herein provided.

11. Insurance. Consultant shall not commence work for the Town until it has provided evidence satisfactory to the Town it has secured all insurance required under this section. In addition, Consultant shall not allow any subcontractor to commence work on any subcontract until it has secured all insurance required under this section. a. Commercial General Liability
{i) The Consultant shall take out and maintain, during the performance of all work under this Agreement, in amounts not less than specified herein, Commercial General Liability Insurance, in a form and with insurance companies acceptable to the Town. (ii) Coverage for Commercial General Liability insurance shall be at least as broad as the following:
(1) Insurance Services Office Commercial General Liability coverage (Occurrence Form CG 00 01) or exact equivalent. {iii) Commercial General Liability Insurance must include coverage for the following:
(1) Bodily Injury and Property Damage
(2) Personal Injury/Advertising Injury
(3) Premises/Operations Liability
(4) Products/Completed Operations Liability
(5) Aggregate Limits that Apply per Project
(6) Explosion, Collapse and Underground (UCX) exclusion deleted
(7) Contractual Liability with respect to this Contract (8) Broad Form Property Damage
(9) Independent Consultants Coverage
(iv) The policy shall contain no endorsements or provisions limiting coverage for (1) contractual liability; (2) cross liability exclusion for claims or suits by one insured against another; (3) products/completed operations liability; or (4) contain any other exclusion contrary to the Agreement.
3 (v) The policy shall give Town, San Mateo County Flood and Sea Level Rise Resiliency District (One Shoreline), the State of California (including by way of illustration and not by limitation the California Department of Transportation), and their respective directors, officers, agents and employees additional insured status using ISO endorsement forms CG 20 10 10 01 and 20 37 10 01, or endorsements providing the exact same coverage. (vi) The general liability program may utilize either deductibles or provide coverage excess of a self-insured retention, subject to written approval by the Town, and provided that such deductibles shall not apply to the Town as an additional insured. b. Automobile Liability
(i) At all times during the performance of the work under this Agreement, the Consultant shall maintain Automobile Liability Insurance for bodily injury and property damage including coverage for owned, non-owned and hired vehicles, in a form and with insurance companies acceptable to the Town.
(ii) Coverage for automobile liability insurance shall be at least as broad as Insurance Services Office Form Number CA 00 01 covering automobile liability (Coverage Symbol 1, any auto).
(iii) The policy shall give Town, San Mateo County Flood and Sea Level Rise Resiliency District (One Shoreline), the State of California (including by way of illustration and not by limitation the California Department of Transportation), and their respective directors, officers, agents and employees additional insured status. (iv) Subject to written approval by the Town, the automobile liability program may utilize deductibles, provided that such deductibles shall not apply to the Town as an additional insured, but not a self-insured retention.
c. Workers' Compensation/Employer's Liability
(i) Consultant certifies that he/she is aware of the provisions of Section 3700 of the California Labor Code which requires every employer to be insured against liability for workers' compensation or to undertake self-insurance in accordance with the provisions of that code, and he/she will comply with such provisions before commencing work under this Agreement.
(ii) To the extent Consultant has employees at any time during the term of this Agreement, at all times during the performance of the work under this Agreement, the Consultant shall maintain full compensation insurance for all persons employed directly by him/her to carry out the work contemplated under this Agreement, all in accordance with the "Workers' Compensation and Insurance Act," Division IV of the Labor Code of the State of California and any acts amendatory thereof, and Employer's Liability Coverage in amounts indicated herein. Consultant shall require all subconsultants to obtain and maintain, for the period required by this Agreement, workers' compensation coverage of the same type and limits as specified in this section.
d. Professional Liability (Errors and Omissions)
At all times during the performance of the work under this Agreement the Consultant shall maintain professional liability or Errors and Omissions insurance appropriate to its profession, in 4 a form and with insurance companies acceptable to the Town and in an amount indicated herein.

This insurance shall be endorsed to include contractual liability applicable to this Agreement and shall be written on a policy form coverage specifically designed to protect against acts, errors or omissions of the Consultant. "Covered Professional Services" as designated in the policy must specifically include work performed under this Agreement. The policy must "pay on behalf of' the insured and must include a provision establishing the insurer's duty to defend. e. Minimum Policy Limits Required
(i) The following insurance limits are required for the Agreement:

Combined Single Limit
Commercial General Liability $1,000,000 per occurrence/ $2,000,000 aggregate for bodily injury, personal injury, and property
damage
Automobile Liability $1,000,000 per occurrence for bodily injury and property damage
Employer's Liability
Professional Liability
$1,000,000 per occurrence
$1,000,000 per claim and aggregate (errors and
omissions)
(ii) Defense costs shall be payable in addition to the limits. (iii) Requirements of specific coverage or limits contained in this section are not intended as a limitation on coverage, limits, or other requirement, or a waiver of any coverage normally provided by any insurance. Any available coverage shall be provided to the parties required to be named as Additional Insured pursuant to this Agreement. f. Evidence Required
Prior to execution of the Agreement, the Consultant shall file with the Town evidence of insurance from an insurer or insurers certifying to the coverage of all insurance required herein. Such evidence shall include original copies of the ISO CG 00 01 (or insurer's equivalent) signed by the insurer's representative and Certificate of Insurance (Acord Form 25- S or equivalent), together with required endorsements. All evidence of insurance shall be signed by a properly authorized officer, agent, or qualified representative of the insurer and shall certify the names of the insured, any additional insureds, where appropriate, the type and amount of the insurance, the location and operations to which the insurance applies, and the expiration date of such insurance.
g. Policy Provisions Required
(i) Consultant shall provide the Town at least thirty (30) days prior written notice of cancellation of any policy required by this Agreement, except that the Consultant shall provide at least ten (10) days prior written notice of cancellation of any such policy due to non-payment of premium. If any of the required coverage is cancelled or expires during the term of this Agreement, the Consultant shall deliver renewal certificate(s) including the General 5 Liability Additional Insured Endorsement to the Town at least ten (10) days prior to the effective date of cancellation or expiration.
(ii) The Commercial General Liability Policy and Automobile Policy shall each contain a provision stating that Consultant's policy is primary insurance and that any insurance, self-insurance or other coverage maintained by the Town or any named insureds shall not be called upon to contribute to any loss.
(iii) The retroactive date (if any) of each policy is to be no later than the effective date of this Agreement. Consultant shall maintain such coverage continuously for a period of at least three years after the completion of the work under this Agreement. Consultant shall purchase a one (1) year extended reporting period A) if the retroactive date is advanced past the effective date of this Agreement; 8) if the policy is cancelled or not renewed; or C) if the policy is replaced by another claims-made policy with a retroactive date subsequent to the effective date of this Agreement.
(iv) All required insurance coverages, except for the professional liability coverage, shall contain or be endorsed to waiver of subrogation in favor of the Town, San Mateo County Flood and Sea Level Rise Resiliency District (One Shoreline), the State of California (including by way of illustration and not by limitation the California Department of Transportation), and their respective directors, officers, agents and employees or shall specifically allow Consultant or others providing insurance evidence in compliance with these specifications to waive their right of recovery prior to a loss. Consultant hereby waives its own right of recovery against Town, and shall require similar written express waivers and insurance clauses from each of its subconsultants.
(v) The limits set forth herein shall apply separately to each insured against whom claims are made or suits are brought, except with respect to the limits of liability.

Further the limits set forth herein shall not be construed to relieve the Consultant from liability in excess of such coverage, nor shall it limit the Consultant's indemnification obligations to the Town and shall not preclude the Town from taking such other actions available to the Town under other provisions of the Agreement or law.
h. Qualifying Insurers
(i) All policies required shall be issued by acceptable insurance companies, as determined by the Town, which satisfy the following minimum requirements:
(1) Each such policy shall be from a company or companies with a current AM. Best's rating of no less than A:VII and admitted to transact in the business of insurance in the State of California, or otherwise allowed to place insurance through surplus line brokers under applicable provisions of the California Insurance Code or any federal law.
i. Additional Insurance Provisions
(i) The foregoing requirements as to the types and limits of insurance coverage to be maintained by Consultant, and any approval of said insurance by the Town, is not intended to and shall not in any manner limit or qualify the liabilities and obligations otherwise assumed by the Consultant pursuant to this Agreement, including but not limited to, the provisions concerning indemnification.
6 (ii) If at any time during the life of the Agreement, any policy of insurance required under this Agreement does not comply with these specifications or is canceled and not replaced, Town has the right but not the duty to obtain the insurance it deems necessary and any premium paid by Town will be promptly reimbursed by Consultant or Town will withhold amounts sufficient to pay premium from Consultant payments. In the alternative, Town may cancel this Agreement.
(iii) The Town may require the Consultant to provide complete copies of all insurance policies in effect for the duration of the Project. (iv) Neither the Town, San Mateo County Flood and Sea Level Rise Resiliency District (One Shoreline), the State of California (including by way of illustration and not by limitation the California Department of Transportation), nor any of their and their respective directors, officers, agents and employees shall be personally responsible for any liability arising under or by virtue of this Agreement.
j. Subconsultant Insurance Requirements. Consultant shall not allow any subcontractors or subconsultants to commence work on any subcontract until they have provided evidence satisfactory to the Town that they have secured all insurance required under this section. Policies of commercial general liability insurance provided by such subcontractors or subconsultants shall be endorsed to name the Town as an additional insured using ISO form CG 20 38 04 13 or an endorsement providing the exact same coverage. If requested by Consultant, Town may approve different scopes or minimum limits of insurance for particular subcontractors or subconsultants.

12. Indemnification .
a. To the fullest extent permitted by law, Consultant shall defend (with counsel reasonably approved by the Town), indemnify and hold the Town, San Mateo County Flood and Sea Level Rise Resiliency District (One Shoreline), the State of California (including by way of illustration and not by limitation the California Department of Transportation), and their respective directors, officers, agents and employees free and harmless from any and all claims, demands, causes of action, suits, actions, proceedings, costs, expenses, liability, judgments, awards, decrees, settlements, loss, damage or injury of any kind, in law or equity, to property or persons, including wrongful death, (collectively, "Claims') in any manner arising out of, pertaining to, or incident to any alleged acts, errors or omissions, or willful misconduct of Consultant, its officials, officers, employees, subcontractors, consultants or agents in connection with the performance of the Consultant's services, the Project or this Agreement, including without limitation the payment of all consequential damages, expert witness fees and attorneys' fees and other related costs and expenses. Notwithstanding the foregoing, to the extent Consultant's services are subject to Civil Code Section 2782.8, the above indemnity shall be limited, to the extent required by Civil Code Section 2782.8, to Claims that arise out of, pertain to, or relate to the negligence, recklessness, or willful misconduct of the Consultant. Consultant's obligation to indemnify shall not be restricted to insurance proceeds, if any, received by the Town, San Mateo County Flood and Sea Level Rise Resiliency District (One Shoreline), the State of California {including by way of illustration and not by limitation the California Department of Transportation), and their respective directors, officers, agents and employees.
b. Additional Indemnity Obligations. Consultant shall defend, with counsel of Town's choosing and at Consultant's own cost, expense and risk, any and all Claims covered by this section that may be brought or instituted against the Town, San Mateo County Flood and Sea Level Rise Resiliency District (One Shoreline), the State of California (including by way of 7 illustration and not by limitation the California Department of Transportation), and their respective directors, officers, agents and employees. Consultant shall pay and satisfy any judgment, award or decree that may be rendered against the Town, San Mateo County Flood and Sea Level Rise Resiliency District (One Shoreline), the State of California (including by way of illustration and not by limitation the California Department of Transportation), and their respective directors, officers, agents and employees as part of any such claim, suit, action or other proceeding. Consultant shall also reimburse Town for the cost of any settlement paid by the Town, San Mateo County Flood and Sea Level Rise Resiliency District (One Shoreline), the State of California (including by way of illustration and not by limitation the California Department of Transportation), and their respective directors, officers, agents and employees as part of any such claim, suit, action or other proceeding. Such reimbursement shall include payment for the Town's attorney's fees and costs, including expert witness fees. Consultant shall reimburse the Town, San Mateo County Flood and Sea Level Rise Resiliency District (One Shoreline), the State of California (including by way of illustration and not by limitation the California Department of Transportation), and their respective directors, officers, agents and employees, for any and all legal expenses and costs incurred by each of them in connection therewith or in enforcing the indemnity herein provided. Consultant's obligation to indemnify shall not be restricted to insurance proceeds, if any, received by the Town, San Mateo County Flood and Sea Level Rise Resiliency District (One Shoreline), the State of California (including by way of illustration and not by limitation the California Department of Transportation), and their respective directors, officers, agents and employees.

