Stantec Agreement - Amendment #1
PROFESSIONAL SERVICES AGREEMENT
AMENDMENT # 1
This Amendment #1 to the Professional Services Agreement (“Agreement”) is made effective May 26, 2022, by the City of Commerce, a municipal corporation (“City”) and Stantec Architecture Incorporated (“Consultant”).
RECITALS:
A. City and Consultant previously entered into an Agreement dated August 17, 2021, for services related to a providing architecture and engineering services for the Commerce Transportation Maintenance Facility, and amendments to that Agreement (if any), and
B. By this Amendment #1, City and Consultant desire to amend the terms and conditions of the Agreement.
AGREEMENT:
NOW THEREFORE, City and Consultant agree as follows:
1. The scope and fee set forth in the Agreement is updated and expanded as set forth in Exhibit A to this Amendment #1, which is attached and incorporated by reference.
2. The amount of $2,101,648 as previously authorized in the Agreement (which is inclusive of any increases by prior Amendments if any) is increased by an additional $31,895 for a total amount not to exceed $2,133,543 for the performance of the services of this Agreement including this Amendment #1.
No Further Modification: except as set forth in this Amendment #1, all of the terms and provisions of the Agreement including prior Amendments (if any) shall remain in full force and effect.
IN WITNESS WHEREOF, for good and valuable consideration, the receipt and sufficiency of which is acknowledge by both City and Consultant, City and Consultant have executed this Amendment #1 to the Agreement as of the date first above written.
EXHIBIT A
Stantec Architecture Inc.
801 South Figueroa Street Suite 300, Los Angeles CA 90017-3007 Doing business as:
Stantec Architecture and Engineering (NY)
Stantec Architecture P.C. (DC, MS, MO, NE)
For a list of our registered architects, please visit www.stantec.com/registeredarchitects May 26, 2022
File: 2014267500.a.00.01
Attention: Claude McFerguson, Director of Transportation City of Commerce
5555 Jillson Street
Commerce, CA 90040
Dear Mr. McFerguson,
Reference: Commerce Transportation and Public Works Facility Project, Add Service Request No. 1 – Additional Geotechnical Services (Revised)
Please accept our proposal for additional professional design services for additional geotechnical scope based on review of the current building footprint and project approach.
Based on the concept design direction developed by Stantec in collaboration with the City, the previously proposed structure(s) from the environmental reports and RFP have increased in size and lot coverage.
The current preliminary plans show a two-level building for maintenance and administration/operation, and a conjoined parking deck to the west.
Four geotechnical borings are currently scoped for the project. This scope was based on the available existing geotechnical data provided by NOVA Service, Inc (2021) and the assumed project direction at the time of preparing the proposal. Based on the revised approach noted above and coordination with the project’s structural engineers (Stantec), it has been determined that two additional soil borings should be provided in order to eliminate uncertainty in the development of the structural design of the project.
The recommendations provided in NOVA’s geotechnical report (Section 6.2.2) took an exception in developing the seismic parameters based on Chapter 11 of ASCE 7-16. However, based on currently proposed structures and our discussions with the design team, DYA has decided to recommend that they perform a site-specific seismic analysis based on Chapter 21.2 of ASCE 7-16 - Risk Targeted Maximum considered earthquake ground motion hazard analysis. Please note no time history type analyses are not planned (No Chapter 21.1 of ASCE 7-16 will be used).
This scope includes:
• Review available underground utility plan for additional 2 borings. Include 2 additional borings in the boring location exhibit.
• Perform a geophysical survey to help check Task 103 locations for underground utilities. • Drill two additional borings using hollow-stem auger drilling techniques, each to approximately 50 feet deep. Backfill borings with soil cuttings. Paved surfaces will be patched with cold-patch asphalt or rapid set concrete
May 26, 2022
Claude McFerguson, Director of Transportation
Reference: Commerce Transportation and Public Works Facility Project, Add Service Request No. 1 – Additional Geotechnical Services (Revised)
• Perform 20 moisture content/dry density, 14 particle size analysis (-#200 wash and grain size distribution), 8 Atterberg limits, 4 shear strength, 2 consolidation tests, 2 expansion index, and 3 corrosion tests.
