Colma City Council
July 8, 2026

AGENDA

REGULAR MEETING

CITY COUNCIL OF THE TOWN OF COLMA
Wednesday, July 8, 2026
7:00 PM

Meetings of the City Council are held in-person in Council Chambers and via Zoom Video Conference in compliance with the Brown Act and Senate Bill 707.

To attend the meeting in person:

Town Hall, Council Chamber, 1198 El Camino Real, Colma CA 94014

To view/hear the meeting via Zoom Video Conference:

Join Zoom Meeting:

https://us02web.zoom.us/j/85610028212

Meeting ID: 856 1002 8212
Dial by your location:
+1 669 444 9171
+1 669 900 6833 US (San Jose)
+1 346 248 7799 US (Houston)
+1 253 215 8782 US (Tacoma)
+1 312 626 6799 US (Chicago)
+1 929 205 6099 US (New York)
+1 301 715 8592 US (Washington DC)
To provide Public Comment:

Members of the public wishing to provide public comment in person are requested to complete a yellow speaker card and submit it to the City Clerk. Members of the public wishing to provide public comment via Zoom Video Conference must raise their hand via Zoom Video Conference in order to be called upon by the City Clerk. Comments should be kept to three minutes or less.

If there appears to be a large number of speakers, time may be reduced to no less than one minute each, at the discretion of the Mayor.

The City Council Meeting Agenda Packet and supporting documents are available for review on the Town’s website www.colma.ca.gov or at Colma Town Hall, 1198 El Camino Real, Colma, CA. Persons interested in obtaining an agenda via e-mail should call 650-997-8300 or email a request to [email protected].

Reasonable Accommodation
Upon request, this publication will be made available in appropriate alternative formats to persons with disabilities, as required by the Americans with Disabilities Act of 1990. Any person with a disability, who requires a modification or accommodation to view the agenda, should direct such a request to Nathan Bassett, ADA Coordinator, at 650- 997-8300 or [email protected]. Please allow two business days for your request to be processed.

PLEDGE OF ALLEGIANCE AND ROLL CALL

ADOPTION OF AGENDA

PRESENTATION
• Proclamation Recognizing July as Parks and Recreation Month

PUBLIC COMMENTS
Comments on the Consent Calendar and Non-Agenda Items will be heard at this time.

Comments on Agenda Items will be heard when the item is called.

CONSENT CALENDAR

1. Motion to Adopt a Resolution Approving and Authorizing the City Manager to Execute the Second Amendment to the Community Development Block Grant (CDBG) Cooperation Agreement With the County of San Mateo for Federal Fiscal Years 2027, 2028, and 2029, and One Subsequent Three-Year Period Thereafter

2. Motion to Accept Information Report on Recreation Department Program, Activities, Events, and Trips for the Second Quarter of 2026

3. Motion to Adopt a Resolution Approving the Authorizing the City Manager to Execute Agreements with the California Department of Transportation for the Colma Boulevard Bicycle and Pedestrian Improvement Plan and Amending the Town's 2026-2027 Capital Improvement Plan Pursuant to CEQA Guideline 15306

PUBLIC HEARING

4. El Camino Real Veterinary Conditional Use Permit and Design Review Permit Consider: Motion to Adopt a Resolution Approving a Conditional Use Permit and Design Review Permit for a Specialized Veterinary Hospital at 1300 El Camino Real and Finding the Project Exempt from Environmental Review Pursuant to CEQA Guideline 15301

NEW BUSINESS

5. Flag Policy Discussion
Consider: Discussion and Direction Regarding Councilmember Gonzalez's Request to Fly Police, Firefighter, and Military Flags in Lieu of the Town Flag at the Colma Community Center and/or Potentially Other Town Properties

REPORTS
Mayor/City Council
Committee
City Manager

ADJOURNMENT

AGENDA ITEM 1.

STAFF REPORT

TO: Mayor and Members of City Council
FROM: Farhad Mortazavi, City Planner
Amy Mullay, Senior Planner II
Lorraine Weiss, Principal Planner
VIA: Daniel Barros, City Manager
MEETING DATE: Wednesday, July 8, 2026
SUBJECT: Second Amendment to the CDBG Cooperation Agreement with the County of San Mateo

RECOMMENDATION
Staff recommend that the City Council adopt the following:

RESOLUTION APPROVING AND AUTHORIZING THE CITY MANAGER TO EXECUTE THE

SECOND AMENDMENT TO THE COMMUNITY DEVELOPMENT BLOCK GRANT (CDBG)

COOPERATION AGREEMENT WITH THE COUNTY OF SAN MATEO FOR FEDERAL FISCAL YEARS 2027, 2028, AND 2029, AND ONE SUBSEQUENT THREE-YEAR PERIOD

THEREAFTER

COUNCIL ADOPTED VALUES
The recommended action is consistent with the Council’s Values-Based Code of Conduct, specifically the value of responsibility, by maintaining access to CDBG funding and County- administered programs that benefit Town residents.

BACKGROUND
Since 2003, the Town has participated in the San Mateo County Urban County Program (Program) through a Cooperation Agreement (Agreement) with the County of San Mateo (County). Participation enables the Town, as a non-entitlement jurisdiction, to access CDBG funding and related federal resources.

In 2017, the City Council approved the first amendment to the Agreement, incorporating the U.S. Department of Housing and Urban Development (HUD) required provisions for continued participation. The Agreement included an automatic renewal clause for subsequent three-year

AGENDA ITEM 1.

Urban County qualification periods.

On May 27, 2026, the County notified the Town that it is initiating the Urban County requalification process with HUD for Federal Fiscal Years 2027–2029. As part of this process, participating jurisdictions must approve and execute a Second Amendment to the Agreement to remain in the Program.

The resolution and Second Amendment are provided as Attachments A and B.

ANALYSIS
The Urban County designation is a HUD program structure that allows counties to receive federal community development funding on behalf of smaller participating jurisdictions. To qualify, the County must meet population thresholds and secure cooperation agreements from participating cities and towns.

As the lead agency, the County administers the following HUD funding programs on behalf of the Urban County:
• Community Development Block Grant (CDBG)
• HOME Investment Partnerships Program (HOME)
• Emergency Solutions Grant (ESG)

Benefits to the Town
Participation in the Program allows the Town to compete for and receive federal funding that would otherwise be unavailable. These funds support a variety of local needs, including:
• Affordable housing development and rehabilitation
• Public facility improvements (e.g., parks, community centers) • Social services (e.g., health services, job training, homelessness assistance) • Neighborhood and infrastructure improvements
• Economic development and small business support

Proposed Amendment
The Second Amendment updates the Agreement to comply with current HUD requirements for the upcoming qualification cycle. While the substantive changes are limited, the Amendment formalizes the Town’s continued participation for Federal Fiscal Years 2027–2029 and ensures eligibility for future funding.

FISCAL IMPACT
There is no direct fiscal impact associated with approval of the Second Amendment. However,

AGENDA ITEM 1.

continued participation preserves the Town’s eligibility to receive federal funding through the Program.

ENVIRONMENTAL
This action is exempt from the California Environmental Quality Act (CEQA) pursuant to Section 15061(b)(3), as it can be seen with certainty that the approval will not result in a significant environmental impact. The Second Amendment maintains an existing program and does not authorize any specific physical development.

ALTERNATIVES
The City Council could decline to approve the Second Amendment and withdraw from the Program. This alternative is not recommended, as it would result in the loss of eligibility for CDBG and related funding, and there are no comparable alternative funding sources available to the Town.

CONCLUSION
Approval of the Second Amendment is necessary for the Town to remain eligible for participation in the Program for Federal Fiscal Years 2027–2029. Continued participation ensures access to critical federal funding that supports housing, community services, and infrastructure improvements benefiting Town residents.

Staff recommends that the City Council adopt the resolution approving and authorizing the City Manager to execute the Second Amendment to the Agreement.

ATTACHMENTS
A. Resolution
B. Second Amendment to Cooperation Agreement
C. Original CDBG Cooperation Agreement - 2017

RESOLUTION 2026-154

OF THE CITY COUNCIL OF THE TOWN OF COLMA

RESOLUTION APPROVING AND AUTHORIZING THE CITY MANAGER TO

EXECUTE THE SECOND AMENDMENT TO THE COMMUNITY DEVELOPMENT

BLOCK GRANT (CDBG) COOPERATION AGREEMENT WITH THE COUNTY OF SAN MATEO FOR FEDERAL FISCAL YEARS 2027, 2028, AND 2029, AND ONE

SUBSEQUENT THREE-YEAR PERIOD THEREAFTER
The City Council of the Town of Colma does hereby resolve:

1. Background.
a. The Town of Colma has participated in the San Mateo County Urban County Program in order to access Community Development Block Grant (CDBG) funding since 2003. b. The Town has benefited from the County's CDBG program, receiving funding for local projects and participation in County programs.
c. Public entities that do not otherwise come within the definition of an eligible public agency may cooperate and participate with an eligible public entity, such as an urban county. d. The County of San Mateo is qualified as an urban county under the Act and solicits the cooperation and co-participation of public entities such as the Town of Colma in its application for federal assistance under the Act for the Federal Fiscal Years 2027, 2028, and 2029, and one subsequent three-year period thereafter.
e. A Cooperation Agreement by and between City and County establishes the formal relationship to cooperate and co-participate and is specifically authorized under the provisions of Government Code Sections 6502 and 26227; and f. The City has previously, by an official act of pronouncement, expressed its intent and desire to jointly participate in the housing and community development programs of the Urban County and to submit a joint application to establish or re-establish the Urban County for the fiscal years 2018, 2019 and 2020 and subsequent three-year periods thereafter, as designated under Government Code Sections 6502 and 26227 as required by the U.S.

Department of Housing and Urban Development; and.
g. The Town understands that in becoming part of the Urban County, the Town automatically participates in the HOME and ESG Programs, which provide eligible local jurisdictions with federal funds for affordable housing activities. h. The County of San Mateo Cooperation Agreement has been presented to this Council and considered.

2. Order.

ATTACHMENT A

a. The City Council hereby approves and authorizes the City Manager to execute the Second Amendment to the Cooperation Agreement with San Mateo County to remain part of the Urban County.

Certification of Adoption

I certify that the foregoing Resolution No. 2026-154 was duly adopted at a regular meeting of said City Council held on July 8, 2026, by the following vote:

Name Voting Present, Not Voting Absent
Aye No Abstain Not Participating
Carrie Slaughter, Mayor
Helen Fisicaro, Vice Mayor
Ken Gonzalez,
Councilmember

Joanne F. del Rosario,
Councilmember

Thomas Walsh,
Councilmember

Voting Tally

Dated
Carrie Slaughter, Mayor

Attest:

Michelle Estabillo, City Clerk

COOPERATION AGREEMENT
This Cooperation Agreement (the "Agreement"), entered into this ____ day of __________, 2026, between the COUNTY OF SAN MATEO, a political subdivision of the State of California ("County"), and the Town of Colma, a duly incorporated City within the County of San Mateo ("City").