13. California Labor Code Requirements.
a. Consultant is aware of the requirements of California Labor Code Sections 1720 et seq. and 1770 et seq., which require the payment of prevailing wage rates and the performance of other requirements on certain "public works" and "maintenance" projects. If the services are being performed as part of an applicable "public works" or "maintenance" project, as defined by the Prevailing Wage Laws, and if the total compensation is $1,000 or more, Consultant agrees to fully comply with such Prevailing Wage Laws, if applicable. Consultant shall defend, indemnify and hold the Town, San Mateo County Flood and Sea Level Rise Resiliency District (One Shoreline), the State of California (including by way of illustration and not by limitation the California Department of Transportation), and their respective directors, officers, agents and employees free and harmless from any claims, liabilities, costs, penalties or interest arising out of any failure or alleged failure to comply with the Prevailing Wage Laws. It shall be mandatory upon the Consultant and all subconsultants to comply with all California Labor Code provisions, which include but are not limited to prevailing wages, employment of apprentices, hours of labor and debarment of contractors and subcontractors.
b. If the services are being performed as part of an applicable "public works" or "maintenance" project, then pursuant to Labor Code Sections 1725.5 and 1771.1, the Consultant and all subconsultants performing such Services must be registered with the Department of Industrial Relations. Consultant shall maintain registration for the duration of the Project and require the same of any subconsultants, as applicable. This Project may also be subject to compliance monitoring and enforcement by the Department of Industrial Relations. It shall be Consultant's sole responsibility to comply with all applicable registration and labor compliance requirements.

14. Verification of Employment Eligibility.

By executing this Agreement, Consultant verifies that it fully complies with all requirements and restrictions of state and federal law respecting the employment of undocumented aliens, 8 including, but not limited to, the Immigration Reform and Control Act of 1986, as may be amended from time to time, and shall require all subconsultants and sub-subconsultants to comply with the same.

15. Laws and Venue.

This Agreement shall be interpreted in accordance with the laws of the State of California.

If any action is brought to interpret or enforce any term of this Agreement, the action shall be brought in a state or federal court situated in the County of San Mateo, State of California.

16. Termination or Abandonment
a. Town has the right to terminate or abandon any portion or all of the work under this Agreement by giving ten (10) calendar days written notice to Consultant. In such event, Town shall be immediately given title and possession to all original field notes, drawings and specifications, written reports and other documents produced or developed for that portion of the work completed and/or being abandoned. Town shall pay Consultant the reasonable value of services rendered for any portion of the work completed prior to termination. If said termination occurs prior to completion of any task for the Project for which a payment request has not been received, the charge for services performed during such task shall be the reasonable value of such services, based on an amount mutually agreed to by Town and Consultant of the portion of such task completed but not paid prior to said termination. Town shall not be liable for any costs other than the charges or portions thereof which are specified herein. Consultant shall not be entitled to payment for unperformed services, and shall not be entitled to damages or compensation for termination of work.
b. Consultant may terminate its obligation to provide further services under this Agreement upon thirty (30) calendar days' written notice to Town only in the event of substantial failure by Town to perform in accordance with the terms of this Agreement through no fault of Consultant.

17. Documents. Except as otherwise provided in "Termination or Abandonment," above, all original field notes, written reports, Drawings and Specifications and other documents, produced or developed for the Project shall, upon payment in full for the services described in this Agreement, be furnished to and become the property of the Town.

18. Organization
Consultant shall assign Mark Lander as Project Manager. The Project Manager shall not be removed from the Project or reassigned without the prior written consent of the Town.

19. Limitation of Agreement.

This Agreement is limited to and includes only the work included in the Project described above.

20. Notice
Any notice or instrument required to be given or delivered by this Agreement may be given or delivered by depositing the same in any United States Post Office, certified mail, return receipt requested, postage prepaid, addressed to:
9 TOWN:

Town of Colma
1198 El Camino Real
Colma, CA 94014
Attn: Daniel Barros, City Manager
and shall be effective upon receipt thereof.

21. Third Party Rights
CONSUL TANT:

Black & Veatch Corporation
2999 Oak Road, Suite 490
Walnut Creek, CA 94507
Attn: Craig Lichty
Nothing in this Agreement shall be construed to give any rights or benefits to anyone other than the Town and the Consultant.

22. Equal Opportunity Employment.

Consultant represents that it is an equal opportunity employer and that it shall not discriminate against any employee or applicant for employment because of race, religion, color, national origin, ancestry, sex, age or other interests protected by the State or Federal Constitutions. Such non-discrimination shall include, but not be limited to, all activities related to initial employment, upgrading, demotion, transfer, recruitment or recruitment advertising, layoff or termination.

23. Entire Agreement
This Agreement, with its exhibits, represents the entire understanding of Town and Consultant as to those matters contained herein, and supersedes and cancels any prior or contemporaneous oral or written understanding, promises or representations with respect to those matters covered hereunder. Each party acknowledges that no representations, inducements, promises or agreements have been made by any person which are not incorporated herein, and that any other agreements shall be void. This Agreement may not be modified or altered except in writing signed by both Parties hereto. This is an integrated Agreement.

24. Severability
The unenforceability, invalidity or illegality of any provision(s) of this Agreement shall not render the provisions unenforceable, invalid or illegal.

25. Successors and Assigns
This Agreement shall be binding upon and shall inure to the benefit of the successors in interest, executors, administrators and assigns of each party to this Agreement. However, Consultant shall not assign or transfer by operation of law or otherwise any or all of its rights, burdens, duties or obligations without the prior written consent of Town. Any attempted assignment without such consent shall be invalid and void.

26. Non-Waiver
None of the provisions of this Agreement shall be considered waived by either party, unless such waiver is specifically specified in writing. 10 27. Time of Essence
Time is of the essence for each and every provision of this Agreement.

28. Town's Right to Employ Other Consultants
Town reserves its right to employ other consultants, including engineers, in connection with this Project or other projects.

29. Prohibited Interests
Consultant maintains and warrants that it has not employed nor retained any company or person, other than a bona fide employee working solely for Consultant, to solicit or secure this Agreement. Further, Consultant warrants that it has not paid nor has it agreed to pay any company or person, other than a bona fide employee working solely for Consultant, any fee, commission, percentage, brokerage fee, gift or other consideration contingent upon or resulting from the award or making of this Agreement. For breach or violation of this warranty, Town shall have the right to rescind this Agreement without liability. For the term of this Agreement, no director, official, officer or employee of Town, during the term of his or her service with Town, shall have any direct interest in this Agreement, or obtain any present or anticipated material benefit arising therefrom.

30. RFP
The REQUEST FOR PROPOSALS for Colma Creek Trash Capture Device issued May 21, 2024, as modified by all addenda issued by the Town pursuant thereto, is incorporated herein by reference as if fully set forth herein.
[SIGNATURES ON FOLLOWING PAGE]
11 SIGNATURE PAGE FOR PROFESSIONAL SERVICES AGREEMENT

BETWEEN THE TOWN OF COLMA

AND BLACK & VEATCH CORPORATION
IN WITNESS WHEREOF, the Parties have executed this Agreement as of the date first written above.

TOWN OF COLMA BLACK & VEATCH CORPORATION
City Manager Its:

Printed Name:

ATTEST:

By: '1--tcgm. ~
City Clerk
APPROVED AS TO FORM:

By:

City Attorney
· t ' 12

EXHIBIT A
Scope of Services
13 I
- - - -
• JI.• 4 II
Detailed Scope of Work
REVISED SEPTEMBER 4, 2024
Using our professional judgment and knowledge of
the project, we have adjusted the Scope of Work in
the RFP as described within this section to
streamline the project execution, provide greater
organizational clarity, or avoid scope overlap
between tasks. We will confirm our approach with
the Town and are happy to modify if necessary,
prior to the start of work. All meetings are assumed
to be virtual and one (1) hour in length unless
stated otherwise. The project budget assumes a
duration consistent with the "expedited" schedule
option. If the "typical" schedule is selected, Black &
Veatch can work with the Town to adjust the level
of effort such that the degree of active coordination
and number of meeting remains the same.

Task 1 - Project Management and
Administration
Task 1. 1 Work Plan and Schedule
Black & Veatch will maintain a project schedule
broken down by task, identifying any task
dependencies. It will note which team members or
subconsultants are responsible for each task . The
schedule will be comprehensive and include key
milestones for the environmental process and
permitting, conceptual and detailed design,
construction, and commissioning and testing. The
schedule will contain time frames for procurement
of services, start and end times, and opportunities
for public review and input. These milestones will
be updated as needed and refined as the project
develops.

Task 1.2 Set-Up and Maintain Project Files
Black & Veatch will set-up and maintain project
files on a secure file-sharing site. The project files
will include agreements, meeting minutes,
correspondence, and copies of draft and final
technical work products. It will also include
reference documents, including reports, studies,
surveys, and official notices. At project closeout, a
copy of all project files will be supplied to the
Town.

TASK 1 - PROJECT MANAGEMENT &ADMIN.

1.1 Work Plan and Schedule

1.2 Set-up and Maintain Project Files

1.3 Project Management, Invoicing, and QA/QC

1.4 Kickoff Meeting (Black & Veatch/Town)

1.5 Project Coordination Meetings

1.6 Additional Meetings (Optional Task)
TASK 2- STAKEHOLDER ENGAGEMENT AND

COORDINATION

2.1 Kickoff Meeting

2.2 Project Development Team

2.3 Individual Agency Coordination

2.4 Coordination Meetings and Hearings

2.5 Community Meeting (Optional Task)

2.6 City Council PowerPoint Presentation (Optional Task) TASK 3 - PROJECT INITIATION

3.1 Project Initiation

3.2 Data Collection

3.3 Field Visits

3.4 Utility Investigations

3.5 Alternatives Development

3.6 Boundary Survey

3.7 ESA Phase 2 (Optional Task)
TASK 4- CONCEPTUAL DESIGN ENGINEERING

ANALYSIS AND ENVIRONMENTAL CLEARANCE

4.1 Environmental Assessment (CEQA)

4.2 Permitting

4.3 ROW and Utility Impacts

4.4 Environmental Assessment (NEPA)
TASK 5- DESIGN DEVELOPMENT

5.1 Not Used

5.2 60% Plans, Specifications, and Cost Estimate

5.3 95% Plans, Specifications, and Cost Estimate

5.4 Final Plans, Specifications, and Cost Estimate

5.5 Bidding Services

5.6 Construction Support Services
Task 1.3 Project Management, Invoicing, and
QA/QC
Work performed under this task includes project
management and administration, including monthly
invoicing, supervision of in-house staff and
subconsultants, and implementing a QA/QC plan.

