1 CITY OF COLTON
City Hall, Council Chambers
650 N. La Cadena Drive
Colton, CA 92324
Website: www.coltonca.gov
Mayor Frank J. Navarro
Council Members:
David J. Toro - District 1
Ernest R. Cisneros - District 2
Kenneth J. Koperski - District 3
Dr. Luis S. Gonzalez - District 4
John R. Echevarria - District 5
Isaac T. Suchil - District 6
City Treasurer Aurelio De La Torre
City Manager William R. Smith
City Attorney Carlos Campos
City Clerk Carolina R. Padilla
AGENDA
CITY COUNCIL,
COLTON UTILITY AUTHORITY, COLTON PUBLIC FINANCING AUTHORITY,
COLTON HOUSING AUTHORITY
REGULAR MEETING
TUESDAY, JULY 19, 2022 – 5:00 P.M.
CITY HALL, COUNCIL CHAMBERS
CLOSED SESSION - 5:00 p.m.
CLOSED SESSION CALLED TO ORDER
ROLL CALL
PUBLIC COMMENT- Closed Session
This is the portion of the meeting specifically set aside to invite your comments regarding Closed Session items; however, any matter that requires action will be referred to staff for investigation and report at a subsequent Council meeting. The Council is prohibited by law from discussing or taking immediate action on items during this public comment period.
Persons desiring to submit paperwork to the City Council Members shall provide copy of any paperwork to the City Clerk for the Official Record.
Speakers will be limited to 3 minutes; provided, however, that the presiding officer shall have certain discretion to extend or limit time as provided for in the City Council Manual of Procedure.
2 A. CONFERENCE WITH LEGAL COUNSEL -WORKERS’ COMPENSATION CLAIM Pursuant to California Government Code, Section 54956.95. Case Name(s): Holly Malzahn v. City of Colton B. CONFERENCE WITH LEGAL COUNSEL - ANTICIPATED LITIGATION Initiation of Litigation, Pursuant to Government Code Section 54956.9(d)(4) One (1) Potential Case
C. CONFERENCE WITH LEGAL COUNSEL - ANTICIPATED LITIGATION Significant Exposure to Litigation, Pursuant to Government Code Section 54956.9(d)(2)/(e)(1) One (1) Potential Case
CITY ATTORNEY ORAL REPORT ON CLOSED SESSION ACTIONS
RULES OF DECORUM
To help conduct the business of the City Council in an orderly fashion, the City Council has adopted rules pertaining to decorum and order, as provided for in the City Council Manual of Procedure. The City Council will strictly enforce these rules in order to allow full expression of ideas and opinions by councilmembers, staff and the public. Generally, the City's rules of decorum prohibit comments or actions which willfully disrupt the meeting. All remarks and questions shall be addressed to the Council as a whole and not to any particular member. No individual Councilmember or member of the City staff shall be questioned without first obtaining permission from the Presiding Officer. The City Council asks that all persons - including councilmembers, staff and the public - act and speak respectfully.
OPEN SESSION
6:00 P.M.
OPEN SESSION CALLED TO ORDER
INVOCATION Pastor Peter Tasaka - The Vineyard Church
FLAG SALUTE
ROLL CALL
CEREMONIAL MATTERS
Presentations, Awards, Proclamations
Proclamation - IBEW Linemen Appreciation Day
Recognition - 2022 Recreation Employee of the Year
Recognition - Rudy Contreras
MAYOR AND COUNCIL ITEMS
3 GIFT DISCLOSURES
Prior to rendering a decision in any proceeding involving a license, permit, contract or other entitlement pending before the city council, any council member who has received been promised a gift or gifts aggregating $50.00 or more in value within the preceding twelve months from a party or participant in the proceeding shall disclose that fact either orally or in writing during open session. This disclosure shall be made part of the official public record of the proceeding, either as part of the minutes of the meeting or as a separate writing filed with the city. (CMC Section 2.04.030) AB 1234 ORAL REPORTS
Members of the city council shall provide brief reports on meetings attended at the expense of the city. (GC Section 53232.3(d))
APPOINTMENTS
At Large Code Compliance and Housing Appeals Board- Vincent Castro, Jr.
MAYOR AND COUNCIL DISCUSSION ITEMS
PUBLIC HEARINGS
There are no Public Hearings.
BUSINESS ITEMS
There are no business items.
PUBLIC COMMENT Limit 3 Minutes
This is the portion of the meeting specifically set aside to invite your comments regarding Consent Calendar items and other general comments about matters not on the agenda; however, any matter that requires action will be referred to staff for investigation and report at a subsequent Council meeting. The Council is prohibited by law from discussing or taking immediate action on items during this public comment period.
Persons desiring to submit paperwork to the City Council Members shall provide copy of any paperwork to the City Clerk for the Official Record.
Speakers will be limited to 3 minutes; provided, however, that the presiding officer shall have certain discretion to extend or limit time as provided for in the City Council Manual of Procedure.
CONSENT CALENDAR
All matters listed under the Consent Calendar are considered by the City Council to be routine and will all be enacted by one motion. There will be no separate discussion of these items prior to the time the City Council votes on the motion, unless councilmembers, staff or the public request that specific items be discussed and/or removed for separate discussions or action.
(1) Minutes - Approval of Minutes for the City Council Regular Meeting held on June 21,2022. [Staff Person: Carolina Padilla]
4 (2) Warrants - Approve US Bank voucher dated 05/26/2022 and totaling $32,226.57; voucher numbers 199485 to 199615 dated 06/09/2022 and totaling $3,548,650.62; voucher numbers 199616 to 199739 dated 06/16/2022 and totaling $533,901.65; voucher numbers 199740 to 199882 dated 06/23/2022 and totaling $654,272.89 and a payroll disbursement listing dated 05/14/2022 to 05/27/2022 and totaling $947,342.07.
[Staff Person: Stacey Dabbs]
(3) City Treasurer's Report - Receive and File City Treasurer's Report for April 2022. [Staff Person: Aurelio De La Torre]
(4) Contract Amendment - Siemen's Mobility Inc. - Approve First Amendment to the Maintenance Services Agreement for Traffic Signal Maintenance for FY2021-22. [Staff Person: Brian Dickinson]
(5) Emergency Update - M Street Line Repair - Approve Emergency Update & Termination of Emergency for the M Street Line Repair Project.
[Staff Person: Brian Dickinson]
(6) Notice of Completion - Restroom/Shower Room Remodel at Fire Station 212 - Approve a Notice of Completion for the Restroom/Shower Room Remodel Project at Fire Station 212. [Staff Person: Brian Dickinson]
(7) Notice of Completion - Carnegie Museum Flooring - Approve a Notice of Completion for the Carnegie Museum Flooring Project.
[Staff Person: Brian Dickinson]
(8) Notice of Completion - Carnegie Museum Painting - Approve a Notice of Completion for the Carnegie Building Painting Project.
[Staff Person: Brian Dickinson]
(9) Parcel Map 20168 - O'Reilly Auto Parts - Accept and Approve the Recordation of Parcel Map 20168 for 1790 E. Washington St. (O’Reilly Auto Parts).
[Staff Person: Brian Dickinson]
(10) Professional Service Agreements - SCPPA - Approve Professional Service Agreements for Energy Efficiency Programs through the Southern California Public Power Authority (SCPPA). [Staff Person: Brian Dickinson]
(11) Set Public Hearing - Street Vacation - Portion of Terrace Avenue and De Berry Street - Set Public Hearing Date of August 2, 2022 to approve the following Resolution of Intention to Vacate portions of south Terrace Avenue and De Berry Street, RESOLUTION NO. R-87-22. [Staff Person: Brian Dickinson]
(12) Set Public Hearing - Weed Abatement - Set Public Hearing Date of August 2, 2022, to approve a Resolution Pertaining to Weed Abatement and the Placement of Parcels on the County Property Assessment Tax Rolls. [Staff Person: Tim McHargue]
MAYOR AND COUNCIL ORAL REPORTS AND COMMENTS
Comments from Mayor and Council on various issues and activities throughout the community.
CITY MANAGER'S REPORTS
ADJOURNMENT
5 I, Stephanie Vargas, the Deputy City Clerk, hereby certify that a true and correct, accurate copy of the foregoing agenda was posted , at least seventy-two (72) hours prior to the meeting per Government Code 54954.2, at the following locations:
City of Colton City Hall 650 N. La Cadena Drive
City of Colton Website, www.coltonca.gov <http://www.coltonca.gov>
PROCEDURES FOR ADDRESSING CITY COUNCIL
For the Official Record, it is requested that you obtain a card from the City Clerk and complete it by noting a specific item number on the Agenda, if applicable, or you can identify the subject that you wish to address under the P ublic Comment portion of the Agenda. The City Council encourages public input on all City issues within the Rules of Decorum. Speakers will be limited to the time periods provided on the Agenda; provided, however, that the presiding officer shall have cer tain discretion to extend or limit time as provided for in the City Council Manual of Procedure.
RULES OF DECORUM
To help conduct the business of the City Council in an orderly fashion, the City Council has adopted rules pertaining to decorum and order, as provided for in the City Council Manual of Procedure. The City Council will strictly enforce these rules in order to allow full expression of ideas and opinions by councilmembers, staff and the public. Generally, the City's rules of decorum prohibit c omments or actions which willfully disrupt the meeting. All remarks and questions shall be addressed to the Council as a whole and not to any particular member. No individual Councilmember or member of the City staff shall be questioned without first obt aining permission from the Presiding Officer. The City Council asks that all persons - including councilmembers, staff and the public - act and speak respectfully.
NOTICE TO PUBLIC
Staff reports or other written documentation relating to each item refe rred to, on the Agenda, are available for public inspection at the following locations: Office of the City Clerk, 650 N. La Cadena Drive, Colton, CA; City of Colton Public Library, 656 9 th St., Colton, CA; or the City of Colton Internet Website, www.coltonca.gov. Any person having questions concerning any item on the Agenda may call the City Clerk at 370 -5191 to make inquiry concerning the nature of the item described on the Agenda. The City Clerk shall direct inquiries to the appropriate office.
All matters listed under the Consent Calendar are considered by the City Council to be routine and will all be enacted by one motion. There will be no separate discussion of these items prior to the time the City Council vot es on the motion, unless councilmembers, staff or the public request that specific items be discussed and/or removed for separate discussions or action.
6 In compliance with the American with Disabilities Act, if you need special assistance to participate in a City Meeting, please contact the City Clerk’s Office at 909 -370-5001. Notification 48 hours prior to the meeting will enable the City to make reasonable arrangements to ensure accessibility to this meeting.
LEGAL CHALLENGES
If you challenge in cour t any discussion or action taken concerning an item on this Agenda, you may be limited to raising only those issues you or someone else raised during the meeting or in written correspondence delivered to the City at or prior to the City's consideration of the item at the meeting.
MANUAL OF PROCEDURE
The City Council adopted its Manual of Procedure pursuant to Resolution No. R -150-07; Amended by Minute Action on December 2, 2014 and adopted by Resolution No. R -03-15 on January 20, 2015. Copies are available in the Office of the City Clerk.
ITEM NO. 1
STAFF REPORT
DATE: JULY 19, 2022
TO: HONORABLE MAYOR AND CITY COUNCIL MEMBERS
FROM: BILL SMITH, CITY MANAGER
PREPARED BY: CAROLINA PADILLA, CITY CLERK
SUBJECT: APPROVAL OF MINUTES FOR THE CITY COUNCIL REGULAR MEETING HELD ON JUNE 21,2022.
RECOMMENDED ACTION
Staff recommends that the City Council take the following action:
Approval of Minutes for the City Council Regular Meeting held on June 21, 2022.
BACKGROUND
Minutes for the City Council Regular Meeting held on June 21, 2022.
FISCAL IMPACTS
None
ATTACHMENT
1. 06-21-2022 Draft Minutes
1 Packet Pg. 7
2022 MAY 03 CC/CUA/CPFA/CHA MEETING 1 -
CITY COUNCIL/COLTON UTILITY AUTHORITY/
COLTON PUBLIC FINANCING AUTHORITY AND COLTON HOUSING AUTHORITY
CLOSED SESSION MINUTES
June 21,2022
Closed Session Meeting held on the above given date at 5:00 p.m., in City Hall, located at 650 North La Cadena Drive, Colton, California with Mayor Navarro presiding.
CITY COUNCIL ROLL CALL
Councilmembers present were Cisneros, Koperski, González, Echevarria, Suchil; and Mayor Navarro; Councilmember Toro absent/excused.
