Colton City Council
November 19, 2024

ISSUES/ANALYSIS

The Colton Police Department has struggled to remain compliant with the recommendations set forth by the “American Public Works Association” vehicle rotation of five years or 100,000 miles for its emergency-equipped fleet. While there had been marked improvements in the years leading up to the pandemic, supply chain disruptions and manufacturer inventory shortages led to procurement challenges that resulted in 25% of the current fleet being over the five -year mark, and an even larger percentage has exceeded 100,000 miles. The cost of maintaining and repairing these aging vehicles is now surpassing their value, and long wait times for parts or mechanic availability are resulting in excessive downtime. This downtime forces newer vehicles to be used more frequently, further compounding the problem.

To address this issue and the broader challenges facing fleet maintenance nationwide, the Police Department plans to implement a vehicle leasing p rogram for its emergency-equipped patrol and administrative vehicles. The benefits of this program include:

 No penalties for early lease termination
 The option for the City to buy out the lease and own the vehicle, particularly for low - mileage vehicles t hat can be repurposed for other assignments or transferred for non - emergency use within the City
 Maintenance and mechanical repairs are included
 Rotating vehicles out of service sooner will increase their residual value when auctioned, potentially reducing costs for future leases
 Reduced liability by keeping emergency vehicles within industry standards for age and mileage (especially important for pursuits and emergency response)  Fleet management services that include purchase recommendations for cost -effective vehicles, monitoring maintenance, and reviewing fuel and mileage usage

The long -term plan proposes replacing the majority of the patrol fleet and, as needed, administrative and unmarked vehicles. This year, the recommendation is to lease four Ford Explorer Interceptors and two Chevrolet Tahoes (for administrative use), with emergency equipment installation included.

While the cost for the vehicles account s for the potential return and sale of current patrol vehicles, the actual savings from those s ales are not included in the cost estimates, meaning the annual costs may ultimately be lower. The number of vehicles returned or sold will fluctuate, as will the need for additional administrative vehicles, particularly with future promotions requiring more vehicles.

At the end of each vehicle's lease term (typically five years), the City will have the option to either purchase the vehicle at the Enterprise lease book value (the remaining balance on the loan) or sell the vehicle. The proceeds from the sale (resale value minus the remaining balance) can 10 Packet Pg. 403
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then be applied as a down payment toward new replacement vehicles, which would reduce the monthly lease payments.

Due to Enterprise’s ability to re -sale vehicles, it is anticipated that each vehicle retu rned and/or sold at auction will be sold at a value higher than $10,000. It is requested that City Staff be exempt from Colton Municipal Code 3.08.150 , which states the following, and allow Enterprise to sell fully depreciated vehicles in accordance with the terms of the lease agreement:

All using Departments Shall submit to the Purchasing Officer, at such times and in such form as he/she Shall prescribe, reports showing all supplies, Materials and equipment which are no longer Used or which have become obsolete or worn out.

A. The Purchasing Officer Shall have authority to sell as surplus all supplies, Materials and equipment which cannot be Used by any agency or which have become unsuitable for City Use, or to exchange the same for, or trade in the same on, new supplies, Materials and equipment. The Sale of surplus supplies and equipment Shall be made pursuant to rules prescribed by the City Manager, and only after authorization from the City Council as to any items of an estimated value of ten thousand dollars or more.

B. Surplus supplies and equipment May be sold to the public if so prescribed by the City Manager and/or the City Council, City officials and Employees, and their immediate families, however, shall not be eligible to purchase such surplus items.

Enterprise will handle general maintenance for all leased vehicles. During the lease term, Enterprise will either pay for or reimburse the City for any costs associated with the maintenance or repair of the leased vehicles. However, certain expenses, such as fuel, and other fluids (per manufacturer recommendations), tire repair or replacement, and vehicle washing, are not covered under the agreement. Any vehicles not leased under this program will continue to be serviced by the City’s Auto Shop or a designated service provider.

Additionally, if the Department wants to keep one or more of the vehicles after the term of the lease (regardless of reason), Enterprise will continue to keep the vehicle(s) on their maintenance program for an additional $25/month per vehicle.

According to Section 3.08.140 (c) of the City’s Purchasing Ordinance, competitive bidding is not required when it’s determined that another public agency has already conducted a competitive bid process and the price offered to the City i s equal to or better than the price offered to that agency. Sourcewell, as a cooperative purchasing contract for government agencies, facilitates this process by creating competitively bid contracts for goods and services while ensuring compliance with state statutes.

The City of Colton is an active member of the Sourcewell cooperative purchasing program (account number 71800), and Enterprise Fleet Management, Inc., is an approved Sourcewell 10 Packet Pg. 404
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vendor under contract #030122 -EFM. This allows the City to benef it from the pre -negotiated, competitive pricing Sourcewell offers.

FISCAL IMPACT

The fiscal impact will look as follows and includes the installation of emergency equipment and maintenance of each vehicle:

Calendar
Year
Number
of
Additional
Leased
Vehicles
Total Ford
Explorer Annual
Cost
(Approximately)
Total Chevy
Tahoe Annual
Cost
(Approximately)
Total Cost
(Approximately)
2024 6 (4 x 2) $298,577.84 $130,072.48 $428,650.32

There are sufficient appropriations available in the FY 2024 -25 adopted bud get in the Police Department Automobile Capital Outlay number 100-6070-6071-4910-0000-000.

It should be noted this lease agreement is subject to GASB 87 financial reporting, which the Finance Department will include in the Annual Comprehensive Financial Statements.

ALTERNATIVES

1) Provide alternate direction to staff.

ATTACHMENT

1. Sourcewell contract - Enterprise fleet management

2. Fully Executed Master Equity Lease Agreement

3. Ford Interceptor overhead

4. 2025 Chevy Tahoe LS 4x2 - x2

5. 2025 Ford Police Interceptor Utility Base AWD - x 4
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030122-EFM

Rev. 3/2021 1

Solicitation Number: RFP #030122

CONTRACT

This Contract is between Sourcewell, 202 12th Street Northeast, P.O. Box 219, Staples, MN 56479 (Sourcewell) and Enterprise Fleet Management, Inc., 600 Corporate Park Drive, St. Louis, MO 63105 (Supplier).

Sourcewell is a State of Minnesota local government unit and service cooperative created under the laws of the State of Minnesota (Minnesota Statutes Section 123A.21) that offers cooperative procurement solutions to government entities. Participation is open to eligible federal, state/province, and municipal governmental entities, higher education, K-12 education, nonprofit, tribal government, and other public entities located in the United States and Canada.

Sourcewell issued a public solicitation for Fleet Management Services from which Supplier was awarded a contract.

Supplier desires to contract with Sourcewell to provide equipment, products, or services to Sourcewell and the entities that access Sourcewell’s cooperative purchasing contracts (Participating Entities).

1. TERM OF CONTRACT

A. EFFECTIVE DATE. This Contract is effective upon the date of the final signature below.

B. EXPIRATION DATE AND EXTENSION. This Contract expires April 18, 2026, unless it is cancelled sooner pursuant to Article 22. This Contract may be extended one additional year upon the request of Sourcewell and written agreement by Supplier.

C. SURVIVAL OF TERMS. Notwithstanding any expiration or termination of this Contract, all payment obligations incurred prior to expiration or termination will survive, as will the following: Articles 11 through 14 survive the expiration or cancellation of this Contract. All other rights will cease upon expiration or termination of this Contract.

2. EQUIPMENT, PRODUCTS, OR SERVICES

A. EQUIPMENT, PRODUCTS, OR SERVICES. Supplier will provide the Equipment, Products, or Services as stated in its Proposal submitted under the Solicitation Number listed above. 










 



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Supplier’s Equipment, Products, or Services Proposal (Proposal) is attached and incorporated into this Contract.

All Equipment and Products provided under this Contract must be new and the current model.

Supplier may offer close-out or refurbished Equipment or Products if they are clearly indicated in Supplier’s product and pricing list. Unless agreed to by the Participating Entities in advance, Equipment or Products must be delivered as operational to the Participating Entity’s site.

This Contract offers an indefinite quantity of sales, and while substantial volume is anticipated, sales and sales volume are not guaranteed.

B. WARRANTY. Equipment, product, or service warranties will be provided by the manufacturer or service provider. Supplier will assist the Participating Entity in reaching a resolution in any dispute over warranty terms with the manufacturer or service provider. Any manufacturer’s or service provider’s warranty will be passed on to the Participating Entity.

C. DEALERS, DISTRIBUTORS, AND/OR RESELLERS. Upon Contract execution and throughout the Contract term, Supplier must provide to Sourcewell a current means to validate or authenticate Supplier’s authorized dealers, distributors, or resellers relative to the Equipment, Products, and Services offered under this Contract, which will be incorporated into this Contract by reference. It is the Supplier’s responsibility to ensure Sourcewell receives the most current information.

3. PRICING

All Equipment, Products, or Services under this Contract will be priced at or below the price stated in Supplier’s Proposal.

When providing pricing quotes to Participating Entities, all pricing quoted must reflect a Participating Entity’s total cost of acquisition. This means that the quoted cost is for delivered Equipment, Products, and Services that are operational for their intended purpose, and includes all costs to the Participating Entity’s requested delivery location.

Regardless of the payment method chosen by the Participating Entity, the total cost associated with any purchase option of the Equipment, Products, or Services must always be disclosed in the pricing quote to the applicable Participating Entity at the time of purchase.

A. SHIPPING AND SHIPPING COSTS. All delivered Equipment and Products must be properly packaged. Damaged Equipment and Products may be rejected. If the damage is not readily apparent at the time of delivery, Supplier must permit the Equipment and Products to be returned within a reasonable time at no cost to Sourcewell or its Participating Entities.

Participating Entities reserve the right to inspect the Equipment and Products at a reasonable 










 



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time after delivery where circumstances or conditions prevent effective inspection of the Equipment and Products at the time of delivery.

In the event that Equipment and Products arrive in a defective or inoperable condition, the Participating Entity must promptly bring any such condition to Supplier’s attention. Supplier will then provide commercially reasonable assist ance to the Participating Entity in any communication or negotiation with the Equipmen t and Product’s manufacturer or dealer, as applicable, with respect to claims relating to such condition.

B. SALES TAX. Each Participating Entity is responsible for supplying the Supplier with valid tax- exemption certification(s). When ordering, a Participating Entity must indicate if it is a tax- exempt entity.

C. HOT LIST PRICING. At any time during this Contract, Supplier may offer a specific selection of Equipment, Products, or Services at discounts greater than those listed in the Contract.

When Supplier determines it will offer Hot List Pricing, it must be submitted electronically to Sourcewell in a line-item format. Equipment, Products, or Services may be added or removed from the Hot List at any time through a Sourcewell Price and Product Change Form as defined in Article 4 below.

Hot List program and pricing may also be used to discount and liquidate close-out and discontinued Equipment and Products as long as those close-out and discontinued items are clearly identified as such. Current ordering process and administrative fees apply. Hot List Pricing must be published and made available to all Participating Entities.

4. PRODUCT AND PRICING CHANGE REQUESTS

Supplier may request Equipment, Product, or Service changes, additions, or deletions at any time. All requests must be made in writing by submitting a signed Sourcewell Price and Product Change Request Form to the assigned Sourcewell Supplier Development Administrator. This approved form is available from the assigned Sourcewell Supplier Development Administrator.

At a minimum, the request must:

x Identify the applicable Sourcewell contract number;
x Clearly specify the requested change;
x Provide sufficient detail to justify the requested change; x Individually list all Equipment, Products, or Services affected by the requested change, along with the requested change (e.g., addition, deletion, price change); and x Include a complete restatement of pricing documentation in Microsoft Excel with the effective date of the modified pricing, or product addition or deletion. The new pricing restatement must include all Equipment, Products, and Services offered, even for those items where pricing remains unchanged.











 



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A fully executed Sourcewell Price and Product Change Request Form will become an amendment to this Contract and will be incorporated by reference.

5. PARTICIPATION, CONTRACT ACCESS, AND PARTICIPATING ENTITY REQUIREMENTS

A. PARTICIPATION. Sourcewell’s cooperative contracts are available and open to public and nonprofit entities across the United States and Canada; such as federal, state/province, municipal, K-12 and higher education, tribal government, and other public entities.

