Staff Report – 2026 Smoke Testing of Sanitary Sewer Collection System – Contract Award Page 1 of 3
STAFF REPORT
TO
: Mayor and Members of the City Council
FROM: Brad Donohue, Director of Public Works and Planning VIA: Daniel Barros, City Manager
MEETING DATE: May 13, 2025
SUBJECT: 2026 Smoke Testing of Sanitary Sewer Collection System – Contract Award REC
OMMENDATION
Staff recommends that the City Council adopt the following:
RESOLUTION APPROVING AND AUTHORIZING THE CITY MANAGER TO EXECUTE A CONTRACT WITH TOTAL FLOW, INC., IN THE AMOUNT OF $74,830.00, WITH A 20% CONTINGENCY AMOUNT OF $14,966.00, AND A 10% PROJECT AND CONSTRUCTION MANAGEMENT FEE OF $7,483.00, FOR A TOTAL PROJECT AMOUNT OF $97,279.00, FOR THE 2026 SMOKE TESTING OF THE SANITARY SEWER COLLECTION SYSTEM PURSUANT TO CEQA GUIDELINE 15301
COUNCIL ADOPTED VALUES
Approval of the proposed resolution is the Responsible action towards assuring the Town of Colma’s residential and business communities that the Town has awarded a contract to smoke test the Town’s sanitary sewer system to assist with detecting improper connections that can lead to illicit discharges and sanitary sewer overflows.
BAC
KGROUND
Smoke testing involves introducing non-toxic smoke, mixed with a large volume of air, into sanitary sewer mains and the private service laterals connected to mains. This project will:
confirm system connectivity; identify defects in the gravity sewer system that allow inflow and infiltration (“I&I”); assist in locating cross-connections between stormwater and sanitary sewer systems; and identify sources of odor complaints (the “Project”).
Rai
nwater and groundwater entering the Town’s sanitary sewer system through cracks, leaks, and broken pipes reduce available pipe capacity and can lead to sanitary sewer overflows (“SSOs”), which adversely impact public health and the environment. Once the sources of I&I are identified and eliminated, the Town can address such deficiencies, which in turn may lower AGENDA ITEM #3
Staff Report – 2026 Smoke Testing of Sanitary Sewer Collection System – Contract Award Page 2 of 3
wastewater treatment costs at the South San Francisco and Daly City Wastewater Treatment Facilities, in turn, potentially resulting in cost savings to the Town’s residents and businesses.
The sewer basin selected for this project was identified based on observed flow surges in specific locations and flow monitoring data collected in 2025. Once potential I&I sources are identified, the Town will develop a follow-up project to eliminate illicit connections and repair cracked or broken pipes within the system.
Due to the potential visual effects of smoke testing, Town staff will engage in a comprehensive public outreach campaign to inform affected residents and businesses within the geographical scope of the Project. Public outreach efforts will involve one or more of the following:
• Direct mailers
• Door hangers
• Town Social Media Platforms
• TextMyGov Text messaging alert system
• Communication with Colma Police and the Colma Fire Protection District • Installation of electronic changeable message signs within the project areas where needed or required
• Website updates as needed, https://www.colma.ca.gov/public-works-news/
Staff will provide essential services (police, fire and Town administration) with a weekly schedule detailing the daily affected work areas and project tasks.
Town solicited proposals for the Project via web posting and outreach to vendors who provide smoke testing services. Only one firm responded. Due to the technically specialized nature of the work, there are limited firms with the necessary equipment, qualifications and skills needed for this project. Town staff advertised the smoke testing project to consultants who were qualified to undertake this specialized project. Town staff reached out to four firms and posted on the Town’s web page. Of the four firms, two firms declined and two firms stated that they would be responding to the proposal. The proposal period closed on March 26, 2026, and ultimately only one firm submitted a proposal. “Total Flow, Inc.” (“Total Flow”), provided the qualifying proposal with a bid amount of $74,830.00.
Staff evaluated the proposal and compared the submitted cost proposal with the proposed scope of work for completeness and evaluated the firm’s experience. Total Flow met the requirements of being a qualified firm with expertise in performing the various project-specific tasks as outlined in the Town’s Request for Proposal (Attachment B). Total Flow is a well- recognized Bay Area company and has previously completed flow monitoring and smoke testing projects in the past for the Town of Colma.
FISCAL IMPACT
A project budget in the amount of $123,200.00 was approved at the Town’s 2025-2026 Mid- Year Capital Improvement Project review. Total cost for the smoke testing project is estimated at $97,279.00. The budget for this contract is available in Fund 82 – Sewer Capital Fund, Project 966 – Sanitary Sewer System Smoke Testing.
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ENVIRONMENTAL
The City Council’s action in adopting the resolution is exempt from environmental review under the California Environmental Quality Act (“CEQA”) pursuant to Section 15301(c) that provides a categorical exemption for Class 1 activities consisting of the operation, repair, maintenance, permitting, leasing, licensing, or minor alteration of existing public or private structures, involving negligible or no expansion of existing or former use; this applies to existing sewer facilities in Town.
ALTERNATIVES
The City Council could choose to postpone the Project to a later date. Doing so is not recommended, however, as per the SSMP, the Town is obligated to perform various tasks, including smoke testing its sanitary system to assure it is reliable and in good working order for public health, safety and the environment.
CONCLUSION
Staff recommends that the City Council adopt a resolution awarding and authorizing the City Manager to execute an agreement with Total Flow, Inc., in a total project cost amount of $97,279.00, for the Town’s Smoke Testing Project.
ATTACHMENTS
A. Resolution
B. Request for Proposal Document
Contract 74,830.00$
Project Contingency 14,966.00$
Project/ Construction Management 7,483.00$
Total Project Cost 97,279.00$
Resolution - Smoke Testing of Sanitary Sewer Collection System – Contract Award Page 1 of 2 RESOLUTION NO. 2026-__
OF THE CITY COUNCIL OF THE TOWN OF COLMA
RE
SOLUTION APPROVING AND AUTHORIZING THE CITY MANAGER OTO EXECUTE A CONTRACT WITH TOTAL FLOW, INC., FOR AN AMOUNT OF $74,830.00, WITH A 20% CONTINGENCY AMOUNT OF $14,966.00, AND A 10% PROJECT AND CONSTRUCTION MANAGEMENT FEE OF $7,483.00, FOR A TOTAL PROJECT AMOUNT OF $97,279.00, FOR THE 2026 SMOKE TESTING OF
THE SANITARY SEWER COLLECTION SYSTEM, PURSUANT TO CEQA
GUIDELINE 15301.
Th
e City Council of the Town of Colma does resolve as follows:
1. Background
(a) Staff prepared a scope of work and request for proposals (“RFP”) for smoke testing the Town of Colma’s sanitary sewer system and confirming system connectivity, identifying defects in the gravity sewer system that allow inflow and infiltration, locating cross-connections between stormwater and sanitary sewer systems, and identifying sources of odor complaints (“Project”). (b) On March 3, 2026, the Town released the Project RFP via web posting and outreach to vendors who provide smoke testing services. Due to the technically specialized nature of the work and the scope of services involved with this particular project, there are limited firms with the necessary equipment, qualifications and skills needed for this project. (c) Following the close of the proposal period on March 26, 2026, Town staff reached out to four firms. Of the four firms, two firms declined and two firms stated that they would be responding to the proposal. Ultimately only one firm submitted a proposal. “Total Flow, Inc.” (“Total Flow”), provided the qualifying proposal with a bid amount of $74,830.00.
2. Approval and Authorization
(a) The smoke testing contract for the Project between the Town of Colma and Total Flow, Inc., a copy of which is on file with the City Clerk, is approved by the City Council of the Town of Colma.
(b) The City Manager or designee is hereby authorized to execute said contract on behalf of the Town of Colma, with such minor technical amendments as may be deemed appropriate by the City Manager and the City Attorney.
(c) The total Project budget is to be $74,830.00, with a 20% contingency amount of $14,966.00, and a 10% project and construction management fee of $7,483.00, for a total project cost of $97,279.00.
ATTACHMENT A
Resolution - Smoke Testing of Sanitary Sewer Collection System – Contract Award Page 2 of 2
25977.00100\44974129.1
Certification of Adoption
I certify that the foregoing Resolution 2026-XX was duly adopted at a regular meeting of said City Council held on May 13, 2026 by the following vote:
Name Voting Present, Not Voting Absent
Aye No Abstain Not Participating
Carrie Slaughter, Mayor
Helen Fisicaro
Ken Gonzalez
Joanne F. del Rosario
Thomas Walsh
Voting Tally
Dated ______________________ ___________________________________ Carrie Slaughter, Mayor
Attest: ____________________________
Michelle Estabillo, City Clerk
Request for Proposals
Smoke Testing Project
March 2026
1 TOWN OF COLMA
REQUEST FOR PROPOSALS
FOR
2026 Smoke Testing for Sanitary Sewer Collection System Posting Date 3/5/2026
Proposals must be received by the Town of Colma prior to 2:00 PM local time on 3/26/2026
at:
Colma Town Hall
1 198 El Camino Real,
Colma, CA 94014
Request for Proposals
Smoke Testing Project
March 2026
2 TOWN OF COLMA
NOTICE INVITING PROPOSALS
Smoke Testing For
Sanitary Sewer Collection System
PUBLIC NOTICE IS HEREBY GIVEN that The Town of Colma (“Town”) is requesting proposals from qualified firms for 2026 Smoke Testing for Sanitary Sewer Collection System which shall be provided under the general direction of the City Manager or his or her designee. Proposals must be received by 2:00 PM, on Thursday March 26, 2026 at Colma Town Hall located at 1198 El Camino Real, Colma, CA 94014.
Interested parties may obtain copies of the above-mentioned RFP by visiting the Town’s website at https://www.colma.ca.gov/rfp-and-bids/
The Town has established Tuesday, April 7, 2026 as the date to conduct interviews. All prospective proposers will be asked to keep this date available.
The award of this contract is subject to available budget adequate to carry out the provisions of the proposed Contract including the identified Scope of Work. The Town reserves the right to reject any or all proposals determined not to be in the best interest of the Town.
Certain labor categories under this project may be subject to prevailing wages as identified in the State of California Labor Code commencing Section 1770 et. Seq. If applicable, employees working in these categories at the site must be paid not less than the basic hourly rates of pay and fringe benefits established by the California Department of Industrial Relations. Copies of the State of California wage schedules are available for review at www.dir.ca.go v/dlsr/2002%2D1/main.htm. Proposers must use current wage schedules applicable at the time the work is in progress.
Because the work being performed on the project con stitutes an applicable “public works” or “maintenance” project, pursuant to Labor Code secti ons 1725.5 and 1771.1, the successful consultant and all subconsultants performing such work must be registered with the Department of Industrial Relations. The consultant shall maintain registration for the duration of the project and require the same of any subconsultants, as applicable. This project may also be subject to compliance monitoring and enforcement by the Department of Industrial Relatio ns. It shall be the consultant’s sole responsibilit y to comply with all applicable registration and labor compliance requirements.
For more information regarding the RFP, please contact: Town of Colma Public Works Department, Sr. Engineer, Dave Bishop at [email protected]
Request for Proposals
Smoke Testing Project
March 2026
3 TABLE OF CONTENTS
Page
Section 1. BACKGROUND AND PURPOSE 5
Section 2. REQUEST FOR PROPOSAL 5
A. Scope of Services 5
B. Content and Format of Proposal 5
1. Executive Summary 5
2. Table of Contents 5
3. Identification of Proposer 5
4. Staffing Resources 6
5. Fiscal Stability 6
6. Experience and Competence 6
7. Fee Proposal 8
8. Required Proposal Forms 8
9. Insurance 8
10. Bonds 8
11. Litigation 8
12. Other Information 8
13. Appendices 8
14. Preparation 9
15. Site Examination 9
16. Number of Copies 9
17. Authorization 9
18. Confidentiality of Proposal 9
C. Procedural Requirements. 10
1. Requests for Clarifications. 10
2. Addenda. 10
3. Submittal Instructions. 10
4. Withdrawal of Proposals. 11
5. Evaluation Process 11
6. Protests. 12
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March 2026
4 D. Proposal Schedule 12
E. Miscellaneous 12
1. Exceptions Certification to this RFP 13
2. Amendments to RFP 13
3. Amendments to Proposals 13
4. Cancellation of RFP 13
5. Price Validity 13
6. No Commitment to Award 13
7. Right to Negotiate and/or Reject Proposals 13
8. Non-Discrimination 13
9. Prevailing Wage 14
EXHIBIT “A” PROPOSED SCOPE OF SERVICE........................................................... 16 EXHIBIT “B” TOWN OF COLMA PROFESSIONAL SERVICES AGREEMENT 29 EXHIBIT “C” COST PROPOSAL FORM ........................................................................30 EXHIBIT "D" TOWN OF COLMA SEWER GIS MAPS ................................................... 32 EXHIBIT "E" SEWER SEGMENT TABLES… ................................................................. 34 EXHIBIT "F" REQUIRED PROPOSAL FORMS ............................................................... 39 IRAN CONTRACTING ACT CERTIFICATION 40
WORKERS’ COMPENSATION CERTIFICATION ........................................................... 41 NON-COLLUSION DECLARATION ................................................................................. 42 PUBLIC WORKS CONSULTANT REGISTRATION CERTIFICATION ........................ 43 EXECUTIVE ORDER N-6-22 CERTIFICATION .............................................................. 44 FLEET COMPLIANCE CERTIFICATION ......................................................................... 45 ACKNOWLEDGEMENT OF ADNDUM… ........................................................................ 46 ATTACHMEN1 EXHIBIT B TOWN OF COLMA PROFESSIONAL SERVICES AGREEMENT… ................................................................................................................... 48 Request for Proposals
Smoke Testing Project
March 2026
5 TOWN OF COLMA
REQUEST FOR PROPOSALS
2026 Smoke Testing of Sanitary Sewer Collection System
Section 1. BACKGROUND AND PURPOSE
The Town is a general law city in the State of California. The Town is responsible for operation and maintenance of its sanitary sewer collection system in a safe and reliable manor to the community of Colma. To serve and promote the welfare of its residents, the Town intends to procure the Services, as described below. Town is requesting proposals (“ Proposals”) from qualified firms (“Proposers”) to provide Sewer System Smoke Testing services (“Services”) for the following:
2026 Smoke Testing for Sanitary Sewer Collection System (“Project”)
The purpose of the Proposal is to demonstrate the q ualifications, competence and capacity of Proposers to` perform the work and/or provide the s ervices described in this RFP, in conformity with the requirements of this RFP. The Proposal should d emonstrate the qualifications of the Proposer and specify a specific approach that will meet the RFP requirements.
