Colma City Council
September 23, 2026

AGENDA

REGULAR MEETING

CITY COUNCIL OF THE TOWN OF COLMA
Wednesday, September 23, 2026
7:00 PM

Meetings of the City Council are held in-person in Council Chambers and via Zoom Video Conference in compliance with the Brown Act and Senate Bill 707.

To attend the meeting in person:

Town Hall, Council Chamber, 1198 El Camino Real, Colma CA 94014

To view/hear the meeting via Zoom Video Conference:

Join Zoom Meeting:

https://us02web.zoom.us/j/85610028212

Meeting ID: 856 1002 8212
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To provide Public Comment:

Members of the public wishing to provide public comment in person are requested to complete a yellow speaker card and submit it to the City Clerk. Members of the public wishing to provide public comment via Zoom Video Conference must raise their hand via Zoom Video Conference in order to be called upon by the City Clerk. Comments should be kept to three minutes or less.

If there appears to be a large number of speakers, time may be reduced to no less than one minute each, at the discretion of the Mayor.

The City Council Meeting Agenda Packet and supporting documents are available for review on the Town’s website www.colma.ca.gov or at Colma Town Hall, 1198 El Camino Real, Colma, CA. Persons interested in obtaining an agenda via e-mail should call 650-997-8300 or email a request to [email protected].

Reasonable Accommodation
Upon request, this publication will be made available in appropriate alternative formats to persons with disabilities, as required by the Americans with Disabilities Act of 1990. Any person with a disability, who requires a modification or accommodation to view the agenda, should direct such a request to Nathan Bassett, ADA Coordinator, at 650- 997-8300 or [email protected]. Please allow two business days for your request to be processed.

PLEDGE OF ALLEGIANCE AND ROLL CALL

ADOPTION OF AGENDA

PRESENTATION
• Recognition of Honor Roll Students

PUBLIC COMMENTS
Comments on the Consent Calendar and Non-Agenda Items will be heard at this time.

Comments on Agenda Items will be heard when the item is called.

CONSENT CALENDAR

1. Motion to Approve the Minutes from the September 9, 2026 Regular Meeting

2. Motion to Approve Checks Paid - August 2026

3. Motion to Adopt a Resolution Approving Fiscal Year 2024 Safe Streets and Roads for All (SS4A) Grant Allocated by the US Department of Transportation for Updating and Enhancing Colma Comprehensive Safety Action Plan and Speed Management Pursuant to CEQA Guideline 15306

4. Motion to Adopt a Resolution Approving and Authorizing The City Manager To Execute A Contract Amendment With Tyler Technologies, Inc., To Amend The Contract Start Date From August 1, 2026, To November 1, 2026; To Purchase Additional ERP Pro 10 System Modules; And To Add Contract Contingency And Sales Tax Costs, Increasing The Contract By One Hundred Fifteen Thousand, Four Dollars ($115,004), From Two Hundred Fifty One Thousand, Six Hundred Eighty Five Dollars ($251,685) To A Not-To-Exceed Cost Of Three Hundred Sixty-Six Thousand, Six Hundred And Eighty-Nine Dollars ($366,689), Pursuant To CEQA Guideline 15378

PUBLIC HEARING

5. Motion to Introduce an Ordinance Amending Section 1.06.270 of the Colma Municipal Code Relating to (1) Increasing the Financial Threshold for Negotiated, Informal, and Form Bids Consistent with the California Uniform Public Construction Cost Accounting Act; and (2) Modify the Threshold for Approval of Plans, Specifications and Working Details for all Public Works Projects Pursuant to CEQA Guideline 15378

REPORTS

Mayor/City Council
Committee
City Manager

ADJOURNMENT

AGENDA ITEM 1.

STAFF REPORT

TO: Mayor and Members of City Council
FROM: Abigail Dometita, Deputy City Clerk
VIA: Daniel Barros, City Manager
MEETING DATE: Wednesday, September 23, 2026
SUBJECT: Minutes from 9/9/26 Regular Meeting

RECOMMENDATION
Staff recommends that the City Council Approve the Minutes from the September 9, 2026 Regular Meeting.

ATTACHMENTS
A. Minutes - Regular Meeting 09.09.26 DRAFT

MINUTES

REGULAR MEETING
City Council of the Town of Colma
Town Hall Council Chamber
1198 El Camino Real , Colma CA

Wednesday, September 9, 2026
Regular Session - 7:00 PM

PLEDGE OF ALLEGIANCE AND ROLL CALL
Mayor Slaughter called the meeting to order at 07:02 PM.

Council Present – Mayor Carrie Slaughter, Council Member Joanne del Rosario, Council Member Thomas Walsh, Council Member Ken Gonzalez

Council Absent – Vice Mayor Helen Fisicaro

Staff Present – City Manager Daniel Barros, City Attorney Christopher Diaz, Police Commander Sherwin Lum, Director of Planning and Public Works Brad Donohue, Administrative Services Director Nathan Bassett, City Clerk Michelle Estabillo, and Deputy City Clerk Abigail Dometita

Council recited the Pledge of Allegiance.

ADOPTION OF AGENDA
Action: A motion was made by Council Member Thomas Walsh, seconded by Council Member Joanne del Rosario, to adopt the agenda.

The motion passed by the following vote:

Yes: Carrie Slaughter, Joanne del Rosario, Thomas Walsh, Ken Gonzalez No: None
Abstain: None

Absent: Helen Fisicaro
Vote Result: Yes 4, No 0, Abstained 0

PRESENTATION
• Proclamation Recognizing September 11, 2026 as Patriot Day and National Day of Service and Remembrance

The Mayor read a proclamation recognizing September 11, 2026 as Patriot Day and National Day of Service and Remembrance and invited members of the Colma Police Department and Colma Fire Protection District to the podium to accept it.

Councilmember del Rosario recognized San Franciscan Betty Ong, who died aboard American Airlines Flight 11 during the September 11, 2001, terrorist attacks. Betty is buried at Cypress Lawn Memorial Park.

• Proclamation Recognizing September as Suicide Prevention Month

The Mayor read a proclamation recognizing September as Suicide Prevention Month and invited Mai Le, Suicide Prevention Committee Member, Community Health Planner of First 5 San Mateo County to the podium to accept it; she offered brief remarks and thanked the Council for their support.

PUBLIC COMMENTS
Comments on the Consent Calendar and Non-Agenda Items will be heard at this time.

Comments on Agenda Items will be heard when the item is called.

There were no Public Comments.

CONSENT CALENDAR

1. Motion to Approve the Minutes from the August 26, 2026 Regular Meeting

2. Motion to Adopt a Resolution Approving and Authorizing the City Manager to Purchase One Compact Tractor with One Backhoe Attachment and One Bucket Attachment from Belkorp AG for $85,431.74, Pursuant to CEQA Guideline 15378

3. COLMA COMMUNITY CENTER ADMINISTRATION REMODEL PROJECT Motion to Adopt the Following:

a) Resolution Approving Change Order No. 1 to the Construction Contract with OnPoint Construction, to add $46,800 for Additional Scope of Work, Increasing the Total Contract Amount from $186,070 to $232,870, Pursuant to CEQA Guideline 15301; and

b) Resolution Amending the Colma Community Center Administration Remodel Project Budget by Authorizing an Additional Appropriation in the Amount of $46,800, for a New Project Budget of $269,451, Pursuant to CEQA Guideline 15301

4. Motion to Adopt a Resolution Adopting the Salary Schedule Effective September 27, 2026, as Pursuant to CEQA Guideline 15378
There were no Public Comments.

Action: A motion was made by Council Member Joanne del Rosario, seconded by Council Member Thomas Walsh, to approve the Consent Calendar.

The motion passed by the following vote:

Yes: Carrie Slaughter, Joanne del Rosario, Thomas Walsh, Ken Gonzalez No: None
Abstain: None

Absent: Helen Fisicaro
Vote Result: Yes 4, No 0, Abstained 0

NEW BUSINESS

5. FY 2026-27 NON-PROFIT FUNDING
Consider: Motion to Adopt a Resolution Determining Eligibility for Grant Funding, Approving Grants to Eligible Organizations, Finding That Each Approved Grant Serves a Public Purpose, and Authorizing Contracts With Each Eligible Organization for the Use of Town Funds Pursuant to CEQA Guideline 15378
Deputy City Clerk Dometita presented the staff report.

Public Comments were received from the following:

AbilityPath, Anne-Marie Hong
Clinic by the Bay, Olga Ayala
CORA, Lynn Schuette
Daly City Partnership, Marya Ouro-Gbeleou
Daly City Public Library Associates, Clayton Koo
Greater Daly City Chamber of Commerce, Felicia Leong
HealthRIGHT 360 (Asian American Recovery Services), Anastacio Flores, Jr.

HIP Housing, Troy Wilson
JUHSD Thornton High School, Yvette Yambao
LifeMoves, Elmer Martinez
MELP/AbleCloset, Norm Torello
Moonstar Charitable Organization, Daisy Li and Felix Fong My Good Brain, Peri Trono
Operation Santa Claus, Marie Villarosa
Renaissance Entrepreneurship Center, Carlos Reyes, Jr.

San Bruno Mountain Watch, Ariel Cherbowsky Corkidi
San Mateo County Community Colleges Foundation, Ron Derenzi San Mateo County Jobs for Youth, Carlos Zapata
Sitike Counseling Center, Keri Kirby
Sustainable San Mateo County, Mollie Carter
YouthPoint Health, Annya Shapiro
Resident, Cynthia Silva

Council discussion followed; Deputy City Clerk Dometita and City Manager Barros answered their questions. Council made changes to the staff recommended funding amounts, which are marked in red below:

Grantee Name Grantee
Request
Staff Proposed
Grant Amount
Approved
Funding
AbilityPath (Community Gatepath) $7,500 $6,500 $6,500 AgeUp, Inc. (formerly Ombudsman
Services of SMC)
$5,000 $2,500 $2,500
Clinic by the Bay $9,375 $5,000 $5,700
Community Overcoming Relationship
Abuse (CORA)
$9,000 $9,000 $9,000
Daly City Partnership $10,000 $5,000 $5,000
Daly City Public Library Associates
(DCPLA)
$6,154 $5,700 $6,100
Greater Daly City Chamber of
Commerce
$65,000 $50,000 $50,000

HealthRIGHT 360 (Asian American
Recovery Services)
$5,000 $3,000 $3,000
Human Investment Project, Inc.
(HIP Housing) [1]
$5,000 $5,000 $5,000
JUHSD Thornton High School $6,000 $3,000 $3,000
LifeMoves [1] $10,000 $5,000 $5,000
MELP/AbleCloset $5,000 $4,000 $4,700
Moonstar Charitable Organization $15,000 $8,000 $9,000 My Good Brain $6,800 $3,000 $3,000
Operation Santa Claus $3,000 $3,000 $3,000
Renaissance Entrepreneurship
Center
$5,000 $3,500 $3,500
San Bruno Mountain Watch $4,000 $2,500 $2,500
San Mateo County Community
Colleges Foundation
$10,000 $5,000 $5,000
San Mateo County Jobs for Youth $4,000 $4,000 $4,000 Sitike Counseling Center $8,000 $6,500 $6,500
South San Francisco Education
Foundation
$6,500 $6,500 $6,500
Sustainable San Mateo County $2,000 $500 $500
YouthPoint Health $10,000 $6,000 $6,000
TOTALS $217,329 $152,200 $155,000

[1] Funding to come from Legal Mandates line item in Planning Department budget Action: A motion was made by Council Member Thomas Walsh, seconded by Council Member Ken Gonzalez, to Adopt a Resolution Determining Eligibility for Grant Funding, Approving Grants to Eligible Organizations, Finding That Each Approved Grant Serves a Public Purpose, and Authorizing Contracts With Each Eligible Organization for the Use of Town Funds Pursuant to CEQA Guideline 15378.

The motion passed by the following vote:

Yes: Carrie Slaughter, Joanne del Rosario, Thomas Walsh, Ken Gonzalez No: None
Abstain: None

Absent: Helen Fisicaro
Vote Result: Yes 4, No 0, Abstained 0

REPORTS
Mayor/City Council
• None

Committee
• None
City Manager
• Annual Town Picnic is this Saturday from 11am - 3pm. Open to residents only.

ADJOURNMENT
The Mayor adjourned the meeting at 08:37 PM.

Respectfully submitted,

Abigail Dometita, CMC
Deputy City Clerk

AGENDA ITEM 2.

STAFF REPORT

TO: Mayor and Members of City Council
FROM: Michelle Estabillo , City Clerk
VIA: Daniel Barros, City Manager
MEETING DATE: Wednesday, September 23, 2026
SUBJECT: Checks Paid - August 2026

RECOMMENDATION

ATTACHMENTS
A. August 2026 Check History Listing

Page: 1Check History ListingapCkHist
11:56AM Town of Colma09/01/2026
firstBank code:

Check # Date Vendor Status Clear/Void Date Amount PaidInvoice Inv. Date Check Total 03264 MARIO AGUILAR 2003494.003C62862 275.0007/27/202608/12/202608/05/2026 275.00 03801 BLACK & VEATCH CORPORATION 1503865C62863 69,450.5007/30/202608/12/202608/05/2026 69,450.50 03424 CALIFORNIA MUNICIPAL 26072203C62864 600.0008/03/202608/21/202608/05/2026 600.00 00057 CINTAS CORPORATION #2 4276350638C62865 634.8907/21/202608/11/202608/05/2026 634.89 01037 COMCAST CABLE 0097028 072026C62866 07/20/202608/12/202608/05/2026 394.56 C 0097051 072026 789.1207/20/202608/12/2026 394.56
03224 DECORATIVE PLANT SERVICE, INC. 11337C62867 157.6208/01/202608/10/202608/05/2026 157.62 03886 LIZBETH B ELLIS 12C62868 220.0007/29/202608/20/202608/05/2026 220.00 02499 GE CAPITAL INFO RICOH USA INC 110180218C62869 389.1007/17/202608/11/202608/05/2026 389.10 00229 LORENA GUZMAN 2003495.003C62870 275.0007/27/202608/25/202608/05/2026 275.00 03712 HD SUPPLY, INC. F/K/A 9251701452C62871 111.1407/20/202608/10/202608/05/2026 111.14 01190 MARIA LUISA LOPEZ 2003498.003C62872 575.0007/29/202608/19/202608/05/2026 575.00 02788 MARGARET-ROSE S. LUNA-SEVILLA 89C62873 11/25/202508/14/202608/05/2026 280.00 C 87 11/15/202508/14/2026 245.00
C 91 03/07/202608/14/2026 245.00
C 93 06/06/202608/14/2026 245.00
C 94 06/23/202608/14/2026 245.00
C 90 1,295.0012/27/202508/14/2026 35.00
00280 ODP BUSINESS SOLUTIONS 476695884001C62874 07/21/202608/11/202608/05/2026 26.64 C 476705124001 28.3807/21/202608/11/2026 1.74
03954 PACIFIC COAST AV 26-088C62875 1,075.0007/29/202608/10/202608/05/2026 1,075.00 04006 DEBBIE MIRA PADILLA 2003496.00362876 80.0007/27/202608/05/2026 80.00 01816 QUALITY STRIPING, INC. 96084C62877 5,786.0007/27/202608/24/202608/05/2026 5,786.00 03617 EMMA SANCHEZ 7/26/26 ReimbC62878 55.6807/28/202608/10/202608/05/2026 55.68 Page: 1

Page: 2Check History ListingapCkHist
11:56AM Town of Colma09/01/2026
firstBank code:

Check # Date Vendor Status Clear/Void Date Amount PaidInvoice Inv. Date Check Total 03015 U.S. BANK CORPORATE PMT SYSTEMV62879 0.0008/04/202608/05/2026 0.00 03015 U.S. BANK CORPORATE PMT SYSTEM 07/22/26 AbellanaC62880 07/22/202608/13/202608/05/2026 5,233.17 C 07/22/26 Navarro 07/22/202608/13/2026 4,850.59
C 07/22/26 Estabillo 07/22/202608/13/2026 4,053.39
C 07/22/26 Azzopardi 07/22/202608/13/2026 3,778.66
C 07/22/26 Gotelli 07/22/202608/13/2026 3,091.42
C 07/22/26 Lee 07/22/202608/13/2026 3,006.00
C 07/22/26 Esquivias 07/22/202608/13/2026 2,948.87
C 07/22/26 Dometita 07/22/202608/13/2026 2,803.21
C 07/22/26 Wollman 07/22/202608/13/2026 2,231.61
C 07/22/26 Velasquez 07/22/202608/13/2026 949.47
C 07/22/26 Bassett 07/22/202608/13/2026 226.79
C 07/22/26 Rumayor 07/22/202608/13/2026 137.20
C 07/22/26 Barros 33,325.3807/22/202608/13/2026 15.00 03843 INTERNAL REVENUE SERVICE PPD 08/07/2026C62881 791.3108/07/202608/13/202608/07/2026 791.31 01340 NAVIA BENEFIT SOLUTIONS PPD 08/07/2026C62882 08/07/202608/10/202608/07/2026 1,594.89 C PPD 08/10/2026 M 1,869.8908/07/202608/10/2026 275.00 02787 AECO SYSTEMS, INC. 25149C62883 360.0008/01/202608/20/202608/12/2026 360.00 00013 ANDY'S WHEELS & TIRES 69501C62884 45.0007/13/202608/21/202608/12/2026 45.00 00004 AT&T 000025623831C62885 40.7408/01/202608/18/202608/12/2026 40.74 03758 AUTO SOUND PERFORMANCE 15871C62886 07/29/202608/19/202608/12/2026 539.50 C 15885 739.5008/07/202608/19/2026 200.00
03447 NIKOLE AZZOPARDI 7/28-7/29/26 ReimbC62887 42.8707/28/202608/14/202608/12/2026 42.87 03801 BLACK & VEATCH CORPORATION 1504083C62888 28,927.2508/04/202608/18/202608/12/2026 28,927.25 04008 BOYD LIGHTING FIXTURE COMPANY C062851C62889 193.3908/04/202608/24/202608/12/2026 193.39 00051 CALIFORNIA WATER SERVICE CO. 07/29/26 Bill DateC62890 07/29/202608/17/202608/12/2026 6,661.48 C 9690644444-07/30/26 07/30/202608/17/2026 1,127.94
C 9670644444-07/30/26 07/30/202608/17/2026 1,007.34
Page: 2

Page: 3Check History ListingapCkHist
11:56AM Town of Colma09/01/2026
firstBank code:

