1 NOTICE AND CALL OF SPECIAL MEETING
It is hereby noticed that the City Council of the City of Colton has called a Special Meeting on May 24, 2023 at 5:30 p.m. for the purpose of discussing the item(s) listed below. The Meeting will be held in the City Council Chambers at City Hall, 650 N. La Cadena Drive, Colton, CA 92324.
CITY OF COLTON
City Hall, Council Chambers
650 N. La Cadena Drive
Colton, CA 92324
Website: www.coltonca.gov
Mayor Frank J. Navarro
Council Members:
David J. Toro – District 1
Kelly J. Chastain – District 2
Dr. Luis S. Gonzalez – District 3
John R. Echevarria – District 4
City Treasurer Aurelio De La Torre
City Manager William R. Smith
City Attorney Carlos Campos
AGENDA
SPECIAL MEETING
CITY COUNCIL,
COLTON UTILITY AUTHORITY, COLTON PUBLIC FINANCING AUTHORITY,
COLTON HOUSING AUTHORITY
MONDAY, MAY 15, 2023 – 5:00 P.M.
COUNCIL CHAMBERS
OPEN SESSION
OPEN SESSION CALLED TO ORDER
ROLL CALL
MAYOR AND COUNCIL ITEMS
2 GIFT DISCLOSURES
Prior to rendering a decision in any proceeding involving a license, permit, contract or other entitlement pending before the city council, any council member who has received been promised a gift or gifts aggregating $50.00 or more in value within the preceding twelve months from a party or participant i n the proceeding shall disclose that fact either orally or in writing during open session. This disclosure shall be made part of the official public record of the proceeding, either as part of the minutes of the meeting or as a separate writing filed with the city. (CMC Section 2.04.030) AB 1234 ORAL REPORTS
Members of the City Council shall provide brief reports on meetings attended at the expense of the city. (GC Section 53232.3(d))
PUBLIC COMMENT Limit 3 Minutes
This is the portion of the meeting specifically set aside to invite your comments regarding Budget Workshop items and other general comments about matters not on the agenda; however, any matter that requires action will be referred to staff for investigation and report at a subsequent Council me eting. The Council is prohibited by law from discussing or taking immediate action on items during this public comment period.
Persons desiring to submit paperwork to the City Council Members shall provide copy of any paperwork to the City Clerk for the Official Record.
Speakers will be limited to 3 minutes; provided, however, that the presiding officer shall have certain discretion to extend or limit time as provided for in the City Council Manual of Procedure.
Please state your name and your City of Residence before providing your comment.
DISCUSSION ITEMS
1. Fiscal Year 2023-24 Budget Workshop #1
ADJOURNMENT
I, Stephanie Vargas, the Deputy City Clerk, hereby certify that a true and correct, accurate copy of the foregoing agenda was posted , at least twenty four (24) hours prior to the meeting per Government Code 54956 (a) , at the following locations:
City of Colton City Hall 650 N. La Cadena Drive
City of Colton Website, www.coltonca.gov <http://www.coltonca.gov>
3 PROCEDURES FOR ADDRESSING CITY COUNCIL
For the Official Record, it is requested that you obtain a card from the City Clerk and complete it by noting a specific item number on the Agenda, if applicable, or you can identify the subject that you wish to address under the Public Commen t portion of the Agenda. The City Council encourages public input on all City issues within the Rules of Decorum. Speakers will be limited to the time periods provided on the Agenda; provided, however, that the presiding officer shall have certain discret ion to extend or limit time as provided for in the City Council Manual of Procedure.
RULES OF DECORUM
To help conduct the business of the City Council in an orderly fashion, the City Council has adopted rules pertaining to decorum and order, as provided for in the City Council Manual of Procedure. The City Council will strictly enforce these rules in order to allow full expression of ideas and opinions by councilmembers, staff and the public. Generally, the City's rules of decorum prohibit comments or a ctions which willfully disrupt the meeting. All remarks and questions shall be addressed to the Council as a whole and not to any particular member. No individual Councilmember or member of the City staff shall be questioned without first obtaining permission from the Presiding Officer. The City Council asks that all persons - including councilmembers, staff and the public - act and speak respectfully.
NOTICE TO PUBLIC
Staff reports or other written documentation relating to each item referred to, on the Agenda, are available for public inspection at the following locations: Office of the City Clerk, 650 N. La Cadena Drive, Colton, CA; City of Colton Public Library, 656 9 th St., Colton, CA; or the City of Colton Internet Website, www.coltonca.gov. Any person having questions concerning any item on the Agenda may call the City Clerk at 370 -5191 to make inquiry concerning the nature of the item described on the Agenda. The City Clerk shall direct inquiries to the appropriate office.
