Staff Report – SS4A Planning and Demonstration Grant for Colma Comprehensive Safety Action Plan and Speed Management Page 1 of 4
STAFF REPORT
T
O: Mayor and Members of the City Council
FROM: Brad Donohue, Director of Public Works and Planning Abdulkader Hashem, Senior Project Manager
VIA: Dan Barros, City Manager
MEETING DATE: October 22, 2025
SUBJECT: SS4A Planning and Demonstration Funding Grant
RECOMMENDATION
Staff recommends that the City Council by motion:
APPROVE AND AUTHORIZING THE CITY MANAGER TO EXECUTE THE FUNDING AGREEMENT WITH THE UNITED STATES DEPARTMENT OF TRANSPORTATION’S (USDOT) FEDERAL HIGHWAY ADMINISTRATION (FHWA) FOR THE SAFE STREETS AND ROADS FOR ALL (SS4A) PLANNING AND DEMONSTRATION GRANT AWARDED FOR
UPDATING COLMA COMPREHENSIVE SAFETY ACTION PLAN AND SPEED MANAGEMENT PROGRAM PURSUANT TO CEQA GUIDELINE 15306
C
OUNCIL ADOPTED VALUES
The Town of Colma Local Roadway and Safety Plan is visionary , it allows the Town to stay compliant and in line with San Mateo County’s roadway safety plan and the Town’s goals for safe streets for all modes of transportation.
BA
CKGROUND
A Comprehensive Safety Action Plan, also known as a Local Roadway Safety Plans (LRSP), identifies and systematically analyzes roadway safety needs and develops a prioritized list of safety countermeasures (specific actions or improvement to reduce the number and severity of crashed). A CSAP offers a proactive approach to addressing safety needs and demonstrates agency's commitment to addressing safety challenges through local partnerships and collaboration.
In 2018, the Town conducted a comprehensive Systemic Safety Analysis Report (SSAR), or Comprehensive Safety Action Plan (CSAP) to identify potential improvements for roadway AGENDA ITEM #5
Staff Report – SS4A Planning and Demonstration Grant for Colma Comprehensive Safety Action Plan and Speed Management Page 2 of 4 safety. The study analyzed reported crash data, including pedestrian and bicyclist incidents, and evaluated road characteristics using a systemic approach. Based on these findings, the SSAR recommended various countermeasures to enhance safety performance.
In 2024, the City/County Association of Governments of San Mateo County (C/CAG) developed a Countywide LRSP to enhance the safety of motorist bicyclist and pedestrian on local street and roads throughout San Mateo County. The Countywide Plan is divided into two parts. The first part contains the Countywide LRSP, and the second part contains individual LRSPs from ten participating agencies, including Town of Colma. This plan was formally adopted by the C/CAG Board on June 13, 2024, followed by the Town of Colma on October 23, 2024, as a necessary step to become eligible for safety funding from USDOT, Caltrans, and other sources. It is also important to note that our 2018 SSAR has and continues to be one of the main documents that has brought in several million dollars of local, state and federal grant funding.
Detailed Description of the Project
The Town of Colma will update its existing SSAR to develop a Comprehensive Safety Action Plan (CSAP), including a Speed Management Program. This new CSAP will address the eight key components required for an SS4A Action Plan as follows:
1) Leadership Commitment and Goal Setting: Securing a commitment from elected officials and decision-makers to achieve zero traffic deaths and severe injuries; 2) Planning Structure: Establishing a Steering Committee including Town Departments, the County, the Metropolitan Planning Organization (MPO), Caltrans, and law enforcement to provide technical guidance;
3) Engagement and Collaboration: Conducting a robust analysis of High Injury Network (HIN) and systemic safety issues, with a focus on all modes of transportation; 4) Equity Consideration: Engaging the community through diverse digital and in-person methods, with a specific focus on reaching underserved communities, including commuters;
5) Engagement strategy for underserved communities, including the commuter population, will be crafted;
6) Policy and Process Changes: Auditing current policies and programs to align with the goal of zero traffic deaths;
7) Strategy and Project Selections: Prioritizing project selection based on safety and equity, using proven safety countermeasures and best practices; and 8) Progress and Transparency: Creating and maintaining an online data dashboard to monitor progress, evaluate effectiveness, and ensure transparency.
