CITY OF COMMERCE AGENDA REPORT
TO: Honorable City Council
FROM: City Manager
SUBJECT: Professional Services Agreement with Lost West for Preparation of Plans, Specifications and Engineer’s Estimate for the Median Improvements along Eastern Avenue and Garfield Avenue.
MEETING DATE: January 11, 2022
RECOMMENDATION:
The City Council will consider adopting a Resolution awarding a Professional Services Agreement to Lost West to prepare Plans, Specifications and Engineer’s Estimate for the Median Improvements along Eastern Avenue and Garfield Avenue and Authorizing Project Management Services by Transtech Engineers.
BACKGROUND:
The City is considering improvements to the medians on Eastern Avenue, from the I-5 freeway to Randolph street (2.1 miles) and Garfield Avenue, from Ferguson Drive to Gage Avenue (2.6 miles).
Due to the current drought conditions requiring reduction in on-going irrigation, stormwater quality requiring elimination of irrigation runoff, excessive maintenance needs and to beautify two of the City’s arterials, improvements are necessary.
ANALYSIS:
On November 16, 2021, the City issued a Request for Proposal (RFP) for engineering services to our on-call consultants for the preparation of plans, specifications and engineer’s estimate for the median improvements along Eastern and Garfield with a due date of December 6, 2021. Three (3) firms submitted proposals, Lost West, Hirsh and Associates, Inc. and MIG. The proposals were evaluated based on an established criteria including compliance with RFP requirements, proposal quality, project understanding, approach, methodology and responsiveness, flexibility, experience of assigned staff including prior experience of working relationship of key team members in past similar projects, and schedule efficiency.
All firms submitted great proposals. Lost West received the highest ranking with a negotiated Fee of $100,000 (Proposed Amount: $113,321). Below is a table of each firm’s proposed amount.
Consultant Name
Proposal Amount
Lost West
$113,321
Hirsh and Associates, Inc.
$154,020
MIG
$244,044
Staff recommends adoption of the attached Resolution which in summary does the following:
Approves a professional service agreement with Lost West, in the amount of $100,000 and authorize City Manager to execute any amendments to the agreement with Lost West should it become necessary.
Authorize Transtech Engineers, Inc. to proceed with Project Management pursuant to their existing on-call agreement for consultant services.
Following is a summary of the project cost:
Proposal Amount – Engineering Services
$ 100,000
Project Management (Transtech) (10%)
$ 10,000
Subtotal
$ 110,000
ALTERNATIVES:
1. Approve staff recommendation
2. Disapprove staff recommendation
3. Provide further direction to staff
FISCAL IMPACT:
The total cost for preparation of Lost West including project management will be covered by the Measure AA, (Project No. 41-5170-57010.10414) in the amount of $30,425 and Measure W (Project No.34-9100-52001) in the amount of $79,575.
RELATIONSHIP TO STRATEGIC GOALS:
This agenda item relates to the 2016 Strategic Plan, Infrastructure and Facilities:
Guiding Principle 3: Maintain and prioritize improvements to city facilities and infrastructure in accordance with adopted master planning documents including the Green Zone Implementation Plan to accomplish achievable annual and long-term goals.
Guiding Principle 4: Develop and invest in infrastructure and beautification projects that support economic growth.
Approved by: Daniel Hernandez, Director of Public Works Fiscal impact reviewed by: Josh Brooks, Director of Finance Approved as to form by: Noel Tapia, City Attorney Respectfully submitted: Edgar P. Cisneros, City Manager ATTACHMENT:
Resolution