Check # Date Vendor Status Clear/Void Date Amount PaidInvoice Inv. Date Check Total C 7690644444-07/30/26 9,758.0007/30/202608/17/2026 961.24 01560 LUZ CHARITO CASANAS 2003501.003C62891 275.0008/03/202608/18/202608/12/2026 275.00 00093 CITY OF SOUTH SAN FRANCISCO 524471C62892 1,380.0007/21/202608/21/202608/12/2026 1,380.00 03539 CLARK PEST CONTROL 40297478C62893 08/03/202608/20/202608/12/2026 156.00 C 40297480 290.0008/05/202608/20/2026 134.00
00507 COLMA FIRE PROTECTION DISTRICT B2025-0039 Permit62894 1,252.0007/29/202608/12/2026 1,252.00 00507 COLMA FIRE PROTECTION DISTRICT B2026-0023E Permit62895 1,095.0008/10/202608/12/2026 1,095.00 01037 COMCAST CABLE 0094769 072626C62896 07/26/202608/18/202608/12/2026 15,318.25 C 0097069 072726 15,702.8107/27/202608/18/2026 384.56 03702 CORODATA RECORDS MANAGEMENT RS3807440C62897 191.7807/31/202608/17/202608/12/2026 191.78 00362 COUNTY OF SAN MATEO 8/28/26 CC DinnerC62898 94.0008/11/202608/18/202608/12/2026 94.00 03146 MARILYN COVARRUBIAS 2003459.003C62899 275.0006/15/202608/18/202608/12/2026 275.00 03551 CULLIGAN QUENCH INV10776367C62900 780.6305/01/202608/19/202608/12/2026 780.63 02793 DITO'S MOTORS 035581C62901 07/28/202608/24/202608/12/2026 1,031.80 C 035609 1,134.0008/03/202608/24/2026 102.20
03449 ABIGAIL DOMETITA 8/5/26 ReimbC62902 49.8508/05/202608/19/202608/12/2026 49.85 03685 REINALYN DUMA 7/13-7/24/26 ReimbC62903 381.9007/29/202608/19/202608/12/2026 381.90 03177 FUNFLICKS SF BAY AREA 73190173C62904 08/04/202608/18/202608/12/2026 1,352.70 C 73190261 2,705.4008/04/202608/18/2026 1,352.70
02499 GE CAPITAL INFO RICOH USA INC 5073619847C62905 478.0208/01/202608/19/202608/12/2026 478.02 02499 GE CAPITAL INFO RICOH USA INC 110180216C62906 282.7407/17/202608/18/202608/12/2026 282.74 04009 GET PLAQUES, LLC 08KBCOLMAGOV26C62907 1,194.0208/07/202608/18/202608/12/2026 1,194.02 02119 CHRISTOPHER GRANT 7/27-7/29/26 ReimbC62908 545.7508/05/202608/18/202608/12/2026 545.75 02803 GYMDOC, INC. 00183049C62909 155.0008/06/202608/24/202608/12/2026 155.00 Page: 3

Page: 4Check History ListingapCkHist
11:56AM Town of Colma09/01/2026
firstBank code:

Check # Date Vendor Status Clear/Void Date Amount PaidInvoice Inv. Date Check Total 03601 HEALTH AND HUMAN RESOURCE CNTR E0375063C62910 64.8008/04/202608/18/202608/12/2026 64.80 00174 HOME DEPOT CREDIT SERVICES 07/30/26 CLOSINGC62911 88.3807/29/202608/20/202608/12/2026 88.38 00181 IEDA 25367C62912 1,904.4708/01/202608/24/202608/12/2026 1,904.47 01813 JON'S FLAGS & POLES INC. F93244C62913 1,678.7007/31/202608/17/202608/12/2026 1,678.70 03714 JUNIOR CHEF STARS 1300C62914 08/05/202608/17/202608/12/2026 950.00 C 1304 06/12/202608/17/2026 950.00
C 1305 2,090.0007/17/202608/17/2026 190.00
00220 LC ACTION POLICE SUPPLY 75608C62915 2,974.6508/04/202608/18/202608/12/2026 2,974.65 03633 LEADSONLINE, LLC 427164C62916 5,760.0007/15/202608/18/202608/12/2026 5,760.00 01340 NAVIA BENEFIT SOLUTIONS 11100850C62917 400.0007/30/202608/18/202608/12/2026 400.00 03557 O'CONNOR & COMPANY 0726-30C62918 861.2507/31/202608/18/202608/12/2026 861.25 00280 ODP BUSINESS SOLUTIONS 476917828001C62919 29.3507/31/202608/21/202608/12/2026 29.35 04001 LI SHAN OW 2003480.003C62920 360.0007/10/202608/17/202608/12/2026 360.00 00307 PACIFIC GAS & ELECTRIC 9248309814-8 22Jul26C62921 07/22/202608/18/202608/12/2026 550.14 C 0567147369-1 28Jul26 769.7107/28/202608/18/2026 219.57 02970 PRODUCTIVE PRINTING & GRAPHICS 39495C62922 474.8408/06/202608/21/202608/12/2026 474.84 04007 THERESE RAMORAN 2003502.003C62923 275.0008/02/202608/19/202608/12/2026 275.00 03775 RAMOS OIL COMPANY CL247492C62924 1,956.7007/31/202608/24/202608/12/2026 1,956.70 00500 SMC CONTROLLERS OFFICE July 202662925 3,372.1008/05/202608/12/2026 3,372.10 00364 SMC FORENSIC LAB PS-INV105158C62926 1,080.0007/31/202608/18/202608/12/2026 1,080.00 00388 SONITROL 428549C62927 1,249.0808/01/202608/18/202608/12/2026 1,249.08 00830 STAPLES 6069511350C62928 07/25/202608/17/202608/12/2026 171.00 C 6069511347 07/25/202608/17/2026 96.68
C 6069511348 278.6607/25/202608/17/2026 10.98
Page: 4

Page: 5Check History ListingapCkHist
11:56AM Town of Colma09/01/2026
firstBank code:

Check # Date Vendor Status Clear/Void Date Amount PaidInvoice Inv. Date Check Total 01687 UNITED SITE SERVICES OF INV-6242604C62929 168.2607/30/202608/20/202608/12/2026 168.26 03075 SUAN MERAZ VARELA 2003503.00362930 50.0008/03/202608/12/2026 50.00 00047 C.L.E.A. PPD 08/21/202662931 585.0008/21/202608/21/2026 585.00 03843 INTERNAL REVENUE SERVICE PPD 08/21/2026C62932 791.3108/21/202608/28/202608/21/2026 791.31 01340 NAVIA BENEFIT SOLUTIONS PPD 08/21/2026C62933 1,564.1208/21/202608/24/202608/21/2026 1,564.12 02224 STANDARD INSURANCE COMPANY PPD 08/21/2026C62934 384.5008/21/202608/25/202608/21/2026 384.50 00013 ANDY'S WHEELS & TIRES 69556C62935 45.0008/13/202608/28/202608/19/2026 45.00 03960 ASSOCIATED RIGHT OF WAY SVCS 24540C62936 10,432.5008/06/202608/25/202608/19/2026 10,432.50 03855 AT&T ENT LLC, ACC BUSINESS 9769749115C62937 689.7808/11/202608/25/202608/19/2026 689.78 03334 LLC AT&T MOBILITY NATIONAL ACCOUNT 287296200335X080226C62938 2,836.4308/02/202608/25/202608/19/2026 2,836.43 01565 BAY CONTRACT MAINTENANCE, INC. 34927C62939 08/10/202608/24/202608/19/2026 3,172.48 C 34929 08/10/202608/24/2026 3,080.85
C 34928 08/10/202608/24/2026 3,080.85
C 34926 08/10/202608/24/2026 1,797.15
C 34931 08/10/202608/24/2026 733.52
C 34925 08/10/202608/24/2026 256.19
C 34930 12,344.8608/10/202608/24/2026 223.82
01183 BEST BEST & KRIEGER LLP 1070679C62940 08/17/202608/26/202608/19/2026 23,952.00 C 1070680 25,298.4008/17/202608/26/2026 1,346.40
03801 BLACK & VEATCH CORPORATION 1504528C62941 21,654.2508/11/202608/26/202608/19/2026 21,654.25 00051 CALIFORNIA WATER SERVICE CO. 0490644444-08/04/26C62942 08/04/202608/25/202608/19/2026 3,168.51 C 3890644444-08/04/26 08/04/202608/25/2026 2,951.38
C 4470644444-08/04/26 08/04/202608/25/2026 1,455.77
C 0880644444-08/04/26 08/04/202608/25/2026 786.25
C 3422893362-08/03/26 08/03/202608/25/2026 66.25
C 0944444444-08/03/26 08/03/202608/25/2026 66.25
C 5793906861-08/03/26 8,538.5808/03/202608/25/2026 44.17 Page: 5

Page: 6Check History ListingapCkHist
11:56AM Town of Colma09/01/2026
firstBank code:

Check # Date Vendor Status Clear/Void Date Amount PaidInvoice Inv. Date Check Total 03539 CLARK PEST CONTROL 39936923- ReissueC62943 06/01/202608/26/202608/19/2026 169.00 C 39936919-Reissue 325.0006/04/202608/26/2026 156.00
03539 CLARK PEST CONTROL 40297481C62944 08/10/202608/26/202608/19/2026 169.00 C 39936921 06/05/202608/26/2026 156.00
C 40113240 07/02/202608/26/2026 156.00
C 40297479 08/03/202608/26/2026 156.00
C 40113238 07/03/202608/26/2026 156.00
C 40297477 949.0008/03/202608/26/2026 156.00
01037 COMCAST CABLE 0096715 080726C62945 141.5608/07/202608/25/202608/19/2026 141.56 00812 COMMUNICATIONS MANAGERS ASSOC FY 2026-202762946 150.0008/10/202608/19/2026 150.00 02583 CRIME SCENE CLEANERS, INC. 97781C62947 410.0007/30/202608/31/202608/19/2026 410.00 00071 CSG CONSULTANTS, INC. 07/01/26-07/31/26C62948 08/14/202608/25/202608/19/2026 165,843.00 C 07/01/26-07/31/26CIP 228,080.2508/14/202608/25/2026 62,237.25 03705 DEGREE HVAC, INC. 44374C62949 14,270.0008/13/202608/27/202608/19/2026 14,270.00 02793 DITO'S MOTORS 035662C62950 95.7008/10/202608/31/202608/19/2026 95.70 03168 ENGINEERING DATA SOFTWARE, INC 240193C62951 9,050.6708/06/202608/26/202608/19/2026 9,050.67 03616 FLEXIBLE BENEFIT ADMIN 319265C62952 145.0008/13/202608/27/202608/19/2026 145.00 02499 GE CAPITAL INFO RICOH USA INC 110215219C62953 525.4408/05/202608/25/202608/19/2026 525.44 00280 ODP BUSINESS SOLUTIONS 477759473001C62954 08/07/202608/27/202608/19/2026 434.84 C 477715077001 08/04/202608/27/2026 92.27
C 477558402001 08/07/202608/27/2026 33.11
C 478514266001 08/14/202608/27/2026 31.64
C 477714826001 615.0008/04/202608/27/2026 23.14
00307 PACIFIC GAS & ELECTRIC 0512181543-4 06Aug26C62955 08/06/202608/24/202608/19/2026 2,575.46 C 3007220528-6 05Aug26 08/05/202608/24/2026 1,236.23
C 0576889222-5 06Aug26 08/06/202608/24/2026 228.38
C 0035222590-8 05Aug26 4,080.5108/05/202608/24/2026 40.44 Page: 6

Page: 7Check History ListingapCkHist
11:56AM Town of Colma09/01/2026
firstBank code:

Check # Date Vendor Status Clear/Void Date Amount PaidInvoice Inv. Date Check Total 03609 PAYMENTUS CORPORATION INV-15-182926C62956 283.5907/31/202608/26/202608/19/2026 283.59 03775 RAMOS OIL COMPANY CL249063C62957 1,810.2908/10/202608/27/202608/19/2026 1,810.29 01349 RCFFA SMCO MEMORIAL SERVICE 26-RCFFA62958 400.0008/10/202608/19/2026 400.00 00349 SEGALE & CERINI INC. 1897962959 07/31/202608/19/2026 24,899.00 18993 25,276.0007/31/2026 377.00
00716 SMCPCSA 2026 Appr. Luncheon62960 150.0008/10/202608/19/2026 150.00 02224 STANDARD INSURANCE COMPANY Sep2026CoverageC62961 247.5408/18/202608/25/202608/19/2026 247.54 00412 TELECOMMUNICATIONS ENGINEERING 50013C62962 1,652.5008/10/202608/31/202608/19/2026 1,652.50 03951 THE PROFESSIONAL TREE CARE CO. CINV-02632C62963 37,524.8408/11/202608/25/202608/19/2026 37,524.84 00411 TURBO DATA SYSTEMS 49420C62964 1,690.2307/31/202608/25/202608/19/2026 1,690.23 02849 6746050100 U.S. BANK PARS ACCOUNT 2026-09 OPEBC62965 137,066.0008/19/202608/25/202608/19/2026 137,066.00 02799 ASTOUND BUSINESS SOLUTION WAVE/ASTOUND 103745301-0012371C62966 442.8308/01/202608/27/202608/19/2026 442.83 03881 WAXIE SANITARY SUPPLY 83983332C62967 06/17/202608/26/202608/19/2026 841.39 C 84028455 1,113.0807/20/202608/26/2026 271.69
03594 A-1 FENCE AND DECK, INC,. 32158C62968 14,900.0008/18/202608/31/202608/26/2026 14,900.00 03795 VANESSA MARCAIDA ABUAN 2003513.00362969 50.0008/14/202608/26/2026 50.00 00522 ALAMEDA COUNTY SHERIFFS OFFICE 3/15-3/19/27Register62970 478.0008/13/202608/26/2026 478.00 00002 AT&T 08/18/2662971 43.8208/18/202608/26/2026 43.82 03519 BAY AREA JUMP 9/12/26C62972 1,337.0008/20/202608/31/202608/26/2026 1,337.00 00051 CALIFORNIA WATER SERVICE CO. 1727052702-08/18/26C62973 798.8408/18/202608/28/202608/26/2026 798.84 04012 LILIAN DENISSE CASTILLO PRECIADO 2003516.00362974 275.0008/14/202608/26/2026 275.00 02569 MARIA GRACIA/MIGUEL CATIMBANG 2003520.00362975 50.0008/18/202608/26/2026 50.00 01995 CELETTA INVESTIGATIVE SVCS 26-0817C62976 1,540.0008/17/202608/31/202608/26/2026 1,540.00 Page: 7

Page: 8Check History ListingapCkHist
11:56AM Town of Colma09/01/2026
firstBank code:

Check # Date Vendor Status Clear/Void Date Amount PaidInvoice Inv. Date Check Total 00057 CINTAS CORPORATION #2 427787259562977 08/04/202608/26/2026 1,055.24 4277872539 1,691.6008/04/2026 636.36
00093 CITY OF SOUTH SAN FRANCISCO 52449162978 1,435.0008/18/202608/26/2026 1,435.00 00507 COLMA FIRE PROTECTION DISTRICT 08/20/2662979 515.0008/20/202608/26/2026 515.00 01037 COMCAST CABLE 0188769 081226C62980 31.0208/12/202608/31/202608/26/2026 31.02 04010 MICHAEL G. DELLA PENNA 264962981 650.0008/11/202608/26/2026 650.00 00117 DELTA DENTAL OF CALIFORNIA BE007194681C62982 14,303.2009/01/202608/31/202608/26/2026 14,303.20 02793 DITO'S MOTORS 03570262983 1,148.2608/17/202608/26/2026 1,148.26 03591 CARMEN ESTRADA 2003514.00362984 50.0008/14/202608/26/2026 50.00 03535 AILEEN FLORES 2003512.00362985 246.0008/11/202608/26/2026 246.00 02499 GE CAPITAL INFO RICOH USA INC 110243456C62986 282.7408/17/202608/31/202608/26/2026 282.74 02382 MARIA GONZALEZ 2003515.00362987 275.0008/14/202608/26/2026 275.00 03580 MARIA GUERRERO 2003522.00362988 275.0008/18/202608/26/2026 275.00 03712 HD SUPPLY, INC. F/K/A 925284415062989 1,192.4508/14/202608/26/2026 1,192.45 02149 HDL COREN & CONE SIN06679462990 795.0008/20/202608/26/2026 795.00 01200 MARY HEALEY 2003521.00362991 275.0008/18/202608/26/2026 275.00 04011 CELIA VERONICA JIMENEZ 2003511.00362992 60.0008/11/202608/26/2026 60.00 00619 SHERWIN LUM 8/10-8/14/26 ReimbC62993 1,053.6608/18/202608/31/202608/26/2026 1,053.66 02993 MIXTISO Jul 30-Aug 20, 202662994 400.0008/20/202608/26/2026 400.00 03061 NICK BARBIERI TRUCKING LLC CL9551162995 643.4308/15/202608/26/2026 643.43 00280 ODP BUSINESS SOLUTIONS 47842885900162996 08/12/202608/26/2026 223.06 478429128001 232.7108/11/2026 9.65
04014 ONPOINT CONSTRUCTION Payment 1C62997 24,112.9008/17/202608/31/202608/26/2026 24,112.90 Page: 8

Page: 9Check History ListingapCkHist
11:56AM Town of Colma09/01/2026
firstBank code:

Check # Date Vendor Status Clear/Void Date Amount PaidInvoice Inv. Date Check Total 00307 PACIFIC GAS & ELECTRIC 1918250367-2 13Aug2662998 08/13/202608/26/2026 1,905.63 0092128195-2 19Aug26 08/19/2026 662.99
0678090639-9 18Aug26 08/18/2026 92.12
9593452526-2 19Aug26 2,694.4208/19/2026 33.68
03900 PORT53 1849762999 900.0008/18/202608/26/2026 900.00 03775 RAMOS OIL COMPANY CL25058263000 08/20/202608/26/2026 1,959.62 CL247710 2,062.8507/31/2026 103.23
03672 YESENIA GOMEZ RUAN 2003523.00363001 890.0008/20/202608/26/2026 890.00 03686 SERRA YELLOW CAB, INC 1078-03363002 2,881.7807/31/202608/26/2026 2,881.78 00357 SIERRA DISPLAY, INC. 2901863003 6,630.0008/14/202608/26/2026 6,630.00 00534 SMC TECHNOLOGY SERVICES DEPT A001863A220260763004 82.2507/31/202608/26/2026 82.25 02905 STALKER RADAR 48275063005 764.7308/17/202608/26/2026 764.73 01030 STEPFORD, INC. 260150663006 10,702.0008/20/202608/26/2026 10,702.00 00412 TELECOMMUNICATIONS ENGINEERING 49496C63007 1,652.5008/10/202508/31/202608/26/2026 1,652.50 04013 ROSA TORRES 2000216.00463008 120.0007/20/202608/26/2026 120.00 02386 VIBO MUSIC SCHOOL 0808202663009 317.9008/08/202608/26/2026 317.90 00432 VISION SERVICE PLAN 82581325463010 1,209.3108/19/202608/26/2026 1,209.31 00130 EMPLOYMENT DEVELOPMENT DEPT PPD08/07/2026C95757 25,622.3308/07/202608/07/202608/07/2026 25,622.33 00521 UNITED STATES TREASURY PPD 08/07/2026C95758 104,570.1508/07/202608/07/202608/07/2026 104,570.15 00631 P.E.R.S. PPD 08/07/2026C95759 68,524.5208/07/202608/07/202608/07/2026 68,524.52 01360 MISSIONSQUARE RETIREMENT PPD 08/07/2026BC95760 17,521.8508/07/202608/07/202608/07/2026 17,521.85 01360 MISSIONSQUARE RETIREMENT PPD 08/07/2026C95765 799.9108/07/202608/07/202608/07/2026 799.91 00521 UNITED STATES TREASURY PPD 08/10/2026 MC95766 1,379.5608/07/202608/07/202608/07/2026 1,379.56 00631 P.E.R.S. PPD 08/07/2026 MC95767 1,129.1708/07/202608/07/202608/07/2026 1,129.17 Page: 9

Page: 10Check History ListingapCkHist
11:56AM Town of Colma09/01/2026
firstBank code:

Check # Date Vendor Status Clear/Void Date Amount PaidInvoice Inv. Date Check Total 00130 EMPLOYMENT DEVELOPMENT DEPT PPD 08/07/2026 MC95768 90.0008/07/202608/07/202608/07/2026 90.00 00282 RETIREMENT SYSTEM CALIFORNIA PUBLIC EMPLOYEESPPD 08/07/2026 MC95769 4,526.1108/07/202608/07/202608/07/2026 4,526.11 00282 RETIREMENT SYSTEM CALIFORNIA PUBLIC EMPLOYEESPPD 08/07/2026C95770 103,112.7008/07/202608/07/202608/07/2026 103,112.70 00068 COLMA PEACE OFFICER'S PPD 08/07/2026C95771 1,279.9108/07/202608/07/202608/07/2026 1,279.91 01375 NATIONWIDE RETIREMENT SOLUTION PPD 08/07/2026 MC95772 1,950.0008/07/202608/07/202608/07/2026 1,950.00 01375 NATIONWIDE RETIREMENT SOLUTION PPD 08/10/2026C95773 4,063.0608/07/202608/07/202608/07/2026 4,063.06 00130 EMPLOYMENT DEVELOPMENT DEPT PPD 08/21/2026C95775 28,412.6508/21/202608/21/202608/21/2026 28,412.65 00521 UNITED STATES TREASURY PPD 08/21/2026C95776 111,904.9008/21/202608/21/202608/21/2026 111,904.90 00631 P.E.R.S. PPD 08/21/2026C95777 66,398.9608/21/202608/21/202608/21/2026 66,398.96 01360 MISSIONSQUARE RETIREMENT PPD 08/21/2026C95778 17,871.6308/21/202608/21/202608/21/2026 17,871.63 01340 NAVIA BENEFIT SOLUTIONS PPD 08/21/2026-CC95779 250.0008/21/202608/21/202608/21/2026 250.00 00068 COLMA PEACE OFFICER'S PPD 08/21/2026C95780 1,279.9108/21/202608/21/202608/21/2026 1,279.91 01375 NATIONWIDE RETIREMENT SOLUTION PPD 08/21/2026C95781 3,813.0608/21/202608/21/202608/21/2026 3,813.06 00521 UNITED STATES TREASURY PP SPECIAL 8/28/26C95782 4,467.8208/25/202608/21/202608/28/2026 4,467.82 00130 EMPLOYMENT DEVELOPMENT DEPT PP SPECIAL 8/28/26C95783 1,149.4908/25/202608/21/202608/28/2026 1,149.49 00631 P.E.R.S. PP SPECIAL 8/28/2026C95784 2,648.4808/25/202608/21/202608/28/2026 2,648.48 00282 RETIREMENT SYSTEM CALIFORNIA PUBLIC EMPLOYEES100000018362073C120153 7,445.4607/14/202608/04/202608/04/2026 7,445.46 00130 EMPLOYMENT DEVELOPMENT DEPT L0854669616C120154 5,400.0007/29/202608/10/202608/10/2026 5,400.00 03616 FLEXIBLE BENEFIT ADMIN SEP2026HRAC120155 78,037.1508/19/202608/28/202608/28/2026 78,037.15 1,527,396.52first Total:

Total Checks:checks in this report 175 1,527,396.52
Page: 10

AGENDA ITEM 3.

