Agenda packet — Colton City Council, November 21, 2023

1 CITY OF COLTON
City Hall, Council Chambers
650 N. La Cadena Drive
Colton, CA 92324
Website: www.coltonca.gov

Mayor Frank J. Navarro
Council Members:

David J. Toro – District 1
Kelly J. Chastain – District 2
Dr. Luis S. Gonzalez – District 3
John R. Echevarria – District 4

City Treasurer Aurelio De La Torre

City Manager William R. Smith
City Attorney Carlos Campos
Deputy City Clerk Stephanie M. Vargas

AGENDA

CITY COUNCIL,

COLTON UTILITY AUTHORITY, COLTON PUBLIC FINANCING AUTHORITY,

COLTON HOUSING AUTHORITY

REGULAR MEETING
TUESDAY, NOVEMBER 21, 2023 – 6:00 P.M.

CITY HALL, COUNCIL CHAMBERS
CLOSED SESSION - 5:00 p.m.

CLOSED SESSION CALLED TO ORDER

ROLL CALL
PUBLIC COMMENT - Closed Session
This is the portion of the meeting specifically set aside to invite your comments regarding Closed Session items and other general comments about matters not on the agenda; however, any matter that requires action will be referred to staff for investigation and report at a subsequent Council meeting. The Council is prohibited by law from discussing or taking immediate action on items during this public comment period.

Persons desiring to submit paperwork to the City Council Members shall provide copy of any paperwork to the City Clerk for the Official Record.

Speakers will be limited to 3 minutes; provided, however, that the presiding officer shall have certain discretion to extend or limit time as provided for in the City Council Manual of Procedure.

Please state your name and your City of Residence before providing your comment.

2 A. CONFERENCE WITH LEGAL COUNSEL- EXISTING LITIGATION Pursuant to Government Code Section 54956.9(d)(1)
Ecology Recycling Services LLC v. City of Colton/Southern California Edison San Bernardino Superior Court, Case No.CIVSB2304149

B. CONFERENCE WITH LEGAL COUNSEL – EXISTING LITIGATION Pursuant to Government Code Section 54956.9(d)(1)
City of Colton v. Inland Memorial Cremational and Burial Society, Inc., et al.

San Bernardino Superior Court, Case No. CIVSB2300169

CITY ATTORNEY ORAL REPORT ON CLOSED SESSION ACTIONS

RULES OF DECORUM

To help conduct the business of the City Council in an orderly fashion, the City Council has adopted rules pertaining to decorum and order, as provided for in the City Council Manual of Procedure. The City Council will strictly enforce these rules in order to allow full expression of ideas and opinions by councilmembers, staff and the public. Generally, the City's rules of decorum prohibit comments or actions which willfully disrupt the meeting. All remarks and questions shall be addressed to the Council as a whole and not to any particular member. No individual Councilmember or member of the City staff shall be questioned without first obtaining permission from the Presiding Officer. The City Council asks that all persons - including councilmembers, staff and the public - act and speak respectfully.

OPEN SESSION
6:00 P.M.

OPEN SESSION CALLED TO ORDER
INVOCATION Pastor Peter Tasaka - The Vineyard Church

FLAG SALUTE

ROLL CALL

CEREMONIAL MATTERS
Presentations, Awards, Proclamations
• Business Focus - Flor's Diner
• Proclamation - Small Business Saturday

MAYOR AND COUNCIL ITEMS

GIFT DISCLOSURES
Prior to rendering a decision in any proceeding involving a license, permit, contract or other entitlement pending before the City Council, any Council Member who has received been promised a gift or gifts aggregating $50.00 or more in value within the preceding twelve months from a party or participant in the proceeding shall disclose that fact either orally or in writing during open session. This disclosure shall be made part of the official public record of the proceeding, either as part of the minutes of the meeting or as a separate writing filed with the city. (CMC Section 2.04.030)

3 AB 1234 ORAL REPORTS
Members of the City Council shall provide brief reports on meetings attended at the expense of the city. (GC Section 53232.3(d))

APPOINTMENTS

MAYOR AND COUNCIL DISCUSSION ITEMS

PUBLIC HEARINGS
To speak on public hearing items, it is requested that you obtain a card from the City Clerk and complete it by noting the agenda item number, as well as whether you are in favor, opposition or neither, and give it to the City Clerk. The applicant will be allowed 5 minutes to address the Council and all other persons will be allowed 3 minutes; provided, however, that the presiding officer shall have certain discretion to extend or limit time as provided for in the City Council Manual of Procedure.

(1) Price List - Hermosa Gardens Cemetery - TIME AND PLACE FIXED TO CONSIDER A PUBLIC HEARING TO

APPROVE AND ADOPT A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF COLTON ESTABLISHING A PRICE LIST FOR SERVICES PROVIDED AT HERMOSA GARDENS CEMETERY, RESOLUTION NO. R-92-23. [Staff Person: Deb Farrar]
Mayor announces the Public Hearing Open.

City Clerk submits the Affidavit of Publication and reports on protests or objections thereto.

Staff Presentation.

Public Comment.

After hearing public comment, on motion by Councilmember __________, seconded by Councilmember _________, the Public Hearing is terminated.

MOTION __________ SECOND __________

(2) Ordinance - Library Board of Trustees Meetings - TIME AND PLACE FIXED TO CONSIDER A PUBLIC HEARING

TO WAIVE FULL READING, READ BY TITLE ONLY AND PASS FIRST READING OF AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF COLTON AMENDING SECTIONS IN MUNICIPAL CODE, CHAPTER 2.60 RELATING TO THE COLTON PUBLIC LIBRARY, ORDINANCE NO. O-12-23.
[Staff Person: Deb Farrar]
Mayor announces the Public Hearing Open.

City Clerk submits the Affidavit of Publication and reports on protests or objections thereto.

Staff Presentation.

Public Comment.

After hearing public comment, on motion by Councilmember __________, seconded by Councilmember _________, the Public Hearing is terminated.

MOTION __________ SECOND __________

4 BUSINESS ITEMS
There are no business items.

PUBLIC COMMENT Limit 3 Minutes
This is the portion of the meeting specifically set aside to invite your comments regarding Consent Calendar items and other general comments about matters not on the agenda; however, any matter that requires action will be referred to staff for investigation and report at a subsequent Council meeting. The Council is prohibited by law from discussing or taking immediate action on items during this public comment period.

Persons desiring to submit paperwork to the City Council Members shall provide copy of any paperwork to the City Clerk for the Official Record.

Speakers will be limited to 3 minutes; provided, however, that the presiding officer shall have certain discretion to extend or limit time as provided for in the City Council Manual of Procedure.

Please state your name and your City of Residence before providing your comment.

CONSENT CALENDAR
All matters listed under the Consent Calendar are considered by the City Council to be routine and will all be enacted by one motion. There will be no separate discussion of these items prior to the time the City Council votes on the motion, unless councilmembers, staff or the public request that specific items be discussed and/or removed for separate discussions or action.

(3) Minutes - Approval of Minutes for the City Council Special Meeting held on November 1, 2023 and for the Regular Meeting held on November 7, 2023, on File in the Office of the City Clerk. [Staff Person: Stephanie M. Vargas]
(4) Warrants - Approve US Bank voucher dated 09/20/2023 for $63,170.62; replacement check number 208541 for $4,000.00; voucher numbers 208542 to 208619 dated 10/16/2023 and totaling $709,369.61; voucher numbers 208620 to 208694 dated 10/19/2023 and totaling $551,771.25; voucher numbers 208695 to 208793 dated 10/26/2023 and totaling $785,283.24 and a payroll disbursement listing dated 09/16/2023 to 09/29/2023 and totaling $1,071,859.08.
[Staff Person: Stacey Dabbs]
(5) City Treasurer's Report - Receive and File Treasurer's Report for August 2023. [Staff Person: Aurelio De La Torre]
(6) Additional Funding/AB 110 - ECE Program - Approve and Adopt a Resolution Accepting the Early Care and Education Division Additional Funding, AB110 and AB179, RESOLUTION NO. R-94-23. [Staff Person: Deb Farrar]
(7) Continued Funding Application - ECE Program - Approve and Adopt a Resolution Adopting the CA Department of Education FY 24-25 Continued Funding Application for the Early Care and Education Division, RESOLUTION NO. R-99-23.
[Staff Person: Deb Farrar]
(8) Contract Award - MCC Equipment Rentals Inc - Approve a Contract Agreement with MCC Equipment Rentals. for the Citrus Street and Bordwell Avenue Emergency Water Main Repair. [Staff Person: Brian Dickinson]

5 (9) Purchase - McAvoy & Markham Engineering & Sales Company - Approve Purchase of Electric Meters from McAvoy & Markham Engineering & Sales Company.
[Staff Person: Charles Berry]

MAYOR AND COUNCIL ORAL REPORTS AND COMMENTS
Comments from Mayor and Council on various issues and activities throughout the community. Comments shall be limited to 5 Minutes per speaker.

CITY MANAGER'S REPORTS

ADJOURNMENT

6 I, Stephanie Vargas, the Deputy City Clerk, hereby certify that a true and correct, accurate copy of the foregoing agenda was posted , at least seventy-two (72) hours prior to the meeting per Government Code 54954.2, at the following locations:

City of Colton City Hall 650 N. La Cadena Drive
City of Colton Website, www.coltonca.gov <http://www.coltonca.gov>

PROCEDURES FOR ADDRESSING CITY COUNCIL

For the Official Record, it is requested that you obtain a card from the Deputy City Clerk and complete it by noting a specific item number on the Agenda, if applicable, or you can identify the subject that you wish to address under the Public Comment portion of the Agenda. The City Council encourages public input on all City issues within the Rules of Decorum. Speakers will be limited to the time periods provided on the Agenda; provided, however, that the presiding officer shall have certain discretion to extend or limit time as provided for in the City Council Manual of Procedure.

RULES OF DECORUM

NOTICE TO PUBLIC

Staff reports or other written documentation relating to each item referred to, on the Agenda, are available for public inspection at the following locations: Office of the City Clerk, 650 N. La Cadena Drive, Colton, CA; City of Colton Public Library, 656 9 th St., Colton, CA; or the City of Colton Internet Website, www.coltonca.gov. Any person having questions concerning any item on the Agenda may call the City Clerk at 370 -5191 to make inquiry concerning the nature of the item described on the Agenda. The City Clerk shall direct inquiries to the appropriate office.

All matters listed under the Consent Calendar are considered by the City Council to be routine and will all be enacted by one motion. There will be no separate discussion of these items prior to the time the City Council votes on the motion, unless councilmembers, staff or the public request that specific items be discussed and/or removed for separate discussions or action.

7 In compliance with the American with Disabilities Act, if you need special assistance to participate in a City Meeting, please contact the City Clerk’s Office at 909 -370-5001. Notification 48 hours prior to the meeting will enable the City to make reasonable arrangements to ensure accessibility to this meeting.

LEGAL CHALLENGES

If you challenge in court any discussion or action taken concerning an item on this Agenda, you may be limited to raising only those issues you or someone else raised during the meeting or in written correspondence delivered to the City at or prior to the City's consideration of the item at the meeting.

MANUAL OF PROCEDURE

The City Council adopted its Manual of Procedure pursuant to Resolution No. R-41-18. Copies are available in the Office of the City Clerk.

ITEM NO. 1

STAFF REPORT

DATE: NOVEMBER 21, 2023
TO: HONORABLE MAYOR AND CITY COUNCIL MEMBERS
FROM: BILL SMITH, CITY MANAGER
PREPARED BY: DEB FARRAR, COMMUNITY SERVICES DIRECTOR
SUBJECT: TIME AND PLACE FIXED TO CONSIDER A PUBLIC HEARING TO

APPROVE AND ADOPT A RESOLUTION OF THE CITY COUNCIL

OF THE CITY OF COLTON ESTABLISHING A PRICE LIST FOR

SERVICES PROVIDED AT HERMOSA GARDENS CEMETERY,
RESOLUTION NO. R-92-23.

