Agenda packet — Colton City Council, August 1, 2023 (part 1 of 2)

1 CITY OF COLTON
City Hall, Council Chambers
650 N. La Cadena Drive
Colton, CA 92324
Website: www.coltonca.gov

Mayor Frank J. Navarro
Council Members:

David J. Toro – District 1
Kelly J. Chastain – District 2
Dr. Luis S. Gonzalez – District 3
John R. Echevarria – District 4

City Treasurer Aurelio De La Torre

City Manager William R. Smith
City Attorney Carlos Campos

AGENDA

CITY COUNCIL,

COLTON UTILITY AUTHORITY, COLTON PUBLIC FINANCING AUTHORITY,

COLTON HOUSING AUTHORITY

REGULAR MEETING
TUESDAY, AUGUST 1, 2023 – 6:00 P.M.

CITY HALL, COUNCIL CHAMBERS
CLOSED SESSION - 5:00 p.m.

CLOSED SESSION CALLED TO ORDER

ROLL CALL
PUBLIC COMMENT - Closed Session
This is the portion of the meeting specifically set aside to invite your comments regarding Closed Session items and other general comments about matters not on the agenda; however, any matter that requires action will be referred to staff for investigation and report at a subsequent Council meeting. The Council is prohibited by law from discussing or taking immediate action on items during this public comment period.

Persons desiring to submit paperwork to the City Council Members shall provide copy of any paperwork to the City Clerk for the Official Record.

Speakers will be limited to 3 minutes; provided, however, that the presiding officer shall have certain discretion to extend or limit time as provided for in the City Council Manual of Procedure.

Please state your name and your City of Residence before providing your comment.

2 A. CONFERENCE WITH LEGAL COUNSEL - EXISTING LITIGATION Pursuant to Government Code Section 54956.9(d)(1)
Ecology Recycling Services, LLC vs Southern California Edison Company and City of Colton, et al.

San Bernardino Superior Court, Case No. CIV SB 2304149
B. CONFERENCE WITH LEGAL COUNSEL - ANTICIPATED LITIGATION Significant Exposure to Litigation, Pursuant to Government Code Section 54956.9(d)(2)/(e)(1) One (1) Potential Case

CITY ATTORNEY ORAL REPORT ON CLOSED SESSION ACTIONS

RULES OF DECORUM

To help conduct the business of the City Council in an orderly fashion, the City Council has adopted rules pertaining to decorum and order, as provided for in the City Council Manual of Procedure. The City Council will strictly enforce these rules in order to allow full expression of ideas and opinions by councilmembers, staff and the public. Generally, the City's rules of decorum prohibit comments or actions which willfully disrupt the meeting. All remarks and questions shall be addressed to the Council as a whole and not to any particular member. No individual Councilmember or member of the City staff shall be questioned without first obtaining permission from the Presiding Officer. The City Council asks that all persons - including councilmembers, staff and the public - act and speak respectfully.

OPEN SESSION
6:00 P.M.

OPEN SESSION CALLED TO ORDER
INVOCATION Pastor Eric Strutz - The Door Church

FLAG SALUTE

ROLL CALL

CEREMONIAL MATTERS
Presentations, Awards, Proclamations
 Proclamation - Police Chief Henry Dominguez
 136th Birthday Celebration Sponsors Recognition
 Recognition - CHS Solar Boat Race
 Business Recognition - Viva Vegan

MAYOR AND COUNCIL ITEMS

3 GIFT DISCLOSURES
Prior to rendering a decision in any proceeding involving a license, permit, contract or other ent itlement pending before the City Council, any Council Member who has received been promised a gift or gifts aggregating $50.00 or more in value within the preceding twelve months from a party or participant in the proceeding shall disclose that fact either orally or in writing during open session. This disclosure shall be made part of the official public record of the proceeding, either as part of the minutes of the meeting or as a separate writing filed with the city. (CMC Section 2.04.030) AB 1234 ORAL REPORTS
Members of the City Council shall provide brief reports on meetings attended at the expense of the city. (GC Section 53232.3(d))

APPOINTMENTS
 Appointment - League of California Cities Voting Delegate and Alternate - Designate One (1) Voting Delegate and One (1) Voting Alternate.

MAYOR AND COUNCIL DISCUSSION ITEMS

PUBLIC HEARINGS
To speak on public hearing items, it is requested that you obtain a card from the City Clerk and complete it by noting the agenda item number, as well as whether you are in favor, opposition or neither, and give it to the City Clerk. The applicant will be allowed 5 minutes to address the Council and all other persons will be allowed 3 minutes; provided, however, that the presiding officer shall have certain discretion to e xtend or limit time as provided for in the City Council Manual of Procedure. (1) Storm Water User Fee - TIME AND PLACE TO CONSIDER A PUBLIC HEARING TO APPROVE AND ADOPT A

RESOLUTION OF THE CITY COUNCIL OF THE CITY OF COLTON, CALIFORNIA APPROVING THE BASIC FEE FOR STORM WATER SERVICES AND THE STORM WATER MANAGEMENT USER FEE FOR FISCAL YEAR 2023/2024 AS PROVIDED FOR IN CHAPTER 14.01 OF THE COLTON MUNICIPAL CODE, RESOLUTION NO. R-69-23. [Staff Person: Brian Dickinson]
Mayor announces the Public Hearing Open.

City Clerk submits the Affidavit of Publication and reports on protests or objections thereto.

Staff Presentation.

Public Comment.

After hearing public comment, on motion by Councilmember __________, seconded by Councilmember _________, the Public Hearing is terminated.

MOTION __________ SECOND __________

BUSINESS ITEMS
There are no business items.

4 PUBLIC COMMENT Limit 3 Minutes
This is the portion of the meeting specifically set aside to invite your comments regarding Consent Calendar items and other general comments about matters not on the agenda; however, any matter that requires action will be referred to staff for investigation and report at a subsequent Council meeting. The Council is prohibited by law from discussing or taking immediate action on items during this public comment period.

Persons desiring to submit paperwork to the City Council Members shall provide copy of any paperwork to the City Clerk for the Official Record.

Speakers will be limited to 3 minutes; provided, however, that the presiding officer shall have certain discretion to extend or limit time as provided for in the City Council Manual of Procedure.

Please state your name and your City of Residence before providing your comment.

CONSENT CALENDAR
All matters listed under the Consent Calendar are considered by the City Council to be routine and will all be enacted by one motion. There will be no separate discussion of these items prior to the time the City Council votes on the motion, unless councilmembers, staff or the public request that specific items be discussed and/or removed for separate discussions or action.

(2) Minutes - Approval of Minutes for the City Council Regular Meeting Held on July 18, 2023. [Staff Person: Stephanie M. Vargas]
(3) Warrants - Approve voucher numbers 206414 to 206521 dated 06/22/2023 and totaling $1,191,700.79; voucher numbers 206523 to 206606 dated 06/29/2023 and totaling $78,868.80; voucher numbers 206522, 206607 to 206703 dated 06/29/2023 and totaling $2,094,076.86 and wires date d 07/08/23 totaling $1,663,196.83.
[Staff Person: Stacey Dabbs]
(4) City Treasurer's Report - Receive and File Treasurer's Report for April 2023. [Staff Person: Aurelio De La Torre]
(5) Change Order - Monument ROW, Inc. - Amendment No. 2 to Monument Row, Inc. Professional Services Agreement for the La Cadena Drive Bridge over Santa Ana River Replacement Project. [Staff Person: Brian Dickinson]
(6) Purchase - GapVax, Inc. - Approve the Purchase of a 2024 VHX42 Wet/Dry Hyrdo Excavator from GapVax, Inc. for the Water Utility Division of the Public Works & Utilities Department, RESOLUTION NO. R-78-23. [Staff Person: Brian Dickinson]
(7) Purchase - Municipal Maintenance Equipment - Approve Purchase of One Grapple Loader for the Public Works Department from Municipal Maintenance Equipment.
[Staff Person: Brian Dickinson]

(8) Measure I CIP Submittal - Measure I Five Year Capital Improvement Plan and Capital Project Needs Analysis for FY 2023/2024; RESOLUTION NO. R-70-23, R-71-23 and R-72-23. [Staff Person: Brian Dickinson]

5 (9) Notice of Completion - Flooring Replacement Project - Approve Notice of Completion (NOC) for the Flooring Replacement Project at the Police Department (PD) and Information Technology (IT) Division with Mike’s Custom Flooring.
[Staff Person: Brian Dickinson]
(10) Notice of Completion - FY22/23 Slurry Seal Project - Approve Notice of Completion (NOC) for the FY 22/23 Slurry Seal Project with Roy Allan Slurry Seal, Inc.
[Staff Person: Brian Dickinson]
(11) Set Public Hearing - Weed Abatement - Set Public Hearing for August 15, 2023 to Report on Weed Abatement Costs.
[Staff Person: Tim McHargue]
(12) Second Reading of Ordinance No. O-05-23 - Waive Full Reading, Read by Title Only and Approve Second Reading of An Ordinance of the City Council of the City of Colton, California to Approve a Development Agreement Between the City of Colton and Lineage Logistics, LLC for the Agua Mansa Logistics Center Project, ORDINANCE NO. O-05-23.
[Staff Person: Stephanie M. Vargas]
(13) Second Reading of Ordinance No. O-06-23 - Waive Full Reading, Read by Title Only, and Approve Second Reading of An Ordinance of the City Council of the City of Colton, California, Approving a Development Agreement Between the City of Colton and IDI Agua Mansa, LLC for the Agua Mansa Logistics Center Project, ORDINANCE NO. O-06-23.
[Staff Person: Stephanie M. Vargas]

MAYOR AND COUNCIL ORAL REPORTS AND COMMENTS

Comments from Mayor and Council on various issues and activities throughout the community. Comments shall be limited to 5 Minutes per speaker.

CITY MANAGER'S REPORTS

ADJOURNMENT

6 I, Stephanie Vargas, the Deputy City Clerk, hereby certify that a true and correct, accurate copy of the foregoing agenda was posted , at least seventy-two (72) hours prior to the meeting per Government Code 54954.2, at the following locations:

City of Colton City Hall 650 N. La Cadena Drive
City of Colton Website, www.coltonca.gov <http://www.coltonca.gov>

PROCEDURES FOR ADDRESSING CITY COUNCIL

For the Official Record, it is requested that you obtain a card from the Deputy City Clerk and complete it by noting a specific item number on the Agenda, if applicable, or you can identify the subject that you wish to address under the Public Comment portion of the Agenda. The City Council encourages public input on all City issues within the Rules of Decorum. Speakers will be limited to the time periods provided on the Agenda; provided, however, that the presiding officer shall have certain discretion to extend or limit time as provided for in the C ity Council Manual of Procedure.

RULES OF DECORUM

To help conduct the business of the City Council in an orderly fashion, the City Council has adopted rules pertaining to decorum and order, as provided for in the City Council Manual of Procedure. The Ci ty Council will strictly enforce these rules in order to allow full expression of ideas and opinions by councilmembers, staff and the public. Generally, the City's rules of decorum prohibit comments or actions which willfully disrupt the meeting. All rem arks and questions shall be addressed to the Council as a whole and not to any particular member. No individual Councilmember or member of the City staff shall be questioned without first obtaining permission from the Presiding Officer. The City Council asks that all persons - including councilmembers, staff and the public - act and speak respectfully.

NOTICE TO PUBLIC

Staff reports or other written documentation relating to each item referred to, on the Agenda, are available for public inspection at t he following locations: Office of the City Clerk, 650 N. La Cadena Drive, Colton, CA; City of Colton Public Library, 656 9 th St., Colton, CA; or the City of Colton Internet Website, www.coltonca.gov. Any person havi ng questions concerning any item on the Agenda may call the City Clerk at 370 -5191 to make inquiry concerning the nature of the item described on the Agenda. The City Clerk shall direct inquiries to the appropriate office.

All matters listed under the Con sent Calendar are considered by the City Council to be routine and will all be enacted by one motion. There will be no separate discussion of these items prior to the time the City Council votes on the motion, unless councilmembers, staff or the public request that specific items be discussed and/or removed for separate discussions or action.

7 In compliance with the American with Disabilities Act, if you need special assistance to participate in a City Meeting, please contact the City Clerk’s Office at 909 -370-5001. Notification 48 hours prior to the meeting will enable the City to make reasonable arrangements to ensure accessibility to this meeting.

LEGAL CHALLENGES

If you challenge in court any discussion or action taken concerning an item on this Agen da, you may be limited to raising only those issues you or someone else raised during the meeting or in written correspondence delivered to the City at or prior to the City's consideration of the item at the meeting.

MANUAL OF PROCEDURE

The City Council adopted its Manual of Procedure pursuant to Resolution No. R-41-18. Copies are available in the Office of the City Clerk.

ITEM NO. 1

STAFF REPORT

DATE: AUGUST 1, 2023
TO: HONORABLE MAYOR AND CITY COUNCIL MEMBERS
FROM: BILL SMITH, CITY MANAGER
PREPARED BY: BRIAN DICKINSON, PUBLIC WORKS AND UTILITY SERVICES

DIRECTOR
SUBJECT: TIME AND PLACE TO CONSIDER A PUBLIC HEARING TO

APPROVE AND ADOPT A RESOLUTION OF THE CITY COUNCIL

OF THE CITY OF COLTON, CALIFORNIA APPROVING THE BASIC

FEE FOR STORM WATER SERVICES AND THE STORM WATER
MANAGEMENT USER FEE FOR FISCAL YEAR 2023/2024 AS
PROVIDED FOR IN CHAPTER 14.01 OF THE COLTON MUNICIPAL
CODE, RESOLUTION NO. R-69-23.

RECOMMENDED ACTION

Staff recommends that the City Council take the following action:

1. Conduct a public hearing and adopt Resolution No. R -69-23 approving the Basic Fee for Storm Water Services and the Storm Water Manageme nt User Fee for Fiscal Year 2023/2024, as provided for in Chapter 14.01 of the Colton Municipal Code.

2. Approve the San Bernardino County, Auditor -Controller/Treasurer/Tax Collector – Agreement for Collection of Special Taxes, Fees, and Assessments for Fisc al Year 2023- 2024 and authorize the City Manager to execute the agreement.

BACKGROUND

As a result of a state requirement issued by the California Regional Water Quality Control Board, the County of San Bernardino drafted the National Pollutant Discharge Elimination System (NPDES) Implementation Agreement. This Agreement was entered into between all the Co-Permitees (cities) listed in the Permit issued by the state to the County of San Bernardino to oversee the National Pollutant Discharge Elimination Sy stem (NPDES). This Agreement was

1.1 Packet Pg. 8
Staff Report to the Mayor and City Council
Public Hearing - Stormwater User Fee
August 1, 2023

Page 2 ends

originally executed in October 1990 and an updated version was subsequently approved on March 15, 2022. Through the San Bernardino County Flood Control District, an NPDES Storm Water Permit was issued with 16 incorporated cities (including Colton) as Co-Permitees.

Implementation of this Permit requires the City to perform regular inspections and water quality monitoring. These services are funded as authorized by Chapter 14.01 of the City’s Municipal Code. Each property owner is assessed a Storm Water Management Fee based upon the land use and size of the property. The average residential Storm Water Management Fee for FY 23/24 is $24.13 (similar from last year). In order for the City to charge these fees, the County requires that the fees be submitted to the City Council for approval each year. The City Council must also hold a public hearing each year for all affected property owners.

ISSUES/ANALYSIS

There is no increase in either of the “Basic Fee for Storm Wate r Services” or “Storm Water Management User Fee.” The fees that will be collected this year will fund the Storm Water Program for FY 2023/2024, which includes the City’s operational costs for permits, storm drain cleaning and repair, NPDES inspections and litter control. The proposed storm water fee for each individual parcels is attached as Exhibit A on Resolution R -69-23. The public hearing notice was published on accordingly.

The agreement for Collection of Special Taxes, Fees, and Assessments for F iscal Year 2023 - 2024 with the County of San Bernardino identifies each agency’s responsibilities in the collection of the storm water fees.

FISCAL IMPACTS

Approving the Basic Fee for Storm Water Services and place ment of the fee on the tax roll will ensure the City collects revenues necessary to support the City’s NPDES Storm Water Program.

The FY 2023 -24 adopted revenues are estimated to be $647,354 and will be expended to fund the City’s NPDES Storm Water Program as mandated by Federal and State regula tions. The City’s estimated Storm Water Program expenditures for FY 2023-24 are $1,176,611. There are sufficient reserves in the Storm Water Fund to cover the planned FY 2023-24 deficit.

ALTERNATIVES

1. City Council may provide alternative direction to staff.

ATTACHMENT

1. Resolution - Storm Water Fee Approval

2. Exhibit A - FY 2324 Colton Stormwater

3. Exhibit B - FY 2324 Colton Billing Agreement

1.1 Packet Pg. 9

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RESOLUTION NO. R-69-23

RESOLUTION OF THE CITY COUNCIL OF THE CITY OF COLTON, CALIFORNIA

APPROVING THE BASIC FEE FOR STORM WATER SERVICES AND THE STORM WATER MANAGEMENT USER FEE FOR FISCAL YEAR 20 23/2024 AS PROVIDED FOR IN CHAPTER 14.01 OF THE COLTON MUNICIPAL CODE.

WHEREAS, Section 14.01.050 of the Colton Municipal Code authorizes the City Council to establish a Basic Fee for Storm Water Services and a Storm Water Management User Fee in accordance with the formula established in that Section 14.01.050; and

WHEREAS, after consideration of factors necessary to establish a Basic Fee for Storm Water Services and the Storm Water Management User Fee at a duly noticed public hearing, the City Council has established the Basic Fee for Storm Water Services and the Storm Water Management User Fee by Resolution R-89-96; and

WHEREAS, the basic fee and formula of the established Storm Water Management Fee remain unchanged and San Bernardino County land use codes now apply.

NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF COLTON
DOES HEREBY RESOLVE AS FOLLOWS:

SECTION 1 The Basic Fee for Storm Water Services and the Storm Water Management User Fee authorized pursuant to Section 14.01.050 of the Colton Municipal Code shall be based upon land use and parcel size as they relate to the generation of Storm Water runoff as set forth in the table attached hereto and incorporated herein by this reference as Exhibit “A”; and

SECTION 2 These fees shall be billed through the San Bernard ino County tax assessors system; and

SECTION 3 The fees set forth on Exhibit “A” are hereby imposed on all properties within the City.

PASSED, APPROVED AND ADOPTED this 01st day of August 2023.

_______________________________
FRANK J. NAVARRO
Mayor
ATTEST:

_____________________________
STEPHANIE M. VARGAS
Deputy City Clerk

1.1.a
Packet Pg. 10
Attachment: Resolution - Storm Water Fee Approval (4149 : Public Hearing - Stormwater User Fee) FY 2022-23 Rate: $24.13 per Basic Benefit Unit (BBU)
FY 2023-24 Rate: $24.13 per Basic Benefit Unit (BBU)
Stormwater Management Use Fee Equals: (BBU Rate) x (No. of BBUs per Billed Parcel) Basic Benefit Unit (BBU) Calculation (a)
1) Single Family Residential Land Use (Stormwater Group C) a. Parcel Size of 0.1667 Acres or Less: 1.0 BBU Regardless of Specific Acreage: Runoff Factor is 0.40 b. Parcel Size Portion 0.167 to 2.50 Acres: Runoff Factor is 0.0067 BBU equals 1.0 + (Parcel Acreage - 0.167 Acres) x 0.10
c. Parcel Size Portion Greater Than 2.5 Acres: Runoff Factor is 0.0033 BBU equals 1.23 + (Parcel Acreage - 2.5 Acres) x 0.05
2) Other (All Other Land Use Codes and Stormwater Groups ) Number of BBUs equals Parcel Size in Acres x BBUs per Acre per Stormwater Group (as listed below) Runoff
Coefficient (b)
Basic Benefit
Units per Acre
Group A - Commercial/Industrial 0.80 12.00
Group B - Multi-family Dwellings, 0.60 9.00
Churches and Schools
Group C - Single Family Residential
Group D - Agriculture/Govern/Public 0.000 0.00
Group E - Golf Courses/Cemeteries 0.0067 0.10
Group F - Vacant/Undeveloped 0.0033 0.05
No parcel is charged for fees less than $1.
(a) The BBU calculation is based on the County Flood Control Division allocation method for County-wide communities. The BBU is based on a typical Single Family Residential parcel of 0.167 acres. (b) The land use runoff coefficients are based on NPDES program criteria by County Flood Control, on City property.

EXHIBIT A
STORMWATER FEES - FY 2023-24
Stormwater Group Description San Bernardino County Land Use Code Varies - See (1) Above
100, 101, 102, 103, 104, 105, 106, 107, 109,
110, 111, 112, 113, 114, 115, 116, 117,
118, 119, 140, 141, 142, 143, 150, 151, 152,
153, 161, 162, 163, 164, 170, 171, 172, 173,
174, 180, 210, 211, 212, 230, 231, 232, 233,
235 251, 252, 300, 301, 302, 303, 304, 305,
306, 307, 308, 309, 310, 311, 312, 313, 314,
315, 316, 320, 321, 322, 330, 331, 332, 333,
334, 340, 341, 342, 343, 344, 345, 346, 347,
350, 351, 352, 353, 354, 360, 361, 362, 363,
364, 365, 370, 371, 372, 373, 374, 375, 376,
377, 378, 379, 380, 381, 382, 383, 384, 385,
387, 388, 390, 391, 392, 393, 399, 435, 799,
812, 813, 814, 815, 816, 817, 819, 823, 824,
825, 826, 827, 829, 834, 835, 836, 837, 839,
845, 846, 847, 849, 856, 857, 859, 867, 869,
879, 888, 907, 950, 951, 953
001, 335, 336, 337, 389, 400, 470, 471, 472,
473, 474, 475, 476, 477, 478, 479, 480, 481,
482, 483, 520, 521, 522, 523, 524, 525, 526,
530, 531, 532, 600, 601, 602, 603, 604, 605,
610, 611, 612, 613, 620, 621, 622, 623, 630,
631, 640, 641, 642, 643, 650
510, 511, 512, 513, 514, 533, 534, 535, 599
002, 003, 160, 236, 253, 348, 420, 421, 430, 431,
432, 433, 434, 436, 701, 702, 710, 711, 712, 713,
714, 720, 721, 722, 730, 731, 732, 733, 734, 735,
736, 737, 750, 751, 752, 753, 760, 761, 762, 763,
764, 765, 766, 767, 768, 769, 770, 771, 772, 773,
774, 775, 776, 778, 900, 901, 902, 903, 904, 905,
906, 952, 908, 999
385, 386, 410, 411
000, 004, 041

1.1.b
Packet Pg. 11
Attachment: Exhibit A - FY 2324 Colton Stormwater (4149 : Public Hearing - Stormwater User Fee) Land Use Code
SW
Group BBU/Acre Land Use Total Acres Total Parcels Total Fees (1)(2)(3) 0000 F 0.05 Vacant Land 2,338.86 360.00 $2,516.47
0001 B 9.00 MH Subdivision Lot 2.07 23.00 449.65
0002 D 0.00 Water Well Site 2.21 1.00 0.00
0003 D 0.00 Improvements Associated APN 44.92 35.00 0.00 0004 F 0.05 Unimproved Cemetery Land 39.01 11.00 45.89
0100 A 12.00 Storage Warehouse 71.51 68.00 20,098.99
0101 A 12.00 Distribution Warehouse 198.91 23.00 57,596.39 0102 A 12.00 Transit Warehouse 43.35 4.00 12,553.00
0103 A 12.00 Mini-Storage Warehouse 6.90 3.00 1,997.96
0104 A 12.00 Storage Building 10.07 8.00 2,915.87
0105 A 12.00 Lumber Storage 0.77 1.00 222.96
0106 A 12.00 Storage Yard 15.79 2.00 4,572.15
0107 A 12.00 Cold Storage Facility 50.75 4.00 14,695.18 0109 A 12.00 Industrial Flex 7.27 3.00 2,105.10
0110 A 12.00 Industrial Loft 42.87 18.00 12,413.44
0111 A 12.00 Industrial Condo 0.71 7.00 205.59
0112 A 12.00 Engineering/Research Lab 5.05 1.00 1,462.28 0113 A 12.00 Light Industrial 196.82 78.00 56,990.64
0114 A 12.00 Heavy Industrial 38.62 2.00 11,182.81
0115 A 12.00 Food Processing 36.82 6.00 10,660.15
0161 A 12.00 Electric Power Plant 12.24 2.00 0.00
0171 A 12.00 Water Distribution Systems 0.01 1.00 2.90
0210 A 12.00 General Office 51.66 58.00 12,514.80
0211 A 12.00 Bank, S&L 2.73 5.00 790.50
0230 A 12.00 Medical Office 16.08 14.00 3,611.38
0231 A 12.00 Dental Office 0.00 0.00 0.00
0235 A 12.00 Outpatient Surgical Center 2.17 1.00 628.35 0253 D 0.00 Mortuary 29.08 1.00 0.00
0300 A 12.00 Retail Store 46.93 83.00 13,553.46
0301 A 12.00 Retail Warehouse 9.28 3.00 2,687.11
0302 A 12.00 Discount Store 30.21 5.00 8,747.62
0303 A 12.00 Department Store 0.86 1.00 249.02
0304 A 12.00 Retail Strip 33.16 28.00 9,601.81
0305 A 12.00 Shopping Center 12.56 2.00 3,636.88
0308 A 12.00 Barber/Beauty Shop 0.14 1.00 40.54
0310 A 12.00 Dairy Sales 0.00 0.00 0.00
0312 A 12.00 Convenience Store 1.06 3.00 306.93
0313 A 12.00 Convenience Store w/Gas 10.97 13.00 3,175.90 0314 A 12.00 Market 2.79 10.00 807.88
0315 A 12.00 Supermarket 21.42 6.00 6,202.95
0320 A 12.00 Fast Food 18.52 35.00 5,363.49
0321 A 12.00 Restaurant 7.57 14.00 2,191.97
0322 A 12.00 Bar, Tavern 1.90 2.00 550.16
0330 A 12.00 Hotel 7.10 4.00 2,055.87
0331 A 12.00 Motel 4.89 5.00 1,415.94
0334 A 12.00 Convalescent Hospital 5.75 1.00 1,664.97
0337 B 9.00 Assisted Living Facility 1.26 1.00 274.29
0340 A 12.00 Car Lot 1.70 6.00 492.25
0341 A 12.00 Auto Showroom 3.09 2.00 894.74
0342 A 12.00 Auto Dealership (Sales, Svc) 25.51 7.00 7,386.68 0343 A 12.00 Service Station 1.01 3.00 292.46
0344 A 12.00 Service Garage 16.83 31.00 4,873.30
0345 A 12.00 Mini-lube Garage 1.28 2.00 370.64
0346 A 12.00 Car Wash, Coin-op 1.20 4.00 347.47
0347 A 12.00 Car Wash, Automatic 0.38 1.00 110.03
0348 D 0.00 Truck Wash 0.00 0.00 0.00
0350 A 12.00 Parking Lot 21.31 29.00 6,170.54
0351 A 12.00 Auto Storage Yard 3.30 4.00 955.54
0376 A 12.00 Handball/Racquetball 0.00 0.00 0.00
0386 E 0.10 Golf Course 52.00 1.00 125.48
0388 A 12.00 Clubhouse 3.01 5.00 871.58
0389 B 9.00 Fraternal/Veterans Organization 0.84 2.00 182.42 0391 A 12.00 Amusement/Theme Park 5.50 3.00 1,592.58
0393 A 12.00 Travel Center 4.40 1.00 1,274.06

