Colton City Council
April 16, 2024

1 CITY OF COLTON
City Hall, Council Chambers
650 N. La Cadena Drive
Colton, CA 92324
Website: www.coltonca.gov

Mayor Frank J. Navarro
Council Members:

David J. Toro – District 1
Kelly J. Chastain – District 2
Dr. Luis S. Gonzalez – District 3
John R. Echevarria – District 4

City Treasurer Aurelio De La Torre

City Manager William R. Smith
City Attorney Carlos Campos
Deputy City Clerk Stephanie M. Vargas

AGENDA

CITY COUNCIL,

COLTON UTILITY AUTHORITY, COLTON PUBLIC FINANCING AUTHORITY,

COLTON HOUSING AUTHORITY

REGULAR MEETING
TUESDAY, APRIL 16, 2024 – 5:00 P.M.

CITY HALL, COUNCIL CHAMBERS
CLOSED SESSION - 5:00 p.m.

CLOSED SESSION CALLED TO ORDER

ROLL CALL
PUBLIC COMMENT - Closed Session
This is the portion of the meeting specifically set aside to invite your comments regarding Closed Session items and other general comments about matters not on the agenda; however, any matter that requires action will be referred to staff for investigation and report at a subsequent Council meeting. The Council is prohibited by law from discussing or taking immediate action on items during this public comment period.

Persons desiring to submit paperwork to the City Council Members shall provide copy of any paperwork to the City Clerk for the Official Record.

Speakers will be limited to 3 minutes; provided, however, that the presiding officer shall have certain discretion to extend or limit time as provided for in the City Council Manual of Procedure.

Please state your name and your City of Residence before providing your comment.

2 A. PUBLIC EMPLOYEE EVALUATION
Public Employee Evaluation
Position Title - City Manager
B. CONFERENCE WITH LEGAL COUNSEL - WORKERS’ COMPENSATION CLAIM Pursuant to California Government Code, Section 54956.9 (d)(1) Case Name (s) Jonathan Fluitt vs. City of Colton
C. CONFERENCE WITH LEGAL COUNSEL - WORKERS’ COMPENSATION CLAIM Pursuant to California Government Code, Section 54956.9 (d)(1) Case Name (s) Tom DeBellis vs. City of Colton
D. CONFERENCE WITH LEGAL COUNSEL - WORKERS’ COMPENSATION CLAIM Pursuant to California Government Code, Section 54956.9 (d)(1) Case Name (s) Aaron Nastase vs. City of Colton

CITY ATTORNEY ORAL REPORT ON CLOSED SESSION ACTIONS

RULES OF DECORUM

To help conduct the business of the City Council in an orderly fashion, the City Council has adopted rules pertaining to decorum and order, as provided for in the City Council Manual of Procedure. The City Council will strictly enforce these rules in order to allow full expression of ideas and opinions by councilmembers, sta ff and the public. Generally, the City's rules of decorum prohibit comments or actions which willfully disrupt the meeting. All remarks and questions shall be addressed to the Council as a whole and not to any particular member. No individual Councilmember or member of the City staff shall be questioned without first obtaining permission from the Presiding Officer. The City Council asks that all persons - including councilmembers, staff and the public - act and speak respectfully.

OPEN SESSION
6:00 P.M.

OPEN SESSION CALLED TO ORDER
INVOCATION Pastor Peter Tasaka – The Vineyard Church
FLAG SALUTE Veterans of Foreign Wars (VFW) Commander Bernie Moyeda

ROLL CALL

CEREMONIAL MATTERS
Presentations, Awards, Proclamations
 Recognition - Colton High School Cheer Team
 Business Focus - So Cal Locksmith
 Proclamation - Earth Day

MAYOR AND COUNCIL ITEMS

3 GIFT DISCLOSURES
Prior to rendering a decision in any proceeding involving a license, permit, contract or other entitlement pending before the City Council, any Council Member who has received been promised a gift or gifts aggregating $50.00 or more in value within the preceding twelve months from a party or participant in the proceeding shall disclose that fact either orally or in writing during open session. This disclosure shall be made part of the official public record of the proceeding, either as part of the minutes of the meeting or as a separate writing filed with the city. (CMC Section 2.04.030) AB 1234 ORAL REPORTS
Members of the City Council shall provide brief reports on meetings attended at the expense of the city. (GC Section 53232.3(d))

APPOINTMENTS

MAYOR AND COUNCIL DISCUSSION ITEMS

PUBLIC HEARINGS
There are no Public Hearings Items.

BUSINESS ITEMS
To speak on business items, it is requested that you obtain a card from the City Clerk and complete it by noting the agenda item number, as well as whether you are in favor, opposition or neither, and give it to the City Clerk. The applicant will be allowed 5 minutes to address the Council and all other persons will be allowed 3 minutes; provided, however, that the presiding officer shall have certain discretion to extend or limit time as provided for in the City Council Manual of Procedure.
(1) Presentation - Habitat Park with Sports Fields - Presentation - Sports Park Project. [Staff Person: Deb Farrar]
(2) Certification of Election - Approve and Adopt a Resolution of the City Council Reciting the Fact of the Special Election Held on March 5, 2024, Declaring and Certifying the Result, and Su ch Other Matters as Provided by Law Regarding Measure T, RESOLUTION NO. R-34-24. [Staff Person: Stephanie M. Vargas]
PUBLIC COMMENT Limit 3 Minutes
This is the portion of the meeting specifically set aside to invite your comments regarding Consent Calendar items and other general comments about matters not on the agenda; however, any matter that requires action will be referred to staff for investigation and report at a subsequent Council meeting. The Council is prohibited by law from discussing or taking immediate action on items during this public comment period.

Persons desiring to submit paperwork to the City Council Members shall provide copy of any paperwork to the City Clerk for the Official Record.

Speakers will be limited to 3 minutes; provided, however, that the presiding officer shall have certain discretion to extend or limit time as provided for in the City Council Manual of Procedure.

Please state your name and your City of Residence before providing your comment.

4 CONSENT CALENDAR
All matters listed under the Consent Calendar are considered by the City Council to be routine and will all be enacted by one motion. There will be no separate discussion of these items prior to the time the City Council votes on the motion, unless councilmembers, staff or the public request that specific items be discussed and/or removed for separate discussions or action.

(3) Minutes - Approval of Minutes for the City Council Regular Meeting held on April 2, 2024, on File in the Office of the City Clerk.
[Staff Person: Stephanie M. Vargas]
(4) Warrants - Approve US Bank voucher dated 02/23/2024 and totaling $55,230.42; voucher numbers 211293 to 211391 dated 03/14/2024 and totaling $616,931.38; voucher numbers 211392 to 211506 dated 03/21/2024 and totaling $473,996.94; a payroll disbursement listing dated 02/17/2024 to 03/01/2024 totaling $1,069,882.76 and a payroll disbursement listing dated 03/02/2024 to 03/15/2024 totaling $1,089,498.26.
[Staff Person: Stacey Dabbs]
(5) City Treasurer's Report - Receive and File City Treasurer's Report for January 2024. [Staff Person: Aurelio De La Torre]
(6) Additional Funding - ECE Child Care Stipend - Approve and Adopt a Resolution Accepting the Early Care and Education Division Additional Funding, Child Care Stipend, RESOLUTION NO. R-30-24. [Staff Person: Deb Farrar]
(7) Contract Amendment & Reimbursement Agreement - LSA & Associates - Approve Fifth Amendment of a Professional Services Agreement on Behalf of the Reche Canyon Plaza Project and Amendment to Reimbursement Agreement with Applicant.
[Staff Person: Heidi Duron]
(8) Contract Amendment - CA Dept. of Social Services - CCTR 2201 - Approve and Adopt Resolution for Department of Social Services Amendment 02 to Contract CCTR - 3229 for School Age Program Services in the Community Services Department, Fiscal Year 23-24, RESOLUTION NO. R-31-24. [Staff Person: Deb Farrar]
(9) Contract Amendment - Sweeping Company of America - Approve Amendment No. 1 for the Street Sweeping Contract with Sweeping Company of America (SCA) in the Amount of $7,027.36. [Staff Person: Brian Dickinson]
(10) Contract Award - CliftonLarsonAllen LLP - Approve Award of Contract to CliftonLarsonAllen LLP for Audit Services.
[Staff Person: Stacey Dabbs]
(11) Contract Award - eCorp - Award Contract to Ecorp for Environmental Consultation Services Necessary in the Pre-Construction Development of Colton Eco-Friendly Park with Community Sports Fields. [Staff Person: Deb Farrar]
(12) Easement - Rialto Bioenergy Facility, LLC - Approve Grant of Easement to Rialto Bioenergy Facility at RIX Facility.
[Staff Person: Brian Dickinson]
(13) Grant Award - Energy Efficiency and Block Grant (EECBG) - Approve and Adopt a Resolution to Accept Grant Award from the Department of Energy EECBG Program and Award a Piggy back Bid to Beam Global for Two BEAM EV ARC™ 2020 Electric Vehicle Charging Systems for $157,601.64 in Accordance with Colton Municipal Code 3.08.140(c), RESOLUTION NO. R-32-24.
[Staff Person: Charles Berry]

5 (14) Second Reading of Ordinance No. O-04-24 - Waive full reading, Read by Title Only, and Approve Second Reading of An Ordinance of the City Council of the City of Colton, California to Approve a Second Amended and Restated Development Agreement with Iron Horse Hills LLC for The Iron Horse Hills Deve lopment Project (Tentative Tract Map No. 16798), Located at 1300 East Barton Road in the City of Colton (DAP24 - 0013), ORDINANCE NO. O-04-24.
[Staff Person: Stephanie Vargas]

MAYOR AND COUNCIL ORAL REPORTS AND COMMENTS
Comments from Mayor and Council on various issues and activities throughout the community. Comments shall be limited to 5 Minutes per speaker.

CITY MANAGER'S REPORTS

ADJOURNMENT

6 I, Stephanie Vargas, the Deputy City Clerk, hereby certify that a true and correct, accurate copy of the foreg oing agenda was posted , at least seventy-two (72) hours prior to the meeting per Government Code 54954(a), at the following locations:

City of Colton City Hall 650 N. La Cadena Drive
City of Colton Website, www.coltonca.gov <http://www.coltonca.gov>

PROCEDURES FOR ADDRESSING CITY COUNCIL

For the Official Record, it is requested that you obtain a card from the Deputy City Clerk and complete it by noting a specific item number on the Agenda, if applicable, or you can identify the subject that you wish to address under the Public Comment portion of the Agenda. The City Council encourages public input on all City issues within the Rules of Decorum. Speakers will be limited to the time periods provided on the Agenda; provided, however, that the presiding officer shall have certain discretion to extend or limit time as provided for in the City Council Manual of Procedure.

RULES OF DECORUM

To help conduct the business of the City Council in an orderly fashion, the City Council has adopted rules pertaining to decorum and order, as provided for in the City Council Manual of Procedure. The City Council will strictly enforce these rules in order to allow full expression of ideas and opinions by councilmembers, staff and the public. Generally, the City's rules o f decorum prohibit comments or actions which willfully disrupt the meeting. All remarks and questions shall be addressed to the Council as a whole and not to any particular member. No individual Councilmember or member of the City staff shall be question ed without first obtaining permission from the Presiding Officer. The City Council asks that all persons - including councilmembers, staff and the public - act and speak respectfully.

NOTICE TO PUBLIC

Staff reports or other written documentation relati ng to each item referred to, on the Agenda, are available for public inspection at the following locations: Office of the City Clerk, 650 N. La Cadena Drive, Colton, CA; City of Colton Public Library, 656 9 th St., Colton, CA; or the City of Colton Internet Website, www.coltonca.gov. Any person having questions concerning any item on the Agenda may call the City Clerk at 370 -5191 to make inquiry concerning the nature of the item described on the Agenda. The City Clerk shall direct inquiries to the appropriate office.

All matters listed under the Consent Calendar are considered by the City Council to be routine and will all be enacted by one motion. There will be no separate discussion of these items prior to the time the City Council votes on the motion, unless councilmembers, staff or the public request that specific items be discussed and/or removed for separate discussions or action.

7 In compliance with the American with Disabilities Act, if you need special assista nce to participate in a City Meeting, please contact the City Clerk’s Office at 909 -370-5001. Notification 48 hours prior to the meeting will enable the City to make reasonable arrangements to ensure accessibility to this meeting.

LEGAL CHALLENGES

If you challenge in court any discussion or action taken concerning an item on this Agenda, you may be limited to raising only those issues you or someone else raised during the meeting or in written correspondence delivered to the City at or prior to the City 's consideration of the item at the meeting.

MANUAL OF PROCEDURE

The City Council adopted its Manual of Procedure pursuant to Resolution No. R-41-18. Copies are available in the Office of the City Clerk.

ITEM NO. 1

STAFF REPORT

DATE: APRIL 16, 2024
TO: HONORABLE MAYOR AND CITY COUNCIL MEMBERS
FROM: BILL SMITH, CITY MANAGER
PREPARED BY: DEB FARRAR, COMMUNITY SERVICES DIRECTOR
SUBJECT: PRESENTATION - SPORTS PARK PROJECT.