RECOMMENDED ACTION

Staff recommends that the City Council take the following action:

1) Approve and Adopt Resolution R-92-23, establishing a Price List for services provided at Hermosa Gardens Cemetery for immediate implementation.

BACKGROUND

The City of Colton owns Hermosa Gardens Cemetery, a municipal cemetery located at 900 North Meridian Avenue and until 1999, operated and managed the cemetery directly. In 2000, the City entered into an agreement with Inland Memorial, Incorporated for the operation of Hermosa Gardens Cemetery (“Cemetery”) through March 2023 when the company was sold.

From March 1 – September 30, 2023, Cemetery Care Providers managed, and operated the Cemetery. Effective October 1, 2023, the City has taken over management and operations at the Cemetery and it is necessary to establish a Price List for services provided at the Cemetery.

ISSUES/ANALYSIS

Cemeteries are essential public services, providing a final resting place for our loved ones.

Managing a cemetery involves various costs, including land maintenance, grave digging, administrative expenses, and other associated services. Establishing a transparent and

1.1 Packet Pg. 8
Staff Report to the Mayor and City Council
Price List - Hermosa Gardens Cemetery
November 21, 2023

Page 2 ends

competitive price list is vital to meet these financial needs and to provide transparency and clarity for customers. This will ensure that individuals and families have a clear understanding of the costs associated with burial services and related items. Having a well -defined price list helps customers make informed decisions and eliminates any confusion or ambiguity regarding pricing, ultimately contributing to a more efficient and customer-friendly cemetery experience.

To determine appropriate pricing for cemetery services, we conducted a fee survey of the local area, taking into account neighboring cemeteries and relevant data. Staff reviewed the internal costs associated with cemetery operations, including labor, maintenance, equipment, and overhead. See the attached detailed worksheet , Cemetery Fee Survey, which lists fees from Rialto, Redlands, San Bernardino, Claremont and the previous operator. While services and fees vary, it is important for Hermosa Gardens remains competitive within the local market to attract and retain customers, while still considering the community's socio -economic background and the importance of providing affordable options.

The proposed pricing structure adheres to industry standards, complies with all relevant laws and regulations, and provides clear delineation of property options, rights, merchandise, and service choices. Notable differences between the fees established by the previous operator and our proposed list include the introduction of two property tiers and the consistent application of Endowment and related fees. The overall cost framework aligns with neighboring cemeteries, striking a balance between competitive pricing and maintaining quality services.

The introduction of the Historic and Classic sections at differing costs is primarily driven by the varying desirability of these sections. The Historic area, encompassing Blocks 1, 2, 3, and 5, represents the oldest and most established sections with a wealth of trees, upright markers, and prominent features. In contrast, the Classic area includes Blocks 4 and 7, which are newer and lack the same desirable attributes. This distinction also serves as a foundational step for future property development to the east of Hermosa.

Cemetery endowment fees are a common practice in the cemetery industry and serve several important purposes. These fees are typically a one -time payment or an annual contribution required in addition to the purchase of a burial plot or interment space. Cemetery endowment fees are primarily established to ensure the perpetual maintenance and care of the cemetery grounds. These fees contribute to the funding required for landscaping, mowing, tree maintenance, road upkeep, and general upkeep of the cemetery. Without these funds, cemeteries struggle to maintain the peaceful and well-kept appearance that families expect. The Endowment Fee of $995 is applied to each interment to insure the long -term care of Hermosa Gardens Cemetery. These fees are collected and placed in a separate trust where they are held until necessary.

The proposed price list represents a collaborative effort between the City of Colton and OMNI Cemetery Management, the current vendor, which operates in partnership with the City to manage cemetery business. This collaboration is in accordance with the fully executed contract

1.1 Packet Pg. 9
Staff Report to the Mayor and City Council
Price List - Hermosa Gardens Cemetery
November 21, 2023

Page 3 ends

between the two parties. As outlined in the contract, OMNI is responsible for collecting fees on behalf of the City and remitting appropriate funds to the City on a monthly basis.

It is important to note that OMNI is not permitted to retain revenue from pre -need property, rights, and pre -need or at -need endowment care funds collected. However, they are authorized to retain all income generated from the sale of markers, vases, and other retail items that have been approved by the City. This distinction ensures financial transparency and compliance with the terms of the partnership agreement between the City and OMNI Cemetery Management.

Establishing a fair and transparent pricing structure for cemetery services is essential for maintaining the cemetery's financial health and ensuring that it continues to serve the community effectively. By considering local market trends, cost recovery, and the community's needs, the cemetery can strike a balance between quality service and affordability. City Staff recommends implementing the proposed Hermosa Gardens Cemetery - Price List to achieve this goal.

FISCAL IMPACTS

If all fees are approved as recommended, we anticipate an increase in revenue in correlation to the increase in labor and supply costs.

ALTERNATIVES

Provide alternative direction to staff.

ATTACHMENT

1. CEMETERY FEE SURVEY

2. Hermosa Gardens Cemetery PROPOSED Price List

3. R-92-23 RESO - Hermosa Gardens Price List

1.1 Packet Pg. 10

CITY OF COLTON
SINGLE PLOT PREVIOUS RIALTO REDLANDS SAN BERN. CLAREMONT RECOMMENDATION Plot - Basic $2,500.00 $1,593.50 $3,020.00 $1,950.00 $4,015.00 $2,500.00 Plot - Traditional $3,940.00
Plot - Premium $5,790.00 $4,500.00
Endowment $995.00 $1,289.30 $240.00 $602.00 $995.00
Open/Close $1,100.00 $1,231.40 $1,195.00 $2,295.00 $1,100.00 Vault $600.00 $282.24 $895.00 $713.00 $600.00
Vault Installation $600.00 $295.00 $600.00
Vault/Bell Liners Cost + 10%
Interment & Recording $1,585.00
Service & Recording Fee $500.00 $25.00 $75.00 $500.00
DOUBLE DEPTH PLOT (1ST INTERNMENT) - Single Vault
Plot - Basic $2,500.00 $1,593.50 $4,680.00 $6,057.00 $2,500.00 Plot - Traditional $6,160.00
Plot - Premium $9,120.00 $4,500.00
Endowment $995.00 $1,289.30 $240.00 $602.00 $995.00
Open/Close $1,100.00 $1,434.20 $1,195.00 $2,590.00 $1,100.00 Vault $600.00 $562.24 $895.00 $600.00
Vault Installation $600.00 $295.00 $600.00
Interment & Recording $1,585.00
Service & Recording Fee $500.00 $25.00 $75.00 $500.00
DOUBLE DEPTH PLOT (2ND INTERNMENT) - Single Vault
Dual Rights $1,000.00 $1,000.00
Endowment $250.00 $1,289.30 $240.00 $602.00 $995.00
Open/Close $1,100.00 $1,231.40 $1,195.00 $1,100.00
Vault $600.00 $713.00 $600.00
Vault Installation $600.00 $600.00
Interment & Recording $1,585.00
Service & Recording Fee $500.00 $25.00 $75.00 $500.00
Last Date Inscription $500.00
DOUBLE DEPTH PLOT (1ST INTERNMENT) - Dual Depth Lawn Crypt Plot - Basic $2,500.00 $2,500.00
Plot - Premium $4,500.00
Endowment $995.00 $995.00
Open/Close $1,100.00 $1,100.00
Vault - Dual Depth Lawn Crypt $1,200.00 $1,200.00
Vault Installation $600.00 $600.00
Service & Recording Fee $500.00 $500.00
DOUBLE DEPTH PLOT (2ND INTERNMENT) - Dual Depth Lawn Crypt Dual Rights $1,000.00 $1,000.00
Endowment $250.00 $995.00
Open/Close $1,100.00 $1,100.00
Service & Recording Fee $500.00 $500.00
Last Date Inscription $500.00
NICHE WALL n/a
Niche - Tier 1 $1,450.00 $17,480.00 $4,082.00 $1,555.00 Niche - Tier 2 $1,250.00 $1,555.00
Niche - Tier 3 $1,050.00 $5,600.00 $6,497.00 $1,055.00
Niche - Tier 4 $850.00 $1,055.00
Endowment $650.00 $240.00 $525.00 $995.00
Open/Close $800.00 $595.00 $650.00
Engraving $500.00 $500.00
Internment & Recording $580.00
Service & Recording Fee $500.00 $25.00 $75.00 $500.00

CEMETERY FEE SURVEY

1.1.a
Packet Pg. 11
Attachment: CEMETERY FEE SURVEY (4248 : Price List - Hermosa Gardens Cemetery)

CEMETERY FEE SURVEY
Plot - Basic $1,100.00 $579.40 $2,180.00 $1,300.00 $1,500.00 Plot - Traditional $2,830.00
Plot - Premium $4,130.00 $3,000.00
Endowment $550.00 $1,289.30 $240.00 $995.00
Open/Close $800.00 $1,231.40 $795.00 $915.00 $800.00
Vault $375.00 $132.16 $375.00
Vault Installation $400.00 $400.00
Service & Recording Fee $500.00 $25.00 $75.00 $500.00
Plot - Classic $1,100.00 $4,060.00 $1,500.00
Plot - Historic $3,000.00
Endowment $550.00 $602.00 $995.00
Open/Close $800.00 $795.00 $800.00
Vault $375.00 $312.00 $375.00
Vault Installation $400.00 $400.00
Internment & Recording $725.00
Service & Recording Fee $500.00 $25.00 $75.00 $500.00
Plot - Basic $1,000.00 $1,000.00
Plot - Traditional
Plot - Premium
Endowment $250.00 $602.00 $995.00
Open/Close $800.00 $800.00
Vault $275.00 $321.00 $375.00
Vault Installation $400.00 $400.00
Internment & Recording $725.00
Service & Recording Fee $500.00 $25.00 $75.00 $500.00
Last Date Inscription $500.00

INFANT SPACE
Plot - Infant $750.00 $434.40 $1,000.00 $750.00
Plot - Child $1,950.00
Endowment $995.00 $1,289.30 $995.00
Open/Close $800.00 $1,231.40 $800.00
Vault $375.00 $202.72 $375.00
Vault Installation $400.00 $400.00
Service & Recording Fee $500.00 $25.00 $75.00 $500.00

SPREADING GARDEN
Spreading $1,250.00 $800.00
Endowment $250.00 $400.00
Inscription $500.00
Service & Recording Fee $500.00 $500.00

DISINTERNMENTS
Single Plot $2,500.00 $2,057.30 $5,545.00 $2,500.00
Double Depth (level 1) $3,500.00 $2,057.30 $3,500.00
Double Depth (level 2) $4,500.00 $2,463.00 $4,500.00
Cremation (each) $500.00 $825.60 $500.00
Infant Space $1,651.60
Niche $250.00 n/a $250.00

SINGLE CREMATION PLOT
DOUBLE DEPTH CREMATION PLOT (1ST INTERNMENT)
DOUBLE DEPTH CREMATION PLOT (2ND INTERNMENT)
PG 2
A licensed Funeral Director must be present for disinternment of full plot and body. Cost and Court fees must be paid by family. Permit is required.

