Regular Meeting Agenda 02.11.26 Page 1 of 3
AGENDA
REGULAR MEETING
CITY COUNCIL OF THE TOWN OF COLMA
Wednesday, February 11, 2026
Closed Session – 6:00 PM
Regular Session – 7:00 PM
The City Council meeting will be held in person in the City Council Chambers. The Town will only accept public comments from the public attending in person and will not accept public comments via Zoom.
As a courtesy and technology permitting, the meeting can also be viewed /heard via Zoom Video Conference, but no public comment will be allowed or accepted by the Town via Zoom. The Town cannot guarantee that the public’s access to Zoom will be uninterrupted, and technical difficulties may occur from time to time. In those instances, so long as the public may still attend the meeting in person, the meeting will continue, even if the public is unable to view/hear or otherwise access the meeting via Zoom.
To attend the meeting in person:
Town Hall, Council Chamber, 1198 El Camino Real, Colma CA 94014
To view/hear the meeting via Zoom Video Conference:
Join Zoom Meeting:
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Meeting ID: 856 1002 8212
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To provide Public Comment:
Members of the public wishing to provide public comment are required to attend the meeting in person and are requested to complete a yellow speaker card and submit it to the City Clerk. Comments should be kept to three minutes or less. If there appears to be a large number of speakers, time may be reduced to no less than one minute each, at the discretion of the Mayor.
The City Council Meeting Agenda Packet and supporting documents are available for review on the Town’s website www.colma.ca.gov or at Colma Town Hall, 1198 El Camino Real, Colma, CA. Persons interested in obtaining an agenda via e-mail should call 650-997-8300 or email a request to [email protected].
Reasonable Accommodation
Upon request, this publication will be made available in appropriate alternative formats to persons with disabilities, as required by the Americans with Disabilities Act of 1990. Any person with a disability, who requires a modification or accommodation to view the agenda, should direct such a request to Nathan Bassett, ADA Coordinator, at 650-997-8300 or [email protected]. Please allow two business days for your request to be processed.
Regular Meeting Agenda 02.11.26 Page 2 of 3
CLOSED SESSION – 6:00 PM
CONFERENCE WITH LABOR NEGOTIATORS
Pursuant to Government Code Section 54957.6
Agency Designated Negotiators: Austris Rungis, IEDA
Dan Barros, City Manager
Employee Organizations: Colma Peace Officers Association Colma Communications/Records Association
PLEDGE OF ALLEGIANCE AND ROLL CALL
REPORT OUT OF CLOSED SESSION
ADOPTION OF AGENDA
PRESENTATIONS
• Proclamation Recognizing February as Black History Month
PUBLIC COMMENTS
Comments on the Consent Calendar and Non-Agenda Items will be heard at this time.
Comments on Agenda Items will be heard when the item is called.
CONSENT CALENDAR
1. Motion to Approve the Minutes from the January 28, 2026 Regular Meeting
2. Motion to Accept Information Report on Recreation Department Program, Activities, Events, and Trips for the Fourth Quarter of 2025
3. Motion to Adopt a Resolution Approving the Fiscal Year 2024 Congressionally Directed Spending Funds Allocated by the City/County Association of Governments of San Mateo (C/CAG) for the El Camino Real Sustainable Streets Project Pursuant to CEQA Guideline 15306
NEW BUSINESS
4. FY2025-26 MID-YEAR CIP UPDATE, FINANCIAL UPDATE, AND BUDGET
AMENDMENT
Consider: Motion to Adopt a Resolution Amending the Fiscal Year 2025-26 Budget; Appropriating Funds to Increase the General Fund (11) Expenditure Appropriation b $722,904, Street Capital Fund (32) Revenue and Expenditure Appropriation by $2,850,000, Sewer Operating Fund (81) Expenditure Appropriation by $300,300, and Sewer Capital Fund (82) Revenue and Expenditure Appropriation by $345,300; Carrying Over $17,644,618 of Unspent Project Budget to FY 2025-26; and Authorizing the addition of 1.0 FTE Management Analyst Position in the City Manager’s Office Pursuant to CEQA Guideline 15378
Regular Meeting Agenda 02.11.26 Page 3 of 3
STUDY SESSION
5. FRANCHISE AGREEMENT FOR RECYCLABLES, ORGANIC WASTE AND GARBAGE
COLLECTION AND PROCESSING SERVICES AND ALTERNATIVES FOR
CONSIDERATION
This is a study session is intended to provide City Council with details regarding the Franchise Agreement for Recyclables, Organic Waste and Garbage Collection and Processing Services and Alternatives for Consideration, and for the City Council to provide direction to staff on the Agreement.
REPORTS
Mayor/City Council Reports
Committee Reports
City Manager Report
ADJOURNMENT
AGENDA ITEM #1
Minutes – Regular Meeting 01.28.26 Page 1 of 5
MINUTES
REGULAR MEETING
City Council of the Town of Colma
Town Hall Council Chamber
1198 El Camino Real, Colma CA
Also viewable via Zoom.us
Wednesday, January 28, 2026
Closed Session – 6:00 PM
State of the City – 7:00 PM
Regular Session to follow State of the City
STATE
OF THE CITY ADDRESS
Mayor Slaughter gave the State of the City Address at 7:02 p.m.
PLEDGE O
F ALLEGIANCE AND ROLL CALL
Mayor Slaughter called the meeting to order at 7:16 p.m.
Council
Present – Mayor Carrie Slaughter, Vice Mayor Helen Fisicaro, and Council Members Joanne F. del Rosario, Thomas Walsh, and Ken Gonzalez
Council
Absent – None
Staff Pres
ent – City Manager Daniel Barros, City Attorney Christopher Diaz, Police Commander Sherwin Lum, Administrative Services Director Nathan Bassett, Director of Planning and Public Works Brad Donohue, City Planner Farhad Mortazavi, Human Resources Manager Juan Rumayor, Accounting Manager Sabrina Lee, City Clerk Michelle Estabillo and Deputy City Clerk Abigail Dometita
Council
recited the Pledge of Allegiance.
REPORT OU
T FROM CLOSED SESSION
Mayor Sl
aughter reported that no action was taken at tonight’s closed session.
ADOPTIO
N OF THE AGENDA
Action
: A motion was made by Council Member del Rosario, seconded by Council Member Walsh, to adopt the agenda. The motion carried by the following vote:
AGENDA ITEM #1
Minutes – Regular Meeting 01.28.26 Page 2 of 5
Name Voting P
resent, Not Voting Absent
Aye No Abstain Not Participating
Carrie Slaughter, Mayor
Helen Fisicaro
Joanne F. del Rosario
Thomas Walsh
Ken Gonzalez
5 0
PRESEN
TATIONS
City Manag
er Barros introduced Len Materman, Chief Executive Officer of OneShoreline, who gave an update on the Colma Creek and all other flood related projects throughout the county.
Council
discussion followed.
Direct
or Donohue and Mr. Materman answered their questions.
PUBLIC
COMMENTS
Commander
Lum and Ray Satorie of Daly City Host Lions Club made a joint public comment.
CONSENT CALENDAR
1. Motion to Approve the Minutes from the January 14, 2026 Regular Meeting
2. Motion to Approve Checks Paid for the Month of December 2025
3. Motion
to Adopt Ordinance No. 2026-829 of the City Council of the Town of Colma Amending Subchapter 5.03 (Definitions) and Section IV. (Accessory Dwelling Units and Junior Accessory Dwelling Units) of the Colma Zoning Code to Align Local Regulations with the California Government Code, Title 7, Division 1, Chapter 13, as Amended by Legislation Effective January 1, 2024; March 27, 2024; January 1, 2025; and January 1, 2026, and Finding the Action to be Statutorily Exempt from CEQA Under Public Resources Code Section 21080.17
4. Motio
n to Approve and Authorize the City Manager to Execute the First Amendment to the Agreement with Mark Thomas in the Amount of $239,521.02 for a New Total Authorized Agreement Amount Not to Exceed $2,342,574.73 for the El Camino Real Bicycle and Pedestrian Improvement Project, Project Approval and Environmental Document (PA&ED) Phase Pursuant to CEQA Guideline 15306
5. Motion
to Adopt Resolution No. 2026-03 Awarding and Authorizing the City Manager to Execute a Construction Contract with G. Bortolotto & Company, Inc. in the Amount of $176,017.20; Approving a Construction Contingency and Construction Management Fee in the Amount of $26,403.00 for a Total Project Cost of $202,420.20 for the 2025-26 Street Pavement Maintenance Project, Pursuant to CEQA Guideline 15301
Minutes – Regular Meeting 01.28.26 Page 3 of 5
There were no Public Comments.
Action: A motion was made by Council Member Walsh, seconded by Council Member del Rosario, to approve the Consent Calendar.
The mot
ion carried by the following vote:
Name Voting P
resent, Not Voting Absent
Aye No Abstain Not Participating
Carrie Slaughter, Mayor
Helen Fisicaro
Joanne F. del Rosario
Thomas Walsh
Ken Gonzalez
5 0
NEW BU
SINESS
6. FY 2024-25 AUDITED FINANCIAL STATEMENTS AND REPORTS
Accoun
ting Manager Lee introduced Auditor Michael O’ Connor who presented the staff report.
There
were no Public Comments.
Council
discussion followed.
Action: A motion was made by Vice Mayor Fisicaro, seconded by Council Member del Rosario, to Adopt Resolution No. 2026-04 Accepting the Auditor’s Reports and Financial Statements for the Fiscal Year Ending June 30, 2025, Pursuant to CEQA Guideline 15378.
The mot
ion carried by the following vote:
Name Voting P
resent, Not Voting Absent
Aye No Abstain Not Participating
Carrie Slaughter, Mayor
Helen Fisicaro
Joanne F. del Rosario
Thomas Walsh
Ken Gonzalez
5 0
7. MEMOR
ANDUM OF UNDERSTANDING WITH REPUBLIC SERVICES
City Man
ager Barros presented the staff report.
There
were no Public Comments.
Minutes – Regular Meeting 01.28.26 Page 4 of 5
Council
discussion followed.
City Manager Barros answered their questions.
Action: A motion was made by Council Member Walsh, seconded by Council Member del Rosario, to Approve and Authorize the City Manager to Execute a Memorandum of Understanding (MOU) with Republic Services Regarding a Credit to Ratepayers and Negotiate Minor Administrative Changes Prior to Execution.
The mot
ion carried by the following vote:
Name Voting P
resent, Not Voting Absent
Aye No Abstain Not Participating
Carrie Slaughter, Mayor
Helen Fisicaro
Joanne F. del Rosario
Thomas Walsh
Ken Gonzalez
5 0
COUNCIL
CALENDARING
Mayor Sl
aughter announced the next Regular Council meeting will be on February 11, 2026.
REPORTS
Mayo
r/Council Reports
There were no reports.
Committee Reports
There were no reports.
City Manager Reports
City Manager Barros reported the following:
• Cypress Lawn is hosting Casino Night on January 31st at 6pm. • Potluck and Treat Exchange is February 10th from 12-2pm at the Colma Community Center. • Ghost Run 5K is February 21st at 9am.
ADJOURNMENT
Mayor Slaughter adjourned the meeting at 8:13 p.m. in memory of Andre Gomes and Gitti Strelow.
Respec
tfully submitted,
Staff Report - Recreation Quarterly Review, October - December 2025 Page 1 of 3
STAFF REPORT
TO
: Mayor and Members of the City Council
FROM: Angelika Abellana, Recreation Manager
VIA: Dan Barros, City Manager
MEETING DATE: February 11, 2026
SUBJECT: Recreation Services Department Quarterly Review, October - December 2025
RECOMMENDATION
Staff recommends that the City Council adopt:
MOTION TO ACCEPT INFORMATION REPORT ON RECREATION DEPARTMENT PROGRAM, ACTIVITIES, EVENTS AND TRIPS FOR THE FOURTH QUARTER OF 2025.
