Regular Meeting Agenda 04.08.26 Page 1 of 3
AGENDA
REGULAR MEETING
CITY COUNCIL OF THE TOWN OF COLMA
Wednesday, April 8, 2026
Closed Session – 6:00 PM
Regular Session – 7:00 PM
The City Council meeting will be held in person in the City Council Chambers. The Town will only accept public comments from the public attending in person and will not accept public comments via Zoom.
As a courtesy and technology permitting, the meeting can also be viewed /heard via Zoom Video Conference, but no public comment will be allowed or accepted by the Town via Zoom. The Town cannot guarantee that the public’s access to Zoom will be uninterrupted, and technical difficulties may occur from time to time. In those instances, so long as the public may still attend the meeting in person, the meeting will continue, even if the public is unable to view/hear or otherwise access the meeting via Zoom.
To attend the meeting in person:
Town Hall, Council Chamber, 1198 El Camino Real, Colma CA 94014 To view/hear the meeting via Zoom Video Conference:
Join Zoom Meeting:
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Meeting ID: 856 1002 8212
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To provide Public Comment:
Members of the public wishing to provide public comment are required to attend the meeting in person and are requested to complete a yellow speaker card and submit it to the City Clerk. Comments should be kept to three minutes or less. If there appears to be a large number of speakers, time may be reduced to no less than one minute each, at the discretion of the Mayor.
The City Council Meeting Agenda Packet and supporting documents are available for review on the Town’s website www.colma.ca.gov or at Colma Town Hall, 1198 El Camino Real, Colma, CA. Persons interested in obtaining an agenda via e-mail should call 650-997-8300 or email a request to [email protected].
Reasonable Accommodation
Upon request, this publication will be made available in appropriate alternative formats to persons with disabilities, as required by the Americans with Disabilities Act of 1990. Any person with a disability, who requires a modification or accommodation to view the agenda, should direct such a request to Nathan Bassett, ADA Coordinator, at 650-997-8300 or [email protected]. Please allow two business days for your request to be processed.
AMENDED
04.13.26 Item No. 2
Attachment
per Council
motion from
04.08.26 council meeting
Regular Meeting Agenda 04.08.26 Page 2 of 3
CLOSED SESSION – 6:00 PM
CONFERENCE WITH LABOR NEGOTIATORS
Pursuant to Government Code Section 54957.6
Agency Designated Negotiators: Dan Barros, City Manager
Employee Organizations: Colma Communications/Records Association
Unrepresented Employees: All unrepresented employees
(not including the City Manager)
PLEDGE OF ALLEGIANCE AND ROLL CALL
REPORT OUT OF CLOSED SESSION
ADOPTION OF AGENDA
PRESENTATIONS
• Proclamation Recognizing April as National Poetry Month • Proclamation Recognizing the Retirement of Ed Lee, Lucky Chances • Presentation from Sustainable San Mateo County
PUBLIC COMMENTS
Comments on the Consent Calendar and Non-Agenda Items will be heard at this time.
Comments on Agenda Items will be heard when the item is called.
CONSENT CALENDAR
1. Motion to Approve the Minutes from the March 25, 2026 Regular Meeting
2. Motion to Accept Information Report on Recreation Department Program, Activities, Events and Trips for the First Quarter of 2026
3. Motion to Adopt a Resolution Awarding and Authorizing the City Manager to Execute a Construction Contract with Nema Construction in the Amount of $732,650; Approving a Construction Contingency and Construction Management Fee in the Amount of $146,530 for a Total Project Cost of $879,180 for the 2025-26 Residential Street Light Replacement Project, Pursuant to CEQA Guideline 15301 and 15302
NEW BUSINESS
4. ADULT HOLIDAY PARTY
Consider: Motion Directing the City Manager to Plan and Coordinate an Adult Holiday Event in December 2026, With Direction Provided to Staff on the Location and Date, and to Set the Participation Fees for the Adult Holiday Event at $15 for Adults and $10 for Seniors and Disabled as Authorized Under Colma Administrative Code Section 2.01.080 All Pursuant to CEQA Guidelines 15301 and 15323
Regular Meeting Agenda 04.08.26 Page 3 of 3
STUDY SESSION
5. LED READER BOARDS
This is a study session. The purpose of this study session is to allow the City Council to consider LED electronic reader board sign locations, heights, and sizes and provide comments, feedback, and provide direction to staff.
REPORTS
Mayor/City Council
Committees
• Peninsula Clean Energy
• San Francisco International Airport Community Roundtable • San Mateo County Council of Cities
City Manager
ADJOURNMENT
Minutes – Regular Meeting 03.25.26 Page 1 of 4
MINUTES
REGULAR MEETING
City Council of the Town of Colma
Town Hall Council Chamber
1198 El Camino Real, Colma CA
Also viewable via Zoom.us
Wednesday, March 25, 2026
7:00 PM
PLEDGE OF ALLEGIANCE AND ROLL CALL
Mayor Slaughter called the meeting to order at 7:00 p.m.
Council Present – Mayor Carrie Slaughter, Vice Mayor Helen Fisicaro, and Council Members Joanne F. del Rosario, Thomas Walsh, and Ken Gonzalez
Council Absent – None
Staff Present – City Manager Daniel Barros, City Attorney Christopher Diaz, Chief of Police John Munsey, Administrative Services Director Nathan Bassett, Director of Planning and Public Works Brad Donohue, City Planner Farhad Mortazavi, City Clerk Michelle Estabillo and Deputy City Clerk Abigail Dometita
Council recited the Pledge of Allegiance.
ADOPTION OF THE AGENDA
Action: A motion was made by Council Member Walsh, seconded by Council Member del Rosario, to adopt the agenda. The motion carried by the following vote:
Name Voting Present, Not Voting Absent
Aye No Abstain Not Participating
Carrie Slaughter, Mayor ✓
Helen Fisicaro ✓
Joanne F. del Rosario ✓
Thomas Walsh ✓
Ken Gonzalez ✓
5 0
PRESENTATIONS
• City Manager Barros introduced Michaela Petrik, Government and Community Affairs Officer of San Mateo County Transit District (SamTrans) who presented the Connect Bay Area Local Investment Plan.
• City Manager Barros introduced Victor Flores, District 7 Director of Bay Area Rapid Transit (BART) who presented the Fiscal Year 2027 Alternative Service Plan.
AGENDA ITEM #1
Minutes – Regular Meeting 03.25.26 Page 2 of 4
PUBLIC COMMENTS
Resident John Goodwin made Public Comment.
CONSENT CALENDAR
1. Motion to Approve the Minutes from the March 11, 2026 Regular Meeting
2. Motion to Approve Checks Paid for the Month of February 2026
3. Motion to Accept the 2025 General Plan Annual Progress Report and the 2025 Housing Element Annual Progress Report and Direct Staff to Submit Both Reports to the California Department of Housing and Community Development and the Governor’s Office of Land Use and Climate Innovation by April 1, 2026
There were no Public Comments.
Action: A motion was made by Vice Mayor Fisicaro, seconded by Council Member Walsh, to approve the Consent Calendar. The motion carried by the following vote:
Name Voting Present, Not Voting Absent
Aye No Abstain Not Participating
Carrie Slaughter, Mayor ✓
Helen Fisicaro ✓
Joanne F. del Rosario ✓
Thomas Walsh ✓
Ken Gonzalez ✓
5 0
NEW BUSINESS
4. ANNUAL INVESTMENT UPDATE
Director Bassett presented the staff report.
There were no Public Comments.
Council discussion followed; City Manager Barros and Director Bassett answered their questions.
