Section 3.08.140(C) of the City’s Municipal Code allows for an exception to competitive bidding for non -public projects when the City “determines that a competitive bid procedure has been conducted by another public agency (e.g. through CMAS or GSA) and the price to the City is equal to or better than the price to that public agency.”
The City’s Municipal Code allows the City Manager to enter into agreements with other agencies for the purchase of supplies, services, and equipment. In such instances, the procedures of that agency shall satisfy all City requirements for the bid and award of those purchases.
The Houston -Galveston Area Council (H -GAC) is the largest of 24 Councils of Government (COG) in Texas, and is a political subdivision of the State of Texas. It has been serving local governments for more than 40 years.
H-GAC has established Interlocal Contracts with thousands of End Users throu ghout Texas and across the United States. HGACBuy contracts are established based on the requirements of [Texas Local Government Code, Chapter 252]. Products and services are contracted after having been subjected to either a competitive bid (IFB) or compe titive proposal (RFP) process.
Contracts are blanket type, usually for a term of two or three years.
Fire recommends piggybacking on the H-GAC and the Cooperative Purchasing Program. The City has used this master agreement several times in the past for t he purchase of equipment, for other departments. This will save the City of Colton the cost of the formal bid process and allows us to take advantage of current pricing, as well as a volume discount afforded through the Cooperative Purchasing Program.
FISCAL IMPACTS
The cost of the TDA is $1,613,956.81; this price includes a $35,000 prepayment discount. Grant funding for $1.5 million is appropriated in the adopted FY2021 -22 budget in the Miscellaneous Grants Fund Automobile Account Number 225 -6090-6091-4910-0000-000. An additional $113,957 is necessary to complete the purchase. Staff is recommending City Council appropriate the additional $113,957 from the Auto Shops Fund reserve balance.
Adoption of resolution R -27-22 will increase appropriations in the FY2021-22 budget in Automobile Shop Fund Automobile Account Number 608-6150-8700-4910-0000-000 by $113,957 and approve the $1,613,956.81 purchase through the H-GAC.
ALTERNATIVES
Provide alternative direction to staff.
ATTACHMENT
14 Packet Pg. 355
Staff Report to the Mayor and City Council
Purchase - Fire Department Ladder Truck
April 5, 2022
1. Colton CA HGAC Sheet
2. 2022 Price Letter
3. RESOLUTION R-27-22-TDA PURCHASE 4-5-22
14 Packet Pg. 356
Contract
No.: FS12-19 Date
Prepared: 2/28/2022
Buying
Agency: Contractor:
Contact
Person:
Prepared
By:
Phone: Phone:
Fax: Fax:
Email: Email:
Product
Code: OA10 Description:
1,134,345.00$
Cost Cost
$39,936 $409
$6,770 $616
$1,651 $2,120
$644 $7,197
$1,012 $1,191
$661 $55,000
$2,163 $1,606
$2,704 $2,096
$832 $464
$2,944 $2,074
$2,944 $592
$205 $1,502
$508 $1,881
$1,221 $125,534
$644 Subtotal B: $267,117
Cost Cost
832$ 1,500$
2,000$ 3,000$
1,000$ 53,681$
5,000$ Subtotal C: 67,013$
5%
1 1468475 = Subtotal D: 1468475
Subtotal E: 2000
Cost Cost
$20,000 10000
$2,000
$111,482 Subtotal F: 143481.81
1,613,956.81$
Description
KME-A298 Upgrade alternator to a 430 amp Delco Remy
KME-A287 Dual fuel line shut-offs
KME-A175 Change to Lang Meka mirrors
KME-A222 Manual cab lift pump
KME-A025 Steertex front axle
KME-A023 upgrade rear axle to 33,000
KME-A027 Upgrade front brakes to disc
KME-A034 Upgrade to a Cummins X15 engine
KME-A283 Upgrade fuel tank to 65 gallons
KME-A009 Upgrade to a flat roof cab
KME-A150 Upgrade to power cab windows
KME-A140 Add cab door insulation
KME-A141 Barrier height cab door weather strip
KME-A154 Add stainless steel trim at cab door jams
B. Published Options - Itemize below - Attach additional sheet(s) if necessary - Include Option Code in description if applicable. (Note: Published Options are options which were submitted and priced in Contractor's bid.) [email protected]
1 D. Total Cost Before Any Applicable Trade-In / Other Allowances / Discounts (A+B+C) F. Trade-Ins / Other Allowances / Special Discounts / Freight / Installation X Subtotal of A + B + C:
Active air purification system Hi Viz LED headlights
Description Description
C. Unpublished Options - Itemize below / attach additional sheet(s) if necessary. (Note: Unpublished options are items which were not submitted and priced in Contractor's bid.) Upgrade officer seat to air ride
Description
KME-A002 Upgrade chassis to a Severe Service KME-A206 Office side fold down foot rest
CONTRACT PRICING WORKSHEET
For MOTOR VEHICLES Only
KME, 4-Door Full-tilt Aluminum Cab, Formed Alumninum Body, Tractor Drawn Aerial (TDA), 100' 4 Section, 4 Section 500# Steel Telescoping Ladder
A. Product Item Base Unit Price Per Contractor's H-GAC Contract:
570-669-5123
A. Product Item Base Unit Price Per Contractor's H-GAC Contract:
Colton Fire Department, CA Kovatch Mobile Equipment Corp. (KME) Ryan Slane
570-669-5591
G. Total Purchase Price (D+E+F): Delivery Date: TBD
NFPA Helmet Holders Subtotal From Additional Sheet(s):
Quantity Ordered:
Extreme Duty HVAC system
For this transaction the percentage is:
Description Description
Inspection Trips
Delivery Prep
Taxes
Training
KME-A284 Upgrade fuel tank material to aluminumKME-A570 Add heavy duty cab insulation KME-A190 Add external EMS compartment on cab Officer KME-A041 Kussmaul auto eject KME-A190 Add external EMS compartment on cab Driver
Whelen Cab Interior door panel flashers
KME-A195 Keyed locks for EMS cabinets $102.30 x 2 KME-A332 ASA rear camera system KME-A012 Upgrade driver seat to air ride
KME-A383 Opticom on cab roofKME-A197 LED strip lights EMS Cabinets $254.10 x 2 KME-A199 Cab doghouse module
KME-A203 Laptop slide officer side dash
Subtotal From Additional Sheet(s):
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Attachment: Colton CA HGAC Sheet (3525 : Purchase - Fire Department Ladder Truck)
kmefire.com
Tractor Drawn Aerial Proposal
Colton Fire Department
Chief Valentin,
On behalf of KME Fire Apparatus, I am pleased to offer this proposal for one (1) 2023 KME Severe Service Tractor Drawn Aerial. This proposal is offered as a cooperative purchase through the HGAC program and the attached specifications, which include published and non-published options. Below is the pricing:
Base Price: $1,502,475.00
Sales Tax @ 7.75%: $111,481.81
Total: $1,613,956.81
Prepayment Discount: $35,000 has been applied to the price above.
Delivery: 420-450 days after pre-construction meeting
Terms: Net 30 days after purchase order
Thank you for the opportunity to present this proposal. I look forward to working with you on this project.
Respectfully,
Brandon Gomez
KME Factory Direct Sales
909-917-4339
[email protected]
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Attachment: 2022 Price Letter (3525 : Purchase - Fire Department Ladder Truck) 1 2
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RESOLUTION NO. R-27-22
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
COLTON APPROVING THE PURCHASE OF A TRACTOR
DRAWN AERIAL FIRE TRUCK AND INCREASE TO
APPROPRIATIONS IN THE AMOUNT OF $113,957
WHEREAS: The Budget for the City of Colton for the Fisc al Year commencing July 1, 2021 and ending June 30, 2022 was approved by the City Council and adopted by Resolution; and WHEREAS: Resolution R-124-21 ratified the acceptance of a $1,500,000 grant from the State of California for the purchase of a tractor drawn aerial fire truck; and WHEREAS: Resolution R -124-21 i ncreased FY2021-22 revenues by $1,500,000 in Account Number 225 -5879-000 to accept the grant and increased FY2021-22 appropriations in Account Number 225 -6090-6091-4910-0000-000 by $1,500,000 t o purchase a tractor drawn aerial fire truck; and
WHEREAS: The re-allocation of appropriations between department activities may be made by the City Manager. Amendments (increases/decreases) to the budget shall be by approval and Resolution of the City Council.; and
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF COLTON DOES HEREBY RESOLVE AS FOLLOWS:
SECTION 1. Authorize the City Manager to waive the formal bidding process in accordance with Colton Municipal Code C3.08.140(c) and authorize the City to piggyback through the Houston -Galveston Area Council (H -GAC) for the purchase of a new 2023 Kovatch Motor Equipment (KME) Tractor Drawn Aerial with equipm ent for an amount not to exceed $1,613,956.81
SECTION 2. Increase appropriations in the FY2021 -22 adop ted budget in Automobile Shop Fund Automobiles Account Number 608 -6150-8700-4910-0000-000 by $113,9 57 for the purchase.
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Attachment: RESOLUTION R-27-22-TDA PURCHASE 4-5-22 (3525 : Purchase - Fire Department Ladder Truck) 1 2
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RVPUB\MXM\666167.1 - 2 -
PASSED, APPROVED AND ADOPTED this 5th day of April, 2022.
ATTEST: FRANK NAVARRO
Mayor
CAROLINA R. PADILLA
City Clerk
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Attachment: RESOLUTION R-27-22-TDA PURCHASE 4-5-22 (3525 : Purchase - Fire Department Ladder Truck)
ITEM NO. 15
STAFF REPORT
DATE: APRIL 5, 2022
TO: HONORABLE MAYOR AND CITY COUNCIL MEMBERS
FROM: BILL SMITH, CITY MANAGER
PREPARED BY: BRIAN DICKINSON, PUBLIC WORKS AND UTILITY SERVICES
DIRECTOR
SUBJECT: APPROVE AND ADOPT RESOLUTION NO. R-34-22 AND R-35-22 TO APPROVE PROGRAM SUPPLEMENT AGREEMENT NO.
000000Z43 FOR THE HSIP FUNDED – GUARDRAIL
REPLACEMENT PROJECT AND TO AMEND THE FY2021-22
BUDGET, RESOLUTION NO. R-34-22, RESOLUTION NO. R-35-22.
