Colton City Council
January 20, 2026

(BB&K 2018)
23152.06000\30453088.2 Exhibit “C”-1

KATIE WILSON
Ms. Katie Wilson, MS, is a Senior Analyst with EcoTierra, and will be the Air Quality/Greenhouse Gas and Noise specialist overseeing preparation of the air quality, greenhouse gas, and noise impact analyses. Ms. Wilson has 16 years of experience preparing air quality, greenhouse gas, health risk assessments, and noise technical studies. Ms. Wilson is proficient in CalEEMod, EMFAC, AERMOD, CALINE, FHWA Traffic Noise Prediction Model (FHWA-RD-77-108), Roadway Noise Construction Model (RCNM), and Sound Plan Essential. She has directed and assisted on hundreds of projects involving air quality and acoustical impact analyses, with an emphasis on accurate and defensible analyses performed in support of CEQA and/or NE PA environmental documentation.

EcoTierra Consulting
5776 D Lindero Canyon Road #414 Westlake Village, CA 91362 (818) 356-9495

Exhibit “B”

PROPOSED SCHEDULE
Table 1 outlines the proposed project schedule and deliverables. This schedule below includes an approximate 6 to 6.5 months (25.5 weeks) timeframe from authorization to proceed to public hearings. For purposes of this schedule, we have provided only two review cycles, but the schedule can be adjusted if the City needs an additional review cycle. The schedule after public review is unpredictable due to the amount of potential comment letters, if any, received and the time City staff will require for review time. The schedule is predicated on the City approval of the applicant prepared studies.
585 & 685 East M Street Project Initial Study Schedule

Task Duration
(Weeks)
Cumulative
Duration
(Weeks)
Task 1: Project Initiation/Data Collection 0.5 0.5
Task 2: Project Description 1 1.5
City Review 1 2.5
Task 3: Prepare Technical Studies 5* 7.5
Task 4: Prepare and Submit Screencheck Initial Study 4** 9.5 Task 5: Revise and Submit Proofcheck Initial Study
City Review Initial Study (1st Review) 2 11.5
EcoTierra Revises Document 1 13.5
City Review Initial Study (2nd Review) 2 15.5
Task 6: Publication and CEQA Notices 1 16.5
EcoTierra Prepares Document and Notices for Publication 0.5 17 PUBLIC REVIEW 30 Days 21
Task 7 Response to Comments 2 23
City Review Initial Study (1st Review) 1 24
EcoTierra Revises Document 0.5 24.5
City Review Initial Study (2nd Review) 0.5 25

(BB&K 2018)
23152.06000\30453088.2 Exhibit “C”-1

585 & 685 East M Street Project Initial Study Schedule

Task Duration
(Weeks)
Cumulative
Duration
(Weeks)
EcoTierra finalizes Response to Comments 0.5 25.5
Task 8: Public Hearings TBD
Task 9 Notice of Determination 1 day 25.5
TOTAL DURATION 25.5
Notes:
*South Central Coastal Information Center is taking approximately 8 weeks for response, but this task can begin under Task 1. If needed, the results can be provided under Task 5, revise, and Submit Proofcheck Initial Study. **The work effort under this task will be initiated and overlap with Task 3, Prepare Technical Studies. The cumulative duration accounts for the overlap.

(BB&K 2018)
23152.06000\30453088.2 Exhibit “C”-1

Exhibit “C”

5. ESTIMATED COST
Table 2 presents EcoTierra’s cost for preparation of the Initial Study for a fixed fee of $64,260. The fee includes an estimate for preparation of response to comments on the draft document and an estimate for direct costs. South Environmental and LLG provided scopes of work for Biological Resources and Wetland Delineation, and Traffic VMT, respectively, as shown below as separate line items.
585 & 685 M Street Initial Study Cost Estimate
Curtis
Zacuto
Jenny
Mailhot
Katie
Wilson
Marisa
Wyse
Graph.
/ WP
Total
Hrs.

Total
Budget
$235.00 $215.00 $180.00 $180.00 $95.00
Task 1: Project Initiation/Data
Collection
2 2 4 $790
Task 2: Project Description 1 8 1 1 11 $2,230
Task 3: Prepare Technical Studies
Air Quality/GHG/HRA 31 31 $5,580
Noise 31 31 $5,580
Energy 4 4 $720
Subtotal Task 3 62 4 $11,880
Task 4: Prepare and Submit
Screencheck Initial Study 4 34 62 6 106 $19,980
Task 5: Revise and Submit
Proofcheck Initial Study 2 10 8 2 22 $4,250
Task 6: Publication and CEQA
Notices
2 2 4 $790
Task 7: Response to Comments 2 10 2 4 18 $3,700
Task 8: Public Hearings 8 8 $1,880
Task 9: Notice of Determination 2 2 $360
TOTAL $45,860
Subconsultant Fees
South Environmental (Biological Resources Assessment and Wetland Delineation) $9,900 Linscott, Law & Greenspan Engineers (LLG)(Traffic Impact and VMT Screening Assessment) $6,500 Subtotal Subconsultant Fees $16,400
Total Labor $62,260

Curtis
Zacuto
Jenny
Mailhot
Katie
Wilson
Marisa
Wyse
Graph.
/ WP
Total
Hrs.

Total
Budget
$235.00 $215.00 $180.00 $180.00 $95.00
Direct Costs (Printing, Repro, Research, etc.) $2,000
TOTAL $64,260

Should the scope of work increase or change, the client understands that the consultant fee could exceed the total cost estimate amount. Such changes include, but are not limited to, the following:

EcoTierra Consulting
5776 D Lindero Canyon Road #414 Westlake Village, CA 91362 (818) 356-9495

▪ Additional analysis required as a result of project modifications or delays in receiving project materials.
▪ Changes and/or modifications in State CEQA Guidelines or legislation for preparation of Initial Studies.
▪ Additional hours required to complete the Final IS/ND (or IS/MND) or attend project meetings, public hearings or community meetings beyond that described in this proposal.

The cost estimate for preparation of the response to public comments is our best estimate at this time. The cost estimate is based on a reasonable range of comments. If additional hours are required beyond the cost estimate to respond to comments raised, then EcoTierra will consult with the Project team and City staff. ▪ Any changes to assumptions and/or understandings contained herein regarding preparation of the Initial Study.

Such authorized additional services would be billed on a time and materials basis. 2025 Fee Schedule
EcoTierra Consulting, Inc.

Principal $235/hour
Project Manager $215/hour
Senior Environmental Planner $195/hour
Air Quality/Noise Specialist $180/hour
Environmental Planner $180/hour
Assistant Planner $160/hour
Graphics $95/hour
Word Processing $95/hour
Administrative Assistance $80/hour

Direct expenses would not generate billable hours but rather would be considered as overhead. These include but are not limited to those items presented below, will be reimbursable upon provision of proper documentation:
▪ Purchase of project materials
▪ Reproduction, printing and photographic costs
▪ Postage, messenger and overnight mailing
▪ Mileage at IRS-approved rate
▪ Records searches or other data purchases
▪ Technical sub-consultant costs
▪ Other miscellaneous costs directly related to the project

CONCLUSION
The EcoTierra team provides the full range of skills necessary to address all potential environmental issues associated with the project and will complete the required environmental documentation in a timely and cost-efficient manner. We are confident that the EcoTierra team will provide the highest level of expertise to prepare an accurate and defensible environmental document for the project. We appreciate the opportunity to submit this proposal and look forward to working with you on this assignment. Please feel free to contact Curtis Zacuto, Principal, at (805) 907-2342 or via email if you require any additional information regarding this proposal.

1 (BB&K: 12-11)

23152.08600\7640413.1

CITY OF COLTON

REIMBURSEMENT AGREEMENT FOR DEVELOPMENT PROJECT

DEVELOPMENT OF VACANT PARCEL FOR A TRUCK AND TRAIL STORAGE &

TRANSLOADING OF MATERIALS FROM RAILCARS TO TRUCKS AND SITE IMPROVEMENTS LOCATED AT 585-685 E. “M’ STREET
(CASE INDEX NO. DAP24-0019)

1. PARTIES AND DATE.

This Reimbursement Agreement ("Agreement") is made this 20 day of January, 2026, by and between the City of Colton, a California municipal corporation ("City"), and Charles Siroonian, President, with its principal place of business at 14150 Vine Place, Cerritos, California 90703 for property at 585-685 East “M” Street, Colton, California 92324 (“Applicant”). City and Applicant are sometimes individually referred to as “Party” and collectively as “Parties” in this Agreement.

2. RECITALS.

2.1. Property. The owner, Anand Patel, of that certain real property located within the City of Colton, County of San Bernardino, California, and more particularly described in Exhibit “A” attached hereto and incorporated herein by reference (“Property”).

2.2 Project. The Applicant is contemplating the development of the Property as described in Exhibit “ B” attached hereto and incorporated herein by reference (“Project”) . The Applicant has submitted an application for discretionary land use approvals for the Project, including those listed in Exhibit “C” attached hereto and incorporated herein by reference, as well as all related environmental review pursuant to the California Environmental Quality Act ("CEQA") and other applicable laws, rules and regulations.

2.3 Consultants. To provide the City with the needed expertise and information necessary for the City's review process concerning the Project, it is or may become necessary for the City to access the services of certain outside legal, environmental, planning and other experts for the Project ("Consultants").

2.4 Reimbursement. As a condition to the City's completion of the Project review process, the Applicant has agreed to reimburse the City for the Consultants’ costs and expenses related to the City's Project review process, as well as any other out -of-pocket expenses incurred by the City, in the manner and amounts set forth in this Agreement. The Applicant's reimbursement of City under this Agreement will ensure that the City has the necessary resources to diligently and efficiently process the Applicant's Project.

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3. TERMS.

3.1 Incorporation of Recitals. The Parties agree that the Recitals constitute the factual basis upon which the City and the Applicant have entered into this Agreement. The City and the Applicant each acknowledge the accuracy of the Recitals and agree that the Recitals are incorporated into this Agreement as though fully set forth at length.

3.2 City Selection of Consultants. As a necessary and indispensable part of its fact finding process relating to the review of the Applicant's proposed Project and uses of the Property, the City shall retain the services of Consultants to provide advice as the City may deem necessary in its reasonable and sole discretion. The City has thus far retained or is prepared to retain (either directly or as subconsultants) those Consultants listed in Exhibit “D” attached hereto and incorporated herein by referenc e, but shall have the right to retain any additional consultants or sub-consultants pursuant to this Agreement. The contemplated general scope of work of the Consultants for the Project is also described in Exhibit "D" attached hereto, but the City reserves the right, in its reasonable and sole discretion, to amend the scope of work as it deems necessary and appropriate to the City's proper review and consideration of the Applicant's Project.

The Applicant agrees that, notwithstanding the Applicant's reimbursement obligations under this Agreement, Consultants shall be the contractors exclusively of the City and not of the Applicant. Except for those disclosures required by law, including, without limitation, the Public Records Act, all conversations, notes, memoranda, correspondence and other forms of communication by and between the City and its Consultants shall be, to the extent permissible by law, privileged and confidential and not subject to disclosure to the Applicant. The Applicant agrees that it shall have no claim to, nor shall it assert any right in any reports, correspondence, plans, maps, drawings, news releases or any and all other documents or work product produced by the Consultants.

3.3 Applicant to Cooperate with Consultants. The Applicant agrees to cooperate in good faith with the Consultants The Applicant agrees that it will instruct its agents, employees, consultants, contractors and attorneys to reasonably cooperate with the Consultants and to provide all necessary documents or information reasonably requested of them by the City and/or the Consultants; provided, however, that the foregoing shall not require the disclosure of any documents or information of the Applicant which b y law is privileged, proprietary, confidential, and exempt from disclosure under the Public Records Act.

3.4 Applicant's Reimbursement of Costs and Expenditures . The Applicant shall reimburse the City for one hundred percent (100%) of the actual fees, costs and other expenditures incurred by the City relative to the Consultant costs, as well as staff services associated with the Project, other out-of-pocket expenses incurred by the City ("Costs"). The City has preliminarily reviewed the scope(s) of work required and has estimated the aggregate Costs for all Consultants sixty-four thousand two hundred and sixty dollars ($64,260), ("Estimated Costs"). Within ten (10) calendar days of the execution of this Agreement, the Applicant shall submit deposit in the amount of $64,260, which amount the City shall separately account for in a Project deposit account ("Deposit Account").

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As the Consultants invoice the City for fees, costs, and expenditures associated with the Project, staff charge their time for services associated with the Project, and City Attorney charges for legal services associated with the Project, the City may draw upon the Deposit Account to make the required payments. At any time that the Deposit Account drops below ($3,000), the City may make demand on Applicant to replenish the Deposit Account to reach the minimum Five Thousand Dollars ($5,000), or alternative minimum amount upon City entering contract(s) with environmental consultant(s) for Project, and Applicant shall submit the required amount of funds to City within ten (10) calendar days. In the event Applicant fails to make any required deposit, City shall have the right to consider Applicant's Project applications as withdrawn and cease processing such applications.

City shall not exceed the Estimated Costs without consulting with Applicant regarding the need for additional services which cause the Costs to exceed the Estimated Costs ("Excess Costs").

The City shall use reasonable good faith efforts to consult with the Applicant prior to amending any scope of services to be provided by the Consultants and incurring Excess Costs. The Applicant's obligation to reimburse the City for Excess Costs shall be contingent upon the City providing Applicant with written notice of the amendment of the scope of services to be performed by any Consultant and the estimated cost thereof prior to the commencement of work. Once the City provides such notice, Applicant shall be obligated to pay the Excess Costs in the same manner as the Estimated Costs provided above, including, but not limited to, replenishing the Deposit Account.

For purposes of this Section, the City shall be deemed to have consulted with the Applicant when the City has provided written notice to the Applicant that the City reasonably anticipates that it will incur, or has incurred, Excess Costs. If, after consultation, the Applicant disagrees with the City's incurring of Excess Costs, then the Applicant's sole and exclusive remedy will be to terminate this Agreement pursuant to Section 3.6 of this Agreement, subject to the Applicant's obligation to reimburse the City for all Costs incurred by the City prior to the date of termination, whether or not yet paid by the City to any Consultants.

The City shall maintain accurate records of invoices received from, and payments made to, the Consultants resulting from the Project, and will provide a payment summary to Applicant within a reasonable time upon request. In the event that excess funds rem ain in the Deposit Account upon conclusion of the Project and after all final payments to the Consultants have been made, the City agrees to refund that excess amount, if any, to Applicant within fifteen (15) days of final payment to the Consultants. Alte rnatively, if the Costs of the services of the Consultants exceed the Estimated Costs and Excess Costs, if any, then Applicant shall remain obligated to pay for all such Costs. Applicant shall pay any such amount within ten (10) calendar days of demand for payment by City.

3.5 Term. The term of this Agreement shall commence on the date that this Agreement is approved by the City Council and fully executed by the Parties, and shall terminate when all services required for the project by Consultants have been completed to the City's reasonable satisfaction and the Applicant has satisfied all of its obligations under this Agreement . For purposes of this section, Applicant's obligations shall include, but shall not be limited to, its obligation to reimburse the City for Estimated Costs and Excess Costs, whether or not paid by the

4 (BB&K: 12-11)

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City to Consultants prior to the date of termination. The Applicant's obligation to reimburse the City as provided in this Agreement shall survive the natural expiration of this Agreement pursuant to this section, as well as the termination of this Agreement pursuant to Section 3.6.

3.6 Early Termination.

3.6.1 By City. The City may, in its reasonable and sole discretion, terminate this Agreement prior to the term set forth in Section 3.5 above, without cost or liability to the City, upon thirty (30) days prior written notice to the Applicant in the event that Applicant e ither: (1) fails to satisfy any obligation of this Agreement; or (2) fails to reasonably prosecute its application(s) for the Project.

3.6.2 By Applicant. The Applicant may, in its reasonable and sole discretion, terminate this Agreement prior to the end of the term set forth in Section 3. 5 above, upon thirty (30) days' prior written notice to the City; provided, however, that Applicant's right to so terminate this Agreement is expressly contingent upon Applicant satisfying both of the following: (1) Applicant shall give City written notice withdrawing its application(s) for the Project; and (2) Applicant shall satisfy all of its obligations under this Agreement up through the proposed effective date of termination. For purposes of this section, Applicant's obligations shall include, but shall not be limited to, its obligation to reimburse the City for Estimated Costs and Excess Costs, whether or not paid by the City to Consultants prior to the date of termination.

3.6.3 Notice to Consultants . Within two (2) working days following either the City's decision to terminate this Agreement or the City's receipt of written notice indicating the Applicant's decision to terminate this Agreement, the City shall notify all Consultants and instruct them to cease work on the Project. Consultants shall also be instructed to bill the City for any services completed prior to the date of termination.

3.7 Assignability. This Agreement may not be assigned by either Party without the prior and express written consent of the other Party, which consent shall not be unreasonably withheld. In determining whether to approve a request by the Applicant to assign this Agreement, the City may consider, among other things, the proposed assignee's financial status and commitment to the Project. Any attempted assignment of this Agreement not in compliance with the terms of this Agreement shall be null and void and shall confer no rights or benefits upon the assignee.