STAFF REPORT

TO: Mayor and Members of City Council
FROM: Brad Donohue, Director of Planning and Public Works Abdulkader Hashem, Principal Project Manager
VIA: Daniel Barros, City Manager
MEETING DATE: Wednesday, September 23, 2026
SUBJECT: Fiscal Year 2024 Safe Streets and Roads for All (SS4A)

RECOMMENDATION
Staff recommends that the Council adopt the following:

RESOLUTION APPROVING FISCAL YEAR 2024 SAFE STREETS AND ROADS FOR ALL (SS4A)

GRANT ALLOCATED BY THE US DEPARTMENT OF TRANSPORTATION FOR UPDATING AND

ENHANCING COLMA COMPREHENSIVE SAFETY ACTION PLAN AND SPEED MANAGEMENT PROGRAM PURSUANT TO CEQA GUIDELINE 15306

COUNCIL ADOPTED VALUES
The recommendation is consistent with the Council adopted value of responsibility in improving and enhancing safety features along the major arterials and collectors within the Town’s roadways network.

BACKGROUND
In 2018, the Town of Colma completed a Systemic Safety Analysis Report (SSAR) to identify and prioritize transportation safety improvements throughout the Town. The SSAR evaluated existing roadway conditions, traffic volumes, crash data, and crash types on major arterials and collectors. It also developed low-cost countermeasures, prioritized improvements through benefit-cost analysis, and prepared preliminary engineering designs for selected safety projects.

On May 16, 2024, the Town submitted an application requesting $240,000 in Fiscal Year 2024 Safe Streets and Roads for All (SS4A) grant funds to update its Systemic Safety Analysis Report (SSAR), which serves as the Town’s Local Road Safety Action Plan.

On September 9, 2024, the U.S. Department of Transportation (USDOT) awarded the Town of Colma $240,000 in federal funding. The SS4A funds will be used exclusively to update and enhance the Town’s Comprehensive Safety Action Plan and Speed Management Program.

AGENDA ITEM 3.

On October 23, 2024, the Town of Colma adopted the Countywide Local Road Safety Plan, following its adoption by the C/CAG Board of Directors in June 2024. The Countywide Local Road Safety Plan — Colma Chapter is consistent with the Town’s SSAR.

On August 27, 2026, the Town of Colma and the USDOT entered into a grant agreement providing $240,000 in federal SS4A funding. The funds will support updates and enhancements to the Town’s Comprehensive Safety Action Plan and Speed Management Program (refer to Attachment B, Executed Grant Agreement No. 693JJ32640679).

Detailed Project Description
Comprehensive Safety Action Plan (CSAP) proactively identifies roadway safety needs, evaluates priorities, and establishes a prioritized program of safety countermeasures. This project will expand the Town’s existing Systemic Safety Analysis Report (SSAR) into a fully compliant CSAP by incorporating eight core components: leadership commitment to eliminating traffic fatalities; a multi-agency steering committee; High Injury Network and systemic safety analyses; digital and in-person community engagement; targeted outreach to underserved and commuter populations; an audit of existing policies and programs; safety-focused project prioritization using Proven Safety Countermeasures and Caltrans standards; and a transparent online data dashboard.

The town-wide Speed Study and Analysis will use local traffic data to identify and reduce speeding risks. It will evaluate corridor speed profiles, traffic volumes, 85th-percentile speeds, and applicable MUTCD warrants and will establish a standardized Traffic Calming Toolbox for future engineering countermeasures. The work will also include pedestrian and bicyclist volume counts, systemic safety analyses, community workshops, online surveys, a town-wide before- and-after speed analysis report, and supplemental planning activities. Together, these efforts will help prioritize safety countermeasures and improve the Town’s eligibility for future safety grant funding.

ANALYSIS
The SS4A grant will fund planning activities to update and enhance the Town’s Comprehensive Safety Action Plan and Speed Management Program. The work will build on the Town’s existing SSAR, incorporate the required CSAP components, and develop data-supported safety priorities and countermeasures. Acceptance of the grant will allow the Town to proceed with these activities in accordance with the executed grant agreement.

The Town has been awarded $240,000 in federal SS4A funding for the project, which will be supplemented by a proposed local match of $60,000, representing 20 percent of the total estimated $300,000 project cost.

A City Council resolution is required to approve acceptance and use of the Fiscal Year 2024 SS4A funds. The funds will be used to update and enhance the Town’s Comprehensive Safety Action Plan (CSAP) and Speed Management Program.

AGENDA ITEM 3.

FISCAL IMPACT
The estimated funding plan to update and enhance the Town’s Comprehensive Safety Action Plan (CSAP) and Speed Management Program is as follows:
• FY 2024 Safe Streets and Roads For All (SS4A) funds $ 240,000 • Proposed CIP Allocation for FY 26-27 (Local Match 20%) $ 60,000 Estimated Project Total: $ 30,000

The Town of Colma will serve as the project’s implementing agency. Under the executed SS4A grant agreement, the project must be completed by August 27, 2028.

ENVIRONMENTAL
The City Council’s adoption of the resolution is exempt from environmental review under the California Environmental Quality Act (CEQA) pursuant to CEQA Guidelines section 15306 because the project involves information collection and planning studies leading to actions that the Town has not yet approved, adopted, or funded. Any future construction improvements will be considered only after the required CEQA review has been completed.

ALTERNATIVES
The City Council could choose not to accept the allocated Safe Streets and Roads for All (SS4A) funds. This alternative is not recommended because the Town would lose an opportunity to fund updates and enhancements to its Comprehensive Safety Action Plan and Speed Management Program.

CONCLUSION
Staff recommends that the City Council adopt the resolution accepting and authorizing the use of Fiscal Year 2024 Safe Streets and Roads for All (SS4A) grant funds. The funds will be used exclusively to update and enhance the Town’s Comprehensive Safety Action Plan (CSAP) and Speed Management Program.

ATTACHMENTS
A. Colma Reso 2026 - SS4A Grant 2024 Fiscal Year
B. Town of Colma Grant Award 08.26.26

25977.00100\45433063.1
RESOLUTION NO. 2026-XX

OF THE CITY COUNCIL OF THE TOWN OF COLMA

RESOLUTION APPROVING FISCAL YEAR 2024 SAFE STREETS AND ROADS FOR ALL (SS4A) GRANT ALLOCATED BY THE U.S. DEPARTMENT OF TRANSPORTATION FOR

UPDATING AND ENHANCING COLMA COMPREHENSIVE SAFETY ACTION PLAN AND SPEED MANAGEMENT PROGRAM PURSUANT TO CEQA GUIDELINE 15306

The City Council of the Town of Colma does hereby resolve as follows:

1. Background
(a) In 2018, the Town of Colma completed a Systemic Safety Analysis Report (SSAR) to identify and prioritize transportation safety improvements throughout the Town. The SSAR evaluated existing roadway conditions, traffic volumes, crash data, and crash types on major arterials and collectors. It also developed low-cost countermeasures, prioritized improvements through benefit-cost analysis, and prepared preliminary engineering designs for selected safety projects.
(b) On May 16, 2024, the Town submitted an application requesting $240,000 in Fiscal Year 2024 Safe Streets and Roads for All (SS4A) grant funds to update its Systemic Safety Analysis Report (SSAR), which serves as the Town’s Local Road Safety Action Plan. (c) On September 9, 2024, the U.S. Department of Transportation (USDOT) awarded the Town of Colma $240,000 in federal funding. The SS4A funds will be used exclusively to update and enhance the Town’s Comprehensive Safety Action Plan and Speed Management Program. (d) On October 23, 2024, the Town of Colma adopted the Countywide Local Road Safety Plan, following its adoption by the C/CAG Board of Directors in June 2024. The Countywide Local Road Safety Plan — Colma Chapter is consistent with the Town’s SSAR. (e) On August 27, 2026, the Town of Colma and the USDOT entered into a grant agreement providing $240,000 in federal SS4A funding. The funds will support updates and enhancements to the Town’s Comprehensive Safety Action Plan and Speed Management Program (refer to Attachment B, Executed Grant Agreement No. 693JJ32640679). (f) A City Council resolution is now required to approve acceptance and use of the Fiscal Year 2024 SS4A funds. The funds will be used to update and enhance the Town’s Comprehensive Safety Action Plan (CSAP) and Speed Management Program.

2. Grant Acceptance; Approval
(a) The City Council hereby approves acceptance of the Fiscal Year 2024 SS4A grant funds in the amount of $240,000. This amount will be supplemented by a local match of $60,000. (b) The City Council hereby authorizes the City Manager to execute any and all documents to accept the grant.

25977.00100\45433063.1
Certification of Adoption
I certify that the foregoing Resolution No. 2026-__ was duly adopted at a regular meeting of said City Council held on September 23, 2026 by the following vote:

Name Voting Present, Not Voting Absent
Aye No Abstain Not Participating
Carrie Slaughter, Mayor

Helen Fisicaro

Ken Gonzalez

Joanne F. del Rosario

Thomas Walsh

Voting Tally

Dated ______________________ ___________________________________ Carrie Slaughter, Mayor

Attest: ____________________________
Michelle Estabillo, City Clerk

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U.S. DEPARTMENT OF TRANSPORTATION

GRANT AGREEMENT UNDER THE
FISCAL YEAR 2024 SAFE STREETS AND ROADS FOR ALL GRANT PROGRAM

This agreement is between the United States Department of Transportation’s (the “USDOT”) Federal Highway Administration (the “FHWA”) and the Town of Colma (the “Recipient”).

This agreement reflects the selection of the Recipient to receive a Safe Streets and Roads for All (“SS4A”) Grant for the Colma Comprehensive Safety Action Plan and Speed Management Program.

The parties therefore agree to the following:

ARTICLE 1

GENERAL TERMS AND CONDITIONS

1.1 General Terms and Conditions.
(a) In this agreement, “General Terms and Conditions” means the content of the document titled “General Terms and Conditions Under the Fiscal Year 2024 Safe Streets and Roads for All (“SS4A”) Grant Program,” dated November 4, 2025, which is available at https://www.transportation.gov/grants/ss4a/grant-agreements under “Fiscal Year 2024.” Articles 7–33 are in the General Terms and Conditions. The General Terms and Conditions are part of this agreement.
(b) The Recipient acknowledges that it has knowledge of the General Terms and Conditions.

Recipient also states that it is required to comply with all applicable Federal laws and regulations including, but not limited to, the Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards (2 CFR part 200); National Environmental Policy Act (NEPA) (42 U.S.C. § 4321 et seq.); and Build America, Buy America Act (IIJA, div. G §§ 70901-27).
(c) The Recipient acknowledges that the General Terms and Conditions impose obligations on the Recipient and that the Recipient’s non-compliance with the General Terms and Conditions may result in remedial action, termination of the SS4A Grant, disallowing costs incurred for the Project, requiring the Recipient to refund to the FHWA the SS4A Grant, and reporting the non-compliance in the Federal-government-wide integrity and performance system.

3 of 15
ARTICLE 2

APPLICATION, PROJECT, AND AWARD

2.1 Application.

Application Title: Colma Comprehensive Safety Action Plan and Speed Management Program
Application Date: 5/16/2024

2.2 Award Amount.

SS4A Grant Amount: $240,000

2.3 Federal Obligation Information.

Federal Obligation Type: Single

2.4 Budget Period.

Budget Period: See Block 6 of Page 1

2.5 Grant Designation.

Designation: Planning and Demonstration
ARTICLE 3

SUMMARY PROJECT INFORMATION

3.1 Summary of Project’s Statement of Work.

The project will be completed as follows:

Develop a Comprehensive Safety Action Plan (CSAP) and perform Speed Study/Analysis for the Town’s roadway networks.

The CSAP will involve expanding the Town’s existing Systemic Safety Analysis Report (SSAR) into a compliant Comprehensive Safety Action Plan by integrating the following eight key components of an Action Plan: (1) elected officials and decision makers to achieve the goal of zero traffic deaths and severe injuries will be secured; (2) a Steering Committee including Town Departments, the County, the MPO, Caltrans, law enforcement, and others to provide technical guidance will be established; (3) a robust High Injury Network (HIN) and systemic safety analysis that considers mode and context will be conducted; (4) the community will be meaningfully engaged through diverse digital and in-person methods; (5) an engagement strategy for underserved communities, including the commuter population, will be crafted; (6) an audit of the Town’s current policies and programs will be conducted to facilitate achieving zero traffic deaths; (7) the project selection process will prioritize safety, leveraging Proven Safety Countermeasures, the Caltrans Local Road Safety Manual, and other best practices; and (8) an online data dashboard will be created and maintained during and after to monitor, evaluate, and maintain transparency.

The Speed Study/Analysis will use local traffic data to target and reduce speeding risks town-wide. The study will analyze specific corridor speed profiles and volume data (85 th percentile analysis) and
perform MUTCD warrant studies to create an institutional "Traffic Calming Toolbox" outlining

4 of 15
standardized engineering guidelines for future countermeasures. This process delivers an actionable technical memorandum that informs and supplements the Town’s Comprehensive Safety Action Plan.

By supplying clear engineering justifications, the program allows the Town to quickly move critical speed-reduction projects from the planning stage into engineering design and construction.

The Speed Study and Analysis scope will incorporate advanced data collection and systemic safety analyses including pedestrian/cyclist volume counts, enhanced public engagement initiatives such as community workshops and online surveys, a town-wide speed study and before/after analysis report, and new supplemental planning activities designed to optimize the overall Local Road Safety Plan by prioritizing safety countermeasures and improving eligibility for future safety grant funding.

3.2 Project’s Estimated Schedule.

Action Plan Schedule

Milestone Schedule Date
Planned Final Plan Publicly Available
Date:
12/31/2027
Planned SS4A Final Report Date: 11/30/2029

Supplemental Planning Schedule

Milestone Schedule Date
Planned Final Plan Publicly Available
Date:
7/1/2029
Planned SS4A Final Report Date: 11/30/2029

3.3 Project’s Estimated Costs.
(a) Eligible Project Costs
Eligible Project Costs
SS4A Grant Amount: $240,000
Local Funds: $60,000
Total Eligible Project Cost: $300,000

(b) [RESERVED]
(c) Indirect Costs

Indirect costs are allowable under this Agreement in accordance with 2 CFR part 200 and the Recipient’s approved Budget Application. In the event the Recipient’s indirect cost rate changes, the Recipient will notify FHWA of the planned adjustment and provide supporting documentation for such adjustment. This Indirect Cost provision does not operate to waive the limitations on Federal funding provided in this document. The Recipient’s indirect costs are allowable only insofar as they do not cause the Recipient to exceed the total obligated funding.

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ARTICLE 4

CONTACT INFORMATION

4.1 Recipient Contact(s).

Daniel Barros, City Manager
Town of Colma
1198 El Camino RealColma, CA 94014
(650) 997-8318
[email protected]

4.2 Recipient Key Personnel.

Name Title or Position
Brad Donohue Director of Public Works and Planning
Abdulkader Hashem Principal Project Manager

4.3 USDOT Project Contact(s).

Safe Streets and Roads for All Program Manager
Federal Highway Administration
Office of Safety
HSSA-1, Mail Stop: W56-485
1200 New Jersey Avenue, S.E.

Washington, DC 20590
[email protected]

and

Agreement Officer (AO)
Federal Highway Administration
Office of Competitive Grants and Workforce Programs
HACG-30, Mail Stop W51-232
1200 New Jersey Avenue, S.E.

Washington, DC 20590
[email protected]

and

Division Administrator – California
Agreement Officer’s Representative (AOR)
FHWA California Division
(916)498-5001
[email protected]

and

Mike Shami
Division Office Lead Point of Contact

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Competitive Grants Manager
FHWA California Division
(916) 498-5853
[email protected]
ARTICLE 5

USDOT ADMINISTRATIVE INFORMATION

5.1 Office for Subaward and Contract Authorization.

USDOT Office for Subaward and Contract Authorization: FHWA Office of Competitive Grants and Workforce Programs

SUBAWARDS AND CONTRACTS APPROVAL
Note: See 2 CFR § 200.331, Subrecipient and contractor determinations, for definitions of subrecipient (who is awarded a subaward) versus contractor (who is awarded a contract).

Note: Recipients with a procurement system deemed approved and accepted by the Government or by the Agreement Officer (the “AO”) are exempt from the requirements of this clause. See 2 CFR 200.317 through 200.327.

In accordance with 2 CFR 200.308(f)(6), the recipient or subrecipient shall obtain prior written approval from the USDOT agreement officer for the subaward, if the subaward activities were not proposed in the application or approved in the Federal award. This provision is in accordance with 2 CFR 200.308 (f) (6) and does not apply to procurement transactions for goods and services. Approval will be issued through written notification from the AO or a formal amendment to the Agreement.