Staff Report – SS4A Planning and Demonstration Grant for Colma Comprehensive Safety Action Plan and Speed Management Page 3 of 4 Additionally, the Plan includes a pilot project on Hillside Boulevard which will demonstrate the effectiveness of applying a Safe System Approach along the corridor.
AN
ALYSIS
The Federal Highway Administration and Metropolitan Transportation Commission (MTC) have both committed to achieving Vision Zero, a goal of eliminating fatalities and serious injuries on the nation's roadways. The Federal Highway Administration is using a Safe System approach to achieve this goal, while MTC has adopted a policy supporting cities like those in San Mateo County in their pursuit of Vision Zero. Caltrans has also adopted a similar goal of moving “toward zero deaths” by incorporating the Safe System Approach and using proven effective strategies and countermeasures.
The Countywide Plan Vision Zero establishes a desired future condition for San Mateo County, one which is achievable only with collaborative efforts from all relevant agencies. As the lead agency in developing this plan, C/CAG envisions a County of diverse partners sharing resources and responsibility for maintaining a safe and equitable transportation system, with all agencies consistently working together to eliminate death and severe injury on roads countywide.
The Town of Colma Plan aligns with a Vision Zero approach. The Town’s vision for road safety is to eliminate all traffic fatalities and reduce the number of non-fatal crashes by 50 percent by 2040. This shared vision aims to significantly reduce fatal and severe injuries on Colma’s roads, ultimately working toward zero.
F
ISCAL IMPACT
The estimated cost for the Colma CSAP and Speed Management project is $300,000, of which 80% will be reimbursed by the SS4A federal funds for the work performed. The remaining 20% funds will be funded by the Town as Local Match as follows:
• Proposed CIP Allocation for FY 25-26 (Local Match): $ 60,000 • SS4A Planning and Demonstration Grant: $ 240,000
Estimated Project Total: $ 300,000
T
he Action Plan is the required foundation for securing future SS4A implementation grants. By adopting this plan, the Town updates its existing SSAR and significantly improves its eligibility for new funding opportunities. The plan must be kept consistent with proposed projects and must be updated every five years to maintain eligibility for funding.
T
he implementation of the Action Plan will require ongoing coordination and potential resource allocation, but the specific costs and funding sources will be determined on a project-by-project basis.
Staff Report – SS4A Planning and Demonstration Grant for Colma Comprehensive Safety Action Plan and Speed Management Page 4 of 4 There is one term within the agreement that needs to be highlighted. The specific Special Grant Terms incorporated in the Agreement state that, pursuant to the court's preliminary injunction order in State of California v. Duffy, 1:25-cv-00208-JJM-PAS (D.R.I.) (June 19, 2025), (Please see highlighted condition in Attachment “A” on page 8 of the funding agreement.) the USDOT will not impose or enforce the challenged immigration enforcement condition—which requires the recipient to cooperate with Federal officials. including cooperating with and not impeding U.S. Immigration and Customs Enforcement (ICE)"—or any materially similar terms and conditions against the Town. Furthermore, the USDOT will not require the Town to make any certification related to compliance with this challenged condition, nor will acceptance of funding be construed as such a certification, while USDOT is subject to the injunction.
Cu
rrently there is an injunction where the federal government cannot hold back funding if a jurisdiction wants to challenge illegal immigration enforcement. The issue is, how long will the injunction be in place and will the courts uphold this injunction to become a non-issue regarding this specific term in the funding agreement or if upheld. If the injunction fails, it appears that the Town would not run interference if a special department within the federal government wanted to enforce illegal immigration enforcement.
T
hough the recommendation is to approve the funding agreement, staff does want to solicit City Council’s direction on how to proceed with the approval of the funding agreement.
E
NVIRONMENTAL
The City Council’s action in adopting the resolution is exempt from environmental review under the California Environmental Quality Act (CEQA) pursuant to CEQA Guideline 15306 as information collection or as part of a study leading to an action which a public agency has not yet approved, adopted, or funded. Any future construction improvements will only be considered after a CEQA review has been conducted.
