Staff Report – Community Center Administration Remodel Project Contract Award Page 1 of 3
STAFF REPORT
TO: Mayor and Members of the City Council
FROM: Brad Donohue, Director of Public Works and Planning Ed Slintak, Principal Engineer/Project Manager
VIA: Daniel Barros, City Manager
MEETING DATE: June 10, 2026
SUBJECT: Community Center Administration Remodel, CIP #993
RECOMMENDATION
Staff recommends that the City Council adopt the following:
RESOLUTION AWARDING AND AUTHORIZING THE CITY MANAGER TO EXECUTE A
CONSTRUCTION CONTRACT WITH ONPOINT CONSTRUCTION IN THE AMOUNT OF $186,070; APPROVING A CONSTRUCTION CONTINGENCY AND CONSTRUCTION MANAGEMENT FEE IN THE AMOUNT OF $36,581.00 FOR A TOTAL PROJECT COST OF $222,651.00 FOR THE COLMA COMMUNITY CENTER ADMINISTRATION REMODEL PROJECT; ALL PURSUANT TO CEQA GUIDELINE 15301
COUNCIL ADOPTED VALUES
Adoption of the resolution is consistent with the City Council’s value of being responsible, staying committed to the Town’s strategic plan and goals, ultimately providing a safe working environment for the staff that works within the office and front desk area of the Colma Community Center.
BACKGROUND
In the Fiscal Year 2024-25 CIP City Council approved a project called Facility Security (Project), a portion of the project was to address the Colma Community Center improvements and modifications to their recreation services counter and office area. The current counter lacks appropriate safety barriers for employees and adequate office working space for Recreation staff. The proposed changes would include a new reception desk, integrated with a locked door and full sliding services window glazing system. The changes will make a secure employee space equipped with four (4) fully functioning workstations delineated from the public lobby.
AGENDA ITEM #3
Staff Report – Community Center Administration Remodel Project Contract Award Page 2 of 3
ANALYSIS
On April 22, 2026, the Town of Colma released a Notice Inviting Bids (NIB) for the Community Center Administration Remodel. On May 13, 2026, staff held a Mandatory pre-bid site meeting at the Colma Community Center to review the project plans, site conditions, and answer any questions perspective bidders may have. The deadline for bid submissions was on May 27, 2026 and following that deadline, the Town received one (1) qualified bid for the Project.
Staff reviewed and evaluated each bid item to ensure it was responsive and that the costs were reasonable and responsible. It was determined that OnPoint Construction (Contractor) was the lowest responsible and responsive bid, with a total bid amount of $186,070.00
DETAILED DESCRIPTION OF THE PROJECT
The Project involves the remodeling of the office area (approx. 400 sf +/-) of the Colma Community Center located at 1520 Hillside Blvd, Colma, CA. The work includes partial removal and construction of stud walls, construction of a new service counter, installation of ballistic protection, electrical work, drywall and painting. The project is expected to be completed within 40 Working Days, once a notice to proceed is issued to the contractor.
The Town will be responsible for providing certain owner-supplied work, such as relocation of audio/visual equipment, minor HVAC and fire sprinkler modifications, as well as carpet tiles.
FISCAL IMPACT
Total Project cost Inclusive of project bid, construct management services, and project contingency is $222,651.00. Please see below for the project cost breakdown.
Total Base Bid with Bid Alternate, (OnPoint Construction): $ 186,070.00 Construction Management (6%): $ 12,725.00
Construction Contingency (12%): $ 23,856.00
Total Project Cost: $ 222,651.00
Funds for this contract are available in the Capital Improvements Fund (31), Facility Security Capital Project - CIP 993, in the amount of $183,792, and the Colma Community Center Hardwood Floor Install and Refinishing Project - CIP 975, in the amount of $49,042, for a total of $232,834 available.
ENVIRONMENTAL
The City Council’s action in adopting the resolution is exempt from environmental review under the California Environmental Quality Act (CEQA) pursuant to CEQA Guideline 15301 Class 1(c), Existing Facilities - that exempts the minor alteration of existing public structures or facilities involving negligible expansion of use.
Staff Report – Community Center Administration Remodel Project Contract Award Page 3 of 3
ALTERNATIVES
The City Council could choose to postpone the Project to a later date. Doing so is not recommended, rebidding the project at a later date will most likely increase in cost due to material, supply and labor cost increases.
CONCLUSION
Staff recommends that the City Council adopt a resolution authorizing the City Manager to execute a construction contract with OnPoint Construction, for a bid, totaling $186,070.00, approve Construction Management and Construction Contingency costs of $36,581.00, for a total construction project cost of $ 222,651.00.
ATTACHMENTS
A.Resolution
Reso 2026-__ Community Center Administration Remodel Project Page 1 of 2 25977.00100\45064010.1
RESOLUTION NO. 2026-__
OF THE CITY COUNCIL OF THE TOWN OF COLMA
RESOLUTION AWARDING AND AUTHORIZING THE CITY MANAGER TO
EXECUTE A CONSTRUCTION CONTRACT WITH ONPOINT CONSTRUCTION IN THE AMOUNT OF $186,070; APPROVING A CONSTRUCTION CONTINGENCY AND CONSTRUCTION MANAGEMENT FEE IN THE AMOUNT OF $36,581.00 FOR A TOTAL PROJECT COST OF $222,651.00 FOR THE COLMA COMMUNITY CENTER ADMINISTRATION REMODEL PROJECT; ALL PURSUANT TO CEQA GUIDELINE 15301
The City Council of the Town of Colma does resolve as follows:
1.Background
(a)Staff prepared project plans and bid specifications (“Bid Package”) for the Colma Community Center Administration Remodel Project (Project). (b)The bid was released on April 22, 2026 and on May 13, 2026, staff help a Mandatory pre- bid meeting at the Colma Community center to review the project plans, project site conditions and working in the Town’s recreation facility while day to day activities are taking place. (c)On May 27, 2026, the Town received one (1) qualified bid for the Project. (d)It was determined that OnPoint Construction (Contractor) was the lowest responsible and responsive bid, with a total bid amount of $186,070.00.
2.Findings
(a)The City Council finds that that Nema Construction is the lowest responsible bidder submitting a responsive bid.
3.Approval and Authorization
(a)Award of the construction contract for the Project in the amount of $186,070.00 is hereby made to OnPoint Construction.
(b)The construction contract for the Project between the Town of Colma and OnPoint Construction, a copy of which is on file with the City Clerk, is approved by the City Council of the Town of Colma.
(c)The City Manager is hereby authorized to execute said contract on behalf of the Town of Colma, with such minor technical amendments as may be deemed appropriate by the City Manager and the City Attorney.
(d)The total Project budget is to be $222,651.00 with $186,070 for the construction contract, a Town controlled contingency in the amount of $23,856, and $12,725 for construction management.
ATTACHMENT A
Reso 2026-__ Community Center Administration Remodel Project Page 2 of 2 25977.00100\45064010.1
Certification of Adoption
I certify that the foregoing Resolution 2026-__ was duly adopted at a regular meeting of said City Council held on June 10, 2026 by the following vote:
Name Voting Present, Not Voting Absent
Aye No Abstain Not Participating
Carrie Slaughter, Mayor
Helen Fisicaro
Ken Gonzalez
Joanne F. del Rosario
Thomas Walsh
Voting Tally
Dated ______________________ ___________________________________ Carrie Slaughter, Mayor
Attest: ____________________________
Michelle Estabillo, City Clerk