3.8 No Oral Modifications. This Agreement represents the entire understanding of the City and the Applicant and supersedes all other prior or contemporaneous written or oral agreements pertaining to the subject matter of this Agreement. This Agreement may be modified, only by a writing signed by both the authorized representatives of both the City and the Applicant.

All modifications to this Agreement must be approved by the City Council.

3.9 Binding Upon Successors. This Agreement and each of its terms shall be binding upon the City, the Applicant and their respective officers, elected officials, employees, agents, contractors, and permitted successors and assigns.

5 (BB&K: 12-11)

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3.10 Legal Challenges. Nothing herein shall be construed to require City to defend any third party claims and suits challenging any action taken by the City with regard to any procedural or substantive aspect of the City ’s approval of development of the Property, the environmental process, or the proposed Project. The Applicant may, however, in its sole and absolute discretion appear as real party in interest in any such third party action or proceeding, and in such event, it and the City shall defend su ch action or proceeding and the Applicant shall be responsible and reimburse the City for whatever legal fees and expert or other costs, in their entirety, including actual attorneys' fees, which may be incurred by the City in defense of such action or proceeding.

This City shall have the absolute right to retain such legal counsel as the City deems necessary and appropriate and the Applicant shall reimburse the City for any and all attorneys' fees and expert or other costs incurred by the City as a result of such third party action or proceeding . Applicant may, at any time, notify City in writing of its decision to terminate such reimbursement obligation and, thereafter, the City may choose, in its sole discretion, to defend or not defend such third party action or proceeding. In the event that the City decides not to continue the defense of such third party action or proceeding, Applicant shall be obligated to reimburse City for any and all costs, fees, penalties or damages associated with dismissing the action or proceeding. In the event that the City decides to continue the defense of such third party action or proceeding, Applicant shall have no further obligation to reimburse City for its attorney fees and expert or other costs.

3.11 Attorneys' Fees. In the event that any action or proceeding, including arbitration, is commenced by either the City or the Applicant against the other to establish the validity of this Agreement or to enforce any one or more of its terms, the prevailing Party in any such action or proceeding shall be entitled to recover from the other, in addition to all other legal and equitable remedies avail able to it, its actual attorneys' fees and costs of litigation, including, without limitation, filing fees, service f ees, deposi tion costs, arbitration costs and expert witness fees, including actual costs and attorneys' fees on appeal.

3.12 Jurisdiction and Venue. This Agreement is executed and is to be performed in the City of Colton, San Bernardino County, California, and any action or proceeding brought relative to this Agreement shall be heard in the appropriate court in the County of San Bernardino , California. The City and the Applicant each consent to the personal jurisdiction of the court in any such action or proceeding.

3.13 Severability. If any term or provision of this Agreement is found to be invalid or unenforceable, the City and the Applicant both agree that they would have executed this Agreement notwithstanding the invalidity of such term or provision. The invalid term or provision may be severed from the Agreement and the remainder of the Agreement may be enforced in its entirety.

3.14 Headings. The headings of each Section of this Agreement are for the purposes of convenience only and shall not be construed to either expand or limit the express terms and language of each Section.

3.15 Representations of Authority . Each Party signing this Agreement on behalf of a Party which is not a natural person hereby represents and warrants to the other Party that all necessary legal prerequisites to that Party's execution of this Agreement have been satisfied and

6 (BB&K: 12-11)

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that he or she has been authorized to sign this Agreement and bind the Party on whose behalf he or she signs.

3.16 Notices. Notices required under this Agreement shall be sent to the following:

City: City of Colton
650 N La Cadena Drive
Colton, CA 92324
Attn: Heidi Duron, Development Services Director

Applicant: Attn: Charles Siroonian, President
Ecology Auto Parts
14150 Vine Place, Cerritos, CA 90703

Notices given pursuant to this Agreement shall be deemed received as follows: (1) if sent by United States Mail, five (5) calendar days after deposit into the United States Mail, first class postage prepaid; (2) i f sent by facsimile, upon transmission and actual receipt by the receiving Party; (3) if by express courier service or hand delivery , on the date of receipt by the receiving Party. The addresses for notices set forth in this Section may be changed upon written notice of such change to either the City or the Applicant, as appropriate.

[SIGNATURES ON NEXT TWO PAGES]

7 (BB&K: 12-11)

23152.08600\7640413.1
CITY’S SIGNATURE PAGE FOR

CITY OF COLTON

REIMBURSEMENT AGREEMENT FOR DEVELOPMENT PROJECT

DEVELOPMENT OF VACANT PARCEL FOR A TRUCK AND TRAIL STORAGE &

TRANSLOADING OF MATERIALS FROM RAILCARS TO TRUCKS AND SITE IMPROVEMENTS LOCATED AT 585-685 E. “M’ STREET
(CASE INDEX NO. DAP24-0019)

CITY OF COLTON

By: _________________________
William R. Smith
City Manager

Attest:

_________________________
Carolina R. Padilla
City Clerk

8 (BB&K: 12-11)

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APPLICANT’S SIGNATURE PAGE FOR

CITY OF COLTON

REIMBURSEMENT AGREEMENT FOR DEVELOPMENT PROJECT

DEVELOPMENT OF VACANT PARCEL FOR A TRUCK AND TRAIL STORAGE &

TRANSLOADING OF MATERIALS FROM RAILCARS TO TRUCKS AND SITE IMPROVEMENTS LOCATED AT 585-685 E. “M’ STREET
(CASE INDEX NO. DAP24-0019)

ANAND PATEL

By: _________________________
Signature

_________________________
Name: Charles Siroonian

_________________________
Title: Property Owner

9 (BB&K: 12-11)

23152.08600\7640413.1
EXHIBIT "A"

LEGAL DESCRIPTION OF THE PROPERTY

Assessor’s Parcel Number – 0163-041-48 and 49

In the City of Colton, County of San Bernardino State of California, Parcels in red below:

East “M” Street North

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EXHIBIT "B"

PROJECT DESCRIPTION

Conditional Use Permit and Architectural and Site Plan Review to allow truck and trailer storage use and transloading of materials from railcars to trucks on 8.52 acres within the M-2 (Heavy Industrial) Zone (ANP’s: 0163-041-048 and 49).

The environmental review includes the preparation of an Initial Study that will provide for future development of the proposed project and determine type of env ironmental document ation appropriate for the Project.

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EXHIBIT "C"

PERMITS AND OTHER APPROVALS

- Conditional Use Permit, Variance and Architectural and Site Plan Review - Lot Merger or Tentative Parcel Map (If dedication required) - Initial Study/Mitigated Negative Declaration or Environmental Impact Report

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EXHIBIT "D"

CONSULTANTS

BEST BEST & KRIEGER LLP
Legal Services: Environmental (CEQA, water and other applicable environmental legal issues), planning, and other need legal services.

ECOTIERRA CONSULTANTS
Environmental consultant to prepare required CEQA document. Contract amount for Environmental Services is not to exceed $64,260, without prior approval by each party.

OTHER CONSULTANTS
Any and all other consultants , including but not limited to traffic engineering/transportation planning consultant, and CEQA consultant, determined by the City to be reasonably necessary for its review and processing of the Project application(s).

Item: 8.

Staff Report

Meeting Date: January 20, 2026
To: City Council
From: Bill Smith, City Manager
Prepared By: Charles Berry, Electric Utility Director
Item Name: Contract Award - Green Acres Advertising - Award Bid to Green Acres Advertising Design Inc. for Marketing and Webmaster Professional Services for the Electric Department.

Recommended Action:

Staff recommends that the Colton City Council award the contract to Green Acres Advertising Inc. for marketing and webmaster professional services, as Green Acres Advertising Inc. submitted the lowest, most responsive, and responsible bid in accordance with the project specifications and the requirements of the competitive bidding process, in the amount of $118,800.

Background:

The City of Colton issued a Notice Inviting Bids on November 11, 2025, for Marketing and Webmaster Professional Services. The solicitation was publicly advertised in accordance with section 3.08.070 of the municipal code and bid packages were made available to all interested and qualified vendors on Bidnet.

The purpose of the procurement is to secure a professional services contractor capable of providing marketing and webmaster services that meet the needs of the City of Colton in a cost- effective and timely manner.

Issues/Analysis:

Bids were opened on December 1, 2025, at 3pm. A total of 6 responsive bids were received from the following firms:

Green Acres Advertising Inc.
$118,800 Address: 10 E. Vine St, Suite
220 Redlands, CA 92373
WeUsThem
$164,700 Address: 402-1791 Barrington
St. Halifax, NS, Canada,
B3J3K9
BC Design Haus
$152,100 Address:540 Orange Grove
Place Passadena CA 91103
Blizzard Branding
$375,000 Address: 1932 Oak Bluff Way,
Sacramento, CA 95833
We the Creative
$136,224 Address: 3349 Michelson
Drive, Suite 200, Irvine, CA
92612
Hounder
$1,000,000 Address: 18 E State St., Suite
209 Redlands CA

Upon review of the submitted proposals, staff determined that Green Acres Advertising Inc.:

Submitted the lowest bid amount;
• Provided all required documents and certifications;
• Met all technical specifications outlined in the request for bids; and • Demonstrated the capability and experience necessary to successfully deliver the required services.

Staff reviewed the bids for responsiveness, completeness, and compliance with all submission requirements. Green Acres Advertising Inc. satisfied all criteria and was therefore deemed the lowest responsive and responsible bidder.

Fiscal Impacts:

Sufficient appropriations are available in the FY2025-26 budget in the following account numbers for Marketing in the amount of $104,800: 521-8100-8110-2350-0000-000 (8.33%), 521-8100-8101-2350-0000-000 (8.33%), 522-8200-8200-2350-0000-000 (8.33%), 526-8000- 8305-2350-0923-000-2350 (25%), 526-8000-8037-2350-0923-000-2350 (25%), 526-8000-8038- 2350-0923-000-2350 (25%) and the following account numbers for webmaster services in the amount of $14,000:100-6300-6301-2350-0000-000 (16.66%), 521-8100-8110-2350-0000-000 (16.66%), 526-8000-8037-2350-0923-000 (16.66%), 722-6150-8215-2350-0000-000 (16.66%), 521-8100-8101-2350-0000-000 (16.66%), and 522-8200-8200-2350-0000-000 (16.66%).

Alternatives:

1. Provide alternative direction to staff.

Attachments:

1. Marketing and Webmaster services_ShortBid Tabulation12-1-2025

CITY OF COLTON
Marketing and Webmaster Services
December 1, 2025 MONDAY, 3:00 P.M
NO. COMPANY NAME  TOTAL BID
AMOUNT
1 Green Acres Advertising $ 118,800.00
3 We Us Them $ 164,700.00
4 BC Design Haus $ 375,000.00
5 We the Creative $ 136,224.00
6 Hounder $ 1,000,000.00
DATE: 12/1/2025 By: Jessica Sutorus

ITEM DESCRIPTION QTY UNIT
1 LS1 Disposal of Reinforced Concrete Pipes
·         108-inch QTY (12) – Detail ‘A’
·         66-inch QTY (1) – Detail ‘B’
Innovate Construction Inc.

CMIP LLC
SAVI Construction Inc.

Jeremy Harris Construction Inc.

UBD Inc.

Levon Construction Group
Hitchcock Construction Inc.

Innovate Construction Inc. CMIP LLC SAVI Construction Inc.

EXTENDED AMOUNT EXTENDED AMOUNT EXTENDED AMOUNT
$ 17,860.00 $ 20,900.00 $ 22,800.00

Jeremy Harris Construction Inc. UBD Inc. Levon Construction Group

EXTENDED AMOUNT EXTENDED AMOUNT EXTENDED AMOUNT
$ 23,549.00 $ 24,777.00 $ 32,500.00

Hitchcock Construction Inc.

EXTENDED AMOUNT
$ 38,000.00

Item: 9.

Staff Report

Meeting Date: January 20, 2026
To: City Council
From: Bill Smith, City Manager
Prepared By: Charles Berry, Electric Utility Director
Item Name: Easement - 2245 - 2251 W Valley Boulevard - Approve Recordation of Easement for Electric Utility Purposes.

Recommended Action:

Accept and approve the recordation of "Easement Area" said property as described in Exhibit "A" and depicted on Exhibit "B" for Parcel 1 with APN 0254-041-14, Parcel 2 with APN 0254- 041-15, Parcel 3 with APN 0254-041-16, and Parcel 4 with APN 0254-041-17, located on East Valley Boulevard in favor of the City of Colton.

Background:

Electric Utility “Easement Area,” that contains underground electrical infrastructure and/or communication system(s) that serves to energize four (4) Industrial Buildings located within Parcels 1, 2, 3 and 4 as described on Exhibit “A” and depicted on Exhibit “B” in favor of City of Colton (“City”), Grant of Easement/Real Property of a total 18,811 square feet more or less.

Issues/Analysis:

The said property as described on Exhibit “A” and depicted on Exhibit “B” meets and/or exceeds the City of Colton’s Electric Utility Standards for new easements with access, repair, and maintenance of the electric infrastructure.

Fiscal Impacts:

This action has no financial impact to the City.

Alternatives:

Provide alternative direction to staff.

Attachments:

1. C22.0551_Electric Easement

23152.06160\43871404.1

1 RECORDING REQUESTED BY

WHEN RECORDED RETURN TO:

CITY OF COLTON
650 N. La Cadena Drive
Colton, CA 92324
Attn: Public Utilities

FREE RECORDING:

This instrument is for the benefit of City of Colton, and is entitled to be recorded without fee or tax. (Govt. Code 6103, 27383 and Rev. & Tax Code 11922)

Portion of APN’S: 0254-041-14, 0254-041-15 Above Space for Recorder’s Use 0254-041-16, & 0254-041-17

GRANT OF EASEMENT
(Public Utilities)

Colton Owner, LLC, A Delware Limited Liability Company (“Grantor”), FOR VALUABLE CONSIDERATION, receipt of which is hereby acknowledged, hereby grants to CITY OF COLTON , a California municipal corporation (“Grantee”), its successors and assigns, a public utility easement to construct, operate, use, maintain, alter, add to, reconstruct, enlarge, repair, renew, replace, inspect, improve, relocate and/or remove, at any time and from time to time, overhead and underground electrical systems and communication and communication systems, hereinafter called “systems”, consisting of poles, guys and anchors, cross arms, wires, underground conduits, cables, vaults, manholes, handholes, and including above-ground enclosures markers and concrete pads and other appurtenant fixtures and equipment necessary or useful for conveying electric energy to be used for light, heat, power and for transmitting intelligence by electric means and/or other purposes, in, over, on, under, across and along that certain real property, the “Easement Area”, in the City of Colton, County of San Bernardino, State of California, more particularly described as follows:

Said land is more particularly described and depicted on Exhibits A and B attached hereto and by this reference made a part hereof.

Grantor hereby also grants to Grantee, its successors and assigns, and its and their contractors, agents, and employees, the right to free access to said systems and every part thereof, at all times, for the purpose of exercising the rights herein granted. Grantee and its successors and assigns shall, except in case of emergency, give Grantor prior notice before entering onto the Easement Area for construction, maintenance or repair of the systems. Grantor shall give Grantee prior written notice of any activity planned on the Easement Area which could impact Grantee’s facilities or use of the Easement Area.

The terms, covenants and conditions of this Grant of Easement shall bind and inure to the benefit of the successors and assigns of Grantee and the successors and assigns of Grantor.

23152.06160\43871404.1

2 IN WITNESS WHEREOF, GRANTOR has caused to be affixed hereto and this instrument to be executed by its duly authorized officer.

DATED: __________________, 2025 GRANTOR:

46700.10305\43370621.2

ALL-PURPOSE ACKNOWLEDGMENT NOTARY FOR CALIFORNIA
A notary public or other officer completing this certificate verifies only the identity of the individual who signed the docu ment to which this certificate is attached, and not the truthfulness, accuracy, or validity of that document.

STATE OF CALIFORNIA

COUNTY OF SAN BERNARDINO
On , 2025, before me, ,

personally appeared ,

who proved to me on the basis of satisfactory evidence to be the person(s) whose name(s) is/are subscribed to the within instrument and acknowledged to me that he/she/they executed the same in his/her/their authorized capacity(ies), and that by his/her/their signature(s) on the instrument the person(s), or the entity upon behalf of which the person(s) acted, executed the instrument.

I certify under PENALTY OF PERJURY under the laws of
the State of California that the foregoing paragraph is true and correct.

WITNESS my hand and official seal.

Signature of Notary Public

OPTIONAL

Though the data below is not required by law, it may prove valuable to persons relying on the document and could prevent fraudulent reattachment of this form.