CITY OF COLTON
FY 2023-2024 STORMWATER MANAGEMENT FEES

1.1.b
Packet Pg. 12
Attachment: Exhibit A - FY 2324 Colton Stormwater (4149 : Public Hearing - Stormwater User Fee) Land Use Code
SW
Group BBU/Acre Land Use Total Acres Total Parcels Total Fees (1)(2)(3)

CITY OF COLTON
FY 2023-2024 STORMWATER MANAGEMENT FEES
0400 B 9.00 Religious Structure 39.95 38.00 8,675.96
0410 E 0.10 Cemetery 47.06 7.00 113.57
0470 B 9.00 Educational 8.11 7.00 1,761.24
0471 B 9.00 Pre-School/Day Care Center 0.18 1.00 39.09
0472 B 9.00 Elementary School 3.81 5.00 827.42
0474 D 0.00 College/County of San Bernardino 9.10 3.00 920.80 0510 C Varies Detached SFR 1,714.80 8,631.00 209,214.56 0511 C Varies Recreational Desert/Mtn Cabin 0.20 1.00 24.21 0514 C Varies Residence on Commerical 16.88 87.00 2,107.87 0520 B 9.00 MH on Fee Land, Not in MH Subdivision 0.17 1.00 36.92 0522 B 9.00 MH, In-Park (Leased Land) 3.93 131.00 0.00
0523 B 9.00 MH Accessories, In-Park (Leased Land) 0.00 0.00 0.00 0524 B 9.00 MH, Dealer Inventory 0.00 0.00 0.00
0525 B 9.00 MH (525) 0.18 2.00 39.10
0526 B 9.00 MH Permanent Foundation 22.86 238.00 4,965.60 0530 B 9.00 Condo 12.78 651.00 2,774.13
0531 B 9.00 PUD 13.94 329.00 3,027.76
0532 B 9.00 PUD, Deminimus 11.19 139.00 2,429.91
0599 C Varies Misc Residential Structure 39.97 10.00 225.64 0600 B 9.00 Two SFR 54.83 252.00 11,907.52
0601 B 9.00 Three SFR 3.63 9.00 788.75
0602 B 9.00 Four SFR 2.08 6.00 451.71
0603 B 9.00 Duplex 20.19 106.00 4,384.76
0604 B 9.00 Triplex (true or combination) 11.00 52.00 2,359.35 0605 B 9.00 Quad (true or combination) 22.23 86.00 4,827.64 0610 B 9.00 Multi-SFR, 5-14 Units 1.78 6.00 386.57
0611 B 9.00 Apartment, 5-14 Units 8.15 19.00 1,769.75
0621 B 9.00 Apartment, 15+ Units 125.51 24.00 26,861.76 0623 B 9.00 Senior Citizen APT, 15 Units AND UP 3.23 1.00 701.46 0631 B 9.00 Gov't Assisted Apt (HUD, 236, Etc.) 31.49 5.00 6,838.68 0640 B 9.00 Rectory/Convent 0.34 1.00 73.84
0650 B 9.00 Manufactured Home Park 82.01 5.00 17,810.11 0799 A 12.00 Miscellaneous Ag Building 35.54 2.00 10,290.96 0813 A 12.00 Industrial/Commercial 6.67 2.00 1,931.36
0835 A 12.00 Commercial/Single Family Residential 0.13 1.00 37.64 0836 A 12.00 Commercial/Multi Family 0.17 1.00 49.23
0903 D 0.00 Common Area, Greenbelt 4.78 19.00 0.00
0904 D 0.00 Miscellaneous 5.10 14.00 0.00
0905 D 0.00 Common Area, Street 2.01 10.00 0.00
0908 D 0.00 Common Area, C/I 0.17 2.00 0.00
0999 D 0.00 Check 2.76 7.00 0.00
TOTALS 5,993.90 11,969 $647,353.88
(3) Charge Roll on file with City Clerk.
(1) Slight variance due to rounding.
(2) The information provided is subject to change as a result of parcel changes and updates received from the County. The totals above include all parcels in the District (charged and not charge parcels)

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Attachment: Exhibit A - FY 2324 Colton Stormwater (4149 : Public Hearing - Stormwater User Fee)

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AGCY____

AUDITOR-CONTROLLER/TREASURER/TAX COLLECTOR

AGREEMENT FOR COLLECTION OF SPECIAL

TAXES, FEES, AND ASSESSMENTS
FISCAL YEAR 2023-2024

THIS AGREEMENT is made and entered into this _____ day of _________________, 2023, by and between the COUNTY OF SAN BERNARDINO, hereinafter referred to as “County” and the City of Colton hereinafter referred to as “City”.

WITNESSETH:

WHEREAS, Government Code Sections 29304 and 51800 authorize the County to recoup its collection costs when the County collects taxes, fees, or assessments for any City, school district, special district, zone or improvement district thereof; and WHEREAS, the City and County have determined that it is in the public interest that the County, when requested by City, collect on the County tax rolls the special taxes, fees, and assessments for City.

NOW, THEREFORE, IT IS AGREED by and between the parties hereto as follows:

1. County agrees, when requested by City as hereinafter provided to collect on the County tax rolls the special taxes, fee s, and assessments of City, and of each zone or improvement District thereof.

2. When County is to collect City’s special taxes, fees, and assessments, City agrees to notify in writing the Auditor-Controller (268 W. Hospitality Lane, 4TH floor, San Bernardino, CA 92415) of the County on or before the 10 th day of August of each fiscal year of the Assessor’s parcel numbers and the amount of each special tax, f ee, or assessment to be so collected. Any such notice, in order to be effective, must be received by the Auditor-Controller by said date.

3. County may charge City an amount per parcel for each special tax, fee, or assessment that is to be collected on t he County tax rolls by the County for the City, not to exceed County’s actual cost of collection.

4. City warrants that the taxes, fees, or assessments imposed by City and collected pursuant to this Agreement comply with all requirements of state law, inc luding but not limited to, Articles XIIIC and XIIID of the California Constitution (Proposition 218).

5. City hereby releases and forever discharges County and its officers, agents and employees from any and all claims, demands, liabilities, costs and exp enses, damages, causes of action, and judgments, in any manner arising out of City’s responsibility under this agreement, or other action taken by City in establishing a special tax, fee, or assessment and

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Attachment: Exhibit B - FY 2324 Colton Billing Agreement (4149 : Public Hearing - Stormwater User Fee)

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AGCY____
implementing collection of special taxes, fees or assessments as contemplated in this agreement.

6. The County Auditor/Controller has not determined the validity of the taxes or assessments to be collected pursuant to this contract, and the undersigned City hereby assumes any and all responsibility for m aking such a determination. The undersigned City agrees to indemnify, defend and hold harmless the County and its authorized officers, employees, agents and volunteers from any and all claims, actions, losses, damages, and/or liability arising out of this contract or the imposition of the taxes or assessments collected pursuant to this contract, and for any costs or expenses incurred by the County on account of any claim therefore, except where such indemnification is prohibited by law. If any judgment is entered against County or any other indemnified party as a result of action taken to implement this Agreement, City agrees that County may offset the amount of any judgment paid by County or by any indemnified party from any monies collected by County on City’s behalf, including property taxes, special taxes, fees, or assessments. County may, but is not required to, notify City of its intent to implement any offset authorized by this paragraph.

7. City agrees that its officers, agents and employees will cooperate with County by answering inquiries made to City by any person concerning City’s special tax, fee, or assessment, and City agrees that is officers, agents and employees will not refer such individuals making inquiries to County officers or employees for response.

8. City shall not assign or transfer this agreement or any interest herein and any such assignment or transfer or attempted assignment or transfer of this agreement or any interest herein by City shall be void and shall immediately and au tomatically terminate this agreement

9. This agreement shall be effective for the 2023/2024 fiscal year.

10. Either party may terminate this agreement for any reason upon 30 days written notice to the other party. The County Auditor/Controller shall have the right to exercise County’s right and authority under this contract including the right to terminate the contract.

11. County’s waiver of breach of any one term, covenant, or other provision of this agreement, is not a waiver of breach of any other term, nor subsequent breach of the term or provision waived.

12. Each person signing this agreement represents and warrants that he or she has been fully authorized to do so.

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Attachment: Exhibit B - FY 2324 Colton Billing Agreement (4149 : Public Hearing - Stormwater User Fee) 3 of 3
AGCY____
IN WITNESS WHEREOF, the parties hereto have executed this agreement as of the day and year first above written.

City: City of Colton
By: _____________________
Printed Name: William R. Smith
Title: City Manager
Date: __________________

ENSEN MASON CPA, CFA,

AUDITOR-CONTROLLER/TREASURER/TAX COLLECTOR

SAN BERNARDINO COUNTY
By Authorized Deputy: _________________
Printed Name
Title:

Date: _______________________________

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Attachment: Exhibit B - FY 2324 Colton Billing Agreement (4149 : Public Hearing - Stormwater User Fee)

ITEM NO. 2

STAFF REPORT

DATE: AUGUST 1, 2023
TO: HONORABLE MAYOR AND CITY COUNCIL MEMBERS
FROM: BILL SMITH, CITY MANAGER
PREPARED BY: STEPHANIE VARGAS, DEPUTY CITY CLERK
SUBJECT: APPROVAL OF MINUTES FOR THE CITY COUNCIL REGULAR MEETING HELD ON JULY 18, 2023.

RECOMMENDED ACTION

Staff recommends that the City Council take the following action:

Approval of Minutes for the City Council Regular Meeting Held on July 18, 2023.

BACKGROUND

Minutes for the City Council Regular Meeting held on July 18, 2023.

FISCAL IMPACTS

None.

ATTACHMENT

1. 07-18-2023 Draft Minutes
2 Packet Pg. 17
July 18, 2023 Regular City Council Meeting 1 -

CITY COUNCIL/COLTON UTILITY AUTHORITY/

COLTON PUBLIC FINANCING AUTHORITY AND COLTON HOUSING AUTHORITY

REGULAR MEETING MINUTES

July 18, 2023

Closed Session Meeting h eld on the above given date at 5 :00 p.m., in the Council Chamber of City Hall, with Mayor Navarro presiding.

CITY COUNCIL ROLL CALL
Councilmembers present were Toro, Chastain, González, Echevarria, and Mayor Navarro.

STAFF PRESENT
City Manager Smith, City Attorney Campos, and Deputy City Clerk Vargas

PUBLIC COMMENT
None

CLOSED SESSION
City Attorney Campos announced the City Council would meet i n Closed Session to Discuss only Items A and B.

A. CONFERENCE WITH LEGAL COUNSEL – WORKERS’ COMPENSATION CLAIM Pursuant to California Government Code, Section 54956.95.

Case Name(s): Alice Ibarra v. City of Colton

B. CONFERENCE WITH LEGAL COUNSEL - ANTICIPATED LITIGATION Initiation of Litigation, Pursuant to Government Code Section 54956.9(d)(4) One (1) Potential Case

Mayor Navarro adjourned the meeting to Closed Session at 5:03 p.m. and at 6:00 p.m. the meeting reconvened, with all members present heretofore.

City Attorney Reports/Reportable Action

City Attorney Campos announced that the City Council did meet in Closed Session and discussed Item A and B and direction was given but there was no reportable action.

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Attachment: 07-18-2023 Draft Minutes (4164 : Draft Minutes for 07/18/23) July 18, 2023 Regular City Council Meeting 2 -

CITY COUNCIL/COLTON UTILITY AUTHORITY/

COLTON PUBLIC FINANCING AUTHORITY AND COLTON HOUSING AUTHORITY

REGULAR MEETING MINUTES

July 18, 2023

Regular Meeting held on the above -given date at 6 :00 p.m. in the Council Chambe r of City Hall, with Mayor Navarro presiding.

INVOCATION: Pastor Dane Aaker – Centerpoint Church
FLAG SALUTE: Acting Police Chief Tim Heusterberg

CITY COUNCIL ROLL CALL

Council Members Present Staff Present
Frank J. Navarro, Mayor William R. Smith, City Manager David J. Toro Carlos Campos, City Attorney
Kelly J. Chastain Stephanie M. Vargas, Deputy City Clerk Dr. Luis S. González
John R. Echevarria

Council Members Absent
None

CEREMONIAL MATTERS
Presentations, Awards, Proclamations

 Recognition - The Paw Mission, Aristrong, and Tree People Council Member Echevarria presented a Certificate of Recognition to The Paw Mission Organization and expressed the Mayor and City Council’s appreciation for their service to the community, accepted by Jessica Lopez, Executive Director of the Paw Mission.

Council Member Echevarria presented a Certificate of Recognition to The Aristrong Foundation and expressed the Mayor and City Council’s sincere appreciation for their service to the community, accepted by John Villalobos, Vice President of the Aristrong Foundation.

Council Member Echevarria presented a Certificate of Recognition to The Tree People and expressed the Mayor and City Council’s sincere appreciation for their generous support and contribution to the community, accepted by Marcia Castra and Alejandro Montez.

 Proclamation - Police Chief Henry Dominguez – Moved to August 1, 2023 Council Meeting

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Attachment: 07-18-2023 Draft Minutes (4164 : Draft Minutes for 07/18/23) July 18, 2023 Regular City Council Meeting 3 -

MAYOR AND COUNCIL ITEMS

POSSIBLE CONFLICT OF INTEREST DISCLOSURES FOR THE COUNCIL ME ETING OF JUNE 20 , 2023.

GIFT DISCLOSURES
Mayor Navarro asked the members present if there were any agenda items that were a conflict of interest pursuant to CMC Section 2.04.030. None disclosed.

AB 1234 ORAL REPORTS
Mayor Navarro asked the members presen t if there were any brief reports on meetings attended at the expense of the City. (GC Section 53232.3(d). None disclosed.

APPOINTMENTS
 Appointment - Planning Commission - D2 - Adrianna Escarcega CM Chastain submitted the name of Adrianna Escarcega for appointment to the Planning Commission Consensus by Council Members present, no objections, so ratified.

 Appointment - Utilities Commission - D2 - Henry Michael Razo CM Chastain submitted the name of Henry Michael Razo for appointment to the Utilities Commission Roll Call Vote:Toro, González, Echevarria, Mayor Navarro voting no.

No Consensus, appointment was not ratified.

MAYOR AND COUNCIL DISCUSSION ITEMS
None

PUBLIC HEARINGS

(1) Appeal of Conditional Use Permit for Lineage Building - TIME AND PLACE FIXED TO CONSIDER

A PUBLIC HEARING TO APPROVE AND ADOPT A RESOLUTION OF THE CITY COUNCIL OF

THE CITY OF COLTON DENYING AN APPEAL AND UPHOLDING THE PLANNING COMMISSION’S DECISION OR GRANTING THE APPEAL AND MODIFYING THE PLANNING COMMISSION DECISION APPROVING A CONDITIONAL USE PERMIT (FILE INDEX NO.:

DAP-001-668) TO ALLOW A 130-FOOT HIGH BUILDING HEIGHT INSTEAD OF 50 FEET HIGH ON PROPERTY MEASURING APPROXIMATELY 35.95 ACRES AND ZONED M-2 (HEAVY INDUSTRIAL) (FILE INDEX DAP-001-815), RESOLUTION NO. R-59-23 & R-73-23.

Public Hearing Item Continued from June 20, 2023 Council Meeting ,
The Deputy City Clerk Vargas submitted the Notice of Public Hearing (on file in the City Clerk’s Office) and there were 3 reports of protests or objections thereto.

Staff Presentation
Mario Suarez, Planning Manager, presented for Council an overview of the agenda item and requested approval of staff’s recommendation.

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Attachment: 07-18-2023 Draft Minutes (4164 : Draft Minutes for 07/18/23) July 18, 2023 Regular City Council Meeting 4 -

Public Comment
The following community members address ed the Council: Doug Carstens, Marlene Salazar Pongs, Chr istine Irish-Re’, Malissa Mckeith, Amy Hayward, Celest Carlos.

Motion and Second by CM González/ CM Echevarria to close the public hearing.

Vote: Unanimous, Motion Passes.

Council Discussion
Discernment and discussion between Mayor and Councilmembers present, with clarification provide by staff:

Planning Manager Mario Suarez, Development Services Director Mark Tomich, City Attorney Carlos Campos, , the Applicant’s representative Greg Devereaux and Legal Council for IDI, Jonathan Shardlow.

Motion and Se cond by CM Echevarria/ Toro to Approve and Adopt Resolution No. R -73-23, granting the appeal and modifying the Planning Commission decision approving a conditional use permit.

Vote: Motion Passes with CM Chastain and CM González voting no.

(2) Development Agreement - Lineage Logistics, LLC - TIME AND PLACE FIXED TO WAIVE FULL READING, READ BY TITLE ONLY AND PASS FIRST READING OF ORDINANCE NO O-05-23,

AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF COLTON, CALIFORNIA TO

APPROVE A DEVELOPMENT AGREEMENT BETWEEN THE CITY OF COLTON AND

LINEAGE LOGISTICS, LLC FOR THE AGUA MANSA LOGISTICS CENTER PROJECT, ORDINANCE NO. O-05-23.

Public Hearing Item Continued from June 20, 2023 Council Meeting.

Staff Presentation
Mario Suarez, Planning Manager, presented for Council an overview of the agenda item and requested approval of staff’s recommendation.

Public Comment
The following community members addressed the Council: Doug Carstens, Marlene Salazar Pongs, Christine Irish Re’, Darby Osnaya, John Stylianides.

Motion and Second by CM González/ MPT Toro to close the public hearing.

Vote: Unanimous, Motion Passes.

Council Discussion
Discernment and discussion between Mayor and Councilmembers present, with clarification provide by staff:

Fire Chief Time McHargue, Development Services Director Mark Tomich, Acting Police Chief Tim Heusterberg, City Attorney Carlos Campos, Legal Counsel from Best Best & Kreiger Seth Merewitz , City Manager William Smith.

Motion and Second by CM Echevarria/ CM González to waive full reading, read by title only and pass the First Reading of Ordinance No. O-5-23, approving a development Agreement between the City of Colton and Linage Logistics LLC for the Agua Mansa Logistics Center Project.

Vote: Motion Passes with CM Chastain voting no.

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Attachment: 07-18-2023 Draft Minutes (4164 : Draft Minutes for 07/18/23) July 18, 2023 Regular City Council Meeting 5 -

(3) Development Agreement - IDI Agua Mansa, LLC - TIME AND PLACE FIXED TO WAIVE FULL READING, READ BY TITLE ONLY AND PASS FIRST READING OF ORDINANCE NO O-06-23,

AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF COLTON, CALIFORNIA,

APPROVING A DEVELOPMENT AGREEMENT BETWEEN THE CITY OF COLTON AND IDI

AGUA MANSA, LLC FOR THE AGUA MANSA LOGISTICS CENTER PROJECT, ORDINANCE NO. O-06-23.

Public Hearing Item Continued from June 20, 2023 Council Meeting.

Staff Presentation
Mark Tomish, Director Development Services , p resented for Council an overview of the agenda item and requested approval of staff’s recommendation.

Public Comment
The following community members addressed the Council: Douglas Carstens, Marlene Salazar Pongs, Nick Zapkofska, and Mark Garcia.

Motion and Second by CM González/ MPT Toro to close the public hearing.

Vote: Unanimous, Motion Passes.

Council Discussion
Discernment and discussion between Mayor and Councilmembers present, with clarification provide by staff:

Planning Manager Mario Suarez and Director Mark Tomich.

CM Echevarria left the Dais at 8:21pm and returned at 8:23pm.

Motion and Second by CM González/ MPT Toro to waive full reading, read by title only and pass the First Reading of Ordinance No. O -6-23, approving a development Agreeme nt between the City of Colton and IDI Agua Mansa LLC for the Agua Mansa Logistics Center Project.

Vote: Motion Passes with CM Chastain voting no.

BUSINESS ITEMS- There are no business items.

***************************************************************************

PUBLIC COMMENT
The following community members addressed the Council: Cynthia Calderilla, Ben Eilenberg, John Stylianides, Mark Garcia, Pam Lemos, Jon Shardlow, Celest Carlos, Belinda.

Treasurer DelaTorre left the Dais at 8:40pm and returned at 8:44pm.

***************************************************************************

CONSENT CALENDAR
Mayor Navarro presents the Consent Calendar Items 4 through 23.

Motion and Second by MPT Toro/ CM Echevarria to approve consent calendar.

CM Chastain selected Item 4, 13, 14, 16, and 21 for discussion and requested clarification from staff.

Vote: Motion Passes with CM González and CM Chastain voting no on Item #11.

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Attachment: 07-18-2023 Draft Minutes (4164 : Draft Minutes for 07/18/23) July 18, 2023 Regular City Council Meeting 6 -

(4) Minutes - Approval of Minutes for the City Council Regular Meetings Held on June 6, 2023 and June 20, 2023, and the City Council Special Meeting Held on June 28, 2023. (5) Warrants - Approve US Bank voucher dated 05/25/2023 and totaling $56,037.31; voucher numbers 206049 to 206133 dated 05/30/2023 and totaling $78,820.60; voucher numbers 206134 to 206212 dated 06/01/2023 and totaling $4,357,119.06; voucher numbers 206213 to 206327 dated 06/08/2023 and totaling $1,484,747.19; voucher numbers 206328 to 206413 dated 06/15/2023 and totaling $1,600,718.78 and a payroll disbursement listing dated 05/13/2023 to 05/26/2023 and totaling $960,127.55.

(6) Accept Real Property - EVMWD - Accept Real Property from Elsinore Valley Municipal Water District (EVMWD), RESOLUTION NO. R-65-23.

(7) Agreement - Green Acres Advertising - Approve a Letter Agreement for Green Acres Advertising to Perform a Brand Identity Audit and New Brand Identity Development for the Water/Wastewater Division.

(8) Agreement - G&G Environmental Compliance, Inc. - Approve Professional Services Agreement with G&G Environmental Compliance, Inc. to Provide Water, Wastewater, and Storm Water Regulatory Compliance Program Services for Five (5) Years in an Amount Not-to-Exceed $1,870,610.

(9) Contract Award - Matich Corporation - Approve Contract Award to Matich Corporation for FY 22-23 Asphalt Paving Project in the amount of $2,503,137, RESOLUTION NO. R-68-23.

(10) Contract Amendment - Ninyo and Moore - Approve Contract Amendment with Ninyo and Moore to Complete Phase II Environmental Work for a Future Zero Net Energy (ZNE) Public Works & Utilities Building.

(11) Contract Amendment - Sagecrest Planning + Environmental - Approve Contract Amendment with Sagecrest Planning + Environmental for Reimbursable Planning Entitlement Services.

(12) Contract Award - Danny C. Hubbs Construction, Inc. - Approve the Award of Contract To Danny C.

Hubbs Construction, Inc. for HSIP Funded Guardrail Repair Project HSIPSL- 5065(032) in the Amount of $144,985.00, RESOLUTION NO. R-62-23.

(13) Contract Award - MCC Equipment Rentals - Approve Award of Contract to MCC Equipment Rentals Inc. for the La Cadena Waterline Relocation Project.

(14) Contract Award - D.M. Contracting, Inc. - Approve the Award of Contract to DM Contracting, Inc. For CDBG COLT-21-1-03K/0242 Alley Paving and Sidewalk Improvement for Various Locations Project for $416,534.80, RESOLUTION NO. R-64-23.

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Attachment: 07-18-2023 Draft Minutes (4164 : Draft Minutes for 07/18/23) July 18, 2023 Regular City Council Meeting 7 -
(15) 2023/2024 City Insurance Cost Increase - Approve Resolution to Amend the FY2023-24 Budget for City Insurance Premium Increases due to Market Conditions and 2023 Property Appraisals, RESOLUTION NO. R-74-23.

(16) Notice of Completion - Drilling of Wells 32 & 33 - Approve a Notice of Completion for the Drilling of Wells 32 and 33 Project.

(17) Notice of Completion - Corporate Yard Roof Replacement Project - Approve Notice of Completion (NOC) for the City Corporate Yard Roof Replacement Project with All Seasons Insulation.

(18) Notice of Completion - Washington Bridge Waterline Relocation - Approve a Notice of Completion for the Washington Bridge Water Line Relocation Project.

(19) Obsolete Records Destruction - Approve and Adopt a Resolution Authorizing the Destruction of Certain Obsolete Records, RESOLUTION NO. R-63-23.

(20) Purchase Order Amendment - HERC Rentals - Approve a Change Order for HERC Rentals for Water & Wastewater Rental Needs.

(21) Contract Award - Legend Pump and Wells, Inc. - Approve a Contract Agreement with Legend Pump and Wells, Inc. for the Well 22 Rehabilitation Project.

(22) Set Public Hearing - Stormwater User Fee - Set the Public Hearing Date of August 01, 2023 for the Basic Fee for Storm Water Services and Storm Water Management User Fee.

(23) Second Reading of Ordinance No. O-07-23 - Waive Full Reading, Read By Title Only, Approve Second Reading of an Ordinance Of The City Council of The City of Colton, California, Amending Colton Municipal Code Sections 2.12.010, 2.12.020, 2.12.030, And 2.12.050 Increasing City Clerk and City Treasurer Salary And City Council And Mayor Salary and Automobile Allowance, ORDINANCE NO. O-07-23.

MAYOR AND COUNCIL ORAL REPORTS AND COMMENTS
Comments from Mayor, Council and City Treasurer on various issues and activities throughout the community.

CITY MANAGER'S REPORTS
City Manager Smith had no comments.

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Attachment: 07-18-2023 Draft Minutes (4164 : Draft Minutes for 07/18/23) July 18, 2023 Regular City Council Meeting 8 -

ADJOURNMENT
At 9:12 p.m.. Mayor Navarro adjourned the Regular Council Meeting in Memorium for Dennis Heminger , Colton Resident, who recently passed away. A moment of silence was observed by the Mayor and City Council.

