Staff Report – 2025-26 Street Pavement Maintenance Project Contract Award Page 1 of 3
STAFF REPORT
TO
: Mayor and Members of the City Council
FROM: Brad Donohue, Director of Public Works and Planning Abdulkader Hashem, Principal Project Manager
VIA: Daniel Barros, City Manager
MEETING DATE: January 28, 2026
SUBJECT: 2025-26 Street Pavement Maintenance Project – Contract Award RE
COMMENDATION
Staff recommends that the City Council adopt the following:
RESOLUTION AWARDING AND AUTHORIZING THE CITY MANAGER TO EXECUTE A CONSTRUCTION CONTRACT WITH G. BORTOLOTTO & COMPANY, INC. IN THE AMOUNT OF $176,017.20; APPROVING A CONSTRUCTION CONTINGENCY AND CONSTRUCTION MANAGEMENT FEE IN THE AMOUNT OF $26,403.00 FOR A TOTAL PROJECT COST OF $ 202,420.20 FOR THE 2025-26 STREET PAVEMENT MAINTENANCE PROJECT, PURSUANT TO CEQA GUIDELINE 15301.
COUNCIL ADOPTED VALUES
Adoption of the resolution is consistent with the City Council’s value of being responsible , staying committed to the Town’s strategic plan and goals, ultimately providing safe and high- quality roadways for residents and the public.
BACKGROUND
The Public Works Department undertakes preventive maintenance of the roadway system through street pavement rehabilitation programs. These programs are designed to address minor pavement deterioration, retard progressive failures, and improve the functional condition of the system by providing a more uniform pavement surface. These programs will lower the long-term maintenance costs by extending the pavement’s service life and minimizing the necessity for expensive reconstruction.
Staff prepared project plans and bid specifications (“Bid Package”) for the 2025-26 Street Pavement Maintenance Project (“Project”), and on December 10, 2025, the City Council by motion, approved the Bid Package and authorized staff to solicit informal bids for the Project.
AGENDA ITEM #5
Staff Report – 2025-26 Street Pavement Maintenance Project Contract Award Page 2 of 3
On December 15, 2025, the Town initiated a formal solicitation for informal bids, inviting qualified contractors from the Town’s approved vendor list to submit competitive proposals.
ANALYSIS
The Contract will be awarded to the lowest responsible Bidder submitting a responsive bid based on the Total Base Bid plus Alternate “A” Bid Schedules combined.
A total of five (5) bids were received and publicly opened on January 15, 2026, at 2:00 PM. The bid results are summarized below:
Bid Schedule B&M LLC dba
B&M Builders
American
Asphalt
Union
Pavement
Services, Inc.
Union
Pavement
Services, Inc.
G. Bortolotto
& Company,
Inc.
Base Bid $276,770.00 $206,100.00 $213,235.00 $193,183.00 $143,700.00 Alt. “A” Bid $51,617.75 $67,327.50 $41,743.05 $41,294.20 $32,317.20 Total Bid $328,387.75 $273,427.50 $254,978.05 $234,477.20 $176,017.20 T
he staff reviewed and analyzed each bid item thoroughly to ensure it was responsive and that the costs aligned with the Town Engineer's estimate. It was determined that G. Bortolotto & Company, Inc. (Contractor) was the lowest responsible bidder submitting a responsive bid, with a total bid amount of $176,017.20
D
ETAILED DESCRIPTION OF THE PROJECT
The 2025-26 Street Pavement Maintenance Project will rehabilitate damaged pavement sections and provide preventative maintenance on Colma Boulevard (from El Camino Real to Junipero Serra Boulevard), and Serramonte Boulevard East (from El Camino Real to Hillside Boulevard).
This will include performing necessary dig-outs and crack sealing along both roadways to prevent water intrusion into the roadway. The project scope also includes the performance of necessary dig-outs for some areas on the Junipero Serra Boulevard and Hillside Boulevard.
Alternate “A” Bid has been considered in this project for the potential crack sealing of Junipero Serra Boulevard from the Daly City Limit to the South San Francisco City limit.