BACKGROUND
Participation
The Recreation Services Department offered programs, activities, events, and trips for all age groups during the past quarter. Below is a summary of participation levels by demographic:
• A total of 183 adults and seniors participated in enrichment programs, reflecting an increase of 47 participants compared to the fourth quarter of 2024. Staff attributes this growth to increased interest in programs such as Ladies Social and Armchair Travel, as wel
l as the addition of the Senior Strength and Core fitness class. • A total of 436 adults and seniors participated in trips and special events, representing an increase of 11 participants compared to the fourth quarter of 2024. Staff attribute this increase to continued interest in adult and senior field trips, as well as the addition of another Brews and Bingo event, which attracted both older and younger adults. • A total of 148 youth and teens participated in enrichment programs, marking an increase of 28 participants compared to the fourth quarter of 2024. Staff attributes this growth to increased interest in the Kids Club and Winter Camp programs. • A
total of 518 youth and teens participated in events and trips, reflecting an increase of 58 participants compared to the fourth quarter of 2024. Staff attributes this rise in AGENDA ITEM #2AMENDED
Staff Report - Recreation Quarterly Review, October - December 2025 Page 2 of 3 participation to increased engagement in teen programs, Parents’ Night Out, and the addition of a gift upgrade option for Breakfast with Santa.
• A total of 2,223 youth, adults, and seniors participated in community programs, representing an increase of 115 participants compared to the fourth quarter of 2024.
Staff attributes this increase to the continued popularity of Cinema at the Cemetery and Holiday Tree Lighting activities, including bounce houses and local performances.
The attachment contains a detailed breakdown of participation by program.
Rental Activity
The Colma Community Center was rented for 46 different events:
● Resident Rental (19 social events)
● Colma Non-Profit (1 Meeting)
● Colma Business (1 Social)
● Non-Resident Nonprofit (1 Social)
● Non-Resident Nonprofit, kitchen only (20 reservations) ● In House Reservations (1 Meeting, 3 Town Events)
The Sterling Park Recreation Center was rented for 10 different events:
• Sterling Park Resident Rental Reservations (10 social events)
ANALYSIS
In the fourth quarter of 2025, a total of 3,508 participants attended 71 recreation programs, representing an increase of 259 participants compared to the fourth quarter of 2024.
Staff attributes this increase in participation to popular events such as Cinema at the Cemetery and the Día de los Muertos celebration, as well as growing interest in senior programs and trips.
Additional increases are attributed to including the Holiday Tree Lighting event and the Adult Holiday Party.
During this period, staff hosted the first Holly Jolly Mini Market, featuring young entrepreneurs.
Gingerbread-making activities were also offered, and Colma teens volunteered to assist with gift wrapping. The event drew a steady flow of shoppers, with large crowds coming in and out of the building continuously until the conclusion of the event.
Staff estimate that 33 percent of the population held a current Colma I.D. during the fourth quarter of 2025.
There were 56 facility rentals during the fourth quarter, an increase of five rentals compared to the fourth quarter of 2024. This reflects continued growth in resident interest in renting the Colma Community Center.
Staff will continue to refine and enhance its marketing strategies to further increase participation in recreation programs and special events.
Sustainability Impact
Staff Report - Recreation Quarterly Review, October - December 2025 Page 3 of 3 Staff coordinates and implements programs and activities that align with the Town’s Climate Action Plan and Sustainability Policy. For example, at events including the Adult Holiday Luncheon, cups, plates, forks, knives, and spoons are made from recyclable and/or compostable materials.
CONCLUSION
Staff recommends that City Council adopt the motion to accept informational report on Recreation Department program, activities, events and trips for the fourth quarter of 2025.
ATTACHMENTS
A. 2025 Recreation Service Department Quarterly Review – Participation Detail
AMEDNDED ATTACHMENT A.
Recreation Services Department Quarterly Review
October - December 2025
Participation Detail
Adult/Senior Enrichment Programs
Program Registered Sessions New or Existing Program
1 Armchair Travel 22 2 Existing
2 Boot Camp Fitness 2 1 Existing
3 Breakfast and Bingo 38 3 Existing
4 First Aid & CPR Training 7 1 Existing
5 Friday Films 23 2 Existing
6 Ladies Social 32 3 Existing
7 Mixtiso Happy Chair Yoga 5 1 Existing
8 Restorative Yoga 5 1 Existing
9 Senior Strength and Core 6 1 Existing
10 Star and Souls – Friendsgiving 19 1 NEW
11 The Art of Journaling 3 1 Existing
12 Whisper Book Club 1 1 Existing
13 Zumba Gold Cancelled Cancelled Existing
14 Zumba Toning - Saturday 9 1 Existing
15 Zumba Toning - Tuesday 11 1 Existing
Total Number of Participants183
Adult & Senior Trips & Events – 436 participants
Program Registered Sessions New or Existing Program
16 Adult Holiday Party 214 1 Existing
17 Adult Cooking Class 13 1 Existing
18 BBQ at Creekside Villa 35 1 Existing
19 Cypress Lawn Arboretum 5 1 Existing
20 Graton Casino Trip 35 1 Existing
21 Half Moon Bay Pumpkin Patch 12 1 NEW
22 Jingle and Mingle Senior Luncheon 29 3 Existing
23 Open Journaling 7 1 NEW
24 Senior Luncheon 52 2 Existing
25 Spooktacular Brews and Bingo 34 1 NEW
26 Succulents with Sue - Glass Ornaments Cancelled Cancelled NEW Total Number of Participants436
Youth & Teen Enrichment Programs
Program Registered Sessions New or Existing Program
27 Fall Camp 15 1 Existing
28 Crafts and Vibes Cancelled Cancelled Existing
29 Duo Dance Academy 1 3 Existing
30 Kid’s Club After School Program 26 3 Existing
31 Kumon Math Tutoring 11 1 Existing
32 Kumon Reading Tutoring 7 1 Existing
33 Minecraft Lego Camp 13 1 NEW
34 Teen Friendsgiving Cancelled Cancelled NEW
35 Teen Movie 1 1 Existing
36 The Hang Out Workshops 12 3 Existing
37 Vibo Music Lesson 1 1 Existing
38 Winter Day Camp 61 1 Existing
Total Number of Participants148
Youth and Teen Events & Trips
Program Registered Sessions New or Existing Program
39 Dessert and Arts and Crafts 7 2 Existing
40 BWS – Gift Upgrade 35 2 NEW
41 Cypress Lawn Tour (ASP) Cancelled 1 Existing
42 Enchant (Teen Trip) Cancelled 1 Existing
43 Exploratorium Teen Center Cancelled 1 Existing
44 Holiday Breakfast with Santa 116 1 Existing
45 Open Teen Center 9 1 Existing
46 Parents Night Out 51 1 Existing
47 Teen Gift Wrapping Volunteers 5 1 NEW
48 Trunk or Treat 256 1 Existing
49 Youth Cooking Class 14 1 Existing
50 Winter Camp Bowling 25 1 Existing
51 Winter Camp Ice Skating Cancelled 1 Existing
Total Number of Participants518
Community Programs
Program Registered Sessions New or Existing Program
52 CAPE - Refresher 3 1 Existing
53 Cinema at the Cemetery (2) 1000 2 Existing
54 Colma Fall Recycling Event 12 1 Existing
55 Dia De Los Muertos Vendor 11 1 NEW
56 Dia De Lost Muertos 450 1 Existing
57 Family Pumpkin Party 36 1 Existing
58 Gingerbread Night 52 1 NEW
59 Halloween House Decorating Contest 12 1 Existing
60 Holiday House Decorating 10 1 Existing
61 Holiday Pet Photos 7 1 Existing
62 Holly Jolly Market Vendors 16 1 NEW
63 Letters to Santa 5 1 Existing
64 Mariachi Christmas Tickets 36 1 NEW
65 Parol Lantern Workshop 42 1 Existing
66 Tree Lighting - Bounce Houses 110 1 NEW
67 Tree Lighting Event 300 1 Existing
68 Veteran BBQ Celebration 100 1 Existing
69 Veterans Day Card Making 4 1 Existing
70 Veterans Village ID Day 17 1 NEW
71 Winchester - Family Trip Cancelled 1 Existing
Total Number of Participants2223
Staff Report - Fiscal Year 2024 Congressionally Directed Spending funds El Camino Real Sustainable Streets Project Page 1 of 4
STAFF REPORT
TO: Mayor and Members of the City Council
FROM: Brad Donohue, Director of Public Works and Planning Abdulkader Hashem, Principal Project Manager
VIA: Daniel Barros, City Manager
MEETING DATE: February 11, 2026
SUBJECT: Fiscal Year 2024 Congressionally Directed Spending Funds For the El Camino Real Sustainable Streets Project
RECOMMENDATION
Staff recommends that the City Council adopt the following:
RESOLUTION APPROVING THE FISCAL YEAR 2024 CONGRESSIONALLY DIRECTED
SPENDING FUNDS ALLOCATED BY THE CITY/COUNTY ASSOCIATION OF
GOVERNMENTS OF SAN MATEO COUNTY (C/CAG) FOR THE EL CAMINO REAL SUSTAINABLE STREETS PROJECT PURSUANT TO CEQA GUIDELINE 15306 COUNCI
L ADOPTED VALUES
The City Council approved a master plan that addresses bicycle and pedestrian safety and transportation deficiencies on El Camino Real (ECR) in Colma. This plan created a vision of how the highway could be reconstructed to accommodate all modes of transportation, a plan that endorses safety and promotes healthy modes of travel along ECR. The approval of the resolution is a continuation of the vision that ECR can be viable for all modes of travel.
BACKGRO
UND
In 2021, the City/County Association of Governments of San Mateo County (C/CAG) completed the San Mateo Countywide Sustainable Streets Master Plan. This Plan identified and prioritized hundreds of opportunities throughout San Mateo County, to integrate active transportation improvements with green stormwater infrastructure to provide water quality improvement and additional co-benefits, such as improving bicycle and pedestrian safety, enhancing urban greening, and reducing the impacts of climate change.
C/CAG, in coordination with five municipalities with high priority concept designs developed in the San Mateo Countywide Sustainable Streets Master Plan, including the City of Daly City, City of East Palo Alto, City of South San Francisco, County of San Mateo and Town of Colma, AGENDA ITEM #3
Staff Report - Fiscal Year 2024 Congressionally Directed Spending funds El Camino Real Sustainable Streets Project Page 2 of 4 submitted an application for $1,500,000 under the Fiscal Year 2024 Congressionally Directed Spending (CDS) program, through Congressmember Kevin Mullin’s Office and Senator Alex Padilla’s Office to fund planning and design for up to five high priority sustainable street projects, including the El Camino Real Sustainable Streets Project in Colma.
As requested by C/CAG and agreed upon by the selected local agencies recommended for funding, including the City of Daly City, City of East Palo Alto and Town of Colma, Caltrans approved a request to suballocate the $850,000 in total CDS funding designated for the San Mateo County Sustainable Streets Pilot Project to the three selected local agencies and to enter into funding agreements with the respective local agencies directly, without C/CAG acting as a passthrough for funding to the local agencies.
On April 22, 2025, the Town of Colma and the City/County Association of Governments of San Mateo County (C/CAG) formally entered into a Memorandum of Understanding (MOU). The purpose of this MOU is to define the roles, responsibilities, terms, and conditions for administering the $370,500 of the allocated $850,000 to the Town of Colma in Fiscal Year 2024.
CDS funds, which are allocated for the planning and design of the Colma El Camino Real Sustainable Streets Project “Segment A”, which is component of the larger El Camino Real Bicycle and Pedestrian Improvement project.
Detailed Description of the Project
The El Camino Real Bicycle and Pedestrian Improvement Project aims to enhance safety, provide multimodal accessibility, improve connectivity and access to public transportation, and support economic growth by providing continuous sidewalks and dedicated bicycle lanes along approximately 1.5 miles of El Camino Real/State Route (SR) 82 between Albert M Teglia Boulevard in the Town of Colma and Hickey Boulevard in the City of South San Francisco. The project is divided into three segments: Segment A from Albert M. Teglia Boulevard to Mission Road, Segment B from Mission Road to Arlington Drive in the Town of Colma, and Segment C from Arlington Drive to Hickey Boulevard in the City of South San Francisco.
The Project scope involves the design (Plans, Specifications and Estimates) for Green Landscaping/Infrastructure for the El Camino Real Sustainable Streets Project Segment A. This green landscaping feature will provide stormwater treatment along with detaining stormwater flow into the Town’s drainage system, enhancing urban greening, and improving overall community health, climate resiliency and an aesthetic pleasing landscape buffer between pedestrian sidewalks and bike paths.
