CITY OF COMMERCE
AGENDA REPORT
TO: Honorable City Council
FROM: City Manager
SUBJECT: Approval of Professional Services Agreement with Hartzog & Crabill, Inc. for the Design Services for Various Signalized Intersections Improvement Project (State Funded Project, 07-LA-0-CMRC HSIPSL-5362(028)) MEETING DATE: May 10, 2022
RECOMMENDATION:
The City Council will consider adopting a Resolution awarding a Professional Services agreement to Hartzog & Crabill, Inc. (HCI) for the Design Services for Various Signalized Intersections Improvement Project (State Funded Project, 07-LA-0-CMRC HSIPSL-5362(028)) and Authorizing Project Management Services by Transtech Engineers.
BACKGROUND:
Caltrans announced the Cycle 10 Call for Projects for the Highway Safety Improvement Program (HSIP) on May 5, 2020. This Call for Projects funded 266 projects, totaling $227.6 million in State HSIP funds. For Cycle 10, the maximum reimbursement amount for any single project is $10 Million, with a minimum of $100,000. The maximum an agency can receive is $10 Million. The maximum reimbursement ratio is one hundred percent (100%) if all countermeasures of the project are eligible.
The purpose of the Highway Safety Improvement Program (HSIP) is to achieve a significant reduction in traffic fatalities and serious injuries on all public roads, including non-State-owned public roads and roads on tribal land. It is the intent of the HSIP program that federal funds be expended on safety projects that can be designed and constructed expeditiously.
Staff conducted a Citywide analysis and ranked intersections based on accident severity and a history of high accidents within the most recent 5-year data period. The scoring and ranking of the grant are based on the benefit cost (BC) ratio. The BC ratio is directly correlated to the number and severity of collisions based on the proposed safety countermeasure crash reduction factor (CRF) and the cost associated with it. The higher the BC ratio the higher the application scores.
The project focused on installation three countermeasure (CM) improvements per the HSIP CM which are listed below. The “S” indicates a CM for signalized intersections:
CM #1: S02 - Signal Modification: Improve signal hardware: lenses, back-plates with retroreflective borders, mounting, size, and number (All Accidents), 100% HSIP Funding Eligibility CM #2: S07 - Signal Modification: Provide protected left turn phase (left turn lane already exists) (All accidents), 100% HSIP Funding Eligibility CM #3: S17PB - Ped & Bike: Install pedestrian countdown signal heads (Ped & Bike Accidents), 100% HSIP Funding Eligibility The project covers 4 locations which receive one or all of the CM improvements listed above:
Eastern Avenue & Telegraph Road
Slauson Avenue & Eastern Avenue
Garfield Avenue & Flotilla Street
Washington Blvd & Garfield Avenue
On November 2, 2020, staff submitted a grant application to the state for the project. On March 30, 2021, staff received state approval for $1,200,000 in grant funds without any matching requirements. Based on the funding application, the environmental and PS&E phase is reimbursable in the amount of $110,000 and $1,090,000 for the construction engineering and construction phase.
ANALYSIS:
On February 28, 2022, staff requested proposals from the City’s approved on-call traffic engineering consultants with a due date of March 24, 2022. Four proposals were received from Hartzog & Crabill, Inc., Elie Farah, Inc., JMDiaz, Inc., and Kimley-Horn and Associates, Inc.
The proposals were evaluated based on an established criteria including compliance with RFP requirements, proposal quality, project understanding, approach, methodology and responsiveness, flexibility, and experience of assigned staff including prior experience of working relationship of key team members in past similar projects. After evaluation of the proposals, Hartzog & Crabill, Inc. was determined to be the best fit with regards to the scope of work and budget.
Consultant Name
Proposal Amount
Hartzog & Crabill, Inc.
$56,190.00
Elie Farah, Inc.
$70,004.00
Kimley-Horn And Associates, Inc.
$89,723.14
JMDiaz, Inc.
$99,664.00
CEQA (California Environmental Quality Act): Since the proposed work involves modifications to existing public facilities, this project is Class 1 Categorically Exempt pursuant to the California Environmental Quality Act (CEQA).
As such, staff recommends adoption of the attached Resolution which in summary does the following:
Approves a Professional Service Agreement with Hartzog & Crabill, Inc., in the amount of $56,190.00 and authorize City Manager to execute any amendments to the agreement with Hartzog & Crabill, Inc. should it become necessary.
Authorize Transtech Engineers, Inc. to proceed with Project Management pursuant to their existing on-call agreement for consultant services.
Following is a summary of the project cost:
Proposal Amount – Engineering Services
$56,190
Project Management
$5,619
Total
$61,809
ALTERNATIVES:
Approve staff recommendation
Disapprove staff recommendation
Provide further direction to staff
FISCAL IMPACT:
The project will be funded from approved HSIP grant in the amount of $1,200,000 based on reimbursement. The grant provides for $110,000 for of the Environmental and design phase and $1,090,000 for the construction phase. Measure AA funds in the amount of $1,200,000 was previously approved and appropriated in account number 41-5180-57010.12007 to cover all project costs and will be backfilled upon reimbursement.
RELATIONSHIP TO STRATEGIC GOALS:
This agenda item relates to the 2016 Strategic Plan, Community Quality of Life Guiding Principle 4:
Support and evaluate community services, programs and events that promote healthy and quality lifestyles for our residents. Enhance public safety and social services through innovative programs that meet the needs of the residential and business communities.
Respectfully submitted: Edgar P. Cisneros, City Manager Approved and Recommended by: Daniel Hernandez, Director of Public Works Fiscal Impact reviewed by: Josh Brooks, Finance Director Approved as to form by: Noel Tapia, City Attorney
ATTACHMENTS:
Resolution
Exhibit A - Professional Services Agreement