F
ISCAL IMPACT
According to the Engineer's Estimate, the Base Bid project budget is $148,000, and the Alternate “A” Bid project cost is estimated at $44,885, totaling of $192,885.00. The total project budget for both Base Bid and Alternate “A” Bid is $212,173.50, including 10% contingency ($19,288.50).
Staff Report – 2025-26 Street Pavement Maintenance Project Contract Award Page 3 of 3
The total project cost for both the Base Bid and Alternate “A” Bid is $176,017.20, plus 10% Construction contingency ($17,602.00), and a 5% Construction Management of $8,801.00 for a total project cost of $202,420.06:
Ba
se Bid: $ 143,700.00
Alternate “A” Bid: $ 32,317.20
Total Bid (G. Bortolotto & Co.): $ 176,017.20
Construction Contingency (10%): $ 17,602.00
Construction Management (5%): $ 8,801.00
Total Project Cost: $ 202,420.20
E
NVIRONMENTAL
The City Council’s action in adopting the resolution is exempt from environmental review under the California Environmental Quality Act (CEQA) pursuant to CEQA Guideline 15301 Class 1 ( c ), Existing Facilities - highways and streets, sidewalks, gutters, bicycle and pedestrian trails, and similar facilities (this includes road work for the purpose of public safety, and other similar alterations that do not create additional automobile lanes).
A
LTERNATIVES
The City Council could choose to postpone the Project to a later date. Doing so is not recommended as the road conditions will continue to deteriorate, resulting in more extensive and costly repairs in the future and it is very likely future bids will become more expensive.
C
ONCLUSION
Staff recommends that the City Council adopt a resolution awarding and authorizing the City Manager to execute a construction contract with G. Bortolotto & Company, Inc. for both the base bid and alternative “A” bid, totaling $176,017.20 with a 10% project contingency of $17,602.00, and a 5% construction management fee of $8,801.00 totaling $202,420.20.
A
TTACHMENTS
A
. Resolution
B. Bid Tabulation Summary
Reso 2026-__ 2025-26 Street Pavement Maintenance Project Page 1 of 2 25977.00100\44608093.1
RESOLUTION NO. 2026-__
OF THE CITY COUNCIL OF THE TOWN OF COLMA
RESOLUTION AWARDING AND AUTHORIZING THE CITY MANAGER TO EXECUTE A CONSTRUCTION CONTRACT WITH G. BORTOLOTTO & COMPANY, INC. IN THE AMOUNT OF$176,017.20; APPROVING A CONSTRUCTION
CONTINGENCY AND CONSTRUCTION MANAGEMENT FEE IN THE AMOUNT OF $26,403.00 FOR A TOTAL PROJECT COST OF $202,420.20 FOR THE 2025-26
STREET PAVEMENT MAINTENANCE PROJECT, PURSUANT TO CEQA
GUIDELINE 15301
The City Council of the Town of Colma does resolve as follows:
1. Background
(a) Staff prepared project plans and bid specifications (“Bid Package”) for the 2025-26 Street Pavement Maintenance Project (“Project”), and on December 10, 2025, the City Council by motion, approved the Bid Package and authorized staff to solicit informal bids for the Project. (b) On December 15, 2025, the Town initiated a formal solicitation for informal bids, inviting qualified contractors from the Town’s approved vendor list to submit competitive proposals. (c) It was determined that G. Bortolotto & Company, Inc. (Contractor) was the lowest responsible bidder submitting a responsive bid, with a total bid amount of $176,017.20
2. Findings
(a) The City Council finds that G. Bortolotto & Company, Inc. is the lowest responsible bidder submitting a responsive bid.
3. Approval and Authorization
(a) Award of the construction contract for the Project in the amount of $176,017.20 is hereby made to G. Bortolotto & Company, Inc.
(b) The construction contract for the Project between the Town of Colma and G. Bortolotto & Company, Inc., a copy of which is on file with the City Clerk, is approved by the City Council of the Town of Colma.
(c) The City Manager is hereby authorized to execute said contract on behalf of the Town of Colma, with such minor technical amendments as may be deemed appropriate by the City Manager and the City Attorney.