ENVIRONMENTAL
City Council’s action in adopting the resolution is exempt from environmental review under the California Environmental Quality Act (CEQA) pursuant to CEQA Guideline 15306 as information collection, (Production of plans, specifications and estimates). The resolution will authorize information gathering for the Sustainable landscaping features that will parallel both the East and West side of Segment A of the Project. Approval of the resolution allows the Town to expense CDS funding for the development of the Plans, Specifications and Estimates for the Project. Approval of the design will come from both the Town of Colma and Caltrans. Once the Staff Report - Fiscal Year 2024 Congressionally Directed Spending funds El Camino Real Sustainable Streets Project Page 3 of 4 design has been approved, Staff will analyze the design to determine the appropriate level of CEQA review. CEQA will then be considered by the decision makers prior to approval of any construction of the project.
ANALYSIS
Since El Camino Real is a state-owned roadway, all improvements must be approved by Caltrans. The proposed improvements will require various levels of documentation, studies, and reviews to receive Caltrans’s approval at each stage, from project initiation to construction. The Project Study Report-Project Development Support (PSR-PDS) phase was completed and approved by Caltrans in February 2025. The next phase, Project Approval and Environmental Document (PA&ED), is currently in development and is expected to be finished in May 2026.
Following the PA&ED approval, the project will move into the Plan, Specifications and Estimate (PS&E) and Right of Way (ROW) stage of the project.
C/CAG and the Town have agreed to allocate $370,500 of the total amount of $850,000 provided by the Fiscal Year 2024 Congressionally Directed Spending program under the San Mateo County Sustainable Streets Design Pilot Project for the El Camino Real Sustainable Streets Project Segment A (Project).
The Fiscal Year 2024 Congressionally Directed Spending program, administered by the Federal Highway Administration, requires an 11.47% non-federal local match from Colma, totaling $48,002. The local match corresponds to the full grant amount of $370,500 allocated to the El Camino Real Sustainable Streets Project (Segment A).
A City Council resolution is required to approve the acceptance and use of the Fiscal Year 2024 CDS funds allocated by C/CAG. These funds are designated for the design of the Colma El Camino Real Sustainable Streets project, which is part of the larger El Camino Real Bicycle and Pedestrian Improvement project.
FISCAL IMPACT
The Town’s estimated funding plan for the PS&E of the El Camino Real Sustainable Streets Project is as follows:
• Fiscal Year 2024 Congressionally Directed Spending (CDS) funds $ 370,500 • Proposed CIP Allocation for FY 25-26 (Local Match 11.47%) $ 48,002
Estimated Project Total: $ 418,502
The $48,002 required for local match funding will be appropriated with the FY 2026-27 budget using a transfer of General Fund unassigned fund balance.
The Town of Colma is the project's sponsor and implementing agency. The Project must be completed by the CDS program deadline of September 30, 2032.
Staff Report - Fiscal Year 2024 Congressionally Directed Spending funds El Camino Real Sustainable Streets Project Page 4 of 4
SUSTAINABLE IMPACT
This resolution in support of Green Landscaping/Infrastructure of the El Camino Real Sustainable Streets Project is consistent with the Town’s sustainability goals and Complete Streets and Green Streets Program goals.
ALTERNAT
IVES
The City Council could choose not to accept the Fiscal Year 2024 Congressionally Directed Spending funds. Doing so is not recommended, the Town would lose this funding opportunity to assist with the development of the PS&E’s for the Green Landscaping/Infrastructure portion of Segment A of El Camino Real Sustainable Streets Project.
CONCLUSI
ON
Staff is req
uesting that City Council adopt a resolution to accept and authorize the use of the allocated Fiscal Year 2024 Congressionally Directed Spending funds. The funding will be used exclusively for the design of the Green Landscaping/Infrastructure in Segment A of the El Camino Real Sustainable Streets project.
ATTACHM
ENTS
A. Resolutio
n
B. Memorandum of Understanding between C/CAG and Colma
RESOLUT
ION NO. 2026-XX
OF THE CITY COUNCIL OF THE TOWN OF COLMA
RESOLUTION
APPROVING THE FISCAL YEAR 2024 CONGRESSIONALLY DIRECTED
SPENDING FUNDS ALLOCATED BY THE CITY/COUNTY ASSOCIATION OF
GOVERNMENTS OF SAN MATEO COUNTY (C/CAG) FOR THE EL CAMINO REAL SUSTAINABLE STREETS PROJECT PURSUANT TO CEQA GUIDELINE 15306 The Cit
y Council of the Town of Colma does resolve as follows:
1. Backgr
ound
(a) The City/County Association of Governments of San Mateo County (C/CAG) manages the San Mateo Countywide Water Pollution Prevention Program to support its member agencies in meeting state and federal mandates to reduce pollution discharging from municipal storm drainage systems.
(b) In 2021, C/CAG completed the San Mateo Countywide Sustainable Streets Master Plan, which identified and prioritized hundreds of opportunities throughout San Mateo County to integrate active transportation improvements with green stormwater infrastructure to provide water quality improvement and additional co-benefits, such as improving bicycle and pedestrian safety, enhancing urban greening, and reducing the impacts of climate change. (c) C/CAG, in coordination with five municipalities with high priority concept designs developed in the San Mateo Countywide Sustainable Streets Master Plan, including the City of Daly City, City of East Palo Alto, City of South San Francisco, County of San Mateo and Town of Colma, submitted an application for $1,500,000 under the Fiscal Year 2024 Congressionally Directed Spending program, herein referred to as “CDS”, through Congressmember Kevin Mullin’s Office and Senator Alex Padilla’s Office to fund planning and design for up to five high priority sustainable street projects, under the CDS project title “San Mateo County Sustainable Streets Pilot Project”. (d) The Consolidated Appropriations Act of 2024 included an appropriation of $850,000 under the CDS program for Fiscal Year 2024 and lists C/CAG as the recipient of said funds to implement the San Mateo County Sustainable Streets Pilot Project. (e) The Federal Highway Administration is authorized to allocate the CDS funding via the California Department of Transportation, herein referred to as “Caltrans,” through the Caltrans Local Assistance Program to implement the San Mateo County Sustainable Streets Pilot Project. (f) C/CAG, in coordination with the local agencies included in C/CAG’s San Mateo County Sustainable Streets Pilot Project application, went through a process of recommending funding three of the five sustainable streets projects, based on project readiness and local buy in. (g) As requested by C/CAG and agreed upon by the selected local agencies recommended for funding, including the City of Daly City, City of East Palo Alto and Town of Colma, Caltrans approved a request to suballocate the $850,000 in total CDS funding designated for the San Mateo County Sustainable Streets Pilot Project to the three selected local agencies and to enter into funding agreements with the respective local agencies directly.
ATTACHMENT A
2. Approva
l and Authorization
(a) The City Council hereby approves the Fiscal Year 2024 Congressionally directed spending funds allocated by C/CAG for the El Camino Real Sustainable Streets Project “Segment A”. (b) The Town of Colma have agreed to allocate $370,500 of the total amount of $850,000 provided by the Fiscal Year 2024 CDS program for the planning and design of the Colma El Camino Real Sustainable Streets Project “Segment A” (Project), which is component of the larger El Camino Real Bicycle and Pedestrian Improvement project.
(c) On April 22, 2025, the Town of Colma and C/CAG formally entered into a Memorandum of Understanding (MOU) for outlining and defining roles, responsibilities, terms, and conditions for administering the allocated $370,500 CDS funds to the Town. (d) The T own has agreed to provide the associated 11.47% (percent) local match requirement of $48,002.
(e) The Town will ensure timely obligation of the CDS funding for the Project, consistent with the Fiscal Year 2024 CDS program Caltrans E-76 deadline of September 30, 2027. (f) The Town agrees to complete the Project scope by the Fiscal Year 2024 CDS program deadline of September 30, 2032.
Certifi
cation of Adoption
I certify that the foregoing Resolution 2026- __ was duly adopted at a regular meeting of said City Council held on February 11, 2026, by the following vote:
Name Voting P
resent, Not Voting Absent
Aye No Abstai n Not Participating
Carrie Slaughter, Mayor
Helen Fisicaro
Ken Gonzalez
Joanne F. del Rosario
Thomas Walsh
Voting Tally
Dated
______________________ ___________________________________ Carrie Slaughter, Mayor
Attest:
____________________________
Michelle Estabillo, City Clerk
MEMORANUM OF UNDERSTANDING
BETWEEN
THE CITY/COUNTY ASSOCIATION OF GOVERNMENTS OF SAN MATEO COUNTY AND THE TOWN OF COLMA FOR ADMINISTERING $370,500 IN FISCAL YEAR 2024 CONGRESSIONALLY DIRECTED SPENDING FUNDS FOR PLANNING
AND DESIGN OF THE COLMA EL CAMINO REAL SUSTAINABLE STREETS PROJECT.
This Memorandum of Understanding (MOU) entered into as of the _22nd day of_April_, 2025, by and between the City/County Association of Governments of San Mateo County, herein referred to as “C/CAG,” and the Town of Colma, herein referred to as "TOWN,” collectively referred to as “PARTIES,” is for the purpose of outlining and defining the roles, responsibilities, terms and conditions for administering $370,500 in Fiscal Year 2024 Congressionally Directed Spending funds for planning and design of the Colma El Camino Real Sustainable Streets Project, hereinafter referred to as “PROJECT”.
RECITALS
WHEREAS, C/CAG manages the San Mateo Countywide Water Pollution Prevention Program to support its member agencies in meeting state and federal mandates to reduce pollution discharging from municipal storm drainage systems; and WHEREAS, in 2021, C/CAG completed the San Mateo Countywide Sustainable Streets Master Plan, which identified and prioritized hundreds of opportunities throughout San Mateo County to integrate active transportation improvements with green stormwater infrastructure to provide water quality improvement and additional co-benefits, such as improving bicycle and pedestrian safety, enhancing urban greening, and reducing the impacts of climate change; and
WHEREAS, the San Mateo Countywide Sustainable Streets Master Plan included 12 project concepts for high priority sustainable streets projects focusing in areas of underserved and vulnerable communities, with the intention of supporting future funding for implementation; and
WHEREAS, C/CAG, in coordination with five municipalities with high priority concept designs developed in the San Mateo Countywide Sustainable Streets Master Plan, including the City of Daly City, City of East Palo Alto, City of South San Francisco, County of San Mateo and Town of Colma, submitted an application for $1,500,000 under the Fiscal Year 2024 Congressionally Directed Spending program, herein referred to as “CDS”, through Congressmember Kevin Mullin’s Office and Senator Alex Padilla’s Office to fund planning and design for up to five high priority sustainable street projects, including the PROJECT, under the CDS project title “San Mateo County Sustainable Streets Pilot Project”; and WHEREAS, the Consolidated Appropriations Act of 2024 included an appropriation of $850,000 under the CDS program for Fiscal Year 2024 and lists C/CAG as the recipient of said funds to implement the San Mateo County Sustainable Streets Pilot Project; and Docusign Envelope ID: C91F3B8E-10FD-466F-B04E-82281053DC2D
ATTACHMENT B
WHEREAS, there is an 11.47% (percent) non-federal local match requirement for the Fiscal Year 2024 CDS program administered by the Federal Highway Administration, totaling $110,127 for the entire grant amount of $850,000 allocated to the San Mateo County Sustainable Streets Pilot Project; and
WHEREAS, the Federal Highway Administration is authorized to allocate the CDS funding via the California Department of Transportation, herein referred to as “Caltrans,” through the Caltrans Local Assistance Program to implement the San Mateo County Sustainable Streets Pilot Project, including the PROJECT; and
WHEREAS, to best utilize the available CDS funding, C/CAG, in coordination with the local agencies included in C/CAG’s San Mateo County Sustainable Streets Pilot Project application, went through a process of recommending funding three of the five sustainable streets projects, including the PROJECT, based on project readiness and local buy in; and WHEREAS, as requested by C/CAG and agreed upon by the selected local agencies recommended for funding, including the City of Daly City, City of East Palo Alto and Town of Colma, Caltrans approved a request to suballocate the $850,000 in total CDS funding designated for the San Mateo County Sustainable Streets Pilot Project to the three selected local agencies and to enter into funding agreements with the respective local agencies directly, without C/CAG acting as a passthrough for funding to the local agencies; and WHEREAS, C/CAG and the TOWN wish to document the general expectations and roles and responsibilities for implementing the PROJECT under the San Mateo County Sustainable Streets Pilot Project.