Section 2. REQUEST FOR PROPOSAL
A. Scope of Services
The Services sought under this Request for Proposals (“RFP”) are set forth in more detail in Exhibit “A”, attached hereto and incorporated herein by this ref erence.
Notwithstanding the inclusion of such Services in Exhibit “A”, the final scope of Services negotiated between Town and the successful Proposer shall be set forth in the 2026 Smoke Testing for Sanitary Sewer Collection System Agreement (“Agreement”) executed by and between Town and the successful Pro poser. A copy/sample of the Agreement is attached hereto as Exhibit “B” and incorporated herein by this reference.
B. Content and Format of Proposal
Proposals shall be concise, well organized and demonstrate qualifications and applicable experience. Proposals shall be in the following order and shall include:
1. Executive Summary. (limit: 2 pages) Summarize the content of your firm’s proposal in a clear and concise manner.
2. Table of Contents. (limit: 2 pages)
3. Identification of Proposer. (limit: 2 pages)
a. Legal name and address of the company.
b. Legal form of company (partnership, corporation).
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6 c. If company is a wholly owned subsidiary of a “parent company,” identify the “parent company.”
d. Name, title, address and telephone number of the proposed representative to contact concerning the Proposal Submittal.
e. California Business License Number
f. Consultant License Number
g. Department of Industrial Relations Public Works Consultant Registration Number
4. Staffing Resources. (limit: 2 pages)
a. Proposer Staffing and Key Personnel
(i) Identify two (2) persons that will be principally r esponsible for working with the Town. Indicate the role and respon sibility of each individual. If the Proposer is chosen as a fin alist, these principal individuals must attend the interview and in-person presentation.
(ii) Provide brief biographies of individuals that will be working directly with the Town.
b. Subconsultants/Subconsultants
(i) The Proposer shall identify functions that are like ly to be subcontracted and identify the subconsultant / sub-consultant that is anticipated to perform each function, if known at this time.
5. Fiscal Stability. limit:2 pages- not including supporting documentation
a. The Proposer should provide evidence of corporate stability including:
(i) A current report from any commercial credit rating service such as Dunn and Bradstreet or Experian; or
(ii) A letter from a financial institution stating a current line of credit; and
6. Experience and Competence. (limit: 2 pages)
a. Experience
(i) The Proposer shall provide a description of how the Proposer’s experience; technical and professional skills will meet the goals and fulfill the general functions identified in this RFP.
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7 (ii) Describe the experience of the staff to be assigned to perform the Services in performing similar services.
(iii) The Proposer shall state the number of years the fi rm has conducted business. Proposer must have at least thr ee (3) years’ experience in providing the required scope of Services for public agency clients.
(iv) Provide five (5) references regarding the Proposer’ s experience and performance performing similar services. Includ e the following information: (1) Organization/Agency, con tact name, phone number, e-mail address; and (2) project size and
description, if applicable, and description of services.
(v) Describe the firm’s local experience and knowledge of Town.
b. Project Specific Experience
(i) The Proposer shall provide a description of the three most relevant service contracts held by the firm within the last five years, one page per project, to include:
(a) Role of the firm
(b) Dollar value of the services
(c) Dollar value of the fee
(d) Description of services
(e) Staffing
(f) Duration of providing services
(g) Relationship to client
(h) Contact name, position, entity name, telephone number, fax number and e-mail address for each project.
(ii) If any of the following has occurred, please describe it in detail:
(a) Failure to enter a contract once selected.
(b) Withdrawal of a proposal as a result of an error.
(c) Termination or failure to complete a contract.
(d) Debarment by any municipal, county, state, federal or local agency.
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8 (e) Involvement in litigation, arbitration or mediation .
Conviction of the firm or its principals for violat ing state or federal antitrust law by bid or proposal rigging ,
collusion, or restrictive competition between bidde rs or proposers, or conviction of violating any other fed eral or state law related to bidding or services performanc e.
Knowing concealment of any deficiency in the
performance of a prior contract.
(f) Falsification of information or submission of deceptive or fraudulent statements in connection with a contract.
(g) Willful disregard for applicable rules, laws or regulations.
(h) Information regarding any of the above may, at the sole discretion of the Town, be deemed to indicate an
unsatisfactory record of performance.
c. Technical Competence
(i) Description of in-house resources Proposer believes are relevant to the scope of services requested in this RFP.
7. Fee Proposal. (limit: 2 pages) Please provide a not -to-exceed fee proposal for the scope of services provided in Exhibit “C”. The fee proposal shall include hourly rates for all personnel.
8. Required Proposal Forms. Proposers must execute and submit the Required Proposal Forms, attached hereto in Exhibit “F” .
9. Insurance. (limit: 6 pages - not including supporti ng documentation) See the Contract, attached hereto as Exhibit “B,” for a description of the insurance requirements.
10. Bonds. (Limit: 3 pages) - not including supporting documentation) See the Contract, attached hereto as Exhibit “B,” for a description of the bond requirements.
11. Litigation. (limit:2 pages) Provide litigation history for any claims filed by your firm or against your firm related to the provision of services in the last five (5) years.
12. Other Information. limit: 2pages This section shall contain all other pertinent information regarding the following:
a. Demonstration of record of staffing tasks efficiently and completing projects on time and within the allocated budget.
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9 b. Description of any previous involvement with the Town.
13. Appendices. (limit: 4 pages)
It is strongly recommended that the Proposer submit proposals in the format identified in Section B to allow the Town to fully evaluate and compare the proposal. All requirements and questions in the RFP should be addressed, and all requested data shall be supplied. The Town reserves the right to request additional information which, in the Town’s opinion, is necessary to ensure that the Proposer’s competence, number of qualified empl oyees, business organization and financial resources are adequate t o perform according to the Contract.
14. Preparation. Proposals should be prepared in such a way as to provide a straightforward, concise delineation of capabilities to satisfy the requirements of this RFP. Response s should emphasize the Proposer’s demonstrated capabi lity to perform work of this type. Expensive bindings and promotional materials, etc., are not necessary or desired.
15. Site Examination. Proposers may visit Town and its physical facilities and determine the local conditions which may in any way affect the performance of the work; familiarize themselves with all federal, state and local laws, ordinances, rules, regulations, and codes affecting the performance of the work; make such investigations, as it may deem necessary for performance of the work at its proposal price within the terms of the Contract; and correlate its observations, investigations, and determinations with the requirements of the Contract.
16. Number of Copies. One executed original and three ( 3) copies of the proposal shall be submitted.
17. Authorization. The Proposal shall be signed by an i ndividual, partner, officer or officers authorized to execute legal documents on behalf of the firm.
18. Confidentiality of Proposal. Pursuant to Michaelis, Montanari, & Johnson v.
Superior Court (2006) 38 Cal.4th 1065, proposals submitted in resp onse to this RFP shall be held confidential by Town and shall not be subject to di sclosure under the California Public Records Act (Cal. Government Code section 6250 et seq .) until after either Town and the successful propo ser have completed negotiations and entered into a Contract or Town has rejected all proposals. All correspondence with the Town including responses to this RFP will become the exclusive property of the Town and will become public records under the C alifornia Public Records Act. Furthermore, the Town will have no liability to the Proposer or othe r party as a result of any public disclosure of any proposal or the Contract.
If a Proposer desires to exclude a portion of its p roposal from disclosure under the California Public Records Act, the Proposer mus t mark it as such and state the specific provision in the California Public Rec ords Act which provides the exemption as well as the factual basis for claiming the exemption. For example, if a Proposer submits trade secret information, the Proposer must plainly mark the information as “Trade Secret” and refer to the appropriate section of the California Public Records Act which provides the exemption as well as the Request for Proposals
Smoke Testing Project
March 2026
10 factual basis for claiming the exemption. Although the California Public Records Act recognizes that certain confidential trade secr et information may be protected from disclosure, the Town may not be in a position to establish that the information that a Proposer submits is a trade secret. If a request is made for information marked “Confidential”, “Trade Secret” or “Proprietary”, the Town will provide Proposers who submitted the information with reasonable notice to seek protection from disclosure by a court of competent jurisdiction.
19. Delivery. The proposal must be received no later than 2:00 PM local time, on or before March 26, 2026 at the office of Public Works at:
Colma Town Hall
1198 El Camino Real,
Colma, CA 94014
If you have any questions, contact Dave Bishop at [email protected] or Javad Ghaffari at [email protected].
C. Procedural Requirements.
1. Requests for Clarifications.
All questions, interpretations or clarifications, e ither administrative or technical must be submitted through email to [email protected]. Questions sent directly to Town staff will not be addressed. All questions, if answered, will be answered in writing and posted on the Twon’s Website at https://www.colma.ca.gov/rfp-and-bids/. Verbal statements regarding this RFP by any person should be considered unverified information unless confirmed in writing. To ensure a response, questions must be received via email by 5:00 PM on Friday, March 16, 2026.
2. Addenda.
Town reserves the right to amend the RFP or issue a nswers to requests for clarifications via addenda, which will be posted on the Town Website a t https://www.colma.ca.gov/rfp-and-bids/.
Proposers must acknowledge all addenda on Attachment 7, Proposal Forms.
3. Submittal Instructions.
Proposer must submit a notification of its interest to the Town’s contact person by the date given in Section D of this RFP (Proposal Schedule). Propo sers that fail to submit a Letter of Interest will be removed from the Proposer’s List. Removal from the Proposer’s List will not preclude a vendor from submitting a proposal; however, such firms must contact the Town prior to submission of a proposal to ensure responsiveness.
It is solely the responsibility of each Proposer to see that its Proposal is properly submitted to Town of Colma at the Office of Public Works by 2:00 PM, March 26, 2026 in proper form and prior to the stated closing time. Town will not accept late Proposals.
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11 4. Withdrawal of Proposals.
A Proposal may not be withdrawn, modified or canceled by the Proposer for a period of ninety (90) days following the submission due date and time or until the final contract has been executed, whichever occurs sooner. As of the Proposal submiss ion due date, a Proposal shall be deemed an irrevocable offer to design and construct the speci fied improvements for the price included in the Proposal and in accordance with the terms and conditions specified in this RFP.
5. Evaluation Process
Town will evaluate proposals based on the following criteria:
a. The firm is independent and properly licensed to practice in the State of California.
b. The firm has no conflict of interest with regard to any other work performed by the firm for the Town.
c. Clarity and conformance of proposal to RFP.
d. Content of the proposal.
e. Proposer’s experience and performance.
f. Key personnel’s experience and performance.
g. Fee proposal.
h. Reference’s comments.
It is the Town’s intent to select a firm to perform the services that will be in the best interests of the Town. The Town reserves the right to reject all proposals, select by proposal review only or interview as needed. Certain firms may be selected to make a brief presentation and oral interview after which a final selection will be made. The successful proposer will be selected on the basis of information provided in the RFP, in-person presentations, and the results of the Town’s research and investigation.
Upon selection of a firm, the Town reserves the right to further negotiate the terms of the selected firm’s proposal in the best interests of the Town. In the event that the Town is unable to reach agreement, the Town will proceed, at its sole discretion, to negot iate with the next firm selected by the Town. The Town reserves the right to contract for services in the manner that most benefits the Town including awarding more than one contract if desired.
After negotiating a proposed Contract that is fair and reasonable, Town staff will make the final recommendation to the Town Council concerning the p roposed Contract. The Town Council has the final authority to approve or reject the Contract.
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12 6. Protests.
Proposer may protest a contract award if the Propos er believes that the award was inconsistent with Town policy or this RFP is not in compliance with law. A protest must be filed in writing with the Town (email is not acceptable) within five (5) business days after receipt of notification of the Contract award. Any protest submitted after 5:00 p.m. of the fifth business day after notification of the Contract award will be rejected by the Town as invalid and t he Proposer’s failure to timely file a protest will waive the Proposer’s right to protest the Contract award. The Proposer’s protest must include supporting documentation, legal authorities in support of the grounds for the protest and the name, address and telephone number of the person representing the Proposer for purposes of the protest. Any matters not set forth in the protest shall be deemed waived.
The Town will review and evaluate the basis of the protest provided the protest is filed in strict conformity with the foregoing. The Town shall provi de the Proposer submitting the protest with a written statement concurring with or denying the protest. Action by the Town relative to the protest will be final and not subject to appeal or reconsiderati on. The procedure and time limits set forth in this Section are mandatory and are the Proposer’s sole and exclusive remedy in the event of protest. Failure to comply with these procedures will constitute a w aiver of any right to further pursue the protest, including filing a Government Code claim or legal proceedings.
D. Proposal Schedule
The tentative schedule is as follows:
ACTION DATE
Release of Request for Proposal 3/5/2026
Last Day to Submit Questions for Clarification
received by the Town on or before 5:00 pm
3/16/2026
Clarifications Issued by Town on or before 5:00 pm 3/20/2026 Deadline for Receipt of Proposals submitted on or
before 2:00 pm
3/26/2026
Notification of Finalist(s) 3/30/2026
Interview of Finalist(s) 4/7/2026
Notification of Intent to Award 4/10/2026
Authorization to Negotiate Contract 4/15/2026
The above scheduled dates are tentative, and Town retains the sole discretion to adjust the above schedule. Nothing set forth herein shall be deemed to bind Town to award a contract for the services and Town retains the sole discretion to cancel or modify any part of or all of this RFP at any time.
E. Miscellaneous
1. Exceptions Certification to this RFP. In submitting a proposal in response to this RFP, Proposer is certifying that it takes no except ions to this RFP including, but not limited to, the Contract. If any exceptions are taken, such excepti ons must be clearly noted in the proposal and may Request for Proposals
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March 2026
13 be reason for rejection of the proposal. As such, Proposer is directed to carefully review the proposed Contract and, in particular, the insurance and indemnification provisions therein.
2. Amendments to RFP. Town reserves the right to amend the RFP or issue to all Proposers a notice of amendment to answer questions for clarification.
3. Amendments to Proposals. No amendment, addendum or modification will be accepted after a proposal has been submitted to Town. If a change to a proposal that has been submitted is desired, the submitted proposal must be withdrawn and the replacement proposal submitted to Town prior to 5:00 p.m., local time, on or before March 18, 2026.