STAFF PRESENT
City Manager Smith, City Attorney Campos, and City Clerk Padilla.
PUBLIC COMMENT
None
CLOSED SESSION
City Attorney Campos announced the City Council would meet in Closed Session to Discuss Item A/B/C.
A. CONFERENCE WITH LEGAL COUNSEL - POTENTIAL LITIGATION (Government Code section 54956.9(d)(2))
One (1) Potential Case
B. CONFERENCE WITH LABOR NEGOTIATORS
Pursuant to Government Code Section 54957.6
Agency designated representatives: Tom Cody, Human Resources Director Employee Groups: International Brotherhood of Electric Workers, Local 47 - Electric Division
C. CLOSED SESSION - CM EVALUATION
Public Employee Performance Evaluation
Title: City Manager
Mayor Navarro adjourned the meeting to Closed Session at 5:01 p.m. and at 6:00 p.m., the meeting reconvened, with all members present heretofore.
City Attorney Campos announced that the City Council did meet in Closed Session and discussed Item A/B/C; with direction to staff and no reportable action;
City Attorney Reports/Reportable Action Update
City Attorney Campos informed Council on a report from a previous closed session item that has now become final and thus reportable. In the case of Maria Montoya v. City of Colton, which was agendized as Item B at the April 5, 2022 meeting, San Bernardino Superior Court, Case No. CIVDS 2003863; the City Council authorized $200,000 to settle this lawsuit and the case settled for $177,100. Since this matter has now settled, we are now reporting the action taken during closed session at a previous City Council meeting.
***************************************************************************
CITY COUNCIL/COLTON UTILITY AUTHORITY/
1.a
Packet Pg. 8
Attachment: 06-21-2022 Draft Minutes (3695 : Draft Minutes 06-21-2022) 2022 MAY 03 CC/CUA/CPFA/CHA MEETING 2 -
COLTON PUBLIC FINANCING AUTHORITY AND COLTON HOUSING AUTHORITY
REGULAR MEETING MINUTES
June 21, 2022
Regular Meeting held on the above-given date at 6:01 p.m. in City Hall, located at 650 North La Cadena Drive, Colton, California with Mayor Navarro presiding.
INVOCATION: Pastor Ruben Cimental – Sovereign Grace Impact Ministries FLAG SALUTE: Captain Tim Heusterberg (Veteran)
CITY COUNCIL ROLL CALL
Council Members Present Staff Present
Frank J. Navarro, Mayor William R. Smith, City Manager Ernest R. Cisneros Carlos Campos, City Attorney
Kenneth J. Koperski, Mayor Pro Tem Carolina R. Padilla, City Clerk Dr. Luis S. González
John R. Echevarria
Isaac T. Suchil
Council Members Absent
David J. Toro (absent/excused)
CEREMONIAL MATTERS
Presentations, Awards, Proclamations
ARPA Funding – County Supervisor Joe Baca Jr.
San Bernardino County Supervisor Joe Baca Jr., Fifth District; under the program ARPA Federa l American Rescue Plan Act of 2021, Supervisor Baca, Jr. presented a check in the amount of $2.5 Million, for the Colton Bike Path and Elizabeth Davis Park improvements.
Business Focus - Frank's Market & Liquor
CM González acknowledged Frank’s Market with a Recognition Certificate; certificate to be sent to David Hasan owner of Frank’s Market.
Proclamation - Parks and Recreation Month
Mayor Navarro presented a Proclamation for Parks and Recreation Month; accepted by Heidi Strutz, Recreation Services Manager.
New Officer Introduction - Officer Lorenzo Morgan, Officer Ismael Gonzalez, and Officer David Perez Police Chief Dominguez introduced the recently hired Officer Morgan, Officer Gonzalez, and Officer Perez to the Mayor and Council.
***************************************************************************
MAYOR AND COUNCIL ITEMS
POSSIBLE CONFLICT OF INTEREST DISCLOSURES FOR THE COUNCIL MEETING OF JUNE 21 , 2022.
1.a
Packet Pg. 9
Attachment: 06-21-2022 Draft Minutes (3695 : Draft Minutes 06-21-2022) 2022 MAY 03 CC/CUA/CPFA/CHA MEETING 3 -
GIFT DISCLOSURES
Mayor Navarro asked the members present if there were any agenda items that were a conflict of interest pursuant to CMC Section 2.04.030. None disclosed.
AB 1234 ORAL REPORTS
Mayor Navarro asked the members present if there were any brief reports on meetings attended at the expense of the City. (GC Section 53232.3(d). None disclosed.
***************************************************************************
PUBLIC HEARINGS
(1) Public Hearing - LLMD #1 (Landscape & Lighting Maintenance District 1)
TIME AND PLACE FIXED TO CONSIDER A PUBLIC HEARING TO APPROVE AND ADOPT A
RESOLUTION OF THE CITY COUNCIL OF COLTON, CALIFORNIA APPROVING THE ANNUAL ENGINEER’S REPORT FOR THE COLTON LANDSCAPE AND LIGHTING MAINTENANCE DISTRICT NO. 1 FOR FISCAL YEAR 2022/2023, & APPROVE AND ADOPT A
RESOLUTION OF THE CITY COUNCIL OF THE CITY OF COLTO N, CALIFORNIA, ORDERING
THE LEVY AND COLLECTION OF ASSESSMENTS FOR THE COLTON LANDSCAPE AND LIGHTING MAINTENANCE ASSESSMENT DISTRICT NO. 1 FOR FISCAL YEAR 2022/2023, RESOLUTION NO. R-73-22 & R-74-22.
Mayor Navarro declared the Public Hearing open.
City Clerk Padilla submitted the Notice of the Public Hearing (on file in the City Clerk’s Office) and there were no reports of protests or objections thereto.
Staff Presentation
Director Dickinson, Public Works and Utility Services, presented for Council an overview of the agenda item and requested approval of staff’s recommendation.
Public Comment
None
Motion and Second by CM González/CM Cisneros to close the public hearing.
Vote: Motion carried with CM Toro absent.
Motion and Second by CM González/CM Suchil to approve and adopt Resolution Nos. R-73-22 & R-74-22.
Vote: Motion carried with CM Toro absent.
(2) Public Hearing - LLMD #2 (Landscape & Lighting Maintenance District 2)
TIME AND PLACE FIXED TO CONSIDER A PUBLIC HEARING TO APPROVE AND ADOPT A
RESOLUTION OF THE CITY COUNCIL OF COLTON, CALIFORNIA APPROVING THE ANNUAL ENGINEER’S REPORT FOR THE COLTON LANDSCAPE AND LIGHTING MAINTENANCE ASSESSMENT DISTRICT NO. 2 FOR FISCAL YEAR 2022/2023 & APPROVE
AND ADOPT A RESOLUTION OF THE CITY COUNCIL OF COLTON, CAL IFORNIA,
ORDERING THE LEVY AND COLLECTION OF ASSESSMENTS FOR THE COLTON LANDSCAPE AND LIGHTING MAINTENANCE ASSESSMENT DISTRICT NO. 2 FOR FISCAL YEAR 2022/2023, RESOLUTION NO. R-70-22 & R-71-22.
1.a
Packet Pg. 10
Attachment: 06-21-2022 Draft Minutes (3695 : Draft Minutes 06-21-2022) 2022 MAY 03 CC/CUA/CPFA/CHA MEETING 4 -
Mayor Navarro declared the Public Hearing open.
City Clerk Padilla submitted the Notice of the Public Hearing (on file in the City Clerk’s Office) and there were no reports of protests or objections thereto.
Staff Presentation
Director Dickinson presented for Council an overview of the agenda item and requested ap proval of staff’s recommendation.
Public Comment
None
Motion and Second by CM Cisneros/MPT Koperski to close the public hearing.
Vote: Motion carried with CM Toro absent.
Motion and Second by CM González/CM Echevarria to approve and adopt Resolution Nos . R-70-22 & R -71-
22. Vote: Motion carried with CM Toro absent.
(3) Public Hearing - Stormwater Management Fee
TIME AND PLACE TO CONSIDER A PUBLIC HEARING TO APPROVE AND ADOPT A
RESOLUTION OF THE CITY COUNCIL OF THE CITY OF COLTON, CALIFORNIA PROVIDING
THE BASIC FEE FOR STORM WATER SERVICES AND THE STORM WATER MANAGEMENT USER FEE FOR FISCAL YEAR 2022/2023 AS PROVIDED FOR IN CHAPTER 14.01 OF THE COLTON MUNICIPAL CODE, RESOLUTION NO. R-72-22.
Mayor Navarro declared the Public Hearing open.
City Clerk Padilla submitted the Notice of the Public Hearing (on file in the City Clerk’s Office) and there were no reports of protests or objections thereto.
Staff Presentation
Director Dickinson presented for Council an overview of the agenda item and requested appro val of staff’s recommendation.
Public Comment
None
Motion and Second by MPT Koperski/CM González to close the public hearing.
Vote: Motion carried with CM Toro absent.
Motion and Second by CM González/CM Cisneros to approve and adopt Resolution No. R-72-22.
Vote: Motion carried with CM Toro absent.
*************************************************************************** Public Comment
The following community members addressed the Council: Tim Elliff and Christine Irish-Ré.
***************************************************************************
1.a
Packet Pg. 11
Attachment: 06-21-2022 Draft Minutes (3695 : Draft Minutes 06-21-2022) 2022 MAY 03 CC/CUA/CPFA/CHA MEETING 5 -
CONSENT CALENDAR
Mayor Navarro presents the Consent Calendar Items 4 through 27.
Director Dickinson informed Council of corrections on Item 10; BACKGROUND: line item to read between Holly Ave. not (Hanna Street) FISCAL IMPACTS: line item to read Holly Ave. and not (Hanna).
Motion and Second by CM González/MPT Koperski to approve consent calendar Item 4 through 27, to include corrections as noted above regarding Item 10.
Vote: Motion carried with CM Toro absent.
(4) Minutes - Approval of Minutes for the City Council Regular Meeting Held on June 7, 2022, on file in the Office of the City Clerk.
(5) Warrants - Approve voucher numbers 199293 to 199436 dated 05/26/2022 and totaling $2,224,569.07; voucher numbers 199437 to 199484 dated 06/02/2022 and totaling $309,724.23; a payroll disbursement listing dated 04/16/2022 to 04/29/2022 and totaling $938,442.55 and a payroll disbursement listing dated 04/30/2022 to 05/13/2022 and totaling $885,730.34.
(6) Agreement - 2022-2023 City Insurance Program - PERMA - Approve Joining the Public Entity Risk Management Authority (PERMA) for the 2022 -2023 City Insurance Program, RESOLUTIONS R-77- 22, R-78-22, R-79-22, R-80-22, R-84-22.
(7) Agreement - San Bernardino County - Approve and Adopt a Resolution Amending Fiscal Year 2022 - 2023 Budget to Receive American Rescue Plan Act (ARPA) Funds from County of San Bernardino for Colton Bike Path and Elizabeth Davis Park Improvements, RESOLUTION R-85-22.
(8) Biennial Review - Conflict of Interest Code - Direct Biennial Review of the City's Conflict of Interest Code.
(9) Calling the General Municipal Election for November 8, 2022 - Calling and Giving Notice of a General Municipal Election to be Held on Tuesday, November 8, 2022; Requ esting the County of San Bernardino to Render Specified Services; and Adopting Regulations for Candidates for Elective Office, RESOLUTION NO. R -64-22 and Approve and Adopt a Resolution Adopting Regulations for Candidates for Elective Office Pertaining to C andidate's Statements, RESOLUTION NO. R -65-22, Submitted to the Voters at an Election to be Held on Tuesday, November 8, 2022, RESOLUTION NO.
R-64-22 & R-65-22.
(10) Contract Award - United Paving Company - Approve Contract Award to United Paving Company for the Fiscal Year 2021-2022 Alley Rehab Project, RESOLUTION NO. R-86-22.
(11) Contract Award - Three Peaks Corp - Approve Contract Award to Three Peaks Corp for the Downtown Paseo Improvement Project.
(12) Contract Award - CMY Solutions - Approve Contr act Award to CMY Solutions for Electric Utility Engineering Consulting Services.
(13) Contract Amendment - Krieger & Stewart - Approve Second Amendment to the Contract with Krieger & Stewart for the Well 31 Project.