AL
TERNATIVES
The City Council could choose not to adopt the resolution. Doing so is not recommended as the Town would lose the funding opportunity to update its CSAP. Without a current, certified CSAP, this would or could make the Town ineligible to apply for USDOT, Caltrans, and other funding opportunities.
CO
NCLUSION
Staff is requesting that City Council by Motion approve and authorizing the City Manager to execute the agreement with the United States Department of Transportation’s (USDOT) Federal Highway Administration (FHWA). This agreement would accept a $240,000 Safe Streets and Roads for All (SS4A) grant to fund updates and enhancements to Colma's Comprehensive Safety Action Plan, including a Speed Management Program and a Demonstration Pilot Project.
A
TTACHMENTS
A. SS4A Draft Funding Agreement
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ATTACHMENT A - DRAFT FUNDING AGREEMENT
1. Federal Award No. 2. Effective Date
See No. 16 Below
3. Assistance
Listings No.
20.939
4. Award To
Town of Colma
Colma Town Hall
1198 El Camino Real
Colma, CA 94014-3212
U
nique Entity Id.: H9N8SMY1R3J9 TIN No.: 94-6001431
5. Sponsoring Office
U.S. Department of Transportation
Federal Highway Administration
Office of Safety
1200 New Jersey Avenue, SE
HSSA-1, Mail Drop E71-117
Washington, DC 20590
6. Period of Performance
Effective Date of Award – 60 months
7. Total Amount
Federal Share:
Recipient Share:
Other Federal Funds:
Other Funds:
Total:
$240,000-
$60,000
$0
$0
$300,000
8. Type of Agreement
Grant
9. Authority
Section 24112 of the Infrastructure Investment
and Jobs Act (IIJA, Pub. L. 117–58, November
15, 2021)
10. Procurement Request No.
[insert PR Number]
11. Federal Funds Obligated
$240, 000
12. Submit Payment Requests To
See Article 5.
14. Description of the Project
SS4A Planning and Demonstration Grant for Updating and Enhancing Colma Comprehensive Safety Action Plan with Speed Management Program
13. Accounting and Appropriations Data
[insert Data]
RECIPIENT
15. Sig nature of Person Authorized to Sign
_________
__________________________
Signature Date
Name: Daniel Barros
Title: City Manager
FEDERAL HIGHWAY ADMINISTRATION
16. Signature of Agreement Officer
_________
_____________________________
Signature Date
Name:
Title: Agreement Officer
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U.S. DEPARTMENT OF TRANSPORTATION
GRANT AGREEMENT UNDER THE
FISCAL YEAR 2024 SAFE STREETS AND ROADS FOR ALL GRANT PROGRAM
This agreement is between the United States Department of Transportation’s (the “USDOT”) Federal Highway Administration (the “FHWA”) and the Town of Colma (the “Recipient”).
This agreement reflects the selection of the Recipient to receive a Safe Streets and Roads for All (“SS4A”) Grant for the Colma Comprehensive Safety Action Plan and Speed Management Program.
The parties therefore agree to the following:
ARTICLE 1
GENERAL TERMS AND CONDITIONS
1.1 General Terms and Conditions.
(a) In this agreement, “General Terms and Conditions” means the content of the document titled “General Terms and Conditions Under the Fiscal Year 2024 Safe Streets and Roads for All (“SS4A”) Grant Program,”, which is available at https://www.transportation.gov/grants/ss4a/grant-agreements under “Fiscal Year 2024.” Articles 7–30 are in the General Terms and Conditions. The General Terms and Conditions are part of this agreement.
(b) The Recipient acknowledges that it has knowledge of the General Terms and Conditions. Recipient also states that it is required to comply with all applicable Federal laws and regulations including, but not limited to, the Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards (2 CFR part 200); National Environmental Policy Act (NEPA) (42 U.S.C. § 4321 et seq.); and Build America, Buy America Act (IIJA, div. G §§ 70901-27). (c) The Recipient acknowledges that the General Terms and Conditions impose obligations on the Recipient and that the Recipient’s non-compliance with the General Terms and Conditions may result in remedial action, termination of the SS4A Grant, disallowing costs incurred for the Project, requiring the Recipient to refund to the FHWA the SS4A Grant, and reporting the non-compliance in the Federal-government- wide integrity and performance system.