Now, THEREFORE, the PARTIES to this MOU agree as follows:
1. SCOPE OF WORK
The PROJECT Scope of Work pursuant to this MOU includes planning, design and permitting only for the PROJECT, as originally envisioned through the project concept developed in C/CAG’s San Mateo Countywide Sustainable Streets Master Plan (see Exhibit A). It is expected that the PROJECT plans and designs under this Scope of Work shall be substantially consistent with the concept plan for the PROJECT (Exhibit A), recognizing plans and designs may need to be modified to accommodate site constraints, utility conflicts, and funding availability, among other considerations as the PROJECT develops. This MOU only pertains to the Scope of Work as defined herein. The main components of the PROJECT, as originally envisioned in the San Mateo Countywide Sustainable Streets Master Plan, are summarized as follows:
Colma El Camino Real Sustainable Streets Project:
• The El Camino Real Sustainable Streets Project Segment A (PROJECT) is a component of a larger El Camino Real (State Route 82) Improvement Project. Segment A extends Docusign Envelope ID: C91F3B8E-10FD-466F-B04E-82281053DC2D
from El Camino Real between Albert M. Teglia Boulevard and Mission Road intersection within the Town of Colma.
• The proposed improvements on Segment A include construction of new accessible sidewalks, protected bicycle facilities, ADA curb ramps, high-visibility crosswalks, energy efficient street lighting, landscaping, bioretention planters, and safe harbor bus stops.
The PARTIES further recognize that the full scope and scale of the PROJECT, as originally conceptualized in the San Mate Countywide Sustainable Streets Master Plan, would require additional funding to complete 100% (percent) engineering plans and specifications and cost estimates, and may require additional funding for permitting beyond the amount provided for the PROJECT through the CDS funding. As such, the PARTIES agree that the TOWN will advance the PROJECT planning, design and permitting to the greatest extent feasible as defined within this Scope of Work with the funds made available through the Fiscal Year 2024 CDS program.
2. FUNDING ALLOCATION
a. Funding Commitment. C/CAG and the TOWN have agreed to allocate $370,500 of the total amount of $850,000 provided by the Fiscal Year 2024 CDS program under the San Mateo County Sustainable Streets Design Pilot Project for the PROJECT.
The TOWN has agreed to provide the associated 11.47% (percent) local match requirement of $48,002.
3. TERM OF MOU
a. This MOU is effective upon execution and will terminate upon the earliest of: (a) six months after written acceptance of C/CAG of the completion of the Scope of Work, (b) termination by C/CAG pursuant to Section 2.c. of this MOU, or (c) September 30, 2027.
4. GENERAL RESPONSIBILITIES
a. C/CAG.
• As the named funding recipient for the Fiscal Year 2024 CDS funding allocated to the San Mateo County Sustainable Streets Design Pilot Project pursuant to the authorizing legislation (Consolidated Appropriations Act of 2024), C/CAG is committed to the success of the PROJECT Scope of Work and will provide in- kind staff and consultant support to the TOWN in preparing the PROJECT for inclusion in the Federal Transportation Improvements Program (FTIP) 2025 Amendment and to support the TOWN in submitting its E-76 federal obligation request through Caltrans.
• C/CAG reserves the right to request review of the funding agreement between the TOWN and Caltrans prior to execution to ensure substantial consistency with the San Mateo County Sustainable Streets Pilot Project.
Docusign Envelope ID: C91F3B8E-10FD-466F-B04E-82281053DC2D
• As needed, C/CAG will continue to seek additional funding to complete planning, design, and permitting for the PROJECT.
• As needed, C/CAG will continue to seek state and federal funding for the construction of the PROJECT.
b. TOWN.
• As the PROJECT sponsor, the TOWN will ensure timely obligation of the CDS funding for the PROJECT, consistent with the Fiscal Year 2024 CDS program Caltrans E-76 deadline of September 30, 2027.
• The TOWN agrees to complete the Scope of Work as detailed in Section 1 by the Fiscal Year 2024 CDS program deadline of September 30, 2032.
• As needed, the TOWN will continue to seek additional funding to complete planning, design, and permitting for the PROJECT.
• As needed, the TOWN will continue to seek state and federal funding for the construction of the PROJECT.
5. HOLD HARMLESS/ INDEMNITY
The PARTIES agree to fully indemnify, defend, and hold each other (including their appointed and elected officials, officers, employees, and agents) harmless and free from any damage or liability imposed for injury occurring by reason of the negligent acts or omissions or willful misconduct of the indemnifying PARTY, its appointed or elected officials, officers, employees, or agents, under or in connection with any work, authority, or jurisdiction delegated to such PARTY under this MOU. No PARTY, nor any appointed or elected official, officer, employee, or agent thereof, shall be responsible for any damage or liability occurring by reason of the negligent acts or omissions or willful misconduct of any other PARTY, its appointed or elected officials, officers, employees, or agents, under or in connection, with any work, authority, or jurisdiction delegated to such other party under this MOU.
6. NOTICES
All notices affecting any of the clauses of this MOU must be in writing via email to the appropriate address indicated below.
To C/CAG:
City/County Association of Governments of San Mateo County Attn: Reid Bogert, C/CAG Stormwater Program Director
Docusign Envelope ID: C91F3B8E-10FD-466F-B04E-82281053DC2D
Email: [email protected]
To TOWN:
Town of Colma
Attn: Abdulkader Hashem, Principal Project Manager
Email: [email protected]
IN WITNESS WHEREOF, the PARTIES have executed this MOU on the date set forth above.
AGREED AND EXECUTED BY:
CITY/COUNTY ASSOCIATION OF GOVERNMENTS OF SAN MATEO COUNTY
By: Date: , 2025
Title:
TOWN OF COLMA
By: Date: , 2025
Title:
Approved as to Form:
By:
Name:
Legal Counsel for C/CAG
Docusign Envelope ID: C91F3B8E-10FD-466F-B04E-82281053DC2D City Manager
4/22/2025
Melissa Andrikopoulos
4/22/2025
Executive Director, C/CAG
EXHIBIT A
PROJECT CONCEPT FOR THE COLMA EL CAMINO REAL SUSTAINABLE STREETS PROJECT
FROM THE SAN MATEO COUNTYWIDE SUSTAINABLE STREETS MASTER PLAN Docusign Envelope ID: C91F3B8E-10FD-466F-B04E-82281053DC2D
PROJECT SITE
COLMA
SOUTH SAN
FRANCISCO
DALY CIT Y
I-280
CA-1
I-280
E-8
San Mateo Countywide Sustainable Streets Master Plan
El Camino Real Colma
El Camino Real (State Highway 82) through the T own of
Colma is being redesigned with pedestrian and bicycle
improvements. The design includes new landscaping,
the addition of a protected bike lane in both directions, new signaling, and a lane reduction from C Street to
Mission Street. This concept proposed to integrate green stormwater infrastructure in the planned transportation improvements.
The proposed vegetated median separating the
bike lanes from vehicular traffic is 5 to 6 feet wide. At T-intersections and at intersection approaches the
proposed median widens to 10 to 13 feet. Portions of the vegetated median on the northeast side of El Camino Real can be installed as bioretention facilities that collect and manage stormwater runoff from the roadway, bike lanes,
and sidewalks. The remaining portions of the median
can be landscaped with trees and graded to direct flow
towards the bioretention areas. The proposed median on
the southwest side of El Camino Real is located above a water main making bioretention facilities infeasible.
The bioretention facilities are shown for the block
extending north of Collins Road representing a typical
block within the corridor. The same design can be applied to the full extent of improvement from C Street through Mission Street. The proposed bioretention facilities
shown on the typical block represent 3,300 square feet
of facilities. This project will manage stormwater from
1.9 acres of roadway and provide capture of 3.5 acre-
feet of runoff per year. The project is expected to retain approximately 68.6% of runoff.
Concept Description
Site Characteristics
In Priority Development Area
Yes
Pavement Condition Index
Not Available
Watershed
Colma Creek
Green Infrastructure
Performance
Drainage Management Area
1.9 ac
Annual Runoff Captured
3.5 ac-ft
Bioretention Area / Storage Volume
3,300 sf / 0.10 ac-sf
Active Transportation
Performance
Change in Bicycle Level of Traffic
Stress (LTS)
LTS 4 to LTS 1
Increase in % Likely Bicyclist Usage
99%
Key Transportation Benefits
» Reduced pedestrian crossing
distance
» Protected bike space
» Road diet
[ ]
Docusign Envelope ID: C91F3B8E-10FD-466F-B04E-82281053DC2D 0 100’25’ 50’ 75’
E-9
Typical Concept Site Plan Detail: El Camino Real, Colma 22’
El Camino Real
Northbound
6’
Sidewalk
5’
Bike
Lane
6’
Planter
5’
Bio-
retention
5’
Bike
Lane
6’
Side-
walk
9’
Parking
Lane
8’
Parking
Lane
33’
El Camino Real
Southbound
15’
Planter Median
EL CAMINO REAL
COLLINS RD
Typical Cross Section Detail: El Camino Real
Proposed bioretention planter
Proposed planter buffer
Proposed protected bike lane
Existing planter median
KEY SITE IMPROVEMENTS
A
A A A A
D D D
C
C
CB
B
B B
B B
Docusign Envelope ID: C91F3B8E-10FD-466F-B04E-82281053DC2D E-10
Existing condition, El Camino Real Proposed condition
Site Elements
Concept Perspectives
El Camino Real Colma
Bioretention planter buffer, Portland Landscaped raised planter median, Farragut TN Class IV bike lane and parking lane, Sacramento Cannon & Cannon Engineers
Sacramento Area Council of Governments
Sergio Ruiz, NACTO
City of Portland Environmental Services
Class IV bike lane with planter buffer, Oak St, San Francisco CA Docusign Envelope ID: C91F3B8E-10FD-466F-B04E-82281053DC2D E-11
Increased Trees
Shade for walking comfort
Heat and carbon emission reduction
Neighborhood Beautification
Increased vegetation
Provide engaging streets to walk on
Groundwater Recharge
Recharge of the Westside Groundwater
Basin
Reestablishes Natural Hydrology
Bioretention planters capture and infiltrate
stormwater
Project Benefits
Bikeability & Safety
Increased protected bike lanes
Increased bike-share roads
Walkability & Safety
Curb extensions for safer street crossing
Connection to commercial areas
Bike Network
Part of larger network for connectivity
Promote biking with more connectivity
Prioritize Non-Motorized Users
Convert car lanes for biking & walking
Promote more active transportation
Planning-Level Cost Estimate
DESCRIPTION UNIT COST UNIT COST QUANTITY SUBTOTAL
Utilities Protection/Relocation $100,000 LS 1 $100,000
Sawcutting Pavement $12 LF 4,100 $49,200
Concrete Demo, Excavation & Offhaul $11 SF 10,900 $119,900 Planter Excavation & Offhaul $70 CY 5,750 $402,500
Planter Curb & 36" Sidewalls $160 LF 500 $80,000
Planter Curb & Gutter & 36" Sidewalls $180 LF 560 $100,800 Curb and Gutter $40 LF 4,780 $191,200
Bio-soil Media $250 CY 170 $42,500
Bioretention Plantings & Mulch $25 SF 3,100 $77,500
Trees $1,500 EA 35 $52,500
Landscaping Soil $125 CY 410 $51,250
Landscaping Plantings & Mulch $20 SF 5,430 $108,600
Underdrains $6 SF 1,600 $9,600
Drain Rock Subbase $160 CY 110 $17,600
Storm Drain Connections $7,500 EA 6 $45,000
Curb Ramps $6,000 EA 4 $24,000
Crosswalk Striping $6,000 EA 2 $12,000
Bike Lane Striping $12 SF 9,850 $118,200
Irrigation System $22,300 EA 3 $66,900
Asphalt and Subbase for Turn Lanes $15 SF 1,600 $24,000 Traffic Sign Relocation $900 EA 13 $11,700
CONSTRUCTION SUBTOTAL $1,705,000
Traffic Control $170,500
Mobilization (10% construction) $171,000
Contingency (30% construction) $512,000
Design Fees (15% total) $384,000
TOTAL PROJECT COST (DESIGN + CONSTRUCTION) $2,943,000
This is a planning-level cost estimate ($2020) for design and construction. Soft costs for City administration and project management and post-construction operations and maintenance are not included.
Other factors that may affect the cost of future construction include escalation and market conditions.
Docusign Envelope ID: C91F3B8E-10FD-466F-B04E-82281053DC2D E-12
This project concept is presented for discussion only. This project concept is planning-level and subject to revision as additional information becomes available. Factors to be considered during design of this project include but are not limited to the following:
» Infiltration Potential. Soils around El Camino Real in Colma are classified as hydrologic soil group (HSG) B which indicates potentially good soils for infiltrating. A geotechnical investigation will be conducted during design development, including site-specific borings and infiltration tests, to ensure facilities are designed appropriately.
