Staff Report - El Camino Real Bicycle and Pedestrian Improvement Project, PA&ED - First Amendment Page 1 of 4
STAFF REPORT
TO: Mayor and Members of the City Council
FROM: Brad Donohue, Director of Public Works and Planning Abdulkader Hashem, Principal Project Manager
VIA: Daniel Barros, City Manager
MEETING DATE: January 28, 2025
SUBJECT: El Camino Real Bicycle and Pedestrian Improvement Project, Project Approval and Environmental Document (PA&ED) - First Amendment
RECOMMENDATION
Staff recommends that the City Council make the following motion:
APPROVE AND AUTHORIZE THE CITY MANAGER TO EXECUTE THE FIRST AMENDMENT TO THE AGREEMENT WITH MARK THOMAS IN THE AMOUNT OF $239,521.02 FOR A NEW TOTAL AUTHORIZED AGREEMENT AMOUNT NOT TO EXCEED $2,342,574.73 FOR
THE EL CAMINO REAL BICYCLE AND PEDESTRIAN IMPROVEMENT PROJECT, PROJECT
APPROVAL AND ENVIRONMENTAL DOCUMENT (PA&ED) PHASE PURSUANT TO CEQA GUIDELINE 15306
Council Adopted Values
The PA&ED phase of El Camino Real Bicycle and Pedestrian Improvement Project is visionary, because it involves putting a feasible and fundable design alternative that will provide safe, attractive and sustainable paths of travel for those who walk, bike, or use public transportation to and from work along El Camino Real.
BACKGROUND
El Camino Real (SR-82, “ECR”) is a State-owned and operated highway. The highway is a North-South roadway that travels from one end of Town at the County of San Mateo/Daly City border within the Town of Colma to the Hicky Boulevard within the City of South San Francisco.
The San Mateo County Transportation Authority (SMCTA) awarded the Town of Colma $2,295,000 from the Measure W Highway Program (Measure W Funds) for the Project Approval and Environmental Document (PA&ED) phase of the El Camino Real Bicycle and Pedestrian Improvement project. The Town and City will contribute $255,000 in local matching funds ($199,000 by the Town, and $56,000 by the City) for a total project budget of $2,550,000. The local match allocation for each Town and City is based on the proportion of the ECR segment within the jurisdiction.
AGENDA ITEM #4
Staff Report - El Camino Real Bicycle and Pedestrian Improvement Project, PA&ED - First Amendment Page 2 of 4 The Town of Colma is the Project sponsor and implementing agency in partnership with the City of South San Francisco. SMCTA is the funding agency, which also participates in project management, and Caltrans provides oversight at no cost.
On July 30, 2024, the Town executed a Professional Services Agreement with Mark Thomas to prepare the Project Approval and Environmental Document (PA&ED) phase for the El Camino Real Project. Due to expanded requirements and study needs identified by Caltrans, the scope of work has been extended to include additional deliverables: 1) A Historical Resources Evaluation Report (HRER) with completion of the technical reports, a Value Engineering/Value Analysis study, and a supplemental Topographic Survey, which require additional consultant service cost and time to complete the PA&ED phase. Staff anticipates that additional funding will be required and will make the recommendation for First Amendment to the Agreement.
FISCAL IMPACT
The requested $239,521.02 increase in the First Amendment to the original Agreement (dated July 30, 2024) is necessary to fund the additional scope required to complete the PA&ED phase.
However, this cost has no impact on the total budget allocated through the SMCTA Measure W funds. The new total cost for the Agreement with Mark Thiomas will be as follows:
• First Amendment:
o HRER and completion Technical Studies Costs $ 188,456.00 o Value Engineering/Value Analysis Study $ 34,545.00 o Supplemental Topographic Survey $ 16,520.02
Total First Amendment: $ 239,521.02
• Original Agreement with Mark Thomas $ 2,103,053.71
New Total Agreement Amount: $2,342,574.73
Detailed Description of the Project
The Town of Colma is moving forward with the El Camino Real Bicycle and Pedestrian Improvement Project, Project Approval and Environmental Document (PA&ED) phase. The project aims to enhance safety, provide multimodal accessibility, improve connectivity and access to public transportation, and support economic growth by providing continuous sidewalks and dedicated bicycle lanes along approximately 1.5 miles of El Camino Real/State Route (SR) 82 between Albert M Teglia Boulevard in the Town of Colma and Hickey Boulevard in the City of South San Francisco. The project is divided into three segments: Segment A from Albert M. Teglia Boulevard to Mission Road, Segment B from Mission Road to Arlington Drive in the Town of Colma, and Segment C from Arlington Drive to Hickey Boulevard in the City of South San Francisco.
ENVIRONMENTAL
The City Council’s action in adopting the resolution is exempt from environmental review under the California Environmental Quality Act (CEQA) pursuant to CEQA Guideline 15306 as Staff Report - El Camino Real Bicycle and Pedestrian Improvement Project, PA&ED - First Amendment Page 3 of 4 i
nformation collection. The resolution will authorize information gathering for bike and pedestrian improvements along El Camino Real that will lead to an appropriate environmental document or exemption which will be considered prior to any approval of the overall project.
Adoption of the resolution will not commit the Town to a course of action nor will it approve any actual physical improvements along El Camino Real. Instead, any improvements will only be considered for potential approval after CEQA review has concluded and the results of that review are considered by the City Council prior to authorizing any discretionary action approving the project.
ANALYSIS
T
he scope of this project is to prepare a Project Approval and Environmental Document (PA&ED) for the El Camino Real Bicycle and Pedestrian Improvement Project. This PA&ED is a subsequent study to the Project Initiation Document (PID), which was completed in February 2025, including intersection controls and alternatives, costs, and impacts.
The PA&ED scope includes field surveying and mapping, traffic forecast and operational analysis, preliminary engineering, and related environmental studies. Caltrans provide oversight throughout the PA&ED process and Quality Management Assessment.
The expanded scope of services required to complete PA&ED phase will include the following tasks:
1) Prepare a Historical Resources Evaluation Report (HRER) and complete the technical reports and memos (Air Quality, Floodplain and Water Quality, Community Impact Assessment, and Visual Impact Assessment), (Attachment A-1 in the First Amendment).
2) Perform Value Engineering/Value Analysis Services (Attachment A-2 in the First Amendment).
3) Perform a supplemental Topographic Survey with base mapping for Colma Creek at Cyress Lawn (Attachment A-3 in the First Amendment).
The initial agreement with Mark Thomas, executed on July 30, 2024, was for $2,103,053.71 to complete the Project Approval and Environmental Document (PA&ED) phase for the El Camino Real Bicycle and Pedestrian Improvement project. A First Amendment to this agreement is now required, adding $239,521.02 for additional scope and technical studies necessary to successfully complete the PA&ED phase and secure project approval from Caltrans, resulting in a new agreement amount of $2,342,574.73.
D
ue to the expanded scope of work, the anticipated project completion date is now July 31, 2026. The Time of Performance stipulated in the Agreement will be formally amended to reflect this change, subject to final approvals from Caltrans and SMCTA.
S
ustainability Impact
Creating safe and attractive routes of travel for pedestrians, bicyclists and those who travel using public transit will attract more of the public to use these modes of transportation thus having a positive impact on lowering the Town’s Greenhouse Gas (GHG) emissions.
Staff Report - El Camino Real Bicycle and Pedestrian Improvement Project, PA&ED - First Amendment Page 4 of 4
CONCLUSION
Staff recommends that the City Council by motion, approve and authorize the City Manager to execute the First Amendment to the Agreement with Mark Thomas for the completion of the El Camino Real Bicycle and Pedestrian Improvement Project, Project Approval and Environmental Document (PA&ED) in the amount of $239,521.02, for a new total authorized agreement amount not to exceed $2,342,574.73, and extend the Time of Performance to July 31, 2026.
A
TTACHMENTS
A. F
irst Amendment to the Professional Services Agreement with Mark Thomas B. Professional Services Agreement with Mark Thomas
25977.00130\41860022.1
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FIRST AMENDMENT TO
PROFESSIONAL SERVICES AGREEMENT BETWEEN THE
TOWN OF COLMA AND MARK THOMAS & COMPANY, INC.
FOR
EL CAMINO REAL BICYCLE AND PEDESTRIAN IMPROVEMENT PROJECT,
PROJECT APPROVAL AND ENVIRONMENTAL DOCUMENT (PA&ED)
T
his First Amendment to Professional Services Agreement between the TOWN OF COLMA and MARK THOMAS & COMPANY, INC. (“FIRST AMENDMENT”) is made and entered into this ___ day of ______ 2026 by and between the TOWN OF COLMA, a California municipal corporation (“TOWN”) and MARK THOMAS & COMPANY, INC. , a California corporation with its principal place of business at 2833 Junction Avenue, Suite 100, San Jose, CA 95134 (“CONSULTANT”) TOWN and CONSULTANT are sometimes referred to individually as “PARTY” and collectively as “PARTIES” in this Agreement.
RECITALS
WHEREAS, TOWN and CONSULTANT previously entered into that certain agreement entitled “PROFESSIONAL SERVICES AGREEMENT” between the TOWN OF COLMA and MARK THOMAS & COMPANY, INC . for the El Camino Real Bicycle and Pedestrian Improvement Project, Project Approval and Environmental Document (PA&ED) (“Project”) dated July 30, 2024, in the amount of $2,103,053.71 (“AGREEMENT”); and WHEREAS, TOWN and CONSULTANT now desire to amend the AGREEMENT to accomplish the following:
1. Amend Section 1 to expand the Scope of Services; and
2. Amend Section 2 to acknowledge a new amount of compensation for the new tasks contemplated in the expanded Scope of Services, for a new total contract amount of $2,342,574.73 ($2,103,053.71 + $188,456.00+ $34,545.00 + $16,520.02); and
3. Amend Section 5 (Time of Performance) to revise the contract end date and extend the AGREEMENT term to July 31, 2026; and
4. Amend Exhibit “A” ( Scope of Services ), to include an expanded Scope of Services, in addition to the original Scope of Services dated July 30, 2024; and
5. Amend Exhibit “B” (Schedule of Charges/Payments), to include a new increased amount of compensation for the expanded scope of services; and
6. Amend Exhibit “C” ( Activity Schedule ), to include a Revised Activity Schedule to complete the services required under this AGREEMENT by July 31, 2026.
ATTACHMENT A
25977.00130\41860022.1
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FIRST AMENDMENT
NOW, THEREFORE, IN CONSIDERATION OF THE MUTUAL PROMISES SET
FORTH IN THIS FIRST AMENDMENT AND OTHER VALUABLE CONSIDERATION, THE PARTIES AGREE AS FOLLOWS:
SECTION 1. Section 1, Description of Services, is hereby amended to read in its entirety as follows:
“1. Services.
Consultant shall provide the Town with the services described in the Scope of Services outlined in Exhibit “A” to the AGREEMENT and shall also provide the additional services described in Exhibit “A” of this First Amendment.” SECTION 2. Section 2, Compensation, is hereby amended to read in its entirety as follows:
“2. Compensation.
a. Subject to paragraph 2(b) below, the Town shall pay for such services in accordance with the Schedule of Charges set forth in Exhibit “B” to the AGREEMENT and Exhibit “B” to this First Amendment.
b. In no event shall the total amount paid for services rendered by Consultant under this Agreement exceed the sum of $2,342,574.73 [Two Million Three Hundred Forty-Two Thousand Five Hundred Seventy-Four and 73/100 Dollars]. This amount is to cover all printing and related costs, and the Town will not pay any additional fees for printing expenses. Periodic payments shall be made within 30 days of receipt of an invoice which includes a detailed description of the work performed. Payments to Consultant for work performed will be made on a monthly billing basis.” SECTION 5: Section 5, Time of Performance, is hereby amended to read in its entirety as follows:
“5. Time of Performance.
Consultant shall perform its services in a prompt and timely manner and shall commence performance upon receipt of written notice from the Town to proceed (“Notice to Proceed”). Consultant shall complete the services required hereunder by July 31, 2026, in accordance with the Activity Schedule set forth in Exhibit “C” to this First Amendment. The Notice to Proceed shall set forth the date of commencement of work.”
EXHIBIT C: The Activity Schedule, originally set forth in Exhibit “C” to the AGREEMENT, is hereby deleted and replaced in its entirety with Exhibit “C” to this First Amendment to include the updated Time of Performance to complete the services required by July 31, 2026. 25977.00130\41860022.1
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IN WITNESS WHEREOF, the Parties have entered into this FIRST AMENDMENT as of the ___ day of ______ 2026.
T
OWN OF COLMA MARK THOMAS & COMPANY, INC.
B
y: By:
Daniel Barros
City Manager
N
ame: ________________________
T
itle: ________________________
25977.00130\41860022.1
EXHIBIT A
SCOPE OF SERVICES
EL CAMINO REAL BICYCLE AND PEDESTRIAN IMPROVEMENT PROJECT,
PROJECT APPROVAL AND ENVIRONMENTAL DOCUMENT (PA&ED)
The amended Scope of Work includes all tasks outlined in Exhibit "A" of the original Professional Services Agreement (dated July 30, 2024), in addition to the following new scope:
1) Prepare a Historical Resources Evaluation Report (HRER) and complete the technical reports and memos (Air Quality, Floodplain and Water Quality, Community Impact Assessment, and Visual Impact Assessment), (Refer to Attachment A-1). 2) Perform Value Engineering/Value Analysis Services (Refer to Attachment A-2). 3) Perform a supplemental Topographic Survey with base mapping for Colma Creek at Cyress Lawn (Refer to Attachment A-3).
25977.00130\41860022.1
EXHIBIT B
SCHEDULE OF CHARGES/PAYMENTS
EL CAMINO REAL BICYCLE AND PEDESTRIAN IMPROVEMENT PROJECT,
PROJECT APPROVAL AND ENVIRONMENTAL DOCUMENT (PA&ED)
The amended Schedule of Charges/Payments includes all costs outlined in Exhibit "B" of the Professional Services Agreement (dated July 30, 2024), in addition to the following costs for the new scope:
1) $188,456.00 for the preparation of a Historical Resources Evaluation Report (HRER) and completion the technical reports and memos (Air Quality, Floodplain and Water Quality, Community Impact Assessment, and Visual Impact Assessment), (refer to Attachment A- 1).
