Colton City Council
March 19, 2024

The properties that require abatement through the City are then invoiced for the cost of the contractor and an administrative charge of $856.00. The costs recovered through the direct billing method fluctuate from year to year, with an average collection rate of approximately 10%.

Those invoices which are not paid by the designated deadline are then placed upon the County Tax rolls for collection with the owner’s annual tax bill.

ISSUES/ANALYSIS

At the regular City Council Meeting on March 5, 2 024, the City Council approved Resolution Number R -19-24 declaring weeds, rubbish and trash a public nuisance and directing the Fire Chief to give notice and provide for the abatement.

Currently, the city is entering into the Spring Program. Notices have been sent to all vacant property owners as identified. Abatement proceedings are scheduled to begin June 1, 2024.

FISCAL IMPACTS

Total contractor fees for the 2024 Spring Weed Abatement Program will be budgeted for in the FY24/25 budget process. These “pass-through” costs are recouped through direct billing and the County Tax Rolls.

ALTERNATIVES

1. Provide alternative direction to staff.

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ITEM NO. 3

STAFF REPORT

DATE: MARCH 19, 2024
TO: HONORABLE MAYOR AND CITY COUNCIL MEMBERS
FROM: BILL SMITH, CITY MANAGER
PREPARED BY: TIM HEUSTERBERG, ACTING CHIEF OF POLICE
SUBJECT: APPROVE AN AGREEMENT WITH THE CITY OF SAN
BERNARDINO FOR ANIMAL SHELTER SERVICES.

RECOMMENDED ACTION

Staff recommends that the City Council take the following action:

1. Dispense with competitive bidding under section 3.08.140(E) of the Colton Municipal Code.

2. Approve and allow the City Manager to execute a three (3) ye ar agreement beginning June 1, 2024, with options for two (2) additional years, with the City of San Bernardino for animal sheltering and related services, for a cost not to exceed $300,000 per year.

BACKGROUND

Since 2015, the City of Colton has contract ed with Riverside County Department of Animal Services for animal shelter services. In July of 2023, the Cities of Colton, Rialto and Fontana were notified that Riverside County would be terminating the ir respective agreements, effective June 30, 2024. W hile Riverside County would not provide an official reason, unofficially all cities were advised that it was due to costs, shelter space and staffing.

Once notified that the agreement would be terminated, staff began a search for alternative animal sheltering options. Staff contacted the other area animal shelters, San Bernardino County, City of Redlands, and City of San Bernardino. Staff received the following responses:
 San Bernardino County advised that they were in the process of building a new animal shelter in the City of Bloomington. The shelter is expected to be completed in approximately two (2) years. However, they do not have the current shelter space or staff to accept animals from Colton.
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Agreement - Animal Shelter Services
March 19, 2024

 The City of Redlands advised that they did not have cu rrent shelter space or staffing to accept animals from Colton.
 The City of San Bernardino advised that they had space to expand the current animal shelter and, with staffing increases, could accept animals from Colton. They are also in the process of buil ding a new shelter, which is estimated to be completed in three (3) to five (5) years.

After receiving the responses from the other area shelters, staff discussed and determined the following:
 County of San Bernardino is not an option , as they do not have the space or staffing to accept more animals for at least two years . This would leave Colton with no sheltering services for those years. Staff continued to discuss alternatives with the County of San Bernardino. However, all options including leasing s pace, tenant improvements and staffing are extremely cost prohibitive. Staff estimates the cost per year to far exceed $500,000.
 The City of Redlands is not an option as it does not have the space or staffing to accept more animals.
 City of San Bernardino appears to be the only viable option. The Cities of Colton, Rialto and Fontana all began talks with the City of San Bernardino on the feasibility of an agreement for animal sheltering and related services.

ISSUES/ANALYSIS

During these discussions, the City of San Bernardino outlined a plan to expand the current shelter, increase staffing to properly house and care for the additional animals from the additional cities. The plan was developed by the City of San Bernadino with assistance from the UC Davis Koret School of Shelter Veterinary Medicine. Based on impound data of the three other cities, it is estimated that San Bernardino City would need enough kennels to house an estimated 400 dogs and 300 cats. Based on the analysis it is estimated that the increase in staffing would be an additional cost of $2,800,000. Each of the three (3) cities would be responsible for costs based on the estimated percentage of impounds per year. The City of Colton’s percentage is estimated to 7% or $190,000 per year for the additional personnel.

To improve and expand the current shelter to meet the needs of the additional cities, the City of San Bernardino estimates a cost of $4,000,000. The cost includes expansion, improvements, and additional kennels. Costs to each city will be based on the estimated percentage of impounds for all participating cities, to include San Bernardino, Fontana, Rialto, Colton, Loma Linda, and Grand Terrace. Colton’s estimated percentage of total impounds based on all six (6) cities is 7%, or an estimated cost of $280,000. Should the City choose, the cost of construction can be broken up into quarterly payments of $21,240.

Also, during these discussions San Bernardino City advised of several programs and community outreach that may be included with animal sheltering services, including but not limited to, cat trap and release, low cost spay and neutering, low -cost veterinary clinics and services, adoption 3 Packet Pg. 211
Staff Report to the Mayor and City Council
Agreement - Animal Shelter Services
March 19, 2024

programs and the creation of a non -profit to assist with sheltering cost and the c ost of a new shelter.

Currently, the Colton Animal Services Officer (ASO) travels to Jurupa Valley in Riverside County. A round trip, plus offloading of the animals can take over an hour and half. Due to the call volume of the ASO requiring two or more trips per day, on average , this requires that the ASO may be out of the city and unavailable for three (3) or more hours per shift. The San Bernardino Animal Shelter is approximately 2.6 miles from the Colton Civic Center or eight (8) minutes, requiring l ittle time away from the City. This shortened trip will drastically increase both response times and the availability of the ASO.

For the reasons stated above staff recommends the City forgo the formal bidding process. CMC

3.08.140(E) – Exceptions to c ompetitive bidding – Non-Public Projects, which state the “Purpose of Bidding is Otherwise Accomplished. When the City Manager determines that it is in the best interest of the City and its administrative operations to dispense with public bidding for Non -Public Projects under this chapter. Prior City Council concurrence with the City Manager's determination shall be required for Non -Public Project purchases over one hundred thousand dollars.”

FISCAL IMPACTS

Sufficient appropriations are available FY202 3-24 to facilitate the transfer of animals from Riverside County to the San Bernardino City facility. Sufficient appropriations will be requested in the FY2024 -25 General Fund Police Department Professional Services Account #100 -6070- 6071-2350-0000-000 budget.

Funding for the additional years of the agreement will be included in the City’s budget by the Police Department.

ALTERNATIVES

Provide alternative direction to staff.

ATTACHMENT

1. Animal Shelter Agreement-SB City
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ITEM NO. 4

STAFF REPORT

DATE: MARCH 19, 2024
TO: HONORABLE MAYOR AND CITY COUNCIL MEMBERS
FROM: BILL SMITH, CITY MANAGER
PREPARED BY: STEPHANIE VARGAS, DEPUTY CITY CLERK
SUBJECT: APPROVAL OF MINUTES FOR THE CITY COUNCIL REGULAR MEETING HELD ON FEBRUARY 20, 2024, THE CITY COUNCIL
SPECIAL MEETING HELD ON FEBRUARY 26, 2024, & THE CITY
COUNCIL REGULAR MEETING HELD ON MARCH 5, 2024.

RECOMMENDED ACTION

Staff recommends that the City Council take the following action:

Approval of Minutes for the City Council Regular Meeting Held on February 20, 2024, the City Council Special Meeting Held on February 26, 2024, & the City Council Regular Meeting Held on March 5, 2024.

BACKGROUND

Minutes for the City Council Regular Meeting Held on February 20, 2024, the City Council Special Meeting Held on February 26, 2024, & the City Council Regular Meeting Held on March 5, 2024.

FISCAL IMPACTS

None

ATTACHMENT

1. 02-20-2024 Draft Minutes

2. 02-26-2024 Draft Minutes

3. 03-05-2024- Draft Minutes
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February 20, 2024 Regular City Council Meeting 1 -

CITY COUNCIL/COLTON UTILITY AUTHORITY/

COLTON PUBLIC FINANCING AUTHORITY AND COLTON HOUSING AUTHORITY

REGULAR MEETING MINUTES

February 20, 2024

Closed Session Meeting held on the above given date at 5:01 p.m., in the Council Chamber of City Hall, with Mayor Navarro presiding.

CITY COUNCIL ROLL CALL
Councilmembers present were Council Members Toro, González, Mayor Pro Tem Echevarria and Mayor Navarro. Council Member Chastain was absent.

STAFF PRESENT
City Manager Smith, City Attorney Campos, and Deputy City Clerk Vargas

PUBLIC COMMENT
None

CLOSED SESSION
City Attorney Campos announced the City Council would meet in Closed Session to Discuss Item A.

A. CONFERENCE WITH LABOR NEGOTIATORS
Unrepresented Employee - City Manager

Mayor Navarro adjourned the meeting to Closed Session at 5:02 p.m. and at 6:00 p.m. the meeting reconvened, with all members present heretofore.

Council Member Chastain joined closed session at 5:05pm.

City Attorney Reports/Reportable Action

City Attorney Campos announced tha t the City Council met in Closed Session and discussed Item A; direction was given but there was no reportable action.

__________________________________________________________________________________________

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February 20, 2024

Regular Meeting held on the above -given date at 6 :00 p.m. in the Council Chamber of City Hall, with Mayor Navarro presiding.

INVOCATION: Pastor Ruben Cimental – Sovereign Grace Impact Church FLAG SALUTE: Veterans of Foreign Wars (VFW) Commander Bernie Moyeda and Thomas Leon

CITY COUNCIL ROLL CALL

Council Members Present Staff Present
Frank J. Navarro, Mayor William R. Smith, City Manager David J. Toro Carlos Campos, City Attorney
Kelly J. Chastain Stephanie M. Vargas, Deputy City Clerk Dr. Luis S. González
John R. Echevarria, MPT

Council Members Absent
None

CEREMONIAL MATTERS
Presentations, Awards, Proclamations

 Recognition - Newly Appointed Deputy Fire Chief Ray Bruno

Fire Chief Timothy McHargue introduced Deputy Fire Chief Ray Bruno to Council for recognition for his outstanding dedication to the Colton Fire Department, and for being selected as the final candidate to be given the position of “Deputy Fire Chief.” Chief McHargue gave a brief history of Deputy Fire Chief Bruno’s impressive and inspiring journey, and described the many accolades and accomplishments that have marked him for obvious recognition. Deputy Fire Chief Ray Bruno accepted the recognition and expressed his gratitude for the many opportunities he received from the Fire Chief, as well as from the City of Colton.

 Presentation - San Bernardino Community College District

San Bernardino Community College District Chancellor, Diana Z. Rodriguez, gave a Power Point presentation which included a video to share how the San Bernardino Community College District is benefiting the Inland Empire.

 Proclamation - Deacon Mark Martinez
MPT Echevarria read a Proclamation Certificate recognizing Deacon Mark Martinez for his life time achievements in dedication and service to the County as well as the Community; accepted by Deacon Mark Martinez

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MAYOR AND COUNCIL ITEMS

POSSIBLE CONFLICT OF INTEREST DISCLOSURES FOR THE COUNCIL MEETING OF FEBRUARY 20, 2024.

GIFT DISCLOSURES
Mayor Navarro asked the members present if there were any agenda items that were a conflict of interest pursuant to CMC Section 2.04.030. None disclosed.

AB 1234 ORAL REPORTS
Mayor Navarro asked the members present if there were any brief reports on meetings attended at the expense of the City. (GC Section 53232.3(d).

Council Member Gonzalez attended the League of CA Cities Joint Meeting on February 15, 2024 held in San Bernardino, CA.

APPOINTMENTS

None

MAYOR AND COUNCIL DISCUSSION ITEMS

None

PUBLIC HEARINGS

None

BUSINESS ITEMS

(1) Solid Waste Contract Discussion - Solid Waste Contract Discussion

Staff Presentation
Public Works and Utilities Director Brian Dickinson introduced t he item and CR&R representative Alex Braicovich; Alex went on to give a brief presentation to Council about contract extension options.

Public Comment
None

Council Discussion
Councilmembers, Toro, Gonzalez, Chastain, MPT Echevarria, and Mayor Navarro made statements and asked follow up questions of which the City Attorney , Carlos Campos, City Manager , William R. Smith, CR&R Representative Alex Braicovich, and Police Chief Tim Heusterberg, provided clarification.

Public Comment
The following community members addressed the Council: Gary Grossich, Rosa Dominguez, and Marie Medina.

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A Motion was made by CM Chastain to direct Staff to bring back to Council a contract extension, accepting CR&R’s 10 years contract extension option along with the benefits promised in their proposal.

Vote: Motion Passed with Mayor Navarro and CM Gonzalez voting no.

***************************************************************************

PUBLIC COMMENT
The following community members addressed the Council: Suzie Castillo and Darby Osnaya.

***************************************************************************

CONSENT CALENDAR
Mayor Navarro presents the Consent Calendar Items 2 through 15.

City Manager William R. Smith informed Council that item #2 Minutes would need to be pulled due to the fact that the Draft Minutes Attachment did not make it into the agenda packet for review. Smit h also informed Council that at CM Gonzalez’s request, Staff would look into other mitigation fees associated with Item #12.

Councilmembers present selected items for clarification by staff: CM Chastain , Item 12. Public Works and Utilities Director Brian Dickinson provided the clarification needed.

Motion and Second by CM González/CM Chastain to approve consent calendar Items 3 through 15.

Vote: Unanimous, Motion Passes.

(2) Minutes - Approval of Minutes for the City Council Regular Meeting Held on February 6, 2024, on file in the Office of the City Clerk.

(3) Warrants - Approve wires dated 12/31/2023 and totaling $280,357.45; voucher numbers 210232 to 210310 dated 01/18/2024 and totaling $2,778,365.05; voucher numbers 210311 to 210411 dated 01/25/2024 and totaling $546,550.75; voucher numbers 210412 to 210489 dated 01/29/2024 and totaling $84,312.07 and a payroll disbursement listing dated 11/25/2023 to 12/08/2023 and totaling $1,098,826.77.

(4) Agreement - Blais & Associates - Approve a Professional Services Agreement with Blais & Associates Grant Writing Services for Completion of Department of the Interior, Bureau of Reclamation Water Resources and Planning Office, Watersmart Water and Energy Efficiency Grant Program.

(5) Agreement - Blais & Associates - Approve Agreement with Blais & Associates to Provide Grant Writing Services to the Community Services Department for San Bernardino County, Office of Homeless Services, Homeless Housing, Assistance, and Prevention Program Round 4 (HHAP-4).

(6) Contract Change Order - Corona Coatings - Approval of Contract Change Order No. 1 for the FY 2022- 2023 Citywide Roof Repair Project with Corona Coatings Corp.

(7) Colton Water Utilities Department Branding Project - Approve the Colton Water Utilities Department Updated Branding and Logo.

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(8) Contract Amendment - Willdan Engineering - Approve Contract Amendment with Willdan Engineering for Building and Safety Support Services.

(9) Contract Award - D.M. Contracting, Inc. - Authorize the Award of Contract to DM Contracting, Inc., for the FY 23/24 Citywide Sidewalk Repair Project, in the Amount of $471,269.50.

(10) Contract Award - Legend Pump and Wells, Inc. - Approve a Contract Agreement with Legend Pump and Wells, Inc. for the Emergency Well 24 Rehabilitation Project.

(11) Contract Award - TKE Engineering Inc. - Approve Award of Contract to TKE Engineering Inc. for Engineering & Design Services for the Well 22 Rehabilitation and Site Improvement Project.

(12) Contract Award - Trussell Technologies - Approve Award of Contract to Trussell Technologies for the Lead Service Line Inventory Project.

(13) Development Impact Fee Report - Annual & 5-Year - Approve the Annual and 5-Year Development Impact Fee Report for Fiscal Year Ending June 30, 2023.

(14) Easement - Electric Utility - Approve the Recordation of Grant Easement for Electric Utility Purposes at 360 E. Valley Blvd.

(15) JPA Amendment - SBCOG - Approve Amendment No. 4 to the Joint Powers Authority Agreement with the San Bernardino Council of Governments (SBCOG).

MAYOR AND COUNCIL ORAL REPORTS AND COMMENTS
Comments from Mayor, Council and City Treasurer on various issues and activities throughout the community.

CITY MANAGER'S REPORTS
City Manager William R. Smith introduced to Council the new Development Services Director, Heidi Duron.

ADJOURNMENT

At 8:18 p.m. Mayor Navarro adjourned the Regular Council Meeting in Memorium for Colton Residents Steve Trujillo and Margaret Margo Montano. The Mayor called for a moment of silence.

__________________________
Stephanie M. Vargas, CMC, CPMC
Deputy City Clerk

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CITY COUNCIL/COLTON UTILITY AUTHORITY/

COLTON PUBLIC FINANCING AUTHORITY AND COLTON HOUSING AUTHORITY

SPECIAL MEETING MINUTES

February 26, 2024

A Special Meeting of the City Council of th e City of Colton was held at 5:00 p.m. on the above- given date in City Hall, located at 650 North La Cadena Drive, Colton, California, Mayor Navarro presiding. Notice of Special Meeting was given on February 22, 2024 , in compliance with Government Code Section 54956(a).

CITY COUNCIL ROLL CALL
Councilmembers present were Toro, González, and Mayor Navarro.

COUNCIL MEMBERS ABSENT
Councilmembers Chastain and MPT Echevarria.

STAFF PRESENT
City Manager Smith, City Attorney Carlos Campos, and Deputy City Clerk Vargas

MAYOR AND COUNCIL ITEMS

POSSIBLE CONFLICT OF INTEREST DISCLOSURES FOR THE COUNCIL MEETING OF FEBRUARY 26, 2024.

GIFT DISCLOSURES
Mayor Navarro asked the members present if there were any agenda items that were a conflict of interest pursuant to CMC Section 2.04.030. None disclosed.

AB 1234 ORAL REPORTS
Mayor Navarro asked the members present if there were any brief reports on meetings attended at the expense of the City. (GC Section 53232.3(d). None disclosed.

BUSINESS ITEMS

1. Water and Wastewater Rate Study - Water and Wastewater Rate Study

Staff Presentation
Public Works and Utilities Director, Brian Dickinson, introduced the item and then proceeded to present Jeremy Margo, a representative of NBS Consulting, to the City Council. Jeremy presented a Water and Sewer Rates study to the City Council.

MPT Echevarria joined the meeting at 5:05pm.

CM Chastain joined the meeting at 5:08pm.

Public Comment
The following community member addressed the Council: John Longfield, Mike Razo, and Pam Lemos.

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2 Consensus reached by Council to have a second workshop in order to discuss this item.

ADJOURNMENT

At 6:38 p.m. Mayor Navarro adjourned the Special Council Meeting.

_________________________________
Stephanie M. Vargas, CMC, CPMC
Deputy City Clerk

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CITY COUNCIL/COLTON UTILITY AUTHORITY/

COLTON PUBLIC FINANCING AUTHORITY AND COLTON HOUSING AUTHORITY

REGULAR MEETING MINUTES

March 5, 2024

Closed Session Meeting held on the above given date at 5:00 p.m., in the Council Chamber of City Hall, with Mayor Navarro presiding.

CITY COUNCIL ROLL CALL
Councilmembers present were Council Members Toro, González, Mayor Pro Tem Echevarria and Mayor Navarro. Council Member Chastain was absent.

STAFF PRESENT
City Manager Smith, City Attorney Campos, and Deputy City Clerk Vargas

PUBLIC COMMENT
None

CLOSED SESSION
City Attorney Campos announced the City Council would meet in Closed Session to Discuss Item A, B, and C.

A. CONFERENCE WITH LEGAL - ANTICIPATED LITIGATION
Initiation of Litigation Pursuant to Government Code Section 54956.9(d)(4) One (1) Potential Case: Club 215 Consent Decree

B. CONFERENCE WITH LEGAL COUNSEL - EXISTING LITIGATION
Pursuant to Government Code Section 54956.9(d)(1)
In re Smart Earth Technologies, LLC
Delaware Bankruptcy Court, Case No. 1:2023bk11866,

C. CONFERENCE WITH LEGAL COUNSEL - POTENTIAL LITIGATION (Government Code section 54956.9(d)(2))
Two (2) Potential Cases

Mayor Navarro adjourned the meeting to Closed Session at 5:02 p.m. and at 6:00 p.m., the meeting reconvened, with all members present heretofore.

Council Member Chastain joined closed session at 5:03pm.

City Attorney Reports/Reportable Action

City Attorney Campos announced that the City Council met in Closed Session and discussed Item A , B, and C; direction was given but there was no reportable action.

__________________________________________________________________________________________

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March 5, 2024

Regular Meeting held on the above -given date at 6 :01 p.m. in the Council Chamber of City Hall, with May or Navarro presiding.

INVOCATION: Pastor Don Duenez – Echoes of Love Ministry FLAG SALUTE: Veterans of Foreign Wars (VFW) Member Thomas Leon

CITY COUNCIL ROLL CALL

Council Members Present Staff Present
Frank J. Navarro, Mayor William R. Smith, City Manager David J. Toro Carlos Campos, City Attorney
Kelly J. Chastain Stephanie M. Vargas, Deputy City Clerk Dr. Luis S. González
John R. Echevarria, MPT

Council Members Absent
None

CEREMONIAL MATTERS
Presentations, Awards, Proclamations

None

MAYOR AND COUNCIL ITEMS

POSSIBLE CONFLICT OF INTEREST DISCLOSURES FOR THE COUNCIL MEETING OF MARCH 5 , 2024.