CAPACITY CLAIMED BY SIGNER DESCRIPTION OF ATTACHED DOCUMENT  Individual
 Corporate Officer

Title(s) Title or Type of Document
 Partner(s)  Limited
 General
 Attorney-In-Fact Number Of Pages
 Trustee(s)
 Guardian/Conservator
 Other:

Signer is representing:

Name Of Person(s) Or Entity(ies)
Date Of Document

Signer(s) Other Than Named Above

EXHIBIT “A” TO GRANT OF EASEMENT

LEGAL DESCRIPTION OF PUBLIC UTILITY EASEMENT
Real property in the City of Colton, County of San Bernardino, State of California, described as follows:

That portion of Parcels 1, 2, 3, and 4 of Parcel Map 20726, recorded in Book 265, Pages 85 to 88 of official records, in said County, included within the following described line; Beginning at the southeast corner of said Parcel 1;
Thence, along the southerly boundary of said Parcel 1, South 89°34’51” West 363.68 feet; Thence, leaving said southerly boundary, North 00°25’17” West 84.23 feet; Thence, South 89°34’43” West 3.76 feet;
Thence, North 00°25’17” West 12.00 feet;
Thence, North 89°34’43” East 19.00 feet;
Thence, South 00°25’17” East 12.00 feet;
Thence, South 89°34’43” West 3.24 feet;
Thence, South 00°25’17” East 72.23 feet;
Thence, North 89°34’51” East 38.55 feet;
Thence, Noth 00°25’17” West 15.78 feet;
Thence, North 45°25’17” West 19.01 feet;
Thence, North 15°55” West 116.09 feet;
Thence, South 89°34’43” West 2.91 feet;
Thence, North 00°25’17” West 163.54 feet;
Thence, North 45°25’17” West 28.97 feet;
Thence, South 89°34’43” West 297.73 feet;
Thence, South 00°25’17” East 3.34 feet;
Thence, South 89°34’43” West 12.00 feet;
Thence, North 00°25’17” West 19.00 feet;
Thence, North 89°34’43” East 12.00 feet;
Thence, South 00°25’17” East 3.66 feet;

Thence, North 89°37’03” East 574.78 feet;
Thence, North 00°25’17” West 4.02 feet;
Thence, North 89°34’43” East 12.00 feet;
Thence, South 00°25’17” East 19.00 feet;
Thence, South 89°34’43” West 12.00 feet;
Thence, North 00°25’17” West 2.97 feet;
Thence, South 89°34’43” West 221.31 feet;
Thence, South 44°34’43” West 28.13 feet;
Thence, South 00°15’55” East 225.43 feet;
Thence, North 89°34’43” East 16.92 feet;
Thence, South 00°25’17” East 12.00 feet;
Thence, South 89°34’43” West 3.63 feet;
Thence, South 00°25’17” East 50.87 feet;
Thence, South 45°25’17” East 29.34 feet;
Thence, North 89°34’ 51” East 280.38 feet to the easterly boundary of said Parcel 1; Thence, along said easterly boundary, South 00°25’17” East to the Point of Beginning for this description.

Contains 18,811 square feet, more or less.

L11L10
PL
PL
PL
PL
PL
PL
PL
PLEAST VALLEY BOULEVARDP.O.B.

L12L9L8L7L6L5L4L3L2 L1 L37L36L35L34L33L32L31L30
L29L28L26L25L24L22L20L19L18L17L16L15L14L13
L21 L23L27
PARCEL 4APN: 0254-041-17PARCEL 1APN: 0254-041-14
PARCEL 3APN: 0254-041-16PARCEL 2APN: 0254-041-15
771 E. Daily Dr. Suite 120Camarillo, CA 93010P:805.738.5434www.ccedesignassociates.comCCE DESIGN ASSOCIATES, INC.

EXHIBIT B
SHEET 1 OF 2SCALE: 1"=100'

LEGENDEASEMENT

Line TableLine #L1L2L3L4L5L6L7L8L9L10L11L12L13L14L15L16L17L18L19L20 Length363.68'84.23'3.76'12.00'19.00'12.00'3.24'72.23'38.55'15.78'19.01'116.09'2.91'163.54'28.97'297.73'3.34'12.00'19.00'12.00' BearingS89° 34' 51"WN0° 25' 17"WS89° 34' 43"WN0° 25' 17"WN89° 34' 43"ES0° 25' 17"ES89° 34' 43"WS0° 25' 17"EN89° 34' 51"EN0° 25' 17"WN45° 25' 17"WN0° 15' 55"WS89° 34' 43"WN0° 25' 17"WN45° 25' 17"WS89° 34' 43"WS0° 25' 17"ES89° 34' 43"WN0° 25' 17"WN89° 34' 43"E Line TableLine #L21L22L23L24L25L26L27L28L29L30L31L32L33L34L35L36L37 Length3.66'574.78'4.02'12.00'19.00'12.00'2.97'221.31'28.13'225.43'16.92'12.00'3.63'50.87'29.34'280.38'12.00' BearingS0° 25' 17"EN89° 37' 03"EN0° 25' 17"WN89° 34' 43"ES0° 25' 17"ES89° 34' 43"WN0° 25' 17"WS89° 34' 43"WS44° 34' 43"WS0° 15' 55"EN89° 34' 43"ES0° 25' 17"ES89° 34' 43"WS0° 25' 17"ES45° 25' 17"EN89° 34' 51"ES0° 25' 17"E 771 E. Daily Dr. Suite 120Camarillo, CA 93010P:805.738.5434www.ccedesignassociates.comCCE DESIGN ASSOCIATES, INC.

EXHIBIT BLINE TABLE
SHEET 2 OF 2

23152.06160\43871404.1

CITY OF COLTON

CERTIFICATE OF ACCEPTANCE
This is to certify that the interest in real property conveyed by the Grant of Easement to which this Certificate of Acceptance is attached,

from: Colton Owner, LLC, A Delware Limited Liability Company, (“Grantor”)

to: CITY OF COLTON, a California municipal corporation (“Grantee”)

is hereby accepted by the undersigned officer on behalf of Grantee pursuant to authority conferred by the Gr antee’s governing body , and Grantee hereby consents to recordation of said Grant of Easement.

Dated: ________________________ CITY OF COLTON , a California municipal corporation

By: ____________________________________
William R. Smith
City Manager

Item: 10.

Staff Report

Meeting Date: January 20, 2026
To: City Council
From: Bill Smith, City Manager
Prepared By: Anthony Vega, Chief of Police
Item Name: Funding Acceptance - County of San Bernardino - Approve Resolution to Accept Award from the County of San Bernardino and Purchase (3) Police Motorcycles, Resolution No. R-02-25.

Recommended Action:

It is recommended that the City Council:

1. Adopt Resolution # R-02-26 to accept an award from the County of San Bernardino for $83,772.00 for the purchase of three (3) police motorcycles;

2. Approve the purchase of three (3) police motorcycles in the amount of $122,196.30 from BMW Motorcycles of Riverside in accordance with CMC 3.08.140(E);

Background:

The City of Colton utilizes police motorcycles to support traffic enforcement, special events, and public safety operations. In addition, the Department is in the process of expanding its Traffic Division to better address traffic safety, enforcement, and collision reduction efforts citywide.

The current motorcycle fleet consists of units that are approximately ten (10) years old and have reached the recommended service life. This also allows for the Department to increase the number of motor officers deployed throughout the city.

The City’s need for reliable police motorcycles has been recognized by the County of San Bernardino, which awarded the City $83,772.00 to assist with the purchase of three (3) new police motorcycles. This funding covers $83,772 of the total purchase cost of $122,196.30, with the City responsible for funding the remaining $38,424.30.

Issues/Analysis:

Police motorcycles are high-use specialty vehicles that operate under demanding conditions, including prolonged idle times, high mileage, and exposure to varied environmental elements.

As motorcycles age, maintenance costs rise, parts availability becomes limited, and downtime as it relates to riding the motorcycle increases. Continued reliance on aging motorcycles creates operational risks, reduces enforcement effectiveness, and may compromise officer safety.

Replacing three motorcycles will support the expansion of the Traffic Division while ensuring continuity of the traffic enforcement and public safety operations.

The estimated total cost for three (3) new police motorcycles is $122,196.30 San Bernardino County will cover $83,772, leaving the City’s contribution at approximately $38,424.30.

We respectfully request to waive the competitive bidding process under CMC 3.08.140 – Exceptions to Competitive Bidding – Non-Public Projects. Specifically, we refer to subsection (E), which states:

"Purpose of Bidding is Otherwise Accomplished. When the City Manager determines that it is in the best interest of the City and its administrative operations to dispense with public bidding for Non-Public Projects under this chapter. Prior City Council concurrence with the City Manager's determination Shall be required for Non-Public Project purchases over one hundred thousand dollars.."

The Police Department would like to use this exception for several reasons. BMW of Riverside is approximately 10 miles from the Colton Police Department and has served the Inland Empire for more than 15 years, as it relates to police motorcycles. The Police Department has purchased police motorcycles from them in the past and, still utilizes BMW of Riverside's services for maintenance and repairs on our current motorcycle fleet. This long-standing relationship has resulted in consistent motorcycle configurations, reliable performance , and dependable service support. BMW of Riverside has demonstrated an ongoing commitment to meeting the operational needs of our department by providing specialized expertise, responsive service, and high-quality equipment.

Additionally, the dealership's proximity allows for rapid access to maintenance, warranty support, and emergency repairs. Alternative BMW dealerships are located significantly further away, with Temecula and Long Beach approximately 45 and 50 miles from the department, respectively, resulting in increased travel time, higher costs, and reduced availability of motorcycles.

The following local agencies also utilize BMW of Riverside for the purchase and servicing of their police motorcycles:
- Riverside County Sheriff's Department
- Corona Police Department
- Upland Police Department
- San Bernardino Police Department
- Fontana Police Department
- Chino Police Department
- Riverside Police Department
- Rialto Police Department.

Fiscal Impacts:

The total cost of the three (3) police motorcycles is $122,196.30, of which $83,772 was granted by the San Bernardino County Board of Supervisors, and the City’s match of $38,424.30 is currently appropriated in the adopted FY2025-26 budget in General Fund Police Department Administration Capital Outlay Account Number 100-6070-6071-4930-0000-026.

Adoption of Resolution # R-02-26 will accept the grant award from the County of San Bernardino and appropriate the funds necessary for the purchase as follows:
• Increase revenues by $83,772 in Miscellaneous Grant Fund Account # 225-5890-026 for acceptance of the County of San Bernardino’s grant award. • Appropriate $83,772 in Miscellaneous Grant Fund Capital Outlay Account # 225-6070- 7084-4930-0000-026 to expend the County award.

Alternatives:

1. Provide alternative direction to staff.

Attachments:

1. Resolution R-02-26 Accepting Grant Award from San Bernardino County for Police Motorcycles

2. 2026 MY 1300 RT-P Quote 12172025

3. City of Colton Offer 12302025

4. CON-CAO-12-16-25-BDF-D5-Colton Police Motorcycle Purchase - signed

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RESOLUTION NO. R-02-26

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF COLTON,

CALIFORNIA, ACCEPTING A GRANT AWARD FROM THE COUNTY
OF SAN BERNARDINO IN THE AMOUNT OF $83,772 FOR THE
PURCHASE OF THREE (3) POLICE MOTORCYCLES, APPROVING

THE PURCHASE OF SAID MOTORCYCLES, AND AMENDING THE
FISCAL YEAR 2025-2026 BUDGET FOR ACCEPTANCE AND

EXPENDITURE OF THE GRANT AWARD

WHEREAS, The City of Colton Police Department utilizes police motorcycles to support traffic enforcement, special events, and public safety operations; and

WHEREAS, The Police Department is expanding its Traffic Division to enhance traffic safety, enforcement, and collision-reduction efforts throughout the City; and

WHEREAS, The City’s current police motorcycle fleet consists of units that are approximately ten (10) years old and have reached the recommended service life, resulting in increased maintenance costs, reduced reliability, and potential safety concerns; and

WHEREAS, The County of San Bernardino has recognized the City’s need for reliable police motorcycles and has awarded the City a grant in the amount of Eighty- Three Thousand Seven Hundred Seventy-Two Dollars ($83,772.00) to assist with the purchase of three (3) new police motorcycles; and

WHEREAS, The total cost of the three (3) police motorcycles is $122,196.30, of which the City’s match of $38,424.30 (25%) is currently appropriated in the adopted FY2025-26 budget in General Fund Police Department Administration Capital Outlay Account Number 100-6070-6071-4930-0000-026.; and

WHEREAS, The proposed purchase of police motorcycles from BMW Motorcycles of Riverside satisfies the requirements of Colton Municipal Code Section 3.08.140(c), which allows an exception to competitive bidding when a competitive bid procedure has been conducted by another public agency and the price to the City is equal to or better than that available to the public agency; and

WHEREAS, Acceptance of the County grant requires the City Council to formally accept the award and appropriate the related revenues and expenditures within the Miscellaneous Grant Fund.

NOW, THEREFORE, the City Council of the City of Colton does resolve as follows:

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Section 1. The City Council hereby accepts the grant award from the County of San Bernardino in the amount of $83,772.00 for the purchase of three (3) police motorcycles.

Section 2. The City Council approves the purchase of three (3) police motorcycles in the total amount of $122,196.30 from BMW Motorcycles of Riverside in accordance with Colton Municipal Code Section 3.08.140(c).

Section 3. Approval of Resolution R-02-26 will accept the grant award from the County and amend the FY2025-26 budget to accept the award as follows:

1. Increase revenues by $83,722.00 in Miscellaneous Grants Fund Account Number 225-5890-026 for acceptance of the funding.

2. Appropriate $83,772 in Miscellaneous Grant Fund Capital Outlay Account # 225-6070-7084-4930-0000-026 to expend the County award.

Section 4. The City Manager, or designee, is authorized to execute all documents and take all actions necessary to accept the grant award and implement this Resolution.

PASSED, APPROVED AND ADOPTED this 20th day of January, 2026.

Frank J. Navarro, MAYOR

ATTEST:

_________________
Isaac T. Suchil, City Clerk

BMW RT-P Motor Pricing Form(2026 Model Year)
Color Option Code
1 Night Black & Alpine White III 753
0 Night Black 716
0 Alpine White III (special order) 751
0 Black Blue (special order +60 days) $119.60 999 (see below) 0 Saphir Blue (special order + 60 days) $119.60 999 (see below) 0 Violet Blue (special order +60 days) 756 Revised: December 8, 2025 0 Glacier Silver Metallic (special order) N99
Quotation: Motorcycle
City of Colton Option Code Retail Price $24,394.74
Factory Special-Order Options - Plan 90-120 Days for Delivery 0 Headlight Pro (includes 134) 219 $560.23 $0.00
0 Gear Shift Assist Pro 222 $304.55 $0.00
0 GPS Prep 272 $179.55 $0.00
0 Chrome Exhaust (Includes 340) 19F $229.55 $0.00
0 Dark Chrome Exhaust (Includes 34A) 19J $179.55 $0.00
1 Additional LED Headlights (driving lights) 562 $470.45 $470.45 0 High Seat Black 77E $0.00 $0.00
0 Low Seat Black 77D $0.00 $0.00
1 Dynamic Package 235 $2,114.77 $2,114.77
0 Dynamic Package with Auto Shift 22A 235 $3,055.68 $0.00 0 Rider Assistant Safety Package 5AS $825.00 $0.00
0 Black Blue 999 $119.60 $0.00
0 Sapphire Blue 999 $119.60 $0.00
The Features Below Denote Standard Order Deck $0.00
1 US Authority Package $339.77 $339.77
1 BMW Electronic Siren $1,220.45 $1,220.45
1 Weather Protection, Tire Pressure Monitors, Heated Seat, Cruise Control$0.00 $0.00 $0.00
$0.00
$0.00
$0.00
Inc
$0.00
$0.00
$0.00
$0.00
$85.00
$3.50
$0.00
$0.00
Units Quotation valid for 60 days Total Price - Page 1 $28,628.69 1 from date noted below. Total Price - Page 2 $0.00
Total Price - Page 3 $0.00
Date of Quote: 12/17/2025 Parts From Other Suppliers - Page 4 $6,631.11 $1,100.00
$1,095.00
$37,454.80

8.75% $3,277.30
$40,732.10
No radio install, PVP for portable radio to be installed Dealer Basic Assembly / Preparation
Total Retail Price per Unit with Options
Note: Prices subject to change without notice. Final price is always determined by the selling authorized BMW Motorcycle dealer.

