Colton City Council
January 21, 2025

Report on Compliance and Other Matters
As part of obtaining reasonable assurance about whether City of Colton’s financial statements are free from material misstatement, we performed tests of its compliance with certain provisions of laws, regulations, contracts, and grant agreements, noncompliance with which could have a direct and material effect on the financial statements. However, providing an opinion on compliance with those provisions was not an objective of our audit, and accordingly, we do not express such an opinion. The results of our tests disclosed no instances of noncompliance or other matters that are required to be reported under Government Auditing Standards.

Purpose of This Report
The purpose of this report is solely to describe the scope of our testing of internal control and compliance and the results of that testing, and not to provide an opinion on the effectiveness of the entity’s internal control or on compliance. This report is an integral part of an audit performed in accordance with Government Auditing Standards in considering the entity’s internal control and compliance. Accordingly, this communication is not suitable for any other purpose.

CliftonLarsonAllen LLP
Irvine, California
December 16, 2024

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Attachment: Final 2024 YB Internal Control Communication (4790 : FY2023-24 ACFR) CLA (CliftonLarsonAllen LLP) is an independent network member of CLA Global. See CLAglobal.com/disclaimer.

CliftonLarsonAllen LLP
CLAconnect.com
The Honorable City Council

of the City of Colton
Colton, California
We have audited the financial statements of the governmental activities, the business-type activities, each major fund, and the aggregate remaining fund informat ion of City of Colton as of and for the year ended June 30, 2024, and have issued our report thereon dated December 16, 2024. We have previously communicated to you information about our responsibilities under auditing standards generally accepted in the United States of America and Government Auditing Standards , as well as certain information related to the planned scope and timing of our audit in our engagement agreement dated May 15, 2024. Professional standards also require that we communicate to you the following information related to our audit.

Significant audit findings
Qualitative aspects of accounting practices
Accounting policies
Management is responsible for the selection and use of appropriate accounting policies. The significant accounting policies used by City of Colton are described in Note 1 to the financial statements.

As described in Note 1D, the City changed accounting policies by adopting Statement of Governmental Accounting Standards (GASB Statement) No. 100, Accounting Changes and Error Corrections , effective July 1, 2023. The implementation of this standard resulted in the City showing a restatement for a change to or within the financial reporting entity due to the change in presentation of the Capital Improvements Capital Projects Fund from nonmajor to major.

We noted no transactions entered into by the entity during the year for which there is a lack of authoritative guidance or consensus. All significant transactions have been recognized in the financial statements in the proper period.

Accounting estimates
Accounting estimates are an integral part of t he financial statements prepared by management and are based on management’s knowledge and experience about past and current events and assumptions about future events. Certain accounting estimates are particularly sensitive because of their significance to the financial statements and because of the possibility that future events affecting them may differ significantly from those expected. The most sensitive estimates affecting the financial statements were:
 The annual required contributions, pension expense, net pension liability and corr esponding
deferred out
flows of resources and deferred inflows of resources for the City’s public def ined benefit plan
s with CalPERS are based on actuarial valuations provided by CalPERS. 
The Other Postemployment Benefit (OPEB) expense, Total OPEB liability, and corr esponding deferred out
flows of resources and deferred inflows of resources for the City’s OPEB plans ar e based on ce
rtain actuarial assumptions and methods prepared by an outside consultant.

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 Management’s estimate of the claims payable liabilities related to general liability a nd worker’s compensati
on claims are based on estimates by the claim’s administrators.

We evaluated the key factors and assumptions used to develop the allowance in determining that it is reasonable i
n relation to the financial statements taken as a whole.

Financial statement disclosures
Certain financial statement disclosures are particularly sensitive because of their significance to financial statement users. The most sensitive disclosures affecting the financial statements were:
 The disclosure of the retirement commitments reported in Note 9 to the financial stat ements.

The disclosure of the OPEB commitments reported in Note 10 to the financial statements.

The financia
l statement disclosures are neutral, consistent, and clear.

Difficulties encountered in performing the audit
We encountered no significant difficulties in dealing with management in performing and completing our audit.

Uncorrected misstatements
Professional standards require us to accumulate all misstatements identified during the audit, other than those that are clearly trivial, and communicat e them to the appropriate level of management. The attached schedule summarizes uncorrected misstatem ents of the financial statements. Management has determined that their effects are immaterial, both individually and in the aggregate, to the financial statements taken as a whole.

Uncorrected misstatements or the matters underlying uncorrected misstatements could potentially cause future-period financial statements to be materially misstated, even if management has concluded that the uncorrected misstatements are immaterial to the financial statements under audit.

Corrected misstatements
None of the misstatements detected as a result of audit procedures and corrected by management were material, either individually or in the aggregate, to the financial statements taken as a whole.

Disagreements with management
For purposes of this letter, a disagreement with management is a financial accounting, reporting, or auditing matter, whether or not resolved to our satisfaction, that could be significant to the financial statements or the auditors’ report. No such disagreements arose during our audit.

Management representations
We have requested certain representations from management that are included in the management representation letter dated December 16, 2024.

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Attachment: Final 2024 Governance Communication (4790 : FY2023-24 ACFR) The Honorable City Council
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Management consultations with other independent accountants In some cases, management may decide to consult with other accountants about auditing and accounting matters, similar to obtaining a “second opinion” on certain situations. If a consultation involves application of an accounting principle to the entity’s financial statements or a determination of the type of auditors’ opinion that may be expressed on those statements, our professional standards require the consulting accountant to check with us to determine that the consultant has all the relevant facts. To our knowledge, there were no such consultations with other accountants.

Other audit findings or issues
We have provided a separate communication to you dated December 16, 2024, communicating internal control related matters identified during the audit.

Required supplementary information
With respect to the required supplementary information (RSI) accompanying the financial statements, we made certain inquiries of management about the methods of preparing the RSI, including whether the RSI has been measured and presented in accordance with prescribed guidelines, whether the methods of measurement and preparation have been changed from the prior period and the reasons for any such changes, and whether there were any significant assumptions or interpretations underlying the measurement or presentation of the RSI. We co mpared the RSI for consistency with management’s responses to the foregoing inquiries, the bas ic financial statements, and other knowledge obtained during the audit of the basic financial statements. Because these limited procedures do not provide sufficient evidence, we did not express an opinion or provide any assurance on the RSI.

Supplementary information in relation to the financial statements as a whole With respect to the combining and individual nonmajor fund financial statements and schedules (collectively, the supplementary information) accompanying the financial statements, on which we were engaged to report in relation to the financial statements as a whole, we made certain inquiries of management and evaluated the form, content, and methods of preparing the information to determine that the information complies with accounting principles generally accepted in the United States of America, the method of preparing it has not changed from the prior period or the reasons for such changes, and the information is appropriate and complete in relation to our audit of the financial statements. We compared and reconciled the supplementary information to the underlying accounting records used to prepare the financial statements or to the financial statements themselves. We have issued our report thereon dated December 16, 2024.

Other information included in annual reports
Other information (financial or nonfinancial information other than the financial statements and our auditors’ report thereon) is being included in your annual report and is comprised of introductory and statistical sections. Our responsibility for other information included in your annual report does not extend beyond the financial information identified in our opinion on the financial statements. We have no responsibility for determining whether such other information is properly stated and do not have an obligation to perform any procedures to corroborate other information contained in your annual report.

We are required by professional standards to read the other information included in your annual report and consider whether a material inconsistency exists between the other information and the financial statements because the credibility of the financial st atements and our auditors’ report thereon may be undermined by material inconsistencies between the audited financial statements and other information. If, based on the work performed, we conclude that an uncorrected material misstatement of the other information exists, we are required to describe it in our report.

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Attachment: Final 2024 Governance Communication (4790 : FY2023-24 ACFR) The Honorable City Council
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Our auditors’ report on the financial statements includes a separate section, “Other Information,” which states we do not express an opinion or any form of assurance on the other information included in the annual report. We did not identify any material inconsistencies between the other information and the audited financial statements.
* * *
This communication is intended solely for the information and use of the City and management of City of Colton and is not intended to be, and should not be, used by anyone other than these specified parties.

CliftonLarsonAllen LLP
Irvine, California
December 16, 2024

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Attachment: Final 2024 Governance Communication (4790 : FY2023-24 ACFR) The Honorable City Council
City of Colton

DESCRIPTION ASSET LIABILITY NET POSITION REVENUE EXPENSE Other Governmental Funds
To record restatement for August 2023 RMRA receipt that should have been recorded as revenue in FY 22-23.

Revenues 102,681
Fund Balance (102,681)
- - (102,681) 102,681 -
To recognize revenue to prior years for SB 1186 fees
collected that should have been recorded as restricted
revenue instead of a liability.

Liability 110,339
Revenues (17,327)
Fund Balance (93,012)
- 110,339 (93,012) (17,327) -
TOTA LS - 110,339 (195,693) 85,354 -
City of Colton

DEBIT (CREDIT)
June 30, 2024
Waived Adjusting Journal Entries

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Attachment: Final 2024 Governance Communication (4790 : FY2023-24 ACFR) CIT

Y OF COLTON, CALIFORNIA
APPROPRIATIONS LIMIT WORKSHEET NO. 6
INDEPENDENT ACCOUNTANTS’ REPORT

ON AGREED-UPON PROCEDURES APPLIED TO
APPROPRIATIONS LIMIT WORKSHEET NO. 6
YEAR ENDED JUNE 30, 2024

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Attachment: Final Signed Financial Statement - GANN (4790 : FY2023-24 ACFR)

CLA (CliftonLarsonAllen LLP) is an independent network member of CLA Global. See CLAglobal.com/disclaimer.

CliftonLarsonAllen LLP
CLAconnect.com

(1)
INDEPENDENT ACCOUNTANTS’ REPORT

ON APPLYING AGREED-UPON PROCEDURES

Honorable Mayor and Members
of the City Council
City of Colton
Colton, California

We have performed the procedures enumerated below on the accompanying Appropriations Limit Worksheet No. 6 of the City of Colton, California, (the City) for the year ended June 30, 2024. The City’s management is responsible for the Appropriations Limit Worksheet No. 6.

The City and the League of California Cities (as presented in the League publication entitled Article XIII- B Appropriations Limit Uniform Guidelines) have agreed to and acknowledged that the procedures performed are appropriate to meet the intended purpose of meeting the requirements of Section 1.5 of Article XIII-B of the California Constitution. This report may not be suitable for any other purpose. The procedures performed may not address all the items of interest to a user of this report and may not meet the needs of all users of this report and, as such, users are responsible for determining whether the procedures performed are appropriate for their purposes.

The procedures performed and our findings were as follows:

1. We obtained the completed Appropriations Limit Worksheet No. 6 for the year ended June 30, 2024, and compared the limit and annual adjustment factors included in that worksheet to the limit and annual adjustment factors that were adopted by resolution of the City Council. We also compared the population and inflation options included in the aforementioned worksheet to those that were selected by a recorded vote of the City Council.

No exceptions were noted as a result of this procedure.

2. For the accompanying Appropriations Limit Worksheet No. 6, we added last year’s limit to the total adjustments and compared the resulting amount to this year’s limit. We also recalculated the adjustment factor and the adjustment for inflation and population and compared the results to the amounts on Appropriations Limit Worksheet No. 6.

No exceptions were noted as a result of our performing this procedure.

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Attachment: Final Signed Financial Statement - GANN (4790 : FY2023-24 ACFR) Honorable Mayor and Members
of the City Council
City of Colton
(2)

3. We compared the prior-year appropriations limit presented in the accompanying Appropriations Limit W
orksheet No. 6 to the prior-year appropriations limit adopted by the City Council for the pr ior year
.

No exceptions were noted as a result of our performing this procedure.

We were engaged by the City to perform this agreed-upon procedures engagement and conducted our engagement in accordan
ce with attestation standards established by the American Institute of Certified Public Accountants. We were not engaged to and did not conduct an examination or review engagement, the objective of which would be the expression of an opinion or conclusion, respectively, on the accompanying Appropriations Limit Worksheet No. 6. Accordingly, we do not express such an opinion or conclusion. Had we performed additional procedures, other matters might have come to our attention that would have been reported to you.

We are required to be independent of the City and to meet our other ethical responsibilities, in accordance with the relevant ethical requirements related to our agreed-upon procedures engagement.

This report is intended solely for the information and use of the City Council and management of the City and is not intended to be, and should not be, used by anyone other than these specified parties.

CliftonLarsonAllen LLP
Irvine, California
December 16, 2024

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Attachment: Final Signed Financial Statement - GANN (4790 : FY2023-24 ACFR)

CITY OF COLTON
APPROPRIATIONS LIMIT WORKSHEET NO. 6
YEAR ENDED JUNE 30, 2024

See accompanying Notes to Appropriations Limit Worksheet No. 6. (3)

Appropriations Limit for Fiscal Year Ended June 30, 2023 (Note 2) 99,287,488 $ Adjustment Factors for the Fiscal Year Ended June 30, 2024 (Note 2):

Inflation Population
Factor Factor Combined
(Note 3) (Note 4) Factor

1.0444 1.0012 1.0457 0.0457
Adjustment for Inflation and Population 4,532,799
Other Adjustments (Note 5) -
Total Adjustments 4,532,799
Appropriations Limit for Fiscal Year Ended June 30, 2024 103,820,287 $

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Attachment: Final Signed Financial Statement - GANN (4790 : FY2023-24 ACFR)

COLTON GANN
NOTES TO APPROPRIATIONS LIMIT WORKSHEET NO. 6
JUNE 30, 2024
(4)
NOTE 1 PURPOSE OF AGREED UPON PROCEDURE REVIEW
Under Article XIIIB of the California Constitution (the Gann Spending Limitation Initiative), California governmental agencies are restricted as to the amount of annual appropriations from proceeds of taxes. Effective for years beginning on or after July 1, 1990, under Section 1.5 of Article XIIIB, the annual calculation of the appropriations limit is subject to agreed-upon procedures review in connection with the annual audit.

NOTE 2 METHOD OF CALCULATION
Under Section 10.5 of Article XIIIB, for fiscal years beginning on or after July 1, 1990, the appropriations limit is required to be calculated based on the limit for the fiscal year 1986-87, adjusted for the inflation and population factors discussed at Notes 3 and 4 below.

NOTE 3 INFLATION FACTORS
A California governmental agency may adjust it s appropriations limit by either the percentage change in California per capita personal income from the preceding year (which is supplied by the State Department of Finance), or the percentage change in the local assessment roll from the preceding year due to the change of local nonresidential construction. The factor adopted by the City of Colton (the City) for fiscal year 2023-24 represents the annual percentage change in the per capita personal income from the preceding year.

NOTE 4 POPULATION FACTORS
A California governmental agency may adjust its appropriations limit by either the annual percentage change of the jurisdiction’s own population or the annual percentage change in population in the county where the jurisdiction is located. The factor adopted by the City for fiscal year 2023-24 represents the annual percentage change in population for the county.

NOTE 5 OTHER ADJUSTMENTS
A California government agency may be required to adjust its appropriations limit when certain events occur, such as the transfer of responsibility for municipal services to, or from, another government agency or private entity. T he City had no such adjustments for the year ended June 30, 2024.

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Attachment: Final Signed Financial Statement - GANN (4790 : FY2023-24 ACFR) ©2023 CliftonLarsonAllen LLP. CLA (CliftonLarsonAllen LLP) is an independent network member of CLA Global. See CLAglobal.com/disclaimer.

Investment advisory services are offered through CliftonLarsonAllen Wealth Advisors, LLC, an SEC -registered investment advisor.

Communication with Those Charged
with Governance
2024 Audit Results
City of Colton

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Attachment: 2024 Colton Presentation (4790 : FY2023-24 ACFR) ©2023 CliftonLarsonAllen LLP 2
Outline
•Scope of Services
•Auditors’ Opinion and Reports
•Communication with Those
Charged with Governance

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Attachment: 2024 Colton Presentation (4790 : FY2023-24 ACFR) ©2023 CliftonLarsonAllen LLP 3
Scope of Services
• Audit of the annual financial statements for the year ended June 30, 2024 in accordance with Generally Accepted (US) and Governmental Auditing Standards
• Audit of federal grant expenditures under Uniform Guidance (in process)
• Financial and Compliance Audit – Child Care
• Agreed-Upon-Procedures related to the City’s calculation of the GANN limit

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Auditors’
Opinion
• Audit of financial statements for the year
ended June 30, 2024
• Unmodified opinions for June 30, 2024
• Conducted our audit in accordance with
GAAS and GAS
• Audit evidence is sufficient and
appropriate to provide a basis for our
audit opinions

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Auditors’
Opinion
• Management is responsible for
preparation and fair presentation of the
financial statements and for internal
controls over those financial statements
• Auditors’ objective is to obtain reasonable
assurance about whether the financial
statements, as a whole, are free from
material misstatement and to issue a
report with this opinion

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Auditors’
Opinion
• An audit in accordance with GAAS and
GAS includes:
o Maintaining professional skepticism
o Identifying and assessing risks of material
misstatement of the financial statements
o Obtain an understanding of internal control in
order to design audit procedures that are
appropriate in the circumstances
o Evaluate appropriateness of accounting
policies used and significant accounting
estimates made by management
o Evaluate overall presentation of the financial
statements

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Report on
Internal
Control
• Report on Internal Control over Financial
Reporting and on Compliance and Other
Matters Based on an Audit of Financial
Statements Performed in Accordance with
Government Auditing Standards
• We considered the City’s internal control
over financial reporting (internal control)
to determine the audit procedures that are
appropriate for the purpose of expressing
our opinions on the financial statements
o Material Weaknesses:
§ None noted
o Noncompliance:
§ None noted

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Communica
tion to
Those
Charged
with
Governance
• The planned scope and timing of the
June 30, 2024 audit was communicated
to the City in a planning meeting
• Management is responsible for the
selection and use of appropriate
accounting policies, which are described
in Note 1 to the financial statements
• Management has selected and applied
significant accounting policies
appropriately and consistently

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Communica
tion to
Those
Charged
with
Governance
• Significant estimates are reported in the
financial statements
• Corrected and uncorrected misstatements
o Uncorrected misstatements are included in the
communication and management has
concluded that their effects are immaterial to
the financial statements
• Representations related to the audit were
obtained from management
• To our knowledge, the City did not consult
with other accountants regarding auditing
or accounting matters

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Attachment: 2024 Colton Presentation (4790 : FY2023-24 ACFR)

ITEM NO. 3

STAFF REPORT

DATE: JANUARY 21, 2025
TO: HONORABLE MAYOR AND CITY COUNCIL MEMBERS
FROM: BILL SMITH, CITY MANAGER
PREPARED BY: STEPHANIE VARGAS, CHIEF DEPUTY CITY CLERK
SUBJECT: APPROVAL OF MINUTES FOR THE CITY COUNCIL REGULAR MEETING HELD ON DECEMBER 17, 2024, ON FILE IN THE
OFFICE OF THE CITY CLERK.