1.a
Packet Pg. 12
Attachment: 06-21-2022 Draft Minutes (3695 : Draft Minutes 06-21-2022) 2022 MAY 03 CC/CUA/CPFA/CHA MEETING 6 -
(14) Contract Amendment - Lee & Ro Inc . - Approve First Amendment to the Professional Services Agreement with Lee & Ro, Inc. for Design Services for the Wastewater Treatment Plant Upgrade & Expansion Project.
(15) Contract Amendment - IDC Consulting Engineers, Inc. - Approve Change Order No. 2 for Professional Services Contract with IDC Consulting Engineers, Inc. for $16,271 for Bridge #54C -0100 - Mt. Vernon Ave. Bridge over Santa Ana River Seismic Retrofit Project.
(16) Contract Award - GK & Associates - Approve the Award of Contract to GK & Associates for Engineering Design Support, Project Management, and Inspection Services for Fiscal Year 2022/23.
(17) Contract Award - Fire Apparatus Solutions - Approve Contract Award to Fire Apparatus Solutions for Vehicle Services Maintenance.
(18) Chamber of Commerce Agreement - Fiscal Year 2022-2023 - Approve Contractual Services Agreement with the Colton Chamber of Commerce for Fiscal Year 2022 - 2023.
(19) DBE Participation Level - Federal Fiscal Year 2022/2023 - Approve Resolution Authorizing the Annual Anticipated DBE Participation Level (AADPL) for Federal Fiscal Year 2022/2023, RESOLUTION NO.
R-76-22.
(20) Emergency Update - M Street Line Repair - Approve Emergency Update & Continuance - M Street Line Repair.
(21) Levy Order - Assessments For Improvement District "A" (James Sullivan) - Approve Resolution R-81- 22, Ordering the Levy for Assessments for Improvement District "A" (James Sullivan Mutual Water Company), RESOLUTION NO. R-81-22.
(22) MOU - County Department of Behavioral Health - Approval to Execute a MOU Agreement Between the City of Colton and San Bernardino County Department of Behavioral Health.
(23) Purchase - Rockwell Engineering - Approve Sole Source Purchase of One Submersible Vaughn Chopper Pump from Rockwell Engineering.
(24) Salary Table Adjustment - FY 2022 -2023 - Approve the Job Description and Adopt Changes to the FY2021-22 Salary Table for Full Time Classification of Assistant Planner.
(25) School Resource Officer (SRO) Agreement - CJUSD FY22/23 - Approve City Manager Authority to Renew the Agreement to Provide two (2) School Resource Officers (SRO) to the Colton Joint Unified School District (CJUSD).
(26) Second Reading of Ordinance No. O -09-22 - Waive Full Reading, and Approve Second Reading of An Ordinance of the Ci ty Council of the City of Colton, To Amend Section 18.06.020 (Official Zoning Map) To Add Residential Overlay (R -O) To An Existing M -1 (Light Industrial) Zone On Property Located At 300 West Congress Street (APN 0163 -272-01) In The City Of Colton And Measu ring Approximately .27 Acres In Area (File Index No. Dap-001-722), ORDINANCE NO. O-09-22.
(27) WDA Amendment - County of San Bernardino - Approve and Adopt a Resolution to Approve Amendment No. 8 of the Waste Disposal Agreement (WDA) with the County of Sa n Bernardino, RESOLUTION NO. R-75-22.
1.a
Packet Pg. 13
Attachment: 06-21-2022 Draft Minutes (3695 : Draft Minutes 06-21-2022) 2022 MAY 03 CC/CUA/CPFA/CHA MEETING 7 -
MAYOR AND COUNCIL ORAL REPORTS AND COMMENTS
Comments from Mayor, Council and City Treasurer on various issues and activities throughout the community.
CITY MANAGER'S REPORTS
City Manager Smith announce the cancellation of the Regular Council Meeting of July 5, 2022.
Colton Fire Battalion Chief Weems and Colton Police Chief Dominguez informed Mayor and Council of the detailed precautionary measures in coordination with both department staff in preparation of the July4 th holiday.
ADJOURNMENT
At 6:59 p.m.. Mayor Navarro adjourned the Regular Council Meeting in Memorium of Rachel Silva and Vincent Lopez Castro (Korean War Veteran).
_________________________________
Carolina R. Padilla
City Clerk
1.a
Packet Pg. 14
Attachment: 06-21-2022 Draft Minutes (3695 : Draft Minutes 06-21-2022)
ITEM NO. 2
STAFF REPORT
DATE: JULY 19, 2022
TO: HONORABLE MAYOR AND CITY COUNCIL MEMBERS
FROM: BILL SMITH, CITY MANAGER
PREPARED BY: STACEY DABBS, FINANCE DIRECTOR
SUBJECT: APPROVE US BANK VOUCHER DATED 05/26/2022 AND
TOTALING $32,226.57; VOUCHER NUMBERS 199485 TO 199615
DATED 06/09/2022 AND TOTALING $3,548,650.62; VOUCHER
NUMBERS 199616 TO 199739 DATED 06/16/2022 AND TOTALING
$533,901.65; VOUCHER NUMBERS 199740 TO 199882 DATED
06/23/2022 AND TOTALING $654,272.89 AND A PAYROLL
DISBURSEMENT LISTING DATED 05/14/2022 TO 05/27/2022 AND TOTALING $947,342.07.
RECOMMENDED ACTION
Staff recommends that the City Council take the following action:
Approve US Bank voucher dated 05/26/2022 and totaling $32,226.57; voucher numbers 199485 to 199615 dated 06/09/2022 and totaling $3,548,650.62; voucher numbers 199616 to 199739 dated 06/16/2022 and totaling $533,901.65; voucher numbers 199740 to 199882 dated 06/23/2022 and totaling $654,272.89 and a payroll disbursement listing dated 05/14/2022 to 05/27/2022 and totaling $947,342.07.
BACKGROUND
The California Government Code requires that the legislative body ratify all vouchers issued in the course of conducting City business.
ISSUES/ANALYSIS
All vouchers and related backup documentation have been reviewed by the City Treasurer.
FISCAL IMPACTS
2 Packet Pg. 15
Staff Report to the Mayor and City Council
Warrants - Accounts Payable
July 19, 2022
None.
ALTERNATIVES
1. Provide alternative direction to staff.
ATTACHMENT
1. Fund Number and Title Legend
2. Voucher lists
3. Voucher lists continued
4. Payroll Registers
2 Packet Pg. 16
City of Colton
Fund Number and Title Legend
Fund Title Fund Title
100 GENERAL FUND 701 LLMD #2
150 TREASURERS ACCOUNT GROUP 702 LLMD #1
206 COMMUN ITY CHILD CARE 703 CFO 87-1 DEBT SERV ICE
209 DSF FLY CONSERVATION 704 CFO 87-1 CONSTRUCT ION
210 SPECIAL GAS TAX 707 CFO 88-1 DEBT SERV ICE
211 LIBRARY GRANT FUND 708 CFO 88-1 CONSTRUCTION
212 STATE TRAFFIC RELIEF FUND 709 DSF FLY CONSERVATION
213 S.Y.E.T .P. GRANT 722 STORM WATER
214 POLLUT ION REDUCT ION FUND 733 CFO 89-1 CONSTRUCT ION 215 COMMUNITY DEV ACT FUND 734 CFO 89-2 CONSTRUCT ION
216 CDBG HOUS ING REHAB FUND 744 CFO 89-1 DEBT SERV ICE 217 DRUG/GANG INTERVENTION 745 CFO 89-2 DEBT SERV ICE
218 MEASURE I FUND 750 AQUA MANSA CFO
219 STATE AID- CAPITAL PROJECTS 754 SB COUNTY HOSPITAL
220 Vi Tep 762 TRUST AND AGENCY
225 MISC GRANTS 766 DEFERRED COMPENSAT ION
240 HOST CITY FEES - CIP 781 CFO 90-1 DEBT SERVICE
247 Quimby In Lieu Fees 782 CFO 90-1 CONSTRUCT ION
248 PARK DEVELOPMENT FUND 850 Redeve lopment Obligation Retirement Fund 249 TRAFF IC IMPACT FUND 851 Successor Agency Administration 250 NEW FAC ILITIES DEVELOPMENT FEE 855 Hous ing Auth - RM PARK DEVELOPMENT 251 CIVIC CENTER DEVELOPMENT FEE 856 Housing Auth - RANCHO MED BOND PROCEEDS 252 FIRE FAC ILITY DEVELOPMENT FEE 857 LMI Asset Fund
253 POLICE FACILITY DEVELOPMENT FEE 864 Housing Auth - LOW/MOD BOND PROCEEDS 261 ASSET FORFEITURE 865 Housing Auth - RANCHO MED CHFA 326 AD 94-1 DEBT SERVICE 866 ECONOM IC DEVELOPMENT
332 1971 SEWER BONDS, A & C 867 Consolidation Proj_08 -09 350 PFA Debt Fund 870 Housing Auth - RM PARK OPERAT IONS 357 POB-Non Enterprise 871 Successor Agcy-RANCHO/M ILL PROJECT AREA 358 PENS ION OBLIGATION DEBT SERV ICE 872 Succe ssor Agcy-RANCHO/MILL DEBT SERV ICE 359 CORP YARD DEBT SERV ICE 873 Successor Agcy-RDA II PROJECT FUND 363 1978-2 ASSESSMENT DIST . 874 Housing Auth - LOW/MOD DEBT SERV ICE 364 WATER IMPRVMNT DIST A 875 Housing Auth - LOW/MOD BOND PROCEEDS 379 AD 1979-1 DEBT SERV ICE 876 Successor Agcy-SANTA ANA RIV BND PROCEED 427 AD 94-1 CONSTRUCT ION 877 Successor Agcy-SANTA ANA RIVER CIP 450 Capita l Improvement Project s 878 RDA FIXED ASSETS GROUP 451 Colton Crossing Fund 879 Successor Agcy-WEST VALLEY CIP 453 STREET IMPROVEMENTS PRGM 881 Successor Agcy-MT VERNON BOND PROCEEDS 457 CAP ITAL IMPROVEMENT 882 Successo r Agcy-MT VERNON CIP 469 EQU IPMENT REPLACEMENT 885 Successor Agcy -MT VERNON DEBT SERV ICE 520 ELECTR IC UTILITY 886 RDA ADM INISTRAT ION
521 WATER UTILITY 887 COOLEY RANCH - now 894
522 WAS TEWATER UTILITY 888 MT VERNON - now 882
523 SOLID WASTE 889 WEST VALLEY - now 879
524 CEMETERY 890 Successor Agcy-RDA - LONG TERM DEBT GRP 525 RECYCLING 891 Successo r Agcy-RDA I DEBT SERV ICE FUND 526 PUBLIC BENEFIT FUND 892 Successor Agcy-RDA I - CAP ITAL PROJECTS 527 WASTEWATER UTILITY - GRAND TERRACE 893 Successor Agcy -RDA II DEBT SERV ICE FUND 551 WATER DEVELOPMENT 894 Successor Agcy -COOLEY RANCH PRO JECT 552 SEWER DEVELOPMENT 895 Successor Agcy-COOLEY RANCH DEBT SERV 560 CEMETARY ENDOWMENT CARE 896 SANTA ANA RIVER - now 877 605 Facility & Equipment Maintenance Fund 897 Successor Agcy-SANTA ANA RIVER DEBT SVC 606 INFORMATION SERV ICES FUND 898 Housing Auth - LOW/MOD CAPITAL PROJECTS 607 INSURANCE FUND 899 Successor Agcy-WEST VALLEY PRJ - DBT SV 608 AUTOMOT IVE SHOP 941 GENERAL LONG -TERM DEBT
610 AUTOMOT IVE SHOPS 958 GENERAL FIXED ASSETS
990 GASB 34
2.a
Packet Pg. 17
Attachment: Fund Number and Title Legend (3619 : Warrants - Accounts Payable)
2.b
Packet Pg. 18
Attachment: Voucher lists (3619 : Warrants - Accounts Payable)
2.b
Packet Pg. 19
Attachment: Voucher lists (3619 : Warrants - Accounts Payable)
2.b
Packet Pg. 20
Attachment: Voucher lists (3619 : Warrants - Accounts Payable)
2.b
Packet Pg. 21
Attachment: Voucher lists (3619 : Warrants - Accounts Payable)
2.b
Packet Pg. 22
Attachment: Voucher lists (3619 : Warrants - Accounts Payable)
2.b
Packet Pg. 23
Attachment: Voucher lists (3619 : Warrants - Accounts Payable)
2.b
Packet Pg. 24
Attachment: Voucher lists (3619 : Warrants - Accounts Payable)
2.b
Packet Pg. 25
Attachment: Voucher lists (3619 : Warrants - Accounts Payable)
2.b
Packet Pg. 26
Attachment: Voucher lists (3619 : Warrants - Accounts Payable)
2.b
Packet Pg. 27
Attachment: Voucher lists (3619 : Warrants - Accounts Payable)
2.b
Packet Pg. 28
Attachment: Voucher lists (3619 : Warrants - Accounts Payable)
2.b
Packet Pg. 29
