CITY OF COMMERCEAGENDA REPORT
CITY OF COMMERCE
AGENDA REPORT
TO: Honorable City Council
FROM: City Manager
SUBJECT: Award of Construction Contract for Camp Commerce Pool and Spa Replastering Project and Authorize Measure AA Fund Transfer for Project Cost Shortfall Meeting Date: February 8, 2022
RECOMMENDATION
The City Council will consider adopting a Resolution awarding a construction contract for Camp Commerce Pool and Spa Replastering Project to Condor, Inc., authorizing a transfer of funds to cover the project cost shortfall, and authorizing Project Management Services by Transtech Engineers.
BACKGROUND
The Camp Commerce Pool located in Lake Arrowhead is in need of replastering. It has been approximately twelve years since it was last replastered, and the typical lifespan of a plastered pool is approximately 10 years. The current condition is deteriorating and needs to be addressed before being put back into use during the summer months. In addition, the Spa has a leak that needs to be addressed before being used again.
On July 6, 2021, the City Council adopted a Resolution adopting the City of Commerce Fiscal Year 2021-22 Capital Improvement Program (CIP) which included the Camp Commerce Pool and Spa Replastering Project.
On December 1, 2021, American Leak Detection, Inc. completed a leak detection test for both the pool and spa which determined some leaks in both and determined that the leaks would be resolved by replastering the pool and spa and replacing valve rings in the pool.
ANALYSIS
The construction work that is contemplated in the contract that is recommended for City Council approval includes, but is not limited to, the demolition and removal of the existing plaster finish, cut around existing tile to save existing tile, complete waterline depth markers, provide and install new marble white plaster, sawcut and chip deck, install deck depth markers to meet Health Department requirements, and to provide and install additional signs as required by the Health Department.
On November 3, 2021, staff advertised the bid package for the Camp Commerce Pool and Spa Replastering Project. The following two (2) bids were received by the City at the Bid Opening held on January 19, 2022:
Bidder Name (from low to high)
Base Bid Amount
Condor, Inc.
$137,000.00
California Commercial Pools, Inc.
$179,000.00
As required by the California Public Contract Code, staff conveyed in the Bid Specifications that the lowest bid would be selected based on the Base Bid. As shown in the above bid Tabulation, Condor, Inc. submitted the lowest base bid.
Staff conducted a bid analysis and verified California contractor’s licensing, Department of Industrial Relations (DIR) registration, state and federal debarment files, and references for Condor, Inc. Based on the bid analysis, Condor, Inc. was found to be the lowest responsible bidder. The bid analysis completed by staff is attached for reference.
Staff recommends adoption of the attached Resolution which in summary does the following:
Awards a construction contract to Condor, Inc., for the Lake Arrowhead Camp Commerce Pool and Spa Replastering Project, in the amount of $137,000 and Authorize the Mayor to execute the contract in a form approved by City Attorney.
Authorizes Transtech Engineers, Inc. to proceed with Construction Management and Inspection Services, in the amount of $13,700 (10% of construction cost), pursuant to their existing on-call agreement for consultant services.
Authorizes construction contingency in the amount of $15,070 (10%) for unforeseen conditions.
Following is a summary of the project cost
Bid Amount to be Awarded
$137,000.00
Construction Management, Construction Inspection Budget (10%) $13,700.00
Subtotal
$150,700.00
Project Construction Phase Contingency (10%)
$15,070.00
Project Total Budget
$165,770.00
FISCAL IMPACT
The total estimated cost of this project is $165,770 of which $70,000 will come from Measure AA funds budgeted for this project in the FY 21/22 Capital Improvement Program Account No. 41-5180-57010.10454 and the remaining shortfall of $95,770 will come from savings from the HSIP Traffic Interconnect System Upgrades Project Fund Account No. 41-5170-52001.14650. The surplus from the HSIP project is attributed to savings in the project contingences. Both projects discussed in this section were approved by the Measure AA Committee.
ALTERNATIVES:
Approve recommendation
Reject recommendation
Provide staff with further direction
RELATIONSHIP TO STRATEGIC GOALS:
This agenda item relates to the 2016 Strategic Plan - Goal #6: “Enhance Quality of Life Goal”; this project helps the City provide better, reliable, and more effective transportation services to the community, which improves the quality of life in Commerce.
Respectfully submitted by: Edgar P. Cisneros, City Manager Approved and Recommended by: Daniel Hernandez, Director of Public Works Fiscal impact reviewed by: Josh Brooks, Director of Finance Fiscal impact reviewed by: Vilko Domic, Assistant City Manager Approved as to form by: Noel Tapia, City Attorney
ATTACHMENTS:
Resolution
Bid Analysis
Construction Contract - Condor, Inc.