The benefits of this Contract should be available to all Participating Entities that can legally access the Equipment, Products, or Services under this Contract. A Participating Entity’s authority to access this Contract is determined through its cooperative purchasing, interlocal, or joint powers laws. Any entity accessing benefits of this Contract will be considered a Service Member of Sourcewell during such time of access. Supplier understands that a Participating Entity’s use of this Contract is at the Participating Entity’s sole convenience and Participating Entities reserve the right to obtain like Equipment, Products, or Services from any other source.

Supplier is responsible for familiarizing its sales and service forces with Sourcewell contract use eligibility requirements and documentation and will encourage potential participating entities to join Sourcewell. Sourcewell reserves the right to add and remove Participating Entities to its roster during the term of this Contract.

B. PUBLIC FACILITIES. Supplier’s employees may be required to perform work at government- owned facilities, including schools. Supplier’s employees and agents must conduct themselves in a professional manner while on the premises, and in accordance with Participating Entity policies and procedures, and all applicable laws.

6. PARTICIPATING ENTITY USE AND PURCHASING

A. ORDERS AND PAYMENT. To access the contracted Equipment, Products, or Services under this Contract, a Participating Entity must clearly indicate to Supplier that it intends to access this Contract; however, order flow and procedure will be developed jointly between Sourcewell and Supplier. Typically, a Participating Entity will issue an order directly to Supplier or its authorized subsidiary, distributor, dealer, or reseller. If a Participating Entity issues a purchase order, it may use its own forms, but the purchase order should clearly note the applicable Sourcewell contract number. All Participating Entity orders under this Contract must be issued prior to expiration or cancellation of this Contract; however, Supplier performance, Participating Entity payment obligations, and any applicable warranty periods or other Supplier or Participating Entity obligations may extend beyond the term of this Contract.












 



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Supplier’s acceptable forms of payment are included in its attached Proposal. Participating Entities will be solely responsible for payment and Sourcewell will have no liability for any unpaid invoice of any Participating Entity.

B. ADDITIONAL TERMS AND CONDITIONS/PARTICIPATING ADDENDUM. Additional terms and conditions to a purchase order, or other required transaction documentation, may be negotiated between a Participating Entity and Supplier, such as job or industry-specific requirements, legal requirements (e.g., affirmative action or immigration status requirements), or specific local policy requirements. Some Participating Entities may require the use of a Participating Addendum; the terms of which will be negotiated directly between the Participating Entity and the Supplier. Any negotiated additional terms and conditions must never be less favorable to the Participating Entity than what is contained in this Contract.

C. SPECIALIZED SERVICE REQUIREMENTS. In the event that the Participating Entity requires service or specialized performance requirements not addressed in this Contract (such as e- commerce specifications, specialized delivery requirements, or other specifications and requirements), the Participating Entity and the Supplier may enter into a separate, standalone agreement, apart from this Contract. Sourcewell, including its agents and employees, will not be made a party to a claim for breach of such agreement.

D. TERMINATION OF ORDERS. Participating Entities may terminate an order prior to the applicable Equipment and Product manufacturer or dealer deadline, in whole or in part, immediately upon notice to Supplier in the event of any of the following:

1. The Participating Entity fails to receive funding or appropriation from its governing body at levels sufficient to pay for the equipment, products, or services to be purchased; or

2. Federal, state, or provincial laws or regulations prohibit the purchase or change the Participating Entity’s requirements.

Any termination thereafter will be governed by the terms and conditions of Supplier’s affiliates’ Master Lease Agreement.

E. GOVERNING LAW AND VENUE. The governing law and venue for any action related to a Participating Entity’s order will be determined by the Participating Entity making the purchase.

7. CUSTOMER SERVICE

A. PRIMARY ACCOUNT REPRESENTATIVE. Supplier will assign an Account Representative to Sourcewell for this Contract and must provide prompt notice to Sourcewell if that person is changed. The Account Representative will be responsible for:

x Maintenance and management of this Contract;











 



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x Timely response to all Sourcewell and Participating Entity inquiries; and x Business reviews to Sourcewell and Participating Entities, if applicable.

B. BUSINESS REVIEWS. Supplier must perform a minimum of one business review with Sourcewell per contract year. The business review will cover sales to Participating Entities, pricing and contract terms, administrative fees, sales data reports, supply issues, customer issues, and any other necessary information.

8. REPORT ON CONTRACT SALES ACTIVITY AND ADMINISTRATIVE FEE PAYMENT

A. CONTRACT SALES ACTIVITY REPORT. Each calendar quarter, Supplier must provide a contract sales activity report (Report) to the Sourcewell Supplier Development Administrator assigned to this Contract. Reports are due no later than 45 days after the end of each calendar quarter. A Report must be provided regardless of the number or amount of sales during that quarter (i.e., if there are no sales, Supplier must submit a report indicating no sales were made).

The Report must contain the following fields:

x Participating Entity Name (e.g., City of Staples Highway Department); x Participating Entity Physical Street Address;
x Participating Entity City;
x Participating Entity State/Province;
x Participating Entity Zip/Postal Code;
x Participating Entity Contact Name;
x Participating Entity Contact Email Address;
x Participating Entity Contact Telephone Number;
x Sourcewell Assigned Entity/Participating Entity Number; x Item Purchased Description;
x Item Purchased Price;
x Sourcewell Administrative Fee Applied; and
x Date Purchase was invoiced/sale was recognized as revenue by Supplier.

B. ADMINISTRATIVE FEE. In consideration for the support and services provided by Sourcewell, the Supplier will pay an administrative fee to Sourcewell on all Equipment, Products, and Services provided to Participating Entities. The Administrative Fee must be included in, and not added to, the pricing. Supplier may not charge Participating Entities more than the contracted price to offset the Administrative Fee.

The Supplier will submit payment to Sourcewell for the percentage of administrative fee stated in the Proposal multiplied by the total sales of all Equipment, Products, and Services purchased by Participating Entities under this Contract during each calendar quarter. Payments should 










 



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note the Supplier’s name and Sourcewell-assigned contract number in the memo; and must be mailed to the address above “Attn: Accounts Receivable” or remitted electronically to Sourcewell’s banking institution per Sourcewell’s Finance department instructions. Payments must be received no later than 45 calendar days after the end of each calendar quarter.

Supplier agrees to cooperate with Sourcewell in auditing transactions under this Contract to ensure that the administrative fee is paid on all items purchased under this Contract.

In the event the Supplier is delinquent in any undisputed administrative fees, Sourcewell reserves the right to cancel this Contract and reject any proposal submitted by the Supplier in any subsequent solicitation. In the event this Contract is cancelled by either party prior to the Contract’s expiration date, the administrative fee payment will be due no more than 30 days from the cancellation date.

9. AUTHORIZED REPRESENTATIVE

Sourcewell's Authorized Representative is its Chief Procurement Officer.

Supplier’s Authorized Representative is the person named in the Supplier’s Proposal. If Supplier’s Authorized Representative changes at any time during this Contract, Supplier must promptly notify Sourcewell in writing.

10. AUDIT, ASSIGNMENT, AMENDMENTS, WAIVER, AND CONTRACT COMPLETE

A. AUDIT. Pursuant to Minnesota Statutes Section 16C.05, subdivision 5, the books, records, documents, and accounting procedures and practices relevant to this Agreement are subject to examination by Sourcewell or the Minnesota State Auditor for a minimum of six years from the end of this Contract. This clause extends to Participating Entities as it relates to business conducted by that Participating Entity under this Contract.

B. ASSIGNMENT. Neither party may assign or otherwise transfer its rights or obligations under this Contract without the prior written consent of the other party and a fully executed assignment agreement. Such consent will not be unreasonably withheld. Any prohibited assignment will be invalid.

C. AMENDMENTS. Any amendment to this Contract must be in writing and will not be effective until it has been duly executed by the parties.

D. WAIVER. Failure by either party to take action or assert any right under this Contract will not be deemed a waiver of such right in the event of the continuation or repetition of the circumstances giving rise to such right. Any such waiver must be in writing and signed by the parties.












 



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E. CONTRACT COMPLETE. This Contract, with respect to the subject matter hereof, represents the complete agreement between the parties. No other understanding regarding this Contract, whether written or oral, may be used to bind either party. For any conflict between the attached Proposal and the terms set out in Articles 1-22 of this Contract, the terms of Articles 1- 22 will govern.

F. RELATIONSHIP OF THE PARTIES. The relationship of the parties is one of independent contractors, each free to exercise judgment and discretion with regard to the conduct of their respective businesses. This Contract does not create a partnership, joint venture, or any other relationship such as master-servant, or principal-agent.

11. INDEMNITY AND HOLD HARMLESS

Supplier must indemnify, defend, save, and hold Sourcewell, including their agents and employees, harmless from any third-party claims or causes of action, including attorneys’ fees incurred by Sourcewell, arising out of any act or omission in the performance of this Contract by the Supplier or its agents or employees. Sourcewell’s responsibility will be governed by the State of Minnesota’s Tort Liability Act (Minnesota Statutes Chapter 466) and other applicable law.

Indemnity obligations between Supplier and any Participating Entity, if any, will be as set forth in the applicable Supplier’s affiliates’ Master Lease Agreement.

12. GOVERNMENT DATA PRACTICES

Supplier and Sourcewell must comply with the Minnesota Government Data Practices Act, Minnesota Statutes Chapter 13, as it applies to all data provided by or provided to Sourcewell under this Contract and as it applies to all data created, collected, received, stored, used, maintained, or disseminated by the Supplier under this Contract.

13. INTELLECTUAL PROPERTY, PUBLICITY, MARKETING, AND ENDORSEMENT

A. INTELLECTUAL PROPERTY

1. Grant of License. During the term of this Contract:
a. Sourcewell grants to Supplier a royalty-free, worldwide, non-exclusive right and license to use the trademark(s) provided to Supplier by Sourcewell in advertising and promotional materials for the purpose of marketing Sourcewell’s relationship with Supplier.
b. Supplier grants to Sourcewell a royalty-free, worldwide, non-exclusive right and license to use Supplier’s trademarks in advertising and promotional materials for the purpose of marketing Supplier’s relationship with Sourcewell.

2. Limited Right of Sublicense. The right and license granted herein includes a limited right of each party to grant sublicenses to their respective subsidiaries, distributors, dealers, 










 



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resellers, marketing representatives, and agents (collectively “Permitted Sublicensees”) in advertising and promotional materials for the purpose of marketing the Parties’ relationship to Participating Entities. Any sublicense granted will be subject to the terms and conditions of this Article. Each party will be responsible for any breach of this Article by any of their respective sublicensees.

3. Use; Quality Control.
a. Neither party may alter the other party’s trademarks from the form provided and must comply with removal requests as to specific uses of its trademarks or logos.
b. Each party agrees to use, and to cause its Permitted Sublicensees to use, the other party’s trademarks only in good faith and in a dignified manner consistent with such party’s use of the trademarks. Upon written notice to the breaching party, the breaching party has 30 days of the date of the written notice to cure the breach or the license will be terminated.

4. As applicable, Supplier agrees to indemnify and hold harmless Sourcewell and its Participating Entities against any and all suits, claims, judgments, and costs instituted or recovered against Sourcewell or Participating Entities by any person on account of the use of any Equipment or Products by Sourcewell or its Participating Entities supplied by Supplier in violation of applicable patent or copyright laws.

5. Termination. Upon the termination of this Contract for any reason, each party, including Permitted Sublicensees, will have 30 days to remove all Trademarks from signage, websites, and the like bearing the other party’s name or logo (excepting Sourcewell’s pre-printed catalog of suppliers which may be used until the next printing). Supplier must return all marketing and promotional materials, including signage, provided by Sourcewell, or dispose of it according to Sourcewell’s written directions.

B. PUBLICITY. Any publicity regarding the subject matter of this Contract must not be released without prior written approval from the Authorized Representatives. Publicity includes notices, informational pamphlets, press releases, research, reports, signs, and similar public notices prepared by or for the Supplier individually or jointly with others, or any subcontractors, with respect to the program, publications, or services provided resulting from this Contract.