RECOMMENDED ACTION
Staff recommends that the City Council take the following action:
1. Authorize the execution of Program Supplement Agreement No. 000000Z43 (Exhibit A) to the Administering Agency-State Agreement No. 08 -5065S21 with Caltrans for Highway Safety Improvement Program (HSIP) funded – Guardrail Replacement Project - HSIPSL- 5065(032); and
2. Approve Resolution R -35-22 (Exhibit B) amending the Fiscal Year 2021/2022 Capital Improvement Program budget for the Project; and
3. Approve Resolution No. R-34-22 (Exhibit C) authorizing the City Manager or his designee to execute the Program Supplement Agreement No. 000000Z43 including any future amendments.
BACKGROUND
The Highway Safety Improvement Program (HSIP) is one of the federal -aid programs that provide funding for safety of streets and highways. The purpose of the HSIP program is to achieve a significant reduction in traffic accidents, fatalities and serious injuries on all public roads, including non-State-owned public roads and roads on tribal land. 15 Packet Pg. 361
Staff Report to the Mayor and City Council
Program Supplement Agreement - Guardrail Repair Project April 5, 2022
ISSUES/ANALYSIS
On March 26, 2021, the City received app roval from Caltrans (Exhibit D) allocating State funding in the amount of $110,200 for the Guardrail Replacement Project. The project will replace damaged guardrail along various locations as shown on Exhibit E and listed below:
1. Mt. Vernon Avenue north and south of the bridge over Santa Ana River.
2. South La Cadena Drive between Maryknoll Ave. and I-215 Freeway southbound on- ramp.
3. Barton Road at La Cadena Intersection.
The estimated completion of the project is June 30, 2023. In order to proceed with the pr oject, the City needs to execute Program Supplement Agreement No. 000000Z43 for the HSIP funded Guardrail Replacement Project - HSIPSL-5065(032). Program Supplement Agreement No. 000000Z43 identifies the funding commitment and responsibility for the State and Local Agency. The execution of the agreement between the City and Caltrans is necessary prior to reimbursement of the State funding allocated for this Project.
FISCAL IMPACTS
Approval of Resolution R -35-22 will set up capital improvement expenditure account no. 225 - 2239-6150-3890-0000-000 in the Miscellaneous Grants Fund, appropriate $110,200 for the HSIP funded – Guardrail Replacement Project - HSIPSL-5065-032 in 225-2239-6150-3890-0000-000, and increase revenues in Miscellaneous Grants Fund revenue account number 225 -5886-002 to accept the award. The HSIP grant funding will cover 100% of project cost and does not require local match.
ALTERNATIVES
1. Provide alternative direction to staff.
ATTACHMENT
1. Exhibit A - 5065032 Program Supplement Agreement
2. Exhibit B - Resolution Amending Budget
3. Exhibit C- Reso authorizing Program Supplement Agreement
4. Exhibit D - HSIPCycle10 Award Letter
5. Exhibit E - Vicinity_Location Map
15 Packet Pg. 362
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Attachment: Exhibit A - 5065032 Program Supplement Agreement (3568 : Program Supplement Agreement - Guardrail Repair Project)
SPECIAL COVENANTS OR REMARKS
08-SBD-0-COL
HSIPSL-5065(032)
1. A. This PROJECT has received STATE funds from Highway Safety Improvement Program (HSIP). The ADMINISTERING AGENCY agrees to administer the PROJECT in accordance with the Highway Safety Improvement Program (HSIP) Guidelines, the Local Assistance Procedures Manual (LAPM), the Local Assistance Program Guidelines (LAPG), and this PROGRAM SUPPLEMENT.
B. The STATE funds for this PROJECT may be provided under one or more phases, which are Preliminary Engineering (PE), Right-of-Way (R/W) and Construction (Con).
A phase-specific fund allocation is required, in addition to other requirements, before reimbursable work can occur for the phase identified. Each allocation will be assigned an effective date and identify the amount of funds allocated per phase. Unless otherwise determined, the effective date of the phase-specific allocation will constitute the start of reimbursable expenditures for the phase. The STATE funds available for reimbursement will be limited to the amount allocated by the STATE for the phase.
C. At the time of the first fund allocation approval for the Project, this PROGRAM SUPPLEMENT, a STATE-approved Allocation Letter and STATE Finance Letter are prepared to allow reimbursement of eligible PROJECT expenditures for the phase allocated.
D. STATE and ADMINISTERING AGENCY agree that any additional fund allocations made after the execution of this PROGRAM SUPPLEMENT, for the phase that has been authorized in the first fund allocation approval or for a new phase, will be encumbered on this PROJECT by use of a STATE-approved Allocation Letter and a STATE Finance Letter and are subject to the terms and conditions thereof.
E. This PROJECT is subject to the delivery requirements enacted by the HSIP guidelines. The delivery requirements may be accessed at: https://dot.ca.gov/programs/local-assistance/fed- and-state-programs/highway-safety-improvement-program/delivery-requirements-status- approved-projects.
F. Award information shall be submitted by the ADMINISTERING AGENCY to the District Local Assistance Engineer immediately after project contract award and prior to the submittal of the ADMINISTERING AGENCY'S first invoice for the construction contract. Failure to do so will cause a delay in the State processing of invoices for the construction phase.
G. The ADMINISTERING AGENCY shall invoice STATE for PE, R/W and CON costs no later than 180 days after the end of expenditure the phase. For construction costs, the ADMINISTERING AGENCY has 180 days after project completion or contract acceptance to make the final payment to the contractor, prepare the final Report of Expenditures and final invoice, and submit to STATE for verification and
2Page of 3Program Supplement 08--506-Z43- SERIAL
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Attachment: Exhibit A - 5065032 Program Supplement Agreement (3568 : Program Supplement Agreement - Guardrail Repair Project)
SPECIAL COVENANTS OR REMARKS
08-SBD-0-COL
HSIPSL-5065(032)
payment.
H. ADMINISTERING AGENCY agrees to submit the final report documents that collectively constitute a "Report of Expenditures" within one hundred eighty (180) days of PROJECT completion. Failure of ADMINISTERING AGENCY to submit a "Final Report of Expenditures" within 180 days of PROJECT completion will result in STATE imposing sanctions upon ADMINISTERING AGENCY in accordance with the current LAPM provisions.
I. ADMINISTERING AGENCY agrees to comply with the requirements in 2 CFR Part 200, Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards (applicable to Federal and State Funded Projects).
J. By executing this PROGRAM SUPPLEMENT, ADMINISTERING AGENCY agrees to provide the STATE, upon request, with the information related to the PROJECT for the purpose of project evaluation or other purposes.
K. The ADMINISTERING AGENCY shall construct the PROJECT in accordance with the scope of work presented in the application and approved by the State. Any changes to the approved PROJECT scope without the prior expressed approval of the State are ineligible for reimbursement and may result in the entire PROJECT becoming ineligible for reimbursement. 3Page of 3Program Supplement 08--506-Z43- SERIAL
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Attachment: Exhibit A - 5065032 Program Supplement Agreement (3568 : Program Supplement Agreement - Guardrail Repair Project)
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RESOLUTION NO. R-35-22
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF COLT ON AMENDING THE FISCAL YEAR 2021/2022 CAPITAL IMPROVEMENT BUDGET.
WHEREAS, the City intends to support the City’s goal to improve the City’s traffic safety and infrastructure; and
WHEREAS, the City of Colton received Highway Safety Improvement Program (HSIP) funding through Caltrans in the amount of $110,200 for HSIP funded – Guardrail Replacement Project - HSIPSL-5065-032; and
WHEREAS, HSIP funding will provide for 100% project expenditures and local match is not needed for the Project; and
WHEREAS, a budget appropriation not listed in the Fiscal Year 2021/2022 budget is required and must be approved by resolution of the City Council.
NOW, THEREFORE, BE IT RESOLVED THAT THE CITY COUNCIL OF THE CITY OF COLTON DOES HEREBY RESOLVE AS FOLLOWS:
Section 1 The Recitals preceding in this Resolution are true and correct and are incorporated into this Resolution by reference.
Section 2 The City Council authorizes the following amendment for the Fiscal Year 2021/2022 budget:
Increase revenues by $110,200 in Miscellaneous Grants Fund account number 225-5886-002; and
Appropriate $110,200 in Miscellaneous Grant Fund Capital Improvements Account Number 225-2239-6150-3890-0000-000 for the HSIP funded – Guardrail Replacement Project - HSIPSL-5065-032.
PASSED, APPROVED AND ADOPTED THIS 5th DAY OF APRIL 2022.
________________________________________
Frank J. Navarro, Mayor
ATTEST:
_____________________________
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Attachment: Exhibit B - Resolution Amending Budget (3568 : Program Supplement Agreement - Guardrail Repair Project)
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Carolina R. Padilla, City Clerk
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Attachment: Exhibit B - Resolution Amending Budget (3568 : Program Supplement Agreement - Guardrail Repair Project)
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RESOLUTION NO. R-34_-22
RESOLUTION OF THE CITY COUNCIL OF THE CITY OF COLTON, AUTHORIZING
THE CITY MANAGER OR HIS DESIGNEE TO EXECUTE THE ADMINISTERING AGENCY-STATE AGREEMENT NO. 08-5065S21 AND THE PROGRAM SUPPLEMENT AGREEMENT NO. 000000Z43 WITH CALTRANS FOR THE GUARDRAIL REPLACEMENT PROJECT - HSIPSL-5065(032)
WHEREAS, the City Council of the City of Colton desires to improve the safety of the bridges within City jurisdiction; and
WHEREAS, the City of Colton has received a Highway Safety Improvement Program (HSIP) Funding for the Guardrail Replacement Project - HSIPSL-5065(032); and WHEREAS, the City of Colton has received authorization from Caltrans to proceed with the Preliminary Engineering for the Guardrail Replacement Project - HSIPSL-5065(032); and WHEREAS, the State requires that the Administering Agency-State Agreement No. 08- 5065S21 and Program Supplement Agreement No. 000000Z43 be fully executed by the City and the State before any invoices for reimbursement can be processed; and WHEREAS, the State requires that the City adopt and attach a resolution identifying the Project and the official authorized to execute the Administering Agency-State Agreement No. 08- 5065S21 and Program Supplement Agreement No. 000000Z43; NOW, THEREFORE, be it resolved that the City Council of the City of Colton does hereby authorize the City Manager or his designee to execute Administering Agency-State Agreement No. 08-5065S21 and Program Supplement Agreement No. 000000Z43 for the Guardrail Replacement Project - HSIPSL-5065(032).
PASSED, APPROVED AND ADOPTED THIS 5h DAY OF APRIL 2022.