2) $34,545.00 for Value Engineering/Value Analysis Services (refer to Attachment A-2). 3) $16,520.02 for the supplemental Topographic Survey with base mapping performed for Colma Creek at Cypress Lawn (refer to Attachment B-1).
25977.00130\41860022.1
EXHIBIT C
ACTIVITY SCHEDULE
EL CAMINO REAL BICYCLE AND PEDESTRIAN IMPROVEMENT PROJECT,
PROJECT APPROVAL AND ENVIRONMENTAL DOCUMENT (PA&ED)
(Refer to the Revised Activity Schedule - Attachment C)
The Time of Performance has been extended to July 31, 2026, to allow for the completion of the services outlined in the project scope and project closeout. 25977.00100\33555982.1
1 TOWN OF COLMA
PROFESSIONAL SERVICES AGREEMENT
This Agreement is made and entered into as of ________________, 2023 by and between the Town of Colma, a public agency organized and operating under the laws of the State of California with its principal place of business at 1198 El Camino Real, Colma, CA 94014 (“Town”), and Mark Thomas & Company, Inc., a California corporation with its principal place of business at 2833 Junction Avenue, Suite 110, San Jose, CA 95134 ( hereinafter referred to as “Consultant”).
Town and Consultant are sometimes individually referred to as “Party” and collectively as “Parties” in this Agreement.
RECITALS
A. Town is a public agency of the State of California and is in need of professional services for the following project:
El Camino Real Bicycle and Pedestrian Improvement Project, Project Study Report- Project Development Support ( PSR-PDS) ( hereinafter referred to as “the Project”).
B. Consultant is duly licensed and has the necessary qualifications to provide such services.
C. The Parties desire by this Agreement to establish the terms for Town to retain Consultant to provide the services described herein.
AGREEMENT
NOW, THEREFORE, IT IS AGREED AS FOLLOWS:
1. Services.
Consultant shall provide the Town with the services described in the Scope of Services attached hereto as Exhibit “A.”
2. Compensation.
a. Subject to paragraph 2(b) below, the Town shall pay for such services in accordance with the Schedule of Charges set forth in Exhibit “ B”. b. In no event shall the total amount paid for services rendered by Consultant under this Agreement exceed the sum of 981, 737. 11 [Nine Hundred Eighty- One Thousand Seven Hundred Thirty- Seven and 11/ 100 Dollars]. This amount is to cover all printing and related costs, and the Town will not pay any additional fees for printing expenses. Periodic payments shall be made within 30 days of receipt of an invoice which includes a detailed description of the work performed. Payments to Consultant for work performed will be made on a monthly billing basis.
3. Additional Work.
If changes in the work seem merited by Consultant or the Town, and informal consultations with the other party indicate that a change is warranted, it shall be processed in the following manner: a letter outlining the changes shall be forwarded to the Town by Consultant with a statement of estimated changes in fee or time schedule. An amendment to this Agreement shall March 30
DocuSign Envelope ID: 5AA92D95- 653B- 4C2E- A78A- 89D82819D182
ATTACHMENT B
25977.00100\33555982.1
2 be prepared by the Town and executed by both Parties before performance of such services, or the Town will not be required to pay for the changes in the scope of work. Such amendment shall not render ineffective or invalidate unaffected portions of this Agreement.
4. Maintenance of Records.
Books, documents, papers, accounting records, and other evidence pertaining to costs incurred shall be maintained by Consultant and made available at all reasonable times during the contract period and for four ( 4) years from the date of final payment under the contract for inspection by Town.
5. Time of Performance
Consultant shall perform its services in a prompt and timely manner and shall commence performance upon receipt of written notice from the Town to proceed (“ Notice to Proceed”).
Consultant shall complete the services required hereunder by May 10, 2024, in accordance with the Activity Schedule set forth in Exhibit “ C”. The Notice to Proceed shall set forth the date of commencement of work.
6. Delays in Performance.
a. Neither Town nor Consultant shall be considered in default of this Agreement for delays in performance caused by circumstances beyond the reasonable control of the non- performing party. For purposes of this Agreement, such circumstances include but are not limited to, abnormal weather conditions; floods; earthquakes; fire; epidemics; pandemics; war; riots and other civil disturbances; strikes, lockouts, work slowdowns, and other labor disturbances; sabotage or judicial restraint.
b. Should such circumstances occur, the non- performing party shall, within a reasonable time of being prevented from performing, give written notice to the other party describing the circumstances preventing continued performance and the efforts being made to resume performance of this Agreement.
7. Compliance with Law.
a. Consultant shall comply with all applicable laws, ordinances, codes and regulations of the federal, state and local government, including Cal/ OSHA requirements. b. If required, Consultant shall assist the Town, as requested, in obtaining and maintaining all permits required of Consultant by federal, state and local regulatory agencies. c. If applicable, Consultant is responsible for all costs of clean up and/ or removal of hazardous and toxic substances spilled as a result of his or her services or operations performed under this Agreement.
8. Standard of Care
Consultant’ s services will be performed in accordance with generally accepted professional practices and principles and in a manner consistent with the level of care and skill ordinarily exercised by members of the profession currently practicing under similar conditions.
DocuSign Envelope ID: 5AA92D95- 653B- 4C2E- A78A- 89D82819D182 25977.00100\33555982.1
3 9. Assignment and Subconsultant
Consultant shall not assign, sublet, or transfer this Agreement or any rights under or interest in this Agreement without the written consent of the Town, which may be withheld for any reason. Any attempt to so assign or so transfer without such consent shall be void and without legal effect and shall constitute grounds for termination. Subcontracts, if any, shall contain a provision making them subject to all provisions stipulated in this Agreement. Nothing contained herein shall prevent Consultant from employing independent associates, and subconsultants as Consultant may deem appropriate to assist in the performance of services hereunder.
10. Independent Contractor
Consultant is retained as an independent contractor and is not an employee of Town. No employee or agent of Consultant shall become an employee of Town. The work to be performed shall be in accordance with the work described in this Agreement, subject to such directions and amendments from Town as herein provided.
11. Insurance. Consultant shall not commence work for the Town until it has provided evidence satisfactory to the Town it has secured all insurance required under this section. In addition, Consultant shall not allow any subcontractor to commence work on any subcontract until it has secured all insurance required under this section. a. Commercial General Liability
i) The Consultant shall take out and maintain, during the performance of all work under this Agreement, in amounts not less than specified herein, Commercial General Liability Insurance, in a form and with insurance companies acceptable to the Town. ii) Coverage for Commercial General Liability insurance shall be at least as broad as the following:
1) Insurance Services Office Commercial General Liability coverage ( Occurrence Form CG 00 01) or exact equivalent. iii) Commercial General Liability Insurance must include coverage for the following:
1) Bodily Injury and Property Damage
2) Personal Injury/ Advertising Injury
3) Premises/ Operations Liability
4) Products/ Completed Operations Liability
5) Aggregate Limits that Apply per Project
6) Explosion, Collapse and Underground ( UCX) exclusion deleted
7) Contractual Liability with respect to this Agreement 8) Property Damage
9) Independent Contractors Coverage
iv) The policy shall contain no endorsements or provisions limiting coverage for ( 1) contractual liability; ( 2) cross liability exclusion for claims or suits by one insured DocuSign Envelope ID: 5AA92D95- 653B- 4C2E- A78A- 89D82819D182 25977.00100\33555982.1
4 against another; ( 3) products/ completed operations liability; or ( 4) contain any other exclusion contrary to the Agreement.
v) The policy shall give Town, San Mateo County Transportation Authority (“ TA”), the State of California ( including by way of illustration and not by limitation the California Department of Transportation), and their respective officials, officers, employees, agents and Town designated volunteers additional insured status using ISO endorsement forms CG 20 10 10 01 and 20 37 10 01, or endorsements providing the exact same coverage. vi) The general liability program may utilize either deductibles or provide coverage excess of a self- insured retention, subject to written approval by the Town, and provided that such deductibles shall not apply to the Town as an additional insured. b. Automobile Liability
i) At all times during the performance of the work under this Agreement, the Consultant shall maintain Automobile Liability Insurance for bodily injury and property damage including coverage for owned, non- owned and hired vehicles, in a form and with insurance companies acceptable to the Town.
ii) Coverage for automobile liability insurance shall be at least as broad as Insurance Services Office Form Number CA 00 01 covering automobile liability Coverage Symbol 1, any auto).
iii) The policy shall give Town, San Mateo County Transportation Authority, the State of California ( including by way of illustration and not by limitation the California Department of Transportation), and their respective officials, officers, employees, agents and Town designated volunteers additional insured status.
iv) Subject to written approval by the Town, the automobile liability program may utilize deductibles, provided that such deductibles shall not apply to the Town as an additional insured, but not a self- insured retention.
c. Workers’ Compensation/ Employer’s Liability
i) Consultant certifies that he/ she is aware of the provisions of Section 3700 of the California Labor Code which requires every employer to be insured against liability for workers’ compensation or to undertake self- insurance in accordance with the provisions of that code, and he/ she will comply with such provisions before commencing work under this Agreement.
ii) To the extent Consultant has employees at any time during the term of this Agreement, at all times during the performance of the work under this Agreement, the Consultant shall maintain full compensation insurance for all persons employed directly by him/ her to carry out the work contemplated under this Agreement, all in accordance with the Workers’ Compensation and Insurance Act,” Division IV of the Labor Code of the State of California and any acts amendatory thereof, and Employer’s Liability Coverage in amounts indicated herein. Consultant shall require all subconsultants to obtain and maintain, for the period required by this Agreement, workers’ compensation coverage of the same type and limits as specified in this section.
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5 d. Professional Liability ( Errors and Omissions)
At all times during the performance of the work under this Agreement the Consultant shall maintain professional liability or Errors and Omissions insurance appropriate to its profession, in a form and with insurance companies acceptable to the Town and in an amount indicated herein.
This insurance shall be endorsed to include contractual liability applicable to this Agreement and shall be written on a policy form specifically designed to protect against acts, errors or omissions of the Consultant. “ Covered Professional Services” as designated in the policy must specifically include work performed under this Agreement. The policy must “pay on behalf of” the insured and must include a provision establishing the insurer' s duty to defend. e. Minimum Policy Limits Required
i) The following insurance limits are required for the Agreement:
Combined Single Limit
Commercial General Liability $ 1,000, 000 per occurrence/ $ 2,000, 000 aggregate for bodily injury, personal injury, and property
damage
Automobile Liability $ 1,000, 000 combined single limit Employer’s Liability $ 1,000, 000 per accident or disease Professional Liability $ 1,000, 000 per claim and aggregate ( errors and omissions)
ii) Defense costs shall be payable in addition to the limits. iii) Requirements of specific coverage or limits contained in this section are not intended as a limitation on coverage, limits, or other requirement, or a waiver of any coverage normally provided by any insurance. Any available coverage shall be provided to the parties required to be named as Additional Insured pursuant to this Agreement. f. Evidence Required
Prior to execution of the Agreement, the Consultant shall file with the Town evidence of insurance from an insurer or insurers certifying to the coverage of all insurance required herein. Such evidence shall include original copies of the ISO CG 00 01 ( or insurer’s equivalent) signed by the insurer’s representative and Certificate of Insurance ( Acord Form 25- S or equivalent), together with required endorsements. All evidence of insurance shall be signed by a properly authorized officer, agent, or qualified representative of the insurer and shall certify the names of the insured, any additional insureds, where appropriate, the type and amount of the insurance, the location and operations to which the insurance applies, and the expiration date of such insurance.
g. Policy Provisions Required
i) Consultant shall provide the Town at least thirty ( 30) days prior written notice of cancellation of any policy required by this Agreement, except that the Consultant DocuSign Envelope ID: 5AA92D95- 653B- 4C2E- A78A- 89D82819D182 25977.00100\33555982.1
6 shall provide at least ten ( 10) days prior written notice of cancellation of any such policy due to non- payment of premium. If any of the required coverage is cancelled or expires during the term of this Agreement, the Consultant shall deliver renewal certificate( s) including the General Liability Additional Insured Endorsement to the Town at least ten ( 10) days prior to the effective date of cancellation or expiration.
ii) The Commercial General Liability Policy and Automobile Policy shall each contain a provision stating that Consultant’ s policy is primary insurance and that any insurance, self- insurance or other coverage maintained by the Town or any named insureds shall not be called upon to contribute to any loss.
iii) The retroactive date ( if any) of each policy is to be no later than the effective date of this Agreement. Consultant shall maintain such coverage continuously for a period of at least three years after the completion of the work under this Agreement. Consultant shall purchase a one ( 1) year extended reporting period A) if the retroactive date is advanced past the effective date of this Agreement; B) if the policy is cancelled or not renewed; or C) if the policy is replaced by another claims- made policy with a retroactive date subsequent to the effective date of this Agreement.
iv) All required insurance coverages, except for the professional liability coverage, shall contain or be endorsed to provide a waiver of subrogation in favor of the Town, San Mateo County Transportation Authority, the State of California ( including by way of illustration and not by limitation the California Department of Transportation), and their respective officials, officers, employees, agents, and volunteers or shall specifically allow Consultant or others providing insurance evidence in compliance with these specifications to waive their right of recovery prior to a loss. Consultant hereby waives its own right of recovery against Town, and shall require similar written express waivers and insurance clauses from each of its subconsultants.
v) The limits set forth herein shall apply separately to each insured against whom claims are made or suits are brought, except with respect to the limits of liability.