WITNESSETH
WHEREAS, the Housing and Community Development Act of 1974, as amended (the "Act"), provides for the distribution of federal funds through the Community Development Block Grant ("CDBG") program to eligible public entities; and
WHEREAS, those public entities which are eligible to receive said federal funds are cities with a population of more than 50,000, "hold harmless" public entities, and urban counties; and WHEREAS, public entities that do not otherwise come within the definition of an eligible public entity may cooperate and participate with an eligible public entity, such as an Urban County; and
WHEREAS, the County has heretofore qualified as an "Urban County" under the Act, the County again solicits the cooperation and co-participation of public entities such as the City in its application for federal assistance under the Act for the Federal Fiscal Years 2027, 2028, and 2029 and one subsequent three-year period thereafter; and WHEREAS, City, having a population of less than 50,000, desires to cooperate and co- participate with County in this venture; and
WHEREAS, this Agreement by and between City and County establishes the formal relationship to cooperate and co-participate and is specifically authorized under the provisions of California Government Code sections 6502 and 26227; and WHEREAS, City has received a communication from the County regarding additional language which must be included in this Agreement; and
WHEREAS, the Agreement with this additional language must be executed by the parties and submitted to the County by July 27, 2026; and
WHEREAS, City has previously, by an official act of pronouncement, expressed its intent and desire to jointly participate in the housing and community development programs of the Urban County and to submit a joint application to establish or re-establish the Urban County for the fiscal years 2018, 2019 and 2020 and subsequent three-year periods thereafter, as designated under Government Code Sections 6502 and 26227 as required by the U.S. Department of Housing and Urban Development; and

ATTACHMENT B
WHEREAS, City understands that in becoming part of the Urban County, City automatically participates in the HOME Investment Partnership ("HOME") Program and the Emergency Solutions Grant ("ESG") Program, which provide eligible local jurisdictions with federal funds for housing and community development activities; and

WHEREAS, City now desires to enter into this Agreement with County so that it may qualify, under applicable provisions of the Act and HUD regulations, as a co-participant with County in eligible activities under the Act; and

WHEREAS, the City Executive of the City is authorized to execute this Amendment on the City’s behalf, and the County Executive is authorized to execute this Amendment on the County’s behalf.

NOW, THEREFORE, IN CONSIDERATION OF THE FOREGOING, the parties hereto agree as follows:

1. Purpose.

The County and City agree to cooperate to undertake, or assist in undertaking, essential community development and housing assistance activities in and for the benefit of the City, as approved or authorized between the parties in the CDBG Agreements, including the Consolidated Plan. This Agreement includes participation in the CDBG, HOME, and ESG Programs.

2. Term.

This Agreement shall remain in effect for the three-year program period of Federal Fiscal Years 2027, 2028, and 2029, and until funds granted and program income received during the three-year program period are expended and the funded activities completed. Neither the County nor the Municipality may terminate, withdraw, or be removed from the program during the three-year program period. The Agreement will renew automatically for participation in one successive three-year Urban County qualification period (Federal Fiscal Years 2030, 2031, and 2032), unless the Municipality or the County provides written notice to the other party that it elects not to participate in a new qualification period. The terminating party shall send a copy of the notice of termination to the HUD field office by the date specified on the HUD Exchange Urban Counties website. The County will notify the Municipality in writing of the Municipality’s right to make this election. A copy of the County’s notification must be sent to the HUD field office by the date specified on the HUD Exchange Urban Counties website.

By the date specified in HUD's Urban County Qualification Notice CPD - 17-03, and for a subsequent qualification period of three years, County will notify City in writing of its right not to participate. Should changes be necessary to meet the requirements for cooperation agreements set forth in the Urban County Qualification Notice applicable to a subsequent three-year Urban County qualification period, amendments to this Agreement shall be executed by County and City and then submitted to HUD. Failure to do so will void the

automatic renewal of such qualification period.

3. County's Responsibilities as Applicant.
a. County, as applicant, has ultimate responsibility for executing the housing and community development programs on behalf of the Urban County, following its Consolidated Plan, which provides for an analysis of housing and non-housing community development needs of the geographic area, and meeting the requirements of other applicable laws, including but not limited to the National Environmental Policy Act, the Uniform Relocation Act, the Fair Housing Act, Title VI of the Civil Rights Act of 1964, Section 504 of the Rehabilitation Act of 1973, Section 109 of the Housing and Community Development Act of 1974, and the Americans with Disabilities Act of 1990.

County is the lead agent for carrying out the Urban County CDBG Program and the ESG Program. The Urban County, as a CDBG entitlement jurisdiction, is qualified to receive its own allocation of federal HOME funds. However, to increase HOME funding access to County overall, County has formed the San Mateo County HOME Consortium, of which the Urban County is a member.

County is also the lead agent for the HOME Consortium. The HOME Consortium is technically responsible for preparing and submitting to HUD the Consolidated Plan, which covers the geographic area of the Consortium. The Urban County is responsible for submitting its own non-housing community development plan, an Action Plan, and required certifications as part of the Consortium's Consolidated Plan. As lead agent for the Urban County and the HOME Consortium, County is responsible for coordinating all activities necessary to prepare and submit a five-year Consolidated Plan on behalf of the Urban County, including providing assurances or certifications to HUD.

Therefore, the County and City agree to cooperate to undertake, or assist in undertaking, essential community development, and housing assistance activities in and for the benefit of the City, as approved or authorized between the parties in the CDBG Agreements, including the Consolidated Plan. The County and City will also strictly adhere to the Consolidated Plan as approved and to all assurances and certifications provided to HUD, including taking all actions necessary to comply with the Urban County’s certifications under Section 104(b) of Title I of the Housing and Community Development Act of 1974, as amended, that the grant will be conducted and administered in conformity with:
• Title VI of the Civil Rights Act of 1964, implementing regulations at 24 CFR Part 1; and
• the Fair Housing Act, and implementing regulations at 24 CFR Part 100 and will comply with the obligation to affirmatively further fair housing; and

• Section 109 of Title I of the Housing and Community Development Act of 1974, and the implementing regulations at 24 CFR Part 6, which incorporates: Section 504 of the Rehabilitation Act of 1973, and the • implementing regulations at 24 CFR Part 8; and
• Title II of the Americans with Disabilities Act of 1974, and the implementing regulations at 28 CFR Part 35; and
• the Age Discrimination Act of 1975, and the implementing regulations at 24 CFR Part 146; and
• Section 3 of the Housing and Urban Development Act of 1968; and • Uniform Relocation and Real Property Policies Act of 1970 and the implementing regulations at 49 CFR Part 24; and
• Section 104(d) of the Housing and Community Development Act of 1974 and the implementing regulations at 24 CFR Part 42; and
• all other applicable laws and regulations.

The Parties acknowledge that the Urban County is a plaintiff in King County et al. v. Turner et al., 2:25-cv-00814-BJR (W.D. Wash.) and, through this litigation, has obtained a Preliminary Injunction against HUD. To the extent that this Agreement purports to impose terms or conditions that are enjoined pursuant to that Preliminary Injunction, the Urban County is not bound to those enjoined terms or conditions.

The Parties agree that Urban County funding in no event will be used for activities in, or in support of, any cooperating unit of general local government that impedes the County’s actions to comply with the County’s fair housing certification and duty to affirmatively further fair housing. This provision is required because noncompliance by a unit of general local government included in an urban county may constitute noncompliance by the grantee (i.e., the Urban County) that can, in turn, provide cause for funding sanctions or other remedial actions by the Department.

County shall not provide CDBG, HOME, or ESG funds for activities in, or in support of City that does not affirmatively further fair housing within its own jurisdiction or for activities that impede County's actions to comply with its fair housing certification. In addition, County and City are responsible for taking all required actions to comply with the provisions of the National Environmental Policy Act of 1969.

b. Further, pursuant to 24 CFR § 570.50l(b), County, as applicant, has the responsibility for ensuring that CDBG, HOME and ESG funds are used in accordance with all program requirements, determining the adequacy of performance under agreements and procurement contracts, and taking appropriate action when performance problems arise. Therefore, before disbursing any CDBG,

HOME or ESG funds to City or projects in City, County will require City, and City agrees to enter into a written agreement for each individual project.

c. Parties to this Agreement understand and agree that they may not sell, trade, or otherwise transfer all or any portion of CDBG funds to a Municipality, Urban County, unit of general local government, or insular area that directly or indirectly receives CDBG funds in exchange for any funds, credits, or non-Federal considerations, but must use such funds for activities eligible under Title I of the Housing and Community Development Act of 1974, as amended.

4. City Subject to Same Requirements as Subrecipients.

Pursuant to 24 CFR § 570.50l(b), City is subject to the same requirements applicable to subrecipients, including the requirement of a written agreement set forth in 24 CFR § 570.503. As the applicant, the County has the responsibility for ensuring that CDBG, HOME, and ESG funds are used in accordance with all program requirements, determining the adequacy of performance under agreements and procurement contracts, and taking appropriate action when performance problems arise. Therefore, before disbursing any CDBG, HOME or ESG funds to City or projects in City, County will require City, and City agrees to enter into a written agreement for each individual project.

5. The City and County has each adopted and is enforcing:

a. A policy prohibiting the use of excessive force by law enforcement agencies within its jurisdiction against any individuals engaged in non-violent civil rights demonstrations; and

b. A policy of enforcing applicable State and local laws against physically barring entrance to or exit from a facility or location which is the subject of such non-violent civil rights demonstrations within jurisdictions.

6. City Eligibility for CDBG, HOME, and ESG Funding.

By executing this Agreement, the City understands that it:

a. May not apply for grants from appropriations under the Small Cities or State CDBG Programs for fiscal years during the period in which it participates in the Urban County's CDBG Program.

b. May participate in HOME Program only through the Urban County. Thus, even if the Urban County does not receive a HOME formula allocation, City cannot form a HOME Consortium with other local governments; and

c. May receive a formula allocation under the ESG Program only through the Urban County, although this does not preclude the urban county or a unit of government participating

with the urban county from applying to the State for ESG funds if the State allows.

7. Affirmative Action.

Under County's ultimate supervision and responsibility, City covenants and agrees that it will abide by and enforce all applicable affirmative action requirements including, but not limited to Executive Order No. 11246, the Equal Employment Opportunities Act, the San Mateo County Affirmative Action Plan, and local affirmative action plans.

8. County's Responsibility to City.

In addition to the foregoing obligations:
a. County shall, in preparing Consolidated Plans, Annual Action Plans, and any relevant future plans ("plan") under the Act, solicit to the extent allowed by the Act and all lawful HUD regulations, City's participation in the development of such future plans which refer to City's activities under the Act.
b. In accordance with instructions from HUD, County agrees to permit City to carry out the essential community development and housing assistance activities provided for in the application and in future Consolidated and/or Annual Action Plans. c. County agrees to distribute funding it receives from its current Annual Action Plan and in future Consolidated and/or Annual Action Plans, in accordance with the terms and provisions therein contained, or in accordance with such terms and conditions as required by the Act or HUD.
d. The Urban County agrees that the CDBG funds that the Municipality is entitled to will be utilized to benefit the Municipality.