State Sales Tax (if applicable)
Additional Labor Operations Provided by Dealer
Quote is for 1 (one) MY 2026 R1300RT-P Motorcycle
DOC Fees
CA Tire Tax
Motorcycle Freight
BMW Motorcycles of Riverside (951) 353-0607 Darren Maddox Total Retail Price per Unit with Options

BMW RT-P Motor Pricing Form - Page 2
See Special Notation Comment
Quotation for:

City of Colton
Per Dealer Installed Options / Retrofits BMW P/N Order # Retail $0.15 Total Retail 0 Shift Assistant Pro (hardware) 23 00 1 543 107 0 $95.73 $0.00 0 Screw Torx drive (order two) 07 12 9 904 977 0 $2.46 $0.00 0 Enabling Code 77 15 8 395 839 0 $45.00 $0.00
0 LED Additional Headlight (order 2) 63 17 9 898 785 0 $183.65 $0.00 0 Fillister Head Screw (order 2) 07 12 9 907 398 0 $3.36 $0.00 0 Fillister Head Screw (order 2) 07 12 9 907 377 0 $9.36 $0.00 0 Hex Nut With Plate (order 2) 07 11 9 905 544 0 $1.11 $0.00 0 Bracket, Left (order 1) 77 51 5 A89 145 0 $97.51 $0.00 0 Bracket, Right (order 1) 77 51 5 A89 146 0 $97.51 $0.00 0 Extra Ignition Key - Keyless Fob Transmitter66 12 5 A94 F18 0 $454.69 $0.00 0 Heated Seat - Low TBD 52 53 5 A78 7B8 0 $740.82 $0.00 0 Heated Seat - High TBD 52 53 5 A78 7C0 0 $740.82 $0.00 0 Tire Pressure Gauge 82 12 0 140 377 0 $32.12 $0.00
0 BMW Battery Charger 61 43 2 408 594 0 $134.24 $0.00
0 Motorcycle Charging Plug 61 43 2 411 680 0 $22.64 $0.00 Qty Item Description
Per Additional Accessories BMW P/N Order # Retail Total Retail Engine Protection
0 Rocker Cover Protection Left Side (order 1)77 14 5 A6E 645 0 $81.53 $0.00 0 Rocker Cover Protection Right Side (order 1)77 14 5 A6E 646 0 $81.53 $0.00 0 Body Screw W/O collar (order 4) 46 63 8 568 780 0 $5.80 $0.00 0 Body Screw W/collar (order 4) 46 63 8 550 994 0 $6.59 $0.00 0 Gromet (order 4) 11 84 5 B38 938 0 $4.06 $0.00 0 Bush (order 1) 11 84 8 544 832 0 $7.06 $0.00 0 Large Skid Plate (order 1) 11 84 7 914 425 0 $342.42 $0.00 0 Fillister Head Screws (order 2) 07 12 9 907 402 0 $3.08 $0.00 0 Engine Guard Holder (order 1) 11 84 8 829 202 0 $27.18 $0.00 0 Skid Plate Holder Front (order 1) 11 84 5 A64 A34 0 $40.68 $0.00 0 Skid Plate Holder Rear (order 1) 11 84 5 A64 A35 0 $40.68 $0.00 0 Fillister Head Screw (order 4) 07 12 9 907 383 0 $3.60 $0.00 0 Spacer Bush (order 2) 11 84 5 A6A 026 0 $4.80 $0.00 0 Clip Nut (order 4) 07 14 7 693 887 0 $3.61 $0.00 0 Grommet (order 4) 13 53 1 341 283 0 $4.15 $0.00
0 Bush (order 4) 11 84 8 544 832 0 $7.06 $0.00
Adjustable Footrest System
0 Rider Foot Peg Left 46 71 5 A73 D11 0 $75.20 $0.00 0 Rider Foot Peg Right 47 71 5 A73 D12 0 $75.20 $0.00 0 Footbrake Lever, adjustable 77 23 5 A73 F61 0 $219.20 $0.00 0 Gearshift Lever, adjustable 77 25 5 A73 C87 0 $219.20 $0.00 0 Pin (order 2) 46 717 675 691 0 $18.21 $0.00
0 Circlip (order 2) 07 11 9 909 941 0 $2.76 $0.00
Final price is always determined by the selling authorized BMW Motorcycle dealer.

Note: Prices subject to change without notice. Always verify accuracy of part pricing before submitting quotations.

Additional Accessories - Page 3

Note: Prices subject to change without notice. Always verify accuracy of part pricing before submitting quotations.

Final price is always determined by the selling authorized BMW Motorcycle dealer.

Qty Description PN Price Each Total Price
1 FMS Standard Emergency Lighting Package 4,495.00 $ 4,495.00$ 1 LED Map Light MCLED $139.00 139.00 $
1 Flash Light / PR24 Holder FLBHLH $240.00 240.00 $
1 License Plate Mounting Set MT-LPMT $10.90 10.90 $
1 License Plate ID Light Set EA-LPIDS $59.00 59.00 $
1 Accessory Connection Plugs EL-ACP $12.00 12.00 $
1 AR Rack Bracket MT-RMB $79.00 79.00 $
1 Locking AR Mount GL-ARM $767.00 767.00 $
1 Lidar Holster-Model TBD None 299.00 $ 299.00$
1 Water Bottle Holder MT-WBH 69.00 $ 69.00$
1 PVP Bluetooth Module for Portable Radio PVP 1,198.00$ 1,198.00$ -$
-$
-$
-$
-$
-$
Additional Accessories From Other Suppliers - Page 4

Standard Contract Page 1 of 17

THE INFORMATION IN THIS BOX IS NOT A PART OF THE CONTRACT AND IS FOR COUNTY USE ONLY

Board of Supervisors

Department Contract Representative Penelope Chan
g
Telephone Number 909-387-4886
Contractor City of Colton
Contractor Representative William Smith
Telephone Number 909-370-5000
Contract Term 12/16/2025 – 12/15/2026
Original Contract Amount Not-to-Exceed $83,772
Amendment Amount
Total Contract Amount Not-to-Exceed $83,772
Cost Center 1025001000

IT IS HEREBY AGREED AS FOLLOWS:

WHEREAS, it is the policy of the Board of Supervisors (Board) to work with community partners through services provided by San Bernardino County (County) and contra ctual agreements to identify programs, projects, and initiatives, that support the mission of the County, and to provide services to citizens that promote health, safety, economic well-being, education, recreation, and other public services that enhance quality of life, and meet the needs of the County’s citizens;

WHEREAS, under Government Code sections 26224 and 26227 the Board may contract with certain entities to provide certain services to County residents;

WHEREAS, County desires to provide funding to the City of Colton (Contractor) to purchase three new motorcycles for its Police Department motor program (Services); WHEREAS, the County would like the Contractor through its Police Department to provide these services; WHEREAS, the County finds Contractor qualified to be provided the funding for the Services; WHEREAS, providing funding to Contractor serves the public purpose of providing for the law enforcement and safety needs of the County residents and promoting t he Countywide vision of ensuring development of a well- planned, balanced and sustainable County, and pursuing County goals and objectives by working with other agencies and stakeholders;
WHEREAS, the County residents of Colton and the surrounding communities of the Fifth District will be served by the Services; and
Contract Number

SAP Number

Revised 1/10/23 Page 2 of 17
WHEREAS, the County desires that such Services be provided by Contractor and Contractor agrees to perform these services as set forth below.

NOW, THEREFORE, the County and Contractor mutually agree to the following terms and conditions:

A. PURPOSE OF CONTRACT
This Contract is made for the purpose of providing funding to support Contractor for the purchase of three new motorcycles for the Colton Police Department to meet the needs of the residents of Colton and surrounding communities.

B. CONTRACTOR RESPONSIBILITIES AND SCOPE OF SERVICES
B.1 Funding arising out of this Contract will be used for a scope of Services to purchase three new motorcycles for Colton Police Department motor program.

B.2 Contractor shall allow the County, its officers, agents and employees the privilege and right to on- site inspection of the Services for the duration of this Contract. Contractor will ensure that its employees or agents furnish any information that in the judgment of the County, may be relevant to a question of compliance with contractual conditions, or the effectiveness, legality, and achievements of the program.

B.3 Contractor shall provide the County all documen tation regarding the scope of Services covered by this Contract that the County requests from Contractor within 10 days of County’s request unless a different time is agreed to by the County.

B.4 Contractor shall provide the County with documentation supporting completion of the project within 60 days of project completion.

B.5 Contractor acknowledges and agrees that it will make a matching contribution of at least 25% of the cost of the Services that Contractor will provide under this Contract. Contractor’s matching contribution will be a minimum of $27,924.

C. GENERAL CONTRACT REQUIREMENTS
C.1 Recitals
The recitals set forth above are true and correct and incorporated herein by this reference.

C.2 Contract Amendments
Contractor agrees any alterations, variations, modifications, or waivers of the provisions of the Contract, shall be valid only when reduced to writing, executed and attached to the original Contract and approved by the person(s) authorized to do so on behalf of Contractor and County.

C.3 Contract Assignability
Without the prior written consent of the County, the Contract is not assignable by Contractor either in whole or in part. Any attempt by Contractor to assign any performance of the terms of this Contract shall be null and void and shall constitute a material breach of this Contract.

C.4 Contract Exclusivity
This is not an exclusive Contract. The County reserves the right to enter into a contract with other contractors for the same or similar services. The County does not guarantee or represent that the Contractor will be permitted to perform any minimum amount of work, or receive compensation other than on a per order basis, under the terms of this Contract.

C.5 Attorney’s Fees and Costs
If any legal action is instituted to enforce any party’s rights hereunder, each party shall bear its own costs and attorney’s fees, regardless of who is the prevailing party. This paragraph shall not apply to those costs and attorney’s fees directly arising from a third-party legal action against a party hereto and payable under Indemnification and Insurance Requirements.

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C.6 Background Checks for Contractor Personnel
Contractor shall ensure that its personnel (a) are authorized to work in the jurisdiction in which they are assigned to perform Services; (b) do not use legal or illegal substances in any manner which will impact their ability to provide Services to the County; and (c) are not otherwise disqualified from performing the Services under applicable law. If requested by the County and not in violation of applicable law, Contractor sh all conduct a background check, at Contractor’s sole expense, on all its personnel providing Services. If requested by the County, Contractor shall provide the results of the background check of each individual to the County. Such background check shall be in the form generally used by Contractor in its initial hiring of employees or contracting for contractors or, as applicable, during the employment-screening process but must, at a minimum, have been performed within the preceding 12-month period. Contractor personnel who do not meet the County’s hiring criteria, in County’s sole discretion, shall not be assigned to work on County property or Services, and County shall have the right, at its sole option, to refuse access to any Contractor personnel to any County facility.

C.7 Change of Address
Contractor shall notify the County in writing, of any change in mailing address within ten (10) business days of the change.

C.8 Choice of Law
This Contract shall be governed by and construed according to the laws of the State of California.

C.9 Compliance with County Policy
In performing the Services and while at any Count y facilities, Contractor personnel (including subcontractors) shall (a) conduct themselves in a businesslike manner; (b) comply with the policies, procedures, and rules of the County regarding health and safety, and personal, professional and ethical conduct; (c) comply with the finance, accounting, banking, Internet, security, and/or other applicable standards, policies, practices, processes, procedures, and controls of the County; and (d) abide by all laws applicable to the County facilities and the provision of the Services, and all amendments and modifications to each of the documents listed in subsections (b), (c), and (d) (collectively, “County Policies”). County Policies, and additions or modifications thereto, may be communicated orally or in writing to Contractor or Contractor personnel or may be made available to Contractor or Contractor personnel by conspicuous posting at a County facility, electronic posting, or other means generally used by County to disseminate such information to its employees or contractors. Contractor shall be responsible for the promulgation and distribution of County Policies to Contractor personnel to the extent necessary and appropriate.

County shall have the right to require Contract or’s employees, agents, representatives and subcontractors to exhibit identification credentials issued by County in order to exercise any right of access under this Contract.

C.10 Confidentiality
Contractor shall protect from unauthorized use or disclosure the names and other identifying information concerning persons receiving Services pursuant to this Contract, except for statistical information not identifying any participant. Contractor shall not use or disclose any identifying information for any purpose other than carrying out the Contractor's obligations under this Contract, except as may otherwise be required by law. This provision will remain in force even after the termination of the Contract.

C.11 Primary Point of Contact
Contractor will designate an individual to serve as the primary point of contact for the Contract.

Contractor or designee must respond to County inquiries within two (2) business days. Contractor shall not change the primary contact without written acknowledgement to the County. Contractor will also designate a back-up point of contact in the event the primary contact is not available.

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C.12 County Representative
The Fifth District Supervisor or his/her designee shall represent the County in all matters pertaining to the Services to be rendered under this Contract, including termination and assignment of this Contract, and shall be the final authority in all matters pertaining to the Services/Scope of Work by Contractor. Except as provided under Section D of this Contract or as otherwise delegated by the Board of Supervisors, if this Contract was initially approved by the San Bernardino County Board of Supervisors, then the Board of Supervisors must approve all amendments to this Contract.

C.13 Damage to County Property
Contractor shall repair, or cause to be repaired, at its own cost, all damages to County vehicles, facilities, buildings or grounds caused by the willful or negligent acts of Contractor or its employees or agents. Such repairs shall be made immediately after Contractor becomes aware of such damage, but in no event later than thirty (30) days after the occurrence.

If the Contractor fails to make timely repairs, the County may make any necessary repairs. The Contractor, as determined by the County, shall repay all costs incurred by the County for such repairs, by cash payment upon demand, or County may deduct such costs from any amounts due to the Contractor from the County, as determined at the County’s sole discretion.

C.14 Debarment and Suspension
Contractor certifies that neither it nor its principals or subcontractors is presently debarred, suspended, proposed for debarment, declared ineligible, or voluntarily excluded from participation in this transaction by any federal department or agency. (See the following United States General Services Administration’s System for Award Management website https://www.sam.gov).

Contractor further certifies that if it or any of its subcontractors are business entities that must be registered with the California Secretary of State, they are registered and in good standing with the Secretary of State.

C.15 Drug and Alcohol Free Workplace
In recognition of individual rights to work in a safe, healthful and productive workplace, as a material condition of this Contract, the Contractor agrees that the Contractor and the Contractor’s employees, while performing service for the County, on County property, or while using County equipment:

C.15.1 Shall not be in any way impaired because of being under the influence of alcohol or an illegal or controlled substance.

C.15.2 Shall not possess an open container of alcohol or consume alcohol or possess or be under the influence of an illegal or controlled substance.

C.15.3 Shall not sell, offer, or provide alcohol or an illegal or controlled substance to another person, except where Contractor or Cont ractor’s employee who, as part of the performance of normal job duties and responsibilities, prescribes or administers medically prescribed drugs.

The Contractor shall inform all employees that are performing service for the County on County property, or using County equipment, of the County’s objective of a safe, healthful and productive work place and the prohibition of drug or alcohol use or impairment from same while performing such service for the County.

The County may terminate for default or breach of this Contract and any other Contract the Contractor has with the County, if the Contractor or Contractor’s employees are determined by the County not to be in compliance with above.

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C.16 Duration of Terms
This Contract, and all of its terms and conditions, shall be binding upon and shall inure to the benefit of the heirs, executors, administrators, successors, and assigns of the respective parties, provided no such assignment is in violation of the provisions of this Contract.

C.17 Employment Discrimination
During the term of the Contract, Contractor shall not discriminate against any employee or applicant for employment because of race, religious creed, color, national origin, ancestry, physical disability, mental disability, medical condi tion, genetic information, marital status, sex, gender, gender identity, gender expression, sexual orientation, age, or military and veteran status.

Contractor shall comply with Executive Orders 11246, 11375, 11625, 12138, 12432, 12250, 13672, Title VI and Title VII of the Civil Rights Act of 1964, the California Fair Employment and Housing Act and other applicable Federal, State and County laws and regulations and policies relating to equal employment and contracting opportunities, including laws and regulations hereafter enacted.

C.18 Environmental Requirements
In accordance with County Policy 11-08, the County prefers to acquire and use products with higher levels of post-consumer recycled content. Environmentally preferable goods and materials must perform satisfactorily and be available at a reasonable price. The County requires Contractor to use recycled paper for any printed or photocopied material created as a result of this Contract. Contractor is also required to use both sides of paper sheets for reports submitted to the County whenever practicable.

To assist the county in meeting the reporting requirements of the California Integrated Waste Management Act of 1989 (AB 939), Contractor must be able to annually report the County’s environmentally preferable purchases. Contractor must also be able to report on environmentally preferable goods and materials used in the provision of their service to the County, utilizing a County approved form.

C.19 Improper Influence
Contractor shall make all reasonable efforts to ensure that no County officer or employee, whose position in the County enables him/her to influence any award of the Contract or any competing offer, shall have any direct or indirect financial interest resulting from the award of the Contract or shall have any relationship to the Contractor or officer or employee of the Contractor.

C.20 Improper Consideration
Contractor shall not offer (either directly or through an intermediary) any improper consideration such as, but not limited to cash, discounts, service, the provision of travel or entertainment, or any items of value to any officer, employee or agent of the County in an attempt to secure favorable treatment regarding this Contract.

The County, by written notice, may immediately terminate this Contract if it determines that any improper consideration as described in the preceding paragraph was offered to any officer, employee or agent of the County with respect to the proposal and award process. This prohibition shall apply to any amendment, extension or evaluation process once a contract has been awarded.

Contractor shall immediately report any attempt by a County officer, employee or agent to solicit (either directly or through an intermediary) improper consideration from Contractor. The report shall be made to the supervisor or manager charged with supervision of the employee or the County Administrative Office. In the event of a termination under this provision, the County is entitled to pursue any available legal remedies.

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C.21 Informal Dispute Resolution
In the event the County determines that service is unsatisfactory, or in the event of any other dispute, claim, question or disagreement arising from or relating to this Contract or breach thereof, the parties hereto shall use their best efforts to settle the dispute, claim, question or disagreement.

To this effect, they shall consult and negotiate with each other in good faith and, recognizing their mutual interests, attempt to reach a just and equitable solution satisfactory to both parties.

C.22 Legality and Severability
The parties’ actions under the Contract shall comply with all applicable laws, rules, regulations, court orders and governmental agency orders. The provisions of this Contract are specifically made severable. If a provision of the Contract is terminated or held to be invalid, illegal or unenforceable, the validity, legality and enforceability of the remaining provisions shall remain in full effect.