Further the limits set forth herein shall not be construed to relieve the Consultant from liability in excess of such coverage, nor shall it limit the Consultant’ s indemnification obligations to the Town and shall not preclude the Town from taking such other actions available to the Town under other provisions of the Agreement or law.
h. Qualifying Insurers
i) All policies required shall be issued by acceptable insurance companies, as determined by the Town, which satisfy the following minimum requirements:
1) Each such policy shall be from a company or companies with a current A.M. Best' s rating of no less than A:VII and admitted to transact in the business of insurance in the State of California, or otherwise allowed to place insurance through surplus line brokers under applicable provisions of the California Insurance Code or any federal law.
i. Additional Insurance Provisions
i) The foregoing requirements as to the types and limits of insurance coverage to be maintained by Consultant, and any approval of said insurance by the Town, is DocuSign Envelope ID: 5AA92D95- 653B- 4C2E- A78A- 89D82819D182 25977.00100\33555982.1
7 not intended to and shall not in any manner limit or qualify the liabilities and obligations otherwise assumed by the Consultant pursuant to this Agreement, including but not limited to, the provisions concerning indemnification.
ii) If at any time during the life of the Agreement, any policy of insurance required under this Agreement does not comply with these specifications or is canceled and not replaced, Town has the right but not the duty to obtain the insurance it deems necessary and any premium paid by Town will be promptly reimbursed by Consultant or Town will withhold amounts sufficient to pay premium from Consultant payments. In the alternative, Town may cancel this Agreement.
iii) The Town may require the Consultant to provide complete copies of all insurance policies in effect for the duration of the Project. iv) Neither the Town, San Mateo County Transportation Authority, the State of California ( including by way of illustration and not by limitation the California Department of Transportation), nor their respective officials, officers, employees, agents or volunteers shall be personally responsible for any liability arising under or by virtue of this Agreement. j. Subconsultant Insurance Requirements. Consultant shall not allow any subcontractors or subconsultants to commence work on any subcontract until they have provided evidence satisfactory to the Town that they have secured all insurance required under this section. Policies of commercial general liability insurance provided by such subcontractors or subconsultants shall be endorsed to name the Town as an additional insured using ISO form CG 20 38 04 13 or an endorsement providing the exact same coverage. If requested by Consultant, Town may approve different scopes or minimum limits of insurance for particular subcontractors or subconsultants.
j. Supplemental Insurance Requirements
In addition, the Parties acknowledge that the consultant is being required to meet the insurance requirements set in the Funding Agreement dated November 17, 2022 between San Mateo County Transportation Authority and Town (“ Funding Agreement”), which is incorporated herein by reference. To effectuate the same, the Parties agree to the following provisions of this subdivision ( j). In the event of a conflict or inconsistency between the requirements of this provision and the other requirements of other provisions of this agreement, the stricter requirement shall control, and provided further that this Agreement shall not be construed in any manner which would be inconsistent with Town’s obligations under the Funding Agreement.
The Consultant is hereby required to meet the insurance requirements set in the Funding Agreement, and the following requirements shall apply to Consultant and shall be construed to be no narrower than the requirements of the Funding Agreement:
Consultant shall furnish and maintain appropriate insurance covering the work being performed.
The insurance requirements specified in this section will cover Consultant’ s own liability and any liability arising out of work or services of Consultant subcontractors, subconsultants, suppliers, temporary workers, independent contractors, leased employees, or any other persons, firms or corporations ( hereinafter collectively referred to as “Agents”) working on the Project.
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8 i. Minimum Types and Scope of Insurance. Consultant is required to procure and maintain at its sole cost and expense insurance subject to the requirements set forth below. Such insurance will remain in full force and effect throughout the performance of the Agreement between San Mateo County Transportation Authority and Town. All policies will be issued by insurers acceptable to the Town and between San Mateo County Transportation Authority ( generally with a Best’s Rating of A-10 or better). Consultant is also required to assess the risks associated with work to be performed by agents and to require that agents maintain adequate insurance coverages with appropriate limits and endorsements to cover such risks. To the extent that its agent does not procure and maintain such insurance coverage, an Consultant is responsible for and assumes any and all costs and expenses that may be incurred in securing said coverage or in fulfilling the Consultant’ s indemnity obligations as to itself or any of its agents in the absence of coverage. Consultant may self- insure against the risks associated with the Scope of Work, but in such case, waive subrogation in favor of the between San Mateo County Transportation Authority respecting any and all claims that may arise.
A. Workers’ Compensation and Employer’s Liability Insurance. Worker' s Compensation coverage must meet statutory limits and Employer’s Liability Insurance must have minimum limits of $ 1,000, 000. Insurance must include a Waiver of Subrogation in favor of the Town, San Mateo County Transportation Authority, the State of California ( including by way of illustration and not by limitation the California Department of Transportation), and their respective directors, officers, agents and employees .
B. Commercial General Liability Insurance. The limit for Commercial General Liability Insurance in each contract and subcontract cannot be less than $ 1,000, 000.
Commercial General Liability Insurance must be primary to any other insurance, name Town, San Mateo County Transportation Authority, the State of California including by way of illustration and not by limitation the California Department of Transportation), and their respective directors, officers, agents and employees as Additional Insured, include a Separation of Interests endorsement and include a Waiver of Subrogation in favor of Town, San Mateo County Transportation Authority, the State of California ( including by way of illustration and not by limitation the California Department of Transportation), and their respective directors, officers, agents and employees.
C. Business Automobile Liability Insurance. The limit for Business Automobile Liability Insurance in each contract and subcontract cannot be less than $ 1,000, 000.
Insurance must cover all owned, non- owned and hired autos, and include a Waiver of Subrogation in favor of Town, San Mateo County Transportation Authority, the State of California ( including by way of illustration and not by limitation the California Department of Transportation), and their respective directors, officers, agents and DocuSign Envelope ID: 5AA92D95- 653B- 4C2E- A78A- 89D82819D182 25977.00100\33555982.1
9 employees.
D. Property Insurance. Property Insurance must cover an Entity’s and/ or Agent’s own equipment as well as any materials to be installed. Property Insurance must include a Waiver of Subrogation in favor of the Town, San Mateo County Transportation Authority, the State of California ( including by way of illustration and not by limitation the California Department of Transportation), and their respective directors, officers, agents and employees.
E. Professional Liability Insurance. Professional liability insurance that covers each Consultant’ s professional work on the Project. The limit for Professional Liability Insurance in shall not be less than $ 1,000, 000.
ii. Excess or Umbrella Coverage. Consultant may opt to procure excess or umbrella coverage to meet the above requirements, but in such case, these policies must also satisfy all specified endorsements and stipulations for the underlying coverages and include provisions that the policy holder' s insurance is to be primary without any right of contribution from the Town, San Mateo County Transportation Authority, the State of California including by way of illustration and not by limitation the California Department of Transportation), and their respective directors, officers, agents and employees. iii. Deductibles and Retentions. Sponsor must ensure that deductibles or retentions on any of the above insurance policies are paid without right of contribution from Town, San Mateo County Transportation Authority, the State of California ( including by way of illustration and not by limitation the California Department of Transportation), and their respective directors, officers, agents and employees. Deductible and retention provisions cannot contain any restrictions as to how or by whom the deductible or retention is paid. Any deductible or retention provision limiting payment to the named insured is unacceptable.
In the event that any policy contains a deductible or self- insured retention, and in the event that the Town, San Mateo County Transportation Authority, the State of California including by way of illustration and not by limitation the California Department of Transportation), and their respective directors, officers, agents and employees seeks coverage under such policy as an additional insured, Consultant shall ensure that the policy holder satisfies such deductible to the extent of loss covered by such policy for a lawsuit arising from or connected with any alleged act or omission of the Consultant, even if neither the Entity nor Agents are named defendants in the lawsuit. iv. Claims Made Coverage. If any insurance specified above is provided on a claim- made basis, then in addition to coverage requirements above, such policy must provide that:
A. Policy retroactive date coincides with or precedes the Consultant’ s start of work DocuSign Envelope ID: 5AA92D95- 653B- 4C2E- A78A- 89D82819D182 25977.00100\33555982.1
10 including subsequent policies purchased as renewals or replacements).
B. Entity will make every effort to maintain similar insurance for at least three ( 3) years following Project completion, including the requirement of adding all additional insureds.
C. If insurance is terminated for any reason, Consultant agrees to purchase an extended reporting provision of at least three ( 3) years to report claims arising from work performed in connection with this Agreement.
Policy allows for reporting of circumstances or incidents that might give rise to future claims.
D. Failure to Procure Adequate Insurance. Failure by Consultant to procure sufficient insurance under this Agreement does not excuse Consultant from meeting all obligations to indemnify, defend, and hold harmless generally or any of the remainder of this Agreement.
Prior to beginning work under this Agreement, Consultant must obtain, and produce upon request of the Town, satisfactory evidence of compliance with the insurance requirements of this section.
12. Indemnification.
a. For all matters except those that arise out of Consultant’ s performance of design professional” services ( as that term is defined under Civil Code section 2782. 8) to the fullest extent permitted by law, Consultant shall defend ( with counsel of Town’s choosing), indemnify and hold the Town, San Mateo County Transportation Authority, the State of California including by way of illustration and not by limitation the California Department of Transportation), and their respective officials, officers, employees, volunteers, and agents ( collectively, the Indemnified Parties”) free and harmless from any and all claims, demands, causes of action, costs, expenses, liability, loss, damage or injury of any kind, in law or equity, to property or persons, including wrongful death, in any manner arising out of, pertaining to, or incident to any acts, errors or omissions, or willful misconduct of Consultant, its officials, officers, employees, subcontractors, consultants or agents in connection with the performance of the Consultant’ s services, the Project or this Agreement ( each, a “Claim”), including but not limited to any of the following:
i. Any injury to persons or property that may occur, or that may be alleged to have occurred, arising from the performance of the Project or implementation of the Funding Agreement between San Mateo County Transportation Authority and Town, or
ii. Any allegation that materials or services developed, provided or used for the Project infringe or violate any copyright, trademark, patent, trade secret, or any other intellectual property or proprietary right of any third party,
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11 including without limitation the payment of all damages, expert witness fees and attorney’s fees and other related costs and expenses. Consultant' s obligation to indemnify shall not be restricted to insurance proceeds, if any, received by Consultant, the Town, San Mateo County Transportation Authority, the State of California ( including by way of illustration and not by limitation the California Department of Transportation), and their respective officials, officers, employees, agents, or volunteers. If any judgment is rendered, or settlement reached, against the any of the Indemnified Parties in any such action, Consultant Sponsor shall, at its expense, satisfy and discharge the same. With regard to any Claim alleging Consultant’ s negligent performance of professional services, Consultant’ s obligations regarding defense under this paragraph may be satisfied by the reimbursement of reasonable defense costs incurred to the extent of Consultant’ s actual indemnity obligations hereunder.
For the avoidance of doubt, the foregoing obligations shall survive termination or expiration of the Funding Agreement between San Mateo County Transportation Authority and Town. b. If Consultant’ s obligation to defend, indemnify, and/ or hold harmless arises out of Consultant’ s performance of “design professional” services ( as that term is defined under Civil Code section 2782. 8), then, and only to the extent required by Civil Code section 2782. 8, which is fully incorporated herein, Consultant’ s indemnification obligation shall be limited to claims that arise out of, pertain to, or relate to the negligence, recklessness, or willful misconduct of the Consultant, and, upon Consultant obtaining a final adjudication by a court of competent jurisdiction, Consultant’ s liability for such claim, including the cost to defend, shall not exceed the Consultant’ s proportionate percentage of fault.
13. California Labor Code Requirements.
a. Consultant is aware of the requirements of California Labor Code Sections 1720 et seq. and 1770 et seq., which require the payment of prevailing wage rates and the performance of other requirements on certain “ public works” and “ maintenance” projects Prevailing Wage Laws”). If the services are being performed as part of an applicable “ public works” or “ maintenance” project, as defined by the Prevailing Wage Laws, and if the total compensation is $ 1,000 or more, Consultant agrees to fully comply with such Prevailing Wage Laws. Consultant shall defend, indemnify and hold the Town, San Mateo County Transportation Authority, the State of California ( including by way of illustration and not by limitation the California Department of Transportation), and their respective officials, officers, employees and agents free and harmless from any claims, liabilities, costs, penalties or interest arising out of any failure or alleged failure to comply with the Prevailing Wage Laws. It shall be mandatory upon the Consultant and all subconsultants to comply with all California Labor Code provisions, which include but are not limited to prevailing wages ( Labor Code Sections 1771, 1774 and 1775), employment of apprentices ( Labor Code Section 1777. 5), certified payroll records ( Labor Code Sections 1771. 4 and 1776), hours of labor ( Labor Code Sections 1813 and 1815) and debarment of contractors and subcontractors ( Labor Code Section 1777. 1). The requirement to submit certified payroll records directly to the Labor Commissioner under Labor Code section 1771. 4 shall not apply to work performed on a public works project that is exempt pursuant to the small project exemption specified in Labor Code Section 1771. 4. b. If the services are being performed as part of an applicable “ public works” or “ maintenance” project, then pursuant to Labor Code Sections 1725. 5 and 1771. 1, the Consultant and all subconsultants performing such services must be registered with the Department of Industrial Relations. Consultant shall maintain registration for the duration of the DocuSign Envelope ID: 5AA92D95- 653B- 4C2E- A78A- 89D82819D182 25977.00100\33555982.1
12 Project and require the same of any subconsultants, as applicable. Notwithstanding the foregoing, the contractor registration requirements mandated by Labor Code Sections 1725. 5 and 1771. 1 shall not apply to work performed on a public works project that is exempt pursuant to the small project exemption specified in Labor Code Sections 1725. 5 and 1771. 1. c. This Agreement may also be subject to compliance monitoring and enforcement by the Department of Industrial Relations. It shall be Consultant’ s sole responsibility to comply with all applicable registration and labor compliance requirements. Any stop orders issued by the Department of Industrial Relations against Consultant or any subcontractor that affect Consultant’ s performance of services, including any delay, shall be Consultant’ s sole responsibility. Any delay arising out of or resulting from such stop orders shall be considered Consultant caused delay and shall not be compensable by the Town. Consultant shall defend, indemnify and hold the Town, San Mateo County Transportation Authority, the State of California including by way of illustration and not by limitation the California Department of Transportation), and their respective officials, officers, employees and agents free and harmless from any claim or liability arising out of stop orders issued by the Department of Industrial Relations against Consultant or any subcontractor.