9. City's Responsibilities to County.

In addition to the foregoing obligations:
a. City agrees to expend any funds received by virtue of any of the Urban County's plans only in accordance with the terms and conditions stated therein, or as amended by HUD. b. City agrees to cooperate with the Urban County, as it has heretofore, with the development of current and future Consolidated Plans for the Urban County in which housing and community development activities are funded by CDBG, HOME and/or ESG to be continued or undertaken by City within its boundaries are included.

10. Program Income.
a. City must inform County of any income generated by the expenditure of CDBG,

HOME, or ESG funds received by City.
b. Any such program income must be paid to County, or City may retain the program income, subject to requirements set forth in this Agreement. c. Any program income City is authorized to retain may only be used for eligible activities in accordance with all CDBG, HOME, or ESG requirements as may then apply. d. County has the responsibility for monitoring and reporting to HUD on the use of any such program income, and County shall require appropriate recordkeeping and reporting by City as may be needed for this purpose.
e. The County and Municipality shall not terminate or withdraw from the Agreement while it remains in effect. The County may transfer the program income to the Municipality, upon its termination of Urban County participation, provided that the Municipality begins participating as an independent CDBG Entitlement grantee and agrees to use the program income in its own CDBG Entitlement program.

11. Acquisition, Change in Use, and Disposition of Real Property Acquired or Improved with CDBG Funds.

If at any time after CDBG funds are allocated, in whole or in part, for the acquisition or improvement of real property, which is within the control of the City, and if there is a change in the proposed use of said property, including disposition, the City shall notify the County of the proposed change. City shall reimburse County in an amount equal to the current fair market value (less any portion thereof attributable to expenditures of non-CDBG funds) of property acquired or improved with CDBG funds that is sold or transferred for a use which does not qualify under the CDBG regulations at any time prior to or subsequent to the close-out, change of status, or termination of this Agreement between County and City.

12. Headings.

The headings in this document are merely for the convenience of the parties, and do not form a material part of this document. Headings shall not be considered in the construction of this document.

13. Amendments to the Agreement.

The Parties agree to adopt amendment(s) to this Agreement as may be required by HUD to meet any new Urban County Qualification requirement(s), when applicable. Failure by either Party to adopt any such amendment, and to submit such amendment to HUD, will void the Agreement for such qualification period.

All remaining provisions of said Agreement shall remain in full force and effect for the term provided herein.

IN WITNESS WHEREOF, the Parties have executed this Second Amendment as of the date first written above.

TOWN OF COLMA, a municipal corporation COUNTY OF SAN MATEO, a political subdivision of the State of California
Daniel Barros,
City Manager
President, Board of Supervisors
ATTEST:

Michelle Estabillo, City Clerk
APPROVED AS TO FORM:

Christopher Diaz, City Attorney

ATTACHMENT C

AGENDA ITEM 2.

STAFF REPORT
TO: Mayor and Members of City Council
FROM: Angelika Abellana, Recreation Services Manager
VIA: Daniel Barros, City Manager
MEETING DATE: Wednesday, July 8, 2026
SUBJECT: Recreation Quarterly Report

RECOMMENDATION

MOTION TO ACCEPT INFORMATION REPORT ON RECREATION DEPARTMENT PROGRAM, ACTIVITIES, EVENTS AND TRIPS FOR THE SECOND QUARTER OF 2026

COUNCIL ADOPTED VALUES
This recommendation aligns with the value of Honesty and Integrity by providing an honest account of achievements, challenges, and areas for improvement, demonstrating accountability for outcomes and a commitment to continuous improvement.

BACKGROUND
Participation
The Recreation Services Department offered programs, activities, events, and trips for all age groups during the past quarter. Below is a summary of participation levels by demographic:
• Adults and Seniors – Enrichment Programs
o A total of 164 adults and seniors participated in enrichment programs, representing a decrease of 35 participants compared to the second quarter of 2025. Staff attributed the decline in participation to the cancellation of several classes due to instructor illness or family emergencies, as well as technology- related challenges that disrupted monthly programs such as Friday Films and Armchair Travel. Despite this decrease, monthly programs such as Ladies Social and Breakfast & Bingo continue to be well attended.
• Adults and Seniors – Trips and Events
o A total of 184 adults and seniors participated in trips and events, representing an increase of 53 participants compared to the second quarter of 2025. Staff reported that increased participation was fueled by continued demand for adult and senior excursions. Attendance at the Senior Luncheon also remained strong,

AGENDA ITEM 2.

reflecting its continued popularity within the community.

• Youth and Teens – Enrichment Programs
o A total of 934 youth and teens participated in enrichment programs during the reporting period, marking an increase of 68 participants compared to the second quarter of 2025. This increase is due to the high demand for our Summer Day Camp, especially the morning and afternoon care options for families.

• Youth and Teens – Events and Trips
o A total of 379 youth and teens participated in events and trips during the first quarter of 2026, representing an increase of 145 participants compared to the second quarter in 2025. This growth is largely attributed to increased interest in the Día de los Niños and Parents Night Out programs. Both programs continue to be popular with residents and non-residents, and participation capacity was slightly increased to accommodate the growing demand.

• Community Programs (All Ages)
o A total of 1736 youths, adults, and seniors participated in community programs, reflecting an increase of 972 participants compared to the second quarter of 2025. Staff attributed the increase to the Summer Food Program (lunches and snacks), which was recategorized into Community Programs. The program serves not only children enrolled in the summer camp program but is also available to all community youth ages 18 and under, contributing to the increase in participation.

The attachment contains a detailed breakdown of participation by program.

Rental Activity
The Colma Community Center was rented for 60 different events:
• Resident Rental (21 social events, 1 funeral)
• Colma Non-Profit (1 meeting, 1 fundraiser)
• Non-Resident Rental (2 social events, 1 funeral)
• Non-Resident Nonprofit (1 ceremony)
• Non-Resident Nonprofit, kitchen only (26 reservations) • In House Reservations (3 PD trainings, 2 Blood Drives, 1 Flag Raising)

The Sterling Park Recreation Center was rented for 13 different events:
• Sterling Park Resident Rental Reservations – including Picnic Site (2 social events) • Sterling Park Resident Reservations (9 social events) • In House Reservations (1 training, 1 event)

AGENDA ITEM 2.

ANALYSIS
In the second quarter of 2026, a total of 3,400 participants attended 63 programs, representing an increase of 1,207 participants compared to the second quarter in 2025.

Overall participation increased due to multiple factors, such as strong attendance at community events like Junk in the Trunk. In 2025, the department did not offer a summer food program due to timing constraints. This year, staff worked diligently with San Mateo Libraries to be able to provide the youth in the community with access to free lunch and snacks for campers. Staff have fostered ongoing engagement among a core group of older adults who consistently participate in programs and trips.

Staff estimate that 31% of the population held a current Colma I.D.

Facility rental activity totaled 73 reservations, representing a slight increase of twelve rentals compared to the second quarter of 2025.

Staff continue to refine and enhance marketing strategies to support increased participation in recreation programs and community events.

FISCAL IMPACT
There are no unbudgeted fiscal impacts.

ENVIRONMENTAL
Staff coordinates and implements programs and activities that align with the Town’s Climate Action Plan and Sustainability Policy. For example, all programming including the Senior Luncheon, cups, plates, forks, knives, and spoons are made from recyclable and/or compostable materials.

ALTERNATIVES
There are no alternatives recommended for this agenda item.

CONCLUSION
Staff recommend that City Council make a motion to accept an informational report on the Recreation Department program, activities, events and trips for the second quarter of 2026.

ATTACHMENTS
A. 2026 Recreation Service Department Quarterly Review – Participation Detail

ATTACHMENT A.

Recreation Services Department Quarterly Review
April - June 2026
Participation Detail
Adult/Senior Fitness & Enrichment Programs
Program Registered Sessions New or Existing Program
1 Armchair Travel 17 2 Existing
2 Boot Camp Fitness 6 2 Existing
3 Breakfast and Bingo 47 3 Existing
4 Bring Your Own Craft (BYOC) 2 1 NEW
5 Journaling Club 6 3 Existing
6 Ladies Social 35 3 Existing
7 Mixtiso Happy Chair Yoga 6 3 Existing
8 Restorative Yoga 9 3 Existing
9 Senior Strength and Core 11 2 Existing
10 Walk Club 10 1 NEW
11 Zumba Toning - Saturday 7 1 Existing
12 Zumba Toning - Tuesday 8 2 Existing
Total Number of Participants 164
Adult & Senior Trips & Events
Program Registered Sessions New or Existing Program
13 Adult Cooking Class Cancelled 1 Existing
14 Brews and Bingo - PRIDE 32 1 NEW
15 Chinatown & North Beach Trip Cancelled 1 NEW
16 Color Me Mine 7 1 NEW
17 Friday Films 26 3 Existing
18 Friday Films Concessions 17 3 NEW
19 Senior Luncheon 55 3 Existing
20 Senior Prom 29 1 Existing
21 Sweet Connections Social 15 1 Existing
22 Top Golf 7 1 NEW
Total Number of Participants 188
Youth & Teen Enrichment Programs
Program Registered Sessions New or Existing Program
23 Chapter Chat Teen Book Club Cancelled 1 NEW
24 Duo Dance Academy 1 1 Existing
25 Leaders in Training 16 1 Existing
26 Kid’s Club After School Program 21 6 Existing
27 Kumon Math Tutoring 10 3 Existing
28 Kumon Reading Tutoring 5 3 Existing
29 Lego Camp - Dino Cancelled 1 Existing
30 Vibo - Piano Lessons 1 1 Existing
31 Vibo Music Lesson 0 1 Existing
32 Summer Day Camp 200 3 Existing
33 Summer Day Camp - Afternoon Care 298 3 Existing
34 Summer Day Camp - Eary Morning Care 333 3 Existing

35 Jr Chef Stars Camp - Tropical Treats 2 1 NEW
36 Teen HO Workshop - Alcove SM 4 1 NEW
37 Teen HO Workshop - Arboretum Tour Cancelled 1 NEW
38 Teen HO Workshop - Colma Historical Museum 8 1 NEW
39 Spring Day Camp Extended Care 15 1 NEW
40 Lego Camp - Spring Wonderland 15 1 NEW
41 The Block Builders Club 4 1 NEW
Total Number of Participants 933
Youth and Teen Events & Trips
Program Registered Sessions New or Existing Program
42 Dessert and Arts and Crafts 11 1 Existing
43 Dia De Los Ninos 250 1 Existing
44 Oakland Zoo - Day Camp Trip 44 1 Existing
45 Top Golf (Teen) 8 1 Existing
46 Youth Cooking Class 7 1 Existing
47 Picnic in the Park - Teens 4 1 NEW
48 SF Giants Game - Teens Cancelled 1 Existing
49 Open Teen Center 13 3 Existing
50 Parents Night Out 42 3 Existing
Total Number of Participants 379

Community Programs
Program Registered Sessions New or Existing Program
51 Art X Mental Health Workshop 30 1 NEW
52 Colma Cab Connect 4 1 Existing
53 E-Waste and Shredding 38 1 Existing
54 Family Field Day + Kickball 120 1 NEW
55 First Aid & CPR Training 8 1 Existing
56 Indoor Family Movie Night 30 1 Existing
57 Junk in the Trunk 250 1 Existing
58 Junk in the Trunk - vehicles 27 1 Existing
59 Pickleball 0 1 Existing
60 Summer Food Program - Lunches 355 1 NEW
61 Summer Food Program - Snacks 650 1 NEW
62 Town Wide Clean Up 24 1 Existing
63 Town Wide Garage Sale 200 1 Existing
Total Number of Participants 1736
Overall total Particiaption April-June 2026 3400

AGENDA ITEM 3.