C.23 Licenses, Permits and/or Certifications
Contractor shall ensure that it has all necessary licenses, permits and/or certifications required by the laws of Federal, State, County, and municipal laws, ordinances, rules and regulations. The Contractor shall maintain these licenses, permits and/or certifications in effect for the duration of this Contract. Contractor will notify County i mmediately of loss or suspension of any such licenses, permits and/or certifications. Failure to maintain a required license, permit and/or certification may result in immediate termination of this Contract.

C.24 Material Misstatement/Misrepresentation
If during the course of the administration of this Contract, the County determines that Contractor has made a material misstatement or misrepresentation or that materially inaccurate information has been provided to the County, this Contract may be immediately terminated. If this Contract is terminated according to this provision, the County is entitled to pursue any available legal remedies.

C.25 Mutual Covenants
The parties to this Contract mutually covenant to perform all of their obligations hereunder, to exercise all discretion and rights granted hereunder, and to give all consents in a reasonable manner consistent with the standards of “good faith” and “fair dealing”.

C.26 Nondisclosure
Contractor shall hold as confidential and use reasonable care to prevent unauthorized access by, storage, disclosure, publication, dissemination to and/or use by third parties of, confidential information that is either: (1) provided by the County to Contractor or an agent of Contractor or otherwise made available to Contractor or Contractor’s agent in connection with this Contract; or, (2) acquired, obtained, or learned by Contractor or an agent of Contractor in the performance of this Contract. For purposes of this provision, confidential information means any data, files, software, information or materials in oral, electronic, tangible or intangible form and however stored, compiled or memorialize and includes, but is not limited to, technology infrastructure, architecture, financial data, trade secrets, equipment specifications, user lists, passwords, research data, and technology data.

C.27 Notice of Delays
Except as otherwise provided herein, when either party has knowledge that any actual or potential situation is delaying or threatens to delay the timely performance of this Contract, that party shall, within twenty-four (24) hours, give notice thereof, including all relevant information with respect thereto, to the other party.

C.28 Ownership of Documents
All documents, data, products, graphics, computer programs and reports prepared by Contractor pursuant to the Contract shall be considered property of the County upon payment for Services (and products, if applicable). All such items shall be delivered to County at the completion of work

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under the Contract, subject to the requirements of Section IV–Term of the Contract. Unless otherwise directed by County, Contractor may retain copies of such items.

C.29 RESERVED.

C.30 Air, Water Pollution Control, Safety and Health
Contractor shall comply with all air pollution control, water pollution, safety and health ordinances and statutes, which apply to the work performed pursuant to this Contract.

C.31 Records
Contractor shall maintain all records and books pertaining to the delivery of Services under this Contract and demonstrate accountability for Contract performance. All records shall be complete and current and comply with all Contract requirements. Failure to maintain acceptable records shall be considered grounds for withholding of payments for invoices submitted and/or termination of the Contract.

All records relating to the Contractor’s personnel, consultants, subcontractors, Services/Scope of Work and expenses pertaining to this Contract shall be kept in a generally acceptable accounting format. Records should include primary source documents. Fiscal records shall be kept in accordance with Generally Accepted Accounting Principles and must account for all funds, tangible assets, revenue and expenditures. Fiscal records must comply with the appropriate Office of Management and Budget (OMB) Circulars, which state the administrative requirements, cost principles and other standards for accountancy.

C.32 Relationship of the Parties
Nothing contained in this Contract shall be construed as creating a joint venture, partnership, or employment arrangement between the Parties hereto, nor shall either Party have the right, power or authority to create an obligation or duty, expressed or implied, on behalf of the other Party hereto.

C.33 Release of Information
No news releases, advertisements, public ann ouncements or photographs arising out of the Contract or Contractor’s relationship with County may be made or used without prior written approval of the County.

C.34 Representation of the County
In the performance of this Contract, Contractor, its agents and employees, shall act in an independent capacity and not as officers, employees, or agents of the San Bernardino County.

C.35 Strict Performance
Failure by a party to insist upon the strict performance of any of the provisions of this Contract by the other party, or the failure by a party to exercise its rights upon the default of the other party, shall not constitute a waiver of such party’s right to insist and demand strict compliance by the other party with the terms of this Contract thereafter.

C.36 Subcontracting
Contractor shall obtain County’s written consent, which County may withhold in its sole discretion, before entering into Contracts with or otherwise engaging any subcontractors who may supply any part of the Services to County. At County’ s request, Contractor shall provide information regarding the subcontractor’s qualifications and a listing of a subcontractor’s key personnel including, if requested by the County, resumes of proposed subcontractor personnel. Contractor shall remain directly responsible to County for its subcontractors and shall indemnify County for the actions or omissions of its subcontractors under the terms and conditions specified in Section G. All approved subcontractors shall be subject to the provisions of this Contract applicable to Contractor Personnel.

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For any subcontractor, Contractor shall:

C.36.1 Be responsible for subcontractor compliance with the Contract and the subcontract terms and conditions; and
C.36.2 Ensure that the subcontractor follows C ounty’s reporting formats and procedures as specified by County.

C.36.3 Include in the subcontractor’s subcontract substantially similar terms as are provided in Sections B. Contractor Responsibilities and C. General Contract Requirements.

Upon expiration or termination of this Contract for any reason, County will have the right to enter into direct Contracts with any of the Subcontractors. Contractor agrees that its arrangements with Subcontractors will not prohibit or restrict such Subcontractors from entering into direct Contracts with County.

C.37 Subpoena
In the event that a subpoena or other legal process commenced by a third party in any way concerning the Goods or Services provided under this Contract is served upon Contractor or County, such party agrees to notify the other party in the most expeditious fashion possible following receipt of such subpoena or other legal process. Contractor and County further agree to cooperate with the other party in any lawful effort by such other party to contest the legal validity of such subpoena or other legal process commenced by a third party as may be reasonably required and at the expense of the party to whom the legal process is directed, except as otherwise provided herein in connection with defense obligations by Contractor for County.

C.38 Termination for Convenience
The County and the Contractor each reserve the right to terminate the Contract, for its convenience, with or without cause, with a thirty (30) day written notice of termination. Such termination may include all or part of the Services described herein. Upon such termination, payment will be made to the Contractor for Services rendered and expenses reasonably incurred prior to the effective date of termination. Upon receipt of termination notice Contractor shall promptly discontinue Services unless the notice directs otherwise. Contractor shall deliver promptly to County and transfer title (if necessary) all completed work, and work in progress, including drafts, documents, plans, forms, dat a, products, graphics, computer programs and reports.

County may immediately terminate this Contract upon the termination, suspension, discontinuation or substantial reduction in County funding for the Contract activity or if for any reason the timely completion of the Services described in Section A or B under this Contract is rendered improbable, infeasible or impossible.

Upon Contract termination, Contractor shall immediately transfer to County all County Funds on hand at the time of expiration and any accounts receivable attributable to the use of County Funds.

C.39 Time of the Essence
Time is of the essence in performance of this Contract and of each of its provisions.

C.40 Venue
The parties acknowledge and agree that this Contract was entered into and intended to be performed in San Bernardino County, California. The parties agree that the venue of any action or claim brought by any party to this Contract will be the Superior Court of California, San Bernardino County, San Bernardino District. Each party hereby waives any law or rule of the court, which would allow them to request or demand a change of venue. If any action or claim concerning this Contract is brought by any third party and filed in another venue, the parties hereto agree to use their best efforts to obtain a change of venue to the Superior Court of California, San Bernardino County, San Bernardino District.

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C.41 Conflict of Interest
Contractor shall make all reasonable efforts to ensure that no conflict of interest exists between its officers, employees, or subcontractors and t he County. Contractor shall make a reasonable effort to prevent employees, Contractor, or members of governing bodies from using their positions for purposes that are, or give the appearance of being motivated by a desire for private gain for themselves or others such as those with whom they have family business, or other ties.

Officers, employees, and agents of cities, counties, districts, and other local agencies are subject to applicable conflict of interest codes and state law. In the event the County determines a conflict of interest situation exists, any increase in costs, associated with the conflict of interest situation, may be disallowed by the County and such conflict may constitute grounds for termination of the Contract. This provision shall not be construed to prohibit employment of persons with whom Contractor’s officers, employees, or agents have family, business, or other ties so long as the employment of such persons does not result in increased costs over those associated with the employment of any other equally qualified applicant.

C.42 Former County Administrative Officials
Contractor agrees to provide, or has already provided information on former San Bernardino County administrative officials (as defined below) who are employed by or represent Contractor.

The information provided includes a list of former County administrative officials who terminated County employment within the last five years and who are now officers, principals, partners, associates or members of the business. The in formation also includes the employment with or representation of Contractor. For purposes of th is provision, “County administrative official” is defined as a member of the Board of Supervisors or such officer’s staff, County Executive Officer or member of such officer’s staff, County dep artment or group head, assistant department or group head, or any employee in the Exempt Group, Management Unit or Safety Management Unit.

C.43 Disclosure of Criminal and Civil Procedures
The County reserves the right to request the information described herein from the Contractor.

Failure to provide the information may result in a termination of the Contract. The County also reserves the right to obtain the requested information by way of a background check performed by an investigative firm. The Contractor also may be requested to provide information to clarify initial responses. Negative information discovered may result in Contract termination.

Contractor is required to disclose whether the firm , or any of its partners, principals, members, associates or key employees (as that term is defined herein), within the last ten years, has been indicted on or had charges brought against it or them (if still pending) or convicted of any crime or offense arising directly or indirectly from the conduct of the firm’s business, or whether the firm, or any of its partners, principals, members, associates or key employees, has within the last ten years, been indicted on or had charges brought against it or them (if still pending) or convicted of any crime or offense involving financial misconduct or fraud. If the response is affirmative, the Contractor will be asked to describe any such i ndictments or charges (and the status thereof), convictions and the surrounding circumstances in detail.

In addition, the Contractor is required to disclose whether the firm, or any of its partners, principals, members, associates or key employees, within the last ten years, has been the subject of legal proceedings as defined herein arising directly from the provision of Services by the firm or those individuals. “Legal proceedings” means any civil actions filed in a court of competent jurisdiction, or any matters filed by an administrative or regulat ory body with jurisdiction over the firm or the individuals. If the response is affirmative, the Contractor will be asked to describe any such legal proceedings (and the status and disposition thereof) and the surrounding circumstances in detail.

For purposes of this provision “key employees” includes any individuals providing direct service to the County. “Key employees” do not include clerical personnel providing service at the firm’s offices or locations.

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C.44 Copyright
County shall have a royalty-free, non-exclusive and irrevocable license to publish, disclose, copy, translate, and otherwise use, copyright or patent, now and hereafter, all reports, studies, information, data, statistics, forms, designs, plans, procedures, systems, and any other materials or properties developed under this Contract including those covered by copyright, and reserves the right to authorize others to use or reproduce such material. All such materials developed under the terms of this Contract shall acknow ledge the San Bernardino County as the funding agency and Contractor as the creator of the publication. No such materials, or properties produced in whole or in part under this Contract shall be subject to private use, copyright or patent right by Contractor in the United States or in any other country without the express written consent of County. Copies of all educational and training materials, curricula, audio/visual aids, printer material, and periodicals, assembled pursuant to this Contract must be filed with the County prior to publication. To the extent this Contract is federally funded, Contractor shall provide any information necessary to the County in order to comply with Federal Acquisition Regulation

52.227-15. To the extent applicable, the provisions of Federal Acquisition Regulation 52.227-14 Rights in Data - General shall apply.

C.45 Artwork, Proofs and Negatives
All artwork, proofs, and/or negatives in either print or digital format for anything produced under the terms of this Contract are the property of the County. These items must be returned to the County within ten (10) days, upon written notification to the Contractor. In the event of a failure to return the documents, the County is entitled to pursue any available legal remedies. In addition, the Contractor will be barred from all future solicitations, for a period of at least six (6) months.

C.46 Prohibition on Contracting with Entities that Require Certain Internal Confidentiality Agreements or Statements-Representation (FAR 52.203-18).

In compliance with Federal Acquisition Regulation 52.203-18, Contractor shall not require employees or subcontractors of Contractor seeking to report waste, fraud, or abuse, to sign internal confidentiality agreements or statement prohibiting or otherwise restricting such employees or subcontractors from lawfully reporting such waste, fraud or abuse to a designated investigative or law enforcement representative of a Federal department or agency authorized to receive such information. To the extent Contractor has required employees or subcontractors to sign internal confidentiality agreements or statements in the past, Contractor shall notify current employees and subcontractors that those prohibitions and restrictions are no longer in effect.

Contractor shall include this clause in all subcontracts.

C.47 Use of Biobased Products
Contractor certifies that to the extent biobased products are purchased using Contract funds, Contractor shall comply with Federal Acquisition Regulation 52.223-1.

C.48 Prohibition on Use of Certain Telecommunications and Video Surveillance Services or Equipment
In performing under this Contract, Contractor shall not utilize that certain telecommunication and video surveillance services or equipment specified in Federal Acquisition Regulation 52.204-25.

C.49 Service Contract Labor Standards
To the extent applicable, Contractor agrees to comply with and to provide any information necessary for the County to comply with Federal Acquisition Regulations 52.222-52, 52.222-53, and 22.1003-4.

D. TERM OF CONTRACT
The Contract is effective as of December 16, 2025 and expires December 15, 2026 but may be terminated earlier in accordance with provisions of this Contract.

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The County Chief Executive Officer, at the direction of the Fifth District Supervisor, may extend the term of the Contract, in writing, to allow Contractor to complete all requirements in the Contract under the following conditions:
a. In aggregate all extensions do not exceed twelve (12) calendar months; b. Are specifically requested by Contractor;
c. Will not change the project goals or scope of Services; d. Are in the best interests of County and Contractor in performing the scope of Services under this Contract; and
e. Do not alter the amount of compensation under this Contract.

E. RESERVED.

F. FISCAL PROVISIONS
F.1 The maximum amount of payment under this Contract shall not exceed $83,772, and is subject to availability of funds to the County. The consideration to be paid to Contractor, as provided herein, shall be in full payment for all Contractor’s Services and expenses incurred in the performance hereof, including travel and per diem.

F.2 Any costs in excess of the amount available in this section shall be the sole responsibility of Contractor. This condition however, does not preclude County from providing additional funding at its sole discretion. For the purpose of this Contract, County shall disburse compensation and monitor the Contractor’s performance in satisfying the scope of work obligations under the terms of this Contract.

Disbursement of funds to Contractor shall be made in one lump sum. Upon review/approval by County, County shall make payment to Contractor within thirty (30) working days after receipt of Contractor’s invoice or the resolution of any billing dispute. Contractor shall email County the Contractor’s invoice requesting one lump sum payment. The invoice(s) shall reflect the Entity Payable To Name and Address, Invoice Date, Invoice Number, Project Name, Contract Number, County-Issued Purchase Order (if applicable), the text “Final Invoice”, amount due, in a format acceptable to the County for Services performed under this Contract. Contractor shall email invoice to County Administrative Office-Finance and Administration (County Finance) and shall include in the Subject Line: BOS – ENTITY NAME – PROJECT NAME – CONTRACT NUMBER – PO # [PURCHASE ORDER NUMBER]” (i.e. BOS- SAN BERNARDINO COUNTY-EDUCATION PROGRAM — 25-NNN – PO 4100NNNNNN).

Contractor shall submit a final expenditure report documented with “audit ready” supportive evidence of each expenditure and proof of payment until all funds have been justified 60 days after project completion. Documentation shall be submitted electronically, and Contractor shall supply hard copies upon request by County. Supportive evidence shall include, but is not limited to, copy of County’s approval email to Contractor, quotes, copy(ies) of purchase order, packing slips, a copy of the invoice submitted by Contractor requesting one lump sum payment from County, invoices paid by the Contractor for this project, proof of payment, etc., to County Finance. Email to County Finance shall include in the Subject Line: BOS – ENTITY NAME – PROJECT NAME – CONTRACT NUMBER – PO # [PURCHASE ORDER NUMBER]”-SUPPORTIVE DOCUMENTS.

F.3 Contractor shall accept all payments from Coun ty via electronic funds transfer (EFT) directly deposited into the Contractor’s designated checking or other bank account. Contractor shall promptly comply with directions and accurately complete forms provided by County required to process EFT payments.

F.4 County is exempt from Federal excise taxes and no payment shall be made for any personal property taxes levied on Contractor or on any taxes levied on employee wages. The County shall only pay for any State or local sales or use taxes on the Services rendered or equipment and/or parts supplied to the County pursuant to the Contract.

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F.5 Costs for Services under the terms of this Contract shall be incurred during the contract period except as approved by County. Contractor shall not use current year funds to pay prior or future year obligations.

F.6 Funds made available under this Contract sha ll not supplant any federal, state or any governmental funds intended for Services of the same nature as this Contract. Contractor shall not claim reimbursement or payment from County for, or apply sums received from County with respect to that portion of its obligations that have been paid by another source of revenue.

Contractor agrees that it will not use funds received pursuant to this Contract, either directly or indirectly, as a contribution or compensation for purposes of obtaining funds from another revenue source without prior written approval of the County.