The following subawards and contracts are currently approved under the Agreement by the AO. This list does not include supplies, material, equipment, or general support services which are exempt from the pre-approval requirements of this clause.

5.2 Reimbursement Requests
(a) The Recipient may request reimbursement of costs incurred within the budget period of this agreement if those costs do not exceed the amount of funds obligated and are allowable under the applicable cost provisions of 2 C.F.R. Part 200, Subpart E. The Recipient shall not request reimbursement more frequently than monthly.
(b) The Recipient shall use the DELPHI iSupplier System to submit requests for reimbursement to the payment office. When requesting reimbursement of costs incurred or credit for cost share incurred, the Recipient shall electronically submit supporting cost detail with the SF -270 (Request for Advance or Reimbursement) or SF-271 (Outlay Report and Request for Reimbursement for Construction Programs) to clearly document all costs incurred. (c) The Recipient’s supporting cost detail shall include a detailed breakout of all costs incurred, including direct labor, indirect costs, other direct costs, travel, etc., and the Recipient shall identify the Federal share and the Recipient’s share of costs. If the Recipient does not provide sufficient detail in a request for reimbursement, the Agreement Officer’s Representative (the “AOR”) may withhold processing that request until the Recipient provides sufficient detail. (d) The USDOT shall not reimburse costs unless the AOR reviews and approves the costs to ensure that progress on this agreement is sufficient to substantiate payment.

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(e) In the rare instance the Recipient is unable to receive electronic funds transfers (EFT), payment by EFT would impose a hardship on the Recipient because of their inability to manage an account at a financial institution, and/or the Recipient is unable to use the DELPHI iSupplier System to submit their requests for disbursement, the FHWA may waive the requirement that the Recipient use the DELPHI iSupplier System. The Recipient shall contact the Division Office Lead Point of Contact for instructions on and requirements related to pursuing a waiver. (f) The requirements set forth in these terms and conditions supersede previous financial invoicing requirements for Recipients.

ARTICLE 6

SPECIAL GRANT TERMS

6.1 SS4A funds must be expended within five years after the grant agreement is executed and DOT obligates the funds, which is the budget period end date in section 10.3 of the Terms and Conditions and section 2.4 in this agreement.

6.2 The Recipient demonstrates compliance with civil rights obligations and nondiscrimination laws, including Titles VI of the Civil Rights Act of 1964, the Americans with Disabilities Act (ADA), and Section 504 of the Rehabilitation Act, and accompanying regulations. Recipients of Federal transportation funding will also be required to comply fully with regulations and guidance for the ADA, Title VI of the Civil Rights Act of 1964, Section 504 of the Rehabilitation Act of 1973, and all other civil rights requirements.

6.3 SS4A Funds will be allocated to the Recipient and made available to the Recipient in accordance with FHWA procedures.

6.4 The Recipient of a Planning and Demonstration Grant acknowledges that the Supplemental Action Plan will be made publicly available and agrees that it will publish the final Supplemental Action Plan on a publicly available website.

6.5 The Recipient must coordinate its supplemental planning and/or demonstration activities with the jurisdiction that has an existing Action Plan in place that was used to apply for the supplemental planning and/or demonstration activities.

6.6 There are no other special grant requirements.

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ATTACHMENT A

PERFORMANCE MEASUREMENT INFORMATION
Study Area: Key Roadways, Colma, CA
Table 1: Performance Measure Table
Measure Category and Description
Measurement
Frequency and
Reporting
Deadline
Costs
[for all Grants]
Project Costs: Quantification of the cost
of each eligible project carried out using
the grant
Within 120 days
after the end of the
period of
performance
Lessons Learned and
Recommendations
[for all Grants]
Lessons Learned and Recommendations:

Description of lessons learned and any
recommendations relating to future
projects or strategies to prevent death and
serious injury on roads and streets.

Within 120 days
after the end of the
period of
performance

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ATTACHMENT B

CHANGES FROM APPLICATION
Scope:

The Hillside Boulevard intersections are identified as high-priority locations in the Town’s Safety Action Plan, also known as the Systemic Safety Analysis Report. In response, the Town advanced the implementation of Leading Pedestrian Intervals (LPIs) and retroreflective backplates to address safety needs sooner, which are now fully operational and providing safety benefits to the community. The Town is also advancing the design of bicycle and pedestrian improvements along Hillside Boulevard, including protected bike lanes with buffer zones and delineators.

Although these improvements were originally planned under the Demonstration Activities component of the SS4A grant, the Town moved forward before the formal obligation of federal SS4A funds. This approach allowed the Town to address documented safety risks more quickly and deliver near-term benefits for all roadway users.

Consequently, The Demonstration Activities have been removed from the original scope; while the Action Plan and Supplemental Planning Activities remain unchanged. The expanded scope will incorporate advanced data collection and systemic safety analyses including pedestrian/cyclist volume counts, enhanced public engagement initiatives such as community workshops and online surveys, a town-wide speed study and before/after analysis report, and new supplemental planning activities designed to optimize the overall Local Road Safety Plan by prioritizing safety countermeasures and improving eligibility for future safety grant funding.

Schedule: The schedule in the application material form SF 424 showed a start date of 02/01/2025 and end date of 01/31/2026 for a total project duration of 12 months. We have increased the period of performance to 48 months due risk of delays in hiring a consultant.

Budget: We are shifting the $60,000 from the Demonstration Activities to the Action Plan and Supplemental Planning Activities, while the original total project cost remains unchanged at $300,000.

This funding reallocation significantly strengthens the development of the Local Road Safety Plan by supporting a more robust and comprehensive evaluation of the Town’s roadway network.

The reallocated fund will be utilized to cover the cost of the expanded scope activities including advanced data collection and analyses, public engagement, and new supplemental planning activities.

The table below provides a summary comparison of the project budget.

Fund Source
Application Section 3.3
$ % $ %
Previously Incurred Costs
(Non-Eligible Project Costs)
Federal Funds
Non-Federal Funds
Total Previously Incurred Costs
Future Eligible Project Costs
SS4AFunds
Other Federal Funds
Non-Federal Funds

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Fund Source
Application Section 3.3
$ % $ %
Total Future Eligible Project
Costs
Total Project Costs

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ATTACHMENT C
[RESERVED]

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ATTACHMENT D
[RESERVED]

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ATTACHMENT E

LABOR AND WORKFORCE

1. Efforts to Support Good-Paying Jobs and Strong Labor Standards The Recipient states that rows marked with “X” in the following table align with the application:

X
The Recipient or a project partner promotes robust job creation by supporting good- paying jobs directly related to the project with free and fair choice to join a union. (Describe robust job creation and identify the good-paying jobs in the supporting narrative below.)

The Recipient or a project partner will invest in high-quality workforce training programs such as registered apprenticeship programs to recruit, train, and retain skilled workers, and implement policies such as targeted hiring preferences. (Describe the training programs in the supporting narrative below.)

The Recipient or a project partner will partner with high-quality workforce development programs with supportive services to help train, place, and retain workers in good-paying jobs or registered apprenticeships including through the use of local and economic hiring preferences, linkage agreements with workforce programs, and proactive plans to prevent harassment. (Describe the supportive services provided to trainees and employees, preferences, and policies in the supporting narrative below.)

The Recipient or a project partner will partner and engage with local unions or other worker-based organizations in the development and lifecycle of the project, including through evidence of project labor agreements and/or community benefit agreements. (Describe the partnership or engagement with unions and/or other worker-based organizations and agreements in the supporting narrative below.)

The Recipient or a project partner will partner with communities or community groups to develop workforce strategies. (Describe the partnership and workforce strategies in the supporting narrative below.)

The Recipient or a project partner has taken other actions related to the Project to create good-paying jobs with the free and fair choice to join a union and incorporate strong labor standards. (Describe those actions in the supporting narrative below.)

The Recipient or a project partner has not yet taken actions related to the Project to create good-paying jobs with the free and fair choice to join a union and incorporate strong labor standards but, before beginning construction of the Project, will take relevant actions described in schedule B. (Identify the relevant actions from schedule B in the supporting narrative below.)

The Recipient or a project partner has not taken actions related to the Project to improve good-paying jobs and strong labor standards and will not take those actions under this award.

2. Supporting Narrative.

The Town focuses on maximizing direct employment opportunities generated by the project itself, with a strong emphasis on good-paying jobs:
• Robust Job Creation: The project will hire a significant number of individuals across various stages (e.g., planning, design, and construction). These job opportunities are widely publicized and accessible to all qualified candidates.

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• Good-Paying Job: Good-paying jobs here would include those directly involved in the project, such as engineers, project managers, skilled tradespeople and construction supervisors. These positions are compensated with wages and benefits, including prevailing rates, health care, retirement plans, and paid time off.

ATTACHMENT F

CRITICAL SECURITY INFRASTRUCTURE AND RESILIENCE

1. Efforts to strengthen the Security and Resilience of Critical Infrastructure against both Physical and Cyber Threats.

The Recipient states that rows marked with “X” in the following table are accurate:

The Recipient demonstrates, prior to the signing of this agreement, effort to consider and address physical and cyber security risks relevant to the transportation mode and type and scale of the activities.

The Recipient appropriately considered and addressed physical and cyber security and resilience in the planning, design and oversight of the project, as determined by the Department and the Department of Homeland Security.

The Recipient complies with 2 CFR 200.216 and the prohibition on certain telecommunications and video surveillance services or equipment.

2. Supporting Narrative.

N/A. This grant will not fund the purchase of Information Technology and/or Operational Technology.

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ATTACHMENT G
[RESERVED]

AGENDA ITEM 4.

STAFF REPORT

TO: Mayor and Members of City Council
FROM: Nathan Bassett, Administrative Services Director
VIA: Daniel Barros, City Manager
MEETING DATE: Wednesday, September 23, 2026
SUBJECT: Tyler Technologies ERP Contract Amendment

RECOMMENDATION
Staff recommends that the City Council adopt the following resolution:

RESOLUTION APPROVING AND AUTHORIZING THE CITY MANAGER TO EXECUTE A CONTRACT AMENDMENT WITH TYLER TECHNOLOGIES, INC., TO AMEND THE CONTRACT START DATE FROM AUGUST 1, 2026, TO NOVEMBER 1, 2026; TO PURCHASE ADDITIONAL ERP PRO 10 SYSTEM MODULES; AND TO ADD CONTRACT

CONTINGENCY AND SALES TAX COSTS, INCREASING THE CONTRACT BY ONE HUNDRED FIFTEEN THOUSAND, FOUR DOLLARS ($115,004), FROM TWO HUNDRED FIFTY ONE THOUSAND, SIX HUNDRED EIGHTY FIVE DOLLARS ($251,685) TO A NOT-

TO-EXCEED COST OF THREE HUNDRED SIXTY-SIX THOUSAND, SIX HUNDRED AND EIGHTY-NINE DOLLARS ($366,689), PURSUANT TO CEQA GUIDELINE 15378

COUNCIL ADOPTED VALUES
Approval of the contract is the responsible course of action, as adding the requested modules to the new enterprise resource planning (ERP) software will provide capabilities requested in the initial ERP Request for Proposals (RFP) and reduce staff time for processing employee expenses and onboarding materials. Amending the contract will also accommodate the new sales tax expense that will be incurred and a contract contingency for any further project updates.

BACKGROUND
The current financial software system, Eden, is the system of record for payroll and finance functions, and has been in place since around 2000. In 2022, Tyler Technologies announced that the end of support for Eden would occur as of March 1, 2027. The RFP for a new ERP system was posted on September 5, 2025, with an amended closing date of October 16, 2025.

By the RFP deadline, staff had received one proposal from Tyler Technologies, Inc., for replacement of the Eden system with the cloud-based ERP Pro 10 software.

AGENDA ITEM 4.

Staff proceeded with contract negotiations with Tyler Technologies and undertook a review of all component pieces of the software and contract to ensure that the Town’s staff would be successful in implementation of the new software and have the required support. After multiple contract iterations, staff brought a contract to the City Council meeting on April 22, 2026, and received approval for the contract after the final details of the contract were approved by the City Manager and City Attorney. The final details had been confirmed on April 21, 2026, and the contract was executed on April 23, 2026.

In May 2026, Town staff received communication from the Tyler Technologies implementation manager to begin assessing the current state of Colma’s Eden system, in preparation for migration to the new ERP Pro 10 platform. The communication received by staff for the implementation process excluded modules that had been included in the RFP requirements as mandatory. Town staff inquired about the exclusions and then issued a notice to stop work on the project. With the help of the City Attorney’s Office, staff mailed a notice of default dated May 26, 2026, via certified mail, and emailed a copy to the Tyler Technologies team.

Town staff proceeded to engage in discussions with executive management at Tyler Technologies to resolve the issue after their response was received, which led to a change in the account representative staff for Colma, and submission of a complete list of modules for ERP Pro 10 to the Town. The contract was scheduled to start August 1, 2026, but implementation has remained on pause until the contract amendment is completed.

Sales Tax on Software
On June 29, 2026, SB 122 was signed by California Governor Gavin Newsom, which adds sales tax to software purchases, including Software-as-a-Service (SaaS) maintenance agreements. As such, Town staff are amending the contract to include the sales tax expense that will be incurred with the software purchase, at the current 9.875% rate in Colma.

ANALYSIS
The ERP RFP posting included a requirements matrix with more than 4,000 requirements, published at the time of posting as an addendum to the RFP, and required as part of all RFP submittals. When Town staff reviewed the list of modules sent by the implementation manager, several modules that had been intended for inclusion and noted as included with the proposal, were excluded from the implementation matrix.

Town staff received a list of all available modules from the Tyler Technologies team after they had compiled it and reviewed to determine which modules needed to be included in an amendment package. Staff inquired about seven (7) modules, six (6) of which had not been included in the approved contract. Of those seven modules, staff are requesting the contract be amended to include the following five (5) modules:

1. Applicant Tracking Interface
This interface allows staff to upload applicant information into the HR system by a spreadsheet template, reducing employee data entry time.

2. Content Manager Employee Onboarding

AGENDA ITEM 4.

This module allows employees to review and complete onboarding documents electronically, reducing the need for paper documents. Some elements of the documents integrate with the HR module and reduce the need for manual entry of information by Town staff.

3. Benefits Enrollment
This module allows staff to review enrollment documents virtually, and to make edits to coverage via an online portal. This will reduce staff time required to process changes, and the number of paper documents produced to manage these changes.

4. Cashiering
This module will allow staff in Town Hall and the Police Department to produce receipts for the purchase of building permits, licenses, police reports, and other items, as well as transmit that data directly to the Town’s financial system. This will remove the requirement for finance staff to enter cash receipt transactions into the financial system and allow finance staff to review and approve cash receipt transactions made by the departments.

5. Employee Expense Reimbursement
This module will allow Town staff to submit expense reimbursements electronically and streamline the review and approval process. This will reduce the amount of paper required to manage this process and allow for streamlining of disbursements as well.

Once this amendment is executed, the vendor will be setting up Colma’s web platform for ERP Pro 10, with initial access to begin the implementation process anticipated by November 2026.

Tyler will be providing support materials for Town staff review, to better understand the process and the required configuration settings to be implemented and tested prior to system go-live.

The target go-live date for the payroll and financial modules is July 1, 2027. Tyler Technologies will continue to support Eden after March 1, 2027, until Colma’s transition to ERP Pro 10 is complete.

Staff anticipate they will need to continue monitoring the ERP Pro 10 implementation and business process adoption for approximately 12 to 14 months after the system goes live to ensure that staff maintain the newly adopted processes and the Town continues to benefit from the system efficiencies developed during the ERP Pro 10 implementation process.

Contract Date Change

During the initial contract negotiations, the City Attorney’s Office recommended that Colma have Tyler Technologies update their contract to reflect a fixed start date of August 1, 2026.

Tyler’s standard contract language dictates that the contract should begin the first day of the month following the month that an organization has access to their platform. Colma has not yet been able to access the platform and requested that the start date of the contract be updated to reflect a November 1, 2026, start date, to which Tyler has agreed, as they have not begun

AGENDA ITEM 4.

implementation work on their side yet.

Contract Contingency

Staff are requesting the addition of a contract contingency of 15%, or $47,829. This contingency would cover any further additions to the contract identified through the course of implementation, such as potential software integrations or change management consulting hours that may be identified through the implementation process.

Sales Tax
Staff have added an amount equal to 9.875% of the cost of the software, as required beginning January 1, 2027, for all standard software purchased within California. Consulting and professional service expenses will continue to be exempt from sales tax. Sales tax over the course of the five-year contract will be applied to the software maintenance costs, resulting in an additional $18,926 expense.

Reasons For the Recommended Action
Staff recommend approval of this contract amendment to better align the system with the Town’s financial system needs and offer flexibility moving through the implementation process.

The modules being requested, except for the Employee Expense Reimbursement module, were all identified as mandatory in the initial RFP, and will further help integrate numerous human resources and department functions into the new ERP system.

FISCAL IMPACT
The SaaS contract amendment with Tyler Technologies will result in additional expenses of $8,700 for implementation costs. In addition, the annual subscription expenses for the three- year contract would increase by $23,394 over the three-year contract, or $40,179 over the five- year contract term including renewals. Due to a new California law, effective January 1, 2027, sales tax must be added to the software maintenance cost, which results in an increase of $8,812 during the three-year contract term, and $18,296 over five years if both contract renewals are exercised.

The total not-to-exceed value of the contract would increase by $115,004 from $251,685 to $366,689. The five-year project budget is shown in Attachment C.

Amended costs FY26-27 FY27-28 FY28-29 FY29-30 FY30-
31 Implementation Costs $67,165 $3,535 $0 $0 $0
Annual Maintenance
Costs $44,612 $44,612 $44,612 $46,843 $49,185
Contract Contingency $16,767 $7,883 $7,353 $7,720 $8,106 Sales Tax on Software $0 $4,406 $4,406 $4,626 $4,858
Total $128,544 $60,436 $56,371 $59,189 $62,149

AGENDA ITEM 4.

Payment of the first-year subscription
fees for ERP Pro 10 will be due on or
around the contract start date of
November 1, 2026, with subsequent
fees each year prior to November 1.

The Town’s current ERP system, Eden,
is maintained by Tyler Technologies,
with the most recent annual maintenance charge of $26,261.94 paid in December 2025.

Migrating to ERP Pro 10 is anticipated to increase the annual costs by 69.9%, due to the software being hosted by Tyler Technologies on an Amazon Web Services (AWS) cloud server.

This may be partially offset by a reduced need for on-premise servers and server maintenance expenses.

Staff also anticipate some reductions in staff time to submit and approve time cards, process payroll, invoices, payments, and some Human Resources documents. Those savings, as well as reduced expenses for printing and document storage, have not been quantified, but will provide greater efficiency in internal service provision by the Finance and Human Resources teams.

Implementation expenses and first-year SaaS fees would be paid from Fund 31, CIP project 965 – Financial Software Replacement; second-year and subsequent SaaS fees would be included in the Town’s operating budget, Fund 11, Org 150 – City Manager – Finance. The budget appropriation in Fund 31, CIP Project 965, is sufficient to cover the increase in project costs resulting from this amendment, and no further budget appropriation is necessary.

Amended costs 5 Year Total
Implementation Costs $70,700
Annual Maintenance Costs $229,864
Contract Contingency $47,829
Sales Tax on Software $18,296
Total $366,689

ENVIRONMENTAL
The City Council's action to adopt the resolution approving the amendment is not subject to environmental review pursuant to the California Environmental Quality Act (CEQA) Guideline 15378 as this is more akin to a governmental fiscal activity purchasing a financial software program that will not lead to any change in the environment.