____________________________
Frank J. Navarro, Mayor
ATTEST:
_____________________________
Carolina R. Padilla, City Clerk
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Attachment: Exhibit C- Reso authorizing Program Supplement Agreement (3568 : Program Supplement Agreement - Guardrail Repair Project)
“Provide a safe, sustainable, integrated and efficient transportation system to enhance California’s economy and livability”
STATE OF CALIFORNIA------- CALIFORNIA STATE TRANSPORTATION AGENCY Gavin Newsom, Governor
DEPARTMENT OF TRANSPORTATION
DIVISION OF LOCAL ASSISTANCE
P.O. BOX 942874, MS-1
SACRAMENTO, CA 94274-0001
PHONE (916) 654-1776
FAX (916) 653-1905
TTY 711
www.dot.ca.gov
Making Conservation
a California Way of Life.
March 26, 2021
Highway Safety Improvement Program (HSIP) Cycle 10 Awardee
Dear Recipient:
Congratulations! Your HSIP application has been selected for funding.
The complete list of funded projects in HSIP Cycle 10 Call for Projects is available online at https://dot.ca.gov/programs/local-assistance/fed-and-state-programs/highway-safety- improvement-program/approved-project-lists.
The agency’s first step is to contact the appropriate District Local Assistance Engineer (DLAE) who can assist with the funding allocation process and other project management requirements.
The DLAE contact information is available at https://dot.ca.gov/programs/local-assistance/other- important-issues/local-assistance-contacts.
To help in the success of your project, here are some important items to note:
1. All HSIP Cycle 10 projects will be funded with State-only funding.
2. The HSIP is a reimbursement program. Reimbursable work cannot commence on your project until:
a. You receive an allocation from Caltrans Division of Local Assistance (DLA) for this project;
b. You have a State-only Funds Master Agreement for your agency; and c. You have a Program Supplement Agreement (PSA) for this project.
For implementation guidance, allocation request form and other documents, please visit https://dot.ca.gov/programs/local-assistance/fed-and-state-programs/highway-safety- improvement-program/state-funded-hsip.
Please note:
a. the funding allocation process for HSIP projects with State-only Funding is different from projects in other programs such as ATP/STIP and SB1. The funding allocation for HSIP projects is processed through Caltrans DLA, not the CTC.
b. The funding allocation request is Phase specific, i.e. Preliminary Engineering (PE), Right of Way (ROW) or Construction (CON).
3. The delivery of the HSIP Cycle 10 projects must meet the below milestones:
a. The PE phase (if applicable) must be allocated by 12/31/2021; b. The Construction (CON) phase must be allocated by 3/31/2024. c. The project must be completed and closed out by 3/31/2026.
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Attachment: Exhibit D - HSIPCycle10 Award Letter (3568 : Program Supplement Agreement - Guardrail Repair Project) HSIP Cycle 10 Awardee
March 26, 2021
“Provide a safe, sustainable, integrated and efficient transportation system to enhance California’s economy and livability”
You may submit your funding allocation for PE to the DLAE now. Allocation request for CON may be submitted after 3/1/2022.
HSIP project delivery requests and status of the projects are available at https://dot.ca.gov/programs/local-assistance/fed-and-state-programs/highway-safety- improvement-program/delivery-requirements-status-approved-projects.
4. It is the agency’s responsibility to review their project scope throughout the project delivery process and confirm that HSIP funding is used to fund the approved eligible scope as defined in your HSIP application. In case that any scope or cost change is needed, please contact your DLAE
.
5. Prior to engaging in any Architectural and Engineering (A&E) contract procurement(s), agencies should reference Chapter 10 (Consultant Selection) of the Local Assistance Procedures Manual (LAPM), located at: https://dot.ca.gov/programs/local- assistance/guidelines-and-procedures/local-assistance-procedures-manual-lapm.
For more guidance on implementing State-funded HSIP projects, please visit https://dot.ca.gov/programs/local-assistance/fed-and-state-programs/highway-safety- improvement-program/state-funded-hsip.
If you have any questions about your project, please contact your DLAE .
Sincerely,
DEE LAM
Division of Local Assistance, Chief
c: DLAEs and HSIP Coordinators, Caltrans Districts
Chiu Liu/Richard Ke, HSIP Managers, Caltrans HQ
Robert Peterson, Chief, Office of Federal Programs, Caltrans HQ Sujaya Kalainesan, Chief, Office of Project Implementation - South, Caltrans HQ Felicia Haslem, Chief, Office of Project Implementation - North, Caltrans HQ
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Attachment: Exhibit D - HSIPCycle10 Award Letter (3568 : Program Supplement Agreement - Guardrail Repair Project)
Project List for Highway Safety Improvement Program (HSIP) Cycle 10 (Sort by Caltrans District and Agency Name)
* Application Category: BCR = Benefit-Cost Ratio; SA-PedCrossing = Set-aside for Pedestrian Crossing Enhancements; SA-Guardrail = Set-aside for Guardrail Upgrade; SA-Edgeline = Set-aside for Installing Edgelines.
No. Unique
Project ID Original Application ID Caltrans
District Agency Name MPO Project Title Location of Work Description of Work Project Cost HSIP Funds (State) Application Category*
172 H10-07-038 07-Thousand Oaks-2 7 Thousand Oaks SCAG
Crosswalk Improvements -
Rectangular Rapid Flashing
Beacons (RRFBs)
Ten intersections throughout the City.
Install RRFBs at nine existing marked crosswalks and include advanced flashing beacons; and upgrade an existing equestrian crossing equipped with flashing beacons to RRFBs, add a marked pedestrian crosswalk, and provide advanced warning beacons.
$ 207,000 $ 179,000 SA-
PedCrossing
173 H10-07-039 07-Thousand Oaks-4 7 Thousand Oaks SCAG Upgrade Guardrail Citywide 10 segments of guardrail and their posts throughout the City. Replace approx. 2,000 linear feet of guardrail and 205 anchor posts with new guardrail and new anchor posts. $ 535,500 $ 512,500 SA-Guardrail 174 H10-07-040 07-Torrance-1 7 Torrance SCAG Traffic Signal at Lomita Boulevard at Madison Street Intersection of Lomita Boulevard and Madison Street. Install new traffic signal, including curb ramps, crosswalks, and all traffic signal equipment. $ 537,800 $ 537,800 BCR
175 H10-07-041 07-Ventura-1 7 Ventura SCAG
City of Ventura
Communications System
Upgrade for Signal Timing
and Coordination
Improvements
All signalized intersections in the City of Ventura.
Implement traffic signal coordination for 136 city-maintained intersections. Improvements include a new fiber-optic
interconnect communications system that allows for consistent and reliable traffic signal coordination.
$ 3,926,200 $ 1,963,100 BCR
176 H10-07-042 07-Ventura-2 7 Ventura SCAG
City of Ventura Traffic Signal
Controller Upgrades for
Future Leading Pedestrian
Interval (LPI)
All signalized intersections in the City of Ventura. Install new traffic signal controllers and switches for implementation of Leading Pedestrian Intervals (LPIs). $ 1,570,700 $ 1,570,700 BCR 177 H10-07-043 07-Ventura County-1 7 Ventura County SCAG County of Ventura, Set-Aside
for Pedestrian Crossing
Enhancements
Various Locations Throughout the County of Ventura. Install Rectangular Rapid Flashing Beacons (RRFBs). $ 250,000 $ 250,000 SA- PedCrossing
178 H10-07-044 07-Ventura County-2 7 Ventura County SCAG County of Ventura, Set-Aside for Guardrail Upgrades
Various Locations along Las Posas Road; Pleasant Valley Road; Potrero Road; Rose Avenue; Santa Clara Avenue; Telegraph Road; and Victoria Avenue.
Upgrade an Old Guardrail System to a Midwest Guardrail
System. Upgrade the Guardrail, Terminals, and Transition railings, in addition to installing Butterfly Guardrail Reflectors. $ 1,000,000 $ 1,000,000 SA-Guardrail
179 H10-07-045 07-Ventura County-3a 7 Ventura County SCAG County of Ventura, Systemic
Signalized Intersection
Improvement Project
All signalized intersection maintained by Ventura County.
Install Retroreflective Back-Plates to all signal heads, Install Advance Dilemma Zone Detection at all Intersection, and add High Friction Surface Treatment to all intersections with an approach speed over 35 MPH.
$ 4,905,300 $ 4,905,300 BCR
180 H10-07-046 07-Ventura County-4 7 Ventura County SCAG County of Ventura, Systemic
Rumble Strip and High
Friction Surface Treatment
Project
Balcom Canyon Road, Central Avenue, Creek Road, Foothill Road, Hueneme Road, Pleasant Valley Road, Potrero Road, Rose Avenue, and Telegraph Road.
Install edgeline and centerline rumble strips or High Friction Surface Treatment. $ 3,844,700 $ 3,844,700 BCR
181 H10-07-047 07-West Covina-1 7 West Covina SCAG
West Covina Citywide
Signalized Intersection
Safety Improvement Project
Various signalized intersections throughout the City.
Install left turn phasing at signalized locations with existing left turn pockets, and install signal hardware improvements to the lenses, back-plates with retroreflective borders.
$ 3,184,700 $ 3,184,700 BCR
182 H10-07-048 07-West Hollywood-1 7 West Hollywood SCAG Sunset/Santa Monica Fiber
Loop Project in the City of
West Hollywood
Along Sunset Bl, Fountain Ave, Doheny Dr, La Cienega Bl, Harper Ave, Fairfax Ave, and La Brea Ave.
Update signal timing for 34 signalized intersections; install a fiber optic system loop to connect traffic signals along 7 corridors; implement LPI timing on 34 signalized intersections; and install retroreflective backplates on 34 signals.
$ 5,849,400 $ 2,924,700 BCR
183 H10-08-001 08-Banning-1 8 Banning SCAG Omar/Ramsey Intersection Improvements and Sidewalk
The intersection of Ramsey Street with Omar Street and 1,000 feet west of intersection along eastbound Ramsey St.
Install sidewalk, curb and gutter, curb ramps, signage and striping, modify existing median to limit left turns from eastbound Ramsey Street only, install left-turn pocket, and improve sight distance.
$ 418,500 $ 376,650 BCR
184 H10-08-002 08-Banning-2 8 Banning SCAG
Banning Ramsey Street
Pedestrian Safety
Improvements
Four non-signalized intersections on Ramsey Street at Martin Street, 2nd Street, 6th Street, and 16th Street.