_________________________________
Stephanie M. Vargas
Deputy City Clerk

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Attachment: 07-18-2023 Draft Minutes (4164 : Draft Minutes for 07/18/23)

ITEM NO. 3

STAFF REPORT

DATE: AUGUST 1, 2023
TO: HONORABLE MAYOR AND CITY COUNCIL MEMBERS
FROM: BILL SMITH, CITY MANAGER
PREPARED BY: STACEY DABBS, FINANCE DIRECTOR
SUBJECT: APPROVE VOUCHER NUMBERS 206414 TO 206521 DATED 06/22/2023 AND TOTALING $1,191,700.79; VOUCHER NUMBERS
206523 TO 206606 DATED 06/29/2023 AND TOTALING $78,868.80; VOUCHER NUMBERS 206522, 206607 TO 206703 DATED 06/29/2023 AND TOTALING $2,094,076.86 AND WIRES DATED 07/08/23
TOTALING $1,663,196.83.

RECOMMENDED ACTION

Staff recommends that the City Council take the following action:

Approve voucher numbers 206414 to 206521 dated 06/22/2023 and totaling $1,191,700.79; voucher numbers 206523 to 206606 dated 06/29/2023 and totaling $78,868.80; voucher numbers 206522, 206607 to 206703 dated 06/29/2023 and totaling $2,094,076.86 and wires dated 07/08/23 totaling $1,663,196.83.

BACKGROUND

The California Government Code requires that the legislative body ratify all vouchers issued in the course of conducting City business.

ISSUES/ANALYSIS

All vouchers and related backup documentation have been reviewed by the City Treasurer.

FISCAL IMPACTS

None.

3 Packet Pg. 26
Staff Report to the Mayor and City Council
Warrants - Accounts Payable
August 1, 2023

Page 2 ends

ALTERNATIVES

1. Provide alternative direction to staff.

ATTACHMENT

1. Fund Number and Title Legend

2. Voucher lists
3 Packet Pg. 27
City of Colton
Fund Number and Title Legend
Fund Title Fund Title
100 GENERAL FUND 701 LLMD #2
150 TREASURERS ACCOUNT GROUP 702 LLMD #1
206 COMMUN ITY CHILD CARE 703 CFO 87-1 DEBT SERV ICE
209 DSF FLY CONSERVATION 704 CFO 87-1 CONSTRUCT ION
210 SPECIAL GAS TAX 707 CFO 88-1 DEBT SERV ICE
211 LIBRARY GRANT FUND 708 CFO 88-1 CONSTRUCTION
212 STATE TRAFFIC RELIEF FUND 709 DSF FLY CONSERVATION
213 S.Y.E.T .P. GRANT 722 STORM WATER
214 POLLUT ION REDUCT ION FUND 733 CFO 89-1 CONSTRUCT ION 215 COMMUNITY DEV ACT FUND 734 CFO 89-2 CONSTRUCT ION
216 CDBG HOUS ING REHAB FUND 744 CFO 89-1 DEBT SERV ICE 217 DRUG/GANG INTERVENTION 745 CFO 89-2 DEBT SERV ICE
218 MEASURE I FUND 750 AQUA MANSA CFO
219 STATE AID- CAPITAL PROJECTS 754 SB COUNTY HOSPITAL
220 Vi Tep 762 TRUST AND AGENCY
225 MISC GRANTS 766 DEFERRED COMPENSAT ION
240 HOST CITY FEES - CIP 781 CFO 90-1 DEBT SERVICE
247 Quimby In Lieu Fees 782 CFO 90-1 CONSTRUCT ION
248 PARK DEVELOPMENT FUND 850 Redeve lopment Obligation Retirement Fund 249 TRAFF IC IMPACT FUND 851 Successor Agency Administration 250 NEW FAC ILITIES DEVELOPMENT FEE 855 Hous ing Auth - RM PARK DEVELOPMENT 251 CIVIC CENTER DEVELOPMENT FEE 856 Housing Auth - RANCHO MED BOND PROCEEDS 252 FIRE FAC ILITY DEVELOPMENT FEE 857 LMI Asset Fund
253 POLICE FACILITY DEVELOPMENT FEE 864 Housing Auth - LOW/MOD BOND PROCEEDS 261 ASSET FORFEITURE 865 Housing Auth - RANCHO MED CHFA 326 AD 94-1 DEBT SERVICE 866 ECONOM IC DEVELOPMENT
332 1971 SEWER BONDS, A & C 867 Consolidation Proj_08 -09 350 PFA Debt Fund 870 Housing Auth - RM PARK OPERAT IONS 357 POB-Non Enterprise 871 Successor Agcy-RANCHO/M ILL PROJECT AREA 358 PENS ION OBLIGATION DEBT SERV ICE 872 Succe ssor Agcy-RANCHO/MILL DEBT SERV ICE 359 CORP YARD DEBT SERV ICE 873 Successor Agcy-RDA II PROJECT FUND 363 1978-2 ASSESSMENT DIST . 874 Housing Auth - LOW/MOD DEBT SERV ICE 364 WATER IMPRVMNT DIST A 875 Housing Auth - LOW/MOD BOND PROCEEDS 379 AD 1979-1 DEBT SERV ICE 876 Successor Agcy-SANTA ANA RIV BND PROCEED 427 AD 94-1 CONSTRUCT ION 877 Successor Agcy-SANTA ANA RIVER CIP 450 Capita l Improvement Project s 878 RDA FIXED ASSETS GROUP 451 Colton Crossing Fund 879 Successor Agcy-WEST VALLEY CIP 453 STREET IMPROVEMENTS PRGM 881 Successor Agcy-MT VERNON BOND PROCEEDS 457 CAP ITAL IMPROVEMENT 882 Successo r Agcy-MT VERNON CIP 469 EQU IPMENT REPLACEMENT 885 Successor Agcy -MT VERNON DEBT SERV ICE 520 ELECTR IC UTILITY 886 RDA ADM INISTRAT ION
521 WATER UTILITY 887 COOLEY RANCH - now 894
522 WAS TEWATER UTILITY 888 MT VERNON - now 882
523 SOLID WASTE 889 WEST VALLEY - now 879
524 CEMETERY 890 Successor Agcy-RDA - LONG TERM DEBT GRP 525 RECYCLING 891 Successo r Agcy-RDA I DEBT SERV ICE FUND 526 PUBLIC BENEFIT FUND 892 Successor Agcy-RDA I - CAP ITAL PROJECTS 527 WASTEWATER UTILITY - GRAND TERRACE 893 Successor Agcy -RDA II DEBT SERV ICE FUND 551 WATER DEVELOPMENT 894 Successor Agcy -COOLEY RANCH PRO JECT 552 SEWER DEVELOPMENT 895 Successor Agcy-COOLEY RANCH DEBT SERV 560 CEMETARY ENDOWMENT CARE 896 SANTA ANA RIVER - now 877 605 Facility & Equipment Maintenance Fund 897 Successor Agcy-SANTA ANA RIVER DEBT SVC 606 INFORMATION SERV ICES FUND 898 Housing Auth - LOW/MOD CAPITAL PROJECTS 607 INSURANCE FUND 899 Successor Agcy-WEST VALLEY PRJ - DBT SV 608 AUTOMOT IVE SHOP 941 GENERAL LONG -TERM DEBT
610 AUTOMOT IVE SHOPS 958 GENERAL FIXED ASSETS
990 GASB 34

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ITEM NO. 4

STAFF REPORT

DATE: AUGUST 1, 2023
TO: HONORABLE MAYOR AND CITY COUNCIL MEMBERS
FROM: BILL SMITH, CITY MANAGER
PREPARED BY: AURELIO DE LA TORRE, CITY TREASURER
SUBJECT: RECEIVE AND FILE TREASURER'S REPORT FOR APRIL 2023.

RECOMMENDED ACTION

Staff recommends that the City Council take the following action:

Receive and File City Treasurer’s Report for April 2023.

ATTACHMENT

1. Treasurer's report April 2023
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ITEM NO. 5

STAFF REPORT

DATE: AUGUST 1, 2023
TO: HONORABLE MAYOR AND CITY COUNCIL MEMBERS
FROM: BILL SMITH, CITY MANAGER
PREPARED BY: BRIAN DICKINSON, PUBLIC WORKS AND UTILITY SERVICES

DIRECTOR
SUBJECT: AMENDMENT NO. 2 TO MONUMENT ROW, INC. PROFESSIONAL

SERVICES AGREEMENT FOR THE LA CADENA DRIVE BRIDGE
OVER SANTA ANA RIVER REPLACEMENT PROJECT.

RECOMMENDED ACTION

Staff recommends that the City Council take the following action:

1. Approve Amendment No. 2 to Monument Row, Inc. for the La Cadena Drive Bridge over Santa Ana River Replacement Project right of way services for $9,000; and,

2. Authorize the City Manager to execute the amended agreement.

BACKGROUND

La Cadena Drive Bridge serves as a major link across the Santa Ana River for the residential and industrial communities in the City of Colton and the neighboring cities of Grand Terrace and Riverside. It also serves as an alternative route for the I-10 and I -215 freeways. The existing 4 - lane steel bridge was constructed in 1929. It is currently listed on the Federal Eligible Bridge List (EBL) and rated "Structurally Deficient (SD)" with a very low Sufficiency Rating (SR) of 25.2.

The 1ow SR indicates that the existing structure is seriously deteriorated and structurally deficient, requiring prompt structural corrections. In addition, the bridge's low rating on the deck geometry also meets the classification of being "Functionally Obsolete” (FO). Observations from a recent field inspection indicated that the bridge is in its final years of service as most of the steel members are severely corroded with thick rust, and some of the steel columns are cracked and tilted.

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August 1, 2023

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In May 2010, the City submitted an application to Caltrans for the replacement of La Cadena Bridge over Santa Ana River. Subsequently , in March 2011, the City received approval of Highway Bridge Program (HBP) funding for La Cadena Bridge over Santa Ana River Replacement Project (“Project”) for $24,376,736. This funding is intended for preliminary engineering, right of way, utility reloca tion and construction. As part of the right of way phase, the City received additional HBP funding for property and temporary construction easement acquisition for $752,505.

ISSUES/ANALYSIS

On November 19, 2019, the City Council awarded a professional se rvices agreement contract to Monument Row, Inc. (Monument) for $61,590 for the right of way phase of the La Cadena Drive Bridge over Santa Ana River Replacement Project. Right of way phase for the Project includes preparation of documents such as appraisal s, legal description and plats, and negotiations for acquisition of properties, temporary construction easements, and utility relocation. City Council approved Amendment No. 1 on March 1, 2022 for $26,300. The contract amendment includes project management and additional work for utility relocation due to number of utilities present on the area. Utility companies include Riverside Highland Water Company water line, San Bernardino Municipal Water District sewer line, SAWPA sewer manhole, Empire Water open channel, Sunesys and Verizon cable for communication, ATT line, Colton Electric and SCE power line, and Colton Water transmission line.

The right of way and temporary construction easement acquisition was already completed and Monument is in the process of completing the utility relocati on agreements with various utilit y companies. Amendment No. 2 is necessary to complete the right of way certification needed from Caltrans to commence construction, and complete the utility relocation agreements and support during construction. It is anticipated that the project will be out for bid in early 2024 and completed by June 2026.

Below is the breakdown of Monument Row, Inc. contract after approval of Amendment No. 2:

1. Right of Way Certification = $ 2,000.00

2. Complete Utility Relocation/Coordination = $ 7,000.00 Total for Amendment No. 2 = $ 9,000.00
Amendment No. 1 = $26,300.00
Original Contract Amount = $61,590.00
New Contract Amount = $96,890.00

The new contract amount for Monument Row, Inc. is not to e xceed $96,890 and the contract term will be extended to December 31, 2024 for the utility relocation support prior to construction phase.

FISCAL IMPACTS
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Sufficient appropriations for Amendment No. 2 to the professional services agreement with Monument Row, Inc. for the La Cadena Drive Bridge over Santa Ana River Replacement Project are budgeted and available in the following accounts:

• 450-1306-6986-3890/Federal-HPP (High Priority Project) $7,967.70 • 450-1306-6972-3890/Arterial Measure I $ 582.22
• 450-1306-6900-3890/ Traffic Impact Fee $ 450.08
Total $9,000.00

HBP funding is a federal grant reimbursable through Caltrans and Arterial Measure I is reimbursable thru SBCTA Measure I Valley Arterial Sub-program.

ALTERNATIVES

1. Provide alternative direction to staff.

ATTACHMENT

1. Exhibit A -Monument Contract Amendment No. 2
5 Packet Pg. 108
(BB&K: 2-12)
23152.06020\1435122.5
AMENDMENT NO. 2 TO

PROFESSIONAL SERVICES AGREEMENT

BETWEEN THE CITY OF COLTON
AND
MONUMENT ROW, INC.

1. PARTIES AND DATE.

This Amendment No. 2 to the Professional Services Agreement (“ 2nd Amendment”) is made and entered into this 2nd day of March, 2022 by and between the City of Colton (“City”) and Monument Row, Inc. (“Consultant”). City and Consultant are sometimes individually referred to as “Party” and collectively as “Parties” in this 2nd Amendment.

2. RECITALS.

2.1 Agreement. City and Consu ltant entered into that certain Professional Services Agreement dated November 6 th, 2019 (“Agreement”), whereby Consultant agreed to provide services for the Right of Way Phase for the La Cadena Drive Bridge over Santa Ana River Replacement Project.

2.2 Amendment. City and Consultant desire to amend the Agreement for the 1st time to increase contract amount and to extend the term of the Agreement.

3. TERMS.

3.1 Scope of Services and Term. Compensation. Section 3. 1.2.of the Agreement is hereby deleted in its entirety and replaced with the following:

3.1.2 Term. The term of this Agreement shall be extended to December 31 , 2024, unless earlier terminated as provided herein. Consultant shall complete the Services within the term of this Agreement, and sha ll meet any other established schedules and deadlines. The Parties may, by mutual, written consent, extend the term of this Agreement if necessary to complete the Services.

3.2 Scope of Services and Term. Compensation. Section 3.3.1 of the Agreement is hereby deleted in its entirety and replaced with the following:

3.2.1 Compensation. Consultant shall receive compensation, including authorized reimbursements, for all Services rendered under this Agreement at the rates set forth in Exhibit ”A” attached h ereto and incorporated herein by reference. The total compensation shall not exceed Ninety-Six Thousand Eight Hundred Ninety Dollars and No Cents ($96,890 .00) without written approval of City’s City Council. Extra Work may be authorized, as described below , and

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23152.06020\1435122.5
if authorized, will be compensated at the rates and manner set forth in this Agreement.”

3.3 Continuing Effect of Agreement. Except as amended by this Amendment No. 2, all provisions of the Agreement shall remain unchanged and in full force and effect. From and after the date of this 2nd Amendment, whenever the term “Agreement ” appears in the Agreement, it shall mean the Agreement as amended by this 2nd Amendment.

3.4 Adequate Consideration. The Parties hereto irrevocably stipulate and agree tha t they have each received adequate and independent consideration for the performance of the obligations they have undertaken pursuant to this 2nd Amendment.

3.4 Counterparts. This Amendment No. 2 may be executed in duplicate originals, each of which is deemed to be an original, but when taken together shall constitute but one and the same instrument.

[SIGNATURES ON FOLLOWING PAGE]

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Attachment: Exhibit A -Monument Contract Amendment No. 2 (4151 : Change Order - Monument ROW, Inc.) 3 (BB&K: 2-12)
23152.06020\1435122.5
SIGNATURE PAGE FOR AMENDMENT NO. 2 TO

PROFESSIONAL SERVICES AGREEMENT

BETWEEN THE CITY OF COLTON
AND MONUMENT ROW, INC.

IN WITNESS WHEREOF, the Parties have entered into this Amendment No. 2 to Professional Services Agreement as of the 2nd day of August 2023.

CITY OF COLTON

By: _________________________
William R. Smith
City Manager

Attest: _________________________
Stephanie Vargas
Deputy City Clerk

MONUMENT ROW, INC.

By: _________________________
Signature

_________________________
Name (Print)

_________________________
Title (Print)
By: _________________________
Signature

_________________________
Name (Print)

_________________________
Title (Print)

EXHIBIT “A”

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4 (BB&K: 2-12)
23152.06020\1435122.5

COMPENSATION

Compensation to Monument Row, Inc. for the services of this Agreement shall not exceed Ninety-Six Thousand Eight Hundred Ninety Dollars and No Ce nts ($96,890.00) without written approval of City’s City Council.

The original contract and additional task necessary to complete the right of way phase of the Project are as follows:

1. Original Contract $61,590.00

2. Amendment No.1 $26,300.00

3. Amendment No. 2 $ 9,000.00
a. R/W Certification = $2,000.00
b. Utility Relocation Support = $7,000.00
Total Contract Cost $96,890.00

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Attachment: Exhibit A -Monument Contract Amendment No. 2 (4151 : Change Order - Monument ROW, Inc.)

ITEM NO. 6

STAFF REPORT

DATE: AUGUST 1, 2023
TO: HONORABLE MAYOR AND CITY COUNCIL MEMBERS
FROM: BILL SMITH, CITY MANAGER
PREPARED BY: BRIAN DICKINSON, PUBLIC WORKS AND UTILITY SERVICES

DIRECTOR
SUBJECT: APPROVE THE PURCHASE OF A 2024 VHX42 WET/DRY HYRDO EXCAVATOR FROM GAPVAX, INC. FOR THE WATER UTILITY

DIVISION OF THE PUBLIC WORKS & UTILITIES DEPARTMENT,
RESOLUTION NO. R-78-23.

RECOMMENDED ACTION

Staff recommends that the City Council take the following action:

1. Dispense with competitive bidding under Colton Municipal Code Section 3.08.140(C) and approve the Purchase of one (1) 2024 VHX42 Wet/Dry Hydro Excavator for $692,760.16 from GapVax, Inc., through the Sourcewell Cooperative Purchase Program, Contract No. 101211-GPV; and

2. Approve Resolution R-78-23 amending Fiscal Year 2023-24 Budget to appropriate $592,683.16 in the Water Utility Fund from available reserve balance.

BACKGROUND

The City of Colton Water Utility Department maintains and operates a potable water system that consists of approxim ately 169 miles of water distribution pipelines and 10,300 water service connections. In calendar year 2022, water crews responded to approximately 200 water leaks.

Typically, water distribution system repairs require excavation of soil, which is done with the use of a backhoe, dump truck , and a spotter to ensure the backhoe operator does not hit or damage any underground utilities that may be in the way. In the case of an emergency, utility crews are not allowed to dig or excavate in the public right of way without notification to Underground Service Alert (USA) system , which is required to mark out all known utilities in the area designated for digging. This process can take up to 72 hours. At times , this can be a very 6 Packet Pg. 113
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August 1, 2023

Page 2 ends

challenging task, especially in emergency cases. With the use a Hydro Excavator, utility staff are able to minimize equipment brought out to a job site and are able to dig anytime without the having to wait for USA to mark out the work area. The use of a Hydro Excavator also minimizes work place injuries i.e. back injuries, shoulder and neck injuries and lifting and pulling inju ries.

Currently, Water Utility crews utilize the help of Wastewater Collections crews when emergencies arise. The combination vacuum/jetter truck is not ideal for t hese situations and can cause additional maintenance issues and takes time away from Collections crews’ normal business day.

ISSUES/ANALYSIS

Section 3.08.140(C) of the City's Purchasing Ordinance allows the City to dispense with competitive bidding when it is determined “that a competitive bid procedure has been conducted by another public agency and the price to the City is equal to or better than the price to that public agency.” As a local government unit, Sourcewell created a cooperative purchasing contract designed to make the governmental procurement procedure more eff icient by creating competitively bid/priced contracts for goods and services; and providing the customer service necessary to help its members achieve their procurement goals. Sourcewe ll performs all competitive bidding and procurement procedures in accordance with state statutes.

Staff recommends City Council approv e the Purchase of one (1) 2024 VHX42 Wet/Dry Hydro Excavator in the amount of $692,760.16 from GapVax, Inc., through the Sourcewell Cooperative Purchase Program, Contract No. 101211-GPV.

FISCAL IMPACTS

The FY 2023 -24 adopted budget included $100,077 in W ater Utility Fund Vehicle Account Number 521 -8100-8101-4910-0000-000 for the lease purchase of this equipment. However, after evaluating lease purchase options, it was more economical to purchase the vehicle outright as proposed in this staff report. Resolution R-78-23 will appropriate from Water Utility reserve balance the additional $592,683.16 necessary for the purchase . Upon approval of the resolution, sufficient appropriations for the total purchase price of $692,760.16 will be available to complete the purchase.

ALTERNATIVES

1. Provide Alternative Direction.
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August 1, 2023

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ATTACHMENT

1. GapVax Sourcewell Contract 101221-GPV

2. City of Colton GapVax Hydro Excavator Quote

3. Resolution R-78-23 Amending Budget
6 Packet Pg. 115
101221-GPV

Rev. 3/2021 1

Solicitation Number: RFP #101221

CONTRACT

This Contract is between Sourcewell, 202 12th Street Northeast, P.O. Box 219, Staples, MN 56479 (Sourcewell) and GapVax Inc., 575 Central Avenue, Johnstown, PA 15902 (Supplier).

Sourcewell is a State of Minnesota local government unit and service cooperative created under the laws of the State of Minnesota (Minnesota Statutes Section 123A.21) that offers cooperative procurement solutions to government entities. Participation is open to eligible federal, state/province, and municipal governmental entities, higher education, K-12 education, nonprofit, tribal government, and other public entities located in the United States and Canada.

Sourcewell issued a public solicitation for Sewer Vacuum, Hydro-Excavation, and Municipal Pumping Equipment with Related Accessories and Supplies from which Supplier was awarded a contract.

Supplier desires to contract with Sourcewell to provide equipment, products, or services to Sourcewell and the entities that access Sourcewell’s cooperative purchasing contracts (Participating Entities).

1. TERM OF CONTRACT

A. EFFECTIVE DATE. This Contract is effective upon the date of the final signature below.

B. EXPIRATION DATE AND EXTENSION. This Contract expires November 29, 2025, unless it is cancelled sooner pursuant to Article 22. This Contract may be extended one additional year upon the request of Sourcewell and written agreement by Supplier.

C. SURVIVAL OF TERMS. Notwithstanding any expiration or termination of this Contract, all payment obligations incurred prior to expiration or termination will survive, as will the following: Articles 11 through 14 survive the expiration or cancellation of this Contract. All rights will cease upon expiration or termination of this Contract.

2. EQUIPMENT, PRODUCTS, OR SERVICES

A. EQUIPMENT, PRODUCTS, OR SERVICES. Supplier will provide the Equipment, Products, or Services as stated in its Proposal submitted under the Solicitation Number listed above.

DocuSign Envelope ID: D33E99F8-7427-43F0-BAE6-EB472DAF0835

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Attachment: GapVax Sourcewell Contract 101221-GPV (4137 : Purchase - GapVax, Inc.) 101221-GPV

Rev. 3/2021 2

Supplier’s Equipment, Products, or Services Proposal (Proposal) is attached and incorporated into this Contract.

All Equipment and Products provided under this Contract must be new and the current model.

Supplier may offer close-out or refurbished Equipment or Products if they are clearly indicated in Supplier’s product and pricing list. Unless agreed to by the Participating Entities in advance, Equipment or Products must be delivered as operational to the Participating Entity’s site.

This Contract offers an indefinite quantity of sales, and while substantial volume is anticipated, sales and sales volume are not guaranteed.

B. WARRANTY. Supplier warrants that all Equipment, Products, and Services furnished are free from liens and encumbrances, and are free from defects in design, materials, and workmanship.

In addition, Supplier warrants the Equipment, Products, and Services are suitable for and will perform in accordance with the ordinary use for which they are intended. Supplier’s dealers and distributors must agree to assist the Participating Entity in reaching a resolution in any dispute over warranty terms with the manufacturer. Any manufacturer’s warranty that extends beyond the expiration of the Supplier’s warranty will be passed on to the Participating Entity.

C. DEALERS, DISTRIBUTORS, AND/OR RESELLERS. Upon Contract execution and throughout the Contract term, Supplier must provide to Sourcewell a current means to validate or authenticate Supplier’s authorized dealers, distributors, or resellers relative to the Equipment, Products, and Services offered under this Contract, which will be incorporated into this Contract by reference. It is the Supplier’s responsibility to ensure Sourcewell receives the most current information.

3. PRICING

All Equipment, Products, or Services under this Contract will be priced at or below the price stated in Supplier’s Proposal.

When providing pricing quotes to Participating Entities, all pricing quoted must reflect a Participating Entity’s total cost of acquisition. This means that the quoted cost is for delivered Equipment, Products, and Services that are operational for their intended purpose, and includes all costs to the Participating Entity’s requested delivery location.

Regardless of the payment method chosen by the Participating Entity, the total cost associated with any purchase option of the Equipment, Products, or Services must always be disclosed in the pricing quote to the applicable Participating Entity at the time of purchase.

A. SHIPPING AND SHIPPING COSTS. All delivered Equipment and Products must be properly packaged. Damaged Equipment and Products may be rejected. If the damage is not readily apparent at the time of delivery, Supplier must permit the Equipment and Products to be DocuSign Envelope ID: D33E99F8-7427-43F0-BAE6-EB472DAF0835

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Attachment: GapVax Sourcewell Contract 101221-GPV (4137 : Purchase - GapVax, Inc.) 101221-GPV

Rev. 3/2021 3

returned within a reasonable time at no cost to Sourcewell or its Participating Entities.

Participating Entities reserve the right to inspect the Equipment and Products at a reasonable time after delivery where circumstances or conditions prevent effective inspection of the Equipment and Products at the time of delivery. In the event of the delivery of nonconforming Equipment and Products, the Participating Entity will notify the Supplier as soon as possible and the Supplier will replace nonconforming Equipment and Products with conforming Equipment and Products that are acceptable to the Participating Entity.

Supplier must arrange for and pay for the return shipment on Equipment and Products that arrive in a defective or inoperable condition.

Sourcewell may declare the Supplier in breach of this Contract if the Supplier intentionally delivers substandard or inferior Equipment or Products.

B. SALES TAX. Each Participating Entity is responsible for supplying the Supplier with valid tax- exemption certification(s). When ordering, a Participating Entity must indicate if it is a tax- exempt entity.

C. HOT LIST PRICING. At any time during this Contract, Supplier may offer a specific selection of Equipment, Products, or Services at discounts greater than those listed in the Contract.

When Supplier determines it will offer Hot List Pricing, it must be submitted electronically to Sourcewell in a line-item format. Equipment, Products, or Services may be added or removed from the Hot List at any time through a Sourcewell Price and Product Change Form as defined in Article 4 below.

Hot List program and pricing may also be used to discount and liquidate close-out and discontinued Equipment and Products as long as those close-out and discontinued items are clearly identified as such. Current ordering process and administrative fees apply. Hot List Pricing must be published and made available to all Participating Entities.