ALTERNATIVES
The following alternative options are available to City Council:

1. Maintain the Tyler Technologies implementation contract for ERP Pro 10 as is, which would require that the processes for employee onboarding, employee benefit enrollment, expense reimbursement, applicant tracking, and cashiering remain manual processes with the new system.

2. Implement the ERP Pro 10 contract and assess if these modules are needed after implementation of all of the contracted modules are complete. This may require some duplication of work, or additional implementation fees.

3. Find an alternate source of these technologies that will integrate with the new system after implementation is complete, which may require additional staff time in the future.

AGENDA ITEM 4.

CONCLUSION
Staff recommends that the City Council adopt the resolution approving and authorizing the City Manager to execute a contract amendment with Tyler Technologies to include the additional ERP Pro 10 modules and contract contingency.

ATTACHMENTS
A. Resolution Tyler Amendment
B. Tyler ERP Pro - Amendment Term and Add-on Products
C. Colma - Tyler ERP Pro 10 Amended Project Budget

Res 2026-__, ERP Amendment with Tyler Technologies Page 1 of 2 25977.00300\45451269.1
RESOLUTION 2026-__

OF THE CITY COUNCIL OF THE TOWN OF COLMA

RESOLUTION APPROVING AND AUTHORIZING THE CITY MANAGER TO EXECUTE A CONTRACT AMENDMENT WITH TYLER TECHNOLOGIES, INC., TO AMEND THE CONTRACT START DATE FROM AUGUST 1, 2026, TO NOVEMBER 1, 2026; TO PURCHASE ADDITIONAL ERP PRO 10 SYSTEM MODULES; AND TO ADD CONTRACT

CONTINGENCY AND SALES TAX COSTS, INCREASING THE CONTRACT BY ONE HUNDRED FIFTEEN THOUSAND, FOUR DOLLARS ($115,004), FROM TWO HUNDRED FIFTY ONE THOUSAND, SIX HUNDRED EIGHTY FIVE DOLLARS ($251,685) TO A

NOT-TO-EXCEED COST OF THREE HUNDRED SIXTY-SIX THOUSAND, SIX HUNDRED AND EIGHTY-NINE DOLLARS ($366,689), PURSUANT TO CEQA GUIDELINE 15378

1. Background.

(a) The current financial software system, Eden, is the system of record for payroll and finance functions, and has been in place since around 2000.

(b) In 2022, Tyler Technologies announced that the end of support for Eden would occur as of March 1, 2027.

(c) The RFP for a new ERP system was posted on September 5, 2025, with an amended closing date of October 16, 2025. By the RFP deadline, staff had received one proposal from Tyler Technologies, Inc., for replacement of the Eden system with the cloud-based ERP Pro 10 software.

(d) Staff proceeded with contract negotiations with Tyler Technologies and undertook a review of all component pieces of the software and contract to ensure that the Town’s staff would be successful in implementation of the new software and have the required support.

(e) After multiple contract iterations, staff brought a contract to the City Council meeting on April 22, 2026, and received approval for the contract after the final details of the contract were approved by the City Manager and City Attorney. The final details had been confirmed on April 21, 2026, and the contract was executed on April 23, 2026.

(f) In May 2026, Town staff received communication from the Tyler Technologies implementation manager to begin assessing the current state of Colma’s Eden system, in preparation for migration to the new ERP Pro 10 platform. The communication received by staff for the implementation process excluded modules that had been included in the RFP requirements as mandatory. Town staff inquired about the exclusions and then issued a notice to stop work on the project. With the help of the City Attorney’s Office, staff mailed a notice of default dated May 26, 2026, via certified mail, and emailed a copy to the Tyler Technologies team.

(g) Town staff received a list of all available modules from the Tyler Technologies team after they had compiled it and reviewed to determine which modules needed to be included in an amendment package. Staff inquired about seven (7) modules, six (6) of which had not been included in the approved contract. Of those seven modules, staff are requesting the contract be amended to include the following five (5) modules: Applicant Tracking Interface, Content Manager Employee Onboarding, Benefits Enrollment, Cashiering, and Employee Expense Reimbursement.

(h) Staff is now recommending that the City Council approve the contract amendment to include these modules and make other clarifying changes to the contract.

Res 2026-__, ERP Amendment with Tyler Technologies Page 2 of 2 25977.00300\45451269.1

2. Order

(a) The City Council hereby approves and authorizes the City Manager to execute a contract amendment with Tyler Technologies, Inc. to amend the contract start date from August 1, 2026 to November 1, 2026, to purchase additional ERP Pro 10 System Modules and to add contract contingency and sales tax costs, increasing the contract by $115,004 for a new total of $366,689.

Certification of Adoption
I certify that the foregoing Resolution No. 2026-__ was duly adopted at a regular meeting of said City Council held on September 23, 2026, by the following vote:

Name Voting Present, Not Voting Absent
Aye No Abstain Not Participating
Carrie Slaughter, Mayor
Helen Fisicaro, Vice Mayor
Thomas Walsh,
Councilmember

Joanne F. del Rosario,
Councilmember

Ken Gonzalez, Councilmember

Voting Tally

Dated ______________________ ___________________________________ Carrie Slaughter, Mayor

Attest: _____________________ ___________________________________ Michelle Estabillo, City Clerk

AMENDMENT

This amendment (“Amendment”) is effective as of the date of signature of the last party to sign as indicated below (“Amendment Effective Date”), by and between Tyler Technologies, Inc. with offices at One Tyler Drive, Yarmouth, Maine 04096 (“Tyler”) and the City of Colma, California, with offices at 1198 El Camino Road, Colma, California 94014 (“Client”).

WHEREAS, Tyler and Client are parties to an agreement dated April 23, 2026 (“Agreement”); and

WHEREAS, Tyler and Client desire to amend the terms of the Agreement as provided herein.

NOW THEREFORE, in consideration of the mutual promises hereinafter contained, Tyler and Client agree as follows:

1. Section E(1) of the Agreement is hereby deleted and replaced with the following:

1. Term. The Agreement is binding as of the Effective Date. The initial term of this Agreement shall be three years, beginning on November 1, 2026, and ending October 31, 2029, unless earlier terminated as herein. Upon expiration of the initial term, this Agreement may be renewed for two (2) successive one (1) year renewal terms by written modification of this Agreement, executed and approved in the same manner as the Original at the SaaS Fees outlined in Section C(2). Should both optional renewal terms be exercised, the final ending date for this Agreement shall be October 31, 2031.

2. The items set forth in the Amendment Investment Summary attached as Exhibit 1 to this Amendment are hereby added to the Agreement. The SaaS term for the items added to the Agreement pursuant to this Amendment shall commence November 1, 2026, and shall end coterminous with the Term of the Agreement. Payment of fees and costs for such items shall conform to the following terms:

a. Annual SaaS Fees shall be invoiced annually for the period November 1 through October 31. Subsequent SaaS Fees shall be invoiced in accordance with the terms of the Agreement.

b. Services identified at Exhibit 1 and added to the Agreement pursuant to this Amendment will be invoiced in accordance with the milestone payment schedule below. The project stages shall be as defined in Tyler standard Statement of Work, attached to the Agreement as Exhibit E.

c. Applicable expenses, if any, shall be invoiced in accordance with Exhibit B to the Agreement.

3. This Amendment fully resolves all issues raised in the Client’s letter to Tyler dated May 26, 2026, and Client hereby withdraws all claims and requests made in that letter.

4. This Amendment shall be governed by and construed in accordance with the terms and conditions of the Agreement.

5. Except as expressly indicated in this Amendment, all other terms and conditions of the Agreement shall remain in full force and effect.

IN WITNESS WHEREOF, the parties hereto have executed this Amendment as of the dates set forth below.

Tyler Technologies, Inc. City of Colma

By: By:

Name: Name:

Title: Title:

Date: Date:

ATTEST:

By: _____________________________________
City Clerk

The notices information in the Agreement is restated below for reference:

Address for Notices: Address for Notices:

Tyler Technologies, Inc. Town of Colma
7701 College Boulevard 1198 El Camino Real
Overland Park, KS 66210 Colma, CA 94014
Attention: Chief Legal Officer Attention: Administrative Services Director

Exhibit 1
Amendment Investment Summary

The following Amendment Investment Summary details the software, products, and services to be delivered by us to you under the Agreement. This Amendment Investment Summary is effective as of the Amendment Effective Date, despite any expiration date in the Amendment Investment Summary that may have lapsed as of the Amendment Effective Date.

REMAINDER OF PAGE INTENTIONALLY LEFT BLANK

2026-637448-D0L0Q0 CONFIDENTIAL Page 1 Billing Address:

Colma, Ca City Of
1198 El Camino Real
Colma CA 94014
Nathan Bassett
(650) 997-8309
[email protected]
Quoted By Robin Reeves
Quote Expiration 3/3/27
Quote Name ERP Pro 10 Add-On
Modules
Tyler Annual Software – SaaS
Description List Price Discount Annual
ERP Pro
ERP Pro 10 Financial Management Suite
Employee Expense Reimbursement $ 720 $ 72 $ 648
Applicant Tracking Interface $ 707 $ 71 $ 636
Benefits Enrollment $ 1,000 $ 100 $ 900
ERP Pro 10 Customer Relationship Management Suite
Cashiering $ 1,415 $ 142 $ 1,273
Tyler One
Content Manager Suite
Content Manager Employee Onboarding $ 4,823 $ 482 $ 4,341 TOTAL: $ 8,665 $ 867 $ 7,798
Term # of Years: 3

2026-637448-D0L0Q0 CONFIDENTIAL Page 2 Services
Description Hours/Units Extended Price
ERP Pro 10 Financial Management Suite
Professional Services 1 $ 8,700
TOTAL: $ 8,700
Summary One Time Fees Recurring Fees
Total SaaS $ 7,798
Total Tyler Services $ 8,700
Summary Total $ 8,700 $ 7,798

Budget - Town of Colma Tyler ERP Pro 10 Implementation
Item Unit Price FY 2026-27
Quantity FY 2026-27 FY 2027-28
Quantity FY 2027-28 FY 2028-29
Quantity FY 2028-29
3 YEAR

CONTRACT
COST
FY 2029-30
Quantity FY 2029-30 FY 2030-31
Quantity FY 2030-315 YEAR TOTAL

ITEM COST

BASE ITEMS
IMPLEMENTATION FEE - Schedule based Deliverable
Based
Total Implementation Costs $70,700.00 $67,165.00 $3,535.00 $0.00 $70,700.00 $0.00 $0.00 $70,700.00 Initial Implementation Costs $62,000.00 $58,900.00 $3,100.00 $0.00 $62,000.00 $0.00 $0.00 $62,000.00 Milestone Completion - Stage 1 - Initiate & Plan $15,500.00 1.00 $15,500.00 $0.00 $0.00 $15,500.00 $0.00 $0.00 $15,500.00 Milestone Completion - Stage 2 - Assess & Define $12,400.00 1.00 $12,400.00 $0.00 $0.00 $12,400.00 $0.00 $0.00 $12,400.00 Milestone Completion - Stage 3 - Prepare Solution $9,300.00 1.00 $9,300.00 $0.00 $0.00 $9,300.00 $0.00 $0.00 $9,300.00 Milestone Completion - Stage 4 - Production Readiness $15,500.00 1.00 $15,500.00 $0.00 $0.00 $15,500.00 $0.00 $0.00 $15,500.00 Milestone Completion - Stage 5 - Production $6,200.00 1.00 $6,200.00 $0.00 $0.00 $6,200.00 $0.00 $0.00 $6,200.00 Milestone Completion - Stage 6 - Close $3,100.00 $0.00 1.00 $3,100.00 $0.00 $3,100.00 $0.00 $0.00 $3,100.00 Contract Amendment Additions $8,700.00 $8,265.00 $435.00 $0.00 $8,700.00 $0.00 $0.00 $8,700.00 Milestone Completion - Stage 1 - Initiate & Plan $2,175.00 1.00 $2,175.00 $0.00 $0.00 $2,175.00 $0.00 $0.00 $2,175.00 Milestone Completion - Stage 2 - Assess & Define $1,740.00 1.00 $1,740.00 $0.00 $0.00 $1,740.00 $0.00 $0.00 $1,740.00 Milestone Completion - Stage 3 - Prepare Solution $1,305.00 1.00 $1,305.00 $0.00 $0.00 $1,305.00 $0.00 $0.00 $1,305.00 Milestone Completion - Stage 4 - Production Readiness $2,175.00 1.00 $2,175.00 $0.00 $0.00 $2,175.00 $0.00 $0.00 $2,175.00 Milestone Completion - Stage 5 - Production $870.00 1.00 $870.00 $0.00 $0.00 $870.00 $0.00 $0.00 $870.00 Milestone Completion - Stage 6 - Close $435.00 $0.00 1.00 $435.00 $0.00 $435.00 $0.00 $0.00 $435.00 SaaS SUBSCRIPTION (support/maintenance/hosting)Annual
Annual ERP Pro 10 - Amended Contract $44,612.00 $44,612.00 $44,612.00 $44,612.00 $133,836.00 $46,843.00 $49,185.00 $229,864.00 Annual ERP Pro 10 - Initial Contract $36,814.00 1.00 $36,814.00 1.00 $36,814.00 1.00 $36,814.00 $110,442.00 1.00 $38,655.00 1.00 $40,588.00 $189,685.00 AP Automation $3,240.00 1.00 $3,240.00 1.00 $3,240.00 1.00 $3,240.00 $9,720.00 1.00 $3,402.00 1.00 $3,572.00 $16,694.00 Core Financials $13,307.00 1.00 $13,307.00 1.00 $13,307.00 1.00 $13,307.00 $39,921.00 1.00 $13,972.00 1.00 $14,671.00 $68,564.00 Contracts Management $0.00 1.00 $0.00 1.00 $0.00 1.00 $0.00 $0.00 1.00 $0.00 1.00 $0.00 $0.00 Fixed Assets $1,492.00 1.00 $1,492.00 1.00 $1,492.00 1.00 $1,492.00 $4,476.00 1.00 $1,567.00 1.00 $1,645.00 $7,688.00 Human Resources Management (Includes Position Budgeting) $4,048.00 1.00 $4,048.00 1.00 $4,048.00 1.00 $4,048.00 $12,144.00 1.00 $4,250.00 1.00 $4,463.00 $20,857.00 Employee Access Pro $0.00 1.00 $0.00 1.00 $0.00 1.00 $0.00 $0.00 1.00 $0.00 1.00 $0.00 $0.00 Project Accounting $2,775.00 1.00 $2,775.00 1.00 $2,775.00 1.00 $2,775.00 $8,325.00 1.00 $2,914.00 1.00 $3,060.00 $14,299.00 Employee Access Pro Time & Attendance $900.00 1.00 $900.00 1.00 $900.00 1.00 $900.00 $2,700.00 1.00 $945.00 1.00 $992.00 $4,637.00 Purchasing $3,566.00 1.00 $3,566.00 1.00 $3,566.00 1.00 $3,566.00 $10,698.00 1.00 $3,744.00 1.00 $3,931.00 $18,373.00 Accounts Receivable $3,113.00 1.00 $3,113.00 1.00 $3,113.00 1.00 $3,113.00 $9,339.00 1.00 $3,269.00 1.00 $3,432.00 $16,040.00 Tyler One - Content Manager Core $4,373.00 1.00 $4,373.00 1.00 $4,373.00 1.00 $4,373.00 $13,119.00 1.00 $4,592.00 1.00 $4,822.00 $22,533.00 Contract Amendment Additions $7,798.00 $7,798.00 $7,798.00 $7,798.00 $23,394.00 $8,188.00 $8,597.00 $40,179.00 ERP Pro 10 Financial Management Suite $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 Employee Expense Reimbursement $648.00 1.00 $648.00 1.00 $648.00 1.00 $648.00 $1,944.00 1.00 $680.00 1.00 $714.00 $3,338.00 Applicant Tracking Interface $636.00 1.00 $636.00 1.00 $636.00 1.00 $636.00 $1,908.00 1.00 $668.00 1.00 $701.00 $3,277.00 Benefits Enrollment $900.00 1.00 $900.00 1.00 $900.00 1.00 $900.00 $2,700.00 1.00 $945.00 1.00 $992.00 $4,637.00 ERP Pro 10 Customer Relationship Management Suite - Cashiering $1,273.00 1.00 $1,273.00 1.00 $1,273.00 1.00 $1,273.00 $3,819.00 1.00 $1,337.00 1.00 $1,404.00 $6,560.00 Content Manager Suite - Employee Onboarding $4,341.00 1.00 $4,341.00 1.00 $4,341.00 1.00 $4,341.00 $13,023.00 1.00 $4,558.00 1.00 $4,786.00 $22,367.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00
Sales Tax (SB 122) Sales Tax Rate

9.875% $0.00 $4,406.00 $4,406.00 $8,812.00 $4,626.00 $4,858.00 $18,296.00 Annual Base Items Total 111,777$ 52,553 $ 49,018 $ 213,348 $ 51,469 $ 54,043 $ 318,860 $

OPTIONAL ITEMS
CONTINGENCY Percentage
10% Project Contingency 15.0% $16,767.00 $7,883.00 $7,353.00 $32,003.00 $7,720.00 $8,106.00 $47,829.00 Optional Items Total 16,767$ 7,883 $ 7,353 $ 32,003 $ 7,720 $ 8,106 $ 47,829 $ Contract Amendment Totals 32,830$ 20,522 $ 19,557 $ 72,909 $ 20,534 $ 21,561 $ 115,004 $ Annual Project Totals 128,544$ 60,436 $ 56,371 $ 59,189 $ 62,149 $ Aggregate Project Total 3 Year Total 245,351.00$ 5 Year Total 366,689.00$

AGENDA ITEM 5.

STAFF REPORT

TO: Mayor and Members of City Council
FROM: Carlo Wei, Management Analyst
Brad Donohue, Director of Planning and Public Works
VIA: Daniel Barros, City Manager
MEETING DATE: Wednesday, September 23, 2026
SUBJECT: Colma Municipal Code Amendment Section 1.06.270 Related to Public Works Bidding Thresholds Pursuant to Public Contract Code Section 22032

RECOMMENDATION
Staff recommends that the City Council introduce the following:

ORDINANCE AMENDING SECTION 1.06.270 OF THE COLMA MUNICIPAL CODE RELATING TO (1) INCREASING THE FINANCIAL THRESHOLDS FOR NEGOTIATED, INFORMAL, AND

FORMAL BIDS CONSISTENT WITH THE CALIFORNIA UNFORM PUBLIC CONSTRUCTION COST ACCOUNTING ACT; AND (2) MODIFYING THE THRESHOLD FOR APPROVAL OF

PLANS, SPECIFICATIONS AND WORKING DETAILS FOR ALL PUBLIC WORKS PROJECTS, PURSUANT TO CEQA GUIDELINE 15378

COUNCIL ADOPTED VALUES
• Fairness
• Responsibility

BACKGROUND
The Town of Colma has elected, pursuant to City Council Resolution 99-03, to be subject to the Uniform Public Construction Cost Accounting Act (“UPCAA” or the “Act”), codified at Public Contract Code section 22000 et seq. The Act establishes streamlined, cost-effective procedures that local agencies may use to procure public works/public projects, and is administered by the California Uniform Construction Cost Accounting Commission (CUCCAC) in coordination with the State Controllers office (SCO).

State law directs CUCCAC to periodically review these dollar thresholds and recommend adjustments to the State Controller to keep pace with construction cost inflation. On November 1, 2024, the SCO issued a notification letter (Attachment B) advising all agencies subject to the Act that Assembly Bill 2192 (Chapter 953, Statues of 2024) increased the thresholds at Public Contract Code section 22032, effective January 1, 2025.