Install/upgrade pedestrian crossings at uncontrolled locations; install Rectangular Rapid Flashing Beacon (RRFB). $ 282,900 $ 250,000 SA- PedCrossing
185 H10-08-003 08-Cathedral City-02 8 Cathedral City SCAG HAWK Signal at Ramon
Road and Avenida La
Paloma
Intersection of Ramon Road and Avenida La Paloma. Install a Pedestrian Hybrid Beacon (HAWK) signal. $ 776,600 $ 776,600 BCR 186 H10-08-004 08-Chino Hills-1 8 Chino Hills SCAG Backplate Signal Improvement Project
Chino Hills Parkway at Walnut Creek and at Eucalyptus Ave; Peyton at Rock Springs Drive and Beverly Glen Drive; Soquel Canyon at Butterfield Ranch Road, Pomona Rincon Ave, and Pinehurst Drive; Butterfield Ranch Road at Pine Ave and at Brookwood Lane.
Improve traffic signals with backplates that include retroreflective borders. $ 122,800 $ 122,800 BCR
187 H10-08-005 08-Colton-1 8 Colton SCAG Guardrail Replacement and Improvement Project
Various locations citywide including Mt. Vernon Ave., La Cadena Dr. and Barton Rd. Replace damaged guardrails and improve existing guardrails. $ 110,200 $ 110,200 SA-Guardrail 188 H10-08-006 08-Eastvale-2 8 Eastvale SCAG
Traffic Signal Dilemma Zone
Detection and Mitigation - 16
Intersections
16 signalized intersections along major corridors: Limonite Ave, Schleisman Rd, Hamner Ave and Archibald Ave.
Install advanced dilemma zone detection system and associated equipment in existing traffic signal cabinets, and modify signal timing to improve safety.
$ 702,300 $ 702,300 BCR
11 of 16 February 10, 2021
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Attachment: Exhibit D - HSIPCycle10 Award Letter (3568 : Program Supplement Agreement - Guardrail Vicinity Map / Location Map
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Attachment: Exhibit E - Vicinity_Location Map (3568 : Program Supplement Agreement - Guardrail Repair Project)
ITEM NO. 16
STAFF REPORT
DATE: APRIL 5, 2022
TO: HONORABLE MAYOR AND CITY COUNCIL MEMBERS
FROM: BILL SMITH, CITY MANAGER
PREPARED BY: BRIAN DICKINSON, PUBLIC WORKS AND UTILITY SERVICES
DIRECTOR
SUBJECT: APPROVE AND ADOPT RESOLUTION NO. R-30-22 TO
AUTHORIZE PARKING RESTRICTIONS ALONG VIA DE LA
ZANJA LANE FROM WASHINGTON STREET TO THE SOUTH
END, RESOLUTION NO. R-30-22.
RECOMMENDED ACTION
Staff recommends that the City Council take the following action:
Adopt Resolution No. R -30-22, amending Resolut ion No. 2119 allowing parking restrictions along Via De La Zanja Lane from Washington Street to the south end.
BACKGROUND
The State of California Vehicle Code allows parking restrictions if adopted by a City ordinance or a resolution. Section 23 of the City of Colton Resolution No. 2119 lists areas within the City of Colton with parking restrictions.
ISSUES/ANALYSIS
Via De La Zanja Lane has received complaints of overextended transient parking, the street being used as a trash dumping ground, and becoming a public nuisance. At the February 9, 2022 Traffic Safety Committee, the Committee discussed the viability of restricting parking along the entire west side and east side of Via De La Zanja Lane from Washington Street to the south end to improve traffic patterns, cleanliness, and public safety within the area. It was an agenda item at the following Traffic Safety Com mittee meeting date. On March 9, 2022, the Traffic Safety Committee passed a motion to recommend to the City Council to authorize parkin g restrictions for the entire west side and east side of Via De La Zanja Lane. 16 Packet Pg. 373
Staff Report to the Mayor and City Council
Parking Restriction - Via De La Zanja Lane
April 5, 2022
FISCAL IMPACTS
Public Works crew will perform the work for the installation of necessary traffic signs and curb markings to restrict parking along both sides of Via De La Zan ja Lane, south of Washington Street. Funding for streets staff to perform the work during normal business hours is appropriated in the adopted FY2021-22 budget.
ALTERNATIVES
1. Provide alternative direction to staff.
ATTACHMENT
1. Exhibit A - Traffic Safety Committee Agenda 030922b
2. Exhibit B - R-30-22 Restricted Parking Along Via De La Zanja 16 Packet Pg. 374
City of Colton
Traffic Safety
Committee
March 9, 2022
1:00 PM
ZOOM Meeting
AGENDA
A. CALL TO ORDER
1. City Engineer
2. City Council
3. Development Services
4. Fire
5. Local Business
6. Police
7. Public Works
B. APPROVAL OF MINUTES - February 9, 2022 meeting
C. PUBLIC COMMENT
D. AGENDA
1) Request stop sign/crosswalk study at 3rd St & H St - continued from last meeting.
2) Request parking restriction along Via dela Zanja from Washington Street to south end.
3) Request for traffic signal warrant study at the intersection of Valley Blvd. and Pennsylvania Ave.
E. OLD BUSINESS
F. COMMITTEE DISCUSSION
G. NEXT MEETING DATE
The next meeting of the Traffic Safety Committee is scheduled to be held on Wednesday, April 13 , 2022 at 1:00 p.m. in the City Council Chambers or Zoom meeting, to be determined.
H. ADJOURNMENT
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RESOLUTION NO. R-30-22
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF COLTON
AMENDING RESOLUTION NO. 2119, PASSED AND ADOPTED BY THE CITY COUNCIL OF THE CITY OF COLTON ON THE SIXTH DAY OF DECEMBER, 1960,
TO INCLUDE RESTRICTED PARKING ALONG VIA DE LA ZANJA FROM WASHINGTON STREET TO THE SOUTH END.
WHEREAS, the City of Colton (“City”) is a municipal corporation duly organized and existing pursuant to the Constitution and laws of the State of California; and, WHEREAS, the City Council of the City of Colton desires to improve the traffic flow, safety, and circulation within the City jurisdiction; and WHEREAS, the City desires to address the traffic safety and congestion concern along Via De La Zanja Lane; and,
WHEREAS, the City Traffic Comm ittee approved and recommended parking restriction along Via De La Zanja Lane from Washington Street to the south end.
NOW, THEREFORE, BE IT RESOLVED THAT THE CITY COUNCIL OF THE CITY OF COLTON DOES HEREBY RESOLVE AS FOLLOWS:
SECTION 1: The City Council of the City of Colton hereby adopts the recitals contained in this resolution as findings in support of restricting parking along both sides of Via De La Zanja from Washington Street to the south end.
SECTION 2: A Section is hereby added to Resolution No. 2119 (Secti on 23) restricting parking along both sides of Via De La Zanja Lane from Washington Street to the south end.
SECTION 3: This Resolution shall supersede and repeal any other resolution or portion of a resolution to the extent such resolution may be inconsistent with this Resolution.
SECTION 4: If any provision or clause of this Resolution or any application of it to any person, firm, organization, partnership or corporation is held invalid, such invalidity shall
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not affect other provisions of this Resoluti on which can be given effect without the invalid provision or application. To this end, the provisions of this Resolution are declared to be severable.
SECTION 5: The City Council hereby finds and determines that it can be seen with certainty that there is no possibility that this Resolution may have a significant adverse effect on the environment. Thus, the adoption of this Resolution is exempt from the requirements of the California Environmental Quality Act (Public Resources Code §§ 21000 et seq.) ("CEQA") pursuant to Section 15061(b) (3) of the CEQA Guidelines.
SECTION 6: This Resolution shall become effective immediately upon its adoption.
PASSED, APPROVED AND ADOPTED THIS 5TH DAY OF APRIL, 2022.
FRANK J. NAVARRO, MAYOR
ATTEST:
__________________________________
CAROLINA R. PADILLA, CITY CLERK
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Attachment: Exhibit B - R-30-22 Restricted Parking Along Via De La Zanja (3564 : Parking Restriction - Via De La Zanja Lane)
ITEM NO. 17
STAFF REPORT
DATE: APRIL 5, 2022
TO: HONORABLE MAYOR AND CITY COUNCIL MEMBERS
FROM: BILL SMITH, CITY MANAGER
PREPARED BY: MARK TOMICH, DIRECTOR
SUBJECT: RECEIVE AND FILE THE 10-DAY REPORT REGARDING THE WAREHOUSE MORATORIUM.
RECOMMENDED ACTION
Staff recommends that the City Council take the following action:
Receive, file and make available to public “10 -Day Report” regarding City of Colton Moratorium on the Establishment, Expansion, or Modification of Warehouse, Distribution Centers, Truck Storage Facilities and Related Uses that are located within the City of Colton.
BACKGROUND
On May 4, 2021 the City Council adopted an urgency ordinance that prohibits the establishment, expansion, or modification of warehouses, distribution centers, truck storage facilities and related uses anywhere within the City, and prohibits the City from accepting any new applications or issuing any permits or entitlements to those that submit applications following the posting of the agenda for the May 4, 2021 adoption of the urgency ordinance.
A “10-day report” with a draft work plan was approved on June 1, 2021, and on June 15, 2021, the Urgency Ordinance was extended to May 3, 2022 (Ordinance O -05-21). The Urgency Ordinance prohibits the approval of any uses, facilities, or improvements that may conflict with a contemplated zoning proposal that the City Council, Planning Commission or the Development Services Department (“Planning Department”) is considering or studying or intends to study within this time frame. Staff has been using this timeframe to work with the City’s “Warehouse Moratorium Ad-Hoc Committee” to formulate recommendations to address the adverse impacts that led to adoption of the Urgency Ordinance.
The Ad-Hoc Committee members, as appoint ed by the City Council and Planning Commission, 17 Packet Pg. 378
Staff Report to the Mayor and City Council
Warehouse Moratorium - 10-day Report
April 5, 2022
consist of the following members:
Council Member, Ernest Cisneros (District 2)
Council Member, Isaac Suchil (District 6)
Planning Commission Vice Chair, Gary Grossich (District 4) Planning Commissioner, Angel Delgado (District 3)
The Ad -Hoc Committee held three meetings at which staff presented research data and recommendations and the Committee members provided comments and direction to staff:
August 23, 2021, September 29, 2021 and November 22, 2021. In a ddition, staff has conducted the following outreach meetings with community members and industry stakeholders:
Industry Stakeholders Meeting: August 19, 2021
Community Stakeholders Meeting #1: October 21, 2021
Community Stakeholders Meeting #2: November 3, 2021
Summaries of the three meetings are attached to this report (Attachments 1).
On January 18, 2022, staff presented recommendations by the Ad -Hoc Committee to the City Council. After a presentation and some discussion, the City Council unanimously approved the Warehouse Moratorium Ad -Hoc Committees recommendations, which includes the zoning text amendments that were presented to the Planning Commission at its March 22, 2022 meeting.