4. Cancellation of RFP. Town reserves the right to can cel this RFP at any time prior to contract award without obligation in any m anner for proposal preparation, interview, fee negotiation or other marketing costs associated with this RFP.
5. Price Validity. Prices provided by Proposers in res ponse to this RFP are valid for 120 days from the Proposal due date. The Town i ntends to award the contract within this time but may request an extension from the Proposers to hold pricing, until negotiations are complete and the contract is awarded.
6. No Commitment to Award. Issuance of this RFP and re ceipt of proposals does not commit the Town to award a contract. Town expre ssly reserves the right to postpone the proposal for its own convenience, to accept or reject any or all proposals received in response to this RFP, to negotiate with more than one Proposer concurrently, or to cancel all or part of this RFP.
7. Right to Negotiate and/or Reject Proposals. Town reserves the right to negotiate any price or provision, task order or service, acce pt any part or all of any proposals, waive any irregularities, and to reject any and all, or parts of any and all proposals, whenever, in the sole opinion of Town, such action shall serve its best interests and those of the tax-paying public. The Proposers are encouraged to submit their best prices in their pro posals, and Town intends to negotiate only with the Proposer(s) whose proposal most closely meets Town’s requirements at the lowest estimated cost. The Contract, if any is awarded, will go to the Proposer whose proposal best meets Town’s requirements.
8. Non-Discrimination. The Town does not discriminate on the basis of race, color, national origin, religion, age, ancestry, medical c ondition, disability or gender in consideration for an award of contract.
9. Prevailing Wage. Proposers shall take cognizance of the requirements of California Labor Code Sections 1720 et seq. and 1770 et seq., as well as California Code of Regulations, Title 8, Section 16000 et seq. (“Prevailing Wage Laws”), which require the payment of prevailing wage rates and the performance of other requirements on certain “public work” and “maintenance” projects.
The Proposer must agree to fully comply with and to require its subconsultants/subconsultants to fully comply with such Prevailing Wage Laws to the extent applicable If the Services are funded in whole or in part by federal funds or otherwise requires comp liance with the Davis-Bacon Fair Labor Standards Act, the successful Proposer and all its subconsultants/subconsultants shall pay the higher of the state or federal prevailing wage rates.
Request for Proposals
Smoke Testing Project
March 2026
15 This Page Left Blank
Request for Proposals
Smoke Testing Project
March 2026
16 EXHIBIT “A”
PROPOSED SCOPE OF SERVICES
The Town of Colma is seeking professional services from qualified firms to perform sanitary sewer smoke testing and manhole inspections for its entire sewer collection system. The system consists of approximately 42,478 linear feet (8.1 miles) of sewer lines located within three sewer basins, with pipe diameters ranging from 4 inches to 12 inches.
The scope of work includes furnishing all labor, materials, equipment, tools, and services necessary to perform and complete the project. The primary objective of this project is to identify and document all sources of inflow and infiltration (I&I) into the Town’s sanitary sewer system, including prohibited connections, cracks, and defective pipes.
1.0 PROJECT BACKGROUND AND PURPOSE
The Town is a small municipality with a population of approximately 1,500 residents, with a wastewater collection system spread over 1,145 acre s. The sewer basins in this project are designated as follows:
Daly City Basin = 11,307 LF (2.2 miles)
SSF Basin = 22,302 LF (4.2 miles)
Private Mains (Kohl’s, Serra Center and 280 Metro) =6,645 LF (1.26 miles)
The designated segments of the pipes for this project are shown on the Town’s GIS map in Exhibit D with a list of all pipe segments and manholes in Table 1 to Table 3 in Exhibit E.
2.0 SMOKE TESTING SPECIFICATIONS
The project approach and specification to successfully completing the work as follows:
2.01 PROJECT MEETINGS
A. Initial Meetings
Prior to issuance of the Notice to Proceed, one or more meetings of the Consultant’s representative(s) and the City Engineer will be held to discuss in detail certain procedural aspects of the work including, at least:
1. Administrative procedures for transmittals, approvals, change orders, and similar items.
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17 2. Review of the method of application for payment, progress payments, retention, and final payment.
3. Review of emergency procedures.
4. Review of traffic control procedures and general safety procedures.
5. Development of the project Schedule.
6. Notifications to residents affected by the project, and communications with the Town’s emergency service providers and Public Works staff.
7. Review of the documentation to be generated during the project (field records and digital database)
8. Basis for determination that follow-up on-site smoke testing or dye testing is needed.
B. Progress Meetings
Meetings among the City Engineer, the Town’s project manager, and the Consultant’s project manager shall be conducted at the Town’s Public Works office to discuss project progress. Th ey will be held weekly first, and at longer intervals when satisfactory progress is being made .
2.02 SCHEDULE
The smoke test shall start within 4 weeks of issuan ce of Notice to Proceed (NTP) and upon approval of schedule by the Town. The work shall be completed within 45 days from the date of award of the contract with submittal of the final report within 45 Calendar days.
Due to the need to coordinate closely with the resi dents who will be affected by this work, maintaining a reliable Sched ule is critically important. Prior to beginning work, the Consultant shall submit to the Engineer a proposed Schedule showing the dates for specific neighborhoods. Consultant also must attend the weekly meeting at the Town’s Public Works office and provide weekly statu s reports and weekly work schedule to the engineering staff.
3.0 SPECIFIC REQUIREMENTS
A. The Consultant shall work with the Project Manager to develop a Notification Letter to all residents in subject neighborhoods, explaining how the inspection process will affect them, including the requirement for residents to allow Town workers onto their private properties, and containing answers to commonly asked questions. It shall include the emergency phone number, prominently displayed, as well as reference to the Town’s web page for this project. It should also inform residents who may not be directly affected, but who may observe the smoke, not Request for Proposals
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18 to worry.
B. The Consultant shall provide a preliminary draft Notification Letter, based on experience in similar communities, which the City Engineer will review and revise as deemed appropriate.
3.1 Two (2) weeks prior to commencing Smoke Testing the Consultant shall mail out the Notification Letter to all targeted residents, and to the Town’s Police and Fire Department. Door Hangers
A. Forty-eight (48) hours prior to smoke testing, the consultant shall distribute to the residences being tested a notific ation alerting the inhabitants that smoke testing is about to be condu cted at their property. It shall contain a brief reminder of what they should do beforehand and what to expect during the test, and the emergency phone number shall be prominently displayed (it may have printing on both sides).
B. The Door Hangers shall be at least 3½” wide and 8½” high and shall use eye-catching colors to attract attention. They shall be placed on the front entry door and at least one garage door for e ach residence. If unable to enter a property, the door hanger shall b e affixed securely and prominently to the driveway gate.
C. The proposed door hanger shall be presented to the Town’s Engineer for approval before the Notice to Proceed will be issued.
3.2 Emergency Services
The Consultant shall contact all emergency services each day to alert them of the locations to be tested on the following day.
3.3 Temporary Street Signs
Consultant’s crew should place temporary signs on the roadway in the vicinity of their operation so that passing motoris ts will not be unnecessarily alarmed by smoke releases they observe.
3.4 SMOKE TESTING MATERIALS, EQUIPMENT & PROCEDURES
A. Personnel
1. A smoke testing crew shall be comprised of a sufficient number of people to generate and distribute the smoke whil e
simultaneously examining the subject properties thoroughly and conducting Traffic Control as necessary. It may be necessary for multiple crews to be working simultaneously to comp lete the work in the time allowed.
2. Personnel conducting smoke testing shall be properly trained in Request for Proposals
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19 the use of the equipment and procedures. Each of them shall have a documented minimum of six (6) months of direct fi rst-hand experience prior to starting this project.
3. Crews shall take all proper precautions in conducting the smoke testing.
B. Equipment
1. The manhole blower shall be a high-volume, low-pres sure (HVLP) fan designed and built specifically for sewe r system smoke testing, with appropriate adapters to seal to the Town’s manholes with minimal leakage. It shall have a free-air delivery capacity of at least 1700 CFM and be capable of mai ntaining a positive pressure within the system sufficient to e xpel smoke from the most distant open vent stack continuously until the testing is completed. It shall not be operated to f orce water out of properly installed and maintained plumbing traps connected to the system.
2. A maximum of 400 feet of pipeline can be blown from each manhole; additional footage of pipeline will requir e an intermediate blower or a second blower with access from a downstream manhole.
3. If significant amounts of smoke are escaping around the edges of the blower, it may be required - if the Town’s Inspector deems it necessary – to place a sealing gasket of some kind between the edges of the blower and the manhole frame.
4. If a backflow prevention device is present, a blower designed to introduce smoke through a cleanout or other small-d iameter opening shall be used in that lateral system. The Consultant shall bring these properties to the attention of the Engineer as soon as they are discovered and the Town’s Inspector shall make the determination of the need for such follow-up work.
5. The Consultant shall provide all other equipment, t ools and incidentals necessary to perform smoke testing as d escribed in these Special Provisions and as directed by the Town’s Engineer, including but not limited to plugs, photo-imaging and measuring equipment, forms, personal protective gear, and con fined-space entry and self-rescue equipment, all in good working condition.
C. Smoke Products
1. The smoke shall be non-toxic, non-staining, and non -explosive, white to light gray in color, produced by chemical reaction from safe, stable components, and shall dissipate quickl y leaving no residue.
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20 2. Liquid or solid smoke sources may be used. It is re commended that the Consultant’s crews have both types of products available and be ready to use either or both as appropriate t o conditions encountered.
3. Sufficient smoke volume shall be generated to completely fill the sewer main and laterals being investigated and to clearly identify any points of release in addition to roof vents.
4. Consultant shall submit product data, including MSD S and manufacturer's recommendations for applications, st orage, and handling, to the Town’s Engineer for review and app roval two weeks prior to commencing smoke testing.
D. Distribution of Smoke
1. The maximum allowable setup length shall not exceed two manhole structure, maximum of 400’ apart. If a stre tch of mainline is serviced by intermediate cleanouts (Lam p hole) rather than manholes, the entire manhole-to-manhole stretch may have to be tested at once.
2. To isolate the sewer segment to be tested, partial blocking shall be performed. Only removable plugs equipped with ai r delivery system and gauges are allowed to be used in a pipe. Extreme care must be taken to prevent surcharging in the system. Plugs shall not be placed in the inlet side of the upstream man hole. If the outlet at the downstream manhole has been plugged a continuous monitoring of sewer will be necessary. Bypass pumpi ng is discouraged.
3. Prior to introducing smoke into a sewer segment, th e sewer gas within the segment shall be removed by safely openi ng both manholes and using the blower, in either positive o r negative pressure mode, to displace the existing atmosphere with fresh air.
The atmosphere within a manhole shall be checked fo r toxicity and lower explosive level when the lid is removed.
4. Smoke shall be continuously introduced into the set up until adequate coverage has been obtained and a visual in spection of the area being tested has been completed. Testing c rews shall ascertain that adequate smoke coverage has been obt ained by observing smoke concentrations at house plumbing vents within the setup.
5. If the Town’s Inspector determines that there is no t sufficient smoke coming out of roof vents, despite the introdu ction of ample quantities of solid and liquid products, the Consultant’s crew shall conduct a follow-up on-site smoke testin g procedure through an accessible cleanout between the main and the house.
A portable blower designed for this shall be set up at an Request for Proposals
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21 accessible cleanout or plumbing device to introduce smoke directly into the lateral.
E. Inspection
1. Testing crews shall inspect all connected lines and surface areas along the mainline section being tested. In addition to examining the landscaping between the lateral tie-in and the structure it serves, the features to be inspected include but are not limited to abandoned and supposedly disconnected sewer lateral s,
cleanouts, manholes, driveway drains, patio and are a drains, foundation drains, retaining wall drains, barbecue and exterior wet bar sinks, roof gutters, at-grade rain-leader c onnections, downspouts piped underground, street gutters, and s torm drain inlets.
2. When cross-connections are discovered, the crew shall document them as described in Section 2.04 below. Upon discovery of any cross connection, the testing crew must immediately inform the inspector on the Town’s Engineer.
3. It is recommended that smoke testing be conducted during hours of relatively low flow.
4. Testing shall not be done when unfavorable weather conditions (breeze or precipitation) would interfere with obta ining good results.
5. Personnel shall be in constant communication via portable radios.
6. If a cross-connection is discovered, and it is uncl ear which fixtures are connected, a follow-up dye test and/or a follow-up video inspection may be required. Dye testing and v ideo inspection of any line requires prior approval of T own’s Engineer.
7. Prior to removing a manhole cover to opening a manh ole, the atmospheric condition of the sewer for explosive ga s must be tested by approved and calibrated device. A test p robe must be inserted through the cover’s pick hole to monito r the atmospheric condition per device instruction.
DOCUMENTATION
F. Field Reports
1. The crews shall produce digital photographic and tabular records of every identifiable smoke release point.
2. Photographs of smoke releases shall include a whiteboard on Request for Proposals
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22 which identifying information has been hand-written for that specific photograph, including date, time, property address, and reference ID for the specific location of the release.
3. A Global Positioning System (GPS) instrument may be used to record the geographic locations of features and obs ervations recorded, but the hilly topography and the abundanc e of tree cover may interfere with obtaining GPS readings.
4. The GIS map of individual property with the approxi mate location of the sewer service line, which will be provided to the consultant by the City Engineer, shall be marked up using the symbols in the accompanying Legend, showing:
a. Actual location of the sewer main and manholes serving the property if different than shown;
b. The locations of detected sources of I&I, any pipe defects, connections or abandoned lines, with their referenc e ID’s (both on public and private property);
c. Indications of important physical features referenced in the photographic and/or narrative descriptions of discovered cross-connections;
d. Locations of existing backflow prevention devices and cleanouts; e. Prominent indications of manholes and cleanouts shown that could not be found;
f. Types and condition of the manholes;
g. Condition of cleanout and its cap (open, or missing); h. Relative location of manhole or cleanouts to gutter or surface water runoff
5. A Field Log shall be produced for each property, noting in narrative form:
a. Street address of the property;
c. Date, day and time that the inspection of the property was started; d. General weather conditions;
e. Documentation of condition and specific action taken with any backflow prevention devices;
i. For each smoke release, provide: A unique reference ID that will correlate field observation and photos to the Collection System List that is provided by Town
Engineer for this project.
ii. The geographic location of the release, if possible, a GPS coordinates.
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23 iii. Iv. The severity of the release, based on a range of three levels.
vi. A brief description of the release, particularly indicating if it is evidently a prohibited connection.
f. The Field Log for each property shall present the numbers of releases of each different type being recorded.
g. The approximate length and size of each lateral, determined by the cleanouts found.