RECOMMENDED ACTION

Staff recommends that the City Council take the following action:

Approval of Minutes for the City Council Regular Meeting held on December 17, 2024.

BACKGROUND

Minutes for the City Council Regular Meeting held on December 17, 2024.

FISCAL IMPACTS

None

ATTACHMENT

1. Draft Minutes -12-17-24
3 Packet Pg. 284
December 17, 2024 Regular City Council Meeting 1 -

CITY COUNCIL/COLTON UTILITY AUTHORITY/

COLTON PUBLIC FINANCING AUTHORITY AND COLTON HOUSING AUTHORITY

REGULAR MEETING MINUTES

December 17, 2024

Regular Meeting held on the above -given date at 6 :00 p.m. in the Council Chamber of City Hall, with Mayor Navarro presiding.

INVOCATION: Pastor Josue Zapata – Centerpoint Church
FLAG SALUTE: Veterans of Foreign Wars (VFW) Commander Bernie Moyeda

CITY COUNCIL ROLL CALL

Council Members Present Staff Present
Frank J. Navarro, Mayor William R. Smith, City Manager David J. Toro Carlos Campos, City Attorney
Kelly J. Chastain Stephanie M. Vargas, Chief Deputy City Clerk Dr. Luis S. González
MPT John Echevarria

Council Members Absent
None

CEREMONIAL MATTERS
Presentations, Awards, Proclamations

 Business Focus – Larson’s Pharmacy
Council Member González presented a recognition certificate to Peter Wissa in order to recognize the success of Larson’s Pharmacy and to acknowledge the contributions that the business has provided to the community.

CITY CLERK ITEM

(1) Certification of Election - November 5, 2024 - Approve and Adopt a Resolution of the City Council Reciting the Fact of the General Municipal Election, Held on November 5, 2024, Declaring the Result and such other Matters as Provided by Law, RESOLUTION NO. R-121-24.

The Chief Deputy City Clerk presented to Council the item and recommended approval and adoption of Resolution No. R-121-24.

Motion and Second by CM Toro/ CM González to approve and adopt Resolution R-121-24.

Vote: Unanimous, Motion Passes

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OATH OF OFFICE
The Chief Deputy City Clerk, Stephanie M. Vargas, called the newly elected City Officials forward. The Oath of Office and the Certificates of Election were issued.

City Council Elect, Kelly J. Chastain was sworn in by the Chief Deputy City Clerk, Stephanie M. Vargas.

City Council Elect, David J. Toro was ceremonially sworn in by his two sons, Michael and Jayden Toro.

City Clerk Elect, Isaac T. Suchil, was ceremonially sworn in by his son, Eric Suchil.

City Treasurer Elect, Henry M. Razo, was ceremonially sworn in by his Mother, Rose Razo.

COMMENTS FROM INCOMING CITY OFFICIALS
Personal comments made by the following incoming City Officials:

Newly-elected City Treasurer, Henry M. Razo
Re-elected Councilmember, Kelly J. Chastain
Newly-elected City Clerk, Isaac T. Suchil
Re-elected Councilmember, David J. Toro

MAYOR AND COUNCIL ITEMS

POSSIBLE CONFLICT OF INTEREST DISCLOSURES FOR THE COUNCIL MEETING OF DECEMBER 17, 2024.

GIFT DISCLOSURES
Mayor Navarro asked the members present if there were any agenda items that were a conflict of interest pursuant to CMC Section 2.04.030. None disclosed.

AB 1234 ORAL REPORTS
Mayor Navarro asked the members present if there were any brie f reports on meetings attended at the expense of the City. (GC Section 53232.3(d). None disclosed.

APPOINTMENTS
None

MAYOR AND COUNCIL DISCUSSION ITEMS
None

PUBLIC HEARINGS
(2) CDBG Project Prioritization Fiscal Year 2025-2026 - TIME AND PLACE FIXED TO CONSIDER A PUBLIC HEARING TO APPROVE AND ADOPT RESOLUTION NO. R-122-24, PRIORITIZING

PROJECTS TO BE FUNDED BY COMMUNITY DEVELOPMENT BLOCK GRANT (CDBG) FUNDS FOR FISCAL YEAR 2025-2026, RESOLUTION NO. R-122-24.

The Mayor opened the Public Hearing.

The City Clerk, Isaac T. Suchil, submitted the Notice of Public Hearing (on file in the City Clerk’s Office) and there were no reports of protests or objections thereto.

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Staff Presentation
Dawn Miller, Assistant to the City Manager, presented for Council an o verview of the agenda item and requested approval of staff’s recommendation.

Public Comment
None

Motion and Second by CM Chastain/ CM González to close the public hearing.

Vote: Unanimous, Motion Passes

Council Discussion
None

Motion and Second by CM González/ CM Chastain to approve and adopt Resolution No. R-122-24.

Vote: Unanimous, Motion Passes

BUSINESS ITEMS
None

***************************************************************************

PUBLIC COMMENT
None

***************************************************************************

CONSENT CALENDAR
Mayor Navarro presents the Consent Calendar Items 3 through 14.

City Manager, William R. Smith, informed the council that the resolution for item #5, Agreement – CalOES, was mistakenly omitted from the originally published agenda packet; however, the Resolution has since been emailed to council for review and printed copies were also provided at the council meeting.

City Manager Smith also informed the city council that minor corrections had been made to item #10, MOU – County of San Bernardino, in order to omit language found on the first page, which caused confusion about the agreement’s start date.

Motion and Second by CM Echevarria/ CM Toro to approve consent calendar Items 3 through 14.

Vote: Unanimous, Motion Passes

(3) Minutes - Approval of Minutes for the City Council Regular Meeting Held on December 03, 2024, on File in the Office of the City Clerk.

(4) Warrants - Approve US Bank voucher dated 10/23/2024 and totaling $50,502.35; voucher numbers 216004 to 216144 dated 11/14/2024 and totaling $1,905,027.64; and voucher numbers 216145 to 216272 dated 11/21/2024 and totaling $1,034,780.18.

(5) Agreement - CalOES - Approve and Adopt an Agreement with California Office of Emergency Services (CalOES) for OES Type 1 Fire Engine, RESOLUTION NO. R-117-24.

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(6) Agreement - City of Loma Linda - Approve Agreement with City of Loma Linda for Operating Plan and Auto Aid Agreement 2025.

(7) Agreement - San Bernardino County Fire - Approve an Agreement For Automatic Aid and Mutual Aid Between San Bernardino County Fire Protection District and City of Colton.

(8) Biennial Conflict of Interest Code - Approve and Adopt a Resolution Amending the City of Colton’s Conflict of Interest Code Pursuant to the Political Reform Act of 1974, RESOLUTION NO. R-123-24.

(9) Contract Award - IE General Engineering - Approve Contract Award to IE General Engineering Inc. for Target Area Alley Reconstruction Project, RESOLUTION NO. R-43-24.

(10) MOU - County of San Bernardino - Approve Memorandum of Understanding Between the County of San Bernardino and City of Colton for Provision of Potable Water Services to Service Area for Terrace Water Company.

(11) Obligation of Remaining Local Fiscal Recovery Funds (ARPA) - Approve Obligation of Remaining Local Fiscal Recovery Funds (ARPA), RESOLUTION R-124-24.

(12) Ongoing Emergency - AMPP - Affirm Ongoing Emergency at Agua Mansa Power Plant.

(13) Purchase - Fire Department Vehicle - Authorize the Purchase of a 2025 RAM 1500 Big Horn Crew Cab 4x4 for the Fire Department.

(14) Second Reading of Ordinance No. O-19-24 - Approve Second Reading of Ordinance No. O-19-24, Amending Colton Municipal Code Section 2.12.020 Increasing City Treasurer Salary, ORDINANCE NO. O-19-24.

MAYOR AND COUNCIL ORAL REPORTS AND COMMENTS
Comments from Mayor, Council and City Treasurer on various issues and activities throughout the community.

CITY MANAGER'S REPORTS
City Manager, William R. Smith, reminded council that the January 7, 2025 council meeting will be canceled and the next council meeting is scheduled to take place on January 21, 2025.

ADJOURNMENT

At 7:04 p.m. Mayor Navarro adjourned the Regular Council Meeting.

__________________________
Isaac T. Suchil
City Clerk

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ITEM NO. 4

STAFF REPORT

DATE: JANUARY 21, 2025
TO: HONORABLE MAYOR AND CITY COUNCIL MEMBERS
FROM: BILL SMITH, CITY MANAGER
PREPARED BY: STACEY DABBS, FINANCE DIRECTOR
SUBJECT: APPROVE US BANK VOUCHER DATED 11/22/2024 AND
TOTALING $64,827.04; VOUCHER NUMBERS 216273 TO 216352
DATED 11/27/2024 AND TOTALING $91,307.52; VOUCHER
NUMBERS 216353 TO 216490 DATED 12/02/2024 AND TOTALING
$915,141.03; VOUCHER NUMBERS 216491 TO 216581 DATED
12/05/2024 AND TOTALING $4,088,395.52; VOUCHER NUMBERS
216582 TO 216665 DATED 12/12/2024 AND TOTALING $331,539.87; WIRES DATED 12/14/2024 AND TOTALING $2,902,127.48;
VOUCHER NUMBERS 216666 TO 216698 DATED 12/19/2024 AND
TOTALING $439,342.23; A PAYROLL DISBURSEMENT LISTING
DATED 10/26/2024 TO 11/08/2024 AND TOTALING $1,157,747.26 AND PAYROLL DISBURSEMENT LISTING DATED 11/09/2024 TO
11/22/2024 AND TOTALING $1,333,513.66.

RECOMMENDED ACTION

Staff recommends that the City Council take the following action:

Approve US Bank voucher dated 11/22/2024 and totaling $64,827.04; voucher numbers 216273 to 216352 dated 11/27/2024 and totaling $91,307.52; voucher numbers 216353 to 216490 dated 12/02/2024 and totaling $915,141.03; voucher numbers 216491 to 216581 dated 12/05/2024 and totaling $4,088,395.52; voucher numbers 216582 to 216665 dated 12/12/2024 and totaling $331,539.87; wires dated 12/14/2024 and totaling $2,902,127.48; voucher numbers 216666 to 216698 dated 12/19/2024 and totaling $439,342.23; a payroll disbursement listing dated 10/26/2024 to 11/08/2024 and totaling $1,157,747.26 and payroll disbursement listing dated 11/09/2024 to 11/22/2024 and totaling $1,333,513.66.

BACKGROUND
4 Packet Pg. 290
Staff Report to the Mayor and City Council
Warrants - Accounts Payable
January 21, 2025

The California Government Code requires that the legislative body ratify all vouchers issued in the course of conducting City business.

ISSUES/ANALYSIS

All vouchers and related backup documentation have been reviewed by the Finance Director.

FISCAL IMPACTS

None.

ALTERNATIVES

1. Provide alternative direction to staff.

ATTACHMENT

1. Fund Number and Title Legend

2. Voucher lists

3. Voucher lists-continued

4. Payroll Registers
4 Packet Pg. 291
City of Colton
Fund Number and Title Legend
Fund Title Fund Title
100 GENERAL FUND 701 LLMD #2
150 TREASURERS ACCOUNT GROUP 702 LLMD #1
206 COMMUN ITY CHILD CARE 703 CFO 87-1 DEBT SERV ICE
209 DSF FLY CONSERVATION 704 CFO 87-1 CONSTRUCT ION
210 SPECIAL GAS TAX 707 CFO 88-1 DEBT SERV ICE
211 LIBRARY GRANT FUND 708 CFO 88-1 CONSTRUCTION
212 STATE TRAFFIC RELIEF FUND 709 DSF FLY CONSERVATION
213 S.Y.E.T .P. GRANT 722 STORM WATER
214 POLLUT ION REDUCT ION FUND 733 CFO 89-1 CONSTRUCT ION 215 COMMUNITY DEV ACT FUND 734 CFO 89-2 CONSTRUCT ION
216 CDBG HOUS ING REHAB FUND 744 CFO 89-1 DEBT SERV ICE 217 DRUG/GANG INTERVENTION 745 CFO 89-2 DEBT SERV ICE
218 MEASURE I FUND 750 AQUA MANSA CFO
219 STATE AID- CAPITAL PROJECTS 754 SB COUNTY HOSPITAL
220 Vi Tep 762 TRUST AND AGENCY
225 MISC GRANTS 766 DEFERRED COMPENSAT ION
240 HOST CITY FEES - CIP 781 CFO 90-1 DEBT SERVICE
247 Quimby In Lieu Fees 782 CFO 90-1 CONSTRUCT ION
248 PARK DEVELOPMENT FUND 850 Redeve lopment Obligation Retirement Fund 249 TRAFF IC IMPACT FUND 851 Successor Agency Administration 250 NEW FAC ILITIES DEVELOPMENT FEE 855 Hous ing Auth - RM PARK DEVELOPMENT 251 CIVIC CENTER DEVELOPMENT FEE 856 Housing Auth - RANCHO MED BOND PROCEEDS 252 FIRE FAC ILITY DEVELOPMENT FEE 857 LMI Asset Fund
253 POLICE FACILITY DEVELOPMENT FEE 864 Housing Auth - LOW/MOD BOND PROCEEDS 261 ASSET FORFEITURE 865 Housing Auth - RANCHO MED CHFA 326 AD 94-1 DEBT SERVICE 866 ECONOM IC DEVELOPMENT
332 1971 SEWER BONDS, A & C 867 Consolidation Proj_08 -09 350 PFA Debt Fund 870 Housing Auth - RM PARK OPERAT IONS 357 POB-Non Enterprise 871 Successor Agcy-RANCHO/M ILL PROJECT AREA 358 PENS ION OBLIGATION DEBT SERV ICE 872 Succe ssor Agcy-RANCHO/MILL DEBT SERV ICE 359 CORP YARD DEBT SERV ICE 873 Successor Agcy-RDA II PROJECT FUND 363 1978-2 ASSESSMENT DIST . 874 Housing Auth - LOW/MOD DEBT SERV ICE 364 WATER IMPRVMNT DIST A 875 Housing Auth - LOW/MOD BOND PROCEEDS 379 AD 1979-1 DEBT SERV ICE 876 Successor Agcy-SANTA ANA RIV BND PROCEED 427 AD 94-1 CONSTRUCT ION 877 Successor Agcy-SANTA ANA RIVER CIP 450 Capita l Improvement Project s 878 RDA FIXED ASSETS GROUP 451 Colton Crossing Fund 879 Successor Agcy-WEST VALLEY CIP 453 STREET IMPROVEMENTS PRGM 881 Successor Agcy-MT VERNON BOND PROCEEDS 457 CAP ITAL IMPROVEMENT 882 Successo r Agcy-MT VERNON CIP 469 EQU IPMENT REPLACEMENT 885 Successor Agcy -MT VERNON DEBT SERV ICE 520 ELECTR IC UTILITY 886 RDA ADM INISTRAT ION
521 WATER UTILITY 887 COOLEY RANCH - now 894
522 WAS TEWATER UTILITY 888 MT VERNON - now 882
523 SOLID WASTE 889 WEST VALLEY - now 879
524 CEMETERY 890 Successor Agcy-RDA - LONG TERM DEBT GRP 525 RECYCLING 891 Successo r Agcy-RDA I DEBT SERV ICE FUND 526 PUBLIC BENEFIT FUND 892 Successor Agcy-RDA I - CAP ITAL PROJECTS 527 WASTEWATER UTILITY - GRAND TERRACE 893 Successor Agcy -RDA II DEBT SERV ICE FUND 551 WATER DEVELOPMENT 894 Successor Agcy -COOLEY RANCH PRO JECT 552 SEWER DEVELOPMENT 895 Successor Agcy-COOLEY RANCH DEBT SERV 560 CEMETARY ENDOWMENT CARE 896 SANTA ANA RIVER - now 877 605 Facility & Equipment Maintenance Fund 897 Successor Agcy-SANTA ANA RIVER DEBT SVC 606 INFORMATION SERV ICES FUND 898 Housing Auth - LOW/MOD CAPITAL PROJECTS 607 INSURANCE FUND 899 Successor Agcy-WEST VALLEY PRJ - DBT SV 608 AUTOMOT IVE SHOP 941 GENERAL LONG -TERM DEBT
610 AUTOMOT IVE SHOPS 958 GENERAL FIXED ASSETS
990 GASB 34

4.a
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Attachment: Payroll Registers (4752 : Warrants - Accounts Payable)

ITEM NO. 5

STAFF REPORT

DATE: JANUARY 21, 2025
TO: HONORABLE MAYOR AND CITY COUNCIL MEMBERS
FROM: BILL SMITH, CITY MANAGER
PREPARED BY: AURELIO DE LA TORRE, CITY TREASURER
SUBJECT: RECEIVE AND FILE CITY TREASURER'S REPORT FOR
SEPTEMBER 2024.