Attachment: Voucher lists (3619 : Warrants - Accounts Payable)
2.b
Packet Pg. 30
Attachment: Voucher lists (3619 : Warrants - Accounts Payable)
2.b
Packet Pg. 31
Attachment: Voucher lists (3619 : Warrants - Accounts Payable)
2.b
Packet Pg. 32
Attachment: Voucher lists (3619 : Warrants - Accounts Payable)
2.b
Packet Pg. 33
Attachment: Voucher lists (3619 : Warrants - Accounts Payable)
2.b
Packet Pg. 34
Attachment: Voucher lists (3619 : Warrants - Accounts Payable)
2.b
Packet Pg. 35
Attachment: Voucher lists (3619 : Warrants - Accounts Payable)
2.b
Packet Pg. 36
Attachment: Voucher lists (3619 : Warrants - Accounts Payable)
2.b
Packet Pg. 37
Attachment: Voucher lists (3619 : Warrants - Accounts Payable)
2.b
Packet Pg. 38
Attachment: Voucher lists (3619 : Warrants - Accounts Payable)
2.b
Packet Pg. 39
Attachment: Voucher lists (3619 : Warrants - Accounts Payable)
2.b
Packet Pg. 40
Attachment: Voucher lists (3619 : Warrants - Accounts Payable)
2.b
Packet Pg. 41
Attachment: Voucher lists (3619 : Warrants - Accounts Payable)
2.b
Packet Pg. 42
Attachment: Voucher lists (3619 : Warrants - Accounts Payable)
2.b
Packet Pg. 43
Attachment: Voucher lists (3619 : Warrants - Accounts Payable)
2.b
Packet Pg. 44
Attachment: Voucher lists (3619 : Warrants - Accounts Payable)
2.b
Packet Pg. 45
Attachment: Voucher lists (3619 : Warrants - Accounts Payable)
2.b
Packet Pg. 46
Attachment: Voucher lists (3619 : Warrants - Accounts Payable)
2.b
Packet Pg. 47
Attachment: Voucher lists (3619 : Warrants - Accounts Payable)
2.b
Packet Pg. 48
Attachment: Voucher lists (3619 : Warrants - Accounts Payable)
2.b
Packet Pg. 49
Attachment: Voucher lists (3619 : Warrants - Accounts Payable)
2.b
Packet Pg. 50
Attachment: Voucher lists (3619 : Warrants - Accounts Payable)
2.b
Packet Pg. 51
Attachment: Voucher lists (3619 : Warrants - Accounts Payable)
2.b
Packet Pg. 52
Attachment: Voucher lists (3619 : Warrants - Accounts Payable)
2.b
Packet Pg. 53
Attachment: Voucher lists (3619 : Warrants - Accounts Payable)
2.b
Packet Pg. 54
Attachment: Voucher lists (3619 : Warrants - Accounts Payable)
2.b
Packet Pg. 55
Attachment: Voucher lists (3619 : Warrants - Accounts Payable)
2.b
Packet Pg. 56
Attachment: Voucher lists (3619 : Warrants - Accounts Payable)
2.b
Packet Pg. 57
Attachment: Voucher lists (3619 : Warrants - Accounts Payable)
2.c
Packet Pg. 58
Attachment: Voucher lists continued (3619 : Warrants - Accounts Payable)
2.c
Packet Pg. 59
Attachment: Voucher lists continued (3619 : Warrants - Accounts Payable)
2.c
Packet Pg. 60
Attachment: Voucher lists continued (3619 : Warrants - Accounts Payable)
2.c
Packet Pg. 61
Attachment: Voucher lists continued (3619 : Warrants - Accounts Payable)
2.c
Packet Pg. 62
Attachment: Voucher lists continued (3619 : Warrants - Accounts Payable)
2.c
Packet Pg. 63
Attachment: Voucher lists continued (3619 : Warrants - Accounts Payable)
2.c
Packet Pg. 64
Attachment: Voucher lists continued (3619 : Warrants - Accounts Payable)
2.c
Packet Pg. 65
Attachment: Voucher lists continued (3619 : Warrants - Accounts Payable)
2.c
Packet Pg. 66
Attachment: Voucher lists continued (3619 : Warrants - Accounts Payable)
2.c
Packet Pg. 67
Attachment: Voucher lists continued (3619 : Warrants - Accounts Payable)
2.c
Packet Pg. 68
Attachment: Voucher lists continued (3619 : Warrants - Accounts Payable)
2.c
Packet Pg. 69
Attachment: Voucher lists continued (3619 : Warrants - Accounts Payable)
2.c
Packet Pg. 70
Attachment: Voucher lists continued (3619 : Warrants - Accounts Payable)
2.c
Packet Pg. 71
Attachment: Voucher lists continued (3619 : Warrants - Accounts Payable)
2.c
Packet Pg. 72
Attachment: Voucher lists continued (3619 : Warrants - Accounts Payable)
2.c
Packet Pg. 73
Attachment: Voucher lists continued (3619 : Warrants - Accounts Payable)
2.c
Packet Pg. 74
Attachment: Voucher lists continued (3619 : Warrants - Accounts Payable)
2.c
Packet Pg. 75
Attachment: Voucher lists continued (3619 : Warrants - Accounts Payable)
2.c
Packet Pg. 76
Attachment: Voucher lists continued (3619 : Warrants - Accounts Payable)
2.c
Packet Pg. 77
Attachment: Voucher lists continued (3619 : Warrants - Accounts Payable)
2.c
Packet Pg. 78
Attachment: Voucher lists continued (3619 : Warrants - Accounts Payable)
2.c
Packet Pg. 79
Attachment: Voucher lists continued (3619 : Warrants - Accounts Payable)
2.c
Packet Pg. 80
Attachment: Voucher lists continued (3619 : Warrants - Accounts Payable)
2.c
Packet Pg. 81
Attachment: Voucher lists continued (3619 : Warrants - Accounts Payable)
2.c
Packet Pg. 82
Attachment: Voucher lists continued (3619 : Warrants - Accounts Payable)
2.c
Packet Pg. 83
Attachment: Voucher lists continued (3619 : Warrants - Accounts Payable)
2.c
Packet Pg. 84
Attachment: Voucher lists continued (3619 : Warrants - Accounts Payable)
2.c
Packet Pg. 85
Attachment: Voucher lists continued (3619 : Warrants - Accounts Payable)
2.c
Packet Pg. 86
Attachment: Voucher lists continued (3619 : Warrants - Accounts Payable)
2.c
Packet Pg. 87
Attachment: Voucher lists continued (3619 : Warrants - Accounts Payable)
2.c
Packet Pg. 88
Attachment: Voucher lists continued (3619 : Warrants - Accounts Payable)
2.c
Packet Pg. 89
Attachment: Voucher lists continued (3619 : Warrants - Accounts Payable)
2.c
Packet Pg. 90
Attachment: Voucher lists continued (3619 : Warrants - Accounts Payable)
2.c
Packet Pg. 91
Attachment: Voucher lists continued (3619 : Warrants - Accounts Payable)
2.c
Packet Pg. 92
Attachment: Voucher lists continued (3619 : Warrants - Accounts Payable)
2.c
Packet Pg. 93
Attachment: Voucher lists continued (3619 : Warrants - Accounts Payable)
2.c
Packet Pg. 94
Attachment: Voucher lists continued (3619 : Warrants - Accounts Payable)
2.c
Packet Pg. 95
Attachment: Voucher lists continued (3619 : Warrants - Accounts Payable)
2.c
Packet Pg. 96
Attachment: Voucher lists continued (3619 : Warrants - Accounts Payable)
2.c
Packet Pg. 97
Attachment: Voucher lists continued (3619 : Warrants - Accounts Payable)
2.c
Packet Pg. 98
Attachment: Voucher lists continued (3619 : Warrants - Accounts Payable)
2.c
Packet Pg. 99
Attachment: Voucher lists continued (3619 : Warrants - Accounts Payable)
2.c
Packet Pg. 100
Attachment: Voucher lists continued (3619 : Warrants - Accounts Payable)
2.c
Packet Pg. 101
Attachment: Voucher lists continued (3619 : Warrants - Accounts Payable)
2.c
Packet Pg. 102
Attachment: Voucher lists continued (3619 : Warrants - Accounts Payable)
2.c
Packet Pg. 103
Attachment: Voucher lists continued (3619 : Warrants - Accounts Payable)
2.c
Packet Pg. 104
Attachment: Voucher lists continued (3619 : Warrants - Accounts Payable)
2.c
Packet Pg. 105
Attachment: Voucher lists continued (3619 : Warrants - Accounts Payable)
2.c
Packet Pg. 106
Attachment: Voucher lists continued (3619 : Warrants - Accounts Payable)
2.c
Packet Pg. 107
Attachment: Voucher lists continued (3619 : Warrants - Accounts Payable)
2.c
Packet Pg. 108
Attachment: Voucher lists continued (3619 : Warrants - Accounts Payable)
2.c
Packet Pg. 109
Attachment: Voucher lists continued (3619 : Warrants - Accounts Payable)
2.c
Packet Pg. 110
Attachment: Voucher lists continued (3619 : Warrants - Accounts Payable)
2.c
Packet Pg. 111
Attachment: Voucher lists continued (3619 : Warrants - Accounts Payable)
2.c
Packet Pg. 112
Attachment: Voucher lists continued (3619 : Warrants - Accounts Payable)
2.c
Packet Pg. 113
Attachment: Voucher lists continued (3619 : Warrants - Accounts Payable)
2.d
Packet Pg. 114
Attachment: Payroll Registers (3619 : Warrants - Accounts Payable)
2.d
Packet Pg. 115
Attachment: Payroll Registers (3619 : Warrants - Accounts Payable)
2.d
Packet Pg. 116
Attachment: Payroll Registers (3619 : Warrants - Accounts Payable)
2.d
Packet Pg. 117
Attachment: Payroll Registers (3619 : Warrants - Accounts Payable)
2.d
Packet Pg. 118
Attachment: Payroll Registers (3619 : Warrants - Accounts Payable)
2.d
Packet Pg. 119
Attachment: Payroll Registers (3619 : Warrants - Accounts Payable)
2.d
Packet Pg. 120
Attachment: Payroll Registers (3619 : Warrants - Accounts Payable)
2.d
Packet Pg. 121
Attachment: Payroll Registers (3619 : Warrants - Accounts Payable)
2.d
Packet Pg. 122
Attachment: Payroll Registers (3619 : Warrants - Accounts Payable)
2.d
Packet Pg. 123
Attachment: Payroll Registers (3619 : Warrants - Accounts Payable)
ITEM NO. 3
STAFF REPORT
DATE: JULY 19, 2022
TO: HONORABLE MAYOR AND CITY COUNCIL MEMBERS
FROM: BILL SMITH, CITY MANAGER
PREPARED BY: AURELIO DE LA TORRE, CITY TREASURER
SUBJECT: RECEIVE AND FILE CITY TREASURER'S REPORT FOR APRIL 2022.
RECOMMENDED ACTION
Staff recommends that the City Council take the following action:
Receive and File City Treasurer’s Report for April 2022.
ATTACHMENT
1. Treasurer's Report April 2022
3 Packet Pg. 124
3.a
Packet Pg. 125
Attachment: Treasurer's Report April 2022 (3696 : Treasurer's Report)
3.a
Packet Pg. 126
Attachment: Treasurer's Report April 2022 (3696 : Treasurer's Report)
3.a
Packet Pg. 127
Attachment: Treasurer's Report April 2022 (3696 : Treasurer's Report)
3.a
Packet Pg. 128
Attachment: Treasurer's Report April 2022 (3696 : Treasurer's Report)
3.a
Packet Pg. 129
Attachment: Treasurer's Report April 2022 (3696 : Treasurer's Report)
3.a
Packet Pg. 130
Attachment: Treasurer's Report April 2022 (3696 : Treasurer's Report)
3.a
Packet Pg. 131
Attachment: Treasurer's Report April 2022 (3696 : Treasurer's Report)
3.a
Packet Pg. 132
Attachment: Treasurer's Report April 2022 (3696 : Treasurer's Report)
3.a
Packet Pg. 133
Attachment: Treasurer's Report April 2022 (3696 : Treasurer's Report)
3.a
Packet Pg. 134
Attachment: Treasurer's Report April 2022 (3696 : Treasurer's Report)
ITEM NO. 4
STAFF REPORT
DATE: JULY 19, 2022
TO: HONORABLE MAYOR AND CITY COUNCIL MEMBERS
FROM: BILL SMITH, CITY MANAGER
PREPARED BY: BRIAN DICKINSON, PUBLIC WORKS AND UTILITY SERVICES
DIRECTOR
SUBJECT: APPROVE FIRST AMENDMENT TO THE MAINTENANCE
SERVICES AGREEMENT FOR TRAFFIC SIGNAL MAINTENANCE
FOR FY2021-22.