RECOMMENDED ACTION

Staff recommends that the City Council take the following action:

Sports Park Project Presentation by PBLA – Project Manager 1 Packet Pg. 8

ITEM NO. 2

STAFF REPORT

DATE: APRIL 16, 2024
TO: HONORABLE MAYOR AND CITY COUNCIL MEMBERS
FROM: BILL SMITH, CITY MANAGER
PREPARED BY: STEPHANIE VARGAS, DEPUTY CITY CLERK
SUBJECT: APPROVE AND ADOPT A RESOLUTION OF THE CITY COUNCIL

RECITING THE FACT OF THE SPECIAL ELECTION HELD ON
MARCH 5, 2024, DECLARING AND CERTIFYING THE RESULT,

AND SUCH OTHER MATTERS AS PROVIDED BY LAW
REGARDING MEASURE T, RESOLUTION NO. R-34-24.

RECOMMENDED ACTION

Staff recommends that the City Council take the following action:

Adopt the above referenced resolution declaring the results of the Special Municipal Election held on March 5, 2024 on Measure T, a proposal to change the Office of Colton City Clerk from an elective to an appointive office.

BACKGROUND

On November 7, 2023, pursuant to California Government Code sections 36508 and 36510, the Colton City Council adopted Resolution No. R -95-23 to place a measure on the March 5, 2024 ballot so that Colton voters could consider whether the Office of Colton City Clerk should be changed from an elective office to an appointive office. On March 5, 2024, a Special Municipal Election was duly held in accordance with the California Elections and Government Codes and consolidated with the Statewide Primary Election on the same dat e, at which time Ballot Measure T was voted upon.

As authorized by law and requested by the Council, a count of all ballots cast in the City was made by the office of the San Bernardino County Registrar of Voters. Upon completion, the Certificate of Votes Cast and Canvass of the Votes was prepared and issued by the County. The Certificate issued by the San Bernardino County Registrar of Voters is included as Exhibit “A” 2 Packet Pg. 9
Staff Report to the Mayor and City Council
Certification of Election - March 5, 2024 - Measure T
April 16, 2024

to Resolution R -34-24. The County Registrar of Voters has confirmed that Measu re T did not pass, by a vote of 49.54% in favor and a vote of 50.46% against.

ISSUES/ANALYSIS

Under applicable provisions of the State Elections Code, the Council is required to conclude the election process by adopting attached Resolution R -34-24 to o fficially declare and certify the results of the Special Municipal Election. With the adoption of Resolution R -34-24, Measure T will officially be declared as not being approved by a majority of Colton voters. Therefore, the Office of Colton City Clerk will remain an elective office. The next election to fill this Office will occur at the General Municipal Election to be held on November 5, 2024.

FISCAL IMPACTS

None

ATTACHMENT

1. RESOLUTION NO. R-34-24

2. Exhibit A - San Bernardino County Registrar of Voters Certified Election Results - Presidential Primary Election
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RESOLUTION NO. R-34-24

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF

COLTON RECITING THE FACT OF THE SPECIAL
MUNICIPAL ELECTION HELD ON MARCH 5, 2024,

DECLARING AND CERTIFYING THE RESULT, AND SUCH

OTHER MATTERS AS PROVIDED BY LAW REGARDING
MEASURE T – A PROPOSAL TO CHANGE THE OFFICE OF

COLTON CITY CLERK FROM AN ELECTING TO AN

APPOINTIVE OFFICE

WHEREAS, a Special Municipal Election was held and conducted in the City of Colton, California on Tuesday, March 5, 2024; as required by law; and WHEREAS, notice of the election was given in time, form and manner as provided by law; that voting centers were properly established; that election officers were appointed and that in all respec ts the election was held and conducted and the votes were cast, received and canvassed and the returns made and declared in time, form and manner as required by the provisions of the Elections Code of the State of California; and WHEREAS, the San Bernardino County Registrar of Voters canvassed the returns of the election and has certified the results of Measure T to this City Council, the results are received, attached and made a part hereof as “Exhibit A”.

BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF COLTON AS FOLLOWS:

SECTION 1. The above recitals are true and correct and are incorporated herein by this reference.

SECTION 2. That the measure voted upon at the election was as follows:

SECTION 3. That the number of votes given in the City for and against Measure T were as listed in “Exhibit A” attached.

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Attachment: RESOLUTION NO. R-34-24 (4485 : Certification of Election - March 5, 2024 - Measure T)

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SECTION 4. That as a result of the election, a majority of the voters voting on Measure T relating to the Office of Colton City Clerk becoming appointive, did not vote in favor of it, and that the measure was not carried, and shall not be deemed adopted and ratified.

SECTION 5. The City Clerk shall enter on the records of the City Council of the City, a statement of the result of the election: (1) The whole number of votes (ballots) cast in the City; (2) The measure voted upon; (3) The number of votes given at each precinct for and against the measure and (4) The total number of votes given to for and against the measure.

SECTION 6. That the City Council finds this Resolutio n is not subject to the California Environmental Quality Act (CEQA) in that the activity is covered by the general rule that CEQA applies only to projects which have the potential for causing a significant effect on the environment. Where it can be seen with certainty, as in this case, that there is no possibility that the activity in question may have a significant effect on the environment, the activity is not subject to CEQA.

SECTION 7. Severability. If any provision of this Resolution or the applicati on thereof to any person or circumstance is held invalid, such invalidity shall not affect other provisions or applications, and to this end the provisions of this Resolution are declared to be severable.

SECTION 8. Effective Date. This Resolution shall become effective immediately.

PASSED, APPROVED and ADOPTED by the City Council and signed by the Mayor and attested by the City Clerk this 16th day of April, 2024.

FRANK NAVARRO
Mayor

ATTEST:

STEPHANIE M. VARGAS, CMC
Deputy City Clerk

APPROVED AS TO FORM:

Best Best & Krieger LLP
City Attorney

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Attachment: RESOLUTION NO. R-34-24 (4485 : Certification of Election - March 5, 2024 - Measure T)

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Attachment: Exhibit A - San Bernardino County Registrar of Voters Certified Election Results - Presidential Primary Election (4485 :

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Attachment: Exhibit A - San Bernardino County Registrar of Voters Certified Election Results - Presidential Primary Election (4485 :

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Attachment: Exhibit A - San Bernardino County Registrar of Voters Certified Election Results - Presidential Primary Election (4485 :

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Attachment: Exhibit A - San Bernardino County Registrar of Voters Certified Election Results - Presidential Primary Election (4485 :

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Attachment: Exhibit A - San Bernardino County Registrar of Voters Certified Election Results - Presidential Primary Election (4485 :

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Attachment: Exhibit A - San Bernardino County Registrar of Voters Certified Election Results - Presidential Primary Election (4485 :

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Attachment: Exhibit A - San Bernardino County Registrar of Voters Certified Election Results - Presidential Primary Election (4485 :

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Attachment: Exhibit A - San Bernardino County Registrar of Voters Certified Election Results - Presidential Primary Election (4485 :

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Attachment: Exhibit A - San Bernardino County Registrar of Voters Certified Election Results - Presidential Primary Election (4485 :

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Attachment: Exhibit A - San Bernardino County Registrar of Voters Certified Election Results - Presidential Primary Election (4485 :

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Attachment: Exhibit A - San Bernardino County Registrar of Voters Certified Election Results - Presidential Primary Election (4485 :

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Attachment: Exhibit A - San Bernardino County Registrar of Voters Certified Election Results - Presidential Primary Election (4485 :

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Attachment: Exhibit A - San Bernardino County Registrar of Voters Certified Election Results - Presidential Primary Election (4485 :

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Attachment: Exhibit A - San Bernardino County Registrar of Voters Certified Election Results - Presidential Primary Election (4485 :

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Attachment: Exhibit A - San Bernardino County Registrar of Voters Certified Election Results - Presidential Primary Election (4485 :

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Attachment: Exhibit A - San Bernardino County Registrar of Voters Certified Election Results - Presidential Primary Election (4485 :

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Attachment: Exhibit A - San Bernardino County Registrar of Voters Certified Election Results - Presidential Primary Election (4485 :

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Attachment: Exhibit A - San Bernardino County Registrar of Voters Certified Election Results - Presidential Primary Election (4485 :

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Attachment: Exhibit A - San Bernardino County Registrar of Voters Certified Election Results - Presidential Primary Election (4485 :

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Attachment: Exhibit A - San Bernardino County Registrar of Voters Certified Election Results - Presidential Primary Election (4485 :

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Attachment: Exhibit A - San Bernardino County Registrar of Voters Certified Election Results - Presidential Primary Election (4485 :

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Attachment: Exhibit A - San Bernardino County Registrar of Voters Certified Election Results - Presidential Primary Election (4485 :

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Attachment: Exhibit A - San Bernardino County Registrar of Voters Certified Election Results - Presidential Primary Election (4485 :

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Attachment: Exhibit A - San Bernardino County Registrar of Voters Certified Election Results - Presidential Primary Election (4485 :

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Attachment: Exhibit A - San Bernardino County Registrar of Voters Certified Election Results - Presidential Primary Election (4485 :

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Attachment: Exhibit A - San Bernardino County Registrar of Voters Certified Election Results - Presidential Primary Election (4485 :

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Attachment: Exhibit A - San Bernardino County Registrar of Voters Certified Election Results - Presidential Primary Election (4485 :

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Attachment: Exhibit A - San Bernardino County Registrar of Voters Certified Election Results - Presidential Primary Election (4485 :

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Attachment: Exhibit A - San Bernardino County Registrar of Voters Certified Election Results - Presidential Primary Election (4485 :

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Attachment: Exhibit A - San Bernardino County Registrar of Voters Certified Election Results - Presidential Primary Election (4485 :

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Attachment: Exhibit A - San Bernardino County Registrar of Voters Certified Election Results - Presidential Primary Election (4485 :

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Attachment: Exhibit A - San Bernardino County Registrar of Voters Certified Election Results - Presidential Primary Election (4485 :

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Attachment: Exhibit A - San Bernardino County Registrar of Voters Certified Election Results - Presidential Primary Election (4485 :

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Attachment: Exhibit A - San Bernardino County Registrar of Voters Certified Election Results - Presidential Primary Election (4485 :

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Attachment: Exhibit A - San Bernardino County Registrar of Voters Certified Election Results - Presidential Primary Election (4485 :

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Attachment: Exhibit A - San Bernardino County Registrar of Voters Certified Election Results - Presidential Primary Election (4485 :

ITEM NO. 3

STAFF REPORT

DATE: APRIL 16, 2024
TO: HONORABLE MAYOR AND CITY COUNCIL MEMBERS
FROM: BILL SMITH, CITY MANAGER
PREPARED BY: STEPHANIE VARGAS, DEPUTY CITY CLERK
SUBJECT: APPROVAL OF MINUTES FOR THE CITY COUNCIL REGULAR MEETING HELD ON APRIL 2, 2024, ON FILE IN THE OFFICE OF THE CITY CLERK.

RECOMMENDED ACTION

Staff recommends that the City Council take the following action:

Approval of Minutes for the City Council Regular Meeting Held on April 2, 2024.

BACKGROUND
Minutes for the City Council Regular Meeting Held on April 2, 2024.

FISCAL IMPACTS
None

ATTACHMENT

1. 04-02-2024 - Draft Minutes
3 Packet Pg. 49
April 2, 2024 Regular City Council Meeting 1 -

CITY COUNCIL/COLTON UTILITY AUTHORITY/

COLTON PUBLIC FINANCING AUTHORITY AND COLTON HOUSING AUTHORITY

REGULAR MEETING MINUTES

April 2, 2024

Open Session Meeting held on the above given date at 6 :00 p.m., in the Council Chamber of City Hall, with Mayor Navarro presiding.

INVOCATION: Pastor Eric Strutz – The Door Church
FLAG SALUTE: Veterans of Foreign Wars (VFW) Commander Bernie Moyeda

CITY COUNCIL ROLL CALL

Council Members Present Staff Present
Frank J. Navarro, Mayor William R. Smith, City Manager David J. Toro Carlos Campos, City Attorney
Kelly J. Chastain Stephanie M. Vargas, Deputy City Clerk Dr. Luis S. González
John R. Echevarria, MPT

Council Members Absent
None

CEREMONIAL MATTERS
Presentations, Awards, Proclamations

 Recognition - Colton High School Girls Varsity Basketball Team MPT Echevarria introduced the Colton High School Girls Varsity Basketball Team and presented each player with a Certificate of Recognition on behalf of the City of Colton City Council. In addition, Leanne Uribe, representative from Supervisor Joe Baca, Jr, presented each player a Certificate of Recognition on behalf of the Fifth District and the San Bernardino County Board of Supervisors:

 Zoey Espino
 Amber Lopez
 Gabriella Gomez
 Jasmine Jimenez
 Savannah Govea
 Olivia Torres
 Amy Perez
 Naomi Ontiveros
 Madison Prieto
 Alejandra Flores
 Mayra Morales
 Alejandra Asencio
 Izabella Oliver
 Pilar Lomeli
 Lia Tovar

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Attachment: 04-02-2024 - Draft Minutes (4464 : Draft Minutes 04-02-2024) April 2, 2024 Regular City Council Meeting 2 -
 Proclamation - ECE Week of the Young Child
Mayor Navarro read a Proclamation declaring ECE Week of the Young Child 2024 (April 6-12, 2024); accepted by ECE Program Director Chris Rymer. Program Director Rymer expressed appreciation and reiterated the importance of early education and the positive impacts it can make.

 Proclamation - Pastor Rick Luna
CM González presented Senior Pastor Richard Luna from Amazing Grace Apostolic Church with a proclamation recognizing him for his long-standing service to his church, neighborhood, and the City of Colton. CM González went on to describe the impac t that Pastor Luna’s leadership has produced.