14. Verification of Employment Eligibility.
By executing this Agreement, Consultant verifies that it fully complies with all requirements and restrictions of state and federal law respecting the employment of undocumented aliens, including, but not limited to, the Immigration Reform and Control Act of 1986, as may be amended from time to time, and shall require all subconsultants and sub- subconsultants to comply with the same.
15. [ Reserved]
16. Laws and Venue.
This Agreement shall be interpreted in accordance with the laws of the State of California.
If any action is brought to interpret or enforce any term of this Agreement, the action shall be brought in a state or federal court situated in the County of San Mateo, State of California. 17 Termination or Abandonment
a. Town, or Consultant has the right to terminate or abandon any portion or all of the work under this Agreement by giving fourteen ( 14) calendar days written notice to the other party. In such event, Town shall be immediately given title and possession to all original field notes, drawings and specifications, written reports and other documents produced or developed for that portion of the work completed and/ or being abandoned. Town shall pay Consultant the reasonable value of services rendered for any portion of the work completed prior to termination. If said termination occurs prior to completion of any task for the Project for which a payment request has not been received, the charge for services performed during such task shall be the reasonable value of such services, based on an amount mutually agreed to by Town and Consultant of the portion of such task completed but not paid prior to said termination. Town shall not be liable for any costs other than the charges or portions thereof which are specified DocuSign Envelope ID: 5AA92D95- 653B- 4C2E- A78A- 89D82819D182 25977.00100\33555982.1
13 herein. Consultant shall not be entitled to payment for unperformed services, and shall not be entitled to damages or compensation for termination of work. b. Consultant may terminate its obligation to provide further services under this Agreement upon thirty ( 30) calendar days’ written notice to Town only in the event of substantial failure by Town to perform in accordance with the terms of this Agreement through no fault of Consultant.
18 Documents. Except as otherwise provided in “ Termination or Abandonment,” above, all original field notes, written reports, Drawings and Specifications and other documents, produced or developed for the Project shall, upon payment in full for the services described in this Agreement, be furnished to and become the property of the Town.
19. Organization
Consultant shall assign Shawn O’Keefe as Project Manager. The Project Manager shall not be removed from the Project or reassigned without the prior written consent of the Town.
20. Limitation of Agreement.
This Agreement is limited to and includes only the work included in the Project described above.
21. Notice
Any notice or instrument required to be given or delivered by this Agreement may be given or delivered by depositing the same in any United States Post Office, certified mail, return receipt requested, postage prepaid, addressed to:
TOWN:
Town of Colma
1198 El Camino Real
Colma, CA 94014
Attn: Brian Dossey, City Manager
CONSULTANT:
Mark Thomas & Company, Inc.
2833 Junction Avenue, Suite 110,
San Jose, CA 95134
Attn: Shawn O’Keefe, Principal, Project
Manager
and shall be effective upon receipt thereof.
22. Third Party Rights
Nothing in this Agreement shall be construed to give any rights or benefits to anyone other than the Town and the Consultant.
23. Equal Opportunity Employment.
Consultant represents that it is an equal opportunity employer and that it shall not discriminate against any employee or applicant for employment because of race, religion, color, national origin, ancestry, sex, age or other interests protected by the State or Federal DocuSign Envelope ID: 5AA92D95- 653B- 4C2E- A78A- 89D82819D182 25977.00100\33555982.1
14 Constitutions. Such non- discrimination shall include, but not be limited to, all activities related to initial employment, upgrading, demotion, transfer, recruitment or recruitment advertising, layoff or termination.
24. Entire Agreement
This Agreement, with its exhibits, represents the entire understanding of Town and Consultant as to those matters contained herein, and supersedes and cancels any prior or contemporaneous oral or written understanding, promises or representations with respect to those matters covered hereunder. Each Party acknowledges that no representations, inducements, promises or agreements have been made by any person which are not incorporated herein, and that any other agreements shall be void. This Agreement may not be modified or altered except in writing signed by both Parties hereto. This is an integrated Agreement.
25. Severability
The unenforceability, invalidity or illegality of any provision( s) of this Agreement shall not render the remaining provisions unenforceable, invalid or illegal.
26. Successors and Assigns
This Agreement shall be binding upon and shall inure to the benefit of the successors in interest, executors, administrators and assigns of each Party to this Agreement. However, Consultant shall not assign or transfer by operation of law or otherwise any or all of its rights, burdens, duties or obligations without the prior written consent of Town. Any attempted assignment without such consent shall be invalid and void.
27. Non- Waiver
None of the provisions of this Agreement shall be considered waived by either Party, unless such waiver is specifically specified in writing.
28. Time of Essence
Time is of the essence for each and every provision of this Agreement.
29. Town’s Right to Employ Other Consultants
Town reserves its right to employ other consultants, including engineers, in connection with this Project or other projects.
30. Prohibited Interests
Consultant maintains and warrants that it has not employed nor retained any company or person, other than a bona fide employee working solely for Consultant, to solicit or secure this Agreement. Further, Consultant warrants that it has not paid nor has it agreed to pay any company or person, other than a bona fide employee working solely for Consultant, any fee, commission, percentage, brokerage fee, gift or other consideration contingent upon or resulting from the award or making of this Agreement. For breach or violation of this warranty, Town shall have the right to rescind this Agreement without liability. For the term of this Agreement, no director, official, officer or employee of Town, during the term of his or her service with Town, shall DocuSign Envelope ID: 5AA92D95- 653B- 4C2E- A78A- 89D82819D182 25977.00100\33555982.1
15 have any direct interest in this Agreement, or obtain any present or anticipated material benefit arising therefrom.
31. [ Reserved]
32. Funding Agreement. The requirements set in the Funding Agreement dated November 17, 2022 between San Mateo County Transportation Authority and Town (“ Funding Agreement”), which is incorporated herein by reference, are made applicable to this Agreement.
In the event that any provision of this Agreement can be construed to conflict with the Funding Agreement or to be inconsistent with the obligations of the Town thereunder, then such provision shall be construed and shall operate in the manner required by the Funding Agreement.
Compliance with the Funding Agreement is a condition of this Agreement.
SIGNATURES ON FOLLOWING PAGE]
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16 SIGNATURE PAGE FOR PROFESSIONAL SERVICES AGREEMENT
BETWEEN TOWN OF COLMA
AND MARK THOMAS
IN WITNESS WHEREOF, the Parties have executed this Agreement as of the date first written above.
TOWN OF COLMA MARK THOMAS & COMPANY, INC.
By: By:
Brian Dossey, City Manager
Its:
Printed Name:
ATTEST:
By:
Caitlin Corley, City Clerk
APPROVED AS TO FORM:
By:
Christopher Diaz, City Attorney
Principal + Vice President
Shawn O'Keefe
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17 EXHIBIT A
Scope of Services
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SCOPEOFWORK
TASK1. PROJECTMANAGEMENTAND ADMINISTRATION
Thistaskprovidesfor managementof theprojectinitiationefforts, developingandmaintainingtheprojectschedule, andprovidingregularprogressupdates. Participationin meetings (Kickoff, bi-weeklycoordination, PDT, stakeholder) is detailedin Task2. MarkThomaswillleadtechnicaleffortswithsupportfromtheTownof Colma (Town), theTA, and Caltrans. Thiscontractisassumedto takeup to 12months.
Task1.1. Work Planand Schedule:
MarkThomaswilldevelopa detailedbaselinecriticalpathschedulefor eachtask, identifyingresponsibilitiesof allteam membersandotherparties. Theschedulewillidentifytaskdependencies.
Task1.2. Set-up and Maintain ProjectFiles:
MarkThomaswillset-up andmaintainprojectfiles. Theprojectfileswillincludeagreements, correspondence, and copiesof draftandfinaltechnicalworkproducts. At projectcloseout, a copyof allprojectfileswillbesuppliedto each theTAandtheTownfor Invoicing: TheTownistheimplementingagencyandwillberesponsiblefor processing monthlypaymentsto MarkThomas, aswellasfor submittingthemonthlyinvoicesalongwithback-up detailsto theTA.
Astheimplementingagency, theTownwillberesponsiblefor reviewingthemonthlyinvoicesandprogressreports, includingworkaccomplishedduringthereportingperioddetailingpersonnelandcosts, workanticipated, issues, and schedule. TheTownwillreviewMarkThomas-producedreportsandserveasa day-to-daycontactwiththeMark Thomasteam.
Task1.3. Quality ManagementPlan:
MarkThomaswilldevelopa QualityManagementPlan (QMP), in collaborationwithTown, TA, andCaltrans, to documentqualitycontrol/qualityassuranceelementsanddocumentthatdeliverablesarereviewedassuchpriorto submissionto Caltrans. TheMarkThomasteammembers, bothinternalandsubconsultants, shalladhereto the establishedprocessesincludedin theplan. Theplanwilldescribethequalityproceduresthatwillbeimplemented duringthedevelopmentof thePSR-PDS. TheQMPdescribestheimplementingagency’squalitypolicyandhowit will beused. TheQMPwillincludetheprocessfor resolvingdisputesbetweenthePartiesat theteamlevel. TheQMPis subjectto Caltransreviewandapproval. ThistaskalsoincludesperformingdutiesassociatedwiththeQMPandMark Thomas’ QualityManagementProcess.
Task1.4. RiskManagementPlan:
MarkThomaswillprepareandmaintaina PIDlevelRiskManagementPlan (RMP) thatwillbedevelopedin partnership withtheProjectDevelopmentTeam (seeTask2.2). TheRMPwillsummarizepotentialprojectrisksandtheimpactsto theoverallprojectcostandschedule. Thisinformationwillbesummarizedin thePSR–PDSandincludedasan attachment.
Task1.5. ProjectSchedule:
MarkThomaswillprepare, update, maintainanddistributea CPMscheduleon a monthlybasis. Theprojectschedule willincludekeymilestonesfor thePIDprocess, andhighleveltasksfor thePA&EDprocess, rightof wayacquisitionand DocuSign Envelope ID: 5AA92D95- 653B- 4C2E- A78A- 89D82819D182 El Camino Real Bicycle and Pedestrian Improvement Project PSR-PD Town of Colma
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utilityrelocationprocess, andPS&Eprocess. MarkThomaswilldistributeanupdatedelectronicprogressschedule monthly. MarkThomaswillnotifytheTownof impactsthatmayaffectschedulemilestonesin a timelymanner. The initialprojectschedulewillbepreparedfor andapprovedby theTownat theoutsetof theprojectasa partof Task1.1.
Task1.6. GeneralProjectManagement, Coordination, and Invoicing:
Thistaskwillincludeongoinggeneralprojectmanagementactivities, includingcoordinatingsubconsultantactivities andsubmittals. MarkThomaswillcoordinatedesignactivitieswithconsultantteammembers, adjacentprojectsand stakeholdersthroughregularcommunicationviatelephonecalls, emailsandothercorrespondence. MarkThomaswill alsopreparemonthlyinvoicesandprogressreportsto besubmittedto theTownon a monthlybasis. It isassumedthe projectwilllast12months.
DELIVERABLES:
x BaselineCriticalPathMethod (CPM) Schedule
x MonthlyCPMScheduleUpdates (up to 11)
x DraftandFinalQualityManagementPlan
x DraftandFinalRiskManagementPlan
x MonthlyProgressReportsandInvoices (up to 12)
x Alldeliverableswill besubmittedin PDFformatunlessotherwisenoted TASK2. STAKEHOLDERENGAGEMENTAND COORDINATION
Thistaskentailsongoingcommunicationandcoordinationwithotheragencypartnersto providea robustalternatives analysis, whilebuildingpoliticalwill. TheProjectDevelopmentTeam (PDT) willmeetmonthly. SeparatefromthePDT, a smallergroupcoordinationmeeting (withtheTown) willtakeplacefor additionaldiscussionfor thedurationof the project. Additionalmeetingdetailsaredescribedbelow:
Task2.1. Pre-PID/Kick-off Meeting:
Thepurposeof thismeetingisto developa sharedviewof theProjectandthescopeof thePSR–PDS. Aspartof the meetingpreparationprocess, MarkThomaswilladvisetheTownon thespecificsof theprojectandon theidentification of theframeworkfor establishingalternativesthatwillbestudiedto meettheprojectpurposeandneed. TheTown, TA, Caltrans, andMarkThomaswillengagein a pre-PIDmeetingto:
x Prepareandfinalizetheprojectworkscope
x Establishprocedures, roles, andresponsibilities
x Communicatea sharedvisionof theproject
x Settheframeworkanddecision-makingstructurefor gettingconsensuson purposeandneed, designconcept andscope, andanalysiscriteria
x Identifyknowndeficiencies
x Identifymembersof theProjectDevelopmentTeam (PDT)
x PDTMeetingsschedulingandcoordination
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Task2.2. ProjectDevelopmentTeam (PDT):
TheTownwithMarkThomas' assistancewillberesponsiblefor theformationof a PDTto guideandassistin the developmentof theProject. Anticipatedmembersof thePDTincludeanassignedTown’sprojectmanagerandother representativesasapplicable, Caltrans’ projectmanagerandrepresentativesfromappropriatefunctionalunits includinghighwayoperations, planning, anddesign), andTA’sprojectmanagerandotherrepresentativesas applicable. Additionalrepresentativesto bepotentiallyidentifiedfromSanMateoCounty, PacificGas & Electric Company (PG&E), SamTrans (transitoperations), USFishandWildlife, CaliforniaStateWaterResourcesControlBoard, Cityof SouthSanFrancisco, andotherswhowillattendthePDTmeetingsasneeded. ThePDTisexpectedto meet monthlyfor theprojectperiod, andon anas-neededbasis. MarkThomaswillprepareandfacilitatePDTmeetings. will prepareagendas, othermeetingmaterials, meetingminutes, andactionitems. MarkThomaswillattendup to twelve 12) PDTmeetings.
Task2.3. ProjectCoordinationMeetings:
MarkThomaswillattendbi-weeklycoordinationmeetingswiththeTownandotherprojectteammembersincluding theTAasrequired. MarkThomaswillparticipatein twenty-six (26) bi-weeklyvideocalls (assumed30minutes) viaMS Teamsto provideregularworkupdatesbetweeneachmonthlyPDTmeetinganddiscussof anyissuesthatmayarise.