This staff report is intended to update the Council on actions take n in response to the Council’s adoption of a 45 day moratorium on May 4, 2021 and comply with the requirement of the California Government Code, Section 65858(d) requiring the City to issue a written report to the public describing the measures taken to al leviate the conditions that led to the adoption of the Moratorium.
ISSUES/ANALYSIS
Pursuant to Government Code Section 65858, the City Council may adopt, as an urgency measure, an interim ordinance prohibiting any uses, facilities, or improvements that may conflict with a contemplated zoning proposal that the legislative body, planning commission, or the planning department is considering or studying or intends to study within a reasonable time.
Since the adoption of the moratorium, the Development Serv ices Department has been diligently working with the Ad -Hoc Committee. The Committee has recommended a series of specific Zoning Code and Building Code amendments, policy initiatives and focused studies for consideration by the City Council, at large. The Committee’s recommendations are provided below, and on Attachment 2 to this report, along with staff comments. 17 Packet Pg. 379
Staff Report to the Mayor and City Council
Warehouse Moratorium - 10-day Report
April 5, 2022
1. Zoning Text Amendments
The recommended amendments are summarized as follows (see Attachment 2 for specific list of amendments).
Add definitions for “Distribution/Fulfillment Center” and “General Warehouse.” Reduce size of warehouses permitted in the Industrial Park (IP) zone. Require Conditional Use Permit (CUP) for warehouse/distribution, and truck & trailer storage within industrial zones where they are currently permitted outright. Limit hours of operation within 800 feet of a Residential zone. Buildings shall be placed 1,000 feet from the property lines of a legal conforming sensitive receptor.
Add new and revised Property Development Standa rds, including architectural design, stormwater and parking requirements, building placement, landscape and security standards for warehouse/distribution and truck & trailer storage facilities. Add Operational Standards for warehousing and distribution facilities. Require preparation of a Health Risk Assessment for facilities generating 150 or more truck trips per day.
Add Air Quality standards to Zoning Code to minimize exposure of sensitive receptors to diesel emissions.
Comment: The land use table update and special provisions provide additional protections and prohibitions for larger logistics and distribution projects, along with new conditional use permit requirements for all industrial warehouse projects and truck and trailer storage/parking areas. Smaller general warehouse projects, 45% lot coverage with maximum size of 98,010 square feet and will also be required to meet the 800 and 1000 foot standards recommended for the larger warehouse logistics and distribution projects which will be warehouses greater than 107,811 square feet in area.
2. Building Code Amendments
Adopt “Reach Codes” for nonresidential industrial buildings.
3. Review the City’s current Truck Route Plan (adopted in 2016), and modify as necessary to ensure the safety of Colton residents.
Comment: This study of truck routes and revisions, as needed, would be conducted by Public Works/Engineering Division.
4. Hire (or reassign) a Code Compliance Officer to Development Services to assist with enforcement of non-conforming businesses.
17 Packet Pg. 380
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Warehouse Moratorium - 10-day Report
April 5, 2022
Comment: Code Compliance Officers currently provide enforcement services for residential, commercial and industrial properties. Focusing the duties of one Officer on non -conforming businesses is feasible, including zoning enforcement, business occupancy permits, b usiness licenses, conditions of approval and CEQA mitigation monitoring. However, based on input from the Police Department, assigning one Officer solely to business enforcement activities would necessitate hiring of an additional Code Officer. Rather than divide reporting relationships and department functions, staff recommended that the all Code Compliance Officers remain with the Police Department, but continue to closely coordinate with Business License, Building & Safety, and Planning.
5. For all Development Agreement and/or Public Benefit Agreement negotiations, the City should contract with a consultant to conduct negotiations on behalf of the City and ensure maximum public benefits.
Although Staff has started to take the measures outlined above to addr ess these issues, they have not yet finished their work in this regard. As such, Staff may be presenting to the City Council at its April 5, 2022 meeting a request to extend the moratorium for an additional period of one year, pursuant to Government Code section 65858(a) to May 3, 2023.
FISCAL IMPACTS
The adoption of the Moratorium will not result in any financial impact. However, there will be costs associated with conducting future studies to support the development of policies and development standa rds related to warehouses. Staff will request funding for these studies separately.
ALTERNATIVES
Provide alternative direction to staff.
ATTACHMENT
1. Public Outreach_Meeting Summaries
2. Ad-Hoc Committee Recommendations_Zoning
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Attachment: Public Outreach_Meeting Summaries (3567 : Warehouse Moratorium - 10-day Report) 1 Ad-Hoc Committee Recommendations
SUMMARY OF PROPOSED ZONING TEXT AMENDMENTS
Section Summary Discussion
Definitions
Section 18.04
Add definition of “Distribution/Fulfillment
Center” and add other clarifying definitions as
needed.
Due to different truck trip generation rates and roadway impacts from e-commerce facilities, a separate definition is recommended in order to analyze and mitigate the unique impacts of these types of facilities.
Uses Permitted
Section
18.06.060(G)
Allow Warehouse & Distribution Fulfillment
Center or with Truck Trailer Storage (third
party or corporate Use in the M-2 Zone only
with Conditional Use Permit).
Allow Truck & Trailer Parking Storage Lots in
the M-2 Zone only with Conditional Use
Permit as currently permitted.
Prohibit warehouse distribution fulfillment
centers and “truck & trailer parking storage
lots” in the I-P and M-1 zones.
Allow general warehouse in the I-P, M-1 &
M-2 Zones with a CUP (includes parking of
trailers).
Requiring a CUP for warehousing in the IP, M-1 and M-2
zones (currently Permitted) will allow staff and the Planning Commission to provide appropriate discretionary review
and apply conditions of approval.
Due to the closer proximity of M-1 zoned land to residential zones, the likelihood of incompatible land uses is highly likely. This change will impact very few undeveloped M-1 sites (staff has identified only one vacant M-1 site).
However, expansion of identified warehouse/truck storage uses on M-1 properties will be limited (of which there are 27 developed sites).
Staff has identified different industrial warehouse &
manufacturing types with truck and trailer impacts:
1. Industrial Park
2. Warehouse Distribution Fulfillment Center
3. Truck and Trailer Parking Lots
4. Warehouse General
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Attachment: Ad-Hoc Committee Recommendations_Zoning (3567 : Warehouse Moratorium - 10-day 2 SUMMARY OF PROPOSED ZONING TEXT AMENDMENTS
Section Summary Discussion
Hours of
Operation
Add New Section
18.48 in Special
Provisions
Within 800 feet of a Residential zone, limit
operations, including loading, unloading, staging
and storage of trucks and trailers to between
the hours of 7:00 a.m. and 7:00 p.m. Monday
through Friday, between the hours of 8:00 a.m.
and 5:00 p.m. Saturdays, and shall be prohibited
on Sundays and state and federal holidays
unless a noise study prepared by a qualified
professional can demonstrate that noise related
to operations during these house will not exceed
the City’s adopted noise standards within the
Residential zone.
Language adapted from City of Riverside standards. The City of Colton does not currently have codified limitations for hours of operation, except for requiring a CUP for 24- hour operations.
Property
Development
Standards – IP
Zone and M-2
Zone
Add New Section
18.48 in Special
Provisions
a. Architectural Design (new section):
i. All buildings and structures shall
incorporate enhanced architectural
treatments on all sides visible from public
view. Enhanced architectural treatments
include combinations of accent building
materials, windows/spandrel glass,
reveals, metal eyebrow accents, cornices,
etc.
ii. “Cool pavement” materials are
encouraged to reduce heat island effects.
iii. Site plan drawings shall identify the type
of climate control and air filtration
systems in warehouse facilities to
promote worker well-being.
b. Stormwater (new section): Underground
stormwater chambers shall be provided to
The proposed development standards in this section are
intended to address aesthetic, parking and security issues associated with warehouse and truck storage-related uses that within the IP and M-2 zones.
The proposed standards are derived from “best practices” recently adopted or under consideration by the cities of Rialto, Beaumont, Riverside and Carson, mitigation
recommendations for warehouse projects from the
California Attorney General’s Office, “Good Neighbor
Policies” from Riverside County and the City of Moreno
Valley, and from the California Air Resources Board (CARB) Air Quality and Land Use Handbook.
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Section Summary Discussion
avoid the need for aboveground basins.
Alternatively, aboveground basins may be
permitted if the depth of the basin does not
require fencing and can be planted with
shrubs and groundcover so as to appear as
part of the landscaped area of the site.
c. Parking Requirements:
i. All passenger vehicle parking lots, drive
aisles or truck courts, and outdoor storage
areas shall be paved with asphalt or
concrete; no areas shall remain unfinished
and all areas of a developed site shall be
finished with a permanent surface or
permanent landscaping materials and
irrigation.
ii. Sufficient space, including additional
overflow areas, shall be provided to
accommodate all maneuvering, queuing,
stacking, loading, unloading, and parking of
vehicles on-site to avoid queuing, stacking,
loading, unloading, and parking of vehicles
off-site on adjacent streets.
iii. The facility site plan shall base truck
vehicle space specifications, loading,
parking and stacking specifications, and
maneuvering standards on the Surface
Transportation Act (STAA) and California
Standard design vehicle.
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Section Summary Discussion
iv. Signage for directional guidance for
vehicles entering and existing the facility
shall be provided on-site, including
directional guidance to the nearest truck
route.
d. Screening Standards (new section):
i. Loading areas, docks, truck wells and
internal circulation routes shall be oriented
away (or fully screened) from residential
neighborhoods, schools, parks, day care
centers, nursing homes, hospitals or other
public places and from public rights-of-way
to the extent feasible to the satisfaction of
the Approving Authority.
ii. All items stored outside, including trucks
and trailers within parking areas and
courts, shall be completely screened from
public view, by a combination of buildings
and/or solid screen walls of either
decorative concrete masonry block or
decorative concrete tilt-up walls. Screen
walls shall not be located within any
required front yard or street side building
or landscape setback area.
iii. All items stored outside, including trucks
and trailers within parking areas, shall not
exceed eight (8) feet in height unless a
taller wall (with approval of Variance) is
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Section Summary Discussion
provided to effectively screen along street
frontages.
iv. A combination of eight (8) foot tall
fencing and a five (5) foot wide landscape
planter may be provided in lieu of solid
fencing along the side of the side and rear
property lines in areas where the site is not
visible to the public. A combination of trees
and shrubs shall be provided to ensure
adequate screening.
v. Anti-graffiti coating or equivalent
measure to prevent graffiti shall be
provided for all solid screen walls.
e. Building Placement:
Warehouse/distribution structures shall be
setback at least 1,000 feet from the
property lines of the nearest sensitive
receptors. Facility entry and exit points
from the public street shall be located away
from sensitive receptors (e.g., placing dock
doors on the north side of the facility if
sensitive receptors are adjacent to the
south side).