• Perform a site-specific seismic analyses per ASCE 7-16 Chapter 21.2 and include the conclusion and recommendations in the Geotechnical Report.
• Perform additional borings in driveway to confirm existing pavement base and provide recommendations for new pavement in driveway.
This additional scope of work will adhere to the original contract requirements.
PROPOSED FEES
Total proposed fees for this Add Service are $31,895.00. See attached Fee Proposal spreadsheet for breakdown of hours and rates. Should you have any questions regarding the above, please feel to call our main number 213-955-9775 or contact us directly per our contacts below. We look forward to your response.
Regards,
Stantec Architecture Inc.
Will Todd AIA, LEED AP BD+C
Senior Associate
Mobile: 323-387-8919
[email protected]
Pat McKelvey AIA, PQP
Senior Principal
Phone: 213-952-5199
[email protected]
Attachment: Commerce TPWF ASR-1 Fee Spreadsheet, ASR proposal from DYA cc. Annija Gaskell, Amy Chang
Stantec Architecture Inc Principal in
Charge
Project
Manager
Project
Coordinator
Patrick
McKelvey Will Todd Annija Gaskell
Billing Rate Billing Rate Billing Rate Prime
Mark-up
$255 $195 $153 5.00%
Coordination and Review of Geotechnical Report 1 2 4 7 $1,257 $0 $0 $0 $0 $1,257 0 0 0 0 $0 $0 $0 $0 $0 $0
0 0 0 0 $0 $0 $0 $0 $0 $0
Subtotals 1 2 4 7 $1,257 $29,179 $1,459 $30,638 $30,638 $31,895 Master Plan Charrette (3 days) 0 0 0 0 $0 $0 $0 $0 $0 $0 Conceptual Design (3 weeks) 0 0 0 0 $0 $0 $0 $0 $0 $0
Concept Design Report (1 week) 0 0 0 0 $0 $0 $0 $0 $0 $0 Subtotals 0 0 0 0 $0 $0 $0 $0 $0 $0
Schematic Design (6 weeks) 0 0 0 0 $0 $0 $0 $0 $0 $0
Rendering 0 0 0 0 $0 $0 $0 $0 $0 $0
Sustainable Design Checklist 0 0 0 0 $0 $0 $0 $0 $0 $0
Subtotals 0 0 0 0 $0 $0 $0 $0 $0 $0
3 concept development meetings/workshops with staff and City Advisory Committees 0 0 0 0 $0 $0 $0 $0 $0 $0 3 progress meetings with the City staff 0 0 0 0 $0 $0 $0 $0 $0 $0 3 presentations to the City Council 0 0 0 0 $0 $0 $0 $0 $0 $0 Subtotals 0 0 0 0 $0 $0 $0 $0 $0 $0
GRAND TOTALS 1 2 4 7 $1,257 $29,179 $1,459 $30,638 $30,638 $31,895 F. Meetings and Presentations Total
Sub
Consultant
Staff
Fee
Total
Prime
Consultant
Staff
Hours
Total
Prime
Consultant
Staff
Fee
Additional Service Request No. 1
FEE TABLE
ARCHITECTURAL AND ENGINEERING SERVICES
FOR COMMERCE TRANSPORTATION AND PUBLIC WORKS FACILITY (CTPWF)
CITY OF COMMERCE
Consultant Name: Diaz Yourman - Geotechnical (DBE
6.08%)
GRAND
TOTAL
FEE
1. Program
Development Phase
Services C. Geotechnical Report. E. Schematic Design D. Conceptual Design _______________________________________
Sub-cons.
Fee Total Fee
Subject: Proposal for Additional Geotechnical Services
Architecture and Engineering Services for Commerce Transportation and Public works Facility (CTPWF)
City of Commerce
Commerce, California
Diaz•Yourman & Associates (DYA) is pleased to present this proposal to provide additional geotechnical services for the subject project. This additional service was based on review of updated preliminary project plans prepared by Stantec and follow-up discussion with Stantec design team on April 1, 2022 and your email dated May 24, 2022 to add exploration and lab testing for new pavement thickness design.
We understand that based on our discussions with the design team, the previously proposed structures have been modified. The current preliminary plan shows a two-level building for maintenance and administration/operation, and a parking deck to the west of this building. NonRevenue Wash and Chassis Wash facilities will be constructed beneath the parking desk.