F.7 Contractor shall adhere to the County’s Travel Management Policy (8-02 and 08-02SP1) when travel is pursuant to this Contract and for whic h reimbursement is sought from the County. In addition, Contractor is encouraged to utilize local transportation Services, including but not limited to, the Ontario International Airport.

F.8 Contractor understands and agrees that any and all legal fees or costs associated with lawsuits concerning this Contract against the County shall be the Contractor’s sole expense and shall not be charged as a cost under this Contract.

F.9 If the Contractor does not use the County funds provided under this Contract to pay appropriate costs associated with the scope of Services by the termination date of this Contract, the Contractor shall return the County funds, or any unused portion thereof, to the County in accordance with any directions issued by County staff, within 60 days of written demand for the return of the County funds.

G. INDEMNIFICATION AND INSURANCE REQUIREMENTS
G.1 Indemnification
The Contractor agrees to indemnify, defend (with counsel reasonably approved by County) and hold harmless the County and its authorized officers, employees, agents and volunteers from any and all claims, actions, losses, damages and/or liability arising out of this Contract from any cause whatsoever, including the acts, errors or omissions of any person and for any costs or expenses incurred by the County on account of any claim except where such indemnification is prohibited by law. This indemnification provision shall apply regardless of the existence or degree of fault of indemnities. The Contractor indemnification obligation applies to the County’s “active” as well as “passive” negligence but does not apply to the County’s “sole negligence” or “willful misconduct” within the meaning of Civil Code section 2782.

G.2 Additional Insured
All policies, except for Worker’s Compensation, Errors and Omissions and Professional Liability policies shall contain additional endorsements naming the County and its officers, employees, agents and volunteers as additional named insured with respect to liabilities arising out of the performance of Services hereunder. The additional insured endorsements shall not limit the scope of coverage for the County to vicarious liability but shall allow coverage for the County to the full extent provided by the policy. Such additional insured coverage shall be at least as broad as Additional Insured (Form B) endorsement form ISO, CG 2010.11 85.

G.3 Waiver of Subrogation Rights
The Contractor shall require the carriers of required coverages to waive all rights of subrogation against the County, its officers, employees, agents, volunteers, contractors and subcontractors.

All general or auto liability insurance coverage pr ovided shall not prohibit the Contractor and Contractor’s employees or agents from waiving the right of subrogation prior to a loss or claim.

The Contractor hereby waives all rights of subrogation against the County.

Revised 1/10/23 Page 13 of 17
G.4 Policies Primary and Non-Contributory
All policies required herein are to be primary and non-contributory with any insurance or self- insurance programs carried or administered by the County.

G.5 Severability of Interests
The Contractor agrees to ensure that coverage provided to meet these requirements is applicable separately to each insured and there will be no cross liability exclusions that preclude coverage for suits between the Contractor and the County or between the County and any other insured or additional insured under the policy.

G.6 Proof of Coverage
The Contractor shall furnish Certificates of Insurance to the County Department administering the Contract evidencing the insurance coverage at the time the Contract is executed, additional endorsements, as required shall be provided prior to the commencement of performance of Services hereunder, which certificates shall provide that such insurance shall not be terminated or expire without thirty (30) days written notice to the Department, and Contractor shall maintain such insurance from the time Contractor co mmences performance of Services hereunder until the completion of such Services. Within fifteen (15) days of the commencement of this contract, the Contractor shall furnish a copy of the Declaration page for all applicable policies and will provide complete certified copies of the policies and endorsements immediately upon request.

G.7 Acceptability of Insurance Carrier
Unless otherwise approved by Risk Management, insurance shall be written by insurers authorized to do business in the State of California and with a minimum “Best” Insurance Guide rating of “A- VII”.

G.8 Deductibles and Self-Insured Retention
Any and all deductibles or self-insured retentions in excess of $10,000 shall be declared to and approved by Risk Management.

G.9 Failure to Procure Coverage
In the event that any policy of insurance required under this contract does not comply with the requirements, is not procured, or is canceled and not replaced, the County has the right but not the obligation or duty to cancel the contract or obtain insurance if it deems necessary and any premiums paid by the County will be promptly reimbursed by the Contractor or County payments to the Contractor will be reduced to pay for County purchased insurance.

G.10 Insurance Review
Insurance requirements are subject to periodic review by the County. The Director of Risk Management or designee is authorized, but not required, to reduce, waive or suspend any insurance requirements whenever Risk Management determines that any of the required insurance is not available, is unreasonably priced, or is not needed to protect the interests of the County. In addition, if the Department of Risk Management determines that heretofore unreasonably priced or unavailable types of insurance coverage or coverage limits become reasonably priced or available, the Director of Risk Management or designee is authorized, but not required, to change the above insurance requirements to require additional types of insurance coverage or higher coverage limits, provided that any such change is reasonable in light of past claims against the County, inflation, or any other item reasonably related to the County’s risk.

Any change requiring additional types of insurance coverage or higher coverage limits must be made by amendment to this contract. Contractor agrees to execute any such amendment within thirty (30) days of receipt.

Any failure, actual or alleged, on the part of the County to monitor or enforce compliance with any of the insurance and indemnification requirements will not be deemed as a waiver of any rights on the part of the County.

Revised 1/10/23 Page 14 of 17
G.11 The Contractor agrees to provide insurance set forth in accordance with the requirements herein.

If the Contractor uses existing coverage to comply with these requirements and that coverage does not meet the specified requirements, t he Contractor agrees to amend, supplement or endorse the existing coverage to do so.

Without in anyway affecting the indemnity herein provided and in addition thereto, the Contractor shall secure and maintain throughout the contract term the following types of insurance with limits as shown:

G.11.1 Workers’ Compensation/Employer’s Liability – A program of Workers’ Compensation insurance or a state-approved, self-insurance program in an amount and form to meet all applicable requirements of the Labor Code of the State of California, including Employer’s Liability with $250,000 limits covering all persons including volunteers providing Services on behalf of the Contractor and all risks to such persons under this contract.

If Contractor has no employees, it may certify or warrant to the County that it does not currently have any employees or individuals who are defined as “employees” under the Labor Code and the requirement for Workers’ Compensation coverage will be waived by the County’s Director of Risk Management.

With respect to Contractors that are non-profit corporations organized under California or Federal law, volunteers for such entities are required to be covered by Workers’ Compensation insurance.

G.11.2 Commercial/General Liability Insurance – The Contractor shall carry General Liability Insurance covering all operations performed by or on behalf of the Contractor providing coverage for bodily injury and property damage with a combined single limit of not less than one million dollars ($1,000,000), per occurrence. The policy coverage shall include:
a. Premises operations and mobile equipment.
b. Products and completed operations.
c. Broad form property damage (including completed operations). d. Explosion, collapse and underground hazards.
e. Personal injury.
f. Contractual liability.
g. $2,000,000 general aggregate limit.

G.11.3 Automobile Liability Insurance – Primary insurance coverage shall be written on ISO Business Auto coverage form for all owned, hired and non-owned automobiles or symbol 1 (any auto). The policy shall have a combined single limit of not less than one million dollars ($1,000,000) for bodily injury and property damage, per occurrence.

If the Contractor is transporting one or more non-employee passengers in performance of contract Services, the automobile liability policy shall have a combined single limit of two million dollars ($2,000,000) for bodily injury and property damage per occurrence.

If the Contractor owns no autos, a non-owned auto endorsement to the General Liability policy described above is acceptable.

G.11.4 Umbrella Liability Insurance – An umbrella (over primary) or excess policy may be used to comply with limits or other primary coverage requirements. When used, the umbrella policy shall apply to bodily injury/property damage, personal injury/advertising injury and shall include a “dropdown” provision providing primary

Revised 1/10/23 Page 15 of 17
coverage for any liability not covered by the primary policy. The coverage shall also apply to automobile liability.

H. RIGHT TO MONITOR AND AUDIT
H.1 The County, State and Federal government shall have absolute right to review and audit all records, books, papers, documents, corporate minutes, and other pertinent items as requested, and shall have absolute right to monitor the performance of Contractor in the delivery of Services provided under this Contract. Contractor shall give full cooperation, in any auditing or monitoring conducted. Contractor shall cooperate with the County in the implementation, monitoring, and evaluation of this Contract and comply with any and all reporting requirements established by the County.

H.2 All records pertaining to Services delivered and all fiscal, statistical and management books and records shall be available for examination and audit by County representatives for a period of three years after final payment under this Contract or until all pending County, State and Federal audits are completed, whichever is later.

I. CORRECTION OF PERFORMANCE DEFICIENCIES
I.1 Failure by Contractor to comply with any of the provisions, covenants, requirements or conditions of this Contract shall be a material breach of this Contract.

I.2 In the event of a non-cured breach, County may, at its sole discretion and in addition to any other remedies available at law, in equity, or otherwise specified in this Contract:
a. Afford Contractor thereafter a time period within which to cure the breach, which period shall be established at the sole discretion of County; and/or b. Discontinue reimbursement to Contractor for and during the period in which Contractor is in breach, which reimbursement shall not be entitled to later recovery; and/or c. Withhold funds pending duration of the breach; and/or d. Offset against any monies billed by Cont ractor but yet unpaid by County those monies disallowed pursuant to Item “b” of this paragraph; and/or e. Terminate this Contract immediately and be relieved of the payment of any consideration to Contractor. In the event of such termination, the County may proceed with the work in any manner deemed proper by the County. The cost to the County shall be deducted from any sum due to the Contractor under this Contract and the balance, if any, shall be paid by the Contractor upon demand.

J. NOTICES
All written notices provided for in this Contract or which either party desires to give to the other shall be deemed fully given, when made in writing and either se rved personally, or by facsimile, or deposited in the United States mail, postage prepaid, and addressed to the other party as follows:

San Bernardino County
CAO – Finance and Administration
385 N. Arrowhead Ave., Fourth Floor
San Bernardino, CA 92415
Attn: BOS Finance Analyst
City of Colton
650 North La Cadena Drive
Colton, CA 92324
Attn: Anthony Vega, Police Chief

Notice shall be deemed communicated two (2) County working days from the time of mailing if mailed as provided in this paragraph.

K. ENTIRE AGREEMENT
This Contract, including all Exhibits and other attachments, which are attached hereto and incorporated by reference, and other documents incorporated herein, represents the final, complete and exclusive agreement between the parties hereto. Any prior agreement, promises, negotiations or representations relating to the subject matter of this Contract not expressly set forth herein are of no force or effect. This Contract is executed without reliance upon any promise, warranty or representation by any party or any

Revised 1/10/23 Page 16 of 17
representative of any party other than those expressly contained herein. Each party has carefully read this Contract and signs the same of its own free will.

L. CONTRACT EXECUTION
This Contract may be executed in any number of counterparts, each of which so executed shall be deemed to be an original, and such counterparts shall together constitute one and the same Contract.

The parties shall be entitled to sign and transmit an electronic signature of this Contract (whether by facsimile, PDF or other email transmission), whic h signature shall be binding on the party whose name is contained therein. Each party providing an electronic signature agrees to promptly execute and deliver to the other party an original signed Contract upon request.

Revised 1/10/23 Page 17 of 17
IN WITNESS WHEREOF, the San Bernardino County and the Contractor have each caused this Contract to be subscribed by its respective duly authorized officers, on its behalf.

FOR COUNTY USE ONLY
Approved as to Legal Form Reviewed for Contract Compliance Reviewed/Approved by Department

Julie Surber, Principal Assistant County
Counsel

Date Date Date

SAN BERNARDINO COUNTY CITY OF COLTON
(Print or type name of corporation, company, contractor, etc.)

By

Dawn Rowe, Chair, Board of Supervisors (Authorized signature - sign in blue ink) Dated:

Name

William Smith
SIGNED AND CERTIFIED THAT A COPY OF THIS (Print or type name of person signing contract)

DOCUMENT HAS BEEN DELIVERED TO THE
CHAIRMAN OF THE BOARD Title City Manager
Lynna Monell
Clerk of the Board of Supervisors
of the San Bernardino County
(Print or Type)
By Dated:

Deputy
Address

650 North La Cadena Drive

Colton, CA 92324
William R. Smith (Dec 2, 2025 14:51:02 PST)
William R. Smith
12/02/2025
Julie J. Surber (Dec 2, 2025 16:13:24 PST)
Julie J. Surber
12/02/2025

CON-CAO-12-16-25-BDF-D5-Colton Police
Motorcycle Purchase
Final Audit Report 2025-12-03
Created: 2025-12-02
By: Penelope Chang ([email protected])
Status: Signed
Transaction ID: CBJCHBCAABAAJqUI14-uTrGNdfnYvRAm0aPaET7Pduus "CON-CAO-12-16-25-BDF-D5-Colton Police Motorcycle Purchas e" History
Document created by Penelope Chang ([email protected]) 2025-12-02 - 10:45:42 PM GMT
Document emailed to [email protected] for signature
2025-12-02 - 10:46:42 PM GMT
Email viewed by [email protected]
2025-12-02 - 10:50:37 PM GMT
Signer [email protected] entered name at signing as William R. Smith 2025-12-02 - 10:51:00 PM GMT
Document e-signed by William R. Smith ([email protected]) Signature Date: 2025-12-02 - 10:51:02 PM GMT - Time Source: server Document emailed to [email protected] for signature 2025-12-02 - 10:51:03 PM GMT
Email viewed by [email protected]
2025-12-03 - 0:12:07 AM GMT
Signer [email protected] entered name at signing as Julie J. Surber 2025-12-03 - 0:13:22 AM GMT
Document e-signed by Julie J. Surber ([email protected]) Signature Date: 2025-12-03 - 0:13:24 AM GMT - Time Source: server Agreement completed.
2025-12-03 - 0:13:24 AM GMT

Item: 11.

Staff Report

Meeting Date: January 20, 2026
To: City Council
From: Bill Smith, City Manager
Prepared By: Stacey Dabbs, Finance Director
Item Name: Investment Policy - Annual Delegation of Investment Authority and Investment Policy Review, Resolution No. R-03-26.

Recommended Action:

Staff recommends that the City Council approve and adopt Resolution R-03-26, delegating investment authority to invest and reinvest funds for the City and to sell or exchange securities.

Background:

California Government Code sections 53600 et seq. establish the statutory framework governing the investment of public funds by local agencies. Specifically, Government Code section 53646(a)(1) requires the legislative body of a local agency to review the agency’s investment policy at least annually.

The City of Colton’s Investment Policy was most recently reviewed and approved by the City Council and remains in effect. The policy establishes prudent standards for the investment of City funds, emphasizing safety of principal, liquidity, and yield, in that order, and ensures compliance with all applicable provisions of the California Government Code.

In addition, pursuant to Government Code section 53607, the City Council has delegated authority for the investment and reinvestment of City funds to the Finance Director through a separately adopted resolution. That delegation remains in effect and is not proposed to be modified as part of this annual review.

This item is a routine, annual compliance action to satisfy statutory requirements. No amendments to the Investment Policy are being proposed at this time.

Issues/Analysis:

Staff has completed its annual review of the City’s Investment Policy and finds that the policy:

• Continues to comply with California Government Code sections 53600–53609 and related statutes governing allowable investments and prudent investor standards; • Clearly defines investment objectives, authorized investments, maturity limitations, diversification standards, internal controls, safekeeping, and reporting requirements; • Remains aligned with current City cash flow needs, risk tolerance, and operational practices; and
• Provides adequate guidance for the Finance Director in administering the City’s investment program in a conservative and compliant manner.

There have been no material changes in state law requiring modification of the City’s existing Investment Policy since its most recent adoption. As such, staff does not recommend any revisions at this time. The policy will remain in effect unless and until amended by future City Council action.

Fiscal Impacts:

There is no fiscal impact associated with the recommended action.

Alternatives:

1. Provide alternative direction to staff.

Attachments:

1. Resolution R-03-26 Annual Delegation of Investment Authority

2. City of Colton Investment Policy

1 2
3 4
5 6
7 8
9 10
11 12
13 14
15 16
17 18
19 20
21 22
23 24
25 26
27 28
RESOLUTION NO. R-03-26

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF COLTON
DELEGATING TO THE CITY’S FINANCE DIRECTOR THE AUTHORITY TO

INVEST AND REINVEST FUNDS FOR THE CITY AND TO SELL OR EXCHANGE

SECURITIES

THE CITY COUNCIL OF THE CITY OF COLTON RESOLVES AS FOLLOWS:

Pursuant to the Government Code Section 53607, authority to invest and reinvest funds of the City and to sell or exchange securities so purchased is delegated by the City Council to the City’s Finance Director, or in the Finance Director’s absence the Senior Finance Analyst or in the absence of the Senior Finance Analyst the Finance Manager.

PASSED, APPROVED and ADOPTED this 20th day of January 2026.

______________________________
Frank J. Navarro
Mayor
ATTEST:

____________________________
Isaac T. Suchil
City Clerk

City of Colton
Investment Policy

I. POLICY STATEMENT

It is the policy of the City to invest public funds based on compliance with state law and prudent investment practices. The primary goal of the City’s investment Policy is to invest in a manner that will provide the maximum security of the principal invested with a secondary emphasis on providing adequate liquidity and finally to achieve a rate of return within the parameters of prudent risk management while conforming to all state statutes and local regulations governing investment of public funds.

II. SCOPE

This investment policy applies to all financial assets of the City. These funds are accounted for in the City’s Annual Comprehensive Financial Report.