GIFT DISCLOSURES
Mayor Navarro asked the members present if there were any agenda items that were a conflict of interest pursuant to CMC Section 2.04.030. None disclosed.

AB 1234 ORAL REPORTS
Mayor Navarro asked the members present if there were any brief reports on meetings attended at the expense of the City. (GC Section 53232.3(d). None disclosed.

APPOINTMENTS

None

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MAYOR AND COUNCIL DISCUSSION ITEMS

None

PUBLIC HEARINGS

(1) Modification of Zoning Entitlements - Logistics Warehouses - TIME AND PLACE FIXED TO CONSIDER A PUBLIC HEARING TO APPROVE AND ADOPT RESOLUTION NOS. R -15-24, R-16-24, AND R -17-24, APPROVING MODIFICATION TO ZO NING ENTITLEMENTS FOR 1400-1500 AGUA MANSA ROAD, RESOLUTION NOS. R-15-24 R-16-24 & R-17-24.

The Mayor opened the Public Hearing.

The Deputy City Clerk Vargas submitted the Notice of Public Hearing (on file in the City C lerk’s Office) and there were seven reports of protests or objections thereto.

Staff Presentation
Heidi Duron , Director of Development Services, presented for Council an overview of the agenda item and requested approval of staff’s recommendation.

Public Comment
The following community members addressed the Council: Carl Pongs, Amy Hayward, Marlene Salazar Pongs, Ana Gonzalez, Matt Nicholes, Pam Lemos, and Audry Pongs.

Motion and Second by CM González/ MPT Toro to close the public hearing.

Council Discussion
Discernment and discussion between the Councilmembers present, with clarification and comments provided by Development Services Director Heidi Duron, City Manager William R. Smith, Public Work’s and Utilities Director Brian Dickinson, City Attorney Carlos Campos.

Motion and Second by CM Chastain/ CM Toro to continue the Public Hearing to the April 2, 2024.

Vote: Motion Passes with Mayor Navarro and CM González voting no.

BUSINESS ITEMS

(1) FY2023-24 Mid-Year Budget Review - Approve and Adopt Resolutions for FY2023-24 Mid-Year Budget Review, RESOLUTION NO. R-21-24, CUA-01-24, & CHA-01-24.

Staff Presentation
Finance Director Stacey Dabbs presented for Council an overview of the agenda item and requested approval of staff’s recommendation.

Public Comment
None

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Council Discussion
Discernment and discussion between the Councilmembers present, with clarification and comments provided by Finance Director Stacey Dabbs, City Manager William R. Smith, Electric Director Charles Berry, Community Services Director Deb Farrar, and City Treasurer Aurelio De La Torre.

Motion and Second by CM González/ MPT Echevarria to Approve and Adopt Resolutions R -21-24, CUA-01- 2, and CHA-01-24.

Votes: Unanimous, Motion Passes.

A Motion was made by CM Chastain to direct Staff to bring back to Council a c ontract extension, accepting CR&R’s 10 years contract extension option along with the benefits promised in their proposal.

Vote: Motion Passed with Mayor Navarro and CM Gonzalez voting no.

(2) Youth Commissioner Program - Waive Full Reading, Read by Title Only and Introduce an Ordinance to Amend Section 2.30.020 of Chapter 2.30 of Title 2 of the Colton Municipal Code in order to be able to Appoint Youth Commissioners to Commissions and Committees of the City, ORDINANCE NO. O-02-24.

Staff Presentation
Deputy City Clerk Stephanie M. Vargas presented for Council an overview of the agenda item and requested approval of staff’s recommendation.

Public Comment
None

Council Discussion
None

Motion and Second by CM Toro/ CM González to Waive Full Reading, Read by Ti tle Only and Introduce Ordinance No. O-02-24.

Votes: Unanimous, Motion Passes.

(4) Employment Agreement Amendment - William R. Smith - Approve the 7th Amendment to the Employment Agreement for William R. Smith, for Services as Colton City Manager.

Staff Presentation
City Attorney Carlos Campos presented for Council an overview of the agenda item and requested approval of staff’s recommendation.

Public Comment
The following community members addressed the Council: Pam Lemos.

Council Discussion
Discernment and discussion between the Councilmembers present.

Mayor left Dais at 7:50pm and returned at 7:52pm.

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Motion and Second by MPT Echevarria / CM Toro to Approve the 7 th Amendment to the Employment Agreement for William R. Smith for Services as Colton City Manager.

Votes: Motion Passes with CM Chastain voting no.

Mayor Navarro left Council Meeting due to a Family Emergency.

MPT Echevarria proceeded to run meeting in the Mayor’s absence.

Deputy City Clerk Stephanie M. Vargas requested MPT Echevarria allow f or a 10 Minute Recess in order that she may be allowed perform her duties as Election Official to lock the Election Ballot Box for the March 5 th Presidential Primary Election at exactly 8pm. MPT Echevarria called for a 10 Minute Recess at 7:55pm.

MPT Echevarria reconvened the Council Meeting at 8:08pm.

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PUBLIC COMMENT
The following community members addressed the Council: Pam Lemos and Celeste Carlos.

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CONSENT CALENDAR
MPT Echevarria presents the Consent Calendar Items 5 through 14.

City Manager William R. Smith provided Council with clarification on item 14.

Councilmembers present selected items for cla rification by staff: CM Chastain, Item 9. City Manager William R. Smith and Community Services Director Deb Farrar provided the clarification needed.

Motion and Second by CM González/CM Chastain to approve consent calendar Items 5 through 14.

Vote: Motion Passes with Mayor Navarro being absent.

(5) Minutes - Approval of Minutes for the City Council Regular Meeting Held on February 06, 2024 on file in the Office of the City Clerk.

(6) Warrants - Approve US Bank voucher dated 01/26/2024 totaling $55,113.89: wires dated 01/31/2024 and totaling $1,950,390.14; voucher numbers 210490 to 210588 dated 02/01/2024 and totaling $485.958.85; voucher numbers 210589 to 210715 dated 02/08/2024 and totaling $713,380.93 and a payroll disbursement listing dated 12/09/2023 to 12/22/2023 totaling $1,054,685.33.

(7) City Treasurer's Report - Receive and File City Treasurer's Report for December 2023.

(8) Annual Weed Abatement - Set Public Hearing for Annual Weed Abatement, RESOLUTION NO. R- 19-24.

(9) Contract Award - PBLA - Award Contract to PBLA for Project Management Necessary in the Pre Construction Development of Colton Eco Friendly Park with Community Sports Fields.

(10) Contract Award - BKF Engineers - Approve to Award Contract to BKF Engineers for the Meridian Storm Drainage Project.

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(11) ECE Additional Funding - SB 140 - CDE - Approve and Adopt a Resolution Accepting the Early Care and Education Division Additional Funding via SB 140 and CDE, RESOLUTION NO. R-12-24.

(12) Grant - Manufactured Housing Opportunity Revitalization Grant (MORE) - Approve and Adopt a Resolution to accept a grant from the Manufactured Housing Opportunity Revitalization (MORE) fund totaling $1,025,000, RESOLUTION NO. R-11-24.

(13) Notice of Completion - La Cadena Waterline - Approve Notice of Completion for the La Cadena Waterline Relocation Project.

(14) Ordinance Repeal - 5.08.040 - Waive Full Reading, Read by Title Only and Pass First Reading of an Ordinance Repealing Section 5.08.040 of the Colton Municipal Code Prohibiting Joint Occupancy of Dwellings, Apartments, Hotels, and Similar Lodging Facilities by Members of the Opposite Sex, ORDINANCE NO. O-03-24.

MAYOR AND COUNCIL ORAL REPORTS AND COMMENTS
Comments from Mayor, Council and City Treasurer on various issues and activities throughout the community.

CITY MANAGER'S REPORTS
City Manager William R. Smith expressed his gratitude for the City Council’s continued support.

ADJOURNMENT

At 8:37 p.m. MPT Echevarria adjourned the Regular Council Meeting.

__________________________
Stephanie M. Vargas, CMC, CPMC
Deputy City Clerk

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ITEM NO. 5

STAFF REPORT

DATE: MARCH 19, 2024
TO: HONORABLE MAYOR AND CITY COUNCIL MEMBERS
FROM: BILL SMITH, CITY MANAGER
PREPARED BY: STACEY DABBS, FINANCE DIRECTOR
SUBJECT: APPROVE US BANK VOUCHER DATED 01/04/2024 TOTALING $61,700.40; VOUCHER NUMBERS 210716 TO 210865 DATED
02/15/2024 AND TOTALING $674,284.06; VOUCHER NUMBERS
210866 TO 210979 DATED 02/22/2024 AND TOTALING $722,577.14; A PAYROLL DISBURSEMENT LISTING DATED 12/23/2023 TO
01/05/2024 TOTALING $1,096,813.85 AND A PAYROLL
DISBURSEMENT LISTING DATED 01/06/2024 TO 01/19/2024
TOTALING $1,057,000.13.

RECOMMENDED ACTION

Staff recommends that the City Council take the following action:

Approve US Bank voucher dated 01/04/2024 totaling $61,700.40; voucher numbers 210716 to 210865 dated 02/15/2024 and totaling $674,284.06; voucher numbers 210866 to 210979 dated 02/22/2024 and totaling $722,577.14; a payroll disbursement listing dated 12/23/2023 to 01/05/2024 totaling $1,096,813.85 and a payroll disbursement listing dated 01/06/2024 to 01/19/2024 totaling $1,057,000.13

BACKGROUND

The California Government Code requires that the legislative body ratify all vouchers issued in the course of conducting City business.

ISSUES/ANALYSIS

All vouchers and related backup documentation have been reviewed by the City Treasurer.

FISCAL IMPACTS
5 Packet Pg. 246
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Warrants - Accounts Payable
March 19, 2024

None.

ALTERNATIVES

1. Provide alternative direction to staff.

ATTACHMENT

1. Fund Number and Title Legend

2. Voucher lists.1

3. Voucher lists.2

4. Voucher lists.3

5. Payroll Registers.1

6. Payroll Registers.2
5 Packet Pg. 247
City of Colton
Fund Number and Title Legend
Fund Title Fund Title
100 GENERAL FUND 701 LLMD #2
150 TREASURERS ACCOUNT GROUP 702 LLMD #1
206 COMMUN ITY CHILD CARE 703 CFO 87-1 DEBT SERV ICE
209 DSF FLY CONSERVATION 704 CFO 87-1 CONSTRUCT ION
210 SPECIAL GAS TAX 707 CFO 88-1 DEBT SERV ICE
211 LIBRARY GRANT FUND 708 CFO 88-1 CONSTRUCTION
212 STATE TRAFFIC RELIEF FUND 709 DSF FLY CONSERVATION
213 S.Y.E.T .P. GRANT 722 STORM WATER
214 POLLUT ION REDUCT ION FUND 733 CFO 89-1 CONSTRUCT ION 215 COMMUNITY DEV ACT FUND 734 CFO 89-2 CONSTRUCT ION
216 CDBG HOUS ING REHAB FUND 744 CFO 89-1 DEBT SERV ICE 217 DRUG/GANG INTERVENTION 745 CFO 89-2 DEBT SERV ICE
218 MEASURE I FUND 750 AQUA MANSA CFO
219 STATE AID- CAPITAL PROJECTS 754 SB COUNTY HOSPITAL
220 Vi Tep 762 TRUST AND AGENCY
225 MISC GRANTS 766 DEFERRED COMPENSAT ION
240 HOST CITY FEES - CIP 781 CFO 90-1 DEBT SERVICE
247 Quimby In Lieu Fees 782 CFO 90-1 CONSTRUCT ION
248 PARK DEVELOPMENT FUND 850 Redeve lopment Obligation Retirement Fund 249 TRAFF IC IMPACT FUND 851 Successor Agency Administration 250 NEW FAC ILITIES DEVELOPMENT FEE 855 Hous ing Auth - RM PARK DEVELOPMENT 251 CIVIC CENTER DEVELOPMENT FEE 856 Housing Auth - RANCHO MED BOND PROCEEDS 252 FIRE FAC ILITY DEVELOPMENT FEE 857 LMI Asset Fund
253 POLICE FACILITY DEVELOPMENT FEE 864 Housing Auth - LOW/MOD BOND PROCEEDS 261 ASSET FORFEITURE 865 Housing Auth - RANCHO MED CHFA 326 AD 94-1 DEBT SERVICE 866 ECONOM IC DEVELOPMENT
332 1971 SEWER BONDS, A & C 867 Consolidation Proj_08 -09 350 PFA Debt Fund 870 Housing Auth - RM PARK OPERAT IONS 357 POB-Non Enterprise 871 Successor Agcy-RANCHO/M ILL PROJECT AREA 358 PENS ION OBLIGATION DEBT SERV ICE 872 Succe ssor Agcy-RANCHO/MILL DEBT SERV ICE 359 CORP YARD DEBT SERV ICE 873 Successor Agcy-RDA II PROJECT FUND 363 1978-2 ASSESSMENT DIST . 874 Housing Auth - LOW/MOD DEBT SERV ICE 364 WATER IMPRVMNT DIST A 875 Housing Auth - LOW/MOD BOND PROCEEDS 379 AD 1979-1 DEBT SERV ICE 876 Successor Agcy-SANTA ANA RIV BND PROCEED 427 AD 94-1 CONSTRUCT ION 877 Successor Agcy-SANTA ANA RIVER CIP 450 Capita l Improvement Project s 878 RDA FIXED ASSETS GROUP 451 Colton Crossing Fund 879 Successor Agcy-WEST VALLEY CIP 453 STREET IMPROVEMENTS PRGM 881 Successor Agcy-MT VERNON BOND PROCEEDS 457 CAP ITAL IMPROVEMENT 882 Successo r Agcy-MT VERNON CIP 469 EQU IPMENT REPLACEMENT 885 Successor Agcy -MT VERNON DEBT SERV ICE 520 ELECTR IC UTILITY 886 RDA ADM INISTRAT ION
521 WATER UTILITY 887 COOLEY RANCH - now 894
522 WAS TEWATER UTILITY 888 MT VERNON - now 882
523 SOLID WASTE 889 WEST VALLEY - now 879
524 CEMETERY 890 Successor Agcy-RDA - LONG TERM DEBT GRP 525 RECYCLING 891 Successo r Agcy-RDA I DEBT SERV ICE FUND 526 PUBLIC BENEFIT FUND 892 Successor Agcy-RDA I - CAP ITAL PROJECTS 527 WASTEWATER UTILITY - GRAND TERRACE 893 Successor Agcy -RDA II DEBT SERV ICE FUND 551 WATER DEVELOPMENT 894 Successor Agcy -COOLEY RANCH PRO JECT 552 SEWER DEVELOPMENT 895 Successor Agcy-COOLEY RANCH DEBT SERV 560 CEMETARY ENDOWMENT CARE 896 SANTA ANA RIVER - now 877 605 Facility & Equipment Maintenance Fund 897 Successor Agcy-SANTA ANA RIVER DEBT SVC 606 INFORMATION SERV ICES FUND 898 Housing Auth - LOW/MOD CAPITAL PROJECTS 607 INSURANCE FUND 899 Successor Agcy-WEST VALLEY PRJ - DBT SV 608 AUTOMOT IVE SHOP 941 GENERAL LONG -TERM DEBT
610 AUTOMOT IVE SHOPS 958 GENERAL FIXED ASSETS
990 GASB 34

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ITEM NO. 6

STAFF REPORT

DATE: MARCH 19, 2024
TO: HONORABLE MAYOR AND CITY COUNCIL MEMBERS
FROM: BILL SMITH, CITY MANAGER
PREPARED BY: BRIAN DICKINSON, PUBLIC WORKS DIRECTOR
SUBJECT: APPROVE A MASTER EQUITY LEASE AGREEMENT WITH
ENTERPRISE FLEET MANAGEMENT INC., FOR LIGHT-DUTY

VEHICLE LEASE AND MAINTENANCE PROGRAM FOR THE

PUBLIC WORKS AND UTILITY SERVICES DEPARTMENT, IN
ACCORDANCE WITH COLTON MUNICIPAL CODE 3.08.140(C).

RECOMMENDED ACTION

Staff recommends that the City Council take the following action:

1. Approve a Master Equity Lease Agreement with Enterprise Fleet Management Inc., for light-duty vehicle lease and maintenance program for the Public Works and Utility Services Department.

2. Approve the list of Authorized Signers for the Enterprise Fleet Management Program.

3. Approve Lease of eight (8) vehicles for the use of the Water Utilities Department through the Enterprise Fleet Management Program in accordance with Colton Municipal Code

3.08.140(C)

BACKGROUND

The City of Colton Equipment Maintenance Division oversees the maintenance of over 300 City- owned vehicles at the corporate yard. Of the vehicles, 53 vehicles are assigned to the Public Works and Utility Services Department (Public Works). To ensure the best use of public funds and resources, staff conducted an analysis of alternative vehicle replacement and maintenance programs. The Public Works Department analysis supports the conclusion that funding a maintenance program as well as supporting a structured and methodical vehicle replacement 6 Packet Pg. 334
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Agreement - Enterprise Fleet Management Inc.

March 19, 2024

program could best be achieved through leasing light duty fleet vehicles rather than purchasing vehicles outright.

A review of other City's fleet replacement and maintenance programs indicated that several cities have opted to adopt a vehicle lease pr ogram and use contract services for maintenance of their fleets. The changes to their programs have resulted in substantial cost savings and fleet enhancements. The cities also benefit from the use of vehicles that are generally less than three to four years old, which in turn contributes to a reduction of maintenance costs and fuel usage.

ISSUES/ANALYSIS

During the analysis of alternative programs, staff verified that Enterprise Fleet Management, Inc., (Enterprise) has successfully partnered with several nearby cities, including Corona, Westminster, Coachella, Redlands, Desert Hot Springs, and San Marcos, to name a few, to implement programs with tangible results. To evaluate the feasibility of implementing a similar program in Colton, staff met with rep resentatives of Enterprise over the last year to develop a viable, efficient, and suitable fleet replacement and maintenance program. In doing so, certain parameters were established:

1. The City will continue to purchase and maintain heavy -duty vehicles and commercial equipment for Public Works.

2. A viable vehicle replacement program, with a five to seven -year replacement cycle, depending on the economic feasibility of the proposed options, should be considered.

3. Public Works staff would identify the required s pecifications and types of replacement vehicles and establish a list of the vehicles marked for replacement.

4. The replacement list would meet the goal of lowering the average age of the Public Works fleet given the following statistics:

A. 36% of the current light and medium-duty vehicles are over 10 years old.

B. 5 out of 53 vehicles predate Airbags standards (1998) C. 9 out of 53 vehicles predate Anti-lock Brake standards (2007) D. 13 out of 53 vehicles predate Electronic Stability Control standards (2012)

5. Achieve a r eduction in net operating costs, as newer vehicles significantly lower maintenance expenses and have increased fuel efficiency.

After several meetings and evaluations of various options based on the above-listed parameters, a determination was made that a five-year replacement cycle will best suit the City's needs. This program could be addressed through an "open-ended" lease structure which would allow the City to replace more vehicles with less upfront capital. Below are highlights of this proposed program:
 No mileage restrictions, no abnormal wear and tear, and no early termination penalties. 6 Packet Pg. 335
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March 19, 2024

 The City has all rights of ownership and can equip vehicles with aftermarket parts (utility bodies, toolboxes, etc.).
 Leasing will smooth the amount of large capital outlays necessary for purchasing vehicles over the lease term.
 The City would establish a proactive fleet replacement plan to acquire vehicles on a more consistent basis, thus ensuring the most up -to-date safety and fuel standards. In addition, more freq uent replacement would ensure a higher percentage of the fleet would be covered by the manufacturer’s warranty.

The eventual proposed plan includes replacement of 53 Public Works vehicles through an “open- end” vehicle leasing structure with Enterprise sta rting in 2025. This year, staff is proposing the addition of eight vehicles which are needed due to staffing needs. The designated vehicles will be replaced according to the following schedule:

Calendar
Year

New
Vehicles
Number of
Vehicles
Identified for
Replacement:

Designation of
Vehicles
2024 8 - New Vehicles to accommodate additional staffing needs 2025 - 10 16 years old or more than 125,000 miles
2026 - 11 9 years old or more than 105,000 miles
2027 - 11 6 years old or more than 40,000 miles
2028 - 10 5 years old or more than 20,000 miles
2029 - 11 Remaining vehicles
Total 8 53

At the end of the individual vehicle lease term (i.e. five years) the City would have the option to either purchase the vehicle at book value (balance on loan) or sell the vehicle and apply the proceeds (i.e. resale value minus balance on vehicle) as a down payment on other replacement vehicles, which in turn would lower the monthly lease payments.

Replacing the aged fleet with new vehicles will increa se passenger safety, as newer vehicles are outfitted with more standard safety features, such as anti -lock brakes, electronic stability control, forward collision warning, and rear -view camera equipment. A newer fleet will also have a positive impact on fu el expenses. With new fuel efficiency standards and technology increasing the fuel economy of miles per gallon (MPG) for newer vehicles, the City can increase the MPG of its fleet, which is currently at approximately 13 MPG. The average standard MPG is 22. 9 for new vehicles. The City could realize considerable savings in the cost of fuel by replacing the old vehicles with more fuel-efficient ones.