AGENDA ITEM 5.

Colma Municipal Code section 1.06.270 restates these dollar thresholds directly in the Code text, rather than incorporating the Public Contract Code by reference. As a result, the Municipal Code must be formally amended for the Town’s local bidding procedures to remain consistent with the current state law.

ANALYSIS
Staff reviewed Colma Municipal Code section 1.06.270 against the amended Public Contract Code sections 22032 and 22034 (Attachment B) and identified four dollar figure references that require updating. These figures match the limits identified in the SCO’s November 1, 2024 notification letter. The proposed changes are below:

In addition, staff recommends updating 1.06.270(f). This threshold no longer reflects the realities of current construction and procurement costs. Cost inflation has significantly outpaced the existing threshold and causes unnecessary administrative burden and delay. This is not a change mandated by law, but is a staff recommended policy change.

A full redlined (tracked-changes) version of Section 1.06.270 reflecting these proposed amendments is provided as Attachment A. No other section of the Municipal Code is affected; all other dollar thresholds in Subchapter 1.06 are established independently by Town ordinance and are not tied to Public Contract Code Section 22032.

MCC Description Current
Threshold
New Threshold (Eff.
1/1/2025)

1.06.270(b) Force account / negotiated
contract / purchase order
limit
$60,000 or less $75,000 or less

1.06.270(c) Informal bidding procedure
limit
$200,000 or less $220,000 or less

1.06.270(d) Formal bidding procedure
required above
More than
$200,000
More than $220,000

1.06.270(e) Council 4/5-vote award cap
when all informal bids
exceed the limit
More than
$200,000
More than $220,000 up to
$235,000
MCC Description Current
Threshold
New
Threshold

1.06.270(f) Plans/specs approval threshold (Council vs.

Public Works Director)
More than
$200,000
More than
$1,000,000

AGENDA ITEM 5.

FISCAL IMPACT
The City’s Council’s potential introduction and adoption of the ordinance is not anticipated to lead to any financial impact other than staff time spent in research and drafting this item.

ENVIRONMENTAL
The City Council's action to introduce and adopt the ordinance is not a project under the California Environmental Quality Act (CEQA) Guidelines section 15378, as it is an administrative activity that will not result in a direct or indirect physical change to the environment.

ALTERNATIVES
Not updating the Municipal Code will leave the Town's local bidding procedures inconsistent with current state law.

CONCLUSION
Staff recommends that the City Council introduce the ordinance.

ATTACHMENTS
A. Colma Municipal Code Red-Lined
B. Notification Letter Assembly Bill 2192
C. Ordinance - Colma 2026 - Section 1.06 Purchasing and Contracting

Purchasing and Contracting Colma Municipal Code
(September 2026) Page 1.06-1
CHAPTER ONE: ORGANIZATION, FUNCTIONS, AND GENERAL PROVISIONS Subchapter 1.06: Purchasing and Contracting
Division 1: General Provisions

1.06.010 Scope
(a) All purchases of goods, contracts for services, and contracts for public works projects shall be made in compliance with the requirements of this ordinance (Subchapter 1.06 of the Colma Municipal Code) and the Town’s Sustainability Policy (Subchapter 1.15 of the Colma Administrative Code).
(b) No purchase of any good, service or equipment shall be made by any department head independently of the City Manager except as provided in this ordinance and the Town’s Sustainability Policy.
[History: Ord. 205 (12/8/76); Ord. 488 (4/10/96); Ord. 489 (5/8/96); Ord. 519 (11/12/97); Ord. 548 (2/10/99); Ord. 623 (12/8/2004); Ord 734 (7/9/14).] [Reference: Cal. Gov’t Code § 54202, 54203]

1.06.020 Purchasing System; Delegation
(a) The City Manager shall establish a purchasing system for the Town of Colma to obtain goods and services of suitable quality to meet the Town’s needs at the highest reasonable value and at least available cost while increasing ener gy efficiency and reducing water consumption, greenhouse gas emissions (GHG) and waste in accordance with the Town’s Sustainability Policy. (b) Except where expressly prohibited, the City Manager may delegate his or her authority under this ordinance.
[History: Ord. 205 (12/8/76); Ord. 488 (4/10/96); Ord. 489 (5/8/96); Ord. 519 (11/12/97); Ord. 548 (2/10/99); Ord. 623 (12/8/2004); Ord 734 (7/9/14).]

1.06.030 Prohibition against Splitti ng or Separating Projects It shall be unlawful to split or separate any proj ect into smaller work orde rs or projects for the purpose of evading the provisions of this subchapter requiring competitive bidding. The work or project shall be presumed to be split for the purpose of evading this subchapter if the proposed contract is for the same type of goods or services, the same type of consideration, and for the same general purpose, as any other contract made within the previous six months. In that case, the proposed contract shall be subject to the competitive bidding requirements set forth in this subchapter.
[History: Added by Ord 734 (7/9/14)]

Purchasing and Contracting Colma Municipal Code
(September 2026) Page 1.06-2

1.06.040 Emergencies
(a) Notwithstanding anything to the contrary herein, the provisions of this section shall apply to all purchases of goods, co ntracts for services, and contra cts for public works projects in an emergency.
(b) In an emergency:
(1) The City Manager may award and execute co ntracts up to $250,000, except that the unexecuted portion of any contract having a value more than $75,000 shall be subject to ratification by the City Council at its fi rst regular meeting following the onset of the emergency;
(2) Competitive bidding is not required, provid ed that, as to a public works project subject to the California Public Contracts Code , the City Council shall have passed a resolution by four-fifths vote of is memb ers declaring that the project interest and necessity demand the immediate expenditure of public money to safeguard life, health or property;
(3) The Awarding Authority may proceed at once to replace or repair any public facility without adopting plans, specific ations, strain sheets, or work ing details, or giving notice for bids to let contracts. The work may be done by day labor under the direction of the governing body, by contractor, or by a combination of the two. If notice for bids to let contracts will not be given, the Town sha ll comply with Chapter 2.5 (commencing with Section 22050) of the
California Public Contracts Code.
[History: Formerly § 1.06.060 et al; Ord. 205 (12/8/76); Ord. 488 (4/10/96); Ord. 489 (5/8/96); Ord. 519 (11/12/97); Ord. 548 (2/10/99); Ord. 623 (12/8/2004); Ord 734 (7/9/14).]

1.06.050 Definitions
As used in this ordinance, the following capita lized terms shall have the respective meanings shown.
“Attest” means to certify that the person signin g a document on behalf of a principal has the authority to do so and is acting in his or her official capacity. “Awarding authority” means the person or group granted by this ordinance to award a contract, as described in sections 1.06.060 and 1.06.100 herein.
“City Manager” includes any duly authorized employee of the Town. “Duly authorized employee” means a Town of Colma employee authorized by the administrative policy to approve expenditures and bind the Town of Colma by contract within certain monetary limits.

Purchasing and Contracting Colma Municipal Code
(September 2026) Page 1.06-3
“Goods” means materials, equipment, supplies, furnishings, cons umer products, motor vehicles and other tangible personal property. Procurement of goods may include incidental services of the vendor necessary or convenient for the delivery, installation, set-up, testing or use of goods acquired from the vendor.
“Emergency” is a sudden, unexpected occurrence that poses a clear and imminent danger, requiring immediate action to prevent and mitigate the loss or impairment of life, health, property or essential public services. “Open market” means the seller sells goods or the provider sells services in a market open to the general public in such a manner that the price of the good or service is conspicuously available to the public and competitors of the seller; “Public Works” project means a project involvin g an expenditure of more than $5,000 for the construction or improvement (excluding maintenance and repair) of public buildings, works, streets, drains, sewers, utilities, parks and playgrounds; “Professional services” means services provided by persons with form al education in liberal arts or sciences and advanced study in a specialized fi eld of analytical, scient ific, or technical work such as, but not limited to, accountants, attorney s, appraisers, architects, auditors, biologists, chemists, computer programmers, economists, engineers, construction managers, environmental consultants, geologists, information technology consultants, land surveyors, landscape architects, lobbyists, management consultants, and security consultants. “Purchasing agent” means the City Manager or any person delegated by the City Manager to make a purchase, lease or contract.
“Services” means a service or services provided by an independent contractor. “Value” is the price in dollars to be paid by the Town of Colma under the contract. For purposes of this chapter, when determining the value of contracts for services of professionals such as appraisers, attorneys, accountants, auditors, econ omists, financial advisors, litigation experts, lobbyists and similar consultants compensated based on an hourly or fixed rate for professional services, costs of reimbursement for actual and necessary costs and expenses customarily excluded from the fee for services should not be considered as part of the value of the contract. [History: Formerly § 1.06.030; Ord. 205 (12/8/76); Ord. 488 (4/10/96); Ord. 489 (5/8/96); Ord. 519 (11/12/97); Ord. 548 (2/10/99); Ord. 623 (12/8/2004); Ord 734 (7/9/14).]
Division 2: Authority to Make Contracts

1.06.060 General Contract Author ity of the City Manager The City Manager is authorized to enter into and execute for and on behalf of the Town of Colma, without the prior approval of the City Council:
(1) a contract for goods or serv ices, including public works projects, which provides for payment of not more than $75,000 by the Town;

Purchasing and Contracting Colma Municipal Code
(September 2026) Page 1.06-4
(2) a lease of real property or equipment which provides for payment of money by the Town, where the total of all lease payments does not exceed $75,000; and (3) a contract with an option to renew by either party, provided that the annual payments do not exceed $75,000 and that the contract may be terminated by the Town at any time without cause.
[History: Formerly § 1.06.040; Ord. 205 (12/8/76); Ord. 488 (4/10/96); Ord. 489 (5/8/96); Ord. 519 (11/12/97); Ord. 548 (2/10/99); Ord. 623 (12/8/2004); Ord 734 (7/9/14).]

1.06.070 Revenue-producing Contracts
(a) The City Manager is hereby authorized to enter into and execute for and on behalf of the Town of Colma, without the prior approval of the City Council, any contract that will result in the payment of money to the Town of Colma of $75,000 or less:
(1) From any public agency or public utility company for construction, use, maintenance or repair of public improvements or facilities; (2) For community social or recreational services provided by the Town, or for use of Town property or facilities, in accordance with established Town Guidelines; or (3) For entry to or encroachment upon Town’s rights-of-way. (b) The City Manager shall review the amount of any fee, charge, tax or assessment payable to the Town for compliance with all applicable laws and regulations. [History: Formerly § 1.06.050; Ord. 205 (12/8/76); Ord. 488 (4/10/96); Ord. 489 (5/8/96); Ord. 519 (11/12/97); Ord. 548 (2/10/99); Ord. 623 (12/8/2004); Ord 734 (7/9/14).]

1.06.080 Modifications to Contracts
The City Manager is authorized to amend or modify a contact, without competitive bidding, as follows:
(1) Where the original contract was $75,000 or less, the City Manager may agree to modifications to the extent that the cumulative total price of the original contract and all modifications does not exceed $75,000;
(2) Where the original contract was more than $75,000, the City Manager may agree to modifications to the extent that the cumulative sum of all modifications which have not been previously approved by the City Council does not exceed 10% of the original contract price or $75,000, whichever is greater.
[History: Formerly § 1.06.070; Ord. 205 (12/8/76); Ord. 488 (4/10/96); Ord. 489 (5/8/96); Ord. 519 (11/12/97); Ord. 548 (2/10/99); Ord. 623 (12/8/2004); Ord 734 (7/9/14).]

Purchasing and Contracting Colma Municipal Code
(September 2026) Page 1.06-5

1.06.090 Extensions
The City Manager is authorized to extend the te rm of a contract awarded by the City Council, without competitive bidding, provided that the cumulative term of the contract, with extensions, does not exceed four years and the contract price is not increased by a factor greater than the annual increase in the United States Department of Labor, Bureau of Labor Statistics Consumer Price Index for the San Jose-San Francisco-Oakland Bay Area. [History: Formerly § 1.06.080; Ord. 205 (12/8/76); Ord. 488 (4/10/96); Ord. 489 (5/8/96); Ord. 519 (11/12/97); Ord. 548 (2/10/99); Ord. 623 (12/8/2004); Ord 734 (7/9/14).]

1.06.100 City Council Authority
(a) Notwithstanding anything to the contrary in this subchapter, the City Council shall be the Awarding Authority for all employment contracts.
(b) The City Council shall be the Awarding Auth ority for all contracts for which the City Manager is not the Awarding Authority.
[History: Formerly § 1.06.090; Ord. 205 (12/8/76); Ord. 488 (4/10/96); Ord. 489 (5/8/96); Ord. 519 (11/12/97); Ord. 548 (2/10/99); Ord. 623 (12/8/2004); Ord 734 (7/9/14).]
Division 3: Limitations and Requirements

1.06.110 Appropriation Required
No contract may be made, amended, modified or extended by the Awarding Authority unless and until:
(a) Moneys have been appropriated for the good, service or project; and (b) There is an unexpended and unencumbered balance of such appropriation sufficient to pay the expense of the contract.
[History: Formerly § 1.06.100; Ord. 205 (12/8/76); Ord. 488 (4/10/96); Ord. 489 (5/8/96); Ord. 519 (11/12/97); Ord. 548 (2/10/99); Ord. 623 (12/8/2004); Ord 734 (7/9/14).]

1.06.120 Executing and Signing Contracts
(a) Unless otherwise determined by the City Council at the time of award, a contract awarded by the City Council shall be executed by the Mayor or, in the absence of the Mayor, the Vice- Mayor. The signature of the Mayor or Vice-Mayor may be attested by the City Clerk or any Deputy City Clerk.

Purchasing and Contracting Colma Municipal Code
(September 2026) Page 1.06-6
(b) A contract awarded by the City Manager may be executed by the City Manager or any person delegated by the City Manager. The signature of the City Manager may be attested by any deputy city clerk.

Unless required by law, the lack of attestation sh all not affect the validity of a duly executed contract.
[History: Formerly § 1.06.110; Ord. 205 (12/8/76); Ord. 488 (4/10/96); Ord. 489 (5/8/96); Ord. 519 (11/12/97); Ord. 548 (2/10/99); Ord. 623 (12/8/2004); Ord 734 (7/9/14).]
[Reference: GOV’T CODE 40602; First Street Plaza Partners v. City of Los Angeles (1998) 65 Cal.App.4th 650]

1.06.130 Written Contract Documents
(a) Contracts for sale to the Town of Colma of go ods over $500 shall be in writing. A duly authorized and issued Town of Colma purchase order may be used to satisfy the requirements of this section provided that the pu rchase order contains all the requirements of a contract under California law. The Town of Colma shall not be bound by any contract that is not first executed by a duly authorized officer or employee of the Town of Colma. (b) Contracts for services having a contract value of $5,000 or greater shall be in writing. The Town of Colma shall not be bound by any contract that is not first executed by a duly authorized officer or employee of the Town of Colma
(c) All changes, modifications, amendments or novations of written co ntracts shall be in writing. Any change, modification, amendment or novation of an oral contract that causes the total contract value to exceed the limit of subdivision (a) or subdivision (b) shall be in writing.

The Town of Colma shall not be bound by any change order, modification, amendment or novation that is not first executed by a duly authorized officer or employee of the Town of Colma. (d) When permitted by state or federal statute and authorized by th e Town of Colma, computer or electronic communication technology may be used whenever a written document is required by this chapter, provided, however, that the communication is capable of being translated into a written or other record of the Town of Colma capable of being retained, accessed and reproduced in accordance with the Town of Colma’s policies governing records of the Town of Colma. The City Manager may develop policies and procedures for use of computer or electronic communication technology for procur ement purposes. The policies and procedures shall be subject to approval by the City Attorney for consistency with this chapter and applicable law.
[History: Formerly § 1.06.120; Ord. 205 (12/8/76); Ord. 488 (4/10/96); Ord. 489 (5/8/96); Ord. 519 (11/12/97); Ord. 548 (2/10/99); Ord. 623 (12/8/2004); Ord 734 (7/9/14).]

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[Reference: First Street Plaza Partners v. City of Los Angeles (1998) 65 Cal.App.4th 650] 1.06.140 Standardization of Specifications, Inspection and Testing The City Manager shall have the authority to establish quality and performance standards for all materials, equipment, supplies and services that are consistent with the Town’s Sustainability Policy, while permitting competition among bidders. The using department shall inspect supplies delivered and services performed to determine their conformity with the specifications applicable thereto or set forth in the contract and shall report any deficiencies to the City Manager. The City Manager may require chemical and physical tests of supply samples submitted with bids and samples of supply deliveries which are necessary to determine their quality and conformance with specifications.
[History: Formerly § 1.06.130; Ord. 205 (12/8/76); Ord. 488 (4/10/96); Ord. 489 (5/8/96); Ord. 519 (11/12/97); Ord. 548 (2/10/99); Ord. 623 (12/8/2004); Ord 734 (7/9/14).]

1.06.150 Records and Reports
(a) At or before the time of executing a negotiated contract, the Awarding Authority shall make a record of the facts and circumstances justifying a negotiated contract under this ordinance.
(b) Within 30 days of entering into a contract over $75,000 in an emergency, or at its next regularly scheduled meeting, whichever comes firs t, the City Manager shall report to the City Council on the details of the emergency and reasons justifying the actions taken. (c) Within 60 days of completion of any project costing more than $75,000, the City Manager will report to the City Council on all fiscal aspe cts of the project, including original and any supplemental budget appropriations, total cost, the cost of all modifications to the contract, and the cost of all extensions.
(d) Within 60 days of entering into a sole so urce contract over $10,000, the City Manager shall present to the City Council a report explaining the basis for the determination of sole source and describing all other contracts made with that contractor in the three preceding years. (e) The City Manager shall make and maintain a record of all formal and informal bids in compliance with the Town of Colma’s Record Retention Program. [History: Formerly § 1.06.140; Ord. 205 (12/8/76); Ord. 488 (4/10/96); Ord. 489 (5/8/96); Ord. 519 (11/12/97); Ord. 548 (2/10/99); Ord. 623 (12/8/2004); Ord 734 (7/9/14).]
Division 4: Procedures for Selecting the Contractor for Goods and Services

1.06.160 Competitive Bidding Required

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No contract for goods or services may be made without competitive bidding, as described later in this ordinance, unless an exemption is provided herein. [History: Formerly § 1.06.150; Ord. 205 (12/8/76); Ord. 488 (4/10/96); Ord. 489 (5/8/96); Ord. 519 (11/12/97); Ord. 548 (2/10/99); Ord. 623 (12/8/2004); Ord 734 (7/9/14).]

1.06.170 Open Market Acquisitio ns of Goods or Services (a) The City Manager may acquire consumer good s having a price less than $15,000 in an open market without competitive bidding, including but not limited to:
(1) Purchases of office supplies, books, periodicals, newspapers, trade journals and other publications, including individual purchases and subscription; and (2) Purchases of gasoline, oil, or other auto mobile care products in connection with the immediate use or emergency repair of Town of Colma vehicles. (b) The City Manager may acquire consumer services having a value less than $15,000 in an open market without competitive bidding, including but not limited to:
(1) Utility services, such as telephone, cable television, gas, electric, water, sewer and refuse collection;
(2) Advertisements in newspapers or other publications; (3) Work performed by a utility for the installation and/or relocation of utilities; and (4) Airline tickets, train tickets, hotels and other travel expenses according to the travel policy.
[History: Formerly § 1.06.160; Ord. 205 (12/8/76); Ord. 488 (4/10/96); Ord. 489 (5/8/96); Ord. 519 (11/12/97); Ord. 548 (2/10/99); Ord. 623 (12/8/2004); Ord 734 (7/9/14).]