G. Digital Database
1. The Consultant’s digital database shall provide a separate record for each sewer main segment tested and separate records for each of the properties connected to it.
2. Each record shall link to all of the individual Fie ld Logs, photographs and any other documentation for the segment or the property.
3. Records will be sorted by segment IDs for the main sewer, and by property address for the laterals..
4. A draft record of field logs and the pipe segments with field identified problems shall be submitted to the Town’ s Engineer during the weekly meeting. The updated database sha ll be conveyed to the Town for review with each Applicati on for Payment, but no less frequently than monthly.
CONSULTANT’S USE OF PUBLIC PREMISES
A. Overnight storage of materials or parking of Consultant’s vehicles on Town streets will only be allowed in an area specified in writing by the Engineer. All spillage or mud tracking or tracking of other materials on streets, gutters and driveways shall be removed or cleared immediately.
B. The Consultant shall not allow the locations of the work to become littered with trash or waste material. The Engineer shall have the right to determine whether it is or is not waste material or rubbish and shall have the right to determine the place and manner of disposal.
C. The Consultant shall provide portable toilet facili ties and personnel wash area for his/her forces.
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March 2026
24 ACCESS TO PRIVATE PROPERTIES
D. The Town of Colma Municipal Code provides that the Town’s employees or agents are to be allowed access over p rivate properties to access sewer facilities, including private leaflets.
E. If the Consultant’s crew is unable to enter a prope rty for any reason, the City Engineer will attempt to arrange for entry . This may require the Consultant to schedule a subsequent trip to that site.
F. The Consultant shall immediately notify the City En gineer of any hostile contact with residents, particularly if the Consultant’s personnel are ejected from, or refused entry to, a property.
PRESERVATION AND RESTORATION OF PROPERTY
G. The Consultant must attempt to avoid causing damage to landscape and private improvements overlying public facilities an d private laterals being worked on. If a manhole or cleanout within or at the edge of an easement needs to be cleared, the Consultant will m ake reasonable efforts to restore the surrounding landscaping and improvements upon completion of the work, except that manholes or cleanouts shall not be covered or concealed. If a public manhole or cleanout has been covered by paving or hardscape materials it shall not be di sturbed until the Engineer has been notified.
H. Full compensation for protecting and repairing prop erty as specified herein and all payments for the protection, repair or restoration of existing improvements and utilities shall be considered as included in the price paid for other items of work and no additional compensation will be allowed thereof.
I. The Consultant shall minimize disruption, noise and dust nuisance arising from their operations.
J. Backflow prevention devices (BPD’s) shall be removed with care and restored to operable condition after the work is completed at that site.
If the backflow device cannot be removed or replaced without damage, or if it is in inoperable condition, the property o wner shall be immediately notified. The Consultant’s crews shall carefully document their handling of – and particularly their replacement of – any BPD’s.
If a BPD cannot be removed without damaging it, the smoke shall be introduced into the lateral farther upstream.
GENERAL SAFETY
The Consultant shall perform all the work in accordance with applicable OSHA standards. Emphasis shall be placed upon the Request for Proposals
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25 requirements for entering confined spaces and working with hazardous materials, as applicable. The Consultant is fully r esponsible for the safety of personnel conducting the work as well as the safety of the affected residents and the public.
MAINTAINING ACCESS AND TRAFFIC CONTROL
A. Traffic shall be always maintained in both directio ns (at least alternating direction) on the streets affected by t he work. If the Consultant’s vehicles or safety precautions around an open manhole cannot maintain a clear travel-way of at least 20 f eet in width (or the full paved width in streets narrower than 20 feet), it must be presumed that opposing traffic cannot pass safely a t that point, and traffic control will be required. The following roa dways require a minimum of two flaggers:
• Serramonte Blvd.
• Junipero Serra Blvd.
• Colma Blvd.
• Mission Rd.
• Collins Ave.
• El Camino Real
B. Where two 10’ lanes cannot be maintained on a two-way street, a full- time dedicated flagger shall be provided, whose full attention shall be on traffic and no other tasks. All costs for provid ing flaggers shall be borne by the Consultant and be included in the compensation paid for the work.
C. The Consultant shall provide markers, signs, deline ators, and barricades as necessary to control traffic and protect the work area in the vicinity of the project.
D. The Consultant shall submit a set of Traffic Control Plans, for typical situations anticipated to be encountered, for the T own’s Engineer approval. They shall address full and partial lane closures, flagging, advanced warning signage, cones, barricades or othe r devices, and maintaining vehicle and pedestrian access. They sha ll show the manhole relative to the sides and centerline of the roadway, the position of the Consultant’s equipment, the positions of traffic control devices being used and the positions of existing pe rmanent traffic controls, and approximate distance measurements mus t be shown.
Simply copying standard plans from Caltrans or the MUTCD shall not be sufficient, although the TC plans must be consis tent with those standards. Traffic Control Plans shall be submitted a minimum of ten (10) days prior to the anticipated start date and may have to be revised at the Engineer’s direction. Work within public streets cannot be Request for Proposals
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26 commenced without an approved Traffic Control Plan applicable to the particular situation.
E. The Consultant shall post temporary “No Parking” si gns needed for construction or traffic control at least forty-eigh t (48) hours prior to when they are needed for them to be enforced by Tow n of Colma Police Department.
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27 PERSONNEL QUALIFICATIONS
A. All employees working directly for the Consultant, or for any firm that performs subcontract work for the Consult ant, shall be properly trained and thoroughly experienced in any type of work they perform, including the use of tools, equi pment and materials used in the work. They shall be appropria tely supervised, and the Consultant shall be responsible for the behavior of all workers, including those of subcons ultants as well.
B. The Consultant, and each firm that performs subcontract work for the Consultant, shall provide a list to the Cit y Engineer of all employees that will conduct field work within t he Town.
The list must include full names, as well as copies of each employee’s Driver’s License, and must show the empl oyees’ individual qualifications for the work they perform.
C. The Town of Colma will provide photo ID cards to th e Consultant for all employees conducting field work within the Town; they must be displayed prominently while work is being done and must be presented to residents when entering private property.
D. Although it is not anticipated that employees will enter the manholes, if that should become necessary (for plac ement or retrieval of plugs, or any other reason) the employ ees must observe approved Confined Space Entry protocols. On ly
employees with documented training in Confined Spac e
Entry, and with proper safety equipment, may be per mitted to participate in that activity.
E. The Town reserves the right to eject any employee o f the Consultant or any subconsultant, and to forbid them from any further work within the Town. Notwithstanding, this shall not affect the Consultant’s requirement to continue the work without slowdown or delay.
REFERENCE SPECIFICATIONS, CODES, AND STANDARDS
The following references are part of this Specifica tion. In any case of conflict between the requirements of this Specification and those of the listed documents, the requirements of this Specific ation shall prevail.
In any case of conflict between the requirements of the other documents listed, the precedence of the documents will be in the order in which they are listed below, with the highest precedence listed first.
Request for Proposals
Smoke Testing Project
March 2026
28 The latest versions of the following references shall be used, except as noted.
• The Occupational Safety and Health Administration (OSHA) Standards • The Town of Colma Municipal Codes and Standard Plans • State of California Department of Transportation Standard Specifications, 2006 v.
• The Standard Specifications for Public Works Construction, the “Greenbook” • The National Association of Sewer Service Companies
(NASSCO) Pipeline Assessment & Certification Progra m
(PACP) and Lateral Assessment & Certification Progr am
(LACP)
PROJECT RECORD DOCUMENTS
A. Record Plans
The set of individual Plot Plans provided by the Consultant by the City Engineer shall be neatly marked-up as the project proceeds. These are to be the Record Plans for the work.
B. Digital Database
1. The Consultant’s electronic database deliverable shall be set up to be compatible with the Town’s Computerized Maint enance Management Software
2. The individual records shall include active links t o the accompanying GIS Map, photographs, videos and notes.
3. Field notes, photographs and videos shall be entere d into the Consultant’s digital database daily and shall be available for the City Engineer to review within 24 hours of any requ est. The updated database shall be conveyed to the Town for review with each Application for Payment. Title to all material s will be transferred to the Town.
4. The digital database, along with the files related to it, shall be conveyed to the Town on a portable external Portabl e-Drive, downloadable to Microsoft Windows operating systems.
PROJECT ADMINISTRATION
A. Payments
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29 1. Consultant shall periodically apply for progress pa yments (no more frequently than monthly) during the project. T he
application shall include a breakdown of quantities of work produced during that period, as well as the cumulative quantities produced to date, based on the Schedule of Unit Prices provided.
2. The City Engineer will review each application and, if not disputed, will process it in timely fashion for app roval by the Town Administration at the Town’s next normal date for
releasing payments (bi-weekly).
3. No payments shall be made until services have been performed.
4. Payment for Item 5.1-B 1-2 (“Digital Database, Final Report, and other Administrative Costs”), as well as the last p ayment for quantities of field work, shall not be paid until t he Final Report has been presented to the Town.
B. Adjustments to Quantities
Because this is a Professional Services Agreement, the Town may amend the Agreement to increase or decrease the qua ntities of each item of work.
C. Reproduction Costs
Reproducing and distributing Door Hangers shall be included in the price of the project.
D. Other Expenses
The Town will not pay for lodging, per diem or travel expenses.
E. Business License Required
The Consultant (and any firm that performs subcontr act work for the Consultant) shall obtain/maintain a Business Licens e from the Town of Colma in good standing throughout this project.
TOWN PROVIDES
• Hard copy of GIS map of the basins within the sewer collection system • List of pipe segments and manholes, hard copy and electronic version • Streets and Easement address
• Assist with locating some private easements
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Smoke Testing Project
March 2026
30 EXHIBIT “B”
TOWN OF COLMA
Professional Services Agreement
See Attachment 1
Request for Proposals
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March 2026
31 EXHIBIT “C”
COST PROPOSAL FORM
TO: TOWN OF COLMA, “TOWN”
DATE:
PROPOSER: “CONSULTANT”
The undersigned declares that he/she has carefully examined the RFP and Addendums No.(s) that he/she is thoroughly familiar with the contents thereof and is authorized to represent the respective firm and propose services to Town of Colma.
It is understood that the price shown includes all Services and shall be inclusive of all costs for the Proposer to accomplish the Services. The costs of any work shown or required in the RFP, but not specifically identified as a Contract Pay Item are included in the Contract Pay Items, and no additional compensation shall be due Consultant by virtue of Consultant's compliance with the RFP.