All matters listed under the Consent Calendar are considered by the City Council to be routine and will all be enacted by one motion. There will be no separate discussion of these items prior to the time the City Council votes on the mo tion, unless councilmembers, staff or the public request that specific items be discussed and/or removed for separate discussions or action.
In compliance with the American with Disabilities Act, if you need special assistance to participate in a City Meeting, please contact the City Clerk’s Office at 909-370-5001. Notification 48 hours prior to the meeting will enable the City to make reasonable arrangements to ensure accessibility to this meeting.
LEGAL CHALLENGES
If you challenge in court any discus sion or action taken concerning an item on this Agenda, you may be limited to raising only those issues you or someone else raised during the meeting or in
4 written correspondence delivered to the City at or prior to the City's consideration of the item at the meeting.
MANUAL OF PROCEDURE
The City Council adopted its Manual of Procedure pursuant to Resolution No. R -41-18. Copies are available in the Office of the City Clerk.
ITEM NO.
STAFF REPORT
DATE: MAY 15, 2023
TO: HONORABLE MAYOR AND CITY COUNCIL MEMBERS
FROM: BILL SMITH, CITY MANAGER
PREPARED BY: STACY DUNNING, ADMINISTRATIVE ASSISTANT
SUBJECT: POWER POINT PRESENTATION
RECOMMENDED ACTION
Staff recommends that the City Council take the following action:
Turn your attention to the power point presentation, "City of Colton- FY 2023-24 Budget Workshop #1."
ATTACHMENT
1. FY2023-24 Budget Workshop #1
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CITY OF COL TON
FY2023-24 BUDGET WORKSHOP #1
MAY 15, 2023
1 a
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Attachment: FY2023-24 Budget Workshop #1 (4089 : FY2023-24 Budget Workshop #1) AGENDA
2 BUDGET PROCESS OVERVIEW
GENERAL FUND REVENUES
GENERAL FUND EXPENDITURES
• SERVICE LEVEL ENHANCEMENTS
• DEPARTMENT BUDGET HIGHLIGHTS
• GF EXPENDITURES OVERVIEW
FUND BALANCE OVERVIEW
LOCAL FISCAL RECOVERY FUND (ARPA) PROJECTS
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Attachment: FY2023-24 Budget Workshop #1 (4089 : FY2023-24 Budget Workshop #1)
BUDGET PROCESS OVERVIEW
3 • PRIOR FISCAL YEAR AUDITED FINANCIALS
DECEMBER
• MID-YEAR BUDGET REVIEW
JANUARY
–
FEBRUARY
• DEPARTMENT BUDGET DEVELOPMENT
JANUARY
–
MARCH
• FINANCE DEPARTMENT ANAL YSIS & RECOMMNEDATIONS
MARCH
–
APRIL
• CITY MANAGER RECOMMENDED BUDGET
• COMMITTEE RECOMMENDATIONS
• BUDGET WORKSHOPS
APRIL
–
MAY
• BUDGET ADOPTION
MAY
–
JUNE
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Attachment: FY2023-24 Budget Workshop #1 (4089 : FY2023-24 Budget Workshop #1)
GENERAL FUND
REVENUE
4 a
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Attachment: FY2023-24 Budget Workshop #1 (4089 : FY2023-24 Budget Workshop #1)
GENERAL FUND REVENUE
5 2020-2021 2021-2022 2022-2023 2023-2024
Actuals Actuals Year E nd Projected Budget
Dollars by Category