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March 19, 2024

With regard to the City's fleet maintenance needs, it is proposed that the new leased vehicles be maintained through a maintenance program offered by Enterprise. During the term of the Agreement, Enterprise would pay for, or reimburse the City for its payment of, all costs and expenses incurred in connection with the maintenance or repair of the covered vehicles.

Expenses, such as fuel costs, oil, and other fluids (between manufacturer recommendation), tire repair and replacement, and washing would not be covered as part of the proposed Agreement.

Therefore, during the first year, 8 of the 53 vehicles designated f or replacement would be maintained through the Agreement with Enterprise. The balance of the vehicles would be handled by the City directly. In subsequent years, under separate City Council action, as vehicles are replaced through the vehicle leasing mecha nism, they would be included in the maintenance agreement with Enterprise. Each year the replaced vehicles would be set aside as surplus equipment and liquidated. Proceeds from the sale of the surplus vehicles would augment funding for the City's vehicle replacement and maintenance program.

Currently, fleet maintenance staff (two mechanics, one lead mechanic) provide the maintenance and repairs for the entire City’s fleet. In some instances, the fleet department outsources repairs to auto repair shops in the area.

The average maintenance cost of this program for the first year is $34.19 per vehicle per month.

As such, the maintenance cost for the first year would total $ 4,102.80. All necessary leased vehicle service and repairs would be completed by one of the many local participating and authorized (by Enterprise) repair and service centers in the City of Colton and surrounding area.

Enterprise provides a fully automated record -keeping tool, through a client website, which provides visibility and tracking of vehicle data, customized dashboards with easy reporting, real - time alerts, self -service features including driver changes, vehicle descriptors, mileage information and more. Also, by using Colton based businesses for required maintenance, all the tax revenues will stay within the City.

Enterprise will provide a local Account Team to assist the City in implementing and executing the vehicle leasing and replacement program at no additional cost to the City. The following is a list of services provided by the Enterprise Account Team.

 Make recommendations on the most cost-effective vehicles in each class.  Review the best time to order or sell vehicles.
 Monitor the fleet to ensure efficiency with maintenance and fuel.  Compile analysis to identify the best alternative fuel vehicles.  Review mileage patterns and fuel miles per gallon.
 Establish a proactive replacement plan.

Section 3.08.140(C) of the City's Purchasing Ordinance dispense with competitive bidding when it is determined “that a competitive bid p rocedure has been conducted by another public agency 6 Packet Pg. 337
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and the price to the City is equal to or better than the price to that public agency.” As a local government unit, Sourcewell created a cooperative purchasing contract designed to make the governmental procurement procedure more effective by creating competitively bid/priced contracts for goods and services; and providing the customer service necessary to help its members achieve their procurement goals. Sourcewell performs all competitive bidding and procurement procedures in accordance with state statutes.

Only government agencies, public and private schools/colleges, tribal governments, and nonprofit organizations can register as a participating agency; the City of Colton is currently an active member of the Sourcewell cooperative purchasing contract program (registration account number 71800). Enterprise Fleet Management, Inc., is an approved qualified Sourcewell contract vendor (#030122-EFM).

FISCAL IMPACTS

The cost for the remainder of Fiscal Year 2023-24 for the proposed eight (8) vehicle leases and maintenance program would amount to $43,849.10. Of this amount, $27,519.24 is for lease payments, $16,329.86 is for down-payment of outfitting vehicles with utility bodies, and $820.56 is set aside for the maintenance program. For FY 2024 -25 through FY 2028 -29, the total cost will be $110,076.96 per year, which includes 3,282.24 for the maintenance program. The total outfitting and lease amount for the eight vehicles over the term of the lease is $ 577,822.70. The total maintenance amount over the term of the agreement is $ 17,231.76. This lease agreement is subject to GASB 87 financial reporting, which the Finance Department will include in the Annual Comprehensive Financial Statements.

There are sufficient appropriations available in the FY2023 -24 adopted budget in Water Fund Capital Outlay Automobile Number 521 -8100-8101-4910-0000-000 for the current year obligation. Future years will be included in the annual department budget request. The total cost obligation to the City for these eight vehicles over the term of this lease agreement will total a not to exceed amount of $595,054.46.

ALTERNATIVES

1. Provide alternative direction to staff.

ATTACHMENT

1. City of Colton - Board Synopsis

2. Enterprise SourceWell Contract

3. Master Equity Lease Agreement

4. Full Maintenance Agreement

5. Consignment Auction Agreement

6. Authorized Signors
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FLEET CONSULTANT PHONE EMAIL
Fleet Synopsis
PREPARED FOR:

City of Colton
Zeke Jenkins (714) 448-6021 [email protected]

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THE SITUATION

THE OBJECTIVES

THE RESULTS
Impact of Partnership | City of Colton
Current fleet age is negatively impacting the overall budget and fleet operations ● 36% of the current light and medium duty fleet is over 10 years old Identify an effective vehicle life cycle that maximizes potential equity at time of resale creating a conservative savings of over $632,024 in 10 years
● Shorten the current vehicle life cycle from 13.2 years to 5 years or less, beginning in 2025 ● Provide a lower sustainable fleet cost that is predictable year over year ● Free up capital by leasing the 8 growth vehicles vs cash payment of over $375,000 ● Significantly reduce maintenance to an average monthly cost of $34.19 vs. current $126 ● Resale of the aging fleet is significantly reduced
● Newer vehicles have a significantly lower maintenance expense ● Newer vehicles have increased fuel efficiency with new technology implementations ● Challenged by inconsistent yearly budgets
● Aged vehicles lack updated emissions technology
● 13 vehicles predate Electronic Stability Control standardization (2012) ● 31 vehicles predate standardization of back up camera (2018) ● ESC is the most significant safety invention since the seatbelt Piggyback The Sourcewell awarded RFP #030122-EFM that addresses the following:
● Access to all fleet management services as applicable to the needs of the city ● Reduce the overall fuel spend through more fuel efficient vehicles ● Leverage an open-ended lease to maximize cash flow opportunities and recognize equity.

Increase employee safety with newer vehicles
Currently:
● 9 vehicles predate Anti-Lock Brake standardization (2007) ● Supports the city’s need for fleet evaluation on a quarterly basis assessing costs and reviewing best practices By partnering with Enterprise Fleet Management, City of Colton will be better able to leverage its buying power, implement a tighter controlled resale program to lower total cost of ownership and in turn minimize operational spend.

City of Colton will reduce fuel costs by 21% and reduce maintenance costs from $126 on average to $34.19 per unit.

Leveraging an open-end lease maximizes cash flow and recognizes equity from vehicles sold creating an internal replacement fund. Furthermore, City of Colton will leverage Enterprise Fleet Management’s ability to sell vehicles at an average of 109% above Black Book value. By shifting from reactively replacing inoperable vehicles to proactively planning vehicle purchases, City of Colton will be able to replace all of its vehicles over the course of 5 years while creating a savings over 10 years of $632,024.

Enterprise and the ‘e’ logo are registered trademarks of Enterprise Fleet Management, Inc. All other trademarks are the property of their respective ow ners. © 2020 Enterprise Fleet Management, Inc.

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FLEET STATISTICS
Model Year Analysis
Enterprise and the ‘e’ logo are registered trademarks of Enterprise Fleet Management, Inc. All other trademarks are the property of their respective ow ners. © 2020 Enterprise Fleet Management, Inc.

Supporting Evidence | City of Colton
Vehicle Class
FLEET
SIZE
53 9.3
AVG
AGE

AVG ANNUAL

MILEAGE
5,500

AVG ANNUAL

ACQUISITIONS

4.0 AVG MODEL
YEAR
2015

HOLDING
PERIOD

13.25 0K – 20k
18 20K – 40k
12 40K – 60k
6 60K – 80k
9 80K – 100k
8 100k & >
6 2
6 25
3 17 SUV
CAR
TRUCK
VAN

HD TRUCK
53 0
2 2
5 4
12 0
8 0
2 21
0 5
10 15
20 25
2024 2023 2022 2021 2020 2019 2018 2017 2016 2015 2014 & Older

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Attachment: City of Colton - Board Synopsis (4416 : Agreement - Enterprise Fleet Management Inc.) Full-size Sedan 2 27.4 4,037 2 0 0 0 0 0
Hybrid Sedan 1 9.2 6,774 0 1 0 0 0 0
3/4 Ton Van Cargo 1 7.1 3,350 0 0 1 0 0 0
1 Ton Van Cargo 2 15.3 5,636 0 2 0 0 0 0 * Underutilized = Annual Mileage less than 1,000 Mid Size SUV 4x2 1 9.2 3,558 0 1 0 0 0 0
Full Size SUV 4x2 1 24.3 4,019 1 0 0 0 0 0
Compact Pickup Reg 4x2 1 24.3 4,602 1 0 0 0 0 0
Compact Pickup Quad 4x2 2 12.2 3,917 1 0 0 0 1 0
Compact Pickup Quad 4x4 1 1.0 1,908 0 0 0 0 1 0
1/2 Ton Pickup Reg 4x2 6 14.1 7,342 3 3 0 0 0 0
1/2 Ton Pickup Ext 4x2 5 5.5 7,590 0 0 3 1 1 0
1/2 Ton Pickup Quad 4x2 10 6.7 5,745 1 0 2 7 0 0
3/4 Ton Pickup Reg 4x2 5 6.7 2,954 1 0 0 0 4 0
3/4 Ton Pickup Ext 4x2 6 6.8 6,625 0 2 2 1 1 0
3/4 Ton Pickup Quad 4x2 1 3.1 8,106 0 0 0 1 0 0
1 Ton Pickup Ext 4x2 5 7.3 5,298 0 2 2 0 1 0
Electric Pickup 1 1.0 8,500 0 0 0 0 1 0
Electric Sedan 2 5.6 3,324 0 0 1 0 1 0
Totals/Averages 53 9.2 5,600 10 11 11 10 11 0
Fleet Analyzed 53 0.00%
Current Cycle 13.25 5,600 27%
Current Maint. $126.00 13 23%
Maint. Cents Per Mile $0.27 16.51 50%
Fiscal Year Fleet Size Annual
Needs Owned Leased Purchase Lease* Equity
(Owned)
Equity
(Leased) Maintenance Fuel Fleet Budget Net Cash
Average 53 4 53 0 173,355 0 -7,378 80,136 91,323 337,436 0 '24 53 10 43 10 0 87,864 -22,500 -21,850 69,119 87,660 200,292 137,143 '25 53 15 32 21 0 186,169 -73,100 -39,990 57,000 83,630 213,709 123,726 '26 53 18 21 32 0 290,137 -130,773 -65,189 44,881 79,601 218,658 118,778 '27 53 22 11 42 0 393,153 -146,162 -136,383 33,863 75,937 220,409 117,026 '28 53 35 0 53 0 496,446 -159,473 -211,778 21,744 71,908 218,847 118,589 '29 53 34 0 53 0 496,446 0 -275,331 21,744 71,908 314,767 22,668 '30 53 37 0 53 0 496,446 0 -242,952 21,744 71,908 347,146 -9,711 '31 53 33 0 53 0 496,446 0 -171,559 21,744 71,908 418,539 -81,104 '32 53 31 0 53 0 496,446 0 -192,407 21,744 71,908 397,691 -60,256 '33 53 31 0 53 0 496,446 0 -233,986 21,744 71,908 356,112 -18,677 * Leas e Rates are cons ervative es timates ` * includes total unrealized gains of $163,840 **Estimated Current Fleet Equity is based on the current fleet "sight unseen" and can be adjusted after physical inspection
Leas e Maintenace cos ts are exclus ive of tires unles s noted on the leas e rate quote.

Vehicle Type # of Type Average
Age (years)
Average
Annual
Mileage
Fleet Planning UpdatedAnalysis | City of Colton
Fleet Profile Fleet Replacement Schedule Replacement Criteria #SPILL!
* Fiscal Year 2028 = Remaining Vehicles
2024 2025 2026 2027 2028 Under-
Utilized * Fiscal Year 2024 = 16 years old and older, or odometer over 125,000 * Fiscal Year 2025 = 9 years old and older, or odometer over 105,000 * Fiscal Year 2026 = 6 years old and older, or odometer over 40,000 * Fiscal Year 2027 = 5 years old and older, or odometer over 20,000 Vehicle Types
Fleet Growth Proposed Fleet 53 Fleet Costs UpdatedAnalysis Annual Miles Proposed Cycle 2.62 Fuel
Current MPG Proposed Maint. $34.19 Maintenance
Leased MPG Price/Gallon $4.00 Purchase
Fleet Mix Fleet Cost Annual
10 Year Savings* $632,024
Net Sustainable Impact* -$4,020
Enterprise and the ‘e’ logo are registered trademarks of Enterprise Fleet Management, Inc. All other trademarks are the property of their respective owners. © 2020 Enterprise Fleet Management, Inc. 2 6
25 3
17 SUV CAR TRUCK VAN HD TRUCK

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Attachment: City of Colton - Board Synopsis (4416 : Agreement - Enterprise Fleet Management Inc.) City of Colton| Case Study
Enterprise and the ‘e’ logo are registered trademarks of Enterprise Fleet Management, Inc. All other trademarks are the property of their respective ow ners. © 2020 Enterprise Fleet Management, Inc.

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Attachment: City of Colton - Board Synopsis (4416 : Agreement - Enterprise Fleet Management Inc.) SAFETY

ACCOUNT MANAGEMENT

TECHNOLOGY
Program Resources | City of Colton
● 36% of all vehicles are older than 10 years of age and do not contain the most up to date safety features, such as electronic stability control, airbag standardization and anti-lock brake control. ● Account team will provide on-going analysis – this will include most cost-effective vehicle makes/models, cents per mile, total cost of ownership, and replacement analysis.

Enterprise Fleet Management’s website provides vehicle tracking, reporting, and metrics. Our website can be customized to view a wide range of data so that you may have a comprehensive and detailed look at all aspects of your fleet and the services provided. Our Mobile App gives drivers all of the convenience and functionality they need. ● Consolidated Invoices - Includes lease, maintenance, and any additional ancillaries ● City of Colton will have a dedicated, local account team to proactively manage and develop your fleet while delivering the highest level of customer service to facilitate your day-to-day needs. ● Your dedicated Account Team meets with you 3-4 times a year for both financial and strategic planning. ● Alerts - Set customizable alerts for oil changes, lease renewals, license renewals, and billing data ● Lifecycle Analysis - See data regarding all transactions for the lifecycle of the entire fleet, with drill-down capability to specific lease or transaction
● Maintenance Utilization - Review the life-to-date maintenance per vehicle ● Recall Information - See which units have open recalls ● License & Registration - See which plate renewals are being processed by Enterprise and view status Enterprise and the ‘e’ logo are registered trademarks of Enterprise Fleet Management, Inc. All other trademarks are the property of their respective ow ners. © 2020 Enterprise Fleet Management, Inc.

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CURRENT PARTNERS

REFERENCES
Below is a list of client references including company name, contact person, and telephone number.

Business Phone: (714) 548-3701
Contact Person: Scott Maestrejuan, Public Works Manager Business Phone: (951) 736-2307
Contact Person: Michael Griesinger, General Services Manager Business Phone: (626) 812-5254
Contact Person: Richard Gardia, Public Works Superintendent COOPERATIVE PARTNERS:
● City of Corona ● City of Baldwin Park
● City of Redlands ● City of Coachella
● City of Banning ● City of La Palma
References | City of Colton
● City of San Marcos ● City of Duarte
● City of Westminster ● City of Azusa
City of Westminster
● City of Barstow ● City of Laguna Niguel
● City of Desert Hot Springs ● City of Santa Ana
● SOURCEWELL
● E&I
Enterprise and the ‘e’ logo are registered trademarks of Enterprise Fleet Management, Inc. All other trademarks are the property of their respective ow ners. © 2020 Enterprise Fleet Management, Inc.

City of Corona
City of Azusa
● TIPS/TAPS USA

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ITEM NO. 7

STAFF REPORT

DATE: MARCH 19, 2024
TO: HONORABLE MAYOR AND CITY COUNCIL MEMBERS
FROM: BILL SMITH, CITY MANAGER
PREPARED BY: BRIAN DICKINSON, PUBLIC WORKS DIRECTOR
SUBJECT: APPROVE AND ADOPT A RESOLUTION TO ENTER INTO AN

AGREEMENT WITH RIVERS AND LANDS CONSERVANCY,
RESOLUTION NO. R-22-24.

RECOMMENDED ACTION

Staff recommends that the City Council take the following action:

Approve the Supplemental Funding Agreement by and between the City of Colton and the Rivers & Lands Conservancy for Fiscal Year 2024/25.

BACKGROUND

On February 2, 2015, the U.S. Fish & Wildlife Service (“Service”) issued an Incidental Take Permit for the Delhi Sands Flower -loving Fly pursuant to the provisions of the West Valley Habitat Conservation Plan (HCP). The HCP was adopted by the City Council the following day.

Pursuant to Section 5.5.4 of the HCP, the City and Rivers and Lands Conservancy (“RLC”) entered into an Amended and Restated Conservation Easement between them dated December 7, 2018, and which Amended and Restated Conservation Easement has been amended by a Second Amendment to Conservation Easement dated April 22, 2022 (collectively, the “Conservation Easement”).

The Conservation Easement encumbers approximately 32 acres in the County of San Bernardino, and described as Assessor’s Parcel Numbers: (a) 0160 -302-03; 0254-051-48, -49, -63, -64, -65, - 66; (b) 0254,-061-02, -36, -37, -38; and (c) 0254-071-29 (collectively, the “CE Property”), all of which is owned by City.

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Pursuant to the Conservation Easement, RLC has agreed to undertake certain duties with respect to the CE Property (“RLC Duties”). The RLC Duties are funded by the earnings on an Endowment that was provided to RLC by the City, and which Endowment is subject to the terms and conditions of an Endowment Management Agreement between City and RLC dated June 14, 2022 (“Endowment Agreement”).

As provided in the Conservation Easement and the Endowment Agreement, RLC performs the RLC Duties using the interest and earnings on the Endowment and, once the interest and earnings on the Endowment are exhausted, RLC has no further obligation to perform the RLC Duties, until such time as additional interest and earnings are generated on the Endowment.

Pursuant to the Conservation Easement, the City is requi red to regularly remove trash from the CE Property pursuant to Section 5(g) of the Conservation Easement (“Trash Removal”).

Significant amounts of trash have been accumulating at the CE Property and, for City to fulfill its obligations for Trash Removal, City has requested that RLC assist it with the Trash Removal pursuant to the terms of this Agreement.

ISSUES/ANALYSIS

The proposed Supplemental Funding Agreement includes the following major provisions:

 RLC agrees to undertake the Trash Removal services as described in the Scope of Work attached as Exhibit A to the Agreement
 City agrees to reimburse RLC for the cost of the Services pursuant to a Budget attached as Exhibit B to the Agreement

ENVIRONMENTAL DETERMINATION

An Environmental Assessment (“EA”) was prepared for the HCP in accordance with the Service’ guidelines for implementing the National Environmental Policy Act (“NEPA”) and was published in the Federal Register on July 3, 2014 for a period of 60 days. The EA was reviewed, studied, and found by staff to comply with the California Environmental Quality Act (“CEQA”).

The City, as the lead agency for the HCP, prepared a Negative Declaration that analyzed the Project’s potential environmental impacts under the California Environmental Quality Act and concluded that the Project would have less than significant impacts. Pursuant to CEQA Guidelines Section 15221, the City therefore published a Notice of Intent to Adopt a Negative Declaration on August 5, 2014 and circulated the EA for a 30 -day public comment period. The Negative Declaration was adopted by the City Council on February 3, 2015, concurrent with City approval of the HCP, pursuant to Sections 15070, 15074 and 15221 of the Guidelines for the California Environmental Quality Act (CEQA).

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No additional environmental review is necessary for the proposed Supplemental Funding Agreement under State CEQA Guidelines section 15162, as none of the conditions set forth in State CEQA Guidelines section 15162(a) exist. Notably, the Supplemental Fu nding Agreement is within the scope of the HCP as analyzed in the EA and Negative Declaration. Accordingly, the Supplemental Funding Agreement does not constitute a substantial change in the HCP that will require major revisions to the Negative Declaratio n due to the involvement of new significant environmental effects or a substantial increase in the severity of previously identified significant effects. The potential environmental impacts of the HCP, which this Supplemental Funding Agreement would not a lter, have already been analyzed. The City’s approval of the Supplemental Funding Agreement is merely a subsequent approval for an already approved HCP for which an EA and Negative Declaration have already been adopted under CEQA.

FISCAL IMPACTS

The a greement will be effective July 1, 2024. The requested FY2024 -25 budget included $65,000 in General Fund Streets Professional Services Account Number 100 -6150-6160-2350- 0000-000, for the trash removal services for conservation easement property.

ALTERNATIVES

Provide alternative direction to staff.