Black & Veatch will provide project set-up, resource
management, progress monitoring, scheduling,
general correspondence, office administration, and
invoicing needed to ensure the successful
performance of this project and Black & Veatch's
own standard of care. Invoices will be submitted in
PDF format monthly with a progress summary in
an email (Monthly Status Report). Black & Veatch
will provide regular updates to the Town, including
schedule, design, and invoices, and make our team
available for quick responses to the Town's needs
and questions.

Black & Veatch will develop a Project Management
Plan for internal distribution at the beginning of the
project that will describe the quality objectives of
the project, roles and responsibilities for QA/QC,
and approach to document control. A QC Lead will
be assigned to review all deliverables using a
Quality Control/Verification Checklist that will be
developed to identify the deliverables and record
the reviews. The purpose of the QA/QC program is
that all project deliverables receive an appropriate
QC review consistent with company policy and
procedures prior to submittal.

Task 1.4 Kickoff Meeting (Black & Veatch I Town)
Black & Veatch will hold a kick-off meeting with
key Town staff within one week of receipt of NTP.

The goal of this meeting is to align expectations
between Black & Veatch and the Town before
meeting with other project stakeholders . This is an
opportunity to review and align on the project
scope of work and contract. Key topics of
discussions are as follows:
• Confirm project goals, approach, timeline,
key deliverables, QA/QC process, and
identify key points of contact .
• Discuss background information and
constraints .
• Discuss data to be collected and reviewed
in Task 3.
• Discuss the framework for establishing
alternatives to meet the project purpose
and need which will be considered under
Task 3.

Task 1.5 Project Coordination Meetings
Black & Veatch will hold monthly coordination
meetings with the Town and other project team
members to discuss project progress until the
project design work is complete. Following
completion of the design work, Black & Veatch will
hold coordination meetings as needed.

Task 1. 6 Additional Project Coordination
Meetings (Optional Task)
Black & Veatch will hold additional coordination
meetings with the Town as approved .

BASIS OF SCOPE
• Meetings not accounted for in this task are
covered by Task 2, Stakeholder
Engagement and Coordination.

MEETINGS/WORKSHOPS
• Kickoff Meeting Black & Veatch/Town of
Colma (2 hours)
• Project Coordination Meetings (0. 5 hour,
plus 0.5 hour prep/ follow-up; frequency will
adjust from monthly to as needed as the
project progresses; up to 18 meetings
assumed; up to an additional 12 meetings at
2 hours (1 hour meeting, 1 hour prep/ follow
up are allowed under Optional Task 1.6))

DELIVERABLES
• Project Schedule (includes programmatic
project elements, task dependencies, and
resources), updated monthly or as needed
• Invoices and Monthly Status Reports
• Copy of all project files, to be delivered
upon project closeout
Task 2 - Stakeholder Engagement and
Coordination
Task 2. 1 Kickoff Meeting (Black &
Veatch/Town/Cities of South San Francisco and
Daly City, OneShoreline, and San Mateo County)
Black & Veatch will hold a kick-off meeting with the
Town, Cities of South San Francisco and Daly City,
OneShoreline, and San Mateo County to confirm a
shared view of the project goals and scope. Black &
Veatch will prepare and circulate a meeting agenda
and prepare meeting and action items following the
meeting. Key topics of discussion are as follows:
• Finalize the project work scope .
• Establish procedures, roles, and
responsibilities.
• Develop a project charter and
communicate a shared view of the
project.
• Set the framework and decision-making
structure for getting consensus on
purpose and need, design concept and
scope, and analysis criteria.
• Identify known deficiencies.
• Identify members of the Project
Development Team (PDT).
• Discuss PDF meeting scheduling and
coordination efforts.

Task 2.2 Project Development Team
Black & Veatch will support the Town forming a PDT
to guide and assist in the development of the
Project. Anticipated members of the PDT include an
assigned Town's project manager and other
representatives as applicable. Additional
representatives to be potentially identified include
regulatory permitting agencies, San Francisco
Regional Water Quality Control Board staff, Caltrans,
and others who will attend the PDT meetings as
needed. The PDT will meet at key milestones during
the design, environmental review and permitting
processes until regulatory permits are approved.

Black & Veatch will prepare and facilitate PDT
meetings. Black & Veatch will prepare agendas,
other meeting materials, meeting minutes, and
action items.

Task 2.3: Individual Agency Coordination
Coordination with utility providers is covered by
Task 3.4, Utility Coordination. Coordination with
regulatory agencies as necessary for permitting is
covered by Task 4.2. This task includes additional
coordination efforts, beyond that covered by Tasks

2.2, 3.4, and 4.2, to discuss and coordinate
opportunities for project co-benefits. Co-benefits to
be explored include repairs of facilities in or around
the project that could be completed simultaneously
with the project at the agency's cost, or green
infrastructure. Green infrastructure, landscape, and
irrigation system design is excluded from the scope
of work but can be provided as additional scope.

The Town and Black & Veatch will identify and
engage key stakeholders one-on-one as needed.

Task 2.5 Community Meeting (Optional Task)
Black & Veatch in collaboration with Town staff will
present the project at a community meeting if
requested by the Town. The presentation will
include a slide show and question-and-answer
Session.

Task 2.6 City Council PowerPoint Presentation
(Optional Task)
Black & Veatch will prepare a Powerpoint slide
presentation for staff presentation at a Town
Council meeting. The presentation will be based on
the most current design available at the time of the
meeting.

BASIS OF SCOPE
• Meetings will be virtual, with the exception
of the community meeting as noted below .
• The community meeting presentation is
presumed to occur during the Alternatives
Development (Task 3.5), prior to
completion of final hydraulic modeling, the
Basis of Design Report, or the 60% design.

MEETINGS/WORKSHOPS
•
•
•
•
Kickoff Meeting - Black & Veatch/Town of
Colma/ Select Stakeholders (2 hours, in
person attendance by Project and
Engineering Manager, other personnel may
attend virtually)
PDT Meetings (up to 7 meetings)
Individual Agency Coordination Meetings
(10 meetings)
Community Meeting (1 meeting up to 3
hours in duration; in person attendance by
Project and Engineering Manager)

DELIVERABLES
• Meeting Agendas (18)
• Meeting Minutes (18)
• Presentations (1, Optional Task)
• Powerpoint Silde Show (1, Optional Task)
Task 3 - Project Initiation
Task 3.1 Review of Background Information, Plans,
and Studies
This task will include review of existing material in
support of design, development of design
alternatives for stakeholder review, and selection of
alternatives for the CEQA analysis.

Black & Veatch will thoroughly research and review
available background materials, identify any gaps in
information which may be necessary to complete
the alternatives analysis or design, and coordinate
with the Town for data collection. Black & Veatch
will submit and maintain a data request and
collection log to list information needed for the
project, and document information that has been
received. It is anticipated that this task will include review of a variety of materials pertinent to the
proposed project which will be provided by Town
staff, including, but not limited to, the following:
• Existing hydrologic and hydraulic models
for the creek.
• Previous design alternatives or analysis.
• Right-of-way documents, including records
of survey, deeds, and title reports.
• Utility information other than the
schematic mapping to be collected from
utility owners in Task 3.4, such as utility
prior rights and agreements.
• As-built plans of Colma Creek in the project
area.

The following information will be obtained from
publicly available sources, to the extent such
information is readily available and relevant to the
project alternatives analysis or design:
• Pertinent hydraulic requirements which
apply to the project.
• GIS-based right of way data from the
County, including assessor records and
assessor parcel numbers.
• Geotechnical, environmental, or land use
data.
• Aerial imagery .
• GIS data which may be pertinent to the
project.
• LiDAR data.

Task 3.2 Data Collection
This task will include collection of additional data
needed to support of design, development of design
alternatives for stakeholder review, and selection of
alternatives for the CEQA analysis. Based on
information received and reviewed through Task

3.1, Black & Veatch will meet with Town staff to
discuss additional data needed for completion of
the project.

Available San Mateo County high-resolution aerial
imagery for the project site is dated 2017 and does
not reflect the parking lot improvements and bridge
construction north of the Project site. However, this
reconstruction is not pertinent to the proposed
Project concept, and Black & Veatch can, therefore,
use this imagery, or other high-resolution imagery,
for the Project alternatives evaluation. Field
reconnaissance and detailed topographic survey
will be used to design the project. As a cost
effective value-add, Black & Veatch's topographic
subconsultant can work with a drone pilot to fly the
project site and provide a base map and current
aerial imagery for the project site, as well as a
project fly-through. This information could be used
to supplement field reconnaissance and
topographic efforts and support the creation of
visualizations .

Task 3.2.1 Topographic Mapping
Quiet River Land Services (QRLS) will conduct a
topographic survey of the project limits as may be
required to support Black & Veatch's preparation of
the contract documents . It is estimated that
detailed survey data will be needed for the
OneShoreline parcel and adjacent channels, as well
as 200 feet upstream and downstream of this
parcel. Data will also be collected at 25 ft intervals
along the creek channels, from the project limits to
just upstream of the culvert at Mclellan Drive, just
downstream of the culvert at Mission Road, and just
downstream of the culvert at El Camino Real.

Note that any survey work within private property
will require advance notice to the owners, typically
by way of a letter from the jurisdiction in which the
property is located to the owners of record. In
addition, it will be necessary that copies of the
recorded OneShoreline Easement documents (Legal
Descriptions) be provided to QRLS Offices for
review and assessment as to the location of those
easements . Additional property data, deeds,
documents and survey monuments may also be
required to accurately determine the rights of way.

BV has much of this material and will adjust this
request accordingly.

QRLS Office staff will perform research and gather
Digital GIS Maps as made available to our office for
the rights-of-way . The drafting process will
incorporate all relevant parcel and subdivision deed
and easement data that may be made available.

NOTE that this is not a Boundary Survey; a Boundary
Survey will be completed under Task 3.6. Digital
mapping of the surveyed conditions, features and
improvements will be provided in AutoCAD Civil 3-D
Format (.dwg) showing line work, structures,
symbols, and survey data as required and described
above.

Task 3.2.2 Geotechnical Investigation
BSK Associates will complete a geotechnical
investigation as outlined in its' proposal dated June
27, 2024, and summarized below:

Task 1: Administration
Task 2: Field Investigation
Task 3: Sample Review and Laboratory Testing
Task 4: Engineering Analysis and Draft Report
Preparation
Task 5: Final Report
Task 6: Review of Project Plans/ Specifications
Task 7: Post-Report Consultation
Task 8: Seismic Refraction Survey
As part of this work, BSK will perform field sampling
for the Environmental Site Assessment.

Task 3.2.2. 1 Phase I Environmental Site
Assessment
A Phase I Environmental Site Assessment (ESA}, to
identify recognized environmental conditions
(RECs} in accordance with the ASTM Standard
Practice for Environmental Site Assessments:

Phase I Environmental Site Assessment Process (E
1527-21 ). Information to be reviewed will include
standard historical sources back to 1940 or the first
developed use of the property, and record searches
for the site and surrounding properties of standard
ASTM E 1527-21 environmental sources. Interviews
with state and local government officials, owners,
occupants, and/or other persons who are familiar
with the property will also be conducted. An
environmental professional will perform a site
reconnaissance and automobile tour for the site to
Client's and Consultant's travel safety and security
policy. The findings will be summarized in a single
brief report provided electronically for the site. It
has been assumed that standard client-supplied
information will be made available prior to initiation
of the assessment, including but not limited to the
exact street address and legal description of the
property, property boundary and facility maps,
chain-of-title information, known historical use, and
other available background information.

Task 3.3 Field Visits
Black & Veatch staff will visit the Project site, take
photos, and perform field reconnaissance to
identify possible concerns or constraints to the
proposed Project design.