Property Taxes 6,916,470 6,908,761 7,360,000 7,805,000 VLF - Property Taxes 5,749,731 6,438,651 7,175,000 7,585,588 Franchises 2,055,723 2,096,462 2,062,170 2,138,391 Sales & Use Tax 13,083,426 13,432,426 13,256,000 12,597,941 Sales Tax - Local District Tax (Measure S) - - 2,000,000 9,500,000 Other Taxes 2,194,411 2,522,293 2,436,000 2,462,140 Total Taxes 29,999,761 31,398,593 34,289,170 42,089,060 Licenses & Permits 2,253,455 2,090,492 2,184,114 2,292,563 Fines & Forfeitures 351,490 577,705 563,500 581,000 Use of Money & Property 250,028 (201,457) 1,065,000 1,240,000 Revenues from Other Agencies 3,084,845 1,393,454 1,411,181 1,418,081 Charges for Current Services 3,683,134 2,956,027 3,189,250 3,166,780 General Fund Transfer 11,660,376 10,500,000 8,500,000 10,500,000 Other Financing Sources 4,283,239 2,353,445 2,304,823 1,824,543 Total Dollars by Revenue Category 55,566,328 51,068,259 53,507,038 63,112,027 a
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Attachment: FY2023-24 Budget Workshop #1 (4089 : FY2023-24 Budget Workshop #1)
GENERAL FUND REVENUES
6 (2)
-
2 4
6 8
10 12
14 Property
Taxes
VLF -
Property
Taxes
Franchises Sales & Use
Tax
Sales Tax -
Local District
Tax (Measure
S)
Other Taxes Licenses &
Permits
Fines &
Forfeitures
Use of Money
& Property
Revenues
from Other
Agencies
Charges for
Current
Services
General Fund
Transfer
Other
Financing
Sources
Millions
FY20-21 Actuals FY21-22 Actuals FY22-23 Yr-End Proj. FY23-24 Budget a
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Attachment: FY2023-24 Budget Workshop #1 (4089 : FY2023-24 Budget Workshop #1)
SALES & USE TAX
7 -
2 4
6 8
10 12
14 16
1996 1997 1998 1999 2000 2001 2002 2003 2004 2005 2006 2007 2008 2009 2010 2011 2012 2013 2014 2015 2016 2017 2018 2019 2020 2021 2022 2023* 2024* Millions
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Attachment: FY2023-24 Budget Workshop #1 (4089 : FY2023-24 Budget Workshop #1)
GENERAL FUND TRANSFER
8 Total FY22-23 Est. Electric Utility Revenue 66,039,779 Less: FY22-23 Est. Excluded Revenue (700,000)
Net FY22-23 Est. GFT Electric Utility Revenue 65,339,779 FY23-24 Maximum General Fund Transfer 13,067,956
FY23-24 Budgeted General Fund Transfer 10,500,000 16.1% Balance of GFT Available for Transfer 2,567,956
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Attachment: FY2023-24 Budget Workshop #1 (4089 : FY2023-24 Budget Workshop #1)
HISTORICAL REVENUE TRENDS
9 -
2 4
6 8
10 12
14 2014 2015 2016 2017 2018 2019 2020 2021 2022 2023* 2024* Millions
Sales Tax Measure S Property Tax GFT VLF
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Attachment: FY2023-24 Budget Workshop #1 (4089 : FY2023-24 Budget Workshop #1)
GENERAL FUND
EXPENDITURES
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Attachment: FY2023-24 Budget Workshop #1 (4089 : FY2023-24 Budget Workshop #1)
REVENUE & EXPENDITURE PROJECTIONS
11 35
40 45
50 55
60 65
70 75
2021 2022 2023 2024 2025 2026 2027 2028
Millions
Revenues, incl transfers Expenditures, incl transfers
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Attachment: FY2023-24 Budget Workshop #1 (4089 : FY2023-24 Budget Workshop #1)
SERVICE LEVEL ENHANCEMENTS
12 POLICE DEPARTMENT
FY 2023
-
24 (YEAR 1)
• ADD (1) CRIME ANAL YST
• ADD (2) POLICE OFFICERS
• ADD (1) POLICE SERGEANT
• ADD (1) POLICE SUPPORT
SERVICES MANAGER
• ADD (1) ADMINISTRATIVE
ASSISTANT
• ADD (1) LEAD CODE
COMPLIANCE OFFICER
• REDUCE (1) CODE
COMPLIANCE OFFICER
FY 2024
-
25 (YEAR 2)
• ADD (2) POLICE OFFICERS
• ADD (1) POLICE SERGEANT
• ADD (1) COMMUNITY
SERVICES OFFICER
• ADD (1) POLICE SERVICES
CLERK I/II
FY
2025
-
26 (YEAR 3)
• ADD (2) POLICE OFFICERS
• ADD (1) POLICE CPL/DET