Minutes – Regular Meeting 03.25.26 Page 3 of 4
Action: A motion was made by Vice Mayor Fisicaro, seconded by Council Member Gonzalez, to Accept the Fiscal Year 2024-25 Annual Investment Report, the 2024-2025 Quarterly Summary, and the 2025-2026 Mid-Year Investment Report.
The motion carried by the following vote:
Name Voting Present, Not Voting Absent
Aye No Abstain Not Participating
Carrie Slaughter, Mayor ✓
Helen Fisicaro ✓
Joanne F. del Rosario ✓
Thomas Walsh ✓
Ken Gonzalez ✓
5 0
COUNCIL CALENDARING
Mayor Slaughter announced the next regular meeting is April 8, 2026.
REPORTS
Mayor/Council Reports
Vice Mayor Fisicaro reported the following:
• She, along with other councilmembers, attended former Colma Mayor Diana Colvin’s funeral services. Her family sends appreciation for the Close in Memory Certificate. • Resident Gloria Estrada sends her thanks for the get-well flowers. • Thanks to everyone who volunteered, the Breakfast at Veterans Village was a success.
Committee Reports
• California Cities Gaming Authority
Vice Mayor Fisicaro reported that the Assemblymember who attended the previous meeting indicated they were unable to provide assistance regarding the cardroom issue. • City/County Association of Governments
Council Member Walsh reported the county received a state grant for over $500,000 for litter abatement and job creation along El Camino Real.
City Manager Reports
City Manager Barros reported the following:
• Home Depot’s parking project is moving along with the completion and inspection of drainage work. Resurfacing and striping expected to be completed next week. • Eggstravaganza is this Saturday at 9AM at Sterling Park.
Minutes – Regular Meeting 03.25.26 Page 4 of 4
ADJOURNMENT
Mayor Slaughter adjourned the meeting at 8:17 p.m.
Respectfully submitted,
Abigail Dometita, CMC
Deputy City Clerk
Staff Report - Recreation Quarterly Review, January-March 2026 Page 1 of 3
STAFF REPORT
TO: Mayor and Members of the City Council
FROM: Angelika Abellana, Recreation Manager
VIA: Dan Barros, City Manager
MEETING DATE: April 8, 2026
SUBJECT: Recreation Services Department Quarterly Review, January - March 2026
RECOMMENDATION
Staff recommends that the City Council adopt:
MOTION TO ACCEPT INFORMATION REPORT ON RECREATION DEPARTMENT PROGRAM, ACTIVITIES, EVENTS AND TRIPS FOR THE FIRST QUARTER OF 2026
BACKGROUND
Participation
The Recreation Services Department offered programs, activities, events, and trips for all age groups during the past quarter. Below is a summary of participation levels by demographic:
● Adults and Seniors – Enrichment Programs
o A total of 131 adults and seniors participated in enrichment programs, representing a decrease of 48 participants compared to the first quarter of 2025.
Staff attribute this decline to the delayed start of Tuesday evening Zumba classes, which began in February rather than January, as well as the seasonal cancellation of Zumba Gold. As a result, overall attendance increased more gradually than in the previous year. Despite this decrease, monthly programs such as Ladies Social, Armchair Travel, and Breakfast & Bingo continue to be well attended.
● Adults and Seniors – Trips and Events
o A total of 190 adults and seniors participated in trips and events, representing an increase of 85 participants compared to the first quarter of 2025. Staff attribute this growth to strong interest in adult and senior trips. Additionally, the Senior Luncheon continues to see solid attendance due to its popularity within the community.
Updated 04.13.26
AGENDA ITEM #2
Staff Report - Recreation Quarterly Review, January-March 2026 Page 2 of 3 ● Youth and Teens – Enrichment Programs
o A total of 161 youth and teens participated in enrichment programs during the reporting period, marking a decrease of 49 participants compared to the first quarter of 2025. This decrease attributes to the new format and capacity of Presidents Week Camp.
● Youth and Teens – Events and Trips
o A total of 191 youth and teens participated in events and trips during the first quarter of 2026, representing an increase of 124 participants compared to the same period in 2025. This growth is largely attributed to heightened interest in the Eggstravaganza event and the Parents’ Night Out program continues to be well received and consistently draws strong participation. ● Community Programs (All Ages)
o A total of 257 youths, adults, and seniors participated in community programs, reflecting a decrease of 28 participants compared to the first quarter of 2025.
Staff attributed the decrease to the cancelation of Second Harvest Food Bank Distributions. Despite the overall decrease, the Ghost Run participation increased compared to 2025.
The attachment contains a detailed breakdown of participation by program.
Rental Activity
The Colma Community Center was rented for 53 different events:
● Resident Rental (22 social events, 1 Funeral, 1 Fundraiser) ● Colma Non-Profit (1 Fundraiser)
● Non-Resident Rental (1 social events)
● Non-Resident Nonprofit (1 Fundraiser)
● Non-Resident Nonprofit, kitchen only (18 reservations) ● In House Reservations (6 PD Trainings, 1 Blood Drive, 1 Flag Raising)
The Sterling Park Recreation Center was rented for 8 different events:
• Sterling Park Resident Rental Reservations – including Picnic Site (2 social events) • Sterling Park Resident Reservations (6 social events)
ANALYSIS
In the first quarter of 2026, a total of 930 participants attended 50 programs, representing a increase of 73 participants compared to the same period in 2025. Overall participation increased due to strong interest in trips and events, the addition of new programs, and steady attendance in popular recurring activities. High-demand events like Eggstravaganza and the Senior Luncheon, along with expanded trips, drove much of the growth.
In alignment with the strategic plan, the department hosted the Town’s second Ghost Run, a family friendly event from all abilities and ages to finish a 5K. This event was in partnership with Cypress Memorial Lawn and the Colma Police Department.
Staff estimate that 32% of the population held a current Colma I.D.
Staff Report - Recreation Quarterly Review, January-March 2026 Page 3 of 3 Facility rental activity totaled 61 reservations, representing a slight increase of four rental compared to the first quarter of 2025.
Staff continue to refine and enhance marketing strategies to support increased participation in recreation programs and community events.
Sustainability Impact
Staff coordinates and implements programs and activities that align with the Town’s Climate Action Plan and Sustainability Policy. For example, at events including the Senior Luncheon, cups, plates, forks, knives, and spoons are made from recyclable and/or compostable materials.
CONCLUSION
Staff recommend that City Council adopt the motion to accept informational report on Recreation Department program, activities, events and trips for the first quarter of 2026.
ATTACHMENTS
A. 2026 Recreation Service Department Quarterly Review – Participation Detail
ATTACHMENT A.