Proposed green infrastructure improvements may be lined with impermeable geotextile and fitted with underdrain pipes to connect treated flows to existing storm drain line if infiltration is deemed infeasible. » Utility Conflict. An initial utility assessment was conducted for sanitary sewer, storm sewer, water, electrical, and telecom. Bioretention facilities are proposed in configurations that minimize disruption of water and sewer lines. » Regional Stormwater Management. The existing water main precludes locating a bioretention planter within the median on the southwest side of El Camino Real. There is potential to route runoff from this side of the street towards the open space on the northeast side of El Camino near the intersection with Mission Street. Within the available space a regional stormwater facility could provide storage and infiltration of runoff from the large portion of El Camino Real.
» Irrigation. Green infrastructure planters should be irrigated to ensure establishment and maintenance of healthy plants during periods with no rain. The planning-level cost estimate includes an irrigation system for the bioretention planters.
Additional Considerations
El Camino Real Colma
Docusign Envelope ID: C91F3B8E-10FD-466F-B04E-82281053DC2D
Staff Report re FY 2025-26 CIP & Budget Update Page 1 of 10
STAFF REPORT
T
O: Mayor and Members of the City Council
FROM: Nathan Bassett, Administrative Services Director
Brad Donohue, Director of Public Works
VIA: Dan Barros, City Manager
MEETING DATE: February 11, 2026
SUBJECT: FY 2025-26 Mid-Year CIP Update, Financial Update, & Budget Amendment
RECOMMENDATION
Staff recommend that the City Council adopt the following:
RESOLUTION AM ENDING THE FISCAL YEAR 2025-26 BUDGET; APPROPRIATING FUNDS TO INCREASE THE GENERAL FUND (11) EXPENDITURE APPROPRIATION BY $722,904, STREET CAPITAL FUND (32) REVENUE AND EXPENDITURE APPROPRIATION BY $2,850,000, SEWER OPERATING FUND (81) EXPENDITURE APPROPRIATION BY $300,300, AND SEWER CAPITAL FUND (82) REVENUE AND EXPENDITURE APPROPRIATION BY $345,300; CARRYING OVER $17,644,618.06 OF UNSPENT PROJECT BUDGET TO FY 2025-26; AND AUTHORIZING THE ADDITION OF 1.0 FTE MANAGEMENT ANALYST I/II POSITION IN THE CITY MANAGER’S OFFICE, PURSUANT TO CEQA GUIDELINE 15378
COUNCIL ADOPTED VALUES
P
eriodic review of the Town’s CIP progress and financial condition aligns with the City Council adopted responsibility value. These reviews exemplify financial accountability, as well as public transparency through brief project scope and progress updates, project budget and spending summary, and explanation for budget amendments and project delays. They also allow the City Council to thoughtfully decide and direct staff whether to continue the current course or to shift priorities.
BACKGROUND
Annually, a mid -year CIP update and financial review is submitted to the City Council for consideration and discussion. This update includes information on the year-to-date project status, progress updates, and project budget and spending summaries. The CIP update for FY 2025-26 includes the creation of four (4) new projects between the Street Capital Fund and the Sewer Capital Fund, appropriation of grant funds and local match for one (1) project in the Street Capital Fund, and scope changes to two (2) projects in the Capital Improvements Fund.
AGENDA ITEM #4AMENDED
Staff Report re FY 2025-26 CIP & Budget Update Page 2 of 10 For the mid-year financial update, the City Council approved the FY 2025-26 budget on June 25, 2025, with $29.5 million in projected revenue and $30.1 million in expenditure across all funds.
The General Fund accounts for $24.2 million in revenue and $24.9 million in expenditure, including $291,000 for annual debt service. While the General Fund was budgeted with a deficit of $693,000, interest earnings were unbudgeted, and year -to-date accounted for $350,000 in General Fund revenue. The General Fund also has a healthy unassigned reserve balance of $18.6 million at the end of fiscal year 2025.
A
nnually, a mid -year financial review is submitted to the City Council for consideration and discussion. The review consists of a summary of the Town’s fiscal performance, fund availability, and departmental needs and accomplishments. The review also includes a discussion on potential overages and the use of potential savings, in accordance with Colma Administrative Code
4.01.210.
T
he mid-year financial review calculates the “mid-year ratio” and compares the results for multiple years. The “mid-year ratio” shows the likelihood that the Town will meet its budgetary goal for the year. This is also known as trend analysis.
City Council authorized the creation of the Management Analyst I/II/III position in the salary schedule on January 13, 2021. Addition of staff requires City Council approval, per Colma Administrative Code Section (I need a reference here).
AN
ALYSIS
FY 2025-26 CIP Update
The CIP update for FY 2025- 26 i ncludes creation of one (1) new project in the Street Capital Fund, appropriation of funds for one (1) project in the Street Capital Fund, and creation of three (3) n
ew projects in the Sewer Capital Fund, as well as carryover funding from FY 2024- 25 of $17,644,618.06, as shown in Table 1 on the next page, and Table 2 on page 4 of this report.
Th e focus of this section will be on providing status update changes as noted below, with further information on the CIP program to be presented during the FY 2026- 27 budget process . Staff have been working to review historical documentation to reconcile appropriations and will have more information on project closeouts during the budget process.
Capital Improvement Fund Updates
Staff are requesting to update the following project scopes in the Capital Improvement Fund and are not currently requesting additional appropriations for the expanded scopes. The additional scopes are noted with bolding and italics at the end of each description.
Facility Security Enhancements Phase II – New Program
Security enhancements throughout Town facilities are necessary and will not only aid in overall security but provide better functionality and operation for staff. The back entry/exit gate (Serramonte Boulevard) at Colma Police Department is approximately 20 years old and has become unreliable. The benefit of installing a comprehensive gate access system will give the Police Department complete control of which is able to enter the premises at any time through Staff Report re FY 2025-26 CIP & Budget Update Page 3 of 10 the Town’s Access Control System. The system would also be equipped with vehicle detection, a more user-friendly system for our Police Department vehicles. The Project will also include vehicle and new audio/visual detection equipment for the police department front entry gate system.
The project budget for this item is $100,000 and was funded by the General Fund in the FY 2025- 26 Adopted Budget.
Community Center Floor Refinishing and Install (Hardwood Floor)– New Program Every five to seven years the hardwood floor at the Colma Community Center are in need of a deep sanding and refinishing. Because the main auditorium has expanded it s use to host pickle ball activities, a pickle ball court will be painted on the floor prior to the floor finish is applied. The project will also include removing the carpet in the conference room (room adjacent to the main auditorium) and installing hardwood in lieu of carpet in kind with the main auditorium. The floor upgrade will allow for more facility flexibility when using or leasing out the Community Center Facility.
The Conference Room will receive new built -in cabinets, lighting and electronic enhancements , painting and conference room furniture.
The project budget for this item is $100,000 and was funded by the General Fund in the FY 2025- 26 Adopted Budget.
C
arryover Funding in Capital Improvement Fund
Staff have reconciled the FY 2024-25 budget and reviewed to determine the carryover amount, which is shown below in Table 1.
Table 1 – FY 2025-26 Capital Improvement Fund Carryover Funding Project Name Carryover Funding for
FY 2025-26
Colma Creek Channel Repairs $ 52,491.50
Colma Creek Trash Capture $ 6,345,715.15
Solar Panel Backup Install at Colma Community Center $ 13,926.56 Sterling Park Recreation Center – New Furnace $ 25,000.00 Colma Museum Repairs and Rehabilitation $ 29,255.00
Bark Park Upgrade $ 115,000.00
Town-Wide Branding $ 100,000.00
Financial Software Replacement $ 1,042,750.00
Storm Drain System Assessment & Mapping $ 160,347.02
Equipment Purchase & Replacement $109,037.89
Information Technology Upgrades $ 88,567.66
Waste Haulers Franchise $ 33,436.50
Facility Security Enhancement $ 189,856.50
Urban Tree Master Plan & Program $ 279,060.00
Capital Improvement Fund Carry Over Total $ 8,584,443.78 Staff Report re FY 2025-26 CIP & Budget Update Page 4 of 10 Street Capital Fund Updates
Two projects in the Street Capital Fund were previously approved with the grant funding accepted by the City Council and still need appropriation. The El Camino Real (ECR) Bicycle and Pedestrian Improvement Project, PA&ED Phase, was previously approved by City Council with a funding agreement executed on April 29, 2024, however the project’s $2,550,000 was not appropriated at the time of acceptance and needs to be appropriated now. The ECR (Segment A) - Climate Program Implementation Grant Technical Assistance (CPIGTA) project was also previously approved by City Council with a funding agreement executed June 18, 2025, and the project’s $300,000 in funding also needs to be appropriated.
The ECR Bicycle & Pedestrian Improvement Project budget requires a 10% match and includes a portion of road within the boundaries of the City of South San Francisco. Of the $2,550,000 that needs to be appropriated, $2,200,000 is for the segment within Colma, and requires a local match of $220,000, which staff are recommending taking from General Fund Unassigned Reserves with this action.
The ECR (Segment A) CPIGTA funding does not require local match funding.
Carryover Funding in Street Capital Fund
Staff have reconciled the FY 2024-25 budget for the Street Capital Fund and reviewed to determine the carryover amount, which is shown below in Table 2.
Table 2 – FY 2025-26 Street Capital Fund Carryover Funding Project Name Carryover Funding for
FY 2025-26
El Camino Real & Mission Crossing $ 180,000.00
Annual Roadway Rehab Program $ 521,582.14
Serramonte Blvd West Phase I $ 2,281,485.43
El Camino Real Segment B Design $ 670,000.00
El Camino Real Segment B Construction $ 5,800,000.00
El Camino Real Bicycle & Pedestrian Improvement Project (PSR-PDS) $ 738,779.21 El Camino Real Bicycle & Pedestrian Improvement Project (PA & ED) ($ 1,092,447.00) Lawndale High Visibility Crosswalk ($ 39,225.50)
Capital Improvement Fund Carry Over Total $ 9,060,174.28 Sewer Capital Fund Updates
Public Works staff have identified three projects that require funding in the current fiscal year, including the Sanitary Sewer Master Plan (SSMP) update, Sanitary Sewer (SS) Closed Circuit TV (CCTV) Inspection project, and SS System Smoke Testing (SSSST) project. The SS CCTV Inspections and SSSST projects are both required as part of maintenance of the SS System, and an update of the master plan is required every five (5) years. These projects will be the first capital projects initiated after the implementation of a new SS collections charge in Colma.
Staff Report re FY 2025-26 CIP & Budget Update Page 5 of 10 FY 2025-26 Financial Update
As shown in this report , the Town’s General Fund revenues and expenditures are on target to meet its operating goals. Total general fund revenues through December 31, 2025 represent 36% and total expenditure represents 5 3% of the FY 2025-26 Budget. When comparing the ratio to the prior three years, the charts show that both general fund revenues and expenditures ratios are consistent with prior years. Barring an extreme economic downturn, FY 2025-26 operations should be consistent with the prior years, and General Fund revenues should reach the $24.22 million revenue budget and expenditure s should be less than the $21.5 2 million expenditure budget. The chart for general fund revenue is shown above and expenditures are shown below.
Sal
es tax revenues for FY 2025-26 are lower than FY 2024-25 due to retro tax payments from auto dealers in the first six months of the year, but revenue is overall in line with FY 2023-24 receipts. Expenditures are generally in line with expectations, but staff are recommending a list CHART 1: MID-YEAR REVENUES TO FULL YEAR COMPARISON
$18.76 M
$7.23 M
(39%)
$25.21 M
$8.65 M
(34%)
$25.57 M
$10.17 M
(40%)
$24.22 M
$8.65 M
(36%)
$ 0. 00 M
$ 4. 00 M
$ 8. 00 M
$1 2.00 M
$1 6.00 M
$2 0.00 M
$2 4.00 M
$2 8.00 M
Thru
6/30 /23
Thru
1 2/ 31 / 22
Thru
6/30 /24
Thru
1 2/ 31 / 23
Thru
6/30 /25
Thru
1 2/ 31 / 24
2 5/ 26
Budget
Thru
1 2/ 31 / 25
General Fund Revenues
S al es Tax Cardroom Tax Other Revenues
CHART 3: MID-YEAR EXPENDITURE TO FULL YEAR COMPARISON
$17.06 M
$9.42 M
(55%)
$18.34 M
$10.18 M
(56%)
$19.17 M
$10.26 M
(51%)
$21.52 M
$11.50 M
(53%)
$ 0. 00 M
$ 4. 00 M
$ 8. 00 M
$1 2.00 M
$1 6.00 M
$2 0.00 M
$2 4.00 M
Thru
6/30 /23
Thru
1 2/ 31 / 22
Thru
6/30 /24
Thru
1 2/ 31 / 23
Thru
6/30 /25
Thru
1 2/ 31 / 24
2 5/ 26
Budget
Thru
1 2/ 31 / 25
General Fund Expenditures (by Departments)
Recreation Public Works & Planning Public Safety General Government Staff Report re FY 2025-26 CIP & Budget Update Page 6 of 10 of amendments to cover salary and benefit rate changes, expenses which are trending higher than average this year, and a few other items.