ATTACHMENT

1. Supplemental Funding Agreement 002(s)-41883301-v2-c1

2. Colton R-22-24 Resolution Approving Supplemental Funding Agreement with RLC 7 Packet Pg. 401
23152.06317\41883301.2

1 Supplemental Funding Agreement 001
203513.0050 - 29611753v1

SUPPLEMENTAL FUNDING AGREEMENT
This Supplemental Funding Agreement (“Agreement”) is made and entered into as of this ___ day of _________________, 2024 (“Effective Date ”) by and between the City of Colton (“City”) and Rivers & Lands Conservancy, a California nonprofit corporation (“RLC”). City and RLC are sometimes individually referred to as “ Party” and collectively as “ Parties” in this Agreement.

RECITALS
WHEREAS, City and RLC have entered into that certain Amended and Restated Conservation Easement between them dated December 7, 2018, and recorded in the Official Records of San Bernardino County, California, on April 25, 2019, as Instrument No. 2019 - 0129649, and which A mended and Restated Conservation Easement has been amended by a Second Amendment to Conservation Easement dated April 22, 2022, and recorded in the Official Records of San Bernardino County, California, on August 10, 2022, as Instrument No. 2022 - 0275887 (collectively, the “Conservation Easement”);
WHEREAS, the Conservation Easement encumbers approximately 32 acres in the County of San Bernardino, and described as Assessor’s Parcel Numbers : (a) 0160-302-03; 0254-051-48, -49, -63, -64, -65, -66; (b) 0254,-061-02, -36, -37, -38; and (c) 0254-071-29 (collectively, the “CE Property”), all of which is owned by City;
WHEREAS, pursuant to the Conservation Easement, RLC has agreed to undertake certain duties with respect to the CE Property (“RLC Duties”);
WHEREAS, the RLC Duties are funded by the earnings on an Endowment that was provided to RLC by City, and which Endowment is subject to the terms and conditions of an Endowment Management Agreement between City and RLC dated June 14, 2022 (“Endowment Agreement”);
WHEREAS, as provided in the Conservation Easement and the Endowment Agreement, RLC performs the RLC Duties using the interest and earnings on the Endowment and, once the interest and earnings on the Endowment are exhausted, RLC has no further obligation to perform the RLC Duties, until such time as additional interest and earnings are generated on the Endowment;
WHEREAS, pursuant to the Conservation Easement, the City is required to regularly remove trash from the CE Property pursuant to Section 5(g) of th e Conservation Easement (“Trash Removal”);
WHEREAS, significant amounts of trash have been accumulating at the CE Property and, in order for City to fulfill its obligations for Trash Removal, City has requested that RLC assist it with the Trash Removal pursuant to the terms of this Agreement; and WHEREAS, the Parties are entering into this Agreement to memorialize RLC’s agreement to assist City with the Trash Removal, as provided below. Capitalized terms not otherwise defined

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herein shall have the meaning given to them in the Conservation Easement and/or the Endowment Agreement.

OPERATIVE PROVISIONS

1. Trash Removal. RLC agrees to undertake the Trash Removal services described on Exhibit “A” attached hereto and incorporated herein by reference (the “Services”), on the terms and conditions set forth in this Agreement.

2. Compensation. RLC shall be paid for the Services, in an amount not to exceed the budget attached hereto as Exhibit “B”, and incorporated herein by reference (“ Budget”). RLC shall submit to City a monthly itemized statement which indicates work completed and hours of Services rendered by RLC. If RLC performs the Services with its own staff, such invoice shall include a calculation of the regularly hourly rate of the persons performing the Services, multiplied by the number of hours the Services were performed. To the extent that RLC performs the Services using a subcontractor, such invoice shall include the cost of such subcontractor, plus a ten percent (10%) administrative fee for RLC. City shall, within 30 days of receiving such statement, review the statement and pay all approved charges thereon. The Budget is applicable to each year during the Term (as hereinafter defined). In any given year during the Term, RLC shall have no obligation to perform further Services, once it has reached the Budget amount. (1) Reimbursement for Expenses . To the extent that RLC incurs third party costs or expenses in the performance of the Services, City shall reimburse RLC for such costs and expenses, plus a ten percent (10%) administrative fee.
(2) Right to Invoice in Advance . Should any of the Services require RLC to advance fees or costs, RLC shall have the right to invoice City in advance for such Servi ces, and RLC shall not be obligated to perform any such Services, until RLC receives payment from City.

3. Term and Termination.

3.1 The term of this Agreement shall commence on the Effective Date, and shall end on the one (1) year anniversary of the Effective Date ( “Term”); provided, however, that the Term shall automatically renew for successive one (1) year periods, unless either Party gives sixty (60) days’ notice to the other Party, electing not to renew the Term, in which event the Agreement shall end upon the expiration of the Term then in effect.

3.2 Notwithstanding the foregoing, City or RLC may terminate this Agreement at any time: (i) for cause, upon seven (7) days’ notice to the other Party, or (ii) without cause, upon ninety (90) days’ notice to the other Party. Upon any such termination, RLC shall be compensated only for those Services which have been adequately rendered to City through the date of such termination, and RLC shall be entitled to no further compensation.

4. Notices. Notices pursuant to this Agreement shall be given in the manner provided for in the Conservation Easement.
///

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Attachment: Supplemental Funding Agreement 002(s)-41883301-v2-c1 (4417 : Agreement - Rivers & Lands Conservancy) 23152.06317\41883301.2

3 Supplemental Funding Agreement 001
203513.0050 - 29611753v1

5. Not An Amendment.

5.1 This Agreement is not, and shall not be construed as, an amendment to either the Conservation Easement or the Endowment Agreement. Nothing contained herei n shall be construed to amend or modify the Parties respective rights or obligations under the Conservation Easement or Endowment Agreement.

5.2 Notwithstanding Section 5.1, above, th e Conservation Easement shall be incorporated into this Agreement by this ref erence, as the Parties intend to use the provisions already provided by the Conservation Easement including, without limitation, the hold harmless provisions of Section 15, as if they were fully set forth as a part of this Agreement.

6. Assignment or Transfer . Neither City nor RLC shall assign, hypothecate or transfer, either directly or by operation of law, this Agreement or any interest herein without the prior written consent of the other party hereto. Any attempt to do so shall be null and void, and any assignees, hypothecates or transferees shall acquire no right or interest by reason of such attempted assignment, hypothecation or transfer.

7. Amendment; Modification. No supplement, modification or amendment of this Agreement shall be binding unless executed in writing and signed by both Parties.

8. Counterparts. This Agreement may be signed in counterparts, each of which shall constitute an original.

IN WITNESS WHEREOF, the Parties have entered into this Agreement as of the ________ day of __________________, 2024.

CITY OF COLTON

By:

Name:

Its:

Date:

RIVERS & LANDS CONSERVANCY, a
California non-profit corporation
By:

Name:

Its:

Date:

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Attachment: Supplemental Funding Agreement 002(s)-41883301-v2-c1 (4417 : Agreement - Rivers & Lands Conservancy) 23152.06317\41883301.2

EXHIBIT “A”

EXHIBIT “A”

TRASH REMOVAL SERVICES

SCOPE OF SERVICES

1. RLC staff will briefly monitor all areas of the CE Property twice per month noting trash dumping or other prohibited uses per the terms of the Conservation Easement. The information collected during monitoring will guide RLC’s trash removal planning and scheduling. RLC will keep a monitoring log and will provide it to the City as necessary.

2. If it is determined that the CE Property is being used for camping purposes, RLC will map the location(s) and notify the City and the Colton Police Department via email. Upon notice by the City and/or Colton Police Department that the CE Property has been cleared for trash removal, RLC will schedule a trash removal event according to 3. and 4. below. RLC will coordinate with the Colton Police Department so that an officer can be present at the start of the event. If an officer is unavailable for the entirety of the event, RLC will request an offic er patrol the event location periodically.

3. Up to 10 trash removal events will be performed by RLC staff within the CE Property annually.

At the discretion of RLC, and for trash removals that are potentially harmful or hazardous, RLC will hire and oversee a contractor to remove the trash according to 4. below.

a. Each RLC trash removal event will be limited to one, eight (8) hour workday for two (2) RLC staff. T he trash volume and weight shall be limited to one load in the RLC truck (Ford F-150) and utility trailer (6’x10’). Supplies and PPE will be purchased as needed to perform the removal, including but not limited to, trash bags, gloves, Tyvek suits, goggles, dust masks/respirators, and sharp containers.

b. Trash removed will be disposed of properly. Landfill receipts will be retained by RLC and provided to the City during invoicing.

4. Up to 6 trash removal events by a contractor shall be performed annually under the direction and supervision of RLC. Contractor invoices will be provided to the City by RLC during monthly invoicing.

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Attachment: Supplemental Funding Agreement 002(s)-41883301-v2-c1 (4417 : Agreement - Rivers & Lands Conservancy) 23152.06317\41883301.2

EXHIBIT “B”

EXHIBIT “B”
BUDGET

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RESOLUTION NO. R-22-24

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF

COLTON, CALIFORNIA APPROVING A SUPPLEME NTAL FUNDING

AGREEMENT AND RELATE D DOCUMENTS AND FIND ING THE

AGREEMENT AND RELATE D DOCUMENTS EXEMPT F ROM REVIEW
UNDER THE CALIFORNIA ENVIRONMENTAL QUALITY ACT (“CEQA”) PURSUANT TO STATE CE QA GUIDELINES SECTIO NS 15301, 15304, 15307, 15308, AND 15061(B)(3)

WHEREAS, the City of Colton (the “City”) is a California municipal corporation that owns and operates land within San Bernardino County; and
WHEREAS, the City prepared and approved the West Valley Habitat Conservation Plan (“HCP”) to fulfill the requirements under Section 10 of the Endangered Species Act for proposed projects within the Delhi Sans Flower-Loving Fly Habitat in the City of Colton; and WHEREAS, pursuant to Section 5.5.4 of the HCP, the City and the Rivers and Lands Conservancy (“RLC”) have previously entered into an Amended and Restated Conservation Easement dated December 7, 2018 , and recorded in the Official Records of San Bernardino County, California, on April 25, 2019, as Instrument No. 2019-0129649, and which Amended and Restated Conservation Easement has been amended by a Second Amendment to Conservation Easement dated April 22, 2022, and recorded in the Official Records of San B ernardino County, California, on August 10, 2022, as Instrument No. 2022 -0275887 (collectively, the “Conservation Easement”); and
WHEREAS, the Conservation Easement encumbers approximately 32 acres of land owned by the City located in the County of San Ber nardino, described as Assessor’s Parcel Numbers: (a) 0160-302-03; (b) 0254-051-48, -49, -63, -64, -65, -66; (c) 0254-061-02, -36, -37, - 38; and (d) 0254-071-29 (collectively, the “CE Property”); and WHEREAS, pursuant to the Conservation Easement, RLC has a greed to undertake certain duties with respect to the CE Property (the “RLC Duties”) and the City is required to

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regularly remove trash from the CE Property pursuant to Section 5(g) of the Conservation Easement (“Trash Removal”); and
WHEREAS, due to circumstances beyond the City’s control, significant amounts of trash have accumulated at the CE Property and, in order for the City to fulfill its obligations for Trash Removal, the City has requested, and RLC has accepted, that RLC assist with the Trash Removal pursuant to the terms of the Supplemental Funding Agreement attached as Exhibit “A” and incorporated herein by this reference; and
WHEREAS, the City and RLC wish to approve the Supplemental Funding Agreement, including RLC to assist with the Trash Removal at the CE Property.

NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Colton as follows:

SECTION 1. The recitals and findings referenced above are true and correct and are incorporated into this Resolution by this reference.

SECTION 2. The City finds that execution and acceptance of the Supplemental Funding Agreement and related documents is exempt from further environmental review under the California Environmental Quality Act (“CEQA”) pursuant to State CEQA Guidelines section 15162, as none of the conditions set forth in State CEQA Guidelines section 15162(a) exist. The Supplemental Funding Agreement does not constitute a substantial change in the HCP that will require major revisions to the Negative Declaration due to the involvemen t of new significant environmental effects or a substantial increase in the severity of previously identified significant effects. The potential environmental impacts of the HCP, which this Supplemental Funding Agreement would not alter, have already been analyzed. The City’s approval of the Supplemental Funding Agreement is merely a subsequent approval for an already approved HCP for which an EA and Negative Declaration have already been adopted under CEQA.

SECTION 3. The City hereby approves the Sup plemental Funding Agreement in substantially the form attached hereto as Exhibit "A" by and between the City of Colton and the Rivers and Lands Conservancy, for the RLC to take over responsibility on behalf of the City in providing the Trash Removal at the CE Property.

SECTION 4. The Mayor, or a designee, is hereby authorized to execute, accept, or otherwise effectuate the Supplemental Funding Agreement and related documents for the CE

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Property, and to execute such other documents necessary for RLC to car ry out the Trash Removal at the CE Property on behalf of the City, subject to any further revisions to the Supplemental Funding Agreement and related document s deemed necessary by the City Manager and legal counsel.

SECTION 5. The Deputy City Clerk shall certify to the adoptio n of this Resolution and this Resolution shall become effective immediately upon its adoption.

PASSED, APPROVED, ADOPTED this 5th day of March, 2024 as a Resolution of the City of Colton by the following vote:

AYES:

NOES:

ABSENT:

__________________________
FRANK J. NAVARRO
Mayor

ATTEST:

__________________________________

STEPHANIE VARGAS
Deputy City Clerk

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CERTIFICATION
I hereby certify that the foregoing is a true copy of a Resolution adopted by the City Council of the City of Colton at a meeting held on March 5, 2024, by the following vote of the City Council:

AYES:

NOES:

ABSENT:

ABSTAIN:

Stephanie Vargas
Deputy City Clerk

# # #

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Attachment: Colton R-22-24 Resolution Approving Supplemental Funding Agreement with RLC (4417 : Agreement - Rivers & Lands

ITEM NO. 8

STAFF REPORT

DATE: MARCH 19, 2024
TO: HONORABLE MAYOR AND CITY COUNCIL MEMBERS
FROM: BILL SMITH, CITY MANAGER
PREPARED BY: BRIAN DICKINSON, PUBLIC WORKS DIRECTOR
SUBJECT: APPROVE A CHANGE ORDER FOR THE PURCHASE OF
HYDROFLOCTM 750A AND 751 POLYMER FROM AQUA-BEN
CORPORATION IN THE AMOUNT OF $200,000 FOR A TOTAL
AGGREGATE AMOUNT OF $400,000 FOR USE AT THE CITY’S

WASTEWATER TREATMENT PLANT, IN ACCORDANCE WITH
COLTON MUNICIPAL CODE 3.08.140(B).

RECOMMENDED ACTION

Staff recommends that the City Council take the following action:

Approve a change order for the purchase of HydroflocTM 750A and 751 Polymer from Aqua- Ben Corporation in the amount of $200,000 for a total aggregate amount of $400,000 for the use at the City’s Wastewater Treatment Plant, in accordance with Colton Municipal Code

3.08.140(b)

BACKGROUND

The City of Colton owns, operates, and maintains a wastewater collection, pumping, and treatment system that serves the City of Colton, neighboring City of Grand Terrace, and unincorporated County areas. In 2019, the City completed the installation of a centrifuge system at the Wastewater Treatment Plant to meet regional groundwater discharge requirements.

ISSUES/ANALYSIS

In May of 2019, staff at the Wastewater Treatment Plant brought online two new centrifuges.

Both the centrifuge and the Diffused Air Flotation Thickening (DAFT) systems use a polymer base chemical to aid in the thickening process. The centrifuge manufacturer recommends that 8 Packet Pg. 411
Staff Report to the Mayor and City Council
Change Order - Aqua-Ben Corporation
March 19, 2024

only HydroflocTM 751 and Hydrofloc TM 750A polymer be used in the system. Aqua Ben is the manufacturer and “Sole Source” supplier for the HydroflocTM 750A and 751 polymers.

Colton Municipal Code 3.08.080(a) allows purchases of materials, supplies and equipment of $25,000 or less to be approved by the City Manager. Section 3.08.080(c) requires that purchases greater than $100,000 be awarded by the City Council in accordance with the non -public project formal bidding procedure.

The Colton Municipal Code also allows for exceptions to competitiv e bidding under certain conditions. Specifically, Section 3.08.140(b), allows the City Council to waive the competitive bidding requirement for purchases over $100,000 when no competitive market exists. Since HydroflocTM is a trademarked product, and sin ce Aqua Ben Corporation is the sole source supplier of these products, there is no competitive advantage to be gained by the public bidding process, and it is in the best interest of the City and its administrative operations to dispense with the formal bidding procedure.

On September 21, 2021, Council approved a contract award to Aqua-Ben for $200,000 for FY 2021-22 and authorized the City Manager to execute up to three (3) additional 12 -month terms, each not to exceed $200,000 annually. In May 2023, Cou ncil approved additional funding of $50,000 in FY 2022-23 for a total amount of $250,000 for the fiscal year . Since that time, staff have been utilizing both centrifuges continuously, which has increased the usage of the polymer.

Due to the significant increase in usage, and increased cost of polymer, staff is requesting to increase the FY2023-24 Purchase Order required for the purchase of the polymer through the end of the fiscal year.

FISCAL IMPACTS

Sufficient appropriations are available in the adop ted FY 202 3-24 budget in Wastewater Fund, Plant Operations and Maintenance Account Number 522-8200-8200-2255-0000-000.

ALTERNATIVES

1. Provide alternative direction to staff.

ATTACHMENT

1. Sole source letter
8 Packet Pg. 412

April 21, 2023

City of Colton
1201 S. Rancho Ave.

Colton, CA 92324

Dear Ovidiu

Currently Aqua Ben is the sole supplier of our Hydrofloc 750A & 751 and is not sold by any of our resale customers.

The products are currently priced at $2.36 / lb. delivered to your facility in 2300 lb. net tote bins. They are stocked in either our Orange or Los Angeles warehouses and are available for shipping upon receipt of purchase order. Pricing will be firm until 06-30-2024 with the only stipulation being major cost changes due to world events or global supply chain interruptions. If you have any questions, please feel free to contact Sandra Miller @ 619-312-7777 or myself at the numbers below.

Thank you for the opportunity to supply your polymer needs.

Best regards,
Jeff Wallace
General Manager
Aqua Ben Corporation
Office: 714-771-6040
Cell: 949-689-4908
[email protected]
www.aquaben.com

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Attachment: Sole source letter (4276 : Change Order - Aqua-Ben Corporation)

ITEM NO. 9

STAFF REPORT

DATE: MARCH 19, 2024
TO: HONORABLE MAYOR AND CITY COUNCIL MEMBERS
FROM: BILL SMITH, CITY MANAGER
PREPARED BY: BRIAN DICKINSON, PUBLIC WORKS DIRECTOR
SUBJECT: APPROVE AN AMENDMENT TO THE CONTRACT WITH TULE

RANCH IN ORDER TO PROVIDE HAULING AND DISPOSAL

SERVICES FOR CLASS B BIO-SOLIDS AT THE COLTON
WASTEWATER TREATMENT PLANT.

RECOMMENDED ACTION

Staff recommends that the City Council take the following action:

Approve a $50,000 amendment to the Professional Services Agreement with Tule Ranch to provide hauling and disposal service for Class B Bio-solids at the Colton Wastewater Treatment Plant, for a total aggregate amount of $484,550.00 for FY2023-24.

BACKGROUND

Bio-solids are extracted from wastewater during treatment and must be disposed of in an environmentally safe method consistent with EPA regulation (CFR 503). The State of California and the County of San Bernardino govern the environmental manner in which bio -solids are disposed of. Colton’s Wastewater Treatment P lant generates an average of 7,000 to 8,000 tons of Bio-solids annually. The hauling contractor must comply with all State, County, and EPA regulations.

On June 16, 2020, Council awarded a contract to Tule Ranch to provide hauling and disposal services for the Wastewater Treatment Plant. The scope of the project included removing Class B bio -solids material from bio -solid material stockpiles and beds or dewatering devices.

Furthermore, the scope included loading of bio -solid materials onto Contractor pro vided trucks and/or trailers; and, hauling and transportation of the bio -solid materials from the City’s Wastewater Treatment Plant to Contractor’s permitted disposal sites and/or permitted storage facilities. Finally, Tule Ranch transports them directly to the Arizona sites. Once at the sites, the 9 Packet Pg. 414
Staff Report to the Mayor and City Council
Contract Amendment - Tule Ranch
March 19, 2024

bio-solids are processed and either land applied or off -loaded at South Yuma County Landfill, or delivered to a composting site in accordance with local ordinances.

ISSUES/ANALYSIS

Over the past four years, the cost for the hauling and disposal of bio-solids has risen from $46.25 per ton to $59.94 per ton. Under the terms of the existing contract, it allows both the parties to extend the term and agree to a pricing increase. In June 2023, the City entered its final year contract with Tule Ranch and agreed to $59.94 per ton , which was an increase of $2 per ton over the prior year.

Staff is requesting additional funding to accommodate the increased production of bio -soilds and the escalated cost of hauling s ervices. Over the course of this current year’s contract, staff has seen an increase in bio -solids productions. This additional funding is essential to fulfill the remaining operational realities and to maintain compliance with regulations while staff prepares to go out to bid for the contract for next fiscal year.

FISCAL IMPACTS

Sufficient appropriations for the contract amendment are available in the FY2023 -24 adopted budget in Wastewater Department Professi onal Services Account #522 -8200-8200-2350-0000- 000.