• ADD(1) POLICE
LIEUTENANT
• ADD (1) COMMUNITY
SERVICES OFFICER
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Attachment: FY2023-24 Budget Workshop #1 (4089 : FY2023-24 Budget Workshop #1)
SERVICE LEVEL ENHANCEMENTS
13 FIRE DEPARTMENT
ADD (6)
FIREFIGHTER /
MEDICS
(1
-
PARAMEDIC
SQUAD)
ADD (1)
DEPUTY FIRE
CHIEF
RECLASSIFY
FIRE MARSHAL
TO BATTALION
CHIEF FIRE
MARSHAL
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Attachment: FY2023-24 Budget Workshop #1 (4089 : FY2023-24 Budget Workshop #1)
SERVICE LEVEL ENHANCEMENTS
14 ALL OTHER DEPARTMENTS
• ADD (1) F/T OFFICE SPECIALIST I/II
• REDUCE (1) P/T OFFICE SPECIALIST I/II
CITY CLERK’S OFFICE
• ADD (1) F/T ASSISTANT TO THE CITY MANAGER
CITY MANAGER’S OFFICE
• REORGANIZE CUSTOMER SERVICE
• ADD (2) F/T CUSTOMER SERVICE SUPERVISORS
• REDUCE (2) F/T SR. CUSTOMER SERVICE REPRESENTATIVES
• ADD (1) F/T CUSTOMER SERVICE REPRESENTATIVE III
• REDUCE (1) CUSTOMER SERVICE REPRESENTATIVE I/II
• REORGANIZE (1) F/T UTILITY BUSINESS SYSTEMS ANAL YST FROM PW&U TO
CUSTOMER SERVICE
• RECLASSIFY INFORMATION SERVICE SUPERVISOR TO INFORMATION
SERVICES MANAGER
• RECLASSIFY (1) ACCOUNT TECHNICIAN I/II TO PURCHASING TECHNICIAN • ADD (1) F/T SENIOR FINANCE ANAL YST
FINANCE DEPARTMENT
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Attachment: FY2023-24 Budget Workshop #1 (4089 : FY2023-24 Budget Workshop #1)
SERVICE LEVEL ENHANCEMENTS
15 ALL OTHER DEPARTMENTS
• RECLASSIFY COMMUNITY CHILDCARE MANAGER TO EARL Y
CARE & EDUCATION PROGRAM DIRECTOR
• ADD (2) F/T EARL Y CARE & EDUCATION SITE SUPERVISORS
(RETITLE FROM COMMUNITY CHILDCARE SITE SUPERVISORS)
• REDUCE (2) F/T COMMUNITY CHILDCARE ASSISTANT SITE
SUPERVISORS
COMMUNITY SERVICES
DEPARTMENT
• ADD (1) F/T OFFICE SPECIALIST I/II
ELECTRIC DEPARTMENT
• ADD (1) F/T ENGINEERING ASSISTANT
• RETITLE W/WW UTILITIES SUPERINTENDENT TO W/WW
OPERATIONS MANAGER
• ADD (2) MAINTENANCE WORKER I/II POSITIONS
PUBLIC WORKS &
UTILITY SERVICES
DEPARTMENT
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Attachment: FY2023-24 Budget Workshop #1 (4089 : FY2023-24 Budget Workshop #1)
SERVICE LEVEL ENHANCEMENTS
16 NEW POSITIONS OVERVIEW
POLICE
DEPARTMENT
6 POSITIONS
FIRE
DEPARTMENT
7 POSITIONS
CITY
MANAGER’S
OFFICE
1 POSITION
CITY CLERK’S
OFFICE
1 POSITION
FINANCE
DEPARTMENT
1 POSITION
ELECTRIC
DEPARTMENT
1 POSITION
PUBLIC WORKS
& UTILITY
SERVICES
3 POSITIONS
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Attachment: FY2023-24 Budget Workshop #1 (4089 : FY2023-24 Budget Workshop #1)
OTHER NOTABLE GENERAL FUND PROJECTS /
SERVICE ENHANCEMENTS
17 GENERAL PLAN
UPDATE
GRAPPLER
LOADER
(STREETS)
POLICE VEHICLES
POLICE ALPR
SOFTWARE
PUBLIC PROJECT
ENVIRONMENTAL/
CEQA SERVICES
MOU
PROVISIONED
AGREEMENTS
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Attachment: FY2023-24 Budget Workshop #1 (4089 : FY2023-24 Budget Workshop #1)
POLICE DEPARTMENT BUDGET HIGHLIGHTS
18 SALARIES & BENEFITS
NEW POSITIONS
MOU PROVISIONS
& TENTATIVE
AGREEMENTS
SAFETY
EQUIPMENT AND
TRAINING FOR NEW
POSITIONS
OPERATIONS
CONTINUED
PROFESSIONAL
SERVICES &
SOFTWARE
LICENSING
CAPITAL OUTLAY
STANDARD
VEHICLE
REPLACEMENT
VEHICLES FOR NEW
POSITIONS
ADDITIONAL
VEHICLE
REPLACEMENTS
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Attachment: FY2023-24 Budget Workshop #1 (4089 : FY2023-24 Budget Workshop #1)