Thebi-weeklyprojectcoordinationmeetingsareintendedto beinformalcheck-insandno agendasor meeting minuteswillbeprepared.
Task2.4. Individual AgencyCoordination:
Giventheexistingpowerpolesandculvertwithintheprojectarea, earlycoordinationwithPG&Eandotherutility providersiscriticalto seekopportunitiesfor projectco-benefitslikerepairsandopportunitiesfor greeninfrastructure.
Similarly, ongoingcoordinationwiththeUSFishandWildlifeServiceiscrucialdueto thepotentialfor endangered specieswithintheprojectarea. TheTownandMarkThomaswiththeTAandCaltranssupportwillidentifyandengage keystakeholdersone-on-oneasneeded. MarkThomaswillparticipatein up to four (4) IndividualAgencyCoordination meetings.
Task2.5. Coordination Meetingsand Hearings:
TheMarkThomasteamin collaborationwithTownandTAstaffwillpresenttheprojectat keypointsto theColma TownCouncilandtheTABoardof Directors. TheMarkThomasTeamwillparticipatein up to three (3) Decisionmaker meetings.
DELIVERABLES:
x Pre-PID/Kick-off meeting (incl. agendaandminutes)
x MonthlyPDTmeetings (up to 12, incl. agendasandminutes) x Bi-WeeklyTowncoordinationmeetings (up to 26)
x Individualagencycoordinationmeetings (up to 4, incl. agendasandminutes) x Decisionmakermeetings/hearings (up to 3)
x Alldeliverableswill besubmittedin PDFformatunlessotherwisenoted DocuSign Envelope ID: 5AA92D95- 653B- 4C2E- A78A- 89D82819D182 El Camino Real Bicycle and Pedestrian Improvement Project PSR-PD Town of Colma
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TASK3. ENGAGEMENT
Communityengagementisanimportantelementof projectsuccessandmeetingthecommunity’sneeds. TheMark Thomasteamwillreviewandbenefitfromthestrategiesandoutcomesof thecommunityengagementprocess deployedduringthedevelopmentof theTownof ColmaElCaminoRealBicycleandPedestrianImprovementPlanand shouldcontinueto providetransparencyandmeaningfuldialoguewithcommunitystakeholdersthroughoutthe Project. TheMarkThomasteamwillworkcloselywiththeTown, TA, andCaltransto deviseanapproachthatadvances equityobjectivesin communityengagement.
Task3.1. PrepareCommunity-facing Materials:
TheMarkThomasteamwilldevelopa briefengagementplanthatbuildsoff thesuccessfulengagementin theprevious projectphase. Theplanwilldescribeengagementgoals, audiences, tacticsfor equitableandinclusiveengagement, constraintsandopportunitiesfor publicandstakeholderinput, anda scheduleintegratingengagementeffortswith technicalprojectneeds.
TheMarkThomasteamwillpreparecommunity-facingmaterialsaboutthePSR-PDSprocessin jargon-freelanguage, includingwhatthePSR-PDSphasewill “do or not do,” howpastplanningprojectsareconnected, andopportunitiesfor input. Materialswillincludea recordedpresentation, factsheets, andwebpagecontent. Updatesto materialsshallbe preparedby theMarkThomasteamasneededto appropriatelyreflectongoingProjecttasksandcommunityoutreach initiatives. TheTownandpossiblytheTAwillhostthewebpageanddistributeinformationto keypartners. Thewebsite includingpublishedmaterialwillmeetADAcomplianceneeds, andpublishedmaterialfor communitymeetingswillbe translatedinto Spanish.
Task3.2. Community Meetings:
TheMarkThomasteamin partnershipwiththeTownwillhostcommunitymeetings (in-person, virtualor a hybrid dependingon healthconditions) at keypointsof theProjectandsolicitinputwherefeasibleandappropriate. Thesecan include: introductionto theProjectanditsscope, dataanalysisandfindings, andalternativesdevelopment. Upto two 2) communitymeetingsareassumed. TheMarkThomasteamwilldevelopa meetingplanandworkbackschedulein collaborationwithTownto confirmgoals, agenda, materialsneeded, logisticaltasks, andstaffing, facilitateandprovide staffingsupportat themeetings, preparemeetingsummariesfor eachmeetingandtranslatemeetingmaterialsand providingSpanishinterpretationsupportasneeded.
DELIVERABLES:
x DraftandFinalCommunityEngagementPlan
x Community-facingwebcontent, hostedby theTown, thatisADAcompliant (incl. up to 2 updates) x DraftandFinalfactsheetin EnglishandSpanish (incl. up to 2 updates) x Onerecordedpresentation (incl. up to 2 updates)
x Communitymeetingpresentation, facilitation, andmeetingsummary (up to 2) x Displayboardsin EnglishandSpanish (up to 12)
x Publishedmaterialfor thecommunitymeetingsmadeavailablein Spanish x Communitymeetingswillhavea Spanishlanguagetranslator, if needed x Alldeliverableswill besubmittedin PDFformatunlessotherwisenoted DocuSign Envelope ID: 5AA92D95- 653B- 4C2E- A78A- 89D82819D182 El Camino Real Bicycle and Pedestrian Improvement Project PSR-PD Town of Colma
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TASK4. PROJECTINITIATION
Theprimarygoalfor thistaskisto identifyandrecommendfeasibleandfundabledesignalternativesthatwillenable obtainingconceptualacceptanceanda pathfor securingfunding. It shouldbenotedthattasksarenot necessarily listedin sequentialorder. Forexample, thereviewof backgroundinformationandplansshouldtakeplacepriorto the communitymeetingsdescribedin theaforementionedsubtask3.2.
Task4.1. Reviewof BackgroundInformation, Plansand Studies:
MarkThomaswillresearchandreviewof backgroundmaterialsthatwillserveasthebackdropof thePSR-PDS, identify deficiencies, andengagein necessarydatacollection. TheTown, TA, andCaltranswillprovideanyknowndocuments anddatato MarkThomas, suchasthoseidentifiedthroughtheTownof ColmaElCaminoRealBicycleandPedestrian ImprovementPlan, andSystemicSafetyAnalysisReport (SSAR).
Task4.2. DataCollection:
TheMarkThomasteamwillresearchworkperformedto dateandplannedworkin theprojectstudyarea (AlbertM TegliaBoulevardto ArlingtonDrive) thatcouldimpactdesignof theimprovements, includinga reviewof preliminary plansandassociateddata. MarkThomaswillidentifyadditionaldatarequirementsfor theprojectscopingto meetPSR- PDSdevelopmentrequirements. Additionalresearchanddatacollectionshouldinclude: multi-modaltrafficvolumes, utilitypriorrightsandagreements, right-of-waymaps, as-builtmaps, propertyownershipfromassessorrecords, assessorparcelnumbersandparcelsize, stormwaterrequirements, amongothers. MarkThomaswillobtaindigitaldata suchasaerialimagery, LiDAR, collisionsdata, andothers, andusetoolssuchasGISandvisualizationsoftwareto collect andvisualizedata. AcquiringutilitymapsfromtheTown, Caltransandthirdpartyutilitycompaniesisincludedand detailedaspartof Task4.4 - UtilityInvestigationsandUtilityBaseMapping.
It shouldbenotedthatthereisa pre-existingCaltransRoute82 – 2022SHOPPProjectfor SR-82fromArroyoDrivein SouthSanFranciscoto SanMateo/SanFranciscoCountyLine (I-280) thatshouldbeconsideredaswithintheproject area. MarkThomaswillhelpin identifyingcommonelementsbetweentheprojectsandresolveconflictingscopeitems aswellasparticipatein SHOPPprojectmeetingsto helpcoordinatethescopeandtimelinesof bothprojects.
Task4.3. FieldVisits:
TheMarkThomasTeamwillperformup to two (2) fieldvisitsto collectnecessarydataandrecordexistingsite conditionswhichincludeassessingexistingmulti-modalfacilities, existingtrafficcontrolandtrafficcalmingdevices, and physicalconstraintsalongthecorridorin orderto allowfor continuouspedestrianandbicycleaccessalongElCamino Real; anytransitstopaccessimprovementsneeded; andopportunitiesfor greeninfrastructure; amongothers.
TheMarkThomasteamin partnershipwiththeTown, TA, andCaltranswillorganizea sitevisitwithkeystakeholdersas partof thealternativesdevelopment. Theintentof thisvisitwillbeto sharepreliminaryfindingsfromresearchanddata analysis, discusspotentialconstraintsinfluencingalternatives, andgatherfeedback. Attendeescouldinclude representativesof theTownof Colma, TA, Caltrans, SamTrans, SouthSanFrancisco, PG&E, andotherProject stakeholders.
MarkThomaswillobtaina no cost (free) Caltransencroachmentpermitasnecessaryto facilitatefieldreviewsanddata collection. In additionto theinitialfieldreview, periodicsitereviewswillbeconductedasnecessaryduringtheproject to assistin thedevelopmentandreviewof alternatives.
DocuSign Envelope ID: 5AA92D95- 653B- 4C2E- A78A- 89D82819D182 El Camino Real Bicycle and Pedestrian Improvement Project PSR-PD Town of Colma
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Task4.4. Utility Investigationsand Utility BaseMapping:
MarkThomaswillprepareandsubmit “A” Letters, collectandreviewreadilyavailableutilityrelatedexistingas-built informationfromtheTown, Caltrans, adjacentlocalagencies, utilitycompanies, andotheragenciesandorganizations andprepareanexistingUtilitiesBaseMap. Wewillobtainandreviewreadilyavailablereportsor documentsapplicable to thearea, layoutlinealignment, andROWinformation. Detailedrightof wayor alignmentretracement, utility locating, andpotholingarenot includedin thisscope.
Task4.5. DevelopPurposeand Need:
Thetaskisto developandrefinethePurposeandNeedStatementin closeconsultationwiththePDTandother stakeholders. Thiswillbeanearlytask, asit setsup thecomparisonof alternatives. ThePurposeandNeedStatement mustbeagreedto by theTown, TA, Caltrans, andotherprimaryprojectstakeholders. TheconsensusPurposeand NeedStatementwillbeusedto furtherdevelopproposedprojectalternatives. WithfeedbackfromthePDT, Mark Thomaswilldevelopmetricsto usefor thealternativeevaluationframework.
Task4.6. AlternativesDevelopment:
MarkThomaswillconductaninitialengineeringanalysisto establisha reasonablestudyareafor alternatives developmentusingexistingandnewlycollecteddata. Withtheareaestablished, theMarkThomasteamwill, in consultationwiththePDT, developandanalyzeconcept-levelprojectalternativesfor theProjectintersectionsand highwaysegments. Thealternativesanalysiswillincludeunderstandingconstraintsaroundproposedoptions, connectionto relatedcapitalanddevelopmentprojects, andabilityto meettheProject’sgoals. At present, several alternativeshavebeenidentifiedfor primaryareaintersections (multi-laneroundabouts, signals), withstaticlinear treatments (e.g., sidewalk, bike/pedpath, andbikelanes). Informedby thepreliminaryresearchandreview, Mark Thomaswillrecommendalternativesfor studyacrosstheprojectarea (AlbertM TegliaBoulevardto ArlingtonDrive).
MarkThomaswillidentifymajorexistingandplannedundergroundutilitieswithinthestudyareato evaluateconflict potential. IncollaborationwiththeTown, TAandCaltrans, MarkThomaswillselectup to two alternativesto evaluate.
Typicalcross-sectionswillbepreparedfor up to three (3) locationsfor eachalternative. Potentialdesignexceptionswill beidentifiedwhichwillbediscussedwithCaltransHeadquarters (HQ) DesignCoordinatorandDistrictDesignunit.
Conceptualexhibitswillbepreparedon opensource (free) aerialsat 1"=50' or 1"=100' scale (asappropriate). Rightof waylineswillbebasedon GISlevelmappingandno fieldsurveysor rightof wayretracementareincludedin thisscope of work. MarkThomaswillthenevaluatealternativesandcompareconflictwithutilitiesandadjacentprojects. Analysis shouldalsotakeintoaccounttheProjectgoalsincludingenhancementsto multi-modaloperationalandsafety conditions, communitysupport, implementationcosts, andlong-termoperationsandmaintenancecostsassociated withtheindividualalternatives.
Thealternativesdevelopedby theMarkThomasteamin consultationwiththePDTareexpectedto meetenvironmental compliance, landscaping, localandregionaltravelneeds, compliancewithdesignstandards, andcompliancewith acceptableandsafemulti-modaltrafficoperations. Thisalternativedevelopmentprocesswillfocuson identifying projectfactorsthatmustbeaddressedin moredetailduringthesubsequentPA&EDphaseincludingadditional technicalstudies, publicoutreach, andidentificationof thepreferredalternative. TheMarkThomasteamwillusevisual modelingin theformof photo-simulationsto showhowthecorridormaylookandfeeldifferentwiththevarious preferredalternatives (up to 3 visualsimulationimagesfor eachalternative). Thesewillbeusedaspartof community engagement (projectandcommunitymeetingsandhearings) to showhowtheprojectwillimpactthevisuallookand feelof thecorridorandwillaidin selectionof therecommendedalternative.
DocuSign Envelope ID: 5AA92D95- 653B- 4C2E- A78A- 89D82819D182 El Camino Real Bicycle and Pedestrian Improvement Project PSR-PD Town of Colma
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IntersectionControl Evaluation
Fehr & PeerswillconductIntersectionControlEvaluations (ICE), includingperformingtrafficanalysisto determine appropriateandfeasiblecontroloptionsbasedon designyearpeakhourvolumes (eitherAMor PM, dependingon whichishighest), at thefollowingtwostudyintersections, asrequiredby Caltransguidance (TOPD13-02) when modifyingintersectionson a statehighway:
x CollinsRoadandElCaminoReal
x MissionRoadandElCaminoReal
Thepurposeof theICEprocessisto:
x Identifyeffectiveintersectioncontrolstrategiesandalternativetreatments, x Estimatetherelativeeffectivenessandimpactsof specificcontrolstrategies, and x Justifytheneedto installa trafficsignalsystem, yieldcontrol (roundabouts), and/or multi-waystopcontrolat thosetwointersections.