Ne
w Position Request
Ci
ty Council authorized the creation of the Management Analyst I/II/III position in the salary schedule on January 13, 2021. The City Manager’s Office has seen an increased need for staff time related to staff reports, management of the CIP program, and overall administrative capabilities within the department. Staff have seen an increase in the need for reporting, including those mandated by the federal and State of California governments. The Town also will be embarking on multiple large capital projects over the next few years, including replacement of the ERP and phone systems. As such, adding a Management Analyst to assist the City Manager and other staff with management and administrative duties will help relieve some of the pressure from other staff and reduce the time needed to produce Town reporting.
R
easons For the Recommended Action/Findings
Receive feedback from the City Council regarding the mid -year budget financial review and update. Assessing the need to amend the budget to prepare for new programs or changes in operation. FY2024- 25, Staff identified 15 main operating changes , 5 capital changes , and consideration of capital funding carryover funding from FY 2024-25. • C
ity Council Salaries and Expenses – In October 2024, the City Council adopted an Ordinance 824 to amend Colma Municipal Code Section 1.04.010 to increase City Council Member salaries from $961 per month to $1,249 per month, effective during FY 2024-25.
The FY 2025-26 Adopted Budget did not include an adjustment to account for this change, and staff are seeking an additional $17,324 to cover the additional cost. Staff are also requesting an additional $14,500 to increase the travel budget by $2,000 and City Council Expense accounts by $2,500 to a total of $5,000 per Council Member per year to cover anticipated costs for City Council Member travel and community expenses . The total increase for the City Council requested is $31,824.
• City Attorney Professional Services Contract – There has been an increase in professional service expenses from the City Attorney contract, primarily due to an increase staff driven work including planning ordinances, master plans and policies, and Public Records Act (PRA) requests requiring legal review. The PRA requests are that require legal review include contract requests, email review requests, and police officer body -ca m
fo
otage requests. Staff are recommending an additional $90,000 for the City Attorney Professional Services contract to meet the increased demand from staff for legal review within the Town.
• Retirement Health Savings Account ( RHSA) and Public Employee Reti rement System (PERS) Benefit Adjustments – On February 12, 2025, City Council adopted resolution 2025-05, which increased the employer contribution rate from 1.5% to 2.5% for retirement health savings accounts. This change in benefit cost was not reflected in the budget request based on current year actuals, and staff are requesting additional funds for departments more heavily impacted by this oversight, as follows: $6,025 for the City Manager’s Office; $1,403 for Human Resources; $8,000 for Finance; $4,000 for Police Administration; and $32,000 for Police Patrol, $32,000, for a total of $51,428 in RHSA Staff Report re FY 2025-26 CIP & Budget Update Page 7 of 10 funding. Staff are also requesting an additional $105,660 for PERS funding in Police Administration, due to this line already being over budget by $65,660. Approval of both requests would add $157,088 to the FY 2025-26 Budget for staff benefits. • City Manager’s Office Departmental Expenses – Staff are requesting an additional $2,817 for Special Department Expenses based on current year spending trends for Town events and needs.
• HR Software – In 2022, Colma signed an agreement with NeoGov, an HR Software services company that was not budgeted for in FY 2025- 26. Staff are requesting an additional $18,920 for the annual subscription expense for this software, which will provide opportunity for posting job openings on the governmentjobs.com website, as well as update staff’s performance evaluation, benefits tracking, and other items. • IT Services Contract – Staff are requesting an additional $28,000 for the Town’s contract with Stepford Inc due to higher than anticipated contract services costs with the City’s IT provider, primarily due to labor costs related to replacement of firewall and server equipment, and other ongoing IT projects. Stepford has also been assisting with replacement of existing IT hardware.
• Liability Insurance Premiums – Staff are requesting an additional $24,255 for the Town’s liability insurance premiums to reflect current year premium rates, based on invoices paid year to date.
• Housing Element Implementation Programs – The Planning Department needs an additional $60,000 to meet State Housing and Community Development ongoing compliance requirements for the Housing Element Implementation Programs, and for updates to the Accessory Dwelling Unit (ADU) ordinances based on new legislation from the 2024 and 2025 legislative sessions.
• MTC TOC Policy Updates – Staff are requesting an additional $20,000 for Planning staff costs due to working with MTC staff and its consultants to adhere to its requirements pertaining to land use density, affordable housing, BART station access, and its parking.
There has been progress on these four new requirements by MTC - compliance with the new requirements is scheduled for late 2027. Staff will continue their compliance efforts, and it’s anticipated that the efforts will continue for the rest of the fiscal year and the 26/27 fiscal year.
• GIS – Staff are requesting an additional $45,000 for the GIS team to provide a list of GIS layers with information on the data in those layers and for all layers to be listed in the parcel viewer. It is anticipated that the efforts, to a lesser degree, will continue for the next fiscal year.
• Zoning Amendment – Staff are requesting an additional $25,000 to cover staff’s efforts for the required updates to Town’s zoning due to changes in state and regional policies pertaining to housing and required higher density. It is anticipated that the efforts will continue for the next fiscal year.
Staff Report re FY 2025-26 CIP & Budget Update Page 8 of 10 • Transfers to Street Capital Fund – Staff are requesting an additional $220,000 transfer from the General Fund to the Street Capital Fund to cover the local match portion of a Measure W Grant for the El Camino Real Bicycle and Pedestrian Improvement Project.
These funds are intended to supplement grant funds from Measure W that were approved by City Council in FY 2023-24.
• Transfers to Sewer Capital Fund – Staff are requesting to add a $ 300,300 transfer from Sewer Operating Fund to Sewer Capital Fund to initiate three (3) new capital projects. This would leave approximately $100,000 in fund balance in the Sewer Operating Fund to initiate the Sewer Capital program funding.
• S
anitary Sewer Management Plan (SSMP) – Staff are requesting to add $45,000 for project initiation in Fund 82. Every 5 years the Town of Colma is required to update their SSMP. The SSMP is a mandatory, comprehensive plan, developed by the Colma Public Works/Engineering Department to properly manage, operate, and maintai n the Town’s sewer systems, aiming to prevent and mitigate sewage spills (SSOs). The plan will also address the updates and development of an emergency response plan along with defining various operation and maintenance programs. Funds for this item would come from the existing fund balance in Fund 82.
• Sanitary Sewer CCTV Inspection – Staff are requesting to add $177,100 for project initiation. Per the requirements of our current SSMP, the Town is required to inspect our sanitary sewer mains. Sanitary Sewer Closed-Circuit Television (CCTV) Inspection is a non- invasive, specialized, and often mandated diagnostic process used to assess the internal condition of sewer pipes. It involves sending a remotely controlled, high-definition camer a
o
n a crawler or rod through sewer lines to record video footage of the interior, looking for issues like root intrusion, cracking, leaks, and grease buildup. Funds for this item would be transferred in from the Sewer Operating Fund.
• Sanity Sewer System Smoke Testing – Staff are requesting to add $123,200 for project initiation. Per the requirements of our current SSMP, the Town is required to inspect our sanitary sewer mains. Sanitary system smoke-testing is a routine, non-invasive maintenance method to identify structural defects, leaks, and illegal connections in the sewer system. It involves blowing non -toxic, white, or grey smoke into sewer manholes to detect where the smoke escapes, which indicates points of "inflow and infiltration" (I & I) where rainwater or groundwater enters the system. Funds for this item would be transferred in from the Sewer Operating Fund.
• El Camino Real (ECR) Bicycle and Pedestrian Improvement Project - PA&ED – Staff are requesting an appropriation of $2,550,000 for Measure W Grant funded project phase of the redesign of El Camino Real in Colma and part of South San Francisco. This project previously went to City Council for approval of the project scope and funding agreement and needs accompanying appropriation. The funding agreement was executed on April 29, 2024.
• El Camino Real (Segment A) - Climate Program Implementation Grant Technical Assistance – Staff are requesting an appropriation of $300,000 for an Metropolitan Transportation Commission (MTC) grant for the redesign of a portion of El Camino Real, related to climate program implementation. This project previously went to Staff Report re FY 2025-26 CIP & Budget Update Page 9 of 10 City Council for approval of the project scope and funding agreement and needs accompanying appropriation. The funding agreement was executed June 18, 2025. • FY 2024-25 CIP Carryover Funding – In accordance with Colma Administrative Code
4.01.070, staff are informing the City Council of $17,644,618 in unspent project budgets from FY 2024-25 that will be carried over to FY 2025-26; with $8,584,444 allocated to the Capital Improvement Fund, and $9,060,174 allocated to the Street Capital Fund.
Specific allocations are presented in Tables 1 and 2 on pages 3 and 4 of this staff report. • Management Analyst I/II – Staff are requesting authorization of 1.0 FTE Management Analyst I/II in the City Manager’s office to assist with an increase in staff
reports, management of the CIP program, and overall administrative capabilities within the department. Placement into the specific job class, Management Analyst I or II, would be based upon the applicant’s qualifications and at the discretion of the City Manager.
Currently, the cost of a Management Analyst II position at Step 3 is approximately $127,026, with an additional $72,404 for benefits, for a fully loaded cost of $199,430 per year. Staff anticipate that the position would start in May 2026, if approved.
E
NVIRONMENTAL
The City Council’s adoption of the resolution is not a project under the California Environmental Quality Act pursuant to Guideline 15378 as it is more akin to a governmental fiscal activity without any commitment to any specific project. Although certain CIP projects are being provided more funding under the resolution, all projects are undergoing independent CEQA review and that analysis will be available prior to any discretionary action to approve the actual project.
FISCAL IMPACT
Acceptance of the report has no fiscal impact. Approval of the budget amendment will increase General Fund (11) expenditures by $722,904, Street Capital Fund (32) revenue and expenditures by $2,850,000, Sewer Operating Fund (81) expenditures by $305,000, and Sewer Capital Fund (82) revenue by $300,300 and expenditures by $345,300.
The General Fund has $12,600,904 in unassigned fund balance as of December 31, 2025, which would be reduced by the requested amount if these amendments are approved. Staff would like to note that the fund balance tends to trend lower toward the end of the calendar year while awaiting tax receipt distributions from the state and county from the final quarter of the year , and that staff anticipate the General Fund unassigned fund balance to trend higher in the second half of the fiscal year.
The Management Analyst II position being requested would cost $199,430 per year based on a salary offer at Step 3, split between a salary of $127,025 per year, and $72,404 for fringe benefits.
Staff anticipate that the position would start in May 2026, with an FY 2025-26 expense of $33,238.
This expense would be offset in the City Manager’s Office by a vacancy earlier in FY 2025- 26 in the Administrative Services Director position, which provided savings of approximately $58,000.
Staff Report re FY 2025-26 CIP & Budget Update Page 10 of 10 AL
TERNATIVES
The City Council could choose not to adopt the resolution. Doing so is not recommended, because it will not allow the necessary adjustments for revenue projections and expenditure allocations based on real-time data.
CONCLUSION
Staff recommend that the City Council receive this information and adopt a resolution on the FY2025-26 Mid- Year Budget Review and financial update to amend the FY 2025- 26 Adopted Budget.