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32 Company Name: _
EXHIBIT “C”
COST PROPOSAL FORM
Items
Description
Quantity LF
Price Per LF
Total Price
1 Daly City Basin 13,307
$
$
2 Sout San Francisco
Basin 22,302
$
$
3 Private Segments
(280 Metro, Serra
Center & Kohl’s)
8,878
$
$
Private & Public Laterals
# Description Quantity
(each)
Price Per
Lateral Total
1 Laterals 414 $ $
2 Follow up Dye Test 10 $ $
TOTAL BASE PROPOSAL PRICE $ $
TOTAL AMOUNT BASE PROPOSAL IN FIGURES $
IN WITNESS WHEREOF PROPOSER executed this Proposal as of date set forth:
Signature of Proposer:
Signer’s Name:
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33 Date:
Request for Proposals
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34 EXHIBIT “D”
TOWN OF COLMA
GIS MAP
1500
1601
2 1370
1701
1900
1171 2003
1000
600
2101
999
5001
540
445
1200
780
650
700
3601
485
775
1301
91 245
475
435
1700
1000
27 785
200
1801
1635
65 500480
81 1500
19 530
205
1520
442
1300
248
1180
1787
1905
601
75 17251675
1537
4925
1427
1500
1201
1174
1455
111
1361
1755
49294915
1222
1681
207
5025
121
1445
1198
629
1685
564
101
5075 1773
417
1188
460 1450
540
401
467
7801
435
455
450
551
5045
560
7701
419
550
401-405
1150
1439
438442446464 484492
436
1431
4927
401
490
421
426424
409 445
1901
443
350
491
492
491
17151707
435
623
448
466
434442
472
579
970
437
455
422426424420 476480
480484488
465
467463
448
613609
479475471 483 531
452456
611
462
469
619
430438
461
446
627621
476
411
444
460
464
464
415
431409415 437417419413 439435433429
417436430438418420416
615
504
575435433
419
439
463
511
461
511
511
508512516520524528532536540544552556560
455449
427
441
423
483
419415
503 571567
439
559555551
466
543539535531527523
515
519515
527
475
536532528524520516512
487 508
507
523
483
504
479475471
507
523535507 543519 539527503 547531515488484480476472
519
487
503
471
471
548
479
1250
547
580570
433
441
472
449445 467
453
459
468
469
478
455
451
483
4939
7685
JUNIPERO SERRA BLVD
SERRAMONTEBLVD
CLARKAVE
EL CAMINO REAL
FRANCISCAN DR
B ST C ST
HILLSIDE BLVD
E STD ST
COLLINS AVE
F ST
C ST
SAND HILL RDJUNIPERO SERRA BLVD
JUNIPERO SERRA BLVD
COLMABLVD
LAWNDALE BLVD
MISSION RD
K4_K3K5_K4K7_K6
VS7
VS1VS2VS4
M3_M4
SC14_SC13
SC8_SC9
VS6
K1_K7
M3_SSMH8E5
SC11_SC10
K6_K5
SC10_SC7
SC4_SC6
M2_SSMH8D30
VS3
K2_K1
M1_M2
SC6_SC7
VS5
SC7_SC8
M5_M6M6_M7M4_M5M8_M9M7_M8
SC13_SC12
SC9_SC5
6VCP
8 VCP
8 VCP
6 VCP
8 DIP
8 VCP
6 VCP
10 VCP
6 VCP
6 DIP
6 VCP
6 VCP
6 VCP
6 VCP
6 VCP
8 VCP
10 VCP
6 VCP
8 VCP
6 VCP
8 VCP
8 VCP
10 VCP
6 VCP
8 VCP
6VCP
10 DIP
6 VCP
6VCP
6 VCP
8 VCP
8VCP
6VCP
6 VCP
8 VCP
8 VCP
6 VCP
6 VCP
8 VCP
10 VCP
6 VCP
6 VCP
8 VCP
6 VCP
6 VCP
8 VCP
6 VCP
8 VCP
SSMH8D31SSMH8D30
SSMH9E29
SSMH9E53
SSMH9E68SSMH9E69SSMH9E54
SSMH9E56SSMH9E66SSMH9E67
SSMH9E65SSMH9E57
SSMH9E58SSMH9E63SSMH9E64
SSMH9E59
SSMH10F2SSMH10F1
SSMH9F8SSMH9F9
SSMH9F15
SSMH9E6
SSMH9E16SSMH9E15
SSMH9E17
SSMH9E12SSMH9E7
SSMH8E30
SSMH9E3SSMH9E4
SSMH8E23SSMH8E24SSMH8E25SSMH9E5SSMH9E28
SSMH9E55
SSMH9E52
SSMH9E19SSMH9E20SSMH9E18
SSMH8E21SSMH8E22
SSMH8E20SSMH8E37SSMH8E19SSMH8E18SSMH8E17SSMH8E16
SSMH8E14
SSMH8E38SSMH8E15
SSMH8E13
SSMH8D32SSMH8D34SSMH8E7SSMH8E6SSMH8E5
SSMH8E1
SSMH8E4
SSMH8E3SSMH8E2
SSMH8F3
SSMH8E33
SSMH8E32SSMH8E27
SSMH8E28SSMH8E29
SSMH9F19SSMH9F20
SSMH9F21SSMH9F13
SSMH9F16
SSMH9F17
SSMH9F18
SSMH10F19SSMH10F20
SSMH10F21
SSMH10F22
SSMH10F23
SSMH10F24
SSMH10F25
SSMH10F27
SSMH10F31
SSMH9F10
SSMH10F3SSMH9F4SSMH10F5SSMH10F7SSMH10F6
SSMH9F14
SSMH9E2
SSMH8E31
SSMH7E49SSMH7E82
SSMH7E48SSMH7E47
SSMH7E72SSMH7E73SSMH7E74SSMH7E75SSMH7E76SSMH7E77SSMH7F3 SSMH7F2SSMH7F1SSMH8F1SSMH8F2
SSMH8F4SSMH8F5SSMH8F6
SSMH8F7SSMH8F8SSMH8F9SSMH8F10
SSMH8F11
SSMH8E34
SSMH8F12
SSMH8F13SSMH8F14SSMH8F15SSMH8F16
SSMH8E26
SSMH9E60SSMH9E61SSMH9E62SSMH10E26
SSMH7E43SSMH7E44SSMH7E45
SSMH7E85SSMH7E86SSMH7E87
SSMH7E84SSMH7E83
SSMH7E46
SSMH7E34SSMH7E36SSMH7E35SSMH7E37SSMH7E99SSMH7E98SSMH7E33SSMH7E31SSMH7E30SSMH7E29SSMH7E32 SSMH7E18
SSMH7E24SSMH7E25SSMH7E26SSMH7E27SSMH7E28
SSMH7E17SSMH7E16SSMH7E15
SSMH8D33
SSMH9E70
SSMH9E75
SSMH11G1
SSMH10F28SSMH10F29SSMH10F26SSMH10F30
SC12_SC5SC5_SSMH9E55
10 DIP
Colma_SS_Manholes
Colma_SS_Lines
Private_SS_Nodes
Private_SS_Mains
Colma_City
Town of Colma 2026 Sanitary Sewer Smoke Testing Project 0 1,000 2,000500 Feet
Date Saved: 1/29/2026
Request for Proposals
Smoke Testing Project
March 2026
35 EXHIBIT “E”
Sewer Segments Data
Tables Discharge to
Table 1 North San Mateo County
Sewer District
Table 2 South San Francisco Sewer
District
Table 3 Private Sewer lines
Request for Proposals March 2026
Smoke Testing Project
37 Segments Discharge to North San Mateo County Sewer District Exhibit E - Table 1
# Line_ID
Manhole Locations Pipes Data Discharge
UP Down D(in) Length(ft) To
1 SSMH7E15_SSMH7E16 SSMH7E15 SSMH7E16 6 291.9 NSMCSD 2 SSMH7E16_SSMH7E17 SSMH7E16 SSMH7E17 6 290.6 NSMCSD 3 SSMH7E17_SSMH7E18 SSMH7E17 SSMH7E18 6 345.9 NSMCSD 4 SSMH7E18_SSMH7E19 SSMH7E18 SSMH7E19 6 305.9 NSMCSD 5 SSMH7E24_SSMH7E23 SSMH7E24 SSMH7E23 6 190.4 NSMCSD 6 SSMH7E25_SSMH7E24 SSMH7E25 SSMH7E24 6 271.8 NSMCSD 7 SSMH7E26_SSMH7E25 SSMH7E26 SSMH7E25 6 293.8 NSMCSD 8 SSMH7E27_SSMH7E26 SSMH7E27 SSMH7E26 6 284.4 NSMCSD 9 SSMH7E28_SSMH7E27 SSMH7E28 SSMH7E27 6 281.0 NSMCSD 10 SSMH7E29_SSMH7E30 SSMH7E29 SSMH7E30 6 247.1 NSMCSD 11 SSMH7E30_SSMH7E31 SSMH7E30 SSMH7E31 6 305.2 NSMCSD 12 SSMH7E31_SSMH7E33 SSMH7E31 SSMH7E33 6 342.0 NSMCSD 13 SSMH7E32_SSMH7E34 SSMH7E32 SSMH7E34 6 302.0 NSMCSD 14 SSMH7E33_SSMH7E35 SSMH7E33 SSMH7E35 6 368.9 NSMCSD 15 SSMH7E34_SSMH7E36 SSMH7E34 SSMH7E36 6 241.6 NSMCSD 16 SSMH7E35_SSMH7E37 SSMH7E35 SSMH7E37 6 71.4 NSMCSD 17 SSMH7E36_SSMH7E37 SSMH7E36 SSMH7E37 6 55.8 NSMCSD 18 SSMH7E37_SSMH7E99 SSMH7E37 SSMH7E99 6 27.0 NSMCSD 19 SSMH7E43_SSMH7E38 SSMH7E43 SSMH7E38 8 287.9 NSMCSD 20 SSMH7E44_SSMH7E43 SSMH7E44 SSMH7E43 6 90.9 NSMCSD 21 SSMH7E45_SSMH7E44 SSMH7E45 SSMH7E44 10 137.4 NSMCSD 22 SSMH7E46_SSMH7E45 SSMH7E46 SSMH7E45 6 251.0 NSMCSD 23 SSMH7E47_SSMH7E48 SSMH7E47 SSMH7E48 6 117.4 NSMCSD 24 SSMH7E48_SSMH7E46 SSMH7E48 SSMH7E46 6 220.8 NSMCSD 25 SSMH7E49_SSMH7E48 SSMH7E49 SSMH7E48 6 223.6 NSMCSD 26 SSMH7E49_SSMH7E82 SSMH7E49 SSMH7E82 6 40.9 NSMCSD 27 SSMH7E72_SSMH7E49 SSMH7E72 SSMH7E49 6 79.4 NSMCSD 28 SSMH7E73_SSMH7E72 SSMH7E73 SSMH7E72 6 289.1 NSMCSD 29 SSMH7E74_SSMH7E73 SSMH7E74 SSMH7E73 6 299.8 NSMCSD 30 SSMH7E75_SSMH7E74 SSMH7E75 SSMH7E74 6 241.1 NSMCSD 31 SSMH7E76_SSMH7E75 SSMH7E76 SSMH7E75 6 311.5 NSMCSD 32 SSMH7E77_SSMH7E76 SSMH7E77 SSMH7E76 8 97.3 NSMCSD 33 SSMH7E82_SSMH7E83 SSMH7E82 SSMH7E83 6 271.7 NSMCSD 34 SSMH7E83_SSMH7E84 SSMH7E83 SSMH7E84 6 254.9 NSMCSD 35 SSMH7E84_SSMH7E85 SSMH7E84 SSMH7E85 6 69.0 NSMCSD 36 SSMH7E85_SSMH7E86 SSMH7E85 SSMH7E86 6 97.1 NSMCSD 37 SSMH7E86_SSMH7E87 SSMH7E86 SSMH7E87 8 115.8 NSMCSD 38 SSMH7E87_SSMH7E43 SSMH7E87 SSMH7E43 8 42.4 NSMCSD 39 SSMH7E98_SSMH7E97 SSMH7E98 SSMH7E97 6 32.0 NSMCSD 40 SSMH7E99_SSMH7E98 SSMH7E99 SSMH7E98 6 22.9 NSMCSD
Request for Proposals March 2026
Smoke Testing Project
38 Segments Discharge to South San Francisco Sewer System Exhibit E - Table 2
# Line_ID
Manhole Locations Pipes Data Discharge
UP Down D(in) Length(ft) To
1 SSMH10E26_SSMH9E62 SSMH10E26 SSMH9E62 6 257.5 SSF 2 SSMH10F19_SSMH10F20 SSMH10F19 SSMH10F20 10 135.4 SSF 3 SSMH10F2_SSMH10F1 SSMH10F2 SSMH10F1 6 164.4 SSF
4 SSMH10F20_SSMH10F21 SSMH10F20 SSMH10F21 10 301.7 SSF 5 SSMH10F21_SSMH10F22 SSMH10F21 SSMH10F22 10 309.7 SSF 6 SSMH10F22_SSMH10F23 SSMH10F22 SSMH10F23 10 296.8 SSF 7 SSMH10F23_SSMH10F24 SSMH10F23 SSMH10F24 10 295.9 SSF 8 SSMH10F24_SSMH10F25 SSMH10F24 SSMH10F25 10 302.6 SSF 9 SSMH10F25_SSMH10F26 SSMH10F25 SSMH10F26 10 305.4 SSF 10 SSMH10F25_SSMH10F26 SSMH10F25 SSMH10F26 10 84.1 SSF 11 SSMH10F25_SSMH10F26 SSMH10F25 SSMH10F26 10 63.6 SSF 12 SSMH10F25_SSMH10F26 SSMH10F25 SSMH10F26 10 66.3 SSF 13 SSMH10F25_SSMH10F26 SSMH10F25 SSMH10F26 10 32.3 SSF 14 SSMH10F26_SSMH10F27 SSMH10F26 SSMH10F27 10 50.9 SSF 15 SSMH10F27_SSMH11G1 SSMH10F27 SSMH 10 287.5 SSF 16 SSMH10F3_SSMH10F2 SSMH10F3 SSMH10F2 6 158.3 SSF 17 SSMH10F5_SSMH9F4 SSMH10F5 SSMH9F4 6 156.8 SSF
18 SSMH10F6_SSMH10F5 SSMH10F6 SSMH10F5 6 114.9 SSF 19 SSMH10F7_SSMH10F6 SSMH10F7 SSMH10F6 6 76.5 SSF
20 SSMH8D30_SSMH8D31 SSMH8D30 SSMH8D31 8 105.3 SSF 21 SSMH8D31_SSMH8D32 SSMH8D31 SSMH8D32 8 236.4 SSF 22 SSMH8D32_SSMH8D33 SSMH8D32 SSMH8D33 8 197.4 SSF 23 SSMH8D33_SSMH8D34 SSMH8D33 SSMH8D34 8 266.8 SSF 24 SSMH8D34_SSMH8E7 SSMH8D34 SSMH8E7 8 250.2 SSF
25 SSMH8E1_SSMH8E13 SSMH8E1 SSMH8E13 8 313.1 SSF
26 SSMH8E13_SSMH8E14 SSMH8E13 SSMH8E14 8 142.4 SSF 27 SSMH8E14_SSMH8E15 SSMH8E14 SSMH8E15 8 246.3 SSF 28 SSMH8E15_SSMH8E38 SSMH8E15 SSMH8E38 8 131.7 SSF 29 SSMH8E16_SSMH8E17 SSMH8E16 SSMH8E17 8 103.0 SSF 30 SSMH8E17_SSMH8E18 SSMH8E17 SSMH8E18 8 167.1 SSF 31 SSMH8E18_SSMH8E19 SSMH8E18 SSMH8E19 8 109.8 SSF 32 SSMH8E19_SSMH8E37 SSMH8E19 SSMH8E37 10 31.4 SSF 33 SSMH8E2_SSMH8E1 SSMH8E2 SSMH8E1 8 196.7 SSF
34 SSMH8E20_SSMH8E21 SSMH8E20 SSMH8E21 8 273.0 SSF 35 SSMH8E21_SSMH8E22 SSMH8E21 SSMH8E22 8 153.1 SSF 36 SSMH8E22_SSMH8E23 SSMH8E22 SSMH8E23 8 118.0 SSF 37 SSMH8E23_SSMH9E5 SSMH8E23 SSMH9E5 10 310.4 SSF 38 SSMH8E24_SSMH8E23 SSMH8E24 SSMH8E23 8 29.8 SSF
39 SSMH8E25_SSMH8E24 SSMH8E25 SSMH8E24 8 116.0 SSF 40 SSMH8E26_SSMH8E27 SSMH8E26 SSMH8E27 8 325.1 SSF 41 SSMH8E27_SSMH8E28 SSMH8E27 SSMH8E28 8 316.4 SSF
Request for Proposals March 2026
Smoke Testing Project
39 Segments Discharge to South San Francisco Sewer System Exhibit E - Table 2
SS Line_ID
Manhole Locations Pipes Data Discharge
UP Down D(in) Length(ft) To
42 SSMH8E28_SSMH8E29 SSMH8E28 SSMH8E29 8 142.6 SSF 43 SSMH8E29_SSMH8E30 SSMH8E29 SSMH8E30 8 274.9 SSF 44 SSMH8E3_SSMH8E2 SSMH8E3 SSMH8E2 8 172.9 SSF
45 SSMH8E30_SSMH9E4 SSMH8E30 SSMH9E4 8 305.2 SSF
46 SSMH8E31_SSMH8E28 SSMH8E31 SSMH8E28 8 40.9 SSF
47 SSMH8E32_SSMH8E31 SSMH8E32 SSMH8E31 8 228.9 SSF 48 SSMH8E33_SSMH8E32 SSMH8E33 SSMH8E32 8 258.9 SSF 49 SSMH8E34_SSMH8E33 SSMH8E34 SSMH8E33 8 259.9 SSF 50 SSMH8E37_SSMH8E20 SSMH8E37 SSMH8E20 8 118.2 SSF 51 SSMH8E38_SSMH8E16 SSMH8E38 SSMH8E16 8 97.8 SSF
52 SSMH8E4_SSMH8E3 SSMH8E4 SSMH8E3 8 247.6 SSF
53 SSMH8E5_SSMH8E4 SSMH8E5 SSMH8E4 8 226.8 SSF
54 SSMH8E6_SSMH8E5 SSMH8E6 SSMH8E5 8 194.9 SSF
55 SSMH8E7_SSMH8E6 SSMH8E7 SSMH8E6 8 261.5 SSF
56 SSMH8F12_SSMH8F13 SSMH8F12 SSMH8F13 8 262.6 SSF 57 SSMH8F13_SSMH8F14 SSMH8F13 SSMH8F14 8 257.5 SSF 58 SSMH8F14_SSMH8F15 SSMH8F14 SSMH8F15 8 263.9 SSF 59 SSMH8F15_SSMH8F16 SSMH8F15 SSMH8F16 8 264.1 SSF 60 SSMH8F16_SSMH8E34 SSMH8F16 SSMH8E34 8 258.3 SSF 61 SSMH9E12_SSMH9F20 SSMH9E12 SSMH9F20 6 309.8 SSF 62 SSMH9E15_SSMH9E75 SSMH9E15 SSMH9E75 10 98.3 SSF 63 SSMH9E16_SSMH9E15 SSMH9E16 SSMH9E15 6 59.4 SSF
64 SSMH9E17_SSMH9E16 SSMH9E17 SSMH9E16 8 314.9 SSF 65 SSMH9E18_SSMH9E17 SSMH9E18 SSMH9E17 6 129.5 SSF 66 SSMH9E19_SSMH9E18 SSMH9E19 SSMH9E18 6 282.9 SSF 67 SSMH9E2_SSMH9E12 SSMH9E2 SSMH9E12 8 107.1 SSF
68 SSMH9E20_SSMH9E19 SSMH9E20 SSMH9E19 6 189.5 SSF 69 SSMH9E28_SSMH8E25 SSMH9E28 SSMH8E25 8 286.1 SSF 70 SSMH9E29_SSMH9E28 SSMH9E29 SSMH9E28 8 291.4 SSF 71 SSMH9E3_SSMH9E2 SSMH9E3 SSMH9E2 8 137.5 SSF
72 SSMH9E4_SSMH9E3 SSMH9E4 SSMH9E3 8 28.4 SSF
73 SSMH9E5_SSMH9E6 SSMH9E5 SSMH9E6 10 179.1 SSF
74 SSMH9E52_SSMH9E29 SSMH9E52 SSMH9E29 8 78.4 SSF
75 SSMH9E53_SSMH9E52 SSMH9E53 SSMH9E52 8 240.6 SSF 76 SSMH9E54_SSMH9E53 SSMH9E54 SSMH9E53 8 251.0 SSF 77 SSMH9E55_SSMH9E54 SSMH9E55 SSMH9E54 8 237.6 SSF 78 SSMH9E56_SSMH9E55 SSMH9E56 SSMH9E55 6 244.3 SSF 79 SSMH9E57_SSMH9E56 SSMH9E57 SSMH9E56 6 155.4 SSF 80 SSMH9E58_SSMH9E57 SSMH9E58 SSMH9E57 6 289.7 SSF 81 SSMH9E59_SSMH9E58 SSMH9E59 SSMH9E58 6 192.4 SSF 82 SSMH9E6_SSMH9E7 SSMH9E6 SSMH9E7 10 120.9 SSF
Request for Proposals March 2026
Smoke Testing Project
40 Segments Discharge to South San Francisco Sewer
System
Exhibit E - Table 3
Line_ID Flow To Owner Pipe length
Manholes Up_Down
K2_K1 SSF Private 254.5
K1_K7 SSF Private 182.0
SC4_SC6 SSF Private 246.2
SC8_SC9 SSF Private 177.3
SC7_SC8 SSF Private 269.3
SC10_SC7 SSF Private 238.6
SC11_SC10 SSF Private 228.0