4. PRODUCT AND PRICING CHANGE REQUESTS

Supplier may request Equipment, Product, or Service changes, additions, or deletions at any time. All requests must be made in writing by submitting a signed Sourcewell Price and Product Change Request Form to the assigned Sourcewell Supplier Development Administrator. This approved form is available from the assigned Sourcewell Supplier Development Administrator.

At a minimum, the request must:

• Identify the applicable Sourcewell contract number;
• Clearly specify the requested change;
• Provide sufficient detail to justify the requested change; DocuSign Envelope ID: D33E99F8-7427-43F0-BAE6-EB472DAF0835

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• Individually list all Equipment, Products, or Services affected by the requested change, along with the requested change (e.g., addition, deletion, price change); and • Include a complete restatement of pricing documentation in Microsoft Excel with the effective date of the modified pricing, or product addition or deletion. The new pricing restatement must include all Equipment, Products, and Services offered, even for those items where pricing remains unchanged.

A fully executed Sourcewell Price and Product Change Request Form will become an amendment to this Contract and will be incorporated by reference.

5. PARTICIPATION, CONTRACT ACCESS, AND PARTICIPATING ENTITY REQUIREMENTS

A. PARTICIPATION. Sourcewell’s cooperative contracts are available and open to public and nonprofit entities across the United States and Canada; such as federal, state/province, municipal, K-12 and higher education, tribal government, and other public entities.

The benefits of this Contract should be available to all Participating Entities that can legally access the Equipment, Products, or Services under this Contract. A Participating Entity’s authority to access this Contract is determined through its cooperative purchasing, interlocal, or joint powers laws. Any entity accessing benefits of this Contract will be considered a Service Member of Sourcewell during such time of access. Supplier understands that a Participating Entity’s use of this Contract is at the Participating Entity’s sole convenience and Participating Entities reserve the right to obtain like Equipment, Products, or Services from any other source.

Supplier is responsible for familiarizing its sales and service forces with Sourcewell contract use eligibility requirements and documentation and will encourage potential participating entities to join Sourcewell. Sourcewell reserves the right to add and remove Participating Entities to its roster during the term of this Contract.

B. PUBLIC FACILITIES. Supplier’s employees may be required to perform work at government- owned facilities, including schools. Supplier’s employees and agents must conduct themselves in a professional manner while on the premises, and in accordance with Participating Entity policies and procedures, and all applicable laws.

6. PARTICIPATING ENTITY USE AND PURCHASING

A. ORDERS AND PAYMENT. To access the contracted Equipment, Products, or Services under this Contract, a Participating Entity must clearly indicate to Supplier that it intends to access this Contract; however, order flow and procedure will be developed jointly between Sourcewell and Supplier. Typically, a Participating Entity will issue an order directly to Supplier or its authorized subsidiary, distributor, dealer, or reseller. If a Participating Entity issues a purchase order, it may use its own forms, but the purchase order should clearly note the applicable Sourcewell DocuSign Envelope ID: D33E99F8-7427-43F0-BAE6-EB472DAF0835

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contract number. All Participating Entity orders under this Contract must be issued prior to expiration or cancellation of this Contract; however, Supplier performance, Participating Entity payment obligations, and any applicable warranty periods or other Supplier or Participating Entity obligations may extend beyond the term of this Contract.

Supplier’s acceptable forms of payment are included in its attached Proposal. Participating Entities will be solely responsible for payment and Sourcewell will have no liability for any unpaid invoice of any Participating Entity.

B. ADDITIONAL TERMS AND CONDITIONS/PARTICIPATING ADDENDUM. Additional terms and conditions to a purchase order, or other required transaction documentation, may be negotiated between a Participating Entity and Supplier, such as job or industry-specific requirements, legal requirements (e.g., affirmative action or immigration status requirements), or specific local policy requirements. Some Participating Entities may require the use of a Participating Addendum; the terms of which will be negotiated directly between the Participating Entity and the Supplier. Any negotiated additional terms and conditions must never be less favorable to the Participating Entity than what is contained in this Contract.

C. SPECIALIZED SERVICE REQUIREMENTS. In the event that the Participating Entity requires service or specialized performance requirements not addressed in this Contract (such as e- commerce specifications, specialized delivery requirements, or other specifications and requirements), the Participating Entity and the Supplier may enter into a separate, standalone agreement, apart from this Contract. Sourcewell, including its agents and employees, will not be made a party to a claim for breach of such agreement.

D. TERMINATION OF ORDERS. Participating Entities may terminate an order, in whole or in part, immediately upon notice to Supplier in the event of any of the following events:

1. The Participating Entity fails to receive funding or appropriation from its governing body at levels sufficient to pay for the equipment, products, or services to be purchased; or

2. Federal, state, or provincial laws or regulations prohibit the purchase or change the Participating Entity’s requirements.

E. GOVERNING LAW AND VENUE. The governing law and venue for any action related to a Participating Entity’s order will be determined by the Participating Entity making the purchase.

7. CUSTOMER SERVICE

A. PRIMARY ACCOUNT REPRESENTATIVE. Supplier will assign an Account Representative to Sourcewell for this Contract and must provide prompt notice to Sourcewell if that person is changed. The Account Representative will be responsible for:

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• Maintenance and management of this Contract;
• Timely response to all Sourcewell and Participating Entity inquiries; and • Business reviews to Sourcewell and Participating Entities, if applicable.

B. BUSINESS REVIEWS. Supplier must perform a minimum of one business review with Sourcewell per contract year. The business review will cover sales to Participating Entities, pricing and contract terms, administrative fees, sales data reports, supply issues, customer issues, and any other necessary information.

8. REPORT ON CONTRACT SALES ACTIVITY AND ADMINISTRATIVE FEE PAYMENT

A. CONTRACT SALES ACTIVITY REPORT. Each calendar quarter, Supplier must provide a contract sales activity report (Report) to the Sourcewell Supplier Development Administrator assigned to this Contract. Reports are due no later than 45 days after the end of each calendar quarter. A Report must be provided regardless of the number or amount of sales during that quarter (i.e., if there are no sales, Supplier must submit a report indicating no sales were made).

The Report must contain the following fields:

• Participating Entity Name (e.g., City of Staples Highway Department); • Participating Entity Physical Street Address;
• Participating Entity City;
• Participating Entity State/Province;
• Participating Entity Zip/Postal Code;
• Participating Entity Contact Name;
• Participating Entity Contact Email Address;
• Participating Entity Contact Telephone Number;
• Sourcewell Assigned Entity/Participating Entity Number; • Item Purchased Description;
• Item Purchased Price;
• Sourcewell Administrative Fee Applied; and
• Date Purchase was invoiced/sale was recognized as revenue by Supplier.

B. ADMINISTRATIVE FEE. In consideration for the support and services provided by Sourcewell, the Supplier will pay an administrative fee to Sourcewell on all Equipment, Products, and Services provided to Participating Entities. The Administrative Fee must be included in, and not added to, the pricing. Supplier may not charge Participating Entities more than the contracted price to offset the Administrative Fee.

The Supplier will submit payment to Sourcewell for the percentage of administrative fee stated in the Proposal multiplied by the total sales of all Equipment, Products, and Services purchased DocuSign Envelope ID: D33E99F8-7427-43F0-BAE6-EB472DAF0835

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by Participating Entities under this Contract during each calendar quarter. Payments should note the Supplier’s name and Sourcewell-assigned contract number in the memo; and must be mailed to the address above “Attn: Accounts Receivable” or remitted electronically to Sourcewell’s banking institution per Sourcewell’s Finance department instructions. Payments must be received no later than 45 calendar days after the end of each calendar quarter.

Supplier agrees to cooperate with Sourcewell in auditing transactions under this Contract to ensure that the administrative fee is paid on all items purchased under this Contract.

In the event the Supplier is delinquent in any undisputed administrative fees, Sourcewell reserves the right to cancel this Contract and reject any proposal submitted by the Supplier in any subsequent solicitation. In the event this Contract is cancelled by either party prior to the Contract’s expiration date, the administrative fee payment will be due no more than 30 days from the cancellation date.

9. AUTHORIZED REPRESENTATIVE

Sourcewell's Authorized Representative is its Chief Procurement Officer.

Supplier’s Authorized Representative is the person named in the Supplier’s Proposal. If Supplier’s Authorized Representative changes at any time during this Contract, Supplier must promptly notify Sourcewell in writing.

10. AUDIT, ASSIGNMENT, AMENDMENTS, WAIVER, AND CONTRACT COMPLETE

A. AUDIT. Pursuant to Minnesota Statutes Section 16C.05, subdivision 5, the books, records, documents, and accounting procedures and practices relevant to this Agreement are subject to examination by Sourcewell or the Minnesota State Auditor for a minimum of six years from the end of this Contract. This clause extends to Participating Entities as it relates to business conducted by that Participating Entity under this Contract.

B. ASSIGNMENT. Neither party may assign or otherwise transfer its rights or obligations under this Contract without the prior written consent of the other party and a fully executed assignment agreement. Such consent will not be unreasonably withheld. Any prohibited assignment will be invalid.

C. AMENDMENTS. Any amendment to this Contract must be in writing and will not be effective until it has been duly executed by the parties.

D. WAIVER. Failure by either party to take action or assert any right under this Contract will not be deemed a waiver of such right in the event of the continuation or repetition of the circumstances giving rise to such right. Any such waiver must be in writing and signed by the parties.

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E. CONTRACT COMPLETE. This Contract represents the complete agreement between the parties. No other understanding regarding this Contract, whether written or oral, may be used to bind either party.For any conflict between the attached Proposal and the terms set out in Articles 1-22 of this Contract, the terms of Articles 1-22 will govern.

F. RELATIONSHIP OF THE PARTIES. The relationship of the parties is one of independent contractors, each free to exercise judgment and discretion with regard to the conduct of their respective businesses. This Contract does not create a partnership, joint venture, or any other relationship such as master-servant, or principal-agent.

11. INDEMNITY AND HOLD HARMLESS

Supplier must indemnify, defend, save, and hold Sourcewell and its Participating Entities, including their agents and employees, harmless from any claims or causes of action, including attorneys’ fees incurred by Sourcewell or its Participating Entities, arising out of any act or omission in the performance of this Contract by the Supplier or its agents or employees; this indemnification includes injury or death to person(s) or property alleged to have been caused by some defect in the Equipment, Products, or Services under this Contract to the extent the Equipment, Product, or Service has been used according to its specifications. Sourcewell’s responsibility will be governed by the State of Minnesota’s Tort Liability Act (Minnesota Statutes Chapter 466) and other applicable law.

12. GOVERNMENT DATA PRACTICES

Supplier and Sourcewell must comply with the Minnesota Government Data Practices Act, Minnesota Statutes Chapter 13, as it applies to all data provided by or provided to Sourcewell under this Contract and as it applies to all data created, collected, received, stored, used, maintained, or disseminated by the Supplier under this Contract.

13. INTELLECTUAL PROPERTY, PUBLICITY, MARKETING, AND ENDORSEMENT

A. INTELLECTUAL PROPERTY

1. Grant of License. During the term of this Contract:
a. Sourcewell grants to Supplier a royalty-free, worldwide, non-exclusive right and license to use thetrademark(s) provided to Supplier by Sourcewell in advertising and promotional materials for the purpose of marketing Sourcewell’s relationship with Supplier.
b. Supplier grants to Sourcewell a royalty-free, worldwide, non-exclusive right and license to use Supplier’s trademarks in advertising and promotional materials for the purpose of marketing Supplier’s relationship with Sourcewell.

2. Limited Right of Sublicense. The right and license granted herein includes a limited right of each party to grant sublicenses to their respective subsidiaries, distributors, dealers, DocuSign Envelope ID: D33E99F8-7427-43F0-BAE6-EB472DAF0835

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resellers, marketing representatives, and agents (collectively “Permitted Sublicensees”) in advertising and promotional materials for the purpose of marketing the Parties’ relationship to Participating Entities. Any sublicense granted will be subject to the terms and conditions of this Article. Each party will be responsible for any breach of this Article by any of their respective sublicensees.

3. Use; Quality Control.
a. Neither party may alter the other party’s trademarks from the form provided and must comply with removal requests as to specific uses of its trademarks or logos.
b. Each party agrees to use, and to cause its Permitted Sublicensees to use, the other party’s trademarks only in good faith and in a dignified manner consistent with such party’s use of the trademarks. Upon written notice to the breaching party, the breaching party has 30 days of the date of the written notice to cure the breach or the license will be terminated.

4. As applicable, Supplier agrees to indemnify and hold harmless Sourcewell and its Participating Entities against any and all suits, claims, judgments, and costs instituted or recovered against Sourcewell or Participating Entities by any person on account of the use of any Equipment or Products by Sourcewell or its Participating Entities supplied by Supplier in violation of applicable patent or copyright laws.

5. Termination. Upon the termination of this Contract for any reason, each party, including Permitted Sublicensees, will have 30 days to remove all Trademarks from signage, websites, and the like bearing the other party’s name or logo (excepting Sourcewell’s pre-printed catalog of suppliers which may be used until the next printing). Supplier must return all marketing and promotional materials, including signage, provided by Sourcewell, or dispose of it according to Sourcewell’s written directions.

B. PUBLICITY. Any publicity regarding the subject matter of this Contract must not be released without prior written approval from the Authorized Representatives. Publicity includes notices, informational pamphlets, press releases, research, reports, signs, and similar public notices prepared by or for the Supplier individually or jointly with others, or any subcontractors, with respect to the program, publications, or services provided resulting from this Contract.

C. MARKETING. Any direct advertising, marketing, or offers with Participating Entities must be approved by Sourcewell. Send all approval requests to the Sourcewell Supplier Development Administrator assigned to this Contract.

D. ENDORSEMENT. The Supplier must not claim that Sourcewell endorses its Equipment, Products, or Services.

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14. GOVERNING LAW, JURISDICTION, AND VENUE

The substantive and procedural laws of the State of Minnesota will govern this Contract. Venue for all legal proceedings arising out of this Contract, or its breach, must be in the appropriate state court in Todd County, Minnesota or federal court in Fergus Falls, Minnesota.

15. FORCE MAJEURE

Neither party to this Contract will be held responsible for delay or default caused by acts of God or other conditions that are beyond that party’s reasonable control. A party defaulting under this provision must provide the other party prompt written notice of the default.

16. SEVERABILITY

If any provision of this Contract is found by a court of competent jurisdiction to be illegal, unenforceable, or void then both parties will be relieved from all obligations arising from that provision. If the remainder of this Contract is capable of being performed, it will not be affected by such determination or finding and must be fully performed.

17. PERFORMANCE, DEFAULT, AND REMEDIES

A. PERFORMANCE. During the term of this Contract, the parties will monitor performance and address unresolved contract issues as follows:

1. Notification. The parties must promptly notify each other of any known dispute and work in good faith to resolve such dispute within a reasonable period of time. If necessary, Sourcewell and the Supplier will jointly develop a short briefing document that describes the issue(s), relevant impact, and positions of both parties.

2. Escalation. If parties are unable to resolve the issue in a timely manner, as specified above, either Sourcewell or Supplier may escalate the resolution of the issue to a higher level of management. The Supplier will have 30 calendar days to cure an outstanding issue.

3. Performance while Dispute is Pending. Notwithstanding the existence of a dispute, the Supplier must continue without delay to carry out all of its responsibilities under the Contract that are not affected by the dispute. If the Supplier fails to continue without delay to perform its responsibilities under the Contract, in the accomplishment of all undisputed work, the Supplier will bear any additional costs incurred by Sourcewell and/or its Participating Entities as a result of such failure to proceed.

B. DEFAULT AND REMEDIES. Either of the following constitutes cause to declare this Contract, or any Participating Entity order under this Contract, in default:

1. Nonperformance of contractual requirements, or

2. A material breach of any term or condition of this Contract.

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The party claiming default must provide written notice of the default, with 30 calendar days to cure the default. Time allowed for cure will not diminish or eliminate any liability for liquidated or other damages. If the default remains after the opportunity for cure, the non-defaulting party may:

• Exercise any remedy provided by law or equity, or
• Terminate the Contract or any portion thereof, including any orders issued against the Contract.

18. INSURANCE

A. REQUIREMENTS. At its own expense, Supplier must maintain insurance policy(ies) in effect at all times during the performance of this Contract with insurance company(ies) licensed or authorized to do business in the State of Minnesota having an “AM BEST” rating of A- or better, with coverage and limits of insurance not less than the following:

1. Workers’ Compensation and Employer’s Liability.

Workers’ Compensation: As required by any applicable law or regulation.

Employer's Liability Insurance: must be provided in amounts not less than listed below:

Minimum limits:
$500,000 each accident for bodily injury by accident
$500,000 policy limit for bodily injury by disease
$500,000 each employee for bodily injury by disease

2. Commercial General Liability Insurance. Supplier will maintain insurance covering its operations, with coverage on an occurrence basis, and must be subject to terms no less broad than the Insurance Services Office (“ISO”) Commercial General Liability Form CG0001 (2001 or newer edition), or equivalent. At a minimum, coverage must include liability arising from premises, operations, bodily injury and property damage, independent contractors, products-completed operations including construction defect, contractual liability, blanket contractual liability, and personal injury and advertising injury. All required limits, terms and conditions of coverage must be maintained during the term of this Contract.

Minimum Limits:
$1,000,000 each occurrence Bodily Injury and Property Damage $1,000,000 Personal and Advertising Injury
$2,000,000 aggregate for Products-Completed operations
$2,000,000 general aggregate

3. Commercial Automobile Liability Insurance. During the term of this Contract, Supplier will maintain insurance covering all owned, hired, and non-owned automobiles in limits of liability not less than indicated below. The coverage must be subject to terms DocuSign Envelope ID: D33E99F8-7427-43F0-BAE6-EB472DAF0835

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no less broad than ISO Business Auto Coverage Form CA 0001 (2010 edition or newer), or equivalent.

Minimum Limits:
$1,000,000 each accident, combined single limit

4. Umbrella Insurance. During the term of this Contract, Supplier will maintain umbrella coverage over Employer’s Liability, Commercial General Liability, and Commercial Automobile.

Minimum Limits:
$2,000,000

5. Network Security and Privacy Liability Insurance. During the term of this Contract, Supplier will maintain coverage for network security and privacy liability. The coverage may be endorsed on another form of liability coverage or written on a standalone policy. The insurance must cover claims which may arise from failure of Supplier’s security resulting in, but not limited to, computer attacks, unauthorized access, disclosure of not public data – including but not limited to, confidential or private information, transmission of a computer virus, or denial of service.

Minimum limits:
$2,000,000 per occurrence
$2,000,000 annual aggregate

Failure of Supplier to maintain the required insurance will constitute a material breach entitling Sourcewell to immediately terminate this Contract for default.

B. CERTIFICATES OF INSURANCE. Prior to commencing under this Contract, Supplier must furnish to Sourcewell a certificate of insurance, as evidence of the insurance required under this Contract. Prior to expiration of the policy(ies), renewal certificates must be mailed to Sourcewell, 202 12th Street Northeast, P.O. Box 219, Staples, MN 56479 or sent to the Sourcewell Supplier Development Administrator assigned to this Contract. The certificates must be signed by a person authorized by the insurer(s) to bind coverage on their behalf.

Failure to request certificates of insurance by Sourcewell, or failure of Supplier to provide certificates of insurance, in no way limits or relieves Supplier of its duties and responsibilities in this Contract.

C. ADDITIONAL INSURED ENDORSEMENT AND PRIMARY AND NON-CONTRIBUTORY INSURANCE CLAUSE. Supplier agrees to list Sourcewell and its Participating Entities, including their officers, agents, and employees, as an additional insured under the Supplier’s commercial general liability insurance policy with respect to liability arising out of activities, “operations,” or “work” performed by or on behalf of Supplier, and products and completed operations of Supplier. The policy provision(s) or endorsement(s) must further provide that coverage is DocuSign Envelope ID: D33E99F8-7427-43F0-BAE6-EB472DAF0835

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primary and not excess over or contributory with any other valid, applicable, and collectible insurance or self-insurance in force for the additional insureds.

D. WAIVER OF SUBROGATION. Supplier waives and must require (by endorsement or otherwise) all its insurers to waive subrogation rights against Sourcewell and other additional insureds for losses paid under the insurance policies required by this Contract or other insurance applicable to the Supplier or its subcontractors. The waiver must apply to all deductibles and/or self-insured retentions applicable to the required or any other insurance maintained by the Supplier or its subcontractors. Where permitted by law, Supplier must require similar written express waivers of subrogation and insurance clauses from each of its subcontractors.

E. UMBRELLA/EXCESS LIABILITY/SELF-INSURED RETENTION. The limits required by this Contract can be met by either providing a primary policy or in combination with umbrella/excess liability policy(ies), or self-insured retention.

19. COMPLIANCE

A. LAWS AND REGULATIONS. All Equipment, Products, or Services provided under this Contract must comply fully with applicable federal laws and regulations, and with the laws in the states and provinces in which the Equipment, Products, or Services are sold.

B. LICENSES. Supplier must maintain a valid and current status on all required federal, state/provincial, and local licenses, bonds, and permits required for the operation of the business that the Supplier conducts with Sourcewell and Participating Entities.

20. BANKRUPTCY, DEBARMENT, OR SUSPENSION CERTIFICATION

Supplier certifies and warrants that it is not in bankruptcy or that it has previously disclosed in writing certain information to Sourcewell related to bankruptcy actions. If at any time during this Contract Supplier declares bankruptcy, Supplier must immediately notify Sourcewell in writing.

Supplier certifies and warrants that neither it nor its principals are presently debarred, suspended, proposed for debarment, declared ineligible, or voluntarily excluded from programs operated by the State of Minnesota; the United States federal government or the Canadian government, as applicable; or any Participating Entity. Supplier certifies and warrants that neither it nor its principals have been convicted of a criminal offense related to the subject matter of this Contract. Supplier further warrants that it will provide immediate written notice to Sourcewell if this certification changes at any time.

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21. PROVISIONS FOR NON-UNITED STATES FEDERAL ENTITY PROCUREMENTS UNDER

UNITED STATES FEDERAL AWARDS OR OTHER AWARDS

Participating Entities that use United States federal grant or FEMA funds to purchase goods or services from this Contract may be subject to additional requirements including the procurement standards of the Uniform Administrative Requirements, Cost Principles and Audit Requirements for Federal Awards, 2 C.F.R. § 200. Participating Entities may have additional requirements based on specific funding source terms or conditions. Within this Article, all references to “federal” should be interpreted to mean the United States federal government.

The following list only applies when a Participating Entity accesses Supplier’s Equipment, Products, or Services with United States federal funds.

A. EQUAL EMPLOYMENT OPPORTUNITY. Except as otherwise provided under 41 C.F.R. § 60, all contracts that meet the definition of “federally assisted construction contract” in 41 C.F.R. § 60-

1.3 must include the equal opportunity clause provided under 41 C.F.R. §60-1.4(b), in accordance with Executive Order 11246, “Equal Employment Opportunity” (30 FR 12319, 12935, 3 C.F.R. §, 1964-1965 Comp., p. 339), as amended by Executive Order 11375, “Amending Executive Order 11246 Relating to Equal Employment Opportunity,” and implementing regulations at 41 C.F.R. § 60, “Office of Federal Contract Compliance Programs, Equal Employment Opportunity, Department of Labor.” The equal opportunity clause is incorporated herein by reference.

B. DAVIS-BACON ACT, AS AMENDED (40 U.S.C. § 3141-3148). When required by federal program legislation, all prime construction contracts in excess of $2,000 awarded by non- federal entities must include a provision for compliance with the Davis-Bacon Act (40 U.S.C. § 3141-3144, and 3146-3148) as supplemented by Department of Labor regulations (29 C.F.R. § 5, “Labor Standards Provisions Applicable to Contracts Covering Federally Financed and Assisted Construction”). In accordance with the statute, contractors must be required to pay wages to laborers and mechanics at a rate not less than the prevailing wages specified in a wage determination made by the Secretary of Labor. In addition, contractors must be required to pay wages not less than once a week. The non-federal entity must place a copy of the current prevailing wage determination issued by the Department of Labor in each solicitation. The decision to award a contract or subcontract must be conditioned upon the acceptance of the wage determination. The non-federal entity must report all suspected or reported violations to the federal awarding agency. The contracts must also include a provision for compliance with the Copeland “Anti-Kickback” Act (40 U.S.C. § 3145), as supplemented by Department of Labor regulations (29 C.F.R. § 3, “Contractors and Subcontractors on Public Building or Public Work Financed in Whole or in Part by Loans or Grants from the United States”). The Act provides that each contractor or subrecipient must be prohibited from inducing, by any means, any person employed in the construction, completion, or repair of public work, to give up any part of the compensation to which he or she is otherwise entitled. The non-federal entity must report all suspected or reported violations to the federal awarding agency. Supplier must be in compliance with all applicable Davis-Bacon Act provisions.

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C. CONTRACT WORK HOURS AND SAFETY STANDARDS ACT (40 U.S.C. § 3701-3708). Where applicable, all contracts awarded by the non-federal entity in excess of $100,000 that involve the employment of mechanics or laborers must include a provision for compliance with 40 U.S.C. §§ 3702 and 3704, as supplemented by Department of Labor regulations (29 C.F.R. § 5).

Under 40 U.S.C. § 3702 of the Act, each contractor must be required to compute the wages of every mechanic and laborer on the basis of a standard work week of 40 hours. Work in excess of the standard work week is permissible provided that the worker is compensated at a rate of not less than one and a half times the basic rate of pay for all hours worked in excess of 40 hours in the work week. The requirements of 40 U.S.C. § 3704 are applicable to construction work and provide that no laborer or mechanic must be required to work in surroundings or under working conditions which are unsanitary, hazardous or dangerous. These requirements do not apply to the purchases of supplies or materials or articles ordinarily available on the open market, or contracts for transportation or transmission of intelligence. This provision is hereby incorporated by reference into this Contract. Supplier certifies that during the term of an award for all contracts by Sourcewell resulting from this procurement process, Supplier must comply with applicable requirements as referenced above.

D. RIGHTS TO INVENTIONS MADE UNDER A CONTRACT OR AGREEMENT. If the federal award meets the definition of “funding agreement” under 37 C.F.R. § 401.2(a) and the recipient or subrecipient wishes to enter into a contract with a small business firm or nonprofit organization regarding the substitution of parties, assignment or performance of experimental, developmental, or research work under that “funding agreement,” the recipient or subrecipient must comply with the requirements of 37 C.F.R. § 401, “Rights to Inventions Made by Nonprofit Organizations and Small Business Firms Under Government Grants, Contracts and Cooperative Agreements,” and any implementing regulations issued by the awarding agency. Supplier certifies that during the term of an award for all contracts by Sourcewell resulting from this procurement process, Supplier must comply with applicable requirements as referenced above.