ALTERNATIVES

Provide alternative directions.
9 Packet Pg. 415

ITEM NO. 10

STAFF REPORT

DATE: MARCH 19, 2024
TO: HONORABLE MAYOR AND CITY COUNCIL MEMBERS
FROM: BILL SMITH, CITY MANAGER
PREPARED BY: BRIAN DICKINSON, PUBLIC WORKS DIRECTOR
SUBJECT: APPROVE AND ADOPT A RESOLUTION TO AWARD A

CONTRACT FOR THE WASHINGTON STREET CLASS II BICYCLE
ROUTE PROJECT TO CAT TRACKING, INC. FOR $248,285.60,
RESOLUTION NO. R-25-24.

RECOMMENDED ACTION

Staff recommends that the City Council take the following action:

1. Authorize the award of construction contract for the Washington Street Class II Bicycle Route Project to Cat Tracking, Inc.as the lowest responsive and responsible bidder for $248,285.60; and

2. Authorize the City Manager to execute the contract agreement with Cat Tracking, Inc.; and

3. Approve Resolution No. R -25-24 ame nding FY 2023 -2024 budget that establishes additional appropriations for the Washington Street Class II Bicycle Route Project.

BACKGROUND

The City received funding from San Bernardino County Transportation Authority (SBCTA) – Transportation Development A ct (TDA) Article 3 funding for the Washington Street Class II Bicycle Route Project. The Project is part of the City of Colton Active Transportation Plan (ATP) and the TDA funding amount received is $223,300 , with a ten percent local match (Traffic Impact Fee) in the amount of $24,800. The scope of the project includes installation of Class 2 bike lane along Washington Street from Mt. Vernon Ave. to Waterman Ave., and the bike lane striping gaps at Cooley (connection to Washington St.). The work includes pa vement 10 Packet Pg. 416
Staff Report to the Mayor and City Council
Contract Award - Cat Tracking, Inc.

March 19, 2024

striping, legends, markings, and applicable bike route signs. The project plan is attached as Exhibit A.

ISSUES/ANALYSIS

In accordance with Colton Municipal Code (CMC) Section 3.08.090, staff solicited and received bids for the Washington Street Class II Bicycle Route Project. The bid was advertised on January 19, 2024, and January 26, 2024. The bids received on February 15, 2024, are as follows:

1. Cat Tracking, Inc. $ 248,285.60

2. Chrisp Company $ 275,529.50

3. Cal Stripe, Inc. $ 338,300.00

4. Superior Pavement $ 346,947.81

5. WGJ Enterprise $ 396,810.86

Staff reviewed and evaluated each submitted bid. Staff recommends award of the construction contract for the Washington Street Class II Bicycle Route Project to Cat Tracking, Inc. as the lowest responsive and responsible bidder for $248,285.60. Cat Tracking, Inc. completed several striping projects with several cities, Caltrans , and various private developments. The proposed construction contract with Cat Tracking, Inc. is attached as Exhibit B.

FISCAL IMPACTS

Adoption of Resolution R -25-24 amends the FY2023 -24 budget to appropriate $157,698 from Traffic Impact Fund reserve balance to Washington St. Class II Bicycle Route Project Capital Improvement Account Number 249-2238-6150-3890-0000-000 to complete the project.

Adoption of Resolution R -25-24 (Exhibit C) will establish the remaining appropriations necessary for the contract, plus a 5% contingency, for the Washington Street Class II Bicycle Route Project. Funding for the project is listed below:

Funding Source Account No. DM. Contract
Funding
TDA/Article 3 225-2238-6150-3890-0000-000 $92,696.69
Traffic Impact Fund (current
appropriation) 249-2238-6150-3890-0000-000 $10,305.19
Traffic Impact Fund (R-25-24) 249-2238-6150-3890-0000-000 $145,283.72 Total $248,285.60

ENVIRONMENTAL IMPACTS

10 Packet Pg. 417
Staff Report to the Mayor and City Council
Contract Award - Cat Tracking, Inc.

March 19, 2024

Washington Street Class II Bicycle Route Project is Categorically Exempt under California Environmental Quality Act (CEQA) Guidelines Section 15304(h) – Creation of b ike lanes on existing right of way. The Notice of Exemption was filed on November 6, 2023.

ALTERNATIVES

1. Provide alternative direction to staff.

ATTACHMENT

1. Exhibit A - Washington St Class II Bike Route Proj_Final Plans

2. Exhibit B - Cat Tracking_Inc Contract

3. Exhibit C - Funding Resolution R-25-24
10 Packet Pg. 418

TRAFFIC
CITY OF COLTON“”
“”
“
”
“”
”
“
Date: 1/16/24

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Attachment: Exhibit A - Washington St Class II Bike Route Proj_Final Plans (4427 : Contract Award - Cat Tracking, Inc.)

TRAFFIC
Date:1/16/24

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Attachment: Exhibit A - Washington St Class II Bike Route Proj_Final Plans (4427 : Contract Award - Cat Tracking, Inc.)

TRAFFIC

WASHINGTON STREET
MT. VERNON AVE

COLTON COURTYARD DWY BLUFF RD
I-215 NB
DWY
DWY

TIDES AT GRAND

TERRACE DWY
DWY

WASHINGTON STREET
POSTED SPEED LIMIT: 40 MPH
POSTED SPEED LIMIT: 35 MPH
MATCHLINE 31+40
SEE SHEET 4
SEE ABOVE RIGHTMATCHLINE 19+95
MATCHLINE 19+95SEE BELOW LEFT
” ’
”
YIELD

VIA DE LA ZANJA
Date:1/16/24

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Attachment: Exhibit A - Washington St Class II Bike Route Proj_Final Plans (4427 : Contract Award - Cat Tracking, Inc.)

TRAFFIC

WASHINGTON STREET
POSTED SPEED LIMIT: 40 MPH

MEADOW LN

CENTER DR
DWY

WASHINGTON STREET
POSTED SPEED LIMIT: 40 MPH

WALIN ST

BARTON RD

COOLEY DR
MATCHLINE 55+20
SEE SHEET 5
SEE ABOVE RIGHTMATCHLINE 43+30
MATCHLINE 43+30SEE BELOW LEFT
SEE SHEET 3
MATCHLINE 31+40
”
YIELD
40 Date: 1/16/24

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Attachment: Exhibit A - Washington St Class II Bike Route Proj_Final Plans (4427 : Contract Award - Cat Tracking, Inc.)

TRAFFIC

WASHINGTON STREET
POSTED SPEED LIMIT: 40 MPH

WASHINGTON STREET
POSTED SPEED LIMIT: 40 MPH

MOHAVE DR

COOLEY PLAZA DWY

RECHE CANYON DR
DWY

HUNTS LN
MATCHLINE 78+10
SEE SHEET 6SEE ABOVE RIGHTMATCHLINE 66+60
MATCHLINE 66+60SEE BELOW LEFT
SEE SHEET 4
MATCHLINE 55+20
YIELD40
Date:1/16/24

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Attachment: Exhibit A - Washington St Class II Bike Route Proj_Final Plans (4427 : Contract Award - Cat Tracking, Inc.)

TRAFFIC
DWY
DWY

WIER RD

WATERMAN AVE

WASHINGTON STREET
POSTED SPEED LIMIT: 40 MPH

WASHINGTON STREET
POSTED SPEED LIMIT: 40 MPH
SEE ABOVE RIGHTMATCHLINE 89+50
MATCHLINE 89+50SEE BELOW LEFT
SEE SHEET 5
MATCHLINE 78+10
YIELD
Date: 1/16/24

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Attachment: Exhibit A - Washington St Class II Bike Route Proj_Final Plans (4427 : Contract Award - Cat Tracking, Inc.)

TRAFFIC

COOLEY DRIVE
POSTED SPEED LIMIT: 35 MPH

WASHINGTON STREET
DWY

DWY DWY

OLD RANCH ROAD
DWY
YIELD
35 25
Date: 1/16/24

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Attachment: Exhibit A - Washington St Class II Bike Route Proj_Final Plans (4427 : Contract Award - Cat Tracking, Inc.)

CONTRACT
THIS CONTRACT is made this 20th day of March 2024, in the County of San Bernardino, State of California, by and between the City of Colton , hereinafter called City, and Cat Tracking, Inc., hereinafter called Contractor. The City and the Contractor for the considerations stated herein agree as follows:

ARTICLE 1. SCOPE OF WORK . The Contractor shall perform all Work within the time stipulated the Contract and shall provide all labor, materials, equipment, tools, utility services, and transportation to complete all of the Work required in strict compliance with the Contract Documents as specified in Article 5 below for the following Project:

Washington Street Class II Bicycle Route Project

The Contractor and its surety shall be liable to the City for any damages arising as a result of the Contractor’s failure to comply with this obligation.

ARTICLE 2. TIME FOR COMPLETION. The Work shall be commenced on the date stated in the City’s Notice to Proceed. The Contractor shall complete all Work required by the Contract Documents within Ninety (90) calendar days from the commencement date stated in the Notice to Proceed. By its signature hereunder, Contractor agrees the time for completion set forth above is adequate and reasonable to complete the Work.

ARTICLE 3. CONTRACT PRICE. The City shall pay to the Contractor as full compensation for the performance of the Contract, subject to any additions or deductions as provided in the Contract Documents, and including all applicable taxes and costs, the sum of Two Hundred Forty-Eight Thousand Two Hundred Eighty-Five and 60/100 Dollars ($248,285.60). Payment shall be made as set forth in the General Conditions.

ARTICLE 4. LIQUIDATED DAMAGES . I n accordance with Government Code section 53069.85, it is agreed that the Contractor will pay the City the sum of $500.00 for each and every calendar day of delay beyond the time prescribed in the Contract Documents for finishing the Work, as Liquidated Damages and not as a penalty or forfeiture. In the event this is not paid, the Contractor agrees the City may deduct that amount from any money due or that may become due the Contractor under the Contract. This Article does not exclude recovery of other damages specified in the Contract Documents.

ARTICLE 5. COMPONENT PARTS OF THE CONTRACT . The “Contract Documents” include the following:

Notice Inviting Bids
Instructions to Bidders
Contractor's Bid Forms
Contractor’s Certificate Regarding Workers’ Compensation Bid Bond
Designation of Subcontractors
Information Required of Bidders

10.b
Packet Pg. 426
Attachment: Exhibit B - Cat Tracking_Inc Contract (4427 : Contract Award - Cat Tracking, Inc.) Non-Collusion Affidavit form
Contract
Performance Bond
Payment (Labor and Materials) Bond
General Conditions
Technical Specifications
Greenbook Standard Specifications (Sections 1-9 Excluded) Addenda
Plans and Contract Drawings
Approved and fully executed change orders
Any other documents contained in or incorporated into the Contract The Contactor shall complete the Work in strict accordance with all of the Contract Documents.

All of the Contract Documents are intended to be complementary. Work required by one of the Contract Documents and not by others shall be done as if required by all. This Contract shall supersede any prior agreement of the parties.

ARTICLE 6. PROVISIONS REQUIRED BY LAW. Each and every provision of law required to be included in these Contract Documents shall be deemed to be included in these Contract Documents. The Contractor shall comply with all requirements of applicable federal, state and local laws, rules and regulations, including, but not limited to, the provisions of the California Labor Code and California Public Contract Code which are applicable to this Project.

ARTICLE 7. INDEMNIFICATION. Contractor shall provide indemnification as set forth in the General Conditions.

ARTICLE 8. PREVAILING WAGES. Contractor shall be required to pay the prevailing rate of wages in accordance with the Labor Code which such rates shall be made available at Public Works Department or may be obtained online at http//www.dir.ca.gov/dlsr. and which must be posted at the job site. If the Work involves federal funds or otherwise requires compliance with the Davis-Bacon Fair Labor Standards Act, the Contractor and all its subcontractors shall comply with the higher of the state or federal prevailing wage rates.

IN WITNESS WHEREOF, this Contract has been duly executed by the above -named parties, on the day and year above written.

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Packet Pg. 427
Attachment: Exhibit B - Cat Tracking_Inc Contract (4427 : Contract Award - Cat Tracking, Inc.)

CITY OF COLTON

By:

______________________________
Signature

__William R. Smith_____________
Name

_City Manager_________________
Title

Attest:

______________________________
City Clerk

Recommended By:

______________________________
Signature

______________________________
Name

______________________________
Title

CAT TRACKING, INC.

By:

______________________________
Signature

____ _________
Name

______________________________
Title

__991122 – A, C-32_____________
License Number

10.b
Packet Pg. 428
Attachment: Exhibit B - Cat Tracking_Inc Contract (4427 : Contract Award - Cat Tracking, Inc.)

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Attachment: Exhibit B - Cat Tracking_Inc Contract (4427 : Contract Award - Cat Tracking, Inc.)

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Attachment: Exhibit B - Cat Tracking_Inc Contract (4427 : Contract Award - Cat Tracking, Inc.)

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Attachment: Exhibit B - Cat Tracking_Inc Contract (4427 : Contract Award - Cat Tracking, Inc.)

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Attachment: Exhibit B - Cat Tracking_Inc Contract (4427 : Contract Award - Cat Tracking, Inc.)

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Attachment: Exhibit B - Cat Tracking_Inc Contract (4427 : Contract Award - Cat Tracking, Inc.)

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Attachment: Exhibit B - Cat Tracking_Inc Contract (4427 : Contract Award - Cat Tracking, Inc.)

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Attachment: Exhibit B - Cat Tracking_Inc Contract (4427 : Contract Award - Cat Tracking, Inc.)

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Attachment: Exhibit B - Cat Tracking_Inc Contract (4427 : Contract Award - Cat Tracking, Inc.)

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Attachment: Exhibit B - Cat Tracking_Inc Contract (4427 : Contract Award - Cat Tracking, Inc.)

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Attachment: Exhibit B - Cat Tracking_Inc Contract (4427 : Contract Award - Cat Tracking, Inc.)

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Attachment: Exhibit B - Cat Tracking_Inc Contract (4427 : Contract Award - Cat Tracking, Inc.)

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Attachment: Exhibit B - Cat Tracking_Inc Contract (4427 : Contract Award - Cat Tracking, Inc.)

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Attachment: Exhibit B - Cat Tracking_Inc Contract (4427 : Contract Award - Cat Tracking, Inc.)

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Attachment: Exhibit B - Cat Tracking_Inc Contract (4427 : Contract Award - Cat Tracking, Inc.)

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Attachment: Exhibit B - Cat Tracking_Inc Contract (4427 : Contract Award - Cat Tracking, Inc.)

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Attachment: Exhibit B - Cat Tracking_Inc Contract (4427 : Contract Award - Cat Tracking, Inc.)

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Attachment: Exhibit B - Cat Tracking_Inc Contract (4427 : Contract Award - Cat Tracking, Inc.)

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Attachment: Exhibit B - Cat Tracking_Inc Contract (4427 : Contract Award - Cat Tracking, Inc.)

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Attachment: Exhibit B - Cat Tracking_Inc Contract (4427 : Contract Award - Cat Tracking, Inc.)

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Attachment: Exhibit B - Cat Tracking_Inc Contract (4427 : Contract Award - Cat Tracking, Inc.)

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Attachment: Exhibit B - Cat Tracking_Inc Contract (4427 : Contract Award - Cat Tracking, Inc.)

1 2

3 4

5 6

7 8

9 10

11 12

13 14

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17 18

19 20

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RESOLUTION NO. R-25-24

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF COLTON
AMENDING THE FISCAL YEAR 202 3/2024 CAPITAL IMPROVEMENT

BUDGET FOR THE WASHINGTON STREET CLASS II BICYCLE ROUTE

PROJECT

WHEREAS, the City of Colton (“City”) is a municipal corporation duly organized and existing pursuant to the Constitution and laws of the State of California; and,

WHEREAS, the City intends to support the City’s goal to improve the City’s traffic safety and infrastructure; and,

WHEREAS, the City of Colton received Transportation Development Act (TDA) Article 3 grant funding through San Bernardino County Transportation Authority (SBCTA) in the amount of $223,200 for the design and construction of Washington Street Class II Bicycle Route Project (Project); and,

WHEREAS, WHEREAS, the City of Colton need to provide additional funding from Local Traffic Impact Fund in the amount of $157,698 to fully fund the construction of the Project; and,

WHEREAS, a budget appropriation not listed in the Fiscal Year 2023/2024 budget is required and must be approved by resolution of the City Council.

NOW, THEREFORE BE IT RESOLVED, DETERMINED, AND ORDERED BY THE CITY COUNCIL FOR THE DISTRICT, AS FOLLOWS:

Section 1 The above recitals are true and correct.

Section 2 The City Council authorizes the following amendment for the Fiscal Year 2023/2024 budget:

 Appropriate $157,698 from reserve balance in Traffic Impact Fund to capital improvement account number 249-2238-6150-3890-0000 for the construction of Washington Street Class II Bicycle Route Project.

PASSED, APPROVED AND ADOPTED THIS 19TH DAY OF MARCH 2024.

__________________________
FRANK J. NAVARRO
Mayor
ATTEST:

______________________________

STEPHANIE VARGAS
City Clerk

10.c
Packet Pg. 450
Attachment: Exhibit C - Funding Resolution R-25-24 (4427 : Contract Award - Cat Tracking, Inc.)

ITEM NO. 11

STAFF REPORT

DATE: MARCH 19, 2024
TO: HONORABLE MAYOR AND CITY COUNCIL MEMBERS
FROM: BILL SMITH, CITY MANAGER
PREPARED BY: CHARLES BERRY, ELECTRIC UTILITY DIRECTOR
SUBJECT: APPROVE CONTRACT AWARD FOR VARIOUS TRANSFORMERS TO HOWARD INDUSTRIES, INC., C/O YOUNG & COMPANY, IN
THE AMOUNT OF $177,991.14.

RECOMMENDED ACTION

Staff recommends that the City Council take the following action:

Award the bid for various size single phase transformers for the Colton Electric Department (CED) as follows: Items 1 through 5 to Howard Industries, Inc, C/O Young & Company, in the amount of $177,991.14 including taxes.

BACKGROUND

The Electric Utility purchases distribution transformers into inventory when the need arises to upgrade, replace, or install a new transformer for an electric customer. CED also orders additional units for stock, as needed.

On February 15, 2024, staff issued a Notice Inviting Bids for Various Size Single Phase Transformers for the Electric Utility. The Notice Inviting Bids and related documents were distributed through Bidnet Direct, the City’s online bid system. Bidnet direct notified 19 registered vendors of the bid opportunity. A public bid opening was held at 2:00 p.m., on February 15, 2024, at the CED Administrative office s, and only one bid was received and evaluated.

ISSUES/ANALYSIS

The bid was evaluated as to compliance with the specifications. Distribution transformers are also evaluated for the total life cycle cost over each transformer’s useful lifetime. This 11 Packet Pg. 451
Staff Report to the Mayor and City Council
Contract Award - Various Transformers
March 19, 2024

evaluation is performed using a combination of loss calculations supplied by the transformer manufacturer and the unit cost quoted by the vendor, and demonstrating the cost of the transformer over its “in-service” life. The transformer that has the lowest ini tial capital cost plus energy losses over the expected life results in the lowest overall cost.

A Transformer Load Loss Evaluation showing the evaluated cost of the transformers over their useful lifetime is attached. A Bid Analysis, showing the purchase price and delivery times quoted by each vendor. Howard Industries, INC, C/O Young & Company, was the only bidder for Items 1 through 5 for a total amount of $177,991.14.

FISCAL IMPACTS

Sufficient appropriations are available in the FY2023-24 Electric Utility Fund New Development Capital Improvement Expense Account Number 520-8000-8008-3890-0107-000.