STAFF REPORT

TO: Mayor and Members of City Council
FROM: Abdulkader Hashem, Principal Project Manager
VIA: Daniel Barros, City Manager
MEETING DATE: Wednesday, July 8, 2026
SUBJECT: Sustainable Transportation Planning Grant Award

RECOMMENDATION

RESOLUTION APPROVING AND AUTHORIZING THE CITY MANAGER TO EXECUTE

AGREEMENTS WITH THE CALIFORNIA DEPARTMENT OF TRANSPORTATION FOR THE COLMA BOULEVARD BICYCLE AND PEDESTRIAN IMPROVEMENT PLAN AND AMENDING THE TOWN’S 2026-2027 CAPITAL IMPROVEMENT PLAN PURSUANT TO CEQA GUIDELINE 15306

COUNCIL ADOPTED VALUES
The Colma Boulevard Bicycle and Pedestrian Improvement Plan is visionary because it advances a conceptual plan to provide safe, attractive, and sustainable travel options for people who walk, bicycle, or use public transportation along the corridor. Approval of the resolution continues the Town’s vision of making Colma Boulevard accessible and viable for all modes of travel.

BACKGROUND
The Town applied for this competitive Sustainable Transportation Planning grant and has been awarded $337,740 to study existing conditions and develop a conceptual plan to address deficiencies along Colma Boulevard.

The Town has designated Colma Boulevard as the planning project for use of the Sustainable Transportation Planning Grant funding. Improving pedestrian and bicycle accessibility and safety along the corridor is essential to maintaining a safe and connected transportation network. The Sustainable Transportation Planning Grant will fund the Colma Boulevard Bicycle and Pedestrian Improvement Plan. The California Department of Transportation (Caltrans), as the grant administrator, will provide oversight and guidance throughout the project. The attached resolution states the Town’s support for the Colma Boulevard Bicycle and Pedestrian Improvement Plan and designates the City Manager to execute a Restricted Grant Agreement (RGA) with Caltrans.

AGENDA ITEM 3.

ANALYSIS
The Colma Boulevard Bicycle and Pedestrian Improvement Plan is intended to improve safety and mobility for pedestrians and bicyclists along the corridor. The Plan will address existing deficiencies and establish goals and planning practices consistent with local and regional planning documents, including the Town of Colma General Plan, the Town’s Complete Streets policies, the San Mateo County Comprehensive Bicycle and Pedestrian Master Plan, the Colma Bicycle and Pedestrian Master Plan, and the Colma Systemic Safety Analysis Report (SSAR)

The Plan seeks to transform Colma Boulevard into a vibrant corridor that prioritizes safe and accessible travel for pedestrians and cyclists. Integrating the proposed improvements with regional transportation, land use, and housing goals will create a multimodal system that improves efficiency, connectivity, and public health. Encouraging Active Transportation choices through improved infrastructure will significantly reduce reliance on cars with connections to retail shops, businesses, and employment centers, leading to a tangible decrease in greenhouse gas (GHG) emissions.

FISCAL IMPACT
Caltrans has awarded the Town of Colma $337,740 for the Colma Boulevard Bicycle and Pedestrian Improvement Plan. The Town’s required local match is $43,760, or 11.47% of the project cost. The total project cost is estimated at $381,500.

Staff requests that the Town’s 2026-2027 Capital Improvement Plan be amended to include the Colma Boulevard Bicycle and Pedestrian Improvement Plan.

ENVIRONMENTAL
The City Council’s adoption of the resolution is exempt from environmental review under the California Environmental Quality Act (CEQA) pursuant to CEQA Guidelines Section 15306, Information Collection. The resolution authorizes information gathering for potential bicycle and pedestrian improvements along Colma Boulevard. Adoption of the resolution will not commit the Town to a specific course of action or approve any physical improvements. Any future improvements will be considered for approval only after appropriate CEQA review has been completed and considered.

ALTERNATIVES
The City Council could choose not to adopt the resolution. This alternative is not recommended because the Town would lose grant funding for planning improvements along Colma Boulevard that are important to local businesses, residents, and the environment.

CONCLUSION
Staff recommends that the City Council adopt the resolution.

ATTACHMENTS
A. Resolution
B. Award Letter

Res 2026-__, STPG/Colma Boulevard Bicycle and Pedestrian Improvement Plan Page 1 of 2 RESOLUTION NO. 2026-XX

OF THE CITY COUNCIL OF THE TOWN OF COLMA

RESOLUTION APPROVING AND AUTHORIZING THE CITY MANAGER TO EXECUTE

AGREEMENTS WITH THE CALIFORNIA DEPARTMENT OF TRANSPORTATION FOR THE

COLMA BOULEVARD BICYCLE AND PEDESTRIAN IMPROVEMENT PLAN AND AMENDING THE TOWN’S 2026-2027 CAPITAL IMPROVEMENT PLAN PURSUANT TO CEQA GUIDELINE 15306
The City Council of the Town of Colma does resolve as follows:

1. Background
a) The Town is eligible to receive federal and/or state funding for certain transportation planning related plans, through the California Department of Transportation. b) Town staff would like to use such funding for the Colma Boulevard Bicycle and Pedestrian Improvement Plan (the “Plan”).
c) A Restricted Grant Agreement is needed to be executed with the California Department of Transportation before such funds can be reimbursed through the Transportation Planning Grant Program.
d) The Town of Colma wishes to delegate authorization to execute these agreements and any amendments thereto to allow for funding of the Plan. e) Further, if these agreements are executed to fund the Plan, Town staff would also like to amend the Town’s 2026-2027 Capital Improvement Plan to include the Colma Boulevard Bicycle and Pedestrian Improvement Plan.

2. Order
a) The City Council does hereby approve and authorize the City Manager, or designee, to execute all Restricted Grant Agreements and any amendments thereto with the California Department of Transportation, subject to review by the City Attorney, to allow for funding of the Plan.
b) The City Council does hereby amend the Town’s 2026-2027 Capital Improvement Plan to include the Colma Boulevard Bicycle and Pedestrian Improvement Plan. //
//
//
//
//

ATTACHMENT A

Res 2026-__, STPG/Colma Boulevard Bicycle and Pedestrian Improvement Plan Page 2 of 2

Certification of Adoption
I certify that the foregoing Resolution No. 2026-XX was duly adopted at a regular meeting of the City Council of the Town of Colma held on July 8, 2026, by the following vote:

Name Voting Present, Not Voting Absent
Aye No Abstain Not Participating
Carrie Slaughter, Mayor
Helen Fisicaro
Joanne F. del Rosario
Thomas Walsh
Ken Gonzalez
Voting Tally

Dated ______________________ ___________________________________ Carrie Slaughter, Mayor

Attest: ____________________________
Michelle Estabillo, City Clerk

“Improving lives and communities through transportation.”

DIVISION OF TRANSPORTATION P LANNING
P.O. BOX 942873 , MS–32 SACRAMENTO, C A 94273–0001
(916) 261-3326 | TTY 711
www.dot.ca.gov
May 29, 2026te

SENT VIA E-MAIL
On behalf of the California Department of Transportation (Caltrans), Division of Transportation Planning, we are pleased to congratulate you on your Sustainable Transportation Planning Grant award.

Sustainable Transportation Planning Grant Program
Grant Award
Fiscal Year
Grant
Category
Grant Fund
Source
Project Title
Grantee/Agency
Executive Director
Grantee/Agency
Contact
Sub-Recipient(s)
Caltrans District
Contact(s)
Caltrans District
Contact(s) E-mail
Grant Award Local Match
(Cash)
Local Match
(In-Kind)
Total
Local Match
%
Local Match
Total
Project Cost
Conditions of Award Due to Caltrans Grant Expiration Date Final Invoice Due * The final contractually agreed upon Local Match and Fund Source are located on the Grant Application Cover Sheet and Cost & Schedule. Any change in Local Match that increases/decreases the Total Project Cost must be approved by Caltrans and may require a Formal Amendment. Each invoice must include the contractual/agreed upon local match % - any deviation to th
is amount requires an approved Tapered Local Match prior to invoice submittal. Any change to the Local Match Fund Source requires prior Caltrans approval and an Administrative Amendment. 2026-27
Sustainable Communities Competitive
SHA
Colma Boulevard Bicycle and Pedestrian Improvement Plan Town of Colma
Daniel Barros
Abdulkader Hashem
Becky Frank, Marley Mathews
[email protected], [email protected]
$337,740
$43,760
$0
$43,760

11.47%
$381,500
July 10, 2026
June 30, 2029
August 29, 2029

ATTACHMENT B
Caltrans Sustainable Transportation Planning Grant Program Grant Award

“Improving lives and communities through transportation.” Next Steps

1. The Caltrans District Grant Manager will schedule a Conditional Award Meeting with your agency soon.
 The attached specific and general conditions and project revisions necessary to accept grant funding will be discussed at this meeting.

2. The required conditions must be submitted to the Caltrans District Grant Manager no l
ater than the date listed in the table above.
 Failure to satisfy these conditions will result in the forfeiture of grant funds.

3. The Caltrans District Grant Manager will review and approve all items required to fulfill the attached specific and general conditions.

4. Once the r
equired conditions are met and the agreement is executed, the Caltrans District Grant Manager will:
 Send a Notice to Proceed letter (for MPO/RTPAs, this will happen after the OWP/OWPA formal amendment is approved). Grant work cannot begin until the Notice to Proceed letter is received by your agency.  Coordinate and schedule a grant kick-off meeting w ith your agency.

If you have q
uestions concerning your Conditional Grant Award, please reach out to your Caltrans District contact listed in the table above.

Sincerely,

ERIN THOMP
SON
Chief, Office of Regional and Community Planning
Attachments:

Specific and General Conditions

Sustainable Transportation Planning Grant Program
Grant Award Specific and General Conditions
Specific Conditions
If Specific Conditions have been identified for this grant, they will be listed below. Please make all necessary revisions to the Grant Application Cover Sheet, Scope of Work (SOW), and/or the Cost & Schedule, and complete the right column to indicate where the specific conditions were addressed.

Specific Conditions
Conditions Addressed
List Document,
Section & Page(s)

6. Identify the authorized signer(s) and email address(s) for the grant agreement that will be routed
via Adobe Acrobat Sign.

