CITY OF COMMERCEAGENDA REPORTCITY OF COMMERCEAGENDA REPORT
CITY OF COMMERCE
AGENDA REPORT
CITY OF COMMERCE
AGENDA REPORT
TO: Honorable City Council
FROM: City Manager
SUBJECT: Award Construction Contract to Hardy & Harper, Inc. for the FY 2021-22 Pavement Rehabilitation Project Meeting Date: June 14, 2022
RECOMMENDATION
The City Council will consider adopting a Resolution awarding a construction contract to Hardy & Harper, Inc. for the FY 2021-22 Pavement Rehabilitation Project and authorizing construction management and inspection services by Transtech Engineers, Inc., and geotechnical investigation and material testing services by Geo-Advantec, Inc. pursuant to their on-call Professional consulting services agreements.
BACKGROUND
On February 22, 2022, the City Council approved the plans and specifications for the FY 2021-22 Pavement Rehabilitation Project, and authorized staff to advertise the project for bids. The selected streets are based on the recommendations identified within the City’s Pavement Management System (PMS). Streets that were selected to be included in the 2021-22 Pavement Rehabilitation Project include:
Bristow Neighborhood Streets including:
Sydney Drive from Triggs Street to Noakes Street
Duncan Avenue from North Cul-de-sac to Noakes Street
McBride Avenue from North Cul-de-sac to Noakes Street
McDonnell Avenue from Triggs Street to Dunham Street
Dunham Street from Eastern Avenue to Sydney Drive
Dunham Street from Duncan Avenue to McDonnell Avenue
Noakes Street from Eastern Avenue to McBride Avenue
Bandini Neighborhood Streets including:
Como Street from Astor Avenue to Atlantic Boulevard
Farrar Street from Astor Avenue to Atlantic Boulevard
Everington Street from Astor Avenue to Atlantic Boulevard Fair Street from Astor Avenue to Atlantic Boulevard
Gafford Street from Astor Avenue to Atlantic Boulevard
Harbor Street from Couts Avenue to Atlantic Boulevard
Quigley Street from Astor Avenue to Atlantic Boulevard
Kinsie Street from Astor Avenue to Atlantic Boulevard
Jillson Street from Ransom Street to Couts Avenue
Jillson Street from Cowlin Avenue to Atlantic Boulevard Leonis Street from Nobel Street to Atlantic Boulevard
Nobel Street from Leonis Street to Cowlin Avenue
Hepworth Avenue from Astor Avenue to Nobel Street
Rosini Neighborhood Streets including:
Wilma Avenue from Fitzgerald Avenue to Jillson Street
Strong Avenue Everington Street to Jillson Street
Fitzgerald Avenue from Stevens Place to Harbor Street
Everington Street from Atlantic Boulevard to Eastern Avenue Harbor Street from Atlantic Boulevard to Eastern Avenue Rosewood Neighborhood Streets including:
Senta Avenue from Bartmus Street from Jillson Street
Gaspar Avenue from Bartmus Street from Jillson Street
Elkgrove Avenue from Bartmus Street from Jillson Street Travers Avenue from Bartmus Street from Jillson Street
Kurt Avenue from Bartmus Street from Jillson Street
Boris Avenue from Bartmus Street from Jillson Street
Veterans Neighborhood Streets including:
Greenwood Avenue from Bandini Boulevard to Slauson Avenue Todd Avenue from Bandini Boulevard to Wellman Street
Wellman Street from Greenwood Avenue to Slauson Avenue
Slauson Avenue from 650-feet west of Gage Avenue to Telegraph Road (Night Work) Kuhl Drive from Gage Avenue to Zindell Avenue
Industrial Zone including:
Flotilla Street from Garfield Avenue to Yates Avenue
Yates Avenue from Flotilla Street to Washington Boulevard
ANALYSIS
On April 25, 2022, staff advertised the bid package for the FY 2021-22 Pavement Rehabilitation Project. The following three (3) bids were received by the City at the Bid Opening held on May 17, 2022. A copy of the bid tabulation is attached:
BASE BID SCHEDULE
BID RANKING
Low Bidder
Second Low Bid
Third Low Bid
Hardy & Harper, Inc.