Recreation Services Department Quarterly Review
January - March 2026
Participation Detail
Adult/Senior Enrichment Programs
Program Registered Sessions New or Existing Program
1 Armchair Travel 16 2 Existing
2 Boot Camp Fitness 6 2 Existing
3 Breakfast and Bingo 46 3 Existing
4 Ladies Social 27 3 Existing
5 Mixtiso Happy Chair Yoga 5 2 Existing
6 Restorative Yoga 7 1 Existing
7 Senior Strength and Core 9 1 Existing
8 Sourdough Class Starter Cancelled 1 NEW
9 The Art of Journaling 2 1 Existing
10 Zumba Toning - Saturday 8 1 Existing
11 Zumba Toning - Tuesday 5 1 Existing
Total Number of Participants 131
Adult & Senior Trips & Events
Program Registered Sessions New or Existing Program
12 Adult Cooking Class Cancelled 1 Existing
13 American Bookbinders museum Field Trip 7 1 NEW
14 Broken Hearts Club Brews and Bingo 24 1 NEW
15 Cypress Wine & Trolley Tour 14 1 NEW
16 Domini Hoskin's Museum 12 1 NEW
17 Friday Films 18 2 Existing
18 Friday Films Concessions 13 2 NEW
19 Meet Up at the Movies 16 1 NEW
20 Potluck and Treat Exchange Cancelled 1 NEW
21 Senior Luncheon 86 3 Existing
Total Number of Participants 190
Youth & Teen Enrichment Programs
Program Registered Sessions New or Existing Program
22 Duo Dance Academy 1 1 Existing
23 Fall Camp 15 1 Existing
24 Kid’s Club After School Program 37 6 Existing
25 Kumon Math Tutoring 11 3 Existing
26 Kumon Reading Tutoring 6 3 Existing
27 Presidents Week Camp - Extended Care 15 1 Existing
28 Teen HO Workshop - Clothes Drive Cancelled 1 NEW
29 Teen HO Workshop - My Good Brain 5 1 NEW
30 Teen HO Workshop - Samtrans 6 1 NEW
31 Vibo Music Lesson 3 1 Existing
32 Winter Camp - Early Morning Care 13 1 Existing
33 Winter Camp - Afternoon Care 9 1 Existing
34 Winter Camp -Session 2 31 1 Existing
35 Winter Wonderland Engineering - Lego
Camp 9 1 NEW
Total Number of Participants 161
Youth and Teen Events & Trips
Program Registered Sessions New or Existing Program
36 Dessert and Arts and Crafts 5 2 Existing
37Eggstravaganza 119 4 Existing
38Eggstravaganza Low Sensory 3 1 Existing
39 Glow Up Egg Hunt Cancelled 1 Existing
40 Ice Skating Trip Cancelled 1 Existing
41 Immersive Gameboy- - VR Experience Cancelled 1 NEW
42 Open Teen Center 9 1 Existing
43 Parents Night Out 55 3 Existing
44 Youth Cooking Class Cancelled 1 Existing
Total Number of Participants 191
Community Programs
Program Registered Sessions New or Existing Program
45 Ghost Run 227 1 Existing
46 Ghost Run Shirts 18 1 Existing
47 San Jose Sharks 9 1 Existing
48 Indoor Family Movie Night Postponed to April 1 NEW
49 Colma Cab Connect 3 1 Existing
50 Pickleball 0 1 Existing
Total Number of Participants 257
Staff Report – Residential Street Light Replacement Project Page 1 of 3
STAFF REPORT
TO: Mayor and Members of the City Council
FROM: Brad Donohue, Director of Public Works and Planning Ed Slintak, Principal Engineer/Project Manager
VIA: Daniel Barros, City Manager
MEETING DATE: April 8, 2026
SUBJECT: Residential Street Light Replacement Project – Contract Award
RECOMMENDATION
Staff recommends that the City Council adopt the following:
RESOLUTION AWARDING AND AUTHORIZING THE CITY MANAGER TO EXECUTE A
CONSTRUCTION CONTRACT WITH NEMA CONSTRUCTION IN THE AMOUNT OF $732,650; APPROVING A CONSTRUCTION CONTINGENCY AND CONSTRUCTION MANAGEMENT FEE IN THE AMOUNT OF $146,530 FOR A TOTAL PROJECT COST OF $879,180 FOR THE 2025-26 RESIDENTIAL STREET LIGHT REPLACEMENT PROJECT, PURSUANT TO CEQA GUIDELINE 15301 AND 15302
COUNCIL ADOPTED VALUES
Adoption of the resolution is consistent with the City Council’s value of being responsible, staying committed to the Town’s strategic plan and goals, ultimately providing safe and high- quality roadways and walkways for residents and the general public.
BACKGROUND
Earlier in 2025, the City Council held a study session to review Street light products for the Sterling Park Residential Streetlight Replacement Project (Project). It was determined after reviewing several product types that the City Council agreed that Sterling Park residential streetlights should not only be replaced but be replaced with an aluminum pole with an energy efficient luminaire.
The replacement streetlight pole assembly needs to be fluted pole with a single luminaire (acorn LED lighting unit). The pole would also be equipped with a GFI receptacle for holiday displays.
City Council also stated their preference was to keep the green color, matching as close as possible to the green that is existing on the current poles. Directions were also given that the new replacement pole needs to be compatible with the existing streetlight foundation and the bolt fastening feature that is already part of the existing streetlight foundation. It was also stated AGENDA ITEM #3
Staff Report – Residential Street Light Replacement Project Page 2 of 3 that we should use the same type of pole that we installed on Hillside Boulevard, Mission Road and Juniper Serra Boulevard, having the same streetlight assembly in Sterling Park as what’s in other areas could simplify maintenance efforts going forward and be consistent with what’s already been installed throughout the Town.
At the January 14, 2026, City Council Meeting, City Council approved the plans, specifications and bid package and authorized staff to solicit bids for the removal and replacement of the Sterling Park Street Lights.
ANALYSIS
On March 4th 2026, the Town received nine (9) bids for the Project. The Contract will be awarded to the lowest responsible Bidder submitting a responsive bid based on the Total Base Bid.
A total of five (5) bids were received and publicly opened on March 10, 2026, at 2:00 PM. The bid results are summarized below:
Bid Schedule #01
Nema
Construction
#02
Columbia
Electric
#03
DC Electric
#04
Westek
Builders
#05
Bear
Electrical
Total
Base Bid $732,650.00 $751,495.00 $798,980.00 $824,272.00 $824,690.00 Bid Schedule
#06
Bay Area
Lightworks
#07
Tennyson
Electric
#08
Mike Brown
Electric
#09
Liffey Electric
Inc.
Total
Base Bid $835,950.00 $899,926.00 $969,650.00 $972,760.00
The staff reviewed and analyzed each bid item thoroughly to ensure it was responsive and that the costs aligned with the Town Engineer's estimate. It was determined that Nema Construction (Contractor) was the lowest responsible bidder submitting a responsive bid, with a total bid amount of $732,650.00.
DETAILED DESCRIPTION OF THE PROJECT
The Project involves the replacement of 93 streetlights in the residential area of Colma. Existing streetlights will be removed and become property of the contractor. New streetlights will be installed on the existing streetlight foundations. The project i s located between El Camino Real and Hillside Boulevard, and mid-block between A and B Street and F Street within the Town of Colma. The awarded contractor is responsible for furnishing all labor, equipment, materials, tools, services, shipping and all other items necessary to meet the requirements of the project plans and specifications. It is important to note, the lead time on having the street light packages delivered to the site is approximately twelve (12) to sixteen (16) weeks out once a Notice to Staff Report – Residential Street Light Replacement Project Page 3 of 3 proceed is delivered to the contractor. Once the street light packages are delivered to the site, the contractor has 60 working days to start and complete (3 months in calendar days).
FISCAL IMPACT
The engineers estimate for total project is $1,034,550.00. Total Project cost Inclusive of project bid, construction management fees and construction contingency is $879,180.00. A $155,370.00 saving from the engineers estimate. Please see below for the project cost breakdown.
Total Base Bid, (NEMA Construction): $ 732,650.00
Construction Management (10%): $ 73,265.00
Construction Contingency (10%): $ 73,265.00
Total Project Cost: $ 879,180.00
ENVIRONMENTAL
The City Council’s action in adopting the resolution is exempt from environmental review under the California Environmental Quality Act (CEQA) pursuant to CEQA Guideline 15301 Class 1(c), Existing Facilities - that exempts the operation, repair, or public facilities and equipment involving no expansion of use. It is also exempt under CEQA Guideline 15302 as the replacement of existing systems and facilities with the same purpose and capacity.