Withthejustifiedcontroltypeat theabovetwointersectionsfromtheICEprocess, Fehr & Peerswillworkwiththe ProjectDevelopmentTeamto reviewanddevelopalternatives.
DELIVERABLES:
x TransportationPlanningScopingInformationSheets (TPSIS) x Summaryof DataCollected
x Fieldvisits (up to 2)
x CaltransEncroachmentPermitfor PreliminaryEngineering
x PurposeandNeedStatement
x GeometricAlternativeDrawings (up to 2 alternatives)
x ExistingUtilityBaseMapping
x DraftandFinalICE
x Photo-simulations (up to 6 locations)
x Alldeliverableswill besubmittedin PDFformatunlessotherwisenoted TASK5. INITIAL ENGINEERINGANALYSIS
MarkThomaswillconductaninitialengineeringanalysisto establisha reasonablestudyareafor alternatives developmentusingexistingandnewlycollecteddata. Withtheareaestablished, MarkThomaswill, in consultationwith thePDT, developalternatives (Task4.6) thatsatisfythePurposeandNeedStatement (Task4.5), arecosteffective, and willavoidor minimizeenvironmentalandright-of-wayimpacts.
Task5.1. PreliminaryEnvironmentalAnalysisReport
TheMarkThomasteamwillpreparethePreliminaryEnvironmentalAnalysisReport (PEAR) in accordancewithCaltrans guidelines. Circlepointwillpreparea PEARfor inclusionin thePSR-PDS. ThePEARwillbepreparedin accordancewith CaltransGuidelinesfor Preparationof thePreliminaryEnvironmentalAnalysisReportandwillutilizeCaltrans’ standard PEARtemplate. ThePEARwillincludea preliminaryassessmenttheanticipatedenvironmentaleffectsfor eachof theof threeBuildAlternatives. Basedon thepreliminaryanalysisof environmentaleffects, thePEARwillidentifytheexpected DocuSign Envelope ID: 5AA92D95- 653B- 4C2E- A78A- 89D82819D182 El Camino Real Bicycle and Pedestrian Improvement Project PSR-PD Town of Colma
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levelof environmentalanalysisthatwillberequiredfor compliancewiththeCaliforniaEnvironmentalQualityAct CEQA) andtheNationalEnvironmentalPolicyAct (NEPA) duringthePA/EDphase. Preparationof thePEARwillinclude thefollowingactivities:
x LLanddUse – Circlepointwillidentifytheexistingandplannedlandusesandzoningin theprojectareaandwill determineif thethreeBuildAlternativesareconsistentwithstate, regional, andlocalplans. Whileit is anticipatedthatthethreeBuildAlternativeswillbeconsistentwithexistinglanduseplans, Circlepointwill identifyanyinconsistenciesand/or requiredmitigation.
x Growth – It isnot anticipatedthattheprojectwouldinducegrowthin theprojectarea, astheprojectwould introduceimprovementsto anexistingroadwayto bettermeettheneedsof thecommunityrelatedto multi- modaltransportation.
x Farmlands/Timberlands – Thereareno anticipatedfarmlandsin or withinthevicinityof theprojectareaandit isnot anticipatedthattheprojectwouldimpactagriculturalresources. x CommunityyImpacts – Thistaskwillinvolvereviewof existingcensusdatato determinethesocialand economiccharacteristicsof thearea. Circlepointwillconductdesktopanalysisto determinethetypesand approximatenumbersof structuresin theprojectareathatmaybeaffected. x Visual/Aesthetics – Theprojectareacontainsa mixof urbanizedandsuburbanlanduses. TheBuild Alternatives/projectphasescouldresultin changesto thevisualcharacterprimarilythroughtheadditionof pavementandremovalof vegetationto implementmulti-modalfeatures. x CulturalResources – A recordssearchfromtheNortheastInformationCenterof theCaliforniaHistoric ResourcesInformationSystemwillbeconducted. A limitedonlinesearchwillbeconductedof currentand historicaerialphotographsanda reviewof historicUnitedStatesGeologicalSurveyQuadrangleMapswillalso beconducted. Circlepointwillpreparea briefCulturalResourcesPreliminaryAnalysisMemoidentifyingthe potentialfor culturalresourcesin theprojectstudyarea. ThememowillfollowtheCaltransStandard EnvironmentalReferenceandincludegeneralinformationregardingtheproject’ssetting, listsources consulted, notetheresultsof theresearch, itemizethereportsanticipatedduringenvironmental documentation, andprovideanalysisregardingpossibleprojecteffectson historicproperties, includingeffects on possibleSection4(f) historicproperties. A fieldreviewwillnot beconductedunderthisscopeof work. It is assumedthatthreedraftsandonefinalof thetechnicalmemorandumwillbedeliveredelectronically x HydrologyyanddFloodplain – A floodplainriskassessmentwillbeconductedto evaluatethepotentialfloodplain impactsfromtheproposedalternativealignmentsandrecommendpotentialmitigationmeasures. x WaterrQualityyanddStormwaterrRunoff – Theproposedprojectcouldresultin anincreasein surfacewater runoffpollutants. Thiswillbediscussedqualitativelyin thePEAR. x Geology,, Soils,, SeismiccanddTopography – CirclepointwillreviewavailablegeologystudiesandtheCity’s GeneralPlanto identifythegeneralregionalgeologyof theprojectareaanddetermineif a subsequent geotechnicalsitecharacterizationwouldberequired.
x Paleontology –Ananalysisof existingpaleontologicalandgeologicaldatawillbeperformed. Theresultsof the analysisof existingdatawillbeusedto evaluatethesignificanceof paleontologicalresourcesandto performa paleontologysensitivityanalysisusingCaltrans’ tripartitesystem. x HazardoussWaste/Materials – A recordssearchwillbeconductedfor thisphaseof environmental documentation.
x AirrQuality – Usinginformationprovidedby theBayAreaAirQualityManagementDistrict (BAAQMD), the PEARwilldocumentBAAQMD’sattainmentof nationalandstateambientairqualitystandardsandwillprovide informationon pollutantlevelsrecordedat theclosestmonitoringstation. ThePEARwillalsodocumentany DocuSign Envelope ID: 5AA92D95- 653B- 4C2E- A78A- 89D82819D182 El Camino Real Bicycle and Pedestrian Improvement Project PSR-PD Town of Colma
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maintenanceplansfor theBAAQMDandwilllistanystandardmitigationsrequiredby theBAAQMDaspartof theseplans.
x NNoiseeanddVibration – Circlepointwillidentifyanynoise- andvibration-sensitivelanduses (e.g., residences, communitycenters, schools, parks) in theprojectareathatmaybeaffectedby constructionof theBuild Alternatives/projectphases. ThePEARwilldocumentanticipatedtechnicalreportsandconstructionmitigations thatwouldberequiredto evaluateandprotectthesenoise- andvibration-sensitivelanduses. x EnergyyanddClimateeChange – Circlepointwillconsidertheprojectconsumptionof energyduringproject constructionanddetermineif a subsequentenergytechnicalreportwouldberequired. ThePEARwillreference theBAAQMDthresholdsof significanceregardinggreenhousegasemissionsaswellasCaltransstandard approachandwillbrieflydiscusshowtheprojectisdesignedto reducegreenhousegasemissionsandwill identifytheanticipatedscopeof qualitativeor quantitativeanalysesthatwillberequiredfor thesubsequent environmentaldocumentincludingproject-levelPM2.5 analysis. x BiologicallEnvironment – Circlepointwillpreparea briefBiologicalResourcesPreliminaryAnalysisMemo. The memowillincludea reviewof special-statusspeciesthatmayoccurin thestudyareausingtheUnitedStates FishandWildlifeService (USFWS) Informationfor PlanningandConsultation (IPaC) websiteandtheCalifornia NaturalDiversityDatabase. Thememowillidentifytheappropriatestudiesto beconductedin thePA/EDphase aswellasanybiologicalor resourceagencypermitsthatwouldberequiredfor thebuildalternatives/project phases, suchaspermitsfromUSFWS, NationalMarineFisheriesService (NMFS), CaliforniaDepartmentof Fish andWildlife (CDFW), ArmyCorpsof Engineers (USACE), andRegionalWaterQualityControlBoard (RWQCB). A fieldreviewwillnot beconductedunderthisscopeof work. It isassumedthatthreedraftsandonefinalof the technicalmemorandumwillbedeliveredelectronically.
x CumulativeeImpacts – Circlepointwillconsiderthecumulativeimpactsof theprojectin considerationwithpast, present, andreasonablyforeseeablefuturerelatedprojects. ThePEARwillidentifyanysubsequentcumulative impactanalysesthatwouldberequired.
x ContexttSensitiveeSolutions – Circlepointwilldescribecontextsensitivesolutionsproposedby theprojectand indicatehowcontextualelementshelpgeneratepublicacceptanceof theproject, reflecttheuniquecharacterif thecommunityandprovidecompatibilitywiththeexistingvisualresources.
ThePEARwillbedeliveredin thefollowingformat:
x 1stDraftto Townin Wordelectronicformatwithgraphicsin pdf x 2ndDraftto Townin Wordelectronicformatwithgraphicsin pdf x 3rdDraftto Caltransin Wordelectronicformatwithgraphicsin pdf x 4thDraftto Caltransin Wordelectronicformatwithgraphicsin pdf x Finalto Caltransin Wordandpdf electronicformats. Graphicswillbeincludedin thePDF.
Circlepointwillattendup to tenmeetingswiththeprojectengineers, theTown, andthePDT, includinga projectkick- off meeting, andmanage/coordinateinternalteamactivitieswithsubcontractorsconductingtheenvironmentalstudies.
WeassumethePEARwillevaluatea No-BuildAlternativeandtwo BuildAlternatives. If additionalbuildalternativesare developedthathavesignificantlydifferentfootprintsor elements, thismayrequireadditionalbudget. No field surveyingor soilinvestigationswouldbeconductedbeyondwindshield/pedestriansurveysandno stand-alone technicalstudieswillbeconducted.
DocuSign Envelope ID: 5AA92D95- 653B- 4C2E- A78A- 89D82819D182 El Camino Real Bicycle and Pedestrian Improvement Project PSR-PD Town of Colma
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Initial SiteAssessment (ISA):
MarkThomaswillprepareanISAto evaluateexistinginformationregardinghazardousmaterialsandwastesin the studyarea. ThePhase1ISAwillidentifyevidenceof RecognizedEnvironmentalConditions (RECs) withinthealignment, or conditionson adjacentpropertiesthatare, or havethepotentialto, impacttheprojectalignment. Crawfordwill preparethisISAin accordancewithCaltransrequirementsandtheASTME1527-21standard. Thescopeof servicesfor theISAwillinclude:
x RRecordssreview: CrawfordwillcontractwithEnvironmentalRiskInformationService (ERIS) to conducta digital searchof federal, state, local, andtribalenvironmentalagencydatabaserecords. Theserecordswillbe reviewedfor informationpertainingto theprojectalignmentandwillalsoincludefacilities/propertieswithin ASTMstandardsearchradiiapplicableto eachdatabase.
x PhysicallSettinggReview: TheISAwillincludea summaryof geologicconditionsunderlyingtheproject alignmentbasedon readilyavailablegeologicmappingfromtheUSGeologicalSurveyandtheCalifornia GeologicalSurvey, includinganassessmentof thepotentialfor naturallyoccurringasbestos; anda summaryof hydrogeologicconditions (includingdepthto groundwaterandregionalgroundwaterflow, if readilyavailable) basedon informationfromwebsitesmaintainedby theStateof California. x HistoricallLanddUseeReview:ERISwillprovidehistoricalaerialphotographs, historicalUSGStopographicmaps, citydirectories, andSanbornfireinsurancemaps (if available) for theprojectalignmentandvicinity. Crawford willusethesedatato summarizegeneralhistoricalconditionswithintheprojectalignment, andhistoricaluses of adjacentpropertiesbackto at least1940.
x SiteeReconnaissance:Crawfordwillperforma walkinganddrivingreconnaissanceof theprojectalignmentto observecurrentconditions. Conditionson adjacentparcelswillbeobservedfromthepublicright-of-way. The reconnaissancewillincludeobservationsof usesandstorageof hazardousmaterialsandwastes, if appropriate; thepresenceof undergroundandabovegroundstoragetanks, drums, wells, electricalequipment; conditionof vegetation, noxiousodors, stockpiledsoil, piledgarbage, medicalwaste, andsewage/wastedisposal; and geologic, hydrogeologic, andtopographicconditions.
x VicinityySurvey: Thereconnaissancewillincludea windshieldsurveyof generalconditionswithin500feetof the projectalignment, includingsuspectfacilitiesidentifiedby therecordsreview. Observationswillbemadefrom thepublicright-of-way.
x Interviews: RecordsprovidedbyERISgenerallycontainsufficientdatato evaluatepotentialfor impactto the projectalignment. However, whererecordsfor suspectfacilitiesaremissingor incomplete, Crawfordwill contactSanMateoCountyEnvironmentalHealthDepartmentto ascertaincurrentenvironmentalconditions.
Wherewarranted, Crawfordwillalsoattemptto interviewcurrentandpastpropertyowners, tenants, andkey sitemangersfor suspectfacilities, wherecontactinformationisreadilyavailable. x ReporttoffFindings:A reportdocumentingour assessmentwillbepreparedfor theproject. Thereportwill include, but not necessarilybelimitedto, thefollowing:
o Descriptionof theprojectalignmentandvicinity;
o Summaryof thephysicalsetting, localgeologicconditions, andhydrogeologicconditions; o Summaryof thehistoricalrecordreviewandhistoricalsiteusage; o Findingsfromtherecordsreview;
o Sitereconnaissanceobservations;
o Interviewresults;
o Findings, Opinions, andConclusions: includinga summaryof RECs, anda discussionof significantdata gapsanddatafailures; and
o Recommendationsfor samplingandtesting: Aswarrantedby thefindings.