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ARTICLE 2
APPLICATION, PROJECT, AND AWARD
2.1 Application.
Application Title: Colma Comprehensive Safety Action Plan and Speed Management Program Application Date: 5/16/2024
2.2 Award Amount.
SS4A Grant Amount: $240,000
2.3 Federal Obligation Information.
Federal Obligation Type: Single
2.4 Budget Period.
Budget Period: See Block 6 of Page 1 Grant Designation.
Designation: Planning and Demonstration
ARTICLE 3
SUMMARY PROJECT INFORMATION
3.1 Summary of Project’s Statement of Work.
Drafting Instructions: Provide a summary of the narrative from the grant application. Provide details on the work to be completed. If this project is an action plan, supplemental plan and/or demonstration activity with no changes to the built environment, please provide a planning and demonstration narrative below.
Planning and Demonstration Narrative: The Town will develop a Comprehensive Safety Action Plan (CSAP) to improve road safety, including a Speed Management Program and a demonstration pilot project on Hillside Boulevard. The CSAP will address the eight key components outlined in Table 1 of the SS4A NOFO. The pilot project on Hillside Boulevard will demonstrate the effectiveness of applying a Safe System Approach along the corridor.
The project will be completed in one phase.
Base Phase: Pre-NEPA: Develop a Comprehensive Safety Action Plan and Speed Management Program, with a demonstration pilot project on Hillside Boulevard.
3.2 Project’s Estimated Schedule.
Drafting Instructions: Provide the schedule for each significant deliverable from the grant application.
The purpose of this section is to ensure that all SS4A funded activities are completed before the end of the Period of Performance and/or the budget period. Use the table(s) that pertain(s) to your project and delete the others. Please add additional action plan schedules if multiple action plans will be Revised March 2025
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developed. It is recommended to estimate ample time for completion of each component of the project, factoring in the time required for grant agreement execution.
Action Plan Schedule
Milestone Schedule Date
Planned Final Plan Publicly Available
Date:
3/1/2029
Planned SS4A Final Report Date: 5/1/2029
Demonstration Activity Schedule
Milestone Schedule Date
Planned Construction Substantial
Completion and Open to Public Use Date:
3/1/2029
Planned SS4A Final Report Date: 5/1/2029
Supplemental Planning Schedule
Milestone Schedule Date
Planned Final Plan Publicly Available
Date:
3/1/2029
Planned SS4A Final Report Date: 5/1/2029
3.3 Project’s Estimated Costs.
(a) Eligible Project Costs
Eligible Project Costs
SS4A Grant Amount: $240,000
Local Funds: $60,000
Total Eligible Project Cost: $300,000
(b) Cost Classification Table – For Planning and Demonstration Grants with demonstration activities and Implementation Grants Only
Drafting Instructions
: Utilize the descriptions from the SF-424C (https://www.grants.gov/forms/forms- repository/sf-424-family) to determine what cost goes in each row. This table is only needed for Planning and Demonstration Grants with demonstration activities and Implementation Grants.
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Cost Classification Total Costs
Non-SS4A
Previously
Incurred Costs Eligible Costs
Administrative and legal expenses $40,000 $8,000 $32,000
Architectural and engineering fees $195,000 $39,000 $156,000 Other architectural and engineering
fees
$20,000 $4,000 $16,000
Site work $35,000 $7,000 $28,000
Equipment $10,000 $2,000 $8,000
Project Total $300,000 $60,000 $240,000
(c) Indirect Costs
Indirect costs are allowable under this Agreement in accordance with 2 CFR part 200 and the Recipient’s approved Budget Application. In the event the Recipient’s indirect cost rate changes, the Recipient will notify FHWA of the planned adjustment and provide supporting documentation for such adjustment. This Indirect Cost provision does not operate to waive the limitations on Federal funding provided in this document. The Recipient’s indirect costs are allowable only insofar as they do not cause the Recipient to exceed the total obligated funding.