RECOMMENDED ACTION

Staff recommends that the City Council take the following action:

Receive and File City Treasurer’s Report for September 2024.

ATTACHMENT

1. Treasurer's Report September 2024
5 Packet Pg. 419

5.a
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Attachment: Treasurer's Report September 2024 (4801 : Treasurer's Report)

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Attachment: Treasurer's Report September 2024 (4801 : Treasurer's Report)

ITEM NO. 6

STAFF REPORT

DATE: JANUARY 21, 2025
TO: HONORABLE MAYOR AND CITY COUNCIL MEMBERS
FROM: BILL SMITH, CITY MANAGER
PREPARED BY: ROBERT DELOACH, INTERIM PUBLIC WORKS DIRECTOR SUBJECT: APPROVE AND ADOPT A RESOLUTION FOR CHANGE ORDER NO. 2 WITH CAT TRACKING, INC. AND PACIFIC PRODUCTS &
SERVICES FOR THE FY 24/25 TERMED PURCHASE ORDER FOR
THE SUPPLY OF STREET SIGNS, RESOLUTION R-03-25.

RECOMMENDED ACTION

Staff recommends that the City Council take the following action:

1. Approve Change Order No. 2 for Cat Tracking, Inc. term Purchase Order increasing the amount to $95,000 for the purchase of additional street sweeping signs.

2. Approve Change Order No. 2 for Pacific Products and Services term Purchase Order increasing the amount to $80,000 for the purchase of additional street signpost and mounting hardware.

3. Approve Resolution R -03-25 appropriating additional fund s from reserve balance to purchase the additional street signs materials.

BACKGROUND

As part of City’s maintenance responsibility, Public Works/Street Division’s crews maintain City street signs for the safety of pedestrian and motoring public. The C ity’s maintenance responsibility for street signs includes replacing faded and damaged signs, and installation of new signs.

On April 16, 2 024, the City Council approve d Change Order No. 1 to the street sweeping contract that stipulated an alternate day/alternate side sweeping schedule along City streets. The action to change the street sweeping schedule necessitates installation of thousand s of street 6 Packet Pg. 430
Staff Report to the Mayor and City Council
Change Order - Cat Tracking, Inc. & Pacific Products & Services January 21, 2025

sweeping signs indicat ing the day and hours of sweeping operations. Installation of additional street sweeping signs is necessary for parking restriction information and enforcement.

ISSUES/ANALYSIS

Cat Tracking, Inc. is the City’s supplier for street and other traffic signs needed for traffic safety and street signage. Street signs annual term purchase order (P.O.) is $20,000 per year, but due to the increase in sign procurement brought by the needed street sweeping signs, the Cat Tracking purchase order was increased under the City Manager’s authority to $50,000 (attached as Exhibit A) for FY2024-25 on December 16, 2024. This initial P.O. increase is still not sufficient . The street sweeping signs needed to complete the comprehensive stre et sweeping signs installation is about 1,700 pieces , which equates to approximately $76,500. Due to the increase in expenditures for the purchase of street signs, City staff recommends increasing the Cat Tracking, Inc. term purchase order for FY2024-25 to $95,000 (Change Order No. 2).

Pacific Products and Services is the City’s supplier for street sign materials such as steel post s, bolts, and other mounting hardware. Pacific Products and Services LLC annual term purchase order (P.O.) is $20,000 per ye ar but , due to the increase in sign procurement brought by the needed street sweeping sign, the P.O. was increased to $35,000 (attached as Exhibit B) per year on December 16, 2024. This initial purchase order increase is still not sufficient to complete t he installation of the additional street sweeping signs. To fully fund the purchase of the street signpost and hardware needed , staff recommends increasing the term PO for Pacific Products and Services to $80,000 (Change Order No. 2).

The increase for both P.O.s will also cover the purchase of street signs and hardware that will be used for repair and replacement for the rest of FY2024-25.

FISCAL IMPACTS

An additional appropriation from General Fund reserve is necessary to increase the contracts to purchase the signs and necessary hardware. Adopting Resolution R -09-25 will appropriate $90,000 in the FY2024 -25 budget in General Fund Streets Operating Supplies/Equipment Account No. 100-6150-6160-2301-0000-000 for this purpose.

ALTERNATIVES

1. Provide alternative direction to staff.

ATTACHMENT

1. Exhibit A- CAT Tracking Purchase Order

2. Exhibit B - Pacific Products & Services Purchase Order

3. Exhibit C - Resolution R-03-25
6 Packet Pg. 431

6.a
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Attachment: Exhibit A- CAT Tracking Purchase Order (4799 : Change Order - Cat Tracking, Inc. & Pacific Products & Services)

6.b
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Attachment: Exhibit B - Pacific Products & Services Purchase Order (4799 : Change Order - Cat Tracking, Inc. & Pacific Products & Services)

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- 1 -

RESOLUTION NO. R-03-25

A RESOLUTION OF THE CITY COUNCIL O F THE CITY OF COLTON , AMENDING THE FISCAL YEAR 2024 -25 BUDGET FOR THE PUBLIC WORKS STREET MAINTENANCE AND OPERATIONS EXPENDITURES BY $90,000.

WHEREAS, the City of Colton has a responsibility to maintain its streets, including the procurement and installation of street sweeping signs to ensure safety and compliance with parking restrictions; and,

WHEREAS, the City Council previously approved an amendment to the street sweeping program, requirin g the installation of new street sweeping signs to indicate days and hours of sweeping operations, requiring additional funding; and,

WHEREAS, the existing appropriation in the Operating Supplies and Equipment Account is insufficient to meet the increase d demand for street sweeping signs; and,

WHEREAS, an additional appropriation of $90,000 is required to continue the purchase of necessary street sweeping signs to complete the comprehensive installation and support ongoing maintenance efforts.

NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF COLTON DOES HEREBY RESOLVE AS FOLLOWS:

Section 1. The Fiscal Year 2024 -25 budget is hereby amended to increase appropriations from General F und reserve b alance in General Fund Stree ts Operating Supplies and Equipmen t Account Number 100-6150-6160-2301- 0000-000 by $90,000 to support the procurement of street sweeping signs.

PASSED, ADOPTED AND APPROVED THIS 21st DAY OF JANUARY 2025.

________________________________
FRANK J. NAVARRO
Mayor

ATTEST:

_____________________________
ISAAC T. SUCHIL
City Clerk

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Attachment: Exhibit C - Resolution R-03-25 (4799 : Change Order - Cat Tracking, Inc. & Pacific Products & Services)

ITEM NO. 7

STAFF REPORT

DATE: JANUARY 21, 2025
TO: HONORABLE MAYOR AND CITY COUNCIL MEMBERS
FROM: BILL SMITH, CITY MANAGER
PREPARED BY: ROBERT DELOACH, INTERIM PUBLIC WORKS DIRECTOR SUBJECT: APPROVE CHANGE ORDER #1 TO SERVICE AGREEMENT WITH WEST COAST ARBORIST.

RECOMMENDED ACTION

Staff recommends that the City Council take the following action:

Approve Change Order No. 1 for the City of Colton Tree Trimming Maintenance Service Agreement with West Coast Arborist, Inc. for $58,855.00 and authorize the City Manager to execute Change Order No. 1.

BACKGROUND

Hermosa Cemetery suffered significant tree damages during the previous Santa Ana wind events.

Due to these concerns, staff determined that the cemetery trees need trimming and removal services. West Coast Arborist, Inc. is the City’s current tree trimming and removal services contractor. The contract was awarded on October 1, 2024, in the amount of $244,372. The scope of work include s tree trimming and removal along City streets, parks and util ity line clearance.

ISSUES/ANALYSIS

West Coast Arborist, Inc. submitted a cost proposal for Change Order No. 1 that reflects the scope of work necessary for Hermosa Cemetery. The cost proposal increase include s trimming of 98 trees and removing 6 trees as well as removing 13 stumps. The total amount of the scope identified is $58,8 55.00 and the breakdown is shown on Exhibit “A”. Change Order No. 1 reflects a 24.1% increase in the total contract amount. Once Change Order No. 1 is approved, the new contract amount with West Coast Arborist, Inc. will be $303,227.

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Staff Report to the Mayor and City Council
Change Order - West Coast Arborist
January 21, 2025

FISCAL IMPACTS

Sufficient appropriations to cover the cost of Change Order No. 1 are available in the FY2024-25 adopted budget in General Fund Community Services Cemetery Professional Services Account Number 100-6200-6234-2350-0000-000.

ALTERNATIVES

1. Provide alternative direction to staff.

ATTACHMENT

1. Exhibit A - Change Order 1
7 Packet Pg. 436
DATE:

FROM: Chris Cruz
TO:

INSTRUCTIONS TO THE CONTRACTOR AT THE REQUEST OF THE PROJECT MANAGER:

Additional services at Hermosa Gardens Cemetery
I. ADDITIONAL QUANTITY
Item No. Description of Work Quantity Unit Unit Cost Total Cost 1 395 Hr 149.00$ = 58,855.00$
-$ -$
-$ -$
-$ -$
-$ -$
-$ -$
-$ -$
-$ -$
-$ -$
-$ -$
-$ -$
-$ -$
-$ -$
-$ -$
-$ -$
TOTAL AMOUNT OF CHANGE ORDER #1 TOTAL = 58,855.00$
III. CONTRACT AMOUNT RECONCILLATION
ORIGINAL AMOUNT OF CONTRACT = 244,372.00$
CHANGE ORDER NO.1 = 58,855.00$
TOTAL COST OF CONTRACT AS PER CHANGE ORDER NO. 1 = 303,227.00$ Robert DeLoach, Public Works & Utilitity Services Director

CITY OF COLTON
December 9, 2024
CONTRACT CHANGE ORDER NO. 1
The amount of the contract will be increased by the sum of $58,855.00 (24.08% of the contract amount) and contract time shall remain the same. The undersigned Contractor approves the foregoing Change Order # 1 as to the changes, if any, in the contract price specified for each item including any and all supervision costs and other miscellaneous costs relating to the change in work, and as to the extension of time allowed, if any, for completion of the entire work on account of said Change Order # 1. The Contractor agrees to furnish all labor and materials and perform all other necessary work, inclusive of the directly or indirectly related to the approved time extension, required to complete the Change Order items. This document will become a supplement of the contract and all provisions will apply hereto. It is understood that the Change Order shall be effective when approved by the Owner.

Crew Man Hours - Prune 98 Trees, Remove 6 Trees, and remove 13 Stumps
City of Colton Tree Trimming Maintenance Services

PUBLIC WORKS DEPARTMENT- ENGINEERING SECTION
West Coast Arborists, Inc.
2200 E. Via Burton
Anaheim, CA 92806
DATE
Alonso Garcia, Area Manager DATE
Execution of this Change Order by the Contractor constitutes a binding accord and satisfaction that fully satisfies, waives, and releases the Owner from all claims, demands, costs, and liabilities, in Contract, law or equity, arising out of or related to the subject of the change order, whether known or unknown, including but not limited to direct and indirect costs and/or damages for delay, disruption, acceleration, loss of productivity, and stacking of trades, as well as any and all consequential damages.

William R. Smith, City Manager DATE
1 of 1

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Attachment: Exhibit A - Change Order 1 (4785 : Change Order - West Coast Arborist)

ITEM NO. 8

STAFF REPORT

DATE: JANUARY 21, 2025
TO: HONORABLE MAYOR AND CITY COUNCIL MEMBERS
FROM: BILL SMITH, CITY MANAGER
PREPARED BY: ROBERT DELOACH, INTERIM PUBLIC WORKS DIRECTOR SUBJECT: APPROVE FIRST (1ST) AMENDMENT TO PROFESSIONAL

SERVICES AGREEMENT (PSA) FOR ENGINEERING PLAN CHECK

CONSULTING SERVICES WITH BUREAU VERITAS NORTH
AMERICA, INC. FOR FISCAL YEAR 24/25.

RECOMMENDED ACTION

Staff recommends that the City Council take the following action:

1. Authorize the increase of compensation to th e Professional Services Agreement (PSA) with Bureau Veritas North America, Inc. by $45,000 for FY 24/25.

2. Authorize the City Manager to execute the First Amendment to the Professional Services Agreement (PSA) with Bureau Veritas North America, Inc. for FY 24/25.

BACKGROUND

The Public Works Engineering Division retains as -needed engineering services to assist with plan check reviews of various development projects in several different technical areas. These as-needed plan check services ensure timely pro ject reviews and help maintain cost efficiency through competitive service costs.

In accordance with Colton Municipal Code Section 3.08.070 – Bidding requirements – Professional Services, on March 24, 2023, City Engineering Staff released a Request for Proposals (RFP) for engineering plan check consulting services for private and public projects.

The contract would be valid for the FY 23/24 with the option to renew for three successive years and entitled for an increase based on the Consumer Price Index ( CPI). Attached is the Newspaper notice/proof of RFP Publication.

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Staff Report to the Mayor and City Council
Contract Amendment - Bureau Veritas
January 21, 2025

On September 21, 2023, City Engineering Staff awarded a contract to Bureau Veritas, Inc., after evaluating multiple engineering consulting proposals.

On August 27, 2024, a PO was issued f or the 1 st renewal year of the optional three year PSA renewal.

ISSUES/ANALYSIS

Due to continued volume of plan check activities and expected engineering plan check activities in the current fiscal year, the Public Works Department – Engineering Division is requesting to amend the existing PSA with Bureau Veritas North America, Inc. by increasing the contract amount for the Fiscal Year (FY) 24/25 from $45,000 to $140,000, in line with the increased influx and continual review of new commercial developmen t and redevelopment projects from previous fiscal year budgets. Multiple residential and commercial developments have been entitled with the Planning Division of the Development Services Department and have commenced plan check services in the Engineering Division of the Public Works and Utility Services Department. Among these projects are the following projects: residential Tract Map 18233 (Bostick Ave. & Litton Ave.), Tract Map 20352 (Georgia St. & 5 th St.), Tract Map 20385 (5th St. & Agua Mansa Rd.), Tract Map 19983/20041 (Roquet Ranch), subdivision of commercial Parcel Map No. 20636 at 831 W. Valley Blvd., commercial redevelopment of an existing manufacturing site at 125 E. Laurel St., commercial redevelopment of an existing gas station at 791 E. Vall ey Blvd., commercial redevelopment of an existing retail and commercial site at 755 & 855 Ashley Way, new commercial/retail development site at 266 W. Valley Blvd., industrial redevelopment of four warehouses at 2245 W. Valley Blvd., new car wash development at 2015 N. Rancho Ave., new development at 2860 S. Iowa Ave., 60 unit Apartment complex at 2971 S. La Cadena Dr., new development of a Truck Driving School at 11585 Bostick Ave., new development of a contractor’s storage yard at 12698 Security Ave., new development of an electric vehicle/truck mixed clean fuel facility at 1650 Fairway Dr., storm drain and drainage improvements at 21831 Barton Rd., and public improvements in the public right-of-way for Wilson Elementary School. The revenue increase to of fset the increased plan check fee expenditures due to increased development is summarized and totaled below:

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Staff Report to the Mayor and City Council
Contract Amendment - Bureau Veritas
January 21, 2025

FISCAL IMPACTS

Sufficient appropriations for the $95,000 contract amendment are available in the FY2024 -25 adopted budget in General Fund Eng ineering Division Professional Services Account No. 100 - 6150-6151-2350-0000-000.

ALTERNATIVES

1. Provide alternative direction to staff.

ATTACHMENT

1. Exhibit A - 1st Amendment to PSA

2. Exhibit B - Newspaper Proof of Publication
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1 FIRST AMENDMENT TO

PROFESSIONAL SERVICES AGREEMENT

BETWEEN THE CITY OF COLTON
AND
BUREAU VERITAS NORTH AMERICA, INC.

1. PARTIES AND DATE.

This First Amendment to the Professional Services Agreement ( “First Amendment”) is made and entered into this 07th day of January, 2025 by and between the City of Colton (“City”) and Bureau Veritas North America, a Delaware Corporation, with its principal place of business at 180 Promenade Circle, Suite 150, Sacramento, CA 95834, (“Consultant”). City and Consultant are sometimes individually referred to as “Party” and collectively as “Parties” in this First Amendment.