C. MARKETING. Any direct advertising, marketing, or offers with Participating Entities must be approved by Sourcewell. Send all approval requests to the Sourcewell Supplier Development Administrator assigned to this Contract.

D. ENDORSEMENT. The Supplier must not claim that Sourcewell endorses its Equipment, Products, or Services.












 



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14. GOVERNING LAW, JURISDICTION, AND VENUE

The substantive and procedural laws of the State of Minnesota will govern this Contract. Venue for all legal proceedings arising out of this Contract, or its breach, must be in the appropriate state court in Todd County, Minnesota or federal court in Fergus Falls, Minnesota.

15. FORCE MAJEURE

Neither party to this Contract will be held responsible for delay or default caused by acts of God or other conditions that are beyond that party’s reasonable control. A party defaulting under this provision must provide the other party prompt written notice of the default.

16. SEVERABILITY

If any provision of this Contract is found by a court of competent jurisdiction to be illegal, unenforceable, or void then both parties will be relieved from all obligations arising from that provision. If the remainder of this Contract is capable of being performed, it will not be affected by such determination or finding and must be fully performed.

17. PERFORMANCE, DEFAULT, AND REMEDIES

A. PERFORMANCE. During the term of this Contract, the parties will monitor performance and address unresolved contract issues as follows:

1. Notification. The parties must promptly notify each other of any known dispute and work in good faith to resolve such dispute within a reasonable period of time. If necessary, Sourcewell and the Supplier will jointly develop a short briefing document that describes the issue(s), relevant impact, and positions of both parties.

2. Escalation. If parties are unable to resolve the issue in a timely manner, as specified above, either Sourcewell or Supplier may escalate the resolution of the issue to a higher level of management. The Supplier will have 30 calendar days to cure an outstanding issue.

3. Performance while Dispute is Pending. Notwithstanding the existence of a dispute, the Supplier must continue without delay to carry out all of its responsibilities under the Contract that are not affected by the dispute.

B. DEFAULT AND REMEDIES. Either of the following constitutes cause to declare this Contract, or any Participating Entity order under this Contract, in default:

1. Nonperformance of contractual requirements, or

2. A material breach of any term or condition of this Contract.

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or other damages. If the default remains after the opportunity for cure, the non-defaulting party may:

x Exercise any remedy provided by law or equity, or
x Terminate the Contract or any portion thereof, including any orders issued against the Contract.

18. INSURANCE

A. REQUIREMENTS. At its own expense, Supplier must maintain insurance policy(ies) in effect at all times during the performance of this Contract with insurance company(ies) licensed or authorized to do business in the State of Minnesota having an “AM BEST” rating of A- or better, with coverage and limits of insurance not less than the following:

1. Workers’ Compensation and Employer’s Liability.

Workers’ Compensation: As required by any applicable law or regulation.

Employer's Liability Insurance: must be provided in amounts not less than listed below:

Minimum limits:
$500,000 each accident for bodily injury by accident
$500,000 policy limit for bodily injury by disease
$500,000 each employee for bodily injury by disease

2. Commercial General Liability Insurance. Supplier will maintain insurance covering its operations, with coverage on an occurrence basis, and must be subject to terms no less broad than the Insurance Services Office (“ISO”) Commercial General Liability Form CG0001 (2001 or newer edition), or equivalent. At a minimum, coverage must include liability arising from premises, operations, bodily injury and property damage, independent contractors, products-completed operations including construction defect, contractual liability, blanket contractual liability, and personal injury and advertising injury. All required limits, terms and conditions of coverage must be maintained during the term of this Contract.

Minimum Limits:
$1,000,000 each occurrence Bodily Injury and Property Damage $1,000,000 Personal and Advertising Injury
$2,000,000 aggregate for Products-Completed operations
$2,000,000 general aggregate

3. Commercial Automobile Liability Insurance. During the term of this Contract, Supplier will maintain insurance covering all owned, hired, and non-owned automobiles in limits of liability not less than indicated below. The coverage must be subject to terms no less broad than ISO Business Auto Coverage Form CA 0001 (2010 edition or newer), or equivalent.











 



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Minimum Limits:
$1,000,000 each accident, combined single limit

4. Umbrella Insurance. During the term of this Contract, Supplier will maintain umbrella coverage over Employer’s Liability, Commercial General Liability, and Commercial Automobile.

Minimum Limits:
$2,000,000

5. Network Security and Privacy Liability Insurance. During the term of this Contract, Supplier will maintain coverage for network security and privacy liability. The coverage may be endorsed on another form of liability coverage or written on a standalone policy. The insurance must cover claims which may arise from failure of Supplier’s security resulting in, but not limited to, computer attacks, unauthorized access, disclosure of not public data – including but not limited to, confidential or private information, transmission of a computer virus, or denial of service.

Minimum limits:
$2,000,000 per occurrence
$2,000,000 annual aggregate

Failure of Supplier to maintain the required insurance will constitute a material breach entitling Sourcewell to immediately terminate this Contract for default.

B. CERTIFICATES OF INSURANCE. Prior to commencing under this Contract, Supplier must furnish to Sourcewell a certificate of insurance, as evidence of the insurance required under this Contract. Prior to expiration of the policy(ies), renewal certificates must be mailed to Sourcewell, 202 12th Street Northeast, P.O. Box 219, Staples, MN 56479 or sent to the Sourcewell Supplier Development Administrator assigned to this Contract. The certificates must be signed by a person authorized by the insurer(s) to bind coverage on their behalf.

Failure to request certificates of insurance by Sourcewell, or failure of Supplier to provide certificates of insurance, in no way limits or relieves Supplier of its duties and responsibilities in this Contract.

C. ADDITIONAL INSURED ENDORSEMENT AND PRIMARY AND NON-CONTRIBUTORY INSURANCE CLAUSE. Supplier agrees to list Sourcewell and its Participating Entities, including their officers, agents, and employees, as an additional insured under the Supplier’s commercial general liability insurance policy with respect to liability arising out of activities, “operations,” or “work” performed by or on behalf of Supplier, and products and completed operations of Supplier. The policy provision(s) or endorsement(s) must further provide that coverage is primary and not excess over or contributory with any other valid, applicable, and collectible insurance or self-insurance in force for the additional insureds.












 



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D. WAIVER OF SUBROGATION. Supplier waives and must require (by endorsement or otherwise) all its insurers to waive subrogation rights against Sourcewell and other additional insureds for losses paid under the insurance policies required by this Contract or other insurance applicable to the Supplier or its subcontractors. The waiver must apply to all deductibles and/or self-insured retentions applicable to the required or any other insurance maintained by the Supplier or its subcontractors. Where permitted by law, Supplier must require similar written express waivers of subrogation and insurance clauses from each of its subcontractors.

E. UMBRELLA/EXCESS LIABILITY/SELF-INSURED RETENTION. The limits required by this Contract can be met by either providing a primary policy or in combination with umbrella/excess liability policy(ies), or self-insured retention.

19. COMPLIANCE

A. LAWS AND REGULATIONS. All Equipment, Products, or Services provided under this Contract must comply fully with applicable federal laws and regulations, and with the laws in the states and provinces in which the Equipment, Products, or Services are sold.

B. LICENSES. Supplier must maintain a valid and current status on all required federal, state/provincial, and local licenses, bonds, and permits required for the operation of the business that the Supplier conducts with Sourcewell and Participating Entities.

20. BANKRUPTCY, DEBARMENT, OR SUSPENSION CERTIFICATION

Supplier certifies and warrants that it is not in bankruptcy or that it has previously disclosed in writing certain information to Sourcewell related to bankruptcy actions. If at any time during this Contract Supplier declares bankruptcy, Supplier must immediately notify Sourcewell in writing.

Supplier certifies and warrants that neither it nor its principals are presently debarred, suspended, proposed for debarment, declared ineligible, or voluntarily excluded from programs operated by the State of Minnesota; the United States federal government or the Canadian government, as applicable; or any Participating Entity. Supplier certifies and warrants that neither it nor its principals have been convicted of a criminal offense related to the subject matter of this Contract. Supplier further warrants that it will provide immediate written notice to Sourcewell if this certification changes at any time.

21. PROVISIONS FOR NON-UNITED STATES FEDERAL ENTITY PROCUREMENTS UNDER

UNITED STATES FEDERAL AWARDS OR OTHER AWARDS

Participating Entities that use United States federal grant or FEMA funds to purchase goods or services from this Contract may be subject to additional requirements including the 










 



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procurement standards of the Uniform Administrative Requirements, Cost Principles and Audit Requirements for Federal Awards, 2 C.F.R. § 200. Participating Entities may have additional requirements based on specific funding source terms or conditions. Within this Article, all references to “federal” should be interpreted to mean the United States federal government.

The following list only applies when a Participating Entity accesses Supplier’s Equipment, Products, or Services with United States federal funds.

A. EQUAL EMPLOYMENT OPPORTUNITY. Except as otherwise provided under 41 C.F.R. § 60, all contracts that meet the definition of “federally assisted construction contract” in 41 C.F.R. § 60-

1.3 must include the equal opportunity clause provided under 41 C.F.R. §60-1.4(b), in accordance with Executive Order 11246, “Equal Employment Opportunity” (30 FR 12319, 12935, 3 C.F.R. §, 1964-1965 Comp., p. 339), as amended by Executive Order 11375, “Amending Executive Order 11246 Relating to Equal Employment Opportunity,” and implementing regulations at 41 C.F.R. § 60, “Office of Federal Contract Compliance Programs, Equal Employment Opportunity, Department of Labor.” The equal opportunity clause is incorporated herein by reference.

B. DAVIS-BACON ACT, AS AMENDED (40 U.S.C. § 3141-3148). Intentionally omitted.

C. CONTRACT WORK HOURS AND SAFETY STANDARDS ACT (40 U.S.C. § 3701-3708).

Intentionally omitted.

D. RIGHTS TO INVENTIONS MADE UNDER A CONTRACT OR AGREEMENT. Intentionally omitted.

E. CLEAN AIR ACT (42 U.S.C. § 7401-7671Q.) AND THE FEDERAL WATER POLLUTION CONTROL ACT (33 U.S.C. § 1251-1387). Intentionally omitted.

F. DEBARMENT AND SUSPENSION (EXECUTIVE ORDERS 12549 AND 12689). A contract award (see 2 C.F.R. § 180.220) must not be made to parties listed on the government wide exclusions in the System for Award Management (SAM), in accordance with the OMB guidelines at 2 C.F.R. §180 that implement Executive Orders 12549 (3 C.F.R. § 1986 Comp., p. 189) and 12689 (3 C.F.R. § 1989 Comp., p. 235), “Debarment and Suspension.” SAM Exclusions contains the names of parties debarred, suspended, or otherwise excluded by agencies, as well as parties declared ineligible under statutory or regulatory authority other than Executive Order 12549. Supplier certifies that neither it nor its principals are presently debarred, suspended, proposed for debarment, declared ineligible, or voluntarily excluded from participation by any federal department or agency.

G. BYRD ANTI-LOBBYING AMENDMENT, AS AMENDED (31 U.S.C. § 1352). Suppliers must file any required certifications. Suppliers must not have used federal appropriated funds to pay any person or organization for influencing or attempting to influence an officer or employee of any agency, a member of Congress, officer or employee of Congress, or an employee of a member of Congress in connection with obtaining any federal contract, grant, or any other award 










 



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covered by 31 U.S.C. § 1352. Suppliers must disclose any lobbying with non-federal funds that takes place in connection with obtaining any federal award. Such disclosures are forwarded from tier to tier up to the non-federal award. Suppliers must file all certifications and disclosures required by, and otherwise comply with, the Byrd Anti-Lobbying Amendment (31 U.S.C. § 1352).

H. RECORD RETENTION REQUIREMENTS. To the extent applicable, Supplier must comply with the record retention requirements detailed in 2 C.F.R. § 200.333. The Supplier further certifies that it will retain all records as required by 2 C.F.R. § 200.333 for a period of 3 years after grantees or subgrantees submit final expenditure reports or quarterly or annual financial reports, as applicable, and all other pending matters are closed.