ALTERNATIVES
The City Council could choose to postpone the Project to a later date. Doing so is not recommended, outside of the fact that many of the poles are becoming vulnerable due to the decay of the street light pole structure and should be replaced as soon as possible, re-bidding the project at a later date most likely would increase in cost due to material, supply and labor cost increases.
CONCLUSION
Staff recommends that the City Council adopt a resolution awarding and authorizing the City Manager to execute a construction contract with Nema Construction, Inc. for a base bid, totaling $732,650 with a Construction Management and construction Contingency of $146,520.00, for a total project cost of $ 879,180.00.
ATTACHMENTS
A. Resolution
B. Bid Tabulation Summary
Reso 2026-__ 2025-26 Residential Street Light Replacement Project Page 1 of 2 25977.00100\44853743.1
RESOLUTION NO. 2026-__
OF THE CITY COUNCIL OF THE TOWN OF COLMA
RESOLUTION AWARDING AND AUTHORIZING THE CITY MANAGER TO
EXECUTE A CONSTRUCTION CONTRACT WITH NEMA CONSTRUCTION IN THE AMOUNT OF $732,650; APPROVING A CONSTRUCTION CONTINGENCY AND CONSTRUCTION MANAGEMENT FEE IN THE AMOUNT OF $146,530 FOR A TOTAL PROJECT COST OF $879,180 FOR THE 2025-26 RESIDENTIAL STREET LIGHT REPLACEMENT PROJECT, PURSUANT TO CEQA GUIDELINE 15301 AND 15302
The City Council of the Town of Colma does resolve as follows:
1. Background
(a) Staff prepared project plans and bid specifications (“Bid Package”) for the Sterling Park Residential Streetlight Replacement Project (Project), and on January 14, 2026, the City Council by motion, approved the Bid Package and authorized staff to solicit bids for the Project. (b) On March 4, 2026 the Town received nine bids for the Project. (c) It was determined that Nema Construction was the lowest responsible bidder submitting a responsive bid, with a total bid amount of $732,650.
(d)
2. Findings
(a) The City Council finds that that Nema Construction is the lowest responsible bidder submitting a responsive bid.
3. Approval and Authorization
(a) Award of the construction contract for the Project in the amount of $732,650 is hereby made to Nema Construction.
(b) The construction contract for the Project between the Town of Colma and Nema Construction, a copy of which is on file with the City Clerk, is approved by the City Council of the Town of Colma.
(c) The City Manager is hereby authorized to execute said contract on behalf of the Town of Colma, with such minor technical amendments as may be deemed appropriate by the City Manager and the City Attorney.
(d) The total Project budget is to be $879,180 with $732,650 for the construction contract, a Town controlled contingency in the amount of $73,265, and $ 73,265 for construction management.
ATTACHMENT A
Reso 2026-__ 2025-26 Residential Street Light Replacement Project Page 2 of 2 25977.00100\44853743.1
Certification of Adoption
I certify that the foregoing Resolution 2026-__ was duly adopted at a regular meeting of said City Council held on April 8, 2026 by the following vote:
Name Voting Present, Not Voting Absent
Aye No Abstain Not Participating
Carrie Slaughter, Mayor
Helen Fisicaro
Ken Gonzalez
Joanne F. del Rosario
Thomas Walsh
Voting Tally
Dated ______________________ ___________________________________ Carrie Slaughter, Mayor
Attest: ____________________________
Michelle Estabillo, City Clerk
Bid Item Quantity Unit Unit Price Amount Total Unit Price Amount Total Unit Price Amount Total Unit Price Amount Total Unit Price Amount Total 1 1 LS $30,000.00 $30,000.00 $5,900.00 $5,900.00 $36,556.75 $36,556.75 $33,130.00 $33,130.00 $36,008.00 $36,008.00 2 1 LS $12,000.00 $12,000.00 $6,700.00 $6,700.00 $20,360.00 $20,360.00 $17,840.00 $17,840.00 $36,660.00 $36,660.00 3 1 LS $5,000.00 $5,000.00 $2,900.00 $2,900.00 $475.00 $475.00 $1,170.00 $1,170.00 $5,700.00 $5,700.00 4 93 EA $500.00 $46,500.00 $400.00 $37,200.00 $285.00 $26,505.00 $630.00 $58,590.00 $1,500.00 $139,500.00 5 93 EA $7,000.00 $651,000.00 $7,300.00 $678,900.00 $7,167.75 $666,600.75 $7,390.00 $687,270.00 $6,500.00 $604,500.00 6 7 EA $200.00 $1,400.00 $150.00 $1,050.00 $142.50 $997.50 $140.00 $980.00 $272.00 $1,904.00 Total: $745,900.00 Total: $732,650.00 Total: $751,495.00 Total: $798,980.00 Total: $824,272.00 Bid Item Quantity Unit Unit Price Amount Total Unit Price Amount Total Unit Price Amount Total Unit Price Amount Total Unit Price Amount Total 1 1 LS $3,000.00 $3,000.00 $17,500.00 $17,500.00 $28,500.00 $28,500.00 $55,000.00 $55,000.00 $26,000.00 $26,000.00 2 1 LS $15,000.00 $15,000.00 $2,000.00 $2,000.00 $22,500.00 $22,500.00 $15,000.00 $15,000.00 $25,000.00 $25,000.00 3 1 LS $1,750.00 $1,750.00 $2,000.00 $2,000.00 $2,500.00 $2,500.00 $1,500.00 $1,500.00 $5,000.00 $5,000.00 4 93 EA $200.00 $18,600.00 $1,000.00 $93,000.00 $450.00 $41,850.00 $300.00 $27,900.00 $920.00 $85,560.00 5 93 EA $8,450.00 $785,850.00 $7,750.00 $720,750.00 $8,587.00 $798,591.00 $9,350.00 $869,550.00 $8,900.00 $827,700.00 6 7 EA $70.00 $490.00 $100.00 $700.00 $855.00 $5,985.00 $100.00 $700.00 $500.00 $3,500.00 Total: $824,690.00 Total: $835,950.00 Total: $899,926.00 Total: $969,650.00 Total: $972,760.00 Liffey Electric Inc.
Grout Existing Street
Lights
TOTAL OF BASE BID ITEMS (1-6):
Engineers Estimate Nema Const. Columbia Electric Inc. Westek Builders Bid Item Description
Mobilization (5% max of
Bid, Items 3 thru 6)
Traffic Control and Public
Notification
Stormwater Protection
Plan
Remove Existing St.
Lights
Install New Street Lights
Town of Colma- Residential Street Light Replacement Project Comprehensive Bid Tabulation Sheet ATTACHMENT "B"
Grout Existing Street
Lights
TOTAL OF BASE BID ITEMS (1-6):
Bid Item Description
Mobilization (5% max of
Bid, Items 3 thru 6)
Traffic Control and Public
Notification
Stormwater Protection
Plan
Remove Existing St.