ATTACHMENTS
A. Resolution
Res. 2026-XX, 2025-26 Budget Amendment Page 1 of 5
RESOLUTION NO. 2026-__
OF THE CITY COUNCIL OF THE TOWN OF COLMA
RESOLUTION AMENDING THE FISCAL YEAR 2025-26 BUDGET; APPROPRIATING FUNDS TO INCREASE THE GENERAL FUND (11) EXPENDITURE APPROPRIATION BY $722,904, STREET CAPITAL FUND (32) REVENUE AND EXPENDITURE APPROPRIATION BY $2,850,000, SEWER OPERATING FUND (81) EXPENDITURE APPROPRIATION BY $300,300, AND SEWER CAPITAL FUND (82) REVENUE AND EXPENDITURE APPROPRIATION BY $345,300; CARRYING OVER $17,644,618.06 OF UNSPENT PROJECT BUDGET TO FY 2025-26; AND AUTHORIZING THE ADDITION OF 1.0 FTE MANAGEMENT ANALYST POSITION IN THE CITY MANAGER’S OFFICE, PURSUANT TO CEQA GUIDELINE 15378
The City Council of the Town of Colma does hereby resolve:
1. Background
(a) On June 25, 2025, the City Council adopted the Fiscal Year (FY) 2025-26 Budget. (b) Staff reviewed the budget to actual results through December 31, 2025 , and found that the current operating budget requires additional appropriations for City Council salaries and ex
penses; the City Attorney professional services contract ; a benefit cost adjustment for t he Ret
irement Health Savings Accounts (RHSA) Expenses, and the Police Patrol Public Employee Ret
irement System (PERS) expense; City Clerk departmental expenses; a missing HR softwar e appr
opriation; the Town’s IT services contract; the Town’s liability insurance premium; and the Pl
anning Department's Advanced Planning Services, including the Housing Element, Metropolitan Transportation Commission (MTC) Transit-Oriented Communities (TOC) Policy updat
es, GIS, and Zoning Amendment Programs; and the Local Match transfer for a recently approved phase of an existing capital project.
(c) Staff also reviewed the capital budget program with the City Manager and Public Works staff to determine if any updates to the CIP were needed. The CIP update for FY 2025-26 includes the c
reation of three (3) new projects in the Street Capital Fund (32) and one (1) in the Sewer Capital Fund (82) including budget appropriations, and appropriation of grant funds and local match for one (1) project in the Street Capital Fund (32). (d) City Council authorized the creation of the Management Analyst I/II/III position in the salary schedule on January 13, 2021. The City Manager’s Office has seen an increased need for staff time related to staff reports, management of the CIP program, and overall administrative capabilities within the department.
2. Finding
The City Council hereby makes the following factual findings with regard to amending the budget:
(a) City Council Expenses – An additional $31,824 for City Council expenses, including:
$17,324 to cover City Council salary increases from FY 2024-25 not budgeted for in FY 2025-26; and $1
4,500 for additional travel ($2,000) and City Council Expense accounts ($2,500 per member) to cover additional costs for City Council Member travel and community expenses.
ATTACHMENT A
Res. 2026-XX, 2025-26 Budget Amendment Page 2 of 5
(b) City Attorney Professional Services Contract – An additional $90,000 for the City Attorney Professional Services contract, due to an increase in staff driven work including planning ordinances, master plans and policies, and PRA requests requiring legal review.
(c) RHSA and PERS Benefit Adjustments – An additional $157,088 for staff benefits to reflect anticipated spending based on year-to-date actuals, including RHSA Funding of $51,428 (City Manager’s Office, $6,025; Human Resources, $1,403; Finance, $8,000; Police Administration, $4,000; and Police Patrol, $32,000) and PERS funding of $105,660 for the Police Department.
(d) City Manager’s Office Departmental Expenses – An additional $2,817 for Special Department Expenses based on current year spending trends for Town events and needs.
(e) HR Software – An additional $18,920 for the annual subscription expense for contracted HR software. In 2022, Colma signed an agreement with an HR Software services company that was not budgeted for in FY 2025-26.
(f) IT Services Contract – An additional $28,000 due to higher than anticipated contract services costs with the City’s IT provider, primarily due to labor costs related to replacement of firewall and server equipment, and other ongoing IT projects.
(g) Liability Insurance Premiums – An additional $24,255 for the Town’s liability insurance premiums to reflect current year premium rates.
(h) Housing Element Implementation Programs – The Planning Department needs an additional $60,000 to meet State Housing and Community Development ongoing compliance requirements for the Housing Element Implementation Programs, and for updates to the Accessory Dwelling Unit (ADU) ordinances based on new legislation from the 2024 and 2025 legislative sessions.
(i) MTC TOC Policy Updates – An additional $20,000 for Planning staff costs due to working with MTC staff and its consultants to adhere to its requirements pertaining to land use density, affordable housing, BART station access, and its parking. There has been progress on these four new requirements by MTC - compliance with the new requirements is scheduled for late 2027. Staff will continue their compliance efforts, and it’s anticipated that the efforts will continue for the rest of the fiscal year and the 26/27 fiscal year.
(j) GIS – An additional $45,000 for t he GIS team to provide a list of GIS layers with information on the data in those layers and for all layers to be listed in the parcel viewer. It is anticipated that the efforts, to a lesser degree, will continue for the next fiscal year.
(k) Zoning Amendment – An additional $25,000 to cover staff’s efforts for the required updates to Town’s zoning due to changes in state and regional policies pertaining to housing and required higher density. It is anticipated that the efforts will continue for the next fiscal year.
(l) Transfers to Street Capital Fund – An additional $220,000 transfer from the General Fund (11) to the Street Capital Fund (32) to cover the local match portion of a Measure W Grant for the El Camino Real Bicycle and Pedestrian Improvement Project.
Res. 2026-XX, 2025-26 Budget Amendment Page 3 of 5
(m) Transfers to Sewer Capital Fund – Adds $295,300 transfer from Sewer Operating Fund (81) to Sewer Capital Fund (82) to initiate three (3) new capital projects.
(n) Sanitary Sewer Management Plan (SSMP) – Adds $45,000 for project initiation in Fund 82.
Every 5 years the Town of Colma is required to update their SSMP. The SSMP is a mandatory, comprehensive plan, developed by the Colma Public Works/Engineering Department to properly manage, operate, and maintain the Town’s sewer systems, aiming to prevent and mitigate sewage spills (SSOs). The plan will also address the updates and development of an emergency response plan along with defining various operation and maintenance programs.
(o) Sanitary Sewer CCTV Inspection – Adds $177,100 for project initiation. Per the requirements of our current SSMP, the Town is required to inspect our sanitary sewer mains. Sanitary Sewer Closed-Circuit Television (CCTV) Inspection is a non-invasive, specialized, and often mandated diagnostic process used to assess the internal condition of sewer pipes. It involves sending a remotely controlled, high-definition camera on a crawler or rod through sewer lines to record video footage of the interior, looking for issues like root intrusion, cracking, leaks, and grease buildup.
(p) Sanity Sewer System Smoke Testing – Adds $123,200 for project initiation. Per the requirements of our current SSMP, the Town is required to inspect our sanitary sewer mains.
Sanitary system smoke-testing is a routine, non-invasive maintenance method to identify structural defects, leaks, and illegal connections in the sewer system. It involves blowing non-toxic, white, or grey smoke into sewer manholes to detect where the smoke escapes, which indicates points of "inflow and infiltration" (I & I) where rainwater or groundwater enters the system.
(q) El Camino Real (ECR) Bicycle and Pedestrian Improvement Project - PA&ED – Adds $2,550,000 for Measure W Grant funded project phase of the redesign of El Camino Real in Colma and part of South San Francisco. The funding agreement was executed on April 29, 2024.
(r) El Camino Real (Segment A) - Climate Program Implementation Grant Technical Assistance – Adds $300,000 for an MTC grant for the redesign of a portion of El Camino Real. The funding agreement was executed June 18, 2025.
3. Amendment to Budget
(a) The FY 2025-26 Adopted Budget for the Town of Colma is hereby amended by increasing the General Fund (11) expenditure budget as follows:
(i) City Council (Fund 11, Org 110) by $31,824,
(ii) City Attorney (Fund 11, Org 130) by $90,000,
(iii) City Manager’s Office (Fund 11, Org 140) by $8,842, (iv) Human Resources (Fund 11, Org 141) by $20,323,
(v) Finance (Fund 11, Org 150) by $8,000,
(vi) General Services (Fund 11, Org 151) by $52,255,
(vii) Police Administration (Fund 11, Org 210) by $109,660, Res. 2026-XX, 2025-26 Budget Amendment Page 4 of 5
(viii) Police Patrol (Fund 11, Org 220) by $32,000,
(ix) Planning (Fund 11, Org 410) by $150,000,
(x) And Non-Departmental (Fund 11, Org 600) by $220,000. (b) The FY 2025-26 Adopted Budget for the Town of Colma is hereby amended by increasing the Street Capital Fund (32) revenue and expenditure budgets as follows:
(i) ECR Bicycle and Pedestrian Improvement Project - PA&ED (Fund 32, Project 923) revenues and expenditures by $2,550,000.
(ii) El Camino Real (Segment A) - Climate Program Implementation Grant Technical Assistance (Fund 32, Project TBD) revenues and expenditures by $300,000. (c) The FY 2025-26 Adopted Budget for the Town of Colma is hereby amended by increasing the Sewer Operating Fund (32) expenditure budget as follows:
(i) Non-Departmental (Fund 81, Org 600) expenditures by $300,300. (d) The FY 2025-26 Adopted Budget for the Town of Colma is hereby amended by increasing the Sewer Capital Fund (82) revenue and expenditure budgets as follows:
(i) Sanitary Sewer Management Plan (SSMP) (Fund 82, Project 932) expenditures by $45,000. (ii) Sanitary Sewer CCTV Inspection (Fund 82, Project 933) revenues and expenditures by $177,100.
(iii) Sanity Sewer System Smoke Testing (Fund 82, Project TBD) revenues and expenditures by $123,200.
(e) The funds described in this resolution are hereby appropriated as described above.
4. Authorization of Management Analyst Position
(a) The FY 2025-26 Adopted Budget for the Town of Colma is hereby amended by increasing the General Fund (11) authorized position count as follows:
(i) Adds 1.0 FTE Management Analyst II position and authorizes hiring of staff as a Management Analyst I or II, dependent upon the qualifications of the applicant, and at the discretion of the City Manager.
Res. 2026-XX, 2025-26 Budget Amendment Page 5 of 5
Certification of Adoption
I certify that the foregoing Resolution No. 2026-XX was duly adopted at a regular meeting of said City Council held on February 1 1, 2026 by the following vote:
Name Voting Present, Not Voting Absent
Aye No Abstain Not Participating
Carrie Slaughter, Mayor
Helen Fisicaro
Joanne F. del Rosario
Thomas Walsh
Ken Gonzalez
Voting Tally
Date: _________________________ __________________________________ Carrie Slaughter, Mayor
Attest: __________________________________
Michelle Estabillo Gourlie, City Clerk
STAFF REPORT
TO: Mayo
r and Members of the City Council
FROM: Kathleen Gallagher, Sustainability Manager
VIA: Dan Barros, City Manager
MEETING DATE: February 11, 2026
SUBJECT: Study Session: Franchise Agreement for Recyclables, Organic Waste and Garbage Collection and Processing Services and Alternatives for Consideration
RECOMMENDATION
This is a study session for informational purposes to provide City Council with details regarding the Franchise Agreement for Recyclables, Organic Waste and Garbage Collection and Processing Services and Alternatives for Consideration
COUNCIL ADOPTED VALUES
This r
ecommendation is consistent with the Council’s adopted values from the Values-Based Code of Conduct for responsibility because the discussion involves providing essential quality collection of recyclables, organic waste, and garbage collection services for the Town’s residents and businesses.
BACKGROUND
The Town’s current franchise agreement for recyclables, organic waste, and garbage collection with Allied Waste Services (Republic ) began on August 31, 2016. In 201 5, the Town issued a Request for Proposal (RFP) for solid waste collection services, developed a new franchise agreement, convened an ad hoc committee to review proposals and interview proposing companies. The ad hoc committee recommended Republic to City Council, and City Council approved the ten-year franchise agreement with Republic Services. The agreement provided the Town with an option to extend the franchise agreement term twice for succeeding terms of two years each, for a total of four years. If the Town were to exercise both extensions for four years, the term would end August 31, 2030.
Town staff discussed an amendment to the franchise agreement with Republic several times to allow the Town the option to extend the term . Staff provided the amendment draft and staff AGENDA ITEM #5
report draft to Republic for their review and comment. Republic then forwarded a letter of support for a term extension to the Town. Town staff recommended the amendment to align our franchise agreement dates with Daly City and allow consideration to collaborate on a potential future competitive procurement. The amendment would also allow the Town sufficient time to develop an amended and restated franchise agreement to include new mandatory programs required under SB 1383 in collaboration with Republic and update many outdated provisions in the existing agreement. Town staff developed the amendment after several discussions and communications with Republic Services, Town staff, and BBK staff. However, after City Council approved the amendment in August, Republic’s GM stated there was an internal review issue by Republic staff regarding the amendment’s content and informed staff that Republic did not plan to sign the amendment. Therefore, the purpose of the study session is to discuss the current status, alternatives for consideration and request City Council feedback.