Pastor Luna expressed gratitude for the recognition. Leanne Uribe, representative from Supervisor Joe Baca, Jr, presented Pastor Luna with a Certificate of Recognition on behalf of the Fifth District and the San Bernardino County Board of Supervisors.

MAYOR AND COUNCIL ITEMS

POSSIBLE CONFLICT OF INTEREST DISCLOSURES FOR THE COUNCIL MEETING OF April 2, 2024.

GIFT DISCLOSURES
Mayor Navarro asked the members present if there were any agenda items that were a co nflict of interest pursuant to CMC Section 2.04.030. None disclosed.

AB 1234 ORAL REPORTS
Mayor Navarro asked the members present if there were any brief reports on meetings attended at the expense of the City. (GC Section 53232.3(d). None disclosed.

APPOINTMENTS
None

MAYOR AND COUNCIL DISCUSSION ITEMS
None

PUBLIC HEARINGS

(1) Appeal - Amendment of Iron Horse Hills Tentative Tract Map No. 16798 and Development Agreement - TIME AND PLACE FIXED TO CONSIDER THE CONTINUED PUBLIC HEARING FROM MARCH 19, 2024, TO APPROVE AND ADOPT RESOLUTION R -26-24 IN ORDER TO DENY AN APPEAL AND UPHOLD THE PLANNING COMMISSION’S DECISION OR TO APPROVE AND ADOPT RESOLUTION NO. R -27-24 TO GRANT THE APPEAL OF THE PLANNING

COMMISSION DECISION TO APPROVE AN AMENDMENT TO IRON HORSE HILLS TENTATIVE TRACT MAP NO. 16798 (Case Index No. DAP -001-343/643) FOR A 184 SINGLE

FAMILY LOTS SUBDIVISION WITH THREE PARKS, OPEN SPACE, DETENTION BASINS AND OTHER RELATED INFRASTRUCTURE THROUGHOUT THE 119.6 -ACRE SITE (FILE INDEX NO.: DAP24 -0013) AND R EAD BY TITLE ONLY AND PASS FIRST READING OF ORDINANCE NO. O -04-24, AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF

COLTON, CALIFORNIA TO APPROVE A DEVELOPMENT AGREEMENT BETWEEN THE

CITY OF COLTON AND IRON HORSE HILLS APPLICATION FOR A SECOND AMENDMENT AND RESTATED DEVELOPMENT AGREEMENT (Case Index No. DAP -001- 343/770) FOR TENTATIVE TRACT MAP NO. 16798 REVISIONS TO INTERNAL

CIRCULATION, INCLUDING POINT OF EMERGENCY ACCESS, CLARIFICATION OF

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TERMS, AND REMOVING TERMS THAT ARE NO LONGER APPLICABLE WITHIN THE RECHE CANYON SPECIFIC PLAN - RESIDENTIAL ESTATE ZONE (FILE INDEX DAP24 - 0013), RESOLUTION NO. R -26-24, RESOLUTION NO. R -27-24, & ORDINANCE NO. O - 04-24.

The Deputy City Clerk Vargas submitted the Notice of Public Hearing (on file in the City C lerk’s Office) and there was one report of protest and objections thereto.

Staff Presentation
Mario Suarez, Planning Manager, and Heidi Duron, Development Services Director, presented for Council an overview of the agenda item and requested approval of staff’s recommendation.

Public Comment
None

Motion and Second by CM González/ CM Toro to close the public hearing.

Vote: Unanimous, Motion Passes

Council Discussion
Discernment and discussion between the Councilmembers present, with clarification and comments provided by Planning Manager Mario Suarez, Development Services Director Heidi Duron, City Attorney Carlos Campos, City CEQA Consultant Alicia Gonzalez, Applicant Brandon Barnette, City Manager William R. Smith, BB&K Special Counsel Seth Merewitz, and Applicant’s Agent Manual Mancha.

Council Member Chastain Left the Dais at 6:53p.m. and returned at 6:55p.m.

Motion and Second by MPT Echevarria/ CM Toro to Approve and Adopt Resolution No. R -27-24, and waive full reading and read by title only and pass Ordinance No. O -4-24 to approve the appeal and overturn the Planning Commission’s decision.

Vote: Unanimous, Motion Passes

(2) Modification of Zoning Entitlements - Logistics Warehouses - TIME AND PLACE FIXED TO CONSIDER A PUBLIC HEARING TO APPROVE AND ADOPT RESOLUTION NO S. R-15-24, R-16-24, AND R -17-24, APPROVING MODIFICATION TO ZONING ENTITLEMENTS FOR 1400-1500 AGUA MANSA ROAD, RESOLUTION NOS. R-15-24 R-16-24, & R-17-24.

The Deputy City Clerk Vargas submitted the Notice of Public Hearing (on file in the City C lerk’s Office) and there was one report of protest and objections thereto.

Staff Presentation
Heidi Duron, Development Services Director, presented for Council an overview of the agenda item and requested approval of staff’s recommendation.

Public Comment
The following community members addressed the Council: Marlene Salazar and Nick Zupkofska.

Motion and Second by CM Toro/ CM González to close the public hearing.

Vote: Unanimous, Motion Passes

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Council Discussion
Discernment and discussion between the Councilmem bers present, with clarifi cation and comments provided by: Development Services Director Heidi Duron, City Attorney Carlos Campos, Assistant Director of Public Works & Engineering Victor Ortiz, Acting Police Chief Tim Heusterberg.

Motion and Second by CM Toro/ CM González to Approve and Adopt Resolution No. R -15-24, R-16-24, and R-17-24 to approve and m odify the zoning entitlements for 1400 -1500 Agua Mansa Rd, with a modification from 45 feet to 66 feet road improvements.

Vote: Unanimous, Motion Passes

BUSINESS ITEMS
None

***************************************************************************

PUBLIC COMMENT
The following community members addressed the Council: Jackie Figuroa, Leanne Uribe, Nicole Felix, and Pam Lemos.

***************************************************************************

CONSENT CALENDAR
City Manager William R. Smith presents the Consent Calendar Items 3 through 18.

Councilmembers present selected items for clarification by staff: MPT Echevarria - Item 6, and CM Chastain – Item 11 . Acting Police C hief Tim Heusterberg and Water/ Wastewater Superintendent Bassam Alzammar provided needed clarification.

Motion and Second by CM González/CM Chastain to approve consent calendar Items 3 through 18.

Vote: Unanimous, Motion Passes

(3) Minutes - Approval of Minutes for the City Council Regular Meeting held on March 19, 2024, on File in the Office of the City Clerk.

(4) Warrants - Approve voucher numbers 210980 to 211057 dated 02/27/2024 and totaling $84,748.35; voucher numbers 211058 to 211193 dated 02/29/2024 and totaling $1,923,775.41; voucher numbers 211194 to 211216 dated 03/04/2024 and totaling $152,348.61; voucher numbers 211217 to 211292 dated 03/07/2024 and totaling $1,363,805.27; wires dated 03/12/2024 and totaling $5,079,917.83; a payroll disbursement listing dated 01/20/2024 to 02/02/2024 totaling $1,126,134.84 and a payroll disbursement listing dated 02/03/2024 to 02/16/2024 totaling $1,080,943.78.

(5) Acceptance of Funds - San Bernardino County Board of Supervisors - Approve and Adopt a Resolution to Ratify the Acceptance of $1,200 from San Bernardino County Board of Supervisors Discretionary Funds to Purchase Clay/Brick Dust for Davis Park Pitching Cage and Increase Revenues and Appropriations in the Amount of $1,200, RESOLUTION NO. R-28-24.

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(6) Agreement - CJUSD - Approve and Adopt an Agreement with the Colton Joint Unified School District to Provide Two School Resource Officers for FY24/25.

(7) Agreement - County of San Bernardino - Approve Cooperative Agreement with the County of San Bernardino for West Olive Street Improvement Project.

(8) Annual Housing Progress Report - 2023 - Approve and Adopt a Resolution Adopting the Annual Housing Progress Report for 2023, RESOLUTION NO. R-29-24.

(9) Contract Amendment - ERSC - Approve Second (2nd) Amendment to Professional Services Agreement (PSA) for Engineering Services with Engineering Resources of Southern California (ERSC) for Fiscal Year 23/24.

(10) Contract Award - Iteris Inc. - Approve the Award of Contract to Iteris, Inc. for the Preparation of City of Colton Citywide Comprehensive Safety Action Plan – Safe Streets for All (SS4A).

(11) Contract Award - NO-DES, Inc. - Approve an Award of Contract with NO-DES Inc., for the City-wide Water System Flushing Program for the Public Works and Utility Services Department.

(12) Contract Award - Roadway Engineering & Construction - Approve Award of Contract for the Corporate Yard Block Wall Project to Roadway Engineering & Construction.

(13) Grant - Bureau of Justice FY2021 - Accept the Bureau of Justice Assistance Bullet Proof Vest Partnership Grant for FY 2021.

(14) Grant - Bureau of Justice FY2023 - Approve and Adopt a Resolution to Accept the Bureau of Justice Assistance Bulletproof Vest Partnership FY2023 Grant Award and Amend the FY2024 Budget, RESOLUTION NO. R-24-24.

(15) Grant - Bureau of Justice FY2022 - Approve and Adopt a Resolution to Accept the Bureau of Justice Assistance Bulletproof Vest Partnership FY2022 Grant Award and Amend the FY2024 Budget, RESOLUTION NO. R-23-24.

(16) Record Retention Policy & Schedule Update - Approve and Adopt an Amended and Restated City- Wide Record Retention Schedule and Records Retention Policy, RESOLUTION NO. R-20-24.

(17) Sidewalk Easement - Approval of Right-of-Way Easement along S. La Cadena Drive for Sidewalk Purposes.

(18) Utility Assistance Program - ARPA Funds - Approve Utility Assistance Program Utilizing ARPA Funds.

MAYOR AND COUNCIL ORAL REPORTS AND COMMENTS
Comments from Mayor, Council and City Treasurer on various issues and activities throughout the community.

CITY MANAGER'S REPORTS
City Manager William R. Smith was pleased to report to the City Council that the City began doing manual water meter reading this week.

City Manager Smith also allowed Finance Director Stacey Dabbs to give a brief presentation on Item 18, the Utilities Assistance Program. Finance Director Dabbs announced that almost 5100 residential utilities customers

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will receive a one-time credit, which was funded using $750,000 in ARPA funds that the City Council allocated to this purpose when they adopted the budget.

ADJOURNMENT

At 8:30 p.m. Mayor Navarro adjourned the Regular Council Meeting.

__________________________
Stephanie M. Vargas, CMC, CPMC
Deputy City Clerk

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ITEM NO. 4

STAFF REPORT

DATE: APRIL 16, 2024
TO: HONORABLE MAYOR AND CITY COUNCIL MEMBERS
FROM: BILL SMITH, CITY MANAGER
PREPARED BY: STACEY DABBS, FINANCE DIRECTOR
SUBJECT: APPROVE US BANK VOUCHER DATED 02/23/2024 AND
TOTALING $55,230.42; VOUCHER NUMBERS 211293 TO 211391
DATED 03/14/2024 AND TOTALING $616,931.38; VOUCHER
NUMBERS 211392 TO 211506 DATED 03/21/2024 AND TOTALING
$473,996.94; A PAYROLL DISBURSEMENT LISTING DATED
02/17/2024 TO 03/01/2024 TOTALING $1,069,882.76 AND A
PAYROLL DISBURSEMENT LISTING DATED 03/02/2024 TO
03/15/2024 TOTALING $1,089,498.26.

RECOMMENDED ACTION

Staff recommends that the City Council take the following action:

Approve US Bank voucher dated 02/23/2024 and totaling $55,230.42; voucher numbers 211293 to 211391 dated 03/14/2024 and totaling $616,931.38; voucher numbers 211392 to 211506 dated 03/21/2024 and totaling $473,996.94; a payroll disbursement listing dated 02/17/2024 to 03/01/2024 totaling $1,069,882.76 and a payroll disbursement listing dated 03/02/2024 to 03/15/2024 totaling $1,089,498.26.

BACKGROUND

The California Government Code requires that the legislative body ratify all vouchers issued in the course of conducting City business.

ISSUES/ANALYSIS

All vouchers and related backup documentation have been reviewed by the City Treasurer.

FISCAL IMPACTS
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Staff Report to the Mayor and City Council
Warrants - Accounts Payable
April 16, 2024

None.