2. RECITALS.

2.1 Agreement. City and Consultant entered into that certain Professional Services Agreement dated August 27, 202 4 (“Agreement”), whereby Consultant agreed to provide professional plan check services for various development projects (“Services”).

2.2 Amendment Purpose. City and Consultant desire to amend the Agreement for the First time to increase compensation by $95,000.

2.3 Amendment Authority. This First Amendment is authorized pursuant to Section

3.6.13 of the Agreement.

3. TERMS.

3.1 Scope of Services and Term. Compensation. Section 3. 1.1 of the Agreement is hereby deleted in its entirety and replaced with the following:

3.1.1 Compensation. Consultant shall receive compensation, including authorized reimbursements, for all Services rendered under this Agreement at the rates set forth in Exhibit "A" attached hereto and incorporated herein by reference. The total compensation shall not exceed One-Hundred and Forty Thousand Dollars and No Cents ($140,000.00) without written approval of the City Council. Extra Work may be authorized, as described below, and if authorized, will be compensated at the rates and manner set forth in this Agreement.

3.2 Continuing Effect of Agreement. Except as amended by this First Amendment, all provisions of the Agreement shall remain unchanged and in full force and effect. From and

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Attachment: Exhibit A - 1st Amendment to PSA (4781 : Contract Amendment - Bureau Veritas) 2 after the date of this First Amendment, whenever the term “Agreement” appears in the Agreement, it shall mean the Agreement as amended by this First Amendment.

3.3 Adequate Consideration. The Parties hereto irrevocably stipulate and agree that they have each received adequate and independent consideration for the performance of the obligations they have undertaken pursuant to this First Amendment.

3.4 Severability. If any portion of this First Amendment is declared invalid, illegal, or otherwise unenforceable by a court of competent jurisdiction, the remaining provisions shall continue in full force and effect.

3.5 Counterparts. This First Amendment may be executed in duplicate originals, each of which is deemed to be an original, but when taken together shall constitute but one and the same instrument.

[SIGNATURES ON FOLLOWING PAGE]

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Attachment: Exhibit A - 1st Amendment to PSA (4781 : Contract Amendment - Bureau Veritas) 3 SIGNATURE PAGE FOR FIRST AMENDMENT TO

PROFESSIONAL SERVICES AGREEMENT

BETWEEN THE CITY OF COLTON
AND BUREAU VERITAS NORTH AMERICA, INC.

IN WITNESS WHEREOF, the Parties have entered into this First Amendment to the Professional Services Agreement as of the 07th day of January, 2025.

CITY OF COLTON

By: ___________________________ Attest: ___________________________ William R. Smith Stephanie M. Vargas
City Manager Chief Deputy City Clerk

BUREAU VERITAS NORTH AMERICA, INC.,
A Delaware Corporation

By: ___________________________
Craig Baptista, MBA .

Vice President –
Facilities Division, West Region .

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Attachment: Exhibit A - 1st Amendment to PSA (4781 : Contract Amendment - Bureau Veritas) 4 EXHIBIT “A – FIRST AMENDMENT”

SCOPE OF SERVICES

Provide Plan Check and Inspection Services. Scope of Services include but not limited to engineering plan check services for:

1. Grading Plans (Rough and Precise Grading)

2. Water Quality Management Plan (WQMP)

3. Storm Drain Plans

4. Drainage Studies/Reports

5. Street Improvement Plans

6. Traffic Control Plans

7. Signing and Striping Plans

8. Water Utility Plans

9. Wastewater Utility Plans

10. Final Tract and Parcel Maps

11. Easements

12. Dedications/Vacations

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Attachment: Exhibit A - 1st Amendment to PSA (4781 : Contract Amendment - Bureau Veritas) 5 EXHIBIT “B – FIRST AMENDMENT”

SCHEDULE OF SERVICES

July 1, 2024 to June 30, 2025

1. Requested plan check reviews are at an as needed basis and are not guaranteed. They are at the discretion of the City.

2. Standard plan check review turn-around times are within two (2) weeks from the date emailed of such requested services.

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Attachment: Exhibit A - 1st Amendment to PSA (4781 : Contract Amendment - Bureau Veritas) 6 EXHIBIT “C – FIRST AMENDMENT”

COMPENSATION

NOT TO EXCEED AMOUNT OF ONE-HUNDRED AND FORTY THOUSAND DOLLARS AND NO CENTS ($140,000.00)

Plan Check Services
75% of City Collected Plan Check Fees

Staff Level Classifications Hourly Billing Rates

Project Manager $203
Senior Civil Professional Engineer $203
Civil Professional Engineer $177
CASp/Accessibility Specialist $161
Associate Engineer III $151
Associate Engineer II $140
Engineering Technician $130
Senior Construction Inspector $160-$187
Construction Inspector $140-156
Administrative/Clerical Support $78

 Reimbursables: Reimbursement for employee-owned vehicles used in connection with the work will be the current IRS rate.
 Rates and cost estimates shown exclude per diem, prevailing wage and union rates.

Should these be applicable, BV will discuss and negotiate fees to account for increased personnel costs.
 BV will use an overnight delivery service for next day pick up for delivery of projects and will cover 100% of the Courier cost.
 Overtime (OT) will be charged at 1.5 times the standard hourly rate. No overtime will be charged without approval.
 Hourly Rates subject to annual adjustment in accordance with CPI.  Plan review will be invoiced after initial review is completed and hourly services will be invoiced monthly.
 Hourly rates apply after the third review.

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Attachment: Exhibit A - 1st Amendment to PSA (4781 : Contract Amendment - Bureau Veritas)

REQUEST FOR PROPOSALS
Public Works Plan Check
Services for the City of Colton
The City of Colton Public Works/
Engineering Division is soliciting
proposals from consulting
engineers for plan check
consulting services. Proposals,
including qualifications and unit
rates, must be received by the
office of the City Engineer , 160
South 10th Street, Colton, CA
92324, no later than 5:00 P .M., April
13, 2023.

The City of Colton Public Works/
Engineering Division has a need
for plan check consulting services.

The services are required for
review and plan check approval
for residential, commercial and
industrial development. The plan
check services shall include but
not limited to tract and parcel
maps, grading, water quality
management plans (WQMP),
storm water , drainage/hydrology ,
on and off site improvements
(streets, drainage, parking),
water improvement, and sewer
improvement.

The contract shall be valid
for Fiscal Y ear 2023-2024 with
the option to renew for three
successive years and entitled for
increase based on Consumer Price
Index (CPI). The approximate
amount of the contract is $80,000
annually .

The selection of a consultant
for this project will be made
based on cost proposal
competitiveness, company and
staff qualifications, and similar
work experiences, ability to
perform in a timely manner ,
and a thorough understanding
of the work required in the RFP .

The City may decide to award
the contract based on the initial
evaluation if the staff determined
that it will serve within the best
interest of the City . If interview is
necessary , the City will notify the
shortlisted consultants two weeks
in advance.

Please email Moises Peralta,
Associate Engineer, at mperalta@
coltonca.gov for copy of the RFP .

Published date: 3/24/23; 3/31/22
The Press-Enterprise
Published: 3/24, 3/31/23

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Attachment: Exhibit B - Newspaper Proof of Publication (4781 : Contract

ITEM NO. 9

STAFF REPORT

DATE: JANUARY 21, 2025
TO: HONORABLE MAYOR AND CITY COUNCIL MEMBERS
FROM: BILL SMITH, CITY MANAGER
PREPARED BY: DEB FARRAR, COMMUNITY SERVICES DIRECTOR
SUBJECT: APPROVE FIRST CONTRACT AMENDMENT FOR
ENVIRONMENTAL SERVICES WITH ECORP CONSULTING INC.,

FOR PRE-CONSTRUCTION DEVELOPMENT OF COLTON ECO-
FRIENDLY PARK WITH COMMUNITY SPORTS FIELDS.

RECOMMENDED ACTION

Staff recommends that the City Council take the following action:

Authorize the City Manager to execute the attached f irst amendment to Professional Services Agreement (PSA) with ECORP Consulting, Inc., increasing the contracted amount by $50,000 to $400,000 to provide pre-construction development analyses for the Colton Habitat Conservation Park with Eco -Friendly Communi ty Sports Fields , as per the terms of the PSA, including exhibits attached thereto.

BACKGROUND

In April 2024, the City of Colton awarded a two -year contract to ECORP Consulting, Inc. for environmental consultation services essential to the development of the Colton Eco -Friendly Habitat Park, covering Phases I and II of the project, with a total compensation not -to-exceed $350,000. Progress on the Park project has been steady; however, as highlighted in previous presentations, its unparalleled complexity due to environmental considerations and coordination with regulatory agencies has presented unique challenges. Consequently, tasks originally planned for future phases must be advanced in the timeline to maintain project momentum.

ISSUES/ANALYSIS

The Pr oject Team has determined that tasks initially planned for future phases need to be incorporated into Phase I to address requirements from the Local Enforcement Agency (LEA). 9 Packet Pg. 448
Staff Report to the Mayor and City Council
Contract Amendment - ECORP Consulting
January 21, 2025

The LEA has mandated that the complete Environmental Assessment, Field Investigat ion Plan, Health and Safety Plan, and Waste Management Plan for the Guyaux Landfill mitigation be submitted concurrently. Under the original plan, the Environmental Assessment and Field Investigation Plan were included in the Phase I scope, while the Heal th and Safety Plan and Waste Management Plan were allocated to future phases. This sequencing must now be adjusted to meet LEA’s concurrent submission requirement.

ECORP Consulting, Inc. has provided a detailed technical approach and cost estimate for th e additional work required in Phase I. The additional tasks bring the total cost for the revised scope to $109,325 for landfill -related work. These adjustments ensure compliance with LEA requirements and maintain progress on this highly complex project. The following summarizes the tasks and associated costs:
o Site Worker Health and Safety Plan (including Community Health and Safety Plan and Waste Management Plan): $21,500
o Post-Closure Project Management and LEA Coordination Meetings: $11,150

Staff recom mends approval of Change Order #1 to the Professional Services Agreement, increasing the contract amount by $50,000 for a total not -to-exceed limit of $400,000. This adjustment will allow critical tasks to be advanced as needed to maintain project momentu m and accommodate potential future task adjustments. All changes will require prior approval from the designated staff representative. However, as long as the changes remain within the revised contract amount, additional City Council approval will not be required, ensuring the project stays on track without unnecessary delays.

FISCAL IMPACTS

City Council approved Resolution R-31-23 on April 18, 2023, appropriated funding for the State Grant in expenditure account group 225 -6200-6238. Adequate appropria tions are available in the FY202 4-25 budget in Miscellaneous Grants Fund Capital Improvement Account number 225-6200-6238-3890-000-023.

ALTERNATIVES

1. Provide alternative direction to staff.

ATTACHMENT

1. ECORP Consulting Contract

2. PSA - Ecorp Inc Change order1
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Attachment: ECORP Consulting Contract (4778 : Contract Amendment - ECORP Consulting)

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Attachment: ECORP Consulting Contract (4778 : Contract Amendment - ECORP Consulting)

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Attachment: ECORP Consulting Contract (4778 : Contract Amendment - ECORP Consulting)

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Attachment: ECORP Consulting Contract (4778 : Contract Amendment - ECORP Consulting)

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Attachment: ECORP Consulting Contract (4778 : Contract Amendment - ECORP Consulting) (BB&K: 06/2024)
23152.06000\32391457.2
AMENDMENT NO. 1 TO

PROFESSIONAL SERVICES AGREEMENT

BETWEEN THE CITY OF COLTON
AND
ECORP CONSULTING, INC.

1. P
ARTIES AND DATE.

This Amendment No. 1 to the Profe ssional Services Agreement is made and entered into this 21st day of January, 2025 by and between the City of Colto n, a California municipal corporation (“City”) and ECORP Consulting, Inc ., a California Corporation (“Consultant”).

City and Consultant are sometime s individually referred to here in as “Party” and collectively as “Parties.”.

2. R
ECITALS.

2.1 Consultant. City and Consultant entered into an agreement titled “Professional Services Agreement,” dated April 17, 2024 (“Agreement”), whereb y Consultant agreed to provide Environmental Cons ultation related to the Colton Habitat Conservation Park with Eco-Friendly Community Sports Fields - Development and Pre-Construction.

2.2 Amendment Purpose. City and Consultant now desire to amend the Agreement for the purposes of increasing the contracted amount in order to advance tasks from future phases into current phase and allow for additional changes based on need to move project forward.

2.3 Amendment Authority. This Am endment No. 1 is authorized pu rsuant to Section

3.6.13 of the Agreement.

3. T ERMS.

3.1 Amendment. Section 3.3.1 of the Agreement is hereby amended in its entirety to read as follows:

3.3.1 Compensation. Consultant shall receive compensation, including authorized reimbursements, for all Services rendered under this Agreement at the rates set forth in Exhibit "C" attached hereto and incorporated herein by reference. The total compensation shall not exceed Four Hundred Thousand Dollars ($400,000) without written approval of the City Council or City Manager as applicable. Extra Work may be authorized, as described below, and if authorized, will be compensated at the rates and manner set for th in this Agreement.

“Exhibit D is attached hereto to be included as additional to E xhibit A, Scope of Services and incorporated herein by reference.”

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Attachment: PSA - Ecorp Inc Change order1 (4778 : Contract Amendment - ECORP Consulting) 2 (BB&K: 06/2024)
23152.06000\32391457.2

3.2 Continuing Effect of Agreement. Except as amended by this A mendment No. 1, all provisions of the Agreement shall remain unchanged and in full force and effect. From and after the date of this Amendment No. 1, whenever the term “Agre ement” appears in the Agreement, it shall mean the Agreement as amended by this Amendment No. 1.

3.3 Adequate Consideration. The Parties hereto irrevocably st ipulate and agree that they have each received adequate and independent consideration for the performance of the obligations they have undertaken pursuant to this Amendment No. 1

3.4 Severability. If any porti on of this Amendment No. 1 is d eclared invalid, illegal, or otherwise unenforceable by a c ourt of competent jurisdiction , the remaining provisions shall continue in full force and effect.

3.5 Counterparts. This Amendment No. 1 may be executed in dup licate originals, each of which is deemed to be an original, but when taken toget her shall constitute but one and the same instrument.

[SIGNATURES ON FOLLOWING PAGE]

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Attachment: PSA - Ecorp Inc Change order1 (4778 : Contract Amendment - ECORP Consulting) 3 (BB&K: 06/2024)
23152.06000\32391457.2
SIGNATURE PAGE FOR AMENDMENT NO. 1 TO

PROFESSIONAL SERVICES AGREEMENT

BETWEEN THE CITY OF COLTON
AND ECORP CONSULTING SERVIES, INC.

IN WITNESS WHEREOF, the Parties have entered into this Amendmen t No. 1 to the Professional Services Agreement as of the day and year first above written.

CITY OF COLTON

By: _________________________
William R. Smith
City Manager

Attest: _________________________
Isaac T. Suchil
City Clerk

ECORP CONSULTING, INC

A CALIFORNIA CORPORATION

By: _________________________
Ann Surdzial, AICP
Vice President
Director of CEQA/NEPA Services

_________________________
Name (Print)

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Attachment: PSA - Ecorp Inc Change order1 (4778 : Contract Amendment - ECORP Consulting)

4 (BB&K: 06/2024)
23152.06000\32391457.2
EXHIBIT D-1

ADDITION TO SCOPE OF WORK

LETTER FROM DAVID ATWATER, DATED 11/14/2024

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Attachment: PSA - Ecorp Inc Change order1 (4778 : Contract Amendment - ECORP Consulting) 3838 Camino Del Rio North, Suite 370 ● San Diego, CA 92108 ● Tel: (858) 279-4040 ● Fax: (858) 279-4043 ● www.ecorpconsulting.com November 14, 2024
(P22-519
.A)
Deb Farrar
Community Services Director
City of Colton
650 N. La Cadena Drive
Colton, CA 92324
S
ubject: Change Order Proposal to Move Phase II Tasks to Phase I for Completing the California Environmental Quality Act (CEQA) Impacts Analyses and Regulatory Approvals for the Colton Habitat Conservation Park with Eco-Friendly Community Sports Fields Project
Dear Ms. Farrar:

ECORP Consulting, Inc. (ECORP) is pleased to provide our change order request to provide support to PBLA Engineering Services and the City of Colton to complete the impact analyses, regulatory approvals, and amended/updated Initial Study/Mitigated Negative Declaration (IS/MND).

A need to move tasks we had planned to do in the second-phase contract up to the first-phase was identified by the Project Team as we found out the Local Enforcement Agency (LEA) requires us to submit the complete environmental assessment, field investigation plan, health and safety plan, and management plan for the Guyaux Landfill mitigation concurrently. The initial plan was to do the environmental assessment and field investigation plan in the phase-one contract and then the health and safety plan, and management plan, in the phase-two contract, but all plan documents related to the landfill must be submitted at the same time to LEA. The Scope of Work and Cost Estimate below provide the technical approach and costs proposed by ECORP for these studies. All tasks and subtasks follow the numbering and lettering designation from ECORP’s original proposal.

SCOPE OF WORK
Task 3 – Guyaux Landfill Tasks (Ninyo & Moore)
Subtask 3A – Site Worker Health and Safety Plan, Community Health and Safety Plan and Waste Management Plan
This task includes preparing a worker Site Health and Safety Plan (SHSP) that also includes as an appendix a Community Health and Safety Plan (CHSP). Both of these plans will be included in the Waste Management Plan (WMP) as appendices. The Proposed Project cannot begin until the LEA (and possibly other regulatory agencies/parties) reviews and approves the WMP.