RECOMMENDED ACTION
Staff recommends that the City Council take the following action:
1. Approve First Amendment to the Maintenance Services Agreement with Siemens Mobility, Inc., for FY 2022 to increase the total compensation by $85,827.95 (total annual amount not to exceed $300,961.35) for FY2021-22.
2. Authorize the City Manager to execute the First Amendment.
BACKGROUND
In accordance with Colton Municipal Code (CMC) Section 3.08 of the City’s purchasing ordinance, City staff solicited formal bids for Traffic Signal Maintenance and Emergency Services. The bid for the maintenance contract was advertised on March 13, and March 20, 2020.
During the April 8, 2020, bid opening, the City received tw o bids. Staff evaluated the bids received and, after evaluation, the anticipated annual cost for each bidder to maintain and repair the City traffic signals were as follows:
1. Siemens Mobility, Inc. $206,462.00
2. St. Francis Electric, LLC. $222,315.00
4 Packet Pg. 135
Staff Report to the Mayor and City Council
Contract Amendment - Siemen's Mobility Inc.
July 19, 2022
On May 5, 2020, City Council awarded a Maintenance Services Agreement to Siemens Mobility, Inc., in the amount of $206,462 for FY 2021 (to maintain fifty -four (54) traffic signals); with the option to renew the contract for two (2) additional one -year terms with an annual CPI increase.
This increase would be based on the yearly CPI Increase per the State of California Department of Labor.
On May 18, 2021, City Council approved the First Amendment to the Maintenance Services Agreement for FY 2021 incr easing compensation by $63,297, (total amount not to exceed $269,759 for FY 2021).
On May 26, 2021, the Agreement was renewed for a second year (FY 2022), and it included a CPI increase of 4.2%. This agenda action if approved would be the First Amendment to the second year.
ISSUES/ANALYSIS
Traffic signals improve efficiency for both pedestrian and vehicular traffic. The City now operates and maintains fifty -eight (58) traffic signals, which are properly maintained to ensure proper operation (through regular monthly maintenance and emergency repairs).
In addition to the cost increase to maintain more traffic signals, there has been a rise in the emergency response call outs. Most of the emergencies are due to accidents (knocked down poles), replacing gr ounded wire, cabinet foundations and traffic signal loops. Also included on the emergency call out list is the repair of Mt. Vernon & M St. traffic signal due to SCE power outage incident. The cost for this repair totaled $44,461.30. In the past eleven (11 ) months (July 1, 2021 through May 31, 2022), the City spent an average of $25,080.11 each month for maintenance and emergency call out services.
FISCAL IMPACTS
Sufficient appropriations for the $85 ,827.95 contract a mendment to cover the remaining FY2021-22 invoices are available in the FY 202 1-22 adopted budget in General Fund Engineering Division Traffic Signal Maintenance Account Number 100 -6150-6151-2460-0000- 000.
ALTERNATIVES
1. Provide alternative direction to staff.
ATTACHMENT
1. First Amendment
4 Packet Pg. 136
23152.06000\32380237.2 (BB&K: 10-19)
FIRST AMENDMENT TO
MAINTENANCE SERVICES AGREEMENT
BETWEEN THE CITY OF COLTON
AND
SIEMENS MOBILITY, INC.
1. PARTIES AND DATE.
This First Amendment to the Maintenance Services Agreement (“ First Amendment”) is made and entered into this 19th day of July, 2022 by and between the City of Colton (“City”) and Siemens Mobility, Inc. (“Contractor”). City and Contractor are sometimes individually referred to as “Party” and collectively as “Parties” in this First Amendment.
2. RECITALS.
2.1 Agreement. Cit y and Contractor entered into that certain Maintenance Services Agreement dated May 6 , 2020 (“Agreement”), whereby Contractor agreed to provide Traffic Signal Maintenance and Emergency Traffic Signal Services. The Term of the Agreement was for one (1) year with the option to renew for two (2) additional one -year terms. A total of three (3) terms served if agreed upon by both parties (City of Colton and Siemens Mobility, Inc.). On May 26, 2021, the contract was renewed for a second (2nd) year (Fiscal Year 2022).
2.2 Amendment Purpose. City and Contractor desire to amend the Agreement for the First time on this Second (2nd) year term to increase compensation by $85,827.95.
2.3 Amendment Authority. This First Amendment is authorized pursuant to Section
3.5.9 of the Agreement.
3. TERMS.
3.1 Compensation. Section 3.3.1 of the Agreement is hereby deleted in its entirety and replaced with the following:
"Contractor shall receive compensation, including
authorized reimbursements, for all Services rendered u nder this Agreement at the rates set forth in Exhibit "C" attached hereto and incorporated herein by reference. The total compensation shall not exceed Three Hundred Thousand Nine Hundred Sixty-One Dollars with Thirty-Five Cents ($300,961.35 ) without writt en approval of the City of Colton. Extra Work may be authorized, as described below, and if authorized, will be compensated at the rates and manner set forth in this Agreement. "
“Exhibit C is hereby deleted in its entirety and replaced with Exhibit “ C” a ttached hereto and incorporated herein by reference.”
4.a
Packet Pg. 137
Attachment: First Amendment [Revision 1] (3710 : Contract Amendment - Siemen's Mobility Inc.) 2 23152.06000\32380237.2 (BB&K: 10-19)
3.2 Continuing Effect of Agreement. Except as amended by this First Amendment, all provisions of the Agreement shall remain unchanged and in full force and effect.
From and after the date of this First Amendment, whenever the term “Agreement” appears in the Agreement, it shall mean the Agreement as amended by this First Amendment.
3.3 Adequate Consideration. The Parties hereto irrevocably stipulate and agree that they have each received adequate a nd independent consideration for the performance of the obligations they have undertaken pursuant to this First Amendment.
3.4 Severability. If any portion of this First Amendment is declared invalid, illegal, or otherwise unenforceable by a court of co mpetent jurisdiction, the remaining provisions shall continue in full force and effect.
3.5 Counterparts. This First Amendment may be executed in duplicate originals, each of which is deemed to be an original, but when taken together shall constitute bu t one and the same instrument.
[SIGNATURES ON FOLLOWING PAGE]
4.a
Packet Pg. 138
Attachment: First Amendment [Revision 1] (3710 : Contract Amendment - Siemen's Mobility Inc.) 3 23152.06000\32380237.2 (BB&K: 10-19)
SIGNATURE PAGE FOR FIRST AMENDMENT TO
MAINTENANCE SERVICES AGREEMENT
BETWEEN THE CITY OF COLTON
AND SIEMENS MOBILITY, INC.
IN WITNESS WHEREOF, the Parties have entered into this First Amendment to the Maintenance Services Agreement as of the day and year first above written.
CITY OF COLTON
By: _________________________
William R. Smith
City Manager
Attest: _________________________
Carolina R. Padilla
City Clerk
SIEMENS MOBILITY, INC.
By: _________________________
Signature
_________________________
Name (Print)
_________________________
Title (Print)
By: _________________________
Signature
_________________________
Name (Print)
_________________________
Title (Print)
4.a
Packet Pg. 139
Attachment: First Amendment [Revision 1] (3710 : Contract Amendment - Siemen's Mobility Inc.)
4 23152.06000\32380237.2 (BB&K: 10-19)
EXHIBIT "C - FIRST AMENDMENT"
COMPENSATION
The total annual compensation f or FY 2022 shall not exceed Three Hundred Thousand Nine Hundred Sixty-One Dollars with Thirty-Five Cents ($300,961.35) without written approval of the City of Colton.
4.a
Packet Pg. 140
Attachment: First Amendment [Revision 1] (3710 : Contract Amendment - Siemen's Mobility Inc.)
ITEM NO. 5
STAFF REPORT
DATE: JULY 19, 2022
TO: HONORABLE MAYOR AND CITY COUNCIL MEMBERS
FROM: BILL SMITH, CITY MANAGER
PREPARED BY: BRIAN DICKINSON, PUBLIC WORKS AND UTILITY SERVICES
DIRECTOR
SUBJECT: APPROVE EMERGENCY UPDATE & TERMINATION OF
EMERGENCY FOR THE M STREET LINE REPAIR PROJECT.
RECOMMENDED ACTION
Staff recommends that the City Council take the following action:
1. Terminate the Emergency declaration under Colton Municipal Code Section 3.08.130(A); and
2. Approve the notification of the completion of work to Colton’s Transmission/Distribution system repairing the infrastructure related to the recent system emergency.
BACKGROUND
On January 12 th, 2022, at approx imately 2:10 pm, the Century Substation tripped offline due to the likely cause of either a SCE 115 kV Transmission line arcing , or a tree fire. This closed all circuits connected to the Century Substation, or the entire Southeast wing of the City. The nature of this outage created a major explosion and subsequent fire as well as a p ower line whiplash in the area of the outage. The result of these events caused major damage to Colton’s interconnecting 66 kV line and pole infrastructure. The damage to this line spans across Transmission lines and critical distribution lines. Colton’s l ine crews do not have the capability to make the repairs to these higher voltage lines due to lack of equipment needed and manpower.
This repair work is critical to the safety and grid stability of the Century sub area.
As a result, of this situation, Public Works and Utility Services staff requested Emergency repair work to be enabled through an internal competitive process (not formal or informal) and was approved and contracted with Diversified Utility Services, Inc. 5 Packet Pg. 141
Staff Report to the Mayor and City Council
Emergency Update - M Street Line Repair
July 19, 2022
On the late evening of June 10 th, Diversified performed all work in accordance with the contract scope and made full repairs to the infrastructure connected to the 66kV line. This repair does not prevent all outages, but allows for added system stability related to potential outages that m ay occur in the Southwest area of the City during the summer months. Additionally, Line Crews and Substation Crews were present to address any potential issues that may have arisen and to ensure smooth transfer of a return to service in the area.
ISSUES/ANALYSIS
Public Contract Code section 22050(a) authorizes the City to proceed with awarding a public works contract to perform emergency work without giving notice for bids upon adoption by the City Council by a four -fifths vote of a resolution finding th at the emergency will not permit a delay resulting from a competitive solicitation for bids and that the action is necessary to respond to the emergency. Pursuant to Section 3.08.130 of the City’s Municipal Code and Public Contract Code section 22050(b), the City Council delegated authority to make an emergency determination and award a contract to perform emergency work to the City Manager.
The City Manager determined this work constituted an emergency that did not permit undergoing the formal competitiv e bidding process because this repair work is critical to the safety and grid stability of the Century sub area.
In order to mimic a competitive process, staff sent the request to five qualified contractors and two responded. Diversified Utility Service s, Inc. was selected as the least cost/best fit provider and final contracting has been completed. Diversified has ordered parts and deliveries are pending at this time. The contract required a change order of $10,886.06 (bringing the total contract cost to $102,060.06) as a result of wire supply purchase requirements and City Council approved the change on May 3 rd, 2022. Diversified has ordered all parts and materials ready for installation and repair on June 10th and 11th.
Now, pursuant to Colton Municipal Code Section 3.08.130(A) and Public Contract Code section 22050(b)(3), the City Manager must report to the City Council the reasons justifying why the emergency will not permit a delay resulting from a competitive solicitation for bids and why the action is necessary to respond to the emergency. In turn, pursuant to Public Contract Code section 22050(c)(2), the City Council must review the emergency action by the City Manager and determine, by a four-fifths vote, there is a need the continue the action.
Work was completed in the late evening hours of June 10th and the early morning hours of June 11th and a quality job was well done by all involved. The contractor provided all equipment and services as described in the services agreement.
FISCAL IMPACTS
5 Packet Pg. 142
Staff Report to the Mayor and City Council
Emergency Update - M Street Line Repair
July 19, 2022
The repairs on M Street were funded in the FY2021-22 Budget in Electric Fund Professional Services Account Number 520-8000-8004-2350-0923-000.