Ensure that Sensitive Receptors are
screened from industrial uses using
appropriate wall design and heights
Minimize impacts on Sensitive Receptors of
entrance and exit points to the site
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Section Summary Discussion
Require on-site signage for directional
guidance to trucks entering and exiting the
facility to minimize potential impacts on
Sensitive Receptors
f. Landscape Standards:
i. All outdoor storage uses (including truck
storage) shall incorporate a minimum of
fifteen (15) foot deep landscaped setbacks
along all street frontages with a
combination of trees, shrubs, and
groundcover. Parking of motor vehicles is
not permitted within the required setback
area.
ii. All outdoor storage uses shall provide a
minimum ten (10) foot wide landscape
planter at the base of any buildings and
screening walls that are visible from and
face street frontages. Planting within
these planters shall consist of a
combination of small to medium scale
trees, shrubs, and groundcover vegetation
to soften the edge of the building or
screen wall.
iii. Modify “one tree per three Parking
Spaces” to read “one tree per three
employee, customer and/or truck Parking
Spaces.”
iv. Trees shall be planted every thirty (30)
linear feet within all landscaped planters
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Section Summary Discussion
on-site. Two (2) rows of trees shall be
provided within all landscape setbacks
adjacent to public streets. A minimum of
fifty percent (50%) of the trees on-site
shall consist of evergreen broadleaf tree
species to ensure year-round coverage.
g. Noise (new section)
Require Transportation Demand Management
measures for industrial uses with over one
hundred employees to reduce work-related
vehicle trips
Ensure compliance with Title 18 – Noise of the
Colton Municipal Code as it relates to noise in
residential neighborhoods
h. Security Standards (new section):
All outdoor storage shall be secured and
incorporate security cameras that are
connected to the City’s enforcement system
to the satisfaction of the Police Chief.
Operational
Standards
Add New Section
18.48 in Special
Provisions
Warehousing and distribution facilities
generating more than 50 truck trips per day, as
determined by the most recent Institute of
Traffic Engineers (ITE) Trip Generation Rate for
the specific land use, shall prepare an
Operations and Truck Route Plan shall be
submitted for review and approval as part of the
Conditional Use Permit application. The plan
Although an operations plan and truck plan have been
typically required through conditions of approval placed on a warehouse or trucking operation, requiring such a plan “up front” will provide decision-makers with additional information for consideration during the project review process. Additional operational standards have been
derived from “Best Practices” for warehouse projects from the California Attorney General’s Office.
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Section Summary Discussion
shall describe the operational characteristics of
the proposed use, including but not limited to,
hours of operation, projected number of
employees, types of items permitted to be
stored (outdoors) at the site, and the proposed
truck routing to and from the facility to the
designated truck routes that avoids passing
residential, educational, park and recreational
use areas to the greatest extent feasible. The
plan shall also include physical and operational
measures for preventing truck queuing,
stopping, and parking on public streets.
The operator of the warehouse, storage and/or
trucking use shall be responsible for
implementing and monitoring the Operations
and Truck Route Plan during all operations,
including but not limited to posting the plan and
educating truck drivers on the approved routes.
Drivers shall not sleep or reside within any
vehicle on-site overnight or for any other
extended duration of time.
Idling of trucks queued or operated onsite shall
not exceed 5 minutes.
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Section Summary Discussion
All on-site equipment, such as forklifts and yard
trucks, shall be electric with necessary electric
charging stations provided.
All facility or tenant-owned and operated fleet
equipment with a gross vehicle weight rating
greater than 14,000 pounds accessing the site
shall meet or exceed 2010 model-year emissions
equivalent engine standards are currently
defined in the California Code of Regulations
Title 13, Division 3, Chapter 1, Article 4.5,
Section 2025.
Operators shall address any parking, traffic,
noise or safety issues within forty-eight hours of
being notified by the city that an issue exists.
Prior to the issuance of a Business Occupancy
Permit or Business License, any new tenant or
operator of a warehouse or truck, trailer storage
facility shall submit a new or revised Operations
and Truck Route Plan prepared by a licensed
traffic engineer associated with the new tenant
for review and approval by the Development
Services Department, demonstrating that the
proposed operations and project traffic
associated with the new tenant or operator is
the same or less than the project traffic and
17.b
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Attachment: Ad-Hoc Committee Recommendations_Zoning (3567 : Warehouse Moratorium - 10-day 10 SUMMARY OF PROPOSED ZONING TEXT AMENDMENTS
Section Summary Discussion
operations assume in the approved entitlements
for the facility.
Where transport by temperature-controlled
trucks or trailers is proposed, on-site electrical
hookups shall be provided at loading docks.
Idling or use of auxiliary truck engine power to
power climate-control equipment shall be
prohibited.
Health Risk
Assessment
Add to Zoning
Code
Warehouses and distribution facilities
generating 150 or more truck trips per day , as
determined by the most recent Institute of
Traffic Engineers (ITE) Trip Generation Rate for
the specific land use or within 1000 feet of a
sensitive receptor , shall prepare a Health Risk
Assessment (HRA) in accordance with South
Coast Air Quality Management District
(SCAQMD) Guideline for the new development
or substantial enlargement of industrial uses.
Health Risk Assessment should be prepared for uses with 150 or more truck trips per day or within 1000 feet of a sensitive receptor such as a residential use, school, church, day care facility and parks.
Air Quality
Add Section to
Zoning Code
Minimize exposure to diesel emissions for
residential neighborhoods, schools, parks,
playgrounds, day care centers, nursing homes,
hospitals, and other public places (Sensitive
Receptors) situated in close proximity to the
industrial uses
In compliance with CEQA, conduct SCAQMD
URBEMIS and EMFAC computer models to
identify the significance of air quality impacts
on Sensitive Receptors
Reduction of Diesel Particulate Matter (DPM) from heavy trucks
Current standards: Title 18 (Zoning Code), Section 18.42.080–Air quality: No operation or activity shall cause the emission of any smoke, fly ash, dust, fumes, vapors, gases or other forms of air pollution which can cause damage to health, animals, vegetation, or other forms of property, or which can cause excessive soiling on any other Lot. No emission shall be permitted which exceeds the requirements of the SCAQMD or the requirements of any air quality plan adopted by the City.
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Attachment: Ad-Hoc Committee Recommendations_Zoning (3567 : Warehouse Moratorium - 10-day 11 SUMMARY OF PROPOSED ZONING TEXT AMENDMENTS
Section Summary Discussion
Require an air quality analysis to ensure air
quality protection, in accordance with the Air
Quality Management District (AQMD)
guidelines, for both project specific and
cumulative impact analysis
Minimize the air quality impacts of trucks on
Sensitive Receptors
a) Design facilities to allow for the queuing of
trucks on-site and away from Sensitive
Receptors
b) Prevent the queuing of trucks on streets or
elsewhere outside of facility
Promote the installation of on-site electric
hook-ups to eliminate idling of main and
auxiliary engines during loading and unloading
of cargo and when trucks are not in use –
especially where transport refrigeration units
(TRUs) are proposed to be used
OTHER MUNICIPAL CODE AMENDMENTS
SECTION SUMMARY DISCUSION
Adopt Reach
Codes for
nonresidential
industrial/manuf.
buildings
Reach Codes are amendments to the Energy and
Green Building Standards Codes to reduce
greenhouse gas emissions (GHGs). Adopting Reach
Codes create opportunities for local governments to
lead initiatives on climate change solutions, clean air, and renewable energy. A Reach Codes ordinance
would expand requirements for electrification and
energy efficiency for all new construction projects.
Legislation in California legislation encourages
jurisdictions to adopt Reach Codes to facilitate
improvement in a jurisdiction’s and regional air quality.
Colton may look at adopting Reach Codes for
Industrial/Manufacturing buildings.
California Health and Safety Code allows Cities to adopt amendments, modifications, and changes and additions
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Packet Pg. 397
Attachment: Ad-Hoc Committee Recommendations_Zoning (3567 : Warehouse Moratorium - 10-day 12 to City Building Codes, which are reasonably necessary to protect the health, welfare and safety of its citizens
because of local climatic, geological, and topographical conditions.
The adoption of Reach Codes is one action to reduce
GHGs.
17.b
Packet Pg. 398
Attachment: Ad-Hoc Committee Recommendations_Zoning (3567 : Warehouse Moratorium - 10-day
ITEM NO. 18
STAFF REPORT
DATE: APRIL 5, 2022
TO: HONORABLE MAYOR AND CITY COUNCIL MEMBERS
FROM: BILL SMITH, CITY MANAGER
PREPARED BY: DEB FARRAR, COMMUNITY SERVICES DIRECTOR
SUBJECT: APPROVE AND ADOPT A RESOLUTION UPDATING THE
MILITARY BANNER PROGRAM POLICY AND GUIDELINES,
RESOLUTION NO. R-23-22.
RECOMMENDED ACTION
Staff recommends that the City Council take the following action:
Approve and Adopt Resolution R -23-22, updating the City of Colton Military Banner Program Policy and Guidelines.
BACKGROUND
On November 15, 2011, the City Council created the Military Banner AD Hoc Committee and appointed Council Member David J. Toro, Former Council Member Susan M. Oliva and Former Council Member Alex Perez as members, with Former City Clerk Eilee n Gomez serving as staff advisor. The Current Committee is comprised of Mayor Pro Tempore Kenneth Koperski, Council Member Ernest Cisneros, and Council Member John Echevarria and the program is coordinated through the Community Services Department. On April 17, 2018, Resolution R-28- 18 was approved which amended Military Banner Program Policy, Guidelin es and Application to streamline the process and the application was amended to be consistent with similar forms within the Community Services Department (CSD).
ISSUES/ANALYSIS
Currently, there are over 200 banners displayed throughout the City, on most major thoroughfares. CSD continues to manage the program with assistance from Public Works for installation of the banners. Since the last amend ment in 2018, additional changes have occurred which require updates to the policy including creating application cycles and the transition to 18 Packet Pg. 399
Staff Report to the Mayor and City Council
Resolution - Military Banner Policy
April 5, 2022
recognition at City Council instead of individual installation ceremonies. By making these proposed changes, the cost of b oth new and replacement banners do not need to be increased for the community, as the efficiencies address any other cost increases.