FIRE DEPARTMENT BUDGET HIGHLIGHTS
19 SALARIES &
BENEFITS
• NEW POSITIONS (PARAMEDIC SQUAD + DEPUTY FIRE CHIEF)
• MOU PROVISIONS & TENTATIVE AGREEMENTS
OPERATIONS
• INFLATIONARY IMPACTS TO OPERATIONAL SUPPLIES AND EQUIPMENT • INCREASED CALL VOLUME
• REPLACEMENT SAFETY GEAR TO COMPL Y WITH CAL-OSHA REQUIREMENTS • 16.9% INCREASE IN THE CONFIRE CONTRACT
• LEXIPOL POLICY SUBSCRIPTION AND IMPLEMENTATION
• INCREASED GENERATOR MAINTENANCE
CAPITAL
• REPLACEMENT TURNOUT GEAR EXTRACTORS
• DEPUTY FIRE CHIEF COMMAND VEHICLE
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Attachment: FY2023-24 Budget Workshop #1 (4089 : FY2023-24 Budget Workshop #1)
DEVELOPMENT SERVICES BUDGET HIGHLIGHTS
20 • MOU CONTRACTUAL AND TENTATIVE AGREEMENT
CHANGES
SALARIES & BENEFITS
• UPDATING 6 ELEMENTS OF THE CITY’S GENERAL PLAN
• ASSOCIATED ENVIRONMENTAL/CEQA UPDATES
• PLAN CHECK AND INSPECTION SERVICES
• HABITAT EASEMENT & EARL Y MANAGEMENT COSTS
• HISTORIC PRESERVATION SERVICES
• BUILDING USER FEE UPDATE
MAINTENANCE & OPERATIONS
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Attachment: FY2023-24 Budget Workshop #1 (4089 : FY2023-24 Budget Workshop #1)
COMMUNITY SERVICES BUDGET HIGHLIGHTS
21 FULL MOVIE &
CONCERT
SERIES
DAIL Y SENIOR
SERVICES
REC @ NITE
COMMODITIES
EXPANDED
AQUATICS
PROGRAMS
INCREASED
FACILITIES
RESERVATIONS
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Attachment: FY2023-24 Budget Workshop #1 (4089 : FY2023-24 Budget Workshop #1)
PUBLIC WORKS BUDGET HIGHLIGHTS
22 ADMIN &
ENGINEERING
STREETS
MAINTENANCE
PARKS
MAINTENANCE
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Attachment: FY2023-24 Budget Workshop #1 (4089 : FY2023-24 Budget Workshop #1)
INTERNAL SERVICE BUDGET HIGHLIGHTS
23 • FISCAL SUSTAINABILITY
• INVESTMENT IN PUBLIC SAFETY
• QUALITY OF LIFE FOR COMMUNITY
• ECONOMIC DEVELOPMENT AND HOUSING
• UPGRADE INFRASTRUCTURE, PUBLIC FACILITIES, AND EXPAND MAJOR
ROADWAYS TO ACCOMMODATE FOR GROWTH
• PROMOTE LEGISLATIVE AFFAIRS AND NETWORKING WITH
INTERGOVERNMENTAL AGENCIES
• INVEST IN PARKS AND SAFER ROUTES TO SCHOOL FOR CHILDREN
CITY COUNCIL
• RESOURCES TO COORDINATE EFFORTS TO MEET CITY GOALS
• REPRESENT THE CITY’S ATTENDANCE AT ICSC
• COORDINATE CITYWIDE GRANT EFFORT
• CONTINUE TO DEVELOP UPON “COL TON MEANS BUSINESS”
ECONOMIC DEVELOPMENT WEBPAGE
CITY
MANAGER
• SAFEGUARD THE CITY’S ASSETS
• ENSURE ADEQUATE LIQUIDITY TO MEET THE CITY’S CASH FLOW NEEDS
• CONFORM WITH TREASURY BEST PRACTICES
CITY
TREASURER
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Attachment: FY2023-24 Budget Workshop #1 (4089 : FY2023-24 Budget Workshop #1)
INTERNAL SERVICE BUDGET HIGHLIGHTS
24 • RESOURCES NECESSARY TO FACILITATE EFFICIENT PROCESSING
OF PUBLIC RECORDS ACT REQUESTS AND RECORDS RETENTION
CITY CLERK
• UPGRADE UTLITY BILLING SOFTWARE
• CITYWIDE PHONE SYSTEM MIGRATION
• IMPLEMENTATION OF LABOR COSTING SOFTWARE
• EVALUATING SOLUTIONS FOR CITYWIDE ERP MIRGRATION
• IMPLEMENTATION OF GASB STATEMENT NO. 96
FINANCE
• IMPLEMENTATION OF COMPENSATION BENCHMARKING
SOFTWARE
• COMPREHENSIVE HR POLICY REVISION
• INCREASED RETIREE MEDICAL PREMIUMS
• EXECUTIVE RECRUITMENTS FOR ANTICIPATED RETIREMENTS
• IMPLEMENTATION OF NEOGOV ONLINE eFORMS AND LEARN
HUMAN
RESOURCES / RISK
MANAGEMENT
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Attachment: FY2023-24 Budget Workshop #1 (4089 : FY2023-24 Budget Workshop #1)