1.1.a
Packet Pg. 12
Attachment: CEMETERY FEE SURVEY (4248 : Price List - Hermosa Gardens Cemetery)

CEMETERY FEE SURVEY
Flower Vase (Bronze) $100.00 $97.20 $95.00 $55.00 $100.00 Flower Vase (Tin) $50.00
Geneological Research $25.00 Not Offering
Chapel Rental (2 hours) $695.00 $350.00
Chapel Rental (additional hours $100.00 $100.00
Saturday Chapel Rental (2 hrs) $450.00
Saturday Chapel Rental (+hrs) $100.00 $150.00
Saturday Burial $750.00 $576.35 $800.00 $822.00 $750.00 After Hours (per hour) $100.00 $445.00 $108.00 $150.00
Marker Installation (Gravesite) $550.00 $395.00 $335.00 $428.00 $550.00 Government Marker Setting Fe
e $150.00 $140.00 No Charge
Marker Flat Black (28x16x3) $800.00 $800.00
Marker Flat Black (20x10x3) $400.00 $534.60 $450.00
Marker Installation (Niche) $250.00 $250.00
Inscription Date $300.00 $500.00
Outside Marker Handling & Setting Fee $750.00
Uprights & Monuments (Custom- Approval required) TBD

OTHER FEES/SERVICES
PAGE 3

1.1.a
Packet Pg. 13
Attachment: CEMETERY FEE SURVEY (4248 : Price List - Hermosa Gardens Cemetery)

CITY OF COLTON
SINGLE PLOT *Historic **Classic SINGLE CREMATION PLOT Historic Classic Plot $4,500.00 $2,500.00 Plot $3,000.00 $1,500.00
Endowment $995.00 $995.00 Endowment $995.00 $995.00
Open/Close $1,100.00 $1,100.00 Open/Close $800.00 $800.00 Vault - Adult Standard* $600.00 $600.00 Vault $375.00 $375.00 Vault Installation $600.00 $600.00 Vault Installation $400.00 $400.00 Service & Recording Fee $500.00 $500.00 Service & Recording Fee $500.00 $500.00 TOTAL $8,295.00 $6,295.00 TOTAL $6,070.00 $4,570.00
DOUBLE DEPTH PLOT (1ST INT) Single Vault
Plot $4,500.00 $2,500.00 Plot $3,000.00 $1,500.00
Endowment $995.00 $995.00 Endowment $995.00 $995.00
Open/Close $1,100.00 $1,100.00 Open/Close $800.00 $800.00 Vault - Adult Standard* $600.00 $600.00 Vault $375.00 $375.00 Vault Installation $600.00 $600.00 Vault Installation $400.00 $400.00 Service & Recording Fee $500.00 $500.00 Service & Recording Fee $500.00 $500.00 TOTAL $8,295.00 $6,295.00 TOTAL $6,070.00 $4,570.00
Dual Rights $1,000.00 Dual Rights $1,000.00
Endowment $995.00 Endowment $995.00
Open/Close $1,100.00 Open/Close $800.00
Vault - Adult Standard* $600.00 Vault $375.00
Vault Installation $600.00 Vault Installation $400.00
Service & Recording Fee $500.00 Service & Recording Fee $500.00 Last Date Inscription $500.00 Last Date Inscription $500.00 TOTAL $5,295.00 TOTAL $4,570.00

NICHE WALL
Plot $4,500.00 $2,500.00 Top Two Tiers $1,555.00
Endowment $995.00 $995.00 Bottom Two Tiers $1,055.00
Open/Close $1,100.00 $1,100.00 Endowment $995.00
Vault - Dual Depth Lawn Crypt $1,200.00 $1,200.00 Open/Close $650.00 Vault Installation $600.00 $600.00 Recording Fee $500.00 Service & Recording Fee $500.00 $500.00 Engraving $500.00 TOTAL $8,895.00 $6,895.00 $4,200.00
$3,700.00
Dual Rights $1,000.00
Endowment $995.00 Single Plot $2,500.00
Open/Close $1,100.00 Double Depth (level 1) $3,500.00
Service & Recording Fee $500.00 Double Depth (level 2) $4,500.00 Last Date Inscription $500.00 Cremation (each) $500.00
TOTAL $4,095.00 Niche $250.00
Plot $750.00
Endowment $995.00
Open/Close $800.00
Vault $375.00 Chapel Rental M-F (2 hours) $350.00
Vault Installation $400.00 Chapel Rental (additional hours) $100.00 Service & Recording Fee $500.00 Saturday Chapel Rental $450.00 TOTAL $3,820.00 Saturday Chapel (additional hours) $150.00 Saturday Burial $750.00
Marker Flat Black - Burial Space (28x16x3) $800.00 After Hour Burials (per hour) $150.00 Marker Flat Black - Cremation or Infant (20x10x3) $450.00 Uprights and Monuments - Custom - Approval Req -TBD- Marker Installation $550.00 Government Marker Setting Fee $0.00
Flower Vase - Bronze $100.00 Outside Marker Handling & Setting Fee $750.00 Flower Vase - Tin $50.00 Last Date Inscription $500.00
IMPORTANT NOTES:

All outside markers must be pre-approved.

Vaults included above are for standard size caskets. Caskets in excess of 30"W or 90"L will require larger vault and addtl pro perty.

TOP TWO TIERS TOTAL

BOTTOM TWO TIERS TOTAL
DOUBLE DEPTH PLOT (1ST INT) - DDLC

HERMOSA GARDENS CEMETERY - PROPOSED PRICE LIST
Historic Area includes Blocks 1, 2, 3 & 5 Classic Areas include Blocks 4 & 7 DOUBLE DEPTH CREMATION PLOT (1ST INTERMENT)
DOUBLE DEPTH PLOT (2ND INT) Single Vault DOUBLE DEPTH CREMATION PLOT (2ND INTERMENT) Endowment is collected for each interment and is non-refundable per CA Health & Safety Code 8738 (ab1,2,3,4) Endowment must be paid upfront when establishing a Pre-Need, Open/Close costs cannot be included in a Pre-need, only at time of need.

8.75% Tax will be added to all merchandise sales
DOUBLE DEPTH PLOT (2ND INT) DDLC

INFANT SPACE
MARKERS, MONUMENTS and VASES (taxable)
OTHER FEES and SERVICES

DISINTERMENTS
A licensed Funeral Director must be present for disinternment of full plot and body. Cost and Court fees must be paid by family. Permit is required.

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Attachment: Hermosa Gardens Cemetery PROPOSED Price List (4248 : Price List - Hermosa Gardens Cemetery)

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RESOLUTION NO. R-92-23

A RESOLUTION OF THE CITY CO UNCIL OF THE CITY OF COLTON

APPROVING THE PRICE LIST FOR S ERVICES PROVIDED AT HERMOSA

GARDENS CEMETERY

WHEREAS, the City of Colton owns Hermosa Cemetery, a municipal cemeter y located at 900 North Meridian Avenue; and

WHEREAS , Effective October 1, 2023, the C ity has retained management a nd management and operations at Hermosa Gardens Cemetery and it is necessary to establish a Price List for services provided at the Cemetery; and

WHEREAS , Establishing a fair and transparent pricing structure for cem etery services is essential for maintaining the cemetery's financial health and ensuring that it continues to serve the community effectively. By considering local market trends, cost recovery, and the community's needs, the cemetery can strike a balance between quality service and affordability; and

WHEREAS , a properly noticed public heari ng was held on November 21, 20 23 to receive public comments on the proposed changes to the fees and services.

NOW, THEREFORE, THE CITY COUNCI L OF THE CITY OF COLTON DOES HEREBY RESOLVE AS FOLLOWS:

SECTION 1: Adoption of Fees and Charges . The fees and charges set forth in Exhibit “A” attached hereto and incorporated herein by reference shall take effect and be in force according to law.

SECTION 2: Effective Date of Resolution. The Mayor shall sign this Resolution and the City Clerk shall attest thereto, and thereafter this Re solution shall take effect immediately.

PASSED, APPROVED AND ADOPTED THIS 21
st DAY OF NOVEMBER 2023.

________________________________________
F R A N K J . N A V A R R O
Mayor

ATTEST:

STEPHANIE M. VARGAS
Deputy City Clerk

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Attachment: R-92-23 RESO - Hermosa Gardens Price List (4248 : Price List - Hermosa Gardens Cemetery)

EXHIBIT A
SINGLE PLOT *Historic **Classic SINGLE CREMATION PLOT Historic Classic Plot $4,500.00 $2,500.00 Plot $3,000.00 $1,500.00
Endowment $995.00 $995.00 Endowment $995.00 $995.00
Open/Close $1,100.00 $1,100.00 Open/Close $800.00 $800.00 Vault - Adult Standard* $600.00 $600.00 Vault $375.00 $375.00 Vault Installation $600.00 $600.00 Vault Installation $400.00 $400.00 Service & Recording Fee $500.00 $500.00 Service & Recording Fee $500.00 $500.00 TOTAL $8,295.00 $6,295.00 TOTAL $6,070.00 $4,570.00
DOUBLE DEPTH PLOT (1ST INT) Single Vault
Plot $4,500.00 $2,500.00 Plot $3,000.00 $1,500.00
Endowment $995.00 $995.00 Endowment $995.00 $995.00
Open/Close $1,100.00 $1,100.00 Open/Close $800.00 $800.00 Vault - Adult Standard* $600.00 $600.00 Vault $375.00 $375.00 Vault Installation $600.00 $600.00 Vault Installation $400.00 $400.00 Service & Recording Fee $500.00 $500.00 Service & Recording Fee $500.00 $500.00 TOTAL $8,295.00 $6,295.00 TOTAL $6,070.00 $4,570.00
Dual Rights $1,000.00 Dual Rights $1,000.00
Endowment $995.00 Endowment $995.00
Open/Close $1,100.00 Open/Close $800.00
Vault - Adult Standard* $600.00 Vault $375.00
Vault Installation $600.00 Vault Installation $400.00
Service & Recording Fee $500.00 Service & Recording Fee $500.00 Last Date Inscription $500.00 Last Date Inscription $500.00 TOTAL $5,295.00 TOTAL $4,570.00

All outside markers must be pre-approved.

Vaults included above are for standard size caskets. Caskets in excess of 30"W or 90"L will require larger vault and addtl property.

DOUBLE DEPTH PLOT (2ND INT) DDLC

INFANT SPACE
MARKERS, MONUMENTS and VASES (taxable)
OTHER FEES and SERVICES

DISINTERMENTS
A licensed Funeral Director must be present for disinternment of full plot and body. Cost and Court fees must be paid by family. Permit is required.

TOP TWO TIERS TOTAL

BOTTOM TWO TIERS TOTAL
DOUBLE DEPTH PLOT (1ST INT) - DDLC

HERMOSA GARDENS CEMETERY - PRICE LIST
Historic Area includes Blocks 1, 2, 3 & 5 Classic Areas include Blocks 4 & 7 DOUBLE DEPTH CREMATION PLOT (1ST INTERMENT)
DOUBLE DEPTH PLOT (2ND INT) Single Vault DOUBLE DEPTH CREMATION PLOT (2ND INTERMENT) Endowment is collected for each interment and is non-refundable per CA Health & Safety Code 8738 (ab1,2,3,4) Endowment must be paid upfront when establishing a Pre-Need, Open/Close costs cannot be included in a Pre-need, only at time of need.

8.75% Tax will be added to all merchandise sales

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Attachment: R-92-23 RESO - Hermosa Gardens Price List (4248 : Price List - Hermosa Gardens Cemetery)

ITEM NO. 2

STAFF REPORT

DATE: NOVEMBER 21, 2023
TO: HONORABLE MAYOR AND CITY COUNCIL MEMBERS
FROM: BILL SMITH, CITY MANAGER
PREPARED BY: DEB FARRAR, COMMUNITY SERVICES DIRECTOR
SUBJECT: WAIVE FULL READING, READ BY TITLE ONLY AND PASS FIRST

READING OF AN ORDINANCE OF THE CITY COUNCIL OF THE

CITY OF COLTON AMENDING SECTIONS IN MUNICIPAL CODE,
CHAPTER 2.60 RELATING TO THE COLTON PUBLIC LIBRARY,
ORDINANCE NO. O-12-23.

RECOMMENDED ACTION

Staff recommends that the City Council take the following action:

Waive full reading, read by title only and introduce Ordinance No. O-12-23, amending Section

2.60.030 of the Colton Municipal Code relating to Meetings of the Board of Library Trustees.

BACKGROUND

The City of Colton provides Library services which offer a variety of services and programs for residents, plus a place for families to gather. Libraries are invaluable institutions in communities, serving as centers of knowledge, culture, and community engagement. The values of libraries in communities are multifaceted and extend far beyond their traditional role as repositories of books.