The primary proposed change creates two application cycles per year, December 1 – March 31 and June 1 – September 30, fo r the processing of up to six banners per cycle. These timelines are design ated to avoid busy times for CSD and allow Public Works to handle banner installations in a group each cycle. It also sets clear expectations for banner applicants and their families. New Banner Recipients would be recognized at the First Council Meetings in May and November, with banner installation by the noteworthy holidays of Memorial Day (Cycle 1) and Veterans Day (Cycle 2).
The recommendation to t ransition away from indiv idual installation ceremonies is due to liability, staff time costs and efficiency. In the past, i nstallation ceremonies hosted up to 30 individuals on the sidewalks and streets, posing serious liability issues for the city due to traffic and work in pr ogress. Further, it is costly for City staff to coordinate, set up, and manage individual ceremonies. By transitioning to Recognition at City Council, staff costs are reduced and Program visibility for the community is actually increased as Council will ‘see’ every banner before it is installed and the recognition will be webcast and recorded as part of the Council Meeting. CSD will handle recognition in as efficient means as possible, so as not to del ay Council Meetings while still honoring the recipients for their service.
The Military Banner Program Ad Hoc Committee met on February 15, 2022 to discuss the proposed amended Military Banner Program Policy and Guidelines. No concerns were relayed and changes were recommended for approval.
FISCAL IMPACTS
Adoption of procedural changes to the Military Banner Program do not represent a fiscal impact.
ALTERNATIVES
1. Provide alternative direction to staff.
ATTACHMENT
1. RESO R-23-22 - MILITARY BANNER PROGRAM
2. COLTON MILITARY BANNER PROGRAM POLICY.2022
3. FM-Military Banner Application 2022
4. COLTON MILITARY BANNER PROGRAM POLICY.4.5.2018.FINAL 18 Packet Pg. 400
1 2
3 4
5 6
7 8
9 10
11 12
13 14
15 16
17 18
19 20
21 22
23 24
25 26
27 28
RESOLUTION NO. R-23-22
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF COL TON
UPDATING THE MILITARY BANNER PROGRAM POLICY AND GUIDELINES
WHEREAS, the City Council has previously approved policy and guidelines for the Military Banner Program on April 17, 2018; and
WHEREAS, there is a need to amend the policies to be consistent with the existing process and address the change in program oversight to th e Community Services Departme nt; and
WHEREAS, the City desires to continuously improve the Military Banner Program in order to promote the community’s quality of live and enrich the aesthetic and visual appearance of the City of Colton’s thoroughfares.
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF COLTON DOES HEREBY RESOLVE AS FOLLOWS:
Approves and adopts the Military Banner Program Policy, Guidelines and Application attached hereto as Exhibit A.
PASSED, APPROVED AND ADOPTED this 5th day of April, 2022.
________________________________________
FRANK J. NAVARRO, Mayor
ATTEST:
CAROLINA R. PADILLA, City Clerk
18.a
Packet Pg. 401
Attachment: RESO R-23-22 - MILITARY BANNER PROGRAM (3540 : Resolution - Military Banner Policy) Adopted by City Council: 7/19/2012 MILITARY BANNER PROGRAM Amended and approved by City Council: 11/17/2015, 2/2/2016, 4/17/2018 Resolution No. R-28-18 1
CITY OF COLTON
HOMETOWN HEROES
MILITARY BANNER PROGRAM
POLICY AND GUIDELINES
The Hometown Heroes Military Banner Program is to be used for the benefit of recognizing those who are currently serving or who have served in the United States Armed Forces and pay tribute to our veterans and deceased veterans. It is the purpose of this policy to articulate regulations pertaining to the circumstances, character, location and other sta ndards under which the City will permit the use of City owned streetlight poles to display Military Banners that have a direct and substantial civic and/or community benefit and enrich the aesthetic and visual appearance of City of Colton’s thoroughfares. The display of the Military Banners will contribute to the community’s quality of life which lend a special character to the City of Colton.
The City Manager or his/her designee shall manage the Hometown Heroes Military Banner Program and have sole authority to approve the installation of banners meeting the requirements as stated in these guidelines for this program. The City’s decision to install any banner will be based on the availability of City staff, resources and staff scheduling for installation and removal, as well as the banners’ compliance with the banner program, including fulfillment of the criteria described above under “Banner Design, Content and Specifications.”
By enactment and administration of the Hometown Heroes Military Banner Program, the City does not intend to designate City light poles for expressive activity or render City light poles into a public forum for expressive activity.
ELIGIBILITY
Honorees must meet the following requirements:
1. Supply verification of Military Status (Military ID or DD 214 form).
To verify military status, please visit:
Department of Defense website
o http://www.defense.gov/
Veterans Service Records
o http://www.archives.gov/veterans/military-service-records/
2. Current Colton resident; OR an immediate family member of a Colton resident. (Immediate family would include a wife or husband, son or daughter, grandson or granddaughter, son-in-law or daughter-in-law). Residency subject to verification.
18.b
Packet Pg. 402
Attachment: COLTON MILITARY BANNER PROGRAM POLICY.2022 (3540 : Resolution - Military Banner Policy) Adopted by City Council: 7/19/2012 MILITARY BANNER PROGRAM Amended and approved by City Council: 11/17/2015, 2/2/2016, 4/17/2018 Resolution No. R-28-18 2
BANNER DESIGN, CONTENT, AND SPECIFICATIONS
1. The banner design is approved by the Military Banner Program Ad Hoc Committee and shall be used as the template for all banners produced through this program.
2. The text of a banner must list the name of the person, service branch and logo, and name of sponsor.
3. All banners shall conform to the following specifications unless specified otherwise.
Banner Fabric Synthetic or synthetic blend
Banner Size 3’ (36”) wide by 7’ (84”) long
Banner Fabrication Double-layered hems with 5/8 inch grommets for stability located in all 4 corners
Font Size Font must be at least 4” tall
4. City Staff may add wind vents and/or banner safety cable to each banner to help prolong the life of the banner.
APPLICATION PROCESS
The banner applications and guidelines can be obtained from the City of Colton’s website at www.coltonca.gov or you may contact the Community Services Department to have them emailed to you by contacting (909) 370-6153 or by email at [email protected]. Applications will also be available in the City Hall lobby, located at 650 N. La Cadena Drive, and at the Gonzales Community Center, located at 670 Colton Avenue.
1. Applications for new banners should be submitted to the Community Services Department, at the Gonzales Center for processing during two cycles per year:
a. December 1 – March 31 – Installation in May
b. June 1 – September 30 - Installation in November
2. Completed applications w ill include the name of the serviceperson, branch of service, photo, contact information of applicant, and a form of identification in order to verify City of Colton residency.
a. Photograph. A 5x7 or larger color photograph must be provided. The photograph must be of the service person in uniform. Photograph must be of good quality and will be returned once banner is installed.
3. Fee for new applications/banners is $475. Fee may be amended due to rising costs or to meet the demands of the program.
4. Only one banner per serviceperson is allowed.
5. Once the application is received, location is approved, and fees paid, the City will generate and produce the banner.
18.b
Packet Pg. 403
Attachment: COLTON MILITARY BANNER PROGRAM POLICY.2022 (3540 : Resolution - Military Banner Policy) Adopted by City Council: 7/19/2012 MILITARY BANNER PROGRAM Amended and approved by City Council: 11/17/2015, 2/2/2016, 4/17/2018 Resolution No. R-28-18 3
BANNER LOCATION / POLE SELECTION
Banner Locations/Pole selection shall be limited to posts that work well for the program. The City will not remove or trim trees to accommodate banners. The City recommends that banners be installed in the same direction as the light extension of the installation pole.
1. Installation and removal of banners are at the City’s discretion.
2. The applicant may request the general location where they would like the banner displayed within the City of Colton boundaries . However, the City shall make the final determination of the banner location.
3. Banners will not be displayed on steel electric pole s, signal lights, poles located on a median , or any location which threatens the safety of those installing the banner.
4. Installation of banners in high wind areas will be discouraged due to potential damage to banner.
5. The City is not responsible for replacing banners that are lost, stolen, damaged, or destroyed due to age, vandalism, or any acts of nature including high winds.
NEW BANNERS
1. New Banner Recipients will be recognized at the first City Council Meetings in May and November, maximum of six per cycle.
2. Banners will be installed within two weeks of recognition at City Council. Applicants will be informed when banner installation is complete.
3. Cancelation of Installation – In cases of extreme weather or an electric department emergency, the City reserves the right to postpone installation until it is safe to proceed.
AFTER INSTALLATION
1. Once produced and installed, banners shall remain the property of the City until removed and presented to the family or requestor.
2. Once banners are installed, they will be displayed for a maximum of two (2) years or until the banners begin to show deterioration.
3. The City will repair and reinstall banners that become separated from their brackets for one (1) year from initial installation.
a. After one year, any banners that disconnect from their installed location and/or are lost due to weather conditions will not be replaced by the City.
4. The City will conduct periodic inspections; however, the City shall not be responsible for banners that may be damaged due to extreme weather elements or other unforeseen events, but will endeavor to repair and rehang banners as time and condition permits.
18.b
Packet Pg. 404
Attachment: COLTON MILITARY BANNER PROGRAM POLICY.2022 (3540 : Resolution - Military Banner Policy) Adopted by City Council: 7/19/2012 MILITARY BANNER PROGRAM Amended and approved by City Council: 11/17/2015, 2/2/2016, 4/17/2018 Resolution No. R-28-18 4
5. At the end of the two (2) year display period, City staff will contact the family and/or applicant to arrange for pick up from the Community Services Department within 30 days of banner removal. Any banners unclaimed after this time will be come the property of the City and/or be disposed of and the pole location will be released.
REPLACEMENT AND/OR RELOCATION
1. Replacement banners are available at a reduced price of $200 as long as the replacement takes place within the two -year period. This would apply to banners being replaced due to severe damage from extreme weather elements and/or change in banner type such as Active, Veteran and Memorial.
2. Replacement Banners applications will be accepted as needed and processed on a first come- first served basis.
3. Installation of Replacement Banners will occur during the last week of each month, weather permitting. Installations will not be scheduled in June, July or during the winter holiday season (Thanksgiving through New Year’s Day).
4. Applicants will be contacted when banners are installed.
5. A relocation fee of $120 will be assessed when a banner is moved to a different location once installed, at the request of the applicant.