ALTERNATIVES

1. Provide alternative direction to staff.

ATTACHMENT

1. bid analysis Transformers 2-15-24_REV

2. Transformers Load Loss 2-15-24_REV
11 Packet Pg. 452

TRANSFORMERS BID ANALYSIS
BID DATE: February 15, 2024

ITEM UNIT AMOUNT
# QTY DESCRIPTION PRICE
Total Amount $177,991.14
1 2 10 KVA CSP pole mount transformer $3,639.00 $7,914.83 12470 Delta Primary voltage, with external taps, No Load loss 42.00 Secondary Voltage to be 120/240 Load Loss 118.00
Total Loss 160.00
Delivery: 420 days
2 3 15 KVA Standard pole mount transformer $3,150.00 $10,276.88 12470 Delta Primary voltage, with external taps, No Load loss 44.00 Secondary Voltage to be 120/240 Load Loss 208.00
Total Loss 252.00
Delivery: 420 days
3 10 37.5 KVA CSP pole mount transformer $5,684.00 $61,813.50 12470 Delta Primary voltage, with external taps, No Load loss 85.00 Secondary Voltage to be 120/240 Load Loss 438.00
Total Loss 523.00
Delivery: 420 days
4 10 50 KVA CSP pole mount transformer $6,585.00 $71,611.88 12470 Delta Primary voltage, with external taps, No Load loss 107.00 Secondary Voltage to be 120/240 Load Loss 557.00
Total Loss 664.00
Delivery: 420 days
5 3 75 KVA Standard pole mount transformer $8,084.00 $26,374.05 12470 Delta Primary voltage, with external taps, No Load loss 141.00 Secondary Voltage to be 480Y/277 Load Loss 742.00
Total Loss 883.00
Delivery: 420 days
Total award page 1 $177,991.14
Howard Industries
C/o Young & Company
*
*Extended amount incl. 8.75% sales tax

11.a
Packet Pg. 453
Attachment: bid analysis Transformers 2-15-24_REV (4423 : Contract Award - Various Transformers)

TRANSFORMERS LOAD LOSS
BID DATE: February 15, 2024

ITEM UNIT AMOUNT
# QTY DESCRIPTION PRICE
1 2 10 KVA CSP pole mount transformer $3,639.00 $4,342.15 12470 Delta Primary voltage, with external taps, No Load loss 42.00 Secondary Voltage to be 120/240 Load Loss 118.00
Total Loss 160.00
Delivery:420 days
2 3 15 KVA Standard pole mount transformer $3,150.00 $3,974.67 12470 Delta Primary voltage, with external taps, No Load loss 44.00 Secondary Voltage to be 120/240 Load Loss 208.00
Total Loss 252.00
Delivery:420 days
3 10 37.5 KVA CSP pole mount transformer $5,684.00 $7,304.59 12470 Delta Primary voltage, with external taps, No Load loss 85.00 Secondary Voltage to be 120/240 Load Loss 438.00
Total Loss 523.00
Delivery:420 days
4 10 50 KVA CSP pole mount transformer $6,585.00 $8,584.90 12470 Delta Primary voltage, with external taps, No Load loss 107.00 Secondary Voltage to be 120/240 Load Loss 557.00
Total Loss 664.00
Delivery:420 days
5 3 75 KVA Standard pole mount transformer $8,084.00 $10,681.31 12470 Delta Primary voltage, with external taps, No Load loss 141.00 Secondary Voltage to be 480Y/277 Load Loss 742.00
Total Loss 883.00
Delivery:420 days
Young Co
Howard Industries

11.b
Packet Pg. 454
Attachment: Transformers Load Loss 2-15-24_REV (4423 : Contract Award - Various Transformers)

ITEM NO. 12

STAFF REPORT

DATE: MARCH 19, 2024
TO: HONORABLE MAYOR AND CITY COUNCIL MEMBERS
FROM: BILL SMITH, CITY MANAGER
PREPARED BY: CHARLES BERRY, ELECTRIC UTILITY DIRECTOR
SUBJECT: APPROVE NOTICE OF COMPLETION FOR THE COOLEY DRIVE LANDSCAPE REHABILITATION PROJECT.

RECOMMENDED ACTION

Staff recommends that the City Council take the following action:

Authorize the execution and recordation of the Notice of Completion for the Cooley Drive Conservation Landscape Rehabilitation Project.

BACKGROUND

On October 2, 2018, the City of Colton Council approved the following priority list of landscape median rehabilitations:

1. Valley Blvd. (from 9th St. to R/R Crossing)

2. La Cadena Dr. (from Valley Blvd to Mt. Vernon Ave.)

3. Cooley Dr. (from Mt. Vernon to Washington)

4. N Street underpass (5th St. to 7th St.)

5. Washington St. (from Cooley Dr. to Waterman Ave.)

To date, Valley Blvd. and La Cadena Dr. , projects 1 and 2, respectively, have been completed .

The Notice of Completion was issued on March 15, 2019 and September 27, 2019, respectively.

Cooley Drive, project 3, was the next priority project on the list to be completed. Funding for the Cooley Drive project was included in the FY2022 -23 budget with the use of American Rescue Plan Act (ARPA) funds.

ISSUES/ANALYSIS

12 Packet Pg. 455
Staff Report to the Mayor and City Council
Notice of Completion - Cooley Drive Landscape Project
March 19, 2024

On December 6, 2022, City Council awarded the Cooley Drive Landscape Rehabilitation Project to Marina Landscape, Inc. for $2,132,500. The project had one change order totaling $52,350 , which was executed within the City Managers authority. The final project cost was $2,184,850.00. The Cooley Drive project was completed on March 6, 2024, per plans and specifications.

FISCAL IMPACTS

Filing the Notice of Completion has no additional fiscal impact. Sufficient appropriations for the contract for the Cooley Drive Landscape Rehabilitation Project were included in Local Fiscal Recovery Fund Capital Improvement Account Number 219-2325-1000-3890-0000-000.

ALTERNATIVES

1. Provide alternative direction to staff.

ATTACHMENT

1. Exhibit C- Notice of Completion
12 Packet Pg. 456

RECORDING REQUESTED BY

AND WHEN RECORDED MAIL TO

Name: City of Colton

Street 650 N. La Cadena Drive
Address

City & Colton, California
State California
Zip 92324

SPACE ABOVE THIS LINE FOR RECORDER’S USE
Notice of Completion
NOTICE IS HEREBY GIVEN THAT:

1. The City of Colton is the owner of the interest or estate stated below in the property hereinafter described.

2. The full name of the undersigned is Victor Ortiz, P.E

3. The full address of the undersigned is 650 N. La Cadena Drive, Colton, CA 92324

4. The nature of the title of the undersigned is City of Colton City Engineer (E.G. owner in fee OR vender under contract of purchase OR lessee OR OTHER APPROPRIATE DESIGNATION).

5. The full names and full addresses of all persons, if any, who holds title with the undersigned as joint tenants or as tenants in common are:

Names Addresses

N/A N/A

6. The names of the predecessors in interest of the undersigned, if the property was transferred subsequent to the commencement of the work of improvement herein referred to are (OR IF NO TRANSFER WAS MADE, INSERT THE WORD “none”):

Names Addresses

N/A N/A

7. A work of improvements on the property hereinafter described was completed on March 06, 2024

8. The name of the original contractor, if any, for the work of improvement was Marina Landscape Inc.

The kind of work done or material furnished was Landscape Services.

9. The property on which the work of improvement was completed is in the City of Colton, County of San Bernardino, State of California, and is described as follows: Cooley Drive Water Conservation Landscape Rehabilitation Project in the City of Colton.

10. The street address of the said property is Cooley Drive (Mt. Vernon Ave. to Washinton St.).

Dated: ______________________________________(Signature) Victor Ortiz, P.E., City Engineer

VERIFICATION
I, the undersigned say:

I am the person who signed the foregoing notice. I have read the above notice and know its contents, and the facts stated therein are true of my own knowledge.

I declare under penalty of perjury that the foregoing is true and correct.

Executed at ___________________, California, this _____________ day of ______________________________.

____________________________________________________
(SIGNATURE)

12.a
Packet Pg. 457
Attachment: Exhibit C- Notice of Completion (4437 : Notice of Completion - Cooley Drive Landscape Project)

ITEM NO. 13

STAFF REPORT

DATE: MARCH 19, 2024
TO: HONORABLE MAYOR AND CITY COUNCIL MEMBERS
FROM: BILL SMITH, CITY MANAGER
PREPARED BY: CHARLES BERRY, ELECTRIC UTILITY DIRECTOR
SUBJECT: APPROVE THE PURCHASE OF ONE HYUNDAI 70D-9 FORKLIFT,

FROM SELECT EQUIPMENT FOR THE ELECTRIC UTILITY
DEPARTMENT FOR $98,884.53.

RECOMMENDED ACTION

Staff recommends that the City Council take the following action:

Approve the purchase of one Hyundai Material Handling, Model 70D-9 forklift for $98,884.53, from Select Equipment via the Sourcewell Cooperative Purchasing Program, in accordance with Colton Municipal Code Section 3.08.140(C).

BACKGROUND

The City of Colton, Electric Utility Department, has one forklift in its fleet. This forklift is a 1990 Model Year Toyota (model - 02-5FG40), which the Department utilizes to move materials and equipment on a daily basis. The existing Toyota forklift was taken out of service in April 2023 and deemed unrepairable due to its many mechanical and reliability issues, rendering it unsafe to operate.

ISSUES/ANALYSIS

Section 3.08.140(C) of the City’s purchasing ordinance permits the City to join or use the contract(s) of local governments within or outside the State of California with the authorization of the contracting vendor. A s a local government unit, Sourcewell created a cooperative purchasing contract designed to make the governmental procurement procedure more efficient by creating competitively bid/priced contracts for goods and services; and, providing the customer servic e necessary to help its members achieve their procurement goals. Sourcewell performs all competitive bidding and procurement procedures in accordance with state statues. 13 Packet Pg. 458
Staff Report to the Mayor and City Council
Purchase - Select Equipment
March 19, 2024

Only government agencies, public and private schools/colleges, tribal governments, a nd non - profit organizations can register as a participating agency. As such, t he City of Colton is currently an active member of the Sourcewell Cooperative Purchasing Contract Program (registration account number 71800). In addition, Hyundai Material Handl ing and its retailing partner, Select Equipment, is a registered Sourcewell vendor pursuant to Contract #091520-HCE.

The City of Colton will purchase one forklift from Select Equipment via the Sourcewell Cooperative Purchasing Program. Through the Progra m, the City will receive a discounted rate of 30% below retail price . This price is in addition to fees for factory freight, preparation and applicable taxes.

FISCAL IMPACTS

Sufficient appropriations are available in the adopted FY2023 -2024 budget in Ele ctric Utility Fund Transmission & Distribution Division Capital Outlay Account Number 520 -8000-8004- 4930-0101-000

ALTERNATIVES

1. Provide alternative direction to staff.

ATTACHMENT

1. Sourcewell Contract #091520-HCE

2. City of Colton Select Equipment Quotation
13 Packet Pg. 459

13.a
Packet Pg. 460
Attachment: Sourcewell Contract #091520-HCE (4402 : Purchase - Select Equipment)

QUOTATION

Select Equipment Sales, Inc.

Buena Park Santa Ana Ontario Bakersfield 1-800-788-7869 www.selectequipment.com Page 1 of 3

Engine:

Cummins QSF3.8 engine: 101hp @ 2,200rpm, EPA / CARB Tier IV Final Compliant

Powertrain:
3 speed transmission
Wet disc brakes
Dual pneumatic Drive Tires and Steer Tires

Hydraulic system:

Power steering
3rd spool valve and lever
Adjustable steering handle angle

Electrical system:

LCD monitor with Load indicator
Back up alarm
OPSS
Speed limit
Auto parking brake
Front lights
LED Rear combination lights
Rear work light

OHG and Others:
102" height OHG
Rear View mirror
Grammer full suspension seat
Precleaner

PREPARED FOR REFERENCE

Attention: Charles J. Berry
City Of Colton
150 S. 10th St.

Colton, CA 92324
Source Well Contract # 091520-HCE

Date: 2/9/2024
*Due to current fluctuations in the market with supply
chain issues all prices subject to change without notice.

Quotation: MF 00521
Prepared By: Mike Franco
Direct Phone: 909-746-0200
Email: [email protected]

HYUNDAI 70D-9 15,500 LB. CAPACITY - 3-SPEED WITH CUMMINS ENGINE, IC PNEUMATIC

TIRE FORKLIFT

STANDARD EQUIPMENT

13.b
Packet Pg. 461
Attachment: City of Colton Select Equipment Quotation (4402 : Purchase - Select Equipment) Select Equipment Sales, Inc.

Buena Park Santa Ana Ontario Bakersfield 1-800-788-7869 www.selectequipment.com Page 2 of 3

Category Detail
Mast 2 Stage LH 157" OALH 119"
Attachment Integral Shaft Type Side Shifting Fork Positioner - Synchronized Fork Movement Carriage Included with Integral Attachment
Forks 72 Inch Forks - 2.6" x 72" x 5.9"
Hydraulic Hosing Internal Hosing for 4th Valve
Hydraulic Control Valve 4th Spool Valve with Lever
Operator Seat Grammer Full Suspension
Tires Dual Solid Drive Tires and Steer Tires
Warning Device Light Amber LED Strobe
Hi-Mate Telematics Without Hi-Mate System
Paint Without Special Color
Warranty 36 Months / 4,000 hours Standard Warranty

OSHA requires employers to train all lift operators in your employment. Please contact the training manager to help you for all your training requirements.

Total Sale Price per Each Unit: $ 90,928.30
Quantity (1) Total Price : $ 90,928.30

Estimated Lead Time: _______August 2024_______________
Estimated lead times are subject to change at any time.

Source Well Contract # 091520-HCE

Model List Price: $ 124,469.00
Less 30 % Source Well Discount: $ 37,340.70 Subtotal: $ 87,128.30

Factory Freight $ 3,000.00 Prep $ 800.00

Total Per Unit: $90.928.30 Quantity Selected (1): $90,928.30

Tax @ 8.75 %: $ 7,956.23 Grand Total: $98,884.53

10% Down payment required on signed acceptance or within 5 days of signing.

TAX NOT INCLUDED. PRICE INCLUDES FREIGHT, DEALER PREP, LOCAL DELIVERY

CONFIGURED OPTIONS

INVESTMENT SUMMARY

13.b
Packet Pg. 462
Attachment: City of Colton Select Equipment Quotation (4402 : Purchase - Select Equipment) Select Equipment Sales, Inc.

Buena Park Santa Ana Ontario Bakersfield 1-800-788-7869 www.selectequipment.com Page 3 of 3

City Of Colton Select Equipment
Authorized agent understands and agrees to the Terms and Conditions as included with this Quote

TERMS FOR ACCEPTANCE OF PROPOSAL AND ATTACHMENTS
The proposal in this quote is property of Select Equipment Sales, Inc. and is confidential and proprietary. Unauthorized disclosure could be harmful to Select Equipment Sales, Inc. and by acceptance, prospective buyer agrees not to publish, copy or reproduce the contents without the express written consent of Select Equipment Sales, Inc.. Customer agrees not use such information for any other purpose than for the consideration of a Select Equipment Sales, Inc. supplied machine(s) and will return any or all information contained herein to Select Equipment Sales, Inc. upon request. This proposal becomes binding and non-cancellable at ten (10) days from the date of acceptance. Cancellation- All cancellations must be confirmed in writing within the ten (10) day cancellation period. Payment- Payment for goods or services provided by Select Equipment Sales, Inc. shall be considered due and payable in full by the date of delivery. Attorneys Fees -In the event that any suit or action is instituted to enforce any provision of this Agreement, Select Equipment Sales, Inc. shall be entitled to recover the costs and expenses of enforcing any rights under this Agreement, including without limitation, such reasonable attorney’s fees and expenses.

Authorized Agent Signature

Date Signed

Printed Name

Title/Position

Customer Purchase Order Number

Authorized Agent Signature

Date Signed

Mike Franco
Printed Name

Account Manager
Title/Position

Please consult with your accountant, tax professional or equivalent to confirm characterization of equipment and tax implications. Other financing options and terms may be available (including financing sales tax). Please consult with your product specialist representative for additional financing options.

Thank you for your business!

ACCEPTANCE AS CONTRACT OF SALE

13.b
Packet Pg. 463
Attachment: City of Colton Select Equipment Quotation (4402 : Purchase - Select Equipment)

ITEM NO. 14

STAFF REPORT

DATE: MARCH 19, 2024
TO: HONORABLE MAYOR AND CITY COUNCIL MEMBERS
FROM: BILL SMITH, CITY MANAGER
PREPARED BY: BRIAN DICKINSON, PUBLIC WORKS DIRECTOR
SUBJECT: AUTHORIZE APPROVAL OF MULTIPLE TRAFFIC SAFETY
COMMITTEE UNANIMOUS RECOMMENDATIONS.

RECOMMENDED ACTION

Staff recommends that the City Council take the following action:

1. Approve proposed traffic signal phasing improvements at the Colton Ave. and Mt.

Vernon Ave. intersection.

2. Approve proposed traffic striping and sign installation along Fairway Dr., north of Sperry Dr.

3. Approve multi-way stop control (4-way stop control) at the Coburn St., E. Rosewood St., and N. Wildwood St. intersection.

BACKGROUND

On August 07, 2024, the Traffic Safety Committee discussed and una nimously recommended approval of proposed traffic signal phasing improvements at the existing signalized intersection at Colton Ave. and Mt. Vernon Ave. The traffic signal phasing improvements include the installation of eastbound and westbound protected and/or protected -permissive le ft-turn signal phase as shown on Executive Summary 1 in Exhibit A , Feasibility of Traffic Signal Phasing Improvement of Eastbound/Westbound Protective and/or Protected-Permissive Colton Avenue at N. Mt. Vernon Avenue prepared by Minagar & Associates, Inc. attached.

On January 08, 2024, the Traffic Safety Committee discussed and unanimously recommended approval of proposed traffic striping and sign installation along Fairway Dr., north of Sperry Dr. as shown on the Conceptual S igning and Striping Plan prepared by Minagar & Associates, Inc. 14 Packet Pg. 464
Staff Report to the Mayor and City Council
Traffic Safety Committee Recommendations
March 19, 2024

in Exhibit B, Sperry Dr. and E. Fairway Dr., Westbound Recommended Improvements. At the same meeting, the Traffic Safety Committee discussed and unanimously recommended approval of a multi -way stop control (4 -way stop control) at the Coburn St., E. Rosewood St., and N .

Wildwood St. intersection as shown on the Stop Sign Installation Evaluation for Coburn St., Rosewood St., and Wildwood St. in the City of Colton, CA assessment prepared by Minag ar and Associates, also shown in Exhibit B attached.

ISSUES/ANALYSIS

In accordance with section 21351 of the California Vehicle Code, local authorities in their respective jurisdictions shall place and maintain or cause to be placed and maintained such traffic signs, signals and other traffic control devices upon streets and highways as required hereunder, and may place and maintain or cause to be placed and maintained, such appropriate signs, signals or other traffic control devices as may authorized he reunder or as may be necessary properly to indicate and to carry out the provisions of this code or local traffic ordinances or to warn or guide traffic.

FISCAL IMPACTS

The Public Works and Utility Services Department’s Street Division Staff will replace the authorized traffic signage and striping during standard working hours . Sufficient appropriations are included in the adopted FY2023-24 budget in the Streets Maintenance budget.

ALTERNATIVES

Provide alternative direction to staff.

ATTACHMENT

1. Exhibit A - TSC Agenda 08-07-23 & Approval Items

2. Exhibit B - TSC Agenda 01-08-24 & Approval Items
14 Packet Pg. 465
Agenda
City of Colton
Traffic Safety
Committee
August 07, 2023
10 A.M.

Council Chambers

Agenda

A. CALL TO ORDER -

1. City Engineer –

2. City Council –

3. Development Services –

4. Fire –

5. Local Business –

6. Police –

7. Public Works –

B. APPROVAL OF MINUTES For March 15, 2023

C. PUBLIC COMMENT

D. AGENDA

1) Review and approve proposed improvements at Colton Ave/Mt. Vernon intersection.
a. Traffic Signal Phasing Improvement by installation of Eastbound/Westbound protected and/or protected-permissive left- turn signal phase.
b. Installation of bollards and signs for Little Colton Ave.

2) Review and approve proposed traffic striping and signs installation on the following locations:
a. C Street Underpass
b. N Street Underpass
c. Fairway Drive at Sperry

3) Request to analyze the intersection of Coburn St./E Rosewood St./N Wildwood St. for STOP sign installation.

E. OLD BUSINESS -

F. COMMITTEE DISCUSSION

G. NEXT MEETING DATE

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Attachment: Exhibit A - TSC Agenda 08-07-23 & Approval Items (4424 : Traffic Safety Committee Recommendations) Agenda
City of Colton
Traffic Safety
Committee
August 07, 2023
10 A.M.

Council Chambers

The next meeting of the Traffic Safety Committee is scheduled to be held on Monday July 3, 2023.

H. ADJOURNMENT

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Attachment: Exhibit A - TSC Agenda 08-07-23 & Approval Items (4424 : Traffic Safety Committee Recommendations) T

PREPARED FOR:

MINAGAR & ASSOCIATES, INC.

Traffic/Civil/Electrical Engineering – ITS – Transportation Planning – CEM 23282 Mill Creek Drive, Suite 120
Laguna Hills, CA 92653
Tel: (949)707-1199

July 28, 2023

PREPARED BY:

CITY OF COLTON
Public Works Department

Engineering Division
160 S. Tenth Street
Colton, CA 92324

N. Mt. Vernon Avenue

TO #336
1) Feasibility of Traffic Signal Phasing Improvement of Eastbound/Westbound Protected and/or Protected-Permissive Left-Turn Signal Phase Warrant Assessment for
Colton Avenue at N. Mt. Vernon Avenue
&
2) Improvements for “Little Colton Avenue”

in the
City of Colton, CA

14.a
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Attachment: Exhibit A - TSC Agenda 08-07-23 & Approval Items (4424 : Traffic Safety Committee Recommendations) Technical Memorandum
1) Feasibility of Traffic Signal Phasing Improvement of Eastbound/Westbound Protected Left-Turn/Protected-Permissive Left-Turn Signal Phase Warrant Assessment for Colton Avenue at N. Mt. Vernon Avenue
& 2) Improvements for “Little Colton Avenue” - City of Colton, CA

2 MINAGAR & ASSOCIATES, INC. 7/28/2023

TECHNICAL MEMORANDUM

To: Victor Ortiz, PE
City Engineer, City of Colton

From: Fred Minagar, MS, PE, RCE, FITE
City Traffic Engineer, Principal, Minagar & Associates, Inc.

Date: July 28, 2023

Re: 1) Feasibility of Traffic Signal Phasing Improvement of Eastbound/Westbound Protected- Permissive Left-Turn Signal Phase Warrant Assessment for Colton Avenue and N. Mt. Vernon Avenue
& 2) Improvements for “Little Colton Avenue”

1) Executive Summary:

Based on the collected data and subsequent analysis, it was determined that a Protected- Permissive L eft-Turn (PPLT) signal phase with a F lashing Yellow Arrow on the eastbound/westbound approaches on Colton Avenue at N. Mt. Vernon Avenue is warranted. A Protected-Permissive Left-Turn (PPLT) is warranted while a Protected Left -Turn Phase (PLTP) is not warranted because not all left -turn movement counts were greater than 50 vehicles per hour (VPH) nor all the calculated cross -products of opposing through traffic movements do not satisfy the minimum threshold of 100,000 VPH (vehicle per hour) at any time during the day for both eastbound and westbound. Figure 1 illustrates the study location and existing geometric conditions of the intersection.