SC6_SC7 SSF Private 272.8
SC5_SSMH9E55 SSF Private 58.9
SC9_SC5 SSF Private 364.9
SC12_SC5 SSF Private 51.0
SC13_SC12 SSF Private 373.9
SC14_SC13 SSF Private 162.1
M2_SSMH8D30 SSF Private 252.4
M1_M2 SSF Private 279.1
M3_SSMH8E5 SSF Private 212.1
M5_M4 SSF Private 334.6
M4_M3 SSF Private 132.0
M7_M6 SSF Private 263.8
M8_M7 SSF Private 282.5
M6_M5 SSF Private 253.9
M9_M8 SSF Private 275.0
K4_K3 SSF Private 43.1
K5_K4 SSF Private 60.7
K6_K5 SSF Private 221.7
K7_K6 SSF Private 55.8
VS1 SSF Private 77.3
VS2 SSF Private 75.0
VS3 SSF Private 226.0
VS4 SSF Private 107.9
VS5 SSF Private 267.4
VS6 SSF Private 204.3
VS7 SSF Private 63.6
VS1 SSF Private 77.3
Request for Proposals
Smoke Testing Project
March 2026
40 EXHIBIT “F”
REQUIRED PROPOSAL FORMS
1. IRAN CONTRACTING ACT CERTIFICATION
2. WORKERS’ COMPENSATION CERTIFICATION
3. NON-COLLUSION DECLARATION
4. PUBLIC WORKS CONSULTANT REGISTRATION CERTIFICATION
5. EXECUTIVE ORDER N-6-22 CERTIFICATION.
6. FLEET COMPLIANCE CERTIFICATION
7. ACKNOLWEDGEMENT OF ADANDA
Request for Proposals
Smoke Testing Project
March 2026
41 IRAN CONTRACTING ACT CERTIFICATION
(Public Contract Code sections 2200-2208)
As required by California Public Contract Code Section 2204, the Proposer certifies subject to penalty for perjury that the option checked below relating to the Proposer’s status in regard to the Iran Contracting Act of 2010 (Public Contract Code Section 2200 et seq .) is true and correct:
The Proposer is not:
(1) identified on the current list of person and entities engaged in investment activities in Iran prepared by the California Department of General Services in accordance with subdivision (b) of Public Contract Code Section 2203; or
(2) a financial instruction that extends, for 45 days or more, credit in the amount of $20,000,000 or more to any other person or entity identified on the current list of persons and entities engaging in investment activities in Iran prepared by the California Department of General Services in accordance with subdivision (b) of Public Contract Code Section 2203, if that person or entity uses or will use the credit to provide goods or services in the energy sector in Iran.
The Town has exempted the Proposer from the requirements of the Iran Contracting Act of 2010 after making a public finding that, absent the exemption, the Town will be unable to obtain the goods and/or services to be provided pursuant to the Contract.
The amount of the contract payable to the Proposer for the Project does not exceed $1,000,000.
Signature:
Printed Name:
Title:
Firm Name:
Date:
Note: In accordance with Public Contract Code Section 2205, false certification of this form shall be reported to the California Attorney General and may result in civil penalties equal to the greater of $250,000 or twice the Contract amount, termination of the Contract and/or ineligibility to bid on contracts for three years.
Request for Proposals
Smoke Testing Project
March 2026
42 WORKERS’ COMPENSATION CERTIFICATION
Labor Code Section 3700 provides in relevant part:
Every employer except the State shall secure the payment of compensation in one or more of the following ways:
(a) By being insured against liability to pay compensation in one or more insurers duly authorized to write compensation insurance in this State.
(b) By securing from the Director of Industrial Relations a certificate of consent to self-insure, which may be given upon furnishing proof satisfactory to the Director of Industrial Relations of ability to self-insure and to pay any compensation that may become due to his employees.
I am aware of the provisions of Section 3700 of the Labor Code which require every employer to be insured against liability for workers’ compensation or to undertake self-insurance in accordance with the provisions of that code, and I will comply with such provisions before commencing the performance of the work of this contract.
Signature:
Printed Name:
Title:
Firm Name:
Date:
Request for Proposals
Smoke Testing Project
March 2026
43 NON-COLLUSION DECLARATION
The undersigned declares:
I am the of , the party making the foregoing
proposal.
The proposal is not made in the interest of, or on behalf of, any undisclosed person, partnership, company, association, organization, or corporation. The proposal is genuine and not collusive or sham. The respondent has not directly or indirectly induced or solicited any other respondent to put in a false or sham proposal. The respondent has not directly or indirectly colluded, conspired, connived, or agreed with any respondent or anyone e lse to put in a sham proposal, or to refrain from responding. The respondent has not in any mann er, directly or indirectly, sought by agreement, communication, or conference with anyone to fix the proposal price of the respondent or any other respondent, or to fix any overhead, profit, or cost element of the proposal price, or of that of any other respondent. All statements contained in the proposal are true. The respondent has not, directly or indirectly, submitted his or her p roposal price or any breakdown thereof, or the contents thereof, or divulged information or data relative thereto, to any corporation, partnership, company association, organization, proposal deposit ory, or to any member or agent thereof to effectuate a collusive or sham proposal and has not paid, and will not pay, any person or entity for such purpose.
Any person executing this declaration on behalf of a respondent that is a corporation, partnership, joint venture, limited liability company, limited l iability partnership, or any other entity, hereby represents that he or she has full power to execute, and does execute, this declaration on behalf of the respondent.
I declare under penalty of perjury under the laws o f the State of California that the foregoing is true and correct and that this declaration is executed on [date], at [city], [state].
Signature:
Printed Name:
Title:
Firm Name:
Request for Proposals
Smoke Testing Project
March 2026
44 PUBLIC WORKS CONSULTANT REGISTRATION CERTIFICATION
Pursuant to Labor Code sections 1725.5 and 1771.1, all consultants and subconsultants that wish to bid on, be listed in a bid proposal, or enter in to a contract to perform public work must be registered with the Department of Industrial Relati ons. See http://www.dir.ca.gov/Public- Works/PublicWorks.html for additional information.
No proposal will be accepted nor any contract enter ed into without proof of the consultant’s and subconsultants’ current registration with the Department of Industrial Relations to perform public work.
Proposer hereby certifies that it is aware of the r egistration requirements set forth in Labor Code sections 1725.5 and 1771.1 and is currently registe red as a consultant with the Department of Industrial Relations.
Name of Proposer:
DIR Registration Number:
Propose further acknowledges:
(1) Proposer shall maintain a current DIR registration for the duration of the project.
(2) Proposer shall include the requirements of Labor Co de sections 1725.5 and 1771.1 in its contract with subconsultants and ensure that all subconsultants are registered at the time of bid opening and maintain registration status for the duration of the project.
Signature:
Printed Name:
Title:
Firm Name:
Date:
Request for Proposals
Smoke Testing Project
March 2026
45 EXECUTIVE ORDER N-6-22 CERTIFICATION.
Executive Order N-6-22 issued by Governor Gavin Newsom on March 4, 2022, directs all agencies and departments that are subject to the Governor’s authority to (a) terminate any contracts with any individuals or entities that are determined to be a target of economic sanctions against Russia and Russian entities and individuals; and (b) refrain from entering into any new contracts with such individuals or entities while the aforementioned sanctions are in effect.
Executive Order N-6-22 also requires that any consultant that: (1) currently has a contract with the Town funded through grant funds provided by the State of California; and/or (2) submits a bid or proposal or otherwise proposes to or enter into or renew a contract with the Town funded by State of California grant funds, certify that the person is not the target of any economic sanctions against Russia and Russian entities and individuals.
The Proposer hereby certifies, SUBJECT TO PENALTY FOR PERJURY, that a) the Proposer is not a target of any economic sanctions against Russian and Russian entities and individuals as discussed in Executive Order N-6-22 and b) the person signing below is duly authorized to legally bind the Proposer. This certification is made under the laws of the State of California.
Signature:
Printed Name:
Title:
Firm Name:
Date:
Request for Proposals
Smoke Testing Project
March 2026
46 FLEET COMPLIANCE CERTIFICATION
Proposer hereby acknowledges that they have reviewe d the California Air Resources Board’s policies, rules and regulations and are fam iliar with the requirements of Title 13, California Code of Regulations, Division 3, Chapter 9, effective on January 1, 2024 (the “Regulation”). Proposer hereby certifies, subject t o penalty for perjury, that the option checked below relating to the Proposer’s fleet, and/or that of their subconsultant(s) (“Fleet”) is true and correct:
□ The Fleet is subject to the requirements of the Regulation, and the appropriate Certificate(s) of Reported Compliance have been attached hereto.
□ The Fleet is exempt from the Regulation under secti on 2449.1(f)(2), and a signed description of the subject vehicles, and reasoning for exemption has been attached hereto.
□ Proposer and/or their subconsultant is unable to procure R99 or R100 renewable diesel fuel as defined in the Regulation pursuant to section 2449.1(f)(3). Proposer shall keep detailed records describing the normal refueling methods, their attempts to procure renewable diesel fuel and proof that shows they were not able to pro cure renewable diesel (i.e. third-party correspondence or vendor bids).
□ The Fleet is exempt from the requirements of the Regulation pursuant to section 2449(i)(4) because this Project has been deemed an Emergency, as defined under section 2449(c)(18).
Proposer shall only operate the exempted vehicles in the emergency situation and records of the exempted vehicles must be maintained, pursuant to section 2449(i)(4).
□ The Fleet does not fall under the Regulation or are otherwise exempted and a detailed reasoning is attached hereto.
Signature:
Printed Name:
Title:
Firm Name:
Date:
Request for Proposals
Smoke Testing Project
March 2026
47 ACKNOLEDGMENT OF THE ADDENDA
The proposer shall acknowledge receipt of all addenda issued by the Town and shall sign and include copies of such addenda with the proposal submission Request for Proposals
Smoke Testing Project
March 2026
48 This Page Left Blank
50 2026 Sewer Smoke Testing Professional Services 25977.00130\42984718.1 Agreement
Attachment 1
Exhibit B
Town of Colma Professional Services Agreement
51 2026 Sewer Smoke Testing Professional Services 25977.00130\42984718.1 Agreement
TOWN OF COLMA
PROFESSIONAL SERVICES AGREEMENT
This Agreement is made and entered into as of , 20 by and between the Town of Colma, a municipal corporation organized and operating under the laws of the State of California with its principal place of business at 1198 El Camino Real, Colma, CA 94014 (“Town”), and [***INSERT NAME***], a [***INSE RT TYPE OF ENTITY -
CORPORATION, PARTNERSHIP, SOLE PROPRIETORSHIP OR OTHER LEGAL ENTITY***] with its principal place of business at [***INSERT ADDRESS***] (hereinafter referred to as “Consultant”). Town and Consultant a re sometimes individually referred to as “Party” and collectively as “Parties” in this Agreement.