(d) The total Project budget is to be $ 202,420.20 with $176,017.20 for the construction contract, a Town controlled contingency in the amount of $17,602.00, and $ 8,801.00 for construction management.
ATTACHMENT A
Reso 2026-__ 2025-26 Street Pavement Maintenance Project Page 2 of 2 25977.00100\44608093.1
Certification of Adoption
I certify that the foregoing Resolution 2026-__ was duly adopted at a regular meeting of said City Council held on January 28, 2026 by the following vote:
Name Voting Present, Not Voting Absent
A ye No Abstain Not Participating
Carrie Slaughter, Mayor
Helen Fisicaro
Ken Gonzalez
Joanne F. del Rosario
Thomas Walsh
Voting Tally
D
ated ______________________ ___________________________________ Carrie Slaughter, Mayor
At
test: ____________________________
Michelle Estabillo, City Clerk
2025-26 STREET PAVEMENT MAINTENANCE PROJECT
ATTACHMENT "B" - BID TABULATION
1 Mobilization LS 1 $20,000.00 $20,000.00 $20,420.00 $20,420.00 $2,500.00 $2,500.00 $34,000.00 $34,000.00 $7,500.00 $7,500.00 $8,000.00 $8,000.00 2 Traffic Control and Notification LS 1 $20,000.00 $20,000.00 $35,000.00 $35,000.00 $15,000.00 $15,000.00 $30,000.00 $30,000.00 $21,368.00 $21,368.00 $17,000.00 $17,000.00 3 Water Pollution Control LS 1 $2,500.00 $2,500.00 $7,500.00 $7,500.00 $10,000.00 $10,000.00 $2,200.00 $2,200.00 $3,275.00 $3,275.00 $4,000.00 $4,000.00 4 6-inch Digout Repairs SF 8,300 $10.00 $83,000.00 $22.00 $182,600.00 $17.00 $141,100.00 $16.45 $136,535.00 $16.30 $135,290.00 $11.50 $95,450.00 5 Crack Sealing SY 25,000 $0.90 $22,500.00 $1.25 $31,250.00 $1.50 $37,500.00 $0.42 $10,500.00 $1.03 $25,750.00 $0.77 $19,250.00 $148,000.00 $276,770.00 $206,100.00 $213,235.00 $193,183.00 $143,700.00 ALTERNATE "A" BID SCHEDULE
1A Crack Sealing SY 44,885 $1.00 $44,885.00 $1.15 $51,617.75 $1.50 $67,327.50 $0.93 $41,743.05 $0.92 $41,294.20 $0.72 $32,317.20 $44,885.00 $51,617.75 $67,327.50 $41,743.05 $41,294.20 $32,317.20 $192,885.00 $328,387.75 $273,427.50 $254,978.05 $234,477.20 $176,017.20
UNIT PRICE ITEM TOTAL
Union Pavement Services, Inc.
UNIT PRICE ITEM TOTAL
American Asphalt
UNIT PRICE ITEM TOTAL
UNIT PRICE ITEM TOTAL
TOTAL OF BASE BID ITEMS (1-5):
ITEM TOTAL
TOTAL OF ALTERNATIVE (A) BID SCHEDULE (Item 1A):
TOTAL OF BASE BID PLUS ALTERNATE "A" BID
Engineer's Estimate
ITEM TOTAL
ITEM DESCRIPTION UNIT ESTIMATED
QUANTITY UNIT PRICE
UNIT PRICE
B&M LLC dba B&M Builders
UNIT PRICE ITEM TOTAL
UNIT PRICE ITEM TOTAL
TOWN OF COLMA
ITEM DESCRIPTION UNIT ESTIMATED
QUANTITY
BASE BID SCHEDULE
UNIT PRICE ITEM TOTAL UNIT PRICE ITEM TOTAL
Galeb Paving, Inc. G. Bortolotto & Company, Inc.
UNIT PRICE ITEM TOTAL UNIT PRICE ITEM TOTAL
ATTACHMENT B