E. CLEAN AIR ACT (42 U.S.C. § 7401-7671Q.) AND THE FEDERAL WATER POLLUTION CONTROL ACT (33 U.S.C. § 1251-1387). Contracts and subgrants of amounts in excess of $150,000 require the non-federal award to agree to comply with all applicable standards, orders or regulations issued pursuant to the Clean Air Act (42 U.S.C. § 7401- 7671q) and the Federal Water Pollution Control Act as amended (33 U.S.C. § 1251- 1387). Violations must be reported to the Federal awarding agency and the Regional Office of the Environmental Protection Agency (EPA).

Supplier certifies that during the term of this Contract will comply with applicable requirements as referenced above.

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Attachment: GapVax Sourcewell Contract 101221-GPV (4137 : Purchase - GapVax, Inc.) 101221-GPV

Rev. 3/2021 16

of parties debarred, suspended, or otherwise excluded by agencies, as well as parties declared ineligible under statutory or regulatory authority other than Executive Order 12549. Supplier certifies that neither it nor its principals are presently debarred, suspended, proposed for debarment, declared ineligible, or voluntarily excluded from participation by any federal department or agency.

G. BYRD ANTI-LOBBYING AMENDMENT, AS AMENDED (31 U.S.C. § 1352). Suppliers must file any required certifications. Suppliers must not have used federal appropriated funds to pay any person or organization for influencing or attempting to influence an officer or employee of any agency, a member of Congress, officer or employee of Congress, or an employee of a member of Congress in connection with obtaining any federal contract, grant, or any other award covered by 31 U.S.C. § 1352. Suppliers must disclose any lobbying with non-federal funds that takes place in connection with obtaining any federal award. Such disclosures are forwarded from tier to tier up to the non-federal award. Suppliers must file all certifications and disclosures required by, and otherwise comply with, the Byrd Anti-Lobbying Amendment (31 U.S.C. § 1352).

H. RECORD RETENTION REQUIREMENTS. To the extent applicable, Supplier must comply with the record retention requirements detailed in 2 C.F.R. § 200.333. The Supplier further certifies that it will retain all records as required by 2 C.F.R. § 200.333 for a period of 3 years after grantees or subgrantees submit final expenditure reports or quarterly or annual financial reports, as applicable, and all other pending matters are closed.

I. ENERGY POLICY AND CONSERVATION ACT COMPLIANCE. To the extent applicable, Supplier must comply with the mandatory standards and policies relating to energy efficiency which are contained in the state energy conservation plan issued in compliance with the Energy Policy and Conservation Act.

J. BUY AMERICAN PROVISIONS COMPLIANCE. To the extent applicable, Supplier must comply with all applicable provisions of the Buy American Act. Purchases made in accordance with the Buy American Act must follow the applicable procurement rules calling for free and open competition.

K. ACCESS TO RECORDS (2 C.F.R. § 200.336). Supplier agrees that duly authorized representatives of a federal agency must have access to any books, documents, papers and records of Supplier that are directly pertinent to Supplier’s discharge of its obligations under this Contract for the purpose of making audits, examinations, excerpts, and transcriptions. The right also includes timely and reasonable access to Supplier’s personnel for the purpose of interview and discussion relating to such documents.

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Attachment: GapVax Sourcewell Contract 101221-GPV (4137 : Purchase - GapVax, Inc.) 101221-GPV

Rev. 3/2021 17

and Recovery Act. The requirements of Section 6002 include procuring only items designated in guidelines of the Environmental Protection Agency (EPA) at 40 C.F.R. § 247 that contain the highest percentage of recovered materials practicable, consistent with maintaining a satisfactory level of competition, where the purchase price of the item exceeds $10,000 or the value of the quantity acquired during the preceding fiscal year exceeded $10,000; procuring solid waste management services in a manner that maximizes energy and resource recovery; and establishing an affirmative procurement program for procurement of recovered materials identified in the EPA guidelines.

M. FEDERAL SEAL(S), LOGOS, AND FLAGS. The Supplier not use the seal(s), logos, crests, or reproductions of flags or likenesses of Federal agency officials without specific pre-approval.

N. NO OBLIGATION BY FEDERAL GOVERNMENT. The U.S. federal government is not a party to this Contract or any purchase by an Participating Entity and is not subject to any obligations or liabilities to the Participating Entity, Supplier, or any other party pertaining to any matter resulting from the Contract or any purchase by an authorized user.

O. PROGRAM FRAUD AND FALSE OR FRAUDULENT STATEMENTS OR RELATED ACTS. The Contractor acknowledges that 31 U.S.C. 38 (Administrative Remedies for False Claims and Statements) applies to the Supplier’s actions pertaining to this Contract or any purchase by a Participating Entity.

P. FEDERAL DEBT. The Supplier certifies that it is non-delinquent in its repayment of any federal debt. Examples of relevant debt include delinquent payroll and other taxes, audit disallowance, and benefit overpayments.

Q. CONFLICTS OF INTEREST. The Supplier must notify the U.S. Office of General Services, Sourcewell, and Participating Entity as soon as possible if this Contract or any aspect related to the anticipated work under this Contract raises an actual or potential conflict of interest (as described in 2 C.F.R. Part 200). The Supplier must explain the actual or potential conflict in writing in sufficient detail so that the U.S. Office of General Services, Sourcewell, and Participating Entity are able to assess the actual or potential conflict; and provide any additional information as necessary or requested.

R. U.S. EXECUTIVE ORDER 13224. The Supplier, and its subcontractors, must comply with U.S.

Executive Order 13224 and U.S. Laws that prohibit transactions with and provision of resources and support to individuals and organizations associated with terrorism.

S. PROHIBITION ON CERTAIN TELECOMMUNICATIONS AND VIDEO SURVEILLANCE SERVICES OR EQUIPMENT. To the extent applicable, Supplier certifies that during the term of this Contract it will comply with applicable requirements of 2 C.F.R. § 200.216.

DocuSign Envelope ID: D33E99F8-7427-43F0-BAE6-EB472DAF0835

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Rev. 3/2021 18

T. DOMESTIC PREFERENCES FOR PROCUREMENTS. To the extent applicable, Supplier certifies that during the term of this Contract will comply with applicable requirements of 2 C.F.R. § 200.322.

22. CANCELLATION

Sourcewell or Supplier may cancel this Contract at any time, with or without cause, upon 60 days’ written notice to the other party. However, Sourcewell may cancel this Contract immediately upon discovery of a material defect in any certification made in Supplier’s Proposal. Cancellation of this Contract does not relieve either party of financial, product, or service obligations incurred or accrued prior to cancellation.

Sourcewell GapVax Inc.

By: __________________________ By: __________________________ Jeremy Schwartz Gary A. Poborsky
Title: Chief Procurement Officer Title: President

Date: ________________________

Approved:

By: __________________________
Chad Coauette
Title: Executive Director/CEO

Date: ________________________

DocuSign Envelope ID: D33E99F8-7427-43F0-BAE6-EB472DAF0835 12/20/2021 | 11:24 AM CST
11/23/2021 | 8:50 PM CST
12/20/2021 | 11:25 AM CST

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Attachment: GapVax Sourcewell Contract 101221-GPV (4137 : Purchase - GapVax, Inc.) RFP 101221 - Sewer Vacuum, Hydro-Excavation, and Municipal Pumping Equipment with Related Accessories and Supplies

Vendor Details
Company Name: GapVax Inc
Address:
575 Central Ave.

Johnstown, PA 15902
Contact: Matt Hughes
Email: [email protected]
Phone: 814-535-6766 357
Fax: 814-539-3617
HST#: 25-1633228
Submission Details
Created On: Wednesday September 01, 2021 09:42:15
Submitted On: Tuesday October 12, 2021 14:06:26
Submitted By: Matt Hughes
Email: [email protected]
Transaction #: 8fa7ef9f-d273-42c6-9d49-164f2c639801
Submitter's IP Address: 207.255.5.150
Bid Number: RFP 101221 Vendor Name: GapVax Inc
DocuSign Envelope ID: D33E99F8-7427-43F0-BAE6-EB472DAF0835

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Attachment: GapVax Sourcewell Contract 101221-GPV (4137 : Purchase - GapVax, Inc.) SOURCEWELL CONTRACT NO. 101221-GPV

PREPARED BY
GapVax, Inc
575 Central Ave.

Johnstown, PA 15902

PREPARED FOR
City of Colton
QUOTE ID UPDATED:
07/06/2323015 REV 1
QUOTE

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Attachment: City of Colton GapVax Hydro Excavator Quote (4137 : Purchase - GapVax, Inc.) 2024 VHX42 WET/DRY HYDRO EXCAVATOR
QUOTE ID: 23015 REV 1
July 6, 2023

ALPHA DESCRIPTION NOTES QTY

CHA CHASSIS OPTIONS '--
CHA001 2024 WESTERN STAR 47X-SB - 430 HP (FOR VHX42) - AUTOMATIC TRANSMISSION 1 CUMMINS X12-430 V RATED FOR 430 HP @ 1900 RPM AND 1650 LB-FT @ 1000 RPM '-- ALLISON 4500 RDS-P TRANSMISSION '--
275'' WHEELBASE (209'' CA) '--
20,000 LB FRONT AXLE '--
44,000 LB REAR AXLE '--
CAB PAINTED FACTORY WHITE 1
CURRENT CARB EMISSIONS, CALIFORNIA AND NEW JERSEY 1

A DEBRIS BODY OPTIONS '--
STD 7.5 USABLE YARD DEBRIS TANK MADE OF HIGH STRENGTH STEEL STANDARD

STD BOLT-ON CYCLONES AND CYCLONE DUMP CHUTE STANDARD

STD TOP-LOADING MATERIAL BACKED BODY INLET STANDARD

STD FULL-OPENING REAR TAILGATE STANDARD

STD FOUR HYDRAULIC REAR DOOR LOCKS STANDARD

STD DUAL TAILGATE LIFT CYLINDERS STANDARD

STD FRONT MOUNTED HOIST CYLINDER, POWER UP AND DOWN STANDARD A2A DECANT AT BOTTOM OF TAILGATE - 6" BRASS LEVER VALVE 1 A3 LIQUID LEVEL INDICATOR ON TAILGATE 1
A40-VHX42 VHX42 TAILGATE LOCKS VHX42 ONLY REQUIRED
A350J-
VHX42 UPGRADE THREE BODY CLEANOUT DOORS TO ALUMINUM / STAINLESS STEEL VHX42 ONLY REQUIRED A350Q UPGRADE FLOAT BALL CAGE TO STAINLESS STEEL 1
A350R UPGRADE TAILGATE LL INDICATOR TO SS 1/2" ROD INSIDE TAILGATE 1 A23 ELECTRIC VIBRATOR ON DEBRIS TANK STANDARD
A33B TAILGATE SPLASH SHIELDS - BOLT-ON EXPANDED AND GALVANIZED 1 A34-VHX42 VHX42 BOLT-ON SS TAILGATE SPLASH SHIELD VHX42 ONLY REQUIRED A45BB VHX42 ALUMINUM EXTENSION LADDER, THREE 8'' VERTICAL TUBE STORAGE RACK (I308), AND COMBINED DRIVER'S SIDE TUBE AND LADDER STOW RACK VHX42 ONLY 1 A44-VHX42 VHX42 PNEUMATIC ACTUATED TAILGATE PROP VHX42 ONLY REQUIRED

STD PNEUMATIC ACTUATED BODY PROP STANDARD

B WATER TANK OPTIONS '--
STD 750 GALLON WATER TANK MADE OF POLY STANDARD
STD 2'' WATER FILL LINE WITH 3'' Y-STRAINER AND ANTI-SIPHON STANDARD STD 2" WATER TANK DRAIN STANDARD
B303-VHX42 2'' IN-LINE WATER T-STRAINER BEFORE WATER PUMP VHX42 ONLY 1 NOTE: THE GAPVAX HV UNIT MAY EXCEED FEDERAL BRIDGE ALLOWABLE WEIGHTS WHEN LOADED WITH WATER, OR DEBRIS, AND/OR BOTH WATER AND DEBRIS COMBINED. PLEASE CONSULT FACTORY.

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Attachment: City of Colton GapVax Hydro Excavator Quote (4137 : Purchase - GapVax, Inc.)

C VACUUM SYSTEM OPTIONS '--
C300 HIBON 840XL, 4000 CFM AND 27'' HG STANDARD
STD 14'' LIQUID SHUTOFF STAINLESS STEEL FLOAT BALL STANDARD STD SINGLE MODE WET/DRY FILTRATION WITH (2) BOLT-ON EZ-DECON CYCLONES STANDARD STD BAGHOUSE WITH (21) POLYESTER FILTER BAGS STANDARD

STD NOISE AND VIBRATION DAMPENING MOUNTS STANDARD

STD ULTRA QUIET EXHAUST/INTAKE SILENCERS STANDARD
C320 VULKAN VIBRATION DAMPENER ON BLOWER REQUIRED FOR VHX42 1 C322-VHX42 6'' VACUUM RELIEF VALVE VHX42 ONLY REQUIRED
C330D PESH-1430-SST VHX42 FILTER BAGS X 40'' LONG (LOW RESTRICTION) VHX42 ONLY 1

D HX WATER SYSTEM OPTIONS '--
D301HA 13 GPM / 3,000 PSI GIANT P420HP HYDRAULIC DRIVE VIA AUTO TRANS PTO REQUIRES J303 1 D25B UPGRADE STD REEL TO HEAVY DUTY SPRING RETRACT HOSE REEL WITH 1/2" X 100' HOSE 1
D360B
200 CFM / 200 PSI ROTARY SCREW AIR COMPRESSOR SYSTEM - HYDRAULIC DRIVEN VIA THE HX PUMP CIRCUIT (NOTE: ONLY ONE SYSTEM OPERATIONAL AT A TIME), REQUIRES OPTION D300HA*, D307HA*, OR D317HA*

CONSULT ENGINEERING,
REQUIRES OPTION G330B, G2B,
AND J303A
1 D361 HEAVY DUTY HOSE REEL WITH 3/4" X 50' HOSE FOR ROTARY SCREW COMPRESSOR REQUIRES OPTION D360 1

STD CURBSIDE MOUNTING PLATE FOR HX CONTROLS STANDARD
D4-HX+RAV PNEUMATICALLY OPERATED HX WATER PRESSURE RELIEF VALVE REQUIRED D4-HX+RAV UPGRADE HOSE REEL VALVE TO P/N: VAL022790 REMOTE ACTUATED INTEGRATED OPTION D4-HX CONTROL (G2B-MODE 4) REQUIRED
D4-HX+RAV
PNEUMATICALLY OPERATED HX WATER PRESSURE RELIEF VALVE IN LIEU OF 3-WAY AND UPGRADE HOSE REEL VALVE TO P/N: VAL022790 REMOTE ACTUATED INTEGRATED OPTION D4-HX CONTROL (G2B)
REQUIRES D307HA OR D317HA AND
G312A OR G312B 1
D18 AIR PURGE SYSTEM - PUMP, REGULATOR, HOSE REEL 1
D35B 1/2" HX LANCE WITH 6' EXTENSION AND RIPSAW NOZZLE 1

E BOOM OPTIONS '--

STD STANDARD BOOM ELBOW STANDARD
E300A-VHX TUBE IN TUBE BOOM - EXTENDABLE - 16' - 22' REACH FROM CENTER OF TRUCK, INCLUDES VHX TURRET AND DIPPING BOOM ARM 1
E323 3" CLEANOUT DOOR ON BACK OF BOOM CANNON 1
E329 BOOM HYDRAULIC HOSE SUPPORT ARM 1
E326 REMOVABLE PAINTED 14 GA STEEL CATCH BUCKET MOUNTED AT THE END OF THE BOOM VHX42 ONLY 1
E350 6" TAILGATE LOAD PORT 1

G CONTROLS, GAUGES, ACCESSORIES OPTIONS '--
G2B DM430 DISPLAY MOUNTED ON SIDE CONTROL PANEL, SAFETY SYSTEM INCLUDES WATER PUMP ENGAGE SWITCH, REQUIRES G330B 1

WATER LEVEL, LOW WATER SHUT DOWN, WATER PUMP FLOW AND HOURS INCLUDED

ENGINE / PUMP OVER SPEED SHUT DOWN, LOW PTO OIL PRESSURE WARNING INCLUDED

WATER TEMPERATURE SENSOR WITH SHUT DOWN INCLUDED
G6 BLOWER TEMPERATURE GAUGE WIRED TO VACUUM RELIEF (NOT AVAILABE FOR HIBON 8702) 1 G16 BOOM UP LIGHT & ALARM IN CAB 1
G312B AARCOMM WIRELESS REMOTE WITH BOOM, VACUUM AND WATER FUNCTIONS 1 G312B-ATD ADDITIONAL AARCOMM TRIDENT TRANSMITTER (ONLY ONE CAN BE OPERATIONAL AT A TIME)
REQUIRES OPTION G310B OR
G312B INCLUDED
G321 TAILGATE OPEN INTERLOCK INCLUDES PUSH BUTTON SWITCH AT DUMP CONTROLS 1
G340A 25' GROUNDING CABLE HIGHLY RECOMMENDED 1
G330B-VHX 20'' W X 24'' H STAINLESS CONTROL BOX WITH WINDOW ON CURBSIDE VHX42 ONLY 1

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Attachment: City of Colton GapVax Hydro Excavator Quote (4137 : Purchase - GapVax, Inc.)

H LIGHTING '--

STD TRUCK-LITE LED STOP, TURN, AND TAIL LIGHTS STANDARD

STD TRUCK-LITE LED RUNNING (MARKER) LIGHTS STANDARD

STD UPGRADE STOP/TAIL/TURN LIGHTS TO LED STANDARD
H0A UPGRADE STOP/TAIL/TURN LIGHT BOX TO POLISHED STAINLESS STEEL STANDARD H2 ONE LED STROBE BEACON LIGHT - REAR (SAE CLASS-1 (SAE J595) COMPLIANT) (WHELEN L10 OR EQUAL) 1 H5C (2) BOOM WORK LIGHTS - HIGH INTENSITY HELLA PB1500 LED WORK LIGHTS (PN:

LHT022406) 1
H6C (2) REAR WORK LIGHTS - HIGH INTENSITY HELLA PB1500 LED WORK LIGHTS (PN:

LHT022406) 1
H8C (2) PUMP AREA WORK LIGHTS - HIGH INTENSITY HELLA PB1500 LED WORK LIGHTS (PN:

LHT022406) 1
H33 REAR ARROW LIGHT - LOW PROFILE LED (CA TITLE-13 COMPLIANT) TRAFFIC ADVISOR (LHT022544, CODE 3 TORUS NARROWSTIK OR EQUAL) 1

I STORAGE OPTIONS '--
I7C-CS 36" TOOL BOX - STAINLESS STEEL, 36" WIDE X 24" HIGH X 24" DEEP, CURBSIDE 1 I309 LANCE HOLDER ON FRONT OF CURBSIDE HX BOX FOR FOUR (4) LANCES AND HX GUN VHX42 ONLY, HX LANCE AND HX GUN ARE NOT INCLUDED 1
I14 TRAFFIC CONE HOLDER ON DRIVER'S SIDE INCLUDES CONES 1 I16A WHEEL CHOCK HOLDER (PER SIDE) - DRIVER'S SIDE INCLUDED IN I300 1 I16B WHEEL CHOCK HOLDER (PER SIDE) - CURBSIDE INCLUDED IN I300 1 I19 25' HOSE RACK 1

J CHASSIS OPTIONS '--

STD INSTALLATION AND INTEGRATION OF BODY ONTO CHASSIS INCLUDED STD INTERGRAL (FORMED) 10-GAUGE STAINLESS STEEL FENDER STANDARD

STD DOT LIGHTING / FENDERS / MUD FLAPS / TAILGATE SAFETY PROP, ICC LIGHTS STANDARD

STD DOUBLE ACTING MAILHOT BODY LIFT CYLINDER STANDARD

STD BODY SAFETY PROP STANDARD
STD 60 GALLON HYDRAULIC OIL TANK STANDARD

STD REAR BUMPER STANDARD

STD TRIANGLE KIT, FIRE EXTINGUISHER, BACKUP ALARM STANDARD J300 NAMCO TRANSFER CASE WITH TOP DISCONNECT REQUIRED
J302-VHX42 HEAVY DUTY SUBFRAME VHX42 ONLY REQUIRED
J303A ADD TWO HYDRAULIC OIL COOLERS TO CIRCUIT 1
J4B TOW HOOKS - REAR - FRAME MOUNTED - BOLT-ON REQUIRES I300 OR J302 1 J22-VHX42 VHX42 REAR BUMPER / STAINLESS STEEL DUMP APRON WITH STEP VHX42 ONLY REQUIRED

K PAINT OPTIONS '--

STD PAINTED WITH PPG FLEET URETHANE PAINT STANDARD

STD PAINT BODY WHITE STANDARD

STD PAINT FRAME BLACK STANDARD

STD PAINT PARTS AND BOOM BLACK STANDARD

STD FLEET FINISH STANDARD

M MISCELLANEOUS OPTIONS '--
STD STANDARD - 8" TO 6" RINGLOCK REDUCER STANDARD
STD STANDARD - 6" IN-LINE SAFETY VACUUM BREAK TEE STANDARD

STD STANDARD - GAPVAX SAFETY DECALS STANDARD
M3 FILL HOSE 25' X 2 1/2" 1
M29 ONE CAMERA - BACK-UP CAMERA SYSTEM WITH 7" COLOR MONITOR (RV-505A), INCLUDES DVR-916 REAR CAMERA 1

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Attachment: City of Colton GapVax Hydro Excavator Quote (4137 : Purchase - GapVax, Inc.) M334 HEAVY DUTY ALUMINUM HX TUBE, 8" X 5' X 0.090" WALL WITH PRESSED IN STEEL ENDS STD 8" RING LOCK 5 M36 HEAVY DUTY ALUMINUM HX TUBE, 8" X 6' X 0.090" WALL WITH PRESSED IN STEEL ENDS AND SOFT TIP END STD 8" R.L. SOFT TIP 1
M35 8" RING LOCK TUBE CLAMP, EACH (P/N: CLA000978) STD 8" RING LOCK 6

STD ONE PAPER OPERATOR'S MANUAL STANDARD
M15 ADDITIONAL PAPER OPERATOR'S MANUAL 1
M15-USB OPERATOR'S MANUAL ON USB STICK 1
STD ONSITE FACTORY TRAINING (1 DAY) STANDARD
* CUSTOM OPTIONS --
* MATERIALS SURCHARGE (EFFECTIVE MAY 1, 2022) 1
***** PLUMBERS DEPOT AUTHORIZED DEALER 1

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Attachment: City of Colton GapVax Hydro Excavator Quote (4137 : Purchase - GapVax, Inc.)

PRICING SUMMARY
PRICE OF BASE UNIT WITH OPTIONS: 636,713.50$
SOURCWELL DISCOUNT: 8,665.77$
DELIVERY: ($1,000.00 MINIMUM) @ $3.00 PER MILE 9,000.00$ SUBTOTAL: 637,047.73$
SALES TAX: $ 55,712.43
TOTAL PRICE (PER UNIT): *** FOB DESTINATION *** $

692,760.16

ALL PRICES ARE IN US DOLLARS

DELIVERY TERMS
PLEASE RETURN A SIGNED COPY TO [email protected]
PURCHASER'S ACCEPTANCE: THE FOREGOING QUOTE 23015 REV 1

IS HEREBY ACCEPTED
By: ________________________________________________________ Title: _______________________________________________________ Date: _______________________________________________________ TERMS: 15% DOWN PAYMENT. BALANCE DUE UPON COMPLETION. IN THE EVENT OF THE PURCHASER'S DEFAULT AND TERMINATION OF THIS SALES PROPOSAL AGREEMENT PRIOR TO START OF PRODUCTION, 25% OF THE DOWN PAYMENT SHALL BE FOREFEITED AND APPLIED TO GAPVAX, INC. AS PART OF ITS DAMAGES. ONCE PRODUCTION HAS COMMENDED ON THIS SALES PROPOSAL AGREEMENT, IN THE EVENT OF THE

PURCHAERS CANCELLING THE SALES PROPOSAL AGREEMENT, OR FAILING TO ACCEPT DELIVERY, OR FAILING TO COMPLETE THE SALES PROPOSAL AGREEMENT, THE ENTIRE DEPOSIT SHALL BE FORFEITED TO GAPVAX, INC. BUT SUCH FORFEITURE SHALL NOT PREJUDICE ANY OTHER REMEDY WHICH GAPVAX, INC. MAY HAVE FOR BREACH OF ANY OF THE SALES PROPOSAL AGREEMENT. IN THE EVENT OF A COMPLETED

UNIT NOT BENG FUNDED IN A PROMPT AND TIMELY MANNER, AN ADDITIONAL FEE WILL OCCUR TO COVER THE ADDITIONAL FLOOR PLAN EXPENSE.

BY SIGNING THIS PROPOSAL, PURCHASER THERBY EXPRESSES ACCEPTANCE OF EACH AND EVERY TERM AND CONDITION SET FORTH HEREIN.

ANY PURCHASE ORDER OR ACKNOWLEDGEMENT OFFERING TERMS INCONSISTENT WITH THE TERMS AND CONDITIONS HEREOF SHALL HAVE NO BINDING EFFECT WHATSOEVER ON GAPVAX INCORPORATED (THE "COMPANY") OR THE TERMS AND CONDITIONS HEREOF. THIS DOCUMENT AND

THE OTHER DOCUMENTS SPECIFICALLY REFERED TO AS BEING A PART HEREOF CONSTITUTE THE ENTIRE CONTRACT ON THE SUBJECT MATTER, AND SHALL NOT BE MODIFIED EXCEPT IN WRITING SIGNED BY BOTH PARTIES. ASSIGNMENT MAY BE MADE ONLY WITH WRITTEN CONSENT OF THE OTHER PARTY.

FEDERAL EXCISE TAX AND DELIVERY ARE LISTED. STATE SALES TAX IS NOT INCLUDED. STATE SALES TAX AND VEHICLE REGISTRATION IS THE RESPONSIBILITY OF THE PURCHASER. EXLUDES ALL OTHER APPLICABLE TAXES, DUTIES, TARRIFS, BROKERAGE, OR DOCUMENTATION FEES.

DELIVERY, IF COORDINATED BY GAPVAX, IS $3.00 PER MILE, $1,000 MINIMUM.

TERMS OF DELIVERY SHALL BE F.O.B. SHIPPING POINT, JOHNSTOWN, PENNSYLVANIA, U.S.A.