GENERAL FUND EXPENDITURES
25 2020-2021 2021-2022 2022-2023 2022-2023 2023-2024
Actuals Actuals Initial Budget Year E nd Projected Budget Dollars by Category
Salary & Benefits
Salary 14,169,485 15,137,189 17,263,938 16,783,256 21,408,879 Part Time 776,261 899,981 1,298,184 1,424,740 1,130,213 Overtime 2,297,726 3,676,870 1,779,339 2,204,339 2,306,236 Mandated Overtime 1,816,833 1,724,014 1,214,784 1,214,784 1,350,106 Salary Related Benefits 3,300,012 3,689,761 3,927,542 3,737,332 5,127,932 Non-Persable Benefits 3,204,142 2,997,450 3,707,463 3,798,552 4,479,807 Persable Benefits 186,708 183,942 213,118 148,396 236,312 Retiree Health Insurance 1,309,638 1,321,689 1,400,000 1,400,000 1,450,000 PERS Unfunded Liability 5,269,056 6,139,581 6,760,671 6,954,103 6,827,624 Education & Training 80,749 137,109 190,516 195,516 197,766 Uniforms & Safety Equipment 232,441 311,781 596,445 427,548 666,063 Total Salaries & Benefits 32,643,051 36,219,367 38,352,000 38,288,566 45,180,938 Maintenance & Operations 2,657,475 3,270,326 3,811,778 4,530,515 4,205,631 Contracted Services 3,793,318 4,446,300 6,378,890 8,454,518 7,842,605 Capital Improvements 101,521 171,779 - 31,017 20,000 Capital Outlay 622,619 270,054 453,616 955,828 1,706,685 Allocated Charges 381,349 (312,153) 799,501 1,318,137 979,402 Operating Transfers - Out 4,301,384 3,098,010 2,442,548 2,493,795 2,500,767 Total Dollars by E xpense Category 44,500,717 47,163,683 52,238,333 56,072,376 62,436,028 a
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Attachment: FY2023-24 Budget Workshop #1 (4089 : FY2023-24 Budget Workshop #1)
GENERAL FUND EXPENDITURES
26 -
5 10
15 20
25 30
Administrative
Departments
Police Fire Public Works Community Services Development Services Millions
FY20-21 Actuals
FY21-22 Actuals
FY22-23 Yr. End Proj
FY23-24 Budget
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Attachment: FY2023-24 Budget Workshop #1 (4089 : FY2023-24 Budget Workshop #1)
GENERAL FUND
BALANCE OVERVIEW
27 a
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Attachment: FY2023-24 Budget Workshop #1 (4089 : FY2023-24 Budget Workshop #1)
GENERAL FUND BALANCE OVERVIEW
28 Total est. GF Fund Balance as of June 30, 2023 $39,027,025 Pension Reserve Balance, June 30, 2023 20,960,724
OPEB Reserve Balance, June 30, 2023 8,941,514
Total est. Spendable GF Balance, June 30, 2023 $ 9,114,787 Projected Revenues for FY 2023-24 63,112,027
Projected Expenditures for FY 2023-24 62,436,028
FY 2023-24 Surplus/(Deficit) 675,999
Estimated Fund Balance on June 30, 2024 $39,703,024
Est. Available Fund Balance June 30, 2024 9,790,786
GF Reserve – Pension, June 30, 2024 20,960,724
GF Reserve – OPEB, June 30, 2024 8,941,514
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Attachment: FY2023-24 Budget Workshop #1 (4089 : FY2023-24 Budget Workshop #1)
ARPA FUND PROJECTS UPDATE
29 Project/Proposed Use (FY project funded) Obligated Amount MOU's/Premium Pay 2,423,042.11$
Cooley Drive Medians 2,500,000.00$
Install and Enhance Wifi at City Parks & Facilities 2,000,000.00$ KME Type 1 - Engine 850,000.00$
Police Vehicle Replacement 807,000.00$
Camera System-City Facilities & Locations 500,000.00$
Outdoor Recreation Amenities (Fitness Equipment, Improved Park & Lighting) 450,000.00$ Pool Improvements & Access to Free Swim Lessons 400,000.00$ Paseo Project Completion 250,000.00$
