RESOLUTION NO. 22-__
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF COMMERCE, CALIFORNIA, AWARDING A PROFESSIONAL SERVICES AGREEMENT TO RJM DESIGN GROUP, INC. FOR THE PREPARATION OF THE CITY OF COMMERCE PARK AND OPEN SPACE MASTER PLAN, AUTHORIZING PROJECT MANAGEMENT SERVICES BY TRANSTECH ENGINEERS, AND ALLOCATING MEASURE AA FUNDS IN THE AMOUNT OF $111,000 TO COVER THE TOTAL COST OF THE PROJECT WHEREAS, the City is looking to develop a Park and Open Space Master Plan; and WHEREAS, the City currently does not have a Parks and Open Space Master Plan; and WHEREAS, in order to properly plan for a parks system that adequately serves its current and future population; and WHEREAS, on January 12, 2022, the City issued a Request for Proposals (RFP) for professional services for the preparation of the City of Commerce Park and Open Space Master Plan with a due date of February 24, 20222; and WHEREAS, three (3) firms submitted proposals, namely Brightview Design Group, KTUA, and RJM Design Group; and WHEREAS, the proposals were evaluated based on an established criteria including compliance with RFP requirements, proposal quality, project understanding, approach, methodology and responsiveness, flexibility, experience of assigned staff including prior experience of working relationship of key team members in past similar projects, and schedule efficiency; and WHEREAS, On March 30, 2022, KTUA and RJM Design Group, the two highest ranking consulting firms were interviewed; and WHEREAS, RJM Design Group received the highest ranking with a negotiated fee of $181,750; and WHEREAS, staff recommends that the City Council award a professional service agreement to RJM Design Group, Inc. for the preparation of the City of Commerce Park and Open Space Master Plan for a total amount of $181,750; and WHEREAS, staff recommends that the City Council approve 15% for Project Contingencies and Project Management, in the amount of $27,250; and WHEREAS, staff recommends that the City Council authorize Transtech Engineers to provide Project Management Services pursuant to their existing on-call agreement for consultant services; and WHEREAS, staff recommends that the City Council authorize $111,000 in Measure AA Funds to be allocated to Account No. 41-5180-57010.10444 to cover the total project cost shortfall as Measure AA Funds in the amount of $98,000 is available for this project.
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF COMMERCE DOES HEREBY RESOLVE, DECLARE AND DETERMINE AS FOLLOWS:
Section 1. The City Council of the City of Commerce hereby finds and declares that the foregoing recitals are true and correct, and incorporates them herein as findings and as a substantive part of this Resolution.
Section 2. Approve a professional services agreement with RJM Design Group, Inc. in the amount of $181,750 and authorizes the Mayor to execute the Agreement attached herein as Exhibit A in a form approved by City Attorney.
Section 3. City Manager is authorized to execute any amendments to the agreement with RJM Design Group, Inc. should it become necessary.
Section 4. Allocate $111,000 in Measure AA Funds to cover the total project cost shortfall.
Section 5. Approve 15% for Project Contingencies and Project Management, in the amount of $27,250.00 and Authorize Transtech Engineers, Inc. to proceed with Project Management pursuant to their existing on-call professional services agreement for consultant services.
Section 6. Authorize the Mayor to execute the Resolution for and on behalf of the City of Commerce.
Section 7. This Resolution shall take full force and effect immediately upon adoption by the City Council.
PASSED, APPROVED and ADOPTED this 13th day of July 2022.
Oralia Y. Rebollo, Mayor
ATTEST:
Lena Shumway, City Clerk