ARTICLE 4
CONTACT INFORMATION
4.1 Recipient Contact(s).
Daniel Barros, City Manager
Town of Colma
1198 El Camino Real, Colma, CA 94014
(650) 997-8318
[email protected]
4.2 Recipient Key Personnel.
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Name Title or Position
Brad Donohue Director of Public Works and Planning
Abdulkader Hashem Principal Project Manager
4.3 USDOT Project Contact(s).
Safe Streets and Roads for All Program Manager
Federal Highway Administration
Office of Safety
HSSA-1, Mail Stop: E71-117
1200 New Jersey Avenue, S.E.
Washington, DC 20590
202-366-2822
[email protected]
and
Agreement Officer (AO)
Federal Highway Administration
Office of Acquisition and Grants Management
HCFA-42, Mail Stop E62-310
1200 New Jersey Avenue, S.E.
Washington, DC 20590
202-493-2402
[email protected]
and
Division Administrator – California
Agreement Officer’s Representative (AOR)
FHWA California Division
(916)498-5001
[email protected]
and
Maria Bhatti
Division Office Lead Point of Contact
Safety Program Manager
FHWA California Division
(916) 498-5002
[email protected]
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ARTICLE 5
USDOT ADMINISTRATIVE INFORMATION
5.1 Office for Subaward and Contract Authorization.
USDOT Office for Subaward and Contract Authorization: FHWA Office of Acquisition and Grants Management
SUBAWARDS AND CONTRACTS APPROVAL
Note: See 2 CFR § 200.331, Subrecipient and contractor determinations, for definitions of subrecipient (who is awarded a subaward) versus contractor (who is awarded a contract).
Note: Recipients with a procurement system deemed approved and accepted by the Government or by the Agreement Officer (the “AO”) are exempt from the requirements of this clause. See 2 CFR 200.317 through 200.327. Note: This clause is only applicable to grants that do not include construction.
In accordance with 2 CFR 200.308(f)(6), the recipient or subrecipient shall obtain prior written approval from the USDOT agreement officer for the subaward, if the subaward activities were not proposed in the application or approved in the Federal award. This provision is in accordance with 2 CFR 200.308 (f) (6) and does not apply to procurement transactions for goods and services. Approval will be issued through written notification from the AO or a formal amendment to the Agreement.
The following subawards and contracts are currently approved under the Agreement by the AO. This list does not include supplies, material, equipment, or general support services which are exempt from the pre-approval requirements of this clause.
5.2 Reimbursement Requests
(a) The Recipient may request reimbursement of costs incurred within the budget period of this agreement if those costs do not exceed the amount of funds obligated and are allowable under the applicable cost provisions of 2 C.F.R. Part 200, Subpart E. The Recipient shall not request reimbursement more frequently than monthly.
(b) The Recipient shall use the DELPHI iSupplier System to submit requests for reimbursement to the payment office. When requesting reimbursement of costs incurred or credit for cost share incurred, the Recipient shall electronically submit supporting cost detail with the SF-270 (Request for Advance or Reimbursement) or SF-271 (Outlay Report and Request for Reimbursement for Construction Programs) to clearly document all costs incurred.
(c) The Recipient’s supporting cost detail shall include a detailed breakout of all costs incurred, including direct labor, indirect costs, other direct costs, travel, etc., and the Recipient shall identify the Federal share and the Recipient’s share of costs. If the Recipient does not provide sufficient detail in a request for reimbursement, the Agreement Officer’s Representative (the “ AOR”) may withhold processing that request until the Recipient provides sufficient detail. (d) The USDOT shall not reimburse costs unless the AOR reviews and approves the costs to ensure that progress on this agreement is sufficient to substantiate payment. (e) In the rare instance the Recipient is unable to receive electronic funds transfers (EFT), payment by EFT would impose a hardship on the Recipient because of their inability to manage an account at a financial institution, and/or the Recipient is unable to use the DELPHI iSupplier System to submit their requests for disbursement, t he FHWA may waive the requirement that the Recipient use the Revised March 2025
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DELPHI iSupplier System. The Recipient shall contact the Division Office Lead Point of Contact for instructions on and requirements related to pursuing a waiver. (f) The requirements set forth in these terms and conditions supersede previous financial invoicing requirements for Recipients.