Task 3.4 Utility Investigations
Black & Veatch will conduct outreach with various
utility companies that have utilities within the
project area to let them know of the project and
request mapping of their facilities in the area. In
some cases, utility companies require that the Town
or lead agency submit these letters directly, in
which case Black & Veatch will prepare the contact
information and letters for the Town to distribute .

Based on the mapping provided, locations of
utilities will be added to the project basemap.

Mapping provided is often schematic in nature, but
will be corrected based on any utility features or
USA markings that are picked up through the
topographic survey. Excavation performed as part
of the geotechnical investigation will require USA
markings; the topographic survey can be
strategically scheduled after this investigation so
that those markings can be surveyed.

Utilities which are potentially impacted by the
proposed improvements will be shown on the
project drawings. Black & Veatch will prepare and
submit clarifying exhibits, if deemed necessary, and
correspondence with utility companies, to notify
utility companies of the need to relocate facilities
due to the proposed improvements and coordinate
utility relocations. It is assumed that up to one
clarifying exhibit will be provided per represented
utility company within the project limits. Black &
Veatch will discuss the project relocation needs and
utility adjustment schedules with utility companies
if needed, up to a maximum of eight (8) hours of
coordination time for up to three (3) utility
companies . Black & Veatch can provide additional
coordination on a time and materials basis beyond
the estimated project fee.

Task 3.5 Alternatives Development
Task 3.5.1 Hydrologic and Hydraulic Analysis
Black & Veatch will update the Existing Hydrologic
and Hydraulic Model (2021 Paradigm/ NHC Model
for County of San Mateo) to include the 1-year, 1-
hour trash treatment storm as well as the 50-year, 6-
hour and 100-year, 6-hour storms, as determined by
the Town. Climate change will be included in the
modeling as requested, up to a total of four model
runs. The County of San Mateo has previously
prepared the Colma Creek Hydrology and Hydraulic
Modeling Analysis (Paradigm/hnc, dated June 4,
2021 ). Black & Veatch proposes to use this model
as a base for the required project hydraulic analysis,
revised as needed to cover the above scenarios.

OneShoreline, the County or the prior modeling
consultants will need provide a copy of the model
for use by Black & Veatch.

Freeboard requirements will be determined by
OneShoreline. OneShoreline has previously
developed the Planning Policy Guidance, June 2023,
which includes Appendix A, Climate Adaptation Risk
Analysis for the San Mateo Countywide Sustainable
Streets Master Plan Technical Memorandum.

Appendix A projects rainfall intensity increases due
to climate change of 14% (2-year storm), 41 % (50-
year storm), and 49% {100-year storm). Black &
Veatch proposes to use the increases for the 1-
year, 50-year, and 100- year studies, unless other
direction is provided by OneShoreline or the Town.

The modeling results will be summarized in a short
Technical Memorandum for review by the Town.

Task 3.5.2 Sediment Analysis
The project will remove sediment from the 1-year, 1-
hour storm (with or without climate change) in Old
Colma Creek Channel by means of a sediment basin
to allow sediment to settle out of the channel flow .

The sediment basin will be located within the
OneShoreline parcel, while also allowing space
within this parcel for the proposed trash capture
device. Preliminary sediment removal measures will
be scoped and sized. When evaluating sediment
basin alternatives, Black & Veatch will consult public
works operations staff to discuss accessibility,
equipment needs, and the desired frequency of
maintenance . The available footprint for the
sediment basin is limited, which will constrain the
amount of sediment that can be removed by the
project.

Black & Veatch has the capabilities to deliver a
detailed sediment analysis, but due to the
constraints of the project, the sediment analysis
would only be useful for determining the
maintenance frequency for removal of sediment, as
it will not be the controlling factor for sizing of the sediment basin.

For the Orange Memorial Park (OMP) project, which
is located downstream of the Project, bed sediment
samples were taken in August and September 2018
and tested for PCBs, mercury, and TOC. Wet
weather samples were taken in February and March
2019 and tested for PCBs, mercury, TOG, and
particle size distribution. We propose to use this
available data to dimension the loads for the
Project's watershed size and quickly evaluate the
potential sediment load to help evaluate an
approximate frequency of maintenance. Following
the evaluation, a technical memorandum (TM) will
be prepared to summarize the findings of the review
of available sampling data and propose a sediment
basin concept.

Task 3.5.3. Alternatives Analysis
Keeping the overall project schedule in mind, Black
& Veatch proposes to conduct an abbreviated
alternatives analysis by utilizing the concept design
provided in the proposal. The design will be refined
thru a series of internal hydraulic model runs,
including up to four hydraulic model runs based on
the storm recurrences studied under Task 3.5.1 The
design concept will include a site access plan
showing how the site will be accessed to perform
maintenance . Once an acceptable hydraulic design
has been developed, a draft design layout will be
submitted to the Town for stakeholder review and
input. Black & Veatch will revise the design based
on consolidated stakeholder input and resubmit for
further review and input.

Black & Veatch will incorporate any further
stakeholder input and provide a third and final
design, which will be used as the basis for further
design.

This task will include the preparation of a Basis of
Design Report (BODR). The BODR will summarize
the project design assumptions and proposed
concept. It will also summarize maintenance
requirements for the project alternatives and
estimated maintenance costs.

Task 3.6 Boundary Survey
Quiet River Land Services (QRLS) will conduct a
boundary survey of the project limits. Work will
consist of:
• A boundary survey of the OneShoreline
parcel.
• Setting steel property corner markers .
• Preparing and filing a record of survey with
the County Surveyor's Office .

Task 3.7 Phase II Environmental Site
Assessment (Optional Task)
If the Phase I ESA indicates the likely presence of
RECs, a Phase II ESA will be completed site to
determine the scope and extent of potential
contaminants of concern (COCs). It is anticipated
that the Phase II sampling will occur in the same
mobilization as the geotechnical work. A hollow
stem auger drill rig will advance two (2) borings
through the anticipated excavation and up to 5 feet
below the anticipated excavations total depth which
is 8-10 feet below ground surface (ft bgs). Soil
samples will be collected via split spoon hammer
every 5 feet to approximately 1 5 feet below ground
surface (ft bgs). Up to 6 soil samples will be
collected for COCs. This scope assumes COCs may
be volatile organic compounds (VOCs) by US EPA
method 8260, total petroleum hydrocarbons (TPH)
by 801 SM and Title 22 metals by Method 601 OB).

Each sample will be placed into its appropriate
container for the analytical method, labeled and
delivered on ice in a cooler under chain of custody
protocols . The locations of the borings will be
surveyed and backfilled in accordance with County
protocols. Analytical results will be summarized in
the ISA.

If groundwater is encountered during drilling, a
water sample will be collected from total depth with
a disposable bailer. The auger will be reversed at
least 2 feet to allow water to come into the boring.

Sample tools such as the split spoon or other non
dedicated equipment will be decontaminated
between samples via pressure washing or in a 3-
bucket distilled water wash including Liquinox© or
similar product.

Decontamination water will be stored on-site in a
labeled container pending analytical results. The
water can be spread onsite pending it is non
hazardous. If hazardous it will need to be removed
from the site under proper waste manifest.

Dependent on the findings of the Phase II ESA,
additional material (site management plan, worker
safety plan) may be necessary to be prepared and
included in the construction documents; this can be
provided as additional scope of work.

BASIS OF SCOPE
• Purchase of recorded documents is not
included in this proposal. Recorded
documents necessary for determination of
right of way will be assumed to be provided
by the Town .
• Survey Datum Notes:
• All Horizontal Coordinates will be
reported in CA State Plane NAD 83 Zone
3, unless otherwise directed.
• All Elevations/Benchmarks used or set
will be reported in NAVO 1988 Datum
unless otherwise directed.
• Reference all surveyed/located
Town/street survey monuments
found/used.
• The following items are excluded from the
scope of work:
• Encroachment permit fees, any bonds,
insurance or special assessments;
special classes, equipment or safety
requirements, or any as yet unspecified
fees.
• Obtaining or purchasing Title Reports
• Construction staking or services, which
will be assumed to be provided by the
Contractor
• As field work is not anticipated to occur
on streets, this proposal does not
include traffic control or preparation of
traffic control plans.
• Access will be granted to the OneShoreline
parcel for geotechnical, environmental, and
survey tasks. If required, BSK will obtain a
no-fee encroachment for drilling work on
the OneShoreline parcel. For other access,
there will be no formal encroachment
permits required and no fees. Access for
drilling equipment will be via the existing
channel access road from Mission Road
and/ or McClelland Avenue.
• The three design concepts provided under
Task 3.5.3 will progress toward a final
concept to be used as the basis of design.

Comments received after the second
submittal will not contradict the first
submittal comments.
• The Town will provide input on access
needs for operations and maintenance
prior to the first submittal.
• The need for and scope of the Phase II ESA
will be determined after completion of the
Phase I ESA. A fee for the Phase II ESA is
provided in the proposal; this fee may need
to be adjusted based on the final scope of
the Phase I ESA.
• The scope of mitigation measures for
possible contaminants can only be
determined once the Phase II ESA is
complete. An allowance is provided for this
work . The allowance may need to be
adjusted based on the actual scope of the
needed mitigation.
• It is anticipated that the Phase II sampling
will occur in the same mobilization as the
qeotechnical work. In the event that
sampling is not completed as part of the
geotechnical work. there will be additional
costs for a second mobilization.
• It is assumed that management or
transportation of decontamination water, if
needed, will be the responsibility of the
Town.

MEETINGS/WORKSHOPS
• Included Under Tasks 1 and 2

DELIVERABLES
• AutoCAD base map of topo survey and
utility locations for each approved site
• Technical Memorandum - Hydrologic/
Hydraulic Analysis (Up to four model runs)
• Geotechnical Investigation Report for each
approved location, including contamination
test results
• Phase I ESA
• Phase II ESA (if Needed per Phase I ESA);
Optional task
• Documentation of outreach with franchise
utility companies for facilities needed to be
relocated or adjusted to grade as a result
of the proposed construction activities
• Design Concepts (Up To Three Refined
Iterations Based on the Design Concept
Provided in the Proposal) -
• Basis of Design Report
• Boundary Survey, Corner Monumentation,
and Record of Survey.

Task 4 - Conceptual Design Engineering
Analysis and Environmental Clearance
Task 4. 1 Environment Assessment (CEQA)
Black & Veatch, with lead agency oversight, will
develop a California Environmental Quality Act
(CEQA) document, including performing necessary
environmental surveys, evaluations, and modeling.

Studies include a Phase I Environmental Site
Assessment (ESA) to determine the presence of
wastes and hazardous materials on site, a
geotechnical report, hydrology study, biological
study to determine the presence and possible
impacts to listed species, and any others that may
be necessary to perform a complete CEQA
analysis. The CEQA document will evaluate
possible impacts from the project, including, but
not limited to visual and aesthetic resources, air
quality, biological resources, cultural resources,
socioeconomics and environmental justice, noise,
greenhouse gas emissions, water quality and
hydrology, hazardous materials, and cumulative
impacts . The document will include mitigation
measures, if necessary. Black & Veatch anticipates
an Initial Study/Mitigated Negative Declaration
{IS/MND) based on the project description.

A Draft CEQA document will be provided for
comments and revisions. Black & Veatch will
incorporate these in preparation for final issuance,
as well as file any required notices and documents
with the State Clearinghouse and county clerk,
including the Notice of Intent (NOi) to adopt the
CEQA document and public notice. Based on the
results of the wetland delineation, a National
Environmental Policy Act (NEPA) analysis may be
necessary. Black & Veatch would work with the
appropriate regulatory agency to determine the
level of NEPA document necessary, and complete
the analysis, if needed, for an additional scope.