Legend:

Signalized
Intersection
Pr
Protected
Left-Turn

Approach Lane
Pr
Pr
Study
Intersection
Figure 1 – Existing Geometric Condition of Study Intersection

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Attachment: Exhibit A - TSC Agenda 08-07-23 & Approval Items (4424 : Traffic Safety Committee Recommendations) Technical Memorandum
1) Feasibility of Traffic Signal Phasing Improvement of Eastbound/Westbound Protected Left-Turn/Protected-Permissive Left-Turn Signal Phase Warrant Assessment for Colton Avenue at N. Mt. Vernon Avenue
& 2) Improvements for “Little Colton Avenue” - City of Colton, CA

3 MINAGAR & ASSOCIATES, INC. 7/28/2023
Background:

The City of Colton requested that Minagar & Associates, Inc. study the prevailing traffic conditions at the signalized intersection of Colton Avenue at N. Mt. Vernon Avenue, in order to identify whether the existing eastbound-westbound approach on Colton Avenue is warranted for a Protected Left-Turn Phase (PLTP) or Protected-Permissive Left-Turn (PPLT) signal phase.

Analysis:

Colton Avenue is a one-lane per direction major/secondary arterial road with Class I bike lane in the City’s General Plan, with traffic lanes separated by solid yellow striping. N. Mt. Vernon Avenue is a two-lane major arterial road shown in Figure 2 with Class III bike lane (Figure 3) in the City’s General Plan, with traffic lanes separated by a raised median running along its length. The subject intersection is surrounded by the commercial and mixed land- use area. N. Mt. Vernon Avenue allows truck routes and it also allows bus transit routes for Omnitrans. Route 1 operates earliest from 5:10 AM to latest 9:46 PM at varying headways, on weekdays, every 20-min during peak hours and every 30-min during off-peak hours, and on weekends it operates earliest 6:07 AM to latest 8: 22 PM with 30 -min headways on Saturdays and 50- min headways on Sundays . The posted speed limit on N. Mt. Vernon Avenue and Colton Avenue is 40 miles per hour. N. Mt.

Vernon Avenue (N/S) is already protected for left-turns.

Figure 2 – Street Classification Plan for City of Colton, CA Source: City of Colton, CA

Study Location

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Attachment: Exhibit A - TSC Agenda 08-07-23 & Approval Items (4424 : Traffic Safety Committee Recommendations) Technical Memorandum
1) Feasibility of Traffic Signal Phasing Improvement of Eastbound/Westbound Protected Left-Turn/Protected-Permissive Left-Turn Signal Phase Warrant Assessment for Colton Avenue at N. Mt. Vernon Avenue
& 2) Improvements for “Little Colton Avenue” - City of Colton, CA

4 MINAGAR & ASSOCIATES, INC. 7/28/2023

Minagar & Associates, Inc. utilized the existing available traffic volume information from October 29, 2020 with a 2% annual growth rate projection to evaluate whether a protected left-turn phase (PLTP) is warranted for consideration at the subject turning movement. The traffic volume data covers the typical peak weekday morning (7 AM - 9 AM), mid-day (11 AM - 2 PM), and evening (4 PM - 6 PM) hours. In accordance with the guidelines provided in the latest California Manual on Uniform Traffic Control Devices (2014 CAMUTCD, Rev. 7), the recommended methodology when considering if a protected left -turn signal phase includes an evaluation of traffic volumes, collisions, delays, and miscellaneous factors such as sight distance or heavy vehicle traffic, where such factors are relevant and the information is readily available for analysis. In terms of the traffic volume criteria, the CAMUTCD guideline considers the warrant to be met if two simultaneous conditions are satisfied:
• T he analyzed left-turn movement contains at least fifty ( 50) or more left-turning vehicles per hour (VPH), and
• T he product of the left -turning vehicles versus the opposing through (and right) turns in any peak hour meets or exceeds 100,000 vehicles.

Figure 3 – Bicycle Plan for City of Colton, CA
Source: City of Colton, CA

Study Location

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Attachment: Exhibit A - TSC Agenda 08-07-23 & Approval Items (4424 : Traffic Safety Committee Recommendations) Technical Memorandum
1) Feasibility of Traffic Signal Phasing Improvement of Eastbound/Westbound Protected Left-Turn/Protected-Permissive Left-Turn Signal Phase Warrant Assessment for Colton Avenue at N. Mt. Vernon Avenue
& 2) Improvements for “Little Colton Avenue” - City of Colton, CA

5 MINAGAR & ASSOCIATES, INC. 7/28/2023
The eastbound left-turn movements from Colton Avenue onto N. Mt. Vernon Avenue only exceed 50 vehicles during two contiguous Mid-Day (MD) & PM peak period hours, and the calculated cross-products of eastbound left -turn movements versus the west bound conflicting movements do not satisfy the minimum threshold of 100,000 VPH at any time during the day. Therefore, while one component of the protected left-turn phase “warrant” guideline is satisfied for the eastbound direction during two contiguous M id-Day & PM peak period hours, in total the warrant is not satisfied and thus a protected left-turn signal phase is not warranted for eastbound consideration at this intersection shown on Table 1.

Westbound left -turn movements from Colton Avenue onto N. Mt. Vernon Avenue exceed 50 vehicles during each of the six (6) typical AM, Mid-Day (MD), and PM peak period hours, however, the calculated cross-products of westbound left-turn movements versus the eastbound conflicting through movements does not satisfy the minimum threshold of 100,000 VPH during the weekday peak hours shown on Table 2.

TABLE 1 – Projected PLTP Peak Hour Volume Warrant Summary: Eastbound Left Hour
Approach: EASTBOUND (Colton Avenue)
Left-Turn
(VPH)
>50 VPH
Met?
Opposing
Thru
(VPH)
Left x
Thru
>100k
VPH
Met?
PLPT
Warrant
Met?
7-8AM 19 No 117 2,243 No No
8-9AM 37 No 98 3,592 No No
11A-12P 78 Yes 139 10,913 No No
12-1PM 72 Yes 130 9,331 No No
4-5PM 117 Yes 200 23,360 No No
5-6PM 114 Yes 299 33,989 No No
AM Peak 37 No 98 3,592 No No
MD Peak 72 Yes 130 9,331 No No
PM Peak 114 Yes 299 33,989 No No

14.a
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Attachment: Exhibit A - TSC Agenda 08-07-23 & Approval Items (4424 : Traffic Safety Committee Recommendations) Technical Memorandum
1) Feasibility of Traffic Signal Phasing Improvement of Eastbound/Westbound Protected Left-Turn/Protected-Permissive Left-Turn Signal Phase Warrant Assessment for Colton Avenue at N. Mt. Vernon Avenue
& 2) Improvements for “Little Colton Avenue” - City of Colton, CA

6 MINAGAR & ASSOCIATES, INC. 7/28/2023
TABLE 2 – Projected PLTP Peak Hour Volume Warrant Summary: Westbound Left Hour
Approach: WESTBOUND (Colton Avenue)
Left-Turn
(VPH)
>50
VPH
Met?
Opposing
Thru
(VPH)
Left x
Thru
>100k
VPH
Met?
PLTP
Warrant
Met?
7-8AM 86 Yes 88 7,603 No No
8-9AM 94 Yes 77 7,250 No No
11A-12P 86 Yes 130 11,197 No No
12-1PM 125 Yes 179 22,364 No No
4-5PM 142 Yes 278 39,644 No No
5-6PM 189 Yes 235 44,406 No No
AM Peak 94 Yes 77 7,250 No No
MD Peak 125 Yes 179 22,364 No No
PM Peak 189 Yes 235 44,406 No No

14.a
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Attachment: Exhibit A - TSC Agenda 08-07-23 & Approval Items (4424 : Traffic Safety Committee Recommendations) Technical Memorandum
1) Feasibility of Traffic Signal Phasing Improvement of Eastbound/Westbound Protected Left-Turn/Protected-Permissive Left-Turn Signal Phase Warrant Assessment for Colton Avenue at N. Mt. Vernon Avenue
& 2) Improvements for “Little Colton Avenue” - City of Colton, CA

7 MINAGAR & ASSOCIATES, INC. 7/28/2023
Since the protected left -turn phase (PLTP) minimum requirement is not satisfied for both the eastbound and w estbound direction of Colton Avenue, protected- permissive left -turn (PPLT) phase is then considered from the latest California Manual on Uniform Traffic C ontrol Devices (2014 CAMUTCD, Rev.7) . The standard that is required for a protected -permissive left -turn (PPLT) is that “Protected/permissive mode left-turn shall not be used for left turn movements that oppose phases that require preemption for rail traffic.”

The distance between the subject intersection and the closest railway is approximately 3,156 Feet. It is determined that having a protected- permissive left-turn signal phase would not affect rail traffic preemption phase. Since this standard is met, the consideration for having a protected- permissive left-turn signal phase is warranted in the eastbound and westbound direction of Colton Avenue.

Standards and Guidance for a protected-permissive left-turn (PPLT) signal phase can be found in the California MUTCD 2014 Edition (Revision 7) in Section 4D.20 “Signal Indications for Protected/Permissive Mode Left-Turn Movements”. A 4-section signal head with a flashing yellow face shall be supplemented with an R10- 12 (MODIFIED) sign to the right of the traffic signal , shown on Figure 4.

Figure 4: CA MUTCD 2014 Rev. 7 Typical Position of Signal Faces with Flashing Yellow Arrow

R10-12 (MOD)

14.a
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Attachment: Exhibit A - TSC Agenda 08-07-23 & Approval Items (4424 : Traffic Safety Committee Recommendations) Technical Memorandum
1) Feasibility of Traffic Signal Phasing Improvement of Eastbound/Westbound Protected Left-Turn/Protected-Permissive Left-Turn Signal Phase Warrant Assessment for Colton Avenue at N. Mt. Vernon Avenue
& 2) Improvements for “Little Colton Avenue” - City of Colton, CA

8 MINAGAR & ASSOCIATES, INC. 7/28/2023
2) Executive Summary:

The City of Colton requested Minagar & Associates, Inc. to provide improvements to block off Colton Avenue, known as “Little Colton Avenue” located north of the Colton Avenue at N. Mt.

Vernon Avenue intersection. The City of Colton is looking to place signs and delineators to close off “Little Colton Avenue” and prohibit motorists from entering “Little Colton Avenue.” The location of N. Mt. Vernon Ave is shown below on Figure 5.

Figure 5: “Little Colton Ave” & N. Mt. Vernon Ave Existing Conditions

Recommendations:

Based on observations at the subject area, Minagar & Associates, Inc. has recommended to extend the sidewalk, curb, and gutter and add Type R-7901 fixed steel cylindrical bollard system behind the sidewalk with retroreflective tape at the top (shown on Figures 6 & 7) to close off “Little Colton Ave”. The total length from the end of the first bollard to the end of the last bollard is approximately 35 feet long and is to be installed behind the sidewalk with 1.5 feet offset. The height of the bollards shall be 3 feet from the ground. The body diameter and base diameter of each bollard is 4-1/3 inches. Standard bollard spacing is 3 feet, measured from end to end instead of center to center. There will be 10 bollards in total.

Since this recommendation will affect motorists entering and exiting “Little Colton Ave,” there will be different traffic signs placed between bollards facing N. Mt. Vernon Ave and “Little Colton Ave”. There will be 1 sign post placed in between two bollards that will share two signs in each direction. There will be 2 sign posts placed in between two bollards towards the end that will also share two signs in each direction.

Shown on Figure 6, the front-side (facing N. Mt. Vernon Ave) of the bollards will have a sign post with a “Do Not Enter” (R5-1) sign that is at minimum 7 feet in height from the bottom of the sign and below it, an object marker [N-1 (CA)] sign placed under that is a minimum 4 feet from N. Mt. Vernon Avenue

14.a
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Attachment: Exhibit A - TSC Agenda 08-07-23 & Approval Items (4424 : Traffic Safety Committee Recommendations) Technical Memorandum
1) Feasibility of Traffic Signal Phasing Improvement of Eastbound/Westbound Protected Left-Turn/Protected-Permissive Left-Turn Signal Phase Warrant Assessment for Colton Avenue at N. Mt. Vernon Avenue
& 2) Improvements for “Little Colton Avenue” - City of Colton, CA

9 MINAGAR & ASSOCIATES, INC. 7/28/2023
the ground in height from the bottom of the sign. A sign post will be placed at the ends of the bollards and will have an object marker [N-1 (CA)] Sign posted at minimum 4 feet tall from the ground in height from the bottom of the sign.

Shown on Figure 7, (facing “Little Colton Ave”) the back-side of the bollards will have a sign post with a “Dead End” (W14-1) sign that is at minimum 7 feet in height from the ground to the bottom of the sign and below it, an object marker [N-2 (CA)] sign placed under that is at minimum 4 feet from the ground in height from the bottom of the sign. A sign post will be placed at the ends of the bollards and will have an object marker [N-2 (CA)] sign posted 4 feet tall from the ground in height from the bottom of the sign.

Figure 6: “Little Colton Ave” & N. Mt. Vernon Ave Front-Side Improvements

Front-Side Facing N. Mt. Vernon Ave.

N-1 (CA)
Traffic Sign Recommendations:

R5-1
7’
3’
4’ 4’
4’
*Not To Scale

1.5’ offset
from sidewalk

4.5” bollard
diameter

14.a
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Attachment: Exhibit A - TSC Agenda 08-07-23 & Approval Items (4424 : Traffic Safety Committee Recommendations) Technical Memorandum
1) Feasibility of Traffic Signal Phasing Improvement of Eastbound/Westbound Protected Left-Turn/Protected-Permissive Left-Turn Signal Phase Warrant Assessment for Colton Avenue at N. Mt. Vernon Avenue
& 2) Improvements for “Little Colton Avenue” - City of Colton, CA

10 MINAGAR & ASSOCIATES, INC. 7/28/2023

Figure 7: “Little Colton Ave” & N. Mt. Vernon Ave Back-Side Improvements

Back-Side Facing “Little Colton Ave”
N-2 (CA)
Traffic Sign Recommendations:

W14-1
3’
7’
N. Mt. Vernon Ave
4’ 4’
*Not To Scale
4’

14.a
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Attachment: Exhibit A - TSC Agenda 08-07-23 & Approval Items (4424 : Traffic Safety Committee Recommendations) Technical Memorandum
1) Feasibility of Traffic Signal Phasing Improvement of Eastbound/Westbound Protected Left-Turn/Protected-Permissive Left-Turn Signal Phase Warrant Assessment for Colton Avenue at N. Mt. Vernon Avenue
& 2) Improvements for “Little Colton Avenue” - City of Colton, CA

11 MINAGAR & ASSOCIATES, INC. 7/28/2023
Conclusion
1) From the cumulative traffic volume data, it is revealed that the eastbound approach does not warrant the consideration of a protected left-turn signal phase for left-turn movements during the weekday peak hours and the eastbound/ westbound left -turn movement also does not meet minimum traffic volume warrants to consider the operation of a protected left -turn phase.

However, the consideration of a protected-permissive left-turn signal phase is warranted from the required standards. It is therefore concluded that the east/west approach pair is warranted for a protected-permissive left-turn phase with a flashing yellow arrow at the Colton Avenue - N Mt Vernon Avenue intersection.

2) It is recommended that the sidewalk, curb, and gutter be extended to Mt. Vernon Avenue aligned with the existing curb and gutter. A Type R-7901 fixed steel bollard system to be installed behind the sidewalk on the end of “Little Colton Avenue” with the appropriate signs facing each direction, proper placement, and dimensioning as mentioned earlier. This recommendation will prevent motorists from entering or exiting to and from “Little Colton Ave” and will protect the recommended sign posts with a fixed steel bollard system in place.

Respectfully submitted,

MINAGAR & ASSOCIATES, INC.
(A California Corporation)

Fred Minagar, MS, PE, RCE, FITE
City Traffic Engineer/Principal/Senior Project Manager

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Attachment: Exhibit A - TSC Agenda 08-07-23 & Approval Items (4424 : Traffic Safety Committee Recommendations) Agenda
City of Colton
Traffic Safety
Committee
January 8, 2024
10 A.M.

Council Chambers

Agenda

A. CALL TO ORDER -

1. City Engineer –

2. City Council –

3. Development Services –

4. Fire –

5. Local Business –

6. Police –

7. Public Works –

B. APPROVAL OF MINUTES For September 11, 2023

C. PUBLIC COMMENT

D. AGENDA

1) Fairway Dr. at Sperry Dr. – Review and approve proposed traffic striping and signs installation. This item is continued from the September 11, 2023 meeting.

2) Request to analyze the intersection of Coburn St./E Rosewood St./N Wildwood St. for STOP sign installation. This item is continued from the September 11, 2023 meeting.

E. OLD BUSINESS –

F. COMMITTEE DISCUSSION

G. NEXT MEETING DATE

The next meeting of the Traffic Safety Committee is scheduled to be held on Monday February 5, 2024.

H. ADJOURNMENT

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Attachment: Exhibit B - TSC Agenda 01-08-24 & Approval Items (4424 : Traffic Safety Committee Recommendations)

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Attachment: Exhibit B - TSC Agenda 01-08-24 & Approval Items (4424 : Traffic Safety

PREPARED FOR:

PREPARED BY:

MINAGAR & ASSOCIATES, INC.

ITS – Traffic/Civil/Electrical Engineering – Transportation Planning – Homeland Security – CEM

23282 Mill Creek Drive, Suite 120, East Tower
Laguna Hills, CA 92653
Tel: (949) 707-1199

CITY OF COLTON
Public Works Department

Engineering Division
160 S.10th Street
Colton, CA 92324

TO#341

Stop Sign Installation Evaluation
for
Coburn St / Rosewood St / Wildwood St
in the
City of Colton, CA
September 12, 2023

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Attachment: Exhibit B - TSC Agenda 01-08-24 & Approval Items (4424 : Traffic Safety Committee Recommendations) TO #341

STOP SIGN INSTALLATION EVALUATION FOR COBURN ST/ROSEWOOD ST/WILDWOOD ST

CITY OF COLTON, CA

1 September 12, 2023

Mr. Victor Ortiz, P.E., M.A.

Assistant Public Works Director/City Engineer
City of Colton
Public Works Department
160 South 10th Street
Colton, CA 92324

RE: Stop Sign Installation Evaluation for Coburn St / E Rosewood St / N Wildwood St in the City of Colton

The City of Colton requested Minagar & Associates, Inc. to review the request for potential installation of a stop control device at the intersection of Coburn St, E Rosewood St, and N Wildwood St in the City of Colton. This an offset intersection, with E Rosewood St and N Wildwood St being offset 70 feet from each other and Coburn St intersecting these two streets. Each street is two-way with one lane in each direction in a residential area of the city. This intersection is located within 650 feet northeast of Alice Birney Elementary School shown on Figure 1.

Figure 1: Study Intersection Vicinity Map

Alice Birney
Elementary School
Study Intersection

N
70 ft offset

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Attachment: Exhibit B - TSC Agenda 01-08-24 & Approval Items (4424 : Traffic Safety Committee Recommendations) TO #341

STOP SIGN INSTALLATION EVALUATION FOR COBURN ST/ROSEWOOD ST/WILDWOOD ST

CITY OF COLTON, CA

2 According to Section 2B.07 of the California Manual on Uniform Traffic Control Devices (2014, Rev. 7), the use of multi-way stop control should be based on an engineering study. The following criteria should be considered in the engineering study for a multi-way STOP sign installation:

A. Where traffic control signals are justified, the multi-way stop is an interim measure that can be installed quickly to control traffic while arrangements are being made for the installation of the traffic control signal;
B. Five or more reported crashes in a 12- month period that are susceptible to correction by a multi-way stop installation. Such crashes include right -turn and left -turn collisions as well as right-angle collisions.

C. Minimum Volumes:

1. The vehicular volume entering the intersection from the major street approaches (total of both approaches) averages at least 300 vehicles per hour for any 8 hours of an average day; and

2. The combined vehicular, pedestrian, and bicycle volume entering the intersection from the minor street approaches (total of both approaches) averages at least 200 units per hour for the same 8 hours, with an average delay to minor-street vehicular traffic of at least 30 seconds per vehicle during the highest hour; but

3.If the 85th- percentile approach speed of the major- street traffic exceeds 40 mph, the minimum vehicular volume warrants are 70 percent of the values provided in Items 1 and

2. D. Where no single criterion is satisfied, but where Criteria B, C.1, and C.2 are all satisfied to 80 percent of the minimum values. Criterion C.3 is excluded from this condition.

Option:

Other criteria that may be considered in an engineering study include:

A. The need to control left-turn conflicts;
B. The need to control vehicle/pedestrian conflicts near locations that generate high pedestrian volumes;
C. Locations where a road user, after stopping, cannot see conflicting traffic and is not able to negotiate the intersection unless conflicting cross traffic is also required to stop; and D. An intersection of two residential neighborhood collector (through) streets of similar design and operating characteristics where multi -way stop control would improve traffic operational characteristics of the intersection.