ALTERNATIVES
Provide alternative direction to Staff.
5 Packet Pg. 143
ITEM NO. 6
STAFF REPORT
DATE: JULY 19, 2022
TO: HONORABLE MAYOR AND CITY COUNCIL MEMBERS
FROM: BILL SMITH, CITY MANAGER
PREPARED BY: BRIAN DICKINSON, PUBLIC WORKS AND UTILITY SERVICES
DIRECTOR
SUBJECT: APPROVE A NOTICE OF COMPLETION FOR THE
RESTROOM/SHOWER ROOM REMODEL PROJECT AT FIRE
STATION 212.
RECOMMENDED ACTION
Staff recommends that the City Council take the following action:
Authorize the execution and recordation of a Notice of Completion for the Restroom/Shower Room Remodel at Fire Station 212.
BACKGROUND
Fire Station 212, located at 1511 North Rancho Avenue, recently completed an ADA compliant woman’s restroom addition. The existing lavatory is a bathroom and shower combination currently shared among all fire personnel staffed at the lo cation. It was built with the orig inal building in 1959 and required a remodel. The remodel of the existing non -ADA compliant restroom/shower in addition to the recently completed ADA compliant woman’s restroom addition now accommodates the needs of multiple fire department staff for rotating shifts.
ISSUES/ANALYSIS
On August 3, 2021, the City Council awarded the construction contract to Performance Construction & Painting for Restroom/Shower Room Remodel at Fire Station 212. The Project was completed on March 20, 2022 per contract documents and specification with a total contract amount of $30,000.
FISCAL IMPACTS
6 Packet Pg. 144
Staff Report to the Mayor and City Council
Notice of Completion - Restroom/Shower Room Remodel at Fire Station 212 July 19, 2022
The total amount for the construction of the Restroom/Shower Room Remodel at Fire Station 212 Project is $30,000. The project was funded in Building Maintenance Fund Building Account No. 605-6150-6211-4950-0000-000.
ALTERNATIVES
1. Provide alternative direction to staff.
ATTACHMENT
1. Exhibit A - Notice of Completion
2. Attachment B - Project Photos
6 Packet Pg. 145
RECORDING REQUESTED BY
AND WHEN RECORDED MAIL TO
Name: City of Colton
Street 650 N. La Cadena Drive
Address
City & Colton, California
State California
Zip 92324
SPACE ABOVE THIS LINE FOR RECORDER’S USE
Notice of Completion
NOTICE IS HEREBY GIVEN THAT:
1. The City of Colton is the owner of the interest or estate stated below in the property hereinafter described.
2. The full name of the undersigned is Victor Ortiz, P.E.
3. The full address of the undersigned is City of Colton, 160 S. 10th Street, Colton, CA 92324-2897
4. The nature of the title of the undersigned is Owner in Fee (E.G. owner in fee OR vender under contract of purchase OR lessee OR OTHER APPROPRIATE DESIGNATION).
5. The full names and full addresses of all persons, if any, who holds title with the undersigned as joint tenants or as tenants in common are:
Names Addresses
N/A N/A
6. The names of the predecessors in interest of the undersigned, if the property was transferred subsequent to the commencement of the work of improvement herein referred to are (OR IF NO TRANSFER WAS MADE, INSERT THE WORD “none”):
Names Addresses
N/A N/A
7. A work of improvements on the property hereinafter described was completed on March 20, 2022.
8. The name of the original contractor, if any, for the work of improvement was Performance Construction & Painting.
9. The kind of work done or material furnished was Restroom/Shower Room Remodel
9. The property on which the work of improvement was completed is in the City of Colton, County of San Bernardino, State of California, and is described as follows: Restroom/Shower Room Remodel at Fire Station 212.
10. The street address of the said property is: Fire Station 212, 1511 N Rancho Ave, Colton, CA 92324
Dated: ________________________ ________________________________________________ Victor Ortiz, Assistant Director of Public Works & Utilities
VERIFICATION
I, the undersigned say:
I am the person who signed the foregoing notice. I have read the above notice and know its contents, and the facts stated therein are true of my own knowledge.
I declare under penalty of perjury that the foregoing is true and correct.
Executed at Colton, California, this _____________ day of _________ _______________.
____________________________________________________
(SIGNATURE)
6.a
Packet Pg. 146
Attachment: Exhibit A - Notice of Completion (3706 : Notice of Completion - Restroom/Shower Room Remodel at Fire Station 212) Attachment B – Project Photos
Restroom/Shower Room Remodel Fire Station #212
6.b
Packet Pg. 147
Attachment: Attachment B - Project Photos (3706 : Notice of Completion - Restroom/Shower Room Remodel at Fire Station 212)
ITEM NO. 7
STAFF REPORT
DATE: JULY 19, 2022
TO: HONORABLE MAYOR AND CITY COUNCIL MEMBERS
FROM: BILL SMITH, CITY MANAGER
PREPARED BY: BRIAN DICKINSON, PUBLIC WORKS AND UTILITY SERVICES
DIRECTOR
SUBJECT: APPROVE A NOTICE OF COMPLETION FOR THE CARNEGIE MUSEUM FLOORING PROJECT.
RECOMMENDED ACTION
Staff recommends that the City Council take the following action:
Authorize the execution and recordation of a Notice of Completion for the Carnegie Museum Flooring Project.
BACKGROUND
The Carnegie Museum flooring was recently upgraded due to apparent wear and tear characteristics. The previous flooring at the Carnegie Museum was comprised of carpet on the mezzanine level, which is approximately 30 years old, and vinyl planks on the main floor, which were a pproximately 50 years old. The City obtained a State Grant through Local Assistance Grant Funds administered by the California State Department of Parks and Recreation (DPR) and this provided the City the opportunity to replace the building’s aged flooring as part of the overall refurbishing and renovation of the Colton Area Museum. The upstairs mezzanine carpet was replaced with ¼-inch plywood and vinyl planks with a lifespan of 30 years. The main floor’s existing vinyl planks were replaced with a 2 -part e poxy resin. The epoxy flooring has a rated lifespan of 25 years.
ISSUES/ANALYSIS
On July 6, 2021, the City Council awarded the construction contract to New Image Commercial Flooring, Inc. for Carnegie Museum Flooring Project. The Project was completed February 16, 2022 per contract documents and specifications with a total contract amount of $76,608.00. 7 Packet Pg. 148
Staff Report to the Mayor and City Council
Notice of Completion - Carnegie Museum Flooring
July 19, 2022
FISCAL IMPACTS
The total amount for the construction of the Carnegie Museum Flooring Project was $76,608.00.
The project was funded in Miscellaneous Grants Fund Capital Improvement Account No. 225 - 6200-6222-3890-0000-000.
ALTERNATIVES
1. Provide alternative direction to staff.
ATTACHMENT
1. Exhibit A - Notice of Completion
7 Packet Pg. 149
RECORDING REQUESTED BY
AND WHEN RECORDED MAIL TO
Name: City of Colton
Street 650 N. La Cadena Drive
Address
City & Colton, California
State California
Zip 92324
SPACE ABOVE THIS LINE FOR RECORDER’S USE
Notice of Completion
NOTICE IS HEREBY GIVEN THAT:
1. The City of Colton is the owner of the interest or estate stated below in the property hereinafter described.
2. The full name of the undersigned is Victor Ortiz, P.E.
3. The full address of the undersigned is City of Colton, 160 S. 10th Street, Colton, CA 92324-2897
4. The nature of the title of the undersigned is Owner in Fee (E.G. owner in fee OR vender under contract of purchase OR lessee OR OTHER APPROPRIATE DESIGNATION).
5. The full names and full addresses of all persons, if any, who holds title with the undersigned as joint tenants or as tenants in common are:
Names Addresses
N/A N/A
6. The names of the predecessors in interest of the undersigned, if the property was transferred subsequent to the commencement of the work of improvement herein referred to are (OR IF NO TRANSFER WAS MADE, INSERT THE WORD “none”):
Names Addresses
N/A N/A
7. A work of improvements on the property hereinafter described was completed on February 16 2022.
8. The name of the original contractor, if any, for the work of improvement was New Image Commercial Flooring, Inc..
9. The kind of work done or material furnished was flooring.
9. The property on which the work of improvement was completed is in the City of Colton, County of San Bernardino, State of California, and is described as follows: Carnegie Museum Flooring Project.
10. The street address of the said property is: 380 N. La Cadena Drive, Colton, CA
Dated: ________________________ ________________________________________________ Victor Ortiz, Assistant Director of Public Works & Utilities
VERIFICATION
I, the undersigned say:
I am the person who signed the foregoing notice. I have read the above notice and know its contents, and the facts stated therein are true of my own knowledge.
I declare under penalty of perjury that the foregoing is true and correct.
Executed at Colton, California, this _____________ day of _________ _______________.
____________________________________________________
(SIGNATURE)
7.a
Packet Pg. 150
Attachment: Exhibit A - Notice of Completion (3704 : Notice of Completion - Carnegie Museum Flooring)
ITEM NO. 8
STAFF REPORT
DATE: JULY 19, 2022
TO: HONORABLE MAYOR AND CITY COUNCIL MEMBERS
FROM: BILL SMITH, CITY MANAGER
PREPARED BY: BRIAN DICKINSON, PUBLIC WORKS AND UTILITY SERVICES
DIRECTOR
SUBJECT: APPROVE A NOTICE OF COMPLETION FOR THE CARNEGIE BUILDING PAINTING PROJECT.
RECOMMENDED ACTION
Staff recommends that the City Council take the following action:
Authorize the execution and recordation of a Notice of Completion for the Carnegie Building Painting Project.
BACKGROUND
The Colton Museu m, founded in 1991, is located in the former Carnegie Library built in 1908, and currently houses a collection of historical artifacts, and pres ents exhibits on the history of Colton. On June 17, 2019, Assembly Member Eloise Gómez Reyes secured $900,000 fo r the Colton Area Museum (CAM), within the State Budget through Local Assistance Grant Funds; the Specified Local Assistance Grant Funds are administered by the California State Department of Parks and Recreation (DPR). In October 2019, the City formally a ccepted the funds for improvements to the Carnegie Building, home of the Colton Area Museum, through a lease agreement with the City. The City of Colton, Community Services Department, is managing the project on behalf of the CAM board of directors. Funds were budgeted to paint the interior and exterior of the Carnegie Building.
ISSUES/ANALYSIS
On December 21 2021, the City Council awarded the construction contract to Performance Construction and Painting for Carnegie Building Painting Project. The Proje ct was completed on 8 Packet Pg. 151
Staff Report to the Mayor and City Council
Notice of Completion - Carnegie Museum Painting
July 19, 2022
April 6, 2022 per contract documents and specification with a total contract amount of $75,865.00.
FISCAL IMPACTS
The total amount for the construction of the Carnegie Building Painting Project was $75,865.00.
The project was funded in Miscellaneous Grants Fund Capital Improvement Account No. 225 - 6200-6222-3890-0000-000.
ALTERNATIVES
1. Provide alternative direction to staff.
ATTACHMENT
1. Exhibit A - Notice of Completion
2. Attachment B -Project Photos
8 Packet Pg. 152
RECORDING REQUESTED BY
AND WHEN RECORDED MAIL TO
Name: City of Colton
Street 650 N. La Cadena Drive
Address
City & Colton, California
State California
Zip 92324
SPACE ABOVE THIS LINE FOR RECORDER’S USE
Notice of Completion
NOTICE IS HEREBY GIVEN THAT:
1. The City of Colton is the owner of the interest or estate stated below in the property hereinafter described.
2. The full name of the undersigned is Victor Ortiz, P.E.
3. The full address of the undersigned is City of Colton, 160 S. 10th Street, Colton, CA 92324-2897
4. The nature of the title of the undersigned is Owner in Fee (E.G. owner in fee OR vender under contract of purchase OR lessee OR OTHER APPROPRIATE DESIGNATION).
5. The full names and full addresses of all persons, if any, who holds title with the undersigned as joint tenants or as tenants in common are:
Names Addresses
N/A N/A
6. The names of the predecessors in interest of the undersigned, if the property was transferred subsequent to the commencement of the work of improvement herein referred to are (OR IF NO TRANSFER WAS MADE, INSERT THE WORD “none”):
Names Addresses
N/A N/A
7. A work of improvements on the property hereinafter described was completed on April 6, 2022.
8. The name of the original contractor, if any, for the work of improvement was Performance Construction and Painting.
9. The kind of work done or material furnished was painting.
9. The property on which the work of improvement was completed is in the City of Colton, County of San Bernardino, State of California, and is described as follows: Carnegie Building Painting Project.