Task 4.2 Permitting
Black & Veatch will develop a detailed permit matrix
depicting all the required permits necessary for
project construction. The matrix will contain the
permitting agency, permit name, regulatory citation,
regulated activity, the estimated application
preparation time, the estimated agency review time,
and permit fee. Each of these permit-related
deliverables involves extensive expertise and a
thorough understanding of the many entities having
jurisdictional authority which Black & Veatch is
familiar with having successfully permitted
numerous projects in California. This task includes
a wetland delineation to determine the presence of
jurisdictional waters, consultations with applicable
regulatory agencies, developing and submitting
permit applications, and coordinating agency
comments to ensure permit issuance. Agencies
may include the U.S. Army Corps of Engineers and
the San Francisco Bay Regional Water Quality
Control Board. Due to the highly developed nature
of the site, impacts to listed species, including
formal reviews with the applicable regulatory
agencies, are not anticipated.

Task 4.3 ROW and Utility Impacts
Black & Veatch will evaluate the need for Right-of
Way acquisition and impacts on utilities. Based on
design alternatives reviewed by Black & Veatch, all
work can be completed in either the parcel owned
by OneShoreline and within the 40' drainage
easement dedicated to the City of San Francisco
over the adjoining Costco property. The project
would likely require encroachment permits and
long-term operating agreements, but not acquisition
of land or easements from other agencies.

Acquisition of Right-of-Way from private properties
is also not anticipated. Location of rights of way will be shown on the survey control sheet included in
the 60% Drawings. Under this task, Black & Veatch
will prepare a high-level utility relocation plan for
two project alternatives, if utility relocations are
necessary. Based on review of as-built construction
drawings in the area, there do not appear to be any
utilities within the limits of work that would be in
conflict with the work. This will be confirmed as part
of the utility investigation (Task 3.4).

Task 4.4 NEPA Assessment
Black & Veatch will provide a NEPA Nexus for the
CEQA Assessment developed under Task 4.1.

BASIS OF SCOPE
• Black & Veatch anticipates an IS/MND,
based on the project description.
• The project footprint is expected to be
under one acre in size; coverage under the
State Construction General Permit is not
required.
• CEQA compliance and documentation
would only be completed/required prior to
construction.
• The Town of Colma will serve as the lead
agency and will lead publication of the
CEQA document.
• The Town of Colma will provide timely
access to project information and
documentation, including existing surveys,
consultations, modeling, and studies, and
any other that is necessary and relevant for
preparation of the CEQA document.
• All fees, such as fees required to access
digital databases, and permitting fees, will
be covered directly by the Town of Colma.
• The Town of Colma will review and provide
feedback on deliverables in a timely
manner.
• Costs for Black & Veatch to perform
studies and field surveys necessary to
support the CEQA document are included
in the project fee.
• Black & Veatch assumes that impacts to
cultural resources will be minimal, and that
no cultural resource mitigation will be
required.
• Although a public hearing is not required
for an IS, if desired, the Town of Colma will
perform public hearings, including media
announcements, setting up venues and
dates/times, preparing exhibits, and
conducting the meeting. Black & Veatch
can perform these tasks for an additional
fee.
• Black & Veatch will conduct all agency
coordination virtually. No in-person
meetings with the regulatory agencies are
expected.
• There will be no major changes in project
scope once the CEQA process begins.
• It is assumed, for the purposes of the
estimated fee proposal, that the
environmental analysis under this task will
not begin until completion of the 60%
submittal and a 2-week review period by
Town staff of the 60% design to confirm
concurrence on the project scope and
approach. This is a best practice to ensure
that environmental analyses do not begin
until the project is well defined, as there is
a risk of a project change resulting in
significant rework or revision to the
environmental analyses. This assumption
is consistent with Addendum No. 1.
• Assumes electronic submittals and no
meetings or travel for local permitting,
encroachments, and ROW scope.
• Permit closeout requirements shall be the
responsibility of the client or construction
contractor.

MEETINGS/WORKSHOPS
• Agency Meetings (up to 12)

DELIVERABLES
• Meeting agendas and minutes for up to 12
agency meetings.
• Wetland delineation, and other
studies/surveys required for CEQA.
• Environmental permit applications.
• Local jurisdictional permits.
• Utility Relocation Plan
• CEQA Assessment
• NEPA Nexus
Task 5 - Design Development/ Plans,
Specifications & Estimate/ Construction
Support
Task 5.1 - Not Used Task 5.2 60% Plans,
Specifications, and Cost Estimate
After the preferred alternative has been selected,
Black & Veatch will hold a virtual design kickoff
meeting with the Town. Following this design
kickoff meeting, Black & Veatch will develop 60%
plans and construction estimates for preferred
alternative. The intent of the 60% submittal is to
demonstrate the proposed design concept and
allow for an opportunity for feedback and buy-in
from the Town prior to the preparation of the 95%
drawings.

The 60% plans will denote any utility relocations
required as a result of the proposed improvements .

It is anticipated that the 60% drawings will consist
of up 16 sheets, as follows:

PLAN SHEET NO. OF SHEETS
Title Sheet and Vicinity Map 1
General Notes/ 1
Abbreviations/Legend
Survey Control Plan 1
Construction Phasing Plan 1
Bypass Plan and Details 1
Plan and Profiles 2
Structural Layout Plan 1
Sections and Details 4
Manufacturer's Cut Sheet 1
Site Restoration Plan 1
Stormwater Management Plan 1
Total Sheets 16
The actual sheet count may vary based on the
actual design.

Black & Veatch will hold a design review meeting
following submission of the 60% submittal to
provide opportunities for input prior to preparation
of the 95% design.

Task 5.3 95% Plans, Specifications, and Cost
Estimate
Black & Veatch will hold a design review meeting
following submission of the 95% submittal to
provide opportunities for input prior to preparation
of the final bid package
Task 5.4 Final Plans, Specifications, and Cost
Estimate
It is assumed that any major revisions will have
been made at the 60% design levels, and changes
made to the 95% drawings will be minor.

Task 5.5 Bidding Services
Black & Veatch will assist the Town during bidding
as follows: attend a pre-bid meeting, respond to all
bidders' requests for information (RFls), and
support the Town's coordination efforts to inform
plan-holders of significant responses to RFls and
prepare addenda as necessary. During bidding, all
proposers' communications will be directed through
the City's Purchasing Officer.

An allowance only for this task has been
established and will be tracked. If the allowance is
likely to be exceeded, Black & Veatch will
communicate this to the Town in advance, and, if
authorized, perform additional services on a time
and materials basis based on the Project rate
schedule.

Task 5.6 Construction Support Services
Black & Veatch will assist the Town during
construction and provide the following support
services:
• Attend and prepare information for an
internal handoff meeting from the design
team to the construction management
(CM) team. Consultant shall be prepared to
address possible construction pitfalls and
all items for the CM team to be aware of
(special working hours, shortened
timelines for submittal reviews, etc.).
• Attend the pre-construction meeting.
• Attend two periodic construction progress
meetings.
• Participate in the final inspection and
development of punch lists.
• Respond to RFls, which includes clarifying
or providing revisions or additional detail
where necessary on the plans and
specifications. Response to RFls shall be
timely to avoid construction delays and
claims.
• Review and respond to all submittals within
the period allocated in the contract
documents and as necessary to avoid
construction delays and claims.
• Review proposed substitutions, if any, for
conformance to plans and technical
specifications.
• Review and make recommendations on
proposed changes to the contract (Request
for Quotations and Contract Change
Orders).
■ Prepare Record Drawings based upon red
lines provided by the contractor and field
reviews.
• Participate in the "Lessons Learned
Meeting" with all parties at the end of the
project.

BASIS OF SCOPE
• Work from the following disciplines is
assumed to not be necessary to complete
the project: electrical, instrumentation and
controls, security cameras, lighting, and
hoisting.
• The Town's CM team will have primary
responsibility for CM and inspection.
• The consultant's point of contact will be
the Town's CM, not the contractor.
• It is assumed that markups will be
provided in electronic format. Bluebeam
markups are preferred if the Town has
Bluebeam software. Black & Veatch can
facilitate a Bluebeam review session to
allow multiple reviewers to add comments
simultaneously, if requested.
■ It is assumed that draft front-end
specifications, except for those special
provisions mentioned in the RFP, (i.e., bid
item descriptions and measurement and
payment provisions, a list of submittals
required during construction, list of
information available to Bidders, a table of
inspections and associated responsibility,
and a warranty table) will be provided by
Town staff prior to development of the 60%
submittal.
• Estimates will be prepared in accordance
with AACE, International, with estimate
classes ranging from Class 5 for the
alternatives analysis phase, to Class 2 for
the final bidding documents.

MEETINGS/WORKSHOPS
• Project Design Kickoff Meeting (1-2 hours,
in-person attendance by Project and
Engineering Manager, other personnel may
attend virtually
• Monthly Progress Meetings (11)
■ Stakeholder Meetings (4)
■ Submittal Review Meetings (4)
■ Internal Handoff Meeting

DELIVERABLES
■ Note that some deliverables mentioned
under this task in the RFP (i.e., bid item
descriptions and measurement and
payment provisions, a list of submittals
required during construction, list of
information available to Bidders, a table of
inspections and associated responsibility,
and a warranty table) will be provided as
part of Task 3, with project schedule
updates to be provided under Task 1.
• It is assumed that deliverables will be
provided to the Town for distribution to
other stakeholders. The expedited
schedule option allows for three weeks of
review prior to comments being received.

The more typical project schedule allows
for four-five weeks of review time for
submittals, as well as time to resolve any
conflicting comments received with Town
staff prior to beginning on the next design
submittal.
■ The Town will forward deliverables to
Caltrans for review. Caltrans will provide
comments within 5 working days of receipt
of the deliverables, per the terms of the
Cooperative Funding Agreement between
the Town and Colma.
• Hard copies of 60%, and 95% Plans: 22" x
34n (3 sets); 11 nx 17" (6 sets)
• Digital copy of 60%, and 95% Plans, in PDF
and AutoCAD format
• Additional 60% Submittal Deliverables:
• Cut sheets for equipment/appurtenances
• Brief memorandum of determination if
the project's construction activities are
regulated by the NPDES Construction
General Permit (CGP), including the
project type and risk level (Note that the
project disturbance area is anticipated to
be under an acre, and therefore the
project is unlikely to be regulated by the
CGP.
• Table of Contents list for technical
specifications
■ Technical Specifications, and Special
Provisions requested in the RFP
• 60% construction cost estimate in the
form of the bid schedule
• A proposed timeline for resolution of
utility conflicts, unless all utility conflicts
have been resolved
• Other supporting documentation,
including but not limited to
documentation about starting any
permits necessary for the contractor,
SWMP, list of information available to
Bidders, etc.
• Additional 95% Submittal Deliverables:
• Certification of Peer Review, as noted in
the RFP, on the cover sheet of the 95%
drawings
• 95% specifications and construction cost
estimate
• Responses to the Town's review
comments on the 60% submittal, along
with an electronic return of the Town's
60% markups
• Other supporting documentation, if
necessary
• Additional Bid Package Submittals:
• One hard copy of full-sized plans
(22"x34") stamped and signed by the
Engineer of Record and by discipline
• One hard copy of the specifications,
printed single sided only, with the cover
sheet of the technical specification
stamped and signed by all necessary
disciplines
• Final construction cost estimate
• Conform drawings and specifications,
which incorporate changes from bid phase
addenda.
• RFI Responses and Submittal Reviews
■ Record Drawings based upon red-lines
provided by the contractor and field
reviews, prepared digitally, and submitted
electronically, in PDF and CAD format.