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Attachment: PSA - Ecorp Inc Change order1 (4778 : Contract Amendment - ECORP Consulting) 3838 Camino Del Rio North, Suite 370 ● San Diego, CA 92108 ● Tel: (858) 279-4040 ● Fax: (858) 279-4043 ● www.ecorpconsulting.com

Site Worker Health and Safety Plan (SHSP) Any time subsurface activities are conducted by subcontractors and other field staff working at the landfill for this Project or subsequent to completing the Project, they will be required to be trained and current in accordance with the standards provided by Hazardous Waste Operations and Emergency Response (HAZWOPER) (40- hour initial training with annual updates). Appropriate management personnel will also have 8-hour supervisor training. All personnel, including subcontractors, working in or near the subsurface activities are required to have current HAZWOPER certification.

The worker SHSP will be prepared in general accordance with the Federal Occupational Safety and Health Administration Hazardous Waste Operations and Emergency Response Standard (29 Code of Federal Regulations 1910.120) and California Code of Regulations, Title 8 Section 5192. The Ninyo & Moore Certified Industrial Hygienist (CIH) will assist and oversee preparation of the plan.

The SHSP will be required to be implemented during any subsurface activities conducted at the site.

The SHSP will be included as an appendix to the WMP and will be required to be implemented during any subsurface activities conducted at the site.

Community Health and Safety Plan (CHSP) Due to the location of the site (adjacent to residential properties), a CHSP will be prepared for the purpose of providing controls and oversight necessary to limit the community’s exposure to chemicals of concern, dust, noise, and safety hazards associated with planned site Proposed Project activities. The CHSP will provide information related to potential
public exposures to hazards including recommended methods to prevent exposure; identify the chemicals/constituents of concern; describe the environmental monitoring requirements and site control methods; and provide a plan to address potential exposures to hazardous materials/substances that could be encountered. The CHSP will be included as an appendix to the SHSP and will be required to be implemented during any subsurface activities conducted at the site.

Waste Management Plan (WMP) This task includes preparing a WMP that provides policies, information, requirements, and guidelines regarding procedures to be followed by subcontractor(s) and other field personnel participating in any subsurface activities conducted at the site, including but not limited to (e.g., grading; excavating/backfilling; monitoring; temporary stockpiling and management of excavated wastes, soils, etc.; sampling and testing; and assistance with possible onsite reuse of excavated materials [with regulatory agency approval] related to the Project). This WMP needs to be implemented during the current and future construction Project activities.

The general contents of the plan will include an introduction; plan objective; site location/descriptions; site characterization information (environmental background, geology, hydrology, waste types, etc.); definitions of wastes, materials, contaminated substance, hazardous substance, hazardous waste, regulated wastes, etc.; definition of competent person(s); requirements related to contractors/subcontractors working at the site; information related to environmental consultant; notifications; permits; excavation, segregation and stockpiling; offsite disposal and/or onsite reconsolidation; stockpile sampling program; stockpile sampling analytical testing program;

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waste transport and offsite disposal; waste management inspection and documentation program; and information/requirements for updating the WMP. The plan is intended to be a master document that can be used, and as necessary, updated for the current Project as well as future work that involves disturbing the subsurface materials at the site. The WMP will be submitted to the LEA for their review and approval prior to beginning the Proposed Project.

Task 3A Deliverables:
♦ Draft and Final versions of the SHSP, CHSP, and WMP submitted electronically.

Task 7 – Meetings and Project Coordination
Subtask 7B – Guyaux Landfill Project Management/Coordination, Meetings, and Site Visit
This task is anticipated to include Project management, meetings/teleconferences, coordination with regulatory agency staff and other parties directly related to the Guyaux Landfill activities. It is recommended that there is an initial Project “kick off” meeting with regulatory agency and other Project staff (ECORP, City of Colton, etc.) to confirm that the proposed scope of work as indicated in this proposal is consistent with the environmental requirements for the construction of the planned soccer park, particularly because this scope of work differs from the Mitigation Measures indicated in the IS/MND (Psomas 2019). A site visit with applicable staff is recommended, likely at the time of the “kick off” meeting. The level of effort related to agency interaction for the Project is not known at this time and therefore a certain amount of time was assumed for the purposes of this scope of work.

Time for ECORP’s Project Manager is included in this task to attend any meetings related to the Guyaux Landfill activities.

Task 7 Deliverables:
♦ None.

SCHEDULE
The schedule for the tasks presented in this proposal is included below (Table 1). This schedule can be modified based on the needs of the City.

Table 1: Schedule
Tasks Time Frame for Completion
Task 3 – Guyaux Landfill Tasks
Subtask 3A – Site Worker Health & Safety Plan,
Community Health & Safety Plan, and Waste
Management Plan
4 to 6 weeks from notice to proceed and receipt of project description, completed site plan.

Task 7 – Meetings and Project Coordination

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3838 Camino Del Rio North, Suite 370 ● San Diego, CA 92108 ● Tel: (858) 279-4040 ● Fax: (858) 279-4043 ● www.ecorpconsulting.com Tasks Time Frame for Completion
Subtask 7B: Guyaux Landfill Project
Management/Coordination, Meetings, and Site
Visit
As needed.

COST ESTIMATE
The services will be billed on a TIME AND MATERIALS basis. The cost estimates to complete the work are presented below.

Task Cost ($)
Task 3 – Guyaux Landfill Tasks --
Subtask 3A – Site Worker Health & Safety Plan, Community Health & Safety Plan, and Waste Management Plan $21,500
Task 7 – Meetings and Project Coordination
Subtask 7B: Guyaux Landfill Project Management/Coordination, Meetings, and Site Visit $11,150 TOTAL $32,650
Thank you for the opportunity to submit this proposal. If you have any questions regarding this proposal, please call me at (858) 279-4040.

Sincerely,
ECORP Consulting, Inc.

David Atwater
San Diego Operations Manager/Senior Environmental Planner

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ITEM NO. 10

STAFF REPORT

DATE: JANUARY 21, 2025
TO: HONORABLE MAYOR AND CITY COUNCIL MEMBERS
FROM: BILL SMITH, CITY MANAGER
PREPARED BY: ROBERT DELOACH, INTERIM PUBLIC WORKS DIRECTOR SUBJECT: APPROVE FIRST AMENDMENT TO CONTRACT WITH GK &
ASSOCIATES FOR THE PROVISION OF ENGINEERING SUPPORT.

RECOMMENDED ACTION

Staff recommends that the City Council take the following action:

Approve the First Amendment to the Professional Services Agreement with GK & Associates (Exhibit A), increasing the amount of compensation by $130,000 and the contract amount not to exceed $435,878 for FY 24-25, and authorize the City Manager to execute the agreement.

BACKGROUND

For Fiscal Year 2024-25, Public Works , Engineering, Water and Wastewater have a number of CIP proje cts listed for completion. Some of these projects are streets rehabilitation and water/sewer line installation , and improvement projects that require engineering design, project management and inspection. The estimated cost for all these proposed improve ments is approximately $6,000,000. The location of these projects are citywide and listed as follows:

No. Description Funding Source Amount
Public Works
1 FY 24-25 Citywide Street Paving Project SB-1 $1,377,432 2 FY 24-25 Citywide Asphalt Paving Project Measure I $864,411 3 Northeast Colton (Between Citrus and
Johnston) Paving Host City Fee $379,926
4 City Hall Parking Paving Project General Fund $73,100 5 Gonzales Center Painting General Fund $127,832
6 PD parking lot Expansion General Fund $396,000
10 Packet Pg. 479
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Contract Amendment - GK & Associates
January 21, 2025

ISSUES/ANALYSIS

On June 9, 2024, the City of Colton entered into a Professional Services Agreement (Agreement) for the third year with GK & Associates for the Provision of Engineering Support for Design, Project Management and Inspection Services in the amount not -to-exceed $305,878. The original contract with GK and Associates was awarded on June 21, 2022, with option to renew for additional two consecutive years Fiscal Year 2023 -24 and 2025 -26. The RFP for this contract was advertised on May 5, 2022.

The prevailing rates of GK & Associates are 30% lower compared to other consultants. In addition, they have provided excellent quality service. Since GK and Associates have already started some of the projects listed , above and the work necessary is within GK and Associates scope of work, staff recommends increasing GK and Associates contract by $130,000 for the additional staff for the completion of the listed projects.

FISCAL IMPACTS

Sufficient appropriations are available in the adopted FY2024 -25 budget for the contract amendment. The costs of professional engineering services are included in the programmed Capital Improvement Projects. Below is the list of accounts that will be used for GK & Associates contract amendment.

No. Project Account Number Amount
A. Pavement Rehabilitation
1 FY 24-25 Citywide Street Paving Project 212-2501-6150-3890-0000-000 $10,000 2 FY 24-25 Citywide Asphalt Paving Project 218-2502-6150-3890-0000-000 $7,000 3 Gonzales Center Pool Repair 100-6200-6203-3890-2331-000 $19,280 4 PD Parking lot Expansion 605-6150-6211-4950-0000-000 $17,720 Sub-total (A) $54,000
B. Stormwater, Water & Wastewater
7 Gonzales Center Pool Repair General Fund $606,926
8 Gonzales Center Deck Repair General Fund $93,630
9 Pepper Ave. Storm Drain (design only) Storm Water $6,000 Sub-total (Public Works) $ 3,925,257
Water and Wastewater
1 Demolition of Rialto Reservoir Foundation Water Fund $224,000 2 Water Department office Bldg. Renovation Water Fund $151,547 3 Corporate Yard Asphalt Paving Water /Public Works $413,620 4 Well 22 Rehabilitation Project Water Fund $1,300,000 Sub-total (Water/Wastewater) $2,089,167
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Contract Amendment - GK & Associates
January 21, 2025

1 Storm Water – Professional Services 722-6150-8215-2350-0000-000 $6,000 2 Professional Services - Water 521-8100-8101-2350-0000-000 $69,000 3 Professional Services - Wastewater 522-8200-8200-2350-0000-000 $5,000 Sub-total (B) $80,000
TOTAL $130,000

ALTERNATIVES

1. Provide alternative direction to staff.

ATTACHMENT

1. Exhibit A - GK Contract Amendment No. 1
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(BB&K: 06/2024)
23152.06000\32391457.2
AMENDMENT NO. 1 TO

PROFESSIONAL SERVICES AGREEMENT

BETWEEN THE CITY OF COLTON
AND

GK AND ASSOCIATES

1. PARTIES AND DATE.

This Amendment No. 1 to the Professional Services Agreement is made and entered into this 22nd day of January 2025 by and between the City of Colton, a California municipal corporation (“City”) and GK and Associates (“Consultant”). City and Consultant are sometimes individually referred to herein as “Party” and collectively as “Parties.”.

2. RECITALS.

2.1 Consultant. City and Consultant entered into an agreement titled “Professional Services Agreement,” dated June 9, 2024 (“Agreement”), whereby Consultant agreed to provide Engineering Support and Project Management services for various public works and utilities projects.

2.2 Amendment Purpose. City and Consultant now desire to amend the Agreement for the purposes of increasing compensation due to additional staffing.

2.3 Amendment Authority. This Amendment No. 1 is authorized pursuant to Section

3.6.13 of the Agreement.

3. TERMS.

3.1 Amendment. Section 3.3.1 of the Agreement is hereby amended in its entirety to read as follows:

3.3.1 Compensation. Consultant shall receive compensation, including authorized reimbursements, for all Services rendered under this Agreement a t the rates set forth in Exhibit ”C” attached hereto and incorporated herein by reference. The total compensation shall not exceed Four Hundred Thirty-Five Thousand Eight Hundred Seventy-Eight and No Cents ($435,878.00) without written approval of City’s City Council . Extra Work may be authorized, as described below, and if authorized, will be compensated at the rates and manner set forth in this Agreement.

3.2 Continuing Effect of Agreement. Except as amended by this Amendment No. 1, all provisions of the Agreement shall remain unchanged and in full force and effect. From and after the date of this Amendment No. 1, whenever the term “Agreement” appears in the Agreement, it shall mean the Agreement as amended by this Amendment No. 1.

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3.3 Adequate Consideration. The Parties hereto irrevocably stipulate and agree that they have each received adequate and independent consideration for the performance of the obligations they have undertaken pursuant to this Amendment No. 1.

3.4 Severability. If any portion of this Amendment No. 1 is declared invalid, illegal, or otherwise unenforceable by a court of competent jurisdiction, the remaining provisions shall continue in full force and effect.

3.5 Counterparts. This Amendment No. 1 may be executed in duplic ate originals, each of which is deemed to be an original , but when taken together shall constitute but one and the same instrument.

[SIGNATURES ON FOLLOWING PAGE]

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23152.06000\32391457.2
SIGNATURE PAGE FOR AMENDMENT NO. 1 TO

PROFESSIONAL SERVICES AGREEMENT

BETWEEN THE CITY OF COLTON

AND GK AND ASSOCIATES

IN WITNESS WHEREOF, the Parties have entered into this Amendment No. 1 to the Professional Services Agreement as of the day and year first above written.

CITY OF COLTON

By: _________________________
William R. Smith
City Manager

Attest: _________________________
Isaac T. Suchil
City Clerk

GK and Associates
a Corporation

By: _________________________
Signature

_________________________
Name (Print)

_________________________
Title (Print)
By: _________________________
Signature

_________________________
Name (Print)

_________________________
Title (Print)

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ITEM NO. 11

STAFF REPORT

DATE: JANUARY 21, 2025
TO: HONORABLE MAYOR AND CITY COUNCIL MEMBERS
FROM: BILL SMITH, CITY MANAGER
PREPARED BY: DEB FARRAR, COMMUNITY SERVICES DIRECTOR
SUBJECT: APPROVE CONTRACT AMENDMENT TO PBLA FOR PROJECT

MANAGEMENT NECESSARY IN THE PRE CONSTRUCTION

DEVELOPMENT OF COLTON ECO FRIENDLY PARK WITH
COMMUNITY SPORTS FIELDS.

RECOMMENDED ACTION

Staff recommends that the City Council take the following action:

Authorize the City Manager to execute the attached first amendment t o Professional Services Agreement (PSA) with PBLA Engineering, Inc., increasing the contracted amount to $350,000 to continue to provide project management for the Colton Habitat Conservation Park with Eco - Friendly Community Sports Fields, as per the terms of the PSA, including exhibits attached thereto.

BACKGROUND

The City of Colton has initiated its first major park development project in over 25 years: the Colton Habitat Conservation Park with Eco -Friendly Community Sports Fields, funded by the State of California. This landmark project aims to provide sustainable recreational opportunities while addressing critical habitat conservation needs.

The site presents considerable challenges due to its location near the Santa Ana River, which is a sensitive e nvironmental zone, and its historical association with the Guyaux landfill, creating additional complexities for development. Regulatory compliance is a significant hurdle, requiring approval from eleven agencies, each with specific environmental and habit at-related mandates.

ISSUES/ANALYSIS
11 Packet Pg. 485
Staff Report to the Mayor and City Council
Contract Amendment - PBLA Engineering, Inc.

January 21, 2025

In March 2024, the City awarded a two -year professional services contract to PBLA Engineering, Inc. to serve as the lead consultant for this ambitious project. Known for their proven expertise, PBLA Engineering is tas ked with ensuring the development complies with the Mitigated Negative Declaration (MND), while adhering to the conditions outlined in the State funding agreement. Their responsibilities include revising the master plan, overseeing regulatory compliance, a nd managing environmental mitigation to secure agency approvals and proceed with construction.

The contract for Phases I and II was established with a not -to-exceed limit of $150,000, covering preliminary surveying, planning, and early project development tasks. While steady progress has been made, the unique complexities of the project —including stringent environmental considerations and the need to coordinate with multiple regulatory agencies —have necessitated ongoing adjustments to the timeline and sequencing of tasks.

Key adjustments include:
 Step II - Planning Phase: Some tasks initially scheduled for this phase were deferred to a later stage to accommodate pending regulatory approvals.  Step IV - Engineering and Documents Phase: Select tasks from this phase were advanced to facilitate the completion of preliminary grading plan options required by regulatory agencies.

Progress Summary (Phase I/II - $150,000 Contract)
The first two phases of the Colton Habitat Conservation Park project reflect dedicatio n to navigating complex challenges while maintaining steady progress. Despite the site’s environmental sensitivities and regulatory intricacies, significant milestones have been achieved within the initial contract parameters:

 Step I - Preliminary Surveyi ng and Encumbrance Map: All nine tasks have been successfully completed, laying the groundwork for the project by delivering essential data and mapping critical to guiding subsequent phases.
 Step II - Planning Phase: Five of seven tasks (Steps 1, 2, 4, 5, and 7) were completed.

Tasks 3 and 6 were strategically postponed, pending approval of the preliminary grading plan, ensuring alignment with agency requirements.
 Step IV - Engineering and Documents Phase: In a proactive adjustment to maintain momentum, three tasks (1, 2, and 7) from this later phase were advanced and completed ahead of schedule, supporting the development of grading plan options critical for regulatory review.

These accomplishments underscore the City’s strategic planning efforts and PBLA Engineering’s ability to adapt to evolving project demands. By prioritizing critical deliverables and dynamically adjusting the project’s approach, the groundwork has been firmly established for continued success in future phases.
11 Packet Pg. 486
Staff Report to the Mayor and City Council
Contract Amendment - PBLA Engineering, Inc.