Originally four geotechnical borings are planned based on available existing geotechnical data obtained by NOVA Service, Inc (2021) and the proposed improvements at that time of preparing the proposal. Based on revised improvements noted above and our discussion with design team, it is decided to add two more soil borings to our geotechnical task.
Based on recommendations provided in NOVA’s geotechnical report (Section 6.2.2), DYA also took the same exception in developing the seismic parameters based on Chapter 11 of ASCE 7-16. But based on currently proposed structures, and our discussions with the design team, DYA decided to perform a site-specific seismic analysis based on Chapter 21.2 of ASCE 7-16 - Risk Targeted Maximum considered earthquake ground motion hazard analysis. Please note no time history type analyses are not planned (No Chapter 21.1 of ASCE 7-16 will be used).
Our scope of additional services for the geotechnical investigation and geotechnical design report, proposed schedules, and estimated fees are summarized in Table 1 followed by a list of assumptions. We propose to provide our design services on a time and expense basis in accordance with the current agreement.
To provide written authorization to proceed, please issue an amendment to our existing contract.
We appreciate the opportunity to propose our services to you and look forward to working with you on this project. If you have any questions, please call.
Date: May 25, 2022 Proposal No: PW21-069; 2022-007
To: Mr. Will Todd, AIA, LEED AP BD+C
Stantec
From: Mr. S. Niranjan, PE, GE
Email: [email protected]
cc: Annija Gaskell; [email protected]
DIAZ Y OURMAN
& ASSOCIATES
1616 EAST 17th STREET SANTA ANA, CA 92705-8509 TEL. (714) 245-2920 FAX (714) 245-2950 Table 1 - PROJECT SUMMARY
DYA TASK SCOPE
SCHEDULE
(weeks)1
DYA
LABOR
FEE
OTHER
DIRECT
AND
OUTSIDE
COST
TOTAL
FEE
RFP Task 1C – Program Development Phase
101 Data Review/ Site
Plan
Review available underground utility plan
for additional 2 borings. Include 2 additional
borings in the boring location exhibit.
3 $329 $0 $329
102 Geophysical
Survey
Perform a geophysical survey to help check
Task 103 locations for underground utilities. 4 $202 $1,466 $1,668 103 Subsurface
Exploration
Drill two borings using hollow-stem auger
drilling techniques, each to approximately
50 feet deep. Backfill borings with soil
cuttings. Paved surfaces will be patched
with cold-patch asphalt or rapid set
concrete.
Drill three borings to 5 feet deep to collect
bulk samples and tube samples.
6 $2,692 $8,531 $11,223
104 Laboratory
Testing
Perform 26 moisture content/dry density,
20 particle size analysis (-#200 wash and
grain size distribution), 10 Atterberg limits,
4 shear strength, 2 consolidation tests, 2
expansion index, 3 R-value tests, 3
compaction tests, and 3 corrosion tests.
8 $473 $7,390 $7,863
105 Reporting
Perform a site-specific seismic analyses
per ASCE 7-16 Chapter 21.2 and include
the conclusion and recommendations in the
GDR.
12 $8,096 -- $8,096
TOTAL 12 $11,792 $17,387 $29,179
Note:
1 - Time to complete after receipt of written notice to proceed or site access is granted, whichever is later.
The fee and schedule presented in Table 1 are based on the following assumptions:
• This scope of services is authorized within 90 days.
• All underground utilities are shown correctly on one set of plans described in Task 1.
Note that sewer and storm drains are not included in the USA inventory. • City encroachment permits will be approved in one week. City encroachment permit fees will be paid by others.
• Geophysical survey, drilling, and laboratory testing services will be provided by outside independent subconsultants/subcontractors.
• The site is accessible to truck-mounted field equipment during non-overtime hours. • Prevailing wage rules apply to DYA’s subcontractor’s field work. • Invoices from DYA’s subcontractors to be paid by the City in full within 60 days. • Borings will be backfilled with soil cuttings. Any additional boring backfill requirements such as bentonite grout etc. will be performed at an additional cost. • Paved surfaces will be patched with cold-patch asphalt or rapidest concrete. No hotmix asphalt pavement patching is included in this cost proposal.