I. ENERGY POLICY AND CONSERVATION ACT COMPLIANCE. Intentionally omitted.

J. BUY AMERICAN PROVISIONS COMPLIANCE. Intentionally omitted.

K. ACCESS TO RECORDS (2 C.F.R. § 200.336). Supplier agrees that duly authorized representatives of a federal agency must have access to any books, documents, papers and records of Supplier that are directly pertinent to Supplier’s discharge of its obligations under this Contract for the purpose of making audits, examinations, excerpts, and transcriptions. The right also includes timely and reasonable access to Supplier’s personnel for the purpose of interview and discussion relating to such documents.

L. PROCUREMENT OF RECOVERED MATERIALS (2 C.F.R. § 200.322). Intentionally omitted.

M. FEDERAL SEAL(S), LOGOS, AND FLAGS. The Supplier not use the seal(s), logos, crests, or reproductions of flags or likenesses of Federal agency officials without specific pre-approval.

N. NO OBLIGATION BY FEDERAL GOVERNMENT. The U.S. federal government is not a party to this Contract or any purchase by an Participating Entity and is not subject to any obligations or liabilities to the Participating Entity, Supplier, or any other party pertaining to any matter resulting from the Contract or any purchase by an authorized user.

O. PROGRAM FRAUD AND FALSE OR FRAUDULENT STATEMENTS OR RELATED ACTS. The Contractor acknowledges that 31 U.S.C. 38 (Administrative Remedies for False Claims and Statements) applies to the Supplier’s actions pertaining to this Contract or any purchase by a Participating Entity.

P. FEDERAL DEBT. The Supplier certifies that it is non-delinquent in its repayment of any federal debt. Examples of relevant debt include delinquent payroll and other taxes, audit disallowance, and benefit overpayments.












 



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Q. CONFLICTS OF INTEREST. The Supplier must notify the U.S. Office of General Services, Sourcewell, and Participating Entity as soon as possible if this Contract or any aspect related to the anticipated work under this Contract raises an actual or potential conflict of interest (as described in 2 C.F.R. Part 200). The Supplier must explain the actual or potential conflict in writing in sufficient detail so that the U.S. Office of General Services, Sourcewell, and Participating Entity are able to assess the actual or potential conflict; and provide any additional information as necessary or requested.

R. U.S. EXECUTIVE ORDER 13224. The Supplier, and its subcontractors, must comply with U.S.

Executive Order 13224 and U.S. Laws that prohibit transactions with and provision of resources and support to individuals and organizations associated with terrorism.

S. PROHIBITION ON CERTAIN TELECOMMUNICATIONS AND VIDEO SURVEILLANCE SERVICES OR EQUIPMENT. Intentionally omitted.

T. DOMESTIC PREFERENCES FOR PROCUREMENTS. To the extent applicable, Supplier certifies that during the term of this Contract will comply with applicable requirements of 2 C.F.R. § 200.322.

22. CANCELLATION

Sourcewell or Supplier may cancel this Contract at any time, with or without cause, upon 60 days’ written notice to the other party. However, Sourcewell may cancel this Contract immediately upon discovery of a material defect in any certification made in Supplier’s Proposal. Cancellation of this Contract does not relieve either party of financial, product, or service obligations incurred or accrued prior to cancellation.

Sourcewell Enterprise Fleet Management, Inc.

By: __________________________ By: __________________________ Jeremy Schwartz Dain Giesie
Title: Chief Procurement Officer Title: Vice President

Date: ________________________

Date: ________________________











 


















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Attachment: Sourcewell contract - Enterprise fleet management (4718 : Lease Agreement - Enterprise Fleet Management, Inc.) 030122-EFM

Rev. 3/2021 17

Approved:

By: __________________________
Chad Coauette
Title: Executive Director/CEO

Date: ________________________












 










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Packet Pg. 431
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Bid Number: RFP 030122 Vendor Name: Enterprise Fleet Management, Inc. 










 



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Packet Pg. 439
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10.a
Packet Pg. 440
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Attachment: Sourcewell contract - Enterprise fleet management (4718 : Lease Agreement - Enterprise Fleet Management, Inc.) Bid Number: RFP 030122 Vendor Name: Enterprise Fleet Management, Inc.

Table 148: Depth and 8readth of Offered Equipment Products and Services Indicate below if the listed types or classes of equipment, products, and services are offered within your proposal. Provide additional comments in the text box provided, as necessary.
ine
Item Cate or or T pe Offered Comments
90 Services for the acquisition by Sourcewell participating entities, whether by lease or financing, of on-road vehicles of all types or classifications, all weight classes, and all engine types Yes
No
As the largest purchaser of vehicles in
North America, Enterprise has the ability
to acquire vehicles from nearly any
manufacturer. This includes specialty
vehicles and Emergency Response
Vehicles.
*
91 New vehicle service and preparation for the vehicles described in Line 90 above, such as, pre-delivery inspection, parts and accessories installation, and vehicle marking application or installation
Yes
No
Through our Fleet Management programs
we are able to offer all of these services. *
92 Preventative maintenance plans, vehicle maintenance and repair services, and related service level agreements for Sourcewell participating entity on-road vehicle fleets of all types Yes
No
Through our Fleet Management programs
we are able to offer all of these services. *
93 In addition to the solutions described in Lines 90-92 above, proposers may include a complementary offering of the following ancillary services:
i. Short-term rental programs;
ii. Upfitting of after-market programs;
iii. Fleet m anagement information technologies, such as:
telematics, fleet monitoring, fuel management, fuel tank management, and motor pool/fleet sharing software and systems; iv. Roadside assistance including towing, emergency towing, and repairs;
v. Installation, operation, and maintenance of dedicated charging and fueling stations; and
vi. Vehicle battery longevity monitoring and replacement plans.

Yes
No
Through our Fleet Management programs
we are able to offer all of these services.

Exceptions to Terms, Conditions, or Specifications Form Only those Proposer Exceptions to Terms, Conditions, or Specifications that have been accepted by Sourcewell have been incorporated into the contract text.

Documents
Ensure our submission document(s) conforms to the following :

1. Documents in PDF format are preferred. Documents in Word, Excel, or compatible formats may also be provided.

2. Documents should NOT have a security password, as Sourcewell may not be able to open the file. It is your sole responsibility to ensure that the uploaded document(s) are not either defective, corrupted or blank and that the documents can be opened and viewed by Sourcewell.

3. Sourcewell may reject any response where any document(s) cannot be opened and viewed by Sourcew ell.

4. If you need to upload more than one (1) document for a single item, you should combine the documents into one zipped file. If the zipped file contains more than one (1) document, ensure each document is named, in relation to the submission format item respon ding to. For example, if responding to the Marketing Plan category save the document as "Marketing Plan." Pricing - Pricing-Final.xlsx - Tuesday March 01, 2022 14:16:51 Financial Strength and Stability - Enterprise Financial Stability.pdf - Tuesday March 01, 2022 14:16:39 Marketing Plan/Samples - Sample Marketing Plan.pdf - Tuesday March 01, 2022 14:19:21 WM8E/M8E/S8E or Related Certificates - Wade Ford 2022 GMSDC Certificate.pdf - Tuesday March 01, 2022 14:27:57 Warranty Information - Sample Warranty Information.pdf - Tuesday March 01, 2022 14:26:14 Standard Transaction Document Samples - Sample Quote 2427574.pdf - Tuesday March 01, 2022 15:27:53 Upload Additional Document - Sourcewell Submission.zip - Tuesday March 01, 2022 14:20:22 










 



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10.a
Packet Pg. 446
Attachment: Sourcewell contract - Enterprise fleet management (4718 : Lease Agreement - Enterprise Fleet Management, Inc.) E\WKH6WDWHRI0LQQHVRWD
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Bid Number: RFP 030122 Vendor Name: Enterprise Fleet Management, Inc. 










 



10.a
Packet Pg. 447
Attachment: Sourcewell contract - Enterprise fleet management (4718 : Lease Agreement - Enterprise Fleet Management, Inc.)

10.b
Packet Pg. 448
Attachment: Fully Executed Master Equity Lease Agreement (4718 : Lease Agreement - Enterprise Fleet Management, Inc.)

10.b
Packet Pg. 449
Attachment: Fully Executed Master Equity Lease Agreement (4718 : Lease Agreement - Enterprise Fleet Management, Inc.)

10.b
Packet Pg. 450
Attachment: Fully Executed Master Equity Lease Agreement (4718 : Lease Agreement - Enterprise Fleet Management, Inc.)

10.b
Packet Pg. 451
Attachment: Fully Executed Master Equity Lease Agreement (4718 : Lease Agreement - Enterprise Fleet Management, Inc.)

10.b
Packet Pg. 452
Attachment: Fully Executed Master Equity Lease Agreement (4718 : Lease Agreement - Enterprise Fleet Management, Inc.) March 25, 2024

10.b
Packet Pg. 453
Attachment: Fully Executed Master Equity Lease Agreement (4718 : Lease Agreement - Enterprise Fleet Management, Inc.)

PROPOSAL
Date
1/18/2023
Estimate #
13164Name / Address

COLTON POLICE DEPARTMENT
650 N LA CADENA DR.

COLTON,CA. 92324-2891
ATT: ACCOUNTS PAYABLE
W E S T C O A S T L IG H T S & S IR E N S , IN C .
601 COLUMBIA AVENUE
UNIT "B"
RIVERSIDE, CA 92507
Terms VEHICLE TYPE
2023 FORD UTILITY
Phone # 9517799257
Fax # 951-779-9256
[email protected]
WCLS.US
Total
Subtotal
Sales Tax (7.75%)
Item Description Qty Cost Total
100/HOUR INSTALLATION LABOR FOR ODOMETER UNDER 500
MILES
40 100.00 4,000.00T
>>TO INSTALL THE FOLLOWING EMERGENCY
EQUIPMENT IN 2023 FORD UTILITY PATROL
>>CUSTOMER SUPPLIED RADIO AND COMPUTER

EQUIPMENT
>>ADD KILL SWITCH FOR EQUIPMENT ON CONSOLE
VALR44J-CAL2 44" VALOR RED / BLUE 1 2,500.00 2,500.00T
PF200S17B SIREN/LIGHT CONTROLLER WITH 17 BUTTON
CONTROLLER, 100/200 W, OBDII INTEGRATION

CAPABILITY,
INTEGRATED RUMBLER® CAPABILITY, AND

INTEGRATED DUAL TONE CAPABILITY- MULTICOLOR

CONTROL HEAD
1 948.00 948.00T
CNSMJ8R-RAB2 8 - HEAD REAR CN SIGNALMASTER, W/O INTERFACE MODULE
1 625.00 625.00T
416900Z-BW CORNER LED,DUAL,INLINE FLASHER, HORIZ

OPTIC,BLUE/WHITE
(PASS. SIDE HEADLIGHT)
1 68.00 68.00T
416900Z-RW CORNER LED,DUAL,INLINE FLASHER, HORIZ OPTIC,

RED/WHITE
(DR. SIDE HEADLIGHT)
1 68.00 68.00T
ES100C ES100C SPEAKER W/O BRACKET 2 200.00 400.00T

ESB-U KIT, UNIVERSAL BAIL BRACKET , ALL VEHICLES
(MOUNTED ON BUMPER AT AN ANGLE)
2 26.50 53.00T

10.c
Packet Pg. 454
Attachment: Ford Interceptor overhead (4718 : Lease Agreement - Enterprise Fleet Management, Inc.)

PROPOSAL
Date
1/18/2023
Estimate #
13164Name / Address

COLTON POLICE DEPARTMENT
650 N LA CADENA DR.