From time to time, the City Council may authorize the issuance of debt in accordance with State and Federal laws. Given the special requirements of such debt/repayment schedules, arbitrage rebate requirements, the City Council may choose to place the investment of these funds with the City’s fiscal agent. In such instances, the policy, objectives and investment restrictions shall be established by the City Council by separate action and investment of such funds shall be governed by the indenture of trust.

No investment will be made in any security with a remaining maturity in excess of five years (60 months) at the time of purchase or a below market rate of return, unless the City Council has granted express authority to make such investment. Interfund transfers are not covered by this policy.

III. INVESTMENT PHILOSOPHY

The City’s investment philosophy is to invest conservatively to minimize risk.

Investments shall be made in a manner consistent with the Prudent Investor Standard for trustees of local government monies, as described in Government Code Section 53600.3, which states as follows:

When investing, reinvesting, purchasing, acquiring, exchanging, selling or managing public funds, a trustee shall act with care, skill, prudence, and diligence under the circumstances then prevailing, including, but not limited to, the general economic conditions and the anticipated needs of the agency, that a prudent person acting in a like capacity and familiarity with those matters would use in the conduct of funds of a like character and with like aims, to safeguard the principal and maintain the liquidity of the agency.

IV. OBJECTIVE

The authority governing investments for municipal governments is set forth in Government Code sections 53600 et seq. The primary objectives of investment activities, in order of priority, are:

a. SAFETY
Safety of principal is the foremost objective of the investment program. The investment of City funds shall be undertaken to seek to ensure the preservation of capital in the overall portfolio.

b. LIQUIDITY
The investment portfolio will remain sufficiently liquid to enable the City to meet the operating requirements that are reasonably anticipated.

c. YIELD
The City’s investment portfolio shall be designed with the objective of attaining a benchmark rate of return throughout budgetary and economic cycles, commensurate with the City’s investment risk constraints and the cash flow characteristics of the portfolio.

V. INVESTMENT AUTHORITY

The authority to manage the City’s investment program is derived from Government Code, Section 53600 et seq. The City Council has delegated the management responsibility for the investment program to the Finance Director through adoption of the Delegation of Investment Authority Resolution (R-119-24).

Only those titles specifically referenced in the Delegation of Investment Authority Resolution may engage in an investment transaction except as provided under this Investment Policy and the procedures established by the City Council.

VI. ETHICS AND CONFLICT OF INTEREST

All participants in the investment process shall act as fiduciaries of the public trust.

Those delegated authority through the Delegation of Investment Authority shall refrain from personal business activity that could conflict with proper execution of the investment program, or which could impair their ability to make impartial investment decisions. Officers and employees involved in the investment process shall disclose any material financial in financial institutions that conduct business with the City and they shall further disclose any personal financial/investment positions that could be affected by the performance of the City’s operations and functions or by the management of the City’s investment program.

VII. AUTHORIZED FINANCIAL DEALERS AND INSTITUTIONS

All broker/dealers and financial institutions authorized to provide investment services to the City of Colton must qualify under Securities & Exchange Commission Rule 15C3-1 (uniform net capital rule).

VIII. AUTHORIZED AND SUITABLE INVESTMENTS

Investment alternatives are governed by California statute and are further limited by the provisions of this Investment Policy. Schedule I outlines the investment types which are authorized and may be selected for investment given the liquidity needs and economic circumstances of the City, at the discretion of the City’s Finance Director. Investment in any other security, other than those authorized, is prohibited.

IX. REVIEW OF INVESTMENT PORTFOLIO

The securities shall be purchased in conformity with Section V, “Investment Authority” and must comply with Section VIII “Authorized and Suitable Investments” at the time of purchase. If at a later date, a security is no longer in compliance with Section VIII, the Finance Director shall report the non-compliant security to the City Council and the City Manager.

X. UNAUTHORIZED INVESTMENTS

Certain investments are prohibited by Government Code section 53601.6, including inverse floaters, range notes, mortgage-derived interest-only STRIPS and securities that result in zero interest accrual if held to maturity unless the agency holds the security to maturity (except for money market funds). Besides investments prohibited by statute, this policy disallows investment in the following due to a higher perceived risk:

a. Asset-backed securities (ABS) are supported by pools of installment loans or leases or by pools of revolving lines of credit;

b. Investment Agreements are contracts regarding funds deposited by an investor often separated into those offered by banks and those offered by insurance companies commonly known as GICs;

c. Mortgage-backed securities are created when a mortgage or purchaser of residential real estate mortgages creates a pool of mortgages and markets undivided interests or participations in the pool;

d. Repurchase agreements are short-term purchase or securities with a simultaneous agreement to sell the securities back on a specified date at an agreed upon price;

e. Reverse-purchase agreements involve an investor borrowing cash from a financial institution for securities;

f. Securities lending agreements allow local agencies to earn incremental income on their investment portfolio to financial services companies for a limited time;

g. Small business administration obligations debt securities backed by the Small Business Administration (SBA);

h. Futures and Options are derivative contracts with value derived from an underlying asset like stocks, commodities, or indices that allow investors to speculate on the future price movements of the underlying assets or to hedge against potential losses.

XI. SAFEKEEPING AND CUSTODY

In accordance with California Government Code Section 53601, all securities owned by the City shall be held in safekeeping by the City’s custodial bank or a third-party bank trust department, acting as an agent for the City.

All securities will be received and delivered using a delivery vs. payment (DVP) basis, which ensures that securities are deposited with the third party custodian prior to the release of funds. Securities held by the third party custodian will be evidenced by safekeeping receipts and/or bank statements. Investments in the State Local Agency Investment Fund (LAIF) or money market mutual funds are undeliverable and are not subject to delivery or third party safekeeping.

Investment trades shall be verified against bank transactions and broker confirmation tickets. On a monthly basis, the custodial asset statement shall be reconciled with the month-end portfolio holdings.

XII. INTERNAL CONTROLS

The City shall establish a system of written internal controls, which shall be reviewed annually by the independent auditor. The controls shall be designed to prevent loss of public funds due to fraud, error, misrepresentation, unanticipated market changes, or imprudent actions.

XIII. REPORTING

The City Treasurer shall provide monthly investment reports that provide the City Council a complete depiction of the investment portfolio. The monthly report shall be provided to the City Council on the consent calendar at a public meeting. The report shall include the following:

a. A listing of individual securities held at the end of the reporting period; b. Ending cash and investment balances for each cash and investment account; c. Final maturity of all investments listed;
d. Coupon, discount, or earnings rate, as applicable;
e. A statement of compliance with the investment pool with the Investment Policy or manner in which the portfolio is not in compliance;
f. A statement denoting the City’s ability to meet its anticipated cash flow requirements for the next six months.

Records of all investment transactions will be kept and filed in the Finance Department in accordance with legal guidelines and records retention policies.

XIV. INVESTMENT POLICY ADOPTION

The Investment Policy shall be reviewed annually by the City Council. The existing approved policy will remain in effect until the City Council approves an updated Investment Policy. Any modifications made to the Investment Policy must be approved by the City Council.

Schedule 1

The following list comprises those investments which are authorized by Section 53601 of the California Government Code which are eligible for inclusion in the City’s Investment Portfolio. Investment in any security, other than those authorized on this list, is prohibited.

Authorized Securities Purchase Restrictions U.S. Treasury Bills
U.S. Treasury Notes Bonds 1
Federal Farm Credit Bank Notes 1
Federal Home Loan Mortgage Corp 1
Federal Home Loan Banks 1
Federal National Mortgage Association 1
Bankers Acceptances both Foreign and Domestic 2,3 Commercial Paper 4,5
Certificates of Deposit 1,6,7
Corporate Medium-Term Notes 1,8
Money Market Mutual Funds 9
Local Agency Investment Fund (LAIF)

Notes:

1. All maturities are limited to a period of 5 years (60 months) from the date of purchase.

2. Maturities may not exceed 180 days nor exceed 30% of the portfolio at the time of purchase.

3. Purchases are limited to the world’s 150 largest banks by size of deposits.

4. Maturities may not exceed 180 days, nor exceed 25% of the City’s investment portfolio.

5. Commercial paper of “prime” quality of the highest ranking or of the highest letter and number rating as provided by a nationally recognized statistical-rating organization (NRSRO).

The entity that issues the commercial paper shall meet all of the following criteria in either paragraph (1) or paragraph (2):
(1) The entity meets the following criteria:
a) Is organized and operating in the United States as a general Corporation; b) Has total assets in excess of five hundred million dollars ($500,000,000); and, c) Has debt other than commercial paper, if any, that is rated “A” or higher by a nationally recognized statistical-rating organization (NRSRO). (2) The entity meets the following criteria:
a) Is organized within the United States as a special purpose Corporation, trust, or Limited Liability Company;
b) Has program wide credit enhancements, including, but not limited to, over collateralization, letters of credit, or surety bond; and, c) Has commercial paper that is rated “A-1” or higher, or the equivalent, by a nationally recognized statistical-rating organization (NRSRO).

Eligible commercial paper shall have a maximum maturity of 270 days or less. Local agencies, other than counties or a city and county, may purchase no more than 25 percent of their portfolio in eligible commercial paper. Local agencies other than counties or a city and county, may purchase no more than 10 percent of the outstanding commercial paper of any single issuer. The portfolio may not hold more than 10 percent of any issuer’s paper.

6. Purchase only insured or fully collateralized certificates of deposits issued on state or nationally chartered banks or savings and loan associations.

7. CDs may not exceed 20 percent of the City’s investment portfolio at the time of purchase.

8. Notes eligible for investment must be issued by corporations organized and operating within the United States or by depository institutions licensed by the United States or any state and operating within the United States. Notes shall be rated in a rating category of “A” or better by a nationally recognized rating service if maturing in less than one year and a “AA” or better rating if maturing in more than two years. Purchases may not exceed 30 percent of the portfolio.

9. Money market mutual funds must attain the highest ranking or the highest letter and numerical rating by not less than two of the three largest nationally recognized rating services. The purchase price of the shares of beneficial interest purchased pursuant to this subdivision shall not include any commission that these companies may charge and shall not exceed 10 percent in any one fund and no more than 20 percent of the City’s surplus portfolio which may be invested pursuant to this section.

10. No more than 40 percent of the portfolio may be invested in Agency securities at any time.

Item: 12.

Staff Report

Meeting Date: January 20, 2026
To: City Council
From: Bill Smith, City Manager
Prepared By: Charles Berry, Electric Utility Director
Item Name: Purchase - Altec Industries, Inc. - Approve Purchase of Three (3) Service Trucks for the Electric Utility Department.

Recommended Action:

Approve the purchase of three (3) fully equipped Altec service body trucks for the Electric Utility Department through Sourcewell Contract No. 110421-ALT, in an amount not to exceed $360,779, which includes a contingency of up to 10% to address supply-chain cost variability and additional upfitting necessary to support electric power line construction and maintenance activities, and authorize the City Manager or designee to execute all necessary purchasing documents.

Background:

Service body trucks are mission-critical assets for the Electric Utility Department and are used daily for overhead and underground line construction, system maintenance, equipment transport, and outage response.

The vehicles proposed for replacement were placed into service in 2014 and have now exceeded their anticipated useful service life. As these vehicles have aged, they have experienced increased maintenance needs, reduced availability, and limitations in meeting current operational and safety standards. Continued reliance on these units presents increasing operational risk, higher lifecycle costs, and reduced reliability during routine work and emergency response.

Replacement of these vehicles is consistent with the City’s fleet replacement strategy, asset management planning, and the Electric Utility’s obligation to maintain a safe, reliable, and resilient electric distribution system.

Issues/Analysis:

The proposed purchase will be made using Sourcewell Contract No. 110421-ALT, which was competitively solicited at the national level and satisfies California public procurement requirements. Use of the Sourcewell contract:
• Ensures competitively established pricing.
• Reduces procurement lead time.
• Minimizes administrative burden.
• Allows flexibility to address market volatility and availability constraints.

The replacement service body trucks will be delivered as turnkey units consisting of Ford F-350 4x4 diesel chassis with integrated steel service bodies. In addition to standard service body features, final configuration may require additional upfitting to fully support electric power line construction and maintenance activities, which may include but is not limited to:
• Specialized tool and material storage modifications.
• Enhanced towing, pintle, or hitch configurations.
• Additional safety, warning, or work lighting.
• Jobsite power, auxiliary electrical, or inverter systems. • Utility-specific mounting or fabrication.

The requested contingency allows these upgrades to be completed as operational requirements are finalized and as equipment availability and pricing are confirmed. Approval of the purchase of three (3) Altec service body trucks, including a reasonable contingency allowance, represents a prudent and necessary investment in the Electric Utility Department’s fleet replacement program. Replacing vehicles that have been in service since 2014 will reduce operational risk, improve reliability, and ensure that utility crews are equipped to safely and effectively perform power line construction and maintenance work.

Fiscal Impacts:

Sufficient appropriations are available in the adopted FY2025-26 budget in Electric Utility Fund Transmission/Distribution Division Vehicle Account Number 520-8000-8004-4910-01010-000.

Alternatives:

Provide alternative direction.

Attachments:

1. Sourcewell City of Colton Service Body 11-11-25

2. Service Truck 1863470-1 8-29-25

Quote Number: 1863470
Opportunity Number: 25164900
Sourcewell Contract #: 110421-ALT
Date: 11/11/2025

REFERENCE ALTEC MODEL
Sourcewell
Price
Pickups & Vans Sourced by Altec Work Truck $69,350
(A.)
1 2
3 4
(A1.)
1 2
3 4
5 6
7 8
9 10
SOURCEWELL OPTIONS TOTAL: $69,350
(B.)
1 UNIT Service Body $30,668
2 UNIT & HYDRAULIC ACC $0
3 BODY $0
4 BODY & CHASSIS ACC $0
5 ELECTRICAL $0
6 FINISHING $0
7 CHASSIS $0
8 OTHER $0
OPEN MARKET OPTIONS TOTAL: $30,668
SUB-TOTAL FOR UNIT/BODY/CHASSIS: $100,018.00
Estimated Taxes (Delivery non-taxable) (8.75%): $8,752.00 CA Doc/Admin/Tire Fees: $557.00
TOTAL FOR UNIT/BODY/CHASSIS: $109,327.00
**Pricing valid for 45 days**
NOTES
Quoted by: Shawn Kobzej
Altec Account Manager: Troy Dentzer/Kyle Brunson
Phone: / Email: 816-262-4482 / [email protected] PRICING: Altec will make every effort to honor this quotation, subject to the following provisions. Prices for equipment with production start dates 12 months and beyond are considered budgetary due to potential cost inflation, market volatility, and tariff implications. These prices will be reviewed based on market conditions and confirmed closer to the production date. Quotes and orders with chassis model years beyond the current open order bank are estimates only. Altec's turn-key pricing is subject to change based on chassis pricing received from the OEM.

Chassis model year, specifications, and price will be reviewed and confirmed when specific model year information becomes available from the OEM, and any chassis price difference, including adjustments for tariffs, will be passed through to the customer.

Altec Industries, Inc.

SOURCEWELL OPTIONS ON CONTRACT (Unit)
SOURCEWELL OPTIONS ON CONTRACT (General)
OPEN MARKET ITEMS (Customer Requested)

WORK-PICKUPS
Quoted for: City of Colton
Customer Contact: Charles Berry
Phone: / Email: 909-370-6196 / [email protected]
Sourcewell City of Colton Service Body 11-11-25

Quote Number: 1863470 - 1
Altec, Inc.

We Wish To Thank You For Giving Us The Pleasure
And Opportunity of Serving You
UTILITY EQUIPMENT AND BODIES SINCE 1929
August 29, 2025
Our 96th Year
Ship To: Bill To:

CITY OF COLTON

UTILITY DIVISION
160 S 10TH ST
COLTON, CA 92324
US
Attn: CHARLES BERRY
Phone: 909-3706196
Email: [email protected]

CITY OF COLTON

FINANCE DEPARTMENT
650 N LA CADENA DR
COLTON, CA 92324
United States
Altec Quotation Number: 1863470 - 1
Account Manager: Kyle Brunson
Technical Sales Rep: Shawn G Kobzej

Item Description Qty Price
Unit

1. Service Body Truck
- Royal DRW 10-VD-108-XP Stee Closed Top Service Body 9'L DRW - 20 Ton Pintle Hook With Mounting Kit
- 2 Inch Pintle Hitch Mounting Plate - 3 Position, 9 Inch Shank - Class 5 44 Inch Service Body Hitch Receiver with 2 Inch Receiver Tube and 18 Inch Mounting Plates
- UltraLP Head 6 LED Surface Mount AMB
- 16" LP +LED 12-24Vdc CLR CLR AMB mom PM
- Pre-Wired Switch with Momentary Button
- Weekendrea Truck Rack, Steel, Floss Black Finish
- 5/8" Hitch Pin (2" Receiver, Black)
1 Finishing Details

2. Focus Factory Build 1

3. Delivery Of Completed Unit 1

4. FA Installation for Service Body Truck 1
Chassis

5. Altec Supplied Chassis
- 50 State Emissions
- Platform Running Boards
- Engine Block Heater
- 120v/400w Outlet
- Snow Plow Prep Package
- Wheel Well Liners
1

Quote Number: 1863470 - 1
Altec, Inc.