ISSUES/ANALYSIS

Library services have a long history in Colton, Section 2.60 of the Colton Municipal Code relates to the Library was created in 1906 , when the Colton Public Library was initially established .

The Mission of the Colton Public Library is:
“The Colton Public Library is a vital community asset with a threefold purpose:

1.2 Packet Pg. 17
Staff Report to the Mayor and City Council
Ordinance - Library
November 21, 2023

Page 2 ends

1. To lead men, women and children to a knowledge and appreciation of great ideas that are essential to liberty and justice in a democratic society.

2. To improve the quality of community life by assessing and providing the finest popular materials and informational services to meet the educational, recreational, and cultural pursuits of library users.

3. To strive for excellence in library service with professionalism, courtesy, and personal honesty.”

These values underscore the importance of libraries as cornerstones of communities, contributing to education, culture, social well-being, and civic engagement. Libraries continuously adapt and evolve to meet the evolving needs of their communities, making them essential institutions in today's society. As such, the Ordinance regarding Meetings requires update from the last changed/established date in 1906:

2.60.030 - Meetings. (Ord. 218 § 3, 1906)
The Board of Library Trustees Shall meet at least once a Month at such time and places as the said Board of Library Trustees May fix by Resolution. A special meeting May be called at any time by three Trustees by Written Notices served upon each member at least three hours before the time specified for the proposed meeting; a majority of the board Shall constitute a quorum for the transacting of Business. The Board of Library Trustees Shall appoint one of their number president, who Shall serve for one year and until his successor is appointed, and in his presence Shall select a president pro tem.

Section 2.60.030 sets the regular meeting schedule as “at least once a month”. The Library Board of Trustees desires to amend its regular meeting schedule by meeting the fourth Tuesday of the months of January, March, May, July, September and November. Further, the section would be better served by a separation of the second action regarding appointment of the President. Recommendation as follows:

2.60.030 - Meetings.

The Colton Board of Library Trustees shall regularly meet at 12:00 p.m. the fourth Tuesday of the months of January, March, May, July, September, and November, at the Main Library, or at such other location as designated and properly noticed within the City of Colton. The Library Board shall also hold special meetings, pursuant to applicable state law, whenever necessary

2.60.035 - President
The Board of Library Trustees Shall appoint one of their number President, who Shall serve for one year and until his successor is appointed, and in his presence Shall select a President Pro Tempore.

This proposed change was reviewed by the Colton Library Board of Trustees at their August 22, 2023 meeting and after discussion and clarification recommended for approval by City Council.

1.2 Packet Pg. 18
Staff Report to the Mayor and City Council
Ordinance - Library
November 21, 2023

Page 3 ends

FISCAL IMPACTS

There is no direct fiscal impact as a result of this item; however, it is anticipated that there will be some savings of staff costs due to reduced meetings, with the approval of this action.

ALTERNATIVES

1. Provide alternative direction to the City Manager and staff.

ATTACHMENT

1. O-12-23 Library Board of Trustees Ordinance Amendment

2. 2.60 Library Board of Trustees Colton 1906

1.2 Packet Pg. 19

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ORDINANCE NO. O-12-23

AN ORDINANCE OF THE CITY OF COLTON AMENDING SECTIONS WITHIN CHAPTER 2.60 OF THE COLTON MUNICIPAL CODE RELATING TO THE LIBRARY BOARD OF TRUSTEES.

THE CITY COUNCIL OF THE CITY OF COLTON DOES ORDAIN AS
FOLLOWS:

SECTION 1: Section 2.60.030 of the Colton Municipal Code is hereby deleted and its entirety and restated to be read as follows:

“Section 2.60.030 – Meetings
The Colton Board of Library Trustees shall regularly meet at 12:00 p.m. the fourth Tuesday of the months of January, March, May, July, September, and November, at the Main Library, or at such other location as designated and properly noticed within the Cit y of Colton. The Library Board also hold special meetings, pursuant to applicable state law, whenever necessary

SECTION 2: Section 2.60.035 of the Colton Municipal Code is established to be read as follows:

“Section 2.60.035 - President
The Board of Library Trustees Shall appoint one of their number president, who Shall serve for one year and until his successor is appointed, and in his presence Shall select a president pro tem.

SECTION 6: Effective Date. This ordinance shall be in full force and effect thirty (30) days after its passage.

SECTION 7: Certification. The City Clerk shall certify to the passage of this Ordinance and cause the same or a summary thereof to be published within fifteen (15) days after the adoption in a newspaper of general circulation, printed, and published in Colton, California.

PASSED, APPROVED AND ADOPTED this 21st day of November, 2023.

________________________________________
FRANK J. NAVARRO
Mayor

ATTEST:

STEPANIE M. VARGAS
Deputy City Clerk

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Attachment: O-12-23 Library Board of Trustees Ordinance Amendment (4255 : Ordinance - Library) Chapter 2.60 - LIBRARY

2.60.010 - Established.

A public library is established in the City.
(Ord. 218 § 1, 1906)

2.60.020 - Board of Trustees—Terms.

The public library Shall be managed by a Board of Library Trustees consisting of ve members appointed by the president of the Board by Trustees by and with the consent of the Board of Trustees and Shall hold oce for three Years serving without compensation; provided, however, that the members of the board Shall so classify themselves by Lot that one of their number go out of oce at the end of the current scal Year; two at the end of one Year thereafter and the other two at the end of two Years thereafter. (Ord. 218 § 2, 1906)

2.60.030 - Meetings.

The Board of Library Trustees Shall meet at least once a Month at such time and places as the said Board of Library Trustees May x by Resolution. A special meeting May be called at any time by three Trustees by Written Notices served upon each member at least three hours before the time specied for the proposed meeting; a majority of the board Shall constitute a quorum for the transacting of Business. The Board of Library Trustees Shall appoint one of their number president, who Shall serve for one Year and until his successor is appointed, and in his presence Shall select a president pro tem.
(Ord. 218 § 3, 1906)

2.60.040 - Library fund.

All gifts to the City for library purposes of any kind Shall be put into a fund known as the library fund and said fund Shall always be controlled and expended by the Board of Library Trustees for the benet and Use of said library. (Ord. 218 § 4, 1906)

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Attachment: 2.60 Library Board of Trustees Colton 1906 (4255 : Ordinance - Library)

ITEM NO. 3

STAFF REPORT

DATE: NOVEMBER 21, 2023
TO: HONORABLE MAYOR AND CITY COUNCIL MEMBERS
FROM: BILL SMITH, CITY MANAGER
PREPARED BY: STEPHANIE VARGAS, DEPUTY CITY CLERK
SUBJECT: APPROVAL OF MINUTES FOR THE CITY COUNCIL SPECIAL MEETING HELD ON NOVEMBER 1, 2023 AND FOR THE REGULAR
MEETING HELD ON NOVEMBER 7, 2023, ON FILE IN THE OFFICE OF THE CITY CLERK.

RECOMMENDED ACTION

Staff recommends that the City Council take the following action:

Approval of Minutes for the City Council Special Meeting held on November 1, 2023 and the Regular Meeting held on November 7, 2023.

BACKGROUND

Minutes for the City Council Special Meeting held on November 1, 2023 and the Regular Meeting held on November 7, 2023.

FISCAL IMPACTS

None

ATTACHMENT

1. 11-01-2023 - Draft Minutes

2. 11-07-2023 Draft Minutes
3 Packet Pg. 22
1 CITY OF COLTON

CITY COUNCIL/COLTON UTILITY AUTHORITY/

COLTON PUBLIC FINANCING AUTHORITY AND COLTON HOUSING AUTHORITY

SPECIAL MEETING MINUTES

November 1, 2023

A Special Meeting of the City Council of th e City of Colton was held at 5:00 p.m. on the above- given date in City Hall, located at 650 North La Cadena Drive, Colton, California, Mayor Navarro presiding. Notice of Special Meeting was given on October 31 , 2023 , in compliance with Government Code Section 54956(a).

CITY COUNCIL ROLL CALL
Councilmembers present were MPT Toro, Chastain, González, Echevarria, and Mayor Navarro.

COUNCIL MEMBERS ABSENT
None

STAFF PRESENT
City Manager Smith, City Attorney William Priest, and Deputy City Clerk Vargas

MAYOR AND COUNCIL ITEMS

POSSIBLE CONFLICT OF INTEREST DIS CLOSURES FOR THE COUNCIL MEETING OF NOVEMBER 1, 2023.

GIFT DISCLOSURES
Mayor Navarro asked the members present if there were any agenda items that were a conflict of interest pursuant to CMC Section 2.04.030. None disclosed.

AB 1234 ORAL REPORTS
Mayor Navarro asked the members present if there were any brief reports on meetings attended at the expense of the City. (GC Section 53232.3(d). None disclosed.

BUSINESS ITEMS

1. Discussion - Solid Waste Franchise Agreement - Discussion and Possible Direction to Staff Pertaining to the Current Solid Waste Franchise Agreement.

Staff Presentation
City Manager Bill Smith introduced the item and explained that this discussion workshop is a result of the City Council’s direction which was given at the September 19, 2023 Council Meeting. At that meeting Council had discussed proposals from the City’s Solid Waste Hauler (CR&R). These proposals were originally presented to Council at the August 15, 2023 Council Meeting.

Brian Dickinson, Public Works and Utilities Director, presented for Council consideration, an overview of the agenda item.

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Attachment: 11-01-2023 - Draft Minutes (4267 : Draft Minutes 11-01-2023 & 11-07-2023)

2 Public Comment
The following community member addressed the Council: Rosa Dominguez, Alex Bracovich.(Before making his comment, Alex Braicovich requested to share a PowerPoint presentation on behalf of CR&R; the Mayor denied this request for reasons related to city policy.)

Point of Order Called by MPT Toro – MPT Toro challenged the Mayor’s denial of the request and after a brief discussion with the Mayor, MPT Toro requested clarification from the City Attorney. After clarification was provided by the City Attorney William Priest and the City Manager Bill Smith regarding the City’s Policy for presenting before the City Council at a Council Meeting and the authority of the Presiding Officer, the Mayor decided to deny the request once again.

Point of Order Called by CM Chastain – CM Chastain challenged the Mayor’s denial of the request. Clarification was provided by the City Manager Bill Smith regarding the difference between the policies surrounding presenting before the City Council and policy regarding distributing handouts to Council. Alex Braicovich, offered to pass out handouts instead of sharing his Power Point presentation. The Mayor approved his request to distribute handouts to the Council.

Public Comment (Continued )
Alex Braicovich, Pam Lemos, John Stylianides, Belen Cordero, Gary Grossich, Kathy Davis, and Jose Olivar.

Council Discussion
Discernment and discussion between Councilmembers; with clarification provide by staff:

Public Works and Utilities Director Brian Dickinson.

Motion and Second by CM Echevarria/ Mayor Navarro to provide no direction, allowing the current contract to continue, until subsequent action/direction, or until its expiration on June 30, 2026.

Subsequent Motion and Second by MPT Toro/ CM Chastain to bring item back to Council a future Special Council Meeting in order to allow CR&R an opportunity to present Council with an updated offer.

Vote: Motion carried with Mayor Navarro and CM González voting no.

ADJOURNMENT

At 6:51 p.m. Mayor Navarro adjourned the Special Council Meeting.

_________________________________
Stephanie M. Vargas
Deputy City Clerk

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Attachment: 11-01-2023 - Draft Minutes (4267 : Draft Minutes 11-01-2023 & 11-07-2023) November 7, 2023 Regular City Council Meeting 1 -

CITY COUNCIL/COLTON UTILITY AUTHORITY/

COLTON PUBLIC FINANCING AUTHORITY AND COLTON HOUSING AUTHORITY

REGULAR MEETING MINUTES

November 7, 2023

Closed Session Meeting held on the above given date at 5:00 p.m., in the Council Chamber of City Hall, with Mayor Navarro presiding.