RECITALS
A. Town is a general law city of the State of California and is in need of professional services for the following project:
2026 Smoke Testing for Sanitary Sewer Collection Sy stem (hereinafter referred to as “the Project”).
B. Consultant is duly licensed and has the necessary q ualifications to provide such services.
C. The Parties desire by this Agreement to establish t he terms for Town to retain Consultant to provide the services described herein.
AGREEMENT
NOW, THEREFORE, IT IS AGREED AS FOLLOWS:
A. Incorporation of Recitals.
The recitals above are true and correct and are hereby incorporated herein by this reference.
1. Services.
Consultant shall provide the Town with the services described in the Scope of Services attached hereto as Exhibit “A.” [Alternatively, Scope of Services can be included here and all subsequent exhibits renumbered accordingly.]
2. Compensation.
a. Subject to paragraph 2(b) below, the Town shall pay for such services in accordance with the Schedule of Charges set forth i n Exhibit “B.” [Alternatively, Schedule of Charges may be included here and all subsequent exhibits renumbered accordingly.] 52 2026 Sewer Smoke Testing Professional Services 25977.00130\42984718.1 Agreement
b. In no event shall the total amount paid for services rendered by Consultant under this Agreement exceed the sum of $ [Insert amount of compensation] . This amount is to cover all printing and related costs, and the Town will not pay any additional fees for printing expenses. Periodic payments shall be made within 30 days of receipt of an invoice which includes a detailed description of the work performed. Payments to Consultant for work performed will be made on a monthly billing basis.
3. Additional Work.
If changes in the work seem merited by Consultant or the Town, and informal consultations with the other party indicate that a change is warr anted, it shall be processed in the following manner: a letter outlining the changes shall be for warded to the Town by Consultant with a statement of estimated changes in fee or time sched ule. An amendment to this Agreement shall be prepared by the Town and executed by both Parties before performance of such services, or the Town will not be required to pay for the changes in the scope of work. Such amendment shall not render ineffective or invalidate unaffected portions of this Agreement.
4. Maintenance of Records.
Books, documents, papers, accounting records, and o ther evidence pertaining to costs incurred shall be maintained by Consultant and made available at all reasonable times during the contract period and for four (4) years from the dat e of final payment under the contract for inspection by Town.
5. [Insert Term or Time of Performance ].
[If engaging the Consultant for a particular term, use the following provision]
The term of this Agreement shall be from [Insert start date] to [Insert end date] , unless earlier terminated as provided herein. The Parties may, by mutual, written consent, extend the term of this Agreement if necessary to complete the Project. Consultant shall perform its services in a prompt and timely manner within the term of this Agreement and shall commence performance upon receipt of written notice from the Town to proceed (“Notice to Proceed”). [If the Town has specific milestones or timelines for performance, p lease input those requirements in the “Activity Schedule” attached as Exhibit C, otherwise delete Exhibit C.] The Notice to Proceed shall set forth the date of commencement of work.
[If engaging the Consultant to perform a discrete t ask with a specified deadline, use the following provision]
Consultant shall perform its services in a prompt and timely manner and shall commence performance upon receipt of written notice from the Town to proceed (“Notice to Proceed”).
Consultant shall complete the services required her eunder 45 Calendar days. The Notice to Proceed shall set forth the date of commencement of work.
6. Delays in Performance.
53 2026 Sewer Smoke Testing Professional Services 25977.00130\42984718.1 Agreement
a. Neither Town nor Consultant shall be considered in default of this Agreement for delays in performance caused by circu mstances beyond the reasonable control of the non-performing party. For purposes of this Agreement, such circumstances include but are not limited to, abnormal weather co nditions; floods; earthquakes; fire; epidemics; pandemics; war; riots and other civil di sturbances; strikes, lockouts, work slowdowns, and other labor disturbances; sabotage or judicial restraint.
b. Should such circumstances occur, the non-performing party shall, within a reasonable time of being prevented from performing, give written notice to the other party describing the circumstances preventing continued p erformance and the efforts being made to resume performance of this Agreement.
7. Compliance with Law.
a. Consultant shall comply with all applicable laws, ordinances, codes and regulations of the federal, state and local gov ernment, including Cal/OSHA requirements.
b. If required, Consultant shall assist the Town, as r equested, in obtaining and maintaining all permits required of Consultant by federal, state and local regulatory agencies.
c. If applicable, Consultant is responsible for all costs of clean up and/ or removal of hazardous and toxic substances spille d as a result of his or her services or operations performed under this Agreement.
8. Standard of Care; Performance of Employees
a. Consultant’s services will be performed in accordan ce with generally accepted professional practices and principles and in a mann er consistent with the level of care and skill ordinarily exercised by members of the profession currently practicing under similar conditions.
b. Consultant’s employees and subcontractors shall hav e sufficient skill and experience to perform the Services assigned to them. Consultant represents that it, its employees and subcontractors have all licenses, permits, qualifications and approvals of whatever nature that are legally required to perform the Services, inclu ding a Town Business License, and that such licenses and approvals shall be maintained throughout the term of this Contract. As provided for in the indemnification provisions of this Contract, Consultant shall perform, at its own cost and expense and without reimbursement from the Town, an y services necessary to correct errors or omissions which are caused by the Consultant’s fail ure to comply with the standard of care provided for herein. Any employee of the Consultant or its sub-consultants who is determined by the Town to be uncooperative, incompetent, a threat to the adequate or timely completion of the Project, a threat to the safety of persons or prope rty, or any employee who fails or refuses to perform the Services in a manner acceptable to the Town, shall be promptly removed from the 54 2026 Sewer Smoke Testing Professional Services 25977.00130\42984718.1 Agreement
Project by the Consultant and shall not be re-employed to perform any of the Services or to work on the Project.
9. Assignment and Subconsultant
Consultant shall not assign, sublet, or transfer this Agreement or any rights under or interest in this Agreement without the written consent of the Town, which may be withheld for any reason.
Any attempt to so assign or so transfer without such consent shall be void and without legal effect and shall constitute grounds for termination. Subcontracts, if any, shall contain a provision making them subject to all provisions stipulated in this Agreement. Nothing contained herein shall prevent Consultant from employing independent associates, and subconsultants as Consultant may deem appropriate to assist in the performance of services hereunder.
10. Independent Contractor
Consultant is retained as an independent contractor and is not an employee of Town. No employee or agent of Consultant shall become an employee of Town. The work to be performed shall be in accordance with the work described in t his Agreement, subject to such directions and amendments from Town as herein provided.
11. Insurance. Consultant shall not commence work for the Town until it has provided evidence satisfactory to the Town it has secured al l insurance required under this section. In addition, Consultant shall not allow any subcontractor to commence work on any subcontract until it has secured all insurance required under this section.
a. Commercial General Liability
(i) The Consultant shall take out and maintain, during the performance of all work under this Agreement, in amounts not less than specified herein, Commercial General Liability Insurance, in a form and with insurance companies acceptable to the Town.
(ii) Coverage for Commercial General Liability insurance shall be at least as broad as the following:
(1) Insurance Services Office Commercial General Liability coverage (Occurrence Form CG 00 01) or exact equivalent.
(iii) Commercial General Liability Insurance must include coverage for the following:
(1) Bodily Injury and Property Damage
(2) Personal Injury/Advertising Injury
(3) Premises/Operations Liability
(4) Products/Completed Operations Liability
(5) Aggregate Limits that Apply per Project
(6) Explosion, Collapse and Underground (UCX) exclusion deleted
55 2026 Sewer Smoke Testing Professional Services 25977.00130\42984718.1 Agreement
(7) Contractual Liability with respect to this Agreement (8) Property Damage
(9) Independent Contractors Coverage
(iv) The policy shall contain no endorsements or provisi ons limiting coverage for (1) contractual liability; (2) cross liability exclusion for claims or suits by one insured against another; (3) products/completed operations liability; or (4) contain any other exclusion contrary to the Agreement.
(v) The policy shall give Town, its officials, officers , employees, agents and Town designated volunteers additional in sured status using ISO endorsement forms CG 20 10 10 01 and 20 37 10 01, or endorsements providing the exact same coverage.
(vi) The general liability program may utilize either de ductibles or provide coverage excess of a self-insure retention, subject to written approval by the Town, and provided that such deductibles shall not apply to the Town as an additional insured.
b. Automobile Liability
(i) At all times during the performance of the work und er this Agreement, the Consultant shall maintain Automobile Liability Insurance for bodily injury and property damage including coverage for owned, non-owned and hired vehicles, in a form and with insurance companies acceptable to the Town.
(ii) Coverage for automobile liability insurance shall b e at least as broad as Insurance Services Office Form Number CA 0 0 01 covering automobile liability (Coverage Symbol 1, any auto).
(iii) The policy shall give Town, its officials, officers, employees, agents and Town designated volunteers additional insured status.
(iv) Subject to written approval by the Town, the automo bile liability program may utilize deductibles, provided that such deductibles shall not apply to the Town as an additional insured, but not a self-insured retention.
c. Workers’ Compensation/Employer’s Liability
(i) Consultant certifies that he/she is aware of the
provisions of Section 3700 of the California Labor Code which requires every employer to be insured against liability for workers’ compensation or to undertake self-insurance in accordance with the provisions of that code, and he/she will comply with such provisions before commencing work under this Agreement.
(ii) To the extent Consultant has employees at any time during the term of this Agreement, at all times during the performance of the work under this Agreement, the Consultant shall maintain full compensation insurance for all persons employed directly by him/her to carry out the work contemplated 56 2026 Sewer Smoke Testing Professional Services 25977.00130\42984718.1 Agreement
under this Agreement, all in accordance with the “W orkers’ Compensation and Insurance Act,” Division IV of the Labor Code of the State of California and any acts amendatory thereof, and Employer’s Liability Coverage in amounts indicated herein. Consultant shall require all subconsultants to obtain and maintain, for the period required by this Agreement, workers’ compensation coverage of the same type and limits as specified in this section.
d. Professional Liability (Errors and Omissions)
At all times during the performance of the work under this Agreement the Consultant shall maintain professional liability or Errors and Omissions insurance appropriate to its profession, in a form and with insurance companies acceptable to the Town and in an amount indicated herein.
This insurance shall be endorsed to include contractual liability applicable to this Agreement and shall be written on a policy form specifically designed to protect against acts, errors or omissions of the Consultant. “Covered Professional Services” as designated in the policy must specifically include work performed under this Agreement. The po licy must “pay on behalf of” the insured and must include a provision establishing the insurer's duty to defend.
e. Minimum Policy Limits Required
(i) The following insurance limits are required for the Agreement:
Combined Single Limit
Commercial General Liability $1,000,000 per occurre nce/ $2,000,000 aggregate for bodily injury, personal injury, and property
damage
Automobile Liability $1,000,000 combined single lim it
Employer’s Liability $1,000,000 per accident or dis ease
Professional Liability $1,000,000 per claim and agg regate (errors and omissions)
(ii) Defense costs shall be payable in addition to the limits.
(iii) Requirements of specific coverage or limits contain ed in this section are not intended as a limitation on coverag e, limits, or other requirement, or a waiver of any coverage normally provided by any insurance. An y available coverage shall be provided to the parties required to be named as Additional Insured pursuant to this Agreement.
f. Evidence Required
Prior to execution of the Agreement, the Consultant shall file with the Town evidence of insurance from an insurer or insurers c ertifying to the coverage of all insurance required herein. Such evidence shall include original copies of the ISO CG 00 01 (or insurer’s 57 2026 Sewer Smoke Testing Professional Services 25977.00130\42984718.1 Agreement
equivalent) signed by the insurer’s representative and Certificate of Insurance (Acord Form 25-S or equivalent), together with required endorsements . All evidence of insurance shall be signed by a properly authorized officer, agent, or qualified representative of the insurer and shall certify the names of the insured, any additional insureds, where appropriate, the type and amount of the insurance, the location and operations to which the insurance applies, and the expiration date of such insurance.
g. Policy Provisions Required
(i) Consultant shall provide the Town at least thirty ( 30) days prior written notice of cancellation of any policy required by this Agreement, except that the Consultant shall provide at least ten (10) days prior written notice of cancellation of any such policy due to non-payment of premium. If any of the required coverage is cancelled or expires during the term of this Agreement, the Consultant shall deliver ren ewal certificate(s) including the General Liability Additional Insured Endorsement to the Town at least ten (10) days prior to the effective date of cancellation or expiration.
(ii) The Commercial General Liability Policy and Automob ile Policy shall each contain a provision stating that Consultant’s policy is primary insurance and that any insurance, self-insurance or other coverage maintained by the Town or any named insureds shall not be called upon to contribute to any loss.
(iii) The retroactive date (if any) of each policy is to be no later than the effective date of this Agreement. Consultant shall maintain such coverage continuously for a period of at least three years after the completion of the work under this Agreement. Consultant shall purchase a one (1) year extended reporting period A) if the retroactive date is advanced past the effective date of this Agreement; B) if the pol icy is cancelled or not renewed; or C) if the policy is replaced by another claims-made policy wi th a retroactive date subsequent to the effective date of this Agreement.
(iv) All required insurance coverages, except for profes sional liability coverage, shall contain or be endorsed to provide a waiver of subrogation in favor of the Town, its officials, officers, employees, agents, and volunteers or shall specifically allow Consultant or others providing insurance evidence in compliance with these specifications to waive their right of recovery prior to a loss. Consultant hereby waives its own right of recovery against Town, and shall require similar written express waivers and i nsurance clauses from each of its subconsultants.
(v) The limits set forth herein shall apply separately to each insured against whom claims are made or suits are brought, except with respect to the limits of liability.
Further the limits set forth herein shall not be construed to relieve the Consultant from liability in excess of such coverage, nor shall it limit the Con sultant’s indemnification obligations to the Town and shall not preclude the Town from taking such other actions available to the Town under other provisions of the Agreement or law.
h. Qualifying Insurers
58 2026 Sewer Smoke Testing Professional Services 25977.00130\42984718.1 Agreement
(i) All policies required shall be issued by acceptable insurance companies, as determined by the Town, which satisfy the following minimum requirements:
(1) Each such policy shall be from a company or companies with a current A.M. Best's rating of no less than A:VII and admitted to transact in the business of insurance in the State of California or otherwis e allowed to place insurance through surplus line brokers under applicable provisions of the California Insurance Code or any federal law.
i. Additional Insurance Provisions
(i) The foregoing requirements as to the types and limi ts of insurance coverage to be maintained by Consultant, and any approval of said insurance by the Town, is not intended to and shall not in any manner limit or qu alify the liabilities and obligations otherwise assumed by the Consultant pursuant to this Agreement, including but not limited to, the provisions concerning indemnification.