January 21, 2025

RECOMMENDATION

Staff recommends approval of Change Order #1 to the existing Professional Services Agreement, increasing the contract amount by $200,000 for a revised total not -to-exceed limit of $350,000.

This change will allow PBLA Engineering to advance critical tasks and main tain project momentum while accommodating further adjustments based on regulatory feedback. The proposed change order includes provisions for staff oversight to ensure accountability. All task adjustments must receive prior approval from the designated sta ff representative, and as long as these changes remain within the revised contract amount, additional City Council approval will not be required. This streamlined approach ensures the project continues progressing without unnecessary delays, allowing the City to address the complexities of this environmentally sensitive development while meeting State funding requirements.

FISCAL IMPACTS

City Council approved Resolution R-31-23 on April 18, 2023, appropriated funding for the State Grant in expenditure ac count group 225 -6200-6238. Adequate appropriations are available in the FY202 4-25 budget in Miscellaneous Grants Fund Capital Improvement Account number 225-6200-6238-3890-000-023 to facilitate both contracts.

ALTERNATIVES

1. Provide alternative direction to staff.

ATTACHMENT

1. PBLA Engineering Inc 3.6.2024

2. PSA - PBLA Colton Sports Park 2024 Phase 3 & 4
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Planning • Engineering • Architecture

TRANSMITTAL
1809 E. Dyer Rd., Suite 301 981 Corporate Center Dr., Suite 150 1481 Ford Street, Suite 202 Santa Ana, CA 92705 Pomona, CA 91768 Redlands, CA 92373 (888)714-9642 (888)714-9642 (888)714-9642

Date: 12/16/2024

Deb Farrar, CPRE
Director
City of Colton, Community Services Department
670 Colton Avenue, Colton, CA 92324

Dear Ms. Farrar,

PBLA has completed the tasks for the First Phase of our contract with the city, which included Steps I and II, for the final design and approval process for the Colton 45-Acre Habitat Conservation Park with Eco-Friendly Sports Fields (See attached Contract showing completed items).

As we previously discussed we had to move some tasks in Step II to later in the project schedule and move up some tasks in Step IV up to the Phase I contract to accommodate the design process and regulatory agency requirements (these are delineated in the attached contract with the city).

To summarize, we have done the following in our first phase $150,000 contract:
• Completed all tasks (1-9) in “STEP I - PRELIMINARY SURVEYING AND ENCUMBRANCE MAP” • Completed Steps 1,2,4,5,& 7 in “STEP II - PLANNING PHASE” • Held off on tasks 3 & 6 in “STEP II - PLANNING PHASE” (which will be completed later when we receive regulatory approval of the preliminary grading plan) • Completed tasks 1,2,& 7 in “STEP IV – ENGINEERING AND DOCUMENTS PHASE” (which were necessary to move up in the process to develop the preliminary grading plan options) We are now ready to proceed with our phase II $150,000 contract and are requesting the city issue a compensation amendment for the following:

Compensation is agreed at Not-To-Exceed One Hundred and Fifty Thousand and Thirty Dollars ($150,030) for our Phase II city contract, which will be for the contract period February 2025 through February 2026) and shall include the following:

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Planning • Engineering • Architecture

TRANSMITTAL
1809 E. Dyer Rd., Suite 301 981 Corporate Center Dr., Suite 150 1481 Ford Street, Suite 202 Santa Ana, CA 92705 Pomona, CA 91768 Redlands, CA 92373 (888)714-9642 (888)714-9642 (888)714-9642

STEP II – PLANNING PHASE, Tasks 3 and 6 for a total of $22,230 STEP IV – ENGINEERING AND DOCUMENT PHASE, Task 3,5,9A,B,C,D,E,&11E for a total of $127,800 Total Requested $150,030
To stay on schedule with our agreed timeline we will need this compensation amendment approved and authorized by February 2025. Please let us know if you need anything else in order for you to get Council approval as soon as possible.

Sincerely,

Steven Busby
Principal In-Charge

Jeff Scott
Director of Planning

PBLA Engineering, Inc.
1481 Ford St. Suite 201
Redlands, CA 92373
909-322-5590

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Attachment: PSA - PBLA Colton Sports Park 2024 Phase 3 & 4 (4792 : Contract Amendment - PBLA Engineering, Inc.) (BB&K 2018)
23152.06000\30453088.2 EXHIBIT “A” 1 SCOPE OF WORK

EXHIBIT "A"

SCOPE OF SERVICES
See Following Pages.

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(Completed)
(Completed)
(Completed)
(Completed)
(Completed)
(Completed)
(Completed)
(Completed)

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(Completed)

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Attachment: PSA - PBLA Colton Sports Park 2024 Phase 3 & 4 (4792 : Contract Amendment - PBLA Engineering, Inc.) 21 SCOPE OF SERVICES
(Completed)
(Completed)
(Completed)

11.b
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Attachment: PSA - PBLA Colton Sports Park 2024 Phase 3 & 4 (4792 : Contract Amendment - PBLA Engineering, Inc.) 22 SCOPE OF SERVICES
(Completed)
(Competed)

11.b
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Attachment: PSA - PBLA Colton Sports Park 2024 Phase 3 & 4 (4792 : Contract Amendment - PBLA Engineering, Inc.) 23 SCOPE OF SERVICES

11.b
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Attachment: PSA - PBLA Colton Sports Park 2024 Phase 3 & 4 (4792 : Contract Amendment - PBLA Engineering, Inc.) 24 SCOPE OF SERVICES

11.b
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Attachment: PSA - PBLA Colton Sports Park 2024 Phase 3 & 4 (4792 : Contract Amendment - PBLA Engineering, Inc.) 25 SCOPE OF SERVICES
(Completed)
(Completed)
(Completed)

11.b
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Attachment: PSA - PBLA Colton Sports Park 2024 Phase 3 & 4 (4792 : Contract Amendment - PBLA Engineering, Inc.) 26 SCOPE OF SERVICES

11.b
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Attachment: PSA - PBLA Colton Sports Park 2024 Phase 3 & 4 (4792 : Contract Amendment - PBLA Engineering, Inc.) 27 SCOPE OF SERVICES

11.b
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Attachment: PSA - PBLA Colton Sports Park 2024 Phase 3 & 4 (4792 : Contract Amendment - PBLA Engineering, Inc.) 28 SCOPE OF SERVICES

11.b
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Attachment: PSA - PBLA Colton Sports Park 2024 Phase 3 & 4 (4792 : Contract Amendment - PBLA Engineering, Inc.) 29 SCOPE OF SERVICES

11.b
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Attachment: PSA - PBLA Colton Sports Park 2024 Phase 3 & 4 (4792 : Contract Amendment - PBLA Engineering, Inc.) 30 SCOPE OF SERVICES

11.b
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Attachment: PSA - PBLA Colton Sports Park 2024 Phase 3 & 4 (4792 : Contract Amendment - PBLA Engineering, Inc.) (BB&K 2018)
23152.06000\30453088.2 Exhibit “B”-1
EXHIBIT "B"

SCHEDULE OF SERVICES

11.b
Packet Pg. 541
Attachment: PSA - PBLA Colton Sports Park 2024 Phase 3 & 4 (4792 : Contract Amendment - PBLA Engineering, Inc.) 32 TASK SCHEDULE

11.b
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Attachment: PSA - PBLA Colton Sports Park 2024 Phase 3 & 4 (4792 : Contract Amendment - PBLA Engineering, Inc.) 33 TASK SCHEDULE

11.b
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Attachment: PSA - PBLA Colton Sports Park 2024 Phase 3 & 4 (4792 : Contract Amendment - PBLA Engineering, Inc.) 34 TASK SCHEDULE

11.b
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Attachment: PSA - PBLA Colton Sports Park 2024 Phase 3 & 4 (4792 : Contract Amendment - PBLA Engineering, Inc.) 35 TASK SCHEDULE

11.b
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Attachment: PSA - PBLA Colton Sports Park 2024 Phase 3 & 4 (4792 : Contract Amendment - PBLA Engineering, Inc.) 36 TASK SCHEDULE

11.b
Packet Pg. 546
Attachment: PSA - PBLA Colton Sports Park 2024 Phase 3 & 4 (4792 : Contract Amendment - PBLA Engineering, Inc.) (BB&K 2018)
23152.06000\30453088.2 Exhibit “C”-1
EXHIBIT "C"

COMPENSATION
Compensation is agreed at Not-To-Exceed One Hundred and Fifty Thousand Dollars ($150,000) for Steps I and II through March 31, 2026.

Step I Preliminary Surveying and EncumbranceMap
$49,100
Step II Planning Phase
$80,610
Any additional work, don
e with the City’s approval, will be billed at PBLA standard hourly rates:

Principal .................................................................... $250 Director ..................................................................... $180 Engineer/Surveyor .................................................... $180 Planner/Architect/Landscape Architect .................... $180 Associate Engineer/Surveyor ................................... $120 Assistant Engineer/ Surveyor ................................... $110 AutoCAD Draftsman ................................................. $100 Survey 2-Man Crew .................................................. $210 Survey 2-Man Crew Prevailing Wage....................... $295 Clerical ..................................................................... $90 CEQA Historical Consultant ..................................... $200.

Invoices will be submitted on a monthly basis, based on percentage complete.

Blueprints, reproductions, CADD plotting, outside messenger services and other out-of- pocket
expenses will be charged at a direct cost.

COMPENSATION AMENDMENT
Compensation is agreed at Not-To-Exceed One Hundred and Fifty Thousand and Thirty Dollars ($150,030) for for Steps II, and IV through February, 2026.

Step III Environmental Review Phase
Step IV Engineering and Document Phase -
Steps Include: 3,5,9A,B,C,D,E,&11E
$
127,800
Step II Planning Phase - Steps Include: 3 & 6.
$22,230

11.b
Packet Pg. 547
Attachment: PSA - PBLA Colton Sports Park 2024 Phase 3 & 4 (4792 : Contract Amendment - PBLA Engineering, Inc.)

ITEM NO. 12

STAFF REPORT

DATE: JANUARY 21, 2025
TO: HONORABLE MAYOR AND CITY COUNCIL MEMBERS
FROM: BILL SMITH, CITY MANAGER
PREPARED BY: ROBERT DELOACH, INTERIM PUBLIC WORKS DIRECTOR SUBJECT: APPROVE CONTRACT AWARD TO RED HAWK SERVICES INC.

FOR CARNEGIE BUILDING FENCING.

RECOMMENDED ACTION

Staff recommends that the City Council take the following action:

1. Authorize the award of contract to Red Hawk Services, Inc. for the wrought iron fencing around the perimeter of the Carnegie Building, not to exceed $98,669.63; and

2. Authorize the City Manager to execute the contract agreement with Red Hawk Inc.

BACKGROUND

The Colton Museum, founded in 1991, is located in the former Carnegie Library Building, built in 1908, and currently houses a collection of h istorical artifacts, and presents exhibits on the history of Colton. It is operated by an all -volunteer Board of Directors. On June 17, 2019, Assembly Member Eloise Gómez Reyes secured $900,000 for the Colton Area Museum (CAM), within the State Budget th rough Local Assistance Grant Funds; the Specified Local Assistance Grant Funds are administered by the California State Department of Parks and Recreation (DPR). In October 2019, the City formally accepted the funds for improvements to the Carnegie Building, home of the Colton Area Museum, through a lease agreement with the City. The City of Colton, Community Services Department, is managing the project on behalf of the CAM Board of Directors.

ISSUES/ANALYSIS

The next facility improvement identified b y both the Museum Board and City Staff includes installation of wrought iron fencing/gate around the perimeter of the property surrounding 12 Packet Pg. 548
Staff Report to the Mayor and City Council
Contract Award - Red Hawk Services Inc.

January 21, 2025

Carnegie Building. This will lessen the impact of transients seeking shelter on the Carnegie front entry and along the sides where visibility is compromised.

In accordance with Colton Municipal Code (CMC) Section 3.08. 090, a Notice Inviting formal Bids was released December 10, 2024. Three (3) Bids were received by the deadline of December 19, 2024, the bids are as follows:

1. Red Hawk Services, Inc. $ 98,669.63

2. Performance Construction & Painting $165,885.00

3. Metro Builders & Engineers $331,953.00

Staff reviewed and evaluated all bids and recommends awarding the contract to the lowest responsive and responsible bi dder, Red Hawk, Inc., for $98,669.63 for the Carnegie Building Fencing Project.

FISCAL IMPACTS

Sufficient appropriations are available in the adopted FY 202 4-2025 budget in Miscellaneous Grants Fund, Community Services, CA State Department of Parks & Rec reation (CAM), Capital Improvement Account Number 225-6200-6222-3890-0000-000.

ALTERNATIVES

1. Provide alternative direction to staff.

ATTACHMENT

1. Carnegie Museum Fence Project - Red Hawk Services - Bid Package

2. Carnegie Museum Fence Project - Performance Painting- Bid Package

3. Carnegie Museum Fence Project - Metro Builders - Bid Package 12 Packet Pg. 549

12.a
Packet Pg. 550
Attachment: Carnegie Museum Fence Project - Red Hawk Services - Bid Package (4800 : Contract Award - Red Hawk Services Inc.)

12.a
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Attachment: Carnegie Museum Fence Project - Red Hawk Services - Bid Package (4800 : Contract Award - Red Hawk Services Inc.)

12.a
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Attachment: Carnegie Museum Fence Project - Red Hawk Services - Bid Package (4800 : Contract Award - Red Hawk Services Inc.)

12.a
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Attachment: Carnegie Museum Fence Project - Red Hawk Services - Bid Package (4800 : Contract Award - Red Hawk Services Inc.)

12.a
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Attachment: Carnegie Museum Fence Project - Red Hawk Services - Bid Package (4800 : Contract Award - Red Hawk Services Inc.)

12.a
Packet Pg. 555
Attachment: Carnegie Museum Fence Project - Red Hawk Services - Bid Package (4800 : Contract Award - Red Hawk Services Inc.)

12.a
Packet Pg. 556
Attachment: Carnegie Museum Fence Project - Red Hawk Services - Bid Package (4800 : Contract Award - Red Hawk Services Inc.)

12.b
Packet Pg. 557
Attachment: Carnegie Museum Fence Project - Performance Painting- Bid Package (4800 : Contract

12.b
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Attachment: Carnegie Museum Fence Project - Performance Painting- Bid Package (4800 : Contract Award - Red Hawk Services Inc.)

12.b
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Attachment: Carnegie Museum Fence Project - Performance Painting- Bid Package (4800 : Contract Award - Red Hawk Services Inc.)

12.b
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Attachment: Carnegie Museum Fence Project - Performance Painting- Bid Package (4800 : Contract Award - Red Hawk Services Inc.)

12.b
Packet Pg. 561
Attachment: Carnegie Museum Fence Project - Performance Painting- Bid Package (4800 : Contract Award - Red Hawk Services Inc.)

12.b
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Attachment: Carnegie Museum Fence Project - Performance Painting- Bid Package (4800 : Contract Award - Red Hawk Services Inc.)

12.b
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Attachment: Carnegie Museum Fence Project - Performance Painting- Bid Package (4800 : Contract Award - Red Hawk Services Inc.)

12.b
Packet Pg. 564
Attachment: Carnegie Museum Fence Project - Performance Painting- Bid Package (4800 : Contract Award - Red Hawk Services Inc.)

12.c
Packet Pg. 565
Attachment: Carnegie Museum Fence Project - Metro Builders - Bid Package (4800 : Contract Award - Red Hawk Services Inc.)

12.c
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Attachment: Carnegie Museum Fence Project - Metro Builders - Bid Package (4800 : Contract Award - Red Hawk Services Inc.)

12.c
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Attachment: Carnegie Museum Fence Project - Metro Builders - Bid Package (4800 : Contract Award - Red Hawk Services Inc.)

12.c
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Attachment: Carnegie Museum Fence Project - Metro Builders - Bid Package (4800 : Contract Award - Red Hawk Services Inc.)

12.c
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Attachment: Carnegie Museum Fence Project - Metro Builders - Bid Package (4800 : Contract Award - Red Hawk Services Inc.)

12.c
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Attachment: Carnegie Museum Fence Project - Metro Builders - Bid Package (4800 : Contract Award - Red Hawk Services Inc.)

12.c
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Attachment: Carnegie Museum Fence Project - Metro Builders - Bid Package (4800 : Contract Award - Red Hawk Services Inc.)

12.c
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Attachment: Carnegie Museum Fence Project - Metro Builders - Bid Package (4800 : Contract Award - Red Hawk Services Inc.)

12.c
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Attachment: Carnegie Museum Fence Project - Metro Builders - Bid Package (4800 : Contract Award - Red Hawk Services Inc.)

12.c
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Attachment: Carnegie Museum Fence Project - Metro Builders - Bid Package (4800 : Contract Award - Red Hawk Services Inc.)

12.c
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Attachment: Carnegie Museum Fence Project - Metro Builders - Bid Package (4800 : Contract Award - Red Hawk Services Inc.)

12.c
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Attachment: Carnegie Museum Fence Project - Metro Builders - Bid Package (4800 : Contract Award - Red Hawk Services Inc.)