ARTICLE 6
SPECIAL GRANT TERMS
6.1 SS4A funds must be expended within five years after the grant agreement is executed and DOT obligates the funds, which is the budget period end date in section 10.3 of the Terms and Conditions and section 2.4 in this agreement.
6.2 The Recipient demonstrates compliance with civil rights obligations and nondiscrimination laws, including Titles VI of the Civil Rights Act of 1964, the Americans with Disabilities Act (ADA), and Section 504 of the Rehabilitation Act, and accompanying regulations. Recipients of Federal transportation funding will also be required to comply fully with regulations and guidance for the ADA, Title VI of the Civil Rights Act of 1964, Section 504 of the Rehabilitation Act of 1973, and all other civil rights requirements.
6.3 SS4A Funds will be allocated to the Recipient and made available to the Recipient in accordance with FHWA procedures.
6.4 The Recipient of a Planning and Demonstration Grant acknowledges that the Action Plan will be made publicly available and agrees that it will publish the final [Action Plan] on a publicly available website.
6.5 The Recipient of a Planning and Demonstration Grant that involves a demonstration activity agrees to provide an assessment of each demonstration activity and update the existing Action Plan, which will incorporate the information gathered in the Action Plan’s list of projects or strategies and/or inform another part of the existing Action Plan. The Recipient also agrees that demonstration activities are temporary in nature and must be removed and/or ended following the conclusion of the project if the assessment of the demonstration activities does not affirm that the activities provide safety benefits.
6.6 Pursuant to the court’s preliminary injunction order in State of California v. Duffy, 1:25-cv- 00208-JJM-PAS (D.R.I.) (June 19, 2025), DOT will not impose or enforce the challenged immigration enforcement condition* or any materially similar terms and conditions, to any grant funds awarded, directly or indirectly, to Plaintiff States or local government entities within those States (collectively referred to as “Plaintiff State Entities”), or otherwise rescind, withhold, terminate, or take other adverse action, absent specific statutory authority, based on the challenged immigration enforcement condition while DOT is subject to an injunction.
DOT will not require Plaintiff State Entities to make any certification or other representation related to compliance the challenged immigration enforcement condition nor will DOT construe acceptance of funding from DOT as certification as to the challenged immigration enforcement condition.
*The challenged immigration enforcement condition:
“[T]he Recipient will cooperate with Federal officials in the enforcement of Federal law, including cooperating with and not impeding U.S. Immigration and Customs Enforcement (ICE) and other Federal offices and components of the Department of Homeland Security in the enforcement of Federal immigration law.” Revised March 2025
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6.7 There are no other special grant requirements.
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ATTACHMENT A
PERFORMANCE MEASUREMENT INFORMATION
Study Area: Hillside Boulevard, Colma, CA, from Serramonte Boulevard to Lawndale Boulevard.
Baseline Measurement Date: 01/01/2027
Baseline Report Date: 03/01/2027
Table 1: Performance Measure Table
Measure Category and Description
Measurement
Frequency and
Reporting
Deadline
Safety Performance
[for Implementation Grants
and Planning and
Demonstration Grants with
demonstration activities]
Fatalities: Total annual fatalities in the
project location(s)
Annually and
within 120 days
after the end of the
period of
performance
Safety Performance
[for Implementation Grants
and Planning and
Demonstration Grants with
demonstration activities]
Serious Injuries: Total annual serious
injuries in the project location(s) [if
available]
Annually and
within 120 days
after the end of the
period of
performance
Safety Performance
[for Implementation Grants
and Planning and
Demonstration Grants with
demonstration activities]
Crashes by Road User Category: Total
annual crashes in the project location(s)
broken out by types of roadway users
involved (e.g., pedestrians, bicyclists,
motorcyclist, passenger vehicle occupant,
commercial vehicle occupant)
Annually and
within 120 days
after the end of the
period of
performance
Costs
[for all Grants]
Project Costs: Quantification of the cost
of each eligible project carried out using
the grant
Within 120 days
after the end of the
period of
performance
Outcomes and Benefits
[for Implementation Grants
and Planning and
Quantitative Project Benefits:
Quantification of evidence-based projects
or strategies implemented (e.g., miles of
Within 120 days
after the end of the
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Measure Category and Description
Measurement
Frequency and
Reporting
Deadline
Demonstration Grants with
demonstration activities]
sidewalks installed, number of pedestrian
crossings upgraded, etc.)