EXHIBIT B
Schedule of Charges/Payments
Consultant will invoice Town on a monthly cycle. Consultant will include with each invoice a detained progress report that indicates the amount of budget spent on each task. Consultant will inform Town regarding any out-of-scope work being performed by Consultant. This is a time-and materials contract.
14 I
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• JI.• 4 II

TOWN OF COLMA

COLMA CREEK TRASH CAPTURE COST PROPOSAL SUMMARY

PREPARED BY BLACK & VEATCH
REVISED 8/26/2024
Task Description Hours labor
.. . '•

1.1 Work Plan and Schedule 48 $ 10,928

1.2 Set-up and Maintain Project Files 36 $ 7,840

1.3 Project Management, Invoicing, and QA/QC 204 $ 43,716

1.4 Kickoff Meeting (Black & Veatch/Town) 17 $ 4,388

1.5 Project Coordination Mee tings {up to 18) 36 $ 10,224 Task 1 Sub_to_tlll 341 $ 77,096
Task 2 • Stakeholder Engagement and Coordination
Kick-Off Meeting (Black & Veatch/Town/Cities of South San Francisco and Daly

2.1 City, OneShoreline, and San Mateo County) 21 $ 5,394

2.2 Project Development Team (up to 7 meetings) 32 $ 9,152

2.3 Individual Agency Coordination 42 $ 11,960

2.4 Coordination Meetings and Hearings $ -
Task 2 Subto_tal 95 $ 26,506
Task 3 • Project lnitation

3.1 Review of Background Information , Plans, and Studies 70 $ 16,934

3.2 Data Collection 172 $ 32,846

3.3 Field Visits 44 $ 12,702

3.4 Uti lity Investigations 52 $ 9,944

3.5 Alternatives Development 408 $ 94,860

3.6 Boundary Survey $ -
Task 3 Subtotal 746 $ 167,286
Task 4 - Conceptual Design Engineering Analysis and Environmental Clearance

4.1 Envi ronmental Assessment (CEOA) 528 $ 118,810

4.2 Permitting 276 $ 57,490

4.3 ROW and Utili ty Impacts 72 $ 14,912

4.4 NEPA 25 $ 6,075
Task Subtota 901 $ 197,287
Task 5 • Design Development

5.1 30% Plans, Specifications, and Cost Estimate $

5.2 60% Plans, Specifications, and Cost Estimate 600 $ 136,416

5.3 95% Plans, Specifications, and Cost Estimate 260 $ 61,316

5.4 Final Plans, Specifications, and Cost Estimate (Bid Package) 180 $ 41,146

5.5 Bidding Services 60 $ 13,528

5.6 Construction Support Services 148 $ 32,760
Task-Subtotal 1248 $ 285,166
TOTAL BASE SCOPE TASKS 3331 s 753,341
Optional Task• Phase II Environmental Site Assessment
1,6 Addition al Coordination Meetings 46 $ 13,464

2.5 Community Meeting 14 $ 4,096

2.6 Town Council Meeting Powerpoint Presentation Preparation 8 $ 2,272 3,7 Pf,ase II Environmental Site Assessment 92 $ 19,350 Task Subtotal 160 $ 39,182
Travel Subcontracts Expenses
$ - $
$ - $ -
$ - $
$ - $
$ - $
$ . $ -
$ - s -
s - s -
$ . s .
s 210 $ -
$ 210 $ .
$ $
$ 2,625 $ 75,600
$ - $
$ $
$ - $
$ $ 8,925
$ 2 625 $ 84525
$ - $
$ . $ .
$ - $
$ . $
$ . s • .
$ - $
$ - $ -
$ - $ -
$ - $ -
$ . $ -
$ $ -
$ . $ .
$ 2,835 $ 84,525
$ $
$ $
$ $
$ 210 $ 10,605
$ 210 $ 10,605
TOTAL BASE+ OPTIONAL SCOPE TASKS 3491 S 792,523 $ 3,045 S 95,130 Total Price/Fee I
$ 10,928
$ 7,840
$ 43,716
$ 4,388
$ 10,224
$ 77,096
$ 5,394
$ 9,152
$ 11,960
$ 210
$ 26,716
$ 16,934
$ 111,071
$ 12,702
$ 9,944
$ 94,860
$ 8,925
$ 254,436
$ 118,810
$ 57,490
$ 14,912
$ 6,075
$ 197,287
$
$ 136,416
$ 61,316
$ 41,146
$ 13,528
$ 32,760
$ 285,166
$ 840,701
s 13,464
$ 4,096
$ 2,272
$ 30,165
$ 49,997
$ 890,698
- ·-CIM'ltnlct Pfu]•ct
.., .. _
T~hnlcal FhM1JSy&11m ProJut D1algn CEQAI CEOA/ PhUlf/ Ph•11/ Stru;tur.1 ...,._ AdmlrV G.ot,chnlc:.t Topogniphl ooc REVISED 8/26/2024 DH!Wnl P ■ nnlttlng Pennlttlna Ph•eZESA- ~tau. - GIS Drattlnlil c~, -
Ulboratory soo SubTolal
- - ........ Advl ■ Dr
-· . ...,_. ·-
s,. ..,_ ... -""
o .. 1gn ,.. .. .....,.
-
Tobi Tot1IB&V EnglnNrl"9' c:Survey , .. ~
M-. Cool Mar\up 1'"'000
-- ... -l.llbMC-la BS<"
·- .. ...- "' -
ooc, f--
-
Total FM
Vondrak ,_ . .,, - - .... Lt Nov111! o- ..... c,,,p, Zig.., --- ""' ""' .... .......... 01'1.S 1"'"'7""'
-
5,i,mamip1 •• .. _ -- - -
5177 SUI .. ,, ..., .... - .., . '"" ,.,., ., .. -....

I.I Wcit!llfttw1~•· ... 16 20
"
$10 ,928 $0 .. so so so $10,928
le'II•--~ ... .... 20 J6 $7,S40 so so so so so $7,640
~--a~ " "
124 204 $AJ,716 so so 10 10 so $43,716
--"!.... -~~-
17 $4.Jee $0 so 10 $0 ID 54,399
LS
- -
to111 1fl
"
II $10,22-1 ID so ID $0 so $10,2l4
Q IO:IMNflll( llltdi loW~ 11(,._J...,
l•~•---0 ........ ..... .tl,,,..-l,MI M ,IC_..l'.,11;..... ,, $5,394 so so so so so S5,394
.. 1--n!!i ............... 1•:r.lVll .. 1-•1 ... " .,, 19,\ll'Z $0 .. .. .. IO $9,152 >) INIMll.ilf '" ~ t ........., ,. 20
"
$11,!fflO lO .. so .. IO 11t,HC
... ",__ ... 0 ID so so so ,.,. SID $210 $2.10
•1•
u ~MIIIO--"....,~- ••~ -~~
" ,. " ,. 70 $115,934 .. $0 so .. .. 116»4
II cu,1, .. .-...... • "
10 .. ., .. .. 20 ,n m .... .,.,_ $19,000 P:>.000 .. .., m ,,oo suoo $125 $2,625 Sl UAJ I I
""""""
I ,. ,. .. 517.702 so .. .. .. so $12,702
... Ula.""-'nr..clo!i1 . ,. 20 IIJ $9,944 so so so .. so ,~ ... u _ .., _, .. 40 20 132 40 20 20 12 3.2 40
"'"
$94,860 so so so so so
-..... ...... '"'
$8,925 .. so $8.925
d-l.l1~ o11v,_ ........ ,. JIO ,,. "'
1111.ltG .. .. so .. so 51111,810
Il l 1 ..... ..-M 16 ,. ,. .. XO 110 276 $57,490 .. so so $0 ,. ,,,,.., .. IDWMll''"_.__._ __ 11 • •• ,. ,. n nun .. .. so JO so $1012
,, 1~ "
"
25 $6,075 so so so so so $6,075
.... .,.,1f1n,1tl-Mllll"- • ~-..... I so .. ,. IO .. .. .. "
~- wiu,r-.. ...,. CrLI ,. .. ,, ,.. ,oo .. " .. ,.,, "" 1,.,. .... , .. .. .. .. .. s,-..1 1
.. M• n -,CN c~
" "
JO ,, .. ,. .. .. .. ,.. $41,)11 so so $0 so ,. '6U t
" , .. -~ ... Clnt hl'ftllllll11W, .._i... ..l
" .. • ,, • .. 1110 $41,146 so IO so so so s.&u&e
.. ....... II ,. ~ .. S13.528 •• so so so so 11).!w'I
~
"
II ,, .. "' .. m.no so so so so .. "2.710
24 , 1:-.
• - .. Ji .. .,,....
u • • .. ,._ ...... ,., ·-
,_ ..... .... • sun
""" .. ,..., ... . . _.._,..Jl.,_11 M,.,...-
.. _. .. .. ., . ...... ...... .... ,. U O,KIG .... 110.IIIS .... ... .... uo.,n

EXHIBITC
Activity Schedule
15 ----- --- -
Project Schedule
If RWQCB approve construction completion in 2026 but not 2027, the schedule below outlines the required project pacing to achieve this goal. This expedited schedule will require a significant effort on the part of all project stakeholders to gather data, review deliverables, and approve a selected concept within compressed time periods. The schedule below is aggressive, but feasible, and advances a completed design within calendar year 2025, with the 60% design completed two months ahead of June 30, 2025 to show good faith progress towards meeting the project objectives . By June 30, 2025, the team will be well on their way in advancing environmental review; RWQCB staff are likely to be understanding, and perhaps even appreciative of, the Town's diligence in completing a thorough environmental review ahead of construction. In order to achieve this schedule, the 30% design submittal has been eliminated . Work on the 60% drawings will begin during the alternatives development, advancing any aspects of the drawings that would be common to multiple alternatives. It is assumed that no utlllty relocations would be requ-ired, or that, if required, they would not result in any schedule delays. The aggressive schedule option allows for three weeks of review prior to comments being received, which is necessary to allow for review by multiple project stakeholders . It Is also assumed that if this schedule option is selected, all submittals will be electronic.

PROJECT TASKS
Tatk 1 - Project Managemenl & Administration
Y osk 1 .1 - Work Plan and Scllcl.;{9
r i~k-i .i ~s«-llpond Mollitoln P10Joc1 Files
ra!!i: 1.3--_ P~ ~ I M~ "11•.!!'t!\t. lnvol~l11j1, and QA/QC Tas_!i 1,4 • ~~•1f_M..,1ln9 6V!fown)
T•~ 1_.~· ProltctCoordlnallon Meetinos
THk 2 - Stakeholder Engagement and Coordination
To.ii 1 • Kkl<o/1 ,;;, .. u;.g (aV,Towl\/Stoi<ohold«s)
THJi: 2,2. - Project Development T earn
,-,;;k 2.4 • lndMduol A!l<flCy Collal>o<atlon
T;1k ~.5 - co""orci1n~tlorl ~e~in9s .md H!,.~9~
Tuk 3- ProJeet Initiation
Tatk i:i -R~;; ofe~.ground Information, Plans, and Studies T■ skj , 2. - Data-Coli~io~
T111k 3.3- Field Visits
T•; k3.4 • Utility IMHtl~ollon•
'rHk 3.S • Altom1111No.a 00\'til~ml!nl
T11k 4 • Environmental Cla11ranca
TuJc.4.1 • Envltorunental As:ses,ma,ot
Ta.,k.4.2 - Perm rling_
Ta>lt 4.3 • ROW and Utility Impact s
TH k 5 • Oei.;tgr:a O&tllelopme-nt
T•nk S.2 •IIOSP["!'o.Sl'f?llc:lilonf. and Cost Estimate THk s-:i"-95% Pla#ns,,..sPe~lfic; ti~~. and~ Estimate
TH~ 5.,. - i;-~ lilll Phma, SP.dd0c:1tlons. and Cost Estimate THk s.s -Biddino Services
To;k s,6 • Coruwclion i;p,pct\.Senlces
♦ Meeting or Workshop
❖ OelfVerable

TOWN OF COLMA I COLMA CREEK TRASH CAPTURE DEVICE
♦ ♦
~
---------------j~♦ J . .J I t 11
1 I 1
Construction Work ln Creek Permitted (limited to Aprll 15 - October 15) Review period by Town/stakeholders
l
2027
AUQ ~ Oci Nc,v I>«
L
J I
1 I
1 BLACK & VEATCH 39
Project Schedule
Black & Veatch is committed to driving a schedule that can be amenable to RWQCB staff . As a first step, we recommend communicat ing the proposed project timeline with RWQCB staff. Completion of construction in 2027 is only possible if RWQCB allow this deviation from MRP requirements. The advantage of a more typical project schedule is that it can reduce the risk of rework and allow more time to gain consensus across a diverse group of stakeholders . in our experience, it is best practice to allocate 8-12 months for CEQA/NEPA review and a minimum of two months for regulatory agency permit review. Minimum windows can be achieved with early coordination with regulators , which this project will accomplish through the Project Development Team. Following completion of permits, permit requirements must be incorporated as an attachment to the contract documents . This project schedule allows for four to five weeks of review time for submittals , as well as time to resolve any conflicting comments received from project stakeholders prior to beginning on the next design submittal . This schedule option also allows for more time for construction, including time to complete preparatory work ahead of the wet season, such as procurement of the large trash capture device.