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Attachment: Exhibit B - TSC Agenda 01-08-24 & Approval Items (4424 : Traffic Safety Committee Recommendations) TO #341

STOP SIGN INSTALLATION EVALUATION FOR COBURN ST/ROSEWOOD ST/WILDWOOD ST

CITY OF COLTON, CA

3 This residential neighborhood intersection is not applicable for traffic control signals and therefore, this criterion does not qualify for the interim installation of a multi -way STOP control for traffic control signals.

Within the past ten years (Jan. 2012 – Dec. 2022), only two collisions have occurred within 100 feet of the intersection vicinity. According to collision data collected from UC Berkeley Transportation Injury Mapping System (TIMS), both collisions occurred within 100 feet of the intersection of Coburn St, E Rosewood St, and N Wildwood St were due to collision with a parked vehicle as shown on Figure 2 and therefore are not susceptible to correction by the installation of a multi-way STOP sign.

Figure 2: Coburn St / E Rosewood St / N Wildwood St Crash Diagram (January 1, 2012 to December 31, 2022)
Source: University of California, Berkeley Transportation Injury Mapping System (TIMS)

There is no need for vehicular traffic volume counts for this intersection as this residential intersection is not expected to have the minimum threshold number of vehicles for a multi-way STOP control.

This intersection qualifies under the “Other Criteria” in which this “Location where a road user, after stopping, cannot see conflicting traffic and is not able to negotiate the intersection unless conflicting cross traffic is also required to stop; and an intersection of two residential neighborhood collector (through) streets of similar design and operating characteristics where multi -way stop control would improve traffic operational characteristics of the intersection.”

N

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Attachment: Exhibit B - TSC Agenda 01-08-24 & Approval Items (4424 : Traffic Safety Committee Recommendations) TO #341

STOP SIGN INSTALLATION EVALUATION FOR COBURN ST/ROSEWOOD ST/WILDWOOD ST

CITY OF COLTON, CA

4 The intersection is an offset intersection, which makes it difficult for drivers coming from any direction to have proper sight distance when approaching the intersection. Additionally, there are existing tree obstruction, which causes traffic hazard to motorists coming from B Wildwood St towards Coburn St.

Therefore, this intersection is permitted to have multi -way STOP controls at the E Rosewood S t/N Wildwood St/Coburn St. Given that this intersection is within 650 feet of a nearby elementary school, adding a multi-way stop control will enhance the safety of student pedestrians since vehicles from every direction will have to make a complete stop and proceed with caution.

Based on the criterion mentioned above, “Other Criteria” is satisfied and a STOP control installation is permitted at the all approaches of E Rosewood St/N Wildwood St/Coburn St. Due to restricted views and obstructed views, a multi-way stop control is permitted, as supported by “Other Criteria” of Section 2B.07 of CA MUTCD (2014 Rev 7).

Excluding street sweeping days twice per month (as shown in the photo on the right ), street parking is permitted on both sides of Coburn St, E Rosewood St, and N Wildwood St. Vehicle and nearby tree obstruction limit s corner sight distance for vehicles on E Rosewood St and N Wildwood St approaching Coburn St.

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Attachment: Exhibit B - TSC Agenda 01-08-24 & Approval Items (4424 : Traffic Safety Committee Recommendations) TO #341

STOP SIGN INSTALLATION EVALUATION FOR COBURN ST/ROSEWOOD ST/WILDWOOD ST

CITY OF COLTON, CA

5 Figure 3 depicts areas of existing permitted street parking on E Rosewood St and shows the need for drivers on E Rosewood St to stop and check for vehicles on Coburn St . Figure 4 shows areas of existing permitted street parking on Coburn St from the eastbound and westbound perspectives, it is evident that motorists may not see oncoming vehicles from Coburn St.

LEGEND

Existing Permitted Street Parking

Proposed Stop Control Location

Figure 3: Existing Permitted Street Parking and Driver Visibility on E Rosewood St

E ROSEWOOD ST

COBURN ST
STOP

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Attachment: Exhibit B - TSC Agenda 01-08-24 & Approval Items (4424 : Traffic Safety Committee Recommendations) TO #341

STOP SIGN INSTALLATION EVALUATION FOR COBURN ST/ROSEWOOD ST/WILDWOOD ST

CITY OF COLTON, CA

6 LEGEND

Existing Permitted Street Parking

Proposed Stop Control Location

Figure 4: Existing Permitted Street Parking and Driver Visibility on E Rosewood St

COBURN ST
STOP
E ROSEWOOD ST. 1
2 1
Eastbound Approach

2 Westbound Approach
Eastbound
Westbound

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Attachment: Exhibit B - TSC Agenda 01-08-24 & Approval Items (4424 : Traffic Safety Committee Recommendations) TO #341

STOP SIGN INSTALLATION EVALUATION FOR COBURN ST/ROSEWOOD ST/WILDWOOD ST

CITY OF COLTON, CA

7 Figure 5 depicts areas of existing permitted street parking on N Wildwood St and shows the need for drivers on N Wildwood St to stop and check for vehicles on Coburn St. Figure 6 shows areas of existing permitted street parking on Coburn St from the eastbound and westbound perspectives, it is evident that motorists may not see oncoming vehicles from Coburn St.

LEGEND

Existing Permitted Street Parking

Proposed Stop Control Location

Figure 5: Existing Permitted Street Parking and Driver Visibility on N Wildwood St

COBURN ST
STOP
Existing
Driveway

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Attachment: Exhibit B - TSC Agenda 01-08-24 & Approval Items (4424 : Traffic Safety Committee Recommendations) TO #341

STOP SIGN INSTALLATION EVALUATION FOR COBURN ST/ROSEWOOD ST/WILDWOOD ST

CITY OF COLTON, CA

8 LEGEND

Existing Permitted Street Parking

Proposed Stop Control Location

Figure 6: Existing Permitted Street Parking and Driver Visibility on Wildwood St

COBURN ST
STOP
N WILDWOOD ST. 2
1 1
Eastbound Approach

2 Westbound Approach
Westbound
Eastbound
Existing
Driveway

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Attachment: Exhibit B - TSC Agenda 01-08-24 & Approval Items (4424 : Traffic Safety Committee Recommendations) TO #341

STOP SIGN INSTALLATION EVALUATION FOR COBURN ST/ROSEWOOD ST/WILDWOOD ST

CITY OF COLTON, CA

9 Figure 7 depicts areas of existing permitted street parking on Coburn St and shows the need for drivers on Coburn St to stop and check for vehicles coming from the other streets . Figure 8 shows areas of existing permitted street parking on Coburn St from the northbound and southbound perspectives, it is evident that motorists may not see oncoming vehicles from Coburn St.

LEGEND

Existing Permitted Street Parking

Proposed Stop Control Location

Figure 7: Existing Permitted Street Parking and Driver Visibility on N Wildwood St (West)

N WILDWOOD ST

COBURN ST
STOP

E ROSEWOOD ST

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Attachment: Exhibit B - TSC Agenda 01-08-24 & Approval Items (4424 : Traffic Safety Committee Recommendations) TO #341

STOP SIGN INSTALLATION EVALUATION FOR COBURN ST/ROSEWOOD ST/WILDWOOD ST

CITY OF COLTON, CA

10 LEGEND

Existing Permitted Street Parking

Proposed Stop Control Location

Figure 8: Existing Permitted Street Parking and Driver Visibility on Coburn St (West)

COBURN ST
STOP
N WILDWOOD ST.
1 2
1 Northbound Approach

2 Southbound Approach
Northbound
Southbound
E ROSEWOOD ST.

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Attachment: Exhibit B - TSC Agenda 01-08-24 & Approval Items (4424 : Traffic Safety Committee Recommendations) TO #341

STOP SIGN INSTALLATION EVALUATION FOR COBURN ST/ROSEWOOD ST/WILDWOOD ST

CITY OF COLTON, CA

11 Figure 9 depicts areas of existing permitted street parking on Coburn St and shows the need for drivers on Coburn St to stop and check for vehicles coming from the other streets. Figure 10 shows areas of existing permitted street parking on Coburn St from the northbound and southbound perspectives, it is evident that motorists may not see oncoming vehicles from Coburn St.

LEGEND

Existing Permitted Street Parking

Proposed Stop Control Location

Figure 9: Existing Permitted Street Parking and Driver Visibility on Coburn St (East)

N WILDWOOD ST

COBURN ST
STOP

E ROSEWOOD ST

E ROSEWOOD ST

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Attachment: Exhibit B - TSC Agenda 01-08-24 & Approval Items (4424 : Traffic Safety Committee Recommendations) TO #341

STOP SIGN INSTALLATION EVALUATION FOR COBURN ST/ROSEWOOD ST/WILDWOOD ST

CITY OF COLTON, CA

12 LEGEND

Existing Permitted Street Parking

Proposed Stop Control Location

Figure 10: Existing Permitted Street Parking and Driver Visibility on Coburn St (East)

COBURN ST
STOP
N WILDWOOD ST. 1
2 1
Southbound Approach

2 Northbound Approach
Southbound
Northbound
E ROSEWOOD ST.

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Attachment: Exhibit B - TSC Agenda 01-08-24 & Approval Items (4424 : Traffic Safety Committee Recommendations) TO #341

STOP SIGN INSTALLATION EVALUATION FOR COBURN ST/ROSEWOOD ST/WILDWOOD ST

CITY OF COLTON, CA

13 Figure 11: Proposed Stop Control Locations at Coburn St/E Rosewood St./N Wildwood St

Based on the above discussion and the guidelines of the 2014 CA-MUTCD Section 2B.07, Minagar & Associates, Inc. concludes that a multi-way stop control is permitted at each corner of Coburn St, E Rosewood St, and N Wildwood St intersection as shown on Figure 11. There is currently a tree that obstructs views of drivers at the northeast corner of Coburn St and N Wildwood Ave. Since the tree is on private property (1430 N Wildwood St), the City shall contact and notify the property owner that the City will trim the tree at the City’s expense so that it allows better corner sight distance for drivers to make safer movements at the intersection. The installation of a 4-way stop control at the Coburn St, E Rosewood St, and N Wildwood St intersection is approved and no further collection of traffic counts or comprehensive stop sign warrant assessment is required.

Respectfully Submitted,

MINAGAR & ASSOCIATES, INC.

Fred Minagar, MS, PE, RCE, FITE
Principal/Contract City Traffic Engineer

COBURN ST

COBURN ST
-Stop sign & post to be installed on pavement before dirt patch. -Stop legend and limit line to be installed tangent to curb-return.

-Stop sign to be installed on existing post under street name sign. -Stop legend and limit line to be installed tangent to curb-return.

-Stop sign & post to be installed on existing post under street name sign. -Stop legend and limit line to be installed tangent to curb-return.

E ROSEWOOD ST
-Stop sign & post to be installed on rocks, not on sidewalk. -Stop legend and limit line to be installed tangent to curb-return. -Trim tree on private property to allow driver sight-distance.

N WILDWOOD ST

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Attachment: Exhibit B - TSC Agenda 01-08-24 & Approval Items (4424 : Traffic Safety Committee Recommendations)

ITEM NO. 15

STAFF REPORT

DATE: MARCH 19, 2024
TO: HONORABLE MAYOR AND CITY COUNCIL MEMBERS
FROM: BILL SMITH, CITY MANAGER
PREPARED BY: STEPHANIE VARGAS, DEPUTY CITY CLERK
SUBJECT: WAIVE FULL READING, READ BY TITLE ONLY AND APPROVE

SECOND READING OF AN ORDINANCE TO AMEND SECTION

2.30.020 OF CHAPTER 2.30 OF TITLE 2 OF THE COLTON

MUNICIPAL CODE IN ORDER TO BE ABLE TO APPOINT YOUTH

COMMISSIONERS TO COMMISSIONS AND COMMITTEES OF THE
CITY, ORDINANCE NO. O-02-24.

RECOMMENDED ACTION

Staff recommends that the City Council take the following action:

It is recommended to that the City Council Waive full reading, and Approve Second Reading of An ORDINANCE OF THE CITY COUNCIL OF THE CITY OF COLTON AMENDING SECTION 2.30.020 OF CHAPTER 2.30 OF TITLE 2 (COMPOSITI ON OF BOARDS, COMMISSIONS AND

COMMITTEES) OF THE COLTON MUNICIPAL CODE TO ALLOW

THE APPOINTMENT OF YOUTH MEMBERS TO CITY APPOINTIVE
BOARDS AND COMMISSIONS.

ATTACHMENT

1. Ordinance No. O-2-24
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ORDINANCE NO. O-02-24

AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF
COLTON AMENDING SECTION 2.30.020 OF CHAPTER 2.30 OF
TITLE 2 (COMPOSITION OF BOARDS, COMMISSIONS AND

COMMITTEES) OF T HE COLTON MUNICIPAL CODE TO

ALLOW THE APPOINTMENT OF YOUTH MEMBERS TO CITY

APPOINTIVE BOARDS AND COMMISSIONS

WHEREAS, by adoption of Ordinance No. O-16-02 on December 17, 2002, the City Council amended section 2.30.020 of the Colton Municipal Code to authorize the appointment of advisory “youth commissioners” to serve on each of the City’s appointive boards, commissions and committees; and
WHEREAS, as part of an effort to disband inactive City boards, commissions and committees, by adoption of Ordinance No. O -10-16 on May 17, 2016 , the City Council repealed Ordinance No. O-16-02, thereby removing the “youth commissioner” position from the City’s appointive boards, commissions and committees; and
WHEREAS, by adoption of Ordinance No. O-5-17 on June 6, 2017, the City Council amended section 2.30.02 0 of the Colton Municipal Code to, once again, authorize the appointment of advisory “youth commissioners” to serve on each of the City’s appointive boards, commissions and committees; and
WHEREAS, by adoption of Ordinance No. O-12-17 on December 5, 2017, the City Council amended section 2.30.02 0 of the Colton Municipal Code to allow the City Council certain flexibility i n appointing members to independent citizen’s oversight committees and similar City appointive committees established by voter-approved ballot measures. However, as part of the amendment, all language authorizing “youth commissioners” to serve on each of the City’s appointive boards, commissions and committees was deleted; and WHEREAS, by adoption of Ordinance No. O-17-22 on November 15, 20 22, the City Council am ended section 2.30.02 0 of the Colton Municipal Code to update and clarify the procedures by which the Mayor and City Council may nominate and appoint persons to the City’s appointive boards, commissions and committees , but did not address “youth commissioners” at the time; and
WHEREAS, all prerequisites to the adoption of this ordinance have occurred.

NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF COLTON, CALIFORNIA, DOES HEREBY ORDAIN AS FOLLOWS:

SECTION 1. Incorporation of Recitals . The City Counc il hereby finds that all of the foregoing recitals presented herewith are true and correct and are hereby incorporated and adopted as findings of the City Council.

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SECTION 2. The City Council of the City of Colton hereby amends Section 2.30.020 of Chapter 2.30 of Title 2 (Composition of Boards, Commissions and Committees ) of the Colton Municipal Code to read as follows:

“2.30.020 – Composition of Boards, Commissions and Committees.

Except as otherwise provided by this code, all boards, Commissions and Committees of the City Shall be comprised of five members nominated on the recommendation of each Councilmember and the Mayor, and appointed by a majority vote of the City Council.

The City Council may also appoint up to two Youth Commissioners for each Commission and Committee of the C ity. Any Council Member may bring forward a nomination for Youth Commission, but appointment will require a majority vote.

The position of Youth C ommissioner shall be advisory only and shall not vote on any matters brought before any Commission or C ommittee. The presence or absence of Youth Commissioners shall have no effect on the ability of a Commission or Committee to establish a quorum.

For purposes of this section, a “Youth Commissioner” shall at the time of appointment be (i) at least 15 years of age and no older than 18 years of age (ii) be a sophomore, junior or senior in good standing in high school, and (iii) otherwise meet the qualifications stated in section

2.30.060. A “Youth Commissioner” may reside anywhere in the City.

Notwithstanding the process for appointment of boards, Commissions and Committees contained in this section and the manner of appointment contained in section 2.30.030, the process for appointments to independent citizens oversight committees sh all be at the discretion of the City Council or as described in a ballot measure approved by the voters. ”

SECTION 3. Severability. If any section, subsection, subdivision, sentence, clause, phrase, or portion of this Ordinance for any reason is held to be invalid or unconstitutional by the decision of any court of competent jurisdiction, such decision shall not affect the validity of the remaining portions of this Ordinance. The City Council hereby declares that it would have adopted this Ordinance, and each section, subsection, subdivision, sentence, clause, phrase, or portion thereof, irrespective of the fact that any one or more sections, subsections, subdivisions, sentences, clauses, phrases, or portions thereof be declared invalid or unconstitutional.

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SECTION 4. Effective Date. This ordinance shall become effective thirty (30) days after its adoption.

PASSED, APPROVED AND ADOPTED this 19 day of March, 2024.

Frank J. Navarro, Mayor
ATTEST:

Stephanie Vargas, Deputy City Clerk

APPROVED AS TO FORM:

Best Best & Krieger LLP
City Attorney

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Attachment: Ordinance No. O-2-24 (4446 : Second Reading of Ordinance No. O-02-24)

ITEM NO. 16

STAFF REPORT

DATE: MARCH 19, 2024
TO: HONORABLE MAYOR AND CITY COUNCIL MEMBERS
FROM: BILL SMITH, CITY MANAGER
PREPARED BY: STEPHANIE VARGAS, DEPUTY CITY CLERK
SUBJECT: WAIVE FULL READING, READ BY TITLE ONLY, AND APPROVE

SECOND READING OF AN ORDINANCE REPEALING SECTION

5.08.040 OF THE COLTON MUNICIPAL CODE PROHIBITING JOINT

OCCUPANCY OF DWELLINGS, APARTMENTS, HOTELS, AND

SIMILAR LODGING FACILITIES BY MEMBERS OF THE OPPOSITE
SEX, ORDINANCE NO. O-3-24.

RECOMMENDED ACTION

Staff recommends that the City Council take the following action:

It is recommended to that the City Council Waive full reading, a nd Approve Second Reading of An ORDINANCE OF THE CITY

COUNCIL OF THE CITY OF COLTON REPEALING SECTION

5.08.040 OF CHAPTER 5.08 (HOTELS -LODGING HOUSES) OF
TITLE 5 (BUSINESS LICENSES AND REGULATIONS) OF THE

COLTON MUNICIPAL CODE WHICH PROHIBITS JOINT

OCCUPANCY OF DWELLINGS, APARTMENTS, HOTELS AND

SIMILAR LODGING FACILITIES BY MEMBERS OF THE
OPPOSITE SEX.

ATTACHMENT

1. Ordinance Repealing Section 5.08.040
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ORDINANCE NO. O-3-24

AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF
COLTON REPEALING SECTION 5.08.040 OF CHAPTER 5.08
(HOTELS-LODGING HOUSES) OF TITLE 5 (BUSINESS

LICENSES AND REGULATIONS) OF T HE COLTON

MUNICIPAL CODE WHICH PROHIBITS JOINT OCCUPANCY

OF D WELLINGS, APARTMENTS, HOTELS AND SIMILAR

LODGING FACILITIES BY MEMBERS OF THE OPPOSITE SEX

WHEREAS, section 5.08.040 of Chapter 5.08 of title 5 of the Colton M unicipal Code makes it unlawful “. . . for any two persons of the opposite sex, except husband and wife or parent and minor child, to occupy jointly and privately for lodging or sleeping purposes any room or rooms in any dwelling, apartment house, private rooming house, lodging house, hotel or other building in the City. . . . ”
WHEREAS, this sectio n dates back to 1953 and is now outdated and legally unconstitutional as an infringement on personal rights of privacy and free association; and WHEREAS, by adoption of this Ordinance, the City Council desires to update and modernize the Code by removing outdated and unconstitutional provisions from its text; and WHEREAS, all prerequisites to the adoption of this ordinance have occurred.

NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF COLTON, CALIFORNIA, DOES HEREBY ORDAIN AS FOLLOWS:

SECTION 1. Incorporation of Recitals . The City Council hereby finds that all of the foregoing recitals presented herewith are true and correct and are hereby incorporated and adopted as findings of the City Council.

SECTION 2 . The City Council of the City of Colton her eby repeals s ection 5.08.040 from Chapter 5.08 (Hotels-Lodging Houses) of Title 5 (Business Licenses and Regulations) of the Colton Municipal Code in its entirety.

SECTION 3. Severability. If any section, subsection, subdivision, sentence, clause, phrase, or portion of this Ordinance for any reason is held to be invalid or unconstitutional by the decision of any court of competent jurisdiction, such decision shall not affect the validity of the remaining portions of this Ordinance. The City Council he reby declares that it would have adopted this Ordinance, and each section, subsection, subdivision, sentence, clause, phrase, or portion thereof, irrespective of the fact that any one or more sections, subsections, subdivisions, sentences, clauses, phrases, or portions thereof be declared invalid or unconstitutional.

SECTION 4. Effective Date. This ordinance shall become effective thirty (30) days after its adoption.

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PASSED, APPROVED AND ADOPTED this 5th day of March, 2024.

Frank J. Navarro, Mayor
ATTEST:

Stephanie Vargas, Deputy City Clerk

APPROVED AS TO FORM:

Best Best & Krieger LLP
City Attorney

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Attachment: Ordinance Repealing Section 5.08.040 (4447 : Second Reading of Ordinance No. O-03-24)