General Community Center Facilities Improvements (Flooring, Restroom, Etc.) 200,000.00$ Police Station Surveillance System 125,000.00$
Paving @ Dog Park 120,000.00$
Citywide Vehicle Surveillance & Automated Plate Reader System 114,000.00$ Recreation Scholarships 100,000.00$
Animal Control Truck 100,000.00$
Backhoe 95,500.00$
Forcible Entry Conex Box Training Center 70,000.00$
Automatic External Defibrillators 22,500.00$
Teen Center - Stove and Vent System 15,000.00$
Swamp Coolers - Fire Station Bays 12,000.00$
Replace Digital Sign (Station 211) 9,550.00$
Replacement Ice Makers - Fire Stations 9,500.00$
Total 11,173,092.11$
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Attachment: FY2023-24 Budget Workshop #1 (4089 : FY2023-24 Budget Workshop #1)
ARPA FUND PROJECTS UPDATE
30 Amount to be obligated before 12-31-2024 3,708,307.89$ Revenue eligible to obligate 114,404.30$
Project balance from completed projects to reobligate 2,408.12$ Total available to obligate 3,825,120.31$
Recommended to Re-obligate - Wifi Project 2,000,000.00$ New Total to oblilgate 5,825,120.31$
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Attachment: FY2023-24 Budget Workshop #1 (4089 : FY2023-24 Budget Workshop #1)
PROPOSED ARPA FUND PROJECTS
31 TITLE AMOUNT DESCRIPTION
HIGH PRIORITY PROJECTS/PROGRAMS RECOMMENDED FOR FUNDING
COLTON UTILITY ASSISTANCE
PROGRAM $ 750,000
Primary benefits of utility assistance programs is that they reduce the financial burden on individuals and families struggling to pay their utility bills. This can help them avoid falling behind on their bills or facing disconnection.
FOOD DISTRIBUTIONS $ 300,000
Continue second Commodities each month, along with supplementing other food distributions set up during pandemic to serve the community. The distribution program has had a significant positive impact on individuals and communities by alleviating hunger, supporting low-income families, building community, and providing emergency relief. Amount covers staff and cost of food & supplies.
ELECTRONIC MARQUEE $ 100,000 Sign for outside of City Hall to highlight events, programs and information citywide for everyday usage, as well as emergencies. Info managed by CSD/PIO.
CITYWIDE ERP SOFTWARE
REPLACEMENT $ 1,000,000 The Financial Software the City utilizes is EOL. Funding for the initial stage and consulting fees for the ERP change over
SUBTOTAL $ 2,150,000
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Attachment: FY2023-24 Budget Workshop #1 (4089 : FY2023-24 Budget Workshop #1)
PROPOSED ARPA FUND PROJECTS
32 TITLE AMOUNT
CITY MANAGER RECOMMENDED
PROJECTS/PROGRAMS
POLICE HT RADIO REPLACEMENET $ 500,000
MAIN LIBRARY EXTERIOR PAINT $ 35,000
MAIN LIBRARY RESTROOM IMPROVEMENTS $ 200,000
ROOM 3 UPGRADE AT GONZALES
COMMUNITY CENTER $ 100,000
REPAINT COMMUNITY CENTER FACILITIES $ 500,000
PORTABLE ELECTRONIC SIGN & LIGHTING
FOR SPECIAL EVENTS $ 100,000
COMMERCIAL GRADE RADIOS FOR SPECIAL
EVENTS $ 50,000
PARKING LOT IMPROVEMENTS AT GCC,
HCC, LCC, AND MAIN LIBRARY $ 215,000
HR CARPET & MOLD REMEDIATION $ 40,000
FIRE STATION 211 ROOF REPLACEMENT &
RENOVATION $ 445,000
TITLE AMOUNT
CITY MANAGER RECOMMENDED
PROJECTS/PROGRAMS
FIRE STATION 214 ROOF REPLACEMENT +
PLANTER RESTORATION $ 107,500
FIRE STATION 212 DRIVEWAY