ITEM NO. 13

STAFF REPORT

DATE: JANUARY 21, 2025
TO: HONORABLE MAYOR AND CITY COUNCIL MEMBERS
FROM: BILL SMITH, CITY MANAGER
PREPARED BY: ROBERT DELOACH, INTERIM PUBLIC WORKS DIRECTOR SUBJECT: APPROVE A NOTICE OF COMPLETION FOR THE WASHINGTON STREET BICYCLE ROUTE PROJECT.

RECOMMENDED ACTION

Staff recommends that the City Council take the following action:

Authorize the execution and recordation of a Notice of Completion for the Washington Street Class II Bicycle Route Project.

BACKGROUND

The Washington Street Class II Bicycle Route Project involved installation of Class 2 bike lane along Washington Street from Mt. Vernon Ave. to Waterman Ave., and the bike lane striping gaps at Cooley (connection to Washington St.). The work also included paveme nt striping, legends, markings, and applicable bike route signs.

ISSUES/ANALYSIS

On March 19, 2024, the City Council awarded the construction contract to CAT Tracking Inc. for the Washington Street Class II Bicycle Route Project for $248,285.60. The N otice to Proceed for the Project was issued on June 11, 2024, and the Project was completed per the plans and specifications on December 1, 2024. On July 16, 2024, Change Order No. 1 for $8,036.25 was issued under the City Manager’s authority for addition al striping necessary to complete the project. The final contract amount for this project is $256,321.85.

FISCAL IMPACTS

There is no additional fiscal impact to file and record the notice of completion. 13 Packet Pg. 577
Staff Report to the Mayor and City Council
Notice of Completion - Washington Street Bicycle Route Project January 21, 2025

Below is the construction funding breakdown:

Funding Source Account No. CAT Tracking Inc.

Contract Amt.

TDA / Article 3 225-2238-6150-3890-0000-000 $ 92,696.69 Traffic Impact Fund 249-2238-6150-3890-0000-000 $ 163,625.16 Total $ 256,321.85

ALTERNATIVES

1. Provide alternative direction to staff.

ATTACHMENT

1. Exhibit A- Notice of Completion
13 Packet Pg. 578

RECORDING REQUESTED BY

AND WHEN RECORDED MAIL TO

Name: City of Colton

Street 650 N. La Cadena Drive
Address

City & Colton, California
State California
Zip 92324

SPACE ABOVE THIS LINE FOR RECORDER’S USE
Notice of Completion
NOTICE IS HEREBY GIVEN THAT:

1. The City of Colton is the owner of the interest or estate stated below in the property hereinafter described.

2. The full name of the undersigned is Victor Ortiz, P.E

3. The full address of the undersigned is 650 N. La Cadena Drive, Colton, CA 92324

4. The nature of the title of the undersigned is City of Colton is the owner in fee, of a certain public improvement (E.G. owner in fee OR vender under contract of purchase OR lessee OR OTHER APPROPRIAT E DESIGNATION).

5. The full names and full addresses of all persons, if any, who holds title with the undersigned as joint tenants or as tenants in common are:

Names Addresses

N/A N/A

6. The names of the predecessors in interest of the undersigned, if the property was transferred subsequent to the commencement of the work of improvement herein referred to are (OR IF NO TRANSFER WAS MADE, INSERT THE WORD “none”):

Names Addresses

N/A N/A

7. A work of improvements on the property hereinafter described was completed on December 01, 2024

8. The name of the original contractor, if any, for the work of improvement was CAT TRACKING INC. The kind of work done or material furnished was TRAFFIC SIGNAGE, PAVEMENT STRIPING AND MARKINGS.

9. The property on which the work of improvement was completed is in the CITY OF COLTON, County of SAN BERNARDINO, State of California, and is described as follows: WASHINGTON STREET CLASS 2 BICYCLE ROUTE PROJECT.

The street address of the said property is various (APN is not applicable)

Dated: ______________________________________(Signature) Victor Ortiz, P.E., City Engineer

VERIFICATION
I, the undersigned say:

I am the person who signed the foregoing notice. I have read the above notice and know its contents, and the facts s tated therein are true of my own knowledge.

I declare under penalty of perjury that the foregoing is true and correct.

Executed at _______Colton_________, California, this _____________ day of ___________, 2024_.

____________________________________
(SIGNATURE)

13.a
Packet Pg. 579
Attachment: Exhibit A- Notice of Completion (4784 : Notice of Completion - Washington Street Bicycle Route Project)

ITEM NO. 14

STAFF REPORT

DATE: JANUARY 21, 2025
TO: HONORABLE MAYOR AND CITY COUNCIL MEMBERS
FROM: BILL SMITH, CITY MANAGER
PREPARED BY: DEB FARRAR, COMMUNITY SERVICES DIRECTOR
SUBJECT: APPROVE PURCHASE WITH MERIDIAN RAPID DEFENSE GROUP

FOR BARRICADES AND TRAILER IN THE AMOUNT OF
$125,932.41.

RECOMMENDED ACTION

Staff recommends that the City Council take the following action:

Approve the purchase of one Meridian 8 -Barrier Drop Deck Trailer, Nine (9) Archer 1200 Barricades and related supplies for $125,932.41, from Meridian Rapid Defense Group through the GSA MSA purchasing program in accordance with Colton Municipal Code Section

3.08.140(C).

BACKGROUND

The City of Colton hosts numerous special events where ensuring the safety of attendees is a top priority. Securing streets to safeguard against errant motorists, potential threats, and other hazards is critical. In recent years, there has been a notable increase in vehicular incidents at special events and markets both locally and globally.

Currently, the City relies on bollards, k-rails or City vehicles to block off streets, which offer a basic level of protection but falls short of meeting optimal safety standards. To enhance security while avoiding the significant costs associated with conc rete K -rails, the City plans to deploy Archer 1200 Anti -Vehicle Barriers provided by Meridian Rapid Defense Group LLC. This innovative solution has been thoroughly reviewed and approved by City staff from Community Services, Public Works, Police, Fire, an d Risk Management, ensuring its suitability for safeguarding public events.

ISSUES/ANALYSIS
14 Packet Pg. 580
Staff Report to the Mayor and City Council
Purchase – Meridian Barricades
January 21, 2025

The recommended product for purchase, the Archer 1200 Anti -Vehicle Barrier, is manufactured by Meridian Rapid Defense Group, a Pasadena -based company. The Archer 1200 is a unique solution with the capability to stop a 15,000 -pound truck traveling at 38 mph. It is portable, allowing a single person to move it between locations, reusable even after vehicle impact, and designed to minimize injury to drivers and redu ce shrapnel spray upon impact. These barriers, constructed from high-strength, ballistic-rated steel, are non -lethal and easy to install or relocate as needed. Additionally, the Archer 1200 has been awarded the official designation of Qualified Anti-Terrorism Technology (QATT) by the U.S. Department of Homeland Security under The SAFETY Act.

Section 3.08.140(C) of the City's Purchasing Ordinance allows staff to dispense with competitive bidding when it is determined “that a competitive bid procedure has been conducted by another public agency and the price to the City is equal to or better than the price to that public agency .” The General Services Administration Federal Acquisition Service maintains a Multiple Award Schedule (GSA MAS) with contracts available to governmental entities.

In July 2024, the GSA awarded contract #47QSWA19DO001F to Meridian Rapid Defense Group for Physical Access Control Systems. Meridian provided the City a quote for $ 125,932.41 for the purchase of one T1000 Barrier Drop Dec k Trailer, 9 Archer 1200 Mobile Barriers, and related accessories.

Purchasing the Archer 1200 barriers will enable City staff to efficiently close streets to vehicle traffic, provide crowd protection, and prevent vehicle encroachment. As additional fundi ng becomes available, the City will have the option to procure more barriers to further enhance public safety at events.

FISCAL IMPACTS

Sufficient appropriations for the purchase are available in the FY2024 -25 budget in Local Fiscal Recovery Fund Capital Account Numbers:

100-6200-6210-4900-2433-000 $100,000.00
100-6200-6202-4900-2330-000 $ 25,932.41

ALTERNATIVES

1. Provide alternative direction to staff

ATTACHMENT

1. Quote-City of Colton-10561

2. Meridian GSA Official Authorized Price List Catalog effective 10 11 2024 14 Packet Pg. 581
Meridian Rapid Defense Group Sales LLC
177 E. Colorado Blvd
Suite 200
Pasadena CA 91105
United States
Quote
#QUO-S-10561
06/06/2024
QUO-S-10561
1 of 1
Bill To Ship To
City of Colton
Heidi Strutz
650 North La Cadena Drive
Colton CA 92324
United States
City of Colton
Heidi Strutz
650 North La Cadena Drive
Colton CA 92324
United States
Date Expires Shipping Method Sales Rep
06/06/2024 09/05/2024 Freight Out Perrin Lee
Item Price Level Quantity Rate Amount
ADDT1000 Meridian 8-Barrier Drop Deck
Trailer - 1000
GSA 1 $34,247.85 $34,247.85
AB1200 Archer 1200 Mobile Barrier GSA 9 $6,513.75 $58,623.75 AACN4F022 Archer Arrestor Cable – 4 ft. GSA 8 $574.18 $4,593.44 ACP001ADA 1 Channel ADA Cable Protector GSA 8 $574.18 $4,593.44 AMHA003-2 Archer Manual Hauler 2.0 GSA 1 $1,925.18 $1,925.18 MRDG-CT Certified Training GSA 1 $3,855.18 $3,855.18
MRDG-F Freight Charges 1 $8,995.00 $8,995.00
Subtotal $116,833.84
Tax (8.75%) $9,098.57
Total $125,932.41
Notes:

Wire Transfer Instructions:

Meridian Rapid Defense Group Sales LLC
Account Number: 568605235
Bank Name: Chase Bank, N.A.

Wire Routing : 021000021
ACH Routing : 322271627
Check Remittance:
530 New Los Angeles Ave #115-345
Moorpark, CA 93021

14.a
Packet Pg. 582
Attachment: Quote-City of Colton-10561 (4793 : Purchase – Meridian Barricades) Meridian Rapid Defense Group, LLC. Contract #47QSWA19D001F 1 For more information on ordering from Federal Supply Schedules click on the GSA Schedules link at www.gsa.gov

GENERAL SERVICES ADMINISTRATION
Federal Acquisition Service

Authorized Federal Supply Schedule Catalog/Price List

On-line access to contract ordering information, terms and conditions, up-to-date pricing, and the option to create an electronic delivery order is available through GSA Advantage!™, a menu-driven database system. The INTERNET address for GSA Advantage!™ is: http://www.GSAAdvantage.gov.

Multiple Award Schedule
Code J: Security & Protection
J05. Security Systems Subcategory

SIN 334290L Physical Access Control Systems (PACS) – Legacy SIN SIN OLM Order Level Materials (OLM)

Meridian Rapid Defense Group, LLC.
177 E Colorado Blvd FL 2
Pasadena, CA 91105-1986

Phone: 626-204-6402
Fax: 626-628-2134

http://www.betterbarriers.com

Contract Number: 47QSWA19D001F
Period Covered by Contract: November 19, 2023 through November 18, 2028 Business Size: Small Business

Contract Administrator: James Miller
Phone: (626) 204-6402
Email: [email protected]

Pricelist current through Modification #PS-0027, effective October 11, 2024

14.b
Packet Pg. 583
Attachment: Meridian GSA Official Authorized Price List Catalog effective 10 11 2024 (4793 : Purchase – Meridian Barricades) Meridian Rapid Defense Group, LLC. Contract #47QSWA19D001F 2 For more information on ordering from Federal Supply Schedules click on the GSA Schedules link at www.gsa.gov

ABOUT MERIDIAN RAPID DEFENSE GROUP

Meridian Rapid Defense Group LLC (MRDG or MERIDIAN) is a privately-held limited liability company (LLC) in operations for over ten years. MRDG holds national and international patents on its products. MRDG manufactures, sells, rents and distributes its patented best-in-category portable vehicle mitigation barrier solution. The products and all materials are made in the USA. The MRDG technology and products provide many unique and extraordinarily effective features to prevent vehicle ramming by stopping and debilitating vehicles used in terrorism and other vehicular attacks.

The keystone element of the anti-terrorism solution is the Archer 1200 barrier and accompanying products as described in more detail below. MERIDIANS's current customers include local, state and federal agencies, military installations and facilities, major police departments, commercial and industrial businesses, and a broad range of entertainment, cultural, civic, educational and sporting events. MRDG's barriers are thoroughly tested, certified, and proven. Indeed, the Archer 1200 Barrier is the only portable barrier solution to hold certifications in both the U.S. and Europe with both the U.S. Department of Defense and European PAS 68 crash test standards for deployment of unanchored barriers on hard surfaces.

The Meridian Archer 1200 is the center point barrier of the anti-terrorism vehicle mitigation and prevention solution to vehicle-ramming attacks and all other improper vehicle intrusion situations. The Archer 1200 Barrier is easily and rapidly deployed through the use of the Archer Field Tow Bar and/or Archer Hauler. The Archer 1200 barriers may be configured in varying numbers and patterns and connected with Arrestor Cables.

The absolutely best-in-industry exemplary features of the Meridian products and technology for crowd safety include:

--rapid deployment of portable barriers with unmatched stopping capabilities for all vehicles; --delivery and flexible positioning requiring no heavy equipment/cranes and by one person with no team needed;

--modular design so that one or more barriers can be placed, and then easily moved into different configurations in response to changing needs and conditions while denying terrorists the advantages of pre-attack tactical planning;

--the Archer 1200 is 100% reusable with a lifetime guarantee. The barriers can be reused immediately after any impact;

--unlike fixed bollards, the Archer 1200 barriers are non-lethal to the driver and minimize shrapnel spray.

The barriers thus preserve the opportunity for authorities to capture the instigator and protect evidence, as well as protect a driver in an accidental scenario;

14.b
Packet Pg. 584
Attachment: Meridian GSA Official Authorized Price List Catalog effective 10 11 2024 (4793 : Purchase – Meridian Barricades) Meridian Rapid Defense Group, LLC. Contract #47QSWA19D001F 3 For more information on ordering from Federal Supply Schedules click on the GSA Schedules link at www.gsa.gov

--the configuration of the barriers enable ease of authorized pedestrian traffic and appropriate vehicles access. One person can deploy the barriers to block a street, roadway or pathway from vehicle access but permit unobstructed pedestrian access. One person can then separate the barriers as needed to provide access by an authorized vehicle and then immediately return the barriers to the appropriate positions to again block all unauthorized vehicles but allow pedestrians to walk though unobstructed.

--the MRDG barriers avoid the problems of fixed concrete bollards and the inefficient, dangerous, vulnerable and uninsured use of police and other vehicles as blockades;

--the MRDG solution does not require electricity to operate, or heavy equipment or hydraulics.

Archer 1200 United States Letters Patent No. 8,215,866.

14.b
Packet Pg. 585
Attachment: Meridian GSA Official Authorized Price List Catalog effective 10 11 2024 (4793 : Purchase – Meridian Barricades) Meridian Rapid Defense Group, LLC. Contract #47QSWA19D001F 4 For more information on ordering from Federal Supply Schedules click on the GSA Schedules link at www.gsa.gov

CUSTOMER INFORMATION

1a. Table of Awarded Special Item Number(s):

SIN DESCRIPTION
334290L Physical Access Control Systems (PACS) – Legacy SIN OLM Order Level Materials (OLM)

1b. Lowest Priced Model Number and Price for Each SIN: Part Number AGP001 - $37.63

1c. Hourly Rates: Not applicable.

2. Maximum Order: $250,000

3. Minimum Order: $0

4. Geographic Coverage (Delivery Area): Domestic and overseas delivery.

5. Point(s) of Production (city, county, and state or foreign country): USA.

6. Discounts from List Prices or Statement of Net Price: GSA Net Prices are shown on the attached GSA Price List. Negotiated discount has been deducted and the IFF has been included.

7. Quantity/Volume Discounts: None.

8. Prompt Payment Terms: Net 30 Days

9. Foreign Items: None.

10a. Time of Delivery: 30 days after receipt of order.

10b. Expedited Delivery: Customers are encouraged to contact the contractor for the purpose of requesting accelerated delivery.

10c. Overnight and 2-Day Delivery: Customers are encouraged to contact the contractor for the purpose of requesting accelerated delivery.

10d. Urgent Requirements: Customers are encouraged to contact the contractor for the purpose of requesting accelerated delivery.

11. F.O.B Point(s): Origin, Freight Prepaid and Add

12a. Ordering Address: 177 E Colorado Blvd FL 2 Pasadena, CA 91105-1986

12b. Ordering Procedures: For supplies and services, the ordering procedures, information on Blanket Purchase Agreements (BPAs) are found in Federal Acquisition Regulation (FAR) 8.405- 3 13. Payment Address: 177 E Colorado Blvd FL 2 Pasadena, CA 91105-1986

14. Warranty Provision: Lifetime warranty.

14.b
Packet Pg. 586
Attachment: Meridian GSA Official Authorized Price List Catalog effective 10 11 2024 (4793 : Purchase – Meridian Barricades) Meridian Rapid Defense Group, LLC. Contract #47QSWA19D001F 5 For more information on ordering from Federal Supply Schedules click on the GSA Schedules link at www.gsa.gov

15. Export Packing Charges: Not applicable.

16. Terms and conditions of rental, maintenance, and repair: Lifetime warranty for maintenance and repair.

17. Terms and conditions of installation: None.

18a. Terms and conditions of repair parts indicating date of parts price lists and any discounts from list prices: Lifetime warranty for maintenance and repair.