ALTERNATIVES

1. Provide alternative direction to staff.

ATTACHMENT

1. Fund Number and Title Legend

2. Voucher lists

3. Payroll Registers
4 Packet Pg. 57
City of Colton
Fund Number and Title Legend
Fund Title Fund Title
100 GENERAL FUND 701 LLMD #2
150 TREASURERS ACCOUNT GROUP 702 LLMD #1
206 COMMUN ITY CHILD CARE 703 CFO 87-1 DEBT SERV ICE
209 DSF FLY CONSERVATION 704 CFO 87-1 CONSTRUCT ION
210 SPECIAL GAS TAX 707 CFO 88-1 DEBT SERV ICE
211 LIBRARY GRANT FUND 708 CFO 88-1 CONSTRUCTION
212 STATE TRAFFIC RELIEF FUND 709 DSF FLY CONSERVATION
213 S.Y.E.T .P. GRANT 722 STORM WATER
214 POLLUT ION REDUCT ION FUND 733 CFO 89-1 CONSTRUCT ION 215 COMMUNITY DEV ACT FUND 734 CFO 89-2 CONSTRUCT ION
216 CDBG HOUS ING REHAB FUND 744 CFO 89-1 DEBT SERV ICE 217 DRUG/GANG INTERVENTION 745 CFO 89-2 DEBT SERV ICE
218 MEASURE I FUND 750 AQUA MANSA CFO
219 STATE AID- CAPITAL PROJECTS 754 SB COUNTY HOSPITAL
220 Vi Tep 762 TRUST AND AGENCY
225 MISC GRANTS 766 DEFERRED COMPENSAT ION
240 HOST CITY FEES - CIP 781 CFO 90-1 DEBT SERVICE
247 Quimby In Lieu Fees 782 CFO 90-1 CONSTRUCT ION
248 PARK DEVELOPMENT FUND 850 Redeve lopment Obligation Retirement Fund 249 TRAFF IC IMPACT FUND 851 Successor Agency Administration 250 NEW FAC ILITIES DEVELOPMENT FEE 855 Hous ing Auth - RM PARK DEVELOPMENT 251 CIVIC CENTER DEVELOPMENT FEE 856 Housing Auth - RANCHO MED BOND PROCEEDS 252 FIRE FAC ILITY DEVELOPMENT FEE 857 LMI Asset Fund
253 POLICE FACILITY DEVELOPMENT FEE 864 Housing Auth - LOW/MOD BOND PROCEEDS 261 ASSET FORFEITURE 865 Housing Auth - RANCHO MED CHFA 326 AD 94-1 DEBT SERVICE 866 ECONOM IC DEVELOPMENT
332 1971 SEWER BONDS, A & C 867 Consolidation Proj_08 -09 350 PFA Debt Fund 870 Housing Auth - RM PARK OPERAT IONS 357 POB-Non Enterprise 871 Successor Agcy-RANCHO/M ILL PROJECT AREA 358 PENS ION OBLIGATION DEBT SERV ICE 872 Succe ssor Agcy-RANCHO/MILL DEBT SERV ICE 359 CORP YARD DEBT SERV ICE 873 Successor Agcy-RDA II PROJECT FUND 363 1978-2 ASSESSMENT DIST . 874 Housing Auth - LOW/MOD DEBT SERV ICE 364 WATER IMPRVMNT DIST A 875 Housing Auth - LOW/MOD BOND PROCEEDS 379 AD 1979-1 DEBT SERV ICE 876 Successor Agcy-SANTA ANA RIV BND PROCEED 427 AD 94-1 CONSTRUCT ION 877 Successor Agcy-SANTA ANA RIVER CIP 450 Capita l Improvement Project s 878 RDA FIXED ASSETS GROUP 451 Colton Crossing Fund 879 Successor Agcy-WEST VALLEY CIP 453 STREET IMPROVEMENTS PRGM 881 Successor Agcy-MT VERNON BOND PROCEEDS 457 CAP ITAL IMPROVEMENT 882 Successo r Agcy-MT VERNON CIP 469 EQU IPMENT REPLACEMENT 885 Successor Agcy -MT VERNON DEBT SERV ICE 520 ELECTR IC UTILITY 886 RDA ADM INISTRAT ION
521 WATER UTILITY 887 COOLEY RANCH - now 894
522 WAS TEWATER UTILITY 888 MT VERNON - now 882
523 SOLID WASTE 889 WEST VALLEY - now 879
524 CEMETERY 890 Successor Agcy-RDA - LONG TERM DEBT GRP 525 RECYCLING 891 Successo r Agcy-RDA I DEBT SERV ICE FUND 526 PUBLIC BENEFIT FUND 892 Successor Agcy-RDA I - CAP ITAL PROJECTS 527 WASTEWATER UTILITY - GRAND TERRACE 893 Successor Agcy -RDA II DEBT SERV ICE FUND 551 WATER DEVELOPMENT 894 Successor Agcy -COOLEY RANCH PRO JECT 552 SEWER DEVELOPMENT 895 Successor Agcy-COOLEY RANCH DEBT SERV 560 CEMETARY ENDOWMENT CARE 896 SANTA ANA RIVER - now 877 605 Facility & Equipment Maintenance Fund 897 Successor Agcy-SANTA ANA RIVER DEBT SVC 606 INFORMATION SERV ICES FUND 898 Housing Auth - LOW/MOD CAPITAL PROJECTS 607 INSURANCE FUND 899 Successor Agcy-WEST VALLEY PRJ - DBT SV 608 AUTOMOT IVE SHOP 941 GENERAL LONG -TERM DEBT
610 AUTOMOT IVE SHOPS 958 GENERAL FIXED ASSETS
990 GASB 34

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ITEM NO. 5

STAFF REPORT

DATE: APRIL 16, 2024
TO: HONORABLE MAYOR AND CITY COUNCIL MEMBERS
FROM: BILL SMITH, CITY MANAGER
PREPARED BY: AURELIO DE LA TORRE, CITY TREASURER
SUBJECT: RECEIVE AND FILE CITY TREASURER'S REPORT FOR JANUARY 2024.

RECOMMENDED ACTION

Staff recommends that the City Council take the following action:

Receive and File City Treasurer's Report for January 2024.

ATTACHMENT

1. Treasurer's report January 2024
5 Packet Pg. 141

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ITEM NO. 6

STAFF REPORT

DATE: APRIL 16, 2024
TO: HONORABLE MAYOR AND CITY COUNCIL MEMBERS
FROM: BILL SMITH, CITY MANAGER
PREPARED BY: DEB FARRAR, COMMUNITY SERVICES DIRECTOR
SUBJECT: APPROVE AND ADOPT A RESOLUTION ACCEPTING THE EARLY

CARE AND EDUCATION DIVISION ADDITIONAL FUNDING,
CHILD CARE STIPEND, RESOLUTION NO. R-30-24.

RECOMMENDED ACTION

Staff recommends that the City Council take the following action:

Adopt Resolution R -30-24 for Early Care and Education Division Additional Funding through CDSS Child Care Stipend program.

BACKGROUND

The City of Colton, Early Care and Education Di vision has two main components, the School Age Program (SAP) and the State Preschool Program (SPP). The SAP is funded by the CA Dept. of Social Services (CDSS) and SPP is funded by the California Department of Education (CDE). The SAP is for children in grades K thru 6 th grade, using the CDSS Contract to provide services for before, after, and all -day care on CJUSD closure days. The SPP is for younger children, ages 3 to 5 years old. The SPP operates 180 days a year, part -time, with the desired result of preparing you ng children for elementary school, both in the classroom and the playground. As Executive Director of the Program, the City Manager is the designate d authority to sign the State contract.

ISSUES/ANALYSIS

During Fiscal Year (FY) 202 3-2024, CDSS has provided a $275 stipend per enrolled child via Contract 3229 and the School Age Program. These are considered ARPA Funds . The ECE Division has received a $14,025 check. CDSS Funded Agencies must use ARPA funds for one or more of the following purposes below:
6 Packet Pg. 152
Staff Report to the Mayor and City Council
Additional Funding - ECE Child Care Stipend
April 16, 2024

 Personnel costs, benefits, premium pay, or recruitment and retention,  Rent or mortgage payments, utilities, facilities maintenance and improvements, or insurance,
 Training and professional development related to health and safety practices,  Purchases of or updates to equipment and supplies to respond to COVID-19,  Goods and services necessary to maintain or resume childcare services,  Mental health support for children and employees.

FISCAL IMPACTS

Adoption of Resolution R -30-24 amends the Fiscal Year 202 3-24 adopted budget to increase revenues and appropriations in the Early Care and Education Fund 206 to accept the award in the following accounts:

REVENUE: Account Number 206-5719-000
Increase by $14,025

EXPENDITURES: Account Number 206-7200-7208-2301-0000-000 Increase by $14,025

ALTERNATIVES

1. Provide alternative direction to staff.

ATTACHMENT

1. R-30-24 ECE Additional Funding - Child Care Stipend

2. CDSS- Subsidized Childcare Stipends $14,025 (pmt)
6 Packet Pg. 153

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RESOLUTION NO. R-30-24

A RESOLUTION OF THE CITY COUNCIL ALLOWING THE RECEIPT OF FUNDS

TO THE EARLY CARE AND EDUCATION DIVISION OF THE COMMUNITY

SERVICES DEPARTMENT VIA THE CALIFORNIA DEPARTMENT OF SOCIAL

SERVICES-CHILD CARE STIPEND PROGRAM , AND THUS ADDITIONAL ARPA FUNDS

WHEREAS, the City of Colton , Early Childhood Education (ECE) Division of the Community Services Department (CSD) holds one (1 ) California Department of Education (CDE) Contract, and one (1) California Department of Social Services (CDSS) Contract, thus considered a CDE and CDSS Funded Agency; and,

WHEREAS CDSS, with State Legislation, is authorized to award another round of the American Recovery Plan Act (ARPA) to every CDSS-funded program in the State of California via a per child stipend; and,

WHEREAS, the stipend of $275 per enrolled into the School Age Program via CDSS Contract CCTR -3229, from April 2023, with 51 children enrolled; and, the ECE Division has a check for $14,025.

NOW, THEREFORE, the City Council of the City of Colton does hereby resolve as follows:

Section 1: The staff report accompanying this resolution is found to be true, adopted as findings, and incorporated into this resolution.

Section 2: City Council approves R-31-24, amending Fiscal Year 2023-2024 to increase revenues and appropriations as follows:

Revenue account: 206-5719-000 increase by $14,025
Expenditure account: 206-7200-7208-2301-000-000 increase appropriations by $14,025.

PASSED, APPROVED AND ADOPTED THIS 16TH DAY OF APRIL 2024.

________________________________________
FRANK J. NAVARRO
Mayor
ATTEST:

STEPHANIE M. VARGAS
Deputy City Clerk

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Attachment: R-30-24 ECE Additional Funding - Child Care Stipend (4467 : Additional Funding - ECE Child Care Stipend) Deposit number
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--Receipt 01nou11t 1,1,025.00 --
Chock amount 1'1,02:i,00
Cash amount 0.00
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Attachment: CDSS- Subsidized Childcare Stipends $14,025 (pmt) (4467 : Additional Funding - ECE Child Care Stipend)

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Attachment: CDSS- Subsidized Childcare Stipends $14,025 (pmt) (4467 : Additional Funding - ECE Child Care Stipend)

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ITEM NO. 7

STAFF REPORT

DATE: APRIL 16, 2024
TO: HONORABLE MAYOR AND CITY COUNCIL MEMBERS
FROM: BILL SMITH, CITY MANAGER
PREPARED BY: HEIDI DURON, DEVELOPMENT SERVICES DIRECTOR SUBJECT: APPROVE FIFTH AMENDMENT OF A PROFESSIONAL SERVICES

AGREEMENT ON BEHALF OF THE RECHE CANYON PLAZA

PROJECT AND AMENDMENT TO REIMBURSEMENT
AGREEMENT WITH APPLICANT.

RECOMMENDED ACTION

Staff recommends that the City Council take the following action:

1. Authorize the City Manager to execute the attached fifth amendment to Professional Services Agreement (PSA) with LSA and Associates, for an additional $30,000 to provide environmental services on behalf of Fahim Tanios and Ramzy Hanna for Reche Canyon Plaza Project (DAP-001-453), per the terms of the PSA, including exhibits attached thereto.

2. Authorize the City Manager to execute the attached f ifth amendment Reimbursement Agreement with Fahim Tanios and Ramzy Hanna to fund consultant services for Reche Canyon Plaza Project (DAP-001-453).

BACKGROUND

The applicant de sires to move forward with the Reche Canyon Plaza Project, which requires a new contract with the environmental consultant, LSA Associates, to complete preparation of an Environmental Impact Report. A summary of the previous work and amounts are included in the table below:

Contract Start Date Contract Contract End Date Contract Amount 12-27-2016 LSA and Associates 6-30-2017 $70,000
11-7-2017 Amendment: LSA and 7-31-2018 $104,000
7 Packet Pg. 159
Staff Report to the Mayor and City Council
Contract Amendment & Reimbursement Agreement Amendment - LSA Associates April 16, 2024

Associates
8-20-2019 Amendment: LSA and
Associates
6-30-2020* No change*
4-20-2021 LSA and Associates 10-20-2022* $131,280
10-20-2022 LSA and Associates 10-31-2023 $66,080
4-16-2024 LSA and Associates 10-31-2024 $30,000
*Contract end date extended to allow more time for analysis and completion of project plans by applicant.

As the “lead agency” for carrying out and approving the proposed project, the City of Colton is responsible for causing the environmental document to be prepared (CEQA Guidelines, Section 15367). Because the City is the public agency having jurisdiction by law over the project, the environmental document becomes the City’s document to comply with CEQA. Staff, environmental consultant and the Applicant have agreed to continue with preparation of the final documents in completing the Draft Environmental Impact Report.

The specific reason for the f ifth amendment is to address additional meetings with Planning Commission and Reche Canyon Traffic Ad -Hoc Committee as requested by the Planning Commission. In addition, this will include completing responses t o comments and attending final public hearings with the Planning Commission and City Council. LSA has also included costs for project management and meetings.

ISSUES/ANALYSIS

Staff is recommending that one of the City’s pre -qualified environmental consu ltants, LSA and Associates, continue preparation of the Draft Environmental Impact Report (EIR). All technical analyses associated with the EIR will be prepared directly by the consultant and address recent updates to the Draft EIR to address concerns rai sed by the City Staff and City Attorney’s Office .