COLTON,CA. 92324-2891
ATT: ACCOUNTS PAYABLE
W E S T C O A S T L IG H T S & S IR E N S , IN C .
601 COLUMBIA AVENUE
UNIT "B"
RIVERSIDE, CA 92507
Terms VEHICLE TYPE
2023 FORD UTILITY
Phone # 9517799257
Fax # 951-779-9256
[email protected]
WCLS.US
Total
Subtotal
Sales Tax (7.75%)
Item Description Qty Cost Total
416900Z-BA CORNER LED,DUAL,INLINE FLASHER, HORIZ

OPTIC,BLUE/AMBER
(REVERSE LIGHTS)
2 68.00 136.00T
FHL-TAIL FLASHER,TAILLIGHT, UNIVERSAL APPLICATIONS , 18"

WIRE LEADS
1 60.00 60.00T
OBDCABLE25-2 25-FT OBDII INTERFACE CABLE, FOR USE ON 2020 FORD

POLICE INTERCEPTOR UTILITY ( PASSENGER SIDE KICK
PANEL) `
1 110.08 110.08T
BK0802ITU20 PB450L4 ALUMINUM BUMPER, 4 FED SIG MICROPULSE, 2020 UTILITY
1 921.51 921.51T
SHIPPING SHIPPING OF SETINA PRODUCTS 1 100.00 100.00
500-0008 ON-DASH TABLET & KEYBOARD MOUNT. TABLET

MOUNT WITH SINGLE ARM, DOUBLE PIVOT, AND

TILT/SWIVEL ADAPTOR PLATE
1 663.80 663.80T
500-0017 KEYBOARD REST PAD 1 73.9625 73.96T
SHIPPING SHIPPING OF HINT MOUNT 1 50.00 50.00
CC-20-UV10-L8 2020 PI UTILITY 18" SLOPED CONSOLE, 10" SLOPE, 8"

LEVEL (NO FLOOR PLATE NEEDED, MOUNTS DIRECTLY

TO FLOOR)
>>FP-MXTL2500
>>FP-PLATINUM
1 405.68 405.68T
AC-INBHG 4" INTERNAL BEVERAGE HOLDER W/GROMMETS 1 43.20 43.20T WG-UV20-POLY-SET 2020 FORD UTILITY POLY WINDOW GUARDS. SET 1 239.63 239.63T TP-E-SL6-US-SS E-SLIDE U.S. CAGE, RECESSED PANEL, SQUARE HOLE BKT
1 715.50 715.50T

10.c
Packet Pg. 455
Attachment: Ford Interceptor overhead (4718 : Lease Agreement - Enterprise Fleet Management, Inc.)

PROPOSAL
Date
1/18/2023
Estimate #
13164Name / Address

COLTON POLICE DEPARTMENT
650 N LA CADENA DR.

COLTON,CA. 92324-2891
ATT: ACCOUNTS PAYABLE
W E S T C O A S T L IG H T S & S IR E N S , IN C .
601 COLUMBIA AVENUE
UNIT "B"
RIVERSIDE, CA 92507
Terms VEHICLE TYPE
2023 FORD UTILITY
Phone # 9517799257
Fax # 951-779-9256
[email protected]
WCLS.US
Total
Subtotal
Sales Tax (7.75%)
Item Description Qty Cost Total
SAB-20-FDUV-BB 2020 FORD UV BIG BOY PARTITION MOUNT (INCLUDED

WITH PARTITION)
1 0.00 0.00T
KP-UV20-DAP-SS 2020 FORD UV KICK PANELS WITH FOOT POCKETS 1 154.58 154.58T PS-20-UVFX-OS-R PLASTIC SEAT WITH OS BELTS, REAR PARTITION, WITH

FIRE COMPARTMENT
1 1,557.90 1,557.90T
CP-UV20-CARGO 2020 FORD UV TILT-UP CARGO MOUNT W/GAS SHOCKS 1 641.25 641.25T AC-20-UV-TRAY 2020 PI UTILITY ELECTRONICS TRAY 1 215.33 215.33T SHIPPING SHIPPING OF TROY PRODUCTS 1 100.00 100.00
SC-1-AR SANTA CRUZ GUN LOCK AR/15 LOCK(STANDARD KEY) 1 145.85 145.85T SC-1 SANTA CRUZ GUN LOCK S-C1 W STANDARD KEY 1 104.38 104.38T OMWV014FB DUAL GUN RACK W/ SPACER FOR SC-1-AR LOCK 1 195.00 195.00T FABRICATED FABRICATION- CUSTOM REAR 28 X 16 X 12 BOX W/

DIVIDERS AND CAUTION TAPE HOLDER
>>> NEW DESIGN <<<
1 495.00 495.00T

FABRICATED FABRICATION-MOUNTS FOR REAR CN (PAIR)
(MOUNTED ON INSIDE ROOF, NOT HATCH)
1 47.50 47.50T
CBB-BK-S SEDAN / 2020 UTILITY CIRCUIT BREAKER BRACKET 1 15.00 15.00T 7189B 150 AMP BREAKER 1 29.30 29.30T
1016B DUAL USB SOCKET 1 18.55 18.55T
5028B FUSE BLOCK ST BLADE 6 WITHOUT GROUND CIRCUIT 1 22.43 22.43T 5026B FUSE BLOCK STBLADE 12 CIRC W/GND/CVR 1 35.27 35.27T 6001 250 AMP RELAY W/ BUILT IN POWER TAMER (TOP H.A.T.) >>W/ ALL EQUIPMENT KILL SWITCH (NOTHING ON)<<
1 154.00 154.00T
WC-2020-FEH 2020 FRONT END HARNESS 1 103.65 103.65T
WC-PFAC-2020 PATHFINDER ACCESSORY HARNESS REV B2 1 93.82 93.82T WC-PFOP-2020 PATHFINDER OUTPUT HARNESS REV B 1 97.58 97.58T

10.c
Packet Pg. 456
Attachment: Ford Interceptor overhead (4718 : Lease Agreement - Enterprise Fleet Management, Inc.)

PROPOSAL
Date
1/18/2023
Estimate #
13164Name / Address

COLTON POLICE DEPARTMENT
650 N LA CADENA DR.

COLTON,CA. 92324-2891
ATT: ACCOUNTS PAYABLE
W E S T C O A S T L IG H T S & S IR E N S , IN C .
601 COLUMBIA AVENUE
UNIT "B"
RIVERSIDE, CA 92507
Terms VEHICLE TYPE
2023 FORD UTILITY
Phone # 9517799257
Fax # 951-779-9256
[email protected]
WCLS.US
Total
Subtotal
Sales Tax (7.75%)
Item Description Qty Cost Total
MB8U 3/4" HOLE NMO STYLE BRASS MT W/17' RG58U & NO

CONNECTOR
2 17.50 35.00T
ANXQW800 806-896 MHZ FIELD TUNABLE WAVE MOBILE ANTENNA 2 8.66 17.32T JOB MATERIALS MISC. PARTS, WIRE, ZIP TIES, CLAMPS, FASTENERS, RELAYS, ETC.
1 145.00 145.00T

*ESTIMATES ARE VALID FOR 30 DAYS.
*ORDERS WILL BE INVOICED UPON NOTIFICATION OF COMPLETION *RETURNS/CANCELLATIONS ARE SUBJECT TO A 25% RESTOCKING FEE AND SHIPPING CHARGES.
*PLEASE MAKE SURE YOU HAVE ALL CUSTOMER SUPPLIED PARTS WHEN VEHICLE IS DROPPED OFF TO AVOID DELAYS. IF DELAYS CONTINUE, WE WILL SUPPLY NEEDED PARTS AT CUSTOMERS EXPENSE.
*CALIFORNIA CERTIFIED SMALL BUSINESS #49878
*NOTE: SALES TAX WILL BE CHARGED ON INSTALLATION LABOR ON A VEHICLE WITH 500 MILES OR LESS OR UNDER 6 MONTHS SINCE

REGISTRATION WITH THE DMV
$17,872.59
$16,605.07
$1,267.52

10.c
Packet Pg. 457
Attachment: Ford Interceptor overhead (4718 : Lease Agreement - Enterprise Fleet Management, Inc.) Prepared For: City of Colton Date 10/02/2024
Vega, Anthony AE/AM ZRJ/KA0
Unit #
Year 2025 Make Chevrolet Model Tahoe
Series LS 4dr 4x2
Vehicle Order Type Ordered Term 60 State CA Customer# 481152 $ 59,379.44 Capitalized Price of Vehicle 1
$ 0.00 * Sales Tax 0.0000% State CA
$ 803.37 * Initial License Fee
$ 0.00 Registration Fee
$ 425.00 Other: (See Page 2)
$ 0.00 Capitalized Price Reduction
$ 0.00 Tax on Capitalized Price Reduction
$ 0.00 Gain Applied From Prior Unit
$ 0.00 * Tax on Gain On Prior
$ 0.00 * Security Deposit
$ 0.00 * Tax on Incentive ( Taxable Incentive Total : $0.00 ) All language and acknowledgments contained in the signed quote apply to all vehicles that are ordered under this signed quote.

Order Information
Driver Name
Exterior Color (0 P) Summit White
Interior Color (0 I) Jet Black w/Premium Cloth Seat Trim Lic. Plate Type Exempt
GVWR 0
$ 59,804.44 Total Capitalized Amount (Delivered Price)
$ 807.36 Depreciation Reserve @ 1.3500%
$ 278.10 Monthly Lease Charge (Based on Interest Rate - Subject to a Floor) 2 $ 1,085.46 Total Monthly Rental Excluding Additional Services Additional Fleet Management
Master Policy Enrollment Fees
$ 0.00 Commercial Automobile Liability Enrollment
Liability Limit $0.00
$ 0.00 Physical Damage Management Comp/Coll Deductible 0 / 0 $ 35.27 Full Maintenance Program 3 Contract Miles 35,000 OverMileage Charge $ 0.0850 Per Mile Incl: # Brake Sets (1 set = 1 Axle) 0 # Tires 0 Loaner Vehicle Not Included $ 35.27 Additional Services SubTotal
$ 94.98 Sales Tax 8.7500% State CA
$ 1,215.71 Total Monthly Rental Including Additional Services $ 11,362.84 Reduced Book Value at 60 Months
$ 400.00 Service Charge Due at Lease Termination
Quote based on estimated annual mileage of 7,000
(Current market and vehicle conditions may also affect value of vehicle) (Quote is Subject to Customer's Credit Approval)
Notes
Enterprise FM Trust will be the owner of the vehicle covered by this Quote. Enterprise FM Trust (not Enterprise Fleet Management) will be the Lessor of such vehicle under the Master Open - End (Equity) Lease Agreement and shall have all rights and obligations of the Lessor under the Master Open - End (Equity) Lease Agreement with respect to such vehicle.

Lessee must maintain insurance coverage on the vehicle as set forth in Section 11 of the Master Open-End (Equity) Lease Agreement until the vehicle is sold.

ALL TAX AND LICENSE FEES TO BE BILLED TO LESSEE AS THEY OCCUR.

Lessee hereby authorizes this vehicle order, and agrees to lease the vehicle on the terms set forth herein and in the Master Equity Lease Agreement. In the event Lessee fails or refuses to accept delivery of the ordered vehicle, Lessee agrees that Lessor shall have the right to collect damages, including, but not limited to, a $500 disposal fee, interest incurred, and loss of value.

LESSEE City of Colton

BY TITLE DATE
* INDICATES ITEMS TO BE BILLED ON DELIVERY.
1 Capitalized price of vehicle may be adjusted to reflect final manufacturer's invoice, plus a pre delivery interest charge. Lessee hereby assigns to Lessor any manufacturer rebates and/or manufacturer incentives intended for the Lessee, which rebates and/or incentives have been used by Lessor to reduce the capitalized price of the vehicle. 2 Monthly lease charge will be adjusted to reflect the interest rate on the delivery date (subject to a floor). 3 The inclusion herein of references to maintenance fees/services are solely for the administrative convenience of Lessee. Notwithstanding the inclusion of such references in this [Invoice/Schedule/Quote], all such maintenance services are to be performed by Enterprise Fleet Management, Inc., and all such maintenance fees are payable by Lessee solely for the account of Enterprise Fleet Management, Inc., pursuant to that certain separate [Maintenance Agreement] entered into by and between Lessee and Enterprise Fleet Management, Inc.; provided that such maintenance fees are being billed by Enterprise FM Trust, and are payable at the direction of Enterprise FM Trust, solely as an authorized agent for collection on behalf of Enterprise Fleet Management, Inc.

