CITY OF COMMERCEAGENDA REPORTCITY OF COMMERCEAGENDA REPORT
CITY OF COMMERCE
AGENDA REPORT
CITY OF COMMERCE
AGENDA REPORT
Item No. __ Item No. __
Item No. __
Item No. __
TO: Honorable City Council
FROM: City Manager
SUBJECT: Request for Proposals (RFP) for Preparation of Park and Open Space Master Plan Meeting Date: January 11, 2021
RECOMMENDATION:
The City Council will consider approving a Request for Proposals (RFP) for Preparation of Park and Open Space Master Plan and authorize the release of the RFP to solicit proposals.
BACKGROUND:
The City of Commerce includes approximately 6.54 square miles of land consisting of various uses. With a vibrant yet intimate downtown core, a wide range of large and small businesses, prime residential neighborhoods, quality schools, and amenities. The City is continuously looking to improve its facilities and infrastructure for its residents, providing them with a high-caliber lifestyle. This effort includes improving the City’s parks to meet the current needs of residents as well as ensuring that the parks will meet the City’s future demands. The City currently does not have a Parks and Open Space Master Plan. In order to properly plan for a parks system that adequately serves its current and future population, the City is looking to develop a Park and Open Space Master Plan and begin executing the plan in the immediate future.
The City’s population of approximately 13,000 residents is increasing and demographics are shifting. Such changes require certain parks to be upgraded or improved in order to meet the recreational demands of the parks’ visitors as well as ensuring that the parks’ deficiencies are addressed so that visitors have a pleasant experience, whether it is for active or passive recreational use. The Public Works Department and Parks and Recreation Department are responsible for the development, operation, and maintenance of parks and associated recreational programs.
ANALYSIS:
In order to establish a comprehensive Master Plan of the City’s parks and Open Space the attached RFP has been prepared and ready to be issued. The successful consultant will provide services to the City that will result in a comprehensive plan that assesses current conditions of the City’s four parks and open space and determine current and projected community needs to guide future capital improvement projects, recreational programs, and maintenance needs. The Master Plan will identify each park’s classification, define appropriate service areas and level of service for each park classification; and compare the City’s existing level of service and projected level of service at each of the parks with national standards and with levels of service in comparable regional cities. The parks are: Bandini, Bristow, Rosewood and Veteran Memorial. In summary, the Master Plan is intended to:
Develop, redevelop, and maintain quality parks that support equity of access by users, connectivity, and create a positive sense of place for all residents in the City; Improve the overall existing condition of parks and community facilities that will encourage greater positive use by residents in the City; and Update community facilities both indoor and outdoor to maximize their use and appreciation by the community for people of all ages; to enhance the value of sports and fitness, quality of life, arts and social places for the community to gather; and celebrate healthy living in Commerce.
Measure AA funds in account number 41-5180-57010.10444 in the amount of $100,000 have been allocated in the FY 21-22 budget for this effort. However, based on a recent research on the cost of comparable master plan preparation in other cities it appears that additional funding may be necessary. However, the additional cost, if any, is not known at this time. Such additional costs, if any, will be known following staff’s receipt of the Fee Proposals. Once Proposals are received, reviewed and evaluated staff will bring the top ranked Proposal to City Council for award and additional funding appropriation if necessary.
ALTERNATIVES:
Approve staff recommendation
Reject staff recommendation
Provide staff with further direction
FISCAL IMPACT:
The issuance of the RFP has no fiscal impact.
RELATIONSHIP TO STRATEGIC GOALS:
This agenda item relates to the 2016 Strategic Plan:
Community Quality of Life
Guiding Principle 4, Support and evaluate community services, programs and events that promote healthy and quality lifestyles for our residents. Enhance public safety and social services through innovative programs that meet the needs of the residential and business communities.
Respectfully submitted: Edgar P. Cisneros, City Manager Prepared by: Daniel Hernandez, Director of Public Works Greg Alaniz, Director of Parks and Recreation
Reviewed by: Vilko Domic, Assistant City Manager
Approved as to form: Noel Tapia, City Attorney
ATTACHMENT:
RFP for Preparation of Park and Open Space Master Plan
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