CITY COUNCIL ROLL CALL
Councilmembers present were Mayor Pro Tem Toro, Chastain, González, Echevarria and Mayor Navarro.

STAFF PRESENT
City Manager Smith, City Attorney Campos, and Deputy City Clerk Vargas

PUBLIC COMMENT
None

CLOSED SESSION
City Attorney Campos announced the City Council would meet in Closed Session to Discuss Items A.

A. CONFERENCE WITH LEGAL COUNSEL- EXISTING LITIGATION
Pursuant to Government Code Section 54956.9(d)(1)
City of Colton vs. 3M Co. et al.

U.S. District Court, Dist. of South Carolina, Case No. 2:23-cv02253-RMG

Mayor Navarro adjourned the meeting to Closed Session at 5:01 p.m. and at 6:00 p.m. the meeting reconvened, with all members present heretofore.

City Attorney Reports/Reportable Action

City Attorney Campos announced that the City Council met in Closed Session and discussed Item A and direction was given but there was no reportable action.

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Attachment: 11-07-2023 Draft Minutes (4267 : Draft Minutes 11-01-2023 & 11-07-2023) November 7, 2023 Regular City Council Meeting 2 -
November 7, 2023

Regular Meeting held on the above -given date at 6 :00 p.m. in the Council Chamber of City Hall, with Mayor Navarro presiding.

INVOCATION: Pastor Dane Aaker - Centerpoint Church
FLAG SALUTE: Honored Veteran Robert Martinez

CITY COUNCIL ROLL CALL

Council Members Present Staff Present
Frank J. Navarro, Mayor William R. Smith, City Manager David J. Toro, MPT Carlos Campos, City Attorney
Kelly J. Chastain Stephanie M. Vargas, Deputy City Clerk Dr. Luis S. González
John R. Echevarria

Council Members Absent
None

CEREMONIAL MATTERS
Presentations, Awards, Proclamations

• Recognition – Hometown Heroes Program: New Military Banner Installation.

Heidi Strutz, Recreation Services Manager, introduced the New Military Banner recipients and invited them to come up to the podium, one by one, in order to be honored for their service. Accompanied by their close family members and friends, a short biography highlighting their accomplishments was read and then Mayor Navarro presented them each with a replica military banner.

Military Banner Recipients:

▪ Name: Jesse Gomez
Branch: U.S Army

▪ Name: Arthur R. Martinez
Branch: U.S Air Force

▪ Name: Gonzalo M. Aldrete
Branch: U.S Army

▪ Name: Bruno Gutierrez
Branch: U.S Air Force

▪ Name: Robert O. Martinez
Branch: U.S Army

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Attachment: 11-07-2023 Draft Minutes (4267 : Draft Minutes 11-01-2023 & 11-07-2023) November 7, 2023 Regular City Council Meeting 3 -

• Recognition - Police Officer of the Year Daniel Muro - Continued to the 12/5/23 Council Meeting.

MAYOR AND COUNCIL ITEMS

POSSIBLE CONFLICT OF INTEREST DISCLOSURES FOR THE COUNCIL MEETING OF NOVEMBER 7, 2023.

GIFT DISCLOSURES
Mayor Navarro asked the members present if there were any agenda items that were a conflict of interest pursuant to CMC Section 2.04.030. None disclosed.

AB 1234 ORAL REPORTS
Mayor Navarro asked the members present if there were any brief reports on meetings attended at the expense of the City. (GC Section 53232.3(d). None disclosed.

APPOINTMENTS
• Appointment - Recreation and Parks Commission – Lisa Roo- D3

CM González submitted the name of Lisa Roo for appointment to the Recreation and Parks Commission. Consensus by Council Members present, no objections, so ratified.

MAYOR AND COUNCIL DISCUSSION ITEMS
None

PUBLIC HEARINGS
None

BUSINESS ITEMS

(1) Resolution - Ballot Measure for 3/5/24 Election - Adopt Resolution to Place a Ballot Measure Before Voters at the 3/5/24 Election to Change the City Clerk Position from Elected to Appointed, RESOLUTION NO. R-95-23.

Staff Presentation
City Manager Bill Smith presented for Council an overview of the agenda item and requested approval of staff’s recommendation.

Public Comment
None

Council Discussion
None

Motion and Second by CM González/ MPT Toro to Adopt Resolution No. R -95-23 to place a Ballot Measure before voters at the 3/5/24 election to change the City Clerk position from elected to appointed.

Vote: Motion Passed with CM Echevarria voting no.

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Attachment: 11-07-2023 Draft Minutes (4267 : Draft Minutes 11-01-2023 & 11-07-2023) November 7, 2023 Regular City Council Meeting 4 -

***************************************************************************

PUBLIC COMMENT
The following community members addressed the Council: Melanie Loor, Leanne Uribe, Darby Osnaya, and Pam Lemos.

***************************************************************************

CONSENT CALENDAR
Mayor Navarro presents the Consent Calendar Items 2 through 15.

CM Chastain made a brief comment on Item #14.

Motion and Second by MPT Toro/ CM Echevarria to approve consent calendar Items 2-15.

Vote: Unanimous, Motion Passes.

(2) Minutes - Approval of Minutes for the City Council Regular Meeting held on October 17, 2023, on file in the Office of the City Clerk.

(3) Warrants - Approve Replacement Check Number 208203 Dated 09/21/2023 for $1,633.00; Voucher Numbers 208205 to 208283 Dated 09/27/2023 and Totaling $76,701.55; Voucher Numbers 208204, 208284 to 208359 Dated 09/28/2023 and Totaling $606,458.07; Voucher Numbers 208360 to 208429 Dated 10/02/2023 and Totaling $207,821.48; Voucher Numbers 208430 to 208540 Dated 10/05/2023 and Totaling $1,041,116.24; Wires Dated 10/10/2023 and Totaling $4,517,205.16 and a Payroll Disbursement Listing Dated 09/02/2023 to 09/15/2023 and Totaling $1,105,998.85.

(4) Contract Amendment - Colton Power LP - Approve First Amendment to Colton Power LP Agreement for Interconnection and Parallel Operation of Distributed Generation.

(5) Contract Amendment - ERSC - Approve First (1st) Amendment to Professional Services Agreement (PSA) for Engineering Services with Engineering Resources of Southern California (ERSC) for Fiscal Year 23/24.

(6) Contract Amendment - Lilburn Corp - Approve and Adopt a First Amendment to the Professional Services Agreement for Environmental Services on Behalf of the 20-lot Subdivision Project and Amendment to Reimbursement Agreement with Applicant.

(7) Contract Amendment - Ninyo & Moore - Approve Contract Amendment No. 2 with Ninyo & Moore to Complete Environmental Work at the Corporate Yard.

(8) Contract Award - PD Tow Company Selection - Award a 3-year Contract to Armada Towing and Pepe’s Towing to Perform Police Department and City Tows (With an Additional Two One-Year Contract Extension Options).

(9) Contract Award - R Dependable Construction, Inc. - Approve the Award of Contract for the Public Works Building Restroom Remodel Project to R Dependable Construction, Inc. in the Amount of $147,000.

(10) Contract Award - TKE Engineering, Inc. - Award an Engineering Design Contract to TKE Engineering, Inc. for the Police Department Parking Lot Expansion Project.

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Packet Pg. 28
Attachment: 11-07-2023 Draft Minutes (4267 : Draft Minutes 11-01-2023 & 11-07-2023) November 7, 2023 Regular City Council Meeting 5 -

(11) Funding Agreement - HSIP Crosswalk Project - Approve Program Supplement Agreement No. 00000A297 for the HSIP Cycle 11 – Crosswalk Improvement Project, RESOLUTION NO. R-97-23 & R-98-23.

(12) Notice of Completion - I-10 Freeway Lighting Project - Approve Notice of Completion (NOC) for the I-10 Freeway 9th Street Underpass Lighting Project With PTM General Engineering Services, Inc.

(13) Notice of Completion - South La Cadena Drive Sidewalk Improvement Project - Approve Notice of Completion (NOC) for the South La Cadena Drive Sidewalk Improvement Project with D.M.

Contracting, Inc.

(14) Traffic Improvements - Approve Traffic Safety Committee Recommendations.

(15) Second Reading of Ordinance O-11-23 - Waive Full Reading, Read by Title Only, And Approve Second Reading of An Ordinance of the City Council of the City Of Colton to Amend Chapters 18.49 (Adult Use Regulations) of Title 18 (Zoning) of the Colton Municipal Code by Adding Section

18.49.170 of the Colton Municipal Code to Establish Amortization Periods for Nonconforming Adult Uses Citywide, ORDINANCE NO. O-11-23.

MAYOR AND COUNCIL ORAL REPORTS AND COMMENTS
Comments from Mayor, Council and City Treasurer on various issues and activities throughout the community.

CITY MANAGER'S REPORTS

City Manager Bill Smith wished all of our Veterans a happy Veterans day and thanked them for their service.

ADJOURNMENT

At 7:05 p.m.. Mayor Navarro adjourned the Regular Council Meeting in Memorium for Ronnie Tuc ci, Arthur Martinez and Patrick Valasquez, who were all long time Colton residents ; a moment of silence was observed in their honor.

__________________________
Stephanie M. Vargas
Deputy City Clerk

3.b
Packet Pg. 29
Attachment: 11-07-2023 Draft Minutes (4267 : Draft Minutes 11-01-2023 & 11-07-2023)

ITEM NO. 4

STAFF REPORT

DATE: NOVEMBER 21, 2023
TO: HONORABLE MAYOR AND CITY COUNCIL MEMBERS
FROM: BILL SMITH, CITY MANAGER
PREPARED BY: STACEY DABBS, FINANCE DIRECTOR
SUBJECT: APPROVE US BANK VOUCHER DATED 09/20/2023 FOR $63,170.62; REPLACEMENT CHECK NUMBER 208541 FOR $4,000.00;
VOUCHER NUMBERS 208542 TO 208619 DATED 10/16/2023 AND
TOTALING $709,369.61; VOUCHER NUMBERS 208620 TO 208694
DATED 10/19/2023 AND TOTALING $551,771.25; VOUCHER
NUMBERS 208695 TO 208793 DATED 10/26/2023 AND TOTALING
$785,283.24 AND A PAYROLL DISBURSEMENT LISTING DATED
09/16/2023 TO 09/29/2023 AND TOTALING $1,071,859.08.

RECOMMENDED ACTION

Staff recommends that the City Council take the following action:

Approve US Bank voucher dated 09/20/2023 for $63,170.62; replacement check number 208541 for $4,000.00; voucher numbers 208542 to 208619 dated 10/16/2023 and totaling $709,369.61; voucher numbers 208620 to 208694 dated 10/19/2023 and totaling $551,771.25; voucher numbers 208695 to 208793 dated 10/26/2023 and totaling $785,283.24 and a payroll disbursement listing dated 09/16/2023 to 09/29/2023 and totaling $1,071,859.08.

BACKGROUND

The California Government Code requires that the legislative body ratify all vouchers issued in the course of conducting City business.

ISSUES/ANALYSIS

All vouchers and related backup documentation have been reviewed by the City Treasurer.

FISCAL IMPACTS
4 Packet Pg. 30
Staff Report to the Mayor and City Council
Warrants - Accounts Payable
November 21, 2023

Page 2 ends

None.