Lights
Install New Street Lights
DC Electric Group
Bear Electrical Solutions Bay Area Light Works Tennyson Electric Inc. Mike Brown Electric
Staff Report – Adult Holiday Event 2026 Page 1 of 5
STAFF REPORT
TO: Mayor and Members of the City Council
FROM: Angelika Abellana, Recreation Manager
VIA: Dan Barros, City Manager
MEETING DATE: April 8, 2026
SUBJECT: 2026 Adult Holiday Event
RECOMMENDATION
Staff recommends that the City Council make the following motion:
MOTION DIRECTING THE CITY MANAGER TO PLAN AND COORDINATE AN ADULT HOLIDAY EVENT IN DECEMBER 2026, WITH DIRECTION PROVIDED TO STAFF ON THE
LOCATION AND DATE, AND TO SET THE PARTICIPATION FEES FOR THE ADULT HOLIDAY EVENT AT $15 FOR ADULTS AND $10 FOR SENIORS AND DISABLED AS AUTHORIZED UNDER COLMA ADMINISTRATIVE CODE SECTION 2.01.080 ALL PURSUANT TO CEQA GUIDELINES 15301 AND 15323
BACKGROUND
The Adult Holiday Event was suspended from 2009 through 2014 due to the economic recession. From 2015 to 2019, at the direction of the City Council, the event was hosted annually at the South San Francisco Conference Center. In 2020 and 2021, the event was cancelled in response to public health concerns related to the COVID-19 pandemic. In 2022, the Adult Holiday Event resumed and was held at the Farallon Room at Skyline College. From 2023- 2025, the event was held at the South San Francisco Conference Center.
The South San Francisco Conference Center has been an ideal location for the Adult Holiday Event for the following reasons:
• Proximity to Colma
• Capacity for 250 attendees
• Diverse and flexible menu options
• Adequate parking and transportation accommodations
• Ability to provide a quiet area
• Budget flexibility and willingness to collaborate
• Longer hours for the party
However, based on community feedback and further research, staff recommends exploring alternate venues for 2026. Staff presents two venue options for Council consideration:
• Farallon Room – Skyline College (Budget: $49,700)
• South San Francisco Conference Center (Budget: $62,700) AGENDA ITEM #4
Staff Report – Adult Holiday Event 2026 Page 2 of 5
(See Attachment A for detailed venue comparisons.)
2025 Adult Holiday Event Re-Cap
The 2025 Adult Holiday Event was a great success, with approximately 214 residents and City staff in attendance. Staff received numerous positive comments from participants, who enjoyed a variety of offerings including hand -passed appetizers, a buffet dinner, a photo booth, DJ entertainment, and a quiet lounge area featuring h ot chocolate and cookies. Enhancements to this year’s event included a prime rib carving station and a caricaturist, both of which were well received by attendees. The venue was further elevated by beautifully arranged centerpieces that added a festive and elegant touch. The total cost of the event was $4 9,158.47—approximately $2,900 under budget.
ANALYSIS
Adult Holiday Event
Option 1: Farallon Room – Skyline College with a budget of $49,700 The Farallon Room at Skyline College sits cliffside in San Bruno, offering stunning views of the Pacific Ocean and the rolling hills below. This beautiful venue features floor-to-ceiling windows, two cozy fireplaces, and a semi-enclosed patio. Saturday, December 12, 2026 is not available, next available date is Saturday, December 19, 2026. A non-refundable deposit of $250 is required to reserve the date.
Cost
With similar expenses to the previous holiday event, staff estimates the cost of the event at the Farallon Room – Skyline College to be $49,700 with 180 participants. Based on 180 participants, the per person cost is $276.11. Please see Attachment B for the Farallon Room proposal and photos.
Item Cost
Marketing Materials (Flyers, invites, postage, etc.) $700 Food & Beverage (appetizers, buffet, desserts, cash bar and SMCCD charges)
$30,000
Decorations (centerpieces & holiday scenes-props) $1,500 Entertainment (DJ) and Photobooth $2,000
Supplies $4,000
Band (if requested by Council, but could take away seating space – if not – subtract $3,000)
$6,000
Buses $5,500
TOTAL $49,700
Staff Report – Adult Holiday Event 2026 Page 3 of 5
PRO’s
• State-of-the-art venue
• Proximity to Colma
• Ample Parking
CON’s
• Limited to 4 hours
• Beverages must be purchased in
advance and delivered by Staff
• Cash Bar only, no credit cards
accepted. ATM not on site
• Lounge area in a lecture style
classroom
• Thermostat is not easily adjustable
• ADA Ramp to venue is not easily
accessible
• Photobooth and Buffet line not hidden
• No designated dance floor
• Limited cutlery/dishware onsite, needs
to be rented out
• Maximum capacity: 180
• Available date: December 19, 2026
Option 2: South San Francisco Conference Center with a budget of $62,700 Based on the factors outlined in the Background section of this report—including its availability and demonstrated willingness to collaborate with the Town—the South San Francisco Conference Center remains a desirable venue option for the 2026 Adult Holiday Event. The Conference Center has indicated its ability to provide the same menu offered in 2025, with a modest price increase anticipated due to projected cost adjustments. The venue currently has Saturday, December 12, 2026, on hold for the Town.
Cost
Based on similar expenses to the previous holiday event, staff estimates the total cost of hosting the event at the South San Francisco Conference Center to be approximately $62,700 for 250 participants. This results in an estimated cost of $250.80 per person, which is lower than the per-person cost at the Farallon Room. For additional information, please refer to Attachment B for the 2025 Invoices from the South San Francisco Conference Center.
Staff Report – Adult Holiday Event 2026 Page 4 of 5
Item Cost
Marketing Materials (Flyers, invites, postage, etc.) $700 Food & Beverage (appetizers, buffet, desserts, cash bar and SSF Conference Center charges)
$45,000
Decorations (centerpieces & holiday scenes-props) $2,500 Entertainment (DJ) and Photobooth $2,000
Supplies $1,000
Band (if requested by Council, but could take away seating space – if not – subtract $6,000)
$6,000
Busses $5,500
TOTAL $62,700
PRO’s
• Proven, reliable partner
• Extended event time (6 hours)
• Flexible dinner menu options
• Larger capacity
• Date already on hold –
Saturday, December 12, 2026
CON’s
• Repeated venue
• Slightly higher pricing anticipated
Alternatives
1. Choose not to host the Adult Holiday Event in 2026.
2. Save $6,000 by not including a live band.
3. Save $1,500 by reducing the number of charters provided to Colma Residents as transportation to and from the Venue.
Council Adopted Values
Approving the motion is the responsible action, allowing the Recreation Department ample time to plan and coordinate a successful Holiday Event.
Staff Report – Adult Holiday Event 2026 Page 5 of 5
ENVIRONMENTAL
The City Council’s motion to potentially direct an Adult Holiday Party in 2026 and its direction on a choice of venue is exempt from the California Environmental Quality Act (CEQA) pursuant to CEQA Guideline 15301 as both actions would make use of an existing facility with no expansion of use. It is also exempt pursuant to CEQA Guideline 15323 as any venue chosen will be used for a public gathering and CEQA Guideline 15323 exempts from environmental review any normal use of a facility for public gatherings.
FISCAL IMPACT
Depending on the venue selected, the total cost of the Adult Holiday Event is estimated to range between $49,700 and $62,700.
Sustainability Impact
The Recreation Services Department continues to align programs and events with the Town’s Climate Action Plan and Sustainability Policy by using recyclable and compostable materials at community events.
CONCLUSION
Staff seeks Council’s motion directing the City Manager to plan and coordinate the adult holiday event in December 2026 with direction on the location and date, and to set the participation fees for the adult holiday event at $15 for adults and $10 for seniors and disabled.
As noted in this report, the Council should choose the December 12, 2026 date at South San Francisco Conference Center or choose the December 19, 2026 date at the Farallon Room at Skyline College as the venue.