1. SOW Task B: Include more details regarding RFP process and procedures.

4. C&S: Ensure tasks titles are consistent with the SOW (Task 4).

5. C&S Task 5: Consider adjusting task schedule. Task 5 starts four months into the project which seems soon considering Public Outreach won’t begin until eight months after project start.

2. SOW Task 2 - Add Task Deliverables similar to other tasks in SOW.

3. C&S: Revise schedule to reflect a timeline of September 2026 through June 2029.

Specific Conditions
Conditions Addressed
List Document,
Section & Page(s)

General Conditions
Please review the General Conditions below and complete them, as necessary. Most of these items are outlined in the Grant Application Guide, Ch. 5 and Appendix B. • Board Resolution – A current (less than one year old) Local Board Resolution, signed by the governing board that includes the grant project title and job title of the person authorized to enter into a contract with Caltrans, is required to be submitted to Caltrans by August 14, 2026.
• Government Entity Taxpayer ID Form is now required in place of the previously required STD-204. It is required by Caltrans Accounting to ensure payments are sent to the correct recipient and address.
• Scope of Work (SOW) and Cost & Schedule (Refer to Grant Application Guide, Appendix B Checklists) These are frequently missed requirements:
o Project Management stand-alone tasks, staff and/or consultant coordination are not allowed. Project Management activities must be charged to the tasks in which they are accrued.
o Include tasks for a kick-off meeting with Caltrans, invoicing, quarterly reporting, and Board adoption or acceptance.
o Ensure the deliverable for the consultant procurement task includes: Request for Proposal (RFP), executed consultant contract, and a copy of your agency’s procurement procedures.
o The earliest project start date is September 14, 2026, with an end date of June 30, 2029.

The Cost & Schedule will need to be updated to reflect a start date of September 2026 with at least one task extending to the grant expiration in June 2029. o Indirect Costs - For Local Government Agencies requesting to bill for indirect costs:

Indirect costs must be identified in the SOW and Cost & Schedule, and the indirect cost rate included at the bottom of the Cost & Schedule.
• Grant Application Cover Sheet and Cost & Schedule
o Ensure the grant award, local match, and total project costs are consistent with the amounts listed in the award letter.
• Grant Application Cover Sheet - Must identify the specific source of cash and in-kind local match funds; and must identify the agency providing the local match. o If your agency is using staff time as a cash match, the application cover sheet must identify the source of local match funds for staff time (e.g., General Fund). o Direct grantee staff time is not an allowable in-kind match and must be identified as cash match.
• Third Party In-Kind Valuation Plan, if applicable - Third-party in-kind contributions consist of goods and services donated from outside the grantee’s agency (e.g., printing, facilities, interpreters, equipment, advertising, staff time, and other goods or services). If utilizing third- party in-kind contributions to satisfy the local match requirement:
o Ensure in-kind contribution information is identified on the Grant Application Cover Sheet and Cost & Schedule.
o To clarify, sub-recipient staff time, if reimbursed, is considered cash match. If sub- recipient staff time is donated, it would be considered in-kind. o Submit a Third-Party In-kind Valuation Plan. The district can provide a copy of the valuation plan checklist and template.

• Ensure Consistency - All changes made to the Grant Application Cover Sheet, SOW, and Cost & Schedule are made consistently in all documents.

Grant Administrative Requirements
Refer to the Grant Application Guide, Ch. 5, and the Restricted Grant Agreement boilerplate for a detailed overview of the Grant Administrative Requirements that must be adhered to over the life of the project. In summary:
• Third Party Contracts - Competitive consultant procurement, i.e., Request for Proposals (RFP) is required for all grant projects.
o If a consultant has already been hired to complete the SOW activities, ensure the process to procure the consultant was a competitive process (documentation must be provided to Caltrans); the grant work must have been part of the original RFP. o If using an on-call consultant list, the process for establishing the list must be competitive and less than five years old (documentation must be provided to Caltrans). • Quarterly Reporting – Quarterly Progress Reports (a narrative of completed project activities) are submitted on a quarterly basis.
• Invoicing and Financial Requirements –
o Maintain a proper accounting system (MS Excel is unacceptable). o Request for Reimbursements/invoices (RFRs) must be submitted at least quarterly, but no more than monthly.
 One-time, lump sum invoices are not allowed.
 If requesting reimbursement of indirect costs, a copy of the ICAP/ICRP acceptance letter must be submitted with the first invoice.
 Local match commitments must be satisfied with every RFR/invoice, including any local match amount above the minimum amount. If you are unable to meet this commitment, coordinate with your district Contract Manager.  All work must be completed by June 30, 2029.
 Final RFR/invoice and the final product are due no later than August 29, 2029.  The final RFR/invoice will not be processed without the final product. o An Indirect Cost Allocation Plan/Indirect Cost Rate Proposal (ICAP/ICRP) must be submitted each year to the Inspector General Independent Office of Audits and Investigations for approval. Instructions for submitting an ICAP/ICRP are available at the following webpage: https://ig.dot.ca.gov/resources
• Grant Amendments - Proposed changes to the Grant Application Cover Sheet, SOW, and Cost & Schedule (e.g., local match amount, fund source, movement of funds) will require an Amendment and Caltrans approval. Please contact Caltrans for guidance on this process.

AGENDA ITEM 4.

STAFF REPORT

TO: Mayor and Members of City Council
FROM: Jacob Bard, Planner
Farhad Mortazavi, City Planner
VIA: Daniel Barros, City Manager
MEETING DATE: Wednesday, July 8, 2026
SUBJECT: El Camino Real Veterinary Conditional Use Permit and Design Review Permit

RECOMMENDATION
Staff recommends that the City Council adopt the following:

RESOLUTION APPROVING A CONDITIONAL USE PERMIT AND DESIGN REVIEW PERMIT FOR A SPECIALIZED VETERINARY HOSPITAL AT 1300 EL CAMINO REAL AND FINDING THE PROJECT EXEMPT FROM ENVIRONMENTAL REVIEW PURSUANT TO CEQA GUIDELINE 15301

COUNCIL ADOPTED VALUES
The discussion of the Veterinary Hospital’s Conditional Use Permit and Design Review Permit is consistent with the Council values of responsibility because it gathers information and considers actions pertaining to safety and economic development of the city, and vision because it looks to the future when making decisions.

BACKGROUND
The Project Site is two parcels located at 1300 El Camino Real APN 010-422-040 (Parcel A) and 240 Collins Ave APN 010-422-050 (Parcel B). The primary site at 1300 El Camino Real is zoned “E” Executive Administrative and has a General Plan Land Use Designation of Executive Administrative. An application was submitted by CJ Wells of Wells Construction on behalf of Lenity Vet Specialists on April 8, 2026, for a Use Permit to establish a specialized veterinary clinic at the Project Site. The use would be predominantly contained within the existing two-story 18,600 square foot office building which would undergo significant interior renovations to build out a range of veterinary-related floor uses (See Sheet T1 of Project Plans, Attachment B). The building’s exterior, including color, storefront system, and key architectural features are all to remain the same, as are the site’s landscaping, and parking. The only exterior changes are the addition of two new doors and a dog walking area on the South side of the building, an area which is inaccessible to the public and significantly screened from all off-property vantage points. Furthermore, no

AGENDA ITEM 4.

increases to floor area, lot coverage, or building envelope are proposed. The Project Site has a total of 65 parking spaces between the two parcels. Historically, several use permits have been issued for the site and provide the context for the existing site conditions. The most consequential and applicable use permit is identified by Resolution No. 815 and was approved by the City Council on January 8, 1986 and allowed for the construction of the structure, site design, and parking we see on the site today. More recent entitlements have seen the structure and site updated and consistent with the Design Review – Spanish/Mediterranean standards. Most recently, through PL2025-018 and -019 the current tenant updated the site safety and aesthetics by adding a wrought iron fence to deter trespassers and added new landscaping along El Camino Real.

ANALYSIS
Design
The applicant is proposing improvements which mainly consist of interior tenant improvements which are not subject to Planning design review. However, three minor improvements to the exterior are proposed including one new door to be provided for access to the emergency veterinary services portion of the structure on the north side, and one new door on the south side for access to the proposed dog walking area. These improvements do not alter or compromise the overall architectural scheme, and the building remains in compliance with the design requirements of the Design Review – Spanish/Mediterranean overlay. With regard to the new dog walking area, it is sited entirely behind the existing structure on the south side and therefore screened from vantage points on the public right of way on Collins, as well as El Camino Real.

Parking
As mentioned above the total existing parking between the two subject parcels is 65 spaces which were previously approved by the Town. According to Section 5.03.172 of the Colma Municipal Code which sets the “E” Executive, Administrative zone development standards, medical service office uses require one (1) parking space for each three hundred (300) square feet of gross floor area. Per the Project Plans, the gross floor area is 18,600 square feet, meaning required parking is 62 spaces. Therefore, the Project complies with parking requirements.

Use
Per Section 5.03.171 of the Colma Municipal Code which sets the permitted uses in the “E” Executive/Administrative zone, Medical Service Offices, including veterinary services are explicitly allowed pursuant to the approval of a use permit by City Council. Furthermore, the proposed use would better utilize the existing site, as currently, only approximately 10% of the space is used for a construction company office. The applicant provided a project narrative (Attachment C) which details expected patient and staff volume throughout the day. This shows that the site is well equipped to handle both staff and patients. No evidence indicates the use would cause an excess or overflow of vehicle traffic, which would impact neighboring properties or street parking on Collins Avenue.

Lastly, proper and safe disposal of waste materials associated with the use will be implemented, in line with industry-best practices, to ensure the safety of staff, customers,

AGENDA ITEM 4.

and members of the public.

Use Permit Findings
The proposed use is consistent with the General Plan and the Zoning Ordinance of the Town of Colma.

The Subject Property has the General Plan land use designation of Executive Administrative and is within the El Camino Real Corridor Planning Area. The Property’s zoning designation is “E” Executive Administrative. The Project is consistent with these designations. The proposed veterinary use is consistent with the General Plan because the El Camino Real Corridor Planning Area allows for medical offices which include veterinary offices. The Zoning Ordinance lists Medical Service Offices as a conditionally permitted use in the district, and the Project will comply with all applicable development standards. The Project does not propose any improvements which would exacerbate any nonconformities or unreasonably impact neighboring properties.

The granting of the Use Permit will not be detrimental to the public health, safety or public welfare, or materially injurious to properties or improvements in the vicinity.

The Project, which proposes a new veterinary medical use, will be contained entirely within an existing structure and will not be detrimental to public health, safety and welfare because the project is designed to minimize potential impacts. Existing parking on both project sites is compliant with the Zoning Code standards and will satisfy the parking needs of all employees and customers. Additionally, the interior improvements will be built to current building, fire, and safety standards and will be subject to building inspection.

Therefore, granting the Use Permit will not be detrimental to the public health, safety, or public welfare, or otherwise be materially injurious to properties or improvements in the vicinity.

Existing property uses, large or small, will not be detrimentally affected by the proposed use.