On the next page, we have also presented an expedited schedule alternative .

THk 1 - Project Management & Admini~tra~o~
Taak 1.1 -Work Plan and Schedule
Task 1.2 - Set-up and Mgfnl~ln Project Files
Task 1.3 - Project Management, Invoicing, and QA/QC
Task 1.4 - Kickoff Metting (8V/Town) • •
THI<_ t ,J • PT~• C~~lnntlon Mc,ttlngs
!■ sk 2.:._ ~~o~ Engogfff\ctnl D.nd Coordir,ation
Totk 2.1 • Kickoff M~Uno (BV/Town/S\aklhol ders)
Task 2.2 - Project Develop~Team _____ ~
Task 2.4 - Individual Agency Collaboration
Tuk 2.5 - CoordinationMeetlno~ 1md He;illngs
T_uk 3 • ProJ~}nlti1ll<?"
Ti.! ~ !_1 - Review· of Bac~ground lnf0t~a}lon. Plans, and Studies raak 3,2 - Data Collectlon
Task 3.3 - Fleld Visits
TH k 3 . .C • lh.llhy lnve-stlgatfonn.

Tatk 3.S • AU"maliV(lS Developo'lent
T~..,-k 4 • Eh!!rvr,montal CfOlmlnc.e
Ta!,k~.1 -En!!ronm n11tAss.essm4."fli
TH k 4.1 - Permitting
r~ic~ - ROW and uu1l!t!rne.~
Tui S• ~~
Ta~ 5.1 • 3~ Plons ond Cott EatJmoto
r aak 5.2 • 60.!' !"Ion,$ Spe-c.ific:itlonl. and Cost £sI1mato TH k 5.3 • ~5~ Pl81\S.Sp!C.i0ca.U_!lnt. and Cost Estimate TH k 5_4 • Fln:if P1i.1n'-Speoific.llons. nnd Coat Estlmau! T_!•~ S.S •¥di ng §.•.rvlces .

Ti:nk·S-6 -Con:uructJonSuppo(I Senk:e.s
♦ Meeting or Workshop
❖ Deliverable

TOWN OF COLMA I COLMA CREEK TRASH CAPTURE DEV ICE
r t
Consuuctlon Work in Creek Permitted (llmited to April 15- October 15) Revfcw period by Town/stakeholders
BLACK & VEATCH 38
I
- - - -
• JI.• 4 II
- 1 -
25977.00130\20910454.1

FIRST AMENDMENT TO

PROFESSIONAL SERVICES AGREEMENT BETWEEN THE

TOWN OF COLMA AND BLACK & VEATCH CORPORATION FOR

THE COLMA CREEK TRASH CAPTURE DEVICE IMPROVEMENTS PROJECT

This First Amendment to Professional Services Agreement between TOWN OF COLMA and BLACK & VEATCH CORPORATION (“FIRST AMENDMENT”) is made and entered into this 3rd day of June 2025 by and between the TOWN OF COLMA, a California municipal corporation (“ TOWN”) and BLACK & VEATCH CORPORATION (“CONSULTANT”), (collectively, the “parties”).

RECITALS
WHEREAS TOWN and CONSULTANT previously entered into that certain agreement entitled “ PROFESSIONAL SERVICES AGREEMENT” for the Colma Creek Trash Capture Device Im provements Project b etween T OWN OF COLMA and BLACK & VEATCH CORPORATION dated October 15, 2024, in the amount of $890,698 (“AGREEMENT”); and WHEREAS, TOWN and CONSULTANT now desire to amend the AGREEMENT to do the following:

1. Amend Task 3.5 for review and design coordination of an additional hydraulic model document; and

2. Amend Task 5.1 for development of an additional O pinion of Probable Cost (OPCC) document; and

3. Acknowledge a new amount of compensation for the new tasks contemplated in the expanded Scope of Services in the amount of $26,280, for a new total contract amount of $916,978 ($890,698 + $26,280); and

4. Amend Exhibit “A,” Scope of Services, to include the expanded Scope of Services Amendment No. 1 from Black & Veatch Corporation dated June 2, 2025, in addition to the original Scope of Services dated October 15, 2024.

FIRST AMENDMENT

NOW, THEREFORE, IN CONSIDERATION OF THE MUTUAL PROMISES SET

FORTH IN THIS FIRST AMENDMENT AND OTHER VALUABLE CONSIDERATION, THE PARTIES AGREE AS FOLLOWS:

SECTION 1. Section 1, Description of Services, is hereby amended to read as follows:
“1. Services. Consultant shall provide the Town with the services described in the Scope of Services attached hereto as Exhibit “A” as amended by this First Amendment.” SECTION 2. The first sentence of Section 2(b), Compensation, is hereby amended to read as follows:
- 2 -
25977.00130\20910454.1
“2. Compensation.
(b) In no event shall the total amount paid for services rendered by the Consultant under this Agreement exceed the sum of $ 916,978 (Nine-Hundred Sixteen Thousand Nine Hundred Seventy-Eight and 00/100 Dollars).

SECTION 3. Exhibit “A,” Scope of Ser vices, is hereby amended to be consistent with new Exhibit “A” attached to this FIRST AMENDMENT, which is hereby incorporated into this FIRST AMENDMENT by this reference, and for reference, is dated June 2, 2025, and includes additional Scope of Services to the Original Agreement.

IN WITNESS WHEREOF, the Parties have entered into this FIRST AMENDMENT as of the 3rd day of June, 2025.

TOWN OF COLMA BLACK & VEATCH CORPORATION

By: By:

Daniel Barros
City Manager Name: ________________________

Title: _________________________

Vice President
Craig W. Lichty

Exhibit A - Page 1 of 1

25977.00130\20910454.1

EXHIBIT A

SCOPE OF SERVICES

COLMA CREEK TRASH CAPTURE DEVICE IMPROVEMENTS PROJECT

(The amended Scope of Works is described in Black & Veatch Corporation’s Amendment No. 1 memo dated June 2, 2025 attached)

Black & Veatch Corporation
2999 Oak Road #490 | Walnut Creek, CA 94597
P +1 949-471-3854 E [email protected]

June 2, 2025

Mr. Jim Porter
Project Manager
Town of Colma Creek
1198 El Camino Real
Colma, CA 94014

Subject: Colma Creek Trash Capture Improvement Proj ect - Amendment No. 1

Dear Jim:

The Town of Colma and Black & Veatch entered into a Professional Services Agreement for the Colma Creek Trash Capture Improvement Project on Oc tober 15, 2024. Black & Veatch values the relationship we’ve built with the Town on this project, and we believe we are making good progress toward bidding and construction in 2026. Since the project inception additional efforts outside the agreement scope have been required, which impact bo th our budget and our timeline for project completion.

SUMMARY OF CHANGES

Specific areas of additional work are review of existing hydraulic modeling under Task 3 and development of an additional Opinion of Probable Co nstruction Cost under Task 5.

Details for the additional work are as follows:

1) Task 3.5: BV’s scope included review of the existing Colma Creek Hydraulic Model prepared in 2021 for the County of San Mateo by Paradigm. Follo wing review of the model, we determined that the model did not include a split of flows in the old and new channels upstream of their confluence, and that channel flows appeared to be e xtremely low compared to prior flow data provided by the County. An accurate estimate of flows in each channel was critical for us to size the trash capture devices and determine the im pacts of the devices on existing channel hydraulics. Following several discussions with the Town and Paradigm, the Town agreed to retain Paradigm to modify the existing model to show the upstream flows in better detail. This resulted in additional time spent on this task by Black & Veatch, both in discussions with the Town and Paradigm, review of an additional hydrauli c document, and internal discussion to discuss and confirm the new material.

2) Task 5.1: BV’s scope included development of an OPC C during the 60% design phase. The Town requested that an OPCC be developed at the Design A lternate Development stage on April 2, 2025. This was an additional OPCC not included in t he scope of work.

BUDGET PROPOSAL AND FEE SUMMARY

Enclosed is a fee matrix presenting our budget proposal for the services described above under Scope of Work. All services will be provided in acc ordance with the terms and conditions of our existing Agreement for the Project.

Amendment 1 Proposal

Task 3: Project Initiation $17,984 Task 5: Design Development $8,296 Amendment 1 Total Proposal: $26,280

Town of Colma Amendment 1 | Page 2
With approval of this Amendment 1, Contract OM23-24. 034a, Task Order 1, the total contract amount is summarized as follows:

Original Contract Amount: $890,698 Amendment 1 Supplemental Analysis/ Additional OPCC $26,280 New Contract Amount: $916,978

SCHEDULE

Work will be completed in conformance with the sched ule presented to the Town at the Stakeholder Meeting on February 13, 2025. We request that the c ompletion date be extended to December 31, 2026, as the extended modeling effort has pushed out design, b idding, and construction.

SUMMARY

Thank you for your ongoing partnership and trust in our services. We assure you that we will continue to work with the same dedication and commitment to deli ver the project with a high level of care.

If you have any questions, please do not hesitate to contact me at (949) 471-3854.