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Attachment: COLTON MILITARY BANNER PROGRAM POLICY.2022 (3540 : Resolution - Military Banner Policy) City of Colton
APPLICATION FOR MILITARY BANNER
(Hometown Heroes Military Banner Program)
NEW BANNER FEE = $475 REPLACEMENT BANNER FEE = $200
HONOREE NAME (please print clearly):
Branch of the U.S. Military Service
(Check One):
U.S Army U.S. Coast Guard U.S. Navy
U.S Air Force U.S. Marine Corps
Type of Banner (Check One) : Active Duty Memorial Veteran
Is the Honoree a Colton Resident? ___Yes ___No If no, please list which relative is a Colton Resident:__________________
APPLICANT CONTACT INFORMATION
Contact Person: Contact’s Relation to Honoree:
Address:
City & Zip Code: Sponsor Name to appear on Banner (Please print clearly):
Phone: Cell Phone:
Email address:
Requested Banner Location (Please include cross streets and plan to provide photos of exact location, if needed):
Alternate Banner Location (Please include cross streets and plan to provide photos of exact location, if needed)):
PLEASE ATTACH TO APPLICATION:
Official military photo (5X7 or larger). Please note: photo will be returned once banner is installed. Verification of military status (Military ID or DD 214 form) Proof of Colton residency
AGREEMENT
I/We agree to abide by the City of Colton, Hometown Heroes Military Banner Program Policy & Guidelines, including:
Installation and removal of banners are at the City’s discretion. City will repair and reinstall banners for one (1) year from initial installation, at no additional cost. Banners will be displayed for a maximum of two (2) years or until the banners begin to show deterioration. At the end of the two (2) year display period, City staff will contact the family and/or applicant to arrange for pick up from the Community Services Department within 30 days of banner removal. Any banners unclaimed after this time will become the property of the City and/or be disposed of and the pole location will be released
Signature of Applicant: Date:
FOR OFFICE USE ONLY
Date Received/Initials: Applicant Contacted: INSTALLATION DATE:
DOCUMENT CHECKLIST Verbiage Approved:
Honoree Photo Rec’d _____ N/A Emailed to Electric: BANNER LOCATION:
Military Status Verified Rec’d _____ N/A Location Approved Rec’d ______ Residency Verified Rec’d _____ N/A Installation Date Approved Rec’d ______ Pole #: Banner #:
Fees Due Rec’d _____
Receipt # Ceremony Invitation N/A Rec’d Emailed to Special Event Committee:
Location Photos Rec’d _____ N/A Ceremony Map N/A Rec’d Banner Removed:
Banner Ordered Rec’d _____
Wind Vents Ceremony Timeline N/A Rec’d
Reason for Removal:
Banner Returned to Applicant:
Notes:
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Packet Pg. 406
Attachment: FM-Military Banner Application 2022 (3540 : Resolution - Military Banner Policy) Adopted by City Council: 7/19/2012 MILITARY BANNER PROGRAM Amended and approved by City Council: 11/17/2015, 2/2/2016, 4/17/2018 Resolution No. R-28-18 1
CITY OF COLTON
HOMETOWN HEROES
MILITARY BANNER PROGRAM
POLICY AND GUIDELINES
The Hometown Heroes Military Banner Program is to be used for the benefit of recognizing those who are currently serving or who have served in the United States Armed Forces and pay tribute to our veterans and deceased veterans. It is the purpose of this policy to articulate regulations pertaining to the circumstances, character, location and other standards under which the City will permit the use of City owned streetlight poles to display Military Banners that have a direct and substantial civic and/or community benefit and enrich the aesthetic and visual appearance of City of Colton’s thoroughfares. The display of the Military Banners will contribute to the community’s quality of life which lend a special character to the City of Colton.
The City Manager or his/her designee shall manage the Hometown Heroes Military Banner Program and have sole authority to approve the installation of banners meeting the requirements as stated in these guidelines for this program. The City’s decision to in stall any banner will be based on the availability of City staff, resources and staff scheduling for installation and removal, as well as the banners’ compliance with the banner program, including fulfillment of the criteria described above under “Banner Design, Content and Specifications.”
By enactment and administration of the Hometown Heroes Military Banner Program, the City does not intend to designate City light poles for expressive activity or render City light poles into a public forum for expressive activity.
ELIGIBILITY
Honorees must meet the following requirements:
1. Supply verification of Military Status (Military ID or DD 214 form).
To verify military status, please visit:
Department of Defense website
o http://www.defense.gov/
Veterans Service Records
o http://www.archives.gov/veterans/military-service-records/
2. Current Colton resident; OR an immediate family member of a Colton resident. (Immediate family would include a wife or husband, son or daughter, grandson or granddaughter, son-in-law or daughter-in-law). Residency subject to verification.
18.d
Packet Pg. 407
Attachment: COLTON MILITARY BANNER PROGRAM POLICY.4.5.2018.FINAL (3540 : Resolution - Military Banner Policy) Adopted by City Council: 7/19/2012 MILITARY BANNER PROGRAM Amended and approved by City Council: 11/17/2015, 2/2/2016, 4/17/2018 Resolution No. R-28-18 2
BANNER DESIGN, CONTENT, AND SPECIFICATIONS
1. The banner design is approved by the Military Banner Program Ad Hoc Committee and shall be used as the template for all banners produced through this program.
2. The text of a banner must list the name of the person, service branch and logo, and name of sponsor.
3. All banners shall conform to the following specifications unless specified otherwise.
Banner Fabric Synthetic or synthetic blend
Banner Size 3’ (36”) wide by 7’ (84”) long
Banner Fabrication Double-layered hems with 5/8 inch grommets for stability located in all 4 corners
Font Size Font must be at least 4” tall
4. City Staff may add wind vents and/or banner safety cable to each banner to help prolong the life of the banner.
APPLICATION PROCESS
The banner applications and guidelines can be obtained from the City of Colton’s website at www.coltonca.gov or you may contact the Community Services Department to have them emailed to you by contacting (909) 370-6155 or by email at [email protected].
Applications will also be available in the City Hall lobby, located at 650 N. La Cadena Drive, and at the Gonzales Community Center, located at 670 Colton Avenue.
1. Applications should be submitted to the Community Services Department, at the Gonzal es Center for processing.
2. Completed applications will include the name of the serviceperson, branch of service, photo, contact information of applicant, and a form of identification in order to verify City of Colton residency.
Photograph. A 5x7 or larger color photograph must be provided. The photograph must be of the service person in uniform. Photograph must be of good quality and will not be returned.
2. Fee for new applications/banners is $475.
Fee may be amended due to rising costs or to meet the demands of the program.
3. Once application has been processed the City will create banner. Only one banner per serviceperson is allowed.
4. Once the banner has been produced, City staff shall contact the applicant to confirm th e location of the pole and schedule the installation of the banner.
18.d
Packet Pg. 408
Attachment: COLTON MILITARY BANNER PROGRAM POLICY.4.5.2018.FINAL (3540 : Resolution - Military Banner Policy) Adopted by City Council: 7/19/2012 MILITARY BANNER PROGRAM Amended and approved by City Council: 11/17/2015, 2/2/2016, 4/17/2018 Resolution No. R-28-18 3
BANNER LOCATION / POLE SELECTION
Banner Locations/Pole selection shall be limited to posts that work well for the program , which may limit the use of City street lights/signal lights. T he City will not remove or trim trees to accommodate banners. The City recommends that banners be installed in the same direction as the light extension of the installation pole.
1. Installation and removal of banners are at the City’s discretion.
2. The applicant may request the general location where they would like the banner displayed within the City of Colton boundaries. However, the City shall make the final determination of the banner location.
3. Banners will not be displayed on steel electric poles, signal lights, poles located on a median, or any location which threatens the safety of those installing the banner.
4. Installation of banners in high wind areas will be discouraged due to potential damage to banner.
5. The City is not responsible for r eplacing banners that are lost, stolen, damaged, or destroyed due to age, vandalism, or any acts of nature including high winds.
INSTALLATION OF BANNER
1. Installations will be scheduled on the second Wednesday and the fourth Tuesday of each month (unless the fourth Monday is a holiday) between the hours of 8:00 a.m. and 3:00 p.m., contingent on staff availability.
a. Installations will not be scheduled in Jun e, July or during the winter holiday season (Thanksgiving through New Year’s Day).
b. Banner installations will not exceed five (5) per scheduled day and shall be scheduled in 90-minute intervals to allow City Staff time to transition to a new location. c. Installations will be scheduled a minimum of four (4) weeks in advance and no more than six (6) months in advance once banner has been received.
2. Installation ceremonies shall not exceed 30 minutes, including time for photos. a. A ceremony timeline will be agreed upon, once the installation date and time has been confirmed.
b. Installation ceremonies will only occur for new banners, not replacement banners. c. Applicant will direct those who attend the installation to obey all traffic laws when parking, at the ceremony site and during photos.
d. If an installation ceremony requires additional City support, such as street closures, tables and chairs etc., the applicant will have to go through the special event process to request those items. Additional costs to the applicant will apply.
3. Cancelation of Installation Ceremonies by City – In cases of extreme weather or an electric department emergency, the City reserves the right to cancel installation ceremonies that are scheduled that day. Ceremonies will be rescheduled based on availability.
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Packet Pg. 409
Attachment: COLTON MILITARY BANNER PROGRAM POLICY.4.5.2018.FINAL (3540 : Resolution - Military Banner Policy) Adopted by City Council: 7/19/2012 MILITARY BANNER PROGRAM Amended and approved by City Council: 11/17/2015, 2/2/2016, 4/17/2018 Resolution No. R-28-18 4
AFTER INSTALLATION
1. Once produced and installed, banners shall remain the property of the City until removed and presented to the family or requestor.
2. Once banners are installed, they will be displayed for a maximum of two (2) years or until the banners begin to show deterioration.
3. The City will repair and reinstall banners that become separated from their brackets for one (1) year from initial installation.
a. After one year, any banners that disconnect from their installed location and/or are lost due to weather conditions will not be replaced by the City.
4. The City will conduct periodic inspections; however, the City shall not be responsible for banners that may be damaged due to extreme weather elements or other unforeseen events, but will endeavor to repair and rehang banners as time and condition permits.
5. At the end of the two (2) year display period, City staff will contact the family and/or applicant to arrange for pick up from the Community Services Department within 30 days of banner removal. Any banners unclaimed after this time will be come the property of the City and/or be disposed of and the pole location will be released.
REPLACEMENT AND/OR RELOCATION
1. Replacement banners are available at a reduced price of $200 as long as the replacement takes place within the two -year period. This would apply to banners being replaced due to severe damage from extreme weather elements and/or change in banner type such as Active, Veteran and Memorial.
2. A relocation fee of $120 will be assessed when a banner is moved to a different location once installed, at the request of the applicant.
18.d
Packet Pg. 410
Attachment: COLTON MILITARY BANNER PROGRAM POLICY.4.5.2018.FINAL (3540 : Resolution - Military Banner Policy)