As discussed in the Use Permit findings, findings i & ii contained in the Resolution approving the Use Permit and Design Review Permit, the Project proposes a use that is allowed by the Town’s General Plan and the Town’s Zoning Ordinance. Any temporary impacts resulting from construction activities will be mitigated with the implementation of a construction management plan. As noted, the new use will be limited to an existing building and therefore, granting the use permit is not anticipated to detrimentally affect existing property uses.

The granting of the Use Permit will not constitute a grant of special privilege inconsistent with the limitations imposed by the Zoning Ordinance on the existing use of properties, large or small, within the Town of Colma.

The Project is compliant with the standards of the Zoning Ordinance, and the applicant is not requesting any special privileges or exceptions other than a Use Permit which is

AGENDA ITEM 4.

required by the Town’s Zoning Ordinance for this type of new use.

The City Council is satisfied that the proposed structure or building conforms to the purposes and intent of the General Plan and Zoning Ordinance of the Town of Colma.

The Project proposes no new structure or building on the site. The existing building was previously reviewed against the General Plan and Zoning Ordinance and was approved by the Town of Colma.

The proposed use will not constitute a nuisance as to neighboring persons or properties.

No evidence indicates that the Project would create unreasonable impacts which would constitute a nuisance to neighboring persons or properties. Based on the projected staff and patient volume, the existing on-site parking will satisfy the needs of the new use and parking will not overflow onto the street or other properties.

Design Review Findings
The architectural, site and landscape design of the proposed project incorporates design elements adopted for the “DR” Zone.

The existing structure, site and landscape design was previously approved by the Town and is consistent with the requirements of the “DR” Zone. The minor changes to the exterior of the structure include two new exterior doors on the first floor. This change does not represent a substantial deviation from the existing architectural design, and the overall Project site remains in compliance with the “DR” Zone.

The architectural, site and landscape design substantially reflects the goal of the “DR” Zone to achieve a consistent site, landscape and building design theme for the Town of Colma.

As mentioned in design review permit findings, finding i, contained in the Resolution approving the Use Permit and Design Review Permit, the Project proposes minor exterior changes to an existing structure and site which is compliant with and reflects the goals of the “DR” Zone. No Changes to the existing landscaping, site design, or key architectural features are proposed. The project will add two new exterior doors which will not substantially impact the building design theme.

REASON FOR RECOMMENDED ACTION
Staff recommends the City Council adopt the resolution approving the Conditional Use Permit and Design Review Permit to allow for a specialized veterinary hospital at 1300 El Camino real because, as discussed, the proposal is consistent with the goals of the General Plan, the requirements of the Zoning Ordinance and the findings for Use Permit and Design Review approval can be made. Furthermore, the Project represents a significant investment in an existing underutilized site. The Project would enhance accessibility to advanced veterinary medicine for the residents and visitors of Colma. Finally, it would also increase foot traffic to local businesses at Serra Center and 280 Metro Center, to the

AGENDA ITEM 4.

benefit of the Town’s economic development.

SUSTAINABILITY IMPACT

Adoption of the resolution will improve sustainability by allowing for the adaptive reuse of an underutilized site and bring the structure up to current building code standards. The project supports sustainability by allowing the use of the existing structure as a veterinary hospital.

FISCAL IMPACT
None. There is no fiscal impact related to the Veterinary Hospital Conditional Use Permit.

ENVIRONMENTAL
As Lead Agency for approval of the permit under CEQA, the Town of Colma finds the project is Categorically Exempt under CEQA, California Code of Regulations Section 15301(a), Class 1, Existing Facilities - minor alteration of existing public or private structures with negligible expansion of use. Further, no exception to the categorical exemption applies. Notably, there are no unusual circumstances that apply to the project.

ALTERNATIVES
Available alternative actions to the City Council:

1. Approve the Use Permit with recommended conditions.

2. Modify or add conditions.

3. Deny the Use Permit with findings.

CONCLUSION
Staff recommends the City Council adopt the resolution approving the Conditional Use Permit and Design Review Permit for a specialized veterinary clinic at 1300 El Camino Real.

ATTACHMENTS
A. Resolution
B. Conditional Use Permit Submittal Final Revision
C. Letter from Lenity Veterinary
D. Letter of Support - Banfield

Res. 2026-__, 1300 El Camino Real Veterinary Use Permit Page 1 of 9 RESOLUTION NO. 2026-__
Of The City Council Of The Town Of Colma

RESOLUTION APPROVING A CONDITIONAL USE PERMIT AND DESIGN REVIEW PERMIT FOR A SPECIALIZED VETERINARY HOSPITAL AT 1300 EL

CAMINO REAL AND FINDING THE PROJECT EXEMPT FROM ENVIRONMENTAL REVIEW PURSUANT TO CEQA GUIDELINE 15301
Property Owner: El Camino Colma LLC
Location: 1300 El Camino Real, Colma CA 94014
Assessor’s Parcel Number: 010-422-040 & 010-422-050
The City Council of the Town of Colma does hereby resolve as follows:

1. Background
(a) On April 8, 2026, CJ Wells on behalf of Lenity Vet Specialists, submitted an application for a Use Permit and Design Review Permit under the Zoning Code of the Town of Colma to use the property at the above-referenced address and Assessor's Parcel Numbers (“Subject Property”) for improvements and construction to create a veterinary specialty hospital (“The Project”);
(b) Notice of a public hearing was duly noticed and posted on three official bulletin boards of the Town of Colma.
(c) A public hearing was held on this matter on July 8, 2026, at which time all interested persons were given an opportunity to be heard.
(d) The City Council has reviewed and considered the information contained in the staff report, evidence presented at the public hearing, as well as any and all oral and written testimony on the proposed project.

2. Findings.

The City Council finds that:
(a)
Findings Relating to CEQA Review. The proposed project is Categorically Exempt from the requirements of the California Environmental Quality Act (CEQA) pursuant to CEQA Guidelines Section 15301(a) – Existing Facilities.

Discussion. A Class 1 “Existing Facilities” Categorical Exemption is appropriate for this project because (1) The project will occupy an already-constructed building, no new structures are proposed. (2) The proposal stays within the existing building envelope with negligible expansion of use. (3) The physical environmental conditions such as grading, drainage, and building mass remain unchanged.

(b) Findings Relating to the Granting of a Conditional Use Permit. In accordance with Colma Municipal Code Section 5.03.242, the City Council makes the following findings necessary to grant a Conditional Use Permit for the Project at the Subject Property:

ATTACHMENT A
Res. 2026-__, 1300 El Camino Real Veterinary Use Permit Page 2 of 9

(i) The proposed use is consistent with the General Plan and the Zoning Ordinance of the Town of Colma.

Discussion: The Subject Property has the General Plan land use designation of Executive Administrative and is within the El Camino Real Corridor Planning Area. The Property’s zoning designation is “E” Executive Administrative. The Project is consistent with these designations. The proposed veterinary use is consistent with the General Plan because the El Camino Real Corridor Planning Area allows for medical offices which include veterinary offices. The Zoning Ordinance lists Medical Service Offices as a conditionally permitted use in the district, and the Project will comply with all applicable development standards. The Project does not propose any improvements which would exacerbate any nonconformities or unreasonably impact neighboring properties. (ii)
The granting of the Use Permit will not be detrimental to the public health, safety or public welfare, or materially injurious to properties or improvements in the vicinity.

Discussion: The Project, which proposes a new veterinary medical use, will be contained entirely within an existing structure and will not be detrimental to public health safety and welfare because the project is designed to minimize potential impacts. Existing parking on both project sites is compliant with the Zoning Code standards and will satisfy the parking needs of all employees and customers. Additionally, the interior improvements will be built to current building, fire, and safety standards and will be subject to building inspection. Therefore, granting the Use Permit will not be detrimental to the public health, safety, or public welfare, or otherwise be materially injurious to properties or improvements in the vicinity.
(iii)
Existing property uses, large or small, will not be detrimentally affected by the proposed use.

Discussion: As discussed in the Use Permit findings, findings i & ii, contained in the Resolution approving the Use Permit and Design Review Permit, the Project proposes a use that is allowed by the Town’s General Plan and the Town’s Zoning Ordinance. Any temporary impacts resulting from construction activities will be mitigated with the implementation of a construction management plan. As noted, the new use will be limited to an existing building and therefore, granting the use permit is not anticipated to detrimentally affect existing property uses.
(iv)
The granting of the Use Permit will not constitute a grant of special privilege inconsistent with the limitations imposed by the Zoning Ordinance on the existing use of properties, large or small, within the Town of Colma.

Discussion: The Project is compliant with the standards of the Zoning Ordinance, and the applicant is not requesting any special privileges or exceptions other than a Use Permit which is required by the Town’s Zoning Ordinance for this type of new use. (v)
The City Council is satisfied that the proposed structure or building conforms to the purposes and intent of the General Plan and Zoning Ordinance of the Town of Colma.

Discussion: The Project proposes no new structure or building on the site. The existing building was previously reviewed against the General Plan and Zoning Ordinance and was approved by the Town of Colma.

Res. 2026-__, 1300 El Camino Real Veterinary Use Permit Page 3 of 9

(vi) The proposed use will not constitute a nuisance as to neighboring persons or properties.

Discussion: No evidence indicates that the Project would create unreasonable impacts which would constitute a nuisance to neighboring persons or properties. Based on the projected staff and patient volume, the existing on-site parking will satisfy the needs of the new use and parking will not overflow onto the street or other properties. (c)
Findings related to the Granting of a Design Review Permit. In accordance with Colma Municipal Code Section 5.03.153, the City Council makes the following findings necessary to grant a Design Review for the Project at the Subject Property:
(i)
The architectural, site and landscape design of the proposed project incorporates design elements adopted for the “DR” Zone.

Discussion: The existing structure, site and landscape design was previously approved by the Town and is consistent with the requirements of the “DR” Zone. The minor changes to the exterior of the structure include two new exterior doors on the first floor. This change does not represent a substantial deviation from the existing architectural design, and the overall Project site remains in compliance with the “DR” Zone. (ii)
The architectural, site and landscape design substantially reflects the goal of the “DR” Zone to achieve a consistent site, landscape and building design theme for the Town of Colma.

Discussion: As mentioned in design review permit finding i, contained in the Resolution approving the Use Permit and Design Review Permit, the Project proposes minor exterior changes to an existing structure and site which is compliant with and reflects the goals of the “DR” Zone. No Changes to the existing landscaping, site design, or key architectural features are proposed. The project will add two new exterior doors which will not substantially impact the building design theme.

3. Conditional Use Permit and Design Review Permit Approved A Conditional Use Permit shall be and hereby is granted to use the property located at 1300 El Camino Real, (APN: 010-422-040 & 010-422-050) for a specialized veterinary hospital, and the design of the project is hereby approved, subject to the general terms and conditions set forth in this Resolution and the following project-specific conditions:

Planning Department project-specific conditions

1. Upon submittal to the Building Department, the applicant shall provide a detailed construction management plan which identifies the on-site locations of construction related equipment and should be designed to mitigate any construction impacts on neighboring properties.

2. Subsequent permit submittals shall substantially conform to the plans entitled “Lenity Vet Specialists” consisting of seven sheets prepared by Wells Construction, Inc dated May 19, 2026.