1.06.180 Negotiated Contracts
The Awarding Authority may negotiate and enter into the following transa ctions, purchases or contracts, without competitive bidding, with any qualified contractor selected at the discretion of the Awarding Authority:
(a) Contracts for goods or services for $75,000 or less; (b) Purchase of used equipment, which in the opinion of the Awarding Authority is satisfactory for the work of the Town of Colma;
(c) Contracts for governmental or proprietary services provided by any government agency;

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(d) Insurance or bond premiums when placed th rough any insurance carrier, plan or Joint Powers Agreement for insurance services, approved by the City Council. (e) Membership in professional organizations or associations; (f) Utility services such as telephone, cable television, gas, electric, water, sewer and refuse collection;
(g) Emergency purchases, equipment or vehicle repair;
(h) Contracts for services to be performed by any city, county or public agency of the State of California;
(i) Contracts for goods sold directly by any city, county or public agency of the State of California or any federal agency to the Town, provided that the purchasing policies of the agency is substantially the same as the policies set forth in this ordinance; (j) Purchases of goods and services by contract arrangement and agreement for cooperative purchasing programs with the state, the county, or any other public or municipal corporation of the state, provided that the agency, if a county, or any other public or municipal corporation of the state, has adop ted purchasing policie s in accordance with California Government Code section 54202, or purchases of goods or services directly from a vendor at a price established by a competitive bid by another public jurisdiction in substantial compliance with sections this subchapter, even if the city had not joined with that public agency in a cooperative purchase;
(k) Contracts with Town employees;
(l) Contracts with instructors for the Town’s recreation programs; (m) Contracts for equipment rentals;
(n) Modifications or extensions of existing contracts; and (o) Contracts where due to special circumstance s the Awarding Authority determines in writing that implementation of the competit ive process is infeasible, impractical or otherwise not in the best intere st of the Town of Colma. Th e authority of this paragraph is non-delegable.
[History: Formerly § 1.06.170; Ord. 205 (12/8/76); Ord. 488 (4/10/96); Ord. 489 (5/8/96); Ord. 519 (11/12/97); Ord. 548 (2/10/99); Ord. 623 (12/8/2004); Ord 734 (7/9/14); Ord 737, (1/14/15).]

1.06.190 Contracts for Goods and Serv ices with Government Agencies, Nonprofits and Others
(a) The Awarding Authority may enter into contracts for goods and services with any federal, state or local agency, any nonprofit agency qualified under Section 501(c)(3) of the

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Internal Revenue Code, or any public educational institution, without competitive bidding, provided that all of the following conditions are met:
(1) The agency is selling the goods or services as part of a job training, work furlough, educational and similar human service programs that make goods and services available at a competitive cost while also furthering the public welfare; (2) The agency agrees to direct supervision of the workers or employees providing any service under the contract;
(3) The agency agrees to provide workers’ compensation insurance for the workers or employees;
(4) The agency agrees to indemnify, protect, defend and hold the Town of Colma harmless against any and all claims alleged to be caused or caused by any act or omission of the agency’s worker or employee, in a form satisfactory to the City Manager and City Attorney.
(b) This section is intended to provide an expedient method for Town of Colma participation in such programs and is not intended to limit the exemptions for services provided elsewhere in this ordinance.
[History: Formerly § 1.06.180; Ord. 205 (12/8/76); Ord. 488 (4/10/96); Ord. 489 (5/8/96); Ord. 519 (11/12/97); Ord. 548 (2/10/99); Ord. 623 (12/8/2004); Ord 734 (7/9/14).]

1.06.200 Contracts for Profession al or Technical Services (a) Notwithstanding any other provision of this ordinance, the Awarding Authority may negotiate and enter into a professional services contract with any professional service provider meeting the prescribed qualifircations, without competitive bidding. (b) The Awarding Authority’s selection of a professional serv ices provider shall be based on demonstrated competence, the professional qu alifications necessary for the satisfactory performance of the required services, and fair and reasonable prices to the Town of Colma. (c) The Awarding Authority shall establish the professional co mpetence and qualifications necessary to be possessed by a professional services provider in order to be awarded a proposed professional services contract. Criteria for determining the competence and qualifications of the provider shall include, but shall not be limited to, the following:
(1) Ability, capacity and skills necessary to perform service; (2) Ability to meet time requirements imposed by project; (3) Character, integrity and reputation through a reference check; (4) Previous experience with the vendor; and

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(5) Sufficiency of financial resources needed to perform the services. (d) The City Manager may develop and maintain a procedure whereby professional services providers may periodically submit statements of qualifications and performance data for preapproval by the City Manager or City Council.
[History: Formerly § 1.06.190; Ord. 205 (12/8/76); Ord. 488 (4/10/96); Ord. 489 (5/8/96); Ord. 519 (11/12/97); Ord. 548 (2/10/99); Ord. 623 (12/8/2004); Ord 734 (7/9/14); Ord 737, (1/14/15).]

1.06.210 Sole Source Procurement
When requirements are so critical or call for such specialized expe rtise that only one source is capable of satisfying those requirements, the Awarding Authority is empowered to waive the competitive procurement procedures. Sole source means that only one vendor possesses the unique and singularly available capability to meet the requirement of the solicitation, such as technical qualifications, matching to currently owned equipment or supplies or the ability to deliver at a particular time. Purchasing from a sole so urce shall be permitted af ter written justification from the requesting department explaining why a sole source has been sp ecified, and a factual finding by the person or body authorizing the purchase that it is in the best interest of the Town of Colma to purchase without competitive purchasing.
[History: Formerly § 1.06.200; Ord. 205 (12/8/76); Ord. 488 (4/10/96); Ord. 489 (5/8/96); Ord. 519 (11/12/97); Ord. 548 (2/10/99); Ord. 623 (12/8/2004); Ord 734 (7/9/14).]
Division 5: Competitive Bidding for Goods or Services

1.06.220 Invitations for Bids and Requests for Proposals or Qualifications (a) Whenever competitive bidding is required or ch osen for a contract for goods or services, the Awarding Authority may invite bids, request proposals, or request statements of qualifications in accordance with the procedures set forth in this division. (b) The Awarding Authority shall obtain three or more bids or proposals by soliciting bids or proposals by publication in a newspaper, from qualified persons whose names appear on lists of persons maintained by the Town of Colma or known to the Town, or from persons whose names are obtained from trade journals or newspaper ad s, or by relying on unexpired bids or price quotations from persons who had previously submitted bids or price quotations to the Town. (c) The City Manager may, but is not required to , request sealed, written bids or proposals.

The notice inviting informal bids and the bids shall be in writing. Bids may be transmittable to the Town of Colma by facsimile, mail, courier, el ectronic mail (e-mail), or any other means of delivery. A qualified person is a person capabl e of delivering the goods or services meeting the Town’s specifications and requirements within the time specified by the contract.

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(d) During the process of soliciting price quotations, a bidder's price quotations shall be kept confidential except for internal use by Town of Colma personnel for purposes of the pending contract.
(e) When soliciting bids or proposals, the awarding authority shall (1) describe in general terms the goods or services; (2) advise potential bidders how to obtain additional information about the goods or scope of work; (3) state the date, time and place for the submission of bids; (4) state whether the selection of the successful bidder will be based on price alone or whether the factors set forth in the next paragraph wi ll be considered; (5) include a description of additional items such as insurance, bonding, and warranties to be included in the price; (6) include any other information required by law.
(f) If the request states that the contractor’s competence, experience, qualifications, reliability, experience, availability, or expertise is a component in meeting the needs of the Town of Colma, then the Awarding Authority need not necessarily purchase from the bidder proposing the lowest price but may select a contractor th at best meets the Town’s requirements. Factors which can be considered in determining the most advantageous bid include, but are not limited to:
(1) Compliance with the bid sp ecifications, including any provision governing nondiscrimination in employment;
(2) Price;
(3) The cost of consumable operating supplies, replacement parts, maintenance or other necessary costs. Current costs are to be used in this determination; (4) Ability of the bidder to complete th e transaction in accordance with the specifications or criteria set forth in the request for proposals or invitation for bids, such as manufacturing, performance or delivery capability, experience, and the location of bidders' manufacturing, storage or maintenance facilities. (g) After receipt of a Proposal or Statement of Qualifications, the Awarding Authority may discuss with one or more firms or individuals th e alternative methods for providing the required professional services and may conduct further negotiations with one or more of the most qualified firms or individuals to fully clarify each firm’s offer to provide services. (h) If no bids or proposals are received in response to a solicitation, the City Manager may negotiate a contract with any qualified individual or firm. (i) If a contract that was let pursuant to the provisions of this chapter is thereafter terminated because of breach by the service provider, the Town of Colma may complete the project by negotiated contract with any qualified individual or firm. [History: Formerly § 1.06.220; Ord. 205 (12/8/76); Ord. 488 (4/10/96); Ord. 489 (5/8/96); Ord. 519 (11/12/97); Ord. 548 (2/10/99); Ord. 623 (12/8/2004); Ord 734 (7/9/14).]

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1.06.230 Preferences for Local Busi nesses on Certain Purchases (a) Subject to the limitations contained in this sect ion, in the evaluation of bids or proposals for the award of all contracts for the purchase or lease of supplies, materials, equipment or other personal property there shall, upon written application noted on the space provided on city bid or proposal documents, be extended a 1% price preference for a local business, as defined in this section.
(b) As used in this section, lo cal business means a business firm with fixed offices or locally taxable distribution points within the bound aries of the Town of Colma which holds a current and valid Town of Colma business license with a Colma business street address. (c) The following contracts are exempt from the provisions of this section:
(1) Contracts to the extent to which application of the provisions of this section would be prohibited by state or fede ral law or regulation or would result in what the awarding authority finds to be an unacceptable loss of government revenue or funding; (2) Contracts funded in whole or in part from donations and gifts to the city to the extent the provisions would co nflict with any special conditions attached to the gifts or donations, provided the gift and the special conditions have been approved and accepted pursuant to the donations policy of the city;
(3) Contracts resulting from exigent emergency requisit ions where any delay in completion or performance of the contract would jeopardize the public health, safety or welfare of the citizens of the city, or where in the judgment of the City Manager the operational effectiveness of a significant city function would be seriously threatened if the contract were not entered into expeditiously; and
(4) Contracts with any single or sole sour ce supplier of any supplies, material, equipment or other personal property.
(d) If the City Manager or his or her designee determines that a contractor or bidder has made an intentional misstatement to obtain a price preference under this section, the contractor or bidder shall be subject to any remedy availa ble to the city at law or equity, including but not limited to both of the following:
(1) A finding of intentional misstatement or non-compliance shall be regarded by the awarding authority as a basis for determining whether or not the bidder or contractor is a responsible bidder for the present and future contracts. Any disqualification imposed as a result of this determination shall last for a period of one year. (2) An intentional misstatement made to obtain a price preference under this section shall subject the recipient of any such price preference to a civil penalty of treble the dollar price preference received, or $1,000.00, whichever is greater. [History: Formerly § 1.06.230; Ord. 205 (12/8/76); Ord. 488 (4/10/96); Ord. 489

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(5/8/96); Ord. 519 (11/12/97); Ord. 548 (2/10/99); Ord. 623 (12/8/2004); Ord 734 (7/9/14).]

1.06.240 Bid Deposit or Bond for Pu rchase of Goods or Services The City Manager may require that a bid for any purchase or lease of supplies, materials, equipment or other personal property be accompanied by either cash, a certificate of deposit or certified check or draft, or a cashier's check or draft of or on some responsible bank in the United States, in favor of and payable at sight to the city, in an amount not less than five percent of the aggregate amount of the bid.
[
History: Adopted by Ord 734 (7/18/14)]

1.06.250 Inspection of Supplies and Equipment
The City Manager shall inspect goods delivered and contractual services performed to determine their conformance with the specifications set fort h in the order or contract. The City Manager shall have authority to require chemical and phys ical tests of samples submitted with bids and samples of deliveries which ar e necessary to determine their quality and conformance with specifications.
[History: Formerly § 1.06.330; Ord. 205 (12/8/76); Ord. 488 (4/10/96); Ord. 489 (5/8/96); Ord. 519 (11/12/97); Ord. 548 (2/10/99); Ord. 623 (12/8/2004); Ord 734 (7/9/14).]
Division 6: Public Works Projects

1.06.260 Scope
This division shall apply to all public projects, as defined by the California Public Contract Act in sections 20161 and 22002.
[History: Formerly part of § 1.06.210; Ord. 205 (12/8/76); Ord. 488 (4/10/96); Ord. 489 (5/8/96); Ord. 519 (11/12/97); Ord. 548 (2/10/99); Ord. 623 (12/8/2004); Ord 734 (7/9/14); Ord 737, (1/14/15).]
[References: Publ. Cont. Code §§ 22002, 22003, and 22030]

1.06.270 Competitive Bidding; Se lecting the Contractor (a) This section and section 1.06.280 shall apply to all public projects, as defined by section 22002 of the Public Contract Act. “Public proj ect” means the construc tion, reconstruction, erection, alteration, renovation, improvement, de molition, painting, repain ting or repair work involving any publicly ow ned, leased, or operated facility. “Facility" means any plant, building, structure, ground facility, real property, streets and highways, or other public work improvement. "Public project" does not include maintenance work.

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(b) Public projects of sixty thousand dollars ($60,000)seventy five thousand ($75,000) or less may be performed by the employees of a public agency under force account procedures, by negotiated contract, or by purchase order.
(c) Public projects of two hundred thousand dollars ($200,000) two hundred twenty thousand dollars (220,000) or less may be let to contract by informal bid procedures as set forth in the Uniform Act and section 1.06.280 of this Code.
(d) Public projects in excess of two hundred thousand dollars ($200,000)two hundred twenty thousand dollars ($220,000) shall be let to contract by formal bid procedure as set forth in the Uniform Act and section 1.06.290 of this Code.
(e) If all bids received are in excess of two hundred thousand dollars ($200,000)two hundred twenty thousand dollars (220,000), the City Council may by passage of a resolution by four-fifths vote, award the contract, at two hundred twelve thousand five hundred dollars ($212,500) two hundred thirty five thousand ($235,000) or less, to the lowest responsible bidder, if it determines the Town’s cost estimate was reasonable.
(f) The City Council shall approve plans, specifications and working details for all public works projects exceeding two hundred thousand dollars ($2 00,000)one million dollars ($1,000,000) .

Plans, specifications and working details for all pu blic works projects of two hundred thousand dollars ($200,000)one million dollars (1,000,000) or less may be approved by the Public Works Director or his or her designee.
(g) Competitive bidding shall not apply where, after rejecting bids, the City Council has passed a resolution by a four-fifths vote of its members declaring that the project can be performed more economically by day labor, or the materials or supplies can be furnished at a lower price in the open market.
[History: Formerly part of § 1.06.210; Ord. 205 (12/8/76); Ord. 488 (4/10/96); Ord. 489 (5/8/96); Ord. 519 (11/12/97); Ord. 548 (2/10/99); Ord. 623 (12/8/2004); Ord 734 (7/9/14); Ord 737, (1/14/15);Ord. 796, (10/9/19).]
[Reference: CAL. GOV’T CODE §§ 22032 et seq.; Cal. Pub. Cont. Code § 22002]

1.06.280 Informal Bids for Public Projects
(a) The purpose of this section is to implement the election set forth in Colma City Council Resolution 99-03 to be subject to the Uniform Construction Cost Accounting Act, (hereinafter, the “Uniform Act”) and to implement the informal bidding procedures set forth in section 22032, et seq., of the Public Contract Code for contracts described in section 1.06.270(b). (b) This section shall be used for all contracts for public projects subject to informal bid procedures under section 1.06.270(c) and may be used when contracting for “maintenance work” or when contracting for any other work which does not fall within the definition of “public project,” as defined in Section 1.06.270. In the event of a conflict between this section and section

1.06.290, this section shall apply.

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(c) The City Engineer shall maintain a list of qu alified contractors iden tified according to category of work. The list shall satisfy the minimum criteria determ ined by the Uniform Construction Cost Accounting Commission for the development and maintenance of the contractors list.
(d) Where a public project to be performed is subject to the provisions of this ordinance, the City Engineer shall mail a notice inviting informal bids not less than 10 calendar days before bids are due to all contractors for the category of work to be bid, as shown on the list developed in accordance with the preceding paragraph and to al l construction trade journals specified by the California Uniform Construction Cost Accounting Commission for San Mateo County. Additional contractors and/or construction trade journals may be notified at the discretion of the department soliciting bids; provided however that (1) if there is no list of qualified contractors maintained by the Town for the particular category of work to be performed, the notice inviting bids shall be sent only to the construction trade journals specified by the Commission; and (2) if the product or service is proprietary in nature such that it can be obtained only from a certain contractor or contractors, the notice inviting informal bids may be sent exclusively to such contractor or contractors.
(e) The notice inviting informal bids shall describe the project in general terms, how to obtain more detailed information about the project, and state the time and place for submission of bids. (f) Competitive bidding shall be based on specifications approved by the Awarding Authority.

The original specifications shall be filed in the office of the City Clerk and copies thereof shall be on file in that office and the office of the City Manager for public inspection. The notice inviting bids to purchase shall be advertised upon the authority of the City Manager and such advertising shall be published one time in a newspaper of general circulation in San Mateo County, and in addition, invitations to bid shall be mailed to prospective vendors at the discretion of the City Manager. The bids submitted shall be received and publicly opened by the city clerk at the time designated.
(g) The open bids shall be available for public inspection from the time opened until the award has been made by the awarding authority. The City Manager shall tabulate all bids received. (h) If in the opinion of the awarding authority none of the bids is satisfactory, then the awarding authority may, in its so le and absolute discretion, reject all of the bids, provided that prior to rejecting all bids and declaring that a project can be more economically performed by employees of the Town, the Town shall furnish a written notice to an apparent low bidder. The notice shall inform the bidder of the Town’s intention to reject the bid and shall be mailed at least two business days prior to the hearing at which the City Council intends to reject the bid.

Thereafter, the awarding authority may invite new bids using new or different specifications. [History: Formerly parts of §§ 1.06.210 and -220; Ord. 205 (12/8/76); Ord. 488 (4/10/96); Ord. 489 (5/8/96); Ord. 519 (11/12/97); Ord. 548 (2/10/99); Ord. 623 (12/8/2004); Ord 734 (7/9/14); Ord 737, (1/14/15).]