DocuSign Envelope ID: 5AA92D95- 653B- 4C2E- A78A- 89D82819D182 El Camino Real Bicycle and Pedestrian Improvement Project PSR-PD Town of Colma
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PreliminaryGeotechnicalReport:
MarkThomaswillpreparea preliminarygeotechnicalreportto identifypotentialgeophysicalprojectconstraints includinggeotechnicalconditionsandseismicriskmapping. Crawfordwillcompletea desktopstudyto review preliminaryproject/studyplans, availablepublishedgeologicmapping, faultmapping, publiclyavailablehistoricaerials, expectedgroundwaterlevelsandnearbysoilsinformationfromWebSoilSurvey, Crawford’sinternaldatabase, Caltrans’ projects, andTowndevelopments (if/asmadeavailable). Crawfordwillalsovisitthesiteto reviewexistingroadway pavementconditionsandnotepavement/geotechnicalconcernspertinentto theproject.
Crawfordwillcompletedraftandfinalpreliminarygeotechnicalreportsto provideanoverviewof thegeology, seismicity, geotechnicalhazardsandpreliminaryconsiderationsregardingsuitablerehabilitationandnewpavement sectionsbasedon ourresearchandvisualobservationsin thefield. ThePreliminaryGeotechnicalReportwilldiscuss theanticipatedfieldworkandlaboratorytestingthatwouldberequiredfor finaldesign. Thereportwillalsoincludea geologic, fault, andsitevicinitymapof theprojectsite.
DELIVERABLES:
x AdminDraft, DraftandFinalPEAR
x DraftandFinalInitialSiteAssessment
x DraftandFinalPreliminaryGeotechnicalReport
x Alldeliverableswill besubmittedin PDFformatunlessotherwisenoted Task5.2. DesignStandardsRiskAssessment
TheMarkThomasTeamwillidentifyanddiscusswithTheTown, TA, andCaltranswhetheranyof thealternatives proposenonstandarddesignfeatures. Foralternativeswithnonstandardfeatures, a designstandardsriskassessment willbepreparedby theMarkThomasteamindicatingthelevelof riskfor conceptualacceptabilityof thealternative.
Thisassessmentwilllistdesignstandardsthatwillmostlikelynot bemetfor eachalternative, andtheprobabilityof approvalfor eachproposedexceptionfor Caltransconsideration.
DELIVERABLE:
x DraftandFinalDesignStandardRiskAssessment
x Alldeliverableswill besubmittedin PDFformatunlessotherwisenoted Task5.3. Traffic EngineeringPerformanceAssessment (TEPA) Aspartof theMarkThomasTeam, Fehr & Peerswillprepareanassessmentin accordancewithCaltransrequirements for a TEPAasdiscussedin theCaltransProjectDevelopmentandProceduresManual. Theworkflowto completethe TEPAwillbeoutlinedin anemailandconfirmedby thePDT. Thiseffortwilldocumentpreliminarytrafficengineering findingsandestimateson thepotentialscopeof workandfeatures, potentialperformancebenefitsanddeficiencies, scopeandmagnitudeof trafficengineeringwork (trafficforecasting, modeling, analysis, andevaluation) to be performedduringthePA&EDphase.
Fehr & PeerswillpreparetheTEPAusingrelevantdataandinformationfromexistingsourcesto describecurrentand futureconditions. Existinginformationconsideredincludes:
x Townof ColmaElCaminoRealBicycleandPedestrianImprovementPlan DocuSign Envelope ID: 5AA92D95- 653B- 4C2E- A78A- 89D82819D182 El Camino Real Bicycle and Pedestrian Improvement Project PSR-PD Town of Colma
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x Townof ColmaSystemicSafetyAnalysisReport
x CaltransRoute82 – 2022StateHighwayOperationandProtectionProgram (SHOPP) x AllDeliverableswillbesubmittedin PDFformatunlessotherwisenoted OtherexistingsourcesmayincludeCaltransTrafficCensus, TruckVolumeBook, TASASaccidentdatabase, Caltransand MTCtachometerrundata, andotherrecentregionalandlocalstudies.
Thisscopeassumesup to eleven (11) intersectionsperProjectAlternative, to beconfirmedin consultationwiththe ProjectDevelopmentTeam, willbeevaluatedaspartof theTEPA. TheintersectionswillbeevaluatedusingSynchrofor theAMandPMpeakhours. TheTEPAwillevaluateanExistingConditions (2023) usingthedatasourceslistedabove no newdataisproposedto becollecteduntilthestartof theenvironmentalphase – PA&ED), anda DesignYear (2050) No Buildandup to two (2) BuildAlternatives. DesignYearvolumeswillbedeterminedbasedon theavailabledata sourcesandrecentlyapprovedannualgrowthrates.
VVehicleeMilessTraveledd (VMT)) Analysis:: Fehr & PeerswillalsodrafttheVehicleMilesTraveledDecisionDocument VMTDD) in accordancewithCaltrans’ TransportationAnalysisunderCEQA (TAC) andTransportationAnalysis Framework (TAF) VMTdocumentsfor submittalto theProjectDevelopmentTeamandthenon to District/Headquarters review. Theprojectisanticipatedto beexemptfromVMTevaluationsinceit isa multimodalprojectthatpotentially reducescapacity.
TransportationAnalysisandMethodologyMemorandum (for PA&ED):Fehr & Peerswillsubmita Transportation AnalysisandMethodologymemorandumthatconfirmstheoperationalanalysismethodologyto beusedfor the PA&EDeffort. Specificanalysisprocessesandproceduresto beaddressedthatwillbeusedaspartof thevehiclemiles traveled (VMT), intersectionoperationsanalysis, and/or HSManalysisinclude:
x Datacollectionplan,
x Analysisyearsandperiods,
x Analysisnetworkandboundaries,
x Analysismethodology/tools,
x Modelcalibration/validationrequirements, and
x Measuresof effectiveness (MOEs)
Theproposedmethodologywillbedocumentedin a transportationanalysismethodologymemorandumfor oneround of reviewby theTownandoneroundof reviewby thePDT. Fehr & Peerswillrevisethememorandumbasedon commentsfromthePDTandresubmitthefinalmemorandum. NotethatCaltransmayrequestseparatememorandums for theVMT, operations, andHSManalysesin whichcaseseparatedocumentswillbepreparedby theFehr & Peers.
DELIVERABLES:
x TEPAWorkflowE-mail
x AdminDraft, DraftandFinalTEPA
x DraftandFinalVMTDecisionDocument
x DraftandFinalTransportationAnalysisandMethodologyMemo x Alldeliverableswill besubmittedin PDFformatunlessotherwisenoted DocuSign Envelope ID: 5AA92D95- 653B- 4C2E- A78A- 89D82819D182 El Camino Real Bicycle and Pedestrian Improvement Project PSR-PD Town of Colma
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Task5.4. Storm Water DataReport
A PIDlevelStormWaterDataReport (SWDR) willbepreparedin compliancewithCaltransstandardsandprocedures andfocuson thestormwaterqualityelementsto constructtheprojectandimplementappropriatetemporaryand permanentBestManagementPractices (BMPs). TheSWDRwillfollowguidelinesestablishedby CaltransandNPDES StatewideStormWaterConstructionGeneralPermitadministeredbytheStateWaterResourcesControlBoard.
Sedimentrisklevelswillbedeterminedbasedon theassessmentof changesin watershedlanduse, predictedsite conditions (e.g. degreeof disturbance, impervioussurfaceareas, drainagepaths) andbeneficialusesandimpairment designationsfor thereceivingwaters. MarkThomaswillpreparea SWDRsummarizingprojectimpactsto waterquality, generalmitigationmeasures, andrecommendBMPs. TheSWDRwillalsoaddresstheneedsfor erosioncontrol measuresandrecommendBMPsfor theprojectcommensuratewiththeidentifiedsedimentrisklevels.
Withintheprojectlimits, theexistingrightof waymaynot besufficientto provideroomfor potentialpermanent treatmentBMPs. MarkThomaswillconsidervarioustypesof BMPsmeasuresutilizingCaltrans’ StormWaterManual andChecklists. WewillrecommendappropriateBMPsmeasures, suchasbioretentionareas, grass-linedswales, detentionbasins, or infiltrationbasins, to minimizeor mitigatethewaterqualityimpactsandwillassesstherightof way needsto addresstherequiredBMPsapplicationsandwillconsiderin-lieutreatment, wherenecessary. A totalof three 3) submittalsto Caltranswithresponsesto commentsareincludedin thisscopeof workto finalizethisreport.
DELIVERABLE:
x DraftandFinalStormWaterDataReport
x Alldeliverableswill besubmittedin PDFformatunlessotherwisenoted Task5.5. Life CycleCostAnalysis (LCCA)
MarkThomaswillpreparea PSR-PDSlevelLCCAthatevaluateslong-termalternativeinvestmentoptionandcompares costsacrossthevariousalternatives. Thistaskisproposedfor earlyinformationwitha detailedreviewexpectedaspart of thePA&EDphase.
DELIVERABLE:
x DraftandFinalLifeCycleCostAnalysis
x Alldeliverableswill besubmittedin PDFformatunlessotherwisenoted Task5.6. ROWand Utility Impacts
MarkThomaswillidentifyanticipatedright-of-way, utilityimpactsassociatedwiththealternatives, andpreparea conceptualcostestimateconsistentwithCaltransguidancefor thisactivity. ConceptualROWandutilitymappingwillbe preparedto illustratetheanticipatedimpacts. Thepurposeof thisevaluationisto developanorderof magnitudecost estimatefor potentialright-of-wayneeds, utilityimpactsandto identifyanystudiesneededduringthePA&EDphase.
MarkThomaswillsubmittheDraftPreliminaryUtilityRelocationPlanfor theTownto review. MarkThomaswillthen reviewanycommentsandprovidea FinalPreliminaryUtilityRelocationPlan.
MarkThomaswillidentifyparcelAPN’sandimpactedlandownershipwithintheProjectvicinityincludingexistingland holders, leases, easementsfromtheTownprovidedPreliminaryTitleReports. MarkThomaswillsubmittheDraft PreliminaryRightof WayAcquisitionMapfor theTownto review. MarkThomaswillthenreviewanycommentsand providea FinalPreliminaryRightof WayAcquisitionPlan.
DocuSign Envelope ID: 5AA92D95- 653B- 4C2E- A78A- 89D82819D182 El Camino Real Bicycle and Pedestrian Improvement Project PSR-PD Town of Colma
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DELIVERABLES:
x DraftandFinalPreliminaryUtilityRelocationPlan
x DraftandFinalPreliminaryRightof WayAcquisitionPlan
x Alldeliverableswill besubmittedin PDFformatunlessotherwisenoted Task5.7. Implementation Planand ProjectSchedule:
MarkThomaswilldevelopa briefPreliminaryImplementationPlanmemothatwillcoverfunding, environmentaland permittingneedsaswellasfutureProjectPhasesincludingPA&ED, PS&E, andConstructionalongwitha Preliminary PlanningLevelProjectSchedule.
DELIVERABLES:
x PreliminaryProjectImplementationPlan
x PreliminaryPlanningLevelProjectSchedule
x Alldeliverableswill besubmittedin PDFformatunlessotherwisenoted Task5.8. CostEstimatesand Funding
MarkThomaswillworkwiththeTown, TA, andCaltransstaffto identifypotentialeconomicimpactsof theProject includingestimatedprojectcosts, fundingsources, andeconomicbenefitssuchastravel-timesavingsfor visitorsand residents.
Task5.8.1. CostEstimate:
MarkThomaswillprepareanorder-of magnitudecapitalcostestimatefor eachalternativeto beusedfor planning purposesonly. A rangeof costwillbedevelopedbasedon theavailableinformation. Thecostestimateswillbe preparedin thePSR-PDSCapitalOutlayProjectEstimateformatprovidedin theProjectDevelopmentProcedures Manual (PDPM).
Task5.8.2. FundingSources:
MarkThomaswillworkwiththeTownto identifypotentialfundingsources, agenciesresponsiblefor thefunding, fundingrequirementsandeligibility, applicationrequirements, timingandresponsibility. Determinewhichlocal agencieswillneedto executeagreements, whichagencieswillleadtasksandwhowillbecoordinatingwiththe agencies. MarkThomaswillpreparea briefmemorandumoutliningfundingsourcesandopportunities. Grant applicationscanbepreparedasa supplementalservice.
DELIVERABLES:
x Orderof MagnitudeCostEstimate (up to 2 alternatives)
x PreliminaryFundingMemo
x Alldeliverableswill besubmittedin PDFformatunlessotherwisenoted DocuSign Envelope ID: 5AA92D95- 653B- 4C2E- A78A- 89D82819D182 El Camino Real Bicycle and Pedestrian Improvement Project PSR-PD Town of Colma
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TASK6. DRAFT AND FINAL PROJECTSTUDY REPORT-PROJECT
DEVELOPMENTSUPPORT (PSR-PDS)
TheMarkThomasteamwilldevelopa draftandfinalPSR-PDSthatmeetsrequirementsasidentifiedby thelatest editionof theCaltransProjectDevelopmentProcedureManualAppendixS – PreparationGuidelinesfor ProjectStudy Report-ProjectDevelopmentSupportProjectInitiationDocument,usingtemplatesprovidedby CaltransDistrict4, and include:
1. Introduction
2. Background
3. PurposeandNeed
4. TrafficEngineeringPerformanceAssessment
5. Deficiencies
6. CorridorandSystemCoordination
7. Alternatives, includingCompleteStreetsconsiderations
8. Rightof WayandUtilitiesAssessment
9. StormwaterEvaluation
10.StakeholdersInvolvement
11.EnvironmentalCompliance, includingClimateChangeConsiderations
12.Funding
13.DeliverySchedule
14.Risks
15.ExternalAgencyCoordination
16.ProjectReviews
17.ProjectPersonnel
18.Attachments:
A. LocationMap
B. ProjectAlternativesExhibitswithCrossSections
C. CapitalOutlayProjectEstimates
D. PreliminaryEnvironmentalAssessmentReport (PEAR)
E. TrafficEngineeringPerformanceAssessment (TEPA)
F. TransportationPlanningScopingInformationSheet
G. RiskRegister
H. StormWaterDataReport & WaterQualityInformationForm
I. PSR-PDSSurveyNeedsQuestionnaire
J. QualityManagementPlan
K. Divisionof EngineeringServicesPSR-PDSScopingChecklist L. DesignScopingIndex
M. TMPDataSheet
DocuSign Envelope ID: 5AA92D95- 653B- 4C2E- A78A- 89D82819D182 El Camino Real Bicycle and Pedestrian Improvement Project PSR-PD Town of Colma
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N. Rightof WayDataSheet
O. DraftCooperativeAgreement
P. CompleteStreetsDecisionDocument (PDPMAppendixFF)
TheTown, TA, andCaltranswillprovidefeedbackcommentson thedraft (in additionto ongoingreviewof interim deliverables, andpertheconsecutivereviewprocessof theTownandTAfirstfollowedby Caltransreview). TheMark ThomasTeamwillincorporateanycommentsto theDraftPSR-PDSandsubmita FinalPSR-PDSto theTown.