ANALYSIS
Current Franchise Agreement Term Provision
The current franchise agreement includes the following provisions regarding term extensions:
First Amendment Provision Brought to Council 8/27/25
The First Amendment had amended Section 2.3 of the Agreement as follows:
“B. The
Term of this Agreement may be extended at the Town’s discretion (a) through August 31, 2028, (b) then, after that first extension, through June 30, 2031; and (c) then after that second extension, for up to three (3) additional years, through June 30, 2034, in periods of no less than one (1) year, provided that to exercise (a),(b), or (c), Town provides written notice to the Contractor 120 days prior to expiration of the then-current term. In order for the Term to be extended, Contractor must be in compliance with all terms and conditions of this Agreement, including the diversion requirements set forth in Section 3.14. Nothing in this Agreement shall be interpreted as requiring the Town to renew or extend this Agreement.”
Daly City’s Current Franchise Agreement
Daly City’s current franchise agreement term is through June 30, 2031, and the term may be extended at the City’s discretion for up to a total of three years in periods of no less than one (1) year (for a total maximum extension through June 30, 2034) with 120-day notice to Contractor.
New State Mandate SB 1383 Requires an Amended and Restated Franchise Agreement to include new mandatory p rograms
Since the approval of the existing agreement in 2016, several new state mandates, including SB 1383 and Assembly Bill (AB) 341, require new programs to be included in the Town’s new agreement. SB 1383 is the more significant mandate and requires diversion of organics from landfill with new collection programs, procurement policies, monitoring, and enforcement and reporting to the state.
As stated earlier in this report, the intent of the Amendment approved by Council in August 2025 would have allowed the Town sufficient time to collaborate with Republic on new mandatory programs to be included in an Amended and Restated Franchise Agreement.
The following section provides a summary of SB 1383 requirements and the status of the Town’s compliance.
SB 1383 requirements and the Town’s compliance status provided below:
1. Mandatory Organics Collection Services. Jurisdictions must provide organic waste collection services to all residents and businesses, containers must be labeled and comply with the following color requirements for containers: grey/black for trash, green for organics, blue for recyclables.
Status: Colma is in partial compliance, but the amended and restated franchise agreement needs new provision updated by SB 1383.
2. Mandatory Contamination Monitoring. Hauler must provide on-site monitoring of containers to reduce cross contamination e.g., food waste in recycling containers is contamination.
Status: Colma is not in compliance. The amended and restated franchise agreement needs to include new provision text per SB 1383
3. Mandatory Education/Outreach. Jurisdictions must provide education/outreach to all businesses and residents regarding mandatory participation in the organics collection service and contamination requirements.
Status: Colma is not in compliance. The amended and restated franchise agreement needs to include new provision text per SB 1383
4. Capacity Planning. Jurisdictions must secure access to organics processing and food recovery capacity for the programs identified in the SB 1383 regulations.
Status: Colma is not in compliance. The amended and restated franchise agreement needs to include new provision text per SB 1383
5. Inspection and Enforcement: Jurisdictions/haulers are to monitor compliance and conduct enforcement through annual inspections of commercial and residential truck routes; compliance reviews on all commercial businesses with 2 cubic yards or more of solid waste.
Status: Colma is not in compliance. The amended and restated franchise agreement needs to include new provision text per SB 1383 Related SB 1383 requirements not under franchise agreement • Annual Requirement for Recovered Organic Waste Product Procurement: Jurisdictions must procure an annual quantity of recovered organic waste products based on population and which can be fulfilled by procuring compost, mulch, renewable energy (transportation fuel, heat, and electricity) from anaerobic digestion and electricity from biomass conversation Status: Colma is in compliance; City Council approved the MOU with the Office of Sustainability and the Resource Conservation District to enable the Town to comply.
• Mandatory Edible Food Recovery Program. Jurisdictions required to establish an edible food recovery program for larger food generators i.e., Tier 1 and 2 Commercial Edible Food Generators to distribute edible food to food banks.
Status: Colma is in compliance; We participate in a regional program in collaboration with the Office of Sustainability San Mateo County.
Republic Services’ Compliance Status with Current Agreement Staff completed analysis of Republic Services’ current franchise agreement performance by analyzing Colma’s current residential and commercial monthly rates charged in comparison to neighboring jurisdictions, reviewed the diversion requirements detailed in the agreement, commercial outreach, public education, considered Republic Services’ longstanding partnership with the Town and analyzed other terms and conditions.
Staff’s findings are as follows:
Diversion Requirements : Per the current franchise agreement, Republic Services must be in compliance with the terms and conditions of the agreement, including the diversion requirements set forth in Section 3.14. Under Section 3.14, Republic Services must meet and maintain specific diversion requirements throughout the term. Republic Services provides an annual report that documents their compliance with diversion requirements; Republic’s 2024 report shows that Republic met the required diversion rate of 40% as of December 31, 2024.
Rate Comparison : Staff completed a review of the Town’s rates in comparison to neighboring jurisdictions with similar programs and find that rates charged by Republic Services to Colma’s residents and businesses rates are in line with neighboring jurisdictions’ rates.
Analysis of Alternatives Regarding the Franchise Agreement Staff discussed the alternatives of potentially negotiating and extending the term with Republic through an Amended and Restated franchise agreement or completing a competitive procurement similar to the process completed in 2016. One year prior to the current expiration in the franchise agreement of August 2026, staff notified Republic about an extension request consistent with the terms in the franchise agreement and began negotiating an amendment to the franchise agreement to allow for this extension. Based on this, staff believes the Town and Republic can agree to an extension at least until August 2028, pending confirmation from Republic.
Typically, negotiating, amending, and extending a franchise agreement with an incumbent hauler is appropriate when the hauler is providing quality reliable service at reasonable rates, the diversion requirements are being met, and there are no significant contractual problems.
Benefits to negotiating an amended franchise agreement with incumbent hauler include not having to devote significant staff resources to RFP development and RFP management.
Additionally, working with the known incumbent could avoid challenges and risks of working with a new hauler which does not have sufficient resources, customer service-oriented programs, and staff to provide quality programs for residents and businesses. Republic is also very familiar with the Town’s community, commercial, and events. Additionally, Republic is familiar with the SB 1383 requirements and could integrate these requirements into an amended and restated franchise agreement.
Conversely, a jurisdiction is more likely to complete a competitive procurement (RFP) when the jurisdiction isn’t satisfied with the hauler’s services, contractual problems exist, diversion requirements are not being met, and rates charged for services are not in line with neighboring jurisdictions with similar services. If the Town chooses to complete an RFP it would involve a much more intensive staff/consultant effort to complete the process. There is also the potential that an RFP may not result in better services or better rates, and there are challenges with transitioning to a new hauler. However, recent events such as a long-protracted process to ensure Colma ratepayers receive a credit during the July 2025 work stoppage by Republic, and the issue of Republic’s internal review process about the First Amendment to the Franchise Agreement approval in August 2025 has caused some concern and discussion for consideration of alternatives.
An added consideration is to take “a middle-ground approach” which would involve staff developing the Amended and Restated Franchise Agreement to ensure compliance with SB 1383 and other state mandates and update outdated provisions in the existing franchise agreement. With direction from City Council staff would then begin negotiations with Republic and request Republic provide their redlined responses to the new agreement and provide their cost proposal. If the Town is not in agreement with the cost proposal, the Town could choose to end negotiations and begin development of an RFP. This approach would provide a more time efficient and strategic approach and provide cost transparency upfront from Republic without the time-intensive RFP process. The Town would develop the agreement language and request Republic to redline their edits and provide a cost proposal on the amended and restated franchise agreement. With this approach, staff would recommend we establish a timeline with Republic and the understanding that if we can’t reach agreement within a reasonable timeframe or at acceptable rates, then we would return to Council and recommend moving forward with an RFP. Next steps could involve having a discussion with Republic regarding our intended process and return to City Council with an update and next recommended steps based on this conversation with Republic staff.
Sustainability Impact
This recommendation is consistent with the Town’s sustainability goals because recycling, organics and diversion from landfill resulting from the franchise agreement reduce greenhouse gas emissions and assist the Town with meeting Climate Action Plan greenhouse gas emissions reduction targets.
FISCAL IM
PACT
There is no impact on the Town's budget.
NEXT STEPS
Staff will take the Council’s direction and feedback.
ATTACHMENTS
A. 2016 Colma Franchise Agreement (Michelle to include a link here) B. Republic Services letter of support
C. August 27, 2025, Amendment
ATTACHMENT A
RepublicServices.com | Environmental Services, Recycling & Waste Daniel Barros
City Manager
Town of Colma
1198 El Camino Real
Colma, CA 94014
Re: Town of Colma
Support for Sole Source Negotiations
Mr. Daniel Barros:
I am writing on behalf of Allied Waste Services of North America, LLC d/b/a Republic Services of Daly City (“Republic”). As you know, Republic and the Town of Colma (“Colma”) entered into a Franchise Agreement for Recyclables, Organic Waste and Garbage Collection and Processing Services (the “Agreement”). The Agreement currently expires on August 31, 2026, with the option to extend by written agreement of the parties twice for succeeding terms of two (2) years each.
Republic supports Colma’s request to enter into sole source negotiations for an amended and restated franchise agreement that will extend the term options and include additional terms and conditions, subject to the parties’ mutual agreement. If the parties are unable to mutually agree on an amended and restated agreement, the two (2) year extension option in the current agreement may be exercised.
Republic values the relationship with the Town of Colma and looks forward to the opportunity to continue servicing the community.
Sincerely,
Kathryn Tekulve
General Manager
ATTACHMENT B
FIRST AMENDMENT TO FRANCHISE AGREEMENT FOR RECYCLABLES, ORGANIC
WASTE AND GARBAGE COLLECTION AND PROCESSING SERVICES BETWEEN TOWN
OF COLMA AND ALLIED WASTE SERVICES OF NORTH AMERICA, LLC This First Amendment to Franchise Agreement for Recyclables, Organic Waste and Garbage Collection and Processing Services between Town of Colma and Allied Waste Services of North America, LLC, doing business as Republic Services of Daly City (First Amendment) is entered into as of August 27, 2025, between the Town of Colma (Town) and Allied Waste Services of North America, LLC, doing business as Republic Services of Daly City (Republic).
WHEREAS, the Town and Republic entered into a Franchise Agreement for Agreement for Recyclables, Organic Waste and Garbage Collection and Processing Services between Town of Colma and Allied Waste Services of North America, LLC, doing business as Republic Services of Daly City (Agreement) which commenced August 31, 2016; and WHEREAS, the term of the Agreement expires August 31, 2026; and WHEREAS, the Town seeks to amend the term to align with the term of the City of Daly City’s franchise agreement with Republic to allow the Town the option to collaborate with the City of Daly City to pursue a joint competitive procurement for recycling, organics, and solid waste services.
AGREEMENT
NOW, T
HEREFORE, in good and valuable consideration of the mutual promises and covenants contained herein, the receipt and sufficient of which is hereby acknowledged, the Parties hereto agree as follows:
1. Subsec
tion B. of Section 2.3 of the Agreement is amended to read in full as follows:
“B. The T
erm of this Agreement may be extended at the Town’s discretion (a) through August 31, 2028, (b) then, after that first extension, through June 30, 2031; and (c) then after that second extension, for up to three (3) additional years, through June 30, 2034, in periods of no less than one (1) year, provided that to exercise (a),(b), or (c), Town provides written notice to the Contractor 120 days prior to expiration of the then-current term. In order for the Term to be extended, Contractor must be in compliance with all terms and conditions of this Agreement, including the diversion requirements set forth in Section 3.14. Nothing in this Agreement shall be interpreted as requiring the Town to renew or extend this Agreement.”
ATTACHMENT C
IN WITNESS WHEREOF, the parties have executed this First Amendment as of the date first written above.
TOWN OF COLMA, a municipal corporation
Ken Gonzalez
Mayor
ATTEST:
Michelle Estabillo, City Clerk
APPROVED AS TO FORM:
Christopher Diaz, City Attorney
ALLIED WASTE SERVICES OF NORTH
AMERICA, LLC, dba Republic Services of
Daly City, a Limited Liability Company
[name], Area President
[name], General Manager