Open-End (Equity) Lease Rate Quote Quote No: 8278305
Printed On 10/02/2024 12:20:56 PM Page 1 of 7
Chief of Police October 2, 2024
Number of Units
2 10.d
Packet Pg. 458
Attachment: 2025 Chevy Tahoe LS 4x2 - x2 (4718 : Lease Agreement - Enterprise Fleet Management, Inc.) Other Totals
Description (B)illed or (C)apped Price
Pricing Plan Delivery Charge C $ 125.00
Courtesy Delivery Fee C $ 300.00
Total Other Charges Billed $ 0.00
Total Other Charges Capitalized $ 425.00
Other Charges Total $ 425.00
Open-End (Equity) Lease Rate Quote Quote No: 8278305
Printed On 10/02/2024 12:20:56 PM Page 2 of 7

10.d
Packet Pg. 459
Attachment: 2025 Chevy Tahoe LS 4x2 - x2 (4718 : Lease Agreement - Enterprise Fleet Management, Inc.) VEHICLE INFORMATION:
2025 Chevrolet Tahoe LS 4dr 4x2 - US
Series ID: CC10706
Pricing Summary:

INVOICE MSRP
Base Vehicle $55,341 $58,500.00
Total Options $0.00 $0.00
Destination Charge $1,995.00 $1,995.00
Total Price
SELECTED COLOR:

Exterior: GAZ-(0 P) Summit White
Interior: H0U-(0 I) Jet Black w/Premium Cloth Seat Trim SELECTED OPTIONS:

CODE DESCRIPTION INVOICE MSRP
1LS Preferred Equipment Group 1LS NC NC
A2X 8-Way Power Driver Seat Adjuster Included Included
A50 Front Bucket Seats Included Included
A7J 6-Way Power Front Passenger Seat Adjuster Included Included AL9 2-Way Power Driver Lumbar Seat Adjuster Included Included ARN 3rd Row Manual 60/40 Split-Folding Bench Seats Included Included ASD Frontal Driver & Outboard Passenger Airbags Included Included AT9 2-Way Power Front Passenger Lumbar Seat Adjuster Included Included B30 Color-Keyed Carpeting Floor Covering Included Included B58 1st & 2nd Row Color-Keyed Carpeted Floor Mats Included Included BTV Remote Start Included Included
C6C GVWR: 7,400 lbs (3,357 kgs) STD STD
CTB Intersection Automatic Emergency Braking Included Included D07 Floor Console w/Storage Area Included Included
GAZ_02 (0 P) Summit White NC NC
GU5 3.23 Rear Axle Ratio STD STD
H0U_01 (0 I) Jet Black w/Premium Cloth Seat Trim NC NC
L84 Engine: 5.3L EcoTec3 V8 STD STD
MHS Transmission: Electronic 10-Speed Automatic w/OD STD STD N53 3-Spoke Wrapped Steering Wheel Included Included
PNTTBL01 Paint Table : Solid Paint $0.00 $0.00
QDF Tires: 265/65R18SL AS BW STD STD
RCV Wheels: 18" x 8.5" Bright Silver Painted Aluminum STD STD STDTM Premium Cloth Seat Trim STD STD
U2K SiriusXM w/360L Trial Subscription Included Included UBC USB Ports Included Included
UFB Rear Cross Traffic Braking Included Included
UKI Blind Zone Steering Assist Included Included
UKM Enhanced Lane Keep Assist w/Lane Departure Warning Included Included UKT Front Pedestrian & Bicyclist Braking Included Included UOW Side Bicyclist Alert Included Included
UQF 6-Speaker Audio System Feature Included Included
URW Radio: 17.7" Diagonal Advanced Color LCD Display STD STD $57,336.00 $60,495.00
Open-End (Equity) Lease Rate Quote Quote No: 8278305
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Attachment: 2025 Chevy Tahoe LS 4x2 - x2 (4718 : Lease Agreement - Enterprise Fleet Management, Inc.)

CODE DESCRIPTION INVOICE MSRP
WARANT Fleet Customer Powertrain Limited Warranty NC NC ZW7 Premium Smooth Ride Suspension STD STD
ZY1 Solid Paint STD STD
Open-End (Equity) Lease Rate Quote Quote No: 8278305
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Attachment: 2025 Chevy Tahoe LS 4x2 - x2 (4718 : Lease Agreement - Enterprise Fleet Management, Inc.) CONFIGURED FEATURES:

Body Exterior Features:

Number Of Doors  4
Rear Cargo Door Type:  liftgate
Driver And Passenger Mirror:  power remote heated manual folding side-view door mirrors Spoiler:  rear lip spoiler
Side Steps:  yes
Door Handles:  body-coloured
Front And Rear Bumpers:  body-coloured front and rear bumpers Rear Step Bumper:  rear step bumper
Body Material:  galvanized steel/aluminum body material :  class IV trailering with harness, hitch
Body Side Cladding:  black bodyside cladding
Grille:  grille with chrome bar
Convenience Features:

Air Conditioning  automatic dual-zone front air conditioning Air Filter:  air filter
Rear Air Conditioning:  rear air conditioning with separate controls Cruise Control:  cruise control with steering wheel controls, Adaptive Cruise Control adaptive Power Windows:  power windows with front and rear 1-touch down 1/4 Vent Rear Windows:  power rearmost windows
Remote Keyless Entry:  keyfob (all doors) remote keyless entry Illuminated Entry:  illuminated entry
Integrated Key Remote:  integrated key/remote
Auto Locking:  auto-locking doors
Passive Entry:  proximity key
Valet Key:  valet function
Trunk FOB Controls:  keyfob trunk/hatch/door release
Remote Engine Start:  remote start - keyfob and smart device (subscription required) Steering Wheel:  steering wheel with manual tilting, manual telescoping Day-Night Rearview Mirror:  day-night rearview mirror
Driver and Passenger Vanity Mirror:  illuminated auxiliary driver and passenger-side visor mirrors Emergency SOS:  OnStar and Chevrolet connected services capable emergency communication system Navigation System:  Google built-in compatibility (select service plan required, terms and limitations apply) navigation system with voice activation Front Cupholder:  front and rear cupholders
Floor Console:  full floor console with covered box
Overhead Console:  mini overhead console with storage
Glove Box:  locking glove box
Driver Door Bin:  driver and passenger door bins
Rear Door Bins:  rear door bins
Seatback Storage Pockets:  2 seatback storage pockets
Driver Footrest:  driver's footrest
Retained Accessory Power:  retained accessory power
AC Power Outlet:  2 120V AC power outlet
Entertainment Features:
radio  SiriusXM with 360L AM/FM/Satellite with seek-scan Radio Data System:  radio data system
Voice Activated Radio:  voice activated radio
Speed Sensitive Volume:  speed-sensitive volume
Steering Wheel Radio Controls:  steering-wheel mounted audio controls Speakers:  6 speakers
Internet Access:  5G Wi-Fi Hotspot capable internet access TV Tuner:  OnStar Turn-by-Turn Navigation turn-by-turn navigation directions 1st Row LCD:  2 1st row LCD monitor
Wireless Connectivity:  wireless phone connectivity
Antenna:  window grid antenna
Lighting, Visibility and Instrumentation Features:

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Attachment: 2025 Chevy Tahoe LS 4x2 - x2 (4718 : Lease Agreement - Enterprise Fleet Management, Inc.) Headlamp Type  delay-off projector beam LED low/high beam headlamps Auto-Dimming Headlights:  IntelliBeam auto high-beam headlights Front Wipers:  variable intermittent Rainsense rain detecting wipers wipers Rear Window wiper:  fixed interval rear window wiper
Rear Window Defroster:  rear window defroster
Tinted Windows:  deep-tinted windows
Dome Light:  dome light with fade
Front Reading Lights:  front and rear reading lights
Ignition Switch:  ignition switch light
Variable IP Lighting:  variable instrument panel lighting Display Type:  digital/analog appearance
Tachometer:  tachometer
Voltometer:  voltmeter
Compass:  compass
Exterior Temp:  outside-temperature display
Low Tire Pressure Warning:  tire specific low-tire-pressure warning Park Distance Control:  Front and Rear Park Assist front and rear parking sensors Trip Computer:  trip computer
Trip Odometer:  trip odometer
Lane Departure Warning:  lane departure
Blind Spot Sensor:  blind spot
Front Pedestrian Braking:  front pedestrian detection
Following Distance Indicator:  following distance alert Forward Collision Alert:  forward collision
Oil Pressure Gauge:  oil pressure gauge
Water Temp Gauge:  water temp. gauge
Engine Hour Meter:  engine hour meter
Clock:  in-radio display clock
Systems Monitor:  driver information centre
Check Control:  redundant digital speedometer
Rear Vision Camera:  rear vision camera
Oil Pressure Warning:  oil-pressure warning
Water Temp Warning:  water-temp. warning
Battery Warning:  battery warning
Low Oil Level Warning:  low-oil-level warning
Low Coolant Warning:  low-coolant warning
Lights On Warning:  lights-on warning
Key in Ignition Warning:  key-in-ignition warning
Low Fuel Warning:  low-fuel warning
Low Washer Fluid Warning:  low-washer-fluid warning
Door Ajar Warning:  door-ajar warning
Trunk Ajar Warning:  trunk-ajar warning
Brake Fluid Warning:  brake-fluid warning
Turn Signal On Warning:  turn-signal-on warning
Transmission Fluid Temperature Warning:  transmission-fluid-temperature warning Safety And Security:

ABS  four-wheel ABS brakes
Number of ABS Channels:  4 ABS channels
Brake Assistance:  brake assist
Brake Type:  four-wheel disc brakes
Vented Disc Brakes:  front and rear ventilated disc brakes Daytime Running Lights:  daytime running lights
Spare Tire Type:  full-size spare tire
Spare Tire Mount:  underbody mounted spare tire w/crankdown Driver Front Impact Airbag:  driver and passenger front-impact airbags Driver Side Airbag:  seat-mounted driver and passenger side-impact airbags Overhead Airbag:  curtain 1st, 2nd and 3rd row overhead airbag Occupancy Sensor:  front passenger airbag occupancy sensor Height Adjustable Seatbelts:  height adjustable front seatbelts Printed On 10/02/2024 12:20:56 PM Page 6 of 7

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Attachment: 2025 Chevy Tahoe LS 4x2 - x2 (4718 : Lease Agreement - Enterprise Fleet Management, Inc.) Seatbelt Pretensioners:  front seatbelt pre-tensioners
3Point Rear Centre Seatbelt:  3 point rear centre seatbelt Side Impact Bars:  side-impact bars
Perimeter Under Vehicle Lights:  remote activated perimeter/approach lights Tailgate/Rear Door Lock Type:  tailgate/rear door lock included with power door locks Rear Child Safety Locks:  rear child safety locks
Ignition Disable:  immobilizer
Security System:  security system
Panic Alarm:  panic alarm
Tracker System:  tracker system
Electronic Stability:  StabiliTrak electronic stability stability control with anti-rollover Traction Control:  ABS and driveline traction control
Front and Rear Headrests:  manual adjustable front head restraints Rear Headrest Control:  2 rear head restraints
3rd Row Headrests:  2 fixed third row head restraints
Break Resistant Glass:  break resistant glass
Seats And Trim:

Seating Capacity  max. seating capacity of 8
Front Bucket Seats:  front bucket seats
Number of Driver Seat Adjustments:  8-way driver and passenger seat adjustments Reclining Driver Seat:  power reclining driver and passenger seats Driver Lumbar:  power 2-way driver and passenger lumbar support Driver Height Adjustment:  power height-adjustable driver and passenger seats Driver Fore/Aft:  power driver and passenger fore/aft adjustment Driver Cushion Tilt:  power driver and passenger cushion tilt Front Centre Armrest Storage:  front centre armrest
Rear Seat Type:  rear manual reclining 60-40 split-bench seat Rear Seat Fore/Aft:  manual rear seat fore/aft adjustment Rear Folding Position:  rear seat tumble forward
Rear Seat Armrest:  rear seat centre armrest
3rd Row Seat Type:  fixed third row 60-40 split-bench seat 3rd Row Electric Control:  fold into floor third row seat Leather Upholstery:  cloth front and rear seat upholstery Headliner Material:  full cloth headliner
Floor Covering:  full carpet floor covering
LeatherSteeringWheel:  leatherette steering wheel
Floor Mats:  carpet front and rear floor mats
Interior Accents:  chrome/metal-look interior accents
Cargo Space Trim:  carpet cargo space
Trunk Lid:  plastic trunk lid/rear cargo door
Cargo Light:  cargo light
Concealed Cargo Storage:  concealed cargo storage
Standard Engine:

Engine 355-hp, 5.3-liter V-8 (regular gas)
Standard Transmission:

Transmission  10-speed automatic w/ OD and auto-manual
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Attachment: 2025 Chevy Tahoe LS 4x2 - x2 (4718 : Lease Agreement - Enterprise Fleet Management, Inc.) Prepared For: City of Colton Date 09/30/2024
Vega, Anthony AE/AM ZRJ/KA0
Unit #
Year 2025 Make Ford Model Police Interceptor Utility
Series Base All-Wheel Drive
Vehicle Order Type Ordered Term 60 State CA Customer# 481152 $ 68,164.59 Capitalized Price of Vehicle 1
$ 0.00 * Sales Tax 0.0000% State CA
$ 966.76 * Initial License Fee
$ 0.00 Registration Fee
$ 475.00 Other: (See Page 2)
$ 8,936.00 * Capitalized Price Reduction
$ 781.90 * Tax on Capitalized Price Reduction
$ 0.00 Gain Applied From Prior Unit
$ 0.00 * Tax on Gain On Prior
$ 0.00 * Security Deposit
$ 0.00 * Tax on Incentive ( Taxable Incentive Total : $0.00 ) All language and acknowledgments contained in the signed quote apply to all vehicles that are ordered under this signed quote.