ALTERNATIVES

1. Provide alternative direction to staff.

ATTACHMENT

1. Fund Number and Title Legend

2. Voucher lists

3. Payroll Registers
4 Packet Pg. 31
City of Colton
Fund Number and Title Legend
Fund Title Fund Title
100 GENERAL FUND 701 LLMD #2
150 TREASURERS ACCOUNT GROUP 702 LLMD #1
206 COMMUN ITY CHILD CARE 703 CFO 87-1 DEBT SERV ICE
209 DSF FLY CONSERVATION 704 CFO 87-1 CONSTRUCT ION
210 SPECIAL GAS TAX 707 CFO 88-1 DEBT SERV ICE
211 LIBRARY GRANT FUND 708 CFO 88-1 CONSTRUCTION
212 STATE TRAFFIC RELIEF FUND 709 DSF FLY CONSERVATION
213 S.Y.E.T .P. GRANT 722 STORM WATER
214 POLLUT ION REDUCT ION FUND 733 CFO 89-1 CONSTRUCT ION 215 COMMUNITY DEV ACT FUND 734 CFO 89-2 CONSTRUCT ION
216 CDBG HOUS ING REHAB FUND 744 CFO 89-1 DEBT SERV ICE 217 DRUG/GANG INTERVENTION 745 CFO 89-2 DEBT SERV ICE
218 MEASURE I FUND 750 AQUA MANSA CFO
219 STATE AID- CAPITAL PROJECTS 754 SB COUNTY HOSPITAL
220 Vi Tep 762 TRUST AND AGENCY
225 MISC GRANTS 766 DEFERRED COMPENSAT ION
240 HOST CITY FEES - CIP 781 CFO 90-1 DEBT SERVICE
247 Quimby In Lieu Fees 782 CFO 90-1 CONSTRUCT ION
248 PARK DEVELOPMENT FUND 850 Redeve lopment Obligation Retirement Fund 249 TRAFF IC IMPACT FUND 851 Successor Agency Administration 250 NEW FAC ILITIES DEVELOPMENT FEE 855 Hous ing Auth - RM PARK DEVELOPMENT 251 CIVIC CENTER DEVELOPMENT FEE 856 Housing Auth - RANCHO MED BOND PROCEEDS 252 FIRE FAC ILITY DEVELOPMENT FEE 857 LMI Asset Fund
253 POLICE FACILITY DEVELOPMENT FEE 864 Housing Auth - LOW/MOD BOND PROCEEDS 261 ASSET FORFEITURE 865 Housing Auth - RANCHO MED CHFA 326 AD 94-1 DEBT SERVICE 866 ECONOM IC DEVELOPMENT
332 1971 SEWER BONDS, A & C 867 Consolidation Proj_08 -09 350 PFA Debt Fund 870 Housing Auth - RM PARK OPERAT IONS 357 POB-Non Enterprise 871 Successor Agcy-RANCHO/M ILL PROJECT AREA 358 PENS ION OBLIGATION DEBT SERV ICE 872 Succe ssor Agcy-RANCHO/MILL DEBT SERV ICE 359 CORP YARD DEBT SERV ICE 873 Successor Agcy-RDA II PROJECT FUND 363 1978-2 ASSESSMENT DIST . 874 Housing Auth - LOW/MOD DEBT SERV ICE 364 WATER IMPRVMNT DIST A 875 Housing Auth - LOW/MOD BOND PROCEEDS 379 AD 1979-1 DEBT SERV ICE 876 Successor Agcy-SANTA ANA RIV BND PROCEED 427 AD 94-1 CONSTRUCT ION 877 Successor Agcy-SANTA ANA RIVER CIP 450 Capita l Improvement Project s 878 RDA FIXED ASSETS GROUP 451 Colton Crossing Fund 879 Successor Agcy-WEST VALLEY CIP 453 STREET IMPROVEMENTS PRGM 881 Successor Agcy-MT VERNON BOND PROCEEDS 457 CAP ITAL IMPROVEMENT 882 Successo r Agcy-MT VERNON CIP 469 EQU IPMENT REPLACEMENT 885 Successor Agcy -MT VERNON DEBT SERV ICE 520 ELECTR IC UTILITY 886 RDA ADM INISTRAT ION
521 WATER UTILITY 887 COOLEY RANCH - now 894
522 WAS TEWATER UTILITY 888 MT VERNON - now 882
523 SOLID WASTE 889 WEST VALLEY - now 879
524 CEMETERY 890 Successor Agcy-RDA - LONG TERM DEBT GRP 525 RECYCLING 891 Successo r Agcy-RDA I DEBT SERV ICE FUND 526 PUBLIC BENEFIT FUND 892 Successor Agcy-RDA I - CAP ITAL PROJECTS 527 WASTEWATER UTILITY - GRAND TERRACE 893 Successor Agcy -RDA II DEBT SERV ICE FUND 551 WATER DEVELOPMENT 894 Successor Agcy -COOLEY RANCH PRO JECT 552 SEWER DEVELOPMENT 895 Successor Agcy-COOLEY RANCH DEBT SERV 560 CEMETARY ENDOWMENT CARE 896 SANTA ANA RIVER - now 877 605 Facility & Equipment Maintenance Fund 897 Successor Agcy-SANTA ANA RIVER DEBT SVC 606 INFORMATION SERV ICES FUND 898 Housing Auth - LOW/MOD CAPITAL PROJECTS 607 INSURANCE FUND 899 Successor Agcy-WEST VALLEY PRJ - DBT SV 608 AUTOMOT IVE SHOP 941 GENERAL LONG -TERM DEBT
610 AUTOMOT IVE SHOPS 958 GENERAL FIXED ASSETS
990 GASB 34

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ITEM NO. 5

STAFF REPORT

DATE: NOVEMBER 21, 2023
TO: HONORABLE MAYOR AND CITY COUNCIL MEMBERS
FROM: BILL SMITH, CITY MANAGER
PREPARED BY: AURELIO DE LA TORRE, CITY TREASURER
SUBJECT: RECEIVE AND FILE TREASURER'S REPORT FOR AUGUST 2023.

RECOMMENDED ACTION

Staff recommends that the City Council take the following action:

Receive and File Treasurer's Report for August 2023.

ATTACHMENT

1. Treasurer's report Aug 2023 final
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ITEM NO. 6

STAFF REPORT

DATE: NOVEMBER 21, 2023
TO: HONORABLE MAYOR AND CITY COUNCIL MEMBERS
FROM: BILL SMITH, CITY MANAGER
PREPARED BY: DEB FARRAR, COMMUNITY SERVICES DIRECTOR
SUBJECT: APPROVE AND ADOPT A RESOLUTION ACCEPTING THE EARLY

CARE AND EDUCATION DIVISION ADDITIONAL FUNDING,
AB110 AND AB179, RESOLUTION NO. R-94-23.

RECOMMENDED ACTION

Staff recommends that the City Council take the following action:

Adopt Resolution R -94-23 for Early Care and Education Division Additional Funding through AB 110 and AB 179.

BACKGROUND

The City of Colton, Early Care and Education Di vision has two main components, the School Age Program (SAP) and the State Preschool Program (SPP). The SAP is funded by the CA Dept. of Social Services (CDSS) and SPP is funded by the California Department of Education (CDE). The SAP is for children in grades K thru 6 th grade, using the CDSS Contract to provide services for before, after, and all -day care on CJUSD closure days. The SPP is for younger children, ages 3 to 5 years old. The SPP operates 180 days a year, part -time, with the desired result of preparing you ng children for elementary school, both in the classroom and the playground. As Executive Director of the Program, the City Manager is the designated authority to sign the State contract.

ISSUES/ANALYSIS

During Fiscal Year (FY) 202 3-2023, through Assembly Bill 110 and Assembly Bill 179 and the American Recovery Plan Act (ARPA) Stabilization Funds, CDE and CDSS has awarded every contracted Agency additional funding. These Stabilization Funds have been distributed as direct payments, outside of the child development contract.
6 Packet Pg. 128
Staff Report to the Mayor and City Council
Additional Funding/AB 110 - ECE Program
November 21, 2023

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The ECE Division has received two separate checks in the amounts of $ 149,968 and $22,440 for a total amount of $1 72,408. CDE and CDSS Funded Agencies must use ARPA Stabilization funds for one or more of the following purposes below:
▪ Personnel costs, benefits, premium pay, or recruitment and retention, ▪ Rent or mortgage payments, utilities, facilities maintenance and improvements, or insurance,
▪ Training and professional development related to health and safety practices, ▪ Purchases of or updates to equipment and supplies to respond to COVID-19, ▪ Goods and services necessary to maintain or resume childcare services, ▪ Mental health supports for children and employees.

FISCAL IMPACTS

Adoption of Resolution R -94-23 amends the Fiscal Year 202 3-24 adopted budget to increase revenues and appropriations in the Child Care Fund to accept the award in the following accounts:

REVENUE: Increase revenues in Child Care Fund Revenue by $172,408 in Account Number 206-5719-000

EXPENDITURES: Increase appropriations in Child Care Fund Expenditures Equipment & Supplies
Account Number 206-7200-7208-2304-0000-000 by $50,000.

Building
Account Number 206-7200-7208-4950-0000-000 by $122,408.

ALTERNATIVES

1. Provide alternative direction to staff.

ATTACHMENT

1. R-94-23 Early Care and Education Additional Funding
6 Packet Pg. 129

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RESOLUTION NO. R-94-23

A RESOLUTION OF THE CITY COUNCIL ALLOWING THE RECEIPT OF FUNDS

TO THE EARLY CARE AND EDUCATION DIVISION OF THE COMMUNITY

SERVICES DEPARTMENT VIA THE CALIFORNIA D EPARMENT OF SOCIAL SERVICES AND THE CALIFORNIA DEPARMENT OF EDUCATION , AB 110 AND AB179, AND THUS ADDITIONAL ARPA FUNDS

WHEREAS, the City of Colton , Early Childhood Education (ECE) Division of the Community Services Department (CSD) holds one (1 ) California Department of Education (CDE) Contract, and one (1) California Department of Social Services (CDSS) Contract, thus considered a CDE and CDSS Funded Agency.

WHEREAS CDSS, with Assembly Bill 110 and AB179, is authorized to award another round of American Recovery Plan Act (ARPA) to every CDSS Funded Program in the State of California.

WHEREAS CDE, with Assembly Bill 110, is authorized to award another round of American Recovery Plan Act (ARPA) to every CDE Funded Program in the State of California.

WHEREAS, the ECE Division has received two separate checks in the amounts of $149,968 and $22,440 for a total received of $172,408.

WHEREAS, CDE and CDSS Funded Agencies must use ARPA Stabilization funds for one or more of the following purposes:
▪ Personnel costs, benefits, premium pay, or recruitment and retention ▪ Rent or mortgage payments, utilities, facilities maintenance and improvements, or insurance
▪ Training and professional development related to health and safety practices ▪ Purchases of or updates to equipment and supplies to respond to COVID-19 ▪ Goods and services necessary to maintain or resume childcare services ▪ Mental health supports for children and employees.

NOW, THEREFORE, the City Council of the City of Colton does hereby resolve as follows:

Section 1: The staff report accompanying this resolution is found to be true, adopted as findings, and incorporated into this resolution.

Section 2: City approves the receipt of CDSS AB 110 and AB 179 ARPA funds.

Section 3: To account for this funding, budget allocations for Fiscal Year 2023-2024 are hereby as follows:

Revenue account 206-5719-000 increase by $172,408

Expenditure accounts
206-7200-7208-2301-0000-000 $50,000 Equipment and Supplies 206-7200-7208-4950-0000-000 $122,408 Building Fund

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PASSED, APPROVED AND ADOPTED this 21ST day of November, 2023.

________________________________________
FRANK J. NAVARRO
Mayor
ATTEST:

STEPHANIE M. VARGAS
Deputy City Clerk

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ITEM NO. 7

STAFF REPORT

APPLICATION FOR THE EARLY CARE AND EDUCATION
DIVISION, RESOLUTION NO. R-99-23.

RECOMMENDED ACTION

Staff recommends that the City Council take the following action:

· Approve and Adopt Resolution R -99-23, the CA Department of Education FY 24 -25 Continued Funding Application for the Early Care and Education Division.

· Authorize City Manager to act as signatory for all contracts and amendments.