THIS PROPOSAL WILL REMAIN IN EFFECT FOR 30 DAYS UNLESS CHANGED IN THE ITERIM UPON WRITTEN NOTICE FROM THE COMPANY

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Attachment: City of Colton GapVax Hydro Excavator Quote (4137 : Purchase - GapVax, Inc.)

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Attachment: City of Colton GapVax Hydro Excavator Quote (4137 : Purchase - GapVax, Inc.)

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RESOLUTION NO. R-78-23

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF COLT ON AMENDING THE FISCAL YEAR 2023-24 BUDGET TO INCREASE
APPROPRIATIONS BY $592,683. 16 IN WATER UTILITY FUND CAPTIAL OUTLAY AUTOMOBILE ACCOUNT.

WHEREAS, the Public Works Department desires to purchase one 2024 VHX42 Wet/Dry Hydro Excavator for the City’s Water Utility Division; and

WHEREAS, the City intends to improve the productivity and efficiency of the staff on providing water utility repairs and maintenance of the City’s potable water system; and

WHEREAS, a budget appropriation for approved Capital Outlay, not listed in the 2023/2024 Fiscal Year budget is required and must be approved by resolution of the City Council; and

WHEREAS, a budget appropriation from Water Fund reserve balance not listed in the Fiscal Year 2023-24 budget is required and must be approved by resolution of the City Council.

NOW, THEREFORE BE IT RESOLVED, DETERMINED, AND ORDERED BY THE CITY COUNCIL OF THE CITY OF COLTON, AS FOLLOWS:

Section 1 The Recital s preceding in this Resolution are true and correct and are incorporated into this Resolution by reference.

Section 2 The City Council authorizes the following amendment for the Fiscal Year 2023- 24 budget:

 Increase appropriations in Water Utility Fund Capital Outlay Automobile Expenditure Account 521-8100-8101-4910-0000-000 by $592,683.16.

PASSED, APPROVED AND ADOPTED THIS 18th DAY OF JULY 2023

________________________________________
FRANK J. NAVARRO
Mayor

ATTEST:

_____________________________
Stephanie Vargas
City Clerk

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Attachment: Resolution R-78-23 Amending Budget (4137 : Purchase - GapVax, Inc.)

ITEM NO. 7

STAFF REPORT

DATE: AUGUST 1, 2023
TO: HONORABLE MAYOR AND CITY COUNCIL MEMBERS
FROM: BILL SMITH, CITY MANAGER
PREPARED BY: BRIAN DICKINSON, PUBLIC WORKS AND UTILITY SERVICES

DIRECTOR
SUBJECT: APPROVE PURCHASE OF ONE GRAPPLE LOADER FOR THE

PUBLIC WORKS DEPARTMENT FROM MUNICIPAL
MAINTENANCE EQUIPMENT.

RECOMMENDED ACTION

Staff recommends that the City Council take the following action:

Approve the purchase of one Grapple Loader (Freightliner M2 106 chassis equipped with a Petersen Industries Route Assistant Grapple Loader and a Hardox Dump Body) for $266,208.35, from Municipal Maintenance Equipment through the Sourcewell cooperative purchasing program.

BACKGROUND

The acquisition of this vehicle (grapple loader) by the Public Works Depart ment will significantly enhance its capacity to efficiently manage the increasing volume of residential waste and garbage within the city limits, and ultimately provide superior s ervice to the Colton community.

Grappler loaders excel in their ability to l ift, move, and position a wide range of construction materials including rocks, timber, steel beams, concrete blocks, pipes and debris. By utilizing a hydraulic grapple attachment, these machines can firmly grip materials, thereby improving the efficiency of the loading and unloading process.

This equipment is capable of performing the tasks of four employees, which can improve efficiency while also reducing the risk of employee injuries.

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Staff Report to the Mayor and City Council
Purchase - Municipal Maintenance Equipment
August 1, 2023

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ISSUES/ANALYSIS

Section 3.08.140(C) of the City's purchasing ordin ance permits the City to join or use the contract of local governments within or outside this State with the authorization of the contracting vendor. As a local government unit, Sourcewell created a cooperative purchasing contract designed to make the gove rnmental procurement procedure more effective by creating competitively bid/priced contracts for goods and services; and providing the customer service necessary to help its members achieve their procurement goals. Sourcewell performs all competitive bidding and procurement procedures in accordance with state statutes.

Only government agencies, public and private schools/colleges, tribal governments, and nonprofit organizations can register as a participating agency; the City of Colton is currently an active member of the Sourcewell cooperative purchasing contract program (registration account number 71800). Petersen Industries Inc. is an approved qualified Sourcewell contract vendor (2023 Sourcewell Contract No. 040621 -PII). Municipal Maintenance Equipme nt, located in Sacramento, Redding, Norwalk, and Hayward, California is the sole authorized dealer for parts, and service provider for the entire State of California for Petersen Industries, Inc.

Staff recommends t he City of Colton purchase one grapple loader (Petersen Industries TR3 Route Assistant Grapple Loader) from Municipal Maintenance Equipment through the Sourcewell cooperative purchasing program and dispense with competitive bidding under Colton Municipal Code Section 3.08.140(C).

FISCAL IMPACTS

The FY 2023 -24 adopted budget has $269,210 appropriated in General Fund Public Works Streets Division Miscellaneous Equipment Account Number 100-6150-6160-4930-0000-000 to purchase the Petersen Grapple Loader.

ALTERNATIVES

1. Provide alternative direction to staff

ATTACHMENT

1. Petersen Grapple Loader Proposal - Municipal Maintenance Equipment (MME)

2. Sourcewell Contract No. 040621-PII

3. Municipal Maintenance Equipment - Sole Source Letter 7 Packet Pg. 144

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Solicitation Number: RFP #040621

CONTRACT

This Contract is between Sourcewell, 202 12th Street Northeast, P.O. Box 219, Staples, MN 56479 (Sourcewell) and Petersen Industries, Inc., 4000 S.R. 60 W., Lake Wales, FL 33859 (Vendor).

Sourcewell is a State of Minnesota local government agency and service cooperative created under the laws of the State of Minnesota (Minnesota Statutes Section 123A.21) that offers cooperative procurement solutions to government entities. Participation is open to federal, state/province, and municipal governmental entities, higher education, K-12 education, nonprofit, tribal government, and other public entities located in the United States and Canada.

Sourcewell issued a public solicitation for Bulk Solid Waste and Recycling Equipment from which Vendor was awarded a contract.

Vendor desires to contract with Sourcewell to provide equipment, products, or services to Sourcewell and the entities that access Sourcewell’s cooperative purchasing contracts (Participating Entities).

1. TERM OF CONTRACT

A. EFFECTIVE DATE. This Contract is effective upon the date of the final signature below.

B. EXPIRATION DATE AND EXTENSION. This Contract expires June 2, 2025, unless it is cancelled sooner pursuant to Article 22. This Contract may be extended up to one additional one-year period upon request of Sourcewell and with written agreement by Vendor.

C. SURVIVAL OF TERMS. Articles 11 through 14 survive the expiration or cancellation of this Contract.

2. EQUIPMENT, PRODUCTS, OR SERVICES

A. EQUIPMENT, PRODUCTS, OR SERVICES. Vendor will provide the Equipment, Products, or Services as stated in its Proposal submitted under the Solicitation Number listed above.

Vendor’s Equipment, Products, or Services Proposal (Proposal) is attached and incorporated into this Contract.

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All Equipment and Products provided under this Contract must be new/current model. Vendor may offer close-out or refurbished Equipment or Products if they are clearly indicated in Vendor’s product and pricing list. Unless agreed to by the Participating Entities in advance, Equipment or Products must be delivered as operational to the Participating Entity’s site.

This Contract offers an indefinite quantity of sales, and while substantial volume is anticipated, sales and sales volume are not guaranteed.

B. WARRANTY. Vendor warrants that all Equipment, Products, and Services furnished are free from liens and encumbrances, and are free from defects in design, materials, and workmanship.

In addition, Vendor warrants the Equipment, Products, and Services are suitable for and will perform in accordance with the ordinary use for which they are intended. Vendor’s dealers and distributors must agree to assist the Participating Entity in reaching a resolution in any dispute over warranty terms with the manufacturer. Any manufacturer’s warranty that is effective past the expiration of the Vendor’s warranty will be passed on to the Participating Entity.

C. DEALERS, DISTRIBUTORS, AND/OR RESELLERS. Upon Contract execution, Vendor will make available to Sourcewell a means to validate or authenticate Vendor’s authorized dealers, distributors, and/or resellers relative to the Equipment, Products, and Services related to this Contract. This list may be updated from time-to-time and is incorporated into this Contract by reference. It is the Vendor’s responsibility to ensure Sourcewell receives the most current version of this list.

3. PRICING

All Equipment, Products, or Services under this Contract will be priced as stated in Vendor’s Proposal.

A. SHIPPING AND SHIPPING COSTS. All delivered Equipment and Products must be properly packaged. Damaged Equipment and Products may be rejected. If the damage is not readily apparent at the time of delivery, Vendor must permit the Equipment and Products to be returned within a reasonable time at no cost to Sourcewell or its Participating Entities.

Participating Entities reserve the right to inspect the Equipment and Products at a reasonable

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time after delivery where circumstances or conditions prevent effective inspection of the Equipment and Products at the time of delivery.

Vendor must arrange for and pay for the return shipment on Equipment and Products that arrive in a defective or inoperable condition.

Sourcewell may declare the Vendor in breach of this Contract if the Vendor intentionally delivers substandard or inferior Equipment or Products. In the event of the delivery of nonconforming Equipment and Products, the Participating Entity will notify the Vendor as soon as possible and the Vendor will replace nonconforming Equipment and Products with conforming Equipment and Products that are acceptable to the Participating Entity.

B. SALES TAX. Each Participating Entity is responsible for supplying the Vendor with valid tax- exemption certification(s). When ordering, a Participating Entity must indicate if it is a tax- exempt entity.

C. HOT LIST PRICING. At any time during this Contract, Vendor may offer a specific selection of Equipment, Products, or Services at discounts greater than those listed in the Contract.

When Vendor determines it will offer Hot List Pricing, it must be submitted electronically to Sourcewell in a line-item format. Equipment, Products, or Services may be added or removed from the Hot List at any time through a Sourcewell Price and Product Change Form as defined in Article 4 below.

4. PRODUCT AND PRICING CHANGE REQUESTS

Vendor may request Equipment, Product, or Service changes, additions, or deletions at any time. All requests must be made in writing by submitting a signed Sourcewell Price and Product Change Request Form to the assigned Sourcewell Contract Administrator. This form is available from the assigned Sourcewell Contract Administrator. At a minimum, the request must:

x Identify the applicable Sourcewell contract number;
x Clearly specify the requested change;
x Provide sufficient detail to justify the requested change; x Individually list all Equipment, Products, or Services affected by the requested change, along with the requested change (e.g., addition, deletion, price change); and x Include a complete restatement of pricing documentation in Microsoft Excel with the effective date of the modified pricing, or product addition or deletion. The new pricing

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restatement must include all Equipment, Products, and Services offered, even for those items where pricing remains unchanged.

A fully executed Sourcewell Price and Product Request Form will become an amendment to this Contract and be incorporated by reference.

5. PARTICIPATION, CONTRACT ACCESS, AND PARTICIPATING ENTITY REQUIREMENTS

The benefits of this Contract should be available to all Participating Entities that can legally access the Equipment, Products, or Services under this Contract. A Participating Entity’s authority to access this Contract is determined through its cooperative purchasing, interlocal, or joint powers laws. Any entity accessing benefits of this Contract will be considered a Service Member of Sourcewell during such time of access. Vendor understands that a Participating Entity’s use of this Contract is at the Participating Entity’s sole convenience and Participating Entities reserve the right to obtain like Equipment, Products, or Services from any other source.

Vendor is responsible for familiarizing its sales and service forces with Sourcewell contract use eligibility requirements and documentation and will encourage potential participating entities to join Sourcewell. Sourcewell reserves the right to add and remove Participating Entities to its roster during the term of this Contract.

B. PUBLIC FACILITIES. Vendor’s employees may be required to perform work at government- owned facilities, including schools. Vendor’s employees and agents must conduct themselves in a professional manner while on the premises, and in accordance with Participating Entity policies and procedures, and all applicable laws.

6. PARTICIPATING ENTITY USE AND PURCHASING

A. ORDERS AND PAYMENT. To access the contracted Equipment, Products, or Services under this Contract, a Participating Entity must clearly indicate to Vendor that it intends to access this Contract; however, order flow and procedure will be developed jointly between Sourcewell and Vendor. Typically, a Participating Entity will issue an order directly to Vendor. If a Participating Entity issues a purchase order, it may use its own forms, but the purchase order should clearly note the applicable Sourcewell contract number. All Participating Entity orders under this Contract must be issued prior to expiration of this Contract; however, Vendor performance, Participating Entity payment, and any applicable warranty periods or other Vendor or Participating Entity obligations may extend beyond the term of this Contract.

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Vendor’s acceptable forms of payment are included in Attachment A. Participating Entities will be solely responsible for payment and Sourcewell will have no liability for any unpaid invoice of any Participating Entity.

B. ADDITIONAL TERMS AND CONDITIONS/PARTICIPATING ADDENDUM. Additional terms and conditions to a purchase order, or other required transaction documentation, may be negotiated between a Participating Entity and Vendor, such as job or industry-specific requirements, legal requirements (e.g., affirmative action or immigration status requirements), or specific local policy requirements. Some Participating Entitles may require the use of a Participating Addendum; the terms of which will be worked out directly between the Participating Entity and the Vendor. Any negotiated additional terms and conditions must never be less favorable to the Participating Entity than what is contained in this Contract.

C. SPECIALIZED SERVICE REQUIREMENTS. In the event that the Participating Entity requires service or specialized performance requirements (such as e-commerce specifications, specialized delivery requirements, or other specifications and requirements) not addressed in this Contract, the Participating Entity and the Vendor may enter into a separate, standalone agreement, apart from this Contract. Sourcewell, including its agents and employees, will not be made a party to a claim for breach of such agreement.

D. TERMINATION OF ORDERS. Participating Entities may terminate an order, in whole or in part, immediately upon notice to Vendor in the event of any of the following events:

1. The Participating Entity fails to receive funding or appropriation from its governing body at levels sufficient to pay for the goods to be purchased;

2. Federal, state, or provincial laws or regulations prohibit the purchase or change the Participating Entity’s requirements; or

3. Vendor commits any material breach of this Contract or the additional terms agreed to between the Vendor and a Participating Entity.

E. GOVERNING LAW AND VENUE. The governing law and venue for any action related to a Participating Entity’s order will be determined by the Participating Entity making the purchase.

7. CUSTOMER SERVICE

A. PRIMARY ACCOUNT REPRESENTATIVE. Vendor will assign an Account Representative to Sourcewell for this Contract and must provide prompt notice to Sourcewell if that person is changed. The Account Representative will be responsible for:

x Maintenance and management of this Contract;
x Timely response to all Sourcewell and Participating Entity inquiries; and x Business reviews to Sourcewell and Participating Entities, if applicable.

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B. BUSINESS REVIEWS. Vendor must perform a minimum of one business review with Sourcewell per contract year. The business review will cover sales to Participating Entities, pricing and contract terms, administrative fees, supply issues, customer issues, and any other necessary information.

8. REPORT ON CONTRACT SALES ACTIVITY AND ADMINISTRATIVE FEE PAYMENT

A. CONTRACT SALES ACTIVITY REPORT. Each calendar quarter, Vendor must provide a contract sales activity report (Report) to the Sourcewell Contract Administrator assigned to this Contract. A Report must be provided regardless of the number or amount of sales during that quarter (i.e., if there are no sales, Vendor must submit a report indicating no sales were made).

The Report must contain the following fields:

x Customer Name (e.g., City of Staples Highway Department); x Customer Physical Street Address;
x Customer City;
x Customer State/Province;
x Customer Zip Code;
x Customer Contact Name;
x Customer Contact Email Address;
x Customer Contact Telephone Number;
x Sourcewell Assigned Entity/Participating Entity Number; x Item Purchased Description;
x Item Purchased Price;
x Sourcewell Administrative Fee Applied; and
x Date Purchase was invoiced/sale was recognized as revenue by Vendor.

B. ADMINISTRATIVE FEE. In consideration for the support and services provided by Sourcewell, the Vendor will pay an administrative fee to Sourcewell on all Equipment, Products, and Services provided to Participating Entities. The Administrative Fee must be included in, and not added to, the pricing. Vendor may not charge Participating Entities more than the contracted price to offset the Administrative Fee.

The Vendor will submit payment to Sourcewell for the percentage of administrative fee stated in the Proposal multiplied by the total sales of all Equipment, Products, and Services purchased by Participating Entities under this Contract during each calendar quarter. Payments should note the Vendor’s name and Sourcewell-assigned contract number in the memo; and must be mailed to the address above “Attn: Accounts Receivable” or remitted electronically to Sourcewell’s banking institution per Sourcewell’s Finance department instructions. Payments must be received no later than 45 calendar days after the end of each calendar quarter.

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Vendor agrees to cooperate with Sourcewell in auditing transactions under this Contract to ensure that the administrative fee is paid on all items purchased under this Contract.

In the event the Vendor is delinquent in any undisputed administrative fees, Sourcewell reserves the right to cancel this Contract and reject any proposal submitted by the Vendor in any subsequent solicitation. In the event this Contract is cancelled by either party prior to the Contract’s expiration date, the administrative fee payment will be due no more than 30 days from the cancellation date.

9. AUTHORIZED REPRESENTATIVE

Sourcewell's Authorized Representative is its Chief Procurement Officer.

Vendor’s Authorized Representative is the person named in the Vendor’s Proposal. If Vendor’s Authorized Representative changes at any time during this Contract, Vendor must promptly notify Sourcewell in writing.

10. AUDIT, ASSIGNMENT, AMENDMENTS, WAIVER, AND CONTRACT COMPLETE

A. AUDIT. Pursuant to Minnesota Statutes Section 16C.05, subdivision 5, the books, records, documents, and accounting procedures and practices relevant this Agreement are subject to examination by Sourcewell or the Minnesota State Auditor for a minimum of six years from the end of this Contract. This clause extends to Participating Entities as it relates to business conducted by that Participating Entity under this Contract.

B. ASSIGNMENT. Neither the Vendor nor Sourcewell may assign or transfer any rights or obligations under this Contract without the prior consent of the parties and a fully executed assignment agreement. Such consent will not be unreasonably withheld.

C. AMENDMENTS. Any amendment to this Contract must be in writing and will not be effective until it has been fully executed by the parties.

D. WAIVER. If either party fails to enforce any provision of this Contract, that failure does not waive the provision or the right to enforce it.

E. CONTRACT COMPLETE. This Contract contains all negotiations and agreements between Sourcewell and Vendor. No other understanding regarding this Contract, whether written or oral, may be used to bind either party. For any conflict between the attached Proposal and the terms set out in Articles 1-22, the terms of Articles 1-22 will govern.

F. RELATIONSHIP OF THE PARTIES. The relationship of the parties is one of independent contractors, each free to exercise judgment and discretion with regard to the conduct of their

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respective businesses. This Contract does not create a partnership, joint venture, or any other relationship such as master-servant, or principal-agent.

11. LIABILITY

Vendor must indemnify, save, and hold Sourcewell and its Participating Entities, including their agents and employees, harmless from any claims or causes of action, including attorneys’ fees, arising out of the performance of this Contract by the Vendor or its agents or employees; this indemnification includes injury or death to person(s) or property alleged to have been caused by some defect in the Equipment, Products, or Services under this Contract to the extent the Equipment, Product, or Service has been used according to its specifications.

12. GOVERNMENT DATA PRACTICES

Vendor and Sourcewell must comply with the Minnesota Government Data Practices Act, Minnesota Statutes Chapter 13, as it applies to all data provided by or provided to Sourcewell under this Contract and as it applies to all data created, collected, received, stored, used, maintained, or disseminated by the Vendor under this Contract.

If the Vendor receives a request to release the data referred to in this article, the Vendor must immediately notify Sourcewell and Sourcewell will assist with how the Vendor should respond to the request.

13. INTELLECTUAL PROPERTY, PUBLICITY, MARKETING, AND ENDORSEMENT

A. INTELLECTUAL PROPERTY

1. Grant of License. During the term of this Contract:
a. Sourcewell grants to Vendor a royalty-free, worldwide, non-exclusive right and license to use theTrademark(s) provided to Vendor by Sourcewell in advertising and promotional materials for the purpose of marketing Sourcewell’s relationship with Vendor.
b. Vendor grants to Sourcewell a royalty-free, worldwide, non-exclusive right and license to use Vendor’s Trademarks in advertising and promotional materials for the purpose of marketing Vendor’s relationship with Sourcewell.

2. Limited Right of Sublicense. The right and license granted herein includes a limited right of each party to grant sublicenses to its and their respective distributors, marketing representatives, and agents (collectively “Permitted Sublicensees”) in advertising and promotional materials for the purpose of marketing the Parties’ relationship to Participating Entities. Any sublicense granted will be subject to the terms and conditions of this Article.

Each party will be responsible for any breach of this Article by any of their respective sublicensees.

3. Use; Quality Control.

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a. Sourcewell must not alter Vendor’s Trademarks from the form provided by Vendor and must comply with Vendor’s removal requests as to specific uses of its trademarks or logos.
b. Vendor must not alter Sourcewell’s Trademarks from the form provided by Sourcewell and must comply with Sourcewell’s removal requests as to specific uses of its trademarks or logos.
c. Each party agrees to use, and to cause its Permitted Sublicensees to use, the other party’s Trademarks only in good faith and in a dignified manner consistent with such party’s use of the Trademarks. Upon written notice to the breaching party, the breaching party has 30 days of the date of the written notice to cure the breach or the license will be terminated.

4. As applicable, Vendor agrees to indemnify and hold harmless Sourcewell and its Participating Entities against any and all suits, claims, judgments, and costs instituted or recovered against Sourcewell or Participating Entities by any person on account of the use of any Equipment or Products by Sourcewell or its Participating Entities supplied by Vendor in violation of applicable patent or copyright laws.

5. Termination. Upon the termination of this Contract for any reason, each party, including Permitted Sublicensees, will have 30 days to remove all Trademarks from signage, websites, and the like bearing the other party’s name or logo (excepting Sourcewell’s pre-printed catalog of vendors which may be used until the next printing). Vendor must return all marketing and promotional materials, including signage, provided by Sourcewell, or dispose of it according to Sourcewell’s written directions.

B. PUBLICITY. Any publicity regarding the subject matter of this Contract must not be released without prior written approval from the Authorized Representatives. Publicity includes notices, informational pamphlets, press releases, research, reports, signs, and similar public notices prepared by or for the Vendor individually or jointly with others, or any subcontractors, with respect to the program, publications, or services provided resulting from this Contract.

C. MARKETING. Any direct advertising, marketing, or offers with Participating Entities must be approved by Sourcewell. Materials should be sent to the Sourcewell Contract Administrator assigned to this Contract.

D. ENDORSEMENT. The Vendor must not claim that Sourcewell endorses its Equipment, Products, or Services.

14. GOVERNING LAW, JURISDICTION, AND VENUE

Minnesota law governs this Contract. Venue for all legal proceedings out of this Contract, or its breach, must be in the appropriate state court in Todd County or federal court in Fergus Falls, Minnesota.

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15. FORCE MAJEURE

16. SEVERABILITY

If any provision of this Contract is found to be illegal, unenforceable, or void then both Sourcewell and Vendor will be relieved of all obligations arising under such provisions. If the remainder of this Contract is capable of performance, it will not be affected by such declaration or finding and must be fully performed.

17. PERFORMANCE, DEFAULT, AND REMEDIES

A. PERFORMANCE. During the term of this Contract, the parties will monitor performance and address unresolved contract issues as follows:

1. Notification. The parties must promptly notify each other of any known dispute and work in good faith to resolve such dispute within a reasonable period of time. If necessary, Sourcewell and the Vendor will jointly develop a short briefing document that describes the issue(s), relevant impact, and positions of both parties.

2. Escalation. If parties are unable to resolve the issue in a timely manner, as specified above, either Sourcewell or Vendor may escalate the resolution of the issue to a higher level of management. The Vendor will have 30 calendar days to cure an outstanding issue.

3. Performance while Dispute is Pending. Notwithstanding the existence of a dispute, the Vendor must continue without delay to carry out all of its responsibilities under the Contract that are not affected by the dispute. If the Vendor fails to continue without delay to perform its responsibilities under the Contract, in the accomplishment of all undisputed work, any additional costs incurred by Sourcewell and/or its Participating Entities as a result of such failure to proceed will be borne by the Vendor.

B. DEFAULT AND REMEDIES. Either of the following constitutes cause to declare this Contract, or any Participating Entity order under this Contract, in default:

1. Nonperformance of contractual requirements, or

2. A material breach of any term or condition of this Contract.

Written notice of default and a reasonable opportunity to cure must be issued by the party claiming default. Time allowed for cure will not diminish or eliminate any liability for liquidated or other damages. If the default remains after the opportunity for cure, the non-defaulting party may:

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x Exercise any remedy provided by law or equity, or
x Terminate the Contract or any portion thereof, including any orders issued against the Contract.

18. INSURANCE

A. REQUIREMENTS. At its own expense, Vendor must maintain insurance policy(ies) in effect at all times during the performance of this Contract with insurance company(ies) licensed or authorized to do business in the State of Minnesota having an “AM BEST” rating of A- or better, with coverage and limits of insurance not less than the following:

1. Workers’ Compensation and Employer’s Liability.

Workers’ Compensation: As required by any applicable law or regulation.

Employer's Liability Insurance: must be provided in amounts not less than listed below:

Minimum limits:
$500,000 each accident for bodily injury by accident
$500,000 policy limit for bodily injury by disease
$500,000 each employee for bodily injury by disease

2. Commercial General Liability Insurance. Vendor will maintain insurance covering its operations, with coverage on an occurrence basis, and must be subject to terms no less broad than the Insurance Services Office (“ISO”) Commercial General Liability Form CG0001 (2001 or newer edition), or equivalent. At a minimum, coverage must include liability arising from premises, operations, bodily injury and property damage, independent contractors, products-completed operations including construction defect, contractual liability, blanket contractual liability, and personal injury and advertising injury. All required limits, terms and conditions of coverage must be maintained during the term of this Contract.

3. Commercial Automobile Liability Insurance. During the term of this Contract, Vendor will maintain insurance covering all owned, hired, and non-owned automobiles in limits of liability not less than indicated below. The coverage must be subject to terms no less broad than ISO Business Auto Coverage Form CA 0001 (2010 edition or newer), or equivalent.