The consultant’s services will be overseen directly by staff to ensure that content, quality, and timeframe commitments are met. The Professional Service Agreement amendment #5 is to allow for corrections to the Draft Administrative EIR reviewed by staff. The proposed contract amendment equals $30,000.

Staff is also requesting approval of a corresponding Reimbursement Agreement with the applicant to ensure funding of all consultant services, including legal services associated with the project. The remaining areas that will be addressed prior to scheduling a Planning Commission meeting include:

 Completion of Responses to Comments
 Planning Commission Hearing(s)
 City Council Hearing(s)
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Contract Amendment & Reimbursement Agreement Amendment - LSA Associates April 16, 2024

 Meetings, Coordination, Project Management

FISCAL IMPACTS

City staff ensures that funds are on deposit with the City prior to entering into or amending any contract for professional services. Revenue from the reimbursement agreement are receipted in General Fund Developer Reimbursement Agreement Revenue Account Number 100 -6799-000.

Sufficient appropriations are available in the FY2023 -24 adopted budget in General Fund Planning Professional Services Account Number 100-6300-6301-2357-0000-000 for the $30,000 contract amendme nt. No additional appropriations are necessary to execute the contract amendment.

ALTERNATIVES

1. Provide alternative direction to staff.

ATTACHMENT

1. Atachment 1_LSA_PSA_Fifth Amendment Contract_DAP-001-453

2. Attachment 2_Reimbursement Agreement_Fifth Amendment_DAP-001-453 7 Packet Pg. 161
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23152.06000\32391457.2

FIFTH AMENDMENT TO

PROFESSIONAL SERVICES AGREEMENT

BETWEEN THE CITY OF COLTON
AND
LSA ASSOCIATES, INC.

1. PARTIES AND DATE.

This Sixth Amendment to the Professional Services Agreement ( PSA Amendment”) is made and entered into this _____day of April 2024 by and between the City of Colton (“City”) and LSA Associates, Inc. (“Consultant”). City and Consultant are sometimes individually referred to as “Party” and collectively as “Parties” in this Fifth Amendment.

2. RECITALS.

2.1 Agreement. City and Consultant entered into that certain Professional Services Agreement dated April 20, 2021 (“Agreement”), whereby Consultant agreed to provide environmental document preparation services on behalf of the Reche Canyon Plaza project.

2.2 Amendment. City and Co nsultant desire to amend the Agreement for the Sixth time to extending the time period and adjusting budget to address Study Sessions with Planning Commission Meeting, Attending Reche Canyon Ad -Hoc Committee Meeting in January 2024 and upcoming Planning Commission Hearing(s) and City Council Hearing(s).

2.3 Amendment Authority. This Sixth Amendment is authorized pursuant to Section

3.6.13 of the Agreement.

3. TERMS.

3.1 . Section 3.1.2 of the Agreement is hereby deleted in its entirety and replaced with the following:

"The term of this Agreement shall be from October 23 ,
2023 to October 31, 2024, unless earlier terminated as provided herein. Consultant shall complete the Services within the term of this Agreement, and shall meet any other established scheduled and deadlines. The parties may, by mutual, written consent, extend the term of this Agreement if necessary to complete the Services by six months, if necessary. Total compensation, as specified in Section

3.3.1 of this Agreement, shall remain unchanged unless modified by mutual, written consent, in order to complete the Services."

3.2 Compensation. Section 3.3.1 of the Agreement is hereby deleted in its entirety and replaced with the following:

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“Consultant shall receive co mpensation, includi ng authorized reimbursements, for all Services rendered under this Agreement at the rates set forth in Exhibit ”A” attached hereto and incorporated herein by reference. The total compensation shall not exceed Two- Hundred Twenty Seven Thousand, Three Hundr ed and Eighty Dollars and no cents ($ 197,360 + $30,000 = $227,3 60) without written approval of City Manager. The City Manager may authorize up to 5% in compensation without returning to City Council for authorization. Extra Work may be authorized, as desc ribed below, and if authorized, will be compensated at the rates and manner set forth in this Agreement.”

3.2 Continuing Effect of Agreement. Except as amended by this Fifth Amendment, all provisions of the Agreement shall remain unchanged and in full force and effect.

From and after the date of this Fifth Amendment, whenever the term “Agreement” appears in the Agreement, it shall mean the Agreement as amended by this Fifth Amendment.

3.3 Adequate Consideration. The Parties hereto irrevocably stipulat e and agree that they have each received adequate and independent consideration for the performance of the obligations they have undertaken pursuant to this Fifth Amendment.

3.4 Severability. If any portion of this Fifth Amendment is declared invalid, i llegal, or otherwise unenforceable by a court of competent juris diction, the remaining provisions shall continue in full force and effect.

3.4 Counterparts. This Fifth Amendment may be executed in duplicate originals, each of which is deemed to be an or iginal, but when taken together shall constitute but one and the same instrument.

[SIGNATURES ON FOLLOWING PAGE]

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SIGNATURE PAGE FOR SIXTH AMENDMENT TO

PROFESSIONAL SERVICES AGREEMENT

BETWEEN THE CITY OF COLTON
AND LSA ASSOCIATES, INC.

IN WITNESS WH EREOF, the Parties have entered into this Fifth Amendment to the Professional Services Agreement as of the day and year first above written.

CITY OF COLTON

By: _________________________
William R. Smith
City Manager

Attest: _________________________
Stephanie M. Vargas
Deputy City Clerk

LSA ASSOCIATES

A CORPORATION

By: _________________________
Signature

AnthonyPetros_____________
Name (Print)

_________________________
Title: CEO

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EXHIBIT – A OF SIXTH AMENDMENT TO

PROFESSIONAL SERVICES AGREEMENT

BETWEEN THE CITY OF COLTON
AND LSA ASSOCIATES, INC.

LSA, INC. CONTRACT AMENDMENT

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CITY OF COLTON

REIMBURSEMENT AGREEMENT FIFTH AMENDMENT

FOR DEVELOPMENT PROJECT

AMENDMENT TO SPECIFIC PLAN LAND USE MAP, CONDITIONAL USE PERMIT, AND ARCHITECTURAL AND SITE PLAN REVIEW (DAP-001-453)

1. PARTIES AND DATE.

This Reimbursement Agreement ("Agreement") is made this ____day of April, 202 4, by and between the City of Colton, a California municipal corporation ("City"), Fahim Tanios and Ramzy Hanna, with his principal place of business at 1518 Cascante Ct., Redlands, CA 92373 (“Applicant”). City and Applicant are sometimes individually referred to as “Party” and collectively as “Parties” in this Agreement.

2. RECITALS.

2.1. Property. The owner , Riverside Construction Company , of that certain real property located within the City of Colton, County of San Bernardino , California , and more particularly described in Exhibit “A” attached hereto and incorporated herein by reference (“Property”).

2.2 Project. The Applicant is contemplating the development of the Property as described in Exhibit “ B” attached hereto and incorporated herein by reference (“Project”) . The Applicant has submitted an application for discretionary land use approvals for the Project, including those listed in Exhibit “C” attached hereto and incorporated herein by reference, as well as all related environmental review pursuant to the California Environmental Quality Act ("CEQA") and other applicable laws, rules and regulations.

2.3 Consultants. To provide the City with the needed expertise and information necessary for the City's review process concerning the Project, it is or may become necessary for the City to access the services of certain outside legal, environmental, planning and other experts for the Project ("Consultants").

2.4 Reimbursement. As a condition to the City's completion of the Project review process, the Applicant has agreed to reimburse the City for the Consultants’ costs and expenses related to the City's Project review process, as well as any other out -of-pocket expenses incurred by the City, in the manner and amounts set forth in this Agreement. The Applicant's reimbursement of City under this Agreement will ensure that the City has the necessary resources to diligently and efficiently process the Applicant's Project.

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3. TERMS.

3.1 Incorporation of Recitals. The Parties agree that the Recitals constitute the factual basis upon which the City and the Applicant have entered into this Agreement. The City and the Applicant each acknowledge the accuracy of the Recitals and agree that the Recitals are incorporated into this Agreement as though fully set forth at length.

3.2 City Selection of Consultants. As a necessary and indispensable part of its fact finding process relating to the review of the Applicant's proposed Project and uses of the Property, the City shall retain the services of Consultants to provide advice as the City may deem necessary in its reasonable and sole discretion. The City has thus far retained or is prepared to retain (either directly or as subconsultants) those Consultants listed in Exhibit “D” attached hereto and incorporated herein by reference, but shall have the right to re tain any additional consultants or sub-consultants pursuant to this Agreement. The contemplated general scope of work of the Consultants for the Project is also described in Exhibit "D" attached hereto, but the City reserves the right, in its reasonable a nd sole discretion, to amend the scope of work as it deems necessary and appropriate to the City's proper review and consideration of the Applicant's Project.

The Applicant agrees that, notwithstanding the Applicant's reimbursement obligations under this Agreement, Consultants shall be the contractors exclusively of the City and not of the Applicant. Except for those disclosures required by law, including, without limitation, the Public Records Act, all conversations, notes, memoranda, correspondence and other forms of communication by and between the City and its Consultants shall be, to the extent permissible by law, privileged and confidential and not subject to disclosure to the Applicant. The Applicant agrees that it shall have no claim to, nor shall it assert any right in any reports, correspondence, plans, maps, drawings, news releases or any and all other documents or work product produced by the Consultants.

3.3 Applicant to Cooperate with Consultants. The Applicant agrees to cooperate in good faith with the Consultants The Applicant agrees that it will instruct its agents, employees, consultants, contractors and attorneys to reasonably cooperate with the Consultants and to provide all necessary documents or information reasonably requested of them by the City and/or the Consultants; provided, however, that the foregoing shall not require the disclosure of any documents or information of the Applicant which by law is privileged, proprietary, confidential, and exempt from disclosure under the Public Records Act.

3.4 Applicant's Reimbursement of Costs and Expenditures . The Applicant shall reimburse the City for one hundred percent (100%) of the actual fees, costs and other expenditures incurred by the City relative to the Consultant costs, as well as staff services associated with the Project, other out-of-pocket expenses incurred by the City ("Costs"). The City has reviewed the scope(s) of work for this project fifth amendment and has estimated the aggregate Costs for all Consultants and City staff to be approximately thirty thousand dollars ($30,000). Within ten (10) calendar days of the execution of this Agreement, the Applicant shall submit full deposit in the amount of $30,000.00, which amount the City shall separately account for in a Project deposit account ("Deposit Account").

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As the Consultants invoice the City for fees, costs, and expenditures associated with the Project, staff charge their time for services associated with the Project, and City Attorney charges for legal services associated with the Project, the City may draw upon the Deposit Account to make the required payments. At any time that the Deposit Account drops below ($15,000), the City may make demand on Applicant to replenish the Deposit Account to reach the minimum Fifteen Thousand Dollars ($15,000) , or alternative minimum amount upon City entering contract(s) with environmental consultant(s) for Project, and Applicant shall submit the required amount of funds to City within ten (10) calendar days. In the event Applicant fails to make any required deposit, City shall have the right to consider Applicant's Project applications as withdrawn and cease processing such applications.

City shall not exceed the Estimated Costs without consulting with Applicant regarding the need for additional services which cause the Costs to exceed the Estimated Costs ("Excess Costs").

The City shall use reasonable good faith efforts to consult wi th the Applicant prior to amending any scope of services to be provided by the Consultants and incurring Excess Costs. The Applicant's obligation to reimburse the City for Excess Costs shall be contingent upon the City providing Applicant with written notice of the amendment of the scope of services to be performed by any Consultant and the estimated cost thereof prior to the commencement of work. Once the City provides such notice, Applicant shall be obligated to pay the Excess Costs in the same manner as the Estimated Costs provided above, including, but not limited to, replenishing the Deposit Account.

For purposes of this Section, the City shall be deemed to have consulted with the Applicant when the City has provided written notice to the Applicant that the City reasonably anticipates that it will incur, or has incurred, Excess Costs. If, after consultation, the Applicant disagrees with the City's incurring of Excess Costs, then the Applicant's sole and exclusive remedy will be to terminate this Ag reement pursuant to Section 3.6 of this Agreement, subject to the Applicant's obligation to reimburse the City for all Costs incurred by the City prior to the date of termination, whether or not yet paid by the City to any Consultants.

The City shall maintain accurate records of invoices received from, and payments made to, the Consultants resulting from the Project, and will provide a payment summary to Applicant within a reasonable time upon request. In the event that excess funds remain in the Deposit Account upon conclusion of the Project and after all final payments to the Consultants have been made, the City agrees to refund that excess amount, if any, to Applicant within fifteen (15) days of final payment to the Consultants. Alternatively, if the C osts of the services of the Consultants exceed the Estimated Costs and Excess Costs, if any, then Applicant shall remain obligated to pay for all such Costs. Applicant shall pay any such amount within ten (10) calendar days of demand for payment by City.

3.5 Term. The term of this Agreement shall commence on the date that this Agreement is approved by the City Council and fully executed by the Parties, and shall terminate when all services required for the project by Consultants have been completed to the City's reasonable satisfaction and the Applicant has satisfied all of its obligations under this Agreement . For purposes of this section, Applicant's obligations shall include, but shall not be limited to, its obligation to reimburse the City for Estimated Costs and Excess Costs, whether or not paid by the

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City to Consultants prior to the date of termination. The Applicant's obligation to reimburse the City as provided in this Agreement shall survive the natural expiration of this Agreement pursuant to this section, as well as the termination of this Agreement pursuant to Section 3.6.