10. The street address of the said property is: 380 N. La Cadena Drive, Colton, CA
Dated: ________________________ ________________________________________________ Victor Ortiz, Assistant Director of Public Works & Utilities
VERIFICATION
I, the undersigned say:
I am the person who signed the foregoing notice. I have read the above notice and know its contents, and the facts stated therein are true of my own knowledge.
I declare under penalty of perjury that the foregoing is true and correct.
Executed at Colton, California, this _____________ day of _________ _______________.
____________________________________________________
(SIGNATURE)
8.a
Packet Pg. 153
Attachment: Exhibit A - Notice of Completion (3703 : Notice of Completion - Carnegie Museum Painting) Attachment B – Project Photos
Carnegie Building Painting Project
8.b
Packet Pg. 154
Attachment: Attachment B -Project Photos (3703 : Notice of Completion - Carnegie Museum Painting)
ITEM NO. 9
STAFF REPORT
DATE: JULY 19, 2022
TO: HONORABLE MAYOR AND CITY COUNCIL MEMBERS
FROM: BILL SMITH, CITY MANAGER
PREPARED BY: BRIAN DICKINSON, PUBLIC WORKS AND UTILITY SERVICES
DIRECTOR
SUBJECT: ACCEPT AND APPROVE THE RECORDATION OF PARCEL MAP 20168 FOR 1790 E. WASHINGTON ST. (O’REILLY AUTO PARTS).
RECOMMENDED ACTION
Staff recommends that the City Council take the following action:
It is recommended that the City Council of the City of Colton (“City”) accept and approve the recordation of Parcel Map (“PM”) 20168 for the O’Reilly Auto Parts Retail Store located at 1790 E. Washington Street.
BACKGROUND
Parcel Map 20168 is located at 1790 E. Washington St. It is a subdivision of lots 1 through 5, and 38 of Tract Map No. 2186, as per map reco rded in Book 31, Page 78 of Maps, in the office of the San Bernardino County Recorder. The Parcel Map approximately encompasses 1.148 gross acres.
ISSUES/ANALYSIS
The proposed development, owned by O’Reilly Auto Enterprises, LLC, a Delaware Limited Liability Company, will dedicate to the City of Colton, for public road and public utility purposes, Lot “A” along East Washington Street and a 2.5 feet wide sidewalk easement along South Walin Street. The Parcel Map has been reviewed for conformance with Subdi vision Map Act and local ordinances.
FISCAL IMPACTS
9 Packet Pg. 155
Staff Report to the Mayor and City Council
Parcel Map 20168 - O'Reilly Auto Parts
July 19, 2022
Existing public right -of-way infrastructure , which is improved by this development , shall be maintained by the City and the budget for the continued maintenance of these improvements will be part of the annual maintenance budget.
ALTERNATIVES
1. Provide alternative direction to staff.
ATTACHMENT
1. Exhibit A - Unrecorded PM 20168
2. Exhibit B - Bonds and Cash Deposit
9 Packet Pg. 156
9.a
Packet Pg. 157
Attachment: Exhibit A - Unrecorded PM 20168 (3673 : Parcel Map 20168 - O'Reilly Auto Parts)
9.a
Packet Pg. 158
Attachment: Exhibit A - Unrecorded PM 20168 (3673 : Parcel Map 20168 - O'Reilly Auto Parts)
9.a
Packet Pg. 159
Attachment: Exhibit A - Unrecorded PM 20168 (3673 : Parcel Map 20168 - O'Reilly Auto Parts)
9.b
Packet Pg. 160
Attachment: Exhibit B - Bonds and Cash Deposit (3673 : Parcel Map 20168 - O'Reilly Auto Parts)
9.b
Packet Pg. 161
Attachment: Exhibit B - Bonds and Cash Deposit (3673 : Parcel Map 20168 - O'Reilly Auto Parts)
9.b
Packet Pg. 162
Attachment: Exhibit B - Bonds and Cash Deposit (3673 : Parcel Map 20168 - O'Reilly Auto Parts)
9.b
Packet Pg. 163
Attachment: Exhibit B - Bonds and Cash Deposit (3673 : Parcel Map 20168 - O'Reilly Auto Parts)
9.b
Packet Pg. 164
Attachment: Exhibit B - Bonds and Cash Deposit (3673 : Parcel Map 20168 - O'Reilly Auto Parts)
9.b
Packet Pg. 165
Attachment: Exhibit B - Bonds and Cash Deposit (3673 : Parcel Map 20168 - O'Reilly Auto Parts)
9.b
Packet Pg. 166
Attachment: Exhibit B - Bonds and Cash Deposit (3673 : Parcel Map 20168 - O'Reilly Auto Parts)
9.b
Packet Pg. 167
Attachment: Exhibit B - Bonds and Cash Deposit (3673 : Parcel Map 20168 - O'Reilly Auto Parts)
9.b
Packet Pg. 168
Attachment: Exhibit B - Bonds and Cash Deposit (3673 : Parcel Map 20168 - O'Reilly Auto Parts)
9.b
Packet Pg. 169
Attachment: Exhibit B - Bonds and Cash Deposit (3673 : Parcel Map 20168 - O'Reilly Auto Parts)
9.b
Packet Pg. 170
Attachment: Exhibit B - Bonds and Cash Deposit (3673 : Parcel Map 20168 - O'Reilly Auto Parts)
9.b
Packet Pg. 171
Attachment: Exhibit B - Bonds and Cash Deposit (3673 : Parcel Map 20168 - O'Reilly Auto Parts)
9.b
Packet Pg. 172
Attachment: Exhibit B - Bonds and Cash Deposit (3673 : Parcel Map 20168 - O'Reilly Auto Parts)
9.b
Packet Pg. 173
Attachment: Exhibit B - Bonds and Cash Deposit (3673 : Parcel Map 20168 - O'Reilly Auto Parts)
ITEM NO. 10
STAFF REPORT
DATE: JULY 19, 2022
TO: HONORABLE MAYOR AND CITY COUNCIL MEMBERS
FROM: BILL SMITH, CITY MANAGER
PREPARED BY: BRIAN DICKINSON, PUBLIC WORKS AND UTILITY SERVICES
DIRECTOR
SUBJECT: APPROVE PROFESSIONAL SERVICE AGREEMENTS FOR
ENERGY EFFICIENCY PROGRAMS THROUGH THE SOUTHERN
CALIFORNIA PUBLIC POWER AUTHORITY (SCPPA).
RECOMMENDED ACTION
Staff recommends that the City Council take the following action:
Approve the energy efficiency program professional service agreements through Southern California Public Power Authority (SCPPA) as recommended by the Utilities Commission and authorize the City Manager or his designee to execute all agreements for the following:
This will authorize continued program participation in Professional Se rvices Agreements between Southern California Public Power Authority (SCPPA) and:
ARCA Recycling Inc;
Synergy Companies;
EnergyX online residential energy assessment;
Energy Saving Trees online tree program from The Arbor Day Foundation; Energy Federation Incorporated (EFI);
Tinker LLC;
Clean Power Research;
Questline Inc.;
Automated Energy;
AESC;
Greenlots LLC (ShellRecharge);
ZappyRide and;
10 Packet Pg. 174
Staff Report to the Mayor and City Council
Professional Service Agreements - SCPPA
July 19, 2022
Begin new pilot programs with:
K2 Design and Fabrication Inc.
BACKGROUND
SCPPA is a Joint Powers Authority, formed in 1980 under the Joint Exercise of Powers Act of the California Legislature. The City of Colton is one of eleven municipal utilities and one irrigation district that make up the members of SCPPA. Over the years, SCPPA’s role has evolved from gen eration and transmission acquisition, to include legislative advocacy and cooperative efforts to reduce member costs and improve efficiency.
As a SCPPA member, the City of Colton has the benefit of participating in Professional Services Agreements that SC PPA executes at the request of, and on the behalf of, its members. The Electric Department participates in SCPPA’s Public Benefit Committee where activities include the preparation of a State required annual report, which details the use of Public Benefit Funds, and the exchange of information regarding energy efficiency (EE), renewable energy, research, and development programs and low-income services.
ISSUES/ANALYSIS
California Assembly Bill 723 requires municipal electric utilities to collect revenues for the following Public Benefit Programs:
(1) Cost-effective demand -side management services to promote energy efficiency and energy conservation.
(2) New investments in renewable energy resources and technologies consistent with existing statutes and regulations which promote those resources and technologies. (3) Research, development and demonstration programs for the public interest to advance science or technology which is not adequately provided by competitive and regulated markets.
(4) Services provided for low -income electricity customers, including but not limited to, targeted energy efficiency services and rate discounts.
CED EE programs demonstrated positive energy savings in FY 2022. For FY2023 the Energy Efficiency Division would like to renew the SCPPA agre ements with the following companies and pilot K2 Design and Fabrication:
ARCA Recycling Inc. is a program that delivers energy star refrigerators to qualified customers with inefficient refrigerators over 15 years old. This is a cost -share program with the utility. The customer will be billed on their electric account $20 a month for twelve consecutive months totaling $240. ARCA removes the inefficient refrigerators from the homes for recycling.
10 Packet Pg. 175
Staff Report to the Mayor and City Council
Professional Service Agreements - SCPPA
July 19, 2022
Synergy Companies currently administers energy savings prog rams for hospitality, small business audits with direct installations, residential audits with direct installation, and municipal department EE updates.
EnergyX provides the MyEnergyXpert online software for home energy audits for residents.
Residents can have a home energy assessment in 10 minutes or less to learn how to reduce their energy consumption and lower their electric bills.
Energy Saving Tree Program by the Arbor Day Foundation provides 200 trees for residents to reserve online with an onlin e GIS mapping tool for the greatest cost savings for shading their property. Residents at the City’s annual Earth Day Event pick up their reserved trees.
EFI develops software services for an online customer EE catalog. EFI developed a customized online web browser-based storefront that allows qualified customers to order energy efficiency products directly from the CED website. The online catalog provides LED light bulbs, smart thermostats, energy -saving power strips, and other energy -saving supplies at half the cost for residential CED customers along with free shipping. Each resident receives a $50 credit per fiscal year to buy down his or her purchases.
Tinker LLC provides technology driven K -12 education programs designed to develop responsible energy and water consumers merged with water and energy conservation kits giving students the opportunity to apply classroom lessons at home and experience conservation first hand while delivering immediate energy and water savings . Currently, seven schools participate in the program, with 626 students completing the course work. The schools participating are William McKinley Elementary, William G. Jehue Middle School, Cooley Ranch Elementary, Lincoln Elementary, Woodrow Wilson Elementary, Paul J. Rogers Element ary School and Colton High School . Colton also has adult education offered by Tinker LLC on the City’s website https://www.ci.colton.ca.us/997/Education-and-Outreach.
Clean Power Research provides PowerClerk, a solar application management software that assists the utility in streamlining interconnection for residential customers online. With PowerClerk, interconnection applicants are guided through the process, and relevant documentation and agreements are automatically selected, making the experience muc h more efficient when deciding to install solar.
Questline is a monthly eNewsletter professionally designed and branded for Colton Electric Utility residential and commercial customers. The eNewsletter provides direct communication on the efficiency progr ams that the Electric Utility provide in addition to new technology and advancements in energy efficiency articles.
10 Packet Pg. 176
Staff Report to the Mayor and City Council
Professional Service Agreements - SCPPA
July 19, 2022
Automated Energy is a load profiler software for CED industrial customers. This tool provides energy analytics to track and manage consumpt ion and costs by meter, sub -meter, or by facility.
The data allows the user to produce detailed reports on usage, peaks and rate comparisons along with text or email alerts as needed for peak demand.
AESC is an engineering consulting firm that provides an evaluation of project energy savings and cost estimates, conducts customer equipment inspections, energy audits, develops and implements measurement and verification (EM&V) on behalf of the CED.
Greenlots LLC (ShellRecharge) provides, hardware, cloud bas ed software, monitoring, WIFI communications and maintenance of electric vehicle charging stations in the City of Colton.
Zappyride is a web based electric vehicle customer awareness platform promoting the ColtonRecharge program ( https://ev.coltononline.com/). It offers a catalog of new electric vehicles, acquisition cost, specifications, video reviews, environmental impact, EV Incentive finder, local charging maps , and catalog of UL/ETL -certified home chargers, Industry news and events. The platform also provides all the latest rebates and incentives available for Colton customers.