Minimum Limits:
$1,000,000 each accident, combined single limit

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4. Umbrella Insurance. During the term of this Contract, Vendor will maintain umbrella coverage over Workers’ Compensation, Commercial General Liability, and Commercial Automobile.

Minimum Limits:
$2,000,000

5. Network Security and Privacy Liability Insurance. During the term of this Contract, Vendor will maintain coverage for network security and privacy liability. The coverage may be endorsed on another form of liability coverage or written on a standalone policy. The insurance must cover claims which may arise from failure of Vendor’s security resulting in, but not limited to, computer attacks, unauthorized access, disclosure of not public data – including but not limited to, confidential or private information, transmission of a computer virus, or denial of service.

Minimum limits:
$2,000,000 per occurrence
$2,000,000 annual aggregate

Failure of Vendor to maintain the required insurance will constitute a material breach entitling Sourcewell to immediately terminate this Contract for default.

B. CERTIFICATES OF INSURANCE. Prior to commencing under this Contract, Vendor must furnish to Sourcewell a certificate of insurance, as evidence of the insurance required under this Contract. Prior to expiration of the policy(ies), renewal certificates must be mailed to Sourcewell, 202 12th Street Northeast, P.O. Box 219, Staples, MN 56479 or sent to the Sourcewell Contract Administrator assigned to this Contract. The certificates must be signed by a person authorized by the insurer(s) to bind coverage on their behalf.

Failure to request certificates of insurance by Sourcewell, or failure of Vendor to provide certificates of insurance, in no way limits or relieves Vendor of its duties and responsibilities in this Contract.

C. ADDITIONAL INSURED ENDORSEMENT AND PRIMARY AND NON-CONTRIBUTORY INSURANCE CLAUSE. Vendor agrees to list Sourcewell and its Participating Entities, including their officers, agents, and employees, as an additional insured under the Vendor’s commercial general liability insurance policy with respect to liability arising out of activities, “operations,” or “work” performed by or on behalf of Vendor, and products and completed operations of Vendor. The policy provision(s) or endorsement(s) must further provide that coverage is primary and not excess over or contributory with any other valid, applicable, and collectible insurance or self-insurance in force for the additional insureds.

D. WAIVER OF SUBROGATION. Vendor waives and must require (by endorsement or otherwise) all its insurers to waive subrogation rights against Sourcewell and other additional insureds for losses paid under the insurance policies required by this Contract or other

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insurance applicable to the Vendor or its subcontractors. The waiver must apply to all deductibles and/or self-insured retentions applicable to the required or any other insurance maintained by the Vendor or its subcontractors. Where permitted by law, Vendor must require similar written express waivers of subrogation and insurance clauses from each of its subcontractors.

19. COMPLIANCE

B. LICENSES. Vendor must maintain a valid and current status on all required federal, state/provincial, and local licenses, bonds, and permits required for the operation of the business that the Vendor conducts with Sourcewell and Participating Entities.

20. BANKRUPTCY, DEBARMENT, OR SUSPENSION CERTIFICATION

Vendor certifies and warrants that it is not in bankruptcy or that it has previously disclosed in writing certain information to Sourcewell related to bankruptcy actions. If at any time during this Contract Vendor declares bankruptcy, Vendor must immediately notify Sourcewell in writing.

Vendor certifies and warrants that neither it nor its principals are presently debarred, suspended, proposed for debarment, declared ineligible, or voluntarily excluded from programs operated by the State of Minnesota; the United States federal government or the Canadian government, as applicable; or any Participating Entity. Vendor certifies and warrants that neither it nor its principals have been convicted of a criminal offense related to the subject matter of this Contract. Vendor further warrants that it will provide immediate written notice to Sourcewell if this certification changes at any time.

21. PROVISIONS FOR NON-UNITED STATES FEDERAL ENTITY PROCUREMENTS UNDER

UNITED STATES FEDERAL AWARDS OR OTHER AWARDS

Participating Entities that use United States federal grant or FEMA funds to purchase goods or services from this Contract may be subject to additional requirements including the procurement standards of the Uniform Administrative Requirements, Cost Principles and Audit Requirements for Federal Awards, 2 C.F.R. § 200. Participating Entities may also require additional requirements based on specific funding specifications. Within this Article, all

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references to “federal” should be interpreted to mean the United States federal government.

The following list only applies when a Participating Entity accesses Vendor’s Equipment, Products, or Services with United States federal funds.

A. EQUAL EMPLOYMENT OPPORTUNITY. Except as otherwise provided under 41 C.F.R. § 60, all contracts that meet the definition of “federally assisted construction contract” in 41 C.F.R. § 60-

B. DAVIS-BACON ACT, AS AMENDED (40 U.S.C. § 3141-3148). When required by federal program legislation, all prime construction contracts in excess of $2,000 awarded by non- federal entities must include a provision for compliance with the Davis-Bacon Act (40 U.S.C. § 3141-3144, and 3146-3148) as supplemented by Department of Labor regulations (29 C.F.R. § 5, “Labor Standards Provisions Applicable to Contracts Covering Federally Financed and Assisted Construction”). In accordance with the statute, contractors must be required to pay wages to laborers and mechanics at a rate not less than the prevailing wages specified in a wage determination made by the Secretary of Labor. In addition, contractors must be required to pay wages not less than once a week. The non-federal entity must place a copy of the current prevailing wage determination issued by the Department of Labor in each solicitation. The decision to award a contract or subcontract must be conditioned upon the acceptance of the wage determination. The non-federal entity must report all suspected or reported violations to the federal awarding agency. The contracts must also include a provision for compliance with the Copeland “Anti-Kickback” Act (40 U.S.C. § 3145), as supplemented by Department of Labor regulations (29 C.F.R. § 3, “Contractors and Subcontractors on Public Building or Public Work Financed in Whole or in Part by Loans or Grants from the United States”). The Act provides that each contractor or subrecipient must be prohibited from inducing, by any means, any person employed in the construction, completion, or repair of public work, to give up any part of the compensation to which he or she is otherwise entitled. The non-federal entity must report all suspected or reported violations to the federal awarding agency. Vendor must be in compliance with all applicable Davis-Bacon Act provisions.

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not less than one and a half times the basic rate of pay for all hours worked in excess of 40 hours in the work week. The requirements of 40 U.S.C. § 3704 are applicable to construction work and provide that no laborer or mechanic must be required to work in surroundings or under working conditions which are unsanitary, hazardous or dangerous. These requirements do not apply to the purchases of supplies or materials or articles ordinarily available on the open market, or contracts for transportation or transmission of intelligence. This provision is hereby incorporated by reference into this Contract. Vendor certifies that during the term of an award for all contracts by Sourcewell resulting from this procurement process, Vendor must comply with applicable requirements as referenced above.

D. RIGHTS TO INVENTIONS MADE UNDER A CONTRACT OR AGREEMENT. If the federal award meets the definition of “funding agreement” under 37 C.F.R. § 401.2(a) and the recipient or subrecipient wishes to enter into a contract with a small business firm or nonprofit organization regarding the substitution of parties, assignment or performance of experimental, developmental, or research work under that “funding agreement,” the recipient or subrecipient must comply with the requirements of 37 C.F.R. § 401, “Rights to Inventions Made by Nonprofit Organizations and Small Business Firms Under Government Grants, Contracts and Cooperative Agreements,” and any implementing regulations issued by the awarding agency. Vendor certifies that during the term of an award for all contracts by Sourcewell resulting from this procurement process, Vendor must comply with applicable requirements as referenced above.

F. DEBARMENT AND SUSPENSION (EXECUTIVE ORDERS 12549 AND 12689). A contract award (see 2 C.F.R. § 180.220) must not be made to parties listed on the government wide exclusions in the System for Award Management (SAM), in accordance with the OMB guidelines at 2 C.F.R. §180 that implement Executive Orders 12549 (3 C.F.R. § 1986 Comp., p. 189) and 12689 (3 C.F.R. § 1989 Comp., p. 235), “Debarment and Suspension.” SAM Exclusions contains the names of parties debarred, suspended, or otherwise excluded by agencies, as well as parties declared ineligible under statutory or regulatory authority other than Executive Order 12549. Vendor certifies that neither it nor its principals are presently debarred, suspended, proposed for debarment, declared ineligible, or voluntarily excluded from participation by any federal department or agency.

G. BYRD ANTI-LOBBYING AMENDMENT, AS AMENDED (31 U.S.C. § 1352). Vendors must file any required certifications. Vendors must not have used federal appropriated funds to pay any

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person or organization for influencing or attempting to influence an officer or employee of any agency, a member of Congress, officer or employee of Congress, or an employee of a member of Congress in connection with obtaining any federal contract, grant, or any other award covered by 31 U.S.C. § 1352. Vendors must disclose any lobbying with non-federal funds that takes place in connection with obtaining any federal award. Such disclosures are forwarded from tier to tier up to the non-federal award. Vendors must file all certifications and disclosures required by, and otherwise comply with, the Byrd Anti-Lobbying Amendment (31 U.S.C. § 1352).

H. RECORD RETENTION REQUIREMENTS. To the extent applicable, Vendor must comply with the record retention requirements detailed in 2 C.F.R. § 200.333. The Vendor further certifies that it will retain all records as required by 2 C.F.R. § 200.333 for a period of 3 years after grantees or subgrantees submit final expenditure reports or quarterly or annual financial reports, as applicable, and all other pending matters are closed.

I. ENERGY POLICY AND CONSERVATION ACT COMPLIANCE. To the extent applicable, Vendor must comply with the mandatory standards and policies relating to energy efficiency which are contained in the state energy conservation plan issued in compliance with the Energy Policy and Conservation Act.

J. BUY AMERICAN PROVISIONS COMPLIANCE. To the extent applicable, Vendor must comply with all applicable provisions of the Buy American Act. Purchases made in accordance with the Buy American Act must follow the applicable procurement rules calling for free and open competition.

K. ACCESS TO RECORDS (2 C.F.R. § 200.336). Vendor agrees that duly authorized representatives of a federal agency must have access to any books, documents, papers and records of Vendor that are directly pertinent to Vendor’s discharge of its obligations under this Contract for the purpose of making audits, examinations, excerpts, and transcriptions. The right also includes timely and reasonable access to Vendor’s personnel for the purpose of interview and discussion relating to such documents.

L. PROCUREMENT OF RECOVERED MATERIALS (2 C.F.R. § 200.322). A non-federal entity that is a state agency or agency of a political subdivision of a state and its contractors must comply with Section 6002 of the Solid Waste Disposal Act, as amended by the Resource Conservation and Recovery Act. The requirements of Section 6002 include procuring only items designated in guidelines of the Environmental Protection Agency (EPA) at 40 C.F.R. § 247 that contain the highest percentage of recovered materials practicable, consistent with maintaining a satisfactory level of competition, where the purchase price of the item exceeds $10,000 or the value of the quantity acquired during the preceding fiscal year exceeded $10,000; procuring solid waste management services in a manner that maximizes energy and resource recovery; and establishing an affirmative procurement program for procurement of recovered materials identified in the EPA guidelines.

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Attachment: Sourcewell Contract No. 040621-PII (4145 : Purchase - Municipal Maintenance Equipment) 040621-PII

Rev. 10/2020 17

22. CANCELLATION

Sourcewell or Vendor may cancel this Contract at any time, with or without cause, upon 60 days’ written notice to the other party. However, Sourcewell may cancel this Contract immediately upon discovery of a material defect in any certification made in Vendor’s Proposal.

Cancellation of this Contract does not relieve either party of financial, product, or service obligations incurred or accrued prior to cancellation.

Sourcewell Petersen Industries, Inc.

By: __________________________ By: __________________________ Jeremy Schwartz Casey Hardee
Title: Chief Procurement Officer Title: President/CEO

Date: ________________________ Date: ________________________

Approved:

By: __________________________
Chad Coauette
Title: Executive Director/CEO

Date: ________________________

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Packet Pg. 171
Attachment: Sourcewell Contract No. 040621-PII (4145 : Purchase - Municipal Maintenance Equipment) 7DEOH

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Bid Number: RFP 040621 Vendor Name: Petersen Industries, Inc.

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Packet Pg. 172
Attachment: Sourcewell Contract No. 040621-PII (4145 : Purchase - Municipal Maintenance Equipment) 7DEOH
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Attachment: Sourcewell Contract No. 040621-PII (4145 : Purchase - Municipal Maintenance Equipment) 7DEOH
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Bid Number: RFP 040621 Vendor Name: Petersen Industries, Inc.

7.b
Packet Pg. 174
Attachment: Sourcewell Contract No. 040621-PII (4145 : Purchase - Municipal Maintenance Equipment) 7DEOH
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Attachment: Sourcewell Contract No. 040621-PII (4145 : Purchase - Municipal Maintenance Equipment) July 11th, 2023
To whom it may concern:

This letter is to inform you that Municipal Maintenance Equipment , located in Sacramento, Redding, Norwalk, and Hayward, California is the sole authorized dealer, parts, and service provider for the entire state of California. Please feel free to contact them by the following means:

Municipal Maintenance Equipment
13922 Gracebee Ave
Norwalk, CA 90650
714-528-8744
Sincerely,
Austin Bruner
Western Regional Sales Manager
Petersen Industries, Inc.

Cell: 813-416-9597
Email: [email protected]

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Packet Pg. 180
Attachment: Municipal Maintenance Equipment - Sole Source Letter (4145 : Purchase - Municipal Maintenance Equipment)

ITEM NO. 8

STAFF REPORT

DATE: AUGUST 1, 2023
TO: HONORABLE MAYOR AND CITY COUNCIL MEMBERS
FROM: BILL SMITH, CITY MANAGER
PREPARED BY: BRIAN DICKINSON, PUBLIC WORKS AND UTILITY SERVICES

DIRECTOR
SUBJECT: MEASURE I FIVE YEAR CAPITAL IMPROVEMENT PLAN AND CAPITAL PROJECT NEEDS ANALYSIS FOR FY 2023/2024;
RESOLUTION NO. R-70-23, R-71-23 AND R-72-23.

RECOMMENDED ACTION

Staff recommends that the City Council take the following action:

1. Approve Resolution No. R -71-23 (Exhibit D) reaffirming and adopting Fi scal Year 2023/2024 Measure I Five -Year Capital Improvement Plan (Exhibit A) and Expenditure Strategy Plan (Exhibit B).

2. Approve Resolution No. R -72-23 (Exhibit E) approving submittal of the Fiscal Year 2024/2025 to FY 2028/2029 Five-Year Capital Projects Needs Analysis (CPNA – Exhibit C) to the San Bernardino County Transportation Authority (SBCTA), as required by the Measure I Strategic Plan.

3. Approve Resolution No. R -70-23 (Exhibit F) amending the Fiscal Year 2023/2024 Capital Improvement Program (CIP) plan increasing funding for various Measure I funded street improvement projects for FY 2023/2024.

BACKGROUND

In 1989, the San Bernardino County voters approved the passage of Measure I, authorizing San Bernardino County Transportation Authority (SBCTA), to impose a one -half of one -percent sales tax through 2010. This tax revenue is designated for transportation and traffic management programs. In 2004, voters approved an extension of this sales tax through 2040.

8 Packet Pg. 181
Staff Report to the Mayor and City Council
Measure I CIP Submittal
August 1, 2023

Page 2 ends

Measure I requires that each local jurisdiction receiving program revenues annually adopt a Five- Year Capital Improvement Plan and an Expenditure Strategy Plan. The Five -Year Capital Improvement and Expenditure Strategy Plan outlines how the local agency plans to expend its funds. As part of t he County-Wide Measure I Sales Initiative Program, the measure requires an annual adoption and update of the respective plans.

ISSUES/ANALYSIS

Measure I Five-Year Capital Improvement Plan and Expenditure Strategy Plan

Measure I Policy Valley Local Str eets (VLS) -11 requires that the Five Year Capital Improvement Plan shall be the basis for the annual audit. Jurisdictions will have flexibility in moving projects around in their Five Year Capital Improvement Plan based on the necessities of the jurisdiction. However, in order for the project to be qualified for expenditure of Local Streets funds, the project must be included in the Five Year Capital Improvement and Expenditure Strategy Plan.

Measure I Local Pass-Through funds estimated revenue for this fiscal year is $1,413,875 and the total anticipated revenue from Fiscal Year 2023/2024 to Fiscal Year 2027/2028 is $7,461,510 (see Exhibit G). Attached as Exhibit A is the Five Year Measure I Capital Improvement Plan and Exhibit B is the Measure I Expendit ure Strategy Plan for Fiscal Year 2023/2024 to FY 2027/2028.

The projects funded by Measure I for Fiscal Year 2023/2024 are as follows with corresponding cost:

1. Pavement Rehabilitation: 2nd Street (Valley Blvd. to South End) $ 31,235

2. Pavement Rehabilitation: 5th Street (N St.-Maple St.) $ 134,213

3. Pavement Rehabilitation: 12 Street (O St.-N St.) $ 25,191

4. Pavement Rehabilitation: Bryce Ct.(Canyon Dr.-End) $ 44,108

5. Pavement Rehabilitation: Cameron St.(North-South end) $ 86,642

6. Pavement Rehabilitation: Carbon Ct.(Canyon Dr.-End) $ 38,006

7. Pavement Rehabilitation: Cordillera Ave.(Bridge St.-Trail Ct.) $ 47,416

8. Pavement Rehabilitation: Crescent (Cordillera North to South end) $ 130,212

9. Pavement Rehabilitation: H Street (Rancho Ave. – Grand Ave.) $ 76,139

10. Pavement Rehabilitation: Laurel Lane (Maple St. - South end) $ 23,730

11. Pavement Rehabilitation: Mountain View Ln. (Old Ranch-South end) $ 42,486

12. Olive Ave. Street Improvement (Joint Project with County of SB) $ 181,000

13. Citywide Sidewalk and ADA Project $ 264,358

14. FY 23/24 Slurry Seal Project $ 200,000

15. FY 23/24 Citywide Street and Traffic Improvement $ 89,239 Total = $1,413,975

8 Packet Pg. 182
Staff Report to the Mayor and City Council
Measure I CIP Submittal
August 1, 2023

Page 3 ends

Inclusion of streets with pavement rehabil itation scope of work was based on the Pavement Management Plan. Below is the corresponding Pavement Condition Index (PCI) for these streets:

PCI

1. 2nd Street (Valley Blvd. to South End) 45

2. 5th Street (N St.-Maple St.) 60

3. 12 Street (O St.-N St.) 40

4. Bryce Ct.(Canyon Dr.-End) 53

5. Cameron St.(North-South end) 64, 67

6. Carbon Ct.(Canyon Dr.-End) 52

7. Cordillera Ave.(Bridge St.-Trail Ct.) 58, 60

8. Crescent (Cordillera North to South end) 66

9. H Street (Rancho Ave. – Grand Ave.) 44

10. Laurel Lane (Maple St. - South end) 47

11. Mountain View Ln. (Old Ranch-South end) 48

Pavement Condition Index (PCI) is a numerical index between 0 and 100 being used to indicate the general condition and distress of a pavement. PCI is rated 0 -100, 100 being best and 0 as worst condition. The descriptive range of the PCI rating are: 0 -25 (Very Poor), 26-40 (Poor), 41- 50 (marginal), 51-60 (Fair), 61-70 (Good), 71-85 (Very Good) and 86-100 (Excellent). Pavement distress includes b ut is not limited to cracking, bumps, sags, potholes, joint reflections and exposed aggregates. The average PCI of the City’s road network (total of 141.5 miles) in 2017 is

64. The national average PCI rating is 60 to 65.

Olive Avenue Street Improvement Project is a joint project with the County of San Bernardino for design and construction. The scope of work includes installation of missing sidewalk, handicap ramps and street lighting. The Citywide Sidewalk and ADA Project includes citywide installation of missing sidewalk and repair of damaged sidewalk, and installation of missing ADA ramps.

Staff recommends approval of the attached Resolution No. R -71-23, affirming the Measure I Capital Improvement Plan and Expenditure Strategy Plan for Fiscal Year 202 3/2024 to Fiscal Year 2027/2028.

Measure I Five-Year Capital Project Needs Analysis

In April 1, 2009, SBCTA Board of Directors approved the Strategic Plan, which is the reference manual and policy document for the administration of Measure I 2010 -2040 pr ograms by SBCTA and its member agencies. The Strategic Plan requires all local jurisdictions applying for revenue from the Measure I -Valley Street and Freeway Interchange Programs to annually adopt and update a Five-Year Capital Project Needs Analysis. S taff requests authorization (Resolution No. R -72-23 – Exhibit E) to submit the updated Capital Project Needs Analysis for FY 2024/2025 to FY 2028/2029, attached as Exhibit C.

8 Packet Pg. 183
Staff Report to the Mayor and City Council
Measure I CIP Submittal
August 1, 2023

Page 4 ends

Local jurisdictions apply for funds from the Valley Street and Freeway Interchan ge Programs to finance improvements along City arterial roadways and interchanges. The projects identified for allocations are arterial improvements to the La Cadena Drive over Santa Ana River Bridge Replacement Project, Mount Vernon Avenue over UPRR Brid ge Widening Project, and Reche Canyon Road Re-alignment to Hunts Lane Project. These projects are all identified in our current Capital Improvement Program.

The prior and current year Measure I Arterial Funding, with the required Development Impact Fee (DIF) match, is being used as a match for the federally funded projects such as the Mt.

Vernon Avenue Bridge Widening Project, the La Cadena Drive Bridge over Santa Ana River Bridge Replacement Project and Reche Canyon Road Extension to Hunts Lane Project. The bridge projects are on -going and currently in right of way phase, and anticipated to be in construction towards the beginning or mid of 2024. The Reche Canyon Re -alignment to Hunts Lane Project is in the Preliminary Engineering and Environmental Docum ent Phase, and this phase is estimated to be completed by June 30, 2024.

FISCAL IMPACTS

Approval of Resolution R -70-23 will amend the FY2023 -24 budget Capital Improvement Program (CIP) plan increasing the funding for various Citywide Sidewalk and ADA Pro ject by $14,358 and increasing revenues to match the revised FY 2023 -24 SBCTA revenue projections.

The additional funding is due to revised Measure I projection that increased by $14,758 from the previous projection used by SBCTA in the preparation of FY 2 023-24 Measure I CIP budget.

The updated revenue projection is $1,413,875. Following are the FY2023 -24 Measure I projects as revised:

1. 2nd Street (Valley Blvd. to South End) - 218-2408-6150-3890 = $ 31,235

2. 5th Street (N St.-Maple St.) - 218-2409-6150-3890 = $ 134,213

3. 12 Street (O St.-N St.) - 218-2410-6150-3890 = $ 25,191

4. Bryce Ct.(Canyon Dr.-End) - 218-2411-6150-3890 = $ 44,108

5. Cameron St.(North-South end) - 218-2412-6150-3890 = $ 86,642

6. Carbon Ct.(Canyon Dr.-End) - 218-2413-6150-3890 = $ 38,006

7. Cordillera Ave.(Bridge St.-Trail Ct.) - 218-2414-6150-3890 = $ 47,416

8. Crescent (Cordillera North to South end) - 218-2415-6150-3890 = $ 130,212

9. H Street (Rancho Ave. – Grand Ave.) - 218-2416-6150-3890 = $ 76,139

10. Laurel Lane (Maple St. - South end) - 218-2417-6150-3890 = $ 23,730

11. Mountain View Ln. (Old Ranch-So. end) -218-2418-6150-3890 = $ 42,386

12. Olive Street (Project with County of SB) - 218-2419-6150-3890 = $ 181,000

13. FY 23/24 Citywide Slurry Seal Project - 218-2420-6150-3890 = $ 200,000

14. Citywide Sidewalk/ADA Improvement - 218-2421-6150-3890 = $ 264,358

15. City Wide Street and Traffic Improvement - 218-2422-6150-3890 = $ 89,239 Total = $1,413,875

8 Packet Pg. 184
Staff Report to the Mayor and City Council
Measure I CIP Submittal
August 1, 2023

Page 5 ends

The Measure I expenditure budget was based on revenue projection provided by SBCTA staff.

ENVIRONMENTAL IMPACTS

Each of the Projects listed on the Measure I Five Year Capital Improvement Plan and Expenditure Strategy Plan, and the Measure I Five -Year Capital Project Needs Ana lysis are required to comply with the National Environmental Protection Agency (NEPA) and/or California Environmental Quality Acts (CEQA).