Sincerely,

Mary Vondrak

Mary Vondrak
Project Manager

cc: Daniel C. Lopez PE, Black & Veatch
Mark Lander PE, Black & Veatch

Town of Colma Amendment 1 | Page 3

LEVEL OF EFFORT FEE TABLE

TOWN OF COLMA
COLMA CREEK TRASH CAPTURE COST PROPOSAL – AMENDMENT 1

PREPARED BY BLACK & VEATCH

Project Manager Project Engineer Fluvial System Design / Modeling - Sr
Constructability/
Estimating
Lander Sims Herting Hull
$300 $178 $289 $316
Task 1 - Project Management and Administration

1.1 Work Plan and Schedule 0 $0

1.2 Set-up and Maintain Project Files 0 $0

1.3 Project Management, Invoicing, and QA/QC 0 $0

1.4 Kickoff Meeting (Black & Veatch/Town) 0 $0

1.5 Project Coordination Meetings (up to 18) 0 $0
0 0 0 0 0 $0
Task 2 - Stakeholder Engagement and Coordination

2.1 Kick-Off Meeting (Black & Veatch/Town/Cities of South San Francisco and Daly City, OneShoreline, and San Mateo County) 0 $0

2.2 Project Development Team (up to 7 meetings) 0 $0

2.3 Individual Agency Coordination 0 $0

2.4 Coordination Meetings and Hearings 0 $0
0 0 0 0 0 $0
Task 3 - Project Initation

3.1 Review of Background Information, Plans, and Studies 0 $0

3.2 Data Collection 0 $0

3.3 Field Visits 0 $0

3.4 Utility Investigations 0 $0

3.5 Alternatives Development 6 56 62 $17,984

3.6 Boundary Survey 0 $0
6 0 56 0 62 $17,984
Task 4 - Conceptual Design Engineering Analysis and Environmental Clearance

4.1 Environmental Assessment (CEQA) 0 $0

4.2 Permitting 0 $0

4.3 ROW and Utility Impacts 0 $0

4.4 NEPA 0 $0
0 0 0 0 0 $0
Task 5 - Design Development

5.1 30% Plans, Specifications, and Cost Estimate (See Note 1) 4 24 28 $8,296

5.2 60% Plans, Specifications, and Cost Estimate (See Note 1) 0 $0

5.3 95% Plans, Specifications, and Cost Estimate 0 $0

5.4 Final Plans, Specifications, and Cost Estimate (Bid Package) 0 $0

5.5 Bidding Services 0 $0

5.6 Construction Support Services 0 $0
0 4 0 24 28 $8,296
6 4 56 24 90 26,280 $ TOTAL AMENDMENT 1
Task Subtotal
Task Subtotal
Task Subtotal
Task Subtotal
Task Subtotal
Total Hours Total B&V Labor
Costs
TASKS

Black & Veatch Corporation
2999 Oak Road #490 | Walnut Creek, CA 94597
P +1 949-471-3854 E [email protected]

October 01, 2025

Mr. Jim Porter
Project Manager
Town of Colma Creek
1198 El Camino Real
Colma, CA 94014

Subject: Colma Creek Trash Capture Improvement Project - Ame ndment No. 2 Task 3.7 - Supplemental Hydraulic Modeling
Dear Jim:

The Town of Colma and Black & Veatch entered into a Professional Services Agreement for the Colma Creek Trash Capture Improvement Project on Oc tober 15, 2024. Black & Veatch values the relationship we’ve built with the Town on this project, and we believe we are making good progress, and are hopeful that some portion of construction can be completed in 2026.

Based on comments received from OneShoreline on the 60% design submittal and subsequent discussion with OneShoreline and other stakeholders on September 12, 2025, the Town has requested that BV perform additional hydraulic modeling to address OneShoreline’s concerns. Our proposal to perform this work is included below.

SUMMARY OF CHANGES

BV will perform the additional work on new Subtask 3.7, Supplemental Hydraulic Modeling:

1)Task 3.7.1: BV will prepare a Computational Fluid Dynamics (CFD) model of the Colma Creek Channels within the project limits. The model will extend sufficiently upstream and downstream so that boundary conditions will not affect flow veloc ity and water surface elevation in the area of interest. Model results will be assessed for potential erosion due to high flows in the channel; flow velocity and shear stress will be evaluated. The model will use flows for the 100-year, 6-hour storm with climate change; specifically, the flows utilized by BV in preparation of the Basis of Design Repo rt.

Other flow conditions may be evaluated based on preliminary results.

2) Task 3.7.2.1: BV will revise the HEC-RAS 2D models (existing and proposed conditions) previously created for Colma Creek and extend the model upstre am into the Old Colma Creek Channel through the upstream limits of the existing topographic survey. The topographic survey extends to the first bridge within the Treasure Island Trailer Park. If needed, additional terrain data for the old Colma Creek Channel will be obtained from USGS to supplem ent the available topographic survey. BV will also revise the proposed condition models to incorp orate a hole for fish passage.

BV will run the HEC-RAS 2D models under three climate scenarios for the existing channel conditions:
• 50-year 6-hour without climate change
• 50-year 6-hour with climate change
• 100-year 6-hour with climate change

BV will run the HEC-RAS 2D model under five climate scenarios for the proposed channel conditions:
• 1-year 1-hour without climate change
o Based on Paradigm’s final report “Colma Creek Hydrologic Model Updates, 12/20/2024, the 1-year 1-hour percentage increase i n rainfall depth is 14%. Our assumption is that the peak flow will be reduced by 14% for existing conditions. The 1-year 1-hour peak flow with climate change is 1105 cfs for New Colma Creek and

Town of Colma Amend 2 | Page 2
226 cfs for Old Colma Creek. As a result, the 1-year 1-hour peak flow without climate change will be set as 969 cfs for New Colma Creek and 198 cfs fo r Old Colma Creek.

• 1-year 1-hour with climate change
• 50-year 6-hour without climate change
• 50-year 6-hour with climate change
• 100-year 6-hour with climate change

3) Task 3.7.2.2: BV will model the existing and proposed channel conditions using effective FEMA flows to determine if the proposed construction impa cts water surface elevations within the Treasure Island Trailer Park. The water surface elevation wil l only be modeled for 100-year 6-hour storm event without climate change and the model will be run under steady state conditions, consistent with FEMA.

BUDGET PROPOSAL AND FEE SUMMARY

Enclosed is a fee matrix presenting our budget propos al for the services described above under Scope of Work. All services will be provided in acco rdance with the terms and conditions of our existing Agreement for the Project.

Amendment 2 Proposal
Task 3.7.1 $34,500 Task 3.7.2 $15,490 Amendment 2 Total Proposal: $49,990

With approval of this Amendment 2, Contract OM23-24. 034a, Task Order 1, the total contract amount is summarized as follows:

Original Contract Amount $890,698 Amendment 1 Supplemental Analysis/ Additional OPCC $26,280 Amendment 2 Supplemental Hydraulic Modeling $49,990 New Contract Amount: $966,968

SCHEDULE

Completion of the draft modeling can be completed wit hin four weeks of authorization of the work. This effort will push back completion of Final Design by two-three months per the schedule presented to the Town at the Stakeholder Meeting on February 13, 2025 .

SUMMARY

If you have any questions, please do not hesitate to contact me at (949) 471-3854.

Sincerely,

Mary Vondrak

Mary Vondrak
Project Manager

cc: Brad Donohue PE, Public Works Director, Town of Colma Daniel C. Lopez PE, Black & Veatch
Mark Lander PE, Black & Veatch

Town of Colma Amend 2 | Page 3

I
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• JI.• 4 II
Staff Report – Study Session; Electronic Reader Board Signs

Page 1 of 5 ends

STAFF REPORT
TO
: Mayor and Members of the City Council
FROM: Farhad Mortazavi, APA, City Planner
Lorraine Weiss, APA, Principal Planner
VIA: Dan Barros, City Manager
MEETING DATE: October 22, 2025
SUBJECT: Study Session – LED Reader Board Signs
REC

OMMENDATION
Th
is is a study session for informational purposes only. No City Council action will be taken; t he purpose of this study session is to allow the City Council to consider different features of LED electronic reader board signs and provide comments, questions, impressions and feedback to staff.

UNCIL ADOPTED VALUES
The Cit
y Council’s review and discussion of reader board signs is consistent with responsibility and vision as it furthers the Town’s efforts to provide signage consistent with General Plan and Municipal Code.

BACKGROUND
On June 25, 2025, the City Council adopted the Capital Improvement Projects (CIP) Budget for Fiscal Year 2025-2026. Included within this CIP Budget is $150,000 for two reader board signs.

One sign would be display ed at the corner of the El Camino Real and Serramonte Boulevard intersection in front of the Police Department. The second sign would be mounted in front of the Colma Community Center fronting Hillside Boulevard.

ANALYSIS
What is an Electronic Reader Board Sign:

An electronic reader board sign is a digital sign which communicates messages and information.

It is an efficient way of notifying the public of community events and messages. These signs can be programmed to show text and images and look much like a flat screen television. These signs are essentially large computer screens composed of thousands of individual, full-color LEDs (light- emitting diodes).

AGENDA ITEM #7
Staff Report – Study Session; Electronic Reader Board Signs

Page 2 of 5 ends

How does a n Electronic Reader Board Sign Work:

Presently, the Town has two wood sign boards in place. One board is in front of the Police Station behind the curved retaining wall at the corner of El Camino Real and Serramonte Boulevard. A second board sign is mounted in front of the Community Center at the Hillside Boulevard frontage.

Each time these signs need to have a message change, staff must go to these sites and manually change the signage on these boards.

The advantage of an electronic reader board sign is that it can be operated by a staff member using a laptop or computer at one’s desk. A designated staff member would be responsible for electronically changing the message on the reader board as necessary.

What the Council Can Consider with Electronic Reader Board Signs

The Council should review standard criteria which may include, but not limited to, the following:

• Size
• Black and white or color
• Speed (technical)
• Sensor based on weather conditions.
• Location

Each of these criteria are discussed below for the Council’s consideration.

Sign Size: Electronic reader board signs come in various sizes. The existing signs at the Police Department and Community Center are each a wooden sign, 48” high by 96” wide. It would be desirable to provide one at each location that is a bit larger than the present wooden sizes for ease of readability as people walk, bicycle ride , and drive along El Camino Real and Hillside Boulevard.

The photomontages below show the existing 48” high by 96” wide signs , and the proposed 60” high by 120” wide signs in context with their surroundings to provide a visual representation of how the signs appear at the respective locations.

Staff Report – Study Session; Electronic Reader Board Signs

Page 3 of 5 ends

Existing Signs

Existing sign in front of Colma Police Department

Existing sign in front of Colma Community Center

Staff Report – Study Session; Electronic Reader Board Signs

Page 4 of 5 ends

Proposed Signs
Proposed signs are shown, 60” high by 120” wide. See below.

Proposed sign in front of the Police Department

Proposed sign in front of Colma Community Center

Staff Report – Study Session; Electronic Reader Board Signs

Page 5 of 5 ends

The Council should provide input on electronic reader board sign size.

Black and white or color : Electronic reader board signs can either be with black and white images or in color. Staff conducted site visits of two nearby such signs that vary in displays. The first sign for reference is at the northwest corner of Floribunda and Walnut Avenue in Town of Hillsborough (across the street from the Town Hall ). This sign is a simple black and white sign with no movement and no animation beneath a roof structure.

The second sign reference is at the corner of the intersection of Chestnut Avenue and El Camino Real in City of South San Francisco. This sign is large, curved, and in color.

The Council should provide input on whether to have black and white or color image on the electronic reader board signs.

Sign Illumination : Electronic reader board signs can be illuminated in one of two ways . One method of illumination is a reader board that is internally illuminated, and the second way would be with external illumination. The Hillsborough sign has a roof above the electronic reader board, with small LED lights mounted to the inside of the roof eave.

Messages on the Reader Board Sign s

The reader board signs would only include government speech to ensure that the Town does not face any risk of a first amendment lawsuit. If the Town was to open up the reader board signs to non-government speech, it must comply with the first amendment which may require it to allow messages that it disagrees with as hate speech is protected by the first amendment. Under first amendment principles, once the Town opens the reader board to outside speech, it cannot discriminate based on viewpoint or restrict hate speech.

So, it is staff’s recommendation, in consultation with the City Attorney’s Office, that the Town only display Town messages and events.

FISCAL IMPACT
Minimal fiscal impact is anticipated with the consideration of electronic reader board signs. The Town will incur the cost of purchasing the two reader board signs, preparing plans and installing the signs at their respective locations. The signs have already been funded by adoption of the CIP budget for fiscal year 2025-2026 ($150,000).

NEXT STEPS
Staff will take the Council’s direction, and order the appropriate LED reader board signs based on this feedback.

Colma City CouncilOctober 22, 2025

Colma City Council
October 22, 2025