All American Asphalt
Palp, Inc. DBA Excel Paving
Company
BASE BID SCHEDULE A
WORK INCLUDES ALL STREETS, EXCEPT WORK ON YATES AVE, FLOTILLA ST, & SLAUSON AVE $1,240,051.00
$1,387,940.00
$1,582,450.00
BASE BID SCHEDULE B
INCLUDES WORK ON YATES AVE AND FLOTILLA ST
$1,274,350.00
$1,685,405.00
$1,531,900.00
BASE BID SCHEDULE C
INCLUDES WORK ON SLAUSON AVE FOR NIGHT TIME CONSTRUCTION ONLY $1,075,828.00
$1,035,962.00
$1,089,998.50
TOTAL BASED BID AMOUNT
$3,590,229.00
$4,109,307.00
$4,204,348.50
ADDITIVE AND DEDUCTIVE ALTERNATE BID SCHEDULE A
INCLUDES WORK ON YATES AVE AND FLOTILLA ST
-$777,100.00
-$1,046,700.00
-$805,000.00
TOTAL BASE BID PLUS ADDITIVE ALTERNATE BID SCHEDULE A AMOUNT $2,813,129.00
$3,062,607.00
$3,399,348.50
ADDITIVE AND DEDUCTIVE ALTERNATE BID SCHEDULE B
INCLUDES WORK ON SLAUSON AVE FOR DAY TIME CONSTRUCTION ONLY $0.00
+$283,763.20
+$151,599.50
TOTAL BASE BID PLUS ADDITIVE ALTERNATE BID SCHEDULE B AMOUNT $3,590,229.00
$4,393,070.20
$4,355,948.00
As required by the California Public Contract Code, staff specified in the Bid Specifications that the lowest bid would be selected based on the Base Bid. As shown in the above bid tabulation, Hardy & Harper, Inc. submitted the lowest base bid, as well as for all Additive Alternatives Work.
Staff conducted a bid analysis and verified California contractor’s licensing, Department of Industrial Relations (DIR) registration, state and federal debarment files, and references for Hardy & Harper, Inc. Based on the bid analysis, Hardy & Harper, Inc. was found to be the lowest responsible bidder. The bid analysis completed by staff is attached for reference.
Staff recommends adoption of the attached Resolution, which in summary does the following:
Approve a construction contract with Hardy & Harper, Inc., the lowest responsible bidder, for the FY 2021-22 Pavement Rehabilitation Project, in the amount of $2,813,129.00 for the following work:
$1,240,051.00 for Base Bid Schedule A.
$497,250.00, for Base Bid Schedule B ($1,274,350.00) minus Additive and Deductive Alternate Bid Schedule A (- $777,100.00) for Yates Avenue and Flotilla Street. $1,075,828.00 for Base Bid Schedule C for Slauson Avenue for night construction only.
Authorize construction contingency in the amount of $421,969.35 (15%) for unforeseen conditions for any aforementioned costs. The 15% contingencies will include the installation of approved speed humps as a Change Order to the construction contract.
Authorize Transtech Engineers, Inc. to proceed with Construction Management and Inspection Services and Geo-Advantec, Inc. to proceed with Geotechnical Investigation and Material Testing Services, in the amount of 10% of total Construction Cost ($323,509.84), pursuant to their existing on-call agreement for consultant services.
Following is a summary of the project cost:
Bid Amount to be Awarded
$2,813,129.00
Project Construction Contingencies (15%)
$421,969.35
Subtotal
$3,235,098.35
Construction Management, Inspection, and Material Testing Budget (10%) $323,509.84
Total Project Cost
$3,558,608.19
FISCAL IMPACT
The total estimated cost of this project is $3,558,608.19, which will come from Measure AA approved funding amount of $3,700,000 for this project in the FY 21/22 Capital Improvement Program Account No. 41-5170-57010.14614.
ALTERNATIVES:
Approve recommendation
Reject recommendation
Provide staff with further direction
RELATIONSHIP TO STRATEGIC GOALS:
This agenda item relates to the 2016 Strategic Plan - Goal #6: “Enhance Quality of Life Goal”; this project helps the City provide better, reliable, and more effective transportation services to the community, which improves the quality of life in Commerce.
Respectfully submitted by: Edgar P. Cisneros, City Manager Approved and Recommended by: Gina Nila, Acting Director of Public Works Reviewed by: Vilko Domic, Assistant City Manager
Approved as to form by: Noel Tapia, City Attorney
ATTACHMENTS:
Resolution
Bid Analysis
Construction Contract- Hardy & Harper, Inc.