BACKGROUND

The City of Colton, Early Care and Education Di vision has two main components : the School Age Program ( CCTR) and the State Preschool Program ( CSPP). The CCTR is funded by the California Department of Social Services ( CDSS) for children in gr ades K thru 6 th, using the DSS CCTR Contract to provide services for before, after, and all -day care on CJUSD closure days. The CSPP is funded by the California Department of Education (CDE) for younger children, ages 3 to 5 years. The CSPP operates 180 days a year, part-time, with the desired result of preparing you ng children for elementary school, both in the classroom and the playground.

As Executive Director of the Program, the City Manager is the designated authority to sign the State contract.

Each Fiscal year, the City submits the “Continued Funding Application” (CFA) to CDE to renew the aforementioned Contracts. In previous years, Council (Board) Approval and a Resolution 7 Packet Pg. 132
Staff Report to the Mayor and City Council
Continued Funding Application - ECE Program
November 21, 2023

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were not required as a part of the CFA Packet. The signatory authority previously granted to the City Manager, who is the Executive Director of the Program, remains the same.

ISSUES/ANALYSIS

In FY 2023-24, the CFA requirements changed, and now Council Approval and a Resolution are required with the CFA submission, which is handled electronically. Additionally, like FY 23-24, CSPP contractors who apply for and are approved for Continued F unding will not need to sign and return a CSPP contract to provide services for FY 202 4–2025. CSPP contractors who apply for and are approved for Continued F unding through the CFA process will be automatically renewed in accordance with all applicable federal and state laws, as well as all CSPP Funding Terms and Conditions and Program Requirements that will be incorporated into the FY 202 4–25 CSPP contract.

FISCAL IMPACTS

This is an administrative compliance action with no direct fiscal or GF impact.

The ECE Program uses Fund 206 -7200-7203 for expenditures and 206 -5776 for revenue for the State Preschool Program. The exact amount of the FY 24 -25 CDE Contract for the CSPP is currently unknown. However, historically, contracts match the Maximum Reimbursable Amount (MRA) from the previous FY. The CDE CSPP Contract for FY 23-24 is $947,092.

ALTERNATIVES

1. Provide alternative direction to staff.

ATTACHMENT

1. R-99-23 ECE CDE Continued Funding Application FY 24-25 7 Packet Pg. 133

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RESOLUTION NO. R-99-23

A RESOLUTION OF THE CITY COUNCIL ALLOWING THE SUBMISSION OF THE

CA DEPARTMENT OF EDUCATION-CONTINUED FUNDING APPLICATION (CDE-

CFA) FOR THE EARLY CARE AND EDUCATION DIVISION OF THE COMMUNITY SERVICES DEPARTMENT FOR FY 24-25.

WHEREAS, the City of Colton , Early Childhood Education Division of the Co mmunity Services Department holds one (1) California Department of Education (CDE) Contract and one (1) California Department of Social Services (CDSS) Contract, thus considered a CDE and CDSS Funded Agency.

WHEREAS, The ECE Division submits the “Continued Funding Application” (CFA) every Fiscal Year to CDE to renew the aforementioned CDE Contract. In some previous years, Board Approval and a Resolution were neither required nor part of the CFA Packet. The signatory authority previously granted to the City Manager, who is the Executive Director of ECE was sufficient. Starting in FY 23-24, the CFA requirements changed. Now, Board Approval and a Resolution are required with the CFA submission.

WHEREAS, similar to FY 2 3-24, C SPP contractors who apply for and are approved for Continued Funding will not need to sign and return a CSPP contract to provide services for FY 2024-25. CSPP contractors who apply for and are approved for Continued Funding through the CFA process will be automatically renewed in accordance with all applicable federal and state laws, as well as all CSPP Funding Terms and Conditions and Program Requirements that will be incorporated into the FY 2024–25 CSPP contract.

NOW, THEREFORE, the City Council of the City of Colton does hereby resolve as follows:

Section 1: The staff report accompanying this Resolution is found to be true, adopted as findings, and incorporated into this resolution.

Section 2: The City approves the City Manager to sign the CA Department of Education-Continued Funding Application for FY 24-25.

PASSED, APPROVED AND ADOPTED this 21st day of November 2023.

________________________________________
FRANK J. NAVARRO
Mayor
ATTEST:

STEPHANIE M. VARGAS
Deputy City Clerk

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ITEM NO. 8

STAFF REPORT

DATE: NOVEMBER 21, 2023
TO: HONORABLE MAYOR AND CITY COUNCIL MEMBERS
FROM: BILL SMITH, CITY MANAGER
PREPARED BY: BRIAN DICKINSON, PUBLIC WORKS DIRECTOR
SUBJECT: APPROVE A CONTRACT AGREEMENT WITH MCC EQUIPMENT RENTALS. FOR THE CITRUS STREET AND BORDWELL AVENUE
EMERGENCY WATER MAIN REPAIR.

RECOMMENDED ACTION

Staff recommends that the City Council take the following action:

Approve an award of contract to MCC Equipment Rentals, Inc. (MCC) for the Citrus Street and Bordwell Avenue water main repair project in an amount $79,989.36.

BACKGROUND

Maintaining the system that brings water to our homes and businesses is crucial for our community’s well -being. The City’s aging water system has faithfully served us for years, ensuring our health, growth and environment are well taken care of.

On October 12, 2023, an unexpected number of water leaks presented a challenging situation for the Water Utilities Department. A total of six water main breaks were reported on this day. City Staff worked tirelessly throughout the day and into the early hours of the next morning repairing three of the six water main breaks . Due to limited City manpower and recognizing the urgency of the situations at hand, staff promptly sought the assistance of a local contractor , MCC Equipment Rentals, Inc. (MCC), to help manage the situation. Their swift action highlighted the importance of reinforcing our water system and ensuring that we have the necessary resources to handle unforeseen emergencies.

ISSUES/ANALYSIS

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Contract Award - MCC Equipment Rentals, Inc.

November 21, 2023

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Colton Municipal Code Section 3.08.130 (A), allow s for the City Manager to constitute an emergency for a public project pursuant to section 22035 of the Act and Public Contract Code Section 22050. The City Council hereby delegated to the City Manager the power to declare a public emergency and take any directly related and immediate action required by the emergency, up to a total of one hundred thousand dollars, pursuant to section 22035 of the Act and California Public Contract Code Section 22050.

Under Colton Municipal Code Section 3.08.130(A), “ For Projects of more than fifty thousand dollars, a report on the Emergency and work performed Shall be provided at the next regular meeting of the City Council, and then at every meeting thereafter required by Section 22050. At such meetings, the City Council Shall determine, by a four -fifths vote, that there is a need to continue the action without the benefit of informal or formal competitive bidding in accordance with Section 22035 of the Act and California Public Contract Code Section 22050. The City Council Shall terminate the Emergency action at the earliest possible date that conditions warrant, so that the remainder of the Emergency action May be completed pursuant to a Formal Bidding Procedure.”

For the aforementioned event, s taff evaluated the severity of the leaks on hand and determined the water leak located at the corner of Citrus and Bordwell was a 24-inch water main. Due to the size of the water main and complexity of the leak, staff coordinated with MCC to assist in this repair. Given MCC’s ongoing engagement in a concurrent water main replacement project with the City, MCC was readily accessible, and the City was in possession of all the required insurance and business license requirements ensuring compliance with City policies .

Construction activities began promptly on the evening of October 12 and completed on the morning of October 16, 2023. S taff subsequently requested an emergency procurement be issued to MCC for the water main repair by the City Manager. The City Manager granted staff’s request under Colton Municipal Code Section 3.08.130(A).

FISCAL IMPACTS

Sufficient appropriations are available in the FY 2023-24 adopted budget in Water Utility Fund Mainline Replacement Capital Improvement Account Number 521-8100-8106-3890-0000-000.

ALTERNATIVES

1. Provide Staff with Alternative.
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ITEM NO. 9

STAFF REPORT

DATE: NOVEMBER 21, 2023
TO: HONORABLE MAYOR AND CITY COUNCIL MEMBERS
FROM: BILL SMITH, CITY MANAGER
PREPARED BY: CHARLES BERRY, DIRECTOR OF UTILITIES
SUBJECT: APPROVE PURCHASE OF ELECTRIC METERS FROM MCAVOY & MARKHAM ENGINEERING & SALES COMPANY.

RECOMMENDED ACTION

Staff recommends that the City Council take the following action:

It is recommended that the Colton City Council approve the annual purchase of Itron electric meters from McAvoy & Markham Engineering & Sales Company, Inc. in an amount not -to- exceed $965,000, in accordance with Colton Municipal Code 3.08.140(B)(E).

BACKGROUND

The Colton Electric Department (CED) has progressed from using encoder receiver transmitter (ERT) meters and automated meter reading (AMR) for collecting consumption data from its utility customers, to the CENTRON Bridge Meter. The CENTRON Bridge Meter is the bridge between Itron communication architectures that enable advanced metering infrastructure (AMI) and smart grid functionality. This meter was first deployed in 20 12 and is the current standard for CED. The meter’s adaptability allows it to be incorporated alongside existing Itron electric meters with a mobile collection or fixed network systems, delivering advanced metering benefits associated with interval data, remote service switch and demand reset. These revenue quality meters give CED a standardized solution for multiple metering applications, including net - energy metering and two -way communication allowing remote connecting and disconnecting functions. The CENTRON Bridge Meter is consistent with the City Council action on June 1, 1999 for the standardization of the Itron metering reading system.

CED’s ultimate goal is to replace all AMR and non -AMR/AMI meters with AMI technology.

CED currently has approximately 11,100 AMI meters installed for service to its customers.

There are approximately 8,000 AMR meters and 800 non -AMR-AMI meters installed at 9 Packet Pg. 137
Staff Report to the Mayor and City Council
Purchase - McAvoy & Markham Engineering & Sales Company November 21, 2023

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customer locations. CED intends to purchase and replace approximately 5,100 AMI meters this fiscal year.

ISSUES/ANALYSIS

McAvoy & Markham Engineering and Sales Company, Inc. is the only distributor authorized to sell Itron electric meters to utilities in Southern California. The vendor has agreed to hold the same pricing (no increase), as negotiated in previous years, for the current fiscal year. The pricing will be firm for the entire fiscal year as follows:

FM 2S, Centron bridge meter, CL200 with disconnect switch, Cat. #C95-0527 $170.11 each FM1S, Centron bridge meter, CL200 with disconnect switch, Cat. #C95-0528 $170.11 each FM12S Centron bridge meter, CL200 with disconnect switch, Cat. #C95-0530 $204.33 each FM2S Centron bridge meter, CL 320, Cat. #C95-0531 $170.11 each FM 2S, Centron, bridge meters 120-480V, CL200, Cat. #C95-0536 $409.19 each FM 45S, Centron poly bridge meters for TOU applications, Cat. #C95-0539 $409.19 each FM 9S, Centron poly bridge meters, for TOU applications Cat. #C95-0537 $409.19 each FM 16S, Centron Poly ERT meters CL200, Cat. #C95-0538 $409.19 each

Colton Municipal Code, Title 3, Chapter 3.08.140, Section ( B) allows for the competitive bidding requirement to be waived for non -public projects when there is no competitive market.

Specifically, Section ( B) allows that the competitive bidding process may be waived, “[w]hen the City Council determines, in accordance with applicable law, that a competitive market does not exist and that no competitive advantage will be gained by the public bidding process.” In addition, Colton Municipal Code 3.08.140 Section ( E) also states the bidding requirements may be waived, “[w]hen the City Manager determines that it is in the best interest of the City and its administrative operations to dispense with public bidding for non -public projects under this chapter. Prior City Council concurrence with the City Manager’s determination shall be required for non-public project purchases over $100,000.”

Since McAvoy and Markham Engineering & Sales Company is the only authorized distributor of the Itron electric meters for utilities in Southern California, a competitive market does not exist.

If CED were to change to a different meter type, it would also have to change the meter reading software and equipment at significant cost to the Electric department. CED suggests that it is in the City’s best interest to continue with the standardization of equipment and uniformity efforts and requests to continue purchasing Itron meters, as previously approved by City Council on September 7, 2021 (Business Item # 13). McAvoy & Markham Engineering and Sales Co., Inc. is the only vendor authorized to sell Itron meters to the Southern California region, and there is no competitive market or advantages to be gained by public bidding.