period of
performance
Outcomes and Benefits
[for Implementation Grants
and Planning and
Demonstration Grants with
demonstration activities]
Qualitative Project Benefits: Qualitative
description of evidence-based projects or
strategies implemented (e.g., narrative
descriptions, testimonials, high-quality
before and after photos, etc.)
Within 120 days
after the end of the
period of
performance
Outcomes and Benefits
[for Implementation Grants
and Planning and
Demonstration Grants with
demonstration activities]
Project Location(s): GIS/geo coordinate
information identifying specific project
location(s)
Within 120 days
after the end of the
period of
performance
Lessons Learned and
Recommendations
[for all Grants]
Lessons Learned and Recommendations:
Description of lessons learned and any
recommendations relating to future
projects or strategies to prevent death and
serious injury on roads and streets.
Within 120 days
after the end of the
period of
performance
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ATTACHMENT B
CHANGES FROM APPLICATION
Describe all material differences between the scope, schedule, and budget described in the application and the scope, schedule, and budget described in Article 3. The purpose of Attachment B is to clearly and accurately document any differences in scope, schedule, and budget to establish the parties’ knowledge and acceptance of those differences. See Article 11 for the Statement of Work, Schedule, and Budget Changes. If there are no changes, please insert “N/A” after “Scope,” “Schedule,” or “Budget.” If there are changes to the budget, please complete the table below. Otherwise, leave the table below blank.
Scope: The proposed retroreflective backplates and Leading Pedestrian Intervals (LPS) proposed for the Demonstration Project on Hillside Boulevard were implemented before the grant award, so they have been removed from the original scope of the grant application. The remaining tasks remain unchanged.
Schedule: The initial project performance period in the Application was 12 months from the kickoff to the final design. However, following a USDOT recommendation to extend the project schedule, the Town has revised the project completion date to 7/1/2029.
Budget: With the above-mentioned revised project scope, the subtotal budget for Supplemental Planning Activities has been increased from $40,000 to $50,000 ($40,000 SS4A Federal Funds and $10,000 Non-Federal Match), while the subtotal tasks for the Demonstration Pilot Project decreased from $75,000 to $65,000 ($52,000 SS4A Federal Funds and $13,000 Non-Federal Match). The total budget for Planning and Demonstrations Activities remains at $300,000.
The table below provides a summary comparison of the project budget.
Fund Source
Application Section 3.3
$ % $ %
Previously Incurred Costs
(Non-Eligible Project Costs)
Federal Funds
Non-Federal Funds
Total Previously Incurred Costs
Future Eligible Project Costs
Update Action Plan Activities $148,000.00 $148,000.00
Supplemental Planning
Activities $32,000.00 $40,000.00
Demonstration and Pilot
Activities $60,000.00 $52,000.00
SS4AFunds $240,000.00 80% $240,000.00 80%
Other Federal Funds $0.00 $0.00
Update Action Plan Activities $37,000.00 $37,000.00
Supplemental Planning
Activities
$8,000.00 $10,000.00
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Fund Source
Application Section 3.3
$ % $ %
Demonstration and Pilot
Activities
$15,000.00 $13,000.00
Non-Federal Funds $60,000.00 20% $60,000.00 20%
Total Future Eligible Project
Costs $300,000.00 100% $300,000.00 100%
Total Project Costs $300,000.00 100% $300,000.00 100%
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ATTACHMENT C
[RESERVED]
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ATTACHMENT D
[RESERVED]
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ATTACHMENT E
LABOR AND WORKFORCE
1. Efforts to Support Good-Paying Jobs and Strong Labor Standards The Recipient states that rows marked with “X” in the following table align with the application:
X
The Recipient or a project partner promotes robust job creation by supporting good-paying jobs directly related to the project with free and fair choice to join a union. (Describe robust job creation and identify the good-paying jobs in the supporting narrative below.)