K2 Design and Fabrication Inc. provides services for the design, build, storage and management of custom and modular exhibits . Colton Electric Utility is seeking to update th eir display at City Hall.
FISCAL IMPACTS
Funds for program expenditures are budgeted in the adopted Fiscal Year 2022 -23 Budget in the following accounts:
526-8000-8038-2041-0930-020
526-8000-8035-2350-0923-000
526-8000-8035-2041-0930-010
526-8000-8035-2041-0930-040
526-8000-8035-2041-0930-020
526-8000-8035-2350-0923-000
526-8000-8038-2350-0923-000
526-8000-8037-2041-0930-030
526-8000-8039-2350-0923-000
526-8000-8037-2350-0923-000
526-8000-8038-2350-0923-000
ALTERNATIVES
10 Packet Pg. 177
Staff Report to the Mayor and City Council
Professional Service Agreements - SCPPA
July 19, 2022
Provide alternate direction to staff.
10 Packet Pg. 178
ITEM NO. 11
STAFF REPORT
DATE: JULY 19, 2022
TO: HONORABLE MAYOR AND CITY COUNCIL MEMBERS
FROM: BILL SMITH, CITY MANAGER
PREPARED BY: BRIAN DICKINSON, PUBLIC WORKS AND UTILITY SERVICES
DIRECTOR
SUBJECT: SET PUBLIC HEARING DATE OF AUGUST 2, 2022 TO APPROVE
THE FOLLOWING RESOLUTION OF INTENTION TO VACATE
PORTIONS OF SOUTH TERRACE AVENUE AND DE BERRY
STREET, RESOLUTION NO. R-87-22.
RECOMMENDED ACTION
Staff recommends that the City Council take the following action:
1. Adopt a Resolution of Intention to Vacate Certain Portions of South Terrace Avenue and De Berry Street, in connection with the Barton Road Logistics project (DAP-001-602);
2. Set a Public Hearing for August 2, 2022 and direct staff to post and publish the required notices.
BACKGROUND
The City is presently engaged in issuing various entitlements and approvals relating to redevelopment of the northerly 45.52 acres of a 54.82 -acre site, designated as Light Industrial within the Light Industrial (M -1) District in the City of Colton, as a war ehouse logistics center (the “Project”). As part of the Project approvals, the project applicant (EBS Realty Partners) has requested that the City initiate the process to abandon a portion of South Terrace Avenue running from Barton Road to De Berry Street , and a portion of De Berry Street that is south of Barton Road and extends approximately 202.35 feet east from the intersection with South Terrace Avenue, described and depicted in Exhibit A to the Resolution.
The approved condition of approval imposed by the Planning Commission was as follows:
11 Packet Pg. 179
Staff Report to the Mayor and City Council
Set Public Hearing - Street Vacation - Portion of Terrace Avenue and De Berry Street July 19, 2022
“The Applicant has submitted a request for the vacation of a portion of Terrace Street (“Street Vacation Request”) to facilitate the construction of improvements that are necessary for the Project. The street v acation request was made pursuant to California Streets & Highways Code, Section 8320 et seq. Such street vacation request requires that certain hearings and procedures be followed, culminating in a hearing before the City Council where such a request is considered. The Street Vacation Request shall be considered prior to the issuance of any grading or building permit for the Project. Should the Colton City Council approve the Street Vacation Request and it is determined that the City of Colton owns an u nderlying fee interest in the land comprising the vacated area, the Applicant shall:
1. Prior to the issuance of any grading or building permit for the Project, negotiate a land sale agreement with the City of Colton to transfer ownership of th e vacated area to the Applicant for their use in complying with the conditions of approval for the Project.
It is understood that should the Street Vacation Request be approved, the Applicant will likely enter into subsequent land sale agreements to furth er transfer ownership of the vacated area to other parties to facilitate their construction of improvements required for the Project.
Alternatively, should the Colton City Council approve the Street Vacation Request and it is determined that the City of C olton does not own the underlying fee interest in the land comprising the vacated area, City shall provide documents necessary to the owners of the vacated area, including quit claim deeds, reflecting the fact that City has vacated and released its interes ts in the vacated area. Nothing contained in this condition shall be construed to require the City Council to approve the Street Vacation Request.”
Generally, the street vacation proceeding leaves the public easement free of public use rights (though private easement rights survive - i.e. water, sewer, electric etc). If the City owns the underlying property, City Council may convey title to a third party free of those public rights. If the City has an easement, then abandoning the easement results in th e owner of the underlying land possessing title free of the easement and ownership of the land reverts to the underlying owners (typically the adjacent property owners).
As required by the condition, staff and the City Attorney reviewed various documents related to the initial development and dedication of the street. The documents showed that the City did not own fee ownership. Thus, vacation of the street easement will mean that the underlying ownership of the street area will revert to the underlying owners. It is our understanding that the Applicant of the Project has already negotiated transfer of the underlying land with the owners.
The procedure to abandon a public street is set forth in Streets and Highways Code 8320 et seq., and the first step is for the City Council to adopt a Resolution of Intention.
11 Packet Pg. 180
Staff Report to the Mayor and City Council
Set Public Hearing - Street Vacation - Portion of Terrace Avenue and De Berry Street July 19, 2022
ISSUES/ANALYSIS
City staff has reviewed EBS Realty Partners’ request for the vacation, and is supportive of the request. Upon adoption of the Resolution of Intention, the City Council will h old a Public Hearing on the proposed abandonment on August 2, 2022 and, subject to public comment and discussion, will consider adoption of a resolution ordering the vacation at that time.
FISCAL IMPACTS
None at this time.
ALTERNATIVES
Provide alternative direction to staff.
ATTACHMENT
1. Resolution R-87-22
11 Packet Pg. 181
RESOLUTION NO R-87-22
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
COLTON DECLARING ITS INTENTION TO VACATE
CERTAIN PORTIONS OF SOUTH TERRACE AVENUE AND
DE BERRY STREET PURSUANT TO CALIFORNIA STREET S
AND HIGHWAYS CODE SECTION 8320 ET SEQ. AND
DIRECTING THE CITY CLERK TO ADMINISTRATIVELY
SET THE HEARING DATE, TIME, AND PLACE AND TO
PUBLISH AND POST REQUIRED NOTICES
WHEREAS, it appears that certain portions of South Terrace Avenue and De Berry Street in the City of Colton (as descr ibed and depicted in Exhibit A and Exhibit B attached to this Resolution) are unnecessary for present or prospective public use in that said portion of South Terrace Avenue dead-ends into private property; and
WHEREAS, this vacation of a City-owned street is made pursuant to the requirements of California Streets and Highways Code sections 8320 et seq., General Vacation Procedure; and WHEREAS, as required by California Streets and Highways Code section 8313(b) and Government Code section 65402, the Planni ng Commission, at a regularly scheduled public hearing on December 14, 2022, found that this vacation is consistent with and in conformity with the City’s General Plan.
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Colton:
SECTION 1. Declaration of Intent . The City Council declares its intent to vacate those portions of a public street and right-of-way known as “a portion of South Terrace Avenue between Barton Road and De Berry Street and adjacent to the westerly property line of Elsi nore Valley Municipal Water District,” and “a portion of De Berry Street south of Barton Road and extending approximately 202.35 feet east from the intersection with South Terrace Avenue,” as more fully described and depicted in Exhibit A and Exhibit B attached hereto and incorporated herein by reference.
SECTION 2. Reservation. The City Council further declares its intent to reserve, for the benefit of Southern California Gas Company, Colton Water, Colton Wastewater, Colton Electric, and Lumen Technologies, and their successors, heirs, and assigns, an easement in, upon, over, and across the entire area proposed to be vacated, to construct, place, operate, inspect, maintain, enlarge, repair, replace, and remove any existing and future facilities, and neces sary fixtures and appurtenances, and said easement shall include rights of ingress and egress thereto.
SECTION 3. Hearing. The City Council, under the authority vested in it by Streets and Highways Code section 8320(a)(1), hereby directs the City Clerk to set a public hearing for the Council to consider vacating those portions of South Terrace Avenue and De Berry Street as described and depicted in Exhibit A and Exhibit B attached to this Resolution. Said hearing is to be held on August 2, 2022 at 6:00 p.m., or as soon thereafter as the matter may be heard, in the
11.a
Packet Pg. 182
Attachment: Resolution R-87-22 (3697 : Set Public Hearing - Street Vacation - Portion of Terrace Avenue and De Berry Street)
Council Chambers at 605 N. La Cadena Drive, Colton, CA 92324 . The City Clerk is also authorized and directed to publish and post the notices of such hearing as required by law.
SECTION 4. General Plan Consistency . The City Council hereby finds, based on the report from the Planning Commission issued as part of its adoption of Resolution No. R-25-21 on December 14, 2021, that vacation of the proposed portions of South Terrace Avenue and De Berry Street is consistent and in conformity with the General Plan of the City of Colton.
SECTION 5. Effective Date. This Resolution shall become effective upon its adoption.
ADOPTED this 2nd day of August, 2022, by the following vote:
AYES: .
NOES:
ABSTAIN:
ABSENT:
Frank Navarro, Mayor
City of Colton
ATTEST:
Carolina Padilla, City Clerk
City of Colton
11.a
Packet Pg. 183
Attachment: Resolution R-87-22 (3697 : Set Public Hearing - Street Vacation - Portion of Terrace Avenue and De Berry Street)
EXHIBITS A & B
AREA TO BE VACATED
(Legal Description and Plot Plan)
See next page
11.a
Packet Pg. 184
Attachment: Resolution R-87-22 (3697 : Set Public Hearing - Street Vacation - Portion of Terrace Avenue and De Berry Street)
11.a
Packet Pg. 185
Attachment: Resolution R-87-22 (3697 : Set Public Hearing - Street Vacation - Portion of Terrace Avenue and De Berry Street)
11.a
Packet Pg. 186
Attachment: Resolution R-87-22 (3697 : Set Public Hearing - Street Vacation - Portion of Terrace Avenue and De Berry Street)
11.a
Packet Pg. 187
Attachment: Resolution R-87-22 (3697 : Set Public Hearing - Street Vacation - Portion of Terrace Avenue and De Berry Street)
11.a
Packet Pg. 188
Attachment: Resolution R-87-22 (3697 : Set Public Hearing - Street Vacation - Portion of Terrace Avenue and De Berry Street)
ITEM NO. 12
STAFF REPORT
DATE: JULY 19, 2022
TO: HONORABLE MAYOR AND CITY COUNCIL MEMBERS
FROM: BILL SMITH, CITY MANAGER
PREPARED BY: TIM MCHARGUE, FIRE CHIEF
SUBJECT: SET PUBLIC HEARING DATE OF AUGUST 2, 2022, TO APPROVE A
RESOLUTION PERTAINING TO WEED ABATEMENT AND THE
PLACEMENT OF PARCELS ON THE COUNTY PROPERTY
ASSESSMENT TAX ROLLS.
RECOMMENDED ACTION
Staff recommends that the City Council take the following action:
Set the Public Hearing for the meeting of August 2, 2022 and consider a resolution adopting the Report of Costs for weed abatement and confirming those costs provided to the County for placement on the tax rolls for payment.
BACKGROUND
The City’s Spring Weed Abatement Program has been completed. Approximately 73 parcels have been identified for abatement. Of those, approximately 73 have been completed by the City’s contractor.
ISSUES/ANALYSIS
At this time, it is necessary to set a Public Hearing to consider the Report of Costs and to hear any objections from property owners liabl e to be assessed for the abatement. As provided for in CMC §8.06.100, the City Clerk shall post a copy of the Report of Costs and the Hearing Notice at least seven (7) calendar days before the Public Hearing.
FISCAL IMPACTS
12 Packet Pg. 189
Staff Report to the Mayor and City Council
Set Public Hearing - Weed Abatement
July 19, 2022
Administrative Fees in the am ount of approximately $63,344.00 and contractors’ fees in the amount of $20,149.00 assessed through the Property Tax Rolls are estimated for Fiscal Year 2022-2023.
ALTERNATIVES
1. Provide alternative direction to staff.
ATTACHMENT
1. Exhibit A Weed Abatement Report of Costs 2022
12 Packet Pg. 190
12.a
Packet Pg. 191
Attachment: Exhibit A Weed Abatement Report of Costs 2022 (3723 : Set Public Hearing - Weed Abatement)
12.a
Packet Pg. 192
Attachment: Exhibit A Weed Abatement Report of Costs 2022 (3723 : Set Public Hearing - Weed Abatement)