DELIVERABLES:
x AdminDraft, DraftandFinalPSR-PDS
x Alldeliverableswill besubmittedin PDFformatunlessotherwisenoted SCOPEASSUMPTIONS / EXCLUSIONS:
x TheTownalreadyhasa projectspecificCooperativeAgreementin placewithCaltrans x ThePSR-PDSdoesnot includeconceptualapprovalof designexceptionsandtrafficoperationalanalysisasdefined in Chapter9 of theCaltransPDPM. If conceptualapprovalisrequired, theCityshouldconsiderusingthePSR formatasdefinedin AppendixLof thePDPMinsteadof thePSR-PDSformat. x DesignStandardDecisionDocumentswillnot beprepared, andformalapprovalof geometricsisnot included. x Detailedsupportcostestimatesfor futurephasesarenot included. x Detailedinformationsuchasalignmentstudies, structureplanningstudies, rightof wayanalysis, signalwarrant analysis, anddetailedenvironmentalisnot included.
x ThePSR-PDSwillbedevelopedin accordancewithCaltransPSR-PDSGuidanceandProjectDevelopment ProceduresManual - AppendixS. Thisincludes, but isnot limitedto, allof thenecessaryrequirementsto develop thePSR-PDSunderthelatestCaltransstandardsandguidance.
x No detailedtrafficoperationsanalysiswillbecompleted.
x Potholingof existingutilitiesisnot included.
x No detailedright of waydelineationswillbecompleted.
x A ConstructabilityReviewisnot included.
x Typicaldetailedtechnicalstudiesandfinaldesignactivitiesarenot includedandwillbea partof thefuturePA&ED andPS&Ephasesoncetheprojecthasbeenmorewelldefined.
DocuSign Envelope ID: 5AA92D95- 653B- 4C2E- A78A- 89D82819D182 25977.00100\33555982.1
18 EXHIBIT B
Schedule of Charges/ Payments
Consultant will invoice Town on a monthly cycle. Consultant will include with each invoice a detailed progress report that indicates the amount of budget spent on each task. Consultant will inform Town regarding any out- of-scope work being performed by Consultant. This is a time- and- materials contract.
DocuSign Envelope ID: 5AA92D95- 653B- 4C2E- A78A- 89D82819D182 DocuSign Envelope ID: 5AA92D95- 653B- 4C2E- A78A- 89D82819D182 DocuSign Envelope ID: 5AA92D95- 653B- 4C2E- A78A- 89D82819D182 DocuSign Envelope ID: 5AA92D95- 653B- 4C2E- A78A- 89D82819D182 DocuSign Envelope ID: 5AA92D95- 653B- 4C2E- A78A- 89D82819D182 DocuSign Envelope ID: 5AA92D95- 653B- 4C2E- A78A- 89D82819D182 DocuSign Envelope ID: 5AA92D95- 653B- 4C2E- A78A- 89D82819D182 DocuSign Envelope ID: 5AA92D95- 653B- 4C2E- A78A- 89D82819D182 DocuSign Envelope ID: 5AA92D95- 653B- 4C2E- A78A- 89D82819D182 DocuSign Envelope ID: 5AA92D95- 653B- 4C2E- A78A- 89D82819D182 DocuSign Envelope ID: 5AA92D95- 653B- 4C2E- A78A- 89D82819D182 DocuSign Envelope ID: 5AA92D95- 653B- 4C2E- A78A- 89D82819D182 DocuSign Envelope ID: 5AA92D95- 653B- 4C2E- A78A- 89D82819D182 DocuSign Envelope ID: 5AA92D95- 653B- 4C2E- A78A- 89D82819D182 DocuSign Envelope ID: 5AA92D95- 653B- 4C2E- A78A- 89D82819D182 DocuSign Envelope ID: 5AA92D95- 653B- 4C2E- A78A- 89D82819D182 DocuSign Envelope ID: 5AA92D95- 653B- 4C2E- A78A- 89D82819D182 DocuSign Envelope ID: 5AA92D95- 653B- 4C2E- A78A- 89D82819D182 DocuSign Envelope ID: 5AA92D95- 653B- 4C2E- A78A- 89D82819D182 DocuSign Envelope ID: 5AA92D95- 653B- 4C2E- A78A- 89D82819D182 DocuSign Envelope ID: 5AA92D95- 653B- 4C2E- A78A- 89D82819D182 DocuSign Envelope ID: 5AA92D95- 653B- 4C2E- A78A- 89D82819D182 DocuSign Envelope ID: 5AA92D95- 653B- 4C2E- A78A- 89D82819D182 DocuSign Envelope ID: 5AA92D95- 653B- 4C2E- A78A- 89D82819D182 DocuSign Envelope ID: 5AA92D95- 653B- 4C2E- A78A- 89D82819D182 DocuSign Envelope ID: 5AA92D95- 653B- 4C2E- A78A- 89D82819D182 25977.00100\33555982.1
19 EXHIBIT C
Activity Schedule
DocuSign Envelope ID: 5AA92D95- 653B- 4C2E- A78A- 89D82819D182 ID % Task Name Duration Start Finish
1 0% ECR Bicycle and Pedestrian Imp Project PSRPDS 290 days Mon 4/ 3/ 23 Fri 5/ 10/ 24 2 0% Town Provides NTP 0 days Mon 4/ 3/ 23 Mon 4/ 3/ 23 3 0% TASK 1. PM AND ADMINISTRATION 289 days Mon 4/ 3/ 23 Thu 5/ 9/ 24 4 0% TASK 2. STAKEHOLDER ENGAGEMENT AND COORD 240 days Wed 4/ 12/ 23 Wed 3/ 13/ 24 5 0% 2. 1 PrePID/ Kickoff Meeting 0 days Wed 4/ 12/ 23 Wed 4/ 12/ 23 6 0% 2. 2 PDT Meetings 220 days Wed 5/ 10/ 23 Wed 3/ 13/ 24 7 0% PDT Meeting 1 0 days Wed 5/ 10/ 23 Wed 5/ 10/ 23
8 0% PDT Meeting 2 0 days Wed 6/ 7/ 23 Wed 6/ 7/ 23
9 0% PDT Meeting 3 0 days Wed 7/ 5/ 23 Wed 7/ 5/ 23
10 0% PDT Meeting 4 0 days Wed 8/ 2/ 23 Wed 8/ 2/ 23
11 0% PDT Meeting 5 0 days Wed 8/ 30/ 23 Wed 8/ 30/ 23
12 0% PDT Meeting 6 0 days Wed 9/ 27/ 23 Wed 9/ 27/ 23
13 0% PDT Meeting 7 0 days Wed 10/ 25/ 23 Wed 10/ 25/ 23 14 0% PDT Meeting 8 0 days Wed 11/ 22/ 23 Wed 11/ 22/ 23 15 0% PDT Meeting 9 0 days Wed 12/ 20/ 23 Wed 12/ 20/ 23 16 0% PDT Meeting 10 0 days Wed 1/ 17/ 24 Wed 1/ 17/ 24 17 0% PDT Meeting 11 0 days Wed 2/ 14/ 24 Wed 2/ 14/ 24 18 0% PDT Meeting 12 0 days Wed 3/ 13/ 24 Wed 3/ 13/ 24 19 0% 2. 5 Coordination Meetings and Hearings 155 days Tue 8/ 8/ 23 Tue 3/ 12/ 24 20 0% City Council Meeting 1 0 days Tue 8/ 8/ 23 Tue 8/ 8/ 23 21 0% TA Board Meeting 1 0 days Thu 9/ 7/ 23 Thu 9/ 7/ 23 22 0% City Council Meeting 2 0 days Tue 3/ 12/ 24 Tue 3/ 12/ 24 23 0% TASK 3. ENGAGEMENT 113 days Mon 8/ 7/ 23 Wed 1/ 10/ 24 24 0% 3. 1 Prepare Communityfacing Materials 30 days Mon 8/ 7/ 23 Fri 9/ 15/ 23 25 0% 3. 2 Community Meetings 80 days Wed 9/ 20/ 23 Wed 1/ 10/ 24 26 0% Community Meeting 1 0 days Wed 9/ 20/ 23 Wed 9/ 20/ 23 27 0% Community Meeting 2 0 days Wed 1/ 10/ 24 Wed 1/ 10/ 24 28 0% TASK 4. PROJECT INITIATION 120 days Mon 4/ 3/ 23 Fri 9/ 15/ 23 29 0% 4. 1 Review of Background Information 12 days Thu 4/ 13/ 23 Fri 4/ 28/ 23 30 0% 4. 2 Data Collection 12 days Thu 4/ 13/ 23 Fri 4/ 28/ 23 31 0% 4. 3 Field Visits 68 days Fri 4/ 28/ 23 Wed 8/ 2/ 23 32 0% Field Visit 1 0 days Fri 4/ 28/ 23 Fri 4/ 28/ 23
33 0% Field Visit 2 0 days Wed 8/ 2/ 23 Wed 8/ 2/ 23
34 0% 4. 4 Utility Investigations and Base Mapping 30 days Mon 5/ 1/ 23 Fri 6/ 9/ 23 35 0% 4. 5 Develop Purpose and Need 40 days Mon 4/ 3/ 23 Fri 5/ 26/ 23 36 0% 4. 6 Alternatives Development 70 days Mon 6/ 12/ 23 Fri 9/ 15/ 23 37 0% Prepare ICE 40 days Mon 6/ 12/ 23 Fri 8/ 4/ 23
38 0% Prepare Draft Alternatives 30 days Mon 6/ 12/ 23 Fri 7/ 21/ 23 39 0% Town/ TA/ Caltrans Review 20 days Mon 7/ 24/ 23 Fri 8/ 18/ 23 40 0% Finalize Alternatives 20 days Mon 8/ 21/ 23 Fri 9/ 15/ 23 41 0% TASK 5. INITIAL ENGINEERING ANALYSIS 65 days Mon 8/ 21/ 23 Fri 11/ 17/ 23 42 0% 5. 1 Preliminary Environmental Analysis Report 30 days Mon 9/ 18/ 23 Fri 10/ 27/ 23 43 0% 5. 2 Design Standards Risk Assessment 20 days Mon 9/ 18/ 23 Fri 10/ 13/ 23 44 0% 5. 3 Traffic Engineering Performance Assessment 30 days Mon 9/ 18/ 23 Fri 10/ 27/ 23 45 0% 5. 4 Storm Water Data Report 20 days Mon 9/ 18/ 23 Fri 10/ 13/ 23 46 0% 5. 5 Life Cycle Cost Analysis LCCA) 30 days Mon 9/ 18/ 23 Fri 10/ 27/ 23 47 0% 5. 6 ROW and Utility Impacts 40 days Mon 8/ 21/ 23 Fri 10/ 13/ 23 48 0% 5. 7 Implementation Plan and Project Schedule 20 days Mon 10/ 23/ 23 Fri 11/ 17/ 23 49 0% 5. 8 Cost Estimates and Funding 25 days Mon 9/ 18/ 23 Fri 10/ 20/ 23 50 0% 5. 8. 1 Cost Estimate 20 days Mon 9/ 18/ 23 Fri 10/ 13/ 23 51 0% 5. 8. 2 Funding Sources 25 days Mon 9/ 18/ 23 Fri 10/ 20/ 23 52 0% TASK 6. DRAFT AND FINAL PSRPDS 140 days Mon 10/ 30/ 23 Fri 5/ 10/ 24 53 0% 6. 1 Draft And Final PSRPDS 140 days Mon 10/ 30/ 23 Fri 5/ 10/ 24 54 0% Admin Draft PSRPDS 30 days Mon 10/ 30/ 23 Fri 12/ 8/ 23 55 0% Town/ TA Review 20 days Mon 12/ 11/ 23 Fri 1/ 5/ 24 56 0% Draft PSRPDS 20 days Mon 1/ 8/ 24 Fri 2/ 2/ 24
57 0% Town/ TA/ Caltrans Review 20 days Mon 2/ 5/ 24 Fri 3/ 1/ 24 58 0% Final PSRPDS 20 days Mon 3/ 4/ 24 Fri 3/ 29/ 24
59 0% Caltrans Review and Approval 30 days Mon 4/ 1/ 24 Fri 5/ 10/ 24 4/ 3
4/ 12
5/ 10
6/ 7
7/ 5
8/ 2
8/ 30
9/ 27
10/ 25
11/ 22
12/ 20
1/ 17
2/ 14
3/ 13
8/ 8
9/ 7
3/ 12
9/ 20
1/ 10
4/ 28
8/ 2
Apr 23 May 23 Jun 23 Jul 23 Aug 23 Sep 23 Oct 23 Nov 23 Dec 23 Jan 24 Feb 24 Mar 24 Apr 24 May 24 El Camino Real Bicycle and Pedestrian Improvement Project PSRPDS March 14, 2023
DocuSign Envelope ID: 5AA92D95- 653B- 4C2E- A78A- 89D82819D182