The Recipient or a project partner will invest in high-quality workforce training programs such as registered apprenticeship programs to recruit, train, and retain skilled workers, and implement policies such as targeted hiring preferences. (Describe the training programs in the supporting narrative below.)
The Recipient or a project partner will partner with high-quality workforce development programs with supportive services to help train, place, and retain workers in good-paying jobs or registered apprenticeships including through the use of local and economic hiring preferences, linkage agreements with workforce programs, and proactive plans to prevent harassment. (Describe the supportive services provided to trainees and employees, preferences, and policies in the supporting narrative below.)
The Recipient or a project partner will partner and engage with local unions or other worker-based organizations in the development and lifecycle of the project, including through evidence of project labor agreements and/or community benefit agreements. (Describe the partnership or engagement with unions and/or other worker-based organizations and agreements in the supporting narrative below.)
The Recipient or a project partner will partner with communities or community groups to develop workforce strategies. (Describe the partnership and workforce strategies in the supporting narrative below.)
The Recipient or a project partner has taken other actions related to the Project to create good-paying jobs with the free and fair choice to join a union and incorporate strong labor standards. (Describe those actions in the supporting narrative below.)
The Recipient or a project partner has not yet taken actions related to the Project to create good-paying jobs with the free and fair choice to join a union and incorporate strong labor standards but, before beginning construction of the Project, will take relevant actions described in schedule B. (Identify the relevant actions from schedule B in the supporting narrative below.)
The Recipient or a project partner has not taken actions related to the Project to improve good-paying jobs and strong labor standards and will not take those actions under this award.
2. Supporting Narrative.
The Town focuses on maximizing direct employment opportunities generated by the project itself, with a strong emphasis on good-paying jobs:
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• Robust Job Creation: The project will hire a significant number of individuals across various stages (e.g., planning, design, and construction). These job opportunities are widely publicized and accessible to all qualified candidates.
• Good-Paying Job: Good-paying jobs here would include those directly involved in the project, such as engineers, project managers, skilled tradespeople and construction supervisors. These positions are compensated with wages and benefits, including prevailing rates, health care, retirement plans, and paid time off.
ATTACHMENT F
CRITICAL SECURITY INFRASTRUCTURE AND RESILIENCE
1. Efforts to strengthen the Security and Resilience of Critical Infrastructure against both Physical and Cyber Threats.
The Recipient states that rows marked with “X” in the following table are accurate:
X The Recipient demonstrates, prior to the signing of this agreement, effort to consider and address physical and cyber security risks relevant to the transportation mode and type and scale of the activities.
X The Recipient appropriately considered and addressed physical and cyber security and resilience in the planning, design and oversight of the project, as determined by the Department and the Department of Homeland Security.
X The Recipient complies with 2 CFR 200.216 and the prohibition on certain telecommunications and video surveillance services or equipment.
2. Supporting Narrative.
The Town of Colma proactively addresses physical and cyber security risks by embedding protective measures directly into every stage of our projects, from planning through design and oversight. We are boosting the security of our important infrastructure in several ways. For physical protection, we are adding better access control, surveillance, and backup systems to counter direct threats throughout the project lifecycle. On the cyber side, we use robust network divisions, implement strong encryption protocols, and select hardware and software with inherent security features for dealing with cyberattacks. We also train our staff regularly to be security-aware and share threat information with other agencies. This way, we can proactively tackle both physical and cyber risks, keeping our transportation systems safe.
The Town of Colma will comply with 2 CFR 200.216, the prohibition on certain telecommunications and video surveillance services or equipment, in relation to its SS4A Funding Agreement. To ensure this, the Town will include specific clauses in relevant contracts with vendors and subcontractors that explicitly prohibit the use of covered telecommunications equipment or services as defined in 2 CFR 200.216
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ATTACHMENT G
[RESERVED]