ALTERNATIVES

1. Provide alternative direction to staff.

ATTACHMENT

1. Exhibit A -Expenditure Plan_ 2024-2028 CIP_Report_Colton

2. Exhibit B-Measure I-Strategy Plan

3. Exhibit C - FY 2025-2029 CPNA Expenditure Plan (002)

4. Exhibit D-5 year CIP Resolution_FY 23-24

5. Exhibit E-5 year CPNA Resolution_FY23-24

6. Exhibit F- Resolution to Amend FY 23-24 CIP

7. Exhibit G - 2024-2028 MICIP 5 Year Revenue Estimate
8 Packet Pg. 185

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Resolution Number:

Resolution Approval Date:

Contact Person/Title:

Phone:

Email:
6/30/23 Carryover Balance $1,726,213.46
FY2023/24 Est. Revenue FY2024/25 Est. Revenue FY2025/26 Est. Revenue FY2026/27 Est. Revenue FY2027/28 Est. Revenue Total Est. Rev. $1,413,875 $1,447,284 $1,489,543 $1,533,030 $1,577,779 $7,461,510 Projects:

Pavement Rehab: 2nd St. (Valley to South end) 0.0% 0.0% $31,235 $31,235 $0 $0 $0 $0 $31,235 Pavement Rehab: 5th Street (N St. to Maple St.) 0.0% 0.0% $134,213 $134,213 $0 $0 $0 $0 $134,213 Pavement Rehab: 12 St. (O St. to N St.) 0.0% 0.0% $25,191 $25,191 $0 $0 $0 $0 $25,191 Pavement Rehab: Bryce Ct. (Canyon Dr. to End) 0.0% 0.0% $44,108 $44,108 $0 $0 $0 $0 $44,108 Pavement Rehab: Cameron St. (North to South end) 0.0% 0.0% $86,642 $86,642 $0 $0 $0 $0 $86,642 Pavement Rehab: Carbon Ct. (Canyon Dr. to End) 0.0% 0.0% $38,006 $38,006 $0 $0 $0 $0 $38,006 Pavement Rehab: Cordillera Ave. (Bridge St. to Trail Ct.) 0.0% 0.0% $47,416 $47,416 $0 $0 $0 $0 $47,416 Pavement Rehab: Crescent Circle (Cordillera north to south) 0.0% 0.0% $130,212 $130,212 $0 $0 $0 $0 $130,212 Pavement Rehab: H Street (Rancho to Grand Ave.) 0.0% 0.0% $76,139 $76,139 $0 $0 $0 $0 $76,139 Pavement Rehab: Laurel Lane (Maple to South end) 0.0% 0.0% $23,730 $23,730 $0 $0 $0 $0 $23,730 Pavement Rehab: Mountain View Lane (OldRanch to so. end) 0.0% 0.0% $42,386 $42,386 $0 $0 $0 $0 $42,386 Olive St. Sidewalk Improvement Project (with County of SB) 0.0% 0.0% $826,000 $181,000 $0 $0 $0 $0 $181,000 FY 23/24 Citywide Slurry Seal project 0.0% 0.0% $200,000 $200,000 $0 $0 $0 $0 $200,000 Citywide Sidewalk/ADA Improvement 0.0% 0.0% $264,358 $264,358 $0 $0 $0 $0 $264,358 City Wide Street and Traffic Improvement 0.0% 0.0% $89,239 $89,239 $0 $0 $0 $0 $89,239 Pavement Rehab - Valley Blvd. (Mt. Vernon to Sperry Dr.) 0.0% 0.0% $112,320 $0 $112,320 $0 $0 $0 $112,320 Pavement Rehab: Cahuilla St ( South end to Mohave) 0.0% 0.0% $57,600 $0 $57,600 $0 $0 $0 $57,600 Pavement Rehab: O St. (La Cadena to10th) 0.0% 0.0% $87,000 $0 $87,000 $0 $0 $0 $87,000 Pavement Rehab: 5th Sreet. (N St. to Agua Mansa Rd.) 0.0% 0.0% $168,000 $0 $168,000 $0 $0 $0 $168,000 Pavement Rehab - Cooley - Pacific Glen Subd. Area 0.0% 0.0% $324,397 $0 $324,397 $0 $0 $0 $324,397 Pavement Rehab - Pepper Ave (San Bernardino to Randall) 0.0% 0.0% $422,200 $0 $422,200 $0 $0 $0 $422,200 Pavement Rehab: Rancho Ave. (La Cadena to Agua Mansa) 0.0% 0.0% $228,000 $0 $228,000 $0 $0 $0 $228,000 Pavement Rehab: Laurel Ave., D St., Wid Cyn.,K, Shasta, Bostick, Riverside Ave 0.0% 0.0% $1,239,900 $0 $0 $1,239,900 $0 $0 $1,239,900 Pavement Rehab - Valley Blvd, Pennsylvania, Rece Cyn. Rd, Weswood, Glennwood, Skyview, 10th 0.0% 0.0% $1,276,100 $0 $0 $1,276,100 $0 $1,276,100 Pavement Rehab: Valley, Cooley, 10th St. 0.0% 0.0% $1,077,779 $0 $0 $0 $0 $1,077,779 $1,077,779 Citywide Slurry Seal Project 0.0% 0.0% $491,480 $0 $0 $119,954 $121,526 $250,000 $491,480 Citywide Sidewalk/ADA Improvement 0.0% 0.0% $0 $0 $47,767 $129,689 $135,404 $250,000 $562,860 Pavement Rehabilitation: Cooley Drive (I-215 Bridge to Ashley Way) 0.0% 0.0% $0 $427,752 $0 $0 $0 $427,752
Pavement Rehabilitation: 7th Street (Valley Blvd. to H St.) 0.0% 0.0% $0 $49,442 $0 $0 $0 $49,442 Pavement Rehabilitation: Rancho Ave. (South of N St. to Cement Plant Rd.) 0.0% 0.0% $0 $221,655 $0 $0 $0 $0 $221,655
Pavement Rehabilitation: Citrus St. (Bordwell to La Cadena) 0.0% 0.0% $0 $117,144 $0 $0 $0 $0 $117,144 Rosedale Ave. - City Limit Only (Litton Ave. to Cordova St.) 0.0% 0.0% $0 $53,437 $0 $0 $0 $0 $53,437 Pavement Rehabilitation: Litton Ave (La Cadena to Bostick Ave.) 0.0% 0.0% $0 $91,110 $0 $0 $0 $0 $91,110 O Street Improvement Project (La Cadena to 6th St.) 0.0% 0.0% $0 $176,865 $0 $0 $0 $0 $176,865 Citywide Sidewalk and ADA Project 0.0% 0.0% $0 $165,074 $0 $0 $0 $0 $165,074 Bridge Retrofit - Mt. Vernon Ave. over Santa Ana River 56.4% 43.6% $0 $6,834 $0 $0 $0 $0 $6,834 Jurisdiction:R-71-23
Aug. 1, 2023
Victor Ortiz, P.E.
909 514-4210
Measure I Local Pass-through Program

FIVE YEAR CAPITAL IMPROVEMENT PLAN
Fiscal Years 2023/2024 thru 2027/[email protected] Colton
Current
Estimate
Current
Estimate TotalCurrent
Estimate
Current
Estimate
Current
Estimate
Is Project in
City's
Non-motorized
Transportation
Plan?
(Yes/No)
Does Project
have an ATP
Component?
(Yes/No)
Is the Project on the City's
Nexus Study List?
(Public/DIF Share %)
Estimated Total
Project Cost

8.a
Packet Pg. 186
Attachment: Exhibit A -Expenditure Plan_ 2024-2028 CIP_Report_Colton (4150 : Measure I CIP Submittal)

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Resolution Number:

Resolution Approval Date:

Contact Person/Title:

Phone:

Email:

Jurisdiction:R-71-23
Aug. 1, 2023
Victor Ortiz, P.E.
909 514-4210
Measure I Local Pass-through Program

FIVE YEAR CAPITAL IMPROVEMENT PLAN
Fiscal Years 2023/2024 thru 2027/[email protected] Colton
San Bernardino Ave. St. Improvement bet. Pepper and Indigo (installation curb, gutter, sidewalk, striping & signs) Yes Yes 0.0% 0.0% $0 $77,371 $0 $0 $0 $0 $77,371 South La Cadena Dr. Sidewalk Installation Project (West side, north of Litton Ave.) Yes Yes 0.0% 0.0% $0.00 124,095.62 0.00 0.00 0.00 0.00 $124,095.62 Alley Paving: Pennsylvania to 4th (north of Valley), G to Fairway (East of Mt. Vernon), La Cadena to 7th (north of G St.) 0.0% 0.0% $0.00 55,500.00 0.00 0.00 0.00 0.00 $55,500.00 FY 21/22 Citywide Striping Project 0.0% 0.0% $0.00 12,959.43 0.00 0.00 0.00 0.00 $12,959.43 FY21/22 Citywide Slurry Seal/Surface Treatment Project 0.0% 0.0% $0.00 49,768.16 0.00 0.00 0.00 0.00 $49,768.16 Barton Bridge Removal Project Yes Yes 0.0% 0.0% $0.00 32,090.00 0.00 0.00 0.00 0.00 $32,090.00 La Cadena Bridge Replacement Project 56.4% 43.6% $0.00 65,115.95 0.00 0.00 0.00 0.00 $65,115.95 0% 100% $0.00 0.00 0.00 0.00 0.00 0.00 $0.00
0% 100% $0.00 0.00 0.00 0.00 0.00 0.00 $0.00
$3,140,088 $1,447,284 $1,489,543 $1,533,030 $1,577,779 $9,187,724 Total Programming is currently 100% Total Estimated Programming: $9,187,724 Projects Total:
(Must not exceed 150% of Carryover Balance +
Total Estimated Revenue)

8.a
Packet Pg. 187
Attachment: Exhibit A -Expenditure Plan_ 2024-2028 CIP_Report_Colton (4150 : Measure I CIP Submittal) Exhibit B
City of Colton
M
EASURE “I” EXPENDITURE STATEGY
PLAN
The City of Colt on allocates approximately ninety percent (90%) of annual Measure I revenue for system improvements to street s infrastructure.

Delivery of these improvements is focused on streets requiring rehabilitation or safety enhancement improvements. Measure I funds are also being used to provide local match for federal and state grant funded project s; th ese projects are focus ed on improving Colton’s infrastructure and /or transportation system for pedestrian/bicycle/vehicular traffic.

The remaining eighteen percent (18%) of the City’s annual M easure I revenue are allocated to pedestrian safety such as sidewalk, handicap ramp installation, and other traffic safety improvements. All identified improvements are consistent with the goals of the city’s General Plan Circulation Element.

8.b
Packet Pg. 188
Attachment: Exhibit B-Measure I-Strategy Plan (4150 : Measure I CIP Submittal) Copy of Exhibit C - 2024-2028 CPNA Expenditure Plan (002) - Proj 1 Nexus Project Cost 3,696,215$
Dev. Loan? No
5-Year Advance? No
Public Share: 56.4%
Dev. Share: 43.60%
Project Information Phase Funding PRIOR* FY 24/25 FY 25/26 FY 26/27 FY 27/28 FY 28/29 FUTURE PA&ED
Total Cost: $1,000,590.00
Fund Type: MSI Arterial $ 65,020.00 $ - $ - $ - $ - $ - $ - HBP $ 885,300.00 $ - $ - $ - $ - $ - $ - DEV FEE $ 50,270.00 $ - $ - $ - $ - $ - $ - - Select Fund - $ - $ - $ - $ - $ - $ - $ - Other: ______ $ - $ - $ - $ - $ - $ - $ - PS&E
Total Cost: $1,460,180.00
Fund Type: MSI Arterial $ 104,790.00 $ - $ - $ - $ - $ - $ - HBP $ 1,274,370.00 $ - $ - $ - $ - $ - $ - DEV FEE $ 81,020.00 $ - $ - $ - $ - $ - $ - - Select Fund - $ - $ - $ - $ - $ - $ - $ - Other: ______ $ - $ - $ - $ - $ - $ - $ - ROW
Total Cost: $1,000,000.00
Fund Type: MSI Arterial $ 64,687.00 $ - $ - $ - $ - $ - $ - HBP $ 885,305.00 $ - $ - $ - $ - $ - $ - DEV FEE $ 50,008.00 $ - $ - $ - $ - $ - $ - - Select Fund - $ - $ - $ - $ - $ - $ - $ - Other: ______ $ - $ - $ - $ - $ - $ - $ - CONST
Total Cost: $28,600,000.00
Fund Type: MSI Arterial $ - $ 616,718.96 $ 616,718.96 $ 616,718.96 $ - $ - $ - HBP $ - $ 8,439,860.00 $ 8,439,860.00 $ 8,439,860.00 $ - $ - $ - DEV FEE $ - $ 476,754.37 $ 476,754.37 $ 476,754.37 $ - $ - $ - - Select Fund - $ - $ - $ - $ - $ - $ - $ - - Select Fund - $ - $ - $ - $ - $ - $ - $ - - Select Fund - $ - $ - $ - $ - $ - $ - $ - Other: ______ $ - $ - $ - $ - $ - $ - $ - Widen La Cadena Dr. from Rancho
Ave. to Iowa Split incl. Bridge Over
Santa Ana River
*Prior should identify any expenses incurred in prior years that have not yet been reimbursed by SBCTA including anticipated FY 2023/2024 expenses.

Capital Project Needs Analysis
City of Colton
Valley Arterial Sub-Program
Current Total Project Cost
Estimate:
$26,173,958.00
Total Measure I Request:
$2,084,653.88
(Summation of Measure I)
Comments:

8.c
Packet Pg. 189
Attachment: Exhibit C - FY 2025-2029 CPNA Expenditure Plan (002) (4150 : Measure I CIP Submittal) Copy of Exhibit C - 2024-2028 CPNA Expenditure Plan (002) - Proj 2 Nexus Project Cost 3,397,682$
Dev. Loan? No
5-Year Advance? No
Public Share: 56.4%
Dev. Share: 43.60%
Project Information Phase Funding PRIOR* FY 24/25 FY 25/26 FY 26/27 FY 27/28 FY 28/29 FUTURE PA&ED
Total Cost: $1,375,000.00
Fund Type: MSI Arterial $ 155,100.00 $ - $ - $ - $ - $ - $ - HBP $ 1,100,000.00 $ - $ - $ - $ - $ - $ - DEV FEE $ 119,900.00 $ - $ - $ - $ - $ - $ - - Select Fund - $ - $ - $ - $ - $ - $ - $ - Other: ______ $ - $ - $ - $ - $ - $ - $ - PS&E
Total Cost: $1,308,640.00
Fund Type: MSI Arterial $ 129,110.00 $ - $ - $ - $ - $ - $ - HBP $ 1,079,730.00 $ - $ - $ - $ - $ - $ - DEV FEE $ 99,800.00 $ - $ - $ - $ - $ - $ - - Select Fund - $ - $ - $ - $ - $ - $ - $ - Other: ______ $ - $ - $ - $ - $ - $ - $ - ROW
Total Cost: $479,096.00
Fund Type: MSI Arterial $ 30,989.00 $ - $ - $ - $ - $ - $ - HBP $ 424,149.00 $ - $ - $ - $ - $ - $ - DEV FEE $ 23,958.00 $ - $ - $ - $ - $ - $ - - Select Fund - $ - $ - $ - $ - $ - $ - $ - Other: ______ $ - $ - $ - $ - $ - $ - $ - CONST
Total Cost: $24,750,000.00
Fund Type: MSI Arterial $ 533,699.10 $ 533,699.10 $ 533,699.10 $ - $ - $ - HBP $ 7,303,725.00 $ 7,303,725.00 $ 7,303,725.00 $ - $ - $ - DEV FEE $ 412,575.90 $ 412,575.90 $ 412,575.90 $ - $ - $ - - Select Fund - $ - $ - $ - $ - $ - $ - $ - - Select Fund - $ - $ - $ - $ - $ - $ - $ - - Select Fund - $ - $ - $ - $ - $ - $ - $ - Other: ______ $ - $ - $ - $ - $ - $ - $ - *Prior should identify any expenses incurred in prior years that have not yet been reimbursed by SBCTA including anticipated FY 2023/2024 expenses.

Comments:

Capital Project Needs Analysis
City of Colton
Valley Arterial Sub-Program
Current Total Project Cost
Estimate:
$17,662,602.00
Total Measure I Request:
$1,916,296.30
(Summation of Measure I)
Mount Vernon Ave. Bridge over
UPRR Widening Project

8.c
Packet Pg. 190
Attachment: Exhibit C - FY 2025-2029 CPNA Expenditure Plan (002) (4150 : Measure I CIP Submittal) Copy of Exhibit C - 2024-2028 CPNA Expenditure Plan (002) - Proj 3 Nexus Project Cost 1,131,352$
Dev. Loan? No
5-Year Advance? No
Public Share: 56.4%
Dev. Share: 43.60%
Project Information Phase Funding PRIOR* FY 24/25 FY 25/26 FY 26/27 FY 27/28 FY 28/29 FUTURE PA&ED
Total Cost: $134,985.00
Fund Type: MSI Arterial $ 15,226.31 $ - $ - $ - $ - $ - $ - DEMO $ 107,988.00 $ - $ - $ - $ - $ - $ - DEV FEE $ 11,770.69 $ - $ - $ - $ - $ - $ - - Select Fund - $ - $ - $ - $ - $ - $ - $ - Other: ______ $ - $ - $ - $ - $ - $ - $ - PS&E
Total Cost: $449,174.00
Fund Type: MSI Arterial $ 35,528.05 $ 15,138.78 $ - $ - $ - $ - $ - DEMO $ 251,972.00 $ - $ - $ - $ - $ - $ - DEV FEE $ 27,464.95 $ 11,703.02 $ - $ - $ - $ - $ - - Select Fund - $ - $ - $ - $ - $ - $ - $ - Other: CPFCDS $ - $ 107,367.20 $ - $ - $ - $ - $ - ROW
Total Cost: $260,000.00
Fund Type: MSI Arterial $ - $ 29,328.00 $ - $ - $ - $ - $ - DEV FEE $ - $ 22,672.00 $ - $ - $ - $ - $ - - Select Fund - $ - $ - $ - $ - $ - $ - $ - - Select Fund - $ - $ - $ - $ - $ - $ - $ - Other: CPFCDS $ - $ 208,000.00 $ - $ - $ - $ - $ - CONST
Total Cost: $4,812,600.00
Fund Type: MSI Arterial $ - $ - $ 180,953.76 $ 180,953.76 $ 180,953.76 $ - $ - DEV FEE $ - $ - $ 139,886.24 $ 139,886.24 $ 139,886.24 $ - $ - - Select Fund - $ - $ - $ - $ - $ - $ - $ - - Select Fund - $ - $ - $ - $ - $ - $ - $ - - Select Fund - $ - $ - $ - $ - $ - $ - $ - - Select Fund - $ - $ - $ - $ - $ - $ - $ - Other: CPFCDS $ - $ - $ 1,283,360.00 $ 1,283,360.00 $ 1,283,360.00 $ - $ - *Prior should identify any expenses incurred in prior years that have not yet been reimbursed by SBCTA including anticipated FY 2023/2024 expenses.

Comments:

The project was granted $4.166M
federal grant from Community
Project Funded Congressional
Directed Spending (CPFCDS) in
April 2023.

Capital Project Needs Analysis
City of Colton
Valley Arterial Sub-Program
Current Total Project Cost
Estimate:
$5,669,970.00
Total Measure I Request:
$638,082.42
(Summation of Measure I)
Realign Reche Cyn. Rd. to Hunts
Lane from Washington St. to City
Limit (New 4 lane road)

8.c
Packet Pg. 191
Attachment: Exhibit C - FY 2025-2029 CPNA Expenditure Plan (002) (4150 : Measure I CIP Submittal)

ATTACHMENT C

SHARES ALLOCATIONS
Jurisdiction
Current
Equitable
Share*
FY10/11 thru
FY23/24
Reimbursements
FY10/11 thru
4/24/23
Allocation
Balance
Approved
Advances
@ 4/24/23
Term Loan
Collateral
@ 4/24/23
Chino 7.591% $18,613,913 $298,946 $18,314,967 $10,500,000 Chino Hills 2.194% $3,043,718 $0 $3,043,718
Colton 2.534% $6,618,994 $393,612 $6,225,382
Fontana 19.400% $39,301,658 $7,634,761 $31,666,897
Grand Terrace 1.389% $3,628,170 $151,462 $3,476,708
Highland 6.777% $17,641,193 $5,183,062 $12,458,131 $3,499,301 Loma Linda 4.074% $10,641,587 $5,019,909 $5,621,677
Montclair 0.597% $1,559,407 $1,913,734 -$354,327 $1,033,100 $1,990,241 Ontario 12.272% $32,055,364 $16,605,339 $15,450,026 $6,383,764 Rancho Cucamonga 5.044% $10,704,395 $5,429,607 $5,274,788 Redlands 4.854% $12,679,004 $2,112,512 $10,566,492
Rialto 3.831% $9,553,460 $8,146,197 $1,407,263
San Bernardino 7.857% $20,523,060 $8,934,020 $11,589,040 $12,000,000 Upland 2.743% $7,164,917 $3,158,457 $4,006,460 $2,029,872 Yucaipa 5.965% $14,207,908 $13,401,043 $806,865 $6,000,000 County 12.878% $33,638,281 $6,039,970 $27,598,311
Arterial Allocation 100.000% $241,575,030 $84,422,630 $157,152,400 $37,946,736 $5,489,542

BALANCES SPECIAL ARRANGEMENTS
Measure I Valley Major Street/Arterial Sub-Program
Summary of Allocations, Balances & Special Arrangements

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Attachment: Exhibit C - FY 2025-2029 CPNA Expenditure Plan (002) (4150 : Measure I CIP Submittal)

ATTACHMENT E
SHARES
Current
Equitable
Share FY24/25 FY25/26 FY26/27 FY27/28 FY28/29
Total Projected
Revenue
Current Allocation
Balance
Total Available
through FY28/29
Chino 7.591% $2,357,929 $2,423,714 $2,491,410 $2,561,071 $2,632,755 $12,466,879 $18,314,967 $30,781,846 Chino Hills 2.194% $0 $0 $0 $0 $0 $0 $3,043,718 $3,043,718 Colton 2.534% $823,797 $846,067 $868,983 $892,566 $916,833 $4,348,245 $6,225,382 $10,573,628 Fontana 19.400% $4,282,412 $4,447,348 $4,617,075 $4,791,730 $4,971,457 $23,110,022 $31,666,897 $54,776,920 Grand Terrace 1.389% $451,560 $463,767 $476,329 $489,256 $502,557 $2,383,470 $3,476,708 $5,860,178 Highland 6.777% $2,197,681 $2,257,194 $2,318,435 $2,381,455 $2,446,304 $11,601,068 $12,458,131 $24,059,199 Loma Linda 4.074% $1,324,447 $1,360,251 $1,397,095 $1,435,009 $1,474,024 $6,990,825 $5,621,677 $12,612,503 Montclair 0.597% $194,083 $199,330 $204,729 $210,285 $216,002 $1,024,429 ($354,327) $670,102 Ontario 12.272% $3,989,595 $4,097,447 $4,208,431 $4,322,639 $4,440,162 $21,058,274 $15,450,026 $36,508,300 Rancho Cucamonga 5.044% $1,265,415 $1,308,298 $1,352,427 $1,397,838 $1,444,567 $6,768,545 $5,274,788 $12,043,333 Redlands 4.854% $1,578,023 $1,620,682 $1,664,580 $1,709,753 $1,756,237 $8,329,275 $10,566,492 $18,895,767 Rialto 3.831% $1,204,421 $1,237,743 $1,272,032 $1,307,318 $1,343,628 $6,365,142 $1,407,263 $7,772,405 San Bernardino 7.857% $2,554,290 $2,623,341 $2,694,397 $2,767,517 $2,842,760 $13,482,306 $11,589,040 $25,071,347 Upland 2.743% $891,742 $915,849 $940,656 $966,183 $992,451 $4,706,881 $4,006,460 $8,713,341 Yucaipa 5.965% $1,814,953 $1,866,327 $1,919,192 $1,973,593 $2,029,574 $9,603,639 $806,865 $10,410,504 County 12.878% $4,186,604 $4,299,782 $4,416,247 $4,536,094 $4,659,420 $22,098,147 $27,598,311 $49,696,458 Totals 100.000% $29,116,952 $29,967,139 $30,842,019 $31,742,305 $32,668,731 $154,337,147 $157,152,400 $311,489,548 Measure I Valley Major Street/Arterial Sub-Program Revenue Projections Fiscal Years 2024/2025 through 2028/2029
Jurisdiction
CPNA REVENUE PROJECTIONS* TOTALS
* 15-year reconciliation of shares in effect until FY35/36, which reduces allocations to Chino Hills, Fontana, and Rancho Cucamonga to account for allocations to projects through the Project Advancement Agreement process.

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Attachment: Exhibit C - FY 2025-2029 CPNA Expenditure Plan (002) (4150 : Measure I CIP Submittal) 1 2
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RESOLUTION NO. R-71-23

RESOLUTION OF THE CITY COUNCIL OF THE CITY OF COLTON,
CALIFORNIA ADOPTING THE FY 2 3/24 MEASURE I FIVE YEAR CAPITAL

IMPROVEMENT PLAN AND THE MEASURE I EXPENDITURE STRATEGY PLAN.

W
HEREAS the City of Colton is a municipal corporation duly organized and existing pursuant to the Constitution and laws of the State of California (“City”); and W
HEREAS, San Bernardino County voters approved passage of Measure I in November 2004, authorizing the San Bernardino County Transportation Authority to impose a one-half of one percent retail transactions and use tax applicable in the incorporated and unincorporated territory of the County of San Bernardino; and
W
HEREAS, revenue from the tax can only be used for transportation improvement and traffic management programs authorized in the Expenditure Plans set forth in Ordinance No. 04-1 of the Authority; and
W
HEREAS, the Strategic Plan requires each local jurisdiction applying for revenue from the Local Streets Program to annually adopt and update a Five- Year Capital Improvement Program, and
W
HEREAS, Expenditure Plans of the San Bernardino County Transportation Authority Ordinance No. 89 -1 also require that each local jurisdiction annually adopt and update its Capital Improvement Plans; and
W
HEREAS, California Public Utilities Code 190300 and Ordinance No. 04-1 require each local jurisdiction to maintain General Fund expenditures for transportation-related construction and maintenance activities at the required Maintenance of Effort base year level in each fiscal year of the adopted Five- Year Capital Improvement Plan, which for the City of Colton is $ 313,796 (attached to this Resolution).

W, THEREFORE, THE CITY COUNCIL OF THE CITY OF COLTON, STATE OF CALIFORNIA DOES HEREBY resolve, reaffirm and adopt the Fiscal Year 2022/2023 Five Year Measure I Capital Improvement Plan (Exhibit “A”) and Expenditure Strategy Plan (Exhibit “B”).

PASSED
, APPROVED AND ADOPTED THIS 1st DAY OF AUGUST 2023
_______
______________________________
FRANK J. NAVARRO
Mayor
AT
TEST:
_____________________________________

STEPHANIE VARGAS
Deputy City Clerk

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Attachment: Exhibit D-5 year CIP Resolution_FY 23-24 (4150 : Measure I CIP Submittal) Project Expenditures Included in General Ledger Total Project Cost General Fund Measure I Federal State City Funds Other Construction Projects:

1. Valley Blvd and Rancho Ave. Median Improvement 355,081$ 76,828$ 209,305$ 68,948$

2. Mt. Vernon Ave./D Street Crosswalk Lighting Project 49,324$ 49,324$

3. 2009-2010 Citywide Concrete & Street Improvement 243,150$ 243,150$

4. 2009-2010 Citywide Drainage and Street Improvement 128,010$ 70,332$ 39,610$ 18,068$ Maintenance Projects:

5. Street Maintenance 1,063,568$ 1,063,568$

6. Traffic Signal Maintenance 100,228$ 100,228$ Engineering/Administrative Overhead Not Allocated to
Specific Projects: 273,674$
Expenditure Totals 1,939,361$ 1,437,470$ 147,160$ 452,455$ 39,610$ 136,340$ -$ Deductions for Special Consideration (Deduction Must Also be Included in Project Expenditures Above): Total Project Cost General Fund Construction Projects:

1. Project #

2. Project #
Maintenance Projects:

1. Street Maintenance 850,000$ 850,000$ Engineering/Administrative Overhead Not Allocated to
Specific Projects: -$ 273,674$ Deduction Totals 850,000$ 1,123,674$ Total GF Expenditures 1,437,470$
Minus Deductions 1,123,674$
MOE Base Year 313,796$
Measure I 2010-2040 Maintenance of Effort Base Year Calculation Based on Fiscal Year 2009/2010 Construction and Maintenance Expenditures (Rounded to nearest dollar)
Gas Tax fund used for street maintenance
Funding Breakdown
State Reason Why Project Expenditure Should Be Deducted from MOE

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Attachment: Exhibit D-5 year CIP Resolution_FY 23-24 (4150 : Measure I CIP Submittal)

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Colton City CouncilAugust 1, 2023

Colton City Council
August 1, 2023