3.6 Early Termination.

3.6.1 By City. The City may, in its reasonable and sole discretion, terminate this Agreement prior to the term set forth in Section 3.5 above, without cost or liability to the City, upon thirty (30) days prior written notice to the Applicant in the event that Applicant either: (1) fails to satisfy any obligation of this Agreement; or (2) fails to reasonably prosecute its application(s) for the Project.

3.6.2 By Applicant. The Applicant may, in its reasonable and sole discretion, terminate this Agreement prior to the end of the term set forth in Section 3. 5 above, upon thirty (30) days' prior written notice to the City; provided, however, that Applicant's right to so terminate this Agreement is expressly contingent upon Applicant satisfying both of the following: (1) Applicant shall give City written notice withdrawing its application(s) for the Project; and (2) Applicant shall satisfy all of its obligations under this Agreement up through the proposed effective date of termination. For purposes of this section, Applicant's obligations shall include, but sha ll not be limited to, its obligation to reimburse the City for Estimated Costs and Excess Costs, whether or not paid by the City to Consultants prior to the date of termination.

3.6.3 Notice to Consultants . Within two (2) working days following eith er the City's decision to terminate this Agreement or the City's receipt of written notice indicating the Applicant's decision to terminate this Agreement, the City shall notify all Consultants and instruct them to cease work on the Project. Consultants s hall also be instructed to bill the City for any services completed prior to the date of termination.

3.7 Assignability. This Agreement may not be assigned by either Party without the prior and express written consent of the other Party, which consent s hall not be unreasonably withheld. In determining whether to approve a request by the Applicant to assign this Agreement, the City may consider, among other things, the proposed assignee's financial status and commitment to the Project. Any attempted assignment of this Agreement not in compliance with the terms of this Agreement shall be null and void and shall confer no rights or benefits upon the assignee.

3.8 No Oral Modifications. This Agreement represents the entire understanding of the City and t he Applicant and supersedes all other prior or contemporaneous written or oral agreements pertaining to the subject matter of this Agreement. This Agreement may be modified, only by a writing signed by both the authorized representatives of both the City and the Applicant.

All modifications to this Agreement must be approved by the City Council.

3.9 Binding Upon Successors. This Agreement and each of its terms shall be binding upon the City, the Applicant and their respective officers, elected officials, employees, agents, contractors, and permitted successors and assigns.

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3.10 Legal Challenges. Nothing herein shall be construed to require City to defend any third party claims and suits challenging any action taken by the City with regard to any procedural or substantive aspect of the City ’s approval of development of the Property, the environmental process, or the proposed Project. The Applicant may, however, in its sole and absolute discretion appear as real party in interest in any such third party action or proceeding, and in such event, it and the City shall defend such action or proceeding and the Applicant shall be responsible and reimburse the Ci ty for whatever legal fees and expert or other costs, in their entirety, including actual attorneys' fees, which may be incurred by the City in defense of such action or proceeding.

This City shall have the absolute right to retain such legal counsel as the City deems necessary and appropriate and the Applicant shall reimburse the City for any and all attorneys' fees and expert or other costs incurred by the City as a result of such third party action or proceeding . Applicant may, at any time, notify City in writing of its decision to terminate such reimbursement obligation and, thereafter, the City may choose, in its sole discretion, to defend or not defend such third party action or proceeding. In the event that the City decides not to continue the defe nse of such third party action or proceeding, Applicant shall be obligated to reimburse City for any and all costs, fees, penalties or damages associated with dismissing the action or proceeding. In the event that the City decides to continue the defense of such third party action or proceeding, Applicant shall have no further obligation to reimburse City for its attorney fees and expert or other costs.

3.11 Attorneys' Fees. In the event that any action or proceeding, including arbitration, is commenced by either the City or the Applicant against the other to establish the validity of this Agreement or to enforce any one or more of its terms, the prevailing Party in any such action or proceeding shall be entitled to recover from the other, in addition to all other legal and equitable remedies avail able to it, its actual attorneys' fees and costs of litigation, including, without limitation, filing fees, service fees, deposition costs, arbitration costs and expert witness fees, including actual costs and attorneys' fees on appeal.

3.12 Jurisdiction and Venue. This Agreement is executed and is to be performed in the City of Colton, San Bernardino County, California, and any action or proceeding brought relative to this Agreement shall be heard in the a ppropriate court in the County of San Bernardino , California. The City and the Applicant each consent to the personal jurisdiction of the court in any such action or proceeding.

3.13 Severability. If any term or provision of this Agreement is found to be invalid or unenforceable, the City and the Applicant both agree that they would have executed this Agreement notwithstanding the invalidity of such term or provision. The invalid term or provision may be severed from the Agreement and the remainder of the Agreement may be enforced in its entirety.

3.14 Headings. The headings of each Section of this Agreement are for the purposes of convenience only and shall not be construed to either expand or limit the express terms and language of each Section.

3.15 Representations of Authority . Each Party signing this Agreement on behalf of a Party which is not a natural person hereby represents and warrants to the other Party that all necessary legal prerequisites to that Party's execution of this Agreement have been satisfied and

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that he or she has been authorized to sign this Agreement and bind the Party on whose behalf he or she signs.

3.16 Notices. Notices required under this Agreement shall be sent to the following:

City: City of Colton
650 N La Cadena Drive
Colton, CA 92324
Attn: Mark Tomich, Development Services Director

Applicant: Attn: Fahim Tanios and Ramzy Hanna
Reche Canyon Commercial Project
1518 Cascante Ct.

Redlands, CA 92373

Notices given pursuant to this Agreement shall be deemed received as follows: (1) if sent by United States Mail, five (5) calendar days after deposit into the United States Mail, first class postage prepaid; (2) i f sent by facsimile, upon transmission and actual receipt by the receiving Party; (3) if by express courier service or hand delivery , on the date of receipt by the receiving Party. The addresses for notices set forth in this Section may be changed upon written notice of such change to either the City or the Applicant, as appropriate.

[SIGNATURES ON NEXT TWO PAGES]

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CITY’S SIGNATURE PAGE FOR

CITY OF COLTON

REIMBURSEMENT AGREEMENT FOR DEVELOPMENT PROJECT

RECHE CANYON PLAZA PROJECT (DAP-001-453)

CITY OF COLTON

By: _________________________
William R. Smith
City Manager

Attest:

_________________________
Stephanie M. Vargas
Deputy City Clerk

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23152.08600\7640413.1
APPLICANT’S SIGNATURE PAGE FOR

CITY OF COLTON

CITY OF COLTON

REIMBURSEMENT AGREEMENT FOR DEVELOPMENT PROJECT

RECHE CANYON PLAZA PROJECT (DAP-001-453)

Fahim Tanios and Ramzy Hanna

By: _________________________
Signature Signature

_________________________
Name: Fahim Tanios Name: Ramzy Hanna

_________________________
Title: Title:

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EXHIBIT "A"

LEGAL DESCRIPTION OF THE PROPERTY

Reche Canyon Plaza project located at 2621 Reche Canyon Road. The project site consists of four parcels, Assessor’s Parcel Numbers (APNs) 0284-211-70, 71, 72, and 1178-371-27.

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EXHIBIT "B"

PROJECT DESCRIPTION

LSA is pleased to provide you with this scope of work and cost estimate to reinitiate the California Environmental Quality Act (CEQA) process for the proposed Reche Canyon Plaza project located at 2621 Reche Canyon Road. The project site consists of four parcels, Assessor’s Parcel Numbers (APNs) 0284-211-70, 71, 72, and 1178 -371-27. The project proposes the development of approximately 18,770 square feet of commercial uses including a 3,574-square foot fueling station with 6 fueling dispensers, a 3,000 -square foot convenience store, 9,800 square feet of neighborhood commercial retail space, and a 1,750-square foot drive through car wash. The application also includes a request to change the Reche Canyon Specific Plan Land Use Map from Estate Density to Commercial Land Use Designation.

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EXHIBIT "C"

PERMITS AND OTHER APPROVALS

- Change of Zone to Specific Plan Land Use Map
- Conditional Use Permit
- Architectural and Site Plan Review
- Environmental Impact Report

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EXHIBIT "D"

CONSULTANTS

BEST BEST & KRIEGER LLP
Legal Services: Environmental (CEQA, water and other applicable environmental legal issues), planning, and other need legal services.

LSA ASSOCIATES, INC.

Environmental consultant to prepare required CEQA document. Contract amount for Environmental Services is not to exceed $30,000.00 without prior approval by each party.

OTHER CONSULTANTS
Any and all other consultants, including but not limited to traffic engineering/transportation planning consultant, and CEQA consultant, determined by the City to be reasonably necessary for its review and processing of the Project application(s).

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ITEM NO. 8

STAFF REPORT

DATE: APRIL 16, 2024
TO: HONORABLE MAYOR AND CITY COUNCIL MEMBERS
FROM: BILL SMITH, CITY MANAGER
PREPARED BY: DEB FARRAR, COMMUNITY SERVICES DIRECTOR
SUBJECT: APPROVE AND ADOPT RESOLUTION FOR DEPARTMENT OF SOCIAL SERVICES AMENDMENT 02 TO CONTRACT CCTR - 3229

FOR SCHOOL AGE PROGRAM SERVICES IN THE COMMUNITY
SERVICES DEPARTMENT, FISCAL YEAR 23-24, RESOLUTION NO.

R-31-24.

RECOMMENDED ACTION

Staff recommends that the City Council take the following action:

1. Approve and Adopt Resolution R-31-24, approve the CA Dept. of Social Services, Contract CCTR-3229 Amendment 02 for the provision of the School Age Program services in the Early Childhood Education Division of the Community Services Department for Fiscal Year 2023-24

BACKGROUND

The City of Colton , Early Care and Education Division operates a School Age Program (SAP) for young children in grades TK thru 6th grade. The SAP is primarily funded by a contract from the CA Department of Social Services (CDSS). Some additional fund s come via Full-Fees and Family Fees for Subsidized Families. This Contract is ongoing; however, per CD SS guidelines, the contract requires annual renewal through the Continued Funding Application.

ISSUES/ANALYSIS

For the fiscal year 2023-2024, the Early Care and Education Division initially proposed a budget featuring Contract CCTR -3229 with the California Department of Social Services (CDSS) totaling $771,691. Subsequently, CDSS issued Amendment 01 to Contract CCTR -3229, 8 Packet Pg. 179
Staff Report to the Mayor and City Council
Contract Amendment - CA Dept. of Social Services - CCTR 3229 April 16, 2024

allocating an additional $6,820. These supplementary funds and contract adjustments were managed through the Mid-Year Budget for Early Care and Education for the same fiscal year.

Further, CDSS is now executing Amendment 02 to Contract CCTR -3229, introducing an additional $59,685. This amendment is a response to statutory revisions that have led to higher reimbursement rates for the children already receiving services; no new children will necessitate services under this amendment.

This program operates within Fund 206 for revenue rece ption and fund allocation. Specifically, revenues derived from the contract are recorded under the Childcare Fund Revenue line item 206-5777-000, while expenditures are managed within the expenditure account group 206 -7200- 7202.

FISCAL IMPACTS

It is nec essary to amend the adopted FY 2023-24 budget to match the revised CCTR contract amount. Resolution R-31-24 amends the budget to increase revenues and appropriations for the contract increase as follows:

 Increase General Child Care – CCTR revenue account 206-5777-000 by $59,685  Increase appropriations in Child Care Fund School Age Instructional Materials Account Number 206-7200-7202-2304-0000-000 by $59,685.

ALTERNATIVES

1. Provide alternative direction to staff.

ATTACHMENT

1. R-31-24 CA Dept. of Social Services - CCTR-3229-02

2. 2176-CCTR-3229-02
8 Packet Pg. 180

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RESOLUTION NO. R-31-24

A RESOLUTION OF THE CITY COUNCIL OF APPROVING AMENDMENT 02 TO THE CALIFORNIA DEPARTMENT OF SOCIAL SERVICES CONTRACT CCTR-3229

FOR THE PROVISION OF SCHOOL AGE PROGRAM SERVICES IN EARLY CARE

AND EDUCATION DIVISION OF THE COMMUNITY SERVICES DEPARTMENT FOR FISCAL YEAR 2023-2024 AND AMENDING THE FISCAL YEAR 2023 -24 BUDGET TO ACCEPT AND EXPEND THE ADDITIONAL AWARD.

WHEREAS, City Council previously accepted the California Department of Social Services (CDSS) School Age Program Contract CCTR– 3229 in the amount of $771,691 for fiscal year 2023-2024; and

WHEREAS, The California Department of Social Services (CDSS) School Age Program Contract CCTR– 3229, Amendment 01 in the amount of $ 6,820 for fiscal year 2023-2024 was included in the Mid-Year Budget; and

WHEREAS, CDSS has provided Amendment 02 to increase School Age Program Contract CCTR– 3229, in the amount of $59,685 for fiscal year 2023-2024.

NOW, THEREFORE , the City Council of the City of Colton does hereby resolve as follows:

Section 1: The staff report accompanying this resolution is found to be true, adopted as findings, and incorporated into this resolution.

Section 2: City approves the State of California Contract CCTR – 3229 Amendment 02, for the p rovision of a School Age Program in the Early C are and Education Division of the Community Services Department.