FISCAL IMPACTS

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Staff Report to the Mayor and City Council
Purchase - McAvoy & Markham Engineering & Sales Company November 21, 2023

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Sufficient appropriations are available in the adopted FY2023-24 budget in Electric Utility Fund Meters Capital Improvement Account Number 520 -8000-8024-3890-0107-000 for the purchase of electric meters.

ALTERNATIVES

1. Provide alternative direction to staff.

ATTACHMENT

1. FY2023_2024_electric_meters

2. OpenWay Centron Meter
9 Packet Pg. 139
Itron Electric Meter Summary - Colton Public Utilities - FY2023/2024 Prices valid through 6/30/2024
McAvoy & Markham Engineering
16 Technology Dr #113
Irvine, CA 92618
08/02/2023
Catalog Number Description Form Unit Cost
C95-0527 Centron Bridge Meter, CL200 with disconnect switch 2S $170.11 C95-0528 Centron Bridge Meter, CL200 with disconnect switch 1S $170.11 C95-0530 Centron Bridge Meter, CL200 with disconnect switch 12S $204.33 C95-0531 Centron Bridge Meter, CL320 2S $170.11
C95-0539 Centron CP3 Bridge Meter for TOU applications 45S $409.19 C95-0538 Centron CP3 Bridge Meter, CL200 16S $409.19
C95-0537 Centron CP3 Bridge Meter for TOU applications 9S $409.19 C95-0536 Centron CP3 Bridge Meter, 120-480V, CL200 2S $409.19 C95-0540 Centron CP3 Bridge meter, CL20 4S $409.19

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Attachment: FY2023_2024_electric_meters (4275 : Purchase - McAvoy & Markham Engineering & Sales OpenWay
®
CENTRON® Meter
The OpenWay system delivers a truly smart meter for the residential mass market.

Itron engineers have built upon our proven CENTRON solid-state platform to deliver an advanced meter that provides a cornerstone technology for the smart grid.

Featuring open-standards architecture, modular design for flexibility in communications, and extensive features and functionality, the OpenWay CENTRON supports the most demanding smart grid
business requirements today and well into the future.

A key component of any advanced metering or smart grid
initiative, the OpenWay CENTRON meter is a truly smart device used to collect, process and transmit vital energy information to utility systems. Rather than simply inserting a network communication card into a standard meter, Itron developed an advanced meter where calculations and usage data are calculated within the meter itself, allowing utilities to leverage time-based rates, demand response, home networking and many other
smart grid applications.

The OpenWay CENTRON system provides enhanced security
and a reliable approach to data collection and communications between the meter and the network. Storage and transport of register data are provided through ANSI C12.19 and C12.22 open standards technology. In addition, each OpenWay
CENTRON meter comes factory-equipped with a ZigBee®
radio to provide a built-in communications pathway into the home for data presentation, load control and demand response.

ZigBee also provides a communication channel with 2.4GZ OpenWay Gas Modules.

The OpenWay CENTRON also provides robust data storage
capability to support time-of-use pricing, load profile data and other data-intensive applications, as well as the most advanced feature set available to support smart grid requirements. These features include full two-way communication, a load-limiting remote disconnect and reconnect switch, positive outage detection and restoration notification, voltage monitoring, automatic tamper and theft detection, as well as the ability to reprogram the meter remotely and upload new firmware via the network.

The OpenWay CENTRON meter is the smart meter for the
smart grid.

SPECIFICATIONS

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Attachment: OpenWay Centron Meter (4275 : Purchase - McAvoy & Markham Engineering & Sales Company)

FEATURES
Time-of-Use and Critical Peak Pricing
» The OpenWay CENTRON supports four TOU rates as
well as CPP
» TOU registers may be displayed on the meter’s display Load Proﬁ le
» Four channels of conﬁ gurable load proﬁ le data are available in the following default parameters: (1) single channel 30-minute data 753 days; (2) two channels 30-minute data 501 days
» Modiﬁ ed parameters are available via conﬁ guration download » The OpenWay CENTRON module provides over one year of
15-minute load proﬁ le data storage
OpenWay RFLAN Module
» Two-way, unlicensed RF module
» Adaptive-tree RFLAN architecture provides easy installation and self-healing capabilities
Home Area Network (HAN)
» Every OpenWay CENTRON meter includes a ZigBee radio
for interfacing with the HAN, in-home displays and load control devices
» The OpenWay CENTRON can store consumption from 2.4GZ
OpenWay gas modules utilizing the ZigBee radio
Bi-Directional Metering
» The OpenWay CENTRON measures and displays active energy (kWh) delivered, received, uni-directional and/or net or apparent energy (kVAh) delivered and/or received
Disconnect/Reconnect with Load Limiting
» The OpenWay CENTRON forms 1S, 2S, 12S network, and 25S is available with a 200 amp remote disconnect/reconnect switch as an optional feature. The switch can be operated on demand, or automatically as part of a service-limiting conﬁ guration Tamper Detection
» Tamper indications can be communicated regularly through the OpenWay system
» Tampers include: inversion, removal and reverse power ﬂ ow » SiteScan Diagnostics (advanced polyphase register only) Non-Volatile Memory
» All programming, register, TOU and load proﬁ le data are stored in the EEPROM during a power outage. A battery maintains just the clock circuitry during a power outage
Voltage Monitoring
» Instantaneous voltage
» Voltage monitoring system
Standard Features
» Electronic LCD display
» Polycarbonate cover
» Optical tower
» Test LED
Register Capabilities
» 4 energies, 1 demand:
• Wh (delivered, received, net, uni-directional)
• VAh (delivered arithmetic, received arithmetic, Lag)
• W (max delivered, max received, max net, max uni-directional) » Conﬁ gurable event log
» All programming, register, TOU and load proﬁ le data are stored in the EEPROM during a power outage. Battery maintains the clock circuitry during a power outage
Option Availability
» Identiﬁ cation/accounting aids
» Remote disconnect/reconnect
» Multiple WAN options including GPRS and CDMA
» Option slot for additional communications options
Technical Data
Meets applicable standards:
» ANSI C12.1 - 2008 (American National Standard for Electric Meters - Code for Electricity Metering)
» ANSI C12.18 - 1996 (American National Standard - Protocol Speciﬁ cation for ANSI Type 2 Optical Port)
» ANSI C12.19 - 2008 (American National Standard - Utility Industry End Device Data Tables)
» ANSI C12.20 - 2002 for Hardware 2.0 and 3.0
(American National Standard for Electricity Meters - 0.2 and 0.5 Accuracy Classes)
» ANSI C12.20 - 2010 for Hardware 3.1 (American National Standard for Electricity Meters - 0.2 and 0.5 Accuracy Classes) » ANSI C12.22 - 2008 (consult Section 9 of the standard) » ANSI/IEEE C62.41.1-2002 (Characterization of surges on Low- Voltage AC Power Circuits)
» ANSI/IEEE C62.41.2-2002 (Characterization of surges on Low- Voltage AC Power Circuits)
» IEC 61000-4-2
» IEC 61000-4-4
» UL2735 for Hardware 3.1
Reference Information
» OpenWay CENTRON Technical Reference Guide
» Hardware Speciﬁ cation Form

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Attachment: OpenWay Centron Meter (4275 : Purchase - McAvoy & Markham Engineering & Sales Company)

SPECIFICATIONS
Speciﬁ cations
Power Requirements
Voltage Rating: 120 V, 240 V
Operating Voltage: ± 20% (60Hz)
Battery Voltage: 3.6 V nominal
Frequency: 60Hz
Operating Range: ± 3 Hz
Battery Operating Range: 3.6 V nominal; 3.4 V - 3.8 V
Operating Environment Temperature: -40° to +85°C Humidity: 0% to 95% non-condensing Transient / Surge Suppression IEC 61000-4-4-2004-0ANSI C62.45-2002 Accuracy ANSI C12.20 0.5 accuracy class
General Demand interval lengths:

Demand calculation: Peak
Programmable: 5, 6, 10, 12, 15, 20, 30 and 60 min.

Energy calculation: Basic: Wh and VAh
Time
Line sync: Power line frequency
Battery: +0.005%@25°C; +0.005% to -0.02% over full
temperature range
Crystal sync: +0.01% @ 25°C; +0.025% over full
temperature range
Display
Nine-digit liquid crystal display
Six-digit data height: 0.4"
Annunciator height: 0.088"
Display duration: 1-15 seconds
Three-digit code number height: 0.24"
3-segment electronic load indicator
Characteristic Data Starting Current: 20 mA (Class 200), 5 mA (Class 20) Register Burden 0.66W
Burden Data (C2S0D)
(United States)
Form Watt Loss VA Loss Test Voltage
1S 2.796 6.759 120
2S 3.773 12.357 240
3S 2.123 7.0 6 8 120
3S 2.350 14.255 240
4S 2.535 14.619 240
12S 2.861 6.751 120
Burden Data (C2S0D)
(Canada)
Form Watt Loss VA Loss Test Voltage
1S 2.686 6.999 120
2S 3.203 11.89 240
3S 2.123 7.0 6 8 120
3S 2.350 14.255 240
4S 2.535 14.619 240
12S 2.831 7.393 120
Service Switch (Optional) 200A; can be programmed as service (load) limiting Service Switch is available in Forms 1S, 2S, and 12S/25S Modules Standard OpenWay Register
Additional Base Functionality Cell Relay (available in Form 2S only) Product Availability
Volts / Service Meter Class Test Amps Kh (Pulse/Wh) Meter Form Register Descriptions 120 V 200 30 1.0 1S OpenWay RF with or without Disconnect 240 V 200 30 1.0 2S OpenWay RF with or without Disconnect 240 V 320 50 1.0 2S OpenWay RF
120 V 20 2.5 1.0 3S OpenWay RF
240 V 20 2.5 1.0 3S OpenWay RF
240 V 20 2.5 1.0 4S OpenWay RF
120 V 200 30 1.0 12S/25S OpenWay RF with or without Disconnect

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Attachment: OpenWay Centron Meter (4275 : Purchase - McAvoy & Markham Engineering & Sales Company)

SPECIFICATIONS
Dimensions
C2S0/C2S0D - Forms 1S, 2S and 12S

A B C D E F G

6.95" 5.27" 4.37" 3.97" 3.47" 5.68" 6.30"

17.6 6
cm

13.39 cm

11.10 cm

10.08 cm

8.82 cm

14.43 cm
16 cm
C2S0/C2S0D - Forms 3S and 4S

A B C D E F G

6.95" 4.56" 3.66" 3.23" 2.73" 5.56" 6.42"

17.6 6
cm

11.59 cm

9.30 cm

8.21 cm

6.94 cm

14.13 cm

16.31 cm
Shipping Weights
Polycarbonate C2S0/C2S0D
Pounds Kilograms
4 Meter Cartons 11 lbs 5 kg
96 Meter Pallets 280 lbs 127 kg
C2S0/C2S0D Dimensions
While Itron strives to make the content of its marketing materials as timely and accurate as possible, Itron makes no claims, promises, or guarantees about the accuracy, completeness, or adequacy of, and expressly disclaims liability for errors and omissions in, such materials. No warranty of any kind, implied, expressed, or statutory, including but not limited to the warranties of non-infringement of third party rights, title, merchantability, and ﬁ tness for a particular purpose, is given with respect to the content of these marketing materials. ITRON is a registered trademark of Itron, Inc. © Copyright 2016 Itron. All rights reserved. 100808SP-10 2/16 Join us in creating a more resourceful world .

To learn more visit itron.com

CORPORATE HQ
2111 North Molter Road
Liberty Lake, WA 99019 USA
Phone: 1.800.635.5461
Fax: 1.509.891.3355

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Colton City CouncilNovember 21, 2023

Colton City Council
November 21, 2023