Order Information
Driver Name
Exterior Color (0 P) Agate Black
Interior Color (0 I) Charcoal Black w/Unique HD Cloth Front Lic. Plate Type Exempt
GVWR 0
$ 59,703.59 Total Capitalized Amount (Delivered Price)
$ 995.08 Depreciation Reserve @ 1.6667%
$ 245.96 Monthly Lease Charge (Based on Interest Rate - Subject to a Floor) 2 $ 1,241.04 Total Monthly Rental Excluding Additional Services Additional Fleet Management
Master Policy Enrollment Fees
$ 0.00 Commercial Automobile Liability Enrollment
Liability Limit $0.00
$ 0.00 Physical Damage Management Comp/Coll Deductible 0 / 0 $ 0.00 Full Maintenance Program 3 Contract Miles 100,000 OverMileage Charge $ 0.0850 Per Mile Incl: # Brake Sets (1 set = 1 Axle) 0 # Tires 0 Loaner Vehicle Not Included $ 0.00 Additional Services SubTotal
$ 108.59 Sales Tax 8.7500% State CA
$ 1,349.63 Total Monthly Rental Including Additional Services $ -1.21 Reduced Book Value at 60 Months
$ 400.00 Service Charge Due at Lease Termination
Quote based on estimated annual mileage of 20,000
(Current market and vehicle conditions may also affect value of vehicle) (Quote is Subject to Customer's Credit Approval)
Notes
Enterprise FM Trust will be the owner of the vehicle covered by this Quote. Enterprise FM Trust (not Enterprise Fleet Management) will be the Lessor of such vehicle under the Master Open - End (Equity) Lease Agreement and shall have all rights and obligations of the Lessor under the Master Open - End (Equity) Lease Agreement with respect to such vehicle.

Lessee must maintain insurance coverage on the vehicle as set forth in Section 11 of the Master Open-End (Equity) Lease Agreement until the vehicle is sold.

ALL TAX AND LICENSE FEES TO BE BILLED TO LESSEE AS THEY OCCUR.

Lessee hereby authorizes this vehicle order, and agrees to lease the vehicle on the terms set forth herein and in the Master Equity Lease Agreement. In the event Lessee fails or refuses to accept delivery of the ordered vehicle, Lessee agrees that Lessor shall have the right to collect damages, including, but not limited to, a $500 disposal fee, interest incurred, and loss of value.

LESSEE City of Colton

BY TITLE DATE
* INDICATES ITEMS TO BE BILLED ON DELIVERY.
1 Capitalized price of vehicle may be adjusted to reflect final manufacturer's invoice, plus a pre delivery interest charge. Lessee hereby assigns to Lessor any manufacturer rebates and/or manufacturer incentives intended for the Lessee, which rebates and/or incentives have been used by Lessor to reduce the capitalized price of the vehicle. 2 Monthly lease charge will be adjusted to reflect the interest rate on the delivery date (subject to a floor). 3 The inclusion herein of references to maintenance fees/services are solely for the administrative convenience of Lessee. Notwithstanding the inclusion of such references in this [Invoice/Schedule/Quote], all such maintenance services are to be performed by Enterprise Fleet Management, Inc., and all such maintenance fees are payable by Lessee solely for the account of Enterprise Fleet Management, Inc., pursuant to that certain separate [Maintenance Agreement] entered into by and between Lessee and Enterprise Fleet Management, Inc.; provided that such maintenance fees are being billed by Enterprise FM Trust, and are payable at the direction of Enterprise FM Trust, solely as an authorized agent for collection on behalf of Enterprise Fleet Management, Inc.

Open-End (Equity) Lease Rate Quote Quote No: 8231131
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Chief of Police
Quntity 4
October 2, 2024

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Attachment: 2025 Ford Police Interceptor Utility Base AWD - x 4 (4718 : Lease Agreement - Enterprise Fleet Management, Inc.) Aftermarket Equipment Total
Description (B)illed or (C)apped Price
Custom Equipment - west coast lights and sires quote 13164 C $ 17,872.59 Total Aftermarket Equipment Billed $ 0.00
Total Aftermarket Equipment Capitalized $ 17,872.59
Aftermarket Equipment Total $ 17,872.59
Other Totals
Description (B)illed or (C)apped Price
Pricing Plan Delivery Charge C $ 125.00
Courtesy Delivery Fee C $ 350.00
Total Other Charges Billed $ 0.00
Total Other Charges Capitalized $ 475.00
Other Charges Total $ 475.00
Open-End (Equity) Lease Rate Quote Quote No: 8231131
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Attachment: 2025 Ford Police Interceptor Utility Base AWD - x 4 (4718 : Lease Agreement - Enterprise Fleet Management, Inc.) VEHICLE INFORMATION:
2025 Ford Police Interceptor Utility Base All-Wheel Drive - US Series ID: K8A
Pricing Summary:

INVOICE MSRP
Base Vehicle $48,029 $49,515.00
Total Options $2,408.00 $2,560.00
Destination Charge $1,595.00 $1,595.00
Total Price
SELECTED COLOR:

Exterior: UM-(0 P) Agate Black
Interior: 9W-(0 I) Charcoal Black w/Unique HD Cloth Front Bucket Seats w/Vinyl Rear SELECTED OPTIONS:

CODE DESCRIPTION INVOICE MSRP
119WB 119" Wheelbase STD STD
500A Order Code 500A NC NC
59B Keyed Alike - 1284x $47.00 $50.00
66B Tail Lamp Lighting Solution $405.00 $430.00
68G Rear-Door Controls Inoperable $76.00 $80.00
76D Underbody Deflector Plate $320.00 $340.00
87M 8" Rear Camera Image NC NC
9 Unique HD Cloth Front Bucket Seats w/Vinyl Rear Included Included 153 Front License Plate Bracket NC NC
425 50-State Emissions System STD STD
44U Transmission: 10-Speed Automatic (44U) NC NC
51S Dual Driver & Passenger LED Bulb Spot Lamps (Unity) $582.00 $620.00 92R 2nd Row Only Solar Tint $85.00 $90.00
99C Engine: 3.0L V6 EcoBoost $893.00 $950.00
9W_01 (0 I) Charcoal Black w/Unique HD Cloth Front Bucket Seats w/Vinyl Rear NC NC FLADCR Fleet Advertising Credit NA NA
NONAX 3.31 Axle Ratio Included Included
PAINT Monotone Paint Application STD STD
STDGV GVWR: 6,840 lbs (3,103 kgs) Included Included
STDRD Radio: AM/FM/MP3 Capable Included Included
STDTR Tires: 255/60R18 AS BSW Included Included
STDWL Wheels: 18" x 8" 5-Spoke Painted Black Steel Included Included SYNC SYNC Phoenix Communication & Entertainment System Included Included UM_01 (0 P) Agate Black NC NC
$52,032.00 $53,670.00
Open-End (Equity) Lease Rate Quote Quote No: 8231131
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Attachment: 2025 Ford Police Interceptor Utility Base AWD - x 4 (4718 : Lease Agreement - Enterprise Fleet Management, Inc.) CONFIGURED FEATURES:

Body Exterior Features:

Number Of Doors  4
Rear Cargo Door Type:  liftgate
Driver And Passenger Mirror:  power remote manual folding side-view door mirrors Convex Driver Mirror:  convex driver and passenger mirror Spoiler:  rear lip spoiler
Skid Plates:  skid plates
Door Handles:  black
Front And Rear Bumpers:  body-coloured front and rear bumpers with black rub strip Front Tow Hooks:  1 front tow hooks
Front License Plate Bracket:  front license plate bracket Body Material:  galvanized steel/aluminum body material :  class III trailering with harness, hitch
Body Side Cladding:  body-coloured bodyside cladding
Grille:  black grille
Convenience Features:

Air Conditioning  automatic dual-zone front air conditioning Air Filter:  air filter
Rear Air Conditioning:  rear air conditioning
Cruise Control:  cruise control with steering wheel controls Trunk/Hatch/Door Remote Release:  power cargo access remote release Power Windows:  power windows with driver and passenger 1-touch down 1/4 Vent Rear Windows:  power rearmost windows
Remote Keyless Entry:  keyfob (front doors) remote keyless entry Steering Wheel:  steering wheel with manual tilting, manual telescoping Day-Night Rearview Mirror:  day-night rearview mirror
Driver and Passenger Vanity Mirror:  driver and passenger-side visor mirrors Emergency SOS:  emergency communication system
Overhead Console:  mini overhead console with storage
Glove Box:  locking glove box
Driver Door Bin:  driver and passenger door bins
Dashboard Storage:  dashboard storage
Driver Footrest:  driver's footrest
Retained Accessory Power:  retained accessory power
Power Accessory Outlet:  2 12V DC power outlets
Entertainment Features:
radio  AM/FM stereo with seek-scan
Voice Activated Radio:  voice activated radio
Speed Sensitive Volume:  speed-sensitive volume
Steering Wheel Radio Controls:  steering-wheel mounted audio controls Speakers:  4 speakers
Internet Access:  Fleet Telematics Modem internet access 1st Row LCD:  1 1st row LCD monitor
Wireless Connectivity:  wireless phone connectivity
Antenna:  integrated roof antenna
Lighting, Visibility and Instrumentation Features:

Headlamp Type  projector beam LED low/high beam headlamps Front Wipers:  variable intermittent speed-sensitive wipers wipers Rear Window wiper:  fixed interval rear window wiper with heating wiper park Rear Window Defroster:  rear window defroster
Tinted Windows:  deep-tinted windows
Dome Light:  dome light with fade
Front Reading Lights:  front and rear reading lights
Variable IP Lighting:  variable instrument panel lighting Display Type:  digital/analog appearance
Tachometer:  tachometer
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Attachment: 2025 Ford Police Interceptor Utility Base AWD - x 4 (4718 : Lease Agreement - Enterprise Fleet Management, Inc.) Low Tire Pressure Warning:  tire specific low-tire-pressure warning Park Distance Control:  Reverse Sensing System rear parking sensors Trip Computer:  trip computer
Trip Odometer:  trip odometer
Blind Spot Sensor:  blind spot
Front Pedestrian Braking:  front pedestrian detection
Forward Collision Alert:  forward collision
Water Temp Gauge:  water temp. gauge
Engine Hour Meter:  engine hour meter
Clock:  in-radio display clock
Systems Monitor:  driver information centre
Check Control:  redundant digital speedometer
Rear Vision Camera:  rear vision camera
Oil Pressure Warning:  oil-pressure warning
Water Temp Warning:  water-temp. warning
Battery Warning:  battery warning
Lights On Warning:  lights-on warning
Key in Ignition Warning:  key-in-ignition warning
Low Fuel Warning:  low-fuel warning
Low Washer Fluid Warning:  low-washer-fluid warning
Door Ajar Warning:  door-ajar warning
Trunk Ajar Warning:  trunk-ajar warning
Brake Fluid Warning:  brake-fluid warning
Safety And Security:

ABS  four-wheel ABS brakes
Number of ABS Channels:  4 ABS channels
Brake Assistance:  brake assist
Brake Type:  four-wheel disc brakes
Vented Disc Brakes:  front and rear ventilated disc brakes Spare Tire Type:  full-size spare tire
Spare Tire Mount:  spare tire mounted inside under cargo Driver Front Impact Airbag:  driver and passenger front-impact airbags Driver Side Airbag:  seat-mounted driver and passenger side-impact airbags Overhead Airbag:  curtain 1st and 2nd row overhead airbag Knee Airbag:  knee airbag
Occupancy Sensor:  front passenger airbag occupancy sensor Height Adjustable Seatbelts:  height adjustable front seatbelts Seatbelt Pretensioners:  front seatbelt pre-tensioners
3Point Rear Centre Seatbelt:  3 point rear centre seatbelt Side Impact Bars:  side-impact bars
Tailgate/Rear Door Lock Type:  tailgate/rear door lock included with power door locks Rear Child Safety Locks:  rear child safety locks
Security System:  security system
Tracker System:  tracker system
Electronic Stability:  electronic stability stability control with anti-rollover Traction Control:  ABS and driveline traction control
Front and Rear Headrests:  manual adjustable front head restraints Rear Headrest Control:  3 rear head restraints
Seats And Trim:

Seating Capacity  max. seating capacity of 5
Front Bucket Seats:  front bucket seats
Number of Driver Seat Adjustments:  8-way driver and passenger seat adjustments Reclining Driver Seat:  manual reclining driver and power reclining passenger seats Driver Lumbar:  power 2-way driver and passenger lumbar support Driver Height Adjustment:  power height-adjustable driver and passenger seats Driver Fore/Aft:  power driver and passenger fore/aft adjustment Driver Cushion Tilt:  power driver and passenger cushion tilt Rear Seat Type:  rear 35-30-35 split-bench seat
Rear Folding Position:  rear seat fold-forward seatback Printed On 09/30/2024 06:14:51 PM Page 5 of 6

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Attachment: 2025 Ford Police Interceptor Utility Base AWD - x 4 (4718 : Lease Agreement - Enterprise Fleet Management, Inc.) Leather Upholstery:  cloth front seat upholstery
Rear Seat Material:  vinyl rear seat upholstery
Headliner Material:  full cloth headliner
Floor Covering:  full vinyl/rubber floor covering
Dashboard Console Insert, Door Panel Insert Combination:  metal-look instrument panel insert, door panel insert, console insert Shift Knob Trim:  urethane shift knob
Interior Accents:  metal-look interior accents
Cargo Space Trim:  carpet cargo space
Trunk Lid:  plastic trunk lid/rear cargo door
Cargo Tie Downs:  cargo tie-downs
Cargo Light:  cargo light
Cargo Tray:  cargo tray/organizer
Standard Engine:

Engine 400-hp, 3.0-liter V-6 (premium)
Standard Transmission:

Transmission  10-speed automatic w/ OD
Printed On 09/30/2024 06:14:51 PM Page 6 of 6

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Attachment: 2025 Ford Police Interceptor Utility Base AWD - x 4 (4718 : Lease Agreement - Enterprise Fleet Management, Inc.)

ITEM NO. 11

STAFF REPORT

DATE: NOVEMBER 19, 2024
TO: HONORABLE MAYOR AND CITY COUNCIL MEMBERS
FROM: BILL SMITH, CITY MANAGER
PREPARED BY: CHARLES BERRY, ELECTRIC UTILITY DIRECTOR
SUBJECT: AFFIRM ONGOING EMERGENCY AT AGUA MANSA POWER
PLANT.

RECOMMENDED ACTION

Staff recommends that the City Council take the following action:

Confirm ongoing emergency condition at Agua Mansa Power Plant and authorize the City Manager or designee to execute all necessary agreements to complete repairs to the power plant and simultaneously execute all necessary agreements for a lease engine as provisioned in Colton Municipal Code section 3.08.130(A), authorizing emergency contracting for repairs and waive the formal competitive bidding process.

BACKGROUND

On June 18 , 2024, the Colton City Council, by vote of 5 to 0 ratified the existence of an emergency regarding the inoperability of Agua Mansa Power Plant (AMPP) and authorized emergency repairs pursuant to the authority granted in Section 3.08.130 (A) of the Colton Municipal Code and California Public Contract Code, Section 22050.

These code sections require the City Council to affirm the existence of the emergency by 4/5 vote at every Council meeting, until the repairs are completed.

During a recent routine inspe ction, damage was discovered to the turbine at the Agua Mansa Power Plant (AMPP). While the damage is attributed to “normal wear -and-tear,” and the equipment was scheduled for normal maintenance/replacement in November of this year, this discovery presents a serious situation and potential financial exposure for the Electric Utility.

Due to this discovery, AMPP cannot be run until repairs are completed. With AMPP out of market, the Electric Utility faces significant costs for replacement energy that are e stimated to be 11 Packet Pg. 471
Staff Report to the Mayor and City Council
Ongoing Emergency - AMPP
November 19, 2024

as high as $29,000,000.

ISSUES/ANALYSIS

Given the significant financial exposure to the City and the potential for catastrophic failure of AMPP, the City Manager’s Office has issued an emergency declaration and directed staff to effectuate repairs to the plant. To accomplish this, the City has invoked Colton Municipal Code

3.08.130 (A), dispatching with the Formal Bidding requirements and has executed agreements with ProEnergy Services, LLC to overhaul the City’s gas turbine and simultan eously lease a gas turbine to bring AMPP back into market as quickly as practicable.

Given the significant financial exposure to the City and the potential for catastrophic failure of AMPP, the City Manager’s Office has issued an emergency declaration a nd directed staff to effectuate repairs to the plant. To accomplish this, the City has invoked Colton Municipal Code

3.08.130 (A), which with Council concurrence allows for dispatching with the formal bidding requirements and therein allowing the City to e nter into agreement with P roEnergy Services for overhaul of the City’s engine and the lease of a temporary engine to power AMPP. The leased engine is on a weekly basis at a rate of $110,000. It is estimated the City will need the leased engine for approxim ately 13 weeks for a total of $1,430,000. The overhaul and repairs to the City’s engine have an estimated not to exceed cost of $2,900,000 which includes a 10 percent contingency to accommodate for additional work that may be required but is not yet known at this time. In total, the cost for the leased engine and repairs to the City’s engine are anticipated to be $4,330,000.

The City’s engine was removed from AMPP on June 19, and transported to the repair depot in Houston, Texas. The engine remains in the repair depot and is currently being overhauled.

Concurrently, the leased engine was installed with the commissioning and test fire having occurred the week of July 8. With the successful completion of the install, commissioning and test fire, AMPP is temporarily placed back into market and available for dispatch.

FISCAL IMPACTS

Sufficient appropriations are available in the FY2024 -25 adopted budget in Electric Utility Fund Agua Mansa Power Plant Capital Account Number 520-8000-8009-4930-0101-000.

ALTERNATIVES

Provide alternative direction to staff.
11 Packet Pg. 472

ITEM NO. 12

STAFF REPORT

DATE: NOVEMBER 19, 2024
TO: HONORABLE MAYOR AND CITY COUNCIL MEMBERS
FROM: BILL SMITH, CITY MANAGER
PREPARED BY: DEB FARRAR, COMMUNITY SERVICES DIRECTOR
SUBJECT: APPROVE AND ADOPT A RESOLUTION ACCEPTING DONATION

TO IMPROVE CONCESSIONS BUILDING AT MAX LOFY PARK,
RESOLUTION NO. R-112-24.

RECOMMENDED ACTION

Staff recommends that the City Council take the following action:

1. Approve and Adopt Resolution R -112-24 Accepting a $25,000 donation to improve the Concessions Building at Max Lofy Park, and;

2. Amend Budget for FY 202 4-2025 to reflect the additional $ 25,000 in revenue and appropriations to accept the grant.

BACKGROUND

The City of Colton owns the land, field, and facilities at Max J. Lofy Park where the Ken Hubbs Little Le ague host s games and practices with City approval . Thus, the City of Colton is responsible for maintenance, upkeep, and renovation of the facility.

ISSUES/ANALYSIS

The Concessions Building at Lofy Park needs exterior improvements, including painting and roofing. While the park is City -owned and maintained, the Concessions Building is exclusively used by Ken Hubbs Little League. Given this limited use, it has not been a priority to allocate City funds for improvements such as repainting a building, which is not accessible to the broader community. Recognizing this, Ken Hubbs Little League sought alternate funding sources for the necessary upgrades.

12 Packet Pg. 473
Staff Report to the Mayor and City Council
Resolution - Lofy Park Concessions Building Improvements November 19, 2024

San Bernardino County Supervisor Joe Baca Jr. generously donated $25,000 to the League for improvements to the Concessions Building. Since the facility is City-owned, it is appropriate for the City to manage the repairs and replacements. Therefore, action and Council approval are required to formally accept and deposit the funds for these improvements.

FISCAL IMPACTS

To account for this funding, Resolution R-112-24 will amend the Fiscal Year 202 4-25 adopted budget to accept the donation and appropriate the funds to make the capital improvements:

 Increase General Fund Community Services Donations Revenue Account 100-7847-000 by $25,000
 Increase appropriations in General Fund Sports Programs Capital Improvement Account Number 100-6200-6204-3890-0000-000 by $25,000.

ALTERNATIVES

1. Provide alternative direction to staff.

ATTACHMENT

1. R-112-24 RESO - LOFY PARK
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RESOLUTION NO. R-112-24

A RESOLUTION OF THE CITY COUNCIL OF COLTON, CALIFORNIA AMENDING THE FY 202 4-2025 BUDGET TO RECEIVE GRANT FUNDS FROM SAN BERNARDINO COUNTY SUPERVISOR, JOE BACA JR, IN THE AMOUNT OF $25,000

IMPROVEMENTS TO THE CONCESSION BUILDINGS AT MAX LOFY PARK

WHEREAS, The City of Colton owns the land, field, facilities, and scoreboard where the Ken Hubbs Little League host its games and practices, adjacent to Max J. Lofy Park. Thus, the City of Colton is responsible for maintenance, upkeep, and renovation; and,

WHEREAS, the concessions building is, exclusively used by Ken Hubbs Little League, is in dire need of exterior improvements; and,

WHEREAS, San Bernardino County Supervisor, Joe Baca Jr., has offered to pay for improvements, with $25,000 in funding.

NOW, THEREFORE, THE CITY COUNCIL FOR THE CITY OF COLTON DOES HEREBY RESOLVE AS FOLLOWS:

Section 1: The staff report accompanying this resolution is found to be true, adopted as findings, and incorporated into this resolution.

Section 2: _ City approves the Community Services Department to coordinate improvements to the Concessions Building at Maxy Lofy Park.

Section 3. Amend the Fiscal year 2024-2025 adopted budget to accept the donation and appropriate the funds to make capital improvements at Lofy Park as follows:

Increase appropriations in General Fund Sports Programs Capital Improvement Account Number 100-6200-6204-3890-0000-000 by $25,000.

Increase revenues in General Fund Miscellaneous Donations Account Number 100 -7847-000 by $25,000.

PASSED, APPROVED AND ADOPTED THIS 19 DAY OF NOVEMBER 2024.

________________________________________
FRANK J. NAVARRO
Mayor

ATTEST:

STEPHANIE M. VARGAS
Deputy City Clerk

12.a
Packet Pg. 475
Attachment: R-112-24 RESO - LOFY PARK (4732 : Resolution - Lofy Park Concessions Building Improvements)