REMOVAL/REPLACEMENT $ 63,000
POLICE DEPARTMENT RENOVATIONS $ 177,000
GONZALES COMMUNITY CENTER RESTROOM
RENNOVATIONS $ 35,000
SECURE DUGOUT AT VETERAN'S PARK $ 10,000
BALLFIELD IMPROVEMENTS $ 500,000
HUTTON CENTER RENOVATIONS $ 23,000
LIBRARY CIRCULATION SYSTEM $ 150,000
LARGE CARGO VEHICLE FOR COMMUNITY
SERVICES $ 100,000
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Attachment: FY2023-24 Budget Workshop #1 (4089 : FY2023-24 Budget Workshop #1)
PROPOSED ARPA FUND PROJECTS
33 TITLE AMOUNT
CITY MANAGER RECOMMENDED
PROJECTS/PROGRAMS
FLEMING PARK IMPROVEMENTS $ 300,000
BASKETBALL FLOOR COVERING AT GONZALES
COMMUNITY CENTER $ 20,000
TDA COMMUNITY BENEFIT AGREEMENT $ 350,000
PARK SHELTER ROOF IMPROVEMENTS AT
CHAVEZ & VET'S PARK $ 50,000
SPLASH PAD REPAIRS $ 100,000
PLANNING DIVISION RENOVATIONS $ 5,000
SUBTOTAL $ 3,675,500
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Attachment: FY2023-24 Budget Workshop #1 (4089 : FY2023-24 Budget Workshop #1)
ARPA FUND TOTAL OBLIGATIONS
34 Amount to be obligated before 12-31-2024 $ 3,708,307.89 Revenue eligible to obligate $ 114,404.30
Project balance from completed projects to re-obligate $ 2,408.12 Total available to obligate $ 3,825,120.31
Recommended to Re-obligate - Wifi Project $ 2,000,000.00 New Total to obligate $ 5,825,120.31
Critical projects/Programs Recommended $ 2,150,000.00 City Manager Recommended Projects $ 3,675,500.00
Total $ 5,825,500.00
Difference $ (379.69)
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Attachment: FY2023-24 Budget Workshop #1 (4089 : FY2023-24 Budget Workshop #1)
PROJECTS NOT RECOMMENDED FOR FUNDING
AT THIS TIME
35 TITLE AMOUNT
OTHER PROJECTS/PROGRAMS FOR CITY
COUNCIL CONSIDERATION
LIBRARY COMPUTER LAB UPDATE $ 50,000
MAIN LIBRARY SMART
BOARD/PRESENTATION $ 12,500
INTERCOM AT GONZALES COMMUNITY
CENTER $ 10,000
MAIN LIBRARY COMMUNITY ROOM
FLOORING PROJECT $ 75,000
SENIOR LOUNGE AT HUTTON COMMUNITY
CENTER $ 25,000
FENCED OUTDOOR AREA AT TEEN CENTER $ 250,000
OUTDOOR FITNESS EQUIPMENT IN PUBLIC
PARKS & OTHER OUTDOOR SPACES $ 250,000
FIRE STATION 211 NEW BAY FOR
FLAGSHIP AERIAL $ 1,380,000
SUBTOTAL $ 2,052,500
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Attachment: FY2023-24 Budget Workshop #1 (4089 : FY2023-24 Budget Workshop #1)
COMMITTEE RECOMMENDATIONS
36 • GENERAL FUND REVENUE &
EXPENDITURES
• PERSONNEL REQUESTS
• GENERAL FUND TRANSFER (GFT) ANAL YSIS
• AVAILABLE FUND BALANCE ANAL YSIS
• ARPA FUND PROJECTS
FINANCE
COMMITTEE
MEETING
MAY 9, 2023
• SCHEDULING CHALLENGES
• DISCUSS THE PROPOSED FY2023-24 GFT
AND BUDGET
• RECOMMENDATIONS INCLUDED IN THE
MAY 24 BUDGET WORKSHOP
GFT COMMITTEE
MEETING
MAY 17, 2023
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Attachment: FY2023-24 Budget Workshop #1 (4089 : FY2023-24 Budget Workshop #1) FY2023-24 BUDGET TIMELINE
37 • FOLLOW-UP FROM WORKSHOP #1
• OTHER FUNDS
• ENTERPRISE FUNDS
• SPECIAL REVENUE FUNDS
• CAPITAL PROJECTS FUNDS
• SPECIAL ASSESSMENT DISTRICT FUNDS
• DEBT SERVICE FUNDS
WORKSHOP #2
MAY 24, 2023 @ 5:30PM
• INCORPORATE ALL DIRECTION FROM
WORKSHOP #1 & 2
• ALL REQUIRED RESOLUTIONS
• JOB DESCRIPTIONS & SALARY SCHEDULES
• UPDATED AUTHORIZED POSITIONS LIST
BUDGET
ADOPTION
JUNE 6, 2023
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Attachment: FY2023-24 Budget Workshop #1 (4089 : FY2023-24 Budget Workshop #1)