ATTACHMENTS
A. 2026 Adult Holiday Event Venue Comparison Matrix
B. Farallon Room
C. South San Francisco Conference Center
2026 Adult Holiday Event Venue Matrix
Venue
Distance
from
Colma Availability Capacity
Lounge
Area
Food &
Beverage
Rental Cost F & B Details
Staff
Comments Total Cost Recommendation
Farallon Room
Skyline College 7 Miles
Saturday
December 19,
2026
180 Maybe $ 30,000.00
- 6:00pm-10:00pm
Includes four
appetizers, one starter
salad, one bread, any
three entrée options
with appropriate
accompaniments
included. Hosted
Beverages, Beer, Wine
and Hard Liquor
(Cash Only)
Rent dishware for
beverages.
Room has a
beautiful
view and is
ADA
accessible.
Possibly no
lounge
area/classro
om.
$49,700.00
One hour less party time.
Lounge in classroom.
Limitations on participation.
Previous experience - issue
with thermostat.
SSF
Conference
Center
5 Miles
Saturday
December 12,
2026
250 Yes $ 45,000.00
6:00pm-11:30pm
Three Appetizers
Starter Salad, Bread &
Butter
2 meat Entrees
(including Prime Rib)
1 Vegetable Entrée
Ice Cream Bar
Plated Dessert
Coffee Station
Beer, Wind & Hard
Liquor
Good fit for
the Town.
Location and
room space
works. Food
has lots of
options.
$62,700.00
Could work for the Town.
Familiar venue with increased
fees.
It is the same Venue.
ATTACHMENT A
The Farallon room aT S kyline college
501c3
RATE ESTIMATES
Mon-Thurs $2515 Fri-Sun $3055
Rates above include room rental, facilities room setup with available in house furniture, & custodial fees Events utilizing rental chairs / outsourced furniture subject to additional setup/reset fees R
equired Insurance TULIP policy covering SMCCCD only (~$52.62). Client can opt out of TULIP and purchase insurance covering themselves & naming SMCCCD as additionally insured. Inquire for full details / requirements. COI must be submitted for approval no fewer than 21 days prior to event date. 8 Consecutive Hours of Rental Time
3 hours Setup // 1 hour Cleanup & Breakdown // 4 hours Event Time.
ONE additional event hour permitted for weddings, auctions, & “dry” events. Additional labor fees billed as applicable.
Daytime events end no later than 5p. Weekday evening events end no later than 10p. Saturday evening events end no later than 11p. Sunday events end no later 4p.
BAR
Alcohol (beer or wine and/or liquor) permitted only if using in-house catering services by Pacific Dining Food Service Management. No exceptions. See banquet menu for in-house catering options.
Ba
rtender $60 per hour (4 hr minimum: 1 hr setup, 2 hours service, 1 hour cleanup) Barback $40 per hour (4 hr minimum: 1 hr setup, 2 hours service, 1 hour cleanup) S
ecurity required at current officer rate. $380* per minimum 4 hr shift ($95/hr).
Required for the duration of alcohol service + 1 hour after event end. Additional hours billed at prorated amount. Number of officers required at discretion of SMCCD.
Wi
ne only +$175 flat fee (ABC Permit + Admin fees)
Beer + Wine only +$175 flat fee (ABC Permit + Admin fees) Beer + Wine + Hard liquor (Saturdays ONLY) + $325 flat fee (ABC Permit + Admin fees) C
orkage Client provides all alcohol, mixers, garnishes. $0.50 / drink & $3 / pre-set wine bottle fee applies.
Glassware rentals apply at cost, as needed.
With the exception of wine set on tables, alcohol will be served by on-site staff, in accordance with ABC license. Alcohol service will end no less than 30 minutes prior to agreed upon event end time.
AMENITIES
Portable bar. Lounge seating. Up to 280 black stacking chairs.
Up to 25 72” round guest tables + up to 20 72” food service tables + up to 8 tall kiosk bar tables – as space allows.
Complimentary Plug & Play AV Equipment: Dual video walls + 2 handheld wireless microphones.
Client responsible for laptop, HDMI cable, & computer settings / troubleshooting. AV staff not on site. Venue equipment verified functioning prior to event; venue is not liable for client tech connection issues.
Complex Audio Visual arrangements may require ITS Support: Average cost: $380 - $800. Support request requires 2 months advance notice.
Linens & upgraded chairs rented at cost thru in-house catering services. Prices vary by selection.
Parking included for Saturday + Sunday events. Daily parking permit fees ma y be applicable Mon-Fri.
F
inal guest count & payment due no later than 10 days prior to event date.
Prices & regulations subject to change with or without notice until signed contract is in force.
ATTACHMENT B
Outside Caterer & No Food Service Fees & Regulations
• 10% Surcharge payable to the College (N/A for events without food service). Copy of caterer’s invoice required. • $450 Event Supervisor Fee payable to Pacific Dining
• $95/hr+ Security Fee payable to SMCCCD, required for entirety of rental period. Additional hours billed as applicable. • Certificate of Insurance & Additional Insured Endorsement meeting SMCCCD requirements (see sample document) • Current Environmental Health Permit
• No Kitchen Access
• No Alcoholic Beverage Service
• No Home-Cooked Food Allowed
Inquire for full set of regulations
Basic Decor & Related Regulations
• Uplight / dance floor spots / other additional lighting must be directed towards floor, walls, or ceiling. Lighting may not
point out any windows or glass doors. Lasers are not permitted. • No “Orbeez” gel beads / similar are permitted.
• No loose or excessive glitter is permitted.
• No fog/smoke/similar machines are permitted.
• No sparklers are permitted.
o Exceptions made for “cold sparklers” with prior written approval • No drones are permitted on any SMCCCD campuses.
• Candles are allowed.
o If any damage occurs, including but not limited to: burning, melting, or wax stains, the client will be responsible for any incurred fees.
Inquire for full set of regulations
*Prices & regulations subject to change with or without notice until signed contract is in force V vegetarian VG vegan GF gluten free
Banquet Menu Package
Includes four appetizers, one starter salad, bread with butter, up to 2 meat entrées & 1 vegetarian entrée.
Chef selected starch & vegetable accompaniments included. See dessert page for selections. 100 person minimum. Banquet menu orders under 100 subject to pay difference in cost / labor fees.
54.00* per person (assisted buffet) *additional charge for menu upgrades + 10.00 per person for seated service
0.75 per person wedding cake cutting fee
12% service charge will be added to food service total (prior to addition of rentals & taxes) Tax not included.
Includes water & iced tea carafes at each table for dinner service. Water & iced tea station with single- use cups after dinner.
Coffee & tea station after dinner.
Standard place settings included for parties up to 200. Includes one ea. water goblet, dinner fork, dinner knife, dessert fork, salad plate, dinner plate, cake plate (as needed). Fees associated with additional barware, China, flatware, linens/napkins, etc. will be added to final balance at the rental rate (rented as required by meal order and guest count).
Typical tableware rental $0.70 per rental item. Typical linen rental ~$17 per linen.
We are unable to offer tastings due to facility and event staffing limitations.