18b. Terms and conditions for any other services: Not Applicable.

19. List of Service and Distribution Points: Not Applicable.

20. List of Participating Dealers: Not Applicable.

21. Preventive Maintenance: Not Applicable.

22a. Environmental attributes, e.g., recycled content, energy efficiency, and/or reduced pollutants: Not Applicable.

22b. Section 508 Compliance: As Applicable.

23. Unique Entity Identifier (UEI) Number: CLWHGG9NJ187

24. System for Award Management (SAM): Meridian Rapid Defense Group is registered in SAM.

14.b
Packet Pg. 587
Attachment: Meridian GSA Official Authorized Price List Catalog effective 10 11 2024 (4793 : Purchase – Meridian Barricades) Meridian Rapid Defense Group, LLC. Contract #47QSWA19D001F 6 For more information on ordering from Federal Supply Schedules click on the GSA Schedules link at www.gsa.gov

OFFERED GSA PRODUCTS AND PRICING
The rates shown below include the Industrial Funding Fee (IFF) of 0.75%.

MFR PART
NO

PRODUCT

NAME PRODUCT DESCRIPTION UOI
GSA

PRICE COO
AB1200 Archer 1200
Barrier
An unanchored “drop-and-stop” vehicle barrier for rapid deployment on roadways and hard surfaces. Meridian’s ultimate rapidly deployable Archer 1200 Barrier™ can augment fixed-in- place HVM (Hostile Vehicle Mitigation) barriers or be utilized as a primary security system for entry points, roadways and perimeters.

Manufactured of high strength, ballistic rated steel, the Archer 1200 Barrier™ is easily installed by one person without the need for cranes, heavy equipment, electricity or hydraulics. Simply off- load and place the barriers— no anchors or assembly are required.

The Archer 1200 Barrier™ is an ideal application for: • areas of mass gatherings • campuses • stadiums and sports arenas • police and fire departments • military bases and installations • industrial plants • transportation centers • financial facilities and offices.

EA $6,513.75 USA
AFTB001 Archer Field Tow
Bar
The Archer Tow Bar is an adjustable, levering attachment with dual-grip handles that allows one person to move and deploy the barriers. An easy, two point connection interface provides almost instant tow bar hook up or removal. Each tow bar comes equipped with a heavy duty stay pin.

EA $574.18 USA
AACN4F022 4’ Arrestor Cable

2.0 The reflective MERIDIAN Arrestor Cables use technology from aircraft carriers to absorb the kinetic energy of a moving vehicle and pull the barriers into play for vehicle mitigation without loss of life. They are attached to barriers in 4-foot segments and can be up to three-ply across strung between two barriers. The reflective cables were designed specifically keeping safety in mind without compromising the mechanical properties of a sling rope. The arrestor cable is manufactured using only the highest grade extra improved plowed steel and vinyl coated in neon yellow that aids in visibility as well as abrasion protection and flexibility. The vinyl coating not only protects the users’ hands and makes the wire easier to handle, but it also seals in any lubrication on the wire rope, increasing it useful life. Each wire rope cable is attached to the barriers by two G-100 Swivel self-locking hooks. The self- locking hooks each have a working load limit of 5,700 pounds and are able to swivel during load, a feature which allows the barriers to roll upon impact, ensuring the safety of the work area.

EA $574.18 USA

14.b
Packet Pg. 588
Attachment: Meridian GSA Official Authorized Price List Catalog effective 10 11 2024 (4793 : Purchase – Meridian Barricades) Meridian Rapid Defense Group, LLC. Contract #47QSWA19D001F 7 For more information on ordering from Federal Supply Schedules click on the GSA Schedules link at www.gsa.gov

MFR PART
NO

PRODUCT

NAME PRODUCT DESCRIPTION UOI GSA

PRICE COO
AMHA003-2 Archer Manual
Hauler 2.0
The newest and most advanced MERIDIAN® Hauler has all the hallmarks of MERIDIAN’s products’ maintenance free and one [1] person ease of use. The Hauler is a rugged barrier dolly that can traverse a variety of surfaces from asphalt to gravel to unimproved dirt roads. The Hauler features a 3,000 lb. rated jack and is manufactured using high strength and corrosion resistant aluminum T6 6061. Using aluminum has allowed us to decrease the weight of the Hauler by 35% while still providing a lifetime warranty on any component of the hauler. The new Hauler was upgraded with an aluminum core solid thread wheel that will guarantee the hauler will last as long as the life of the barrier.

The new hauler brakes are also now adjustable so as the tires slowly wear over time one can simply readjust the brakes, so they are making contact with the tires. The new upgraded leverage action is simple in that it only requires the placement of the extension rod into the barrier receiver and locking the pin in place. Once the leverage Hauler is secured, then a simple swing- action moves the barrier into position. Safety is the key so when lifting the barrier, the leverage action is fast up and slow down with the all-purpose brake being deployed.

EA $1,925.18 USA
ABG001-2 Archer Beam
Gate 2.0
The Archer Beam Gate 2.0 is the easiest active protection and check point gate to deliver, set up, and install. Its patented design can be a standalone product or when used with Archer 1200 Barriers can be extended for greater lineage coverage or with expansive configurations. The Archer Beam Gate is ideal for events, check points, construction sites, and command center egresses. The Beam Gate can be expanded from 14 to 20 feet using adjustable netting. The adjustable netting is coated in a vibrant safety yellow to not only protect the cable itself but also improve the visibility of the net for any oncoming traffic. The deployment and operation of the Beam Gate requires no
electricity or hydraulics and is easily deployable in 15 minutes. It is easily transportable to multiple locations, affords maximum flexibility to meet the unique requirements of the facility and space, and can be maintained easily and inexpensively by one person. The Archer Beam Gate system pivots a full ninety degrees vertically to allow ease of access for large vehicles. The Archer Beam Gate system can also be locked in the vertical position and in the horizontal position in case there is a need for the beam to stay upright or locked downed for extended periods of time. Incorporated into the Archer Beam Gate are the Technical Specifications of: one Archer 750 Barrier, one Archer 750 Ingot Barrier, one Archer 750 Receiver Barrier, one Archer 750 Pivot Barrier, a Archer Ingot Cart and Counterweights, a marketing frame, an Archer Hauler 2.0, two beams, and one netting.

EA $48,245.18 USA

14.b
Packet Pg. 589
Attachment: Meridian GSA Official Authorized Price List Catalog effective 10 11 2024 (4793 : Purchase – Meridian Barricades) Meridian Rapid Defense Group, LLC. Contract #47QSWA19D001F 8 For more information on ordering from Federal Supply Schedules click on the GSA Schedules link at www.gsa.gov

MFR PART
NO

PRODUCT

NAME PRODUCT DESCRIPTION UOI GSA

PRICE COO
ACP001ADA Channel ADA
Cable Protector
Channel ADA Cable Protectors is an ADA compliant cable
protector that protects cables and hoses up to .75” of their outside diameter. Dog bone connectors can extend to any desired length.

It has a reinforced hinged lid for easy cable replacement and is available with ADA compliant ramps. It also has a patented 5 bar tread surface for added traction and a modular interlocking design.

EA $574.18 USA
ATUPLK001 Archer Touch-Up
Paint

MERIDIAN’S Archer Touch-Up Paint is matched the paint of the Archer 1200 Barrier ordered, and can be used to make periodic touch-ups when needed. Includes exactly 6 cans of spray paint.

EA $188.17 USA
ACPR001 Custom Paint and
Rust Prevention
Meridian offers 8 different colors for our Archer 1200 barriers, but we can do any RAL custom color. With custom color we also include a rust preventative in specific sections of the Archer 1200 Barrier that cannot be powder coated, so they remain bare carbon steel. Carbon steel will naturally rust with just the humidity in the air and even more so when it rains, so we offer a rust preventative coating that will prevent the barriers from rusting for 2000+ hours.

EA $72.37 USA
AMB1200WSP Wayfinding
Package
Each Wayfinding Package contains a set of 8 collapsible Wayfinding Frames and 32 preprinted signs. When in the raised position, the frames work to communicate with passing people and vehicles. The preprinted signs come inside a wayfinding box that store and protect the signs while they are not in use. When Archer Barriers are to be moved, the frame is to be lowered so it rests on the back kick plate for easy storage. Keeping the frame on the barriers will help with the speed of deployment during setup. The frames can be colored to match the barriers so that they complete the correct safety look and feel for the community.

EA $5,785.18 USA
AGP001 Graphics Package MERIDIAN’S Graphics Package includes the customer’s choice of a customized logo. Please note: If Graphics Package is not chosen the Archer 1200 Barrier will come with a reflective MERIDIAN branded logo. All MERIDIAN branded logos are
MUTCD compliant. GSA amount is priced for 1 logo only.

EA $56.94 USA

14.b
Packet Pg. 590
Attachment: Meridian GSA Official Authorized Price List Catalog effective 10 11 2024 (4793 : Purchase – Meridian Barricades) Meridian Rapid Defense Group, LLC. Contract #47QSWA19D001F 9 For more information on ordering from Federal Supply Schedules click on the GSA Schedules link at www.gsa.gov

MFR PART
NO

PRODUCT

NAME PRODUCT DESCRIPTION UOI GSA

PRICE COO
MRDG-
RGATE

Archer Rapid
Gate
The Archer Rapid Gate is the fastest active protection and check point gate to deliver, set up, and install. Its patented design can be a standalone product or when used with Archer 1200 Barriers can be extended for greater lineage coverage or with expansive configurations. The Archer Rapid Gate is ideal for events, check points, construction sites, and command center egresses. The Rapid Gate can be expanded from 10 to 14 feet using adjustable netting. The adjustable netting is coated in a vibrant safety yellow to not only protect the cable itself but also improve the visibility of the net for any oncoming traffic. The deployment and operation of the Rapid Gate requires no electricity or hydraulics and is easily deployable in 10 minutes. It is easily transportable to multiple locations, affords maximum flexibility to meet the unique requirements of the facility and space, and can be maintained easily and inexpensively by one person. The Archer Rapid Gate system also pivots horizontally 180 degrees to allow ease of access in both directions of traffic. The Archer Rapid Gate system can also be locked in the open position and in the closed position in case there is a need for the beam to stay closed or locked downed for extended periods of time.

Incorporated into the Archer Rapid Gate are the Technical Specifications of: four Archer 1200 Barriers, four marketing frames, directional traffic signs, five beams, one net, one Rapid Gate cart, and one Archer Manual Hauler 2.0 for easily
maneuverability.

EA $38,595.18 USA
MRDG-

RGATEKIT

Archer Rapid
Gate Kit
The Archer Rapid Gate Kit provides the flexibility to install the Rapid Gate System on any existing Archer 1200 Barriers. The kit was design to easily bolt onto the Archer 1200 Barriers, making each barrier multifunctional. The entire kit can be stored on the Rapid Gate carts and rolled away using the Archer Hauler. The Archer Rapid Gate can be expanded from 10 to 14 feet using adjustable netting. The adjustable netting is coated in a vibrant safety yellow to not only protect the cable itself but also improve the visibility of the net for any oncoming traffic. The deployment and operation of the Rapid Gate requires no electricity or hydraulics and is easily deployable in 10 minutes. It is easily transportable to multiple locations, affords maximum flexibility to meet the unique requirements of the facility and space, and can be maintained easily and inexpensively by one person. The Archer Rapid Gate also pivots horizontally 180 degrees to allow ease of access in both directions of traffic. The Archer Rapid Gate can also be locked in the open position and in the closed position in case there is a need for the beam to stay closed or locked downed for extended periods of time. Incorporated into the Archer Rapid Gate Kit are the Technical Specifications of:
four marketing frames, directional traffic signs, five beams, one net, and a Rapid Gate cart. The additional purchase of an Archer Manual Hauler 2.0 is recommended for easy maneuverability.

EA $12,540.18 USA

14.b
Packet Pg. 591
Attachment: Meridian GSA Official Authorized Price List Catalog effective 10 11 2024 (4793 : Purchase – Meridian Barricades) Meridian Rapid Defense Group, LLC. Contract #47QSWA19D001F 10 For more information on ordering from Federal Supply Schedules click on the GSA Schedules link at www.gsa.gov

MFR PART
NO

PRODUCT

NAME PRODUCT DESCRIPTION UOI GSA

PRICE COO
MRDG-
TRLKIT1000

Archer Trailer Kit
1000
The new MERIDIAN Archer Trailer Kit 1000 has been
equipped with everything needed for certified deployments of up to 8 barriers. The newest upgraded Drop Deck trailer carries all necessary equipment including the Archer Manual Hauler, Field Tow Bar and Arrestor Cables. The Kit includes 8 Archer 1200 Barriers; 2 Archer Field Tow Bars; 1 Archer Manual Hauler 2.0; seven (7) 4-foot cables; 1 Rapid Gate Kit, 7 ADA Cable Protectors, 1 Archer Manual Hauler Mount, 2 ADA Cable Protector holders, 1 Wayfinding Package, and 2 Beam Gate Beam Holders.

EA $115,795.18 USA
MRDG-
AGUARD

Archer Guard The Archer Guard is a crash cushion system that can be rapidly deployed by one person on roadways and in tight positions to protect workers in construction zones, in overhead work, maintenance work, flaggers and manholes. Due to the mobility of the Archer Guard the system can be moved easily on rolling construction operations as no heavy equipment of forklifts or drivers are required once deployed in the field. The Archer Guard consists of 3 Archer 1200 Barriers, six (6) 4-foot Arrestor Cables, 2 Archer Field Tow Bars, 1 Archer Manual Hauler 2.0, 3 Wayfinding Frames, and reflective directional inserts.

EA $28,945.18 USA
MRDG-
TRL7616NW

Archer Guard
Trailer
The Archer Guard Trailer from MERIDIAN ensures Archer
1200 Mobile Barriers can be deployed in under ten minutes. To transport and deploy the equipment, the Archer Guard Trailer lowers to the ground, allowing the Archer 1200 Barriers to roll off at street level and eliminating the need for forklifts or heavy equipment. Once the trailer is lowered to the ground, take the Archer Hauler off its convenient trailer mount, and off-load the barriers one at a time. This trailer allows for single-person deployment, making this the perfect trailer for mobile barrier deployment in work safety zones. The arrestor cables can easily be stored inside the storage compartment in the front of the trailer.

EA $24,120.18 USA
MRDG-

AGUARDKIT

Archer Guard
Trailer Kit
The Archer Guard Trailer Kit is the ideal solution to protect workers in construction zones, overhead work, maintenance work, or manholes. The Archer Guard Trailer Kit consists of two Archer Guards systems and the Archer Guard Trailer, ensuring the equipment needed to block off traffic in both directions is on the trailer. Easily move from one side of the road to the next with the Archer Guard Trailer.

EA $82,020.18 USA
MRDG-

BCRADLE

Beam Gate Beam
Cradles
The Beam Gate Beam Cradles make moving the Beam Gate
from one location to another smoother, safer, and more efficient.

The Beam Cradles are installed on the Meridian Trailer fenders and allow the user to easily secure the Archer Beam Gate 2.0 beams on the trailer.

EA $477.68 USA
MFR# MRDG-
HMOUNT

Archer Hauler
Mount
The Archer Hauler Mount provides the user a location to store the hauler when it is not in use. The Hauler Mount is installed on the Meridian trailer, ensuring that everything needed for a deployment is on the trailer.

EA $381.18 USA

14.b
Packet Pg. 592
Attachment: Meridian GSA Official Authorized Price List Catalog effective 10 11 2024 (4793 : Purchase – Meridian Barricades) Meridian Rapid Defense Group, LLC. Contract #47QSWA19D001F 11 For more information on ordering from Federal Supply Schedules click on the GSA Schedules link at www.gsa.gov

MFR PART
NO

PRODUCT

NAME PRODUCT DESCRIPTION UOI GSA

PRICE COO
MRDG-T1000 Archer T-1000
Drop Deck Trailer
MERIDIAN manufactures and provides specially designed
trailers that carry everything needed for a 4, 6, and 8 Archer Barrier certified deployment. The newest and most advanced trailer is the T-1000 Drop Deck trailer. This trailer is 75 inches wide and readily carries 8 barriers without any tie downs to hold the barriers in place. Instead, the simplicity of e-track shoring bars keeps the barriers locked in when the barriers are being transported. The advantages and advances of this dual axle and four wheel trailer are: 1) it can be operated for one person deployments with a 24 inch swing tailgate; 2) the trailer is both Hydraulic and Air based with solar charging capabilities; 3) upon release of the safety catch the trailer can be lowered and raised with the pressing of the remote control; and 4) the trailer has a heavy duty diamond deck which allows for superior durability. All metal components are powder coated for the toughest of environments with two 10-inch storage
compartments.

EA $34,247.85 USA
AMB1200WS Wayfinding
Frame
The Archer Directional Signage frames are collapsible frames which when in the raised position work to communicate with passing people and vehicles. Keeping the wayfinding frame on the barriers will help with the speed of deployment during setup.

The frames can also be colored to match the barriers so that they complete the correct safety look and feel for the community.

EA $627.25 USA

14.b
Packet Pg. 593
Attachment: Meridian GSA Official Authorized Price List Catalog effective 10 11 2024 (4793 : Purchase – Meridian Barricades)