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1.0.290 Formal Bids fo r Public Projects
(a) This section shall apply to all public projects, as defined by section 20161 of the Public Contract Act. “Public project” means (1) a project for the erection, improvement, painting, or repair of public buildings and works; (2) work in or about streams, bays, etc.; (3) street or sewer work, except maintenance or repair; and (4) furnishing supplies or materials for any such project, including maintenance or repair of streets or sewers. (b) Except as otherwise provided in this chapter or where the Awarding Authority determines that competitive bidding is infeasible or impractical, when a contract has the value specified in section 1.06.270(d), the City Council shall award a contract in accordance with the formal competitive bidding process described in this section. (c) The notice inviting bids shall include a general description of the goods to be purchased and bond requirements, if any, and shall st ate where bid blanks and specifications may be secured and the time and place for opening bids. It shall incorporate by reference all other bid documents.
(d) Notice inviting bids shall be given as follows:
(1) The notice shall be published in a news paper designated pursuant to section

1.08.050 of the Colma Municipal Code at le ast once not less than 14 days before the date of opening of the bids.
(2) The notice shall also be mailed by firs t class mail or facsimile to responsible prospective suppliers known to the Town of Colma or who have requested their names be considered. The notices shall be mailed or sent not less than 14 days before the date of opening of the bids.
(3) The notice shall also be sent electronica lly, if available, by either facsimile or electronic mail and mailed to all construc tion trade journals specified by the Uniform Construction Cost Accounting Commission for San Mateo County. The notice shall be sent at least 15 calendar days before the date of opening the bids. (4) The Town may give such other notice as it deems proper. (e) When deemed necessary by the City Manager, bidder's security may be prescribed in the public notices inviting bids. Bidders shall be entitled to return of bid security provided that a successful bidder sh all forfeit his bid security upon refusal or failure to execute the contract within 15 days after the notice of award of contract has been mailed, unless the Town of Colma is responsible for the delay. The City Council may, on refusal or failure of the successful bidder to execute the contract, award it to the next lowest bidder; the amount of the lowest bidder's security may be applied by the Town of Colma to the difference between the low bid and the second lo west bid, and the surplus, if any, shall be returned to the lowest bidder.
(f) Sealed bids shall be submitted to the address identified in the notice inviting bids and shall be identified as bids on the envelope.

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(g) Bids shall be opened in public at the time and place stated in the public notices. A tabulation of all bids received shall be open to public inspection during regular business hours for a reasonable period of time. No bidder may withdraw his bid for a period of at least 90 days after the date set for the opening thereof. Bids received after the time set for the opening of bids shall be returned unopened to the bidder. (h) In its sole discretion, the City Council may reject any and all bids presented and readvertise for bids or exclude any item or items from the award of bid or waive any informalities in a bid, provided that prior to rejecting all bids and declaring that a project can be more economically performed by employees of the Town, the Town shall furnish a written notice to an apparent low bidder. The notice shall inform the bidder of the Town’s intention to reject the bid and shall be mailed at least two business days prior to the hearing at which the City Council intends to reject the bid.
(i) Contracts shall be awarded by the City Council to the lowest responsive, responsible bidder except as otherwise provided in this chapter.
(j) If two or more bids are received for the same total amount or unit price, quality and service being equal, the City Council may acce pt the one it chooses or accept the lowest bid made by negotiations with the bidders after the bid opening. (k) The City Council may require a performance bond before entering a contract in such amount as it shall find reasonably necessary to protect the best interest of the Town of Colma. If the City Council requires a performance bond, the form and amount of the bond shall be described in the notice inviting bids.
(l) If no bids are received in response to an invitation for competitive bids, a contract may be negotiated with any qualified person.
(m) If the apparent successful bidder fails to meet deadlines for submitting documents required by the notice inviting bids or instructions to bidders, the City Council may award a contract to the next lowest bidder meeting all requirements. (n) If a contract let pursuant to the provisions of this chapter is terminated because of breach by the contractor, the City Council may comple te the project by negotiated contract with any qualified individual or firm.
[History: Formerly § 1.06.220; Ord. 205 (12/8/76); Ord. 488 (4/10/96); Ord. 489 (5/8/96); Ord. 519 (11/12/97); Ord. 548 (2/10/99); Ord. 623 (12/8/2004); Ord 734 (7/9/14); Ord 737 (1/14/15).]

1.06.300 Withdrawal or Corr ection of Formal Bid
(a) Prior to bid opening date and time, bids submitted may be withdrawn by written or telegraphic request received by the Town of Colma before the hour set for opening. After such hour it may not be withdrawn.

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(b) After bid opening date and time, any bidder who seeks to withdraw or modify a bid because of inadvertent computational error sh all notify the Town of Colma department responsible for the bid no later than three working days following the bid opening. The bidder shall provide worksheets and othe r such information as may be appropriate or required by the department to substantiate the claim of inadvertent error. Failure to do so may bar such relief and allow recourse from the bid surety if applicable. The burden shall be upon the bidder to prove such error.
[History: Formerly § 1.0.260; Ord. 205 (12/8/76); Ord. 488 (4/10/96); Ord. 489 (5/8/96); Ord. 519 (11/12/97); Ord. 548 (2/10/99); Ord. 623 (12/8/2004); Ord 734 (7/9/14).]

1.06.310 Procedures fo r Bid Protests
(a) Protests by unsuccessful proposers or bidder s shall be submitted to the Town of Colma department where bids or proposals were submitted and to the protested bidder setting forth in detail the grounds for such protest.
(b) Protests shall be submitted to the Town of Colma and the protested bidder no later than 10 calendar days after the date of the announcement of selection. (c) All protests shall be in writing and must include the following information:
(1) The name, address and telephone number of the protestor; (2) The signature of the protestor or protestor’s representative; (3) The solicitation, bid or contract number;
(4) A detailed statement of all legal and factual grounds for the protest; (5) All documentation supporting the protestor’s grounds for the protest; (6) The form of relief requested and the legal basis for such relief. (d) If a valid protest is timely filed the Town of Colma shall investigate or cause to be investigated the bid protest.
(e) The protested bidder shall have 5 calendar days to respond to the protesting bidder and to the Town of Colma and to provide any information requested by the Town of Colma. (f) The City Manager shall make a recommendation to the City Council regarding the bid protest.
[History: Formerly § 1.06.270; Ord. 205 (12/8/76); Ord. 488 (4/10/96); Ord. 489 (5/8/96); Ord. 519 (11/12/97); Ord. 548 (2/10/99); Ord. 623 (12/8/2004); Ord 734 (7/9/14).]

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(September 2026) Page 1.06-20

1.06.320 Non-collusion
(a) Any employee of the Town of Colma shall be deemed guilty of malfeasance and shall be disciplined in accordance with Town of Colma personnel rules and regulations for engaging in any of the following activities:
(1) Aiding or assisting a bidder in securing a contract to furnish supplies, materials, equipment or contractual services at a higher price than that proposed by any other bidder;
(2) Favoring one bidder over another by giving or withholding information; (3) Willfully misleading any bidder in regard to any matter relevant to the competitive bidding process or the character of the materials or supplies called for by the contract;
(4) Knowingly accepting commodities of a quality inferior to those called for by the contract contrary to the best interest of the Town of Colma; (5) Knowingly certifying to a greater amount of service or work performed than has actually been performed;
(6) Knowingly certifying to the receipt of an amount or different kind of materials, supplies or equipment than have actually been received. (b) All formal bids shall require an affidavit from the bidder that the bid or proposal is not made in the interest of, or on behalf of, any undisclosed person, partnership, company, association, organization, or corporation; that the proposal is genuine and non-collusive or sham; that the proposer has not directly or indirectly colluded, conspired, connived, or agreed with any proposer or anyone else to put in a sham proposal, or that anyone shall refrain from bidding; that the proposer has not in any manner, directly or indirectly, sought by agreement, communication, or conference with anyone to fix the proposal price of the proposer or any other proposer, or to fix any overhead, profit, or cost element of the proposal price, or that of any other proposer, or to secure any advantage against the public body awarding the contract of anyone interested in the proposed contract; that all statements contained in the proposal are true; and further, that the proposer has not, directly or indirectly, submitted his or her proposal price or any breakdown thereof, or the contents thereof, or divulged information or data relative thereto, or paid, and will not pay, any fee to any corporation, partnership, company association, organization, proposal depository, or to any member or agent thereof to effectuate a collusive or sham proposal. [History: Formerly § 1.06.280; Ord. 205 (12/8/76); Ord. 488 (4/10/96); Ord. 489 (5/8/96); Ord. 519 (11/12/97); Ord. 548 (2/10/99); Ord. 623 (12/8/2004); Ord 734 (7/9/14).]

1.06.330 Award of Bid
For all public works projects which require an invitation for bids under the Public Contracts Code, the Awarding Authority shall award the bid to the lowest, responsible, responsive bidder.

Purchasing and Contracting Colma Municipal Code
(September 2026) Page 1.06-21
[History: Formerly § 1.06.290; Ord. 205 (12/8/76); Ord. 488 (4/10/96); Ord. 489 (5/8/96); Ord. 519 (11/12/97); Ord. 548 (2/10/99); Ord. 623 (12/8/2004); Ord 734 (7/9/14).]

1.06.340 Bid Deposit or Bond
(a) A bid for all projects for construction or impr ovement of public buildings, works, streets, drains, sewers, utilities, parks and playgrounds shall be accompanied by either cash, a certificate of deposit or certified check or draft, or a cashier's check or draft of or on some responsible bank in the United States, in favor of and payable at sight to the city, in an amount not less than five percent of the aggregate amount of the bid, except where the project is undertaken by force account.
(b) Where such bid security is required, if the bidder to whom the contract is awarded shall, for fifteen days after posting of such bid security fail or neglect to enter into the contract and file the required security, the director of finance shall draw the money due on such certificate of deposit or check or draft and pay the same or any cash deposited into the city treasury, and under no circumstances shall it be returned to the defaulting bidder. (c) In lieu of the foregoing, any bid for which bid security is required under this section may be accompanied by a surety bond in said amount furnished by a surety authorized to do a surety business in the state of California, guaranteeing that said bidder will enter into the contract and file the required bonds within said period.
(d) With the approval of the City Manager, prospective bidders may file annual or continuous surety bonds covering all bids to be made during the period that the surety bond is in effect. (e) When in the opinion of the City Manager, bid deposits or bonds cannot be obtained on a particular item; the requirements of this section shall not apply. (f) All deposits shall be returned after execution of the contract by the successful bidder and deposit of any necessary performance, labor and materialman's bonds. [History: Formerly § 1.06.300; Ord. 205 (12/8/76); Ord. 488 (4/10/96); Ord. 489 (5/8/96); Ord. 519 (11/12/97); Ord. 548 (2/10/99); Ord. 623 (12/8/2004); Ord 734 (7/9/14).]

1.06.350 Substitution of Subcontractors
The City Council hereby delegates to the City Manager the authority to approve the substitution of subcontractors for any contract awarded by the City Council. [History: Formerly § 1.06.310; Ord. 205 (12/8/76); Ord. 488 (4/10/96); Ord. 489 (5/8/96); Ord. 519 (11/12/97); Ord. 548 (2/10/99); Ord. 623 (12/8/2004); Ord 734 (7/9/14).]
[
Reference: Public Contract Law § 4107]

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(September 2026) Page 1.06-22

1.06.360 Control Procedures
The details of procedure and forms to be followed in the issuance of requisitions, in the discharge of the duties placed upon the City Manager, in the purchase of items, and in the disposition of personal property, shall be prescribed by the Ci ty Manager, subject to the provisions of this chapter. The type of written documents to be used to bind the city in making any purchase or lease shall be in conformance wit h control procedures established by the City Manager and City Attorney.
[History: Formerly § 1.06.320; Ord. 205 (12/8/76); Ord. 488 (4/10/96); Ord. 489 (5/8/96); Ord. 519 (11/12/97); Ord. 548 (2/10/99); Ord. 623 (12/8/2004); Ord 734 (7/9/14).]

1.06.370 Use of Brand Name in Specificatio n; Offers of “Or Equals”; Testing (a) Any reference to a specific Bran d Name in specifications is i llustrative only. A reference to a Brand Name describes a component best meeting the specific operational, design, performance, maintenance, quality, and reliability requirements of the Town of Colma. (b) A bidder may offer an equivalent (“or equal”) in response to a Brand Name reference.

When an “or equal” is offered, the Town of Colma may test and evaluate the product prior to award of the contract.
(c) At bidder’s expense, bidder bears sole respon sibility for providing an y information, test data, or document required by the Town of Colma to fully evaluate the acceptability of the “or equal”. At bidder’s expense, this full evaluation may require independent testing, including destructive testing, at qualified test facilities. (d) The Town of Colma reserves the right to reject a bid containing any “or equal” offered. [History: Formerly § 1.06.340; Ord. 205 (12/8/76); Ord. 488 (4/10/96); Ord. 489 (5/8/96); Ord. 519 (11/12/97); Ord. 548 (2/10/99); Ord. 623 (12/8/2004); Ord 734 (7/9/14).]

1.06.380 Supplemental Regulations
The City Manager may issue written supplemental regulations and procedures for the making and administration of contracts. Such supplemental regulations shall be approved by the City Attorney and shall not be inconsistent with the provisions of this chapter. [History: Formerly § 1.06.350; Ord. 205 (12/8/76); Ord. 488 (4/10/96); Ord. 489 (5/8/96); Ord. 519 (11/12/97); Ord. 548 (2/10/99); Ord. 623 (12/8/2004); Ord 734 (7/9/14).]

MALIA M. COHEN

CALIFORNIA STATE CONTROLLER
Local Government Programs and Services Division
Mailing Address P.O. Box 942850, Sacramento, CA 94250
3301 C Street, Suite 740, Sacramento, CA 95816

November 1, 2024

To: ALL PUBLIC AGENCIES SUBJECT TO THE TERMS OF THE

UNIFORM PUBLIC CONSTRUCTION COST ACCOUNTING ACT

SUBJECT: Notification Letter-Assembly Bill 2192 (Chaptered 953, Statutes of 2024)

The California Uniform Construction Cost Accounting Commission (CUCCAC) in agreement with the State Controller’s Office (SCO) recommended an increase to the bid limit threshold prescribed in Public Contract Code (PCC) 22032; this increase was signed into law. Pursuant to PCC 22020, and on behalf of Controller Malia M. Cohen, SCO would like to inform agencies subject to the Uniform Public Construction Cost Accounting Act (Act) of the following changes effective January 1, 2025:

a) The change would allow projects costing $75,000 or less to be performed by employees of a public agency by force account, by negotiated contract, or by purchase order; b) The change would allow projects c osting up to $22 0,000 to be contracted by informal bidding procedures; and projects costing over $220,000 are subject to the formal bidding process.

The noted increases are pursuant to the provisions and benefits found in the Act, which provides public agencies with economic benefits and greater freedom to expedite public works projects. For agencies which follow the cost accounting procedures set forth by CUCCAC in its Cost Accounting Policies and Procedures Manual, these increased limits will expedite delivery of public work projects and reduce bid processing costs. If your agency is currently subject to the Act, a new resolution adopting the change into legislation is not required.

We encourage participating agencies to visit the SCO website to sign up for CUCCAC’s email subscription service to receive important information concerning CUCCAC updates and legislative changes via email. For more details or to sign up for the email subscription services, please contact the Local Government Programs Services Division at [email protected] or visit our website at www.sco.ca.gov/ard_cuccac.html.

Sincerely,

(Original signed)

Sandeep Singh
Manager, Local Government Policy Section

Ord. No. ___- CMC Section 1.06.270 Page 1 of 3

ORDINANCE NO.

OF THE CITY COUNCIL OF THE TOWN OF COLMA

ORDINANCE AMENDING SECTION 1.06.270 OF THE COLMA MUNICIPAL CODE RELATING TO (1) INCREASING THE FINANCIAL THRESHOLDS FOR

NEGOTIATED, INFORMAL, AND FORMAL BIDS CONSISTENT WITH THE CALIFORNIA UNFORM PUBLIC CONSTRUCTION COST ACCOUNTING ACT; AND (2) MODIFYING THE THRESHOLD FOR APPROVAL OF PLANS,

SPECIFICATIONS AND WORKING DETAILS FOR ALL PUBLIC WORKS PROJECTS, PURSUANT TO CEQA GUIDELINE 15378

The City Council of the Town of Colma does ordain as follows:

ARTICLE 1. CMC SUBCHAPTER 1.06 AMENDED

Section 1.06.270 is hereby amended to read as follows1:

1.06.270 Competitive Bidding; Selecting the Contractor

(a) This section and section 1.06.280 shall apply to all public projects, as defined by section 22002 of the Public Contract Act. “Public project” means the construction, reconstruction, erection, alteration, renovation, improvement, demolition, painting, repainting or repair work involving any publicly owned, leased, or operated facility. “Facility" means any plant, building, structure, ground facility, real property, streets and highways, or other public work improvement. "Public project" does not include maintenance work.

(b) Public projects of sixty seventy-five thousand dollars ($6075,000) or less may be performed by the employees of a public agency under force account procedures, by negotiated contract, or by purchase order..

(c) Public projects of two hundred twenty thousand dollars ($2200,000) or less may be let to contract by informal bid procedures as set forth in the Uniform Act and section

1.06.280 of this Code.

(d) Public projects in excess of two hundred twenty thousand dollars ($2200,000) shall be let to contract by formal bid procedure as set forth in the Uniform Act and section

1.06.290 of this Code.

(e) If all informal bids received are in excess of two hundred twenty thousand dollars ($2200,000), the City Council may by passage of a resolution by four-fifths vote, award

1 New language is displayed in underline format and any deletions of existing language are shown in strikethrough.

Ord. No. ___- CMC Section 1.06.270 Page 2 of 3

the contract, at two hundred thirty-five twelve thousand five hundred dollars ($235,012,5 00) or less, to the lowest responsible bidder, if it determines the Town’s cost estimate was reasonable.

(f) The City Council shall approve plans, specifications and working details for all public works projects exceeding two hundred thousand one million dollars ($200,000 1,000,000). Plans, specifications and working details for all public works projects of two hundred thousand one million dollars ($200,0001,000,000) or less may be approved by the City Manager Public Works Director or their his or her designee.

(g) Competitive bidding shall not apply where, after rejecting bids, the City Council has passed a resolution by a four-fifths vote of its members declaring that the project can be performed more economically by day labor, or the materials or supplies can be furnished at a lower price in the open market.

[History: Formerly part of § 1.06.210; Ord. 205 (12/8/76); Ord. 488 (4/10/96); Ord. 489 (5/8/96); Ord. 519 (11/12/97); Ord. 548 (2/10/99); Ord. 623 (12/8/2004); Ord 734 (7/9/14); Ord 737, (1/14/15);Ord. 796, (10/9/19); Ord. ____ (4/__/26)] [Reference: CAL. GOV’T CODE §§ 22032 et seq.; Cal. Pub. Cont. Code § 22002]

ARTICLE 2. EFFECTIVE DATE.

This ordinance, or a summary thereof prepared by the City Attorney, shall be posted on the three (3) official bulletin boards of the Town of Colma within 15 days of its passage and is to take force and effect thirty (30) days after its passage.

ARTICLE 3. SEVERABILITY.

If any provision of this ordinance or its application to any person or circumstance is held to be invalid, such invalidity has no effect on the other provisions or applications of this ordinance that can be given effect without the invalid provision or application and, to this extent, the provisions of this ordinance are hereby declared to be severable.

ARTICLE 4. NOT A CEQA PROJECT.

The City Council’s introduction and adoption of any ordinance is exempt from environmental review pursuant to the California Environmental Quality Act (CEQA). This action does not meet the definition of a “project” under CEQA pursuant to CEQA Guideline 15378 because it is an organizational or administrative activity of government that will not result in any direct or indirect physical changes in the environment.

Certification of Adoption
I certify that the foregoing Ordinance No. ___ was duly introduced at a regular meeting of the City Council of the Town of Colma held on [INSERT DATE], 2026, and adopted

Ord. No. ___- CMC Section 1.06.270 Page 3 of 3

at a regular meeting of the City Council of the Town of Colma held on [________________], 2026, by the following vote:

Name Voting Present, Not Voting Absent
Aye No Abstain Not Participating
Carrie Slaughter, Mayor
Ken Gonzalez
Thomas Walsh

Helen Fisicaro
Joanne F. del Rosario
Voting Tally

Dated: ____________________ _____________________________________ Carrie Slaughter , Mayor

Attest: ______________________________
Michelle Estabillo, City Clerk