We Wish To Thank You For Giving Us The Pleasure
And Opportunity of Serving You
UTILITY EQUIPMENT AND BODIES SINCE 1929
Item Description Qty Price
- 350 Amp Alternator
- Rear View Camera & Prep Kit Privacy Glass
- XL Chrome Package

6. Chassis 1

7. 2025 Model Year 1

8. Other Chassis Make And Model
- F350
1 9. Single Rear Wheel 1

10. 4x4 1

11. Pickup 1

12. Other Chassis Cab Options
- Super Cab
1 13. AM/FM Radio 1

14. Side Mirrors, Power Adjusting, Manual Folding, Manual Telescoping with Heated Glass 1

15. Other Clear Cab To Axle Length
- Standard
1 16. Other Chassis GVWR
- Standard
1 17. Other Front GAWR
- Standard
1 18. Other Rear GAWR
- Standard
1 19. Spring Suspension 1

20. Other Engine Model
- 6.7L Power Stroke V8
1 21. Diesel 1

22. Ford Torqshift 10-Speed Automatic Transmission (without PTO Provision) 1

23. Other Fuel Tank Size
- 40 Gallon
1 24. Other Exhaust 1

Quote Number: 1863470 - 1
Altec, Inc.

We Wish To Thank You For Giving Us The Pleasure
And Opportunity of Serving You
UTILITY EQUIPMENT AND BODIES SINCE 1929
Item Description Qty Price
- Standard

25. No CARB Clean Idle Certification Required 1

26. No EPA Clean Idle Certification Required 1

27. CARB Compliant 1

28. Hydraulic Brakes 1

29. Park Brake In Rear Wheels 1
Miscellaneous

30. Alliance 1

31. Non-CARB Registered State 1
Unit / Body / Chassis Total
Additional Total
FET Total 0.00
Total 100,018.00
Altec Industries, Inc.

BY
Shawn G Kobzej
Notes:

Item: 13.

Staff Report

Meeting Date: January 20, 2026
To: City Council
From: Bill Smith, City Manager
Prepared By: Charles Berry, Electric Utility Director
Item Name: Purchase - Altec Industries, Inc. - Approve Purchase of Three (3) Flat Rack Trucks for the Electric Utility Department.

Recommended Action:

Adopt a Resolution authorizing the City Manager, or designee, to execute all documents necessary to purchase three (3) flatbed utility work trucks from Altec Industries, Inc. through Sourcewell Contract No. 110421-ALT, in an amount not to exceed $393,500, inclusive of a 10% contingency, to address supply-chain volatility and required upfitting necessary to support electric line construction operations.

Background:

The Electric Utility currently operates three flatbed utility work trucks, originally placed into service in model year 2001, 2016 and 2017, respectively and these vehicles, which are heavily utilized, have exceeded their expected useful life. These vehicles are specially upfitted units used to support electric utility construction and maintenance activities, including the transportation of heavy materials such as distribution transformers, electrical cable reels, conduit, poles, and related equipment.

Due to the specialized nature of these vehicles and the demanding service conditions under which they operate, these units have experienced increasing maintenance requirements, reduced reliability, and higher lifecycle costs. Continued reliance on this aging equipment presents operational inefficiencies and elevated risk during both routine field work and emergency restoration activities.

Issues/Analysis:

The requested purchase includes a not-to-exceed contingency of up to ten percent (10%) of the

base vehicle cost. This contingency is necessary due to ongoing chassis availability constraints, manufacturer price adjustments, and supply-chain volatility affecting heavy-duty utility vehicles, as well as the specialized upfitting required to purpose these units for electric utility operations.

These flatbed work trucks are not standard fleet vehicles; they are custom-configured and upfitted to safely transport heavy materials such as distribution transformers, cable reels, conduit, poles, and related equipment. Final vehicle pricing may fluctuate based on OEM chassis pricing, production-year changes, regulatory requirements, and availability of specialized components, including safety lighting, hydraulic accessories, and load-securement systems.

The contingency provides limited financial flexibility to address minor cost variances, required configuration adjustments, or manufacturer-driven price changes without necessitating additional Council action for incremental modifications. Any use of contingency funds will be strictly limited to costs directly associated with vehicle procurement, upfitting, and delivery and will not exceed the authorized not-to-exceed amount.

Fiscal Impacts:

Sufficient appropriations are available in the adopted FY2025-26 budget in Electric Utility Fund Transmission/Distribution Division Auto Equipment Account Number 520-8000-8004-4910- 0101-000.

Alternatives:

Provide alternative direction to staff.

Attachments:

1. Flatbed 1863469-2 10-2-25

2. Sourcewell City of Colton Flatbed 11-11-25 1

Quote Number: 1863469 - 2
Altec, Inc.

We Wish To Thank You For Giving Us The Pleasure
And Opportunity of Serving You
UTILITY EQUIPMENT AND BODIES SINCE 1929
October 2, 2025
Our 96th Year
Ship To: Bill To:

CITY OF COLTON

UTILITY DIVISION
160 S 10TH ST
COLTON, CA 92324
US
Attn: CHARLES BERRY
Phone: 909-3706196
Email: [email protected]

CITY OF COLTON

FINANCE DEPARTMENT
650 N LA CADENA DR
COLTON, CA 92324
United States
Altec Quotation Number: 1863469 - 2
Account Manager: Kyle Brunson
Technical Sales Rep: Shawn G Kobzej

Item Description Qty Price
Unit

1. LDV-P - Light Duty Vehicle - Pick Up
12' PVMXT-125 Value Master Platform with Tread Plate Floor Ford (gas/diesel) - Overall Dimensions: 12'5" Long x 95.75" Wide
- Floor: .125" Tread Plate
- Side Rails: 5.88" 12Ga HS
- Cross Sills (18" Spacing): 5.44" 11Ga HS Formed
- Long Sills (34" Spacing): 5" Structural Channel
- Platform Prime Paint: Complete Immersion in Electrodeposition Gray Epoxy Primer - Undercoating: Complete Undercoating
- Platform Finish Paint: Oven-Cured Black Paint
- Platform Lights: 11 Rectangular, Sealed
- Cushion Strips: 2" x 3" Nominal Dense Yellow Pine
- Tapered Rear Skirt/Rear End Rail Combination 12Ga
- Warranty: Standard Knapheide Limited Warranty
- Weight: 1065lbs
- Extension Harness
- 24x24x96 Blk Straight Side TB
- Installed on top of platform behind bulkhead running side to side key all toolboxes alike - Install BP242496B Behind bulkhead running side to side Key all toolboxes alike - Toolbox 18x18x48 Pro Series
- Installed under body one per side Key tool all boxes alike - Universal Toolbox Mounting Bracket *(2) Required per Toolbox - 24" Underbody Toolbox, Buyers 1752800 Powder Coated Black Steel T-Handle 24" Wide x 18" Deep x 18" High Weight: 80.01lbs Installed under body, one per side behind rear tires Key toolboxes
alike
- Install Under Body Toolbox Frame Mounted *Specify Location at Time of Order 2- Installed under body front of bed (4818) 2- installed under body behind rear wheels Key all toolboxes alike
- Stake Rack Side RG15-4 CS Blk
1

Quote Number: 1863469 - 2
Altec, Inc.

We Wish To Thank You For Giving Us The Pleasure
And Opportunity of Serving You
UTILITY EQUIPMENT AND BODIES SINCE 1929
Item Description Qty Price
- Stake Rack Rear 1-PC 15x94 Blk
- Kit Stake Rack
- Bulkhead with Stake Rack Connector Kit
- Cut down stake racks to work with BP242496B Relocate stake rack connector kit - Kit, Flexible Step UB
- Install grip strut steps under body rear one per side - Narrow Light Bar 47" Installed on top of cab guard Mount controller in cab of truck - Install Arrow stick on top of cab guard
- LED Mini Light Bar, Ecco 5580A Amber Permanent Mount 18 Flash Patterns 15" Wide x 9" Deep x 2.5" High Installed on top of cab guard, one on each side of arrow stick Wire all strobes to same switch
- Install Ecco 5580a on each side of arrow stick Wire all strobes to same switch - 20074GT Golight GT Series. Permanent Mount LED Spotlight 40W with wireless remote Max Beam Distance 4,839 ft. Install on D/S top of cab guard - Install Remote Control Spotlight Install on D/S top of cab guard - Cargo Tie Down B-38 Buyers Install (8) Bolt on D-ring tiedowns on side rail of platform, (4) per side evenly spaced
-
Finishing Details

2. Focus Factory Build 1

3. Delivery Of Completed Unit 1

4. FA Installation for Light Duty Vehicle - Van 1
Chassis

5. Altec Supplied Chassis
- Payload Plus Package
- Platform Running Boards
- Engine Block Heater
- 50 State Emissions
1 6. Chassis 1

7. 2026 Model Year 1

8. Ford F550 1

9. Dual Rear Wheel 1

10. 4x4 1

11. Chassis Cab 1

12. Other Chassis Cab Options
- Standard
1 13. Chassis Color - White 1

Quote Number: 1863469 - 2
Altec, Inc.

We Wish To Thank You For Giving Us The Pleasure
And Opportunity of Serving You
UTILITY EQUIPMENT AND BODIES SINCE 1929
Item Description Qty Price

14. Automatic Emergency Braking 1

15. Forward Collision Warning 1

16. Lane Departure Warning System 1

17. AM/FM Radio 1

18. Bluetooth 1

19. Ford SYNC 1

20. Block Heater 1

21. Trailer Brake Controller (Factory Installed) 1

22. Side Mirrors, Power Adjusting, Manual Folding, Manual Telescoping with Heated Glass 1

23. Cruise Control 1

24. 110VAC Outlet, OEM Supplied 1

25. Air Conditioning 1

26. Keyless Entry 1

27. Power Door Locks 1

28. Power Windows 1

29. Tilt Steering Wheel 1

30. Other Clear Cab To Axle Length
- Standard
1 31. Other Chassis GVWR
- Standard
1 32. Other Front GAWR
- Standard
1 33. Other Rear GAWR
- Standard
1 34. Spring Suspension 1

35. Ford 6.7L Power Stroke Diesel 1

36. Diesel 1

37. Ford Torqshift 10-Speed Automatic Transmission (w/PTO Provision) 1

38. Other Fuel Tank Size 1

Quote Number: 1863469 - 2
Altec, Inc.

We Wish To Thank You For Giving Us The Pleasure
And Opportunity of Serving You
UTILITY EQUIPMENT AND BODIES SINCE 1929
Item Description Qty Price
- Standard

39. Other Chassis DEF Tank
- Standard
1 40. Other Exhaust
- Standard
1 41. No CARB Clean Idle Certification Required 1

42. EPA Clean Idle Certification 1

43. CARB Compliant 1

44. No Idle Engine Shut-Down Required 1

45. Hydraulic Brakes 1

46. Electronic Park Brake In Rear Wheels 1

47. Dual Alternator (350 amp Minimum) 1

48. 98R - Operator Commanded Regeneration (OCR) 1
Miscellaneous

49. Alliance 1

50. Non-CARB Registered State 1
Unit / Body / Chassis Total
Additional Total
FET Total 0.00
Total 106,599.00
Altec Industries, Inc.

BY
Shawn G Kobzej
Notes:

Quote Number: 1863469
Opportunity Number: 25164903
Sourcewell Contract #: 110421-ALT
Date: 11/11/2025

REFERENCE ALTEC MODEL
Sourcewell
Price
Pickups & Vans Sourced by Altec Work Truck $79,500
(A.)
1 2
3 4
(A1.)
1 2
3 4
5 6
7 8
9 10
SOURCEWELL OPTIONS TOTAL: $79,500
(B.)
1 UNIT Flatbed $29,635
2 UNIT & HYDRAULIC ACC $0
3 BODY $0
4 BODY & CHASSIS ACC $0
5 ELECTRICAL $0
6 FINISHING $0
7 CHASSIS $0
8 OTHER $0
OPEN MARKET OPTIONS TOTAL: $29,635
SUB-TOTAL FOR UNIT/BODY/CHASSIS: $109,135.00
Estimated Taxes (Delivery non-taxable) (8.75%): $9,549.00 CA Doc/Admin/Tire Fees: $557.00
TOTAL FOR UNIT/BODY/CHASSIS: $119,241.00
**Pricing valid for 45 days**
NOTES
Quoted by: Shawn Kobzej
Altec Account Manager: Troy Dentzer/Kyle Brunson
Phone: / Email: 816-262-4482 / [email protected] PRICING: Altec will make every effort to honor this quotation, subject to the following provisions. Prices for equipment with production start dates 12 months and beyond are considered budgetary due to potential cost inflation, market volatility, and tariff implications. These prices will be reviewed based on market conditions and confirmed closer to the production date. Quotes and orders with chassis model years beyond the current open order bank are estimates only. Altec's turn-key pricing is subject to change based on chassis pricing received from the OEM.

Chassis model year, specifications, and price will be reviewed and confirmed when specific model year information becomes available from the OEM, and any chassis price difference, including adjustments for tariffs, will be passed through to the customer.

Altec Industries, Inc.

SOURCEWELL OPTIONS ON CONTRACT (Unit)
SOURCEWELL OPTIONS ON CONTRACT (General)
OPEN MARKET ITEMS (Customer Requested)

WORK-PICKUPS
Quoted for: City of Colton
Customer Contact: Charles Berry
Phone: / Email: 909-370-6196 / [email protected]
Sourcewell City of Colton Flatbed 11-11-25

Item: 14.

Staff Report

Meeting Date: January 20, 2026
To: City Council
From: Bill Smith, City Manager
Prepared By: Dawn Miller, Assistant to the City Manager Item Name: Set Public Hearing - Set Public Hearing for the City Council Meeting of February 3, 2026 to Consider Submission of Community Development Block Grant Projects for Fiscal Year 2026-2027 to the County of San Bernardino.

Recommended Action:

It is recommended that the City Council set a public hearing date for February 3, 2026 for Program Year 2026 – 2027 Community Development Block Grant funds.

Background:

Since its establishment in 1974, the Community Development Block Grant (CDBG) Program has provided financial assistance to eligible jurisdictions to support a broad range of community development activities. The U.S. Department of Housing and Urban Development (HUD) allocates CDBG funds to metropolitan cities, urban counties, and states based on a statutory formula. These funds are utilized to principally benefit low- and moderate-income residents through activities such as the construction and improvement of public infrastructure (e.g., roads and parks), the repair and rehabilitation of housing within designated target areas, the provision of new or expanded public services to income-qualifying residents, and the implementation of initiatives designed to create or retain jobs. The County of San Bernardino’s Community Development and Housing Department (CDH) administers and provides oversight for CDBG projects through the Urban County Program, in which the City of Colton participates as a partner and joint recipient.

Issues/Analysis:

In the fall of 2025, staff was advised by CDH that the submittal deadline for all CDBG proposals for fiscal year 2026-2027 funds was November 14, 2025. Those proposals are to be analyzed by CDH for eligibility. Eligible project proposals serving Colton residents were forwarded back to the City on January 12, 2026, for further processing. In late January 2026, the CDBG Ad Hoc Committee will meet to finalize project recommendations to be presented to the City Council on

February 3, 2026. Final funding recommendations are due back to the County by February 12, 2026.

Staff requests Council set a public hearing date for February 3, 2026, to consider and establish their fiscal year 2026-2027 final funding recommendations. Eligible applications recommended for funding will be available for public review beginning January 20, 2026, in the City Clerk’s office at City Hall, 650 N. La Cadena Drive, in Colton.

The County of San Bernardino will then publish all projects countywide, all prioritized and approved projects from its participating cities as required by HUD, prior to adoption of the Consolidated Plan.

Fiscal Impacts:

CDBG Funded projects completed by the City are 100% reimbursable, up to the approved project limit. Funded capital improvement projects will be included in the 2026-2027 Capital Improvement Program and will be included in the City’s budget. Funded Public Service Projects will be included in the City’s budget by the Community Services Department.

Alternatives:

Provide alternative direction to staff.

Attachments:

1. Public Hearing Notice

NOTICE OF PUBLIC HEARING

NOTICE IS HEREBY GIVEN to the public that the City Council of the City of Colton will hold a public hearing in the Council Chambers of the City Hall, located at 650 North La Cadena Drive, on TUESDAY, February 3, 2026, at 6:00 P.M., or as soon thereafter as the matter may be heard, to consider the following actions:

COMMUNITY DEVELOPMENT BLOCK GRANT (CDBG) PROJECT
PRIORITY RECOMMENDATIONS FOR FISCAL YEAR 2026/2027
CDBG FUNDS.

Copies of project proposals eligible and those recommended for funding are available for public inspection in the Office of the City Clerk at 650 North La Cadena Drive, Colton, California.

The open session of the City Council begins at 6:00 P.M. that evening in the Council Chambers located at 650 North La Cadena Drive.

If you challenge the proposed action in court, you may be limited to raising only those issues that you or someone else raised at the public hearing described in this Notice, or in written correspondence delivered to the City Council at, or prior to, the public hearing.

Dated: January 20, 2026

/s/

________________________________
Isaac T. Suchil
City Clerk
City of Colton