Hors D’Oeuvres
Choose up to 4
Classic Fresh Tomato Bruschetta V
Mozzarella and Sundried Tomato Bruschetta V
Mini Loaded Baked Potato V GF
Cocktail Shrimp with House Made Sauce GF
Coconut Shrimp with Remoulade
Coconut Chicken Skewer with Remoulade
Bacon Wrapped Jalapeño Stuffed Chicken Bite GF
Brie & Fig Jam Crostini V
Petite Baked Apricot Brie in Phyllo Cup V
Mini Beef Empanada
Caprese Skewer with Balsamic Drizzle V GF
Sesame Teriyaki Chicken Brochette
Spanakopita V
Chicken Brochette with Peanut Sauce
Cocktail Meatball (Marinara or Teriyaki)
Mini Beef Wellington with Creole Mustard
Fried Veggie Spring Roll V
Polenta Cake with Chili Garlic sauce VG GF
Miniature Samosa V
Mushroom & Cheese Tartlet V
Tarragon Deviled Egg V GF
Melon & Mozzarella Bite V GF + prosciutto, +0.80pp
Mac & Cheese Bite V
All Beef Frank n’ Blanket
Arancini with Marinara V
Hummus with Roasted Pepper & Olive Crostini* VG
*Sub Cucumber VG GF
Curried Cranberry Chickpea Radicchio Cups V GF
Petite Pizza
Sundried Tomato & Mozz V or Pesto Chicken
*Prices & regulations subject to change with or without notice until signed contract is in force V vegetarian VG vegan GF gluten free
Salads
Choose 1
Mesclun Mixed Greens Salad V GF
Grape Tomato, Bleu Cheese, Olive Oil and Balsamic Vinegar
Caprese Salad V GF
Tomato, Fresh Mozzarella, and Basil with Balsamic Reduction Drizzle
Simple Caesar Salad
Romaine Lettuce with Shredded Parmesan, Croutons, and Caesar Dressing (contains anchovies)
Beetroot Salad V GF
Red & Golden Beets, Feta, and Mustard Vinaigrette
Traditional Greek Salad V GF
Cucumber Salad with Tomato, Onion, and Feta Dressing
Mains
Choose up to 2 meat entrées & 1 vegetarian entrée
Chicken
Balsamic Roasted Airline Chicken GF
Garlic & Herb Grilled Chicken GF
Tuscan Chicken with Sundried Tomato Garlic Cream GF
Chicken Piccata
Chicken Marsala
Chicken Parmesan
Beef
Santa Maria Tri Tip
GF
Carved Roast Beef (buffet only) GF
Chimichurri Flank Steak* + 2pp GF
Filet Mignon with Demi-Glace* + 2pp GF
Filet Mignon with Brandy Peppercorn Sauce* + 2pp GF
Prime Rib with Creamy Horseradish* + 2pp GF
Vegetarian V
Butternut Squash & Spinach Lasagna
Ratatouille en Croûte
Eggplant Parmesan
Jumbo Ravioli Aglio e Olio with Spinach & Mushrooms
Seafood
Honey Cilantro Lime Salmon + 2pp GF
Coconut Crusted Tilapia topped with Mango Salsa
Cod with Cherry Tomato & Caper White Wine Sauce GF
Salmon with Creamy Lemon Dill* + 2pp GF
Cajun Blackened Catfish + 1pp GF
Herb Crusted Salmon* + 2pp GF
Trout with Lemon Caper Cream Sauce + 1pp GF
Sesame Ginger Teriyaki Salmon* + 2pp
Pork
Pork Tenderloin with Brandy Cream Sauce
GF
Herb Crusted Roasted Pork Tenderloin GF
Pesto Stuffed Pork Loin GF
Apple Stuffed Pork
Smoky Lentil Stuffed Sweet Potato VG GF
Mediterranean Chickpea Stuffed Potato VG GF
Quinoa Mélange Stuffed Mushroom GF, VG by request
Kid’s Meal Under 12 only. Minimum order 10 per choice for Buffets. 1 selection for Seated Service.
Chicken Tenders & French Fries with Ketchup Cheese Pizza *Prices & regulations subject to change with or without notice until signed contract is in force V vegetarian VG vegan GF gluten free
Dessert
Package includes coffee & tea station and complimentary sheet cake
Premium Desserts
If upgrading to premium desserts, sheet cake no longer included
Simple Dessert Buffet + 1.50pp
A selection of brownies, lemon bars, & fresh baked cookies
Chocolate Covered Strawberries* + 2.80ea
*SEASONAL, available April – November only.
Fresh strawberries dipped in milk chocolate & white chocolate. Colored white chocolate by request.
Rice Krispie Treat Skewers + 3.25ea (min. 60)
Rice Krispie Treats dipped in milk chocolate & white chocolate, coated in sprinkles. Colored white chocolate by request.
Cake Pops + 3.00ea (min. 60 per flavor)
Chocolate with Chocolate Sprinkles & White Cake with Rainbow Sprinkles.
Mini Cupcakes + 3.50ea (available by the dozen)
Variety of gourmet cupcakes. Variety subject to limitations based on guest count.
Root Beer Floats + 4.50pp (includes glass Irish coffee mug & spoon rentals) Mug Root Beer with Vanilla ice cream scooped by Pacific Dining staff in a 10 oz Irish Coffee Mug
Ice Cream Sundae Bar + 4.75pp (includes glass sorbet cup & teaspoon rentals) Up to 3 ice cream flavors scooped by Pacific Dining staff, followed by a variety self-serve toppings (# of ice cream flavors available dependent on guest count)
Individual 3” Cakes + 8.50pp & up
Seated Service Only. Inquire for flavors & minimums.
Petite Dessert Display + 6.50pp
Sample Assortment
Macarons
Petite Cream Puffs
Mini Tart Variety
Mini Cheesecakes
Petits Fours
Lemon Bars
Gourmet Brownies
Fresh Baked Cookies
Chocolate Covered Strawberries
Client supplied desserts permitted pending approval. Additional charge may apply.
Dessert selection may incur additional flatware and/or China rentals.
Standing Reception
Á LA CARTE APPETIZER MENU
Ceramic wares and/or Passed Appetizers. Passed Appetizers subject to TBD additional fees for labor.