Section 3: It is necessary to amend the adopted FY2023-24 budget to account for Contract CCTR – 3229, with Amendment 02 by increasing revenues and appropriations for the contract increase as follows:

 Increase General Child Care – CCTR revenue account 206-5777-000 by $59,685  Increase appropriations in Child Care Fund School Age Instructional Materials A ccount Number 206-7200-7202-2304-0000-000 by $59,685.

PASSED, APPROVED AND ADOPTED THIS DAY, 16TH DAY OF APRIL 2024.

________________________________________
FRANK J. NAVARRO
Mayor
ATTEST:

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Attachment: R-31-24 CA Dept. of Social Services - CCTR-3229-02 (4466 : Contract Amendment - CA Dept. of Social Services - CCTR 3229)

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STEPHANIE VARGAS
Deputy City Clerk

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Attachment: R-31-24 CA Dept. of Social Services - CCTR-3229-02 (4466 : Contract Amendment - CA Dept. of Social Services - CCTR 3229)

LOCAL AGREEMENT FOR CHILD DEVELOPMENT SERVICES
CONTRACTOR'S NAME:

DATE:

CONTRACT NUMBER:

PROGRAM TYPE:

PROJECT NUMBER:

CITY OF COLTON
CCTR-3229
36-2176-00-3

STATE OF CALIFORNIA
F.Y.

July 01, 2023

GENERAL CHILD CARE &

DEV PROGRAMS
23 - 24
This agreement with the State of California dated July 01, 2023 designated as number CCTR-3229 and Amendment #01 (Family Fee) shall be amended in the following particulars but no others:

The Maximum Reimbursable Amount (MRA) payable pursuant to the provisions of this agreement shall be amended by deleting reference to $778,511.00 and inserting $838,196.00 in place thereof.

Effective January 1, 2022, the service county reimbursement rate as provided in CCB 21-26E, 60 is applicable to the sites, as located in the service counties, approved by the Child Care Development Division and indicated in the Child Development Management Information System (CDMIS).

SERVICE REQUIREMENTS
Minimum Days of Operation (MDO) Requirement shall be 246. (No change)

EXCEPT AS AMENDED HEREIN all terms and conditions of the original agreement shall remain unchanged and in full force and effect
Amendment 02
Budget Act Amendment
STATE AGENCY: CALIFORNIA DEPARTMENT OF SOCIAL SERVICES

ALLOCATION LETTER
$
$

AMOUNT ENCUMBERED BY THIS

DOCUMENT

PRIOR AMOUNT ENCUMBERED FOR

THIS CONTRACT

TOTAL AMOUNT ENCUMBERED TO
DATE

STATUTE FISCAL YEARCHAPTER

OBJECT OF EXPENDITURE (CODE AND TITLE)
ITEM
(OPTIONAL USE)

FUND TITLEPROGRAM/CATEGORY (CODE AND TITLE)
706
See Attached
59,685
Child Development Programs
838,196
See Attached
$
778,511
IMPORTANT: Signature not required

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Attachment: 2176-CCTR-3229-02 (4466 : Contract Amendment - CA Dept. of Social Services - CCTR 3229) CONTRACTOR'S NAME:

CONTRACT NUMBER:

CITY OF COLTON
CCTR-3229 Amendment 02

AMOUNT ENCUMBERED BY THIS DOCUMENT
$

PRIOR AMOUNT ENCUMBERED
$

TOTAL AMOUNT ENCUMBERED TO DATE
$

PROGRAM/CATEGORY (CODE AND TITLE)
(OPTIONAL USE)
ITEM

OBJECT OF EXPENDITURE (CODE AND TITLE)

FUND TITLE

CHAPTER STATUTE FISCAL YEAR
Child Development Programs 0
61,102
Federal
0656 FC# 93.596 PC# 000321
13609-2176

30.10.020.001
5180-101-0890 B/A 2023 2023-2024
706 SACS: Res-5025 Rev-8290
61,102

AMOUNT ENCUMBERED BY THIS DOCUMENT
$

PRIOR AMOUNT ENCUMBERED
$

TOTAL AMOUNT ENCUMBERED TO DATE
$

PROGRAM/CATEGORY (CODE AND TITLE)
(OPTIONAL USE)
ITEM

OBJECT OF EXPENDITURE (CODE AND TITLE)

FUND TITLE

CHAPTER STATUTE FISCAL YEAR
Child Development Programs 0
28,088
Federal
0656 FC# 93.575 PC# 000324
15136-2176

30.10.020.001
5180-101-0890 B/A 2023 2023-2024
706 SACS: Res-5025 Rev-8290
28,088

AMOUNT ENCUMBERED BY THIS DOCUMENT
$

PRIOR AMOUNT ENCUMBERED
$

TOTAL AMOUNT ENCUMBERED TO DATE
$

PROGRAM/CATEGORY (CODE AND TITLE)
(OPTIONAL USE)
ITEM

OBJECT OF EXPENDITURE (CODE AND TITLE)

FUND TITLE

CHAPTER STATUTE FISCAL YEAR
Child Development Programs 37,078
37,078
General
9990
23257-2176

30.10.020
5180-101-0001 B/A 2023 2023-2024
706 SACS: Res-6160 Rev-8590
0 AMOUNT ENCUMBERED BY THIS DOCUMENT
$

PRIOR AMOUNT ENCUMBERED
$

TOTAL AMOUNT ENCUMBERED TO DATE
$

PROGRAM/CATEGORY (CODE AND TITLE)
(OPTIONAL USE)
ITEM

OBJECT OF EXPENDITURE (CODE AND TITLE)

FUND TITLE

CHAPTER STATUTE FISCAL YEAR
Child Development Programs 22,607
22,607
General
9990
23334-2176

30.10.020
5180-196-0001 B/A 2023 2023-2024
706 SACS: Res-6160 Rev-8590
0 AMOUNT ENCUMBERED BY THIS DOCUMENT
$

PRIOR AMOUNT ENCUMBERED
$

TOTAL AMOUNT ENCUMBERED TO DATE
$

PROGRAM/CATEGORY (CODE AND TITLE)
(OPTIONAL USE)
ITEM

OBJECT OF EXPENDITURE (CODE AND TITLE)

FUND TITLE

CHAPTER STATUTE FISCAL YEAR
Child Development Programs 0
196,041
General
0656
23254-2176

30.10.020.001
5180-101-0001 B/A 2023 2023-2024
706 SACS: Res-6105 Rev-8590
196,041

AMOUNT ENCUMBERED BY THIS DOCUMENT
$

PRIOR AMOUNT ENCUMBERED
$

TOTAL AMOUNT ENCUMBERED TO DATE
$

PROGRAM/CATEGORY (CODE AND TITLE)
(OPTIONAL USE)
ITEM

OBJECT OF EXPENDITURE (CODE AND TITLE)

FUND TITLE

CHAPTER STATUTE FISCAL YEAR
Child Development Programs 0
6,820
Federal
0156 FC# 93.575 PC# 000000
15554-2176

30.10.020
5180-101-0890 B/A 2023 2023-2024
706 SACS: Res-5161 Rev-8290
6,820

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Attachment: 2176-CCTR-3229-02 (4466 : Contract Amendment - CA Dept. of Social Services - CCTR 3229) CONTRACTOR'S NAME:

CONTRACT NUMBER:

CITY OF COLTON
CCTR-3229 Amendment 02

AMOUNT ENCUMBERED BY THIS DOCUMENT
$

PRIOR AMOUNT ENCUMBERED
$

TOTAL AMOUNT ENCUMBERED TO DATE
$

PROGRAM/CATEGORY (CODE AND TITLE)
(OPTIONAL USE)
ITEM

OBJECT OF EXPENDITURE (CODE AND TITLE)

FUND TITLE

CHAPTER STATUTE FISCAL YEAR
Child Development Programs 0
486,460
Federal
0156 FC# 93.575 PC# 000000
14564-2176

30.10.020
5180-101-0890 B/A 2023 2023-2024
706 SACS: Res-0000 Rev-0000
486,460

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Attachment: 2176-CCTR-3229-02 (4466 : Contract Amendment - CA Dept. of Social Services - CCTR 3229)

ITEM NO. 9

STAFF REPORT

DATE: APRIL 16, 2024
TO: HONORABLE MAYOR AND CITY COUNCIL MEMBERS
FROM: BILL SMITH, CITY MANAGER
PREPARED BY: BRIAN DICKINSON, PUBLIC WORKS DIRECTOR
SUBJECT: APPROVE AMENDMENT NO. 1 FOR THE STREET SWEEPING

CONTRACT WITH SWEEPING COMPANY OF AMERICA (SCA) IN
THE AMOUNT OF $7,027.36.

RECOMMENDED ACTION

Staff recommends that the City Council take the following action:

1. Approve Amendment No. 1 for the street sweeping contract with Sweeping Corp of America (SCA) for remaining term for FY 23/24 in the amount of $7,027.36.

2. Authorize the City Manager to approve the 17% increase (for alternate day/alternate side sweeping) for the two remaining extension s of the agreement (FY 24/25 and FY25/26) with SCA.

3. Authorize the City Manager to execute the agreement on behalf of the City.

BACKGROUND

The City’s street sweeping services are provided by a maintenance contractor that specializes in street sweeping. The approximate length of City street curb s and median curb s is 260 mile s.

The sc ope of work includes sweeping to all curbsides throughout the City twice a month; all routes are swept on either the 1 st and 3rd week of the month or the 2 nd and 4th week of the month.

The City’s downtown area is swept once a week.

ISSUES/ANALYSIS

On April 20, 2021, the City of Colton awarded the annual street sweeping contract to SCA for $219,000. The awarded contract allows for up to four (4) renewable terms with a provision that 9 Packet Pg. 186
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Contract Amendment - Sweeping Company of America
April 16, 2024

allows for Consumer Price Index (CPI) increase for each renewable term based on, and shall not exceed the percentage change in the United States Bureau Labor Statistics Consumer Price Index.

The current contract sweeps both side s of every street on the same day. This scenario creates parking issues for several residents sin ce parking on both sides of the street and nearby blocks are not allowed during posted street sweeping day. To address the issue, City staff discussed and started working with SCA to explore the options of sweeping a street on alternate day s.

According to SCA, alternate day/alternate side sweeping creates a lot of dead heading for the street sweeping operation resulting in increased time and fuel consumption. SCA’s original proposal was an increase of 30% but after discussion with City staff and looking f or other scenarios for more efficient operation and schedule, SCA lowered the increase to 17%.

The SCA current contract is $248,025.02 annually or $20,668.75 per month. If approved as recommended, the SCA contract change for the remaining terms (May and June) for FY23/24 is $7,027.36. With the increase, the new monthly contract total would be $24,182.43 and the annual contract amount for FY23/24 at $255,052.38 and the annual base contract amount moving forward, before factoring in the CPI adjustment, wou ld be $290,189.16 . Once the contract amendment is approved, City crew s will start modifying the posted street sweeping schedule.

The anticipated start of the new street sweeping schedule is May 1, 2024.

FISCAL IMPACTS

Funds for Amendment No. 1 for the remaining terms for street sweeping services for FY23/24 in the amount of $7,027.36 is budgeted in the General Fund Public Works Street Maintenance Division Professional Services Account 100-6150-6160-2350-0000-000.

ALTERNATIVES

1. Provide alternative direction to staff.

ATTACHMENT

1. Exhibit A - Amendment No. 1 to SCA Contract
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23152.06000\32380237.2 (BB&K: 10-19)
AMENDMENT NO. 1 TO

MAINTENANCE SERVICES AGREEMENT

BETWEEN THE CITY OF COLTON

AND SWEEPING CORP OF AMERICA (SCA)

1. PARTIES AND DATE.

This First Amendment to the Maintenance Services Agreement ( Amendment No. 1 ”) is made and entered into this 17th day of April, 2024 by and between the City of Colton (“City”) and Sweeping Corp o f America, formerly Clean Street (“Contractor”). City and Contractor are sometimes individually referred to as “Party” and collectively as “Parties” in this Amendment No. 1.

2. R
ECITALS.

2.1 Agreement. City and Contractor entered into that certain Maintenance Services Agreement dated 21 st day of April, 2021 (“Agreement”), whereby Contractor agreed to provide street sweeping services.

2.2 Amendment Purpose. City and Contractor desire to amend the Agreement for the first time to amend the scope by implementing alternate day/alternate side sweeping and same street.

2.3 Amendment Authority. This Amendment No. 1 is authorized pursuant to Section

3.5.9 of the Agreement.

3. TERMS.

3.1 Fees and Payment. Section 3.3 of the Agreement is hereby deleted in its entirety and replaced with the following:

1.1.1 Compensation. Contractor shall receive compensation, including authorized reimbursements, for all Services rendered under this Ag reement at the rates set forth. The total compensation shall not exceed Two Hundred Fifty -Five Thousand Fifty -Two and 38/100 Dollars ($255,052.38) without written approval of City’s City Council . Extra Work may be authorized, as described below, and if a uthorized, will be compensated at the rates and manner set forth in this Agreement.

3.2 Continuing Effect of Agreement. Except as amended by this Amendment No. 1, all provisions of the Agreement shall remain unchanged and in full force and effect. From and after the date of this Amendment No. 1, whenever the term “Agreement” appears in the Agreement, it shall mean the Agreement as amended by this Amendment No. 1.

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3.3 Adequate Consideration. The Parties hereto irrevocably stipulate and agree that they have each received adequate and independent consideration for the performance of the obligations they have undertaken pursuant to this Amendment No. 1.