Building Department project-specific conditions

Res. 2026-__, 1300 El Camino Real Veterinary Use Permit Page 4 of 9

1. Apply for a building permit. Submit Architect/Engineer plans.

2. Tenant improvements must comply with the 2025 CBC Chapter 11B accessibility requirements.

3. The plumbing fixture count must be based on the building’s total square footage

4. The proposed exterior dog-walking area must be accessible.

Fire District project-specific conditions

1. Fire Department access around the entire building shall be maintained, including the proposed dog walking area which shall be accessible from El Camino Real.

2. The Exist Egress path throughout the whole building shall be verified and compliant with Fire District standards.

3. The address numbers on the East side of the building facing El Camino Real shall be increased in size to 12 inches.

4. Building permit plans shall identify the location of oxygen cylinders as well as other surgical machinery and explain the system and their processes to the satisfaction of the Fire District.

Engineering Department project-specific conditions
Site Improvements

1. Permits. A Grading Permit is required if grading outside of the building footprint is proposed or required and cut & fill quantities exceed 50 CY. Applicant shall complete and submit a grading permit application, grading permit checklist, and all supporting documents listed in the grading permit checklist. Encroachment Permit(s) (from the Town for work on Colma Blvd, and a permit from Caltrans for work on El Camino Real) are required for any work encroaching into the public right-of-way.

2. Stormwater Management. The project may be required to comply with Provision C.10 (Trash Controls) of the Municipal Regional Stormwater Permit (MRP 3.0) by installing full trash capture drain inserts in all storm drain inlets onsite.

3. Drain Inlets. On-site storm drain inlets shall be marked with the words “No Dumping! Flows to Bay” or equivalent.

4. Interior Floor Drains. Interior floor drains shall be plumbed to the sanitary sewer system.

A pre- treatment device on the sewer lateral may be required to comply with sewer district regulations if any.

5. Fire Sprinkler Test Water. The project design and construction shall provide for fire sprinkler test water to be discharged into landscaped areas or the sanitary sewer system.

6. Air Conditioning Condensate. Condensate from air conditioning units shall be directed to landscape areas or connected to the sanitary sewer system. Any anti-algal or descaling

Res. 2026-__, 1300 El Camino Real Veterinary Use Permit Page 5 of 9

agents must be properly disposed of.

7. Erosion and Sediment Control Plan. Construction plans shall include a site-specific erosion and sediment control plan (ESC) and Construction Best Management Practices (BMP) plan sheet into the plan set. Erosion & Sediment Control Measures and Best Management Practices shall be implemented and maintained throughout the duration of construction.

8. Storm Runoff. Runoff shall not be allowed to flow across lot lines or across property boundaries onto adjacent private property without an easement being recorded by the permittee at no cost to the Town. The proposed dog walk area surface type/material should provide infiltration and/or drain away from the neighboring property to prevent cross-property drainage.

9. The existing trash enclosure area shall be updated to provide a roofed and enclosed area for dumpsters, recycling containers, etc., designed to prevent stormwater run-on and runoff.

Other Regulatory Permits

1. Applicant/Property Owner are responsible for obtaining approvals and any required or applicable regulatory permits from County Health and/or State Agencies.

Construction Activities

1. Conditions of Approval with Plan Sets. The conditions of approval shall be reproduced on the first page of the plans submitted for demolition, grading or building permits. Additional pages may be used if necessary. At least one copy of the stamped approved plans, along with the Approval Letter and Conditions of Approval and/or mitigations, shall be available for review at the job site at all times.

2. Underground Service Alert. Prior to commencing construction, the applicant will request an Underground Service Alert (USA) of the construction site.

3. Traffic Control Plan. The permittee shall submit a Traffic Control Plan to the City Engineer for review and approval prior to commencing any work on the project, including demolition or grading work, for control procedures during the construction of the project. The Plan shall include at least the following: the route(s) that construction trucks shall use to access the property, identification of the access point(s) to the site, any proposed staging area for trucks waiting to enter the site, traffic management for any work within the improved portion of a public right-of-way, and any proposed traffic controls, such as the use of flag persons, to ensure the safe entry and exit of trucks accessing the project site. Throughout the construction period for the project, the permittee must faithfully implement the approved Traffic Control Plan.

4. Construction Staging Plan. Prior to the issuance of any demolition, building, or grading permit, the permittee shall submit a construction staging plan for the review and approval of the City Planner. The plan shall show where construction materials will be stockpiled prior to use, where construction debris will be collected, how frequently the debris will be removed, and where parking will be provided for construction equipment and construction workers. Construction activity on the project site shall be in compliance with the approved

Res. 2026-__, 1300 El Camino Real Veterinary Use Permit Page 6 of 9

construction staging plan.

5. Construction Signage. Prior to commencing any work on the project, including demolition or grading work, the permittee shall post on the project site in clear view of the public right-of-way, a sign indicating hours of construction and a phone number of the permittee to call for noise complaints.

6. Construction Hours. Per Colma Municipal Code 5.04.220(c), Standard Hours of Construction, within a radius of 500 feet of any residential unit, construction related work including truck hauling is limited to Monday to Friday from 8:00 AM to 7:00 PM, Saturday, 9:00 AM to 5:00 PM, and Sunday from 12:00 PM to 5:00 PM.

7. Approved Haul Route. The Permittee shall submit proposed haul route to and from the project site, which route shall be subject to review and approval by the Public Works Director or his Designee. All contractors and suppliers shall be advised to use the approved haul route in moving materials and equipment to and from the project site.

8. Permitted Grading Season . Grading work shall be limited to the period between May 1 st and September 30 th unless an alternative schedule is approved in writing by the City Engineer in conjunction with the approval of an Erosion and Sediment Control Plan

9. Repairs to Public Improvements. The Permittee shall be responsible for the cost of repairs to any improvements within the public right-of-way that are damaged during construction.

The permittee shall submit documentation of the existing condition of the approved haul route and the public improvements along the project’s frontage, including but not limited to trees, tree grates, signs, light poles, drainage inlets, curbs, gutters, etc. to the satisfaction of the City Engineer prior to issuance of a grading or building permit. This survey shall be submitted to the City Engineer prior to issuance of a grading or building permit. This survey shall be submitted to the City Engineer for review and approval. All damage shall be repaired to the satisfaction of the Public Works Director or his Designee Public Work Director or his Designee at no cost to the Town prior to approval of final occupancy. Notwithstanding for the foregoing, all damage that is a threat to public health or safety, as determined by the Public Works Director, shall be repaired immediately.

10. Storage of Materials in the Public Roadway. No material or equipment shall be stored on the improved portion of any public roadway at any time.

11. Litter Control. Prior to the end of each workday during construction, the contractor or contractors shall pick up and properly dispose of all litter resulting from or related to the project, whether located on the property, within the public rights-of-way, or properties of adjacent or nearby neighbors.

12. Provide an erosion and sediment control and construction best management practices plan sheet in the permit set submitted for construction permits.

4. Terms
(a)
Permittee. As used in this Permit, the word “Permittee” shall mean each person using the property pursuant to the permit granted herein, including successors to the person first obtaining the permit.

Res. 2026-__, 1300 El Camino Real Veterinary Use Permit Page 7 of 9

(b) Recordable Covenant; Transfer. The Town may record this Use Permit with the San Mateo County Recorder. The Use Permit shall run with the land and shall be freely and automatically transferred to each user of the property described herein, subject to each of the specific and general conditions herein.
(c)
Prior Entitlements. The granting of this Use Permit shall supersede any existing use permits and non-conforming use rights, rendering them null and void. (d)
Amendments.
(i) The City Planner may, through the administrative process, grant an extension of time to comply with any condition of approval or a Minor Amendment to the Design Approval or the conditions of the Use Permit. Any other amendment may be granted only by the City Council.
(ii) A Minor Amendment means any approval that would qualify for a categorical exemption under CEQA Guidelines.
(e)
Modification or Revocation for Cause. The Town may modify or revoke this Permit should it determine that (a) the property is being operated or maintained in a manner that is detrimental to the public health or welfare, is materially injurious to property or improvements in the vicinity, constitutes a public nuisance, or is contrary to any law, code or regulation, or (b) if the user fails to comply with and satisfy the conditions herein.

5. General Conditions
This Permit is conditioned upon the Permittee and each user of the subject property fully and faithfully performing each of the following generally-applicable obligations. (a)
Duty to Comply With Laws. The Permittee and each user must comply with all applicable federal, state and municipal laws, codes and regulations, including the relevant California Building and Fire Codes. Nothing herein shall be construed as authorizing any approvals under, or any exceptions to any other law, code or regulation, or as authorizing any change to the occupancy classification of the premises or any buildings thereon as defined in the relevant California Building Code.
(b)
Indemnification. The Permittee shall defend, indemnify, pay and hold the Town of Colma harmless from all costs and expenses, including attorney’s fees, incurred by the Town or held to be the liability of the Town in connection with the Town’s defense of its actions in any proceeding brought in any state or federal court challenging the Town’s actions with respect to the Permittee’s project.
(c)
Agreement Required. The Permittee must agree to comply with each and every term and condition herein by counter-signing a copy of this Resolution and returning the counter- signed copy to the City Clerk no later than forty-five (45) days following City Council approval of the permit. If Permittee is not the property owner, then the property owner must consent to use of the property on the terms and conditions herein by counter-signing a copy of this resolution and returning the counter-signed copy to the City Clerk no later than forty-five (45) days following City Council approval of the permit.

Res. 2026-__, 1300 El Camino Real Veterinary Use Permit Page 8 of 9

Certification of Adoption
I certify that the foregoing Resolution No. 2026-__ was duly adopted at a regular meeting of the City Council of the Town of Colma held on July 8, 2026, by the following vote:

Name Voting Present, Not Voting Absent
Aye No Abstain Not Participating
Carrie Slaughter, Mayor
Helen Fisicaro
Joanne F. del Rosario
Thomas Walsh
Ken Gonzalez
Voting Tally

Dated ______________________ ___________________________________ Carrie Slaughter, Mayor

Attest: ____________________________
Michelle Estabillo Gourlie, City Clerk

NOTICE OF RIGHT TO PROTEST

The Conditions of Project Approval set forth herein include certain fees, dedication requirements, reservation requirements, and other exactions. Pursuant to Government Code Section 66020(d)(1), these Conditions constitute written notice of a statement of the amount of such fees, and a description of the dedications, reservations, and other exactions. You are hereby further notified that the 90-day approval period in which you may protest these fees, dedications, reservations, and other exactions, pursuant to Government Code Section 66020(a), began on date of adoption of this resolution. If you fail to file a protest within this 90-day period complying with all of the requirements of Section 66020, you will be legally barred from later challenging such exactions.

AGREEMENT
Permittee
The undersigned agrees to comply with each and every condition set forth in this resolution.

Dated: _________________ ______________________________________ CJ Wells, Wells Construction

Res. 2026-__, 1300 El Camino Real Veterinary Use Permit Page 9 of 9

Property Owner
The undersigned agrees to use of the property on the terms and conditions set forth in this resolution.