SKEWERS
Coconut Chicken Skewers with Chipotle Remoulade 3.10ea
Sesame Teriyaki Chicken Brochette 3.10ea
Caprese Skewers V GF 2.95ea
Pesto Antipasto Skewer V GF 2.95ea
Grilled Veggie Brochette VG GF 2.85ea
Teriyaki Beef Satay 3.15ea
Thai Peanut Satay (beef or chicken) 3.10ea
Cheesy Bacon Wrapped Jalapeño Chicken Bites GF 3.25ea
Grilled Kielbasa & Pineapple GF 2.60ea
Fruit Brochette VG GF 3.10ea
Melon & Mozzarella Bite V GF + prosciutto, +0.80pp
Bacon Wrapped Dates GF
Bacon Wrapped Stuffed Jalapeño GF
CROSTINI
Brie & Fig Jam Crostini
V 2.80ea
Classic Fresh Tomato Bruschetta V 2.75ea
Mozzarella & Sundried Tomato Bruschetta V 2.75ea
Smoky Eggplant Crostini VG 2.80ea
Hummus with Roasted Pepper & Olive Crostini* VG 2.80ea *Sub Cucumber Round VG GF
COCKTAIL MEATBALLS 1.55ea
Swedish , Marinara, Teriyaki, Sweet n’ Sour
SMALL BITES
Loaded Baby Baked Potato
V GF 2.80ea
Petite Baked Apricot Brie in Phyllo Cup V 2.55ea
Cocktail Shrimp with House-Made Sauce GF 3.95ea
Coconut Shrimp with Chipotle Remoulade 3.95ea
Mini Beef Wellington with Creole Mustard 3.85ea
Marguerite Petite Pizza Slices V 2.15ea
Pesto Chicken Petite Pizza Slices 2.15ea
Flaky Mushroom & Cheese Tartlet V 2.45ea
Tarragon Deviled Egg V GF 1.90ea
Spanakopita V 2.55ea
Miniature Quiches V 2.15ea
Mini Beef Empanadas 2.85ea
Fried Veggie Spring Rolls with Sweet n’ Sour V 1.70ea
Polenta Cake with Chili Garlic Sauce VG GF 2.10ea
Mini Samosas with Mango Chutney V (2 week notice) 1.80ea Mac & Cheese Bite V 1.80ea
All Beef Frank n’ Blanket 1.70ea
Arancini with Marinara V 2.25ea
Boneless Chicken Wings (Buffalo or BBQ) 1.70ea
SLIDERS (min. order of 75 per slider type) 3.00ea
Cheeseburger with Ketchup & Mustard
Chipotle Crispy Chicken Slider
Grilled Chicken Slider with Honey Mustard
Buffalo Chicken with Bleu Cheese Sauce
Roasted Turkey with Cranberry Sauce & Stuffing
BBQ Pulled Pork or Chicken
Pineapple Teriyaki Burger
Garden Burger V
SAMMIES
Mini Artisan Sandwich Assortment (2 halves) 5.95ea
Pinwheels 2.00ea
DISPLAYS
Fruit Display
VG GF 3.95pp
Grilled Vegetable Platter VG GF 4.05pp
Vegetable Crudite V GF 3.00pp
Domestic Cubed Cheese & Crackers V 3.00pp
DESSERTS
Freshly Baked Cookies 1.55ea
Gluten Free Chocolate Chip Cookies (min. 20) 2.70ea
Gourmet Brownies 2.05ea
Lemon Bars (min. 2 dozen) 2.50ea
Chocolate Covered Strawberries (seasonal) 2.80ea
Eclairs (min. 2 dozen) 3.50ea
Mini Cream Puffs 1.15ea
Cupcakes (by the dozen) 4.25ea
Mini Cupcakes (by the dozen) 2.95ea
Mini Cheesecake Assortment 1.85ea
Cake Station (by 48 pieces / half sheet) $125 per half sheet Strawberry Shortcake, Chocolate, Lemon, Tuxedo Truffle Mousse
ATTACHMENT C
Staff Report – Study Session; Electronic Reader Board Signs Page 1 of 7
STAFF REPORT
TO: Mayor and Members of the City Council
FROM: Brad Donohue, Planning Director
Lorraine Weiss, APA, Principal Planner
VIA: Dan Barros, City Manager
MEETING DATE: April 8, 2026
SUBJECT: Study Session – LED Reader Board Signs
RECOMMENDATION
This is a study session for informational purposes only. No City Council action will be taken; t he purpose of this study session is to allow the City Council to consider LED electronic reader board sign locations, heights, and sizes and provide comments, feedback, and direction to staff.
COUNCIL ADOPTED VALUES
The City Council’s review and discussion of reader board signs is consistent with responsibility and vision as it furthers the Town’s efforts to provide signage consistent with General Plan and Municipal Code.
BACKGROUND
At its meeting of January 14, 2026, the City Council held a Study Session to consider LED electronic reader board signs and their various features for installation at two locations: 1) the corner of El Camino Real and Serramonte Boulevard in front of the Police Department, and 2) in front of the Colma Community Center fronting Hillside Boulevard. Staff requested that the Council consider the following criteria:
• Size
• Black and white or color
• Speed (technical)
• Sensor based on weather conditions.
• Location
The Council heard the staff presentation, and asked questions of staff. The Council provided the following comments and directions to staff:
• Provide story poles at each site for each sign.
• Provide dimension from grade to bottom of each sign.
AGENDA ITEM #5
Staff Report – Study Session; Electronic Reader Board Signs Page 2 of 7 • For the Community Center sign, consider a location further south in front of the parking area.
• Provide weather sensors on signs.
• Provide internal illumination and control brightness during the day and night. • Colored signs were preferable.
ANALYSIS
Subsequent to the January 14, 2026 Study Session, staff reviewed the sign locations at each of the sites at 1) the corner of El Camino Real and Serramonte Boulevard in front of the Police Department, and 2) in front of the Colma Community Center fronting Hillside Avenue.
Police Department Sign
Having reviewed the sign location at the Police Department, staff determined that it is appropriate at the approximate same sign placement as the existing temporary wood sign between the tiered wall and the Police Department building wall. Sign dimensions for this sign are approximately
10.5’ wide by 5.5’ high, and 2.5’ from grade to bottom of sign. Story poles have been installed in this location. Please refer to photos below for story poles at this location.
Photo 1: Police Station - Driving east on Serramonte Boulevard to El Camino Real
Staff Report – Study Session; Electronic Reader Board Signs Page 3 of 7
Photo 2: Police Station – Driving in left turn lane on Serramonte Boulevard
Photo 3: Police Station - Driving southbound on El Camino Real approaching the intersection
Staff Report – Study Session; Electronic Reader Board Signs Page 4 of 7
Photo 4: Police Station – Driving northbound on El Camino Real approaching the intersection
Colma Community Center Sign
Staff considered the location of the Colma Community Center sign where the existing temporary wood sign is located. A permanent sign in th is location would partially obscure the existing pedestrian crossing sign adjacent to the crosswalk and block visibility of the Historic Train Depot.
An alternative location is considered further south along Hillside Boulevard adjacent to the parking lot. This would be a double-faced sign that is perpendicular to Hillside Boulevard. Sign dimensions for this sign are approximately 10.5’ wide by 5.5’ high, and 10’ from grade to bottom of sign.
Story poles have been installed in this location. Please refer to photos below for story poles at this sign location.
Staff Report – Study Session; Electronic Reader Board Signs Page 5 of 7
Photo 1: Community Center - Driving southbound on Hillside Boulevard
Photo 2: Driving southbound on Hillside Boulevard near the sign
Staff Report – Study Session; Electronic Reader Board Signs Page 6 of 7
Photo 3: Community Center - Driving across the street northbound on Hillside Boulevard
This location would require the removal of several trees including the two trees to the north of the sign along Hillside Boulevard and two trees to the south of the sign fronting th is street. In addition, a small portion of the low-lying shrubbery in the landscape strip along the street frontage would need to be removed for the sign location.
The intent for this sign is that it would be visible as one drives in a southbound direction along El Camino Real from F Street and once nearby, the driveway could read the message on the sign.
Likewise, in the opposite direction, the sign should be seen as one drives in a northbound direction along Hillside Boulevard once passed Serramonte Boulevard . It can be difficult to view the message on the reader board if the sign is too high up as one would be looking upward in their car and may not even see the information. See Photo 4 below.
What is an appropriate overall sign height for this Community Center location? The Council should provide comment on their impressions of this sign.
Staff Report – Study Session; Electronic Reader Board Signs Page 7 of 7
Photo 4: Community Center – Sign Height
ENVIRONMENTAL
The City Council's consideration of the study session item is exempt from environmental review pursuant to CEQA Guideline 15306 as information collection to determine the appropriate reader board sign to purchase with any further environmental review to be conducted, or determined to be exempt, based on the City Council's selection of the sign and installation option.
FISCAL IMPACT
On June 25, 2025, the City Council adopted the Capital Improvement Projects (CIP) Budget for Fiscal Year 2025-2026. Included within this CIP Budget is $150,000 for two reader board signs.
An estimate from Planar, the manufacturer vendor, for the three (one double-faced sign and one individual sign) reader board signs, has been provided which provides a high er level of specification and detail than originally known. Also, we do not have a construction estimate. The project is likely to cost approximately $300,000 for both locations, or double the original estimate.
The Town will incur the cost of purchasing the reader board signs, preparing plans and installing the signs at their respective locations. The signs have already been funded partially by adoption of the CIP budget for fiscal year 2025-2026 ($150,000).
NEXT STEPS
Upon City Council direction, staff will prepare Plans, Specifications, and E stimates (PS&E) to present to the City Council for approval to go out to bid.