3.4 Severability. If any portion of this Amendment No. 1 is declared invalid, illegal, or otherwise unenforceable by a court of competent jurisdiction, the remaining provisions shall continue in full force and effect.

3.5 Counterparts. This Amendment No. 1may be executed in duplicate originals, each of which is deemed to be an original , but when taken together shall constitute but one and the same instrument.

[SIGNATURES ON FOLLOWING PAGE]

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Attachment: Exhibit A - Amendment No. 1 to SCA Contract (4471 : Contract Amendment - Sweeping Company of America) 3 23152.06000\32380237.2 (BB&K: 10-19)
SIGNATURE PAGE FOR AMENDMENT NO. 1 TO

MAINTENANCE SERVICES AGREEMENT

BETWEEN THE CITY OF COLTON

AND SWEEPING CORP OF AMERICA (SCA)

IN WITNESS WHEREOF, the Pa rties have entered into this Amendment No. 1 to the Maintenance Services Agreement as of the day and year first above written.

CITY OF COLTON

By: _________________________
William R. Smith
City Manager

Attest: _________________________
Stephanie Vargas
Deputy City Clerk

SWEEPING CORP OF AMERICA (SCA)
a Corporation

By: _________________________
Signature

_________________________
Name (Print)

_________________________
Title (Print)
By: _________________________
Signature

_________________________
Name (Print)

_________________________
Title (Print)

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Attachment: Exhibit A - Amendment No. 1 to SCA Contract (4471 : Contract Amendment - Sweeping Company of America)

ITEM NO. 10

STAFF REPORT

DATE: APRIL 16, 2024
TO: HONORABLE MAYOR AND CITY COUNCIL MEMBERS
FROM: BILL SMITH, CITY MANAGER
PREPARED BY: STACEY DABBS, FINANCE DIRECTOR
SUBJECT: APPROVE AWARD OF CONTRACT TO CLIFTONLARSONALLEN LLP FOR AUDIT SERVICES.

RECOMMENDED ACTION

Staff recommends that the City Council take the following action:

City Council award a three (3) year professional services contract to CliftonLarsonAllen LLP beginning with auditing the financial statements for fiscal year ending June 30, 2024, with the option to renew for two (2) additional one-year periods, for citywide audit services and authorize the City Manager execute contract documents for the initial and renewal terms.

BACKGROUND

With the completion of the FY2022 -23 financial reports, the City has exhausted all renewal terms available under the current audit services contract. With the current professional audit services contract expiring, City staff determined it would be most appropriate to issue a Request for Proposal (RFP ), a full -scale competitive process, to contract for professional auditing services. Going through the RFP process ensures that the City receives competitive pricing while maintaining transparency about the procurement process. It also highlights the fact ors considered when selecting an auditor and the rationale behind the staff’s recommendation.

Pursuant to Colton Municipal Code 3.08.070(C), on February 8, 2024, the City’s Purchasing Division released a Request for Proposals (RFP) in accordance with the formal bidding procedures outlined in Colton Municipal Code 3.08.110(C). The deadline for proposals was March 12, 2024. The City received proposals from three (3) professional audit firms.

ISSUES/ANALYSIS

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Staff Report to the Mayor and City Council
Contract Award - CliftonLarsonAllen LLP
April 16, 2024

Staff evaluated and scored each proposal based on the following criteria:

 Overall response to the RFP
 Recent relevant experience of the firm in completing audits of similar scope  Specific audit approach
 Ease of transition
 Client Government Finance Officers Association (GFOA) awards  Assigned staff
 Proposed fees

CliftonLarsonAllen LLP (“CLA”) ranked highest in overall qualifications of all proposers based on the selection criteria. Additionally, CLA presented the second lowest cost proposal, by a margin of $6,000 over the contract period, at $249,180 for the three-year term.

The table below lists the average points rating.

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Staff Report to the Mayor and City Council
Contract Award - CliftonLarsonAllen LLP
April 16, 2024

In accordance with the formal bidding procedures outlined in Colton Municipal Code 3.08.020, on March 20, 2024, CLA was invited to an oral interview, after which the City received a revised cost proposal, reducing the three -year contract cost by $10,650 to $238,530. This cost reduction represents 4.3% savings from the initial cost proposal of $249,180. Should the City renew for the two (2) additional one -year options, the cost reduction over the original proposal amounts to $18,630 for the five (5)-year periods.

Final fee proposals for the three (3)-year contract periods were as follows:

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Staff Report to the Mayor and City Council
Contract Award - CliftonLarsonAllen LLP
April 16, 2024

FISCAL IMPACTS

Funds are budgeted annually for citywide audit services in the General Fund Finance Department Administration Professional Services Account Number 100 -6040-6041-2350-0000-000.

Sufficient appropriations are available in the FY2023 -24 adopted budget for the first contract year.

ALTERNATIVES

1. Provide alternative direction to staff.

ATTACHMENT

1. CLA Proposal for Audit Services RFP

2. CLA Revised Price for Audit Services RFP
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Attachment: CLA Proposal for Audit Services RFP (4398 : Contract Award - CliftonLarsonAllen LLP) /i255
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10.a
Packet Pg. 197
Attachment: CLA Proposal for Audit Services RFP (4398 : Contract Award - CliftonLarsonAllen LLP) /i255
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10.a
Packet Pg. 198
Attachment: CLA Proposal for Audit Services RFP (4398 : Contract Award - CliftonLarsonAllen LLP) /i255
/i255
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Attachment: CLA Proposal for Audit Services RFP (4398 : Contract Award - CliftonLarsonAllen LLP) /i255
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Packet Pg. 200
Attachment: CLA Proposal for Audit Services RFP (4398 : Contract Award - CliftonLarsonAllen LLP) /i255
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Attachment: CLA Proposal for Audit Services RFP (4398 : Contract Award - CliftonLarsonAllen LLP) /i255
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Attachment: CLA Proposal for Audit Services RFP (4398 : Contract Award - CliftonLarsonAllen LLP) /i255
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10.a
Packet Pg. 203
Attachment: CLA Proposal for Audit Services RFP (4398 : Contract Award - CliftonLarsonAllen LLP) /i255
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Attachment: CLA Proposal for Audit Services RFP (4398 : Contract Award - CliftonLarsonAllen LLP) /i255
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Attachment: CLA Proposal for Audit Services RFP (4398 : Contract Award - CliftonLarsonAllen LLP) /i255
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10.a
Packet Pg. 209
Attachment: CLA Proposal for Audit Services RFP (4398 : Contract Award - CliftonLarsonAllen LLP) /i255
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10.a
Packet Pg. 210
Attachment: CLA Proposal for Audit Services RFP (4398 : Contract Award - CliftonLarsonAllen LLP) /i255
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Attachment: CLA Proposal for Audit Services RFP (4398 : Contract Award - CliftonLarsonAllen LLP) /i255
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Attachment: CLA Proposal for Audit Services RFP (4398 : Contract Award - CliftonLarsonAllen LLP) /i255
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Attachment: CLA Proposal for Audit Services RFP (4398 : Contract Award - CliftonLarsonAllen LLP) /i255
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10.a
Packet Pg. 217
Attachment: CLA Proposal for Audit Services RFP (4398 : Contract Award - CliftonLarsonAllen LLP) /i255
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10.a
Packet Pg. 218
Attachment: CLA Proposal for Audit Services RFP (4398 : Contract Award - CliftonLarsonAllen LLP) /i255
/i255
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Attachment: CLA Proposal for Audit Services RFP (4398 : Contract Award - CliftonLarsonAllen LLP) /i255
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10.a
Packet Pg. 220
Attachment: CLA Proposal for Audit Services RFP (4398 : Contract Award - CliftonLarsonAllen LLP) /i255
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10.a
Packet Pg. 221
Attachment: CLA Proposal for Audit Services RFP (4398 : Contract Award - CliftonLarsonAllen LLP) /i255
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10.a
Packet Pg. 222
Attachment: CLA Proposal for Audit Services RFP (4398 : Contract Award - CliftonLarsonAllen LLP) /i255
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10.a
Packet Pg. 223
Attachment: CLA Proposal for Audit Services RFP (4398 : Contract Award - CliftonLarsonAllen LLP) /i255
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Attachment: CLA Proposal for Audit Services RFP (4398 : Contract Award - CliftonLarsonAllen LLP) /i255
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Attachment: CLA Proposal for Audit Services RFP (4398 : Contract Award - CliftonLarsonAllen LLP) /i255
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Attachment: CLA Proposal for Audit Services RFP (4398 : Contract Award - CliftonLarsonAllen LLP) /i255
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Attachment: CLA Proposal for Audit Services RFP (4398 : Contract Award - CliftonLarsonAllen LLP) /i255
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Attachment: CLA Proposal for Audit Services RFP (4398 : Contract Award - CliftonLarsonAllen LLP) /i255
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Attachment: CLA Proposal for Audit Services RFP (4398 : Contract Award - CliftonLarsonAllen LLP) /i255
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10.a
Packet Pg. 231
Attachment: CLA Proposal for Audit Services RFP (4398 : Contract Award - CliftonLarsonAllen LLP) /i255
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10.a
Packet Pg. 232
Attachment: CLA Proposal for Audit Services RFP (4398 : Contract Award - CliftonLarsonAllen LLP) /i255
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Packet Pg. 233
Attachment: CLA Proposal for Audit Services RFP (4398 : Contract Award - CliftonLarsonAllen LLP) /i255
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Attachment: CLA Proposal for Audit Services RFP (4398 : Contract Award - CliftonLarsonAllen LLP) /i255
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Packet Pg. 235
Attachment: CLA Proposal for Audit Services RFP (4398 : Contract Award - CliftonLarsonAllen LLP) /i255
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Attachment: CLA Proposal for Audit Services RFP (4398 : Contract Award - CliftonLarsonAllen LLP) /i255
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10.a
Packet Pg. 237
Attachment: CLA Proposal for Audit Services RFP (4398 : Contract Award - CliftonLarsonAllen LLP) /i255
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10.a
Packet Pg. 238
Attachment: CLA Proposal for Audit Services RFP (4398 : Contract Award - CliftonLarsonAllen LLP) /i255
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10.a
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Attachment: CLA Proposal for Audit Services RFP (4398 : Contract Award - CliftonLarsonAllen LLP) /i255
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10.a
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Attachment: CLA Proposal for Audit Services RFP (4398 : Contract Award - CliftonLarsonAllen LLP) /i255
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10.a
Packet Pg. 241
Attachment: CLA Proposal for Audit Services RFP (4398 : Contract Award - CliftonLarsonAllen LLP) /i255
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10.a
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Attachment: CLA Proposal for Audit Services RFP (4398 : Contract Award - CliftonLarsonAllen LLP) /i255
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Packet Pg. 243
Attachment: CLA Proposal for Audit Services RFP (4398 : Contract Award - CliftonLarsonAllen LLP) /i255
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10.a
Packet Pg. 244
Attachment: CLA Proposal for Audit Services RFP (4398 : Contract Award - CliftonLarsonAllen LLP) /i255
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10.a
Packet Pg. 247
Attachment: CLA Proposal for Audit Services RFP (4398 : Contract Award - CliftonLarsonAllen LLP) /i255
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Attachment: CLA Proposal for Audit Services RFP (4398 : Contract Award - CliftonLarsonAllen LLP) /i255
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Attachment: CLA Proposal for Audit Services RFP (4398 : Contract Award - CliftonLarsonAllen LLP)

10.b
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Attachment: CLA Revised Price for Audit Services RFP (4398 : Contract Award - CliftonLarsonAllen LLP)

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Attachment: CLA Revised Price for Audit Services RFP (4398 : Contract Award - CliftonLarsonAllen LLP)

ITEM NO. 11

STAFF REPORT

DATE: APRIL 16, 2024
TO: HONORABLE MAYOR AND CITY COUNCIL MEMBERS
FROM: BILL SMITH, CITY MANAGER
PREPARED BY: DEB FARRAR, COMMUNITY SERVICES DIRECTOR
SUBJECT: AWARD CONTRACT TO ECORP FOR ENVIRONMENTAL

CONSULTATION SERVICES NECESSARY IN THE PRE-

CONSTRUCTION DEVELOPMENT OF COLTON ECO-FRIENDLY
PARK WITH COMMUNITY SPORTS FIELDS.

RECOMMENDED ACTION

Staff recommends that the City Council take the following action:

1. Award Professional Services Agreement with ECORP consulting for environmental consultation services necessary for the development of the Colton Eco Friendly Park with Community Sports Fields and Amenities, not to exceed $350,000.

2. Authorize the City Manager to execute all contracts necessary to proceed.

BACKGROUND

The City of Colton faces a shortage of soccer and football fields, causing over 1,000 youth to rely on inadequate school facilities. To tackle this, plans for a 45-acre Habitat Conservation Park with Eco -Friendly Community Sports Fields and Amenities have b een proposed, aiming to establish a central soccer complex near Veterans Park and the Santa Ana River. This project, endorsed by the City Council, includes 21 acres for sports fields and 24 acres for wildlife conservation. Development began in 2014, with environmental studies ensuring compliance with regulations. Funding efforts involved securing grants, including $18 million secured by Assembly Member Eloise Gómez Reyes for the Colton Soccer Complex development, formalized in June 2023.

ISSUES/ANALYSIS

11 Packet Pg. 252
Staff Report to the Mayor and City Council
Contract Award - eCorp
April 16, 2024