(ii) If at any time during the life of the Agreement, an y policy of insurance required under this Agreement does not comply with these specifications or is canceled and not replaced, Town has the right but not the duty to obtain the insurance it deems necessary and any premium paid by Town will be promptly reimb ursed by Consultant or Town will withhold amounts sufficient to pay premium from Consultant payments. In the alternative, Town may cancel this Agreement.
(iii) The Town may require the Consultant to provide complete copies of all insurance policies in effect for the duration of the Project.
(iv) Neither the Town nor any of its officials, officers, employees, agents or volunteers shall be personally responsible for a ny liability arising under or by virtue of this Agreement.
j. Subconsultant Insurance Requirements. Consultants s hall not allow any subcontractors or subconsultants to commence work on any subcontract until they have provided evidence satisfactory to the Town that they have secured all insurance required under this section.
Policies of commercial general liability insurance provided by such subcontractors or subconsultants shall be endorsed to name the Town as an additional insured using ISO form CG 20 38 04 13 or an endorsement providing the exact s ame coverage. If requested by Consultant, Town may approve different scopes or minimum limits of insurance for particular subcontractors or subconsultants.
12. Indemnification .
a. To the fullest extent permitted by law, Consultant shall defend (with counsel of Town’s choosing), indemnify and hold the Town, its officials, officers, employees, volunteers, and agents free and harmless from any and all claims, demands, causes of action, costs, expenses, liability, loss, damage or injury of any kind, in l aw or equity, to property or persons, including wrongful death, in any manner arising out of, perta ining to, or incident to any acts, errors or 59 2026 Sewer Smoke Testing Professional Services 25977.00130\42984718.1 Agreement
omissions, or willful misconduct of Consultant, its officials, officers, employees, subcontractors, consultants or agents in connection with the performance of the Consultant’s services, the Project or this Agreement, including without limitation the payment of all damages, expert witness fees and attorney’s fees and other related costs and exp enses. Consultant's obligation to indemnify shall not be restricted to insurance proceeds, if any, received by Consultant, the Town, its officials, officers, employees, agents, or volunteers.
b. If Consultant’s obligation to defend, indemnify, and/or hold harmless arises out of Consultant’s performance of “design professi onal” services (as that term is defined under Civil Code section 2782.8), then, and only to the e xtent required by Civil Code section 2782.8, which is fully incorporated herein, Consultant’s in demnification obligation shall be limited to claims that arise out of, pertain to, or relate to the negligence, recklessness, or willful misconduct of the Consultant, and, upon Consultant obtaining a final adjudication by a court of competent jurisdiction, Consultant’s liability for such claim, including the cost to defend, shall not exceed the Consultant’s proportionate percentage of fault.
13. California Labor Code Requirements.
a. Consultant is aware of the requirements of California Labor Code Sections 1720 et seq. and 1770 et seq., which require the pa yment of prevailing wage rates and the performance of other requirements on certain “publi c works” and “maintenance” projects (“Prevailing Wage Laws”). If the services are being performed as part of an applicable “public works” or “maintenance” project, as defined by the Prevailing Wage Laws, and if the total compensation is $1,000 or more, Consultant agrees t o fully comply with such Prevailing Wage Laws. Consultant shall defend, indemnify and hold t he Town, its officials, officers, employees and agents free and harmless from any claims, liabilities, costs, penalties or interest arising out of any failure or alleged failure to comply with the P revailing Wage Laws. It shall be mandatory upon the Consultant and all subconsultants to comply with all California Labor Code provisions, which include but are not limited to prevailing wages (Labor Code Sections 1771, 1774 and 1775), employment of apprentices (Labor Code Section 1777. 5), certified payroll records (Labor Code Sections 1771.4 and 1776), hours of labor (Labor Co de Sections 1813 and 1815) and debarment of contractors and subcontractors (Labor Code Secti on 1777.1). The requirement to submit certified payroll records directly to the Labor Com missioner under Labor Code section 1771.4 shall not apply to work performed on a public works project that is exempt pursuant to the small project exemption specified in Labor Code Section 1771.4.
b. If the services are being performed as part of an applicable “public works” or “maintenance” project, then pursuant to Labor Code Sections 1725.5 and 1771.1, the Consultant and all subconsultants performing such services mus t be registered with the Department of Industrial Relations. Consultant shall maintain reg istration for the duration of the Project and require the same of any subconsultants, as applicab le. Notwithstanding the foregoing, the contractor registration requirements mandated by La bor Code Sections 1725.5 and 1771.1 shall not apply to work performed on a public works project that is exempt pursuant to the small project exemption specified in Labor Code Sections 1725.5 and 1771.1. 60 2026 Sewer Smoke Testing Professional Services 25977.00130\42984718.1 Agreement
c. This Agreement may also be subject to compliance mo nitoring and enforcement by the Department of Industrial Relations. It shall be Consultant’s sole responsibility to comply with all applicable registration and labo r compliance requirements. Any stop orders issued by the Department of Industrial Relations against Consultant or any subcontractor that affect Consultant’s performance of services, including any delay, shall be Consultant’s sole responsibility. Any delay arising out of or resulti ng from such stop orders shall be considered Consultant caused delay and shall not be compensabl e by the Town. Consultant shall defend, indemnify and hold the Town, its officials, officers, employees and agents free and harmless from any claim or liability arising out of stop orders i ssued by the Department of Industrial Relations against Consultant or any subcontractor.
14. Safety.
Consultant shall execute and maintain its work so a s to avoid injury or damage to any person or property. In carrying out its Services, the Consultant shall at all times be in compliance with all applicable local, state and federal laws, rules and regulations, and shall exercise all necessary precautions for the safety of employees a ppropriate to the nature of the work and the conditions under which the work is to be performed. Safety precautions as applicable shall include, but shall not be limited to: (A) adequate life protection and life-saving equipment and procedures; (B) instructions in accident prevention for all emp loyees and subcontractors, such as safe walkways, scaffolds, fall protection ladders, bridg es, gang planks, confined space procedures, trenching and shoring, equipment and other safety devices, equipment and wearing apparel as are necessary or lawfully required to prevent accidents or injuries; and (C) adequate facilities for the proper inspection and maintenance of all safety measures.
15. Verification of Employment Eligibility.
By executing this Agreement, Consultant verifies th at it fully complies with all requirements and restrictions of state and federal law respecting the employment of undocumented aliens, including, but not limited to, the Immigration Reform and Control Act of 1986, as may be amended from time to time, and shall require all subconsultants and sub-subconsultants to comply with the same.
16. RESERVED
17. Laws and Venue.
This Agreement shall be interpreted in accordance with the laws of the State of California.
If any action is brought to interpret or enforce an y term of this Agreement, the action shall be brought in a state or federal court situated in the County of San Mateo, State of California.
18. Termination or Abandonment
a. Town has the right to terminate or abandon any port ion or all of the work under this Agreement by giving ten (10) calendar days written notice to Consultant. In such event, Town shall be immediately given title and possessio n to all original field notes, drawings and specifications, written reports and other documents produced or developed for that portion of the 61 2026 Sewer Smoke Testing Professional Services 25977.00130\42984718.1 Agreement
work completed and/or being abandoned. Town shall p ay Consultant the reasonable value of services rendered for any portion of the work compl eted prior to termination. If said termination occurs prior to completion of any task for the Proj ect for which a payment request has not been received, the charge for services performed during such task shall be the reasonable value of such services, based on an amount mutually agreed to by Town and Consultant of the portion of such task completed but not paid prior to said termination. Town shall not be liable for any costs other than the charges or portions thereof which are specified herein. Consultant shall not be entitled to payment for unperformed services, and shall not be entitled to damages or compensation for termination of work.
b. Consultant may terminate its obligation to provide further services under this Agreement upon thirty (30) calendar days’ writ ten notice to Town only in the event of substantial failure by Town to perform in accordance with the terms of this Agreement through no fault of Consultant.
19. Ownership of Documents and Confidential Information.
a. All deliverables and other documents generated by C onsultant in the performance of the Services, including all work pap ers, work-in-progress, designs, drawings, documents, data, computations, specifications, studies and reports prepared by Consultant as a part of the Services or authorized Additional Services (“Consultant Work Product”) shall belong to and be subject to the sole ownership and use of Town.
b. Except as otherwise provided in “Termination or Abandonment,” above, all original field notes, written reports, drawings and specifications and other documents, produced or developed for the Project shall, upon payment in full for the services described in this Agreement, be furnished to and become the property of the Town.
c. During the course of the performance of this Agreem ent, Consultant may receive written or verbal information from Town, it s representatives or agents, not in the public domain. Such information may include Town’s know ho w, trade secrets, and other proprietary and confidential information and Consultant agrees to treat such information as confidential information belonging to Town. Consultant agrees th at neither it, nor its officers, employees, representatives, agents, successors, or assigns, will disclose such information to any third party or use the same in any manner without the prior writte n consent of Town. Moreover, Consultant agrees to safeguard such proprietary and confidenti al information from unauthorized disclosure and/or use using the same degree of care it uses to protect its own proprietary and confidential information, but not less than a reasonable standar d of care. In the event that disclosure of such information is sought pursuant to any law or regulation, Consultant shall promptly notify Town of such fact to allow Town to assert whatever exclusions or exemptions may be available to it under applicable law or regulation.
20. Organization
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Consultant shall assign _ as Project Manager. The Project Manager shall not be removed from the Project or reassigned without the prior written consent of the Town.
21. Limitation of Agreement.
This Agreement is limited to and includes only the work included in the Project described above.
22. Notice
Any notice or instrument required to be given or delivered by this Agreement may be given or delivered by depositing the same in any United States Post Office, certified mail, return receipt requested, postage prepaid, addressed to:
TOWN:
Town of Colma
1198 El Camino Real
Colma, CA 94014
Attn: [***INSERT NAME &
DEPARTMENT***]
CONSULTANT:
[***INSERT NAME, ADDRESS &
CONTACT PERSON***]
and shall be effective upon receipt thereof.
23. Third Party Rights
Nothing in this Agreement shall be construed to give any rights or benefits to anyone other than the Town and the Consultant.
24. Equal Opportunity Employment.
Consultant represents that it is an equal opportuni ty employer and that it shall not discriminate against any employee or applicant for employment because of race, religion, color, national origin, ancestry, sex, age or other interests protected by the State or Federal Constitutions.
Such non-discrimination shall include, but not be l imited to, all activities related to initial employment, upgrading, demotion, transfer, recruitm ent or recruitment advertising, layoff or termination.
25. Entire Agreement
This Agreement, with its exhibits, represents the e ntire understanding of Town and Consultant as to those matters contained herein, an d supersedes and cancels any prior or contemporaneous oral or written understanding, promises or representations with respect to those matters covered hereunder. Each Party acknowledges that no representations, inducements, promises or agreements have been made by any person which are not incorporated herein, and that 63 2026 Sewer Smoke Testing Professional Services 25977.00130\42984718.1 Agreement
any other agreements shall be void. This Agreement may not be modified or altered except in writing signed by both Parties hereto. This is an integrated Agreement.
26. Severability
The unenforceability, invalidity or illegality of any provision(s) of this Agreement shall not render the remaining provisions unenforceable, invalid or illegal.
27. Successors and Assigns
This Agreement shall be binding upon and shall inur e to the benefit of the successors in interest, executors, administrators and assigns of each Party to this Agreement. However, Consultant shall not assign or transfer by operatio n of law or otherwise any or all of its rights, burdens, duties or obligations without the prior wr itten consent of Town. Any attempted assignment without such consent shall be invalid and void.
28. Non-Waiver
None of the provisions of this Agreement shall be considered waived by either Party, unless such waiver is specifically specified in writing.
29. Attorney’s Fees
In the event that litigation is brought by any Party in connection with this Agreement, the prevailing Party shall be entitled to recover from the opposing Party all costs and expenses, including reasonable attorneys’ fees, incurred by the prevailing Party in the exercise of any of its rights or remedies hereunder or the enforcement of any of the terms, conditions, or provisions hereof.
30. Time of Essence
Time is of the essence for each and every provision of this Agreement.
31. Town’s Right to Employ Other Consultants
Town reserves its right to employ other consultants, including engineers, in connection with this Project or other projects.
32. Prohibited Interests
Consultant maintains and warrants that it has not e mployed nor retained any company or person, other than a bona fide employee working sol ely for Consultant, to solicit or secure this Agreement. Further, Consultant warrants that it has not paid nor has it agreed to pay any company or person, other than a bona fide employee working solely for Consultant, any fee, commission, percentage, brokerage fee, gift or other consideration contingent upon or resulting from the award 64 2026 Sewer Smoke Testing Professional Services 25977.00130\42984718.1 Agreement
or making of this Agreement. For breach or violation of this warranty, Town shall have the right to rescind this Agreement without liability. For th e term of this Agreement, no director, official, officer or employee of Town, during the term of his or her service with Town, shall have any direct interest in this Agreement, or obtain any present or anticipated material benefit arising therefrom.
33. [SIGNATURES ON FOLLOWING PAGE]
65 2026 Sewer Smoke Testing Professional Services 25977.00130\42984718.1 Agreement
SIGNATURE PAGE FOR PROFESSIONAL SERVICES AGREEMENT
BETWEEN THE TOWN OF COLMA
AND [***INSERT CONSULTANT NAME***]
IN WITNESS WHEREOF, the Parties have executed this Agreement as of the date first written above.
TOWN OF COLMA
By:
[INSERT NAME]
[INSERT TITLE]
ATTEST:
By:
[INSERT TITLE]
[INSERT NAME OF CONSULTANT]
By:
Its:
Printed Name:
Request for Proposals
Smoke Testing Project
February 2026
1 EXHIBIT A
Scope of Services
Page | 1
Request for Proposals
Smoke Testing Project
February 2026
2 EXHIBIT B
Schedule of Charges/Payments
Consultant will invoice Town on a monthly cycle. Co nsultant will include with each invoice a detailed progress report that indicates the amount of budget spent on each task. Consultant will inform Town regarding any out-of-scope work being p erformed by Consultant. This is a time- and-materials contract.
[insert rates]
Page | 2
3 Request for Proposals
Smoke Testing Project
February 2026
EXHIBIT C
Activity Schedule
Page | 3