Dated: _________________ ______________________________________ Joe Cassidy, El Camino Colma LLC
[Notarization of Property Owner's signature recommended]

Preliminary
Design
Date:

Scale:

Owner:

This design is the property of
Wells Construction, Inc. any
distribution without
authorization is strictly
prohibited

$77$&+0(17%
Preliminary
Design
Date:

Scale:

Owner:

This design is the property of
Wells Construction, Inc. any
distribution without
authorization is strictly
prohibited
EXA
EXA
EXA
EXA
EXA
EXA

COLMA CREEK
EXA
EXA
EXA
EXA
Dog Walk Area
Collins Ave
El Camino Real

Date:

Scale:

This design is the property of
Wells Construction, Inc. any
distribution without
authorization is strictly
prohibited

Date:

Scale:

This design is the property of
Wells Construction, Inc. any
distribution without
authorization is strictly
prohibited

Date:

Scale:

This design is the property of
Wells Construction, Inc. any
distribution without
authorization is strictly
prohibited

Date:

Scale:

This design is the property of
Wells Construction, Inc. any
distribution without
authorization is strictly
prohibited

Date:

Scale:

This design is the property of
Wells Construction, Inc. any
distribution without
authorization is strictly
prohibited

CA: 619655 | NV: 59136 | WA: WCIINI*921PM
www.wellsconstruction.com | 10648 Industrial Avenue, Roseville, CA 95678 | Phone 916.788.4480 | Fax 916.788.4481 To:

Town of Colma Planning Department
1198 El Camino Real
Colma, CA 94014
Project Address:
1300 El Camino Real
Colma, CA 94014
Planning Division:

After 25 years in practice, Dr. Kim Carlson, DVM, DACVS has outgrown her current veterinary practice – Lenity Vet Specialists – located in San Mateo. Dr. Carlson and her staff are looking to relocate and build a larger, state-of-the-art facility in Colma. This move will allow the team to continue serving its existing Bay Area clients, while also adding more jobs and expanding their ability to serve more of the local community – providing access to better and faster care for clients and their animals.

Hours of Operation & Expected Patient Volume:

If approved, the clinic would operate Monday through Friday from 8:00 AM to 6:00 PM for scheduled specialty appointments, in addition to providing 24/7 emergency care. The facility is expected to have approximately 40 staff members on site at full capacity.

Patient activity is generally steady throughout the day, with slightly higher volumes during early morning and evening hours. Between 6:00 AM and 10:00 AM, we typically see 5 to 10 patient visits, and between 6:00 PM and 10:00 PM, approximately 10 to 12 visits. During the daytime hours (10:00 AM to 6:00 PM), visits are more evenly distributed, averaging one to two patients per hour.

Overall, traffic remains moderate and controlled, with appointments scheduled to avoid crowding. For surgical procedures, which typically last one to two hours, pet owners usually leave the facility and return later for pickup, often spending time within the surrounding area rather than remaining on site.

Project Overview:

The project would comprise primarily of an interior renovation to the existing building at 1300 El Camino Real. The building size, shape, and overall footprint is ideal for a veterinary specialty hospital – as specialty hospitals offer more services than standard general veterinary practices.

ATTACHMENT C

CA: 619655 | NV: 59136 | WA: WCIINI*921PM
www.wellsconstruction.com | 10648 Industrial Avenue, Roseville, CA 95678 | Phone 916.788.4480 | Fax 916.788.4481 1300 El Camino Real is a two-story building with an existing and fully operational elevator to safely transport staff, clients, and patients. Broadly, all emergency, intensive care, and advanced imaging services will be located on the first floor. To the extent possible, all other specialty services (e.g., inpatient, staff areas, pain rehab, etc.) will be located on the second floor. There will be some room type redundancy from floor-to-floor to optimize standard of care (e.g., exam rooms, client waiting areas, lab spaces, patient holding areas, etc.)

The clinic will be comprised of / feature the following:
• Reception, client waiting area(s)
• Exam rooms
• Treatment areas
• Pharmacy & labs
• Patient holding areas (i.e., wards) with cages, animal runs • Surgery suites
• Advanced diagnostic imaging (x-Ray, CT , MRI)
• Internal medicine
• Emergency & intensive care
• Physical rehabilitation
• Customer and employee restrooms
• Offices, staff rooms, break areas
• Storage, laundry, utility rooms
• Dog walking area

Please refer to the proposed floor plan for a more detailed view of the hospital layout and workflow.

Staff, client, and patient safety and experience are of the utmost importance – and therefore careful planning (based on industry leading practices) will be integrated into the design, construction, and ongoing operations of the hospital.

To maintain a comfortable, clean, and odor-free environment, we will implement immediate cleanup protocols for animal messes, ensuring proper disposal. The hospital will feature medical-grade surfaces (e.g., flooring) that are both durable and easy to clean to maintain sanitation standards.

In addition, the facility will have a multi-zone HVAC system and exhaust fans in key areas. HVAC design will provide a comfortable environment for all while also promoting animal health (e.g., eliminating airborne contaminants) and controlling odor.

CA: 619655 | NV: 59136 | WA: WCIINI*921PM
www.wellsconstruction.com | 10648 Industrial Avenue, Roseville, CA 95678 | Phone 916.788.4480 | Fax 916.788.4481 The hospital will not include outdoor kennels or off-leash areas. Renovation of the interior will include standard noise insulation materials, minimizing any disturbance to the surrounding area.

All rooms housing advanced imaging (e.g., CT , MRI) will be designed and built in accordance with best-practices and will include close coordination between owner, general contractor, equipment supplier, architect, engineer, imaging consultant, shielding contractor.

Closing Remarks:

We believe this new facility will be a valuable asset to the local community by providing convenient access to high-quality veterinary care and advanced services. With the growing demand for animal services, our expanded capacity will reduce wait times and ensure pets receive prompt, best-in-class services to maximize their health and wellbeing.

Approving this conditional use permit will ensure that the local pet population receives compassionate and professional care from our experienced team of doctors. We are committed to providing the best possible care for our patients, and we are excited about the opportunity to continue serving your community.

In 2026, Dr. Carlson founded the Bay Area arm of Project Street Vet, an initiative dedicated to providing free veterinary care to pets within the homeless community.

She plans to incorporate this mission into the Colma hospital, ensuring it serves not only as a place for high-quality care, but also as a resource that makes a meaningful impact beyond its walls.

Thank you for considering our application. We look forward to the possibility of moving forward with our plans and continuing to serve the community of Colma.

Submitted by:

CJ Wells
Wells Construction

ATTACHMENT D

AGENDA ITEM 5.

STAFF REPORT

TO: Mayor and Members of City Council
FROM: Michelle Estabillo , City Clerk
VIA: Daniel Barros, City Manager
MEETING DATE: Wednesday, July 8, 2026
SUBJECT: Flag Policy Discussion

RECOMMENDATION
Staff recommends that the City Council discuss and provide direction to staff regarding Councilmember Ken Gonzalez’s request to display the police flag, the firefighter flag, and the military flag at the Colma Community Center and/or Potentially Other Town Properties.

COUNCIL ADOPTED VALUES
Inclusivity and Respect: Building trust to foster an inclusive, supportive, and open environment.

Responsibility: Making decisions by taking long-range consequences into consideration, including potential social impacts of government expression.

BACKGROUND
On June 26, 2019, the City Council adopted a flag policy (Administrative Code Subchapter 1.18) establishing that Town Flag Poles are nonpublic forums intended for government expression.

On an annual basis in January, the City Council adopts a resolution directing the flying of certain flags pursuant to the policy. In 2026, the City Council adopted Resolution No. 2026-01 directing the flying of certain flags, including the flags of various foreign governments.

On May 27, 2026, following public safety concerns and a previous Study Session, the City Council adopted Resolution No. 2026-21 to rescind Resolution No. 2026-01, eliminating the previous authorization to fly various foreign government commemorative flags. Resolution No. 2026-21 also directed staff to exclusively fly the LGBTQ+/Pride Flag annually on the first Wednesday in June through the end of the month at the Colma Community Center in lieu of the Town of Colma Flag.

Also on May 27, 2026, Councilmember Ken Gonzalez requested that the City Council consider displaying the police flag, the firefighter flag, and the military flag at the Colma Community Center and/or at other Town properties potentially including Town Hall or the Colma Police Station property. Staff is returning to Council to obtain specific policy direction on this request.

AGENDA ITEM 5.

ANALYSIS
The Town’s flag policy establishes that Town flagpoles are nonpublic forums intended strictly for government expression. Because any additions to the permitted commemorative displays require City Council approval, staff requires guidance on whether to integrate first responder and military flags into the approved display calendar or policy framework.

When evaluating additional flag-raising events or extended displays, the City Council should consider historical civic engagement and operational impacts associated with these activities:

• Public Participation: Historically, attendance at Town flag-raising events has been predominantly limited to staff members, with very minimal, and frequently no, public participation.

• Staffing and Operational Costs: Conducting separate, designated flag-raising ceremonies or managing additional physical flag changes incurs operational costs. These costs are primarily driven by the staff time required to coordinate, set up, and be present during the events, which diverts staff from core Town services.

FISCAL IMPACT
The previous schedule of seven commemorative flag events cost the Town between $500 and $1,500 annually in staff resources and operational expenses. While the resolution adopted on May 27, 2026 optimized resource allocation, budget requirements will rise with the addition of specialized police, firefighter, and military flags. The final fiscal impact will depend on the frequency, duration, and ceremonial requirements set by the City Council.

ENVIRONMENTAL
This item is not a project under the California Environmental Quality Act (CEQA) Guidelines section 15378, as it is an administrative and policy-setting activity that will not result in a direct or indirect physical change to the environment.

ALTERNATIVES
The alternatives are listed below.

CONCLUSION
Staff requests that the City Council consider the following options:

• Option 1: make no further changes to the list of flags that will be flown. On May 27, 2026, the City Council adopted a resolution amending the list of flags that will be flown in Town by removing the flying of various foreign government commemorative flags.

The resolution directed that only the Pride Flag would be flown in the month of June. • Option 2: Fly one (1) or more of the following flags during the corresponding recognition period at the Colma Police Station or Colma Community Center, whichever is decided by the City Council. If the Council directs that flags be flown at the Colma Police Station, staff will return with an amendment to the flag policy as currently it only

AGENDA ITEM 5.

allows flags to be flown at the Colma Community Center and Town Hall.

Flag Recognition Period Location(s)
Police Flag January 9th: National Law
Enforcement Appreciation
Day
May: National Police Week
August: National Night out
Colma Police Station
Colma Community Center
Firefighter Flag May (first Sunday): National
Volunteer Firefighter Day
September: Firefighter
Appreciation Month
Colma Police Station
Colma Community Center
Colma Fire Protection District
Fire Station (Not a Town
Facility and the Town has no
control over whether a flag
can be flown at this location)
Military Flag (P.O.W. or other,
please specify)
May: National Military
Appreciation Month
Colma Police Station
Colma Community Center

ATTACHMENTS
None